Loading...
HomeMy WebLinkAboutSoundskilz, Inc. - 2020-11-16 19WROVEA 3 -0 City of Huntington Beach File #: 21-219 MEETING DATE: 3/15/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Chris Slama, Director of Community & Library Services Subject: Approve a recommended Action Plan and authorize execution of Amendment No. 1 to the Contract between the City of Huntington Beach and Soundskilz, Inc.. for the 2021 4"' of July Celebration in light of the ongoing COVID-19 pandemic Statement of Issue: The annual Huntington Beach 41h of July Celebration, including the parade, fireworks show, and pier festival, is an iconic experience and beloved tradition here in the community. Planning for this year's event has been heavily influenced by the ongoing effects of the COVID-19 pandemic. Social distancing, limited attendance, and other restrictions may still be in effect come early July. In addition, widespread negative economic impacts are creating difficulties in securing previous financial partnerships, as well as the ability to attract new sponsorships. City staff, the Fourth of July Executive Board, and contractors have discussed modifications to the traditional 4th of July Celebration for City Council consideration in order to adapt to current COVID-19 related guidelines and challenges. Financial Impact: No additional appropriations are needed in order to approve the recommended action. Should the City Council approve moving forward with the recommendation, a reimbursable deposit of$26,000 will be required to reserve the fireworks display, along with $6,000 for the 5K run. Reimbursement is anticipated upon final reconciliation of revenues and expenses of the 2021 event at the earliest or no later than the traditional 2022 41" of July celebration. Recommended Action: A) Direct staff to proceed with a modified version of the traditional 4th of July Celebration, as approved by the Fourth of July Executive Board, to include a neighborhood parade, home decorating contest, Pier Plaza Festival, modified 5K run, and fireworks show; and. B) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Professional Services Contract Between the City of Huntington Beach and Soundskilz, Inc. for the Production and Management of the Annual Fourth of July Celebration." City of Huntington Bead Page 1 of 3 Printed on 3/10/2021 File #: 21-219 MEETING DATE: 3/15/2021 Alternative Actionl Do not approve recommended actions A and B and direct staff accordingly. Analysis: Because of the expected challenges of the COVID-19 pandemic, coupled with the City's commitment to preserving public health and safety, the Fourth of July Executive Board (Board) unanimously approved for City Council consideration a modified plan for the 2021 41h of July Celebration (Celebration) at their meeting on March 3, 2021. As proposed by staff and consultant Soundskilz, Inc. (Soundskilz), the recommended alternative Celebration includes a neighborhood parade, home decorating contest, Pier Plaza Festival, and a modified 411 of July 5K run. Since all components of this adapted celebration are permissible under current state and county COVID-19 guidelines, it appears likely they will still be allowed this summer, providing a fiscally and socially responsible direction for the Celebration. The neighborhood parade component enables the Celebration to maintain the City's historical record of presenting a parade 118 years in a row and provides parade access to the community, while adhering to all potential restrictions concerning social distancing and mass gatherings. The parade would be expanded upon from the 2020 concept and would include creative ways for potential sponsors to be involved. Several different parade routes would allow the reach of the parade to extend to a vast majority of the Huntington Beach community. Additionally, an enhanced Pier Plaza Festival (outdoor marketplace) will include an expanded footprint of vendors to help raise funds for the 2021 and 2022 celebration. The modified 5K run would include staggered start times over multiple days on a pre-designed course at Huntington Central Park. In addition, a virtual race component would allow participants to compete on their own time and comfort level. With safety measures in place, as well as the use of existing park space for the course, costs for the run can be kept to a minimum to ensure a fiscally sustainable and authentic 51K experience. The home decorating contest is an additional way for the community to remain involved in celebrating the 4th of July. As in 2020, the 2021 contest would include homes and businesses city-wide, and would encourage a larger cross-section of the community to participate. The proposed plan also features a fireworks show over the pier. Due to the social and fiscal uncertainties regarding the COVID-19 pandemic, the fireworks show is the most tentative element of this year's celebration. As also discussed at the March 3, 2021 Board meeting, limitations placed on this year's Celebration due to COVID-19 guidelines may not allow the necessary revenue streams to fund prepaid deposits for a traditional fireworks display and 5K run. That said, staff is recommending City Council approval City of Huntington Beach Page 2 of 3 Printed on 3/10/2021 Powered by Legistar° File #: 21-219 MEETING DATE: 3/15/2021 of Amendment No. 1 to the Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. (Attachment #1). This amendment would allow the City and Soundskilz to mutually agree in writing that the City may directly pay certain approved prepaid vendor expenses and/or deposits. Soundskilz would be required to include such expenses paid by the City in its budget reconciliations, and repay the City from revenues/profits of the Celebration. Specifically, in order to reserve fireworks services for this year's event, a non-refundable 50% deposit of $26,000 is due by May 1 , 2021, as well as a S6,000 deposit for the 5K run. Due to the limited available funds and lack of revenue and sponsorships, there is a need for the City to advance the deposits directly to the fireworks and run vendors to ensure these elements are included in the Celebration plans. Per the proposed contract amendment, Soundskilz will reimburse these amounts to the City. pending a true-up of revenues and expenses following the 2021 Celebration. Staff and Soundskilz anticipate that the revenue from the Pier Plaza Festival and modified 5K run will cover the expenses of the fireworks show and run completely. Should the net revenue generated from the 2021 Celebration prove to be insufficient to cover the deposits advanced, the amounts would be reimbursed to the City following a return to a traditional Celebration in 2022. Finally, if the City be mandated to cancel the fireworks display due to COVID-19 restrictions, the $26.000 advanced for the fireworks show would be applied to the 2022 Celebration, thus limiting the City's financial exposure. Should City Council approve both recommendations as proposed, staff will begin working immediately with the Board and Celebration contractors to finalize and implement the new plan and corresponding budget. Environmental Status: Not applicable. Strategic Plan Goal: Community Engagement COVID-19 Response Attachment(s 1. Professional Services Contract Amendment No. 1 between the City of Huntington Beach and Soundskilz, Inc. 2. Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. City of Huntington Beach Page 3 of 3 Printed on 3/10/2021 cowe:ec by Legistar° AMF.,NDMENT NO. 1 TO PROPLSSIONAL SERVICES CONTRACT BI TWI EN THE CITY OF HUNTINGTON 131 ACI-I AND SOUNDSKIL/-., INC. FOR PRODUCTION AND MANAGENl1NT S1RVICI OF TI-IE ANNUAL FOURTH OF JULY CI:L,I BRATION THIS AMENDMENT is made and entered into by and between the CITY OF IUNTINGTON BEACI1. a California municipal corporation. hereinafter reterred to as "CITY," and SOUndskllz. Inc.. hereinafter referred to as "CONTRACTOR." WHEREAS. CITY and CONSULTANT arc parties to that certain agreement. dated November 16. 2020 entitled "Professional Services Contract Between the Cite of Huntington Beach and Soundskilz. Inc.. for Production and Management Service of the Annual Fourth of July Celebration' which aoreement shall hereinafter be reterrcd to as the "Original Agreement." and CITY and CONTRACTOR wish to amend the Original Agreement to clarify CONTRACTOR and CITY responsibilities: NOW. THEREFORE. it is aureed by CITY and CONTRACTOR as follows: I. SCOPE OF SERVICES Exhibit A is hereby amended as follows: CONTRACTOR and CITY may mutually agree in writing that the CITY may directly pay certain approved vendor expenses and deposits related to the Event (Vendor expenses prepared by City). In such case(s), CONTRACTOR shall include the CITY payment(s) in its Event budget reconciliations and repay the CITY any CITY paid Vendor expense(s) prepared by the CITY trom net revenue/profits of the Event. Such repayments shall be made as part of 21-9438/247060 1 i CONTRACTOR'S normal audit and reconciliation procedures, as described in the Services Contract. 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers on March 15, 2021. CONTRACTOR, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of SOUNDSKILZ, INC.,a corporation California o By: Mayor DheetodC-hrief 91lor artfan (Pursuant To HBW f3.03.100) print " APPROVED AS TO FORM: ITS: (circk me)Chaunu�ice President AND BY q'V City At�rney $1 ow Cwybf Date print name ITS: tcv ieomgl lief FinancWOffi r/Aso RECEIVE AND FILE: Secretary-T� /�bfM , 1�G7�C�Ilul1�� V✓�`�- City Clerk Date 21-9438247060 2 ' City of Huntington Beach "" == 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ w�Nw.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk March 17, 2021 Soundskilz, Inc. Attn: Steven Clayton 39444 Calle Portillo Temecula, CA 92592 Dear Mr. Clayton: Enclosed is a copy of the ''Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for Production and Management Service of the Annual Fourth of July Celebration" approved by the Huntington Beach City Council on March 15, 2021. Sincerely, Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan Waitakere, New Zealand PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND SOUNDSKILZ, INC. FOR PRODUCTION AND MANAGEMENT SERVICE OF THE ANNUAL FOURTH OF JULY CELEBRATION THIS AGREEMENT ("Agreement') is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and Soundskilz. Inc., a corporation, hereinafter referred to as "CONTRACTOR". WHEREAS, CITY desires to engage the services of a CONTRACTOR in producing the 2021, 2022, and 2023 Fourth of July Celebration, and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONTRACTOR has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows: 1. SCOPE OF SERVICES CONTRACTOR shall provide all services as described in Exhibit "A", which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONTRACTOR hereby designates Steven Clayton, who shall represent it and be its sole contact and agent in all communications with CITY and CONTRACTOR during the performance of this Agreement. 1 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONTRACTOR in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONTRACTOR �� mzozo are to commence on Aldremter /0(the "Commencement Date"). This Agreement shall automatically terminate three (3) years after commencement on September 1, 2023, unless extended or sooner terminated as provided herein. Upon mutual agreement by both parties, the Agreement may be extended up to two (2) 1-year terms. All tasks specified in Exhibit"A" shall be completed on or before July 4 of each year in 2021, 2022, and 2023. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A". This schedule may be amended to benefit the project if mutually agreed to in writing by CITY and CONTRACTOR. In the event the Commencement Date precedes the Effective Date, CONTRACTOR shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONTRACTOR a fixed Fee in quarterly installments as specified in Exhibits "B",which is attached hereto and incorporated by reference into this Agreement. The Fee, including all costs and expenses, not to exceed -SIXTY-EIGHT THOUSAND, THREE HUNDRED DOLLARS ($68,300) in 2021; SEVENTY-TWO THOUSAND, SEVEN HUNDRED DOLLARS ($72,700) in 2022; and SEVENTY-SEVEN THOUSAND, FOUR HUNDRED ($77,400) in 2023. Compensation for CONTRACTOR and CITY shall also include additional revenue opportunities as specified in Exhibit "B". 2 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A", CONTRACTOR will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, site plans, vendor lists, sponsor contracts and agreements, parade entry contact information, timelines, runner and volunteer databases, service provider invoices and contact information, parade scripts, web domains, login and passwords for websites and social media accounts, maps/routes, memoranda, letters, spreadsheets, and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY immediately upon request, or upon expiration or termination of this Agreement, or upon completion of PROJECT, whichever shall occur first. These materials may be used by CITY as it sees fit. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, site plans, vendor lists, sponsor contracts and agreements, parade entry contact information, timelines, runner and volunteer databases, service provider invoices and contact information, parade scripts, web domains, login and passwords for websites and social media accounts, maps/routes, memoranda, letters, spreadsheets, and other documents, shall belong to 3 CITY, and CONSULTANT shall turn these materials over to CITY immediately upon request, or upon expiration or termination of this Agreement, or upon completion of PROJECT, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. CONTINGENCY ALLOWANCE CITY shall provide a Contingency Allowance of no more than TEN- THOUSAND DOLLARS ($10,000) to cover variations that may occur in the expected values of elements of cost or schedule, however, do not apply to scope or quality. City must preapprove at its sole discretion any Contingency Allowance. 9. HOLD HARMLESS CONTRACTOR hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgements, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONTRACTOR's (or CONTRACTOR's sub-contractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONTRACTOR, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONTRACTOR will conduct all defense at its sole cost and expense and CITY shall approve selection of CONTRACTOR's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONTRACTOR. 4 10. PROFESSIONAL LIABILITY INSURANCE CONTRACTOR shall obtain and furnish to CITIY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONTRACTOR's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention, "deductible' or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONTRACTOR shall notify CITY of circumstances or incidents that might give rise to future claims. CONTRACTOR will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONTRACTOR agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONTRACTOR fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect CONTRACTOR's right to be paid for its time and materials expended prior to notification 5 of termination. CONTRACTOR waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 11. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONTRACTOR shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement, the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice if the event of cancellation for nonpayment of premium. CONTRACTOR shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the forgoing insurance coverage shall not derogate from CONTRACTOR's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONTRACTOR shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 12. INDEPENDENT CONTRACTOR CONTRACTOR is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. 6 CONTRACTOR shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONTRACTOR and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 13. TERMINATION OF CONTRACT A. CITY may terminate this Agreement without cause, effective after 30 days' prior written notice to CONTRACTOR ("Notice Period'). In the case of termination without cause: (i) CITY shall release CONTRACTOR from all obligations under this contract, and shall assume full liability for all existing vendor, subcontractor, supplier, sponsor, talent and venue contracts that have been entered into as part of the Event and previously approved by CITY; (ii) CONTRACTOR shall be entitled to payment for the current PROJECT year up until the date of termination and shall be paid the outstanding balance of the fee within seven (7) days of receiving a final invoice detailing work completed. CONTRACTOR shall also be entitled to retain all commissions earned through the sales of CITY-approved sponsorships prior to the date of termination, and, in the case of multi-year sponsorship agreements, CONTRACTOR may retain said commissions, however, the City shall not be responsible for the payment thereof. 7 .(iii) CONTRACTOR shall deliver an audit report to CITY detailing the status of the PROJECT budget and all accounts payable/receivable, and transfer the balance of all funds held on behalf of CITY, less applicable sponsor commissions due to the CONTRACTOR, to CITY's designated fiduciary or account no later than the conclusion of the Notice Period. (iv) CONTRACTOR shall work amicably with CITY to effectively transfer all PROJECT communications, contacts, materials and operations to CITY-designated agents and assignees. 14. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONTRACTOR to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and sub-contractors must satisfy the insurance requirements as set forth in Section 9 and 10 hereinabove. 15. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this agreement. 16. CITY EMPLOYEES AND OFFICIALS CONTRACTOR shall employ no CITY official nor any regular CITY EMPLOYEE IN THE WORK PERFORMED PURSUANT TO THIS Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 8 17. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONTRACTOR's agent (as designed in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONTRACTOR may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, or reputable overnight carrier or U.S. certified mail-return receipt requested: TO CITY: TO CONTRACTOR: City of Huntington Beach Soundskilz, Inc. ATTN: Oliver Chi ATTN: Steven Clayton 2000 Main Street 39444 Calle Portillo Huntington Beach, CA 92648 Temecula, CA 92592 18. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be consent/approval to any subsequent occurrence of the same or any other transaction or event. 19. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 20. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not 9 representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 21. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, or ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this agreement which is hereby affected shall be curtailed and limited only to.the extent necessary to bring it within the requirements of the law. 22. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 10 23. IMMIGRATION CONTRACTOR shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 24. LEGAL SERVICES SUB-CONTRACTING PROHIBITED CONTRACTOR and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONTRACTOR understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONTRACTOR. 25. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 26. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of the Agreement, shall so survive. 27. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 11 28. SIGNATORIES Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 29. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiations, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on the party's behalf, which are not embodied in this Agreement, and that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 30. EFFECTIVE DATE This agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 12 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONTRACTOR, CITY OF HUNTINGTON BEACH, SOUNDSKILZ, INC, a corporation a municipal corporation of the State of California By: �1 /;;r�- Director/Chief 14c, (Pursuant to HBMC 3.03.100) print name ITS: (cirde me)Chat rosiden President APPROVED AS TO FORM: AND l / PPACity Attor y By: Date: print name ITS: (drde one)Secrete Not Financial Off RECEIVED AND FILE: Secretary-Treasurer City Clerk Date: COUNTERPART 13 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONTRACTOR, CITY OF HUNTINGTON BEACH, SOUNDSKILZ, INC, a corporation a municipal corpor 'on of the State of California By: p ireetO 46ihiell (Pursuant to HBMC 3.03.100) Mayor print name ITS: (circle one)Chair/President/Vice President APPROVED AS TO FORM: AND M� C� 9P�kUCity Attorn y By: Date: print name ITS: (circle one)Secretary/Chief Financial Officer/ RECEIVED AND FILE: Secretary-Treasurer City Clerk Date: COUNTERPART 13 EXHIBIT "A" CONTRACTOR SCOPE OF SERVICES SOUNDSKILZ, INC. A. STATEMENT OF WORK: The CONTRACTOR is required to attend planning meetings with the BOARD and CITY staff as needed. CONTRACTOR shall assume responsibility, in conjunction with the CITY and the BOARD for all planning; sponsorship procurement; music and entertainment procurement; sub-contractor management; volunteer development; pre-, day-of, and post-event public / media relations; pre-, day-of, and post-event production and management; and all other facets of event production and management. Of note, deliverables must communicate the CITY's message of 'family-friendly events and activities. B. CONTRACTOR'S DUTIES AND RESPONSIBILITIES: In general, CONTRACTOR will provide or sub-contract the following services. These services are general in nature and are not all-inclusive of the duties and responsibilities of the CONTRACTOR. • Research & Monthly Planning • Legacy review of prior Event years to ascertain and evaluate best practices, budget history and preferred vendor relationships; Conduct surveys of previous Event partners to solicit feedback and identify key success elements; Attend and contribute to monthly Fourth of July Executive Board meetings; Marketing & Sponsorship • Develop and manage omni-channel online/social, OOH and print marketing campaign concepts and fulfillment; Review overall Event sponsorship program and recommend strategies and activations to maximize revenue potential; 14 Solicit, negotiate and implement/manage all BOARD- approved sponsorship contracts; Financial Planning • Develop a comprehensive Event budget for approval by the CITY; Manage all Budget and Scope changes as required to deliver the Event within the approved budget; Manage, collect and securely hold all sponsorship, booth sales, donations, food, beverage, merchandise cash receipts collected during the Event, and other forms of revenue; Settlement of all vendors and invoices within the Scope of Services; • Reconciliation of budgets and weekly/monthly financial reporting to the CITY as requested; Produce a final audit and settlement of all revenues and expenses after the completion of the Event; • Parade Planning Develop/distribute parade application; • Assist BOARD with parade entries selection; • Develop parade info/FAQ for participants and distribute to all attendees; • Coordinate logistics, security, route closures & equipment needs with City Staff and departments; • Oversee media credentialing and coverage opportunities with media affiliates and approved media outlets; • Develop parade scripts for announcers; Oversee parade line-up, staging and disbanding; • Secure and setup adequate VIP area staging and seating, and required AV production elements for parade coverage/announcers; Festival/Pier Planning Develop/distribute vendor application; 15 • Develop logistics diagram, assign vendor booth spaces and oversee staging/AV setups for entertainment; • Solicit and confirm entertainment program; • Develop volunteer program and recruit volunteers; • Coordinate board member and volunteer assignments; • Coordinate security and logistical planning with CITY Staff and departments; • Fireworks Planning • Oversee RFP process to award fireworks display contract; • Oversee and manage winning bidder for execution of all deliverables; • Coordinate security and logistical planning with CITY Staff and departments, • Develop/approve musical programming and secure all required licensing/clearances; • Run Event Planning • Oversee subcontractors and/or provide primary run program management; • Manage t-shirt, runner medals and branded merchandise program; • Coordinate event marketing and oversee/develop runner registration; • Provide professional timing services and runner results; • Coordinate logistics, route planning, safety and street closures with City Staff and departments ; • Coordinate runner's expo event if so authorized as part of final Event budget/scope; • "Block Party' (July 3 of each year during Term): Be responsible for all planning phases of Block Party • Coordinate sponsor recognition 16 Develop a production schedule for Block Party and provide information to CITY and the BOARD in a timely manner • Solicit donations for Block Party • Book entertainment for Block Party Operate auction for Block Party Secure venue or location for Block Party Coordinate Food & Beverage for Block Party Develop a comprehensive budget for Block Party Manage all budget and scope changes as required to deliver Block Party within the approved budget Manage, collect and securely hold all income from Block Party sponsorship sales, vendor/exhibitor booth sales, donations, raffle ticket and live/silent auction sales, merchandise sales and all other forms of revenue collected during Block Party • Settlement of all Block Party service provider fees and invoices within the Scope of Service Reconciliation of budgets and provide weekly/monthly financial reporting of Block Party to CITY as requested Produce a final audit and settlement of all revenues and expenses after the completion of Block Party • Collaborate with other contractors, consultants, and vendors CITY may hire in the course of presenting the event. • Specific Event Permit - CONTRACTOR shall apply for and obtain a City of Huntington Beach Specific Event Permit in accordance to Municipal Code 13.54. Specific Event Permit fees to be waived by CITY. 17 C. CITY'S DUTIES AND RESPONSIBILITIES: 1. CITY will designate a staff liaison through the Director of Community Services and any change in that person will be noticed in writing. 2. CITY shall provide meeting rooms for meetings, when available, at no cost to CONSULTANT or CONTRACTOR. 3. CITY will assist with promotion and marketing of the event through social media, placing information on the CITY's website, and allowing promotional materials to be placed in City Hall and community facilities, such as community centers and libraries. 4. The CITY's staff liaison will work with CONSULTANT and CONTRACTOR on providing a VIP and dignitary list. D. WORK PROGRAM/PROJECT SCHEDULE: 1. Work shall commence upon execution of the agreement by both parties and approval by the City Council of the City of Huntington Beach. 2. All tasks specified in Exhibit "A" shall be completed on or before July 4 of each year in 2021, 2022, and 2023. 3. This schedule may be amended to benefit the project if mutually agreed to in writing by CITY and CONSULTANT. 4. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 5. CITY shall apply for and obtain Caltrans street closure permits. 18 EXHIBIT "B" Payment Schedule (2021-$68,300; 2022-$72,700; 2023-$77,400) 1. CONSULTANT shall be entitled to monthly quarterly installment payments toward the fixed Fee set forth herein in accordance with the following progress and payment schedules. Upon submission of any invoice, if CITY is satisfied that CONTRACTOR is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve and process the appropriate installment payments, within thirty (30) days of receipt of said invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONTRACTOR in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONTRACTOR is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. Such invoices shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due, D) Include a certification by a principal member of CONTRACTOR's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. 2. CONTRACTOR shall use the Fourth of July Fee Schedule as included in the City Council approved Master Fee and Charges Schedule, Community Services- Charges, Resolution #2019-87, and any subsequently updated Fee Resolution during the Term of the Agreement: 3. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of 19 the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 1. BUDGET, FEES & TERMS OF PAYMENT a. CONTRACTOR shall provide the Services described herein for a Fee of SIXTY-EIGHT THOUSAND THREE HUNDRED DOLLARS ($68,300.00) during the first year of the Agreement. For each subsequent year during the Term related to the 2022 and 2023 Events, the Fee shall be increased by 7.5%, respectively. b. The Fee shall be paid to CONTRACTOR in installments during the first year of the Agreement as follows: (i) 50% due upon execution of Agreement; (ii) 16.66% due no later than Feb 1, 2021; (iii) 16.66% due no later than April 15, 2021; (iv) 16.66% due no later than July 10, 2021; c. The Fee for each subsequent year in the Term, related to the 2022 and 2023 Events, shall be due with a 50%first installment and three (3), 16.66% installments every 90 days, with the first payment due on September 1, 2021 and 2022. d. In addition to the Fee, CONTRACTOR shall be eligible to earn additional compensation as follows: (i) 10% commission on sponsorship contracts originated by CONTRACTOR up to the first $50,000 in aggregate cash value of such contracts; 15% commission for sponsorship amounts above $50,000; (ii) CONTRACTOR may provide subcontractor services required for the Event that are within CONTRACTOR's direct capabilities, provided that CONTRACTOR charge competitive 20 market rates for such services and provide advance disclosure to the CITY of the areas in which it intends to provide the services. e. In consultation with the CITY, CONTRACTOR will develop an initial Budget Estimate for the entire Event to be submitted for adoption by CITY and BOARD no later than 14 days after completion of the Legacy Review. f. During the Term, CONTRACTOR shall notify the CITY of any anticipated or known material increase to the EVENT Budget, defined as any change due to an individual line item or group of related items which change in price for any reason, increase the EVENT Budget by more than $5,000.00 and represent an unfunded budget expense against known revenues. The CITY shall have 72 hours from receipt of notice to approve, modify or cancel the relevant Scope of Work related to the material increase. Failure of the CITY to modify or cancel the relevant scope of work within the notice period shall constitute approval of the material increase and financial obligations associated therewith. g. From time to time, the CITY may request changes to the Scope of Work or Services, which must be submitted to CONTRACTOR in writing, at which time CONTRACTOR shall provide the CITY with a written analysis and financial estimate as soon as is reasonably possible, detailing the costs and feasibility of the CITY request. The CITY request shall not become binding upon CONTRACTOR nor be included in the Services, unless and until the CITY approves the financial estimate and revenue allocation recommended by CONTRACTOR, and CONTRACTOR certifies the request as feasible within the Scope of the Services. h. CONTRACTOR shall operate and maintain a special purpose dedicated checking account for the EVENT, and make all deposits and payments related to the EVENT using the dedicated account. The CITY shall be granted access to the account for reporting/audit purposes and furnished with copies of each monthly statement from the account. 21 i. CONTRACTOR shall maintain copies of all purchase orders, invoices, contracts, receipts, deposits and expenses paid on behalf of the EVENT and provide CITY with copies of same. j. All payments due to CONTRACTOR are to be made by wire transfer or direct deposit. 22 SOUNENT-01 C S r ACORO' CERTIFICATE OF LIABILITY INSURANCE OATE/13/2020 11113/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the forme and conditions of the policy,certain policies may require an ondorsoment. A statement on this cortificals does not confer rights to the certificate holder In lieu of such ondorsemonl e . PRODUCER 520LAcy Denlse Reeder NFP Property&Casualty Services,Inc. PHONE x 2460 Tappo Street A/c,N. E.I, 806 637.0146 �rc,Nc 806 679-1816 Simi Valtoy,CA 93063 .Oenise.Reeder@nfp.com SURER(SI AFFORDING COVERAGE PAIC suRE Hartford Insurance Company of the Midwest 37478 INSURED INSURER •Hartford Underwriters Insurance Company 3010 Soundskliz Entertainment,Inc. INSURER c•Hartford Fire Insurance Company 19682 41666 Cherry St.,Ste.I INSURER 0 Murrleta,CA 92682 S URE INSURER F CO ER GES CERTIFICATE NUMBER; EV S ON NUMBER* THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADO SUBA pOLN:Y NUMDlR POLICY EFP POLICY EXPJIM xM LaaB A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 CWMSAIAOE QX OCCUR 72UUNCD7349 9/1712020 911712021 ORENTED 300,000 D e mtwl 3 10,000 PERSONAL a AOV INJURY 6 1,000,000 AGGRE E LIMIT AP S PER A 2,000,000 X POLICY LJ � Loc 2,000,000 OTHE B AUTOMOBRE LIABILITY COMBI EDSINGLE LIMIT 4 1,000,000 ANY AUTO IC HHEEM� 72UUNCD7349 9117/2020 9/1712021 BODILY INJURY a arson WW��c"HO�S ONLYN NNUpTNN0.pp9yµ,Lr����ULEDop OOIL acdd,N ¢ X AlR05 ONLY AUTO.q ONLY P C, eY OE s UMBRELLA LIAR OCCUR EAL RRENCE S EXCESS LAB CWMS•IdADE AGGREGATE DIED I I RETENTioNS A WORKERS COMPENSATION I( PE !i , AND EMPLOYERS'LABILITY YIN ANY�PR�OMPdREIETgOERqIPARTNERIEXECUTNE 72WEAH4NYN 10/212020 101212021 EACH ACCIDENT 1,000,000 (Mlnf deldry lM EXCLUDED? NIA EMPLOYEE ; 1,000,000 Il el derrAOe udder D IPTIDN I b l w E L p I 1,000,000 C Equipment FloelerlCo 172UUNCD7349 9/1712020 911712021 Limit 600,000 C Equipment Floater/Co 72UUNC07349 9/1712020 911712021 Deductible 2,600 DESCRIPTION OF OPE"nONS ILOCAJIONS I VEHICLES (ACORD 101,AdMI1.011emerkeS.Wule,mrybe.ftaclnd Umore a pace to mqW df APPR VED AS TO FORM By: CA MICHAEL E.GATES CITY ATTORNEY CITY OF HUN'TINGTON BEACH CERTIFICATE C L ON SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE' Cityof Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 ACCORDANCE WITH 7HE POLICY PROVISIONS. 