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Stacey Newton - 2020-09-01
_ t City of Huntington Beach File #: 20-2029 MEETING DATE: 11/16/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Chris Slama, Director of Community & Library Services Subject: Approve Professional Services Contracts between the City of Huntington Beach and Soundskilz, Inc. for Production and Management of the Annual Fourth of July Celebration; and, between the City of Huntington Beach and Stacey Newton, Independent Contractor for Consultative Services for the Annual Fourth of July Celebration Statement of Issue: In order to facilitate the City's annual Fourth of July celebration, there is a need to approve a professional services contract between the City and Soundskilz, Inc., to manage and produce the 2021, 2022 and 2023 Fourth of July Celebration events, which includes the annual parade, run, festival, and fireworks show. Additionally, there is a need to approve a professional services contract between the City of Huntington Beach and Stacey Newton, for consultative services to help facilitate the City's annual Fourth of July Celebration events. Financial Impact: Sufficient appropriations are budgeted in the current FY 2020/21 Fourth of July Fund account 20445803 to cover the professional services contracts with Soundskilz, Inc., and Stacey Newton. The Soundskilz, Inc., contract is set at $68,300 / year, with a $10,000 / year contingency amount. The consultative services contract with Stacey Newton is established with a not-to-exceed amount of $37,500 /year. Future fiscal years will be budgeted accordingly. Combined, both contracts will cost $115,800 annually, and those costs will be covered by parking revenues received during the Fourth of July Celebration, which have averaged around $120,000 annually. Recommended Action: ,fA) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for production and management service of the annual Fourth of July Celebration," and; City of Huntington Beach Page 1 of 4 Printed on 11/12/2020 powerea%�LegistarTM File #: 20-2029 MEETING DATE: 11/16/2020 B) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Stacey Newton, Independent Contractor for consultation service of the annual Fourth of July Celebration." Alternative Action(s): Do not approve the recommended actions and direct staff accordingly. Analysis: Over the years, the logistics associated with the events for the City's renowned Fourth of July Celebration (Celebration) have been managed and produced using a combination of Fourth of July Executive Board (Board) members, volunteers, and independent contractors. Throughout this time,there have been various operating models used in creating this logistics team. Models ranged from the use of only Board members and volunteers, to deploying part-time employees, to engaging professional service contractors. In all cases, the logistics team was charged with not only managing the Celebration, but also raising the funds to cover the costs associated with the various events, including the parade, festival, run, and fireworks. In June 2017, an audit of the logistics related to the Celebration identified deficiencies related to cash handling procedures and accounting practices. As a result of the review, it was determined that tighter cash handing and merchandise inventory controls needed to be implemented by the logistics team. Since the time of the audit, significant improvements have been made in these accounting and cash handling procedures. However, in addition to the logistical and fund-raising elements described above, the Celebration also has been supported by various administrative staff in the Community Services and Finance departments for the processing of purchases orders, contracts, budget management, accounts receivable, and record keeping. Significant staff time has been used in generating purchase orders, paying invoices, bidding contracts, tracking revenues, and managing the budget. Due to the significant staff time to administratively handle all the processes outlined above, as well as the findings of the June 2017 audit, staff has been considering options for streamlining both logistical and administrative resources. The previous contractor's professional services contract expired on September 30, 2020. Per Municipal Code 3.03, all professional services over$30,000 must be competitively bid. Given the expanded scope of services needed of a contractor to produce and manage the Celebration, as well as the need for a multiple year contract, a Request for Qualifications (RFQual) was released for contracted services to manage and produce the City's Celebration, which includes the annual parade, run, festival and fireworks show. Seven firms responded to the RFQual by the closing of the qualification process on October 14, 2020. A review panel was established to evaluate and score each submittal. The review panel, comprised of City staff, City Council, and Board members,thoroughly reviewed all seven proposals based on objective evaluation criteria and established a weighted score for each qualified applicant. Based on the scores, three firms were invited to present their proposals to the panel. Upon completion of the oral presentations, the panel determined that the best course of action was to award the contract to the two top rated firms. As proposed, Soundskilz, Inc. (Contractor)will manage and produce the overall Fourth of July Celebration, including the parade, run, festival and fireworks show. The Contractor will manage all subcontractor agreements, provide marketing and advertising services, solicit sponsorships and administer the event budget, City of Huntington Beach Page 2 of 4 Printed on 11/12/2020 powere324 LegistarTA1 File #: 20-2029 MEETING DATE: 11/16/2020 including processing all invoices and payments. Stacey Newton (Consultant), who has previously served as the City's contractor for managing the Fourth of July Celebration, is being retained as a Consultant to provide consultative service to the City, Board, and Contractor. As such, the Consultant will be tasked with providing pertinent information and consultative services regarding, but not limited to, the Fourth of July Parade, Run, Fireworks Show, Festival, Block Parry, Merchandise, Sponsorships, Overall Event Logistics, VIP's, Entertainment and Public Relations. Overall the different models for implementing the Celebration have been generally successful in covering direct program costs. On average, annual revenues for the past five years totaled $405,000, with average expenses totaling $399,000, generating an average net surplus of$6,000 /year. Regarding the event finances,the City's historical direct annual financial contribution has been around $170,000 /year, as follows: • $120,000/year-parking revenues that are allocated back into the 4th of July event • $50,000 /year-pay for consultant services Given that the City raises around $120,000 /year in Fourth of July parking revenues,those funds, which are not directly linked to the Celebration itself, is sufficient and available funding that can cover the cost of engaging the services of both the Contractor and Consultant. Furthermore, any leftover funding from these sources will be reinvested into the Fourth of July event itself. Regarding other event costs, any additional event expenses will be covered through other revenue streams (i.e., parade entry fees, event ticket sales, entry fees, merchandise sales, and sponsorships), which will be coordinated and handled by the Contractor. A summary of the deal points for each of the contracts is listed below. CONTRACTOR: The scope of work for CONTRACTOR include the responsibility, in conjunction with the CITY, BOARD and CONSULTANT for planning and execution of the Fourth of July Parade, Run, Fireworks Show, Festival and Block Parry; sponsorship procurement; music and entertainment procurement; sub- contractor agreements, management and payment; volunteer development; public / media relations; implement all logistical plans; provide general event production and management. CONTRACTOR will provide research and planning; marketing services; budget development, management, reconciliation and regular reporting to CITY. CONSULTANT: The scope of work for CONSULTANT focuses on consultation service for the CITY, BOARD and CONTRACTOR to help ensure the historical elements of the Fourth of July Celebration are kept to the standards of CITY and BOARD. CONSULTANT will provide pertinent information on the Parade, Fourth of July Run, Fireworks Show, Festival Block Party (Sponsor Recognition Event)Merchandise, Sponsorships, Overall Event Logistics, VIPs, Entertainment and Public Relations. In addition, CONSULTANT will coordinate with the BOARD to develop and implement the Citywide Decorating Contest, Pancake Breakfast City of Huntington Beach Page 3 of 4 Printed on 11/12/2020 powereaZ�LegistarTM File #: 20-2029 MEETING DATE: 11/16/2020 and assist with coordinating event volunteers. Environmental Status: Not applicable. Strategic Plan Goal: Strengthen long-term financial and economic sustainability Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for Production and Management Service of the Annual Fourth of July Celebration. 2. Professional Services Contract between the City of Huntington Beach and Stacey Newton, Independent Contract for Consultation Service of the Annual Fourth of July Celebration. 3. June 2017 Audit City of Huntington Beach Page 4 of 4 Printed on 11/12/2020 powered LegistarW PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND STACEY NEWTON, INDEPENDENT CONTRACTOR FOR CONSULTATION SERVICE OF THE ANNUAL FOURTH OF JULY CELEBRATION THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and Stacey Newton, a sole proprietor, hereinafter referred to as "CONSULTANT". WHEREAS, CITY desires to engage the services of CONSULTANT to work with the CITY, the CITY'S selected Fourth of July Event Management Firm, hereinafter referred to as "CONTRACTOR," and the FOURTH OF JULY EXECUTIVE BOARD, hereinafter referred to as "BOARD", by assisting in the production of certain elements within the 2021, 2022, 2023 Fourth of July Celebration; and WHEREAS, pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and WHEREAS, CONSULTANT has been selected to perform these services. NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 20-9141/239605 1 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A", which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Stacey Newton, who shall represent it and be its sole contact and agent in all consultations with CITY, BOARD, and CONTRACTOR during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on 6� `(fhe "Commencement Date"). This Agreement shall automatically terminate three (3) years after commencement on September 1, 2023, unless extended or sooner terminated as provided herein. Upon mutual agreement by both parties, the Agreement may be extended up to two (2) 1-year terms. All tasks specified in Exhibit"A" shall be completed on or before July 4 of each year in 2021, 2022, and 2023. This schedule may be amended to benefit the project if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 20-9141/239605 2 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fixed Fee as specified in Exhibit "B", which is attached hereto and incorporated by reference into this Agreement. The Fee, including all costs and expenses, shall not exceed $37,500 in each year of the Term, respectively, to include 2021, 2022, and 2023. 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A", CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B". 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, site plans, vendor lists, sponsor contracts and agreements, parade entry contact information, timelines, runner and volunteer databases, service provider invoices and contact information, ,parade scripts, web domains, login and passwords for websites and social media accounts, maps/routes, memoranda, letters, spreadsheets, and other documents, shall belong to 20-9141/239605 3 CITY, and CONSULTANT shall turn these materials over to CITY immediately upon request, or upon expiration or termination of this Agreement, or upon completion of PROJECT, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgements, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT'S (or CONSULTANT'S subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITIY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide 20-9141/239605 4 coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of CITY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect CONSULTANT's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 20-9141/239605 5 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement;the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (3) days' prior written notice; however, ten (10) days' prior written notice if the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the forgoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and 20-9141/239605 6 all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and skillfully competent manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Refusal to perform requested consultation services in conjunction with the CONTRACTOR or CITY shall be deemed cause for termination. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, reports, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and sub-consultants must satisfy the insurance requirements as set forth in Section 9 and 10 hereinabove. 20-9141/239605 7 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall not employ any CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designed in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses or email address specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, or reputable overnight carrier or U.S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Stacey Newton ATTN: Oliver Chi 4612 Minuet Drive 2000 Main Street Huntington Beach, CA 92649 Huntington Beach, CA 92648 staceee7@aol.com 20-9141/239605 8 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transition or event shall not be deemed to be consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this 20-9141/239605 9 Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, or ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly 20-9141/239605 10 outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of the Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 20-9141/239605 11 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiations, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on the party's behalf, which are not embodied in this Agreement, and that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 20-9141/239605 12 THIS SPACE LEFT INTENTIONALLY BLANK 20-9141/239605 13 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, STACEY Newton, a municipal corporation of the State of California A sole proprietor By: Lyn Semeta �,�, Mayor 'I (��A wo (Pursuant to HBMC 3.03.100) +�Print n ame Title: CAo?y+ APPROVED AS TO FORM: fin pjL City A orney Date: RECEIVED AND FILE: City Clerk Date: 20-9141/239605 14 EXHIBIT "A" CONSULTANT SCOPE OF SERVICES Stacey Newton, Independent Consultant A. STATEMENT OF WORK: Performing at the direction of the CITY, CONSULTANT will provide consultative services to the CITY, BOARD, and CONTRACTOR for the delivery of the annual Fourth of July Celebration. CONSULTANT will be required to attend planning meetings with the BOARD, CITY and CONTRACTOR as needed. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: In general, CONSULTANT will provide the following services. These services are general in nature and are not all-inclusive of the duties and responsibilities of the CONSULTANT. 1. Serving as a consultant to the CITY, BOARD and CONTRACTOR, CONSULTANT will provide pertinent information and consultative services regarding, but not limited to, the following items, to help ensure the historical elements of the Celebration are kept to the standards of the CITY and BOARD: A. Fourth of July Parade Scope of work Application Parade Entries Qualification of applicants Bands/entertainment Parade line up Parade script Parade protocol TV Coverage Logistics Set up & Tear Down VIPs 20-9141/239605 15 Formation and disbanding Site Map VIP Area Lake Park Additional elements B. Fourth of July Run Scope of work Application Run Entries Entertainment Logistics Course Set up &Tear Down Shirts/Medals Start Line Site Map Additional elements C. Fourth of July Fireworks Show Scope of work Permits Music Seating Set Up &Tear Down Logistics Entertainment Site Map Tickets VIPs Additional Elements D. Fourth of July Festival Scope of work Application Exhibitors/Food Vendors Qualification of applicants Bands/entertainment Set up &Tear Down Logistics Site Map Additional elements 20-9141/239605 16 E. Fourth of July Block Party Scope of work Awards VIPs Venue Entertainment Activities Food & Beverage Sponsors Silent Auction Live Auction Additional Elements F. Fourth of July Merchandise Scope of work Theme and logo Order numbers Staff order numbers Additional Elements G. Fourth of July Sponsorships Sponsor packages/comps Potential sponsors In Kind Sponsors Package Opportunities Fulfill sponsor packages Additional Elements H. Fourth of July Overall Event Logistics Logistic requirements for Parade, Run, Festival, Fireworks & Block Party Board Members & Members at Large City Departments I. Fourth of July VIPs Parade titles Talent list Accommodations Transportation Additional Elements 20-9141/239605 17 J. Fourth of July Entertainment Bands/groups Sponsors Additional Elements K. Fourth of July Public Relations Pre-event/Event Media Contacts Press releases/packets/social media Live Broadcast Website and Social Media Event photographers, as needed Additional elements 2. CONSULTANT will be responsible for the following: A. Advise and assist CITY and CONTRACTOR on all historical Fourth of July parade, festival, run, fireworks and block party development and information. B. Advise and assist CITY and CONTRACTOR on logistical planning efforts related to the Fourth of July event. 3. CONSULTANT will coordinate with the BOARD on the following: A. City Wide Decorating Contest Award titles Rules and guidelines Design awards Sponsors Prizes Media Award Ceremony B. Pancake Breakfast Oversee non-profit group hosting breakfast C. Volunteers Work with CONTRACTOR on assigning volunteers to appropriate event areas Advise Board Members on the progress of their assigned tasks Communicate with Board Members on overall volunteer needs Oversee volunteer check-in booth 20-9141/239605 18 C. CITY'S DUTIES AND RESPONSIBILITIES: 1. CITY will designate a staff liaison through the Director of Community and Library Services and any change in that person will be noticed in writing. 2. CITY shall provide meeting rooms for Project related meetings, when available, at no cost to CONSULTANT. 3. CITY will assist with promotion and marketing of the event through social media, placing information on the CITY's website, and allowing promotional materials to be placed in City Hall and community facilities, such as community centers and libraries. 4. The CITY's staff liaison will work with CONSULTANT on providing a VIP and dignitary list. 5. CITY shall apply for and obtain any requisite Caltrans street closure permits. D. WORK PROGRAM/PROJECT SCHEDULE: 1. Work shall commence upon execution of the agreement by both parties and approval by the City Council of the City of Huntington Beach. 2. This schedule may be amended to benefit the project if mutually agreed to in writing by CITY and CONSULTANT. 3. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. Consultative responsibilities shall commence immediately upon execution of the Agreement. Schedule of events shall be developed in partnership between CITY, CONSULTANT and CONTRACTOR, and schedule shall be adhered to accordingly. 20-9141/239605 19 EXHIBIT "B" Payment Schedule ($37,500 in 2021, 2022, 2023) 1. CONSULTANT shall be entitled to quarterly installment payments toward the fixed Fee of $37,500 set forth herein in accordance with the following progress and payment schedules. 2. CONSULTANT shall submit to CITY an invoice for each quarterly progress payment due in 25% increments of$37,500, with the first payment due upon execution of the Agreement; and subsequent payments by February 1, 2021, April 15, 2021, and July 10, 2021. For each subsequent term in 2022 and 2023, payments shall be made in the same increment payment structure for $37,500 per year during the Agreement. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve and process the appropriate installment payments, within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. 3. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly 20-9141/239605 20 rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 20-9141/239605 21 DATE(MMIDOIYYYY) A`oier� CERTIFICATE OF LIABILITY INSURANCE 1 2/1 0120 2 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hiscox Inc.d/b/a/Hiscox Insurance Agency in CA PHOON o E (888)202-3007 a Np1; 520 Madison Avenue E-M REss: contact®hiscox.com 32nd Floor New York,NY 10022 INSURERS AFFORDING COVERAGE NAIC M INSURER A: Hiscox Insurance Company Inc 10200 INSURED INSURER B: Stacey Newton 4612 Minuet Dr. wsuRERc: Huntington Beach,CA 92649 INSURER O: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AODL SUER POLICPOLICY NUMBER MWDDY EFF IYYYY MWDDNYYY ICY EXP LIMITS LTR COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE s DAMAGE-TO RENTED CLAIMS-MADE 7 OCCUR PREMISES Ea occurrence $ MED EXP(Any one person) $ PERSONAL&ACV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY JPRO- EoF7LOC PROOUCTS•COMPIOPAGG 5 OTHER: L $ AUTOMOBILE LIABILITY COMBINED ISINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Par accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLALIAB OCCUR EACH OCCURRENCE_ $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LU\BILITY STATUTE ER ANYPROPRIETORIPARTNER/EXECUTNE Y❑ NIA E.L.EACH ACCIDENT $ OFFICERHAEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE 5 If yes,descnbe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability Y UDC-4677020-EO-20 12/08/2020 12/0812021 Each Claim: $1,000,000 Aggregate: $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) APPROVED AS TO FORM CHAEL E.GATES CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION The City of Huntington Beach,it's officers,elected or appointed officials,employees,a gents and volunteers SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2000 Main Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Huntington Beach CA 92648 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE j i ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD i ' .• City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov ,.FB1I,1909p6 � Office of the City Clerk Robin Estanislau, City Clerk December 14, 2020 Stacey Newton 4612 Minuet Drive Huntington Beach, CA 92649 Dear Ms. Newton: Enclosed is a copy of the "Professional Services Contract between the City of Huntington Beach and Stacey Newton, Independent Contractor for Consultation Service of the Annual Fourth of July Celebration" approved by the Huntington Beach City Council on November 16, 2020. Sincerely, Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand City of Huntington Beach Business License P.O.Box 190 714 536-5267 FAX 714 536-5934 Huntington Beach,CA 92648 Dahle Bulosan Chief Financial Officer HOFFER STACEY 4612 MINUET DRIVE HUNTINGTON BEACH CA 92649 Dear Business Owner: Thank you for your payment. Attached is your City of Huntington Beach Business License. Please note that approximately one month prior to the license expiration date,you will be mailed a renewal notice for the coming year. If for any reason your renewal notice does not arrive, you are still responsible to renew and pay your business license amount prior to the expiration date. You will incur penalties if this payment is not received by the expiration date. Please post the business license in public view. If you do not transact business from a fixed location within the city, you must carry this license with you at all times. Your business vehicle should also carry this license, and the license plate number of the vehicle(s), if applicable, should match the one on the business license. Please notify Business License if there are any changes of ownership, address, business name, business vehicle, or type of business conducted. Additionally, please notify the city if you discontinue your business. If your business is operated in a commercial, retail, or industrial location,you will need to contact the Planning and Building Department regarding the requirement for a Certificate of Occupancy. For additional questions or information on this matter call 714-536-5271. The Planning and Building Department is located on the 3rd floor of City Hall. There are many resources available to our licensed business people.We have listed a few that might be of interest and assistance to you. City of Huntington Beach Economic Development Department-714-536-5582 Huntington Beach Chamber of Commerce-714-536-8888 Huntington Beach SCORE(Service Corps of Retired Executives)-714-550-7369 Fictitious Business Name Information-714-834-2889 State Board of Equalization(seller's permit information)-949-440-3473 If you have any questions, please call a Business License representative at 714-536-5267. City Of Huntington Beach Business License Business Name/Service Address License Number A294494 HOFFER STACEY 4612 MINUET HUNTINGTON BEACH Effective DatE 10/01/2020 License Type Professional/Other Services Expiration DatE 09/30/2021 Owner/Corporations` STACEY NEWTON HOFFER THIS LICENSE IS ONLY FOR THE BUSINESS AND Amount Paid $105.50 TYPE SHOWN. IT IS FOR THE PERSON TO WHOM ISSUED AND IS NON-TRANSFERABLE. RENEWAL IS SIC 7389 DUE ON OR BEFORE THE EXPIRATION DATE. POST IN PUBLIC VIEW Request for Qualifications Annual Fourth of July Celebration Production and Management Code Four Kevin Elliot 5252 Bolsa Ave. Huntington Beach,CA 92649 714-500-4994 kevin@codefour.com Stacey Newton Hoffer 4612 Minute Dr. Huntington Beach,CA 92649 714-580-7428 Staceee7@aol.com Kilowatt Events Jennifer Marks 4901 Morena Blvd.