2000 Mein Street Huntington Beach,CA 92648 AUTHORIZED RREEPRRESENTATNB ACORD 26(2016103) 01986-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID:SOUNENT-01 CHANDRAPESKIN LOC#: 1 ACORO' ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED FP Property&Casualty Services, Inc. SGundskllz Entertainment,Inc. P Y Y 41555 Cherry St.,Slo.I POUCY NUMBER Murriota,CA 92562 EE PAGE 1 Rlvorside CARRIER NAIL CODE EE PAGE 1 SEE PI EFFECTIVE DATE:SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 26 FORM TITLE: Cedinosto of Liability Insurance Certificate Liability Remarks CONTRACTUAL INSURANCE REQUIREMENTS The attached Certificate of Insurance Is provided as part of our service to our client,the Insured. If special endorsements have been provided,they also are Indicated attached. You may find that these documents do not comply with all the terms and conditions of the underlying contract between the Certificate Holder and the Insured duo to the Insurance company's Insuring conditions, limitations,exclusions and other terms. If you have any questions, please contact the undersigned. NFP P&C CA LICENSE#OF15715 2450 TAPO ST SIMI VALLEY, CA 93063 TELEPHONE: (806)679-1900 FAX: (805)679-1916 Hired Auto Phsylcal Damage Limit-$100,000-ACV Collision Deductible-$1,000 Comprehensive Deductible-$1,000 Additional Insured City of Huntington Beach The City of Huntington Beach, Its officers elected or appointed officials,employees,agemts and volunteers are Included as additional Insured as required by written contract or agreement but only as respect to operations of the named Insured per attached General Liability form HG00010916 and Auto Liability form HA99160312. General Liability coverage Is Primary and Non-Contributory per attached form HG00010916. ACORD 101 (2008/01) Q 2008 ACORO CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ' Policy#72UUNCD7349 SECTION II -WHO IS AN INSURED "volunteer worker" as a consequence 1. If you are designated in the Declarations as: of Paragraph (1)(a) above; a. An Individual, you and your spouse are (c) For which there Is any obligation to Insureds, but only with respect to the conduct share damages with or repay someone of a business of which you are the sole else who must pay damages because owner. of the Injury described in Paragraphs b. A partnership or joint venture, you are an (1)(a)or(1)(b) above; or Insured. Your members, your partners, and (d)Arlsing out of his or her providing or their spouses are also Insureds, but only with failing to provide professional health respect to the conduct of your business. care services. c. A limited liability company, you are an If you are not In the business of providing Insured. Your members are also Insureds, but professional health care services: only with respect to the conduct of your (a) Subparagraphs (1)(a), (1)(b) and (1)(c) business. Your managers are Insureds, but above do not apply to any "employee" only with respect to their duties as your or"volunteer worker" providing first aid managers. services; and d. An organization other than a partnership, joint (b)Subparagraph (1)(d) above does not venture or limited liability company, you are apply to any nurse, emergency medical an Insured. Your "executive officers" and technician or paramedic employed by directors are Insureds, but only with respect to you to provide such services. their duties as your officers or directors. Your stockholders are also Insureds, but only with (2) "Property damage"to property: respect to their liability as stockholders. (a) Owned,occupied or used by, a. A [rust, you are an Insured. Your trustees are (b)Rented to, in the care, custody or also Insureds, but only with respect to their control of, or over which physical duties as trustees. control Is being exercised for any purpose by 2. Each of the following Is also an Insured: you, any of your "employees", 'volunteer a. Employees And Volunteer Workers workers", any partner or member Of you Your "volunteer workers" only while are a partnership or joint venture), or any performing duties related to the conduct of member (If you are a limited liability your business, or your "employees', other company). than either your'executive officers"Of you are b. Real Estate Manager an organization other than a partnership, joint venture or limited liability company) or your Any person (other than your "employee" or managers (If you are a limited liability 'volunteer worker"), or any organization while company), but only for acts within the scope acting as your real estate manager. of their employment by you or while c. Temporary Custodians Of Your Property performing duties related to the conduct of Any person or organization having proper your business. temporary custody of your properly if you die, However, none of these "employees" or but only: "volunteer workers" are Insureds for: (1) With respect to liability arising out of the (1) "Bodily Injury' or"personal and advertising maintenance or use of that property; and Injury": (2) Until your legal representative has been (a) To you, to your partners or members (If appointed. you are a partnership or joint venture), d. Legal Representative If You Die to your members (If you are a limited liability company), to a co-"employee" Your legal representative If you die, but only while In the course of his or her with respect to duties as such. That employment or performing duties representative will have all your rights and related to the conduct of your duties under this Coverage Part. business, or to your other "volunteer e. Unnamed Subsidiary workers" while performing duties Any subsidiary, and subsidiary thereof, of related to the conduct of your yours which is a legally Incorporated entity of business; which you own a financial Interest of more (b) To the spouse, child, parent, brother or than 50% of the voting stock on the effective sister of that co-"employee" or that date of the Coverage Part. HG 00 01 09 16 Page 11 of 21 Policy#72UUNCD7349 The Insurance afforded herein for any A person or organization is an additional Insured subsidiary not named In this Coverage Part under this provision only for that period of time as a named Insured does not apply to Injury required by the contract or agreement. or damage with respect to which such Insured However, no such person or organization Is an Is also a named Insured under another policy Insured under this provision If such person or or would be a named Insured under such organization is Included as an Insured by an policy but for Its termination or the exhaustion endorsement Issued by us and made a part of of Its Ilmlls of Insurance. this Coverage Part. 3. Newly Acquired Or Formed Organization a. Vendors Any organization you newly acquire or form, Any person(s) or organlzallon(s) (referred to other than a partnership, joint venture or limited below as vendor), but only with respect to liability company, and over which you mainlaln "bodily injury' or "property damage" arising financial Interest of more than 50% of the voting out of"your products" which are distributed or stock, will qualify as a Named Insured If there Is sold In the regular course of the vendors no other similar Insurance available to that business and only if this Coverage Part organization. However: provides coverage for "bodily Injury" or a. Coverage under this provision is afforded only "property damage" Included within the until the 1801h day after you acquire or form "products-completed operations hazard". the organization or the end of the policy (1) The Insurance afforded the vendor Is period, whichever Is earlier; subject to the following additional b. Coverage A does not apply to "bodily Injury" exclusions: or "property damage" that occurred before This Insurance does not apply to: you acquired or formed the organization; and (a)"Bodily Injury" or"property damage" for c. Coverage B does not apply to "personal and which the vendor Is obligated to pay advertising Injury" arising out of an offense damages by reason of the assumption committed before you acquired or formed the of liability in a contract or agreement. organization. This exclusion does not apply to 4. Nonowned Watercraft liability for damages that the vendor With respect to watercraft you do not own that is would have in the absence of the less than 51 feet long and is not being used to contract or agreement; carry persons for a charge, any person Is an (b)Any express warranty unauthorized by Insured while operating such watercraft with your you; permission. Any other person or organization (c)Any physical or chemical change in the responsible for the conduct of such person Is product made Intentionally by the also an Insured, but only with respect to liability vendor; arising out of the operation of the watercraft, and (d)Repackaging, except when unpacked only If no other insurance of any kind Is available solely for the purpose of Inspection, to that person or organization for this liability, demonstration, testing, or the However, no person or organization Is an Insured substitution of Paris under Instructions with respect to: from the manufacturer, and then a. 'Bodily Injury" to a co-"employee" of the repackaged In the original container; person operating the watercraft; or (e) Any failure to make such inspections, b. "Property damage" to property owned by, adjustments, tests or servicing as the rented to, In the charge of or occupied by you vendor has agreed to make or normally or the employer of any person who Is an undertakes to make in the usual Insured under this provision. course of business, In connection with 5. Additional Insureds When Required By the distribution or sale of the products; Written Contract, Written Agreement Or (f) Demonstration, Installation, servicing Permit or repair operations, except such The following person(s) or organization(s) are an operations performed at the vendor's additional Insured when you have agreed, In a premises In connection with the sale of written contract, written agreement or because of the product; a permit Issued by a state or political subdivision, (g) Products which, after distribution or that such person or organization be added as an sale by you, have been labeled or additional Insured on your policy, provided the relabeled or used as a container, part Injury or damage occurs subsequent to the or Ingredient of any other thing or execution of the contract or agreement, substance by or for the vendor; or Page 12 of 21 HG 00 01 09 16 Policy H72UUNCD7349 (h)"Bodily Injury' or "property damage" omissions of those acting on your behalf: arising out of the sole negligence of the (1) In connection with your premises; or vendor for its own acts or omissions or (2) In the performance of your ongoing those of its employees or anyone else operations performed by you or on your acting on Its behalf. However, this behalf. exclusion does not apply to: With respect to the Insurance afforded these (1) The exceptions contained In Sub- additional Insureds, the following additional paragraphs (d)or(f); or exclusion applies: (it) Such Inspections, adjustments, This Insurance does not apply to "bodily tests or servicing as the vendor has Injury', "property damage" or "personal and agreed to make or normally advertising Injury' arising out of the rendering undertakes to make In the usual of or the failure to render any professional course of business, In connection services by or for you, Including: with the distribution or sale of the 1. The preparing, approving, or falling to products. prepare or approve, maps, shop drawings, (2) This insurance does not apply to any opinions, reports, surveys, field orders, Insured person or organization, frorn change orders or drawings and whom you have acquired such products, specifications; or or any Ingredient, part or container, 2, Supervisory, Inspection, architectural or entering Into, accompanying or containing engineering activities. such products. This exclusion applies even If the claims b. Lessors Of Equipment (1) Any person(s) or organization(s) from otheragainst any Insured allege negligence or whom u lease equipment; but only with other wrongdoing In the supervision, hiring, you employment, training or monitoring of others respect to their liability for "bodily Injury", by that Insured, If the "occurrence" which "properly damage" or "personal and caused the "bodily Injury' or "property advertising Injury" caused, in whole or In damage", or the offense which caused the part, by your maintenance, operation or "personal and advertising Injury", Involved the use of equipment leased to you by such rendering of or the failure to render any peison(s) or organizatlon(s). professional services by or for you. (2) With respect to the Insurance afforded to e. Permits Issued By State Or Political these additional Insureds this Insurance Subdivisions does not apply to any "occurrence" which Any state or political subdivision, but only with takes place after the equipment lease respect to operations performed by you or on expires. your behalf for which the stale or political c. Lessors Of Land Or Premises subdivision has Issued a permit. Any person or organization from whom you Wth respect to the Insurance afforded these lease land or premises, but only with respect additional Insureds, this Insurance does not to liability arising out of the ownership, apply to: maintenance or use of that part of the land or (1) "Bodily Injury", "property damage" or premises leased to you. "personal and advertising Injury' arising With respect to the Insurance afforded these out of operations performed for the slate additional Insureds the following additional or municipality; or exclusions apply: (2) "Bodily Injury' or "property damage" This Insurance does not apply to: Included within the "products-completed 1. Any "occurrence" which takes place after operations hazard", you cease to lease that land; or f. Any Other Party 2. Structural alterations, new construction or Any other person or organization who Is not demolition operations performed by or on an additional Insured under Paragraphs a. behalf of such person or organization. through e, above, but only with respect to d. Architects, Engineers Or Surveyors liability for "bodily Injury', "property damage" Any architect, engineer, or surveyor, but only or"personal and advertising Injury' caused, In with respect to liability for "bodily Injury", whole or In part, by your acts or omissions or "property damage" or "personal and the acts or omissions of those acting on your advertising Injury" caused, In whole or In part, behalf: by your acts or omissions or the acts or (1) In the performance of your ongoing operations; HG 00 01 09 16 Page 13 of 21 Policy#72UUNCD7349 (2) In connection with your premises owned No person or organization Is an Insured with respect by or rented to you; or to the conduct of any current or past partnership, (3) In connection with "your work" and joint venture or limited liability company that Is not Included within the "products-completed shown as a Named Insured in the Declarations. operations hazard", but only If SECTION III -LIMITS OF INSURANCE (a) The written contract or agreement 1. The Most We Will Pay requires you to provide such coverage The Limits of Insurance shown In the to such additional Insured; and Declarations and the rules below fix the most we (b)This Coverage Part provides coverage will pay regardless of the number of: for"bodily Injury" or"property damage" a. Insureds; included within the "products- completed operations hazard". b. Claims made or"suits"brought; or However. c. Persons or organizations making claims or (1) The Insurance afforded to such additional bringing"suits". Insured only applies to the extent 2. General Aggregate Limit permitted by law; and The General Aggregate Limit Is the most we will (2) If coverage provided to the additional pay for the sum of: Insured is required by a contract or a. Medical expenses under Coverage C; agreement, the Insurance afforded to such b. Damages under Coverage A, except additional Insured will not be broader than damages because of "bodily Injury" or that which you are required by the contract "property damage" Included In the "products- or agreement to provide for such completed operations hazard"; and additional Insured. c. Damages under Coverage B. With respect to the Insurance afforded to 3. Products-Completed Operations Aggregate these additional Insureds, this Insurance does Limit not apply to: "Bodily Injury", "property damage" or The Products-Completed Operations Aggregate "personal and advertising Injury" arising out of Limit Is the most we will pay under Coverage A the rendering of, or the failure to render, any for damages because of "bodily Injury" and professional architectural, engineering or property damage" Included in the "products- surveying services, Including: completed operations hazard". (1) The preparing, approving, or falling to 4. Personal And Advertising Injury Limit prepare or approve, maps, shop drawings, Subject to 2. above, the Personal and opinions, reports, surveys, field orders, Advertising Injury Limit Is the most we will pay change orders or drawings and under Coverage B for the sum of all damages specifications; or because of ail "personal and advertising Injury" (2) Supervisory, Inspection, architectural or sustained by any one person or organization. engineering activities. 6. Each Occurrence Limit This exclusion applies even If the claims Subject to 2. or 3. above, whichever applies, the against any Insured allege negligence or Each Occurrence Limit Is the most we will pay for other wrongdoing in the supervision, hiring, the sum of: employment, training or monitoring of others a. Damages under Coverage A; and by that Insured, if the "occurrence" which caused the "bodily Injury" or "property b. Medical expenses under Coverage C damage", or the offense which caused the because of all "bodily Injury" and "property "personal and advertising Injury', Involved the damage"arising out of any one "occurrence". rendering of or the failure to render any 6. Damage To Premises Rented To You Limit professional services by or for you. Subject to 6. above, the Damage To Premises The limits of Insurance that apply to additional Rented To You Limit Is the most we will pay Insureds Is described In Section III - Limits Of under Coverage A for damages because of Insurance. "property damage" to any one premises, while How this Insurance applies when other Insurance rented to you, or In the case of damage by fire, Is available to the additional insured Is described lightning or explosion, while rented to you or In the Other Insurance Condition In Section IV - temporarily occupied by you with permission of Commercial General Liability Conditions. the owner. Page 14 of 21 HG 00 01 09 16 Policy#72UUNCD7349 In the case of damage by Ore, lightning or to. Notice Of Claim explosion, the Damage to Premises Rented To If a claim Is made or "suit" is brought against You Limit applies to all damage proximately any Insured, you or any additional Insured caused by the same event, whether such must: damage results from Ore, lightning or explosion or any combination of these. (1) Immediately record the specifics of the 7. Medical Expense Limit claim or"suit"and the date received; and Subject to 6. above,the Medical Expense Limit Is (2) Notify us as soon as practicable. the most we will pay under Coverage C for all You or any additional Insured must see to It medical expenses because of "bodily Injury" that we receive written notice of the claim or sustained by any one person. "suit"as soon as practicable. 8. How Limits Apply To Additional Insureds c. Assistance And Cooperation Of The Insured If you have agreed Ina written contract or written You and an other Involved Insured must: agreement that another person or organization y be added as an additional Insured on your policy, (1) Immediately send us copies of any the most we will pay on behalf of such additional demands, notices, summonses or legal Insured Is the lesser of: papers received in connection with the a. The limits of Insurance specified in the written claim or"suit"; contract or written agreement; or (2) Authorize us to obtain records and other b. The Limits of Insurance shown In the information; Declarations. (3) Cooperate with us In the Investigation or Such amount shall be a part of and not In settlement of the claim or defense against addition to Limits of Insurance shown in the the "suit"; and Declarations and described In this Section. (4) Assist us, upon our request, In the The Limits of Insurance of this Coverage Part apply enforcement of any right against any person separately to each consecutive annual period and to or organization which may be liable to the any remaining period of less than 12 months, Insured because of Injury or damage to starting with the beginning of the policy period which this Insurance may also apply. shown In the Declarations, unless the policy period d. Obligations At The Insureds Own Cost Is extended after issuance for an additional period of No Insured will, except at that Insured's own less than 12 months. In that case, the additional cost, voluntarily make a payment, assume period will be deemed part of the last preceding any obligation, or Incur any expense, other period for purposes of determining the Limits of then for first aid, without our consent. Insurance. e. Additional Insureds Other Insurance SECTION IV - COMMERCIAL GENERAL If we cover a claim or "suit" under this LIABILITY CONDITIONS Coverage Part that may also be covered by 1. Bankruptcy other Insurance available to an additional Bankruptcy or Insolvency of the Insured or of the Insured, such additional Insured must submit Insured's estate will not relieve us of our such claim or "suit" to the other Insurer for obligations under this Coverage Part. defense and Indemnity. 2. Duties In The Event Of Occurrence, Offense, However, this provision does not apply to the Claim Or Suit extent that you have agreed In a written a. Notice Of Occurrence Or Offense contract or written agreement that this You or any additional Insured must see to It Insurance Is primary and non-contributory that we are notified as soon as practicable of with the additional Insured's own Insurance. an "occurrence" or an offense which may f. Knowledge Of An Occurrence, Offense, result In a claim. To the extent possible, Claim Or Suit notice should Include: Paragraphs a. and b. apply to you or to any (1) How, when and where the "occurrence" or additional Insured only when such offense took place; °occurrence", offense, claim or "suit"Is known (2) The names and addresses of any Injured to: persons and witnesses;and (1) You or any additional Insured that Is an (3) The nature and location of any Injury or individual; damage arising out of the "occurrence" or (2) Any partner, If you or the additional offense. Insured Is a partnership; HG 00 01 0916 Page 16 of 21 Policy N72UUNCD7349 (3) Any manager, if you or the additional (3) Tenant Liability Insured Is a limited liability company; That Is Insurance purchased by you to (4) Any "executive officer" or Insurance cover your liability as a tenant for manager, if you or the additional Insured Is "property damage" to premises rented to a corporation; you or temporarily occupied by you with (6) Any trustee, If you or the additional permission of the owner; Insured is a trust; or (4) Aircraft, Auto Or Watercraft (6) Any elected or appointed official, if you or If the loss arises out of the maintenance or the additional Insured Is a. political use of aircraft, "autos" or watercraft to the subdivision or public entity. extent not subject to Exclusion g. of This duty applies separately to you and any Section I - Coverage A - Bodily Injury And additional Insured. Property Damage Liability; 3. Legal Action Against Us (6) Property Damage To Borrowed No person or organization has a right under this Equipment Or Use Of Elevators Coverage Part: If the loss arises out of"property damage" a. To Join us as a party or otherwise bring us to borrowed equipment or the use of Into a "suit" asking for damages from an exclusion to the extent not subject t- Insured; or Exclusion J. of Section I - Coverage A Bodily Injury And Property Damage b. To sue us on this Coverage Part unless all of Liability; Its terms have been fully compiled with. (6) When You Are Added As An Additional A person or organization may sue us to recover Insured To Other Insurance on an agreed settlement or on a final Judgment Any other Insurance available to you against an Insured; but we will not be tlabie for covering liability for damages arising out damages that are not payable under the terms of of the premises or operations, or products this Coverage Part or that are In excess of the and completed operations, for which you applicable limit of Insurance. An agreed have been added as an additional insured settlement means a settlement and release of by that insurance; or liability signed by us, the Insured and the (�) When You Add Others As An claimant or the claimant's legal representative, Additional Insured To This Insurance 4. Otherinsurance If other valid and collectible insurance Is Any other Insurance available to an available to the Insured for a loss we cover under addillonal Insured. Coverages A or B of this Coverage Part, our However, the following provisions apply to obligations are limited as follows: other Insurance available to any person or a. Primary Insurance organization who Is an additional insured under this coverage part. This Insurance is primary except when b. (a) Primary Insurance When Required below applies. If other Insurance is also By Contract primary, we will share with all that other Insurance by the method described In c. This Insurance Is primary If you have below. agreed in a written contract or written b. Excess Insurance agreement that this Insurance be primary. If other Insurance is also This Insurance Is excess over any of the other primary, we will share with all that Insurance, whether primary, excess, other Insurance by the method contingent or on any other basis: described In c. below. (1) Your Work (b)Primary And Non-Contributory To That Is Fire, Extended Coverage, Builder's Other Insurance When Required By Risk, Installation Risk or similar coverage Contract for"your work'; If you have agreed In a written (2) Premises Rented To You contract, written agreement, or permit That Is fire, lightning or explosion that this Insurance Is primary and non- Insurance for premises rented to you or contributory with the addillonal temporarily occupied by you with I s primary 's own Insurance,this Insurance permission of the owner; contribution and w will not seek contribution from that other Insurance. Page 16 of 21 HG 00 01 0916 Policy 472UUNCD7349 Paragraphs (a) and (b) do not apply to computation, and send us copies at such other Insurance to which the additional times as we may request. Insured has been added as an additional 6. Representations Insured. a. When You Accept This Policy When this Insurance Is excess, we will have By accepting this policy, you agree: no duly under Coverages A or B to defend the Insured against any "suit" If any other (1) The statements In the Declarations are Insurer has a duty to defend the Insured accurate and complete; against that "suit". If no other Insurer defends, (2) Those statements are based upon we will undertake to do so, but we will be representations you made to us; and entitled to the Insured's rights against all (3) upon your representations. We have Issued this policy In reliance those other Insurers. When this Insurance is excess over other up Insurance, we will pay only our share of the b. Unintentional Failure To Disclose Hazards amount of the loss, If any, that exceeds the If unintentionally you should fail to disclose all sum of: hazards relating to the conduct of your (1) The total amount that all such other business that exist at the inception date of Insurance would pay for the loss in the this Coverage Part, we shall not deny absence of this Insurance; and coverage under this Coverage Part because (2) The total of all deductible and self-Insured of such failure. amounts under all that other Insurance, 7. Separation Of Insureds We will share the remaining loss, if any, with Except with respect to the Limits of Insurance, any other Insurance that Is not described In and any rights or duties specifically assigned in this Excess Insurance provision and was not this Coverage Part to the first Named Insured, bought specifically to apply In excess of the this Insurance applies: Limits of Insurance shown in the Declarations a. As If each Named Insured were the only of this Coverage Part. Named Insured; and c. Method Of Sharing b. Separately to each Insured against whom If all of the other Insurance permits claim Is made or"suit" is brought, contribution by equal shares, we will follow 8. Transfer Of Rights Of Recovery Against this method also. Under this approach each Others To Us Insurer contributes equal amounts until It has paid Its applicable limit of Insurance or none a. Transfer Of Rights Of Recovery of the loss remains, whichever comes first. If the Insured has rights to recover all or part If any of the other Insurance does not permit of any payment, Including Supplementary contribution by equal shares, we will Payments, we have made under this contribute by limits. Under this method, each Coverage Part, those rights are transferred to Insurer's share Is based on the ratio of Its us. The Insured must do nothing after loss to applicable limit of Insurance to the total Impair them. At our request, the Insured will applicable limits of insurance of all Insurers, bring "suit" or transfer those rights to us and 6. Premium Audit help us enforce them. a. We will compute all premiums for this b. Waiver Of Rights Of Recovery (Waiver Of Coverage Part In accordance with our rules Subrogation) and rates. If the Insured has waived any rights of b. Premium shown In this Coverage Part as recovery against any person or organization advance premium Is a deposit premium only. for all or part of any payment, Including At the close of each audit period we will Supplementary Payments, we have made compute the earned premium for that period under this Coverage Part, we also waive that and send notice to the first Named Insured, right, provided the Insured waived their rights The due date for audit and retrospective of recovery against such person or premiums Is the dale shown as the due date organization In a contract, agreement or on the bill. if the sum of the advance and permit that was executed prior to the Injury or audit premiums paid for the policy period Is damage. greater than the earned premium, we will 9. When We Do Not Renew return the excess to the first Named Insured. If we decide not to renew this Coverage Part, we c. The first Named Insured must keep records of will mall or deliver to the first Named Insured the Information we need for premium shown in the Declarations written notice of the HG 00 01 09 16 Page 17 of 21 COMMERCIAL AUTOMOBILE HA 99 16 03 12 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "Insured" than other provisions of the Coverage Farm, the provisions of this endorsement apply. 1. BROAD FORM INSURED d. Any "employee" of yours while using a A. Subsidiaries and Newly Acquired or covered "auto" you don't own, hire or Formed Organizations borrow In your business or your The Named Insured shown In the personal affairs. Declarations Is amended to Include: C. Lessors as Insureds (1) Any legal business entity other than a Paragraph A.I. -WHO IS AN INSURED - of partnership or joint venture, formed as a Section II - Liability Coverage Is amended to subsidiary In which you have an add: ownership Interest of more than 50% on e. The lessor of a covered "auto" while the the effective date of the Coverage Form. "auto" Is leased to you under a written However, the Named Insured does not agreement If: Include any subsidiary that Is an "Insured" under any other automobile (1) The agreement requires you to policy or would be an "Insured" under provide direct primary insurance for the lessor and such a policy but for Its termination or the exhaustion of Its Limit of Insurance. (2) The "auto"is leased without a driver. (2) Any organization that is acquired or Such a leased "auto" will be considered a formed by you and over which you covered "auto" you own and not a covered maintain majority ownership. However, "auto"you hire. the Named Insured does not Include any D. Additional Insured if Required by Contract newly formed or acquired organization: (1) Paragraph A.1. - WHO IS AN INSURED (a) That is a partnership or joint - of Section it - Liability Coverage Is venture, amended to add: (b) That Is an "Insured" under any other I. When you have agreed, In a written policy' contract or written agreement, that a (c) That has exhausted its Limit of person or organization be added as Insurance under any other policy, or an additional Insured on your (d) 180 days or more after Its business auto policy, such person or acquisition or formation by you, organization Is an "Insured", but only unless you have given us notice of to the extent such person or the acquisition or formation. organization is liable for "bodily Coverage does not apply to "bodily injury" or "property damage" caused Injury" or "property damage" that results by the conduct of an "insured"under from an "accident" that occurred before paragraphs a, or b. of Who Is An you formed or acquired the organization. Insured with regard to the B. Employees as Insureds ownership, maintenance or use of a covered"auto." Paragraph A.I. -WHO IS AN INSURED -of SECTION II - LIABILITY COVERAGE is amended to add: ©2011,The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with Its permission.) Page 1 of 5 The Insurance afforded to any such E. Primary and Non-Contributory If additional Insured applies only If the Required by Contract "bodily Injury" or "property damage" Only with respect to Insurance provided to occurs: an additional Insured In 1.D. - Additional (1) During the policy period, and Insured if Required by Contract, the (2) Subsequent to the execution of such following provisions apply: written contract,and (3) Primary Insurance When Required By (3) Prior to the explralion of the period Contract of time that the written contract This Insurance Is primary If you have requires such insurance be provided agreed In a written contract or written to the additional insured. agreement that this Insurance be (2) How Limits Apply primary. If other insurance Is also If you have agreed In a written contract primary, we will share with all that other Insurance by the method described In or written agreement that another Other Insurance 5.d. person or organization be added as an additional Insured on your policy, the (4) Primary And Non-Contributory To Other most we will pay on behalf of such Insurance When Required By Contract additional Insured is the lesser of: If you have agreed In a written contract (a) The limits of insurance specified in or written agreement that this Insurance the written contract or written Is primary and non-contributory with the agreement;or additional insured's own Insurance, this insurance is primary and we will not (b) The Limits of Insurance shown In the Dimits seek contribution from that other Declarations. Insurance. Such amount shall be a part of and not Paragraphs (3) and (4) do not apply to other in addition to Limits of Insurance shown Insurance to which the additional Insured In the Declarations and described In this has been added as an additional Insured. Section. (3) Additional Insureds Other Insurance When this Insurance Is excess, we will have no duly to defend the Insured against any "suit" If If we cover a claim or "suit" under this any other Insurer has a duty to defend the Coverage Part (hat may also be covered Insured against that "suit`. If no other Insurer by other Insurance available to an defends, we will undertake to do so, but we will additional Insured, such additional be entitled to the Insured's rights against all Insured must submit such claim or"suit" those other insurers. to the other Insurer for defense and When this Insurance Is excess over other Indemnity. Insurance, we will pay only our share of the However, this provision does not apply amount of the loss, if any, that exceeds the sum to the extent that you have agreed In a of: written contract or written agreement (1) The total amount that all such other that this Insurance Is primary and non- Insurance would pay for the loss in the contributory with the additional Insured's absence of this Insurance; and own Insurance. (4) Duties In The Event Of Accident, Claim, (2) The total of all deductible and self-Insured amounts under all that other insurance. Suitor Loss If you have agreed In a written contract We will share the remaining loss, If any, by the method described In Other Insurance 5.d. or written agreement that another person or organization be added as an 2. AUTOS RENTED BY EMPLOYEES additional Insured on your policy, the Any "auto" hired or rented by your "employee" additional Insured shall be required to on your behalf and at your direction will be comply with the provisions in LOSS considered an"auto"you hire. CONDITIONS 2. - DUTIES IN THE The OTHER INSURANCE Condition Is amended EVENT OF ACCIDENT, CLAIM , SUIT by adding the following: OR LOSS — OF SECTION IV — BUSINESS AUTO CONDITIONS, In the same manner as the Named Insured. ©2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc.,with Its permission.) Page 2 of 5 r City of Huntington Beach Business License P.O.Box 190 714 536-5267 FAX 714 536-5934 Huntington Beach,CA 92648 Dahle Bulosan Chief Financial Officer SOUNDSKILZ 39444 CALLE PORTILLO TEMECUI.A CA 92592 Dear Business Owner. Thank you for your payment. Attached is your City of Huntington Beach Business License. Please note that approximately one month prior to the license expiration date,you will be mailed a renewal notice for the coming year. If for any reason your renewal notice does not arrive,you are still responsible to renew and pay your business license amount prior to the expiration date. You will incur penalties if this payment is not received by the expiration date. Please post the business license in public view. If you do not transact business from a fixed location within the city,you must carry this license with you at all times. Your business vehicle should also carry this license, and the license plate number of the vehide(s), if applicable, should match the one on the business license. Please notify Business License if there are any changes of ownership, address, business name, business vehicle,or type of business conducted. Additionally, please notify the city if you discontinue your business. If your business is operated in a commercial, retail,or industrial location, you will need to contact the Planning and Building Department regarding the requirement for a Certificate of Occupancy. For additional questions or information on this matter call 714-536-5271. The Planning and Building Department is located on the 3rd floor of City Hall. There are many resources available to our licensed business people.We have listed a few that might be of interest and assistance to you. City of Huntington Beach Economic Development Department-714-536-5582 Huntington Beach Chamber of Commerce-714-536-8W8 Huntington Beach SCORE(Service Corps of Retired Executives)-714-550-7369 Fictitious Business Name Information-714-834-2889 State Board of Equalization(seller's permit information)-949-440-3473 If you have any questions,please call a Business License representative at 714-536.5267. City Of Huntington Beach Business License Business Name!Service Address License Number A308885 SOUNDSKILZ License Type ' Effective Date 11/01/2020 r. Professional/Other Services Expiration Date 10/31/2021 Owner/Corporation SOUNDSKILZ INC THIS LICENSE IS ONLY FOR THE BUSINESS AND Amount Paid $126.70 TYPE SHOWN. IT IS FOR THE PERSON TO WHOM ISSUED AND IS NON-TRANSFERABLE. RENEWAL IS SIC 8999 DUE ON OR BEFORE THE EXPIRATION DATE. POST IN PUBLIC VIEW 3/15/2021 2021 FOURTH OF JULY CELEBRATION PROPOSAL ITEM #21-219 CITY OF HUNTINGTON BEACH MARCH 15, 2021 KM 411 of July Tradition The annual Huntington Beach 41' of July Celebration, including the parade, fireworks show, and pier festival, is an iconic experience and beloved tradition here in Huntington Beach. The Fourth of July Executive Board, City Staff, contractor Soundskilz, and consultant Stacey Newton have created a wonderful collaboration to ensure the tradition of a Celebration on the 4th will continue in 2021 SUPPLEMENTAL COMMUNICATION memkv Data: 1 Agana. Item *.: le /')/- �lel) 3/15/2021 COVID-19 Impact on 41h of July Celebration Planning for the 2021 Celebration has been heavily influenced by the ongoing effects of the COVID-19 pandemic. Social distancing, limited attendance, and other restrictions may still be in effect in early July Widespread negative economic impacts are creating difficulties in securing previous financial partnerships as well as the ability to attract new sponsors Proposed 20214th of July Celebration At the March 3rd meeting, the Board voted unanimously in favor of modifying the 2021 Celebration to contain the following elements: Neighborhood parade o Pier Plaza Festival • Home decorating contest a Modified 4" of July 5K run Fireworks display over the Pier 2 3/15/2021 Neighborhood Parade Rather than a traditional parade route through Main Street, the Board, City Staff, and Contractors are proposing a modified neighborhood parade to address all social and economic challenges of the COVID-19 pandemic. The neighborhood parade concept allows the 41' of July Celebration to maintain the City's record of 117 consecutive years for the parade The 2020 neighborhood parade concept would be expanded upon to create additional parade routes and would include creative ways to engage potential sponsors Pier Plaza Festival The Pier festival is an important component of the Celebration. It traditionally includes sponsor booths, food trucks, and vendor activations. Footprint of the event would be expanded from years past to allow additional vendor opportunity and adhere to guidelines for distancing between booths Outdoor marketplaces are currently permissible under COVID-19 restrictions An enhanced Pier Festival will establish an anchor activity downtown and provide needed revenue for the 2021 and 2022 Celebrations 3 3/15/2021 Home Decorating Contest The home decorating contest provides an additional way to maintain the sense of hometown pride for the Celebration, especially for residents who wish to celebrate from home. Includes homes and businesses citywide and would encourage a larger cross-section of the community to participate since the parade will visit neighborhoods throughout the community Modified 5K Run As large gatherings may not be permitted or welcomed, the proposed plan is to modify the traditional 5K route to take place over several days on a pre-designed course at Huntington Central Park. Staggered start times of limited-sized groups over the 4th of July weekend would ensure guidelines regarding social distancing and group gatherings can be easily followed A virtual race component will also be included and would allow participants to race on their own time and comfort level The use of existing park space for the course allows costs to be kept to a minimum and ensures a fiscally sustainable and authentic 5K experience 49 4 3/15/2021 Fireworks Show Over HB Pier The proposed plan for the 2021 Celebration includes the possibility of a traditional fireworks display over the Pier. Due to the social gathering and fiscal uncertainties regarding the COVID-19 pandemic, the fireworks show is the most susceptible to COVID-related impacts The proposal includes a 24 to 26-minute fireworks display choreographed to a custom soundtrack Soundskilz Contract Amendment to Facilitate 20214th of July Events Due to potential pandemic related financial shortfalls, staff is recommending the implementation of an amendment to the original contract between the City of Huntington Beach and Soundskilz, Inc. Amendment allows the City and Soundskilz to mutually agree in writing that the City may directly pay certain approved prepaid vendor expenses and/or deposits Soundskilz would be required to include such expenses paid by the City in its budget reconciliations and repay the City from event revenues/profits Given COVID-19 impacts, if net revenue generated in 2021 are insufficient, the amount would be reimbursed following a return to a traditional Celebration in 2022 5 3/15/2021 Recommended Action A. Direct staff to proceed with a modified version of the traditional 411 of July Celebration as approved by the Fourth of July Executive Board — to include a neighborhood parade, home decorating contest, Pier Plaza Festival, modified 5K run, and fireworks show; and B. Approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to the Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for the production and management of the Annual Fourth of July Celebration. QUESTIONS? 6 Switzer, Donna From: Fikes, Cathy Sent: Tuesday, March 16, 2021 8:43 AM To: Agenda Alerts Subject: FW: 4th of July From: Dad Club <alexarthb@gmail.com> Sent:Tuesday, March 16, 2021 7:59 AM To: CITY COUNCIL<city.council@surfcity-hb.org> Subject:4th of July Flello City Council I would like to express my disappointment and disapproval to those that have voted to cancel the 4th of July parade this year. 1 urge you to reconsider. As Americans we deserve the right to chose to attend an outdoor celebration safely. Do not be afraid to make a bold choice. Thank you for your time. Alex Coulter t -� f�Pin�O✓� �—O City of Huntington Beach File #: 20-2029 MEETING DATE: 11/16/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Chris Slama, Director of Community & Library Services Subject: Approve Professional Services Contracts between the City of Huntington Beach and Soundskilz, Inc. for Production and Management of the Annual Fourth of July Celebration; and, between the City of Huntington Beach and Stacey Newton, Independent Contractor for Consultative Services for the Annual Fourth of July Celebration Statement of Issue: In order to facilitate the City's annual Fourth of July celebration, there is a need to approve a professional services contract between the City and Soundskilz, Inc., to manage and produce the 2021, 2022 and 2023 Fourth of July Celebration events, which includes the annual parade, run, festival, and fireworks show. Additionally, there is a need to approve a professional services contract between the City of Huntington Beach and Stacey Newton, for consultative services to help facilitate the City's annual Fourth of July Celebration events. Financial Impact: Sufficient appropriations are budgeted in the current FY 2020/21 Fourth of July Fund account 20445803 to cover the professional services contracts with Soundskilz, Inc., and Stacey Newton. The Soundskilz, Inc., contract is set at $68,300 / year, with a $10,000 / year contingency amount. The consultative services contract with Stacey Newton is established with a not-to-exceed amount of $37,500 / year. Future fiscal years will be budgeted accordingly. Combined, both contracts will cost $115,800 annually, and those costs will be covered by parking revenues received during the Fourth of July Celebration, which have averaged around $120,000 annually. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for production and management service of the annual Fourth of July Celebration," and; City of Huntington Beach Page 1 of 4 Printed on 11/12/2020 powere3Z�(LegistarT" File #: 20-2029 MEETING DATE: 11/16/2020 � - B) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Stacey Newton, Independent Contractor for consultation service of the annual Fourth of July Celebration."-* Sce�.Qe rz �J Alternative Action(s): Do not approve the recommended actions and direct staff accordingly. Analysis: Over the years, the logistics associated with the events for the City's renowned Fourth of July Celebration (Celebration)have been managed and produced using a combination of Fourth of July Executive Board(Board) members, volunteers, and independent contractors. Throughout this time, there have been various operating models used in creating this logistics team. Models ranged from the use of only Board members and volunteers,to deploying part-time employees, to engaging professional service contractors. In all cases, the logistics team was charged with not only managing the Celebration, but also raising the funds to cover the costs associated with the various events, including the parade, festival, run, and fireworks. In June 2017, an audit of the logistics related to the Celebration identified deficiencies related to cash handling procedures and accounting practices. As a result of the review, it was determined that tighter cash handing and merchandise inventory controls needed to be implemented by the logistics team. Since the time of the audit, significant improvements have been made in these accounting and cash handling procedures. However, in addition to the logistical and fund-raising elements described above, the Celebration also has been supported by various administrative staff in the Community Services and Finance departments for the processing of purchases orders, contracts, budget management, accounts receivable, and record keeping. Significant staff time has been used in generating purchase orders,paying invoices, bidding contracts, tracking revenues, and managing the budget. Due to the significant staff time to administratively handle all the processes outlined above, as well as the findings of the June 2017 audit, staff has been considering options for streamlining both logistical and administrative resources. The previous contractor's professional services contract expired on September 30, 2020. Per Municipal Code 3.03, all professional services over$30,000 must be competitively bid. Given the expanded scope of services needed of a contractor to produce and manage the Celebration, as well as the need for a multiple year contract, a Request for Qualifications (RFQual)was released for contracted services to manage and produce the City's Celebration, which includes the annual parade,run, festival and fireworks show. Seven firms responded to the RFQual by the closing of the qualification process on October 14, 2020. A review panel was established to evaluate and score each submittal. The review panel, comprised of City staff, City Council, and Board members,thoroughly reviewed all seven proposals based on objective evaluation criteria and established a weighted score for each qualified applicant. Based on the scores,three firms were invited to present their proposals to the panel. Upon completion of the oral presentations, the panel determined that the best course of action was to award the contract to the two top rated firms. As proposed, Soundskilz, Inc. (Contractor)will manage and produce the overall Fourth of July Celebration, including the parade, run, festival and fireworks show. The Contractor will manage all subcontractor agreements, provide marketing and advertising services, solicit sponsorships and administer the event budget, City of Huntington Beach Page 2 of 4 Printed on 11/12/2020 powereU*Legistar'O File #: 20-2029 MEETING DATE: 11/16/2020 including processing all invoices and payments. Stacey Newton (Consultant), who has previously served as the City's contractor for managing the Fourth of July Celebration, is being retained as a Consultant to provide consultative service to the City, Board, and Contractor. As such, the Consultant will be tasked with providing pertinent information and consultative services regarding, but not limited to, the Fourth of July Parade, Run, Fireworks Show, Festival, Block Party, Merchandise, Sponsorships, Overall Event Logistics, VIP's, Entertainment and Public Relations. Overall the different models for implementing the Celebration have been generally successful in covering direct program costs. On average, annual revenues for the past five years totaled $405,000, with average expenses totaling $399,000, generating an average net surplus of$6,000 /year. Regarding the event finances, the City's historical direct annual financial contribution has been around $170,000 /year, as follows: • $120,000/year -parking revenues that are allocated back into the 4th of July event • $50,000/year -pay for consultant services Given that the City raises around $120,000 /year in Fourth of July parking revenues, those funds, which are not directly linked to the Celebration itself, is sufficient and available funding that can cover the cost of engaging the services of both the Contractor and Consultant. Furthermore, any leftover funding from these sources will be reinvested into the Fourth of July event itself. Regarding other event costs, any additional event expenses will be covered through other revenue streams (i.e., parade entry fees, event ticket sales, entry fees, merchandise sales, and sponsorships), which will be coordinated and handled by the Contractor. A summary of the deal points for each of the contracts is listed below. CONTRACTOR: The scope of work for CONTRACTOR include the responsibility, in conjunction with the CITY, BOARD and CONSULTANT for planning and execution of the Fourth of July Parade, Run, Fireworks Show, Festival and Block Party; sponsorship procurement; music and entertainment procurement; sub- contractor agreements, management and payment; volunteer development; public / media relations; implement all logistical plans; provide general event production and management. CONTRACTOR will provide research and planning; marketing services; budget development, management, reconciliation and regular reporting to CITY. CONSULTANT: The scope of work for CONSULTANT focuses on consultation service for the CITY, BOARD and CONTRACTOR to help ensure the historical elements of the Fourth of July Celebration are kept to the standards of CITY and BOARD. CONSULTANT will provide pertinent information on the Parade, Fourth of July Run, Fireworks Show, Festival Block Party (Sponsor Recognition Event) Merchandise, Sponsorships, Overall Event Logistics, VIPs, Entertainment and Public Relations. In addition, CONSULTANT will coordinate with the BOARD to develop and implement the Citywide Decorating Contest, Pancake Breakfast City of Huntington Beach Page 3 of 4 Printed on 11/12/2020 powere321j Legistar` File #: 20-2029 MEETING DATE: 11/16/2020 and assist with coordinating event volunteers. Environmental Status: Not applicable. Strategic Plan Goal: Strengthen long-term financial and economic sustainability Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for Production and Management Service of the Annual Fourth of July Celebration. 2. Professional Services Contract between the City of Huntington Beach and Stacey Newton, Independent Contract for Consultation Service of the Annual Fourth of July Celebration. 3. June 2017 Audit City of Huntington Beach Page 4 of 4 Printed on 11/12/2020 powere3:25j LegistarTM PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND SOUNDSKILZ, INC. FOR PRODUCTION AND MANAGEMENT SERVICE OF THE ANNUAL FOURTH OF JULY CELEBRATION THIS AGREEMENT ("Agreement') is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and Soundskilz, Inc., a corporation, hereinafter referred to as "CONTRACTOR". WHEREAS, CITY desires to engage the services of a CONTRACTOR in producing the 2021, 2022, and 2023 Fourth of July Celebration; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONTRACTOR has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows: 1. SCOPE OF SERVICES CONTRACTOR shall provide all services as described in Exhibit "A", which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONTRACTOR hereby designates Steven Clayton, who shall represent it and be its sole contact and agent in all communications with CITY and CONTRACTOR during the performance of this Agreement. 1 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONTRACTOR in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONTRACTOR ,� , AZoze are to commence on /vd tp4er 10(the "Commencement Date"). This Agreement shall automatically terminate three (3) years after commencement on September 1, 2023, unless extended or sooner terminated as provided herein. Upon mutual agreement by both parties, the Agreement may be extended up to two (2) 1-year terms. All tasks specified in Exhibit"A" shall be completed on or before July 4 of each year in 2021, 2022, and 2023. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A". This schedule may be amended to benefit the project if mutually agreed to in writing by CITY and CONTRACTOR. In the event the Commencement Date precedes the Effective Date, CONTRACTOR shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONTRACTOR a fixed Fee in quarterly installments as specified in Exhibits "B",which is attached hereto and incorporated by reference into this Agreement. The Fee, including all costs and expenses, not to exceed -SIXTY-EIGHT THOUSAND, THREE HUNDRED DOLLARS ($68,300) in 2021; SEVENTY-TWO THOUSAND, SEVEN HUNDRED DOLLARS ($72,700) in 2022; and SEVENTY-SEVEN THOUSAND, FOUR HUNDRED ($77,400) in 2023. Compensation for CONTRACTOR and CITY shall also include additional revenue opportunities as specified in Exhibit "B". 2 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A", CONTRACTOR will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, site plans, vendor lists, sponsor contracts and agreements, parade entry contact information, timelines, runner and volunteer databases, service provider invoices and contact information, parade scripts, web domains, login and passwords for websites and social media accounts, maps/routes, memoranda, letters, spreadsheets, and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY immediately upon request, or upon expiration or termination of this Agreement, or upon completion of PROJECT, whichever shall occur first. These materials may be used by CITY as it sees fit. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, site plans, vendor lists, sponsor contracts and agreements, parade entry contact information, timelines, runner and volunteer databases, service provider invoices and contact information, parade scripts, web domains, login and passwords for websites and social media accounts, maps/routes, memoranda, letters, spreadsheets, and other documents, shall belong to 3 CITY, and CONSULTANT shall turn these materials over to CITY immediately upon request, or upon expiration or termination of this Agreement, or upon completion of PROJECT, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. CONTINGENCY ALLOWANCE CITY shall provide a Contingency Allowance of no more than TEN- THOUSAND DOLLARS ($10,000) to cover variations that may occur in the expected values of elements of cost or schedule, however, do not apply to scope or quality. City must preapprove at its sole discretion any Contingency Allowance. 9. HOLD HARMLESS CONTRACTOR hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgements, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONTRACTOR's (or CONTRACTOR's sub-contractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONTRACTOR, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONTRACTOR will conduct all defense at its sole cost and expense and CITY shall approve selection of CONTRACTOR's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONTRACTOR. 4 10. PROFESSIONAL LIABILITY INSURANCE CONTRACTOR shall obtain and furnish to CITIY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONTRACTOR's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONTRACTOR shall notify CITY of circumstances or incidents that might give rise to future claims. CONTRACTOR will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONTRACTOR agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONTRACTOR fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect CONTRACTOR's right to be paid for its time and materials expended prior to notification 5 of termination. CONTRACTOR waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 11. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONTRACTOR shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice if the event of cancellation for nonpayment of premium. CONTRACTOR shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the forgoing insurance coverage shall not derogate from CONTRACTOR's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONTRACTOR shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 12. INDEPENDENT CONTRACTOR CONTRACTOR is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. 6 CONTRACTOR shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONTRACTOR and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 13. TERMINATION OF CONTRACT A. CITY may terminate this Agreement without cause, effective after 30 days' prior written notice to CONTRACTOR ("Notice Period"). In the case of termination without cause: (i) CITY shall release CONTRACTOR from all obligations under this contract, and shall assume full liability for all existing vendor, subcontractor, supplier, sponsor, talent and venue contracts that have been entered into as part of the Event and previously approved by CITY; (ii) CONTRACTOR shall be entitled to payment for the current PROJECT year up until the date of termination and shall be paid the outstanding balance of the fee within seven (7) days of receiving a final invoice detailing work completed. CONTRACTOR shall also be entitled to retain all commissions earned through the sales of CITY-approved sponsorships prior to the date of termination, and, in the case of multi-year sponsorship agreements, CONTRACTOR may retain said commissions, however, the City shall not be responsible for the payment thereof. 7 (iii) CONTRACTOR shall deliver an audit report to CITY detailing the status of the PROJECT budget and all accounts payable/receivable, and transfer the balance of all funds held on behalf of CITY, less applicable sponsor commissions due to the CONTRACTOR, to CITY's designated fiduciary or account no later than the conclusion of the Notice Period. (iv) CONTRACTOR shall work amicably with CITY to effectively transfer all PROJECT communications, contacts, materials and operations to CITY-designated agents and assignees. 14. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONTRACTOR to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and sub-contractors must satisfy the insurance requirements as set forth in Section 9 and 10 hereinabove. 15. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this agreement. 16. CITY EMPLOYEES AND OFFICIALS CONTRACTOR shall employ no CITY official nor any regular CITY EMPLOYEE IN THE WORK PERFORMED PURSUANT TO THIS Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 8 17. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONTRACTOR's agent (as designed in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONTRACTOR may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, or reputable overnight carrier or U.S. certified mail-return receipt requested: TO CITY: TO CONTRACTOR: City of Huntington Beach Soundskilz, Inc. ATTN: Oliver Chi ATTN: Steven Clayton 2000 Main Street 39444 Calle Portillo Huntington Beach, CA 92648 Temecula, CA 92592 18. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be consent/approval to any subsequent occurrence of the same or any other transaction or event. 19. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 20. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not 9 representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 21. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, or ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this agreement which is hereby affected shall be curtailed and limited only to.the extent necessary to bring it within the requirements of the law. 22. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 10 23. IMMIGRATION CONTRACTOR shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 24. LEGAL SERVICES SUB-CONTRACTING PROHIBITED CONTRACTOR and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONTRACTOR understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONTRACTOR. 25. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 26. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of the Agreement, shall so survive. 27. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 11 28. SIGNATORIES Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 29. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiations, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on the party's behalf, which are not embodied in this Agreement, and that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 30. EFFECTIVE DATE This agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 12 IN WITNESS WHEREOF. the parties hereto have caused this Agreement to oe executed by and through their authorized officers CONTRACTOR, CITY OF HUNTINGTON BEACH SOUNDSKILZ INC, a corporation a municipal corporation of the State of Ca,tforrna By: - f7 Director/Chief (Pursuant to HBMC 3.03 100) prim name ITS: (circle ww)Chef P�ree+d- ice P,esaer, APPROVED AS TO FORM; AND %A qw�kXity Attar y By: Date <J-LU!j f-'- ( _G 1 -�---� ITS: (cbnlieone)Secre hoof FawicarW RECEIVED AND FILE Secretary -Treasurer City Clerk Date COUNTERPART :3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONTRACTOR, CITY OF HUNTINGTON BEACH, SOUNDSKILZ, INC, a corporation a municipal corpor n of the State of California (Pursuant to HBMC 3.03.100) Mayor print name ITS: (circle one) Chair/PresidentNice President APPROVED AS TO FORM: AND ?P-p City Attorn y By: Date: print name ITS: (circle one) Secretary/Chief Financial Officer/ RECEIVED AND FILE: Secretary-Treasurer 9� City Clerk Date: COUNTERPART 13 EXHIBIT "A" CONTRACTOR SCOPE OF SERVICES SOUNDSKILZ, INC. A. STATEMENT OF WORK: The CONTRACTOR is required to attend planning meetings with the BOARD and CITY staff as needed. CONTRACTOR shall assume responsibility, in conjunction with the CITY and the BOARD for all planning; sponsorship procurement; music and entertainment procurement; sub-contractor management; volunteer development; pre-, day-of, and post-event public / media relations; pre-, day-of, and post-event production and management; and all other facets of event production and management. Of note, deliverables must communicate the CITY's message of "family-friendly"' events and activities. B. CONTRACTOR'S DUTIES AND RESPONSIBILITIES: In general, CONTRACTOR will provide or sub-contract the following services. These services are general in nature and are not all-inclusive of the duties and responsibilities of the CONTRACTOR. • Research & Monthly Planning • Legacy review of prior Event years to ascertain and evaluate best practices, budget history and preferred vendor relationships; • Conduct surveys of previous Event partners to solicit feedback and identify key success elements; • Attend and contribute to monthly Fourth of July Executive Board meetings; • Marketing & Sponsorship • Develop and manage omni-channel online/social, OOH and print marketing campaign concepts and fulfillment; • Review overall Event sponsorship program and recommend strategies and activations to maximize revenue potential; 14 • Solicit, negotiate and implement/manage all BOARD- approved sponsorship contracts; • Financial Planning • Develop a comprehensive Event budget for approval by the CITY; • Manage all Budget and Scope changes as required to deliver the Event within the approved budget; • Manage, collect and securely hold all sponsorship, booth sales, donations, food, beverage, merchandise cash receipts collected during the Event, and other forms of revenue; • Settlement of all vendors and invoices within the Scope of Services; • Reconciliation of budgets and weekly/monthly financial reporting to the CITY as requested; • Produce a final audit and settlement of all revenues and expenses after the completion of the Event; • Parade Planning • Develop/distribute parade application; • Assist BOARD with parade entries selection; • Develop parade info/FAQ for participants and distribute to all attendees; • Coordinate logistics, security, route closures & equipment needs with City Staff and departments; • Oversee media credentialing and coverage opportunities with media affiliates and approved media outlets; • Develop parade scripts for announcers; • Oversee parade line-up, staging and disbanding; • Secure and setup adequate VIP area staging and seating, and required AV production elements for parade coverage/announcers; • Festival/Pier Planning • Develop/distribute vendor application; 15 • Develop logistics diagram, assign vendor booth spaces and oversee staging/AV setups for entertainment; • Solicit and confirm entertainment program; • Develop volunteer program and recruit volunteers; • Coordinate board member and volunteer assignments; • Coordinate security and logistical planning with CITY Staff and departments; • Fireworks Planning • Oversee RFP process to award fireworks display contract; • Oversee and manage winning bidder for execution of all deliverables; • Coordinate security and logistical planning with CITY Staff and departments; • Develop/approve musical programming and secure all required licensing/clearances; • Run Event Planning • Oversee subcontractors and/or provide primary run program management; • Manage t-shirt, runner medals and branded merchandise program; • Coordinate event marketing and oversee/develop runner registration; • Provide professional timing services and runner results; • Coordinate logistics, route planning, safety and street closures with City Staff and departments ; • Coordinate runner's expo event if so authorized as part of final Event budget/scope; • "Block Party" (July 3 of each year during Term): • Be responsible for all planning phases of Block Party • Coordinate sponsor recognition 16 •. Develop a production schedule for Block Party and provide information to CITY and the BOARD in a timely manner • Solicit donations for Block Party • Book entertainment for Block Party • Operate auction for Block Party • Secure venue or location for Block Party • Coordinate Food & Beverage for Block Party • Develop a comprehensive budget for Block Party • Manage all budget and scope changes as required to deliver Block Party within the approved budget • Manage, collect and securely hold all income from Block Party sponsorship sales, vendor/exhibitor booth sales, donations, raffle ticket and live/silent auction sales, merchandise sales and all other forms of revenue collected during Block Party • Settlement of all Block Party service provider fees and invoices within the Scope of Service • Reconciliation of budgets and provide weekly/monthly financial reporting of Block Party to CITY as requested • Produce a final audit and settlement of all revenues and expenses after the completion of Block Party ■ Collaborate with other contractors, consultants, and vendors CITY may hire in the course of presenting the event. ■ Specific Event Permit - CONTRACTOR shall apply for and obtain a City of Huntington Beach Specific Event Permit in accordance to Municipal Code 13.54. Specific Event Permit fees to be waived by CITY. 17 C. CITY'S DUTIES AND RESPONSIBILITIES: 1. CITY will designate a staff liaison through the Director of Community Services and any change in that person will be noticed in writing. 2. CITY shall provide meeting rooms for meetings, when available, at no cost to CONSULTANT or CONTRACTOR. 3. CITY will assist with promotion and marketing of the event through social media, placing information on the CITY's website, and allowing promotional materials to be placed in City Hall and community facilities, such as community centers and libraries. 4. The CITY's staff liaison will work with CONSULTANT and CONTRACTOR on providing a VIP and dignitary list. D. WORK PROGRAM/PROJECT SCHEDULE: 1. Work shall commence upon execution of the agreement by both parties and approval by the City Council of the City of Huntington Beach. 2. All tasks specified in Exhibit"A" shall be completed on or before July 4 of each year in 2021, 2022, and 2023. 3. This schedule may be amended to benefit the project if mutually agreed to in writing by CITY and CONSULTANT. 4. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 5. CITY shall apply for and obtain Caltrans street closure permits. 18 EXHIBIT "B" Payment Schedule (2021-$68,300; 2022-$72,700; 2023-$77,400) 1. CONSULTANT shall be entitled to monthly quarterly installment payments toward the fixed Fee set forth herein in accordance with the following progress and payment schedules. Upon submission of any invoice, if CITY is satisfied that CONTRACTOR is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve and process the appropriate installment payments, within thirty (30) days of receipt of said invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONTRACTOR in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONTRACTOR is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. Such invoices shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONTRACTOR's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. 2. CONTRACTOR shall use the Fourth of July Fee Schedule as included in the City Council approved Master Fee and Charges Schedule, Community Services- Charges, Resolution #2019-87, and any subsequently updated Fee Resolution during the Term of the Agreement: 3. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of 19 the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 1. BUDGET, FEES &TERMS OF PAYMENT a. CONTRACTOR shall provide the Services described herein for a Fee of SIXTY-EIGHT THOUSAND THREE HUNDRED DOLLARS ($68,300.00) during the first year of the Agreement. For each subsequent year during the Term related to the 2022 and 2023 Events, the Fee shall be increased by 7.5%, respectively. b. The Fee shall be paid to CONTRACTOR in installments during the first year of the Agreement as follows: (i) 50% due upon execution of Agreement; (ii) 16.66% due no later than Feb 1, 2021; (iii) 16.66% due no later than April 15, 2021; (iv) 16.66% due no later than July 10, 2021; c. The Fee for each subsequent year in the Term, related to the 2022 and 2023 Events, shall be due with a 50%first installment and three(3), 16.66% installments every 90 days, with the first payment due on September 1, 2021 and 2022. d. In addition to the Fee, CONTRACTOR shall be eligible to earn additional compensation as follows: (i) 10% commission on sponsorship contracts originated by CONTRACTOR up to the first $50,000 in aggregate cash value of such contracts; 15% commission for sponsorship amounts above $50,000; (ii) CONTRACTOR may provide subcontractor services required for the Event that are within CONTRACTOR's direct capabilities, provided that CONTRACTOR charge competitive 20 market rates for such services and provide advance disclosure to the CITY of the areas in which it intends to provide the services. e. In consultation with the CITY, CONTRACTOR will develop an initial Budget Estimate for the entire Event to be submitted for adoption by CITY and BOARD no later than 14 days after completion of the Legacy Review. f. During the Term, CONTRACTOR shall notify the CITY of any anticipated or known material increase to the EVENT Budget, defined as any change due to an individual line item or group of related items which change in price for any reason, increase the EVENT Budget by more than $5,000.00 and represent an unfunded budget expense against known revenues. The CITY shall have 72 hours from receipt of notice to approve, modify or cancel the relevant Scope of Work related to the material increase. Failure of the CITY to modify or cancel the relevant scope of work within the notice period shall constitute approval of the material increase and financial obligations associated therewith. g. From time to time, the CITY may request changes to the Scope of Work or Services, which must be submitted to CONTRACTOR in writing, at which time CONTRACTOR shall provide the CITY with a written analysis and financial estimate as soon as is reasonably possible, detailing the costs and feasibility of the CITY request. The CITY request shall not become binding upon CONTRACTOR nor be included in the Services, unless and until the CITY approves the financial estimate and revenue allocation recommended by CONTRACTOR, and CONTRACTOR certifies the request as feasible within the Scope of the Services. h. CONTRACTOR shall operate and maintain a special purpose dedicated checking account for the EVENT, and make all deposits and payments related to the EVENT using the dedicated account. The CITY shall be granted access to the account for reporting/audit purposes and furnished with copies of each monthly statement from the account. 21 i. CONTRACTOR shall maintain copies of all purchase orders, invoices, contracts, receipts, deposits and expenses paid on behalf of the EVENT and provide CITY with copies of same. j. All payments due to CONTRACTOR are to be made by wire transfer or direct deposit. 22 { SOUNENT-01 CHANDRAPESKIN ,4,co CERTIFICATE OF LIABILITY INSURANCE D Y 111131200 1l13/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). c TACT Denise Reeder PRODUCER N NFP Property&Casualty Servlces,Inc. �AJco,"N Ex(:(805 (805 537-0146 jAArc Nol; )579-1916 2450 Tapo Street Denise.Reeder@n!p.com Siml Valley,CA 93063 Al ss' p'com INSURERS)AFFORDING COVERAGE NAIC# INSURE A:Hartford Insurance Company of the Midwest 37478 INSURED INSUREg.e:Hartford underwriters Insurance Company 30104 Soundskilz Entertainment,Inc. INSURER q_Hartford Fire Insurance Company 19682 41555 Cherry St.,Ste.I INSURERD; Murrieta,CA 92662 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 CLAIMS-MADE ❑X occuR 72UUNCD7349 9/1712020 9/1712021 DAMMIS AGE ORocTE a ce 300,000 MED EXP(Any oneperson) 10,000 PERSONAL&AD INJURY S 1,000,000 GEN L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 X POLICY j CT 0 LOC PRODUCTS-COM IOPAGG 2,000,000 OTHER: COMBINED SINGLE 1,0001 B AUTOMOBILE LIABILITY dant, 000 ANY AUTO 72UUNCD7349 9117/2020 9/17/2021 BODILY INJURY Perperson) $ OWNED SCHEDULED BODILY INJURY IPeraccidem AU�T�OSCNLY AUUT�1OpSy�I�p X AUTOS ONLY X AUTOS ONLY P eracEcRldent AMAGE S UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAe CLWMS•MADE AGGREGATE DED T RETENTION$ A WORKERS COMPENSATION X PER 0H AND EMPLOYERS'LIABILITY YIN 72WEAH4NYN 101212020 10/2/2021 1,000,000 ANY PROPRIETORIPARTNERIEXECUTIV£ ❑ NIA E.L.EACH ACCIDENT �FFICERN Mr EXCLUDED? 