#506 San Diego,CA 92117 619-488-1453 i.marks@kilowattevents.com M & MGroup Michael Scafuto 16872 Bolsa Chica St.Suite 203-204 Huntington Beach, CA 92649 714-846-6600 michael@mm-group.org Soundskilz Steve Clayton 39444 Calle Portillo Temecula,CA 92592 info@soundskilz.com 877-357-5459 Star Way Shane Pritchard PO Box 883 Murrieta,CA 92564 951-678-2759 Utopia Worldwide Sam Rivera 4111 W Alameda Ave,Suite 504 Burbank, CA 91505 818-980-9940 srivera@utopiaworldwide.com a �• City of Huntington Beach 4th of July Celebration Non-Attest Review of Financial and Operational Procedures June 15, 2017 1 370 TABLE OF CONTENTS TRANSMITTALLETTER..................................................................................................................................3 VAVRINEK TRINE DAY&CO, LLP..................................................................................................................4 EXECUTIVESUMMARY.................................................................................................................................4 KEYFINDINGS AND RISKS.............................................................................................................................5 PROCEDURES................................................................................................................................................5 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS......................................................6 FINANCIAL ANALYSIS COMMENTS.............................................................................................................17 APPENDICES................................................................................................................................................18 Appendix A- Detailed Scope of Work Appendix B -City Prepared Financial Analysis Appendix C—2016 Lake Park Bleacher sign out log Appendix C1—2016 Bleacher Log Ref#1 Appendix D—2016 Pancake Breakfast sign out log Appendix E—2016 Fireworks Over the Ocean sign out log Appendix E1—2016 Fireworks Log Ref#2 Appendix F—2016 Parade Entry List Appendix G—2016 In-Kind Donations List Appendix H—2016 HB Sponsor List(Board) Appendix I—2016 HB Sponsor List(City) Appendix J—2016 HB Sponsorship Packages Appendix K—2016 Payments Received Appendix L—2016 4th of July Run Entries Appendix M—2016 Pier Plaza Vendor List Appendix N—Exhibitor and Food Vendor Rental Agreement 2 371 Vavrinek, Trine, Day & Co., LLP VALUE THE DIFFERENCE Certified Public Accountants June 15, 2017 City of Huntington Beach Attn: Lori Ann Farrell, Chief Financial Officer 2000 Main Street, First Floor Huntington Beach, CA. 92648 Dear Ms. Farrell, As a follow up to our recent discussion, this letter and attached report summarizes the procedures, findings and recommendations that Vavrinek,Trine, Day and Co., LLP (VTD) performed and gathered through inquiry, inspection and observation of the cash handling process and its related controls for the 41h of July Celebration Fund. As outlined in the Executive Summary, VTD was engaged by the City to perform an analysis, as detailed in Appendix A("Detailed Scope of Work"), of the 4" of July Celebration Fund's cash handling procedures and accounting practices. One of the procedures VTD performed was to interview City Staff and members of the 4th of July Celebration Board of Directors. Subsequent to the completion of the procedures necessary to write the report, we learned that the interview attendees with whom we met were not Board Members, but contracted 4th of July Event Consultants. We (VTD) were working from the understanding that these Event Consultants, Patricia Stier and Stacey Hoffer, were Board Members or had been designated as the lead contacts for this engagement as they are the most knowledgeable regarding the Event's procedures and have the greatest institutional knowledge.They participated extensively in the process and were interview several times.They were also given a draft of the report prior to finalizing it for their comments. Moreover, City Councilmember Peterson, as Council liaison to the Board, also participated at a meeting held with Ms. Stier and Ms. Hoffer, and was very helpful and informative. He too was given a draft of the report and attended the meeting held to discuss it. Thank you for the opportunity to be of service to the City of Huntington Beach. Sincerely Yours, 7 Joe Aguilar Of Vavrinek,Trine, Day& Co., LLP 3 372 10681 Foothill Blvd.,Suite 300 Rancho Cucamonga,CA 91730 Tel:909.466.4410 www.vtdcpa.com Fax:909.466.4431 VAVRINEK TRINE DAY& CO, LLP Vavrinek Trine Day& Co., LLP (VTD) provides governmental auditing and/or accounting services to over 300 governmental agencies, including Cities,throughout California. In existence for 68 years,VTD places within the top four largest California based CPA firms. EXECUTIVE SUMMARY VTD was engaged by the City to perform an analysis, inspection and observation, as outlined in Appendix A("Detailed Scope of Work") of the 4th of July Celebration Fund's cash handling procedures and accounting practices. From these procedures, VTD documented its understanding of each revenue type, the findings of the processes in place over each, any related risk, a reference to the documentation provided and a recommendation, where applicable. Through a series of informal interviews with City staff and members of the 4th of July Celebration Board of Directors, inspection of documents provided by both the Board and City staff, queries of City personnel, analytical review and observation of processes,VTD gained the necessary understanding of the fund's activity to prepare this report. Each revenue type has been analyzed to identify the mechanism(s) in place to measure compliance with City policies, industry standard internal controls, risk mitigation and the safe guarding of cash and other assets. The format of the report will follow the Detailed Scope of Work, includes the procedures, the findings, a narrative and recommendations, where applicable. 4 373 KEY FINDINGS AND RISKS The key findings are: 1. No controls over the safeguarding of cash 2. No controls over the safeguarding of merchandise inventory and related receipts 3. Significant variances between approved fee schedules and receipt logs 4. Lack of control mechanisms over every revenue receipt type 5. Inadequate and/or incomplete record keeping of all revenue types The identified key risks are: 1. Theft, misappropriation or unauthorized use of cash 2. Lost, stolen, misappropriation or unauthorized use of merchandise inventory and related receipts and/or cash 3. Under reported revenue 4. Under reported cash receipts subject to theft, misappropriation or unauthorized use 5. Inability to prepare a complete budget,forecast, financial statement or audit report PROCEDURES 1. Inspect 4th of July Celebration Fund and identify sources of revenue and amounts and provide a short description of each. 2. Document how each of the revenues identified is entered into the City's General Ledger system. 3. Document the internal controls over how the revenue is recorded, where applicable. 4. Obtain an understanding of cash handling procedures for each payment type. 5. Obtain understanding of vendor fee structure, deposits, inspection and deposit refunds. 6. Inspect sponsorship fee schedule and sponsorship receipts. 7. Inspect procedures over shipped merchandise to on-line buyers. 8. Inspect procedures over payment for shipped merchandise. 9. Inspect sources of in-kind donations then provide a short description of each. 10. Obtain an understanding of current fund raising practices. 11. Inspect City prepared financial analysis of 4th of July Celebration Fund. 5 374 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS Revenue Type: Bleacher Seat Ticket Sales Description:Tickets for bleacher seats are sold to parade attendees.Approximately 200 seats are open but only 150 tickets are made available for parade bleacher seating at Lake Park. Pre-sale tickets are sold for$15 and for$20 on the day of the event. Process:Two manual logs are kept to track bleacher seat ticket sales.The first, (Appendix C—2016 Lake Park Bleacher sign out log) logs sales made by City Staff.The second (Appendix C1—2016 Bleacher Lop Ref#1) logs where each ticket was assigned or sold. According to Board Members, 100%of these tickets are delivered to the City to be sold a few weeks before the event.Tickets are also available for sale on the 4th of July Celebration website, for purchase via Paypal. Online ticket purchases are tracked by the Board, who notifies the City when a purchase is made so that the tickets can be mailed out. On the day of the event, any unsold tickets are collected by event coordinators and taken to the location to be sold. Finding:Through inquiry and inspection it was determined that approximately 200 bleacher seats are available.Appendix C shows that 175 tickets were either sold or comped. Appendix C1 shows that the remaining 25 tickets are for replacement of tickets. Based on the available data,there appear to be no controls over the sale of bleacher seats,the amount collected,the payment tender, documentation over how the revenue is recorded or what, if any basis is in place to determine how many seats get comped, or why. Upon inspection of City paid invoices, it was discovered that 400 pre-numbered tickets were printed and sold to the City; however, only 175 bleacher seat tickets were provided to the City for sale. There are additional bleachers seats available at Main/PCH which are all comped; however,there is no log available to verify whether the tickets printed were used for this purpose. Risks:There are four major risks associated with the findings over bleacher seat sales. • Misappropriation or misuse of excess tickets:There was a significant variance between the number of tickets on the log and the invoice detailing how many tickets were purchased which could lead to a misappropriation or misuse of excess tickets and/or related cash receipts. • Risk of incomplete accounting: Without a mechanism in place to account for all tickets sold,the Board runs the risk of an incomplete accounting. • Lost revenue:Without written procedures over comping tickets,the Board runs the risk of lost revenue. • Unreported and/or misuse of revenues: Because tickets are sold onsite without any control over how many were taken or subsequently sold,the Board loses visibility over ticket sales and runs the risk of having the revenues not reported, misappropriated, cash stolen or ticket proceeds used for unauthorized purposes. 6 375 Recommendation: It is recommended that the Board create a control environment to mitigate these risks by expanding the scope of the log to include dates,tender type, the general ledger posting date, deposit date and support for comped tickets. It is further recommended that onsite ticket sales follow an updated logging process so that a complete accounting can be traced back to general ledger recordings, deposits and bank reconciliations. 7 376 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type: Pier Seat Ticket Sales Description:Tickets for the fireworks show on the pier are sold. Approximately 1,100 tickets are made available for seating on the pier for the fireworks show.Tickets are $10. Process:A manual log is kept to track pier seat ticket sales (Appendix E—2016 Fireworks Over the Ocean sign out log). Sales are logged by 41h of JUly Board Members or City Staff.According to Board Members, 100%of these tickets are delivered to the City to be sold a few weeks before the event. On the day of the event, any unsold tickets are collected by event coordinators and taken to the location to be sold. Finding:Through inquiry and inspection it was determined that approximately 1,100 pier seats are available.Appendix E shows that 368 tickets were either sold or comped. Appendix E1 shows that 1,100 were available and documents whether they were made available for sale or comped. Based on the available data, there appear to be no controls over the sale of pier seat tickets,the amount collected, the payment tender, documentation over how the revenue is recorded or what, if any basis is in place to determine how many seats get comped, or why. Risks:There are three major risks associated with the findings over pier seat ticket sales. • Misappropriation or misuse of excess tickets:There was a significant variance between the number of tickets on the log and the invoice detailing how many tickets were purchased which could lead to a misappropriation or misuse of excess tickets and/or related cash receipts. • Risk of incomplete accounting: Without a mechanism in place to account for all tickets sold,the Board runs the risk of an incomplete accounting. • Lost revenue: Without written precedent over comping tickets,the Board runs the risk of lost revenue. • Misappropriation or misuse of excess tickets: Excess tickets sold onsite present the risk of having the revenues not reported, misappropriated, cash stolen or ticket proceeds used for unauthorized purposes. Recommendation: It is recommended that the Board create a control environment to mitigate these risks by expanding the scope of the log to include dates,tender type,the general ledger posting date, deposit date and support for comped tickets. It is further recommended that onsite ticket sales follow an updated logging process so that a complete accounting can be traced back to general ledger recordings, deposits and bank reconciliations. Last, the variance between the number of Pier seats available versus tickets available to sell should be minimized. 8 377 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type: Parade Entry Fees Description:Applications to participate in the parade are available on the website.The fees range from $300 to$1,000 depending on the type of applicant (i.e. Not for Profit, School, Corporation, etc.) and the size of the applicants float. Process:An electronic log is kept to track parade entry fees (Appendix F—2016 Parade Entry List). Entry fees are logged by 41h of July Board Members or City Staff.According to Board Members,the parade is outsourced to outside vendor Pageantry Productions and facilitated by them.To participate, an application must be filled out and submitted to the Board along with the related fees. Entry fees are charged in accordance with the City fee schedule and are based on the type of entrant and its size. In certain instances, parade entry fees are waived in exchange for In-Kind donations or sponsorships.The number of parade entrants is limited primarily by the number of floats that can fit within the two-hour time frame of the parade. Finding:Through inquiry of the Board Members, it was determined that the applications and related fees are sent to a P.O. Box.The P.O. Box is not registered to the City nor does the City have access to it. The fees are collected by Board Members and delivered to the City.The City records what is remitted to it and deposits the payments.According to City staff, a copy of the application sometimes accompanies the payment and is used to log it. Other times, City staff must probe members of the Board for details. Upon inspection of the log, it was determined that certain receipt amounts did not fall within the range given in the fee schedule. One transaction amount in the log was queried in the general ledger detail and it was noted that this amount could have been recorded as "Recreational Fees" or"Other" giving no indication that this transaction was properly recorded, if at all. Risks:There are four major risks associated with the findings over parade entry fees. • Risk of incomplete accounting: Without a mechanism in place to account for all entry fees,the Board runs the risk of an incomplete accounting. • Unreported and/or misuse of revenues: Without an indirect source to cross reference, City staff has only what is delivered to it by Board Members to record and compile parade fees leaving the City records incomplete. • Misapplication of fees:The inconsistency with which the approved City fee schedule is adhered to presents the risk of perceived favoritism and lost revenue. • Inaccurate/incomplete records:The lack of procedural documentation regarding the number of entrants, the number of each type of entrant, the associated fee amount and how the fee collected and remitted to the City was negotiated and agreed to presents the risk of inaccurate and/or incomplete records. 9 378 Recommendation: It is recommended that the Board create a control environment to mitigate these risks by implementing an independent application process facilitated by the City to ensure that each payment delivered by Board Members is cross referenced against the application and required paperwork. It is further recommended that each payment received by the City is agreed to the approved City fee schedule before being approved, recorded and deposited. Last, it is recommended that the Board document the process it follows to approve the number of entrants,the number of each type of entrant, the associated fee amount and how the fee amount was reached for a more uniform operating environment. 10 379 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type: In-Kind/Cash Donations Description: In Kind revenues can include services, materials, labor and/or a variety of other parade value added items as a source of income. Each year,the in kind revenues are sought out on an as needed basis. Process:An electronic log is kept of in-kind donations (Appendix G—2016 In-Kind Donations List).The log has input cells for the name of the vendor and the amount agreed upon. Finding: Upon inspection of the In-Kind donations log, it was found that no data was listed. Based on inquires of Board Members,this information is considered proprietary and after several requests was not submitted for inspection. During the inquiry, it was noted that each In-Kind donation is unique to the need of the Board for that year. Each donation is negotiated with the respective vendor and an agreement reached.These exchanges are not recorded in the general ledger and there are no controls over how the value of each donation is determined. Due to the lack of information, it could not be determined whether these donations had been recorded on the general ledger. Risks:There are three major risks associated with In-Kind Donations. • Discrimination and favoritism:With no controls over how much an In-Kind donation is valued, the Board may be left open to criticism and claims of discrimination and favoritism. • Risk of incomplete accounting: Having no records to substantiate the amounts to be recorded presents the risk of incomplete accounting. • Misappropriation or misuse of cash: Having no controls over how cash donations are collected, receipted, remitted, recorded or deposited leaves the Board vulnerable to the risk of having the revenues go unreported, misappropriated, cash stolen or donated proceeds used for unauthorized purposes. Recommendation: It is recommended that the Board develop a process for assigning value to In-Kind donations and documenting them. It is further recommended that this process be used to record and account for In-Kind donations and the related cost of service received for a more complete accounting. Last, it is recommended that a receipting, recording, deposit and reconciliation system be developed for cash donations. 11 380 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type:Sponsorships Description: Sponsorship revenue varies from year to year based on a variety of factors. Sponsorships range from $100 to $20,000.The details of sponsorships can be found in AppendixJ—2016 HB Sponsorship Packages. Process:There are two logs kept to track sponsorship revenue. One log is kept by the Board (Appendix H —2016 HB Sponsor List(Board)) and the other by City Staff(Appendix 1—2016 HB Sponsor List(City)). Based on inquiries of the Board Members and City Staff it was determined that sponsorships are solicited by Board Members on a year by year basis. To participate, a sponsorship package is agreed to by the sponsor and the Board. Sponsorship fees are charged in accordance with the sponsorship package rates. Finding: Upon inspection of the two logs and the general ledger detail, it was discovered that the logs do not match each other. It was also found that the total revenues in either log did not match the general ledger amount. Of the amounts recorded in the logs, many of them did not align with the amounts in the sponsorship packages advertisement. Risks:There are three major risks associated with the findings over sponsorships. • Risk of incomplete accounting: Without a mechanism in place to account for all sponsorship fees,the Board runs the risk of an incomplete accounting. • Unreported and/or misuse of revenues: Without an indirect source to cross reference, City staff has only what is delivered by Board Members to record and compile sponsorship fees leaving the City records incomplete. • Misapplication of fees:The inconsistency with which the sponsorship fee schedule is adhered to presents the risk of perceived favoritism and lost revenue through decreased sponsorships. Recommendation: It is recommended that the Board create a control environment to mitigate these risks by implementing an independent application process facilitated by the City to ensure that each payment delivered by Board Members is cross referenced against the application and required paperwork. It is further recommended that each payment received by the City is agreed to the approved fee schedule before being approved, recorded and deposited. Last, it is recommended that the Board document the process it follows to approve the sponsors and what the sponsorship fee entitles the sponsor to for a more uniform operating environment. 12 381 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type: Merchandise Sales Description: Merchandise such as t-shirts, both child and adult and hats with a 4th of July logo are sold. The price of this merchandise is between $5 and $40.This merchandise is sold at local grocery stores and at the pier. Some of the merchandise is made available at the City as well. Process: Merchandise with the Celebration insignia is purchased by the City and sold at various locations throughout the City prior to the event as well as during it.T-shirts,tank tops and hats are purchased through the City's Accounts Payable process. Some merchandise is picked up and distributed to local stores to sell on behalf of the Board; some of it is taken to the festival to be sold to attendees.The rest is sold online. Finding: During several of the informal interviews with Board Members and City Staff, it was made clear that no controls were in place to manage the distribution, sale, receipt or reconciliation of purchased merchandise.T-shirts are sold by various vendors and celebration workers who, according to Board Members, keep their own records of what is sold and remit payment to the City.Any remaining merchandise is collected and taken to the City to be sold at a discount.There were no receipt records available to inspect.The only record that references merchandise sales was an electronic log kept by City Staff to record miscellaneous receipts (Appendix K—2016 Payments Received). It was also determined that merchandise sales at the pier festival event are not counted, inventoried or reconciled. Risks:There are three major risks associated with the findings over merchandise sales. • Misappropriation or misuse of cash: With no controls in place to protect the sale of inventory, any cash sale is subject to theft, misappropriation or used for unauthorized purposes. • Theft: Without a formal initial inventory count and subsequent reconciliation after all sales are made,the Board is at risk of theft of inventory. • Inaccurate/incomplete records: Without a formal inventory count and reconciliation, the Board runs the risk of an inaccurate and/or incomplete accounting. • Revenue loss from unknown merchandise sales: Without a formal inventory count and reconciliation, the Board is at risk of over or under-ordering merchandise, resulting in either surplus unsold inventory or foregone revenue from lost merchandise sales if a certain size or product is unavailable. Recommendation: It is recommended that a formal process for counting, distributing, collecting, recording and reconciling merchandise sales be developed by the Board.This process would include steps to determine what a vendor received in merchandise and when, how much each item was to be sold for and a reconciliation of remaining inventory and payment received. It is also recommended that a similar process be put in place for merchandise sold at the pier during the event. 13 382 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS(CONTINUED) Revenue Type: Run/Fitness Expo Description:The 4ch of July 5K run is contracted out to professional services company Spectrum Sports Management Inc. Pursuant to the contract between the City and Spectrum Sports Management Inc. the contractor is responsible for managing all aspects of the run., including managing the City approved budget for the run, collecting participant revenue and remitting it to the City on a monthly basis. Process:An electronic log is kept to track run/fitness expo sales (Appendix-L—2016 4rh of July Run Entries). Sales are logged by City Staff. According to Board Members,this event is outsourced to an outside vendor with all proceeds being remitted to the City and then billed for services. Finding: It was determined during inquiries of Board Members and City Staff that this event is outsourced and independently run by the vendor. Neither the Board nor the City participates in collecting entry fees or facilitating the event.Therefore, no findings were pursued because they fell outside the scope of this engagement. Risks:There is only one identified risk associated with the run/fitness expo. • Risk of inaccurate accounting and reporting: Without a process to confirm the remittance of Run revenue from the vendor,the Board is at risk of inaccurate and/or incomplete accounting and reporting. Recommendation: It is recommended that the Board perform analytical procedures over the run/ fitness expo revenues to determine whether the amount remitted to the City is in line with expectations. 14 383 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type: Pier Plaza Festival Vendor Fees and Deposits Description:The material Pier Plaza Festival revenue is vendor booth rentals.These booths are rented to the vendor for between $1,100 and $1,600. Other Pier Plaza Festival revenues include merchandise sales which are addressed in another section of this report. Process:The festival is held at the pier plaza. Vendors wanting to participate must apply to the Board and reserve a space (Appendix M-2016 Pier Plaza Vendor List). Each space is rented out pursuant to Space Rental Agreement(Appendix N—Exhibitor and Food Vendor Rental Agreement). Based on inquiries of Board Members and City Staff, the vendor spaces are rented on a first come, first serve basis.The agreement is filled out and given to the Board. When payment is received, it is remitted to City Staff and recorded in the log. Finding:The log used to track vendor fees is kept by the City and includes only data remitted to it by the Board.The space rental agreements are not made available to cross reference. Upon inspection of the vendor list, it was determined that there is no process in place to track which vendors have applied or whether a payment plan was made with the Board.According to the vendor list, each vendor is required to remit a $100 deposit for the space.This deposit is returned upon inspection.The deposit is not remitted to the City or accounted for in any way unless a deposit needs to be returned after the vendor has left the event. Risks:There are three risks associated with the findings over pier plaza festival vendor fees and deposits. • Risk of incomplete accounting: Without a mechanism in place to track and cross reference the vendor booth agreements with the fees received, the Board runs the risk of an incomplete accounting or foregone revenue through a reduction in fees charged for vendor booths. • Lost revenue: Without documentation to show the approval process and related revenue,there is the risk that vendors are not paying the proper amount. • Misappropriation or misuse of cash: Without control procedures over deposits, cash collected from vendors is subject to theft, misappropriation or use for unauthorized purposes. Recommendation: It is recommended that the Board create a control environment to mitigate these risks by implementing an independent agreement process facilitated by the City to ensure that each payment delivered by Board Members is cross referenced against the agreement and required paperwork. It is further recommended that each payment received by the City is agreed to the approved fee schedule before being approved, recorded and deposited. 15 384 REVENUES, PROCESSES, FINDINGS, RISKS AND RECOMMENDATIONS (CONTINUED) Revenue Type: Pancake Breakfast Description:Tickets to the pancake breakfast are sold for$5.The number of tickets sold is not limited. Process:A manual log is kept to track pancake breakfast ticket sales (Appendix D—2016 Pancake Breakfast sign out log). Sales are logged by 4th of July Board Members or City Staff.According to Board Members,this event is outsourced to an outside vendor and no remittance is given to the City. Finding:The revenues generated by this event do not belong to the City and are therefore not subject to further inspection. However, through inquiry and inspection it was determined that approximately 50 pancake breakfast tickets are comped to City employees. Others are given to the Board to give away while the remainder of the tickets are given to Community Services to sell.The 2016 log shows that 40 tickets were either sold or comped. Based on the available data,there appear to be no controls over the sale of these remaining tickets, the amount collected, the payment tender, documentation over how the revenue is recorded or what, if any basis is in place to determine how many seats get comped, or why. Additionally,there is no record of a remittance made to the Kiwanis for any ticket sales made by Community Services. Risks:There is one identified major risk associated with the findings over pancake breakfast ticket sales. • Risk of incomplete accounting: Without a mechanism in place to account for all tickets sold,the Board runs the risk of an incomplete accounting and misappropriation of assets. Recommendation: It is recommended that the Board create a control environment to mitigate this risk by expanding the scope of the log to include dates,tender type, the general ledger posting date, deposit date and support for comped tickets. 16 385 FINANCIAL ANALYSIS COMMENTS A financial analysis of Fourth of July Fund was prepared by City staff(Appendix e—City Prepared Financial Analysis). Highlights: 1. Total Revenues over the five year period went up by 25.5%, primarily as a result of an increase in parking fees. 2. Total Expenditures over the five year period went up by 23.6%. 3. A Net Gain of$68,749 was incurred over the five year period, primarily due to the change in parking revenue from one to three days. Revenues: Each revenue type was analyzed resulting in a 25.5% increase in total revenues over the five year period. However, 9 of 13 revenue types showed decreases, including some as large as 96.8%.The 4 revenue types that went up are those subject to Board/City controlled, fixed cost increases (parking, parade entry fees, merchandise, and sponsorships).The revenues associated with voluntary and participatory activities declined in every area. It should be noted that revenues reported for each category may have discrepancies due to coding entry variations. Expenditures: Each expenditure type was analyzed resulting in a 23.6%increase in total expenditures over the five year period. Total salaries and benefits decreased by 33.2%. When asked about this, City staff reported that personnel costs are charged as budgeted and may not accurately report the actual costs associated with the event. Actual staff costs are discussed in a separate memorandum prepared by City staff. Total operation costs increased by 42.4%.The most significant of these costs are: 1. Hosted meetings: up 470.2% 2. Other professional services: up 122.0% 3. Equipment rental: up 155.5% 17 386 APPENDICES Appendix A- Detailed Scope of Work Appendix B -City Prepared Financial Analysis Appendix C—2016 Lake Park Bleacher sign out log Appendix C1—2016 Bleacher Log Ref# 1 Appendix D—2016 Pancake Breakfast sign out log Appendix E—2016 Fireworks Over the Ocean sign out log Appendix E1—2016 Fireworks Log Ref#2 Appendix F—2016 Parade EntrV List Appendix G—2016 In-Kind Donations List Appendix H—2016 HB Sponsor List(Board) Appendix I—2016 HB Sponsor List(City) Appendix J—2016 HB Sponsorship Packages Appendix K—2016 Payments Received Appendix L—2016 4th of JuIV Run Entries Appendix M—2016 Pier Plaza Vendor List Appendix N—Exhibitor and Food Vendor Rental Agreement 18 387 APPENDIX A City Finance DETAILED SCOPE OF WORK 4TH OF DULY CELEBRATION FUND Cash Handling Procedures&Accounting Practices • Analyze Fund 204 (41h of July Celebration Fund—currently a Special Revenue Fund) for the last 12 month period to include calendar year 2016 Fourth of July. • From this analysis,the City requests: o Identify sources of revenue and amounts and provide a short,two to three sentence description of each type, including but not limited to: ■ Ticket sales (bleacher sales for parade/pancake breakfast, fireworks seating on the pier) ■ Parade entry fees ■ In kind/cash donations ■ Sponsorships ■ Gala/sponsor recognition event(including silent/live auction at event) ■ Program advertisements ■ Merchandise sales ■ Run/fitness expo ■ Pier plaza festival (vendor booths, merchandise sales) ■ On-line sales ■ DVD sales o A detailed reporting of how each of the above mentioned revenue types is reported in the City's General Ledger: Specifically, in regard to General Ledger entry,the City wishes to know: ■ What, if any, internal controls are in place over General Ledger recording and if ■ Identified internal controls are effective to ensure timely and accurate recording of the identified revenue sources • Obtain an understanding of cash handling procedures for each payment type including but not limited to: o Pay-Pal purchases ■ Consultant to inspect City procedure over reconciliation of items sold on-line to actual merchandise purchased and provide recommendation(s)where applicable o Pier Plaza Merchandise sales(3-day event) ■ Consultant to inspect City procedures over: • Payment types accepted • Collection of cash,receipting for purchases,reconciliations • Securitization of cash(and other assets) during the event • How and when funds are delivered to the City o Gain an understanding of the reconciliation process of total merchandise sales at all locations (Pier Plaza, Albertson's, Von's, etc.)versus total merchandise inventory and comment o Gala/sponsor recognition event o Pancake breakfast at Lake Park 0 4 h of July Run &Fitness Expo o Celebration and fireworks show at the pier o Parade o Executive board meetings/events • Vendor fees/deposits, specifically; ■ When are the fees/deposits received ■ How are the event fees/deposits tracked ■ Obtain an understanding of procedures of how fees/deposit amounts are calculated ■ How event fees/deposits are recorded • Cash • Checks • Credit Cards ■ Inspect deposit ref ind/retention procedures • Inspect deposit procedures for cash collection and handling and provide report of findings and recommendations where applicable. 388 APPENDIX A City Finance • Inspect sponsorship fee schedule and sponsorship receipts and report findings. Comment on effectiveness of tiered levels of sponsorships and how these are offered to potential sponsors or donors • Inspect procedures over shipped merchandise to on-line buyers, including who is responsible for merchandise payments/shipping and report findings • Inspect procedures over payment for shipped merchandise and report findings • Inspect in-kind donations, specifically: o Identify sources of in-kind donations and provide a short,two to three sentence description of each type, including but not limited to: ■ Gala/sponsor recognition event at Hilton o A brief reporting of: ■ How in-kind donations are approved ■ How in-kind donations are requested and how each donor is acknowledged ■ How in-kind donations are valued ■ How in-kind donations are accounted for • Obtain an understanding of current fundraising practices • From this analysis,the City requests: o A report on how potential donors are identified o How potential donors are contacted and by whom o A report on the assigned duties of the 4th of July Board as they relate to fundraising • Inspect City prepared financial analysis of 4th of July Celebration Fund • From this analysis, the City requests: o Comments on a high level understanding of a City prepared analysis of revenues and expenditures in Fund 204 o Inquiries on material variances from year to year(materiality to be determined and documented through discussion with City staff) 389 City of Huntington Beach Trial Balance Report(run 12/14/16) Partial Parking Full Parking Subsidy Subsidy Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 5 Year Cumulative 14 Description Revenue Type Actual Actual Actual Actual Actual Increase/ Actual 9/30/12 9/30/13 9/30/14 9/30/15 9/30/16 (Decrease) 9/30/16 5/1 Pooled Cash Interest Interest (526.00) 49.00 (706.00) (849.00) (344.00) -34.6% ° Pier Plaza Parking (27,632.00) (30,710.00) (32,390.00) (32,060.00) (39,784.50) F 44.0% (119,353.50) F 331.9% 3 Other Pier Plaza Festival (78,675.75) (86,435.00) (77,631.00) (70,322.02) (70,559.88) -10.3% (70,559.88) -10.3% 3 Film Permits DVD Sales (80.00) (120.00) (80.00) (55.00) (20.00) -75.0% ° 1 Recreational Fees Parade Entry Fees (18,100.00) (18,700.00) A (20,015.00) (22,900.00) (24,400.00) 34.8% (24,400.00) 34.8% D Special Events Run/Fitness Expo (148,222.11) (152,005.46) A (135,730.00) (135,440.10) (125,296.46) -15.5% (125,296.46) -15.5% 5 Membership Auction (4,085.00) B (5,430.00) C (5,995.00) (4,301.00) (220.00) -94.6% (220.00) -94.6% 3 Admissions Firework Seat Sales (6,690.00) (4,360.00) (4,200.00) (3,115.40) (2,425.00) -63.8% (2,425.00) -63.8% Souvineer Sales Merchandise (16,055.50) (21,666.00) D (17,250.30) (19,627.21) (19,325.00) 20.4% (19,325.00) 20.4% 3 Donations Donations (1,554.50) B (286.00) C,E (30.00) 0.00 (50.00) -96.8% (50.00) -96.8% ) Sponsorships Sponsorship (46,500.00) (115,835.00) D,E (54,565.00) (81,400.00) (81,650.00) 75.6% (81,650.00) 75.6% 3 Other Reimbursement Bleacher/Pancake Breakfast (4,265.00) (3,020.00) (2,275.00) (1,625.00) (970.00) -77.3% (970.00) -77.3% Miscellaneous Misc (4,115.00) (1,602.91) (2,249.50) 0.00 (2,795.60) -32.1% ° Revenues Total (356,500.86) (440,121.37) (353,116.80) (371,694.73) (367,840.44) 3.2% (447,409.44) 25.5% A $20,195 check received from Spectrum Sports that was coded in error to Parade Entry Fees(47501)to reclassed to Run/Fitness Expo(47600) B $4,085 in auction proceeds(47815)was incorrectly coded to donations(48300) C $3,995 in auction proceeds(47815)was incorrectly coded to donations(48300) D $7,465 in merchandise sales(48230)proceeds from Albertsons was incorrectly coded to aponsorships(48350) E Boeing sponsorship of$4,000 was incorrectly coded to donations(48300);reclassed to sponsorships(48350) F Parking revenue surcharge for Fourth of July Celebration(not yet posted to GL). In FY 15/16,the parking surcharge was increased from one day(July 4th only)to three days,bringing in total rE D Base Salaries 6,765.04 5,450.76 0.00 0.00 2 Seasonal Part Time 19,440.69 873.32 G 873.32 D Salaries,Temporary 31,148.60 39,094.88 26,786.88 9,614.22 3,538.00 G -88.6% 3,538.00 D Regular Overtime 51,952.00 52,298.73 52,446.40 18,635.34 51,952.00 H 51,952.00 D CAL PERS Employer Cost 0.00 0.20 1,514.25 5,695.04 200.67 200.67 5 Workers Compensation 281.79 415.45 304.23 672.33 18.13 -93.6% 18.13 D Waived Medical Insurance 13.30 0.00 5 Unemployment Insurance 985.00 82.00 0.00 -100.0% 5 Disability 0.00 2.81 0.00 D Life Insurance 0.00 0.31 0.00 D FICA Medicare 400.34 520.78 442.37 489.12 12.67 -96.8% 12.67 3 Other Benefits 12,197.41 0.00 0.00 City of Huntington Beach Trial Balance Report(run 12/14/16) Partial Parking Full Parking Subsidy Subsidy Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 5 Year Cumulative 14 Description Revenue Type Actual Actual Actual Actual Actual Increase/ Actual 9/30/12 9/30/13 9/30/14 9/30/15 9/30/16 (Decrease) 9/30/16 Total Salaries&Benefits 84,767.73 92,428.46 88,259.17 72,194.91 56,594.79 -33.2% 56,594.79 -35.9% 5 Audiovisual Supplies 135.00 0.00 0.00 D General Supplies 10,297.51 29,800.13 19,661.30 4,452.28 1,211.11 -88.2% 1,211.11 5 Office Supplies 22,994.06 27,820.32 1,703.49 1,703.49 5 USPS Charges 82.00 82.00 D Food 4,049.35 0.00 3,070.24 2,043.37 0.00 -100.0% 0.00 5 Clothing/Uniforms 0.00 35,681.88 35,681.88 Awards and Presentations 0.00 2,221.56 2,221.56 Subscriptions 549.54 0.00 544.23 0.00 0.00 3 Stipends 300.00 0.00 0.00 5 Hosted Meetings 843.00 1,269.90 630.00 3,653.25 4,806.41 470.2% 4,806.41 5 Other Professional Services 26,529.25 32,394.14 49,469.56 61,216.80 58,894.23 122.0% 58,894.23 5 Printing Reproduction Cont Svc 0.00 3,407.29 0.00 2,250.01 3,266.93 3,266.93 5 Microfilm/Doc Image Cont Svcs 2,995.65 5,679.72 0.00 -100.0% 5 Other Cont Svcs 186,466.40 202,861.54 175,652.84 158,792.38 211,552.50 G 13.5% 211,552.50 3 Other Advertising Cont Svcs 0.00 1,125.00 0.00 3 Equipment Rental 12,784.58 25,018.52 25,576.02 29,792.08 32,661.10 155.5% 32,661.10 General/Liability Insurance 6,820.00 6,620.00 0.00 255.00 -96.3% 255.00 5 Permit Expense 4,747.44 4,747.44 Total Operating 250,785.74 308,725.78 297,054.02 290,999.72 357,083.65 42.4% Expenditures Total 335,553.47 401,154.24 385,313.19 363,194.63 413,678.44 23.3% 470,273.23 Revenues(Over)/Under Expenditures (20,947.39) (38,967.13) 32,196.39 (8,500.10) 45,838.00 22,863.79 G Seasonal part-time and Temporary Salaries for FY 11/12-14/15 were primarily for Pat and Stacey's salaries as part-time employees of the City. In FY 15/16, they were converted to contracto for$24,750 annually per employee and charged under Other Cont Svcs(69505). A portion of temp salaries(52000)is a transfer of City staff costs related to the event(approximately$3,538 al H FY 14/15 decrease in overtime salaries was related to a one-time reduction in transfer of public safety costs related to the event. This reduction was made to help offset increased costs not supported by event revenue. Other T-shirt costs have increased 71.2%,from$20,848 in FY 11/12 to$35,682 in FY 15/16. Overall merchandise sales have increased 20.4%during the corresponding 5-year period. APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPaI Comp Comped to Initials NUMBER Name 0001 Don McAllister 0002 Don McAllister 0003 Don McAllister 0004 Don McAllister 0005 Don McAllister 0006 74� Don McAllister 0007 Don McAllister 0008 Don McAllister 0009 Don McAllister 0010 Don McAllister 0011 ��-1 0012 0013 0014 0015 0016 0017 0018 Don McAllister 0019 Don McAllister 0020 0021 q iuul x C1_1 0022 0023 0024 0025 0026 r 0027 0028 V C,114/ ,,--- 0029 (A z-:-, 0030 0031 43. 11 cl 0032 0033 0034 0035 0036 0037 0038 0039 0040 0041 v 392 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0042 OOA'A 0044 0045 0046 0047 0048 0049 0050 0051 0052 0053 0054 0055 0056 0057 0058 0059 0060 0061 0062 0063 0064 0065 0066 _TT; 0067 0068 0069 0070 0071 0072 0073 0074 0075 0076 0077 0078 0079 ox� 0080 0081 qlu 0082 q 393 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0083 0084 0085 0086 0087 0088 0089 0090 q CqN f,q1,t2L 0091 0092 0093 0094 0095 0096 0097 ly 0098 (�- 0099 0100 0101 0102 0103 0104 � 0105 0106 0107 0108 0109 0110 0111 0112 Loci q 'j X M L.. 0113 0114 0115 0116 0117 0118 0119 0120 0121 0122 0123 394 APPENDIX C CS Administration 2016 Lake' ark Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0124 3 l c " ' i L_ 0125 it 0126 m - c� C (4-8 0127 , 0128 0129 0130 V 1/ 0131 0132 0133 0134 0135 Tr 0136 11�l 5:2 L- 0137 0138 ,�o m L_ 0139 0140 0141 0142 0143 � , 0144 0145 0146 � / u/ 0147 i , ` C; (. 0148 0149 0150 0151 0152 0153 0154 0155 0156 0157 0158 0159 0160 / 0161 0162 0163 0164 395 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in paypal Comp Comped to Initials NUMBER Name 0165 ' /j L_ 0166 ' 0167 0168C 0169 0170 0171 0172 0173 0174 i 0175 396 APPENDIX C1 2016 4tn of July Board Reference #1. BLEACHERS AT LAKE PARK ' TICKET NUMBER NAME/COMPANY FOR SALE COMP'D 0001 KIWANIS X 0002 KIWANIS X 0003 KIWANIS X 0004 KIWANIS X 0005 KIWANIS X 0006 KIWANIS X 0007 KIWANIS X 0008 KIWANIS X 0009 KIWANIS X 0010 KIWANIS X 0011 COMMUNITY SERVICES/C.G. X 0012 COMMUNITY SERVICES/C.G. X 0013 COMMUNITY SERVICES/C.G. X 0014 COMMUNITY SERVICES/C.G. X 0015 COMMUNITY SERVICES/C.G. X 0016 COMMUNITY SERVICES/C.G. X 0017 COMMUNITY SERVICES/C.G. X 0018 KIWANIS X 0019 KIWANIS X 0020 COMMUNITY SERVICES/C.G. X 0021 COMMUNITY SERVICES/C.G. X 0022 COMMUNITY SERVICES/C.G. X 0023 COMMUNITY SERVICES/C.G. X 0024 COMMUNITY SERVICES/C.G. X 0025 COMMUNITY SERVICES/C.G. X 0026 COMMUNITY SERVICES/C.G. X 0027 COMMUNITY SERVICES/C.G. X 0028 COMMUNITY SERVICES/C.G. X 0029 COMMUNITY SERVICES/C.G. X 0030 COMMUNITY SERVICES/C.G. X 0031 COMMUNITY SERVICES/C.G. X 0032 COMMUNITY SERVICES/C.G. X 0033 COMMUNITY SERVICES/C.G. X 0034 COMMUNITY SERVICES/C.G. X 0035 COMMUNITY SERVICES/C.G. X 0036 COMMUNITY SERVICES/C.G. X 0037 COMMUNITY SERVICES/C.G. X 0038 COMMUNITY SERVICES/C.G. X 0039 COMMUNITY SERVICES/C.G. X 0040 COMMUNITY SERVICES/C.G. X 397 APPENDIX C1 0041 COMMUNITY SERVICES/C.G. X 4th of July Board 0042 COMMUNITY SERVICES/C.G. X 0043 COMMUNITY SERVICES/C.G. X 0044 COMMUNITY SERVICES/C.G. X 0045 COMMUNITY SERVICES/C.G. X 0046 COMMUNITY SERVICES/C.G. X 0047 COMMUNITY SERVICES/C.G. X 0048 COMMUNITY SERVICES/C.G. X 0049 COMMUNITY SERVICES/C.G. X 0050 COMMUNITY SERVICES/C.G. X 0051 COMMUNITY SERVICES/C.G. X 0052 COMMUNITY SERVICES/C.G. X 0053 COMMUNITY SERVICES/C.G. X 0054 COMMUNITY SERVICES/C.G. X 0055 COMMUNITY SERVICES/C.G. X 0056 COMMUNITY SERVICES/C.G. X 0057 COMMUNITY SERVICES/C.G. X 0058 COMMUNITY SERVICES/C.G. X 0059 PAT STIER X 0060 PAT STIER X 0061 PAT STI E R X 0062 PAT STIER X 0063 PAT STIER X 0064 COMMUNITY SERVICES/C.G. X 0065 COMMUNITY SERVICES/C.G. X 0066 COMMUNITY SERVICES/C.G. X 0067 COMMUNITY SERVICES/C.G. X 0068 COMMUNITY SERVICES/C.G. X 0069 COMMUNITY SERVICES/C.G. X 0070 COMMUNITY SERVICES/C.G. X 0071 COMMUNITY SERVICES/C.G. X 0072 COMMUNITY SERVICES/C.G. X 0073 COMMUNITY SERVICES/C.G. X 0074 COMMUNITY SERVICES/C.G. X 0075 COMMUNITY SERVICES/C.G. X 0076 COMMUNITY SERVICES/C.G. X 0077 COMMUNITY SERVICES/C.G. X 0078 COMMUNITY SERVICES/C.G. X 0079 COMMUNITY SERVICES/C.G. X 0080 COMMUNITY SERVICES/C.G. X 0081 COMMUNITY SERVICES/C.G. X 0082 COMMUNITY SERVICES/C.G. X 0083 COMMUNITY SERVICES/C.G. X 0084 COMMUNITY SERVICES/C.G. X 0085 COMMUNITY SERVICES/C.G. X 398 APPENDIX C1 0086 COMMUNITY SERVICES/C.G. X 4th of July Board 0087 COMMUNITY SERVICES/C.G. X 0088 COMMUNITY SERVICES/C.G. X 0089 COMMUNITY SERVICES/C.G. X 0090 COMMUNITY SERVICES/C.G. X 0091 COMMUNITY SERVICES/C.G. X 0092 COMMUNITY SERVICES/C.G. X 0093 COMMUNITY SERVICES/C.G. X 0094 COMMUNITY SERVICES/C.G. X 0095 COMMUNITY SERVICES/C.G. X 0096 COMMUNITY SERVICES/C.G. X 0097 COMMUNITY SERVICES/C.G. X 0098 COMMUNITY SERVICES/C.G. X 0099 COMMUNITY SERVICES/C.G. X 0100 COMMUNITY SERVICES/C.G. X 0101 COMMUNITY SERVICES/C.G. X 0102 COMMUNITY SERVICES/C.G. X 0103 COMMUNITY SERVICES/C.G. X 0104 COMMUNITY SERVICES/C.G. X 0105 COMMUNITY SERVICES/C.G. X 0106 COMMUNITY SERVICES/C.G. X 0107 COMMUNITY SERVICES/C.G. X 0108 COMMUNITY SERVICES/C.G. X 0109 COMMUNITY SERVICES/C.G. X 0110 COMMUNITY SERVICES/C.G. X 0111 COMMUNITY SERVICES/C.G. X 0112 COMMUNITY SERVICES/C.G. X 0113 COMMUNITY SERVICES/C.G. X 0114 COMMUNITY SERVICES/C.G. X 0115 COMMUNITY SERVICES/C.G. X 0116 COMMUNITY SERVICES/C.G. X 0117 COMMUNITY SERVICES/C.G. X 0118 COMMUNITY SERVICES/C.G. X 0119 COMMUNITY SERVICES/C.G. X 0120 COMMUNITY SERVICES/C.G. X 0121 COMMUNITY SERVICES/C.G. X 0122 COMMUNITY SERVICES/C.G. X 0123 COMMUNITY SERVICES/C.G. X 0124 COMMUNITY SERVICES/C.G. X 0125 COMMUNITY SERVICES/C.G. X 0126 COMMUNITY SERVICES/C.G. X 0127 COMMUNITY SERVICES/C.G. X 0128 COMMUNITY SERVICES/C.G. X 0129 COMMUNITY SERVICES/C.G. X 0130 COMMUNITY SERVICES/C.G. X 399 APPENDIX C1 0131 COMMUNITY SERVICES/C.G. X 4th of July Board 0132 COMMUNITY SERVICES/C.G. X 0133 COMMUNITY SERVICES/C.G. X 0134 COMMUNITY SERVICES/C.G. X 0135 COMMUNITY SERVICES/C.G. X 0136 COMMUNITY SERVICES/C.G. X 0137 COMMUNITY SERVICES/C.G. X 0138 COMMUNITY SERVICES/C.G. X 0139 COMMUNITY SERVICES/C.G. X 0140 COMMUNITY SERVICES/C.G. X 0141 COMMUNITY SERVICES/C.G. X 0142 COMMUNITY SERVICES/C.G. X 0143 COMMUNITY SERVICES/C.G. X 0144 COMMUNITY SERVICES/C.G. X 0145 COMMUNITY SERVICES/C.G. X 0146 COMMUNITY SERVICES/C.G. X 0147 COMMUNITY SERVICES/C.G. X 0148 COMMUNITY SERVICES/C.G. X 0149 COMMUNITY SERVICES/C.G. X 0150 COMMUNITY SERVICES/C.G. X 0151 COMMUNITY SERVICES/C.G. X 0152 COMMUNITY SERVICES/C.G. X 0153 COMMUNITY SERVICES/C.G. X 0154 COMMUNITY SERVICES/C.G. X 0155 COMMUNITY SERVICES/C.G. X 0156 COMMUNITY SERVICES/C.G. X 0157 COMMUNITY SERVICES/C.G. X 0158 COMMUNITY SERVICES/C.G. X 0159 COMMUNITY SERVICES/C.G. X 0160 COMMUNITY SERVICES/C.G. X 0161 COMMUNITY SERVICES/C.G. X 0162 COMMUNITY SERVICES/C.G. X 0163 COMMUNITY SERVICES/C.G. X 0164 COMMUNITY SERVICES/C.G. X 0165 COMMUNITY SERVICES/C.G. X 0166 COMMUNITY SERVICES/C.G. X 0167 COMMUNITY SERVICES/C.G. X 0168 COMMUNITY SERVICES/C.G. X 0169 COMMUNITY SERVICES/C.G. X 0170 COMMUNITY SERVICES/C.G. X 0171 COMMUNITY SERVICES/C.G. X 0172 COMMUNITY SERVICES/C.G. X 0173 COMMUNITY SERVICES/C.G. X 0174 COMMUNITY SERVICES/C.G. X 0175 COMMUNITY SERVICES/C.G. X 400 APPENDIX C1 0176 REPLACEMENTS IF NEEDED 4th of July Board 0177 REPLACEMENTS IF NEEDED 0178 REPLACEMENTS IF NEEDED 0179 REPLACEMENTS IF NEEDED 0180 REPLACEMENTS IF NEEDED 0181 REPLACEMENTS IF NEEDED 0182 REPLACEMENTS IF NEEDED 0183 REPLACEMENTS IF NEEDED 0184 REPLACEMENTS IF NEEDED 0185 REPLACEMENTS IF NEEDED 0186 REPLACEMENTS IF NEEDED 0187 REPLACEMENTS IF NEEDED 0188 REPLACEMENTS IF NEEDED 0189 REPLACEMENTS IF NEEDED 0190 REPLACEMENTS IF NEEDED 0191 REPLACEMENTS IF NEEDED 0192 REPLACEMENTS IF NEEDED 0193 REPLACEMENTS IF NEEDED 0194 REPLACEMENTS IF NEEDED 0195 REPLACEMENTS IF NEEDED 0196 REPLACEMENTS IF NEEDED 0197 REPLACEMENTS IF NEEDED 0198 REPLACEMENTS IF NEEDED 0199 REPLACEMENTS IF NEEDED 0200 REPLACEMENTS IF NEEDED 401 APPENDIX D CS Administration 2016 Pancake Breakfast Number of Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials Tickets Name 7*2 Hi Z/ 191 M 02 L_ i4) zo 22. X 9 1 lcllu,'Li 3 H- 4- .33 14 0 11�� 402 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-in walk-in PayPal Comp Comped to Initials NUMBER Name 0001 0002 0003 V 0004 ,MC) 1Z � 0005 0006 0007 0008 0009 0010 0011 0012 0013 0014 0015 j _ 0016 0017 0018 0019 0020 0021 0022 0023 /+ 1p F f 0024 0025 0026 { . .' � �, 1� 0027 0028 0029 0030 �. t 0031 0032 0033 0034 0035 0036 0037 0038 0039 0040 0041 0042 403 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials DUMBER Name 0043 0044 0045 0046 0047 0048 ff 0049 0050 7C - 0051 0052 0053 0054 _ 0055 L vP F 0056 0057 0058 0059 0060 0061 0062 C 0063 0064 0065 0066 0067 0068 0069 0070 0071 �-- 0072 0073 0074 0075 0076 0077 0078 0079 0080 cis 2q 0081 4d \10 J1 0082 22 i 41�--- 0083 0084 404 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0085 X_ C J 0086 0087 1,AJ 2&27 C__. 