1,000,000 ;Mandatory in Hi E.L DISEASE•EA EMPLOYE tf yyes desaibe under 11000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY OMIT C Equipment Floater/Co 72UUNCD7349 9/17/2020 9117/2021 Limit 500,000 C Equipment Floater/Co 72UUNCD7349 911712020 9/1712021 Deductible 2,500 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached It more space Is mquireAdjPR VED AS TO FORM By.Y - CA MICHAEL E.GATES CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE' THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) 01988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID:SOUNENT-01 CHANDRAPESKIN LOC#: 1 A "* ADD1TiONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED FP Property&Casualty Services, Inc. Soundskilz Entertainment,Inc. 41556 Cherry St.,Ste.I POLICY NUMBER Murrieta,CA 92562 SEE PAGE 1 Riverside CARRIER NAIL CODE EE PAGE 1 ISEE P 1 EFFECnvE DATE:SEE PAGE ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER; &CORD 26 FORM TITLE: Certificate of Llabifity Insurance Certificate Liability Remarks CONTRACTUAL INSURANCE REQUIREMENTS The attached Certificate of insurance is provided as part of our service to our client,the Insured. if special endorsements have been provided,they also are indicated attached. You may find that these documents do not comply with all the terms and conditions of the underlying contract between the Certificate Holder and the Insured due to the insurance company's Insuring conditions, limitations.,exclusions and other terms. if you have any questions, please contact the undersigned. NFP P&C CA LICENSE#OF15715 2460 TAPO ST SIMI VALLEY,CA 93063 TELEPHONE: (806)579-1900 FAX: (805)579-1916 Hired Auto Phsyical Damage Limit-$100,000-ACV Collision Deductible-$1,000 Comprehensive Deductible-$1,000 Additional Insured City of Huntington Beach The City of Huntington Beach, its officers elected or appointed officials,employees,agemts and volunteers are included as additional insured as required by written contract or agreement but only as respect to operations of the named insured per attached General Liability form HGO0010916 and Auto Liability form HA99160312. General Liability coverage is Primary and Non-Contributory per attached form HG00010916. I ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy#72UUNCD7349 SECTION II-WHO IS AN INSURED "volunteer worker" as a consequence 1. If you are designated in the Declarations as: of Paragraph(1)(a) above; a. An individual, you and your spouse are (c)For which there is any obligation to insureds, but only with respect to the conduct share damages with or repay someone of a business of which you are the sole else who must pay damages because owner. of the injury described in Paragraphs b. A partnership or joint venture, you are an (1)(a) or(1)(b)above; or insured. Your members, your partners, and (d)Arising out of his or her providing or their spouses are also insureds, but only with failing to provide professional health respect to the conduct of your business. care services. c. A limited liability company, you are an If you are not in the business of providing insured. Your members are also insureds, but professional health care services: only with respect to the conduct of your (a)Subparagraphs (1)(a), (1)(b) and (1)(c) business. Your managers are Insureds, but above do not apply to any "employee" only with respect to their duties as your or"volunteer worker' providing first aid managers. services; and d. An organization other than a partnership, joint (b)Subparagraph (1)(d) above does not venture or limited liability company, you are apply to any nurse, emergency medical an insured. Your "executive officers" and technician or paramedic employed by directors are insureds, but only with respect to you to provide such services. their duties as your officers or directors, Your (2) "Property damage"to property: stockholders are also insureds, but only with respect to their liability as stockholders, {a) Owned,occupied or used by, e. A trust, you are an insured. Your trustees are {b}Rented to, in the care, custody or also insureds, but only with respect to their control of, over which physical duties as trustees. control is being exercised for any purpose by 2. Each of the following is also an insured: a. Employees And Volunteer Workers You, any of your "employees", "volunteer workers", any partner or member (if you Your "volunteer workers" only while are a partnership or joint venture), or any performing duties related to the conduct of member (If you are a limited liability your business, or your "employees", other company), than either your"executive officers"(if you are b, Real Estate Manager an organization other than a partnership, joint venture or limited liability company) or your Any person (other than your "employee" or managers (if you are a limited liability "volunteer worker"), or any organization while company), but only for acts within the scope acting as your real estate manager. of their employment by you or while c. Temporary Custodians Of Your Property performing duties related to the conduct of Any person or organization having proper your business. temporary custody of your property if you die, However, none of these "employees" or but only: "volunteer workers" are insureds for: (1) With respect to liability arising out of the (1) "Bodily injury"or"personal and advertising maintenance or use of that property; and injury": (2) Until your legal representative has been (a)To you,to your partners or members (if appointed. you are a partnership or joint venture), d. Legal Representative If You Die to your members (if you are a limited Your legal representative If you die, but only liability company), to a co-"employee" while in the course of his or her with respect to duties as such. That employment or performing duties representative will have all your rights and related to the conduct of your duties under this Coverage Part. business, or to your other "volunteer e. Unnamed Subsidiary workers" while performing duties Any subsidiary, and subsidiary thereof, of related to the conduct of your yours which is a legally incorporated entity of business; which you own a financial Interest of more (b)To the spouse,child, parent, brother or than 50% of the voting stock on the effective sister of that co-"employee" or that date of the Coverage Part, HG 00 0109 16 Page 11 of 21 Policy#72UUNCD7349 The Insurance afforded herein for any A person or organization Is an additional insured subsidiary not named in this Coverage Part under this provision only for that period of time as a named Insured does not apply to injury required by the contract or agreement. or damage with respect to which such insured However, no such person or organization is an is also a named insured under another policy insured under this provision if such person or or would be a named insured under such organization is included as an insured by an policy but for its termination or the exhaustion endorsement Issued by us and made a part of of its limits of insurance, this Coverage Part. 3. Newly Acquired Or Formed Organization a. Vendors Any organization you newly acquire or form, Any person(s) or organization(s) (referred to other than a partnership, joint venture or limited below as vendor), but only with respect to liability company, and over which you maintain "bodily injury" or "property damage" arising financial interest of more than 50% of the voting out of"your products" which are distributed or stock, will qualify as a Named Insured if there Is sold In the regular course of the vendor's no other similar insurance available to that business and only if this Coverage Part organization. However: provides coverage for "bodily injury" or a. Coverage under this provision is afforded only "property damage" included within the until the 180th day after you acquire or form "products-completed operations hazard". the organization or the end of the policy (1) The insurance afforded the vendor is period, whichever is earlier; subject to the following additional b. Coverage A does not apply to "bodily injury" exclusions: or "property damage" that occurred before This Insurance does not apply to: you acquired or formed the organization; and (a)"Bodily injury" or"property damage"for c. Coverage B does not apply to "personal and which the vendor is obligated to pay advertising injury" arising out of an offense damages by reason of the assumption committed before you acquired or formed the of liability in a contract or agreement. organization. This exclusion does not apply to , 4. Nonowned Watercraft liability for damages that the vendor With respect to watercraft you do not own that is would have in the absence of the less than 51 feet long and is not being used to contract or agreement; carry persons for a charge, any person is an (b)Any express warranty unauthorized by Insured while operating such watercraft with your you; permission. Any other person or organization (c)Any physical or chemical change in the responsible for the conduct of such person is product made intentionally by the also an insured, but only with respect to liability vendor; arising out of the operation of the watercraft, and (d)Repackaging, except when unpacked only if no other insurance of any kind is available solely for the purpose of inspection, to that person or organization for this liability. demonstration, testing, or the However, no person or organization Is an insured substitution of parts under Instructions with respect to: from the manufacturer, and then a. "Bodily injury" to a co-"employee" of the repackaged in the original container; person operating the watercraft;or (e) Any failure to make such Inspections, b. "Property damage" to property owned by, adjustments, tests or servicing as the rented to, in the charge of or occupied by you vendor has agreed to make or normally or the employer of any person who Is an undertakes to make in the usual Insured under this provision. course of business, in connection with 5. Additional Insureds When Required By the distribution or sale of the products; Written Contract, Written Agreement Or (f) Demonstration, installation, servicing Permit or repair operations, except such The following person(s) or organization(s) are an operations performed at the vendor's additional Insured when you have agreed, in a premises in connection with the sale of written contract, written agreement or because of the product; a permit issued by a state or political subdivision, (g) Products which, after distribution or that such person or organization be added as an sale by you, have been labeled or additional insured on your policy, provided the relabeled or used as a container, part injury or damage occurs subsequent to the or ingredient of any other thing or execution of the contract or agreement. substance by or for the vendor;or Page 12 of 21 HG 00 01 09 16 5 , Policy#72UUNCD7349 (h)"Bodily injury" or "property damage" omissions of those acting on your behalf: arising out of the sole negligence of the (1) In connection with your premises; or vendor for its own acts or omissions or (2) in the performance of your ongoing those of its employees or anyone else operations performed by you or on your acting on its behalf. However, this behalf. exclusion does not apply to: With respect to the insurance afforded these (i)The exceptions contained in Sub- additional insureds, the following additional paragraphs(d)or(f); or exclusion applies: (ii) Such inspections, adjustments, This Insurance does not apply to bodily tests or servicing as the vendor has Injury", "property damage" or "personal and agreed to make or normally advertising Injury" arising out of the rendering undertakes to make in the usual of or the failure to render any professional course of business, in connection services by or for you, including: with the distribution or sale of the 1. The preparing, approving, or failing to products. prepare or approve, maps, shop drawings, (2) This insurance does not apply to any opinions, reports, surveys, field orders, Insured person or organization, from change orders or drawings and whom you have acquired such products, specifications; or or any ingredient, part or container, 2, Supervisory, inspection, architectural or entering into, accompanying or containing engineering activities. such products. b. Lessors Of Equipment This exclusion applies even if the claims (1) Any person(s) or organization(s) from against any insured allege negligence or other wrongdoing in the supervision, hiring, whom you lease equipment; but only with employment, training or monitoring of others respect to their liability for "bodily Injury", by that insured, if the "occurrence" which "property damage" or "personal and caused the "bodily injury" or "property advertising injury caused, in whole or in damage", or the offense which caused the part, by your maintenance, operation or "personal and advertising Injury", involved the use of equipment leased to you by such rendering of or the failure to render any person(s)or organization(s). professional services by or for you. (2) With respect to the insurance afforded to e. Permits Issued By State Or Political these additional Insureds this insurance Subdivisions does not apply to any"occurrence" which Any state or political subdivision, but only with takes place after the equipment lease respect to operations performed by you or on expires, your behalf for which the state or political c. Lessors Of Land Or Premises subdivision has issued a permit. Any person or organization from whom you With respect to the insurance afforded these lease land or premises, but only with respect additional insureds, this insurance does not to liability arising out of the ownership, apply to: maintenance or use of that part of the land or (1) "Bodily injury", "property damage" or premises leased to you. "personal and advertising injury" arising With respect to the insurance afforded these out of operations performed for the state additional Insureds the following additional or municipality; or exclusions apply: (2) "Bodily injury" or "property damage" This Insurance does not apply to: Included within the "products-completed 1. Any "occurrence" which takes place after operations hazard". you cease to lease that land;or f. Any Other Party 2. Structural alterations, new construction or Any other person or organization who is not demolition operations performed by or on an additional insured under Paragraphs a. behalf of such person or organization. through e, above, but only with respect to d. Architects,Engineers Or Surveyors liability for "bodily injury", "property damage" Any architect, engineer, or surveyor, but only or"personal and advertising Injury" caused, in with respect to liability for "bodily Injury", whole or in part, by your acts or omissions or "property damage" or "personal and the acts or omissions of those acting on your advertising Injury" caused, in whole or in part, behalf: by your acts or omissions or the acts or (1) In the performance of your ongoing operations; HG 00 01 0916 Page 13 of 21 Policy#72UUNCD7349 (2) In connection with your premises owned No person or organization Is an Insured with respect by or rented to you;or to the conduct of any current or past partnership, (3) In connection with "your work" and joint venture or limited liability company that is not included within the "products-completed shown as a Named Insured in the Declarations. operations hazard", but only if SECTION Ill-LIMITS OF INSURANCE (a) The written contract or agreement 1. The Most We Will Pay requires you to provide such coverage The Limits of Insurance shown in the to such additional insured; and Declarations and the rules below fix the most we (b)This Coverage Part provides coverage will pay regardless of the number of: for"bodily injury" or"property damage" a. Insureds; included within the "products- completed operations hazard". b. Claims made or"suits"brought; or However: C. Persons or organizations making claims or bringing "suits". (1) The insurance afforded to such additional insured only applies to the extent 2. General Aggregate Limit permitted by law;and The General Aggregate Limit is the most we will (2) If coverage provided to the additional pay for the sum of: Insured is required by a contract or a. Medical expenses under Coverage C; agreement,the insurance afforded to such b. Damages under Coverage A, except additional insured will not be broader than damages because of "bodily injury" or that which you are required by the contract "property damage" included in the "products- or agreement to provide for such completed operations hazard"; and additional insured. With respect to the Insurance afforded to c. Damages under Coverage B. these additional Insureds, this Insurance does 3. Products-Completed Operations Aggregate not apply to: Limit "Bodily injury", "property damage" or The Products-Completed Operations Aggregate "personal and advertising injury"arising out of Limit is the most we will pay under Coverage A the rendering of, or the failure to render, any for damages because of "bodily injury" and "property damage" included in the "products- professional architectural, engineering or surveying services, including: completed operations hazard". (1) The preparing, approving, or failing to 4. Personal And Advertising Injury Limit prepare or approve, maps, shop drawings, Subject to 2. above, the Personal and opinions, reports, surveys, field orders, Advertising Injury Limit is the most we will pay change orders or drawings and under Coverage B for the sum of all damages specifications; or because of all "personal and advertising injury" (2) Supervisory, Inspection, architectural or sustained by any one person or organization. engineering activities. 6. Each Occurrence Limit This exclusion applies even if the claims Subject to 2. or 3. above, whichever applies, the against any Insured allege negligence or Each Occurrence Limit is the most we will pay for other wrongdoing in the supervision, hiring, the sum of: employment, training or monitoring of others a. Damages under Coverage A; and by that insured, if the "occurrence" which b. Medical expenses under Coverage C caused the "bodily Injury" or "property p g damage", or the offense which caused the because of all "bodily Injury" and "property "personal and advertising injury", involved the damage"arising out of any one "occurrence". rendering of or the failure to render any 6. Damage To Premises Rented To You Limit professional services by or for you. Subject to 6. above, the Damage To Premises The limits of insurance that apply to additional Rented To You Limit is the most we will pay insureds Is described In Section III - Limits Of under Coverage A for damages because of Insurance. "property damage" to any one premises, while How this insurance applies when other insurance rented to you, or In the case of damage by fire, Is available to the additional insured is described lightning or explosion, while rented to you or In the Other Insurance Condition In Section IV - temporarily occupied by you with permission of Commercial General Liability Conditions. the owner. Page 14 of 21 HG 00 0109 16 Policy#72UUNCD7349 In the case of damage by fire, lightning or b. Notice Of Claim explosion, the Damage to Premises Rented To If a claim is made or "suit" is brought against You Limit applies to all damage proximately any insured, you or any additional insured caused by the same event, whether such must: damage results from fire, lightning or explosion (1) immediately record the specifics of the or any combination of these. claim or"suit"and the date received; and 7. Medical Expense Limit (2) Notify us as soon as practicable. Subject to 6. above,the Medical Expense Limit is You or any additional insured must see to it the most we will pay under Coverage C for all that we receive written notice of the claim or „ medical expenses because of bodily injury "suit"as soon as practicable. sustained by any one person. 8. How Limits Apply To Additional Insureds c. Assistance And Cooperation Of The Insured If you have agreed in a written contract or written You and any other involved insured must: agreement that another person or organization (1) Immediately send us copies of any be added as an additional Insured on your policy, demands, notices, summonses or legal the most we will pay on behalf of such additional papers received in connection with the Insured is the lesser of: claim or"suit"; a. The limits of insurance specified in the written 2 Authorize us to obtain records and other contract or written agreement; or ( ) information; b. The Limits of Insurance shown In the (3) Cooperate with us in the investigation or Declarations. settlement of the claim or defense against Such amount shall be a part of and not In the "suit";and addition to Limits of Insurance shown in the 4 Assist us, upon our request, in the Declarations and described In this Section. ( � enforcement of any right against any person The Limits of Insurance of this Coverage Part apply or organization which may be liable to the separately to each consecutive annual period and to insured because of injury or damage to any remaining period of less than 12 months, which this insurance may also apply. starting with the beginning of the policy period d, Obligations At The Insureds Own Cost shown in the Declarations, unless the policy period Is extended after issuance for an additional period of No insured will, except at that Insured's own less than 12 months. In that case, the additional cost, voluntarily make a payment, assume period will be deemed part of the last preceding any obligation, or incur any expense, other period for purposes of determining the Limits of than for first aid, without our consent. Insurance. e. Additional Insureds Other Insurance SECTION IV - COMMERCIAL GENERAL if we cover a claim or "suit" under this LIABILITY CONDITIONS Coverage Part that may also be covered by 1. Bankruptcy other insurance available to an additional Bankruptcy or Insolvency of the insured or of the insured, such additional insured must submit insured's estate will not relieve us of our such claim or "suit" to the other insurer for obligations under this Coverage Part. defense and indemnity. 2. Duties In The Event Of Occurrence, Offense, However, this provision does not apply to the Claim Or Suit extent that you have agreed in a written a. Notice Of Occurrence Or Offense contract or written agreement that this You or any additional insured must see to it Insurance is primary and non-contributory that we are notified as soon as practicable of with the additional insured's own Insurance. an "occurrence" or an offense which may f. Knowledge Of An Occurrence, Offense, result in a claim. To the extent possible, Claim Or Suit notice should include: Paragraphs a. and b. apply to you or to any (1) How, when and where the "occurrence" or additional insured only when such offense took place; "occurrence", offense, claim or"suit" is known (2) The names and addresses of any injured to; persons and witnesses;and (1) You or any additional Insured that is an (3) The nature and location of any Injury or individual; damage arising out of the "occurrence" or (2) Any partner, if you or the additional offense. Insured is a partnership; HG 00 01 0916 Page 16 of 21 Policy#72UUNCD7349 (3) Any manager, if you or the additional (3) Tenant Liability Insured is a limited liability company; That is insurance purchased by you to (4) Any "executive officer" or insurance cover your liability as a tenant for manager, If you or the additional insured is "property damage" to premises rented to a corporation; you or temporarily occupied by you with (5) Any trustee, if you or the additional permission of the owner; insured is a trust;or (4) Aircraft,Auto Or Watercraft (6) Any elected or appointed official, if you or If the loss arises out of the maintenance or the additional Insured Is a. political use of aircraft, "autos" or watercraft to the subdivision or public entity. extent not subject to Exclusion g. of This duty applies separately to you and any Section I - Coverage A- Bodily Injury And additional insured. Property Damage Liability; 3. Legal Action Against Us (5) Property Damage To Borrowed No person or organization has a right under this Equipment Or Use Of Elevators Coverage Part: if the loss arises out of"property damage" a. To join us as a party or otherwise bring us to borrowed equipment or the use of Into a "suit" asking for damages from an elevators to the extent not subject to Insured; or Exclusion j. of Section I - Coverage A - a Part unless all of Bodily injury And Property Damage b. To sue us on this Coverage Liability; its terms have been fully complied with. (6) When You Are Added As An Additional A person or organization may sue us to recover insured To Other Insurance on an agreed settlement or on a final judgment against an insured; but we will not be liable for Any other Insurance available to you damages that are not payable under the terms of covering liability for damages arising out this Coverage Part or that are in excess of the of the premises or operations, or products applicable limit of insurance. An agreed and completed operations, for which you have been added as an additional insured settlement means a settlement and release of liability signed by us, the insured and the by that insurance; or claimant or the claimant's legal representative. (7) When You Add Others As An 4. Other Insurance Additional insured To This Insurance If other valid and collectible insurance is Any other Insurance available to an available to the insured for a loss we cover under additional insured. Coverages A or B of this Coverage Part, our However, the following provisions apply to obligations are limited as follows: other insurance available to any person or a. Primary Insurance organization who is an additional insured under this coverage part. This insurance is primary except when b. (a}Primary Insurance When Required below applies. If other Insurance Is also By Contract primary, we will share with all that other insurance by the method described in c. This insurance is primary if you have below. agreed in a written contract or written b. Excess insurance agreement that this Insurance be This insurance is excess over any of the other primary. If other insurance is also Insurance, whether primary, we will share with all that primary, excess, other insurance by the method contingent or on any other basis: described In c. below. (1) Your Work (b)Primary And Non-Contributory To That is Fire, Extended Coverage, Builder's Other Insurance When Required By Risk, Installation Risk or similar coverage Contract for"your work"; If you have agreed In a written (2) Premises Rented To You contract, written agreement, or permit That Is fire, lightning or explosion that this Insurance is primary and non- Insurance for premises rented to you or contributory with the additional temporarily occupied by you with insured's own insurance,this insurance permission of the owner; is primary and we will not seek contribution from that other insurance. Pagel 6of21 HG00010916 Policy#72UUNCD7349 Paragraphs (a) and (b) do not apply to computation, and send us copies at such other insurance to which the additional times as we may request. Insured has been added as an additional 6. Representations Insured. a. When You Accept This Policy When this insurance is excess, we will have By accepting this policy, you agree: no duty under Coverages"A or B to defend The statements 1n the Declarations are the insured against any suit if any other (1) accurate and complete; Insurer has a duty to defend the Insured against that"suit". If no other insurer defends, (2) Those statements are based upon we will undertake to do so, but we will be representations you made to us;and entitled to the insured's rights against all (3) We have Issued this policy in reliance those other Insurers. upon your representations. When this Insurance is excess over other b. Unintentional Failure To Disclose Hazards insurance, we will pay only our share of the amount of the loss, if any, that exceeds the If unintentionally you should fail to disclose all sum of: hazards relating to the conduct of your (1) The total amount that all such other business that exist at the inception date of insurance would pay for the loss in the this Coverage Part, we shall not deny absence of this Insurance; and coverage under this Coverage Part because of such failure. (2) The total of all deductible and self-insured 7. Separation Of Insureds amounts under all that other insurance. We will share the remaining loss, if any, with Except with respect to the Limits of Insurance, any other Insurance that is not described in and any rights or duties specifically assigned in this Excess Insurance provision and was not this Coverage Part to the first Named Insured, bought specifically to apply in excess of the this insurance applies: Limits of insurance shown in the Declarations a. As if each Named Insured were the only of this Coverage Part. Named Insured; and c. Method Of Sharing b. Separately to each insured against whom If all of the other Insurance permits claim Is made or"suit"is brought. contribution by equal shares, we will follow 8, Transfer Of Rights Of Recovery Against this method also. Under this approach each Others To Us insurer contributes equal amounts until it has a. Transfer Of Rights Of Recovery paid Its applicable limit of insurance or none of the loss remains, whichever comes first. if the insured has rights to recover all or part of any payment, including Supplementary If any of the other insurance does not permit Payments, we have made under this contribution by equal shares, we will contribute by limits. Under this method, each Coverage Part, chose rights are transferred to us. The Insured must do nothing after loss to Insurer's share is based on the ratio of its impair them. At our request, the insured will applicable limit of insurance to the total applicable limits of insurance of all insurers. bring "suit" or transfer those rights to us and help us enforce them. 5. Premium Audit b. Waiver Of Rights Of Recovery (Waiver Of a. We will compute all premiums for this Subrogation) Coverage Part In accordance with our rules and rates. If the insured has waived any rights of recovery against any person or organization b. Premium shown In this Coverage Part as advance premium Is a deposit premium only. for all or part of any payment, Including Supplementary Payments, we have made At the close of each audit period we will under this Coverage Part, we also waive that compute the earned premium for that period and send notice to the first Named Insured. right, provided the insured waived their rights of recovery against such person or The due date for audit and retrospective organization In a contract, agreement or premiums is the date shown as the due date permit that was executed prior to the injury or on the bill. If the sum of the advance and damage. audit premiums paid for the policy period is greater than the earned premium, we will 9. When We Do Not Renew return the excess to the first Named insured. If we decide not to renew this Coverage Part, we c. The first Named Insured must keep records of will mail or deliver to the first Named Insured the information we need for premium shown in the Declarations written notice of the HG 00 01 0916 Page 17 of 21 COMMERCIAL AUTOMOBILE HA 99 16 03 12 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "insured" than other provisions of the Coverage Form,the provisions of this endorsement apply. 1. BROAD FORM INSURED d. Any "employee" of yours while using a A. Subsidiaries and Newly Acquired or covered "auto" you don't own, hire or Formed Organizations borrow in your business or your The Named Insured shown in the personal affairs. Declarations is amended to include: C. Lessors as Insureds (1) Any legal business entity other than a Paragraph A.I. -WHO IS AN INSURED -of partnership or joint venture, formed as a Section li - Liability Coverage is amended to subsidiary in which you have an add: ownership interest of more than 50% on e. The lessor of a covered "auto" while the the effective date of the Coverage Form. "auto" is leased to you under a written However, the Named Insured does not agreement if: include any subsidiary that is an "insured" under any other automobile (1) The agreement requires you to policy or would be an "insured" under provide direct primary insurance for such a policy but for its termination or the lessor and the exhaustion of its Limit of Insurance. (2) The "auto"is leased without a driver. (2) Any organization that is acquired or Such a leased "auto" will be considered a formed by you and over which you covered "auto" you own and not a covered maintain majority ownership. However, "auto"you hire. the Named Insured does not include any D. Additional Insured if Required by Contract newly formed or acquired organization: (1) Paragraph A.I. -WHO IS AN INSURED (a) That is a partnership or joint - of Section II - Liability Coverage is venture, amended to add: (b) That is an "insured" under any other f. When you have agreed, in a written policy, contract or written agreement, that a (c) That has exhausted its Limit of person or organization be added as Insurance under any other policy, or an additional insured on your (d) 180 days or more after its business auto policy, such person or acquisition or formation by you, organization is an"insured", but only unless you have given us notice of to the extent such . person or the acquisition or formation. organization is liable for "bodily Coverage does not apply to "bodily injury" or "property damage" caused injury" or"property damage" that results by the conduct of an "insured"under from an "accident" that occurred before paragraphs a. or b. of Who Is An you formed or acquired the organization. Insured with regard to the B. Employees as Insureds ownership, maintenance or use of a Paragraph A.I. - WHO IS AN INSURED -of covered"auto." SECTION 11 - LIABILITY COVERAGE is amended to add: ©2011,The Hartford(Includes copyrighted material Form HA 9916 03 12 of ISO Properties, Inc.,with its permission.) Page 1 of 5 The insurance afforded to any such E. Primary and Non-Contributory if additional Insured applies only if the Required by Contract "bodily injury" or "property damage" Only with respect to insurance provided to occurs: an additional insured in I.D. - Additional (1) During the policy period, and Insured If Required by Contract, the (2) Subsequent to the execution of such following provisions apply: written contract, and (3) Primary Insurance When Required By (3) Prior to the expiration of the period Contract of time that the written contract This insurance is primary if you have requires such insurance be provided agreed in a written contract or written to the additional insured. agreement that this insurance be (2) How Limits Apply primary. If other insurance is also If you have agreed in a written contract primary, we will share with all that other or written agreement that another insurance by the method described in Other Insurance 5.d. person or organization be added as an additional insured on your policy, the (4) Primary And Non-Contributory 7o Other most we will pay on behalf of such Insurance When Required By Contract additional insured is the lesser of: If you have agreed in a written contract (a) The limits of insurance specified in or written agreement that this insurance the written contract or written is primary and non-contributory with the agreement;or additional insured's own insurance, this insurance is primary and we will not (b) The Limits of Insurance shown in seek contribution from that other the Declarations. Insurance. Such amount shall be a part of and not Paragraphs (3) and (4) do not apply to other in addition to Limits of Insurance shown insurance to which the additional insured in the Declarations and described in this has been added as an additional insured. Section. (3) Additional Insureds Other Insurance When this insurance is excess, we will have no duty to defend the insured against any suit if If we cover a claim or "suit" under this any other insurer has a duty to defend the Coverage Part that may also be covered Insured against that "suit". If no other insurer by other insurance available to an defends, we will undertake to do so, but we will additional insured, such additional be entitled to the insured's rights against all insured must submit such claim or "suit" those other insurers. to the other insurer for defense and When this insurance is excess over other Indemnity. insurance, we will pay only our share of the However, this provision does not apply amount of the loss, if any, that exceeds the sum to the extent that you have agreed in a of: written contract or written agreement (1) The total amount that all such other that this Insurance is primary and non- insurance would pay for the loss in the contributory with the additional insured's absence of this insurance; and own insurance. (2) The total of all deductible and self-insured (4) Duties in The Event Of Accident, Claim, amounts under all that other insurance. Suit or Lass If you have agreed in a written contract We will share the remaining loss, if any, by the method described in Other Insurance 5.d. or written agreement that another person or organization be added as an 2. AUTOS RENTED BY EMPLOYEES additional insured on your policy, the Any "auto" hired or rented by your "employee" additional Insured shall be required to on your behalf and at your direction will be comply with the provisions in LOSS considered an"auto"you hire. CONDITIONS 2. - DUTIES IN THE The OTHER INSURANCE Condition is amended EVENT OF ACCIDENT, CLAIM , SUIT by adding the following: OR LOSS — OF SECTION IV — BUSINESS AUTO CONDITIONS, in the same manner as the Named Insured. ©2011,The Hartford(Includes copyrighted material Form HA 9916 0312 of ISO Properties, Inc.,with its permission.) Page 2 of 5 City of Huntington Beach Business License P.O.Box 190 714 536-5267 FAX 714 536-5934 Huntington Beach,CA 92648 Dahle Bulosan Chief Financial Officer SOUNDSKILZ 39444 CALLE PORTILLO TEMECULA CA 92592 Dear Business Owner: Thank you for your payment. Attached is your City of Huntington Beach Business License. Please note that approximately one month prior to the license expiration date, you will be mailed a renewal notice for the coming year. If for any reason your renewal notice does not arrive,you are still responsible to renew and pay your business license amount prior to the expiration date. You will incur penalties if this payment is not received by the expiration date. Please post the business license in public view. If you do not transact business from a fixed location within the city, you must carry this license with you at all times. Your business vehicle should also carry this license, and the license plate number of the vehicle(s), if applicable, should match the one on the business license. Please notify Business License if there are any changes of ownership, address, business name, business vehicle, or type of business conducted. Additionally, please notify the city if you discontinue your business. If your business is operated in a commercial, retail, or industrial location, you will need to contact the Planning and Building Department regarding the requirement for a Certificate of Occupancy. For additional questions or information on this matter call 714-536-5271. The Planning and Building Department is located on the 3rd floor of City Hall. There are many resources available to our licensed business people.We have listed a few that might be of interest and assistance to you. City of Huntington Beach Economic Development Department-714-536-5582 Huntington Beach Chamber of Commerce-714-536-8888 Huntington Beach SCORE (Service Corps of Retired Executives)-714-550-7369 Fictitious Business Name Information-714-834-2889 State Board of Equalization (seller's permit information)-949-440-3473 If you have any questions, please call a Business License representative at 714-536-5267. City Of Huntington Beach Business License Business Name/Service Address License Number A308885 SOUNDSKILZ Effective Date 11/01/2020 License Type , � Professional/Other Services Expiration Date 10/31/2021 Owner/Corporation e SOUNDSKILZ INC THIS LICENSE IS ONLY FOR THE BUSINESS AND Amount Paid $126.70 TYPE SHOWN. IT IS FOR THE PERSON TO WHOM ISSUED AND IS NON-TRANSFERABLE. RENEWAL IS SIC 8999 DUE ON OR BEFORE THE EXPIRATION DATE. POST IN PUBLIC VIEW Request for Qualifications Annual Fourth of July Celebration Production and Management Code Four Kevin Elliot 5252 Bolsa Ave. Huntington Beach, CA 92649 714-500-4994 kevin@codefour.com Stacey Newton Hoffer 4612 Minute Dr. Huntington Beach, CA 92649 714-580-7428 Staceee7@aol.com Kilowatt Events Jennifer Marks 4901 Morena Blvd. #506 San Diego, CA 92117 619-488-1453 i.marks@kilowattevents.com M & M Group Michael Scafuto 16872 Bolsa Chica St. Suite 203-204 Huntington Beach, CA 92649 714-846-6600 michael@mm-group.org Soundskilz Steve Clayton 39444 Calle Portillo Temecula, CA 92592 info@soundskilz.com 877-357-5459 Star Way Shane Pritchard PO Box 883 Murrieta, CA 92564 951-678-2759 Utopia Worldwide Sam Rivera 4111 W Alameda Ave, Suite 504 Burbank, CA 91505 818-980-9940 srivera@utopiaworldwide.com ' .