0088 14, r IT- 0089 f�22 0090 ., 0091 0092 0093 0094 0095 0096 0097 q ! )C 0098 0099 L7 j& rn L__ 0100 0101 0102 0103 0104 0105 0106 0107 0108 0109 0110 0111 0112 0113 0114 0115 0116 r,�,- 0117 0118 0119 0120 0121 36j l 0122 0123 0124 0125 0126 ns APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to initials NUMBER Name 0128 ' 0129 C 0130 0131 0132 ' 0133 q1`76 0 M .. 0134 0135 0136 0137 0138 0139 0140 0141 0142 0143 / %,j }� j,- 0144 0145 0146 f 6A 17 7C�� L 0147 0148 0149 0150 0151 0152 �- 0153 , 0154 DJjO'� 0155 0156 0157 0158 0159 3zo(0y ML 0160 0161 0162 0163 0164 0165 0166 0167 `i€ 0168 aos APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code flail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0169 0170 0171 0172 0173 0174 0175 0176 0177 0178 0179 0180 0181 0182 0183 0184 0185 0186 0187 / c�(p 93V5`7 0188 0189 0190 0192 0193 0194 0195 X, Mt_.. 0196 0197c � ter 0198 0199 0200 / 0201 0202 0203 0204 0205 0206 0207 0208 0209 0210 407 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0211 0212 0213 0214 0215 0216 0217 0218 0219 0220 0221 0222 0223 0224 0225 0226 0227 0228 0229 0230 0231 0232 0233 f 3Cc 0234 0235 0236 0237 1 0238 ( � 0239 0240 0241 �,..- 0242 ` try ('1 0243 0244 0245 „- 0246 0247 0248 0249 0250 0251 0252 '147408 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Comp Comped to Initials NUMBER Name 0253 0254 0255 0256 0257 q/ 0258 0259 0260 0261 0262 0263 0264 0265 0266 0267 0268 0261 0270 0271 0272 t6 0273 0274 0275 0276 0277 0278 c, -:1 ou i U 0279 0280 0281 614� 0282 0283 0284 0285 0286 0287 0288 0289 0290 0291 0292 k.0 C F 0293 Cj q, _4 xi.2-- I I -\..—409 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0295 0296 0297 0298 0299 0300 0301 0302 0303 0304 0305 0306 0307 030$ 4a"? c- :, lie 0309 0310 e`.C,7 0311 0312 0313 0314 CIC)_< 0315 0316 0317 0318 0319 0320 0321 0322 G1 0323 0324 0325 0326 ,- 0327 0328 0329 0330 0331 \,• �✓" 0332Y 0333 l ° 0334 0335 0336 410 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0337 C1 C>. 0338 0339 0340 0341 0342 q JWUII 0343 0344 0345 0346 J 0347 0348 0349 0350 ~> t ' ;P-76s- 0351 0352 0353 0354 0355 0356 0357 0358 0359 Cj j I 0360 0361 0362 f is 0363 Cj 0364 0365 0366 0367 0368 J/ 0369 0370 0371 0372 0373 0374 0375 0376 0377 0378 411 APPENDIX E1 2016 4th of July Board Reference #2 FIREWORKS OVER THE OCEAN TICKET NUMBER NAME/COMPANY FOR SALE COMP'D 0001 COMMUNITY SERVICES/C.G. X 0002 COMMUNITY SERVICES/C.G. X 0003 COMMUNITY SERVICES/C.G. X 0004 COMMUNITY SERVICES/C.G. X 0005 COMMUNITY SERVICES/C.G. X 0006 COMMUNITY SERVICES/C.G. X 0007 COMMUNITY SERVICES/C.G. X 0008 COMMUNITY SERVICES/C.G. X 0009 COMMUNITY SERVICES/C.G. X 0010 COMMUNITY SERVICES/C.G. X 0011 COMMUNITY SERVICES/C.G. X 0012 COMMUNITY SERVICES/C.G. X 0013 COMMUNITY SERVICES/C.G. X 0014 COMMUNITY SERVICES/C.G. X 0015 COMMUNITY SERVICES/C.G. X 0016 COMMUNITY SERVICES/C.G. X 0017 COMMUNITY SERVICES/C.G. X 0018 COMMUNITY SERVICES/C.G. X 0019 COMMUNITY SERVICES/C.G. X 0020 COMMUNITY SERVICES/C.G. X 0021 COMMUNITY SERVICES/C.G. X 0022 COMMUNITY SERVICES/C.G. X 0023 COMMUNITY SERVICES/C.G. X 0024 COMMUNITY SERVICES/C.G. X 0025 COMMUNITY SERVICES/C.G. X 0026 COMMUNITY SERVICES/C.G. X 0027 COMMUNITY SERVICES/C.G. X 0028 COMMUNITY SERVICES/C.G. X 0029 COMMUNITY SERVICES/C.G. X 0030 COMMUNITY SERVICES/C.G. X 0031 COMMUNITY SERVICES/C.G. X 0032 COMMUNITY SERVICES/C.G. X 0033 COMMUNITY SERVICES/C.G. X 0034 COMMUNITY SERVICES/C.G. X 0035 COMMUNITY SERVICES/C.G. X 0036 COMMUNITY SERVICES/C.G. X 0037 COMMUNITY SERVICES/C.G. X 0038 COMMUNITY SERVICES/C.G. X 0039 COMMUNITY SERVICES/C.G. X 0040 COMMUNITY SERVICES/C.G. X 412 APPENDIX E1 0041 COMMUNITY SERVICES/C.G. X 4th of July Board 0042 COMMUNITY SERVICES/C.G. X 0043 COMMUNITY SERVICES/C.G. X 0044 COMMUNITY SERVICES/C.G. X 0045 COMMUNITY SERVICES/C.G. X 0046 COMMUNITY SERVICES/C.G. X 0047 COMMUNITY SERVICES/C.G. X 0048 COMMUNITY SERVICES/C.G. X 0049 COMMUNITY SERVICES/C.G. X 0050 COMMUNITY SERVICES/C.G. X 0051 COMMUNITY SERVICES/C.G. X 0052 COMMUNITY SERVICES/C.G. X 0053 COMMUNITY SERVICES/C.G. X 0054 COMMUNITY SERVICES/C.G. X 0055 COMMUNITY SERVICES/C.G. X 0056 COMMUNITY SERVICES/C.G. X 0057 COMMUNITY SERVICES/C.G. X 0058 COMMUNITY SERVICES/C.G. X 0059 COMMUNITY SERVICES/C.G. X 0060 COMMUNITY SERVICES/C.G. X 0061 COMMUNITY SERVICES/C.G. X 0062 COMMUNITY SERVICES/C.G. X 0063 COMMUNITY SERVICES/C.G. X 0064 COMMUNITY SERVICES/C.G. X 0065 COMMUNITY SERVICES/C.G. X 0066 COMMUNITY SERVICES/C.G. X 0067 COMMUNITY SERVICES/C.G. X 0068 COMMUNITY SERVICES/C.G. X 0069 COMMUNITY SERVICES/C.G. X 0070 COMMUNITY SERVICES/C.G. X 0071 COMMUNITY SERVICES/C.G. X 0072 COMMUNITY SERVICES/C.G. X 0073 COMMUNITY SERVICES/C.G. X 0074 COMMUNITY SERVICES/C.G. X 0075 COMMUNITY SERVICES/C.G. X 0076 COMMUNITY SERVICES/C.G. X 0077 COMMUNITY SERVICES/C.G. X 0078 COMMUNITY SERVICES/C.G. X 0079 COMMUNITY SERVICES/C.G. X 0080 COMMUNITY SERVICES/C.G. X 0081 COMMUNITY SERVICES/C.G. X 0082 COMMUNITY SERVICES/C.G. X 0083 COMMUNITY SERVICES/C.G. X 0084 COMMUNITY SERVICES/C.G. X 0085 COMMUNITY SERVICES/C.G. X 413 APPENDIX E1 0086 COMMUNITY SERVICES/C.G. X 4th of July Board 0087 COMMUNITY SERVICES/C.G. X 0088 COMMUNITY SERVICES/C.G. X 0089 COMMUNITY SERVICES/C.G. X 0090 COMMUNITY SERVICES/C.G. X 0091 COMMUNITY SERVICES/C.G. X 0092 COMMUNITY SERVICES/C.G. X 0093 COMMUNITY SERVICES/C.G. X 0094 COMMUNITY SERVICES/C.G. X 0095 COMMUNITY SERVICES/C.G. X 0096 COMMUNITY SERVICES/C.G. X 0097 COMMUNITY SERVICES/C.G. X 0098 COMMUNITY SERVICES/C.G. X 0099 COMMUNITY SERVICES/C.G. X 0100 COMMUNITY SERVICES/C.G. X 0101 COMMUNITY SERVICES/C.G. X 0102 COMMUNITY SERVICES/C.G. X 0103 COMMUNITY SERVICES/C.G. X 0104 COMMUNITY SERVICES/C.G. X 0105 COMMUNITY SERVICES/C.G. X 0106 COMMUNITY SERVICES/C.G. X 0107 COMMUNITY SERVICES/C.G. X 0108 COMMUNITY SERVICES/C.G. X 0109 COMMUNITY SERVICES/C.G. X 0110 COMMUNITY SERVICES/C.G. X 0111 COMMUNITY SERVICES/C.G. X 0112 COMMUNITY SERVICES/C.G. X 0113 COMMUNITY SERVICES/C.G. X 0114 COMMUNITY SERVICES/C.G. X 0115 COMMUNITY SERVICES/C.G. X 0116 COMMUNITY SERVICES/C.G. X 0117 COMMUNITY SERVICES/C.G. X 0118 COMMUNITY SERVICES/C.G. X 0119 COMMUNITY SERVICES/C.G. X 0120 COMMUNITY SERVICES/C.G. X 0121 COMMUNITY SERVICES/C.G. X 0122 COMMUNITY SERVICES/C.G. X 0123 COMMUNITY SERVICES/C.G. X 0124 COMMUNITY SERVICES/C.G. X 0125 COMMUNITY SERVICES/C.G. X 0126 COMMUNITY SERVICES/C.G. X 0127 COMMUNITY SERVICES/C.G. X 0128 COMMUNITY SERVICES/C.G. X 0129 COMMUNITY SERVICES/C.G. X 0130 COMMUNITY SERVICES/C.G. X 414 APPENDIX E1 0131 COMMUNITY SERVICES/C.G. X 4th of July Board 0132 COMMUNITY SERVICES/C.G. X 0133 COMMUNITY SERVICES/C.G. X 0134 COMMUNITY SERVICES/C.G. X 0135 COMMUNITY SERVICES/C.G. X 0136 COMMUNITY SERVICES/C.G. X 0137 COMMUNITY SERVICES/C.G. X 0138 COMMUNITY SERVICES/C.G. X 0139 COMMUNITY SERVICES/C.G. X 0140 COMMUNITY SERVICES/C.G. X 0141 COMMUNITY SERVICES/C.G. X 0142 COMMUNITY SERVICES/C.G. X 0143 COMMUNITY SERVICES/C.G. X 0144 COMMUNITY SERVICES/C.G. X 0145 COMMUNITY SERVICES/C.G. X 0146 COMMUNITY SERVICES/C.G. X 0147 COMMUNITY SERVICES/C.G. X 0148 COMMUNITY SERVICES/C.G. X 0149 COMMUNITY SERVICES/C.G. X 0150 COMMUNITY SERVICES/C.G. X 0151 COMMUNITY SERVICES/C.G. X 0152 COMMUNITY SERVICES/C.G. X 0153 COMMUNITY SERVICES/C.G. X 0154 COMMUNITY SERVICES/C.G. X 0155 COMMUNITY SERVICES/C.G. X 0156 COMMUNITY SERVICES/C.G. X 0157 COMMUNITY SERVICES/C.G. X 0158 COMMUNITY SERVICES/C.G. X 0159 COMMUNITY SERVICES/C.G. X 0160 COMMUNITY SERVICES/C.G. X 0161 COMMUNITY SERVICES/C.G. X 0162 COMMUNITY SERVICES/C.G. X 0163 COMMUNITY SERVICES/C.G. X 0164 COMMUNITY SERVICES/C.G. X 0165 COMMUNITY SERVICES/C.G. X 0166 COMMUNITY SERVICES/C.G. X 0167 COMMUNITY SERVICES/C.G. X 0168 COMMUNITY SERVICES/C.G. X 0169 COMMUNITY SERVICES/C.G. X 0170 COMMUNITY SERVICES/C.G. X 0171 COMMUNITY SERVICES/C.G. X 0172 COMMUNITY SERVICES/C.G. X 0173 COMMUNITY SERVICES/C.G. X 0174 COMMUNITY SERVICES/C.G. X 0175 COMMUNITY SERVICES/C.G. X 415 APPENDIX E1 0176 COMMUNITY SERVICES/C.G. X 4th of July Board 0177 COMMUNITY SERVICES/C.G. X 0178 COMMUNITY SERVICES/C.G. X 0179 COMMUNITY SERVICES/C.G. X 0180 COMMUNITY SERVICES/C.G. X 0181 COMMUNITY SERVICES/C.G. X 0182 COMMUNITY SERVICES/C.G. X 0183 COMMUNITY SERVICES/C.G. X 0184 COMMUNITY SERVICES/C.G. X 0185 COMMUNITY SERVICES/C.G. X 0186 COMMUNITY SERVICES/C.G. X 0187 COMMUNITY SERVICES/C.G. X 0188 COMMUNITY SERVICES/C.G. X 0189 COMMUNITY SERVICES/C.G. X 0190 COMMUNITY SERVICES/C.G. X 0191 COMMUNITY SERVICES/C.G. X 0192 COMMUNITY SERVICES/C.G. X 0193 COMMUNITY SERVICES/C.G. X 0194 COMMUNITY SERVICES/C.G. X 0195 COMMUNITY SERVICES/C.G. X 0196 COMMUNITY SERVICES/C.G. X 0197 COMMUNITY SERVICES/C.G. X 0198 COMMUNITY SERVICES/C.G. X 0199 COMMUNITY SERVICES/C.G. X 0200 COMMUNITY SERVICES/C.G. X 0201 COMMUNITY SERVICES/C.G. X 0202 COMMUNITY SERVICES/C.G. X 0203 COMMUNITY SERVICES/C.G. X 0204 COMMUNITY SERVICES/C.G. X 0205 COMMUNITY SERVICES/C.G. X 0206 COMMUNITY SERVICES/C.G. X 0207 COMMUNITY SERVICES/C.G. X 0208 COMMUNITY SERVICES/C.G. X 0209 COMMUNITY SERVICES/C.G. X 0210 COMMUNITY SERVICES/C.G. X 0211 COMMUNITY SERVICES/C.G. X 0212 COMMUNITY SERVICES/C.G. X 0213 COMMUNITY SERVICES/C.G. X 0214 COMMUNITY SERVICES/C.G. X 0215 COMMUNITY SERVICES/C.G. X 0216 COMMUNITY SERVICES/C.G. X 0217 COMMUNITY SERVICES/C.G. X 0218 COMMUNITY SERVICES/C.G. X 0219 COMMUNITY SERVICES/C.G. X 0220 COMMUNITY SERVICES/C.G. X 416 APPENDIX E1 0221 COMMUNITY SERVICES/C.G. X 4th of July Board 0222 COMMUNITY SERVICES/C.G. X 0223 COMMUNITY SERVICES/C.G. X 0224 COMMUNITY SERVICES/C.G. X 0225 COMMUNITY SERVICES/C.G. X 0226 COMMUNITY SERVICES/C.G. X 0227 COMMUNITY SERVICES/C.G. X 0228 COMMUNITY SERVICES/C.G. X 0229 COMMUNITY SERVICES/C.G. X 0230 COMMUNITY SERVICES/C.G. X 0231 COMMUNITY SERVICES/C.G. X 0232 COMMUNITY SERVICES/C.G. X 0233 COMMUNITY SERVICES/C.G. X 0234 COMMUNITY SERVICES/C.G. X 0235 COMMUNITY SERVICES/C.G. X 0236 COMMUNITY SERVICES/C.G. X 0237 COMMUNITY SERVICES/C.G. X 0238 COMMUNITY SERVICES/C.G. X 0239 COMMUNITY SERVICES/C.G. X 0240 COMMUNITY SERVICES/C.G. X 0241 COMMUNITY SERVICES/C.G. X 0242 COMMUNITY SERVICES/C.G. X 0243 COMMUNITY SERVICES/C.G. X 0244 COMMUNITY SERVICES/C.G. X 0245 COMMUNITY SERVICES/C.G. X 0246 COMMUNITY SERVICES/C.G. X 0247 COMMUNITY SERVICES/C.G. X 0248 COMMUNITY SERVICES/C.G. X 0249 COMMUNITY SERVICES/C.G. X 0250 COMMUNITY SERVICES/C.G. X 0251 COMMUNITY SERVICES/C.G. X 0252 COMMUNITY SERVICES/C.G. X 0253 COMMUNITY SERVICES/C.G. X 0254 COMMUNITY SERVICES/C.G. X 0255 COMMUNITY SERVICES/C.G. X 0256 COMMUNITY SERVICES/C.G. X 0257 COMMUNITY SERVICES/C.G. X 0258 COMMUNITY SERVICES/C.G. X 0259 COMMUNITY SERVICES/C.G. X 0260 COMMUNITY SERVICES/C.G. X 0261 COMMUNITY SERVICES/C.G. X 0262 COMMUNITY SERVICES/C.G. X 0263 COMMUNITY SERVICES/C.G. X 0264 COMMUNITY SERVICES/C.G. X 0265 COMMUNITY SERVICES/C.G. X 417 APPENDIX E1 0266 COMMUNITY SERVICES/C.G. X 4th of July Board 0267 COMMUNITY SERVICES/C.G. X 0268 COMMUNITY SERVICES/C.G. X 0269 COMMUNITY SERVICES/C.G. X 0270 COMMUNITY SERVICES/C.G. X 0271 COMMUNITY SERVICES/C.G. X 0272 COMMUNITY SERVICES/C.G. X 0273 COMMUNITY SERVICES/C.G. X 0274 COMMUNITY SERVICES/C.G. X 0275 COMMUNITY SERVICES/C.G. X 0276 COMMUNITY SERVICES/C.G. X 0277 COMMUNITY SERVICES/C.G. X 0278 COMMUNITY SERVICES/C.G. X 0279 COMMUNITY SERVICES/C.G. X 0280 COMMUNITY SERVICES/C.G. X 0281 COMMUNITY SERVICES/C.G. X 0282 COMMUNITY SERVICES/C.G. X 0283 COMMUNITY SERVICES/C.G. X 0284 COMMUNITY SERVICES/C.G. X 0285 COMMUNITY SERVICES/C.G. X 0286 COMMUNITY SERVICES/C.G. X 0287 COMMUNITY SERVICES/C.G. X 0288 COMMUNITY SERVICES/C.G. X 0289 COMMUNITY SERVICES/C.G. X 0290 COMMUNITY SERVICES/C.G. X 0291 COMMUNITY SERVICES/C.G. X 0292 COMMUNITY SERVICES/C.G. X 0293 COMMUNITY SERVICES/C.G. X 0294 COMMUNITY SERVICES/C.G. X 0295 COMMUNITY SERVICES/C.G. X 0296 COMMUNITY SERVICES/C.G. X 0297 COMMUNITY SERVICES/C.G. X 0298 COMMUNITY SERVICES/C.G. X 0299 COMMUNITY SERVICES/C.G. X 0300 COMMUNITY SERVICES/C.G. X 0301 COMMUNITY SERVICES/C.G. X 0302 COMMUNITY SERVICES/C.G. X 0303 COMMUNITY SERVICES/C.G. X 0304 COMMUNITY SERVICES/C.G. X 0305 COMMUNITY SERVICES/C.G. X 0306 COMMUNITY SERVICES/C.G. X 0307 COMMUNITY SERVICES/C.G. X 0308 COMMUNITY SERVICES/C.G. X 0309 COMMUNITY SERVICES/C.G. X 0310 COMMUNITY SERVICES/C.G. X 418 APPENDIX E1 0311 COMMUNITY SERVICES/C.G. X 4th of July Board 0312 COMMUNITY SERVICES/C.G. X 0313 COMMUNITY SERVICES/C.G. X 0314 COMMUNITY SERVICES/C.G. X 0315 COMMUNITY SERVICES/C.G. X 0316 COMMUNITY SERVICES/C.G. X 0317 COMMUNITY SERVICES/C.G. X 0318 COMMUNITY SERVICES/C.G. X 0319 COMMUNITY SERVICES/C.G. X 0320 COMMUNITY SERVICES/C.G. X 0321 COMMUNITY SERVICES/C.G. X 0322 COMMUNITY SERVICES/C.G. X 0323 COMMUNITY SERVICES/C.G. X 0324 COMMUNITY SERVICES/C.G. X 0325 COMMUNITY SERVICES/C.G. X 0326 COMMUNITY SERVICES/C.G. X 0327 COMMUNITY SERVICES/C.G. X 0328 COMMUNITY SERVICES/C.G. X 0329 COMMUNITY SERVICES/C.G. X 0330 COMMUNITY SERVICES/C.G. X 0331 COMMUNITY SERVICES/C.G. X 0332 COMMUNITY SERVICES/C.G. X 0333 COMMUNITY SERVICES/C.G. X 0334 COMMUNITY SERVICES/C.G. X 0335 COMMUNITY SERVICES/C.G. X 0336 COMMUNITY SERVICES/C.G. X 0337 COMMUNITY SERVICES/C.G. X 0338 COMMUNITY SERVICES/C.G. X 0339 COMMUNITY SERVICES/C.G. X 0340 COMMUNITY SERVICES/C.G. X 0341 COMMUNITY SERVICES/C.G. X 0342 COMMUNITY SERVICES/C.G. X 0343 COMMUNITY SERVICES/C.G. X 0344 COMMUNITY SERVICES/C.G. X 0345 COMMUNITY SERVICES/C.G. X 0346 COMMUNITY SERVICES/C.G. X 0347 COMMUNITY SERVICES/C.G. X 0348 COMMUNITY SERVICES/C.G. X 0349 COMMUNITY SERVICES/C.G. X 0350 COMMUNITY SERVICES/C.G. X 0351 COMMUNITY SERVICES/C.G. X 0352 COMMUNITY SERVICES/C.G. X 0353 COMMUNITY SERVICES/C.G. X 0354 COMMUNITY SERVICES/C.G. X 0355 COMMUNITY SERVICES/C.G. X 419 APPENDIX E1 0356 COMMUNITY SERVICES/C.G. X 4th of July Board 0357 COMMUNITY SERVICES/C.G. X 0358 COMMUNITY SERVICES/C.G. X 0359 COMMUNITY SERVICES/C.G. X 0360 COMMUNITY SERVICES/C.G. X 0361 COMMUNITY SERVICES/C.G. X 0362 COMMUNITY SERVICES/C.G. X 0363 COMMUNITY SERVICES/C.G. X 0364 COMMUNITY SERVICES/C.G. X 0365 COMMUNITY SERVICES/C.G. X 0366 COMMUNITY SERVICES/C.G. X 0367 COMMUNITY SERVICES/C.G. X 0368 COMMUNITY SERVICES/C.G. X 0369 BOEING X 0370 BOEING X 0371 BOEING X 0372 BOEING X 0373 BOEING X 0374 BOEING X 0375 BOEING X 0376 BOEING X 0377 BOEING X 0378 BOEING X 0379 BOEING X 0380 BOEING X 0381 BOEING X 0382 BOEING X 0383 BOEING X 0384 BOEING X 0385 BOEING X 0386 BOEING X 0387 BOEING X 0388 BOEING X 0389 BOEING X 0390 HOAG X 0391 HOAG X 0392 HOAG X 0393 HOAG X 0394 HOAG X 0395 HOAG X 0396 HOAG X 0397 HOAG X 0398 LEXUS X 0399 LEXUS X 0400 LEXUS X 420 APPENDIX E1 0401 LEXUS X 4th of July Board 0402 GOLDEN WEST COLLEGE X 0403 GOLDEN WEST COLLEGE X 0404 GOLDEN WEST COLLEGE X 0405 GOLDEN WEST COLLEGE X 0406 GOLDEN WEST COLLEGE X 0407 CA RESOURCES X 0408 CA RESOURCES X 0409 CA RESOURCES X 0410 CA RESOURCES X 0411 VISIT HB X 0412 VISIT HB X 0413 VISIT HB X 0414 VISIT HB X 0415 MAXUM X 0416 MAXUM X 0417 MAXUM X 0418 MAXUM X 0419 LEGENDS X 0420 LEGENDS X 0421 LEGENDS X 0422 LEGENDS X 0423 SHOREBREAK X 0424 SHOREBREAK X 0425 SHOREBREAK X 0426 SHOREBREAK X 0427 2ND FLOOR X 0428 2ND FLOOR X 0429 2ND FLOOR X 0430 2ND FLOOR X 0431 2ND FLOOR X 0432 AES X 0433 AES X 0434 ALBERTSONS X 0435 ALBERTSONS X 0436 ALBERTSONS X 0437 ALBERTSONS X 0438 ALBERTSONS X 0439 ALBERTSONS X 0440 ALBERTSONS X 0441 ALBERTSONS X 0442 ALBERTSONS X 0443 ALBERTSONS X 0444 ANDI KOWAL X 0445 AND[ KOWAL X 421 APPENDIX E1 0446 ANDI KOWAL X 4th of July Board 0447 ANDI KOWAL X 0448 DELGLEIZE X 0449 DELGLEIZE X 0450 DELGLEIZE X 0451 DELGLEIZE X 0452 O'CONNELL X 0453 O'CONNELL X 0454 O'CONNELL X 0455 O'CONNELL X 0456 POLICE CHIEF X 0457 POLICE CHIEF X 0458 POLICE CHIEF X 0459 POLICE CHIEF X 0460 POLICE CHIEF X 0461 SULLIVAN X 0462 SULLIVAN X 0463 SULLIVAN X 0464 SULLIVAN X 0465 HOLLOWAY X 0466 HOLLOWAY X 0467 HOLLOWAY X 0468 HOLLOWAY X 0469 MCNEIL X 0470 MCNEIL X 0471 MCNEIL X 0472 FLYNN X 0473 FLYNN X 0474 FLYNN X 0475 FLYNN X 0476 FLYNN X 0477 FLYNN X 0478 FLYNN X 0479 FLYNN X 0480 FLYNN X 0481 FLYNN X 0482 FLYNN X 0483 PETERSON X 0484 PETERSON X 0485 PETERSON X 0486 PETERSON X 0487 HARDY X 0488 HARDY X 0489 HARDY X 0490 HARDY X 422 APPENDIX E1 0491 KATAPODIS X 4th of July Board 0492 KATAPODIS X 0493 KATAPODIS X 0494 KATAPODIS X 0495 COUEY X 0496 COUEY X 0497 COUEY X 0498 COUEY X 0499 GATES X 0500 GATES X 0501 GATES X 0502 GATES X 0503 GATES X 0504 GATES X 0505 POSEY X 0506 POSEY X 0507 POSEY X 0508 POSEY X 0509 SHEA X 0510 SHEA X 0511 FDNY X 0512 FDNY X 0513 FDNY X 0514 FDNY X 0515 FDNY X 0516 FDNY X 0517 FDNY X 0518 FDNY X 0519 FDNY X 0520 FDNY X 0521 FDNY X 0522 FDNY X 0523 FDNY X 0524 FDNY X 0525 FDNY X 0526 FDNY X 0527 FDNY X 0528 FDNY X 0529 FDNY X 0530 FDNY X 0531 STIER X 0532 STIER X 0533 STIER X 0534 STIER X 0535 VIRCKS X 423 APPENDIX E1 0536 VIRCKS X 4th of July Board 0537 VIRCKS X 0538 VIRCKS X 0539 YOUNG X 0540 YOUNG X 0541 LEFFREING X 0542 LEFFREING X 0543 CLERK X 0544 CLERK X 0545 CLERK X 0546 CLERK X 0547 WALL X 0548 WALL X 0549 WALL X 0550 LEWIS X 0551 LEWIS X 0552 LEWIS X 0553 BANNISTER X 0554 BANNISTER 0555 MERCHANDISE CHAIR X 0556 MERCHANDISE CHAIR X 0557 MERCHANDISE CHAIR X 0558 MERCHANDISE CHAIR X 0559 MERCHANDISE CHAIR X 0560 MERCHANDISE CHAIR X 0561 MERCHANDISE CHAIR X 0562 MERCHANDISE CHAIR X 0563 MERCHANDISE CHAIR X 0564 MERCHANDISE CHAIR X 0565 MERCHANDISE CHAIR X 0566 MERCHANDISE CHAIR X 0567 MERCHANDISE CHAIR X 0568 MERCHANDISE CHAIR X 0569 MERCHANDISE CHAIR X 0570 MERCHANDISE CHAIR X 0571 MERCHANDISE CHAIR X 0572 MERCHANDISE CHAIR X 0573 MERCHANDISE CHAIR X 0574 MERCHANDISE CHAIR X 0575 MERCHANDISE CHAIR X 0576 MERCHANDISE CHAIR X 0577 MERCHANDISE CHAIR X 0578 MERCHANDISE CHAIR X 0579 MERCHANDISE CHAIR X 0580 MERCHANDISE CHAIR X 424 APPENDIX E1 0581 MERCHANDISE CHAIR X 4th of July Board 0582 MERCHANDISE CHAIR X 0583 MERCHANDISE CHAIR X 0584 MERCHANDISE CHAIR X 0585 MERCHANDISE CHAIR X 0586 MERCHANDISE CHAIR X 0587 MERCHANDISE CHAIR X 0588 MERCHANDISE CHAIR X 0589 MERCHANDISE CHAIR X 0590 MERCHANDISE CHAIR X 0591 MERCHANDISE CHAIR X 0592 MERCHANDISE CHAIR X 0593 MERCHANDISE CHAIR X 0594 MERCHANDISE CHAIR X 0595 MERCHANDISE CHAIR X 0596 MERCHANDISE CHAIR X 0597 MERCHANDISE CHAIR X 0598 MERCHANDISE CHAIR X 0599 MERCHANDISE CHAIR X 0600 MERCHANDISE CHAIR X 0601 MERCHANDISE CHAIR X 0602 MERCHANDISE CHAIR X 0603 MERCHANDISE CHAIR X 0604 MERCHANDISE CHAIR X 0605 MERCHANDISE CHAIR X 0606 MERCHANDISE CHAIR X 0607 MERCHANDISE CHAIR X 0608 MERCHANDISE CHAIR X 0609 MERCHANDISE CHAIR X 0610 MERCHANDISE CHAIR X 0611 MERCHANDISE CHAIR X 0612 MERCHANDISE CHAIR X 0613 MERCHANDISE CHAIR X 0614 MERCHANDISE CHAIR X 0615 MERCHANDISE CHAIR X 0616 MERCHANDISE CHAIR X 0617 MERCHANDISE CHAIR X 0618 MERCHANDISE CHAIR X 0619 MERCHANDISE CHAIR X 0620 MERCHANDISE CHAIR X 0621 MERCHANDISE CHAIR X 0622 MERCHANDISE CHAIR X 0623 MERCHANDISE CHAIR X 0624 MERCHANDISE CHAIR X 0625 MERCHANDISE CHAIR X 425 APPENDIX E1 0626 MERCHANDISE CHAIR X 4th of July Board 0627 MERCHANDISE CHAIR X 0628 MERCHANDISE CHAIR X 0629 MERCHANDISE CHAIR X 0630 MERCHANDISE CHAIR X 0631 MERCHANDISE CHAIR X 0632 MERCHANDISE CHAIR X 0633 MERCHANDISE CHAIR X 0634 MERCHANDISE CHAIR X 0635 MERCHANDISE CHAIR X 0636 MERCHANDISE CHAIR X 0637 MERCHANDISE CHAIR X 0638 MERCHANDISE CHAIR X 0639 MERCHANDISE CHAIR X 0640 MERCHANDISE CHAIR X 0641 MERCHANDISE CHAIR X 0642 MERCHANDISE CHAIR X 0643 MERCHANDISE CHAIR X 0644 MERCHANDISE CHAIR X 0645 MERCHANDISE CHAIR X 0646 MERCHANDISE CHAIR X 0647 MERCHANDISE CHAIR X 0648 MERCHANDISE CHAIR X 0649 MERCHANDISE CHAIR X 0650 MERCHANDISE CHAIR X 0651 MERCHANDISE CHAIR X 0652 MERCHANDISE CHAIR X 0653 MERCHANDISE CHAIR X 0654 MERCHANDISE CHAIR X 0655 MERCHANDISE CHAIR X 0656 MERCHANDISE CHAIR X 0657 MERCHANDISE CHAIR X 0658 MERCHANDISE CHAIR X 0659 MERCHANDISE CHAIR X 0660 MERCHANDISE CHAIR X 0661 MERCHANDISE CHAIR X 0662 MERCHANDISE CHAIR X 0663 MERCHANDISE CHAIR X 0664 MERCHANDISE CHAIR X 0665 MERCHANDISE CHAIR X 0666 MERCHANDISE CHAIR X 0667 MERCHANDISE CHAIR X 0668 MERCHANDISE CHAIR X 0669 MERCHANDISE CHAIR X 0670 MERCHANDISE CHAIR X 426 APPENDIX E1 0671 MERCHANDISE CHAIR X 4th of July Board 0672 MERCHANDISE CHAIR X 0673 MERCHANDISE CHAIR X 0674 MERCHANDISE CHAIR X 0675 MERCHANDISE CHAIR X 0676 MERCHANDISE CHAIR X 0677 MERCHANDISE CHAIR X 0678 MERCHANDISE CHAIR X 0679 MERCHANDISE CHAIR X 0680 MERCHANDISE CHAIR X 0681 MERCHANDISE CHAIR X 0682 MERCHANDISE CHAIR X 0683 MERCHANDISE CHAIR X 0684 MERCHANDISE CHAIR X 0685 MERCHANDISE CHAIR X 0686 MERCHANDISE CHAIR X 0687 MERCHANDISE CHAIR X 0688 MERCHANDISE CHAIR X 0689 MERCHANDISE CHAIR X 0690 MERCHANDISE CHAIR X 0691 MERCHANDISE CHAIR X 0692 MERCHANDISE CHAIR X 0693 MERCHANDISE CHAIR X 0694 MERCHANDISE CHAIR X 0695 MERCHANDISE CHAIR X 0696 MERCHANDISE CHAIR X 0697 MERCHANDISE CHAIR X 0698 MERCHANDISE CHAIR X 0699 MERCHANDISE CHAIR X 0700 MERCHANDISE CHAIR X 0701 MERCHANDISE CHAIR X 0702 MERCHANDISE CHAIR X 0703 MERCHANDISE CHAIR X 0704 MERCHANDISE CHAIR X 0705 MERCHANDISE CHAIR X 0706 MERCHANDISE CHAIR X 0707 MERCHANDISE CHAIR X 0708 MERCHANDISE CHAIR X 0709 MERCHANDISE CHAIR X 0710 MERCHANDISE CHAIR X 0711 MERCHANDISE CHAIR X 0712 MERCHANDISE CHAIR X 0713 MERCHANDISE CHAIR X 0714 MERCHANDISE CHAIR X 0715 MERCHANDISE CHAIR X 427 APPENDIX E1 0716 MERCHANDISE CHAIR X 4th of July Board 0717 MERCHANDISE CHAIR X 0718 MERCHANDISE CHAIR X 0719 MERCHANDISE CHAIR X 0720 MERCHANDISE CHAIR X 0721 MERCHANDISE CHAIR X 0722 MERCHANDISE CHAIR X 0723 MERCHANDISE CHAIR X 0724 MERCHANDISE CHAIR X 0725 MERCHANDISE CHAIR X 0726 MERCHANDISE CHAIR X 0727 MERCHANDISE CHAIR X 0728 MERCHANDISE CHAIR X 0729 MERCHANDISE CHAIR X 0730 MERCHANDISE CHAIR X 0731 MERCHANDISE CHAIR X 0732 MERCHANDISE CHAIR X 0733 MERCHANDISE CHAIR X 0734 MERCHANDISE CHAIR X 0735 MERCHANDISE CHAIR X 0736 MERCHANDISE CHAIR X 0737 MERCHANDISE CHAIR X 0738 MERCHANDISE CHAIR X 0739 MERCHANDISE CHAIR X 0740 MERCHANDISE CHAIR X 0741 MERCHANDISE CHAIR X 0742 MERCHANDISE CHAIR X 0743 MERCHANDISE CHAIR X 0744 MERCHANDISE CHAIR X 0745 MERCHANDISE CHAIR X 0746 MERCHANDISE CHAIR X 0747 MERCHANDISE CHAIR X 0748 MERCHANDISE CHAIR X 0749 MERCHANDISE CHAIR X 0750 MERCHANDISE CHAIR X 0751 MERCHANDISE CHAIR X 0752 MERCHANDISE CHAIR X 0753 MERCHANDISE CHAIR X 0754 MERCHANDISE CHAIR X 0755 MERCHANDISE CHAIR X 0756 MERCHANDISE CHAIR X 0757 MERCHANDISE CHAIR X 0758 MERCHANDISE CHAIR X 0759 MERCHANDISE CHAIR X 0760 MERCHANDISE CHAIR X 428 APPENDIX E1 0761 MERCHANDISE CHAIR X 4th of July Board 0762 MERCHANDISE CHAIR X 0763 MERCHANDISE CHAIR X 0764 MERCHANDISE CHAIR X 0765 MERCHANDISE CHAIR X 0766 MERCHANDISE CHAIR X 0767 MERCHANDISE CHAIR X 0768 MERCHANDISE CHAIR X 0769 MERCHANDISE CHAIR X 0770 MERCHANDISE CHAIR X 0771 MERCHANDISE CHAIR X 0772 MERCHANDISE CHAIR X 0773 MERCHANDISE CHAIR X 0774 MERCHANDISE CHAIR X 0775 MERCHANDISE CHAIR X 0776 MERCHANDISE CHAIR X 0777 MERCHANDISE CHAIR X 0778 MERCHANDISE CHAIR X 0779 MERCHANDISE CHAIR X 0780 MERCHANDISE CHAIR X 0781 MERCHANDISE CHAIR X 0782 MERCHANDISE CHAIR X 0783 MERCHANDISE CHAIR X 0784 MERCHANDISE CHAIR X 0785 MERCHANDISE CHAIR X 0786 MERCHANDISE CHAIR X 0787 MERCHANDISE CHAIR X 0788 MERCHANDISE CHAIR X 0789 MERCHANDISE CHAIR X 0790 MERCHANDISE CHAIR X 0791 MERCHANDISE CHAIR X 0792 MERCHANDISE CHAIR X 0793 MERCHANDISE CHAIR X 0794 MERCHANDISE CHAIR X 0795 MERCHANDISE CHAIR X 0796 MERCHANDISE CHAIR X 0797 MERCHANDISE CHAIR X 0798 MERCHANDISE CHAIR X 0799 MERCHANDISE CHAIR X 0800 MERCHANDISE CHAIR X 0801 MERCHANDISE CHAIR X 0802 MERCHANDISE CHAIR X 0803 MERCHANDISE CHAIR X 0804 MERCHANDISE CHAIR X 0805 MERCHANDISE CHAIR X 429 APPENDIX E1 0806 MERCHANDISE CHAIR X 4th of July Board 0807 MERCHANDISE CHAIR X 0808 MERCHANDISE CHAIR X 0809 MERCHANDISE CHAIR X 0810 MERCHANDISE CHAIR X 0811 MERCHANDISE CHAIR X 0812 MERCHANDISE CHAIR X 0813 MERCHANDISE CHAIR X 0814 MERCHANDISE CHAIR X 0815 MERCHANDISE CHAIR X 0816 MERCHANDISE CHAIR X 0817 MERCHANDISE CHAIR X 0818 MERCHANDISE CHAIR X 0819 MERCHANDISE CHAIR X 0820 MERCHANDISE CHAIR X 0821 MERCHANDISE CHAIR X 0822 MERCHANDISE CHAIR X 0823 MERCHANDISE CHAIR X 0824 MERCHANDISE CHAIR X 0825 MERCHANDISE CHAIR X 0826 MERCHANDISE CHAIR X 0827 MERCHANDISE CHAIR X 0828 MERCHANDISE CHAIR X 0829 MERCHANDISE CHAIR X 0830 MERCHANDISE CHAIR X 0831 MERCHANDISE CHAIR X 0832 MERCHANDISE CHAIR X 0833 MERCHANDISE CHAIR X 0834 MERCHANDISE CHAIR X 0835 MERCHANDISE CHAIR X 0836 MERCHANDISE CHAIR X 0837 MERCHANDISE CHAIR X 0838 MERCHANDISE CHAIR X 0839 MERCHANDISE CHAIR X 0840 MERCHANDISE CHAIR X 0841 MERCHANDISE CHAIR X 0842 MERCHANDISE CHAIR X 0843 MERCHANDISE CHAIR X 0844 MERCHANDISE CHAIR X 0845 MERCHANDISE CHAIR X 0846 MERCHANDISE CHAIR X 0847 MERCHANDISE CHAIR X 0848 MERCHANDISE CHAIR X 0849 MERCHANDISE CHAIR X 0850 MERCHANDISE CHAIR X 430 APPENDIX E1 0851 MERCHANDISE CHAIR X 4th of July Board 0852 MERCHANDISE CHAIR X 0853 MERCHANDISE CHAIR X 0854 MERCHANDISE CHAIR X 0855 MERCHANDISE CHAIR X 0856 MERCHANDISE CHAIR X 0857 MERCHANDISE CHAIR X 0858 MERCHANDISE CHAIR X 0859 MERCHANDISE CHAIR X 0860 MERCHANDISE CHAIR X 0861 MERCHANDISE CHAIR X 0862 MERCHANDISE CHAIR X 0863 MERCHANDISE CHAIR X 0864 MERCHANDISE CHAIR X 0865 MERCHANDISE CHAIR X 0866 MERCHANDISE CHAIR X 0867 MERCHANDISE CHAIR X 0868 MERCHANDISE CHAIR X 0869 MERCHANDISE CHAIR X 0870 MERCHANDISE CHAIR X 0871 MERCHANDISE CHAIR X 0872 MERCHANDISE CHAIR X 0873 MERCHANDISE CHAIR X 0874 MERCHANDISE CHAIR X 0875 MERCHANDISE CHAIR X 0876 MERCHANDISE CHAIR X 0877 MERCHANDISE CHAIR X 0878 MERCHANDISE CHAIR X 0879 MERCHANDISE CHAIR X 0880 MERCHANDISE CHAIR X 0881 MERCHANDISE CHAIR X 0882 MERCHANDISE CHAIR X 0883 MERCHANDISE CHAIR X 0884 MERCHANDISE CHAIR X 0885 MERCHANDISE CHAIR X 0886 MERCHANDISE CHAIR X 0887 MERCHANDISE CHAIR X 0888 MERCHANDISE CHAIR X 0889 MERCHANDISE CHAIR X 0890 MERCHANDISE CHAIR X 0891 MERCHANDISE CHAIR X 0892 MERCHANDISE CHAIR X 0893 MERCHANDISE CHAIR X 0894 MERCHANDISE CHAIR X 0895 MERCHANDISE CHAIR X 431 APPENDIX E1 0896 MERCHANDISE CHAIR X 4th of July Board 0897 MERCHANDISE CHAIR X 0898 MERCHANDISE CHAIR X 0899 MERCHANDISE CHAIR X 0900 MERCHANDISE CHAIR X 0901 MERCHANDISE CHAIR X 0902 MERCHANDISE CHAIR X 0903 MERCHANDISE CHAIR X 0904 MERCHANDISE CHAIR X 0905 MERCHANDISE CHAIR X 0906 MERCHANDISE CHAIR X 0907 MERCHANDISE CHAIR X 0908 MERCHANDISE CHAIR X 0909 MERCHANDISE CHAIR X 0910 MERCHANDISE CHAIR X 0911 MERCHANDISE CHAIR X 0912 MERCHANDISE CHAIR X 0913 MERCHANDISE CHAIR X 0914 MERCHANDISE CHAIR X 0915 MERCHANDISE CHAIR X 0916 MERCHANDISE CHAIR X 0917 MERCHANDISE CHAIR X 0918 MERCHANDISE CHAIR X 0919 MERCHANDISE CHAIR X 0920 MERCHANDISE CHAIR X 0921 MERCHANDISE CHAIR X 0922 MERCHANDISE CHAIR X 0923 MERCHANDISE CHAIR X 0924 MERCHANDISE CHAIR X 0925 MERCHANDISE CHAIR X 0926 MERCHANDISE CHAIR X 0927 MERCHANDISE CHAIR X 0928 MERCHANDISE CHAIR X 0929 MERCHANDISE CHAIR X 0930 MERCHANDISE CHAIR X 0931 MERCHANDISE CHAIR X 0932 MERCHANDISE CHAIR X 0933 MERCHANDISE CHAIR X 0934 MERCHANDISE CHAIR X 0935 MERCHANDISE CHAIR X 0936 MERCHANDISE CHAIR X 0937 MERCHANDISE CHAIR X 0938 MERCHANDISE CHAIR X 0939 MERCHANDISE CHAIR X 0940 MERCHANDISE CHAIR X 432 APPENDIX E1 0941 MERCHANDISE CHAIR X 4th of July Board 0942 MERCHANDISE CHAIR X 0943 MERCHANDISE CHAIR X 0944 MERCHANDISE CHAIR X 0945 MERCHANDISE CHAIR X 0946 MERCHANDISE CHAIR X 0947 MERCHANDISE CHAIR X 0948 MERCHANDISE CHAIR X 0949 MERCHANDISE CHAIR X 0950 MERCHANDISE CHAIR X 0951 MERCHANDISE CHAIR X 0952 MERCHANDISE CHAIR X 0953 MERCHANDISE CHAIR X 0954 MERCHANDISE CHAIR X 0955 MERCHANDISE CHAIR X 0956 MERCHANDISE CHAIR X 0957 MERCHANDISE CHAIR X 0958 MERCHANDISE CHAIR X 0959 MERCHANDISE CHAIR X 0960 MERCHANDISE CHAIR X 0961 MERCHANDISE CHAIR X 0962 MERCHANDISE CHAIR X 0963 MERCHANDISE CHAIR X 0964 MERCHANDISE CHAIR X 0965 MERCHANDISE CHAIR X 0966 MERCHANDISE CHAIR X 0967 MERCHANDISE CHAIR X 0968 MERCHANDISE CHAIR X 0969 MERCHANDISE CHAIR X 0970 MERCHANDISE CHAIR X 0971 MERCHANDISE CHAIR X 0972 MERCHANDISE CHAIR X 0973 MERCHANDISE CHAIR X 0974 MERCHANDISE CHAIR X 0975 MERCHANDISE CHAIR X 0976 MERCHANDISE CHAIR X 0977 MERCHANDISE CHAIR X 0978 MERCHANDISE CHAIR X 0979 MERCHANDISE CHAIR X 0980 MERCHANDISE CHAIR X 0981 MERCHANDISE CHAIR X 0982 MERCHANDISE CHAIR X 0983 MERCHANDISE CHAIR X 0984 MERCHANDISE CHAIR X 0985 MERCHANDISE CHAIR X 433 APPENDIX E1 0986 MERCHANDISE CHAIR X 4th of July Board 0987 MERCHANDISE CHAIR X 0988 MERCHANDISE CHAIR X 0989 MERCHANDISE CHAIR X 0990 MERCHANDISE CHAIR X 0991 MERCHANDISE CHAIR X 0992 MERCHANDISE CHAIR X 0993 MERCHANDISE CHAIR X 0994 MERCHANDISE CHAIR X 0995 MERCHANDISE CHAIR X 0996 MERCHANDISE CHAIR X 0997 MERCHANDISE CHAIR X 0998 MERCHANDISE CHAIR X 0999 MERCHANDISE CHAIR X 1000 MERCHANDISE CHAIR X 1001 MERCHANDISE CHAIR X 1002 MERCHANDISE CHAIR X 1003 MERCHANDISE CHAIR X 1004 MERCHANDISE CHAIR X 1005 MERCHANDISE CHAIR X 1006 MERCHANDISE CHAIR X 1007 MERCHANDISE CHAIR X 1008 MERCHANDISE CHAIR X 1009 MERCHANDISE CHAIR X 1010 MERCHANDISE CHAIR X 1011 MERCHANDISE CHAIR X 1012 MERCHANDISE CHAIR X 1013 MERCHANDISE CHAIR X 1014 MERCHANDISE CHAIR X 1015 MERCHANDISE CHAIR X 1016 MERCHANDISE CHAIR X 1017 MERCHANDISE CHAIR X 1018 MERCHANDISE CHAIR X 1019 MERCHANDISE CHAIR X 1020 MERCHANDISE CHAIR X 1021 MERCHANDISE CHAIR X 1022 MERCHANDISE CHAIR X 1023 MERCHANDISE CHAIR X 1024 MERCHANDISE CHAIR X 1025 MERCHANDISE CHAIR X 1026 MERCHANDISE CHAIR X 1027 MERCHANDISE CHAIR X 1028 MERCHANDISE CHAIR X 1029 MERCHANDISE CHAIR X 1030 MERCHANDISE CHAIR X 434 APPENDIX E1 1031 MERCHANDISE CHAIR X 4th of July Board 1032 MERCHANDISE CHAIR X 1033 MERCHANDISE CHAIR X 1034 MERCHANDISE CHAIR X 1035 MERCHANDISE CHAIR X 1036 MERCHANDISE CHAIR X 1037 MERCHANDISE CHAIR X 1038 MERCHANDISE CHAIR X 1039 MERCHANDISE CHAIR X 1040 MERCHANDISE CHAIR X 1041 MERCHANDISE CHAIR X 1042 MERCHANDISE CHAIR X 1043 MERCHANDISE CHAIR X 1044 MERCHANDISE CHAIR X 1045 MERCHANDISE CHAIR X 1046 MERCHANDISE CHAIR X 1047 MERCHANDISE CHAIR X 1048 MERCHANDISE CHAIR X 1049 MERCHANDISE CHAIR X 1050 MERCHANDISE CHAIR X 1051 MERCHANDISE CHAIR X 1052 MERCHANDISE CHAIR X 1053 MERCHANDISE CHAIR X 1054 MERCHANDISE CHAIR X 1055 MERCHANDISE CHAIR X 1056 MERCHANDISE CHAIR X 1057 MERCHANDISE CHAIR X 1058 MERCHANDISE CHAIR X 1059 MERCHANDISE CHAIR X 1060 MERCHANDISE CHAIR X 1061 MERCHANDISE CHAIR X 1062 MERCHANDISE CHAIR X 1063 MERCHANDISE CHAIR X 1064 MERCHANDISE CHAIR X 1065 MERCHANDISE CHAIR X 1066 MERCHANDISE CHAIR X 1067 MERCHANDISE CHAIR X 1068 MERCHANDISE CHAIR X 1069 MERCHANDISE CHAIR X 1070 MERCHANDISE CHAIR X 1071 MERCHANDISE CHAIR X 1072 MERCHANDISE CHAIR X 1073 MERCHANDISE CHAIR X 1074 MERCHANDISE CHAIR X 1075 MERCHANDISE CHAIR X 435 APPENDIX E1 1076 MERCHANDISE CHAIR X 4th of July Board 1077 MERCHANDISE CHAIR X 1078 MERCHANDISE CHAIR X 1079 MERCHANDISE CHAIR X 1080 MERCHANDISE CHAIR X 1081 MERCHANDISE CHAIR X 1082 MERCHANDISE CHAIR X 1083 MERCHANDISE CHAIR X 1084 MERCHANDISE CHAIR X 1085 MERCHANDISE CHAIR X 1086 MERCHANDISE CHAIR X 1087 MERCHANDISE CHAIR X 1088 MERCHANDISE CHAIR X 1089 MERCHANDISE CHAIR X 1090 MERCHANDISE CHAIR X 1091 MERCHANDISE CHAIR X 1092 MERCHANDISE CHAIR X 1093 MERCHANDISE CHAIR X 1094 MERCHANDISE CHAIR X 1095 MERCHANDISE CHAIR X 1096 MERCHANDISE CHAIR X 1097 MERCHANDISE CHAIR X 1098 MERCHANDISE CHAIR X 1099 MERCHANDISE CHAIR X 1100 MERCHANDISE CHAIR X 436 CS Administration 2016 4th of July Parade Entry Receipts Payment Name Amount Received 72 ADA FED 500.00 1019 AES Huntington Beach 2,000.00 CK# 1247 AltaMed 300.00 96774 Assistance League Huntington Beach 300.00 CC Boy Scouts Pacific District 300.00 103804 City of HB - Community Services Dept 500.00 CK# 819145 Compass Bible Church 300.00 CC Cub Scout - Tumbleweed's Bar & Grill 300.00 CK# 18884 Daniel Lispi 500.00 CK# 1209 Denise Menichiello 300.00 CK# 1029 Ecology Tire Inc 600.00 63976 Emily Rader 1,300.00 CC Golden West College 5,000.00 CK# 18823 Greater HB Interfaith Council 300.00 2611 HB Chamber of Commerce 300.00 CK# 19575 HB Elks Lodge 1959 500.00 1333 HB Girls Softball 300.00 CK#4951 HB Pop Warner Football 300.00 CK# 7192 HBHS Alumni Association 500.00 Ck#1768 Huntington Harbour Republican Women 500.00 2385 Karen Hadley 300.00 CK# 5891 KFI 1,000.00 CC Knights of Columbus 300.00 1084 Moms Across America 300.00 2555 NBC Universal Media LLC 1,000.00 3635859 NSDAR 500.00 283 & 278 Picky Pam 1,000.00 1188 Rick J Berrios D.D.S. 500.00 CK# 8970 Rozana Ross 300.00 131511872 Ruby's Diner 1,000.00 281964 SCATS Gymnastics 500.00 CK# 7676 Seabreeze Community Church 500.00 29624 Sister City Assoc of HB 500.00 1048 Standup for Kids Inc 300.00 CK# 1769 Surf City Gymnastics Corp 1,000.00 CK# 1797 Surf City Optimist Club 300.00 CC Susan G Komen 300.00 CK# 3063 Therapeutic Riding Center 300.00 CK# 0436 TIO Flacos Restaurants LLC 1,000.00 CK# 1493 US Southwestern Falun DAFA Assoc 500.00 2301 USO Greater LA Area-Bob Hope USO 300.00 4418 Veterans for Peace 200.00 303 Veterans for Peace 300.00 302 Victory Martial Arts-Tae Kwon Do 2,000.00 5909 Woman's Council of Realtor's 300.00 CC TOTAL RECEIVED 29,400.00 d'27 4th of July Board Sponsor List Sponsors Amount Payment Received In Kind Sponsor List In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A AIR APPENDIX H Sponsor Lis} 4th of July Board Sponsors Amount Payment Received Boeing $25,000 Y Pasea $3,000 Y Hoag $8,000 Y Phantom (Big Bear) 2,500 Y Lexus of WM $4,000 Y Navy Federal $5,000 Y Golden West College $5,000 Y CA Resources Corp $5,000 Y Fox $500 Y Expertec $1500 Y Downtown BID $500 Y Visit HB $1,500 Y Tiodize $1500 Y Home Depot $500 Y$250 Y$250 KABC $10,000 Y Maxum $1,000 Y Legends $1,000 Y Image Tech $3,900 Y Wheeler $1,250 Y $80,650 439 CS Administration 2016 4th of July Corporate Sponsors Name Amount Check# Big Bear of CA 2,500.00 517692 California Resources Corporation 5,000.00 6028667 Disney Worldwide Services, Inc 10,000.00 10934303 Expertec Automotive 1,500.00 25577 General Petroleum Corporation 1,000.00 76760 HB Downtown BID 500.00 2752 HOAG 8,000.00 736000 Image Technologies Corp. 3,900.00 73519 Legends Surf City LLC 1,000.00 1053 Lexus of Westminster 4,000.00 136757 Navy Federal Credit Union 5,000.00 900322936 Pacific City Hotel DBA Pasea Hotel & Spa 3,000.00 10063 Rosewood 500.00 8-000023 The Boeing Company 25,000.00 600287698 The Home Depot USA 250.00 3800906 The Home Depot USA 250.00 3814989 Tiodize Co.,INC 1,500.00 22039 Trende Foods Enterprises 1,000.00 2189 Visit Huntington Beach 1,500.00 23407 Wheeler Dealers- Wilma TV Inc 1,250.00 1709 TOTAL RECEIVED 76,650.00 een APPENDIX J 4th of July Board SPONSOR OPPORTUNITIES Interested in being a part of this historic event? Check out these sponsor packages to see which one suits you/your company. $20,000 Glorious Gold Sponsor $15,000 Silver Star Sponsor 8,000 Star Spangled Sponsor $5,000 Freedom Sponsor $4 000 Victory Sponsor $1,000 Spirit Sponsor $500 Announcer Stand Sponsor $100 Patriots club Sponsor BannerNew c for 2014. Please click link to o details. . . . Sponsor Package Details 441 APPENDIX J a rd LE $20,000 Gold Star Sponsor $4000 credit towards your float; OR Presenting Sponsor for a Celebration Event and two 10x10 premium spaces at Pier Plaza Festival for the 3-day Celebration 12 Tickets to VIP Viewing Area; in addition, 5 VIP parade parking passes 12 Tickets to Hospitality Pavilion at Pier Plaza for 3-day Event 12 Entries for Surf City 5K Run, including 12 Official Surf City 5K Run T-Shirts. "Your Company" logo on back of shirt 12 Official Celebration T-Shirts 12 VIP Passes to Fireworks over the Ocean seating on HB Pier 12 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (Double Truck) in Official Huntington Beach 41h of July Celebration Color Souvenir Program Your business identified as GOLD STAR SPONSOR on Official Celebration Web Site: www.hb4thof*uiy.org, with link to your website Your company name & logo in all Parade Print Ads and on TV broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) to r 442 APPENDIX J and MOM- $15,000 Silver Star Sponsor $3500 credit towards your float; OR Presenting Sponsor for a Celebration Event and two 10x10 spaces at Pier Plaza Festival for the 4-day Celebration 10 Tickets to VIP Viewing Area; in addition, 4 VIP parade parking passes 10 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 10 Entries for Surf City 5K Run, including 10 Official Surf City 5K Run T-Shirts "Your Company" logo on back of shirt 10 Official Celebration T-Shirts 10 VIP Passes to Fireworks over the Ocean seating on HB Pier 10 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (inside front cover) in Official Huntington Beach 4" of July Color Celebration Souvenir Program Your business identified as SILVER STAR SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) LE I 443 APPENDIX J rd $8000 Star Spangled Sponsor $2000 credit towards your float; OR your entry & one 10x10 space at the Pier Plaza Festival for the 3-day Celebration 8 Tickets to VIP Viewing Area; in addition, 3 VIP parking passes 8 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 8 Entries for Surf City 5K Run, including 8 Official Surf City 5K Run T-Shirts 8 Official Celebration T-Shirts 8 VIP Passes to Fireworks over the Ocean seating on HB Pier 8 Reserved seats at the Sponsor Recognition Party 1 full page advertisement in Official Huntington Beach 41h of July Celebration Color Souvenir Program Your business identified as STAR SPANGLED SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) Aiiiiiiiiiiiiiiiiiiii 444 APPENDIX J a rd --jw- $5000 Freedom Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City 5K Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party page advertisement in Official Huntington Beach 41h of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website 2 of your Company's banners hung on H.B. Pier Railing (Mew Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) 445 APPENDIX J a rd $4000 Victory Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City 5K Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party X page advertisement in Official Huntington Beach 4t" of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website 446 APPENDIX J rd $1000 Spirit Sponsor 2 Tickets to VIP Viewing Area 2 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 2 Entry's for Surf City 5K Run, including 2 Official Surf City 5K Run T-Shirts 2 Official Celebration T-Shirts page advertisement in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as SPIRIT SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with a link to your website 447 APPENDIX J lard $500 Announcer Stand Sponsor Help support the Huntington Beach 4th of July Celebration by sponsoring one of the 5 announcing stands along the parade route. This sponsorship allows groups, businesses, families and individuals to decorate a stand the morning of July 4th. The Huntington Beach 4th of July Executive Board will provide 2 announcers. In return you will be able to decorate the stand, pass out give aways, have your name on the Official Huntington Beach 4th of July website (www.hb4thofiuly.org), including a link to your website and have a business card size ad in the Official Celebration Program. *Please contact Linda D. Couey (ldcouey@reagan.com) to find out which announcer stands are available* Attach your business card and $500 check, payable to 4th of July, City of Huntington Beach And mail to: 4th of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: www.hb4thofjuly.org Deadline June 2. Each "Announcing Stand" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. 448 APPENDIX J lard $100 PATRIOTS CLUB SPONSOR Be part of the "Patriots Club" For $100.00, Your Name or Business will be Included In the Official 41h of July Souvenir Color Program A Business Card Size AD This sponsorship invites groups, businesses, families and individuals, to advertise, commemorate, recognize or congratulate a special employee, family member or friend. This is a great way to support the 41h of July events at a minimum cost to you or your business. Attach your business card and $100 check, payable to: 4th of July/City of Huntington Beach Mail to: 41h of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: wwwr.hb4thofjuly.org Deadline June 2. Each "Club" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. 449 APPENDIX J ra Rackage lrlp-tafls Banners (Pier Railing : Deadline: June 1st, 2014 3' tall x 20' long (must be this size) Grommets on each corner, top middle & bottom middle (No advertising allowed, Company logo & name with salutation) Program Ad Specs Deadline: June 1st, 2014 Cover 8.5" x 11" with .25" bleed 4 color File Formats: Press Quality PDF: .tif .eps .psd or .indd outline or include fonts 300 dpi Inside Ads (4 color & file formats same as cover) Full Page: 8.5" x 11" with .25" bleed Half Page: 7.5"w x 4.5"h Quarter Page: 3.5"w x 4.5"h Business Card: 3.5"w x 2"h 300dpi 450 CS Administration 2016 Payments Received DATE CHECK# RECEIVED AMOUNT STORE NAME LOCATION 6052396 7/29/2016 $ 5,315.00 6110 Albertsons 7201 Yorktown/Main Merchandise 6054690 8/8/2016 $ 4,705.00 6124 Albertsons 19640 Beach/Adams Merchandise 6055977 8/12/2016 $ 1,760.00 6102 Albertsons 16600 Bolsa Chica/Heil Merchandise 730-4191658 9/6/2016 $ 2,000.00 3160 Vons 8891 Atlanta/Magnolia Merchandise 730-4191658 9/6/2016 $ 1,450.00 2090 Vons 5922 Edinger/Springdale Merchandise $ 15,230.00 Cash 9/6/2016 $ 1,060.00 Various Citizens Merchandise Sales Cash 9/6/2016 $ 2,000.00 Various Citizens Merchandise Sales 4900 9/6/2016 $ 415.00 Agape Apparel Merchandise Sales Cash 9/6/2016 $ 195.00 Various Citizens Firework Seat Sales $ 3,670.00 3604 7/1/2016 $ 210.00 Boardman, Connie 8401 Sweetwater HB CA 92646 Tickets 1617 7/16/2016 $ 200.00 Flynn, Joan 9082 Veronica Dr HB CA 92646 Gala 1614 7/19/2016 $ 20.00 Flynn, Joan 9082 Veronica Dr HB CA 92646 Gala Cash 8/16/2016 $ 50.00 Pieracci, Ryan 4612 Minuet Dr HB CA 92649 Banner $ 480.00 TOTAL RECE $ 19,380.00 Aril CS Administration 2016 4th of July Run Entries Spectrum Sports Date Received Checks Received Online Registration Total Received 5/31/2016 365.00 3,433.00 3,798.00 6/22/2016 1,388.00 9,198.00 10,586.00 7/11/2016 120.00 22,601.46 22,721.46 7/18/2016 2,640.00 40,180.00 42,820.00 7/28/2016 13,274.00 13,274.00 7/29/2016 5,497.00 5,497.00 5,497.00 8/22/2016 3,000.00 3,000.00 TOTAL RECEIVED 101,696.46 Simple Race Reg Date Received Checks Received Online Registration Total Received 7/27/2016 Kids Run 2,280.00 Open 5 K 8.960.00 Residents 5K 11,440.00 Stroller 5K 920.00 TOTAL RECEIVED 23,600.00 TOTAL RUN 125,296.46 AFJ 2016 Pier Plaza Festival Vendors S o CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference Ice Reimbursement 200.00 cash Africway 900.00 CC Aladdin Jasmin Apparel 1,100.00 CC Amini Fashion 400.00 CC 500.00 CC -102.00 refund Amo Marketing 1,100.00 CK#7665 Artelos 900.00 CC Artesania Mexicana 900.00 CC Aurantiaca USA LLC 1,300.00 CC Babyminidonuts 300.00 CC 500.00 CC Balanced Chaos 1,000.00 CC Bamboo Hut 1,500.00 CC Barrett's lemonade, Sausage King &BBQ 2,800.00 CC Bergman Family Chiropractic 1,100.00 CK#1065 -1100.00 refund Biehn's Foods 900.00 CC Big Fat Burrito 1,400.00 CC Bill Enterprise 350.00 CK#23329896761 350.00 CC 300.00 CC Bubble the Fun 900.00 CC California Sweet Roasted Corn 1,000.00 CK#1156607346 900.00 CK#54 Cocos Catering 900.00 CC Chubby Concession 1,100.00 CK#20025225 Creative Concessions 1,000.00 CC Diamond Resorts 1,100.00 CK#796009326 Diamond Resorts -1,100.00 refund Dogs on the Run (Primavera Kitchen) 1,000.00 CK# 1244 200.00 cash EA Tradeshows Inc 2,000.00 CC EATradeshows Inc -1,000.00 refund Electrokike Holdings LLC 1,800.00 CC Frontier Communications 1,000.00 CK#327718 Gourmet Churros 1,000.00 CC Handful of Love 1,000.00 CC HB Psychic 1,000.00 CC HollowRock 1,200.00 CC Kala Imports LLC 900.00 CC Kaelo Marketing LLC 2,600.00 CC Lily Rose 300.00 CC 800.00 CC Massagepod Inc 1,100.00 CC Ms Kettle Gourmet Kettle Korn 900.00 CK# 1141 OC registrar of Voters 100.00 CC Ohana Hawaiian Jewelry 1,000.00 CC Origami Owl 600.00 CC 300.00 CC Paola's Mercato 1,000.00 CC Papa Dans Jerky 1,000.00 CC Pet Harnesses by Ines 900.00 CC Pierside Gallery 600.00 CC 1,100.00 CC Quote Selection Insurance Services 1,200.00 CC Remodel USA 1,100.00 CK#5119 Renewal by Andersen 900.00 CK#7625 Rosewood Enterprises 300.00 CK#2216 1,000.00 CK#2217 Share International USA 1,100.00 CK# 1728 So Cal Aloha 950.00 CC So Cal Skylights 900.00 CC Southern Snoballs 900.00 CK#0014 Starla's Boutique 300.00 CK#23363524978 600.00 cash Sutton Sunglasses 1,800.00 CC Tasty Steaks&Seafood 1,025.00 CC The Beach Bar 900.00 CK# 1074 The Nut Stand 1,000.00 CC Treelum 900.00 CC Trend Watcher Group 2,200.00 CC Volumeline Entertainment Whipp'd LA 800.00 CC 50.00 cash Wildlfower Toe Rings 800.00 CC 200.00 cash Wyndham Vacation Reorts 1,100.00 CK# 1880097 Yellow Ribbon American 125.00 CC dSQ 2016 Pier Plaza Festival Vendors CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference 59,150.00 6,500.00 -902.00 TOTAL RECEIVED 64,748.00 The committee requires each vendor to pay$100.00 in cash as a down payment for cleaning their area at Pier Plaza. Once the vendor leaves and their area is cleaned, they are given their$100.00 back. Aurantiaca USA LLC 100.00 Hollowrock 100.00 Paola's Mercato 100.00 Papa Dans Jerky 100.00 Renewal by Anderson 100.00 Quote Selection Insruances Services 100.00 Share International USA 100.00 SoCal Skylights 100.00 Southern Snoballs 100.00 Treelum 100.00 Trend Watcher Group 100.00 Total in cash received and then reimbursed. 1,100.00 ArA APPENDIX N 4th of July Board Pier Festival EXHIBITOR/ FOOD VENDOR Space Rental Agreement July 4, 5, &6, 2014 PLEASE PRINT OR TYPE This document will serve as an Agreement between the City of Huntington Beach Fourth of July Executive Board and (Exhibitor/Food Vendor)to reserve and occupy*tent space on Pier Plaza Proper or the Pier Plaza Parking Lot for dates of July 4,5,&6, 2014. SPACE DETAILS: • Space reservations are for all four days of the Pier Festival—July 4, 5, &6, 2014; no exceptions. • Set up for the Pier Festival is scheduled on Thursday July 3,2014 between loam—6pm *BONUS:set up by 6pm on July 3&you can open and sell until 9pm* Hours of operation: • 10am—9:30pm—Friday July 4th • 10am—9pm—Saturday July 5th • 10am—6pm—Sunday July 6th • Exhibitor/Food Vendors must be open during the operation hours of Festival,as listed above NOTE:All space reservations are subject to availability SPACE COSTS: • Exhibitor-Premium Pier Plaza$1600 per 10x10 sq ft—Total cost for 3 day reservation • Exhibitor-Pier Plaza Proper$1500 per 10x10 sq ft—Total cost for 3 day reservation • Exhibitor/Food Vendor-Parking Lot$1100 per 10x10 sq ft-Total cost for 3 day reservation (Cost includes$150 for insurance and$50 for 1 parking pass NO TRAILER PARKING If proper insurance is provided by May 30 cost of space will be reduced by$100 GENERAL SPACE INFORMATION: • All tents for Pier Plaza spaces must be rented from Pier Festival Event, any questions or exceptions must be approved by Board in writing • Each tent Rental is$125 for the 3-day event,this includes: 10 X 10 Canopy(4)mesh sides • Tables and Chairs WILL NOT be provided through the Festival Staff(must be provided by Vendor) • Power is limited but available. Power fee:$100 for the 3 days for a 120 voltage/20amps(2 outlets per vendor max) • Pier Festival Event DOES NOT provide sinks; EVERY Food Vendor must be SELF-CONTAINED. • Vendor understands no telephone or water is provided. Initial ( ) • Amplified Music or radios are not allowed unless previously approved by Board SPACE RESERVATIONS: • Space Location: Premium Pier Plaza(_)qty Pier Plaza Proper(_)qty Parking Lot(___I qty Food Court _qty • Exhibitors in Pier Plaza& Parking Lot, Food Vendors in Food Court in Parking Lot TENT(S) RESERVATIONS: • Total number of tents needed (_) 10x10@$125.00 each Cost$ • Electricity$100.00 Cost$ SECURITY: • Exhibitor understands there is PERIMETER SECURITY provided for Pier Plaza and Pier Plaza Parking Lot,as detailed in the General Rules and Regulations for the Pier Festival. PERMITS: • Fourth of July Board will provide a City of Huntington Beach permit for the 3-day Event at no cost to your company. GENERAL: • Exhibitors and Food Vendors understand all graphics and printed material(s) must be family oriented. • Exhibitors and Food Vendors agrees that the City of Huntington Beach and/or the 4th of July Executive Board will not be held responsible for attendance at the event,or makes any guarantee regarding number of sales or profit you might realize at event. 