• City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ wwv.huntingtonbeachca.gov FB•!7 1909 P � Office of the City Clerk Robin Estanislau, City Clerk December 2, 2020 Soundskilz, Inc. Attn: Steven Clayton 39444 Calle Portillo Temecula, CA 92592 Dear Mr. Clayton: Enclosed is a copy of the "Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for Production and Management Service of the Annual Fourth of July Celebration" approved by the Huntington Beach City Council on November 16, 2020. Sincerely, 4�� �&�4446j� Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand • i City of Huntington Beach 4th of July Celebration Non-Attest Review of Financial and Operational Procedures June 15, 2017 1 370 TABLE OF CONTENTS TRANSMITTAL LETTER..................................................................................................................................3 VAVRINEKTRINE DAY&CO, LLP..................................................................................................................4 EXECUTIVESUMMARY.................................................................................................................................4 KEY FINDINGS AND RISKS.............................................................................................................................5 PROCEDURES............................................................................................ ................5 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS......................................................6 FINANCIAL ANALYSIS COMMENTS.............................................................................................................17 APPENDICES........................................................................................ .....................18 ................................... Appendix A- Detailed Scope of Work Appendix B -City Prepared Financial Analysis Appendix C—2016 Lake Park Bleacher sign out log Appendix C1—2016 Bleacher Log Ref# 1 Appendix D—2016 Pancake Breakfast sign out log Appendix E—2016 Fireworks Over the Ocean sign out log Appendix E1—2016 Fireworks Log Ref#2 Appendix F-2016 Parade Entry List Appendix G—2016 In-Kind Donations List Appendix H—2016 HB Sponsor List(Board) Appendix I—2016 HB Sponsor List(City) Appendix J—2016 HB Sponsorship Packages Appendix K-2016 Payments Received Appendix L—2016 4th of July Run Entries Appendix M—2016 Pier Plaza Vendor List Appendix N—Exhibitor and Food Vendor Rental Agreement 2 371 r,.. Vavrinek, Trine, Day & Co., LLP VALUE THE DIFFERENCE Ur Certified Public Accountants June 15, 2017 City of Huntington Beach Attn: Lori Ann Farrell, Chief Financial Officer 2000 Main Street, First Floor Huntington Beach, CA. 92648 Dear Ms. Farrell, As a follow up to our recent discussion, this letter and attached report summarizes the procedures, findings and recommendations that Vavrinek,Trine, Day and Co., LLP (VTD) performed and gathered through inquiry, inspection and observation of the cash handling process and its related controls for the 4th of July Celebration Fund. As outlined in the Executive Summary,VTD was engaged by the City to perform an analysis, as detailed in Appendix A("Detailed Scope of Work"), of the 41h of July Celebration Fund's cash handling procedures and accounting practices. One of the procedures VTD performed was to interview City Staff and members of the 4th of July Celebration Board of Directors. Subsequent to the completion of the procedures necessary to write the report, we learned that the interview attendees with whom we met were not Board Members, but contracted 41h of July Event Consultants. We(VTD)were working from the understanding that these Event Consultants, Patricia Stier and Stacey Hoffer, were Board Members or had been designated as the lead contacts for this engagement as they are the most knowledgeable regarding the Event's procedures and have the greatest institutional knowledge.They participated extensively in the process and were interview several times. They were also given a draft of the report prior to finalizing it for their comments. Moreover, City Councilmember Peterson,as Council liaison to the Board, also participated at a meeting held with Ms. Stier and Ms. Hoffer, and was very helpful and informative. He too was given a draft of the report and attended the meeting held to discuss it. Thank you for the opportunity to be of service to the City of Huntington Beach, Sincerely Yours, Joe Aguilar Of Vavrinek,Trine, Day&Co., LLP 3 372 10681 Foothill Blvd.,Suite 300 Rancho Cucamonga,CA 91730 Tel:909.466.4410 www.vtdcpa.com Fax:909,466.4431 VAVRINEK TRINE DAY& CO, LLP Vavrinek Trine Day&Co., LLP (VTD) provides governmental auditing and/or accounting services to over 300 governmental agencies, including Cities,throughout California. In existence for 68 years,VTD places within the top four largest California based CPA firms. EXECUTIVE SUMMARY VTD was engaged by the City to perform an analysis, inspection and observation,as outlined in Appendix A("Detailed Scope of Work") of the 4th of July Celebration Fund's cash handling procedures and accounting practices. From these procedures,VTD documented its understanding of each revenue type, the findings of the processes in place over each,any related risk, a reference to the documentation provided and a recommendation,where applicable. Through a series of informal interviews with City staff and members of the 41h of July Celebration Board of Directors, inspection of documents provided by both the Board and City staff, queries of City personnel,analytical review and observation of processes,VTD gained the necessary understanding of the fund's activity to prepare this report. Each revenue type has been analyzed to identify the mechanism(s) in place to measure compliance with City policies, industry standard internal controls, risk mitigation and the safe guarding of cash and other assets. The format of the report will follow the Detailed Scope of Work, includes the procedures,the findings,a narrative and recommendations,where applicable. 4 373 KEY FINDINGS AND RISKS The key findings are: 1. No controls over the safeguarding of cash 2. No controls over the safeguarding of merchandise inventory and related receipts 3. Significant variances between approved fee schedules and receipt logs 4. Lack of control mechanisms over every revenue receipt type 5. Inadequate and/or incomplete record keeping of all revenue types The identified key risks are: 1. Theft, misappropriation or unauthorized use of cash 2. Lost,stolen, misappropriation or unauthorized use of merchandise inventory and related receipts and/or cash 3. Under reported revenue 4. Under reported cash receipts subject to theft, misappropriation or unauthorized use 5. Inability to prepare a complete budget,forecast,financial statement or audit report PROCEDURES 1. Inspect 4th of July Celebration Fund and identify sources of revenue and amounts and provide a short description of each. 2. Document how each of the revenues identified is entered into the City's General Ledger system. 3. Document the internal controls over how the revenue is recorded,where applicable. 4. Obtain an understanding of cash handling procedures for each payment type. 5. Obtain understanding of vendor fee structure,deposits, inspection and deposit refunds. 6. Inspect sponsorship fee schedule and sponsorship receipts. 7. Inspect procedures over shipped merchandise to on-line buyers. 8. Inspect procedures over payment for shipped merchandise. 9. Inspect sources of in-kind donations then provide a short description of each. 10. Obtain an understanding of current fund raising practices. 11. Inspect City prepared financial analysis of 0 of July Celebration Fund. i i 3 r i 5 � 374 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS I Revenue Type: Bleacher Seat Ticket Sales Description:Tickets for bleacher seats are sold to parade attendees.Approximately 200 seats are open but only 150 tickets are made available for parade bleacher seating at Lake Park. Pre-sale tickets are sold for$15 and for$20 on the day of the event. I r Process:Two manual logs are kept to track bleacher seat ticket sales.The first, (Appendix C—2016 Lake Park Bleacher sign out log)logs sales made by City Staff.The second(Appendix C1—2016 Bleacher Log 4 Ref#1)logs where each ticket was assigned or sold.According to Board Members, 100%of these tickets are delivered to the City to be sold a few weeks before the event.Tickets are also available for sale on I the 4`h of July Celebration website,for purchase via Paypal. Online ticket purchases are tracked by the Board,who notifies the City when a purchase is made so that the tickets can be mailed out. On the day E of the event, any unsold tickets are collected by event coordinators and taken to the location to be sold. Finding:Through inquiry and inspection it was determined that approximately 200 bleacher seats are available.Appendix C shows that 175 tickets were either sold or comped.Appendix C1 shows that the remaining 25 tickets are for replacement of tickets. Based on the available data,there appear to be no controls over the sale of bleacher seats,the amount collected,the payment tender, documentation over how the revenue is recorded or what, if any basis is in place to determine how many seats get comped, or why. Upon inspection of City paid invoices,it was discovered that 400 pre-numbered tickets were printed and sold to the City; however,only 175 bleacher seat tickets were provided to the City for sale. There are additional bleachers seats available at Main/PCH which are all comped; however,there is no log available to verify whether the tickets printed were used for this purpose. I Risks:There are four major risks associated with the findings over bleacher seat sales. • Misappropriation or misuse of excess tickets:There was a significant variance between the number of tickets on the log and the invoice detailing how many tickets were purchased which could lead to a misappropriation or misuse of excess tickets and/or related cash receipts. • Risk of incomplete accounting:Without a mechanism in place to account for all tickets sold,the Board runs the risk of an incomplete accounting. • Lost revenue:Without written procedures over comping tickets,the Board runs the risk of lost revenue. • Unreported and/or misuse of revenues: Because tickets are sold onsite without any control over how many were taken or subsequently sold,the Board loses visibility over ticket sales and runs the risk of having the revenues not reported, misappropriated, cash stolen or ticket proceeds used for unauthorized purposes. 6 375 Recommendation: It is recommended that the Board create a control environment to mitigate these risks by expanding the scope of the log to include dates,tender type,the general ledger posting date, deposit date and support for comped tickets. It is further recommended that onsite ticket sales follow an updated logging process so that a complete accounting can be traced back to general ledger recordings, deposits and bank reconciliations. E i i i s I f 7 I 376 i REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) Revenue Type:Pier Seat Ticket Sales Description:Tickets for the fireworks show on the pier are sold.Approximately 1,100 tickets are made available for seating on the pier for the fireworks show.Tickets are$10. Process:A manual log is kept to track pier seat ticket sales(Appendix E—2016 Fireworks Over the Ocean I sign out log).Sales are logged by 4th of July Board Members or City Staff.According to Board Members, 100%of these tickets are delivered to the City to be sold a few weeks before the event.On the day of i the event,any unsold tickets are collected by event coordinators and taken to the location to be sold. i i i Finding:Through inquiry and inspection it was determined that approximately 1,100 pier seats are available.Appendix E shows that 368 tickets were either sold or comped.Appendix E1 shows that 1,100 l were available and documents whether they were made available for sale or comped. Based on the available data,there appear to be no controls over the sale of pier seat tickets,the amount collected, the payment tender, documentation over how the revenue is recorded or what,if any basis is in place to determine how many seats get camped,or why. Risks:There are three major risks associated with the findings over pier seat ticket sales. • Misappropriation or misuse of excess tickets:There was a significant variance between the number of tickets on the log and the invoice detailing how many tickets were purchased which i could lead to a misappropriation or misuse of excess tickets and/or related cash receipts. • Risk of incomplete accounting:Without a mechanism in place to account for all tickets sold,the Board runs the risk of an incomplete accounting. • Lost revenue:Without written precedent over camping tickets,the Board runs the risk of lost revenue. • Misappropriation or misuse of excess tickets: Excess tickets sold onsite present the risk of having the revenues not reported, misappropriated,cash stolen or ticket proceeds used for unauthorized purposes. Recommendation: It is recommended that the Board create a control environment to mitigate these risks by expanding the scope of the log to include dates,tender type,the general ledger posting date, deposit date and support for comped tickets. It is further recommended that onsite ticket sales follow ! an updated logging process so that a complete accounting can be traced back to general ledger recordings,deposits and bank reconciliations. Last,the variance between the number of Pier seats available versus tickets available to sell should be minimized. . i C 8 377 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) Revenue Type: Parade Entry Fees Description:Applications to participate in the parade are available on the website.The fees range from $300 to$1,000 depending on the type of applicant(i.e. Not for Profit,School, Corporation,etc.)and the size of the applicants float. Process:An electronic log is kept to track parade entry fees(Appendix F-2016 Parade Entry List). Entry j fees are logged by 41h of July Board Members or City Staff.According to Board Members,the parade is outsourced to outside vendor Pageantry Productions and facilitated by them.To participate,an application must be filled out and submitted to the Board along with the related fees. Entry fees are charged in accordance with the City fee schedule and are based on the type of entrant and its size. In certain instances, parade entry fees are waived in exchange for In-Kind donations or sponsorships.The number of parade entrants is limited primarily by the number of floats that can fit within the two-hour time frame of the parade. r Finding:Through inquiry of the Board Members, it was determined that the applications and related fees are sent to a P.O. Box.The P.O. Box is not registered to the City nor does the City have access to it. The fees are collected by Board Members and delivered to the City.The City records what is remitted to it and deposits the payments.According to City staff,a copy of the application sometimes accompanies the payment and is used to log it.Other times,City staff must probe members of the Board for details. Upon inspection of the log, it was determined that certain receipt amounts did not fall within the range given in the fee schedule. One transaction amount in the log was queried in the general ledger detail and it was noted that this amount could have been recorded as"Recreational Fees"or"Other"giving no indication that this transaction was properly recorded, if at all. Risks:There are four major risks associated with the findings over parade entry fees. • Risk of incomplete accounting:Without a mechanism in place to account for all entry fees,the Board runs the risk of an incomplete accounting. • Unreported and/or misuse of revenues:Without an indirect source to cross reference,City staff has only what is delivered to it by Board Members to record and compile parade fees leaving the City records incomplete. • Misapplication of fees:The inconsistency with which the approved City fee schedule is adhered i to presents the risk of perceived favoritism and lost revenue. • Inaccurate/incomplete records:The lack of procedural documentation regarding the number of entrants,the number of each type of entrant,the associated fee amount and how the fee collected and remitted to the City was negotiated and agreed to presents the risk of inaccurate and/or incomplete records. 9 378 I 4 Recommendation: It is recommended that the Board create a control environment to mitigate these risks by implementing an independent application process facilitated by the City to ensure that each payment delivered by Board Members is cross referenced against the application and required paperwork. It is further recommended that each payment received by the City is agreed to the approved City fee schedule before being approved,recorded and deposited. Last,it is recommended that the Board document the process it follows to approve the number of entrants,the number of each type of entrant,the associated fee amount and how the fee amount was reached for a more uniform operating environment. t 9 E 1 i 1 ( { 4 l I i { t 10 379 i REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) Revenue Type:In-Kind/Cash Donations Description: In Kind revenues can include services, materials,labor and/or a variety of other parade value added items as a source of income. Each year,the in kind revenues are sought out on an as needed basis. Process:An electronic log is kept of in-kind donations (Appendix G—20161n-Kind Donations List).The log has input cells for the name of the vendor and the amount agreed upon. Finding: Upon inspection of the In-Kind donations log, it was found that no data was listed. Based on inquires of Board Members,this information is considered proprietary and after several requests was not submitted for inspection. During the inquiry, it was noted that each In-Kind donation is unique to the need of the Board for that year. Each donation is negotiated with the respective vendor and an agreement reached.These exchanges are not recorded in the general ledger and there are no controls over how the value of each donation is determined. Due to the lack of information, it could not be determined whether these donations had been recorded on the general ledger. i Risks:There are three major risks associated with In-Kind Donations. • Discrimination and favoritism:With no controls over how much an In-Kind donation is valued, the Board may be left open to criticism and claims of discrimination and favoritism. • Risk of incomplete accounting: Having no records to substantiate the amounts to be recorded presents the risk of incomplete accounting. • Misappropriation or misuse of cash: Having no controls over how cash donations are collected, receipted, remitted, recorded or deposited leaves the Board vulnerable to the risk of having the revenues go unreported, misappropriated,cash stolen or donated proceeds used for unauthorized purposes. Recommendation: It is recommended that the Board develop a process for assigning value to In-Kind donations and documenting them. It is further recommended that this process be used to record and account for In-Kind donations and the related cost of service received for a more complete accounting. Last,it is recommended that a receipting, recording, deposit and reconciliation system be developed for cash donations. i 11 380 i REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) i i Revenue Type:Sponsorships E f Description:Sponsorship revenue varies from year to year based on a variety of factors.Sponsorships range from $100 to$20,000.The details of sponsorships can be found in Appendix)—2016 HB Sponsorship Packages. , I Process:There are two logs kept to track sponsorship revenue. One log is kept by the Board (Appendix H —2016 HB Sponsor List(Board))and the other by City Staff(Appendix i—2016 HB Sponsor List(City)). Based on inquiries of the Board Members and City Staff it was determined that sponsorships are solicited by Board Members on a year by year basis.To participate,a sponsorship package is agreed to by the sponsor and the Board.Sponsorship fees are charged in accordance with the sponsorship package rates. i Finding: Upon inspection of the two logs and the general ledger detail, it was discovered that the logs do not match each other. It was also found that the total revenues in either log did not match the general ledger amount. Of the amounts recorded in the logs, many of them did not align with the amounts in i the sponsorship packages advertisement. i i Risks:There are three major risks associated with the findings over sponsorships. 9 • Risk of incomplete accounting:Without a mechanism in place to account for all sponsorship ' fees,the Board runs the risk of an incomplete accounting. • Unreported and/or misuse of revenues:Without an indirect source to cross reference,City staff has only what is delivered by Board Members to record and compile sponsorship fees leaving the City records incomplete. • Misapplication of fees:The inconsistency with which the sponsorship fee schedule is adhered to i presents the risk of perceived favoritism and lost revenue through decreased sponsorships. i k Recommendation: It is recommended that the Board create a control environment to mitigate these risks by implementing an independent application process facilitated by the City to ensure that each a payment delivered by Board Members is cross referenced against the application and required paperwork. It is further recommended that each payment received by the City is agreed to the approved fee schedule before being approved, recorded and deposited. Last, it is recommended that the Board document the process it follows to approve the sponsors and what the sponsorship fee entitles the sponsor to for a more uniform operating environment. f 12 381 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) Revenue Type:Merchandise Sales Description: Merchandise such as t-shirts, both child and adult and hats with a 4th of July logo are sold. The price of this merchandise is between$5 and$40.This merchandise is sold at local grocery stores and at the pier.Some of the merchandise is made available at the City as well. Process: Merchandise with the Celebration insignia is purchased by the City and sold at various locations throughout the City prior to the event as well as during it.T-shirts,tank tops and hats are purchased through the City's Accounts Payable process. Some merchandise is picked up and distributed to local stores to sell on behalf of the Board;some of it is taken to the festival to be sold to attendees.The rest is sold online. Finding: During several of the informal interviews with Board Members and City Staff, it was made clear that no controls were in place to manage the distribution,sale, receipt or reconciliation of purchased merchandise.T-shirts are sold by various vendors and celebration workers who, according to Board Members, keep their own records of what is sold and remit payment to the City.Any remaining merchandise is collected and taken to the City to be sold at a discount.There were no receipt records available to inspect.The only record that references merchandise sales was an electronic log kept by City Staff to record miscellaneous receipts(Appendix K—2016 Payments Received). It was also determined that merchandise sales at the pier festival event are not counted, inventoried or reconciled. Risks:There are three major risks associated with the findings over merchandise sales. • Misappropriation or misuse of cash:With no controls in place to protect the sale of inventory, any cash sale is subject to theft, misappropriation or used for unauthorized purposes. • Theft:Without a formal initial inventory count and subsequent reconciliation after all sales are made,the Board is at risk of theft of inventory. • Inaccurate/incomplete records:Without a formal inventory count and reconciliation,the Board runs the risk of an inaccurate and/or incomplete accounting. • Revenue loss from unknown merchandise sales: Without a formal inventory count and reconciliation,the Board is at risk of over or under-ordering merchandise, resulting in either surplus unsold inventory or foregone revenue from lost merchandise sales if a certain size or product is unavailable. Recommendation: It is recommended that a formal process for counting,distributing,collecting, recording and reconciling merchandise sales be developed by the Board.This process would include steps to determine what a vendor received in merchandise and when, how much each item was to be sold for and a reconciliation of remaining inventory and payment received. It is also recommended that a similar process be put in place for merchandise sold at the pier during the event. i 13 r 382 I I REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type:Run/Fitness Expo i Description:The 41h of July 5K run is contracted out to professional services company Spectrum Sports Management Inc. Pursuant to the contract between the City and Spectrum Sports Management Inc.the contractor is responsible for managing all aspects of the run., including managing the City approved budget for the run,collecting participant revenue and remitting it to the City on a monthly basis. Process:An electronic log is kept to track run/fitness expo sales(Appendix L—2016 4`6 of July Run Entries).Sales are logged by City Staff.According to Board Members,this event is outsourced to an f outside vendor with all proceeds being remitted to the City and then billed for services. Finding:It was determined during inquiries of Board Members and City Staff that this event is outsourced and independently run by the vendor. Neither the Board nor the City participates in collecting entry fees or facilitating the event.Therefore, no findings were pursued because they fell outside the scope of this engagement. Risks:There is only one identified risk associated with the run/fitness expo. • Risk of inaccurate accounting and reporting:Without a process to confirm the remittance of Run revenue from the vendor,the Board is at risk of inaccurate and/or incomplete accounting and reporting. Recommendation: It is recommended that the Board perform analytical procedures over the run/ fitness expo revenues to determine whether the amount remitted to the City is in line with expectations. i f k t (iE 1 14 t 383 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) j Revenue Type:Pier Plaza Festival Vendor Fees and Deposits Description:The material Pier Plaza Festival revenue is vendor booth rentals.These booths are rented E to the vendor for between$1,100 and $1,600.Other Pier Plaza Festival revenues include merchandise sales which are addressed in another section of this report. C Process:The festival is held at the pier plaza.Vendors wanting to participate must apply to the Board and reserve a space(Appendix M-2016 Pier Plaza Vendor List). Each space is rented out pursuant to Space Rental Agreement(Appendix N—Exhibitor and Food Vendor Rental Agreement). Based on inquiries of Board Members and City Staff,the vendor spaces are rented on a first come,first serve basis.The agreement is filled out and given to the Board.When payment is received, it is remitted to City Staff and recorded in the log. t i Finding:The log used to track vendor fees is kept by the City and includes only data remitted to it by the Board.The space rental agreements are not made available to cross reference. Upon inspection of the vendor list, it was determined that there is no process in place to track which vendors have applied or whether a payment plan was made with the Board.According to the vendor list, each vendor is required P to remit a$100 deposit for the space.This deposit is returned upon inspection.The deposit is not remitted to the City or accounted for in any way unless a deposit needs to be returned after the vendor has left the event. j Risks:There are three risks associated with the findings over pier plaza festival vendor fees and j deposits. • Risk of incomplete accountine:Without a mechanism in place to track and cross reference the vendor booth agreements with the fees received,the Board runs the risk of an incomplete I accounting or foregone revenue through a reduction in fees charged for vendor booths. 1 • Lost revenue:Without documentation to show the approval process and related revenue,there is the risk that vendors are not paying the proper amount. • Misappropriation or misuse of cash:Without control procedures over deposits,cash collected from vendors is subject to theft, misappropriation or use for unauthorized purposes. Recommendation: It is recommended that the Board create a control environment to mitigate these risks by implementing an independent agreement process facilitated by the City to ensure that each payment delivered by Board Members is cross referenced against the agreement and required paperwork. It is further recommended that each payment received by the City is agreed to the approved fee schedule before being approved, recorded and deposited. i 15 384 i i REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) I Revenue Type: Pancake Breakfast Description:Tickets to the pancake breakfast are sold for$5.The number of tickets sold is not limited. Process:A manual log is kept to track pancake breakfast ticket sales(Appendix D—2016 Pancake Breakfast sign out log). Sales are logged by 4th of July Board Members or City Staff.According to Board Members,this event is outsourced to an outside vendor and no remittance is given to the City. Finding:The revenues generated by this event do not belong to the City and are therefore not subject to further inspection. However,through inquiry and inspection it was determined that approximately 50 pancake breakfast tickets are romped to City employees.Others are given to the Board to give away i while the remainder of the tickets are given to Community Services to sell.The 2016 log shows that 40 tickets were either sold or comped. Based on the available data,there appear to be no controls over the sale of these remaining tickets,the amount collected,the payment tender,documentation over how the revenue is recorded or what, if any basis is in place to determine how many seats get comped,or why. Additionally,there is no record of a remittance made to the Kiwanis for any ticket sales made by Community Services. Risks:There is one identified major risk associated with the findings over pancake breakfast ticket sales. • Risk of incomplete accounting:Without a mechanism in place to account for all tickets sold,the Board runs the risk of an incomplete accounting and misappropriation of assets. Recommendation:It is recommended that the Board create a control environment to mitigate this risk by expanding the scope of the log to include dates,tender type,the general ledger posting date, deposit date and support for romped tickets. i i i 16 385 FINANCIAL ANALYSIS COMMENTS i A financial analysis of Fourth of July Fund was prepared by City staff(Appendix 8—City Prepared Financial Analysis). I Highlights: i 1. Total Revenues over the five year period went up by 25.5%, primarily as a result of an increase in parking fees. 2. Total Expenditures over the five year period went up by 23.6%. 3. A Net Gain of$68,749 was incurred over the five year period, primarily due to the change in parking revenue from one to three days. T { Revenues: t Each revenue type was analyzed resulting in a 25.5%increase in total revenues over the five year period. However,9 of 13 revenue types showed decreases, including some as large as 96.8%.The 4 revenue types that went up are those subject to Board/City controlled,fixed cost increases(parking, parade entry fees, merchandise, and sponsorships).The revenues associated with voluntary and participatory activities declined in every area. It should be noted that revenues reported for each category may have discrepancies due to coding entry variations. Expenditures: Each expenditure type was analyzed resulting in a 23.6%increase in total expenditures over the five year period. i" Total salaries and benefits decreased by 33.2%.When asked about this,City staff reported that personnel costs are charged as budgeted and may not accurately report the actual costs associated with i the event. Actual staff costs are discussed in a separate memorandum prepared by City staff. Total operation costs increased by 42.4%.The most significant of these costs are: 1. Hosted meetings: up 470.2% 2. Other professional services:up 122.0% 3. Equipment rental:up 155.5% i 17 386 APPENDICES k Appendix A- Detailed Scope of Work Appendix B -City Prepared Financial Analysis Appendix C—2016 Lake Park Bleacher sign out lox i Appendix C1—2016 Bleacher Log Ref#1 Appendix D—2016 Pancake Breakfast sign out lox Appendix E—2016 Fireworks Over the Ocean sign out log E Appendix E1—2016 Fireworks Log Ref#2 Appendix F—2016 Parade Entry List Appendix G—2016 In-Kind Donations List Appendix H—2016 HB Sponsor List(Board) Appendix L—2016 HB Sponsor List(City) Appendix J—2016 HB Sponsorship Packages Appendix K—2016 Payments Received Appendix L—2016 4th of July Run Entries Appendix M—2016 Pier Plaza Vendor List Appendix N—Exhibitor and Food Vendor Rental Agreement 18 387 APPENDIX A City Finance DETAILED SCOPE OF WORK 4TH OF DULY CELEBRATION FUND Cash Handling Procedures&Accounting Practices • Analyze Fund 204(4`b of July Celebration Fund—currently a Special Revenue Fund)for the last 12 month period to include calendar year 2016 Fourth of July. • From this analysis,the City requests: o Identify sources of revenue and amounts and provide a short,two to three sentence description of each type, including but not limited to: ■ Ticket sales(bleacher sales for parade/pancake breakfast,fireworks seating on the pier) ■ Parade entry fees ■ In kind/cash donations ■ Sponsorships ■ Gala/sponsor recognition event(including silent/live auction at event) ■ Program advertisements ■ Merchandise sales ■ Run/fitness expo ■ Pier plaza festival(vendor booths,merchandise sales) ■ On-line sales ■ DVD sales o A detailed reporting of how each of the above mentioned revenue types is reported in the City's General Ledger: Specifically,in regard to General Ledger entry,the City wishes to know: ■ What,if any,internal controls are in place over General Ledger recording and if ■ Identified internal controls are effective to ensure timely and accurate recording of the identified revenue sources • Obtain an understanding of cash handling procedures for each payment type including but not limited to: o Pay-Pal purchases ■ Consultant to inspect City procedure over reconciliation of items sold on-line to actual merchandise purchased and provide recommendation(s)where applicable o Pier Plaza Merchandise sales(3-day event) ■ Consultant to inspect City procedures over: • Payment types accepted • ColIection of cash,receipting for purchases,reconciliations • Securitization of cash(and other assets)during the event • How and when funds are delivered to the City o Gain an understanding of the reconciliation process of total merchandise sales at all locations(Pier Plaza, Albertson's,Von's,etc.)versus total merchandise inventory and comment o Gala/sponsor recognition event o Pancake breakfast at Lake Park 0 0 of July Run&Fitness Expo o Celebration and fireworks show at the pier o Parade o Executive board meetings/events • Vendor fees/deposits,specifically; ■ When are the fees/deposits received 3 ■ How are the event fees/deposits tracked ■ Obtain an understanding of procedures of how fees/deposit amounts are calculated ° ■ How event fees/deposits are recorded • Cash • Checks • Credit Cards ■ Inspect deposit refund/retention procedures • Inspect deposit procedures for cash collection and handling and provide report of findings and recommendations where applicable. 388 APPENDIX A City Finance • Inspect sponsorship fee schedule and sponsorship receipts and report findings. Comment on effectiveness of tiered levels of sponsorships and how these are offered to potential sponsors or donors • Inspect procedures over shipped merchandise to on-line buyers,including who is responsible for merchandise payments/shipping and report findings • Inspect procedures over payment for shipped merchandise and report findings • Inspect in-kind donations,specifically: o Identify sources of in-kind donations and provide a short,two to three sentence description of each type, including but not limited to: ■ Gala/sponsor recognition event at Hilton o A brief reporting of: ■ How in-kind donations are approved ■ How in-kind donations are requested and how each donor is acknowledged j ■ How in-kind donations are valued ■ How in-kind donations are accounted for • Obtain an understanding of current fundraising practices • From this analysis,the City requests: o A report on how potential donors are identified o How potential donors are contacted and by whom o A report on the assigned duties of the 46 of July Board as they relate to fundraising • Inspect City prepared financial analysis of 4ch of July Celebration Fund f • From this analysis,the City requests: o Comments on a high level understanding of a City prepared analysis of revenues and expenditures in Fund 204 o Inquiries on material variances from year to year(materiality to be determined and documented through discussion with City staff) i i F t s 389 City of Huntington Beach Trial Balance Report(run 12114/16) Partial Parking Full Parking Subsidy Subsidy Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 5 Year Cumulative 14 Description Revenue Type Actual Actual Actual Actual Actual Increase/ Actual 9/30/12 9/30/13 9/30/14 9/30/15 9/30/16 (Decrease) 9/30/16 5/1 Pooled Cash Interest Interest (526.00) 49.00 (706.00) (849.00) (344.00) -34.6% 0 Pier Plaza Parking (27,632.00) (30,710.00) (32,390.00) (32,060.00) (39,784.50)F 44.0% (119,353.50)F 331.9% 0 Other Pier Plaza Festival (78,675.75) (86,435.00) (77,631.00) (70,322.02) (70,559.88) -10.3% (70,559.88) -10.3% 0 Film Permits DVD Sales (80.D0) {120.00) (80.00) (55.00) (20.00) -75.0% (20.00) -75.0% 1 Recreational Fees Parade Entry Fees (18,100.00) (18,700.00)A (20,015.00) (22,900.00 (24,400.00) 34.8% (24,400.00) 34.8% 0 Special Events Run/Fitness Expo (148,222.11) (152,005.46)A (135,730.00) (135,440.10) (125,296.46) -15.5% (125,295.46) -15.5% 5 Membership Auction (4,085.00)B (5,430,00)C (5,995.00) (4,301.00) (220.00) -94.6% (220.00) -94.6% 3 Admissions Firework Seat Sales (6,690.00) (4,360.00) (4,200.00) (3,115.40) (2,425:00) -63.8% (2,425.00) -63.8% 0 SouvineerSales Merchandise (16,055.50) (21,666.00)D (17,250.30) (19,627.21) (19,325.00) 20.4% (19,325.00) 20.4% 0 Donations Donations (1,554.50)6 (286.00)C,E (30.00) 0.00 (50.00) -96.8% (50.00) -96.8% 0 Sponsorships Sponsorship (46,500.00) (115,835.00)D,E (54,565.00) (81,400.00) (81,650.00) 75.6% (81,650.00) 75.6% 0 Other Reimbursement Bleacher/Pancake Breakfast (4,265.00) (3,020.00) (2,275.00) (1,625.00) (970.00) -77.3% (970.00) -77.3% 0 Miscellaneous Misc (4,115.00) (1,602.91) (2,249.50) 0,00 (2,795.60) -32.1% (2,795.60) -32.1% Revenues Total (356,500.86) (440,121.37) (353,116.80) (371,694.73) (367,840.44) 3.2% (447,409A4) 25.5% A$20,195 check received from Spectrum Sports that was coded in error to Parade Entry Fees(47501)to reclassed to Run/Fitness Expo(47600) B$4,085 in auction proceeds(47815)was incorrectly coded to donations(48300) C$3,995 in auction proceeds(47815)was incorrectly coded to donations(48300) D$7,465 in merchandise sales(48230)proceeds from Albertson was incorrectly coded to aponsorships(48350) E Boeing sponsorship of$4,000 was incorrectly coded to donations(48300);reclassed to sponsorships(48350) F Parking revenue surcharge for Fourth of July Celebration(not yet posted to GL).In FY 15/16,the parking surcharge was increased from one day(July 4th only)to three days,bringing in total re 3 Base Salaries 6,765,04 5,450.76 0.00 0.00 2 Seasonal Part Time 19,44D.69 87332G 873.32 D Salaries,Temporary 31,148.60 39,094.88 26,786.88 9,614.22 3,538.00 G -88.6% 3,538.00 0 Regular Overtime 51,952.00 52,298.73 52,446.40 18,635.34 51,952.00 H 51,952.00 3 CAL PERS Employer Cost 0.00 0.20 1,514.25 5,695.04 200.67 200.67 5 Workers Compensation 281.79 415.45 304.23 672.33 18.13 -93.6% 18.13 0 Waived Medical Insurance 13.30 0.00 5 Unemployment Insurance 985.00 82.00 0.00 -100.0% 5 Disability 0.00. 2.81 0.D0 3 Life Insurance 0.00 0.31 0.D0 3 FICA Medicare 400.34 520.78 442.37 489.12 12.67 -96.8% 12.67 0 Other Benefits 12,197.41 0.00 0.00 City of Huntington Beach Trial Balance Report(run 12/14116) Partial Parking Full Parking Subsidy Subsidy Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 5 Year Cumulative 14 Description Revenue Type Actual Actual Actual Actual Actual Increase/ Actual 9/30/12 9/30/13 9/30/14 9/30/15 9/30/26 (Decrease) 9/30/16 Total Salaries&Benefits 84,767.73 92,428.46 88,259.17 72,194.91 56,594.79 -33.2% 56,594.79 -35.9% 5 Audiovisual Supplies 135.00 0.00 0.00 0 General Supplies 10,297.51 29,800.13 19,661.30 4,452.28 1,211.11 -88.2% 1,211.11 5 Office Supplies 22,994.06 27,820.32 1,703.49 1,703.49 5 USPS Charges 82.00 82.00 0 Food 4,049.35 0.00 3,070.24 2,043.37 0.00 -100.0% 0.00 5 Clothing/Uniforms 0.00 35,681.88 35,681.88 0 Awards and Presentations 0.00 2,221.56 2,221.56 0 Subscriptions 549.54 0.00 544.23 0.00 0.00 0 Stipends 300.D0 0.00 0.00 5 Hosted Meetings 843.00 1,269.90 630.00 3,653.25 4,806.41 470.2% 4,806.41 5 Other Professional Services 26,529.25 32,394.14 49,469.56 61,216.80 58,894.23 122.0% 58,894.23 5 Printing Reproduction Cont Svc 0.00 3,407.29 0.00 2,250.01 3,266.93 3,266.93 5 Microfilm/Doc Image Cont Svcs 2,995.65 5,679.72 0.00 -100.0% 5 Other Cont Svcs 186,466.40 202,861.54 175,652.84 158,792.38 211,552.50 G 13.5% 211,552.50 0 Other Advertising Cont Svcs 0.00 1,125.00 0.00 0 Equipment Rental 12,794.58 25,018.52 25,576.02 29,792.08 32,661.10 155.5% 32,661.10 0 General/Liability Insurance 6,820.00 6,620.00 0.00 255.00 -96.3% 255.00 5 Permit Expense 4,747.44 4,747.44 Total Operating 250,785.74 308,725.78 297,054.02 290,999.72 357,083.65 42.4% Expenditures Total 335,553.47 401,154.24 385,313.19 363,194.63 413,678.44 23.3% 470,273.23 Revenues(Over)/Under Expenditures -(20,947.39) (38,967.13) 32,196.39 (8,500.10) 45,838.00 22,863.79 G Seasonal part-time-and Temporary Salaries for FY 11/12-14/15 were primarilyfor Pat and Stacey's salaries as part-time employees of the City. In FY 15/16,they were converted to contracto for$24,750 annually per employee and charged under Other Cont Svcs(69505).A portion of temp salaries(52000)is a transfer of City staff costs related to the event(approximately$3,538 al H FY 14/15 decrease in overtime salaries was related to a one-time reduction in transfer of public safety costs related to the event.This reduction was made to help offset increased costs not supported by event revenue. Other T-shirt costs have increased 71.2%,from$20,848 in FY 11/12 to$35,682 in FY 15/16.Overall merchandise sales have increased 20.4%during the corresponding 5-year period. APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Camp Comped to Initials NUMBER Name 0001 Don McAllister I 0002 Don McAllister 0003 Don McAllister 0004 ) ^Q[• Don McAllister 0005 Don McAllister 0006 �,j, Don McAllister 0007 Don McAllister 0008 Don McAllister 0009 Don McAllister 0010 Don McAllister 0011 0012 0013 c1 l7`i 3 r 0`1 1-1 C 0014 t� 0015 0016 0017 r 0018 Don McAllister 0019 Don McAllister 0020 009 I (� 0021 tuol C4:2� 0022 0023 0024 f 0025 I 0026 r 0027 0028 0029 I G ,.)U t f 00301 ,f i 0031 pia < < 0032 0033 0034 0035 0036 k 0037 0038 0039 0040 392 APPENDIX C CS Administration 2016 Lake Park Teacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0042f- 0043 i 0044 0045 0046 ° } 0047 0048 0049 qt;b,; (- I 0050 0051 0052 0053 0054 0055 0056 0057 i J 0068 0059 r 0060 j 0061 0062 0063 Jl/ 0064 - 0065 v 1 0066 1' '� I7 C� - 0067 0068 E 0069 i 0070 0071 I 0072 0073 0074 2 i 0075 0076 i 0077 ) 0078 0079 0080 It iI ✓' r c 0081 � �,, i 3 7 f(Zu`t�J 0082 393 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Comp Comped to Initials NUMBER Name 0083 MW 0084 0085 0086 0087 0088 6703 qV-0 0089 0090 0091 i 0092 0093 0094 0095 0096 0097 0098 S _ 0099 0100 0101 0102L- 0103 0104 51( � 0105 l -0106 0107 0108 0109 0110 0111 0112 Cl ] X. 0113 y 0114 'f X rnL 0115 0116 0117 0118 0119 0120 0121 0122 394 i APPENDIX C CS Administration 2016 Lake'Park Bleacher'Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0124 rYl L 0125 0126e 0127 t i 0128 i i '1' `� Y� ryll_- 0129 0130 ly 0131 ► T, 11J Ir`t 0132 E 0133 C 0134 0135 N* _ 0136 0137 Q 0138 q //o L 0139 0140 0141 i 0142 0143 0144 0145 f 0146 0147 0148 0149 0150 0151 0152 0153 0164 1 0155 j 0156 0157 0158 0159 1 0160 -IV 0161 �Y1 L 0162 0163 0164 395 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0165 7L- 0166ML 0167 0168 E113 1' c x` 0169 i 0170 V 0172 0173 0174 _ 0175 (E f tt E • i 396 APPENDIX C1 2016 Reference #1 4th of July Board BLEACHERS AT LAKE PARK TICKET NUMBER NAME/COMPANY FOR SALE COMP'D 0001 KIWANIS X 0002 KIWANIS X 0003 KIWANIS X 0004 KIWANIS X 0005 KIWANIS X 0006 KIWANIS X k 0007 KIWANIS X i 0008 KIWANIS X I 0009 KIWANIS X 0010 KIWANIS X 0011 COMMUNITY SERVICES/C.G. X 0012 COMMUNITY SERVICES/C.G. X 0013 COMMUNITY SERVICES/C.G. X 0014 COMMUNITY SERVICES/C.G. X 0015 COMMUNITY SERVICES/C.G. X 0016 COMMUNITY SERVICES/C.G. X 0017 COMMUNITY SERVICES/C.G. X 0018 KIWANIS X 0019 KIWANIS X 0020 COMMUNITY SERVICES/C.G. X 0021 COMMUNITY SERVICES/C.G. X 0022 COMMUNITY SERVICES/C.G. X 0023 COMMUNITY SERVICES/C.G. X 0024 COMMUNITY SERVICES/C.G. X 0025 COMMUNITY SERVICES/C.G. X 0026 COMMUNITY SERVICES/C.G. X k 0027 COMMUNITY SERVICES/C.G. X 0028 COMMUNITY SERVICES/C.G. X 0029 COMMUNITY SERVICES/C.G. X 0030 COMMUNITY SERVICES/C.G. X 0031 COMMUNITY SERVICES/C.G. X 0032 COMMUNITY SERVICES/C.G. X 0033 COMMUNITY SERVICES/C.G. X 0034 COMMUNITY SERVICES/C.G. X 0035 COMMUNITY SERVICES/C.G. X 0036 COMMUNITY SERVICES/C.G. X 0037 COMMUNITY SERVICES/C.G. X I 0038 COMMUNITY SERVICES/C.G. X 0039 COMMUNITY SERVICES/C.G. X ! 0040 COMMUNITY SERVICES/C.G. X t 397 APPENDIX C1 . 0041 COMMUNITY SERVICES/C.G. X 4th of July Board 0042 COMMUNITY SERVICES/C.G. X 0043 COMMUNITY SERVICES/C.G. X 0044 COMMUNITY SERVICES/C.G. X 0045 COMMUNITY SERVICES/C.G. X 0046 COMMUNITY SERVICES/C.G. X 0047 COMMUNITY SERVICES/C.G. X 0048 COMMUNITY SERVICES/C.G. X 0049 COMMUNITY SERVICES/C.G. X t 0050 COMMUNITY SERVICES/C.G. X 0051 COMMUNITY SERVICES/C.G. X 0052 COMMUNITY SERVICES/C.G. X 0053 COMMUNITY SERVICES/C.G. X 0054 COMMUNITY SERVICES/C.G. X 0055 COMMUNITY SERVICES/C.G. X 0056 COMMUNITY SERVICES/C.G. X 0057 COMMUNITY SERVICES/C.G. X 0058 COMMUNITY SERVICES/C.G. X I 0059 PAT STIER X 0060 PAT STI ER X 0061 PAT STIER X 0062 PAT STIER X 4 0063 PAT STIER X 0064 COMMUNITY SERVICES/C.G. X 0065 COMMUNITY SERVICES/C.G. X 0066 COMMUNITY SERVICES/C.G. X 0067 COMMUNITY SERVICES/C.G. X 0068 COMMUNITY SERVICES/C.G. X 0069 COMMUNITY SERVICES/C.G. X 0070 COMMUNITY SERVICES/C.G. X 0071 COMMUNITY SERVICES/C.G. X 0072 COMMUNITY SERVICES/C.G. X 0073 COMMUNITY SERVICES/C.G. X 0074 COMMUNITY SERVICES/C.G. X 0075 COMMUNITY SERVICES/C.G. X 0076 COMMUNITY SERVICES/C.G. X i 0077 COMMUNITY SERVICES/C.G. X 0078 COMMUNITY SERVICES/C.G. X 0079 COMMUNITY SERVICES/C.G. X i 0080 COMMUNITY SERVICES/C.G. X 0081 COMMUNITY SERVICES/C.G. X k 0082 COMMUNITY SERVICES/C.G. X 0083 COMMUNITY SERVICES/C.G. X 0084 COMMUNITY SERVICES/C.G. X 0085 COMMUNITY SERVICES/C.G. X 398 f APPENDIX C1 0086 COMMUNITY SERVICES/C.G. X 4th of July Board 0087 COMMUNITY SERVICES/C.G. X 0088 COMMUNITY SERVICES/C.G. X i 0089 COMMUNITY SERVICES/C.G. X 0090 COMMUNITY SERVICES/C.G. X 0091 COMMUNITY SERVICES/C.G. X 0092 COMMUNITY SERVICES/C.G. X 0093 COMMUNITY SERVICES/C.G. X 0094 COMMUNITY SERVICES/C.G. X 0095 COMMUNITY SERVICES/C.G. X 0096 COMMUNITY SERVICES/C.G. X 0097 COMMUNITY SERVICES/C.G. X 0098 COMMUNITY SERVICES/C.G. X 0099 COMMUNITY SERVICES/C.G. X 0100 COMMUNITY SERVICES/C.G. X 0101 COMMUNITY SERVICES/C.G. X ! 0102 COMMUNITY SERVICES/C.G. X j 0103 COMMUNITY SERVICES/C.G. X 0104 COMMUNITY SERVICES/C.G. X 0105 COMMUNITY SERVICES/C.G. X 0106 COMMUNITY SERVICES/C.G. X 0107 COMMUNITY SERVICES/C.G. X 0108 COMMUNITY SERVICES/C.G. X 0109 COMMUNITY SERVICES/C.G. X 0110 COMMUNITY SERVICES/C.G. X 0111 COMMUNITY SERVICES/C.G. X 0112 COMMUNITY SERVICES/C.G. X 0113 COMMUNITY SERVICES/C.G. X 0114 COMMUNITY SERVICES/C.G. X 0115 COMMUNITY SERVICES/C.G. X 0116 COMMUNITY SERVICES/C.G. X 0117 COMMUNITY SERVICES/C.G. X 0118 COMMUNITY SERVICES/C.G. X 0119 COMMUNITY SERVICES/C.G. X 0120 COMMUNITY SERVICES/C.G. X 1 0121 COMMUNITY SERVICES/C.G. X E 0122 COMMUNITY SERVICES/C.G. X 0123 COMMUNITY SERVICES/C.G. X i 0124 COMMUNITY SERVICES/C.G. X I, 0125 COMMUNITY SERVICES/C.G. X 0126 COMMUNITY SERVICES/C.G. X 0127 COMMUNITY SERVICES/C.G. X 0128 COMMUNITY SERVICES/C.G. X 0129 COMMUNITY SERVICES/C.G. X 0130 COMMUNITY SERVICES/C.G. X 399 APPENDIX C1 0131 COMMUNITY SERVICES/C.G. X 4th of July Board 0132 COMMUNITY SERVICES/C.G. X 0133 COMMUNITY SERVICES/C.G. X 0134 COMMUNITY SERVICES/C.G. X 0135 COMMUNITY SERVICES/C.G. X 0136 COMMUNITY SERVICES/C.G. X 0137 COMMUNITY SERVICES/C.G. X 0138 COMMUNITY SERVICES/C.G. X 0139 COMMUNITY SERVICES/C.G. X 0140 COMMUNITY SERVICES/C.G. X 0141 COMMUNITY SERVICES/C.G. X 0142 COMMUNITY SERVICES/C.G. X 0143 COMMUNITY SERVICES/C.G. X 0144 COMMUNITY SERVICES/C.G. X 0145 COMMUNITY SERVICES/C.G. X 0146 COMMUNITY SERVICES/C.G. X 0147 COMMUNITY SERVICES/C.G. X 0148 COMMUNITY SERVICES/C.G. X 0149 COMMUNITY SERVICES/C.G. X 0150 COMMUNITY SERVICES/C.G. X 0151 COMMUNITY SERVICES/C.G. X 0152 COMMUNITY SERVICES/C.G. X 0153 COMMUNITY SERVICES/C.G. X 0154 COMMUNITY SERVICES/C.G. X 0155 COMMUNITY SERVICES/C.G. X 0156 COMMUNITY SERVICES/C.G. X 0157 COMMUNITY SERVICES/C.G. X 0158 COMMUNITY SERVICES/C.G. X 0159 COMMUNITY SERVICES/C.G. X 0160 COMMUNITY SERVICES/C.G. X 0161 COMMUNITY SERVICES/C.G. X 0162 COMMUNITY SERVICES/C.G. X 0163 COMMUNITY SERVICES/C.G. X 0164 COMMUNITY SERVICES/C.G. X 0165 COMMUNITY SERVICES/C.G. X 0166 COMMUNITY SERVICES/C.G. X 0167 COMMUNITY SERVICES/C.G. X 0168 COMMUNITY SERVICES/C.G. X 0169 COMMUNITY SERVICES/C.G. X 0170 COMMUNITY SERVICES/C.G. X "! 0171 COMMUNITY SERVICES/C.G. X i 0172 COMMUNITY SERVICES/C.G. X 0173 COMMUNITY SERVICES/C.G. X 0174 COMMUNITY SERVICES/C.G. X 0175 COMMUNITY SERVICES/C.G. X 400 APPENDIX C1 0176 REPLACEMENTS IF NEEDED 4th of July Board 0177 REPLACEMENTS IF NEEDED 0178 REPLACEMENTS IF NEEDED 0179 REPLACEMENTS IF NEEDED 0180 REPLACEMENTS IF NEEDED 0181 REPLACEMENTS IF NEEDED 0182 REPLACEMENTS IF NEEDED 0183 REPLACEMENTS IF NEEDED 0184 REPLACEMENTS IF NEEDED I 0185 REPLACEMENTS IF NEEDED 0186 REPLACEMENTS IF NEEDED E 0187 REPLACEMENTS IF NEEDED j 0188 REPLACEMENTS IF NEEDED 0189 REPLACEMENTS IF NEEDED 0190 REPLACEMENTS IF NEEDED 0191 REPLACEMENTS IF NEEDED 0192 REPLACEMENTS IF NEEDED 0193 REPLACEMENTS IF NEEDED 0194 REPLACEMENTS IF NEEDED j x 0195 REPLACEMENTS IF NEEDED 0196 REPLACEMENTS IF NEEDED l 0197 REPLACEMENTS IF NEEDED 0198 REPLACEMENTS IF NEEDED 0199 REPLACEMENTS IF NEEDED 0200 REPLACEMENTS IF NEEDED E I S I i I 3 I I I I I I 401 APPENDIX D CS Administration 2016 Pancake Breakfast Number of Comped to Receipt# Zip Code Mail-in Walk-in paypal Comp Initials Tickets Name 5 L_24`1- W L �4- 1 t at M SAWA 2_2 Z-7 40, 402 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Comped to NUMBER Receipt# Zip Code Mail-in Walk-in PayPal Comp Name Initials 0001 . 11 C-1""_1 Li C 0002 0003 v 0004 0005 0006 0007 0008 0009 i 0010 0011 0012 0013 0014 0015 0016 0017 0018 0019 0020 ` 0021 ; 0i, 0022 �`• 0023 0024 0025 ? 5v 002s z 2L 0027 0028 F 0029 0030 0031 0032 0033 0034 0035 i 0036 0037 ` 0038 �p j 0039 0040 0041 0042 403 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Comped to j NUMBER Receipt# Zip Code Mail-In Walk-in PayPal Comp Name Initials 0043 i 0044 0045 0046 0047 IT- 0048 1 ry-)i__ 0049 ILI 0050 12,E 5'1 -1 L_ 0051 s 0052 i 0053 ! 0054 j 0056 0057 0058 0059 ta►lpo q �49 rn L 0060 0061 0062 C3!:�, - 'L V1, 71 0063 0064 d 0065 0066 i 0067 \,�- \,r• 0068 q2jp0 0069 i 0070 0071 `- 0072 0073 1 0074 0075 0076 t t 0077 0078 0079 0080 ,32611 }� irl'lz- 0081 0082 atau R1,15211 X 0083 1 i 0084 404 i APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0085 X_ ML 0086 A/ �r 0087 ! rt C1 Zto2-7 0088 i 0089 C�,�?908 X L- 0090 00911��-- 0092 0093 0094 0095 0096 0097 0098 0099 17 CB m t-_- 0100 0101 0102 0103 0104 0105 0106 0107 `t5�5 `�t✓i ,.�. 0108 0109 0110 0111 0112 0113 0114 0115 0116 01'17 ( '' 0118 0119 0120 r 0121 't�' 0122 0123 0124 i 0125 s 05 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in Paypal Comp Comped to Initials NUMBER Name I 0127 0128 � f 0129Zi 0130 t- i 0131 0132 ' 0133 a q/7/0 7G i'Y'1 L 0134 0135 0136 0137 0138 0139 3 0140 0141 0142 0143 0144 0145ly 0146 p� '] `JO x ML 0147 0148 0149 0150 0151 NY 0152 0153 0154 �- 0155 0156 0167 0158 0159 /a,?/ ,70(a M L 0160 0161 0162 i 0163 0164 0165 0166 0167 0168 APPENDIX E CS Administration 2016 i Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in Paypal Comp Comped to Initials NUMBER Name 0169 0170 0171 0172 0173 i 0174 0175 0176 0177 f 0178 0179 0180 0181 1 0182 0183 0184 0185 0186 �,•' tr 0187 q3 5,,7 ?� �it-- 0188 0189 0190 0191 /1:2q5 1125NX k'l'1 L 0192 0193 0194 0195 M L_ 01960197 0198 0199 0200 Tr 0201a�- 0202 0203 Vf 0204 1 V h'1 0205 0206 0207 0208 0209 0210 NV407 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Fier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0211 0212 0213 j 0214 0215 �,,• / ' 0216 i 0217 0218 0219 0220 0221 0222 0223 0224 0225 0226 0227 0228 0229 0230 0231 0232 0233 t 3aa R stl 7C 0234 y �, 0235 SCV eyj l( 0236 0237 i 0238 0239 0240 0241 0242 �7j IV- 0243 0244 0245 r,.^ ✓ 0246 ��11 0247 0248 0249 0250 0251 0252 k APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code frail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0253 025414 4 0255 0256 i r 0257 0258 ` n 0259 0261 �. Q 0262 0263 t" t`l c aUL( 0264 0265 0266 0267 0268 0269 0270 0271 0272 0273 1A, r 0274 0275 0276 0277 �✓' 0278 a 0279 0280 0281 C t o 41 J 0282 0283 1 0285 0286 0287 0288 ? CLit .11� 0289 0290 0291 0292 0293 CIO LA W4, ;" LGC(6 1 0294 J.•409 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In walk-in PayPal Comp Comped to Initials NUMBER Name 0295 C 0296 0297 0298 0299 0300 0301 0302 0303 0304 ClA € cm,_, / 0305 0306 0307 0308 O to.l v 4I;i' 0309 1 l _ 0310 -To- 0311 0312 0313 0314 0315 0316 0317 0318 0319 0320 0321 � 0322 j (it 0323 0324 0325 0326 0327 C) C�U C !j G(0 \,% Pk 0328 0329 0330 0331 V ✓ 0332 CIO?5xk c Le u" 0333 0334 c 0335 0336 4410 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0337 0338 t 0339 0340 1 's 0341 �- P 0342 � ,f lSZ 0343 0344 0345 i 0346 r 0347 � i 0348 ' 0349 0350 S 0351 s 0352 0353 0354 0355 0356 j 0357 0358 Q/ 0359 C w (P' I a( -� 0360 1 0361 { 0362 0363 ci E- ` �,I�' t 0364 r t 0365 0366 0367 i 0368 IV 0369 0370 3 0371 0372 0373 0374 0375 0376 0377 0378 a1 t APPENDIX E1 2016 4th of July Board Reference #2 FIREWORKS OVER THE OCEAN TICKET NUMBER NAME/COMPANY FOR SALE COMP'D 0001 COMMUNITY SERVICES/C.G. X 0002 COMMUNITY SERVICES/C.G. X 0003 COMMUNITY SERVICES/C.G. X 0004 COMMUNITY SERVICES/C.G. X 0005 COMMUNITY SERVICES/C.G. X 0006 COMMUNITY SERVICES/C.G. X 0007 COMMUNITY SERVICES/C.G. X 0008 COMMUNITY SERVICES/C.G. X 0009 COMMUNITY SERVICES/C.G. X 0010 COMMUNITY SERVICES/C.G. X 0011 COMMUNITY SERVICES/C.G. X 0012 COMMUNITY SERVICES/C.G. X 0013 COMMUNITY SERVICES/C.G. X 0014 COMMUNITY SERVICES/C.G. X 0015 COMMUNITY SERVICES/C.G. X 0016 COMMUNITY SERVICES/C.G. X 0017 COMMUNITY SERVICES/C.G. X 0018 COMMUNITY SERVICES/C.G. X 0019 COMMUNITY SERVICES/C.G. X 0020 COMMUNITY SERVICES/C.G. X 0021 COMMUNITY SERVICES/C.G. X 0022 COMMUNITY SERVICES/C.G. X 0023 COMMUNITY SERVICES/C.G. X 0024 COMMUNITY SERVICES/C.G. X 0025 COMMUNITY SERVICES/C.G. X 0026 COMMUNITY SERVICES/C.G. X 0027 COMMUNITY SERVICES/C.G. X 0028 COMMUNITY SERVICES/C.G. X 0029 COMMUNITY SERVICES/C.G. X 0030 COMMUNITY SERVICES/C.G. X I 0031 COMMUNITY SERVICES/C.G. X 0032 COMMUNITY SERVICES/C.G. X 0033 COMMUNITY SERVICES/C.G. X 0034 COMMUNITY SERVICES/C.G. X 0035 COMMUNITY SERVICES/C.G. X 0036 COMMUNITY SERVICES/C.G. X 0037 COMMUNITY SERVICES/C.G. X 0038 COMMUNITY SERVICES/C.G. X 0039 COMMUNITY SERVICES/C.G. X 0040 COMMUNITY SERVICES/C.G. X 412 t APPENDIX E1 0041 COMMUNITY SERVICES/C.G. X 4th of July Board 0042 COMMUNITY SERVICES/C.G. X 0043 COMMUNITY SERVICES/C.G. X 0044 COMMUNITY SERVICES/C.G. X 0045 COMMUNITY SERVICES/C.G. X i 0046 COMMUNITY SERVICES/C.G. X 0047 COMMUNITY SERVICES/C.G. X 0048 COMMUNITY SERVICES/C.G. X 0049 COMMUNITY SERVICES/C.G. X 4 0050 COMMUNITY SERVICES/C.G. X 0051 COMMUNITY SERVICES/C.G. X 0052 COMMUNITY SERVICES/C.G. X 0053 COMMUNITY SERVICES/C.G. X I i 0054 COMMUNITY SERVICES/C.G. X 0055 COMMUNITY SERVICES/C.G. X 0056 COMMUNITY SERVICES/C.G. X 0057 COMMUNITY SERVICES/C.G. X 0058 COMMUNITY SERVICES/C.G. X 0059 COMMUNITY SERVICES/C.G. X 0060 COMMUNITY SERVICES/C.G. X { 0061 COMMUNITY SERVICES/C.G. X 0062 COMMUNITY SERVICES/C.G. X 0063 COMMUNITY SERVICES/C.G. X 0064 COMMUNITY SERVICES/C.G. X 0065 COMMUNITY SERVICES/C.G. X 0066 COMMUNITY SERVICES/C.G. X 0067 COMMUNITY SERVICES/C.G. X 0068 COMMUNITY SERVICES/C.G. X 0069 COMMUNITY SERVICES/C.G. X 0070 COMMUNITY SERVICES/C.G. X 0071 COMMUNITY SERVICES/C.G. X 0072 COMMUNITY SERVICES/C.G. X 0073 COMMUNITY SERVICES/C.G. X 0074 COMMUNITY SERVICES/C.G. X 0075 COMMUNITY SERVICES/C.G. X 0076 COMMUNITY SERVICES/C.G. X 0077 COMMUNITY SERVICES/C.G. X 0078 COMMUNITY SERVICES/C.G. X 0079 COMMUNITY SERVICES/C.G. X 0080 COMMUNITY SERVICES/C.G. X i 0081 COMMUNITY SERVICES/C.G. X 0082 COMMUNITY SERVICES/C.G. X 0083 COMMUNITY SERVICES/C.G. X 0084 COMMUNITY SERVICES/C.G. X 0085 COMMUNITY SERVICES/C.G. X 413 APPENDIX E1 0086 COMMUNITY SERVICES/C.G. X 4th of July Board 0087 COMMUNITY SERVICES/C.G. X 0088 COMMUNITY SERVICES/C.G. X 0089 COMMUNITY SERVICES/C.G. X 0090 COMMUNITY SERVICES/C.G. X 0091 COMMUNITY SERVICES/C.G. X 0092 COMMUNITY SERVICES/C.G. X 0093 COMMUNITY SERVICES/C.G. X 0094 COMMUNITY SERVICES/C.G. X 0095 COMMUNITY SERVICES/C.G. X 0096 COMMUNITY SERVICES/C.G. X 0097 COMMUNITY SERVICES/C.G. X 0098 COMMUNITY SERVICES/C.G. X 0099 COMMUNITY SERVICES/C.G. X 0100 COMMUNITY SERVICES/C.G. X 0101 COMMUNITY SERVICES/C.G. X 0102 COMMUNITY SERVICES/C.G. X 0103 COMMUNITY SERVICES/C.G. X 0104 COMMUNITY SERVICES/C.G. X 0105 COMMUNITY SERVICES/C.G. X 0106 COMMUNITY SERVICES/C.G. X 0107 COMMUNITY SERVICES/C.G. X 0108 COMMUNITY SERVICES/C.G. X 0109 COMMUNITY SERVICES/C.G. X 0110 COMMUNITY SERVICES/C.G. X 0111 COMMUNITY SERVICES/C.G. X 0112 COMMUNITY SERVICES/C.G. X 0113 COMMUNITY SERVICES/C.G. X 0114 COMMUNITY SERVICES/C.G. X 0115 COMMUNITY SERVICES/C.G. X 0116 COMMUNITY SERVICES/C.G. X r 0117 COMMUNITY SERVICES/C.G. X 0118 COMMUNITY SERVICES/C.G. X 0119 COMMUNITY SERVICES/C.G. X 0120 COMMUNITY SERVICES/C.G. X 0121 COMMUNITY SERVICES/C.G. X 0122 COMMUNITY SERVICES/C.G. X 0123 COMMUNITY SERVICES/C.G. X 0124 COMMUNITY SERVICES/C.G. X 0125 COMMUNITY SERVICES/C.G. X 0126 COMMUNITY SERVICES/C.G. X 0127 COMMUNITY SERVICES/C.G. X 0128 COMMUNITY SERVICES/C.G. X 0129 COMMUNITY SERVICES/C.G. X 0130 COMMUNITY SERVICES/C.G. X 414 I APPENDIX E1 0131 COMMUNITY SERVICES/C.G. X 4th of July Board 0132 COMMUNITY SERVICES/C.G. X 0133 COMMUNITY SERVICES/C.G. X 0134 COMMUNITY SERVICES/C.G. X 0135 COMMUNITY SERVICES/C.G. X 0136 COMMUNITY SERVICES/C.G. X 0137 COMMUNITY SERVICES/C.G. X 0138 COMMUNITY SERVICES/C.G. X 0139 COMMUNITY SERVICES/C.G. X 0140 COMMUNITY SERVICES/C.G. X 0141 COMMUNITY SERVICES/C.G. X 0142 COMMUNITY SERVICES/C.G. X 0143 COMMUNITY SERVICES/C.G. X 0144 COMMUNITY SERVICES/C.G. X 0145 COMMUNITY SERVICES/C.G. X 0146 COMMUNITY SERVICES/C.G. X 0147 COMMUNITY SERVICES/C.G. X 0148 COMMUNITY SERVICES/C.G. X 0149 COMMUNITY SERVICES/C.G. X d 0150 COMMUNITY SERVICES/C.G. X 0151 COMMUNITY SERVICES/C.G. X 0152 COMMUNITY SERVICES/C.G. X 0153 COMMUNITY SERVICES/C.G. X 0154 COMMUNITY SERVICES/C.G. X 0155 COMMUNITY SERVICES/C.G. X 0156 COMMUNITY SERVICES/C.G. X 0157 COMMUNITY SERVICES/C.G. X l 0158 COMMUNITY SERVICES/C.G. X 0159 COMMUNITY SERVICES/C.G. X j 0160 COMMUNITY SERVICES/C.G, X 0161 COMMUNITY SERVICES/C.G. X 0162 COMMUNITY SERVICES/C.G. X 0163 COMMUNITY SERVICES/C.G. X 0164 COMMUNITY SERVICES/C.G. X i 0165 COMMUNITY SERVICES/C.G. X 0166 COMMUNITY SERVICES/C.G. X 0167 COMMUNITY SERVICES/C.G. X 0168 COMMUNITY SERVICES/C.G. X 0169 COMMUNITY SERVICES/C.G. X 0170 COMMUNITY SERVICES/C.G. X 0171 COMMUNITY SERVICES/C.G. X 0172 COMMUNITY SERVICES/C.G. X 0173 COMMUNITY SERVICES/C.G. X 0174 COMMUNITY SERVICES/C.G. X 0175 COMMUNITY SERVICES/C.G. X 415 APPENDIX E1 0176 COMMUNITY SERVICES/C.G. X 4th of July Board 0177 COMMUNITY SERVICES/C.G. X 0178 COMMUNITY SERVICES/C.G. X 0179 COMMUNITY SERVICES/C.G. X 0180 COMMUNITY SERVICES/C.G. X 0181 COMMUNITY SERVICES/C.G. X 0182 COMMUNITY SERVICES/C.G. X 0183 COMMUNITY SERVICES/C.G. X 0184 COMMUNITY SERVICES/C.G. X 0185 COMMUNITY SERVICES/C.G. X 0186 COMMUNITY SERVICES/C.G. X 0187 COMMUNITY SERVICES/C.G. X 0188 COMM U N ITY SE RVICES/C.G. X 0189 COMMUNITY SERVICES/C.G. X 0190 COMMUNITY SERVICES/C.G. X j 0191 COMMUNITY SERVICES/C.G. X 0192 COMMUNITY SERVICES/C.G. X 0193 COMMUNITY SERVICES/C.G, X 0194 COMMUNITY SERVICES/C.G. X 0195 COMMUNITY SERVICES/C.G. X 0196 COMMUNITY SERVICES/C.G. X 0197 COMMUNITY SERVICES/C.G. X 0198 COMMUNITY SERVICES/C.G. X 0199 COMMUNITY SERVICES/C.G. X 0200 COMMUNITY SERVICES/C.G. X 0201 COMMUNITY SERVICES/C.G. X 0202 COMMUNITY SERVICES/C.G. X 0203 COMMUNITY SERVICES/C.G. X 0204 COMMUNITY SERVICES/C.G. X 0205 COMMUNITY SERVICES/C.G. X 0206 COMMUNITY SERVICES/C.G. X 0207 COMMUNITY SERVICES/C.G. X 0208 COMMUNITY SERVICES/C.G. X f 0209 COMMUNITY SERVICES/C.G. X 0210 COMMUNITY SERVICES/C.G. X 0211 COMMUNITY SERVICES/C.G. X 0212 COMMUNITY SERVICES/C.G. X 0213 COMMUNITY SERVICES/C.G. X 0214 COMMUNITY SERVICES/C.G. X 0215 COMMUNITY SERVICES/C.G. X 0216 COMMUNITY SERVICES/C.G. X 0217 COMMUNITY SERVICES/C.G. X 0218 COMMUNITY SERVICES/C.G. X 0219 COMMUNITY SERVICES/C.G. X 0220 COMMUNITY SERVICES/C.G. X 416 APPENDIX E1 0221 COMMUNITY SERVICES/C.G. X 4th of July Board 0222 COMMUNITY SERVICES/C.G. X 0223 COMMUNITY SERVICES/C.G. X 0224 COMMUNITY SERVICES/C.G. X 0225 COMMUNITY SERVICES/C.G. X 0226 COMMUNITY SERVICES/C.G. X 0227 COMMUNITY SERVICES/C.G. X 0228 COMMUNITY SERVICES/C.G. X 0229 COMMUNITY SERVICES/C.G. X 0230 COMMUNITY SERVICES/C.G. X 0231 COMMUNITY SERVICES/C.G. X 0232 COMMUNITY SERVICES/C.G. X 0233 COMMUNITY SERVICES/C.G. X 0234 COMMUNITY SERVICES/C.G. X 0235 COMMUNITY SERVICES/C.G. X 0236 COMMUNITY SERVICES/C.G. X 0237 COMMUNITY SERVICES/C.G. X 0238 COMMUNITY SERVICES/C.G. X 0239 COMMUNITY SERVICES/C.G. X 0240 COMMUNITY SERVICES/C.G. X 0241 COMMUNITY SERVICES/C.G. X 0242 COMMUNITY SERVICES/C.G. X 0243 COMMUNITY SERVICES/C.G. X 0244 COMMUNITY SERVICES/C.G. X 0245 COMMUNITY SERVICES/C.G. X 0246 COMMUNITY SERVICES/C.G. X 0247 COMMUNITY SERVICES/C.G. X 0248 COMMUNITY SERVICES/C.G. X 0249 COMMUNITY SERVICES/C.G. X 0250 COMMUNITY SERVICES/C.G. X 0251 COMMUNITY SERVICES/C.G. X 0252 COMMUNITY SERVICES/C.G. X 0253 COMMUNITY SERVICES/C.G. X 0254 COMMUNITY SERVICES/C.G. X 0255 COMMUNITY SERVICES/C.G. X 0256 COMMUNITY SERVICES/C.G. X 0257 COMMUNITY SERVICES/C.G. X 0258 COMMUNITY SERVICES/C.G. X 0259 COMMUNITY SERVICES/C.G. X 0260 COMMUNITY SERVICES/C.G. X 0261 COMMUNITY SERVICES/C.G. X 0262 COMMUNITY SERVICES/C.G. X 0263 COMMUNITY SERVICES/C.G. X 0264 COMMUNITY SERVICES/C.G. X 0265 COMMUNITY SERVICES/C.G. X 417 APPENDIX E1 0266 COMMUNITY SERVICES/C.G. X 4th of July Board 0267 COMMUNITY SERVICES/C.G. X 0268 COMMUNITY SERVICES/C.G. X 0269 COMMUNITY SERVICES/C.G. X 0270 COMMUNITY SERVICES/C.G. X 0271 COMMUNITY SERVICES/C.G. X 0272 COMMUNITY SERVICES/C.G. X 0273 COMMUNITY SERVICES/C.G. X 0274 COMMUNITY SERVICES/C.G. X 0275 COMMUNITY SERVICES/C.G. X 0276 COMMUNITY SERVICES/C.G. X 0277 COMMUNITY SERVICES/C.G. X 0278 COMMUNITY SERVICES/C.G. X 0279 COMMUNITY SERVICES/C.G. X' 0280 COMMUNITY SERVICES/C.G. X 0281 COMMUNITY SERVICES/C.G. X 0282 COMMUNITY SERVICES/C.G. X 0283 COMMUNITY SERVICES/C.G. X j 0284 COMMUNITY SERVICES/C.G. X 0285 COMMUNITY SERVICES/C.G. X 0286 COMMUNITY SERVICES/C.G. X 0287 COMMUNITY SERVICES/C.G. X 0288 COMMUNITY SERVICES/C.G. X 0289 COMMUNITY SERVICES/C.G. X 0290 COMMUNITY SERVICES/C.G. X 0291 COMMUNITY SERVICES/C.G. X 0292 COMMUNITY SERVICES/C.G. X 0293 COMMUNITY SERVICES/C.G. X 0294 COMMUNITY SERVICES/C.G. X 0295 COMMUNITY SERVICES/C.G. X 0296 COMMUNITY SERVICES/C.G. X 0297 COMMUNITY SERVICES/C.G. X 0298 COMMUNITY SERVICES/C.G, X 0299 COMMUNITY SERVICES/C.G. X 0300 COMMUNITY SERVICES/C.G. X 0301 COMMUNITY SERVICES/C.G. X 0302 COMMUNITY SERVICES/C.G. X 0303 COMMUNITY SERVICES/C.G. X 0304 COMMUNITY SERVICES/C.G. X 0305 COMMUNITY SERVICES/C.G. X 0306 COMMUNITY SERVICES/C.G. X 0307 COMMUNITY SERVICES/C.G. X s t 0308 COMMUNITY SERVICES/C.G. X 0309 COMMUNITY SERVICES/C.G. X 0310 COMMUNITY SERVICES/C.G. X i i 418 I APPENDIX E1 0311 COMMUNITY SERVICES/C.G. X 4th of July Board 0312 COMMUNITY SERVICES/C.G. X 0313 COMMUNITY SERVICES/C.G. X 0314 COMMUNITY SERVICES/C.G. X 0315 COMMUNITY SERVICES/C.G. X 0316 COMMUNITY SERVICES/C.G. X 0317 COMMUNITY SERVICES/C.G. X 0318 COMMUNITY SERVICES/C.G. X 0319 COMMUNITY SERVICES/C.G. X 0320 COMMUNITY SERVICES/C.G. X 0321 COMMUNITY SERVICES/C.G. X 0322 COMMUNITY SERVICES/C.G. X 0323 COMMUNITY SERVICES/C.G. X 03°24 COMMUNITY SERVICES/C.G. X 0325 COMMUNITY SERVICES/C.G. X 0326 COMMUNITY SERVICES/C.G. X 0327 COMMUNITY SERVICES/C.G. X 0328 COMMUNITY SERVICES/C.G. X 0329 COMMUNITY SERVICES/C.G. X k 0330 COMMUNITY SERVICES/C.G. X 0331 COMMUNITY SERVICES/C.G. X 0332 COMMUNITY SERVICES/C.G. X 0333 COMMUNITY SERVICES/C.G. X 0334 COMMUNITY SERVICES/C.G. X 0335 COMMUNITY SERVICES/C.G. X 0336 COMMUNITY SERVICES/C.G. X 0337 COMMUNITY SERVICES/C.G. X 0338 COMMUNITY SERVICES/C.G. X 0339 COMMUNITY SERVICES/C.G. X 0340 COMMUNITY SERVICES/C:G. X 0341 COMMUNITY SERVICES/C.G. X 0342 COMMUNITY SERVICES/C.G. X 0343 COMMUNITY SERVICES/C.G, X 0344 COMMUNITY SERVICES/C.G. X 0345 COMMUNITY SERVICES/C.G. X 0346 COMMUNITY SERVICES/C.G. X 0347 COMMUNITY SERVICES/C.G. X 0348 COMMUNITY SERVICES/C.G. X f 0349 COMMUNITY SERVICES/C.G. X 0350 COMMUNITY SERVICES/C.G. X 0351 COMMUNITY SERVICES/C.G. X I 0352 COMMUNITY SERVICES/C.G. X 0353 COMMUNITY SERVICES/C.G. X 0354 COMMUNITY SERVICES/C.G. X 0355 COMMUNITY SERVICES/C.G. X 419 APPENDIX E1 0356 COMMUNITY SERVICES/C.G. X 4th of July Board 0357 COMMUNITY SERVICES/C.G. X 0358 COMMUNITY SERVICES/C.G. X 0359 COMMUNITY SERVICES/C.G. X 0360 COMMUNITY SERVICES/C.G. X 0361 COMMUNITY SERVICES/C.G. X 0362 COMMUNITY SERVICES/C.G. X 0363 COMMUNITY SERVICES/C.G. X 0364 COMMUNITY SERVICES/C.G. X 0365 COMMUNITY SERVICES/C.G. X 0366 COMMUNITY SERVICES/C.G. X 0367 COMMUNITY SERVICES/C.G. X 0368 COMMUNITY SERVICES/C.G. X 0369 BOEING X 0370 BOEING X F 0371 BOEING X 0372 BOEING X 0373 BOEING X 0374 BOEING X 0375 BOEING X 0376 BOEING X 0377 BOEING X 0378 BOEING X j 0379 BOEING X 0380 BOEING X 0381 BOEING X 0382 BOEING X 0383 BOEING X 0384 BOEING X 0385 BOEING X I . 0386 BOEING X } 0387 BOEING X 0388 BOEING X 0389 BOEING X 0390 HOAG X 0391 HOAG X 0392 HOAG X 0393 HOAG X i 0394 HOAG X 0395 HOAG X 0396 HOAG X 0397 HOAG X 0398 LEXUS X 0399 LEXUS X 0400 LEXUS X I 420 APPENDIX E1 0401 LEXUS X 4th of July Board 0402 GOLDEN WEST COLLEGE X 0403 GOLDEN WEST COLLEGE X 0404 GOLDEN WEST COLLEGE X 0405 GOLDEN WEST COLLEGE X 0406 GOLDEN WEST COLLEGE X I 0407 CA RESOURCES X j 0408 CA RESOURCES X 0409 CA RESOURCES X 0410 CA RESOURCES X 0411 VISIT HB X 0412 VISIT HB X 0413 VISIT HB X 0414 VISIT HB X 0415 MAXUM X 0416 MAXUM X ! 0417 MAXUM X 0418 MAXUM X j 0419 LEGENDS X 0420 LEGENDS X 0421 LEGENDS X 0422 LEGENDS X 0423 SHOREBREAK X 0424 SHOREBREAK X 0425 SHOREBREAK X 0426 SHOREBREAK X 0427 2ND FLOOR X 0428 2ND FLOOR X 0429 2ND FLOOR X 0430 2ND FLOOR X 0431 2ND FLOOR X 0432 AES X 0433 AES X 0434 ALBERTSONS X 0435 ALBERTSONS X 0436 ALBERTSONS X 0437 ALBERTSONS X 0438 ALBERTSONS X 0439 ALBERTSONS X 0440 ALBERTSONS X 0441 ALBERTSONS X 0442 ALBERTSONS X 0443 ALBERTSONS X 0444 AND[ KOWAL X 0445 AND[ KOWAL X 421 APPENDIX E1 0446 AN DI KOWAL X 4th of July Board 0447 ANDI KOWAL X 0448 DELGLEIZE X 0449 DELGLEIZE X 0450 DELGLEIZE X 0451 DELGLEIZE X 0452 O'CO N N ELL X 0453 O'CONNELL X 0454 O'CO N N ELL X 0455 O'CO N N ELL X 0456 POLICE CHIEF X 0457 POLICE CHIEF X 0458 POLICE CHIEF X 0459 POLICE CHIEF X 0460 POLICE CHIEF X 0461 SULLIVAN X 0462 SULLIVAN X 0463 SULLIVAN X 0464 SULLIVAN X 0465 HOLLOWAY X 0466 HOLLOWAY X 0467 HOLLOWAY X 0468 HOLLOWAY X 0469 MCNEIL X 0470 MCNEIL X 0471 MCNEIL X 0472 FLYNN X 0473 FLYNN X 0474 FLYNN X 0475 FLYNN X 0476 FLYNN X 0477 FLYNN X 0478 FLYNN X 0479 FLYNN X 0480 FLYNN X 0481 FLYNN X 0482 FLYNN X 0483 PETERSON X 0484 PETERSON X 0485 PETERSON X 0486 PETERSON X 0487 HARDY X 0488 HARDY X 0489 HARDY X 0490 HARDY X 422 APPENDIX E1 0491 KATAPODIS X 4th of July Board 0492 KATAPODIS X 0493 KATAPODIS X 0494 KATAPODIS X 0495 COU EY X 0496 COU EY X 0497 COU EY X 0498 COU EY X 0499 GATES X 0500 GATES X 0501 GATES X 0502 GATES X 0503 GATES X 0504 GATES X 0505. POSEY X 0506 POSEY X 0507 POSEY X 0508 POSEY X 0509 SHEA X 0510 SHEA X 0511 FDNY X 0512 FDNY X 0513 FDNY X 0514 FDNY X 0515 FDNY X 0516 FDNY X 0517 FDNY X 0518 FDNY X 0519 FDNY X 0520 FDNY X 0521 FDNY X 0522 FDNY X 0523 FDNY X 3 0524 FDNY X 0525 FDNY X 0526 FDNY X 0527 FDNY X 0528 FDNY X 0529 FDNY X 0530 FDNY X 0531 STIER X 0532 STIER X 0533 STIER X 0534 STIER X 0535 VIRCKS X 423 APPENDIX E1 0536 VIRCKS X 4th of July Board 0537 VIRCKS X 0538 VIRCKS X 0539 YOUNG X 0540 YOUNG X 0541 LEFFREING X 0542 LEFFREING X 0543 CLERK X 0544 CLERK X 0545 CLERK X 0546 CLERK X 0547 WALL X 0548 WALL X 0549 WALL X 0550 LEWIS X 0551 LEWIS X 0552 LEWIS X 0553 BANNISTER X 0554 BANNISTER 0555 MERCHANDISE CHAIR X 0556 MERCHANDISE CHAIR X 0557 MERCHANDISE CHAIR X 0558 MERCHANDISE CHAIR X 0559 MERCHANDISE CHAIR X 0560 MERCHANDISE CHAIR X 0561 MERCHANDISE CHAIR X 0562 MERCHANDISE CHAIR X 0563 MERCHANDISE CHAIR X 0564 MERCHANDISE CHAIR X 0565 MERCHANDISE CHAIR X 0566 MERCHANDISE CHAIR X 0567 MERCHANDISE CHAIR X 0568 MERCHANDISE CHAIR X 0569 MERCHANDISE CHAIR X I 0570 MERCHANDISE CHAIR X 0571 MERCHANDISE CHAIR X 0572 MERCHANDISE CHAIR X E 0573 MERCHANDISE CHAIR X 0574 MERCHANDISE CHAIR X 0575 MERCHANDISE CHAIR X j 0576 MERCHANDISE CHAIR X 0577 MERCHANDISE CHAIR X r 0578 MERCHANDISE CHAIR X 0579 MERCHANDISE CHAIR X G 0580 MERCHANDISE CHAIR X 424 APPENDIX E1 0581 MERCHANDISE CHAIR X 4th of July Board 0582 MERCHANDISE CHAIR X 0583 MERCHANDISE CHAIR X 0584 MERCHANDISE CHAIR X 0585 MERCHANDISE CHAIR X 0586 MERCHANDISE CHAIR X 0587 MERCHANDISE CHAIR X 0588 MERCHANDISE CHAIR X 0589 MERCHANDISE CHAIR X 0590 MERCHANDISE CHAIR X 0591 MERCHANDISE CHAIR X 0592 MERCHANDISE CHAIR X 0593 MERCHANDISE CHAIR X 0594 MERCHANDISE CHAIR X j 0595 MERCHANDISE CHAIR X 0596 MERCHANDISE CHAIR X 0597 MERCHANDISE CHAIR X 0598 MERCHANDISE CHAIR X 0599 MERCHANDISE CHAIR X 0600 MERCHANDISE CHAIR X 0601 MERCHANDISE CHAIR X 0602 MERCHANDISE CHAIR X 0603 MERCHANDISE CHAIR X 0604 MERCHANDISE CHAIR X 0605 MERCHANDISE CHAIR X 0606 MERCHANDISE CHAIR X 0607 MERCHANDISE CHAIR X j 0608 MERCHANDISE CHAIR X 0609 MERCHANDISE CHAIR X 0610 MERCHANDISE CHAIR X 0611 MERCHANDISE CHAIR X 0612 MERCHANDISE CHAIR X 0613 MERCHANDISE CHAIR X 0614 MERCHANDISE CHAIR X 0615 MERCHANDISE CHAIR X 0616 MERCHANDISE CHAIR X 0617 MERCHANDISE CHAIR X 0618 MERCHANDISE CHAIR X 0619 MERCHANDISE CHAIR X 0620 MERCHANDISE CHAIR X 0621 MERCHANDISE CHAIR X 0622 MERCHANDISE CHAIR X 0623 MERCHANDISE CHAIR X 0624 MERCHANDISE CHAIR X 0625 MERCHANDISE CHAIR X 425 APPENDIX E1 0626 MERCHANDISE CHAIR X 4th of July Board 0627 MERCHANDISE CHAIR X 0628 MERCHANDISE CHAIR X 0629 MERCHANDISE CHAIR X 0630 MERCHANDISE CHAIR X 0631 MERCHANDISE CHAIR X 0632 MERCHANDISE CHAIR X 0633 MERCHANDISE CHAIR X 0634 MERCHANDISE CHAIR X 0635 MERCHANDISE CHAIR X 0636 MERCHANDISE CHAIR X 0637 MERCHANDISE CHAIR X 0638 MERCHANDISE CHAIR- X 0639 MERCHANDISE CHAIR X 0640 MERCHANDISE CHAIR X 0641 MERCHANDISE CHAIR X 0642 MERCHANDISE CHAIR X 0643 MERCHANDISE CHAIR X 0644 MERCHANDISE CHAIR X 0645 MERCHANDISE CHAIR X 0646 MERCHANDISE CHAIR X 0647 MERCHANDISE CHAIR X 0648 MERCHANDISE CHAIR X 0649 MERCHANDISE CHAIR X 0650 MERCHANDISE CHAIR X 0651 MERCHANDISE CHAIR X 0652 MERCHANDISE CHAIR X 0653 MERCHANDISE CHAIR X 0654 MERCHANDISE CHAIR X 0655 MERCHANDISE CHAIR X 0656 MERCHANDISE CHAIR X 0657 MERCHANDISE CHAIR X 0658 MERCHANDISE CHAIR X 0659 MERCHANDISE CHAIR X 0660 MERCHANDISE CHAIR X 0661 MERCHANDISE CHAIR X 0662 MERCHANDISE CHAIR X 0663 MERCHANDISE CHAIR X 0664 MERCHANDISE CHAIR X 0665 MERCHANDISE CHAIR X 0666 MERCHANDISE CHAIR X 0667 MERCHANDISE CHAIR X 0668 MERCHANDISE CHAIR X 0669 MERCHANDISE CHAIR X 0670 MERCHANDISE CHAIR X 426 APPENDIX E9 0671 MERCHANDISE CHAIR X 4th of July Board 0672 MERCHANDISE CHAIR X 0673 MERCHANDISE CHAIR X 0674 MERCHANDISE CHAIR X 0675 MERCHANDISE CHAIR X j 0676 MERCHANDISE CHAIR X 0677 MERCHANDISE CHAIR X 0678 MERCHANDISE CHAIR X 0679 MERCHANDISE CHAIR X 0680 MERCHANDISE CHAIR X 0681 MERCHANDISE CHAIR X 0682 MERCHANDISE CHAIR X 0683 MERCHANDISE CHAIR X 0684 MERCHANDISE CHAIR X 0685 MERCHANDISE CHAIR X 0686 MERCHANDISE CHAIR X 0687 MERCHANDISE CHAIR X 0688 MERCHANDISE CHAIR X 0689 MERCHANDISE CHAIR X 0690 MERCHANDISE CHAIR X 0691 MERCHANDISE CHAIR X 0692 MERCHANDISE CHAIR X 0693 MERCHANDISE CHAIR X 0694 MERCHANDISE CHAIR X 0695 MERCHANDISE CHAIR X 0696 MERCHANDISE CHAIR X 0697 MERCHANDISE CHAIR X 0698 MERCHANDISE CHAIR X 0699 MERCHANDISE CHAIR X 0700 MERCHANDISE CHAIR X 0701 MERCHANDISE CHAIR X 0702 MERCHANDISE CHAIR X 0703 MERCHANDISE CHAIR X 0704 MERCHANDISE CHAIR X 0705 MERCHANDISE CHAIR X 0706 MERCHANDISE CHAIR X 0707 MERCHANDISE CHAIR X 0708 MERCHANDISE CHAIR X 0709 MERCHANDISE CHAIR X 0710 MERCHANDISE CHAIR X 0711 MERCHANDISE CHAIR X 0712 MERCHANDISE CHAIR X 0713 MERCHANDISE CHAIR X 0714 MERCHANDISE CHAIR X 0715 MERCHANDISE CHAIR X 427 APPENDIX E1 0716 MERCHANDISE CHAIR X 4th of July Board 0717 MERCHANDISE CHAIR X 0718 MERCHANDISE CHAIR X 0719 MERCHANDISE CHAIR X 0720 MERCHANDISE CHAIR X 0721 MERCHANDISE CHAIR X 0722 MERCHANDISE CHAIR X 0723 MERCHANDISE CHAIR X 0724 MERCHANDISE CHAIR X 0725 MERCHANDISE CHAIR X 0726 MERCHANDISE CHAIR X 0727 MERCHANDISE CHAIR X 0728 MERCHANDISE CHAIR X 0729 MERCHANDISE CHAIR X r 0730 MERCHANDISE CHAIR X 0731 MERCHANDISE CHAIR X 0732 MERCHANDISE CHAIR X 0733 MERCHANDISE CHAIR X 0734 MERCHANDISE CHAIR X 0735 MERCHANDISE CHAIR X 0736 MERCHANDISE CHAIR X 0737 MERCHANDISE CHAIR X 0738 MERCHANDISE CHAIR X 0739 MERCHANDISE CHAIR X f 0740 MERCHANDISE CHAIR X 0741 MERCHANDISE CHAIR X 0742 MERCHANDISE CHAIR X 0743 MERCHANDISE CHAIR X 0744 MERCHANDISE CHAIR X 0745 MERCHANDISE CHAIR X 0746 MERCHANDISE CHAIR X 0747 MERCHANDISE CHAIR X 0748 MERCHANDISE CHAIR X 0749 MERCHANDISE CHAIR X i 0750 MERCHANDISE CHAIR X I 0751 MERCHANDISE CHAIR X 0752 MERCHANDISE CHAIR X 0753 MERCHANDISE CHAIR X i 0754 MERCHANDISE CHAIR X 0755 MERCHANDISE CHAIR X 0756 MERCHANDISE CHAIR X 0757 MERCHANDISE CHAIR X 0758 MERCHANDISE CHAIR X 0759 MERCHANDISE CHAIR X. 0760 MERCHANDISE CHAIR X 428 APPENDIX E9 0761 MERCHANDISE CHAIR X 4th of July Board 0762 MERCHANDISE CHAIR X 0763 MERCHANDISE CHAIR X 0764 MERCHANDISE CHAIR X 0765 MERCHANDISE CHAIR X 0766 MERCHANDISE CHAIR X 0767 MERCHANDISE CHAIR X 3 0768 MERCHANDISE CHAIR X 0769 MERCHANDISE CHAIR X 0770 MERCHANDISE CHAIR X 0771 MERCHANDISE CHAIR X 0772 MERCHANDISE CHAIR X 0773 MERCHANDISE CHAIR X 0774 MERCHANDISE CHAIR X 0775 MERCHANDISE CHAIR X 0776 MERCHANDISE CHAIR X 0777 MERCHANDISE CHAIR X 0778 MERCHANDISE CHAIR X 0779 MERCHANDISE CHAIR X 0780 MERCHANDISE CHAIR X 0781 MERCHANDISE CHAIR X 0782 MERCHANDISE CHAIR X 0783 MERCHANDISE CHAIR X 3 0784 MERCHANDISE CHAIR X 0785 MERCHANDISE CHAIR X 0786 MERCHANDISE CHAIR X 0787 MERCHANDISE CHAIR X 0788 MERCHANDISE CHAIR X 0789 MERCHANDISE CHAIR X 0790 MERCHANDISE CHAIR X 0791 MERCHANDISE CHAIR X 0792 MERCHANDISE CHAIR X 0793 MERCHANDISE CHAIR X 0794 MERCHANDISE CHAIR X 0795 MERCHANDISE CHAIR X 0796 MERCHANDISE CHAIR X 0797 MERCHANDISE CHAIR X 0798 MERCHANDISE CHAIR X 0799 MERCHANDISE CHAIR X 0800 MERCHANDISE CHAIR X 0801 MERCHANDISE CHAIR X 0802 MERCHANDISE CHAIR X i 0803 MERCHANDISE CHAIR X i 0804 MERCHANDISE CHAIR X 0805 MERCHANDISE CHAIR X 429 APPENDIX E1 0806 MERCHANDISE CHAIR X 4fh of July Board 0807 MERCHANDISE CHAIR X t 0808 MERCHANDISE CHAIR X 0809 MERCHANDISE CHAIR X 0810 MERCHANDISE CHAIR X 0811 MERCHANDISE CHAIR X 0812 MERCHANDISE CHAIR X 0813 MERCHANDISE CHAIR X 0814 MERCHANDISE CHAIR X 0815 MERCHANDISE CHAIR X 0816 MERCHANDISE CHAIR X 0817 MERCHANDISE CHAIR X 0818 MERCHANDISE CHAIR X 0819 MERCHANDISE CHAIR X 0820 MERCHANDISE CHAIR X 0821 MERCHANDISE CHAIR X 0822 MERCHANDISE CHAIR X 