455 APPENDIX N 4th of July Board EXHIBITORS AND FOOD VENDORS:STATE LAW REQUIRES: (R&T 6073)any vendor selling a tangible product or taxable item(food or craft)is responsible for collecting and reporting sales tax to the State Board of Equalization. Each vendor will need to provide the Board with a Copy of their Seller's Permit with their application. If Seller's Permit shows a Huntington Beach address,only resale number is necessary. If the vendor's Seller's Permit does not show a Huntington Beach address,the vendor will add Huntington Beach as a sub-location to their existing Seller's Permit.Contact the State Board of Equalization at 949-440-3473(Irvine Office).A copy of that document must be provided with application. *Resale Number- AGREEMENT: We (Exhibitor)agree to the above Rental Agreement Information and Requirements for the 2014 Fourth of July Pier Festival and will conduct business accordingly. The Pier Festival Event reserves the right to refuse any Exhibitor application tendered.Acceptance is at the sole discretion of the Board.The Board reserves the right to reject any Exhibitor because of non-compliance. I agree to abide by the Rules and Regulations pertaining to Exhibitors. PLEASE SIGN: Date: PLEASE PRINT NAME: INSURANCE: General Liability Insurance is provided as part of this agreement however, as a vendor,you must provide proof of automobile insurance and worker's compensation insurance per City of Huntington Beach insurance requirements. Please complete the following information in its entirety. Vendor Type(please check one): Non Food Vendor Food Vendor Type of Merchandise(please print): Automobile Insurance(please check one): will provide proof of auto-insurance coverage(minimum$1,000,000 per occurrence for bodily injury,personal injury and property damages)or, certify that no vehicle(s)will be used or operated in the performance of the task(s)or event(s)at the 4th of July Expo,July 4, 5, &6,2014. 1 authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued in connection with or in the performance of said task(s)or events if any vehicle is used. Initial here: Worker's Compensation Insurance(please check one): I will provide proof of Worker's Compensation insurance coverage(State statutory limits of$250,000 bodily injury by disease, policy limit, and$100,000 bodily injury each employee for accident or disease per occurrence) or, I certify that in the performance of the activity or work for which this permit is issued, I shall not employ any person in any manner to become subject to the California Workers'Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s)or become subject to the provision of the laws requiring Workers'Compensation Insurance. Initial here: Company/Organization: Applicant(Please Print): Date: Applicant Signature: Title(Please circle) Individual/Sole Proprietor President/Vice President Other: 456 APPENDIX N 4th of July Board Payment Form PLEASE PRINT OR TYPE TRANSACTION# TRANSACTION DATE: PAYMENT: PLEASE CHARGE MY CREDIT CARD: Circle one: MASTERCARD VISA Card Number: Exp.Date Three digits on back of card next to signature line: Name on Card:(Print) Billing Address: City: State: Zip Phone Number:Area Code Number Fax Number:Area Code Number EMAIL ADDRESS Signature: PRINT NAME HERE Application Submitted by: (Please Print Name) (Title) Amount of Payment$ is enclosed. '$300 deposit to save spot,non-refundable after May 30th(Money Order or Check),balance due by June 2nd' *ALL VENDORS*$75 PER 10'x10'SPACE-(cash)cleaning fee deposit due at Check-In on July 3,refunded by inspection by staff at Check-Out' AGREEMENT SUBMISSION: This Agreement Executed on: Date: 2014 by Vendor Name: Authorized Signature: CHECKLIST:ENCLOSED Completed Rental Agreement( ) Signed Rules and Regulations( ) Detailed Description and Drawing( ) Full Payment for Space&Tent Rental( ) Resale Number or Copy of Sales Permit( ) IMPORTANT PAYMENT INFORMATION CONTACT: Linda Vircks(714) 962-3770, FAX: (714)962-3770, EMAIL: lindavircks@hotmail.com MAKE CHECK/MONEY ORDER PAYABLE TO: 4th of July/City of Huntington Beach M AI L TO: 4th of July Board PO BOX 1097 Huntington Beach,CA 92647-9998 NO REFUNDS AFTER JUNE 2nd 457 APPENDIX N 4th of July Board PLEASE PRINT OR TYPE ` VENDOR INFORMATION — REQUIRED Vendor Company Name: Contact Person for Event: Position: Mailing Street Address: City State Zip Code: Phone: CELL PHONE NUMBER Phone: OFFICE OR HOME NUMBER Fax Number: Email: 24-Hour Contact Required Contact Cell Phone: 24-Hour Contact Required Print Name Authorized Signature Date 458 APPENDIX N 4th of July Board Resolution No.2008-63 AN CITY OF HUNTINGTON BEACH 2000 Main Street Huntin n Beach, CA 92648 DECLARATION OF PERMITTEE I certify that no vehicle(s) will be used or operated in the performance of the task(s)or event(s)for which this permit is granted. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued in connection with or in the performance of said task(s) or event(s)if any vehicle(s)is used. Signature of Permittee Print name Company name(if applicable) Date signed 16407 EXHIBIT I 459 APPENDIX N 4th of July Board Sub Ity CITY OF BUJ TINGTON BEACH 2000 Main Street, Huntington Beach, CA 92648 Hunfirtt n,Beach o Declaration of Non-Employer Status The State of California requires every enterprise or business to provide workers compensation insurance coverage. If you have no employees, you may make a declaration to that effect by completing and signing this form and returning to: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 1 certify that in the performance of the activity or work for which this permit is issued, I shall not employ any person in any manner so as to become subject to California Workers' Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s) or become subject to the provision of the laws requiring Workers' Compensation Insurance. NAME OF: Company / Organization Address Applicant [please print] Title, if any Applicant's Signature Date Signed: Telephone Number: 460 APPENDIX N 4th of July Board Pier Festival EXHIBITOR Rules and Regulations July 4, 5, & 6, 2014 TENT REQUIREMENTS: 1.All tents to be rented from Festival Event 2.All tent interiors and build outs inside tent displays must be constructed of approved fire resistant materials and meet local fire codes and requirements. 3. No Motor homes allowed in Pier Plaza Parking Lot. 4. NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. PRODUCT REQUIREMENTS/ RESTRICTIONS: 1. Food Vendors may be a max of 2 feet out from the space 2. Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3. No counterfeit products are allowed. Police randomly visit each tent throughout the event and will shut down any Exhibitor selling counterfeit items. 4.The decisions of the 4th of July Festival Board in all matters of appropriateness are considered final. GENERAL RULES/ REGULATIONS 1.A valid State of California Resellers Permit displayed inside each space 2. Under no circumstances are controlled substances allowed in or around the Pier Festival site. NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP &TEAR DOWN 1. Exhibitor's vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a. One additional parking pass may be purchased for$50-(3 day pass). b. Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area. NO EXCEPTIONS.Please instruct your employees to arrange to carpool,if necessary c.On July 4,you and your employees must arrive before 5:30 AM.Pacific Coast Highway will close for the 5K Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d. No early tear downs/departures are allowed. NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I (WE) HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/ of this agreement. Date: Exhibitor Company Name: Authorized Signature: OWNER/ MANAGER 461 APPENDIX N 4th of July Board Pier Festival FOOD VENDOR Rules and Regulations July 4, 5, &6, 2014 SPACE &VEHICLE REQUIREMENTS: 1. Each Food Vendor is required to be self-contained and pre-approved by the Health Department 2. No Motor homes allowed in Pier Plaza Parking Lot and ALL TRAILERS must purchase a separate parking pass. 3. NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. 4. Failure to comply with Health Department requirements will result in cancellation of Festival participation with NO REFUND PRODUCT REQUIREMENTS/ RESTRICTIONS: 1. Food Vendors may be a max of 2 feet out from the space 2. Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3. Food Vendors are required to use paper or products that are recyclable. a. Prohibited by the City of Huntington Beach: Plastic Bags and Styrofoam cups, platters, containers,etc to give away to customers 4. Food Vendor must list all items to be sold at the Festival for approval by Event Executive Board. 5.The decisions of the 4th of July Festival Board in all matters of appropriateness are considered final. GENERAL RULES/REGULATIONS 1.A valid State of California Resellers Permit displayed inside each space 2. Under no circumstances are controlled substances allowed in or around the Pier Festival site. NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP &TEAR DOWN 1. Food Vendors vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a. One additional parking pass may be purchased for$50-(3 day pass). b. Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area. NO EXCEPTIONS.Please instruct your employees to arrange to carpool, if necessary c.On July 4,you and your employees must arrive before 5:30 AM. Pacific Coast Highway will close for the 5K Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d. No early tear downs/departures are allowed. NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I(WE) HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/of this agreement. Date: Food Vendor Company Name: Authorized Signature: OWNER/MANAGER 462 FOURTH OF DULY CELEBRATION MANAGEMENT PROPOSAL ITEM #20-2029 CITY OF HUNTINGTON BEACH NOVEMBER 16 , 2020 Mee" oste: It& Agenda hem� . Mao -ao z�l 4th JulyEvent Production History of 4th of July event activities (parade, festival, run and fireworks show) have historically been coordinated through a loosely organized logistics team Fourth of July Executive Board members, volunteers, independent contractors , and City staff Logistics team has been responsible for both managing the event, and also raising the funds needed to produce the event An audit conducted by the City in June 2017 identified the need to make operational improvements in how the logistics team coordinated 4th of July activities In particular, cash handling and accounting procedure shortcomings resulted in the institution of several new internal controls Adjustments Made To Improve Operations Given the results of the 2017 review, coupled with input from City departments involved in the 4t" of July event, multiple operational improvements have been instituted during the past few years The logistics team and City staff have updated purchase order processes, contract bid / award protocols, and improved budget management / accounts receivable record keeping As part of the planned 4t" of July improvements, the City has also been working to develop options that would facilitate improved j logistical and administrative support for the production of the event Contract Management Plan Staff developed a Request for Qualifications process to identify new possible management structures for the production of the 4th of July event Prior contractor's professional services contract expired September 30, 2020 Through the RFQuaI, the City sought to identify the following Expanded scope of services for a contractor to produce and manage Celebration Multi-year contract was proposed for 2021, 2022 and 2023 events, with an option to extend up to two 1- year terms Seven firms responded to the RFQuaI by the October 14, 2020 deadline A review panel was established with City staff, City Council liaisons to the 4t" of July Board, and Fourth of July Board members Top three firms chosen for oral presentations Top two firms are proposed for contract awarding Fe. {�yF v SoundskilzY Inc. (Contractor Contractor was identified as the entity to manage and produce Celebration, including the parade, run, festival and fireworks show Soundskilz would coordinate subcontractor agreements, marketing and advertising services, solicit sponsors, administer event budget, including processing all invoices and payments Annual contract amount for scope of work is: 2021: $68,300 // 2022: $72,700 // 2023: 77,400 Contingency of $10,000 for scope changes with approval from City Incentive to expand sponsorships fi Net event proceeds to be invested into Celebration Separate account to be established for transparency and regular audits Stacey Newton (Consultant Consultant would be engaged to provide consultative services to City, Board, and Contractor in the development of the Celebration Specific programs include: Parade, run, fireworks show, festival, block party, entertainment, merchandise, sponsorships, event logistics, VIPs, and public relations Consultant would also be tasked with ensuring that that City and Board standards for the Celebration are being met by the Contractor, with an emphasis on preserving historical elements and hometown feel Additional responsibilities would include ensuring that the home decorating contest, pancake breakfast, and volunteer management activities occur Annual contract amount set at $37,500 / year e 41h of July Event Finances ---------- The 4t" of July event has generally been successful in covering all direct event program costs On average, the fiscal situation for the event over the past 5 years has been: Revenues: $ 405,000 Expenditures: $ (399,000) Net Position: $ 6,000 Of the event revenues, most of the funding comes from event registrations and sponsorships The City's ongoing annual contributions for the 4th of July event are as follows: Parking: $120,000 Consultant: $ 50,000 Total: $170,000 Fiscal Impacts From New Management Plan Given the City's historical financial contribution towards the 4t" of July event, the proposed Contractor and Consultant contracts can be covered through existing budgetary allocations The maximum City obligation for Contractor and Consultant will be —$113K / year over next 3 years (including contingency amounts), which can be covered by offsetting annual parking revenue Of note, under the new management plan, the Contractor will be responsible for all other event expenses, and any excess funds will be reinvested back into the Celebration n �Y. Recommended Action Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Soundskilz, Inc. for production and management services for the annual Fourth of July Celebration, and; Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between Stacey Newton, Independent Contractor, for consultative services for the City's annual Fourth of July Celebration. _ ,e s QUESTIONS ? Switzer, Donna From: Chris Young <outcasthb@earthlink.net> Sent: Sunday, November 15, 2020 7:05 PM To: supplementaIcomm@surfcity-hb.org Subject: Additional information for Council Item #20-2029 Attachments: AppendicesA-Q(Combined)-Board Input.pdf; CityofHuntingtonBeach- FourthofJulyV802012017pagenumbered-Board Input.pdf; Signed Statement.pdf Dear City Council and City Manager, I have attached the ACTUAL 4th of July Board 2017 audit paperwork. The attachment that you have on the agenda DOES NOT have the comments that were made by the 4th of July Executive Board, nor does it have the letter, dated May 3, 2017, that the Board attached in protest to the original audit that was conducted. Please see that this gets added to the record Chris Young HB 4th of July Executive Board Huntington Beach CA 714-292-9184 SUPPLEMENTAL COMMUNICATION Daft: Agenda hem W /- o 1 EXHIBIT A DETAILED SCOPE OF WORK 4TII OF DULY CELEBRATION FUND Cash l-landling Procedures& Accouutin-1 Practices ® Analyze Fund 204 (0i of July Celebration Fund-currently a Special Revenue Fund)for the last 12 month period to include calendar year 2016 Fourth of July. ® From this analysis,the City requests: o Identify sources of revenue and amounts and provide a short,two to three sentence description of each type, including but not limited to: Ticket sales(bleacher sales for parade/pancake breakfast,fireworks seating on the pier) Parade entry fees In kind/cash donations m Sponsorships Gala/sponsor recognition event(including silent/live auction at event) m Program advertisements 13 Merchandise sales Run/fitness expo ® Pier plaza festival (vendor booths,merchandise sales) ® On-line sales DVD sales o A detailed reporting of how each of the above mentioned revenue types is reported in the City's General Ledger: Specifically, in regard to General Ledger entry,the City wishes to know: What, if any, internal controls are in place over General Ledger recording and if ti Identified internal controls are effective to ensure timely and accurate recording of the identified revenue sources 0 Obtain an understanding of cash handling procedures for each payment type including but not limited to: o Pay-Pal purchases ® Consultant to inspect City procedure over reconciliation of items sold on-line to actual merchandise purchased and provide recommendation(s)where applicable o Pier Plaza Merchandise sales (3-day event) ® Consultant to inspect City procedures over: ® Payment types accepted ® Collection of cash,receipting for purchases,reconciliations ® Securitization of cash(and other assets)during the event ® How and when funds are delivered to the City o Gain an understanding of the reconciliation process of total merchandise sales at all locations(Pier Plaza, Albertson's,Von's,etc.)versus total merchandise inventory and comment o Gala/sponsor recognition event o Pancake breakfast at Lake Park 0 4"'of July Run &Fitness Expo o Celebration and fireworks show at the pier o Parade o Executive board meetings/events o Vendor fees/deposits,specifically; When are the fees/deposits received How are the event fees/deposits tracked Obtain an understanding of procedures of how fees/deposit amounts are calculated ® How event fees/deposits are recorded o Cash ® Checks o Credit Cards ® Inspect deposit refund/retention procedures EXHIBIT A a Inspect deposit procedures for cash collection and handling and provide report of findings and recommendations where applicable. ® Inspect sponsorship fee schedule and sponsorship receipts and report findings. Comment on effectiveness of tiered levels of sponsorships and how these are offered to potential sponsors or donors. • Inspect procedures over shipped merchandise to on-line buyers, including who is responsible for merchandise payments/shipping and report findings. ® Inspect procedures over payment for shipped merchandise and report findings. ® Inspect in-kind donations, specifically: o Identify sources of in-kind donations and provide a short,two to three sentence description of each type, including but not limited to: a Gala/sponsor recognition event at Hilton o A brief reporting of: Y How in-kind donations are approved a How in-kind donations are requested and how each donor is acknowledged How in-kind donations are valued How in-kind donations are accounted for ® Obtain an understanding of current fundraising practices. ® From this analysis,the City requests: o Areport on how potential donors are identified o How potential donors are contacted and by whom o A report on the assigned d tit ies oftlie 4'h of.luly Board as they relate to fundraising ® Inspect City prepared financial analysis of 4'h of July Celebration Fund. ® From this analysis,the City requests: o Comments on a high level understanding of a City prepared analysis of revenues and expenditures in Fund 204 o Inquiries on material variances from year to year(materiality to be determined and documented through discussion with City staff) APPENDIX B City of Huntington Beach City Prepared Financial Analysis Trial Balance Report Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 5 Year ACCTNO Description Revenue Type Actual Actual Actual Actual Actual Increase/ 9/30/12 SM13 W30/14 W30/15 9M16 (Decrease) Revenues 20400204,42965/66 Pooled Cash Interest Interest 526 - 706 849 3" -34.6% 20400204,44080 Pier Plaza Parking 27,632 30,710 32,390 32,060 119,354 F 331.9% 20400204.46870 Other Pier Plaza Festival 78,676 86,435 77,631 70,322 69,560 -11.6% 20400204,47410 Film Permits DVD Sales 80 120 80 55 20 -75.0% 20400204A7501 Recreational Fees Parade Entry Fees 18,100 18.700 A 20,015 22,900 24,400 34.8% 20400204.47600 Special Events Run/Fitness Expo 148,222 152,005 A 135,730 135.440 125,296 -15.5% 20400204A7815 Membership Auction 4,085 B 5,430 C 5,995 4,301 220 -94.6% 20400204.48120 Admissions Firework Seat Sales 6.690 4,360 4,200 3,115 2,425 -63.8% 20400204.48230 Souvineer Sales Merchandise 16,056 21,666 D 17,250 19,627 23,121 44.0% 20400204A8300 Donations Donations 1,555 B 286 C,E 30 - 50 -96.8% 20400204.48350 Sponsorships Sponsorship 46,500 115.835 D.E 54,565 81,400 81,650 75.6% 20400204,48410 Other Reimbursement Bleacher/Pancake Breakfast 4,265 3,020 2,275 1,625 970 -77.3% 20400204A8550 Miscellaneous Misc 4,115 1,554 2,250 - - -100.0% Revenues Total 356,501 440.121 353,117 371,696 447,409 25.5% A$20,195 check received from Spectrum Sports that was coded in error to Parade Entry Fees(47501)to red assed to Run/Fitness Expo(417600) B$4,085 in auction proceeds 147815)was incorrectly coded to donations(48300) C$3,995 in auction proceeds(47815)was incorrectly coded to donations(48300) D$7,465 in merchandise sales(48230)proceeds from Albertsons was incorrectly coded to sponsorships(48350) E Boeing sponsorship of 54,000 was incorrectly coded to donations(48300);reclassed to sponsorships(48350) F Parking revenue for Fourth of July Celebration. In FY 15/16,the parking revenues associated with the event was increased from one day(July 4th only) to three days,bringing in total revenue of$119,354 Eltpertditm 20445803.51110 Base Salaries 6,765 5,451 0 20445803.51112 Seasonal Pan Time 19,461 873 G 20445803.52000 Salaries,Temporary 31,149 39,095 26,787 9,614 3,538 G 20445803.53020 Regular Overtime 51.952 52,299 52,446 18,635 51,952 H 20"5803.55110 CAL PERS Employer Cost 0 0 1,514 5.695 201 20445803.55175 Workers Compensation 282 415 304 672 18 20445803.55280 Waived Medical Insurance 13 0 20445803,55325 Unemployment Insurance 985 82 0 20445803.55375 Disability 0 3 0 20445803.55450 Life Insurance 0 0 0 20445803.56020 FICA Medicare 400 521 442 489 13 20445803.56100 Other Benefits 12,197 0 Total Salaries 8 Benefrs 84,768 SZ428 88.259 72,195 68,595 -33.2% APPENDIX B City of Huntington Beach City Prepared Financial Analysis Trial Balance Report Cumulative 14 Cumulative 14 Cumulative 14 Cumulative 14 Cum uletive 14 5 Year ACCTNO Description Revenue Type Actual Actual Actual Actual Actual Incressal 9130112 9/30/13 9/30114 W30/15 W30/16 (Decrease) 20445803.63025 Audiovlsusl Supplies 135 0 20445803.63100 General Supplies 10,298 29,800 19.661 4.452 1,211 20445803.63125 Offke Supplies 22,994 27,820 1,703 20445803.63345 USPS Charges 82 20445803.64140 Food 4.049 0 3,070 2,043 0 20445803.64165 ClothinglUniforms 0 35.682 20445803.64230 Awards and Presentations 0 2,222 20445803.64470 Subscriptions 550 0 544 0 20445803,64490 Stipends 300 0 20445803.68695 Hosted Meetings 843 1,270 630 3.653 4,806 20445803.69365 Other Professional Services 26.529 32,394 49,470 61,217 58.894 20445803.69455 Printing Reproduction Cont Svc 0 3,407 0 2,250 3,267 20445803.69485 Microfilm/Doc Image Cont Svcs 2.9% 5,680 0 20445803.69505 Other Cont Svcs 186,466 202,862 175,653 158,792 211.553 G 20445803.69530 Other Advertising Com Svcs 0 1,125 0 20445803.70200 Equipment Rental 12,785 25,019 25.576 29,792 32.661 20445803.73010 GeneraULiability Insurance 6,820 6,620 0 255 20445803.79025 Permit Expense 4,747 20445803.79600 Donation Expense 1.200 Total Operating 250.796 308,726 297,054 291,000 359,294 42.9% MAIN TOTAL: Expenditures Total 335,553 401,154 385,313 363.195 414,878 23.6% Revenues(Over)/Under Expenditures 20.947 38.967 (32,196) 81500 32.531 G Seasonal pan-time and Temporary Salaries for FY 11/12-14115 were primarily for Pat and Stacey's salaries as part-time employees of the City. In FY 15/16,they were converted to contractors for$24,750 annually per employee and charged under Other Com Svcs(69505).A portion of temp salaries (52000)is a transfer of City staff costs related to the event(approximately$3,538 annually). H FY 14/15 decrease in overtime salaries was related to a one-time reduction in transfer of public safety costs related to the event.This reduction was made to help offset increased costs not supported by event revenue. Other T-shirt costs have increased 71.2%,from$20,848 in FY 11112 to$35,682 in FY 15/16.Overall merchandise sales have increased 20 4%during the corresponding 5-year period. APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0001 Don McAllister 0002 Don McAllister 0003 Don McAllister 0004 ) t Don McAllister 0005 Ch U Don McAllister 0006 Don McAllister 0007 Don McAllister 0008 Don McAllister 0009 Don McAllister 0010 Don McAllister 0011 0012 \ 0013 0014 t . 0015 0016 0017 0018 Don McAllister 0019 Don McAllister 0020 i t 0021 0022 F 0023 0024 0025 I 0026 r 0027 0028 0029 (}(} - 0030 �- 0031 a 0032 0033 I 0034 0035 0036 I 0037 0038 0039 0040 0041 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Comp Comped to Initials NUMBER Name 0042 0043 0044 0045 0046 0047 0048 0049 0050 0051 ✓ 0052 0053 )' 0054 0055 0056 0057 0058 0059 0060 0061 0062 0063 / 0064 c: 1-1 L 0065 1 1 0066 C� 0067 0068 0069 0070 0071 0072 0073 0074 0075 0076 0077 0078 0079 0080 0081 0082 r tl APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0083 x 0084 0085 0086 0087 0088 /v39 240 0 m� 0089 0090 0091 0092 0093 0094 0095 0096 0097 0098 DWI) h C. X YYII 0099 0100 0101 0102 0103 0104 5 X 0105 0106 0107 0108 0109 0110 0111 0112 VCj m L_ 0113 0114 7 X rYl L... _0115 0116 0117 0118 0119 0120 0121 0122 ITA 73 IL C,a jX L 0123 1 � APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0124 / 7.3 ` C�) S_ I'll- ............. l�1 L- 0125 11, 0126 tj C L ✓ 0127 1 0128 , r '� �,' �5 X Y1 L 0129 0130 0131 914`1 v 0132 rt 0133 '31 0134 0135 0136 0137 0138 q-, //Q'f L 0139 0140 0141 0142 0143 0144 0145 0146 0147 ` (� 0148 0149 0150 0151 0152 0153 0154 0155 0156 0157 0158 0159 0160 i 0161 RCJ ZI n'1 0162 0163 0164 APPENDIX C CS Administration 2016 Lake Park Bleacher Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0165 Jj 0166 7 0167 0168 cr L • X 0169 0170 0171 - j 0172 0173 j 0174 _ 0175 APPENDIX C1 4th of July Board HS DIaTiAL 1615 Alabama St INVOICE L0ME: RUN Huntington Beach,CA 92648 TTl1J1 LLr °�p INV-24588 Phone: (714)536-3939 Created Date: 4/4/2016 10:24 AM Fax: (714)901-0102 Completed Date: 4/30/2016 5:22 PM Ordered By: Stacey Hoffer I Staceee7@aol.com Bill To: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Payment Terms: Net 30 Salesperson: House HB Digital&Home Run Media Grp Order Description: 4th of July-Tickets 'unit once ou❑detl to a decimal places # Product Description Quantity Unit Price* Amount 1 4.25 x 2.75 on 100#Opaque Cover 4/0 with Seq. #- Bleacher Tickets 400 $0.30 $120.00 2 4.25 x 2.75 on 100#Opaque Cover 4/4 with Seq. #- Firework Tickets 1100 $0.275 $302.50 Sub Total: $422.50 Discount: $42.25 Sales Tax: $30.42 Total: $410.67 Amount Paid: $0.00 Amount Due: $410.67 O /OC/OD/OJ/OW# �2 1 upplier# 3` Order Co#_ ) 2-way or 3-way Account#, 5 S v3 1� Approved PV# Batch# Generated On:7/1/2016 10 AM www.home-run.com,www.hbdigital.com Page 1 of 1 APPENDIX D CS Administration 2016 Pancake Breakfast Number of Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials Tickets Name 1 ILAN X, j ernaI iylko SwtA VYA L Nk L Zc) zz z 27 _ 2-Y L- o1c C` Ll k APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0001 - C. 0002 0003IV IV 0004 Q r M C 0005 0006 0007 0008 1 ' 1 L` ✓ r? 0009 0010 Jf 0011 0012 0013 0014 0015 1,4 1 0016 0017 0018 0019 0020 " 0021 �� i ✓ 0022 • 4 5 � 0023 / It ` 0024 5� 0025 0026 2 JC 0027 0028 0029 ` 0030 0031 0032 fill 0033 0034 �. ✓ 0035 0036 0037 IV �h 0038 1 cW I rylL_ 0039 0040 0041 0042 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-in Walk-in Paypal Comp Comped to Initials NUMBER Name 0043 0044 0045 0046 0047 0048 1CIA rylI 0049 IL 0050 0051 0052 0053 0054 0055 l Lti v v 0056 0057 0058 0059 a 4 X L 0060 0061 0062 { 0063 0064 0065 0066 0067 �- 0068 ( 2(p►�(L 0069 0070 47 0071 clI78-j 0072 0073 0074 0075 0076 0077 0078 0079 0080 X YYII_ 0081 o(/ 0082 a `Z I X 0083 0084 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0085 X ML. 0086 y y 0087 1 z 7 n I L 0088 1, -11 0089 1 X m L- 0090 ,y y 0091 ol 26 22251X mL 0092 0093 0094 0095 0096 0098 0099 7 rn L 0100 0101 0102 0103 0104 0105 0106 0107 s `� � ( L 0108 0109 0110 0111 0112 0113 0114 0115 0116 0117 I (_ 0118 0119 0120 0121 �'t4 0122 0123 0124 0125 0126 �- APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0127 J, 0128 0129 - 0130 i 0131 0132 0133 /'7/O X L 0134 0135 0136 0137 0138 0139 0140 0141 0142 0143 0144 0145 Jy 0146 0147 0148 0149 0150 0151 IV 0152 0153 0154 0155 0156 0157 0158 0159 0160 0161 0162 0163 0164 0165 0166 0167 0168 ,j/ APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0169Ak 0170 0171 0172 0173 0174 0175 0176 0177 0178 0179 0180 0181 0182 0183 0184 0185 0186 0187Y1r1C- 0188 0189 0190 0191 0192 0193 0194 0195 m�- 0196 0197 0198 0199 0200 0201 �- 0202 0203 0204 0205 0206 0207 0208 0209 0210 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER _ Name 0211 0212 0213 0214 0215 � 0216 SS " L 0217 0218 0219 0220 0221 0222 0223 0224 0225 0226 0227 0228 0229 0230 0231 0232 0233 365 5Cf 0234 y �, 0235 0236 L 0237 0238 0239 0240 0241 LZ 0242 0243 0244 0245 0246 0247 0248 0249 0250 0251 0252 \� APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Comp Comped to Initials NUMBER Name 0253 0254 0255 0256 0257 0258 0259 0260 ti 0261 0262 0263 ), uA-(,S ./ 0264 0265 0266 0267 7 L 0268 0269 0270 0271 0272 10 d1 lr1 L- „f C II 0273 0274 0275 0276 0277 0278 0279 0280 0281 C. (�`1 ✓ .� 0282 0283 0284 XC'j 1 0285 0286 0287 0288 C1 QLJU, L tf 0289 0290 0291 0292 0293 `1 C LA 414 �C<< 0294 APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-in Walk-in PayPal Comp Comped to Initials NUMBER Name 0295 t 0296 0297 0298 0299 0300 0301 0302 0303 0304 \1 0305 0306 0307 �. 0308 11 C.V 0 0309 t \, 0310 0311 0312 0313 0314Q1S ) Cl C, \{ 0315 0316 0317 ,�- 0318 `I C +_t 0319 0320 0321 u- 0322 q cit_ 0323 0324 0325 0326 0327 0328 0329 0330 0331 ✓ 0332 l?L L 0333 Al 0334 0335 0336 - �— APPENDIX E CS Administration 2016 Fireworks Over the Ocean Pier Seating TICKET Receipt# Zip Code Mail-In Walk-in PayPal Comp Comped to Initials NUMBER Name 0337 a4 lx ti/ 0338 0339 0340 0341 0342 �1 0343 0344 0345 0346 0347 3 0348 0349 0350 0351 0352 0353 0354 0355 0356 0357 0358 0359 C 0360 0361 0362 0363 0364 i . 0365 e X r 0366 0367 0368 0369 0370 0371 0372 0373 0374 0375 0376 0377 0378 APPENDIX F 2016 4th of July Parade Entry Receipts Payment Name Amount Received 72 ADA FED 500.00 1019 800.00 �''�-7r AltaMed 300.00 96774 Assistance League Huntington Beach 300.00 CC Boy Scouts Pacific District 300.00 103804 City of HB - Community Services Dept 500.00 CK#819145 Compass Bible Church 300.00 CC Cub Scout-Tumbleweed's Bar& Grill 300.00 CK# 18884 Daniel Lispi 500.00 CK# 1209 Denise Menichiello 300.00 CK# 1029 Ecology Tire Inc 600.00 63976 Emily Rader 1,300.00 CC Golden West Gellege 5 440 00 GK-#-18823 Greater HB Interfaith Council 300.00 2611 HB Chamber of Commerce 300.00 CK# 19575 HB Elks Lodge 1959 500.00 1333 HB Girls Softball 300.00 CK#4951 HB Pop Warner Football 300.00 CK# 7192 HBHS Alumni Association 500.00 Ck#1768 Huntington Harbour Republican Women 500.00 2385 Karen Hadley 300.00 CK# 5891 KFI 1,000.00 CC Knights of Columbus 300.00 1084 Moms Across America 300.00 2555 NBC Universal Media LLC 1,000.00 3635859 NSDAR 500.00 283 &278 Picky Pam 1,000.00 1188 Rick J Berrios D.D.S. 500.00 CK# 8970 Rozana Ross 300.00 131511872 Ruby's Diner 1,000.00 281964 SCATS Gymnastics 500.00 CK# 7676 Seabreeze Community Church 500.00 29624 Sister City Assoc of HB 500.00 1048 Standup for Kids Inc 300.00 CK# 1769 Surf City Gymnastics Corp 1,000.00 CK# 1797 Surf City Optimist Club 300.00 CC Susan G Komen 300.00 CK# 3063 Therapeutic Riding Center 300.00 CK#0436 TIO Flacos Restaurants LLC 1,000.00 CK# 1493 US Southwestern Falun DAFA Assoc 500.00 2301 USO Greater LA Area-Bob Hope USO 300.00 4418 Veterans for Peace 200.00 303 Veterans for Peace 300.00 302 Victory Martial Arts-Tae Kwon Do 2,000.00 5909 Woman's Council of Realtor's 300.00 CC TOTAL RECEIVED 29,400.00 APPENDIX G CS Administration Dept ID CS 16-011 Page 1 of 2 Meeting Date 6/6/2016 ` CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 6/6/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Adopt Resolution 2016-29 amending Resolution No 2009-33 for facility rentals and recreational services to establish charges for the Senior Center in Central Park, the Central Park Sports Complex Team Room, and the Veterans Annual Beach Parking Pass (Supplemental Fee Resolution No 8) Statement of Issue The purpose of Resolution 2016-29 is to establish charges for use of Community Services facilities and services, including the Senior Center in Central Park, the Huntington Central Park Sports Complex Team Room, and the Veterans Annual Beach Parking Pass Financial Impact Staff does not anticipate immediate revenue impacts to the positive or to the negative as a result of the adoption of Resolution 2016-29 The usage of the Senior Center in Central Park to ramp-up slowly and believe the generation of new revenue will be incremental with impacts to be determined The reduced rate Annual Beach Parking Pass for Veterans could present a savings to those who use the pass and a potential loss of revenue to the City, however, purchase of the pass by Veterans may increase beach visitation, thereby off-setting any potential revenue reductions Recommended Action Adopt Resolution 2016-29, "A Resolution of the City Council of the City of Huntington Beach Amending Resolution No 2009-33 Which Established a Scheduled for Chaiges of the Community Services Department for Facility Rentals and Recreation Services (Supplemental Fee Resolution No 8) " Alternative Action(s) Do not adopt Resolution 2016-29 and direct staff accordingly Analysis The purpose of Resolution 2016-29 is to update existing charges for a number of new facilities and services, including the opening of the Senior Center in Central Park and the Huntington Central Park Sports Complex Team Room, as well as the discounted Veterans Annual Beach Parking Pass A summary of the charges is included below Item 5. - I FIB -1 76- APPENDIX G CS Administration Dept ID CS 16-011 Page 2 of 2 Meeting Date 6/6/2016 Senior Center in Central Park This center will have hourly rentals associated with the use of facilities, including the Grand Hall, classrooms, game room, dance room, group exercise room, and kitchen See Attachment 1 for a complete listing In addition, services associated with room rentals are shown in Attachment 1, including set-up & cleaning charges, event accessories, wedding packages, after business-hours hourly rates, as well as Fitness Center annual memberships Huntington Central Park Sports Complex Team Room This new facility is located at the Huntington Central Park Sports Complex In addition to housing a small office for the Adult Sports Supervisor, the team room will be available for rent by the general public Rental rates are nominal and range from $20 to $40 Veterans Annual Beach Parkinq Pass The policy to begin offering a Veterans Annual Beach Parking Pass at the discounted rate of$125 was approved by the City Council at the May 2, 2016, meeting The regular annual price is $150 Resolution 2016-29 formalizes this approval by including the discounted fee on the citywide fee schedule Environmental Status Not applicable Strategic Plan Goal Improve quality of life Attachments) 1 Resolution 2016-29, "A Resolution of the City Council of the City of Huntington Beach Amending Resolution No 2009-33 Which Established a Scheduled for Charges of the Community Services Department for Facility Rentals and Recreation Services (Supplemental Fee Resolution No 8) " H B -177- Item 5. - 2 APPENDIX G CS Administration RESOLUTION NO 2016-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING RESOLUTION NO 2009-33 WHICH ESTABLISHED A SCHEDULE FOR CHARGES OF THE COMMUNITY SERVICES DEPARTMENT FOR FACILITY RENTALS AND RECREATION SERVICES (SUPPLEMENTAL FEE RESOLUTION NO 8) WHEREAS, on August 3, 2015,Resolution No 2015-37 was adopted, establishing a Citywide fee for public access and use of certain City p2 operty, and The City Council desires to amend the Community Services Department Facility Rentals and Recreational Seivice Changes to include facility rental and recreational services charges for the Senior Centei in Central Park, the Huntington Central Pai k Sports Complex Team Room, and a discounted Veteran's asrnual beach packing pass, and Upon adoption of this Resolution, the new fees listed in the"Proposed Changes"column as set forth in Exhibit"A" shall be in effect, NOW, THEREFORE,the City Council of the City of Huntington Beach does hereby i esolve as follows 1. The new chatges set forth in Exhibit"A" (attached hereto and incoipozated herein) adopted by this Resolution shall be effective immediately following the adoption of this Resolution 2 All other chatges of fees as set foilh in Resolution No 2009-33 shall iemam unchanged and in effect PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a iegulai meeting thereof held on the 6th day of June , 2016 A�- - -O�.Ojja 11 1 1 094 MayorkA REVI ND APPROVEll INITIAT AND APPROVED Cit n ei =D', mniunity Services FORM Crt ttorney S� ve 16-5229/135710 APPENDIX G CS Administration H EXIBIT A xB -179- Item 5. - 4 APPENDIX G CS Administration Community Services-- Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room, and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR COSPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION FACILITIES Group I=Community Services Sponsored Activity Group II=Community Services Co-Sponsored Activity Group III=Civic and Nonprofit Organizations Group IV=Misc HB Groups or Individuals (2-hr min) Group V=Non-Residents(2-hr min) Group VI=Commercial,Business,For Profit(2-hr min) Facility Reservation Change/Cancellation Fee $10 00 After Business Hours(hourly rate) $25 00/hou Alcohol Filing Fee $5 00 Edison/Murdy Community Centers(hourly) Hall A Group I&II N/ Group 111 $45 00 Group I $55 00 Group V $85 00 Group VI $115 00 Hall B Group I&II N/A Group I I $30 00 Group I $35 00 Group $55 00 Group VI $70 00 Hall C&D Group I&II N/ Group 111 $30 00 Group IV $35 00 Group V $55 00 Group VI $70 00 Game Room Group I&II N/A Group III $30 00 Group I $35 00 Group V $55 00 Group VI $70 00 Hall A&B Group I&II N/A Group 111 $65 00 Group I $80 00 Group V $130 00 Group VI $165 00 Item 5. - 5 HB -i s0- APPENDIX G CS Administration Community Services—Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Hall A,B,C&D Group I&II N/A Group III $85 00 Group IV $110 00 Group V $165 00 Group VI $225 00 All Halls&Game Roan Group I&II N/A Group III $95 00 Group IV $120 00 Group V $180 00 Group VI $250 00 Kitchen $101hour Picnic Shelter(full day), $200 00/day(nonprofit/resident) $300 OO/day(nonresident) $400 OO/day(commercial) City Gym&Pool(hourly) Gym&Lockers(1-40) Group I&II N/ Group III $45 00 Group IV $55 00 Group V $80 00 Group VI $110 00 Gym&Lockers 41+ Group I&II N/ Group III $60 00 Group IV $70 00 Group V $105 00 Group VI $140 00 Pool&Lockers(1-25) Group I&II N/ Group III $5506 Group IV $65 00 Group V $95 00 Group VI $130 00 HB -181- Item 5. - 6 APPENDIX G CS Administration Community Services --Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park,HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Room A Group I&II N/A Group III $30 00 Group I $35 00 Group V $50 00 Group VI $65 00 Room B Group I&it N/A Group 111 $35 00 Group I $40 00 Group V $60 00 Group VI $75 00 Game Room Group I&II N/ Group III $30 00 Group I $35 00 Group V $50 00 Group VI $65 00 Conference Room Group I&11 N/ Group III $15 0 Group I $20 00 Group V $30 00 Group VI $35 00 Gym,Lockers(1-40),&1 Room Group I&II N/A Group III $55 00 Group IV $70 00 Group V $105 00 Group VI $140 00 Gym, Lockers(41+) &1 Room Group I&II N/ Group 111 $70 00 Group I $85 00 Group V $130 00 Group,VI $170 00 Pool,Lockers(1-25),&1 Room Group I&11 N/A Group 111 $65 00 Group IV $80 00 Group V $125 00 Group VI $160 00 Item 5. - 7 HB -182- APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR COSPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Gym,Pool,Game Room,Rooms A&B,&Lockers(1-25) Group I&II N/A Group I II $85 00 Group IV $130 00 Group V $190 00 Group VI $265 00 Gym,Pool,Game Room,Rooms A&B,&Lockers(26+) Group I &II N/ Group III $100 00 Group I $145 00 Group V $225 00 Group VI $300 00 Kitchen $10/hour Pool Lifeguard $15 00/hour Rodgers Senior Center(hourly) Main Hall(A&B) Group I&II N/A Group 111 $50 00 Hall A Group I&II N/ Group III $35 00 Hall B Group I&II N/ Group 111 $30 00 Hall C Group I&II N! Group III $25 00 Hall D Group I&II N/ Group III $25 00 Hall E Group I&II NIA Gro,ip III $25 00 HB -183- Item 5. - 8 APPENDIX G CS Administration Community Services --Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR COSPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Senior Center in Central Park (hourly except as noted below) Parkview Room,Stage&Patio included* *6 hour minimum rental Fri after 3 pm,Sat &Sun all day Group I&II N/ Group III $130 00 Group IV $180 00 Group V $210 00 Group VI $280 00 Parkview Room South stage included Group I&II N/ Group III $80 00 Group I $100 00 Group V $120 00 Group VI $160 00 Parkview Room North,patio included Group I&II N/ Group III $80 00 Group I $100 00 Group V $120 00 Group VI $160 00 Parkview Rooms available separately Mon-Thurs,Friday until 3 00 pm Edinger Medical Group—Room 1 Group I&II N/ Group III $50 00 Group IV $70 00 Group V $80 00 Group VI $100 00 Edinger Medical Group-Room 2 Group I&II NI Group III $40 00 Group I $60 00 Group V $70 00 Group VI $90 00 Game Room Group I&II NI Group III $50 00 Group IV $70 00 Group V $80 00 Group VI $100 00 Dance Room Group I&II N/ Group 111 $50 00 Group IV $70 00 Group V $80 00 Group VI $100 00 Item 5. - 9 HB -184- APPENDIX G CS Administration Community Services-- Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Group Exercise Room Group 1&II N/A Group 111 $50 00 Group IV $70 00 Group V $80 00 Group VI $100 00 Kitchen(vendor use with room rental only) Group I&II ►/ Group III $20 00<4 hours $100 flat fee>4 hours Group I $20 00<4 hours $100 flat fee>4 hours Group V $20 00<4 hours $150 flat fee>4 hours Group VI $20 00<4 hours $150 flat fee>4 hours Additional Charges Room Rental with alcohol Additional$20 00 per hour (not available for Dance Room or Group Exercise Room) Reduction for Group III Reduce 50%Mon-Thurs,8 00 am to 1 00 pm,based on availability Additional Hourly Staffing Monday-Thursday,after 5 00 pm $25 00 Friday after 3 00 pm,Saturdays&Sundays $35 00 Set-up&Cleaning Charge $25 00-$250 flat fee Event Accessories $10 00-$300 00 per use Wedding Package#1 (ceremony+reception) $3,000 00 flat fee Wedding Package#2(reception only) $1,900 00 flat fee Wedding Package#3(outdoor lawn/patio ceremony) $600 00 flat fee Art Center(hourly) Multi-Purpose Room(hourly) Group I&II N/ Al I Others $70/hou Multi-Purpose Room Anth Alcohol(additional hourly Hourly Rental Rate+$10 00/hour Technical assistance/Security during closed hours $15 00/hour Galleries-Dinner Event $150 00/hour(5 hour minimum) Galleries-Wedding Reception $3,000 00(8 hour maximum) Kitchen-Per Month $500 00 Kitchen-Per Day $100 00 HB -185- Item 5. - 10 APPENDIX G CS Administration Community Services -- Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room, and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Newland Barn(hourly) Group I&II N/ Group III $40 00 Group I $50 00 Group V $80 00 Group VI $105 00 Newland Barn with Alcohol(additional hourly amount) Hourly Rental Rate+$10 001hour Lake View Clubhouse(hourly) Group I&II N/ Group III $20 00 Group IV $25 00 Group V $45 00 Group VI $55 00 Lake View Clubhouse with Alcohol(additional hourly Hourly Rental Rate+$10 001hour Lake Park/Harbour View Clubhouse(hourly) Group I&II No Charge Group III $35 00 Group IV $40 00 Group V $65 00 Group VI $85 00 Lake Park/Harbour View Clubhouse with Alcohol(additional Hourly Rental Rate+$10 00/hour Lake Park BBQ Facility $175 00(nonprofit/resident) $275 00(nonresident) $375 00(commercial) Sports Complex-Team Room Group I&If NIA Group III $20 00 Group I $25 00 Group $35 00 Group VI $40 00 Item 5. - 11 HB -186- APPENDIX G CS Administration Community Services --Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room, and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Huntington Central Park Picnic Shelter $250 001day(nonprofit/resident) $385 00/day(nonresident) $500 00/day(commercial Amphitheater $150 00/day(nonprofittresident) $220 001day(nonresident) $330 00/day(commercial) Jumper/Bounce House/Trader with mounted Merry-Go- $25 00 Parts Site Reservation $75 00/day(nonprofittresident) $150 00/day(nonresident) $250 00/day OR$100 001day+ 10%gross revenue—whichever is greater (commercial) Band Stand $175 00/day(nonprofit/resident) $250 00/day(nonresident) $350 00/day(commercial) Youth Group Camping-Per Person/Per Night $4 00 Courts and Fields Rentals(hourly) Edison/Murdv Tennis/Racquetball Court Reservations $4 00 Soccer/Football Practice Lights at all schools Lamb,Talbert,Haven Yew, College View, Perry,Kettler, $15 00 Park View, Hope View,Harbour View,Gisler,and Dwyer Softball/Artificial Turf Fields Edison Murdy.Worthy.Greer. Sports Complex-hourly) Field without Lights Adult/Youth $25 00 Nonprofit Youth or Organized 55+Seniors $15 00 Field with Lights/Arena Field Adult/Youth $35 00 Nonprofit Youth or Organized 55+Seniors $25 00 After Business Hours(hourly rates) $20 001per hour Field Preparation Charge $25 00/field/per preparation Sports Complex-Battinq Cages One Token $1 00 Six Tokens $5 00 30 minutes $15 00 Adventure Playground Residents $3 00/person Non-Residents/Groups $3 00/person Adults/Chaperones No Charge 1413 -1 s7- Item 5. - 12 APPENDIX G CS Administration Community Services--Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room, and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR COSPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Specific Events Daily Charge-Nonprofit $550 00 Daily Charge -Commercial $1,100 00 Special Events Day Use-Charge-Nonprofit $125 00 Day Use Charge-Commercial $325 00 FilmNideo/Internet/Still Photography` Motion Daily Charges Nonprofit Crew of 9 or less $100 per day per location Crew of 10 or more $200 per day per location Huntington Beach Film/Produchon Companies Crew of 9 or less $300 per day per location Crew of 10 or more $400 per day per location Professional/Commercial Crew of 9 or less $400 per day per location Crew of 10 or more $500 per day per location Half-Day-Nonprofit, HB Company,Commercial(4 hours) 50%of regular daily fees Student with Instructor Verification Daily Fees not required Public Agencies Daily Fees not required Same day"breaking"news/Newsworthy events No charge,film permit not required Still Dade Charges Nonprofit $100 per day per location Huntington Beach Film/Production Companies $200 per day per location Professional/Commercial $300 per day per location Half-Day-Nonprofit,HB Company,Commercial(4 hours) 50%of regular daily fees Student with Instructor Verification Daily Fees not required Public Agencies Daily Fees not required Same day"breaking"news/newsworthy events No charge,film permit not required Production Staffing(as needed) Fully Burdened Rate(FBR) Prep Strike Days 50%discount of daily fees Item 5. - 13 xs -188- APPENDIX G CS Administration Community Services —Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION COMMUNITY SERVICES PROGRAMS Adult Sports Programs Slo-Pitch Softball $420 00/team($25 00/late fee) Tournaments 10%of gross receipts+field rentals Senior Softball $200 00tteam Adult Soccer $400/team Youth Sports Programs/per participant Basketball $55 00 Summer Basketball $55 00 Shooting Stars Basketball $55 00 Flag Football $55 00 Baseball $55 00 Volleyball $55 00 Jr Baseball/Softball,Basketball,Football $55 00 Pee Wee Soccer,Basketball,T-Ball $55 00 Recreation/Human Services Events(per person) Pier Swim/with Shirt(preregistration) $25 00 Pier Swim/no shirt(day of event) $25 00 Rose Parade Excursion $110 00 Surf Contest $35 00 Family Camp Out $15 00/space+$10 00/participan Project Self-Sufficiency Special Events& Mixers $25 00-$75 00 Senior Center Dances&Events $5 00-$50 00 Instructional Classes Instructional Classes-Processing Fee $6 00 Sands Community Services Guide Advertising Back Cover(full color) $3,500 00 Inside Back Cover(full color) $2,800 00 Full Interior(Two Color) $1,500 00 1/2 page(B&W,Horizontal) $800 00 1/4 page(B&W,Vertical) $500 00 Aquatics Classes $85 00/session(maximum) Fitness Center Annual Membership(Senior Center in Central Park) Ages 50-79 $120 00 Ages 80+ $80 00 HB -189- Item 5. - 14 APPENDIX G CS Administration Community Services --Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room, and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Art Center(per person) Memberships Friends/Family $60 00 Student/Senior $40 00 Supporter $150 00 Sustaining $300 00 Directors Circle $1,000 00 Admission to Events General $15 00-$85 00 Members Discount vanes by event Art Camp for Kids $150 00-$200 00 Fourth of July Celebration Parade Entry Application $300 00-$1,000 Non-Judged Exempt(marching bands,drum&bugle corps, Exempt mounted equestrian groups) Parade/Fireworks Bleacher Seats $10 00-$20 00 Pier Plaza Festival Vendor Booths $1,100 to$1,600 Official 4th of July Merchandise $5 00-$40 00 Junior Lifeguard Program Resident $605 00/person Non-Resident $630 00/person I Item 5. - 15 HB -190- APPENDIX G CS Administration Community Services --Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37, except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR CO-SPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION PARKING RATES South Beach Attended Lots-Daily Rates Auto,pickup truck,motorcycle $15 00/day Autos with disabled person(DP)placard $10 00 Bus-24 passengers or less $50 001day Bus-25 passengers or more $100 00/day Vehicles over 20 ft in length,including overhangs $15 00 per occupied space Vehicles over 20 ft in length,including overhangs, with disabled person(DP) placard $10 00 per occupied space Fourth of July(flat rate) $25 00 per occupied space Parking Meter/Pay Station $1 50/hour Beach Service Road Permit,Vendor Permit Beach Service Road Permit,Vendor Perms $10 00/year Beach Service Road Replacement Pass $5 00 Resident Meter Pass Resident Meter Pass-up to 4 max per dwelling unit $10 00/year Resident Meter Replacement Pass $5 00 Annual Beach Parking Pass Valid at Main Promenade&city