0823 MERCHANDISE CHAIR X 0824 MERCHANDISE CHAIR X 0825 MERCHANDISE CHAIR X 0826 MERCHANDISE CHAIR X 0827 MERCHANDISE CHAIR X 0828 MERCHANDISE CHAIR X 0829 MERCHANDISE CHAIR X 0830 MERCHANDISE CHAIR X 0831 MERCHANDISE CHAIR X 0832 MERCHANDISE CHAIR X 0833 MERCHANDISE CHAIR X 0834 MERCHANDISE CHAIR X 0835 MERCHANDISE CHAIR X 0836 MERCHANDISE CHAIR X 0837 MERCHANDISE CHAIR X 0838 MERCHANDISE CHAIR X 0839 MERCHANDISE CHAIR X 0840 MERCHANDISE CHAIR X 0841 MERCHANDISE CHAIR X 0842 MERCHANDISE CHAIR X 0843 MERCHANDISE CHAIR X 0844 MERCHANDISE CHAIR X 0845 MERCHANDISE CHAIR X 0846 MERCHANDISE CHAIR X 0847 MERCHANDISE CHAIR X 0848 MERCHANDISE CHAIR X 0849 MERCHANDISE CHAIR X 0850 MERCHANDISE CHAIR X 430 APPENDIX E1 0851 MERCHANDISE CHAIR X 4th of July Board 0852 MERCHANDISE CHAIR X 0853 MERCHANDISE CHAIR X 0854 MERCHANDISE CHAIR X 0855 MERCHANDISE CHAIR X 0856 MERCHANDISE CHAIR X 0857 MERCHANDISE CHAIR X 0858 MERCHANDISE CHAIR X 0859 MERCHANDISE CHAIR X 0860 MERCHANDISE CHAIR X 0861 MERCHANDISE CHAIR X 0862 MERCHANDISE CHAIR X 0863 MERCHANDISE CHAIR X I 0864 MERCHANDISE CHAIR X 0865 MERCHANDISE CHAIR X 0866 MERCHANDISE CHAIR X 0867 MERCHANDISE CHAIR X 0868 MERCHANDISE CHAIR X 0869 MERCHANDISE CHAIR X 0870 MERCHANDISE CHAIR X 0871 MERCHANDISE CHAIR X j 0872 MERCHANDISE CHAIR X 0873 MERCHANDISE CHAIR X 0874 MERCHANDISE CHAIR X 0875 MERCHANDISE CHAIR X 0876 MERCHANDISE CHAIR X 0877 MERCHANDISE CHAIR X 0878 MERCHANDISE CHAIR X 0879 MERCHANDISE CHAIR X 0880 MERCHANDISE CHAIR X 0881 MERCHANDISE CHAIR X 0882 MERCHANDISE CHAIR X 0883 MERCHANDISE CHAIR X 0884 MERCHANDISE CHAIR X 0885 MERCHANDISE CHAIR X 0886 MERCHANDISE CHAIR X 0887 MERCHANDISE CHAIR X t 0888 MERCHANDISE CHAIR X 0889 MERCHANDISE CHAIR X j 0890 MERCHANDISE CHAIR X 0891 MERCHANDISE CHAIR X 0892 MERCHANDISE CHAIR X 0893 MERCHANDISE CHAIR X 0894 MERCHANDISE CHAIR X 0895 MERCHANDISE CHAIR X i 431 APPENDIX E1 0896 MERCHANDISE CHAIR X 4th of July Board 0897 MERCHANDISE CHAIR X 0898 MERCHANDISE CHAIR X 0899 MERCHANDISE CHAIR X 0900 MERCHANDISE CHAIR X 0901 MERCHANDISE CHAIR X 0902 MERCHANDISE CHAIR X 0903 MERCHANDISE CHAIR X 0904 MERCHANDISE CHAIR X 0905 MERCHANDISE CHAIR X 0906 MERCHANDISE CHAIR X i 0907 MERCHANDISE CHAIR X 0908 MERCHANDISE CHAIR X 0909 MERCHANDISE CHAIR X 0910 MERCHANDISE CHAIR X 0911 MERCHANDISE CHAIR X 0912 MERCHANDISE CHAIR X 0913 MERCHANDISE CHAIR X 0914 MERCHANDISE CHAIR X 0915 MERCHANDISE CHAIR X 0916 MERCHANDISE CHAIR X 0917 MERCHANDISE CHAIR X 0918 MERCHANDISE CHAIR X 0919 MERCHANDISE CHAIR X 0920 MERCHANDISE CHAIR X 0921 MERCHANDISE CHAIR X 0922 MERCHANDISE CHAIR X 0923 MERCHANDISE CHAIR X 0924 MERCHANDISE CHAIR X 0925 MERCHANDISE CHAIR X 0926 MERCHANDISE CHAIR X 0927 MERCHANDISE CHAIR X 0928 MERCHANDISE CHAIR X 0929 MERCHANDISE CHAIR X 0930 MERCHANDISE CHAIR X 0931 MERCHANDISE CHAIR X 0932 MERCHANDISE CHAIR X 0933 MERCHANDISE CHAIR X 0934 MERCHANDISE CHAIR X 0935 MERCHANDISE CHAIR X 0936 MERCHANDISE CHAIR X 0937 MERCHANDISE CHAIR X 0938 MERCHANDISE CHAIR X 0939 MERCHANDISE CHAIR X 0940 MERCHANDISE CHAIR X 432 APPENDIX E1 0941 MERCHANDISE CHAIR X 4th of July Board 0942 MERCHANDISE CHAIR X 0943 MERCHANDISE CHAIR X 0944 MERCHANDISE CHAIR X 0945 MERCHANDISE CHAIR X 0946 MERCHANDISE CHAIR X 0947 MERCHANDISE CHAIR X 0948 MERCHANDISE CHAIR X 0949 MERCHANDISE CHAIR X 0950 MERCHANDISE CHAIR X 0951 MERCHANDISE CHAIR X 0952 MERCHANDISE CHAIR X 0953 MERCHANDISE CHAIR X 0954 MERCHANDISE CHAIR X 0955 MERCHANDISE CHAIR X 0956' MERCHANDISE CHAIR X 0957 MERCHANDISE CHAIR X 0958 MERCHANDISE CHAIR X 0959 MERCHANDISE CHAIR X 0960 MERCHANDISE CHAIR X 0961 MERCHANDISE CHAIR X 0962 MERCHANDISE CHAIR X 0963 MERCHANDISE CHAIR X 0964 MERCHANDISE CHAIR X 0965 MERCHANDISE CHAIR X 0966 MERCHANDISE CHAIR X 0967 MERCHANDISE CHAIR X 0968 MERCHANDISE CHAIR X 0969 MERCHANDISE CHAIR X 0970 MERCHANDISE CHAIR X 0971 MERCHANDISE CHAIR X 0972 MERCHANDISE CHAIR X 0973 MERCHANDISE CHAIR X 0974 MERCHANDISE CHAIR X 0975 MERCHANDISE CHAIR X 0976 MERCHANDISE CHAIR X 0977 MERCHANDISE CHAIR X 0978 MERCHANDISE CHAIR X 0979 MERCHANDISE CHAIR X 0980 MERCHANDISE CHAIR X 0981 MERCHANDISE CHAIR X 0982 MERCHANDISE CHAIR X 0983 MERCHANDISE CHAIR X 0984 MERCHANDISE CHAIR X 0985 MERCHANDISE CHAIR X 433 APPENDIX E1 0986 MERCHANDISE CHAIR X 4th of July Board 0987 MERCHANDISE CHAIR X 0988 MERCHANDISE CHAIR X 0989 MERCHANDISE CHAIR X j 0990 MERCHANDISE CHAIR X {� 0991 MERCHANDISE CHAIR X 0992 MERCHANDISE CHAIR X 0993 MERCHANDISE CHAIR X 0994 MERCHANDISE CHAIR X i 0995 MERCHANDISE CHAIR X 0996 MERCHANDISE CHAIR X 0997 MERCHANDISE CHAIR X 0998 MERCHANDISE CHAIR X 0999 MERCHANDISE CHAIR X 1000 MERCHANDISE CHAIR X 1001 MERCHANDISE CHAIR X 1002 MERCHANDISE CHAIR X 1003 MERCHANDISE CHAIR X 1004 MERCHANDISE CHAIR X 1005 MERCHANDISE CHAIR X 1006 MERCHANDISE CHAIR X 1007 MERCHANDISE CHAIR X i 1008 MERCHANDISE CHAIR X 1009 MERCHANDISE CHAIR X 1010 MERCHANDISE CHAIR X 1011 MERCHANDISE CHAIR X 1012 MERCHANDISE CHAIR X i 1013 MERCHANDISE CHAIR X 1014 MERCHANDISE CHAIR X 1015 MERCHANDISE CHAIR X 1016 MERCHANDISE CHAIR X 1017 MERCHANDISE CHAIR X 1018 MERCHANDISE CHAIR X 1019 MERCHANDISE CHAIR X 1020 MERCHANDISE CHAIR X 1021 MERCHANDISE CHAIR X 1022 MERCHANDISE CHAIR X 1023 MERCHANDISE CHAIR X s 1024 MERCHANDISE CHAIR X 1025 MERCHANDISE CHAIR X i 1026 MERCHANDISE CHAIR X 1027 MERCHANDISE CHAIR X 1028 MERCHANDISE CHAIR X 1029 MERCHANDISE CHAIR X 1030 MERCHANDISE CHAIR X 434 APPENDIX E1 1031 MERCHANDISE CHAIR X 4th of July Board 1032 MERCHANDISE CHAIR X 1033 MERCHANDISE CHAIR X 1034 MERCHANDISE CHAIR X 1035 MERCHANDISE CHAIR X 1036 MERCHANDISE CHAIR X 1037 MERCHANDISE CHAIR X 1038 MERCHANDISE CHAIR X 1039 MERCHANDISE CHAIR X 1040 MERCHANDISE CHAIR X 1041 MERCHANDISE CHAIR X 1042 MERCHANDISE CHAIR X 1043 MERCHANDISE CHAIR X 1044 MERCHANDISE CHAIR X 1045 MERCHANDISE CHAIR X 1046 MERCHANDISE CHAIR X 1047 MERCHANDISE CHAIR X { 1048 MERCHANDISE CHAIR X 1049 MERCHANDISE CHAIR X 1050 MERCHANDISE CHAIR X 1051 MERCHANDISE CHAIR X 1052 MERCHANDISE CHAIR X 1053 MERCHANDISE CHAIR X 1054 MERCHANDISE CHAIR X 1055 MERCHANDISE CHAIR X 1056 MERCHANDISE CHAIR X 1057 MERCHANDISE CHAIR X 1058 MERCHANDISE CHAIR X 1059 MERCHANDISE CHAIR X 1060 MERCHANDISE CHAIR X 1061 MERCHANDISE CHAIR X 1062 MERCHANDISE CHAIR X 1063 MERCHANDISE CHAIR X i 1064 MERCHANDISE CHAIR X 1065 MERCHANDISE CHAIR X 1066 MERCHANDISE CHAIR X 1067 MERCHANDISE CHAIR X 1068 MERCHANDISE CHAIR X { 1069 MERCHANDISE CHAIR X 1070 MERCHANDISE CHAIR X 1071 MERCHANDISE CHAIR X 1072 MERCHANDISE CHAIR X f 1073 MERCHANDISE CHAIR X 1074 MERCHANDISE CHAIR X 1075 MERCHANDISE CHAIR X i 435 APPENDIX E1 1076 MERCHANDISE CHAIR X 4th of July Board 1077 MERCHANDISE CHAIR X 1078 MERCHANDISE CHAIR X 1079 MERCHANDISE CHAIR X 1080 MERCHANDISE CHAIR X 1081 MERCHANDISE CHAIR X 1082 MERCHANDISE CHAIR X 1083 MERCHANDISE CHAIR X 1084 MERCHANDISE CHAIR X 1085 MERCHANDISE CHAIR X 1086 MERCHANDISE CHAIR X 1087 MERCHANDISE CHAIR X 1088 MERCHANDISE CHAIR X 1089 MERCHANDISE CHAIR X 1090 MERCHANDISE CHAIR X 1091 MERCHANDISE CHAIR X 1092 MERCHANDISE CHAIR X 1093 MERCHANDISE CHAIR X 1094 MERCHANDISE CHAIR X 1095 MERCHANDISE CHAIR X 1096 MERCHANDISE CHAIR X 1097 MERCHANDISE CHAIR X 1098 MERCHANDISE CHAIR X 1099 MERCHANDISE CHAIR X 1100 MERCHANDISE CHAIR X 436 CS Administration 2016 4th of July Parade Entry Receipts Payment Name Amount Received 72 ADA FED 500.00 1019 AES Huntington Beach 2,000.00 CK# 1247 AltaMed 300.00 96774 Assistance League Huntington Beach 300.00 CC Boy Scouts Pacific District 300.00 103804 City of HB - Community Services Dept 500.00 CK#819145 Compass Bible Church 300.00 CC Cub Scout-Tumbleweed's Bar & Grill 300.00 CK# 18884 Daniel Lispi 500.00 CK# 1209 Denise Menichiello 300.00 CK# 1029 Ecology Tire Inc 600.00 63976 Emily Rader 1,300.00 CC Golden West College 5,000.00 CK# 18823 Greater HB Interfaith Council 300.00 2611 HB Chamber of Commerce 300.00 CK# 19575 HB Elks Lodge 1959 500.00 1333 HB Girls Softball 300.00 CK#4951 HB Pop Warner Football 300.00 CK#7192 HBHS Alumni Association 500.00 Ck#1768 Huntington Harbour Republican Women 500.00 2385 Karen Hadley 300.00 CK#5891 KFI 1,000.00 CC Knights of Columbus 300.00 1084 Moms Across America 300.00 2555 NBC Universal Media LLC 1,000.00 3635859 NSDAR 500.00 283 &278 Picky Pam 1,000.00 1188 Rick J Berrios D.D.S. 500.00 CK#8970 Rozana Ross 300.00 131511872 Ruby's Diner 1,000.00 281964 SCATS Gymnastics 500.00 CK#7676 Seabreeze Community Church 500.00 29624 Sister City Assoc of HB 500.00 1048 Standup for Kids Inc 300.00 CK# 1769 Surf City Gymnastics Corp 1,000.00 CK# 1797 Surf City Optimist Club 300.00 CC Susan G Komen 300.00 CK# 3063 Therapeutic Riding Center 300.00 CK#0436 TIO Flacos Restaurants LLC 1,000.00 CK# 1493 US Southwestern Falun DAFA Assoc 500.00 2301 USO Greater LA Area-Bob Hope USO 300.00 4418 Veterans for Peace 200.00 303 Veterans for Peace 300.00 302 Victory Martial Arts-Tae Kwon Do 2,000.00 5909 Woman's Council of Realtor's 300.00 CC TOTAL RECEIVED 29,400.00 A17 4th of July Board I Sponsor List Sponsors Amount Payment Received In Kind Sponsor List t { In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A I i I I i r i d�R APPENDIX H Sponsor List 4x"°f July Board Sponsors Amount Payment Received Boeing $25,000 Y Pasea $3,000 Y i Hoag $8,000 Y 1 Phantom (Big Bear) 2,500 Y Lexus of WM $4,000 Y Navy Federal $5,000 Y Golden West College $5,000 Y CA Resources Corp $5,000 Y Fox $500 Y Expertec $1,500 Y Downtown BID $500 Y i j Visit HB $1,500 Y I Tiodize $1,500 Y Home Depot $500 Y$250 Y$250 KABC $10,000 Y j Maxum $1,000 Y Legends $1,000 Y I image Tech $3,900 Y Wheeler $1,250 Y 3 $80,650 439 CS Administration 2016 4th of July Corporate Sponsors Name Amount Check# Big Bear of CA 2,500.00 517692 California Resources Corporation 5,000.00 6028667 Disney Worldwide Services, Inc 10,000.00 10934303 Expertec Automotive 1,500.00 25577 General Petroleum Corporation 1,000.00 76760 H B Downtown BID 500.00 2752 HOAG 8,000.00 736000 Image Technologies Corp. 3,900.00 73519 Legends Surf City LLC 1,000.00 1053 Lexus of Westminster 4,000.00 136757 Navy Federal Credit Union 5,000.00 900322936 Pacific City Hotel DBA Pasea Hotel & Spa 3,000.00 10063 Rosewood 500.00 8-000023 The Boeing Company 25,000.00 600287698 The Home Depot USA 250.00 3800906 The Home Depot USA 250.00 3814989 Tiodize Co.,INC 1,500.00 22039 Trende Foods Enterprises 1,000.00 2189 Visit Huntington Beach 1,500.00 23407 Wheeler Dealers-Wilma TV Inc 1,250.00 1709 TOTAL RECEIVED 76,650.00 een APPENDIX J 4th of July Board SPONSOR OPPORTUNITIES Interested in being a part of this historic event? Check out these sponsor packages to see which one suits you/your company. $20,000 Glorious Gold Sponsor $15,000 Silver Star Sponsor $8,000 Star Spangled Sponsor $5,000 Freedom Sponsor $4,000 Victory Sponsor $1,000 Spirit Sponsor $500 Announcer Stand Sponsor $100 Patriots Club Sponsor New Banner Spec for 2014. Please click link below for details. ... Sponsor Package Details 441 APPENDIX J and arf $20,000 Gold Star Sponsor $4000 credit towards your float; OR Presenting Sponsor for a Celebration Event and two 10x10 premium spaces at Pier Plaza Festival for the 3-day Celebration 12 Tickets to VIP Viewing Area; in addition, 5 VIP parade parking passes 12 Tickets to Hospitality Pavilion at Pier Plaza for 3-day Event 12 Entries for Surf City 5K Run, including 12 Official Surf City 5K Run T-Shirts. "Your Company" logo on back of shirt 12 Official Celebration T-Shirts 12 VIP Passes to Fireworks over the Ocean seating on HB Pier 12 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (Double Truck) in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as GOLD STAR SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) 442 APPENDIX J and woo- $15,000 Silver Star Sponsor $3500 credit towards your float; OR Presenting Sponsor for a Celebration Event and two 10x10 spaces at Pier Plaza Festival for the 4-day Celebration 10 Tickets to VIP Viewing Area; in addition, 4 VIP parade parking passes 10 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 10 Entries for Surf City 5K Run, including 10 Official Surf City 5K Run T-Shirts "Your Company" logo on back of shirt 10 Official Celebration T-Shirts 10 VIP Passes to Fireworks over the Ocean seating on HB Pier 10 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (inside front cover) in Official Huntington Beach 4`h of July Color Celebration Souvenir Program Your business identified as SILVER STAR SPONSOR on Official Celebration Web Site: www.hb4thofduiV.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) 443 APPENDIX J rd $8000 Star Spangled Sponsor $2000 credit towards your float; OR your entry & one 10x10 space at the Pier Plaza Festival for the 3-day Celebration 8 Tickets to VIP Viewing Area; in addition, 3 VIP parking passes 8 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 8 Entries for Surf City 5K Run, including 8 Official Surf City 5K Run T-Shirts 8 Official Celebration T-Shirts 8 VIP Passes to Fireworks over the Ocean seating on HB Pier 8 Reserved seats at the Sponsor Recognition Party 1 full page advertisement in Official Huntington Beach 4t" of July Celebration Color Souvenir Program Your business identified as STAR SPANGLED SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) Tj 444 APPENDIX J and —qp-- $5000 Freedom Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City 5K Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party page advertisement in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 201_4) (Provided by Sponsor to be available by June 1st) 445 APPENDIX J and $4000 Victory Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City 5K Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party page advertisement in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website 446 APPENDIX J rd $1000 Spirit Sponsor 2 Tickets to VIP Viewing Area 2 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 2 Entry's for Surf City 5K Run, including 2 Official Surf City 5K Run T-Shirts 2 Official Celebration T-Shirts page advertisement in Official Huntington Beach 4t" of July Celebration Color Souvenir Program Your business identified as SPIRIT SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with a link to your website 447 APPENDIX J and 7� $500 Announcer Stand Sponsor Help support the Huntington Beach 4th of July Celebration by sponsoring one of the 5 announcing stands along the parade route. This sponsorship allows groups, businesses, families and individuals to decorate a stand the morning of July 4th, The Huntington Beach 4th of July Executive Board will provide 2 announcers. In return you will be able to decorate the stand, pass out give aways, have your name on the Official Huntington Beach 4th of July website (www.hb4thofiuly.org), including a link to your website and have a business card size ad in the Official Celebration Program. *Please contact Linda D. Couey (ldcouey@reagan.com) to find out which announcer stands are available* Attach your business card and $500 check, payable to 4th of July, City of Huntington Beach And mail to: 4"' of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: www.hb4thofjuly.org Deadline June 2. Each "Announcing Stand" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. I 448 APPENDIX J and d $100 PATRIOT'S CLUB SPONSOR Be part of the "Patriots Club" For $100.00, Your Name or Business will be Included In the Official 4ch of July Souvenir Color Program A Business Card Size AD This sponsorship invites groups, businesses, families and individuals, to advertise, commemorate, recognize or congratulate a special employee, family member or friend. This is a great way to support the 41h of July events at a minimum cost to you or your business. Attach your business card and $100 check, payable to: 4ch of July/City of Huntington Beach Mail to: 4`h of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: www.hb4thofjuly.org Deadline June 2. Each "Club" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. 449 APPENDIX J and Sawsor Racknap- Deters Banners (Pier Railingl • Deadline: June 1st, 2014 T tall x 20' long (must be this size) Grommets on each corner, top middle & bottom middle (No advertising allowed, Company logo & name with salutation) Program Ad Specs Deadline: June 1st, 2014 Cover 8.5" x 11" with .25" bleed 4:color File Formats: Press Quality PDF: .tif .eps .psd or .indd outline or include fonts 300 dpi Inside Ads (4 color & file formats same as cover) Full Page: 8.5" x 11" with .25" bleed Half Page: 7.5"w x 4.5"h Quarter Page: 3.5"w x 4.5"h Business Card: 3.5"w x 2"h 300dpi $inn 450 CS Administration 2016 Payments Received DATE CHECK# RECEIVED AMOUNT STORE NAME LOCATION 6052396 7/29/2016 $ 5,315.00 6110 Albertsons 7201 Yorktown/Main Merchandise 6054690 8/8/2016 $ 4,705.00 6124 Albertsons 19640 Beach/Adams Merchandise 6055977 8/12/2016 $ 1,760.00 6102 Albertsons 16600 Bolsa Chica/Heil Merchandise 730-4191658 9/6/2016 $ 2,000.00 3160 Vons 8891 Atlanta/Magnolia Merchandise 730-4191658 9/6/2016 $ 1,450.00 2090 Vons 5922 Edinger/Springdale Merchandise $ 15,230.00 Cash 9/6/2016 $ 1,060.00 Various Citizens Merchandise Sales Cash 9/6/2016 $ 2,000.00 Various Citizens Merchandise Sales 4900 9/6/2016 $ 415.00 Agape Apparel Merchandise Sales Cash 9/6/2016 $ 195.00 Various Citizens Firework Seat Sales . $ 3,670.00 3604 7/1/2016 $ 210.00 Boardman,Connie 8401 Sweetwater HB CA 92646 Tickets 1617 7/16/2016 $ 200.00 Flynn,Joan 9082 Veronica Dr HB CA 92646 Gala 1614 7/19/2016 $ 20.00 Flynn, Joan 9082 Veronica Dr HB CA 92646 Gala Cash 8/16/2016 $ 50.00 Pieracci, Ryan 4612 Minuet Dr HB CA 92649 Banner $ 480.00 TOTAL RECE $ 19,380.00 Arl CS Administration 2016 4th of July Run Entries Spectrum Sports Date Received Checks Received Online Registration Total Received 5/31/2016 365.00 3,433.00 3,798.00 6/22/2016 1,388.00 9,198.00 10,586.00 7/11/2016 120.00 22,601.46 22,721.46 7/18/2016 2,640.00 40,180.00 42,820.00 7/28/2016 13,274.00 13,274.00 7/29/2016 5,497.00 5,497.00 5,497.00 8/22/2016 3,000.00 3,000.00 TOTAL RECEIVED 101,696.46 Simple Race Reg Date Received Checks Received Online Registration Total Received 7/27/2016 Kids Run 2,280.00 Open 5 K 8,960.00 Residents 5K 11,440.00 Stroller 5K 920.00 TOTAL RECEIVED 23,600.00 TOTAL RUN 125,296.46 I Ar) 2016 Pier Plaza Festival Vendors CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference Ice Reimbursement 200.00 cash Africway 900,00 CC Aladdin Jasmin Apparel 1,100.00 CC Amini Fashion 400.00 CC 500.00 CC -102.00 refund Arno Marketing 1,100.00 CK#7665 Artelos 900.00 CC Artesania Mexicana 900.00 CC Aurantiaca USA LLC 1,300.00 CC Babyminidonuts 300.00 CC 500.00 CC Balanced Chaos 1,000.00 CC Bamboo Hut 1,500.00 CC Barrett's lemonade, Sausage King &BBQ 2,800.00 CC Bergman Family Chiropractic 1,100.00 CK#1065 -1100.00 refund Biehn's Foods 900.00 CC Big Fat Burrito 1,400.00 CC Bill Enterprise 350.00 CK#23329896761 350.00 CC 300.00 CC Bubble the Fun 900.00 CC California Sweet Roasted Corn 1,000.00 CK#1156607346 900.00 CK#54 Cocos Catering 900.00 CC Chubby Concession 1,100.00 CK#20025225 Creative Concessions 1,000.00 CC Diamond Resorts 1,100.00 CK#796009326 Diamond Resorts -1,100.00 refund Dogs on the Run(Primavera Kitchen) 1,000.00 CK#1244 200.00 cash EA Tradeshows Inc 2,000.00 CC EA Tradeshows Inc -1,000.00 refund Electrokike Holdings LLC 1,800.00 CC Frontier Communications 1,000.00 CK#327718 Gourmet Churros 1,000.00 CC Handful of Love 1,000.00 CC HB Psychic 1,000.00 CC HollowRock 1,200.00 CC Kala Imports LLC 900.00 CC Kaelo Marketing LLC 2,600.00 CC Lily Rose 300.00 CC 800.00 CC Massagepod Inc 1,100.00 CC Ms Kettle Gourmet Kettle Korn 900.00 CK#1141 OC registrar of Voters 100.00 CC Ohana Hawaiian Jewelry 1,000.00 CC Origami Owl 600.00 CC 300.00 CC Paola's Mercato 1,000.00 CC Papa Dans Jerky 1,000.00 CC Pet Harnesses by Ines 900.00 CC Pierside Gallery 600.00 CC 1,100.00 CC Quote Selection Insurance Services 1,200.00 CC Remodel USA 1,100.00 CK#5119 Renewal by Andersen 900.00 CK#7625 Rosewood Enterprises 300.00 CK#2216 1,000.00 CK#2217 Share International USA 1,100.00 CK# 1728 So Cal Aloha 950.00 CC So Cal Skylights 900.00 CC Southern Snoballs 900.00 CK#0014 Starla's Boutique 300.00 CK#23363524978 600.00 cash Sutton Sunglasses 1,800.00 CC Tasty Steaks&Seafood 1,025.00 CC The Beach Bar 900.00 CK#1074 The Nut Stand 1,000.00 CC Treelum 900.00 CC Trend Watcher Group 2,200.00 CC Volumeline Entertainment Whipp'd LA 800.00 CC 50.00 cash Wildlfower Toe Rings 800.00 CC 200.00 cash Wyndham Vacation Reorts 1,100,00 CK#1880097 Yellow Ribbon American 125.00 CC d X;1 2016 Pier Plaza Festival Vendors CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference 59,150.00 6,500.00 -902.00 TOTAL RECEIVED 64,748.00 The committee requires each vendor to pay$100.00 in cash as a down payment for cleaning their area at Pier Plaza. Once the vendor leaves and their area is cleaned,they are given their$100.00 back. Aurantiaca USA LLC 100.00 Hollowrock 100.00 Paola's Mercato 100.00 Papa Dans Jerky 100.00 Renewal by Anderson 100.00 Quote Selection Insruances Services 100.00 Share International USA 100.00 SoCal Skylights 100.00 Southern Snoballs 100.00 Treelum 100.00 Trend Watcher Group 100.00 Total in cash received and then reimbursed. 1,100.00 i AAA APPENDIX N 4th of July Board Pier Festival EXHIBITOR/FOOD VENDOR Space Rental Agreement July 4,5,&6,2014 PLEASE PRINT OR TYPE This document will serve as an Agreement between the City of Huntington Beach Fourth of July Executive Board and (Exhibitor/Food Vendor)to reserve and occupy*tent space on Pier Plaza Proper or the Pier Plaza Parking Lot for dates of July 4,5,&6,2014. SPACE DETAILS: • Space reservations are for all four days of the Pier Festival—July 4,5,&6,2014;no exceptions. • Set up for the Pier Festival is scheduled on Thursday July 3,2014 between 10am—6pm *BONUS:set up by 6pm on July 3&you can open and sell until 9pm* Hours of operation: • 10am—9:30pm—Friday July 4th • 10am—9pm—Saturday July 5th • 10am—6pm—Sunday July 6th • Exhibitor/Food Vendors must be open during the operation hours of Festival,as listed above NOTE:All space reservations are subject to availability SPACE COSTS • Exhibitor-Premium Pier Plaza$1600 per 10x10 sq ft—Total cost for 3 day reservation • Exhibitor-Pier Plaza Proper$1500 per 10x10 sq ft—Total cost for 3 day reservation • Exhibitor/Food Vendor-Parking Lot$1100 per 10x10 sq ft—Total cost for 3 day reservation (Cost Includes$150 for insurance and$50 for I parking pass NO TRAILER PARKING If proper insurance Is provided bV May 30 cost of space will be reduced by$100.) GENERAL SPACE INFORMATION: • All tents for Pier Plaza spaces must be rented from Pier Festival Event,any questions or exceptions must be approved by Board in writing • Each tent Rental is$125 for the 3-day event,this includes: 10 X 10 Canopy(4)mesh sides • Tables and Chairs WILL NOT be provided through the Festival Staff(must be provided by Vendor) • Power is limited but available. Power fee:$100 for the 3 days for a 120 voltage/20amps(2 outlets per vendor max) • Pier Festival Event DOES NOT provide sinks;EVERY Food Vendor must be SELF-CONTAINED. • Vendor understands no telephone or water is provided. Initial( ) • Amplified Music or radios are not allowed unless previously approved by Board SPACE RESERVATIONS: • Space Location: Premium Pier Plaza( )qty Pier Plaza Proper(__j qty Parking Lot( I qty Food Court qty • Exhibitors in Pier Plaza&Parking Lot,Food Vendors in Food Court in Parking Lot TENT(S)RESERVATIONS: • Total number of tents needed(_J 10x10@$125.00 each Cost$ • Electricity$100.00 Cost$ SECURITY: • Exhibitor understands there is PERIMETER SECURITY provided for Pier Plaza and Pier Plaza Parking Lot,as detailed in the General Rules and Regulations for the Pier Festival. PERMITS: • Fourth of July Board will provide a City of Huntington Beach permit for the 3-day Event at no cost to your company. GENERAL: Exhibitors and Food Vendors understand all graphics and printed material(s) must be family oriented. • Exhibitors and Food Vendors agrees that the City of Huntington Beach and/or the 4th of July Executive Board will not be held responsible for attendance at the event,or makes any guarantee regarding number of sales or profit you might realize at event. 455 APPENDIX N 4th of July Board EXHIBITORS AND FOOD VENDORS:STATE LAW REQUIRES: (R&T 6073)any vendor selling a tangible product or taxable item(food or craft)is responsible for collecting and reporting sales tax to the State Board of Equalization. Each vendor will need to provide the Board with a Copy of their Seller's Permit with their application. If Seller's Permit shows a Huntington Beach address,only resale number is necessary. If the vendor's Seller's Permit does not show a Huntington Beach address,the vendor will add Huntington Beach as a sub-location to their existing Seller's Permit.Contact the State Board of Equalization at 949-440-3473(Irvine Office).A copy of that document must be provided with application. *Resale Number- AGREEMENT: We (Exhibitor)agree to the above Rental Agreement Information and Requirements for the 2014 Fourth of July Pier Festival and will conduct business accordingly. The Pier Festival Event reserves the right to refuse any Exhibitor application tendered.Acceptance is at the sole discretion of the Board.The Board reserves the right to reject any Exhibitor because of non-compliance. I agree to abide by the Rules and Regulations pertaining to Exhibitors. PLEASE SIGN: Date: PLEASE PRINT NAME: INSURANCE: General Liability Insurance is provided as part of this agreement however,as a vendor,you must provide proof of automobile insurance and worker's compensation insurance per City of Huntington Beach insurance requirements.Please complete the following information in its entirety. Vendor Type(please check one): Non Food Vendor Food Vendor Type of Merchandise(please print): Automobile Insurance(please check one): I will provide proof of auto-insurance coverage(minimum$1,000,000 per occurrence for bodily injury,personal injury and property damages)or, I certify that no vehicle(s)will be used or operated in the performance of the task(s)or event(s)at the 4th of July Expo,July 4, 5,&6,2014.1 authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued in connection with or in the performance of said task(s)or events if any vehicle is used. Initial here: Worker's Compensation Insurance(please check one): I will provide proof of Worker's Compensation insurance coverage(State statutory limits of$250,000 bodily injury by disease, policy limit,and$100,000 bodily injury each employee for accident or disease per occurrence)or, I certify that in the performance of the activity or work for which this permit is issued,I shall not employ any person in any manner to become subject to the California Workers'Compensation Insurance requirements.I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s)or become subject to the provision of the laws requiring Workers'Compensation Insurance. Initial here: Company/Organization: Applicant(Please Print): Date: Applicant Signature: ( Title(Please circle)Individual/Sole Proprietor President/Vice President Other: 456 APPENDIX N 4th of July Board Payment Form PLEASE PRINT OR TYPE TRANSACTION# TRANSACTION DATE: PAYMENT: PLEASE CHARGE MY CREDIT CARD: Circle one: MASTERCARD VISA Card Number: Exp.Date Three digits on back of card next to signature line: Name on Card:(Print) Billing Address: City: State: Zip Phone Number:Area Code Number Fax Number:Area Code Number EMAILADDRESS Signature: PRINT NAME HERE Application Submitted by: (Please Print Name) (Title) Amount of Payment$ is enclosed. •$300 deposit to save spot,non-refundable after May 30th(Money Order or Checkl,balance due by June 2nd• *ALL VENDORS*$75 PER 10'x1O'SPACE-(cash)cleaning fee deposit due at Check-In on July 3,refunded by Inspection by staff at Check-Out AGREEMENT SUBMISSION: This Agreement Executed on:Date: 2014 by Vendor Name: Authorized Signature: CHECKLIST:ENCLOSED Completed Rental Agreement( i Signed Rules and Regulations( ) Detailed Description and Drawing I ) Full Payment for Space&Tent Rental I ) Resale Number or Copy of Sales Permit( ) IMPORTANT PAYMENT INFORMATION CONTACT:Linda Vircks(714)962-3770,FAX:(714)962-3770, EMAIL:lindavircks@hotmail.com MAKE CHECK/MONEY ORDER PAYABLE TO: 4th of July/City of Huntington Beach MAIL TO: ( _ 4th of July Board PO BOX 1097 Huntington Beach,CA 92647-9998 NO REFUNDS AFTER IUNE2nd I 457 APPENDIX N 4th of July Board PLEASE PRINT OR TYPE VENDOR INFORMATION —REQUIRED Vendor Company Name: Contact Person for Event: i Position: i Mailing Street Address: City State Zip Code: F I Phone: CELL PHONE NUMBER Phone: OFFICE OR HOME NUMBER Fax Number: Email: 24-Hour Contact Required Contact Cell Phone: 24-Hour Contact Required Print Name Authorized Signature Date 458 APPENDIX N 4th of July Board Resolution No.200"3 CITY OF HUNTINGTON BEACH 2000 Main Street Huntin on Beach, CA 92648 DECLARATION OF PERMITTEE I certify that no vehicle(s) will be used or operated in the performance of the I task(s)or event(s)for which this permit is granted. i I authorize the City of Huntington Beach to immediately and retroactively revoke i the license or permit issued in connection with or in the performance of said task(s) or event(s)if any vehicle(s)is used. Signature of Permittee Print name Company name(itappliaable) Date signed i EXHIBIT I 459 APPENDIX N 4th of July Board i Su it CITY OF 1H�71�TTINGTON BEACH 2000 Main Street, Huntington Beach, CA 92648 Hunan Beach o Declaration of Non-Employer Status The State of California requires every enterprise or business to provide workers compensation insurance coverage. if you have no employees, you may make a declaration to that effect by completing and signing this form and returning to: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 i certify that in the performance of the activity or work for which this permit is issued, I shall not employ any person in any manner so as to become subject to California Workers' Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s) or become subject to the provision of the laws requiring Workers' Compensation Insurance. NAME OF: Company / Organization Address Applicant [please print] Title, if any Applicant's Signature Date Signed: Telephone Number: 460 APPENDIX N 4th of July Board Pier Festival EXHIBITOR Rules and Regulations July 4,5,&6,2014 TENT REQUIREMENTS: 1.All tents to be rented from Festival Event 2.All tent interiors and build outs inside tent displays must be constructed of approved fire resistant materials and meet local fire codes and requirements. 3.No Motor homes allowed in Pier Plaza Parking Lot. 4.NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. PRODUCT REQUIREMENTS/RESTRICTIONS: 1.Food Vendors may be a max of 2 feet out from the space 2.Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3.No counterfeit products are allowed.Police randomly visit each tent throughout the event and will shut down any Exhibitor selling counterfeit items. 4.The decisions of the 4th of July Festival Board in all matters of appropriateness are considered final. GENERAL RULES/REGULATIONS 1.A valid State of California Resellers Permit displayed inside each space 2.Under no circumstances are controlled substances allowed in or around the Pier Festival site.NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP&TEAR DOWN 1.Exhibitors vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a.One additional parking pass may be purchased for$50-(3 day pass). b.Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area.NO EXCEPTIONS.Please instruct your employees to arrange to carpool,if necessary c.On July 4,you and your employees must arrive before 5:30 AM.Pacific Coast Highway will close for the 5K Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d.No early tear downs/departures are allowed.NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I (WE)HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/ i of this agreement. Date: Exhibitor Company Name: Authorized Signature: OWNER/MANAGER ! 461 i APPENDIX N 4th of July Board Pier Festival FOOD VENDOR Rules and Regulations July 4, 5, &6,2014 SPACE&VEHICLE REQUIREMENTS: 1.Each Food Vendor is required to be self-contained and pre-approved by the Health Department 2.No Motor homes allowed in Pier Plaza Parking Lot and ALL TRAILERS must purchase a separate parking pass. 3.NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. 4.Failure to comply with Health Department requirements will result in cancellation of Festival participation with NO REFUND PRODUCT REQUIREMENTS/RESTRICTIONS: 1. Food Vendors may be a max of 2 feet out from the space 2.Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3. Food Vendors are required to use paper or products that are recyclable. a. Prohibited by the City of Huntington Beach: Plastic Bags and Styrofoam cups,platters,containers,etc to give away to customers 4. Food Vendor must list all items to be sold at the Festival for approval by Event Executive Board. 5.The decisions of the 4th of July Festival Board in all matters of appropriateness are considered final. GENERAL RULES/REGULATIONS 1.A valid State of California Resellers Permit displayed inside each space 2.Under no circumstances are controlled substances allowed in or around the Pier Festival site. NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP&TEAR DOWN 1.Food Vendors vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a.One additional parking pass may be purchased for$50-(3 day pass). b.Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area.NO EXCEPTIONS.Please instruct your employees to arrange to carpool,if necessary c.On July 4,you and your employees must arrive before 5:30 AM.Pacific Coast Highway will close for the 5K Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d.No early tear downs/departures are allowed.NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I(WE) HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/of this agreement. Date: Food Vendor Company Name: Authorized Signature: OWNER/MANAGER I 462 FOURTH OF DULY CELEBRATION MANAGEMENT PROPOSAL ITEM #20-2029 CITY OF HUNTINGTON BEACH NOVEMBER 16, 2020 moo..: n� t�2ozn np.r,,y wnr»,. l�-�d0-dod9� 41h of July Event Production History 4th of July event activities(parade,festival, run and fireworks show) have historically been coordinated through a loosely organized logistics team Fourth of July Executive Board members,volunteers, independent contractors, and City staff Logistics team has been responsible for both managing the event,and also raising the funds needed to produce the event An audit conducted by the City in June 2017 identified the need to make operational improvements in how the logistics team coordinated 41h of July activities In particular, cash handling and accounting procedure shortcomings resulted in the institution" of several new internal controls Adjustments Made To Improve Operations Given the results of the 2017 review, coupled with input from City departments involved in the 4th of July event, multiple operational improvements have been instituted during the past few years The logistics team and City staff have updated purchase order processes, contract bid / award protocols, and improved budget management/ accounts receivable record keeping As part of the planned 4th of July improvements, the City has also been working to develop options that would facilitate improved logistical and administrative support for the production of the event A Contract Management Plan Staff developed a Request for Qualifications process to identify new possible management structures for the production of the 4tn of July event Prior contractor's professional services contract expired September 30, 2020 Through the RFQuaI,the City sought to identify the following Expanded scope of services for a contractor to produce and manage Celebration Multi-year contract was proposed for 2021,2022 and 2023 events,with an option to extend up to two 1- year terms Seven firms responded to the RFQuaI by the October 14, 2020 deadline A review panel was established with City staff, City Council liaisons to the 4th of July Board, and Fourth of July Board members Top three firms chosen for oral presentations Top two firms are proposed for contract awarding Soundskilz, Inc. (Contractor) Contractor was identified as the entity to manage and produce Celebration, including the parade, run, festival and fireworks show Soundskilz would coordinate subcontractor agreements, marketing and advertising services, solicit sponsors, administer event budget, including processing all invoices and payments Annual contract amount for scope of work is: 2021: $68,300 // 2022: $72,700 // 2023: 77,400 Contingency of$10,000 for scope changes with approval from City Incentive to expand sponsorships Net event proceeds to be invested into Celebration Separate account to be established for transparency and regular audits Stacey Newton (Consultant) Consultant would be engaged to provide consultative services to City, Board, and Contractor in the development of the Celebration Specific programs include: Parade, run,fireworks show,festival, block party,entertainment, merchandise, sponsorships, event logistics,VIPs, and public relations Consultant would also be tasked with ensuring that that City and Board standards for the Celebration are being met by the Contractor, with an emphasis on preserving historical elements and hometown feel Additional responsibilities would include ensuring that the home decorating contest, pancake breakfast, and volunteer management activities occur Annual contract amount set at $37,500 /year 41h of July Event Finances The 4th of July event has generally been successful in covering all direct event program costs On average, the fiscal situation for the event over the past 5 years has been: Revenues: $ 405,000 Expenditures: $(399,000) Net Position: $ 6,000 Of the event revenues, most of the funding comes from event registrations and sponsorships The City's ongoing annual contributions for the 4th of July event are as follows: Parking: $120,000 Consultant: $ 50,000 Total: $170,000 Fiscal Impacts From New Management Plan Given the City's historical financial contribution towards the 4th of July event, the proposed Contractor and Consultant contracts can be covered through existing budgetary allocations The maximum City obligation for Contractor and Consultant will be —$113K/year over next 3 years (including contingency amounts), which can be covered by offsetting annual parking revenue Of note, under the new management plan, the Contractor will be responsible for all other event expenses, and any excess funds will be reinvested back into the Celebration >.,.: Recommended Action Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for production and management services for the annual Fourth of July Celebration, and; Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between Stacey Newton, Independent Contractor, for consultative services for the City's annual Fourth of July Celebration. QUESTIONS? Switzer, Donna From: Chris Young <outcasthb@earthlink.net> Sent: Sunday, November 15, 2020 7:05 PM To: supplementalcomm@surfcity-hb.org Subject: Additional information for Council Item#20-2029 Attachments: Append icesA-Q(Combined)-Board Input.pdf;CityofHuntingtonBeach- FourthofJulyV802012017pagenumbered-Board Input.pdf; Signed Statement.pdf Dear City Council and City Manager, I have attached the ACTUAL 4th of July Board 2017 audit paperwork. The attachment that you have on the agenda DOES NOT have the comments that were made by the 4th of July Executive Board,nor does it have the letter,dated May 3,2017,that the Board attached in protest to the original audit that was conducted. Please see that this gets added to the record Chris Young HB 4th of July Executive Board Huntington Beach CA 714-292-9184 SUPPL.F-MENTAL. Co11lIMUNICA►TION Date: 2� 20__ — Agenda ism Na. /� 2 o- 1 EXHIBIT A DETAILED SCOPE OF WORK 4TH OF JULY CELEBRATION FUND Cash 1-handling Procedures& Accourrling Praelices • Analyze Fund 204(4"'of July Celebration Fund—currently a Special Revenue Fund)for the last 12 month period to include calendar year 2016 Fourth of July. • From this analysis,the City requests: o Identify sources of revenue and amounts and provide a short,two to three sentence description of each type, including but not limited to: ■ Ticket sales(bleacher sales for parade/pancake breakfast,fireworks seating on the pier) • Parade entry fees • In kind/cash donations • Sponsorships • Gala/sponsor recognition event(including silent/live auction at event) • Program advertisements • Merchandise sales • Run/fitness expo • Pier plaza festival(vendor booths,merchandise sales) ■ On-line sales • DVD sales o A detailed reporting of how each of the above mentioned revenue types is reported in the City's General Ledger: Specifically, in regard to General Ledger entry,the City wishes to know: • What,if any, internal controls are in place over General Ledger recording and if • Identified internal controls are effective to ensure timely and accurate recording of the identified revenue sources • Obtain an understanding of cash handling procedures for each payment type including but not limited to: o Pay-Pal purchases • Consultant to inspect City procedure over reconciliation of items sold on-line to actual merchandise purchased and provide recommendation(s)where applicable o Pier Plaza Merchandise sales(3-day event) • Consultant to inspect City procedures over: • Payment types accepted • Collection of cash,receipting for purchases,reconciliations • Securitization of cash(and other assets)during the event • How and when funds are delivered to the City o Gain an understanding of the reconciliation process of total merchandise sales at all locations(Pier Plaza, Albertson's,Von's,etc.)versus total merchandise inventory and comment o Gala/sponsor recognition event o Pancake breakfast at Lake Park 0 4"'of July Run &Fitness Expo o Celebration and fireworks show at the pier o Parade o Executive board meetings/events • Vendor fees/deposits,specifically, • When are the fees/deposits received • How are the event fees/deposits tracked • Obtain an understanding of procedures of how fees/deposit amounts are calculated • How event fees/deposits are recorded • Cash • Checks • Credit Cards • Inspect deposit refund/retention procedures APPENDIX R City of Huntington Beach City Prepared Financial Analysis Trial Balance Report CumulmWe 14 Cumulatve 14 Cumul.We 14 Cumulative 14 Cumutattva 14 6 Year ACCTNO Description Revenue Type Actual Actual Actual Actual Actual front e/ 9130t12 9130113 980/14 9130f15 "Oils (Derxeeee) Revenues 2D4DD204.429651fi6 Pooled Cash interest 526 - 706 949 344 -34.6% 20400204.44080 Pier Plaza Pakkng 27,632 30,710 32,390 32.060 119,354 F 331.9% 20400204.46870 Caller pier plaza resurel 78,676 96,435 77,631 70,322 69.560 .11.6% 204DD204,47410 Film Permits DVD Saks 80 120 80 55 20 -75.0% 20400204,47501 Recreational Fees Parade Emry Fees 18,100 18.700 A 20,015 22,900 24,400 34.8% 204OD204.47800 Special Events R-Ohness Expo 148,222 152.005 A 135,730 135,440 125.296 -15.5% 2D400204.47815 Membership Auction 4,085 B 5,430 C 5,995 4,301 220 -94.6% 20400204.48120 Admissions Firework Seat Sales 6.690 4.360 4,200 3.115 2,425 -63.8% 20400204.48230 Snuvineer Sales Mercheaddie 16,056 21,666 D 17,250 19.627 23,121 44.0% 2D40D204.483D0 Donations Danauons 1,555 D 286 C.E 30 - 50 .96.9% 2D40D204.48350 Sponsorships Sponsorship 46,500 115,835 D.E 54.565 81.400 81,650 75.8% 20400204.48410 Other Relmbursament BMachenPancsk.Breaelaar 4.265 3,020 2,275 1.625 970 .77.3% 2D400204.48550 Miscellaneous M.c 4,115 1,554 2,250 - -100.D% Revenues Taal 356.501 440,121 353,117 371,695 447,409 25.5% A$20,195 check received from Spectrum Spans that was coded in error to Parade Ferry Fees(47501)to iedassed to Run(Fitness Expo(47600) a$4,085 in auction proceeds a7815)was Incorrectly coded to donations(48300) C$3.995 in auction proceeds(47815)was incorrectly coded to donations(48300) D$7,465 In merchandise sales(48230)proceeds from Albensons was Incorrectly coded io aponsorships(48350) E Bopng sponsorship or$4,000 was incorrectly coded to donations(48300);recta sled to sponmrships(48350) F Parking revenue for Fourth of July Celebration.In Fir 15l16,the parking revenues associated with the event was increased from one day(July 4lh only) to three days,bringing in total revenue of 5119,354 Expenditures 20445803.51110 Base Sat.des 6.765 5.451 0 20"5803.51112 Seasonal Pan Time 19.441 873 G 20445803.52000 Salaries,Temporary 31,149 39,095 26.787 9,614 3.538 G 20445803.53020 Regular Ovedlme 61,952 52,299 52.446 18.635 51.952 H 20445803.55110 CAL PERS Employer Cost 0 0 1,514 5,695 201 20445803.55175 Workers Compensation 282 415 304 672 18 20445803.55280 Waived Medical Insurance 13 0 20445803.55325 Unemployment insurance 985 82 0 20445303,55375 Dbebility 0 3 0 20445803.55450 Life Insurance 0 0 0 20445803.55020 FICA Medicare 400 521 442 489 13 20445803.561D0 Other Benerds 12.197 0 Total Salaries It Benefit$ 84.768 92,428 83,269 72,195 68,696 3A2% APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Camped to Initials NUMBER Name 0001 Don McAllister 0002 Don McAllister 0003 Don McAllister D004 ) ' / �, Don McAllister 0005 Don McAllister 0006 Don McAllister 0007 Don McAllister 0008 Don McAllister 0009 Don McAllister 0010 Don McAllister 0011 )-1 0012 \ 0013 0014 \ 1 0015 0016 0017 0018 Don McAllister 0019 Don McAllister 0020 0021 9 luu ] 4't)4 0022 0023 0024 0025 I 0026 r 0027 - 0028 �+ 0030 0031 1-jt c+ ✓' - - 0032 0033 0034 0035 0036 0037 0038 0039 0040 0041 l; -VOW ry)i- APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-in Walk-in paypal Comp Comped to Initials NUMBER Name 0083 v AL 0084 0085 0086 0087 0088 617103 9 210L� 0089 0090 J5q L• 0091 0092 0093 0094 0095 0096 0097 0098tYlq' 3 X L 0099 0100 0101 0102 p Cr 0103 0104 0105 0106 0107 0108 0109 0110 0111 0112 X L 0113 0114 7 }( t H L- 0115 0116 0117 0118 0119 0120 0121 0122 3 X 0123 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Comp CoNamemped to NUMBER Name Initials 0165 0166 7 0167 0168 0169 0170 0171 0172 0173 0174 _ 0175 1 APPENDIX D CS Administration 2016 Pancake Breakfast Number of Comped to Receipt# Zip Code Mail-in Walk-in paypal Comp Initials Tickets Name C C3 3(Q ;jCL( W L ZL N7- L I't z APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0043 0044 0045 0046 0047 0048 t V'ylL_.. 0049 0050 0051 0052 0053 0054 0055 Lj 0056 0057 0058 0059 1 Lo0 q- X L_ 0060 0061 0062 ", 1 JL1,L 0063 0064 0065 0066 0067 0068 qqjpqto X nnL- 0069 0070 0071 17-3 0072 0073 0074 0075 0076 0077 0078 0079 0080 i1'1 L_ 0081 0082 0083 0084 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0128 0129 0130 0131 0132 V' 0133 x ML 0134 0135 0136 0137 0138 0139 0140 0141 0142 0143 0144 0145 ly 0146 x IYl 0147 0148 0149 0150 0151 0152 X M L-- 0153 0154 /a9b L7//01) 0155 0156 0157 0158 0159 0160 0161 0162 0163 0164 0165 0166 0168 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in Pay Pal Comp Comped to Initials NUMBER Name 0211 0212 0213 0214 0215 �,. 0216 0217 0218 0219 0220 0221 0222 0223 0224 0225 0226 0227 0228 0229 0230 0231 0232 0233 1360 sy yc L_- 0234 1. y 0235 0236 t,. 0237 0238 0239 0240 0241 �- 0242 0243 0244 0245 ./ 0246 0247 0248 0249 0250 0251 0262 �/' APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0295 0296 0297 0298 0299 0300 0301 0302 0303 0304 ' J 0305 ' 0306 0307 . 0308 X 0309 1 0310 Gr 1 r: ('c I k .i 0311 0312 0313 0314 O1S7 �1t+1L{ 0315 0316 0317 0318 0319 0320 0321 u- 0322 t_ 0323 0324 0325 0326 r/ 0327 `�CjU 011 \,• 0328 0329 0330 0331 0332 0333 \ \ 0334 0335 0336 �/ APPENDIX F 2016 4th of July Parade Entry Receipts Payment Name Amount Received 72 ADA FED 500.00 1019 AltaMed 300.00 96774 Assistance League Huntington Beach 300.00 CC Boy Scouts Pacific District 300.00 103804 City of HB-Community Services Dept 500.00 CK#819145 Compass Bible Church 300.00 CC Cub Scout-Tumbleweed's Bar& Grill 300.00 CK# 18884 Daniel Lispi 500.00 CK# 1209 Denise Menichiello 300.00 CK# 1029 Ecology Tire Inc 600.00 63976 Emily Rader 1,300.00 CC Gelden West College 00 G K# 4 8823 Greater HB Interfaith Council 300.00 2611 HB Chamber of Commerce 300.00 CK# 19575 HB Elks Lodge 1959 500.00 1333 HB Girls Softball 300.00 CK#4951 HB Pop Warner Football 300.00 CK#7192 HBHS Alumni Association 500.00 Ck#1768 Huntington Harbour Republican Women 500.00 2385 Karen Hadley 300.00 CK#5891 KFI 1,000.00 CC Knights of Columbus 300.00 1084 Moms Across America 300.00 2555 NBC Universal Media LLC 1,000.00 3635859 NSDAR 500.00 283&278 Picky Pam 1,000.00 1188 Rick J Berrios D.D.S. 500.00 CK#8970 Rozana Ross 300.00 131511872 Ruby's Diner 1,000.00 281964 SCATS Gymnastics 500.00 CK#7676 Seabreeze Community Church 500.00 29624 Sister City Assoc of HB 500.00 1048 Standup for Kids Inc 300.00 CK# 1769 Surf City Gymnastics Corp 1,000.00 CK# 1797 Surf City Optimist Club 300.00 CC Susan G Komen 300.00 CK#3063 Therapeutic Riding Center 300.00 CK#0436 TIO Flacos Restaurants LLC 1,000.00 CK# 1493 US Southwestern Falun DAFA Assoc 500.00 2301 USO Greater LA Area-Bob Hope USO 300.00 4418 Veterans for Peace 200.00 303 Veterans for Peace 300.00 302 Victory Martial Arts-Tae Kwon Do 2,000.00 5909 Woman's Council of Realtor's 300.00 CC TOTAL RECEIVED 29,400.00 APPENDIX G CS Administration Dept ID CS 1"11 Page 2 of 2 Meeting Date 616l2016 Senior Center in Central Park This center will have hourly rentals associated with the use of facilities, including the Grand Hall, classrooms, game room, dance room, group exercise room, and kitchen See Attachment 1 for a complete listing In addition, services associated with room rentals are shown in Attachment 1, including set-up & cleaning charges, event accessories, wedding packages, after business-hours hourly rates, as well as Fitness Center annual memberships Huntington Central Park Sports Complex Team Room This new facility is located at the Huntington Central Park Sports Complex In addition to housing a small office for the Adult Sports Supervisor, the team room will be available for rent by the general public Rental rates are nominal and range from $20 to$40 Veterans Annual Beach Parking Pass The policy to begin offering a Veterans Annual Beach Parking Pass at the discounted rate of$125 was approved by the City Council at the May 2, 2016, meeting The regular annual price is $150 Resolution 2016-29 formalizes this approval by including the discounted fee on the citywide fee schedule Environmental Status Not applicable Strategic Plan Goal Improve quality of life Attachments) 1 Resolution 2016-29, "A Resolution of the City Council of the City of Huntington Beach Amending Resolution No 2009-33 Which Established a Scheduled for Charges of the Community Services Department for Facility Rentals and Recreation Services (Supplemental Fee Resolution No 8) " HB -177- Item 5. - 2 APPENDIX G CS Administration i i E)VT III B I T A xB-179- Item 5. - 4 APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Hall A,B,C&D Group i&II NIA Group III $85 00 Group IV $110 00 Group V $165 00 Group VI $225 00 All Halls&Game Room Group I&II NIA Group 111 $95 00 Group I $12000 Group V $180 00 Group VI $250 00 1 Kitchen $1 olhour 1 Picnic Shelter(full dayy $200 00/day(nonprofit/resident) $300 GO/day(nonresident) $40D OD/day(commercial) a City Gym&Pool(hourly) Gym&Lockers(140) Group I&II N/ Group III $45 00 Group IV $55 00 Group V $80 00 Group VI $110 00 Gym&Lockers 41+ Group I&II NI Group 111 $60 00 Group IV $70 00 Group V $105 00 Group VI $140 00 Pool&Lockers(1-25) Group I&II N/ Group III $55 00 Group IV $65 00 Group V $95 00 Group VI $130 00 i HB _)s)_ Item 5. - 6 i APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senor Center in Central Park,HCP S orts Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes l CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Gym,Pool,Game Room,Rooms A&B,&Lockers(1-25) Group I&It NIA Group Ill $65 00 Group IV $130 00 Group V $190 00 Group VI $265 00 Gym,Pool,Game Room,Rooms A&B,&Lockers(26+) Group I&II N/ Group III $100 00 Group I $145 00 Group V $225 00 Group VI $300 00 Kitchen $10/hour Pool Lifeguard $15 00/hour Rodgers Senior Center(hourly) Main Hall(A&B) Group 1&II N/A Group 111 $50 00 Hall A Group I&II N/ Group 111 $35 00 Hall B Group I&II N/ Group Ill $30 00 Hall C Group I&II N/ Group III $25 00 Hall D Group I&II N/ Group III $25 00 Hall E Group I&II N/A Grow III $25 00 i i H13 -183- Item 5. - 8 I I APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park,HCP Sports Complex Team Room,and the discounted Veterarys Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Group Exercise Room Group I&II WA Group III $50 00 Group IV $70 00 Group V $80 00 Group VI $100 00 Kitchen(vendor use with room rental only) Group I&11 N/ Group 111 $20 00<4 hours $100 flat fee>4 hours Group t $20 00<4 hours $100 flat fee>4 hours Group $20 00<4 hours $150 flat fee>4 hours Group VI $20 00<4 hours j $150 flat fee>4 hours Additional Charges Room Rental with alcohol Additional$20 00 per hour (not available for Dance Room or Group Exercise Room) Reduction for Group III Reduce 50%Mon-Thurs,0 00 am to 1 00 pm,based on availability Additional Hourly Staffina Monday-Thursday,after 5 00 pm $25 0 Friday after 3 00 pm,Saturdays&Sundays $35 00 Set-up&Cleaning Charge $25 00-$250 flat fee Event Accessories $10 00-$300 00 per use Wedding Package'#1 (ceremony+reception) $3,000 00 flat fee Wedding Package#2(reception only) $1,900 00 flat fee Wedding Package#3(outdoor lawn/patio ceremony) $80D 00 fiat fee Art Center(hourly) Multi-Purpose Room(hourly) Group I&11 NI All Others $70/hour Multi=Purpose Room with Alcohol(additional hourly Hourly Rental Rate+$10 00/hour Technical assistance/Security during closed hours $15 001hou Galleries-Dinner Event $150 00/hour(5 hour minimum) Galleries-Wedding Reception $3,0D0 00(8 hour maximum) Kitchen-Per Month $500 00 Kitchen-Per Day $100 00 HB -i s5- Item 5. - 10 APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges j All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park,HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS$EVENTS MAY BE WAIVED PER RESOLUTION Huntington Central Park Picnic Shelter $250 00/day(nonprofiUresident) $385 001day(nonresident) $500 001day(commercial Amphitheater $150 001day(nonprofit/resident) $220 00/day(nonresident) $330 00/day(commercial) Jumper/Bounce House/Trader with mounted Merry-Go- $25 00 Park Site Reservation $75 00/day(nonprofitiresident) $150 001day(nonresident) $250 00/day OR$100 001day+10%gross revenue—whichever is greats (commercial) Band Stand $175 GO/day(nonprofit/resident) $250 001day(nonresident) $350 001day(commercial) Youth Group Camping-Per Person/Per Night $4 00 Courts and Fields Rentals(hourly) Edison/Murdv Tennis/Racquetball Court Reservations $4 00 Soccer/Football Practice Lights at all schools Lamb,Talbert,Haven View,College View,Perry,Kettler, $15 00 Park View,Hope View,Harbour View,Gisler,and Dwyer Softball/Artificial Turf Fields(Edison.Murdy. re Sports Complex-hourly) Field without Lights Adult/Youth $25 00 Nonprofit Youth or Organized 55+Seniors $15 00 Field with Lights/Arena Field AdulUYouth $35 0 Nonprofit Youth or Organized 55+Seniors $25 0 After Business Hours(hourly rates) $20 00/per hour I Field Preparation Charge $25 001held/per preparation Sports Complex-Battinq Caqes One Token $1 00 Six Tokens $5 00 30 minutes $15 00 I Adventure Playground Residents $3 00/person Non-Residents/Groups $3 00/person Adults/Chaperones No Charge xB -1 87_ Item 5. - 12 APPENDIX G CS Administration i Community Services—Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senor Center in Central Park,HCP Sports Com lex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION COMMUNITY SERVICES PROGRAMS 1 Adult Sports Programs Slo-Pitch Softball $420 00/team($25 00/late fee) Tournaments 100%of gross receipts+field rentals Senior Softball $200 00/team Adult Soccer $400/team Youth Sports Programslper participant Basketball $55 00 Summer Basketball $55 00 Shooting Stars Basketball $55 00 Flag Football $55 00 Baseball $55 00 Volleyball $55 00 Jr BaseballiSoftball,Basketball,Football $55 00 Pee Wee Soccer,Basketball,T-Ball $55 00 Recreation/Human Services Events(per person) Pier Swnm/with Shirt(preregistration) $25 00 Pier Swim/no shirt(day of event) $25 00 Rose Parade Excursion $110 00 Surf Contest $35 00 Family Camp 0u $15 00/space+$1000/partic4pant Project Self-Sufficiency Special Events& Mixer $25 00-$75 00 Senior Center Dances&Events $5 00-$50 00 Instructional Classes Instructional Classes-Processing Fee $6 00 Sands Community Services Guide Advertising Back Cover(full color) $3,50000 Inside Back Cover(full color) $2,800 0 Full Interior(Two Color) $1,500 00 112 page(B&W,Horizontal) $800 00 114 page(B&W.Vertical) $500 00 Aquatics Classes $85 00/session(maximum) Fitness Center Annual Membership(Senior Center in Central Park) $120 0! Ages 50-79 Ages 80+ $80 0 xB -t s9- Item 5. - 14 APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park,HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR COSPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION PARKING RATES South Beach Attended Lots-Daily Rates Auto,pickup truck,motorcycle $15 00/day Autos with disabled person(DP)placard $10 00 Bus-24 passengers or less $50 00/day Bus-25 passengers or more $100 001day Vehicles over 20 ft in length,including overhangs $15 00 per occupied space Vehicles over 20 it in length,including overhangs, $10 00 per occupied space with disabled person(DP) placard Fourth of July(flat rate) $25 00 per occupied space Parking Meter/Pay Station $1 50/hou Beach Service Road Permit,Vendor Permit Beach Service Road Permit,Vendor Permit $10 00/year Beach Service Road Replacement Pass $5 00 Resident Meter Pass Resident Meter Pass-up to 4 max per dwelling unit $10 00/year Resident Meter Replacement Pass $5 00 Annual Beach Parking Pass Valid at Maur Promenade&city beach Vehicles under 20 ft.includ►na overhangs General $150 00 Senior(62+) $50 00 Disabled Person Placard $50 00 Veterans(with proper identification) $125 00 Vehicles 20 ft and over,including overhangs Must purchase annual pass by above category (General,Senior, Disabled Person placard) PLUS,Oversized Vehicle Sticker $75 00 Annual Beach Parking Replacement Pass $10 00 Surf Class Parking Pass $5 001yea (Students must fumish proof of school enrollment for the current year) Pier Plaza Parking When metered $1 50/hou When attended $15 001da Fourth of July(flat rate) $26 00 per occupied space i I s E i HB -191- Item 5. — 16 i I APPENDIX G CS Administration Res. No. 2016-29 r l i i STATE OF CALIFORNIA COUNTY OF ORANGE ss: CITY OF HUNTINGTON BEACH I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed i and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 6, 2016 by the following vote AYES: O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: Posey ABSTAIN: None J City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California APPENDIX I Sponsor List 4fh of July Board Sponsors Amount Payment Received i Boeing $25,000 Y Pasea $3,000 Y Hoag $8,000 Y Phantom(Big Bear) 2,500 Y Lexus of WM $4,000 Y Navy Federal $5,000 Y Golden West College $5,000 Y CA Resources Corp $5,000 Y Fox $500 Y Expertec $1,500 Y Downtown BID $500 Y Visit HB $1,500 Y Tiodize $1,500 Y Home Depot $500 Y$250 Y$250 KABC $10,000 Y Maxum $1,000 Y Legends $1,000 Y Image Tech $3,900 Y Wheeler $1,250 Y j $80,650 APPENDIX K i City of Huntington Beach Transaction Report Journal Qt.Date Account Description Entry General Ledger Number Explanation Amount 10/1/2014 20400204.48350 Sponsorships FY 13/14 Revenue Accruals 4,765.00 11/20/2014 20400204.48350 Sponsorships PayPoint JE (4,765.00) 3/6/2015 20400204.48350 Sponsorships PayPoint JE (500.00) 3/9/2015 20400204.48350 Sponsorships PayPoint JE (100.00) 3/2612015 20400204.48350 Sponsorships PayPoint JE (5,500.00) 4/20/2015 20400204.48350 Sponsorships PayPointJE (500.00) 4/27/2015 20400204.48350 Sponsorships PayPoint JE (15,000,00) 5/11/2015 20400204.48350 Sponsorships PayPoint JE (5,000.00) 5/26/2015 20400204.48350 Sponsorships PayPoint JE (5,000.00) 6/2/2015 20400204.48350 Sponsorships PayPoint JE (2,300.00) 6/8/2015 20400204.48350 Sponsorships PayPoint JE (8,000.00) 6/10/2015 20400204.48350 Sponsorships PayPoint JE (5,000.00) 3 6/1112015 20400204.48350 Sponsorships PayPoint JE (10,000.00) 6/12/2015 20400204.48350 Sponsorships PayPoint JE (2,500.00) 6/160015 20400204.48350 Sponsorships PayPoint JE (500.00) 611812015 20400204.48350 Sponsorships PayPoint JE (500.00) 6/24/2015 20400204.48350 Sponsorships PayPoint JE (8,000.00) i 7/28/2015 20400204.48350 Sponsorships PayPoint JE (10,000.00) 8/12/2015 20400204.48350 Sponsorships PayPoint JE (3,000.00) 4/26/2016 20400204.48350 Sponsorships PayPoint JE (5,500.00) 5/6/2016 20400204.48350 Sponsorships PayPoint JE (5,250.00) 5/13/2016 20400204.48350 Sponsorships PayPoint JE (5,000.00) 6/3/2016 20400204.48350 Sponsorships PayPoint JE (3,500,00) 6/0/2016 20400204.48350 Sponsorships PayPoint JE (3,900.00) 6/15/2016 20400204.48350 Sponsorships PayPoint JE (11,500.00) 6/17/2016 20400204.48350 Sponsorships PayPoint JE (10,000.00) 6/22/2016 20400204.48350 Sponsorships PayPoint JE (4,750.00) 6123/2016 20400204.48350 Sponsorships PayPoint JE (25,000.00) 6/30/2016 20400204.48350 Sponsorships PayPoint JE (500.00) 7/13/2016 20400204.48350 Sponsorships PayPoint JE (1,250.00) 7/20/2016 20400204.48350 Sponsorships PayPoint JE (500.00) (158,050.00) APPENDIX L 4th of July Board $20,000 Gold Star Sponsor $4000 credit towards your float; 0[ Presenting Sponsor for a Celebration Event and two 10x10 premium spaces at Pier Plaza Festival for the 3-day Celebration 12 Tickets to VIP Viewing Area; in addition, 5 VIP parade parking passes 12 Tickets to Hospitality Pavilion at Pier Plaza for 3-day Event 12 Entries for Surf City 5K Run, including 12 Official Surf City 5K Run T-Shirts. "Your Company" logo on back of shirt 12 Official Celebration T-Shirts 12 VIP Passes to Fireworks over the Ocean seating on HB Pier 12 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (Double Truck) in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as GOLD STAR SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New [canner Spec for 2014) (Provided by Sponsor to be available by June 1st) APPENDIX L 4th of July Board $8000 Star Spangled Sponsor $2000 credit towards your float; your entry & one 10x10 space at the Pier Plaza Festival for the 3-day Celebration 8 Tickets to VIP Viewing Area; in addition, 3 VIP parking passes 8 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 8 Entries for Surf City SK Run, including 8 Official Surf City 5K Run T-Shirts 8 Official Celebration T-Shirts 8 VIP Passes to Fireworks over the Ocean seating on HB Pier 8 Reserved seats at the Sponsor Recognition Party 1 full page advertisement in Official Huntington Beach 41h of July Celebration Color Souvenir Program Your business identified as STAR SPANGLED SPONSOR on Official Celebration Web Site: www.hb4thof*uly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) APPENDIX L 4th of July Board �r $4000 Victory Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City 5K Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party X page advertisement in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website APPENDIX L 4th of July Board $500 Announcer Stand Sponsor Help support the Huntington Beach 4th of July Celebration by sponsoring one of the 5 announcing stands along the parade route. This sponsorship allows groups, businesses, families and individuals to decorate a stand the morning of July 4th' The Huntington Beach 4th of July Executive Board will provide 2 announcers. In return you will be able to decorate the stand, pass out give aways, have your name on the Official Huntington Beach 4th of July website (www.hb4thofiuly.org), including a link to your website and have a business card size ad in the Official Celebration Program. *Please contact Linda D. Couey(ldcouey@reagan.com)to find out which announcer stands are available* Attach your business card and $500 check, payable to 4th of July,City of Huntington Beach And mail to: 4th of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: Deadline June 2. I Each "Announcing Stand" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. APPENDIX L 4th of July Board onsor PadMaeDetails Banners (Pier Railing):: Deadline: June 1st, 2014 T tall x 20' long (must be this size) Grommets on each corner, top middle & bottom middle (No advertising allowed, Company logo & name with salutation) Program Ad Specs Deadline: June 1st, 2014 over 8.5" x 11" with .25" bleed 4 color File Formats: Press Quality PDF: .tif .eps .psd or.indd outline or include fonts 300 dpi Inside Ads (4 color & file formats same as cover) Full Page: 8.5"x 11" with .25" bleed Half Page: 7.5"w x 4.5"h Quarter Page: 3.5"w x 4.5"h Business Card: 3.5"w x 2"h 300dpi APPENDIX M 4th of July Board AGAPE APPAREL Invoice P.O. Box 3021 Huntington Beach, CA 92605-3021 r k DATE INVOICE# www.AgapeApparel,com 4/11/2016 54359 AGAPE APPAREL BILL TO SHIP TO City of Huntington Beach Att:Accounts Payable PO Box 784 Huntington Beach,CA 92648 DUE DATE P.O.NUMBER 5/11/2016 20493-OP ITEM DESCRIPTION QTY RATE AMOUNT Retail:Garments Garment Type and Color: ST350 Silver 4,404 5.10 22,460.40T Design Location(s):HB 4th 2016 Design front Left Chest and Full Back Ink Color(s):Red,Blue and Black Qty by Sizes:Various Adult 1200 Small 1284 Med 1104 Large 768 XL 48 XXL White Regular Shirts 0.00 Retail:Garments Garment Type and Color:Jerzee 29B(Youth)White 636 3.16 2,009.76T Design Localion(s);HB 4th 2016 Design front Left Chest and Full Back Ink Color(s):Red,Blue and Black Qty by Sizes:Various Youth 192 Sm 240 Med 204 Large Volunteers for Run White Regular 0.00 Retail:Garments Garment Type and Color:Jerzee 29M or 29B(Youth)White 120 3.16 379.20T Design Location(s):HB 4th 2016 Design front Left Chest and Full Back Ink Color(s):Red,Blue and Black Qty by Sizes:Various Youth 12 Large Adult 48 Sm 24 Med 24 Large 12 XL 75 oP o/o oc/ojiow# �- Order Co#l' 2-way or.3-way Accountp Approved Please remit to above address. — Subtotal 24.849.36 8%Tax 1,987.95 Total 26,837.31 APPENDIX M 4th of July Board AGAPE APPAREL Invoice P.O. Box 3021 ♦ _ Huntington Beach, CA 92605-3021 A DATE INVOICE# www.AgapeApparel.com 1 r -- 5/12/2016 54430 AGAPE -�-APPAREIL BILL TO SHIP TO City of Huntington Beach DUE DATE P.O.NUMBER 6/11/2016 20493-OP ITEM DESCRIPTION CITY RATE AMOUNT Retail: Emb Services Garment Type and Color:OT18-010 Caps 12 6.00 72.0DT Design Location(s):HB 4th 2016 Design Front Thread Color(s):Red,Blue and Black Qty by Sizes:Various Navy 6 Khaki 6 Retail:Garments Garment Type and Color: Neon Green-STAFF SHIRTS 60 3.79 227.40T Design Location(s):Front Lft Chest and Full Back Ink Colors): Qty by Sizes: Various 6 Sm 6 Med 18 Large 18 XL 12 XXL Retail:Garments Garment Type and Color: White Infant Shirt 1 3.50 3.50T Design Location(s):Full Front OP CLOD! J/O.W# - upplier# . Order Co#__ 13a-------� 2-way or 3-way Account IN Approved _ — PV# etch# Please remit to above address. Subtotal 302.90 8%Tax 24.23 Total 327.13 APPENDIX M 4th of July Board HB 4th of July 4612 Minuet Drive Huntington Beach,California,92649 United States T:7145807428 Item Sku Qty Subtotal 24"Tri-Color•Glowstick Necklaces-Red/White/Blue 36240113LS 20 $399.80 Subtotal $399.80 Shipping&Handling $0.00 Grand Total $399.80 Thank you again,GlowUnhww eom 2 APPENDIX O CS Administration 2016 4th of July Run Entries Spectrum Sports Date Received Checks Received Online Registration Total Received 5/31/2016 365.00 3,433.00 3,798.00 6/22/2016 1,388.00 9,198.00 10,586.00 7/11/2016 120.00 22,601.46 22,721.46 7/18/2016 2,640.00 40,180.00 42,820.00 7/28/2016 13,274.00 13,274.00 7/29/2016 5,497.00 5,497.00 5,497.00 8/22/2016 3,000.00 3,000.00 TOTAL RECEIVED 101,696.46 Simple Race Reg Date Received Checks Received Online Registration Total Received 7/27/2016 Kids Run 2,280.00 Open 5 K 8,960.00 Residents 5K 11,440,00 Stroller 5K 920,00 TOTAL RECEIVED 23,600.00 TOTAL RUN 125,296.46 2016 Pier Plaza Festival Vendors APPENDIX P CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference 59,150.00 6,500.00 -902.00 TOTAL RECEIVED 64,748.00 The committee requires each vendor to pay$100.00 in cash as a down payment for cleaning their area at Pier Plaza. Once the vendor leaves and their area is cleaned,they are given their$100.00 back. Aurantiaca USA LLC 100.00 Hollowrock 100.00 Paola's Mercato 100.00 Papa Dans Jerky 100.00 Renewal by Anderson 100.00 Quote Selection Insruances Services 100.00 Share International USA 100.00 SoCal Skylights 100.00 Southern Snoballs 100.00 Treelum 100.00 Trend Watcher Group 100.00 Total in cash received and then reimbursed. 1,100.00 APPENDIX Q CS Administration EXHIBITORS AND FOOD VENDORS:STATE LAW REQUIRES: (R&T 6073)any vendor selling a tangible product or taxable item(food or craft)is responsible for collecting and reporting sales tax to the State Board of Equalization.Each vendor will need to provide the Board with a Copy of their Seller's Permit with their application. If Seller's Permit shows a Huntington Beach address,only resale number is necessary. If the vendor's Seller's Permit does not show a Huntington Beach address,the vendor will add Huntington Beach as a sub-location to their existing Seller's Permit.Contact the State Board of Equalization at 949-440-3473(Irvine Office).A copy of that document must be provided with application. "Resale Number- AGREEMENT: We (Exhibitor)agree to the above Rental Agreement Information and Requirements for the 2014 Fourth of July Pier Festival and will conduct business accordingly. The Pier Festival Event reserves the right to refuse any Exhibitor application tendered.Acceptance is at the sole discretion of the Board.The Board reserves the right to reject any Exhibitor because of non-compliance. I agree to abide by the Rules and Regulations pertaining to Exhibitors. PLEASE SIGN: Date: PLEASE PRINT NAME: INSURANCE: General Liability Insurance is provided as part of this agreement however,as a vendor,you must provide proof of automobile insurance and worker's compensation insurance per City of Huntington Beach insurance requirements.Please complete the following information in its entirety. Vendor Type(please check one): Non Food Vendor Food Vendor Type of Merchandise(please print): Automobile Insurance(please check one): I will provide proof of auto-insurance coverage(minimum$1,000,000 per occurrence for bodily injury,personal injury and property damages)or, I certify that no vehicle(s)will be used or operated in the performance of the task(s)or event(s)at the 4m of July Expo,July 4, 5,&6,2014.1 authorize the City of Huntington Beach to Immediately and retroactively revoke the license or permit issued in connection with or in the performance of said task(s)or events if any vehicle is used.Initial here: Worker's Compensation Insurance(please check one): I will provide proof of Worker's Compensation insurance coverage(State statutory limits of$250,000 bodily injury by disease, policy limit,and$100,000 bodily injury each employee for accident or disease per occurrence)or, I certify that in the performance of the activity or work for which this permit is issued,I shall not employ any person in any manner to become subject to the California Workers'Compensation Insurance requirements.I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s)or become subject to the provision of the laws requiring Workers'Compensation Insurance.Initial here: Company/Organization: Applicant(Please Print): Date: Applicant Signature: Title(Please circle)Individual/Sole Proprietor President/Vice President Other: APPENDIX Q CS Administration PLEASE PRINT OR TYPE VENDOR INFORMATION —REQUIRED Vendor Company Name: Contact Person for Event: Position: Mailing Street Address: City State Zip Code: Phone: CELL PHONE NUMBER Phone: OFFICE OR HOME NUMBER Fax Number: Email: 24-Hour Contact Required Contact Cell Phone: 24-Hour Contact Required Print Name Authorized Signature Date APPENDIX Q CS Administration Su lty CITY OF HUNTINGTON BEACH 2000 Main Street, Huntington Beach, CA 92648 Hunti Beach m Declaration of Non-Employer Status The State of California requires every enterprise or business to provide workers compensation insurance coverage. if you have no employees, you may make a declaration to that effect by completing and signing this form and returning to: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 1 certify that in the performance of the activity or work for which this permit is issued, 1 shall not employ any person in any manner so as to become subject to California Workers' Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s) or become subject to the provision of the laws requiring Workers' Compensation Insurance. NAME OF: Company/Organization Address Applicant (please print] Title, if any Applicant's Signature Date Signed: Telephone Number: APPENDIX Q CS Administration Pier Festival FOOD VENDOR Rules and Regulations July 4,5,&6,2014 SPACE&VEHICLE REQUIREMENTS: 1.Each Food Vendor is required to be self-contained and pre-approved by the Health Department 2.No Motor homes allowed in Pier Plaza Parking Lot and ALL TRAILERS must purchase a separate parking pass. 3.NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. 4.Failure to comply with Health Department requirements will result in cancellation of Festival participation with NO REFUND PRODUCT REQUIREMENTS/RESTRICTIONS: 1. Food Vendors may be a max of 2 feet out from the space 2.Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3.Food Vendors are required to use paper or products that are recyclable. a.Prohibited by the City of Huntington Beach:Plastic Bags and Styrofoam cups,platters,containers,etc to give away to customers 4.Food Vendor must list all items to be sold at the Festival for approval by Event Executive Board. 5.The decisions of the 4th of July Festival Board in all matters of appropriateness are considered final. GENERAL RULES/REGULATIONS 1.A valid State of California Resellers Permit displayed Inside each space 2.Under no circumstances are controlled substances allowed in or around the Pier Festival site. NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP&TEAR DOWN 1.Food Vendors vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a.One additional parking pass may be purchased for$50-(3 day pass). b.Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area.NO EXCEPTIONS.Please instruct your employees to arrange to carpool,if necessary c.On July 4,you and your employees must arrive before 5:30 AM.Pacific Coast Highway will close for the 5K Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d.No early tear downs/departures are allowed.NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I(WE)HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/of this agreement. Date: Food Vendor Company Name: Authorized Signature: OWNER/MANAGER 17, ISO%.P City of Huntington Beach 4th of July Celebration Non-Attest Review of Financial and Operational Procedures January 31, 2017 AV� � 7`v �hti� tarn TABLE OF CONTENTS VAVRINEK TRINE DAY&CO,LLP..................................................................................................................3 EXECUTIVE SUMMARY.................................................................................................................................3 KEYFINDINGS AND RISKS.............................................................................................................................4 PROCEDURES................................................................................................................................................4 REVENUES,PROCESSES, FINDINGS,RISKS AND RECOMMENDATIONS......................................................5 FINANCIAL ANALYSIS COMMENTS.............................................................................................................15 APPENDICES................................................................................................................................................16 Appendix A- Detailed Scope of 4 a�e filar ll�. �Itl- t il� �•f I lunlinl,lun {lt`at It �� I ni,uttt•I�cparinu•nl 7tttttt 11.un tihrt•1 I Ittwinglon Beath,CA 10-47 Dear C'it% of I lunlingltan lit•.tch, I has a+in n•tipollso to lht•audit that%v,t%recently conducted on lilt,1 luntinglon Reach 4",of duly Celebration LIMA Voluniver l:veti utive Board a-,dirt,(ted by Council Memhrr Jim Kalapodis anti Count it klernix•r Mike Posey.The fu'culive Board respectfully opposes the audit for lilt,following reasons: • 1 lit, lao.trd ra•tlut-steel int'lusion in am,m, Imavlhigs tit di%t tit Iltot ill(-dvlail% prior to commencing th, .mkilt hot was denied. • Alldit tturti nttl 1-010%.l lilt,true accounting of the 411'of July event anti was eomplt-Wd tvitht.ot any t ollahorahon bottt•rvrt Ow City and the Nvutive&tarts,using oniv numbt,rs gencratt-d by the City. • Audi(or%toics Own, %va`�a lack of prm-edurv%. Nil pru,odun•ti hart•ltt•rat in platy Gn lilt•pa-4 2.1 years. We resptctfully submit thi%to Lk•inClUded with tilt'final audit,along with our comment,/thangv,.that were not addrt,ssed. ncrrrlt, I Iuntington Beach 411-of July l xeculive Board ,9 Linda D.C „ttt•Il' 't 441 Linda Virckti - % Iun 1"Zo.', Ka vn Pedt•r%on � ! r\rnii Kuwal /y/' iris S't,unl;