beach Vehicles under 20 ft.including overhangs General $150 00 Senior(62+) $50 00 Disabled Person Placard $50 00 Veterans(with proper identification) $125 00 Vehicles 20 ft and over,including overhangs Must purchase annual pass by above category (General,Senior, Disabled Person placard) PLUS,Oversized Vehicle Sticker $75 00 Annual Beach Parking Replacement Pass $10 00 Surf Class Parking Pass $5 00/year (Students must fumish proof of school enrollment for the current year) Pier Plaza Parking When metered $1 50/hou When attended $15 00/da Fourth of July(flat rate) $25 00 per occupied space xB -191- Item 5. - 16 APPENDIX G CS Administration Community Services --Facility Rentals and Recreational Services Charges All charges remain the same as adopted pursuant to Resolution No 2015-37,except proposed amounts for Senior Center in Central Park, HCP Sports Complex Team Room,and the discounted Veteran's Annual Beach Pass Charge Description Current Charges Proposed Changes/Notes CHARGES FOR CITY SPONSORED OR COSPONSORED PROGRAMS&EVENTS MAY BE WAIVED PER RESOLUTION Sunset'vista Camping Facuav Maily Rates) Winter Camping(October 1 -May 31) Recreational Vehicle(RV)plus auto $70 00/day Senior(62+) $60 00/day With Disabled Person Placard $60 00/day Each Additional Vehicle $12 DO/day Reservation Fee $10 00 Reservation Cancellation Fee $25 00 (for cancellations less than 30 days) Main Promenade Parkmci Structure Daily Fee First 30 minutes No Charge Up to Two Hours(includes first 30 minutes) $1 OO/Hour After Two Hours $1 00/Each 20 Minutes Evening Rate (After 9 00 pm) Prevailing Hourly Rate or$5 00 (staff discretion) Fourth of July(Flat Rate) $27 00 Maximum Daily Rate-Non-Peak $15 00 Maximum Daily Rate-Peak(Memonal Day-Labor Day) $17 00 Maximum Daily Rate-Holidays and Special Events $20 00 Customer Validation/hour(Max two validations per ticket) $0 50/hour Employee Pass $20 00/month Employee Daily Stamped Validation $2 00/day Sports Complex-Parking Day Use $1 00 Season Parking Pass $10 00 Annual Parking Pass(3 seasons) $30 00 Vehicles over 20 feet,including overhangs,Day Use $10 00 Item 5. - 17 HB -192- APPENDIX G CS Administration Res. No. 2016-29 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on June 6, 2016 by the following vote AYES: O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None ABSENT: Posey ABSTAIN: None City Clerk and ex-offi!cio Clerk of the City Council of the City of Huntington Beach, California APPENDIX H 4th of July Board Sponsor List Sponsors Amount Payment Received In Kind Sponsor List In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A In Kind N/A APPENDIX I Sponsor List 4th of July Board Sponsors Amount Payment Received Boeing $25,000 Y Pasea $3,000 Y Hoag $8,000 Y Phantom (Big Bear) 2,500 Y Lexus of WM $4,000 Y Navy Federal $5,000 Y Golden West College $5,000. Y CA Resources Corp $5,000 Y Fox $500 Y Expertec $1,500 Y Downtown BID $500 Y Visit HB $1,500 Y Tiodize $1,500 Y Home Depot $500 Y$250 Y$250 KABC $10,000 Y Maxum $1,000 Y Legends $1,000 Y Image Tech $3,900 Y Wheeler $1,250 Y $80,650 APPENDIX J CS Administration 2016 4th of July Corporate Sponsors d2 « .ti r Name (tit Ui 3f3 rd xzb( Big Bear of CA 2,500.00 517692 California Resources Corporation 5,000.00 6028667 Disney Worldwide Services, Inc 10,000.00 10934303 Expertec Automotive 1,500.00 25577 General Petroleum Corporation 1,000.00 76760 HB Downtown BID 500.00 2752 HOAG 8,000.00 736000 Image Technologies Corp. 3,900.00 73519 Legends Surf City LLC 1,000.00 1053 Lexus of Westminster 4,000.00 136757 Navy Federal Credit Union 5,000.00 900322936 Pacific City Hotel DBA Pasea Hotel&Spa 3,000.00 10063 Rosewood 500.00 8-000023 The Boeing Company 25,000.00 600287698 The Home Depot USA 250.00 3800906 The Home Depot USA 250.00 3814989 Tiodize Co.,INC 1,500.00 22039 Trende Foods Enterprises 1,000.00 2189 Visit Huntington Beach 1,500.00 23407 Wheeler Dealers-Wilma TV Inc 1,250.00 1709 TOTAL RECEIVED ' `' } 76,650 00` APPENDIX K City of Huntington Beach Transaction Report Account Journal General Ledger GL Date Number Description Entry Amount Explanation 10/1/2014 20400204.48350 Sponsorships FY 13/14 Revenue Accruals 4,765.00 11/20/2014 20400204.48350 Sponsorships PayPoint JE (4,765.00) 3/6/2015 20400204.48350 Sponsorships PayPoint JE (500.00) 3/9/2015 20400204.48350 Sponsorships PayPoint JE (100.00) 3/26/2015 20400204.48350 Sponsorships PayPoint JE (5,500.00) 4/20/2015 20400204.48350 Sponsorships PayPoint JE (500.00) 4/27/2015 20400204.48350 Sponsorships PayPoint JE (15,000.00) 5/11/2015 20400204.48350 Sponsorships PayPoint JE (5,000.00) 5/26/2015 20400204.48350 Sponsorships PayPoint JE (5,000.00) 6/2/2015 20400204.48350 Sponsorships PayPoint JE (2,300.00) 6/8/2015 20400204.48350 Sponsorships PayPoint JE (8,000.00) 6/10/2015 20400204.48350 Sponsorships PayPoint JE (5,000.00) 6/11/2015 20400204.48350 Sponsorships PayPoint JE (10,000.00) 6/12/2015 20400204.48350 Sponsorships PayPoint JE (2,500.00) 6/16/2015 20400204.48350 Sponsorships PayPoint JE (500.00) 6/18/2015 20400204.48350 Sponsorships PayPoint JE (500.00) 6/24/2015 20400204.48350 Sponsorships PayPoint JE (8,000.00) 7/28/2015 20400204.48350 Sponsorships PayPoint JE (10,000.00) 8/12/2015 20400204.48350 Sponsorships PayPoint JE (3,000.00) 4/26/2016 20400204.48350 Sponsorships PayPoint JE (5,500.00) 5/6/2016 20400204.48350 Sponsorships PayPoint JE (5,250.00) 5/13/2016 20400204.48350 Sponsorships PayPoint JE (5,000.00) 6/3/2016 20400204.48350 Sponsorships PayPoint JE (3,500.00) 6/9/2016 20400204.48350 Sponsorships PayPoint JE (3,900.00) 6/15/2016 20400204.48350 Sponsorships PayPoint JE (11,500.00) 6/17/2016 20400204.48350 Sponsorships PayPoint JE (10,000.00) 6/22/2016 20400204.48350 Sponsorships PayPoint JE (4,750.00) 6/23/2016 20400204.48350 Sponsorships PayPoint JE (25,000.00) 6/30/2016 20400204.48350 Sponsorships PayPoint JE (500.00) 7/13/2016 20400204.48350 Sponsorships PayPoint JE (1,250.00) 7/20/2016 20400204.48350 Sponsorships PayPoint JE (500.00) (158,050.00) APPENDIX L 4th of July Board SPONSOR OPPORTUNITIES Interested in being a part of this historic event? Check out these sponsor packages to see which one suits you/your company. $20,000 Glorious Gold Sponsor $15,000 Silver Star Sponsor $8,000 Star Spangled Sponsor $5,000 Freedom Sponsor $4,000 Victory Sponsor $1,000 Spirit Sponsor $500 Announcer Stand Sponsor $100 Patriots Club Sponsor New Banner Spec for 2014. Please click link below for details.. . . Sponsor Package Details APPENDIX L 4th of July Board LE $20,000 Gold Star Sponsor $4000 credit towards your float; OR Presenting Sponsor for a Celebration Event and two 10x10 premium spaces at Pier Plaza Festival for the 3-day Celebration 12 Tickets to VIP Viewing Area; in addition, 5 VIP parade parking passes 12 Tickets to Hospitality Pavilion at Pier Plaza for 3-day Event 12 Entries for Surf City 5K Run, including 12 Official Surf City 5K Run T-Shirts. "Your Company" logo on back of shirt 12 Official Celebration T-Shirts 12 VIP Passes to Fireworks over the Ocean seating on HB Pier 12 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (Double Truck) in Official Huntington Beach 4tn of July Celebration Color Souvenir Program Your business identified as GOLD STAR SPONSOR on Official Celebration Web Site: www.hb4thofiiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) APPENDIX L 4th of July Board LE $15,000 Silver Star Sponsor $3500 credit towards your float; Presenting Sponsor for a Celebration Event and two 10x10 spaces at Pier Plaza Festival for the 4-day Celebration 10 Tickets to VIP Viewing Area; in addition, 4 VIP parade parking passes 10 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 10 Entries for Surf City 5K Run, including 10 Official Surf City 5K Run T-Shirts "Your Company" logo on back of shirt 10 Official Celebration T-Shirts 10 VIP Passes to Fireworks over the Ocean seating on HB Pier 10 Reserved seats at the Sponsor Recognition Party 2 full page advertisement (inside front cover) in Official Huntington Beach 4t" of July Color Celebration Souvenir Program Your business identified as SILVER STAR SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route "Your Company's" name and logo on Two Main Street Banners 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) APPENDIX L 4th of July Board $8000 Star Spangled Sponsor $2000 credit towards your float; your entry & one 10x10 space at the Pier Plaza Festival for the 3-day Celebration 8 Tickets to VIP Viewing Area; in addition, 3 VIP parking passes 8 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 8 Entries for Surf City 5K Run, including 8 Official Surf City 5K Run T-Shirts 8 Official Celebration T-Shirts 8 VIP Passes to Fireworks over the Ocean seating on HB Pier 8 Reserved seats at the Sponsor Recognition Party 1 full page advertisement in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as STAR SPANGLED SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with link to your website Your company name & logo in all Parade Print Ads and on TV Broadcast w/PCTA Your company name scripted into announcements along parade route 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) APPENDIX L 4th of July Board $5000 freedom Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 4 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City SK Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party page advertisement in Official Huntington Beach 4th of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thofiuly.org with link to your website 2 of your Company's banners hung on H.B. Pier Railing (New Banner Spec for 2014) (Provided by Sponsor to be available by June 1st) APPENDIX L 4th of July Board $4000 Victory Sponsor 4 Tickets to VIP Viewing Area 4 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 4 Entries for Surf City 5K Run, including 4 Official Surf City 5K Run T-Shirts 4 Official Celebration T-Shirts 4 VIP Passes to Fireworks over the Ocean seating on HB Pier 4 Reserved seats at the Sponsor Recognition Party page advertisement in Official Huntington Beach 41h of July Celebration Color Souvenir Program Your business identified as VICTORYSPONSOR on Official Celebration Web Site: www.hb4thof*uly.org, with link to your website APPENDIX L 4th of July Board ate►' $1000 Spirit Sponsor 2 Tickets to VIP Viewing Area 2 Tickets to Hospitality Pavilion at Pier Plaza for 3 day Event 2 Entry's for Surf City 5K Run, including 2 Official Surf City 5K Run T-Shirts 2 Official Celebration T-Shirts page advertisement in Official Huntington Beach 41h of July Celebration Color Souvenir Program Your business identified as SPIRIT SPONSOR on Official Celebration Web Site: www.hb4thofiuly.org, with a link to your website APPENDIX L 4th of July Board $500 Announcer Stand Sponsor Help support the Huntington Beach 4th of July Celebration by sponsoring one of the 5 announcing stands along the parade route. This sponsorship allows groups, businesses, families and individuals to decorate a stand the morning of July 4th. The Huntington Beach 4th of July Executive Board will provide 2 announcers. In return you will be able to decorate the stand, pass out give aways, have your name on the Official Huntington Beach 4th of July website (www.hb4thofiuly.org), including a link to your website and have a business card size ad in the Official Celebration Program. *Please contact Linda D. Couey (ldcouey@reagan.com) to find out which announcer stands are available* Attach your business card and $500 check, payable to 4th of July, City of Huntington Beach And mail to: 4rh of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: www.hb4thofjuly.org Deadline June 2. Each "Announcing Stand" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. APPENDIX L 4th of July Board c_ $100 PATRIOT'S CLUB SPONSOR Be part of the "Patriots Club" For $100.00, Your Name or Business will be Included In the Official 4th of July Souvenir Color Program A Business Card Size AD This sponsorship invites groups, businesses, families and individuals, to advertise, commemorate, recognize or congratulate a special employee, family member or friend. This is a great way to support the 4th of July events at a minimum cost to you or your business. Attach your business card and $100 check, payable to: 4th of July/City of Huntington Beach Mail to: 4rh of July Board/City of Huntington Beach PO Box 1097 Huntington Beach, CA 92647-9998 For more Information please go to: www.hb4thofjuly.org Deadline June 2. Each "Club" sponsor will be entered into a drawing for a pair of VIP Passes to Reserved Firework seating on the Pier. Winner will be drawn from all entries received by June 2. APPENDIX L 4th of July Board SnUL= Pacim Die ii Banners (Pier Railing) : Deadline: June 1st, 2014 3' tall x 20' long (must be this size) Grommets on each corner, top middle & bottom middle (No advertising allowed, Company logo & name with salutation) Program Ad Specs Deadline: June 1st, 2014 Cover 8.5" x 11" with .25" bleed 4 color File Formats: Press Quality PDF: .tif .eps .psd or .indd outline or include fonts 300 dpi Inside Ads (4 color & file formats same as cover) Full Page: 8.5" x 11" with .25" bleed Half Page: 7.5"w x 4.5"h Quarter Page: 3.5"w x 4.5"h Business Card: 3.5"w x 2"h 300dpi APPENDIX M 4th of July Board AGAPE APPAREL Invoice P.O. Box 3021 Huntington Beach, CA 92605-3021 DATE INVOICE# www.AgapeApparel.com 4/13/2016 54355 AGAPE APPAREL_ BILL TO SHIP TO City of Huntington Beach PO Box 784 Huntington Beach,CA 92648 DUE DATE P.O, NUMBER 5/13/2016 20493-OP ITEM DESCRIPTION QTY RATE AMOUNT i I Retail :Garments Garment Type and Color:Gildan G220 144 4.13 594.72T Tank Tops White Design Location(s):HB 4th 2016 Design front .eft Chest and Full Back Ink Color(s): Red,Blue and Black Qty by Sizes:Various 36 Med 36 Large 36 XL 36 XXL Retail:Garments Garment Type and Color:Gildan G220 144 5.13 738.72T Tank Tops White Design Location(s) :HB 41h 2016 Design front Left Chest and Full Back Ink Color(s):Red, Blue and Black Qty by Sizes:Various 36 Med 36 Large 36 XL 36 XXL Retail: Emb Services Garment Type and Color: Port Caps C865 72 8.50 612.00T Design Location(s): HS 4th 2016 Design Front Thread Color(s): Red, Blue and Black Qty by Sizes:Various Navy 6 Sm/Med 30 Large/XL Khaki 6 Sm/Med 30 Large/XL J` TT .. OP C/ODIOJ!! V�J# upplier# Order Cc# iJ 2-way or 3-way Please remit to above addre7Approved t tal 7.702.92 Batch# T x 616.23 Page 2 Total 8,319.15 APPENDIX M 4th of July Board AGAPE APPAREL Invoice P.O. Box 3021 Huntington Beach, CA 92605-3021 1 r DATE INVOICE# www.AgapeApparel.com 4/11/2016 54359 AGAPE APPAREL BILL TO SHIP TO City of Huntington Beach Att:Accounts Payable PO Box 784 Huntington Beach, CA 92648 DUE DATE P.O. NUMBER 5/11/2016 20493-OP ITEM DESCRIPTION QTY RATE AMOUNT Retail :Garments Garment Type and Color: ST350 Silver 4,404 5.10 22,460.40T Design Location(s) :HB 4th 2016 Design front Left Chest and Full Back Ink Color(s):Red, Blue and Black Qty by Sizes:Various Adult 1200 Small 1284 Med 1104 Large 768 XL 48 XXL White Regular Shirts 0.00 Retail:Garments Garment Type and Color:Jerzee 29B(Youth)White 636 3.16 2,009.76T Design Location(s): HB 4th 2016 Design front Left Chest and Full Back Ink Color(s): Red, Blue and Black Qty by Sizes:Various Youth 192 Sm 240 Med 204 Large + Volunteers for Run White Regular 0.00 Retail: Garments Garment Type and Color:Jerzee 29M or 29B(Youth)White 120 3,16 379.20T Design Location(s): HB 4th 2016 Design front Left Chest and Full Back Ink Color(s):Red, Blue and Black Qty by Sizes:Various Youth 12 Large Adult 48 Sm 24 Med 24 Large 12 XL OP OC/OD/OJ/OW# Of)�7 upplier# Order Co# 2-way or.3-way _ Account# Approved Please remit to above address. Subtotal I 24,849.36 8%Tax 1,987.95 Total 26,837.31 APPENDIX M 4th of July Board AGAPE APPAREL Invoice P.O. Box 3021 Huntington Beach, CA 92605-3021 DATE INVOICE# www.AgapeApparel.com 1 r — 6/4/2016 54422 AGAPE - _- - APPAREL BILL TO SHIP TO City of Huntington Beach Pays Additional Board Shirts DUE DATE P.O. NUMBER 6/18/2016 additional ITEM _ DESCRIPTION CITY RATE AMOUNT Retail: Garments Garment Type and Color: ST350 Silver 36 5.10 183.60T Design Location(s): HB 4th 2016 Design front Left Chest and Full Back Ink Color(s): Red,White, Blue and Black Qty by Sizes:Various Adult 6 Small 6 Med 12 Large 12 XL r Dl0 10#_o#_r 3-wa�#ed Batch#_----- i I Please remit to above address Subtotal 183.60 8.Tax 14.69 Tota 1 198.29 APPENDIX M 4th of July Board AGAPE APPAREL Invoice P.O. Box 3021 _ Huntington Beach, CA 92605-3021 DATE INVOICE# www.AgapeApparel.com 5/12/2016 54430 AGAPE BILL TO SHIP TO City of Huntington Beach DUE DATE l P.O. NUMBER 6/11/2016 20493-OP ITEM DESCRIPTION QTY RATE AMOUNT Retail:Emb Services Garment Type and Color: OT18-010 Caps 12 6.00 72.00T Design Location(s): HB 4th 2016 Design Front Thread Color(s): Red, Blue and Black Qty by Sizes: Various Navy 6 Khaki 6 Retail: Garments Garment Type and Color: Neon Green-STAFF SHIRTS 60 3.79 227.40T Design Location(s) . Front Lft Chest and Full Back Ink Color(s): Qty by Sizes: Various 6 Sm 6 Med 18 Large 18 XL 12 XXL Retail : Garments Garment Type and Color: White Infant Shirt 1 3.50 3.50T Design Location(s): Full Front OP C/OD/ J/OW# �I upplier# Order Co# L�� -- 2-way or 3-way Account# Approved PV# Batch# Please remit to above address. Subtotal 302.90 8%Tax 24.23 Total 327.13 APPENDIX M 4th of July Board Gonzales, Carrie From: Staceee7@aol.com Sent: Sunday, June 12, 2016 9:46 AM To: Gonzales, Carrie Subject: Glow Necklace Purchase Invoice below for glow necklaces purchased on your card. Thanks Carrie!!! Stacey (Newton) Hoffer Director Huntington Beach 4th of July Celebration 714-580-7428 From: sales CcDQ lowu n iverse.corn To: staceee7(o)aol.com Sent: 6/12/2016 9:44:23 A.M. Pacific Daylight Time Subj: GlowUniverse.com: New Order# 100041773 A. Hello, Carrie Gonzales Thank you for your order from GlowUniverse.com.Once your package ships we will send an email with a link to track your order.If you have any questions about your order please contact us at support&,i)elowuniverse.com or call us at 1-800-760-GLOW Monday- Friday,8am-5pm PST. Your order confirmation is below.Thank you again for your business. Your Order#100041773 (placed on June 12, 2016 12:44:15 PM EDT) Billing Information: Payment Method: Carrie Gonzales Debit or Credit Card(Visa/MC/Amex/Disc) City of Huntington Beach 2000 Main Street Huntington Beach,California,92648 Credit Card Type: Visa United States Credit Card Number: xxxx-5753 T:7145365486 Payer Email: staceee7 a,aol.com Shipping Information: Shipping Method: Cn..e..CinFFa. Q—A—A Ch:«..:e.. T'............./t -f,4--\. I APPENDIX M 4th of July Board HB 4th of July 4612 Minuet Drive Huntington Beach,California,92649 United States T:7145807428 Item Sku Qty Subtotal 24"Tri-Color Glowstick Necklaces-Red/White/Blue 36240113LS 20 $399.80 Subtotal $399.80 Shipping&Handling $0.00 Grand Total $399.80 Thank you again,Glowuniverse.com 2 APPENDIX N CS Administration 2016 Payments Received DATE CHECK# RECEIVED AMOUNT STORE NAME LOCATION 6052396 7/29/2016 $ 5,315.00 6110 Albertsons 7201 Yorktown/Main Merchandise 6054690 8/8/2016 $ 4,705.00 6124 Albertsons 19640 Beach/Adams Merchandise 6055977 8/12/2016 $ 1,760.00 6102 Albertsons 16600 Bolsa Chica/Heil Merchandise 730-4191658 9/6/2016 $ 2,000.00 3160 Vons 8891 Atlanta/Magnolia Merchandise 730-4191658 9/6/2016 $ 1,450.00 2090 Vons 5922 Edinger/Springdale Merchandise $ 15,230.00 Cash 9/6/2016 $ 1,060.00 Various Citizens. Merchandise Sales Cash 9/6/2016 $ 2,000.00 Various Citizens Merchandise Sales 4900 9/6/2016 $ 415.00 Agape Apparel Merchandise Sales Cash 9/6/2016 $ 195.00 Various Citizens Firework Seat Sales $ 3,670.00 3604 7/1/2016 $ 210.00 Boardman,Connie 8401 Sweetwater HB CA 92646 Tickets 1617 7/16/2016 $ 200.00 Flynn,Joan 9082 Veronica Dr HB CA 92646 Gala 1614 7/19/2016 $ 20.00 Flynn,Joan 9082 Veronica Dr HB CA 92646 Gala Cash 8/16/2016 $ 50.00 Pieracci, Ryan 4612 Minuet Dr HB CA 92649 Banner $ 480.00 TOTAL RECE $ 19,380.00 j APPENDIX O CS Administration 2016 4th of July Run Entries Spectrum Sports Date Received Checks Received Online Registration Total Received 5/31/2016 365.00 3,433.00 3,798.00 6/22/2016 1,388.00 9,198.00 10,586.00 7/11/2016 120.00 22,601.46 22,721.46 7/18/2016 2,640.00 40,180.00 42,820.00 7/28/2016 13,274.00 13,274.00 7/29/2016 5,497.00 5,497.00 5,497.00 8/22/2016 3,000.00 3,000.00 TOTAL RECEIVED 101,696.46 Simple Race Reg Date Received Checks Received Online Registration Total Received 7/27/2016 Kids Run 2,280.00 Open 5 K 8,960.00 Residents 5K 11,440.00 Stroller 5K 920.00 TOTAL RECEIVED 23,600.00 TOTAL RUN 125,296.46 2016 Pier Plaza Festival Vendors APPENDIX P CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference Ice Reimbursement 200.00 cash Africway 900.00 CC Aladdin Jasmin Apparel 1,100.00 CC Amini Fashion 400.00 CC 500.00 CC -102 00 refund Amo Marketing 1,100.00 CK#7665 Artelos 900.00 CC Artesania Mexicana 900.00 CC Aurantiaca USA LLC 1,300.00 CC Babyminidonuts 300.00 CC 500.00 CC Balanced Chaos 1,000.00 CC Bamboo Hut 1,500.00 CC Barrett's lemonade, Sausage King&BBQ 2,800.00 CC Bergman Family Chiropractic 1,100.00 CK#1065 -1100.00 refund Biehn's Foods 900.00 CC Big Fat Burrito 1,400.00 CC Bill Enterprise 350.00 CK#23329896761 350.00 CC 300.00 CC Bubble the Fun 900.00 CC California Sweet Roasted Corn 1,000.00 CK# 1156607346 900.00 CK#54 Cocos Catering 900.00 CC Chubby Concession 1.100.00 CK#20025225 Creative Concessions 1,000.00 CC Diamond Resorts 1,100.00 CK#796009326 Diamond Resorts -1,100.00 refund Dogs on the Run(Primavera Kitchen) 1,000.00 CK#1244 200.00 cash EA Tradeshows Inc 2,000.00 CC EA Tradeshows Inc -1,000.00 refund Electrokike Holdings LLC 1,800.00 CC Frontier Communications 1,000.00 CK#327718 Gourmet Churros 1,000.00 CC Handful of Love 1,000.00 CC HB Psychic 1,000.00 CC HollowRock 1,200.00 CC Kala Imports LLC 900.00 CC Kaelo Marketing LLC 2,600.00 CC Lily Rose 300.00 CC 800.00 CC Massagepod Inc 1,100.00 CC Ms Kettle Gourmet Kettle Korn 900.00 CK#1141 OC registrar of Voters 100.00 CC Ohana Hawaiian Jewelry 1,000.00 CC Origami Owl 600.00 CC 300.00 CC Paola's Mercato 1,000.00 CC Papa Dans Jerky 1,000.00 CC Pet Harnesses by Ines 900.00 CC Pierside Gallery 600.00 CC 1,100.00 CC Quote Selection Insurance Services 1,200.00 CC Remodel USA 1,100.00 CK#5119 Renewal by Andersen 900.00 CK#7625 Rosewood Enterprises 300.00 CK#2216 1,000.00 CK#2217 Share International USA 1,100.00 CK#1728 So Cal Aloha 950.00 CC So Cal Skylights 900.00 CC Southern Snoballs 900.00 CK#0014 Starla's Boutique 300.00 CK#23363524978 600.00 cash Sutton Sunglasses 1,800.00 CC Tasty Steaks&Seafood 1,025.00 CC The Beach Bar 900.00 CK#1074 The Nut Stand 1,000.00 CC Treelum 900.00 CC Trend Watcher Group 2,200.00 CC Volumeline Entertainment Whipp'd LA 800.00 CC 50.00 cash Wildlfower Toe Rings 800.00 CC 200.00 cash Wyndham Vacation Reorts 1,100.00 CK# 1880097 Yellow Ribbon American 125.00 CC 2016 Pier Plaza Festival Vendors APPENDIX P CS Administration First Payment Second Payment Third Payment Name Amount Reference Amount Reference Amount Reference 59,150.00 6,500.00 -902.00 TOTAL RECEIVED 64,748.00 The committee requires each vendor to pay$100.00 in cash as a down payment for cleaning their area at Pier Plaza. Once the vendor leaves and their area is cleaned,they are given their$100.00 back. Aurantiaca USA LLC 100.00 Hollowrock 100.00 Paola's Mercato 100.00 Papa Dans Jerky 100.00 Renewal by Anderson 100.00 Quote Selection Insruances Services 100.00 Share International USA 100.00 SoCal Skylights 100.00 Southern Snoballs 100.00 Treelum 100.00 Trend Watcher Group 100.00 Total in cash received and then reimbursed. 1,100.00 APPENDIX Q CS Administration Pier Festival EXHIBITOR/FOOD VENDOR Space Rental Agreement July 4,5,&6,2014 PLEASE PRINT OR TYPE This document will serve as an Agreement between the City of Huntington Beach Fourth of July Executive Board and (Exhibitor/Food Vendor)to reserve and occupy*tent space on Pier Plaza Proper or the Pier Plaza Parking Lot for dates of July 4,5,&6,2014. SPACE DETAILS: • Space reservations are for all four days of the Pier Festival—July 4,5,&6,2014;no exceptions. • Set up for the Pier Festival is scheduled on Thursday July 3,2014 between loam—6pm *BONUS:set up by 6pm on July 3&you can open and sell until 9pm* Hours of operation: • 10am—9:30pm—Friday July 4th • 10am-9pm—Saturday July5th • 10am—6pm—Sunday July 6th • Exhibitor/Food Vendors must be open during the operation hours of Festival,as listed above NOTE:All space reservations are subject to availability SPACE COSTS: • Exhibitor-Premium Pier Plaza$1600 per 10x10 sq ft—Total cost for 3 day reservation • Exhibitor-Pier Plaza Proper$1500 per 10x10 sq ft—Total cost for 3 day reservation • Exhibitor/Food Vendor-Porking Lot$1100 per 10x10 sq ft—Total cost for 3 day reservation (Cost includes$150 for insurance and$50 for 1 parking pass,NO TRAILER PARKING.If proper insurance Is provided by May 30,cost of space will be reduced by$100.) GENERAL SPACE INFORMATION: • All tents for Pier Plaza spaces must be rented from Pier Festival Event,any questions or exceptions must be approved by Board in writing • Each tent Rental is$125 for the 3-day event,this includes:10 X 10 Canopy(4)mesh sides • Tables and Chairs WILL NOT be provided through the Festival Staff(must be provided by Vendor) • Power is limited but available.Power fee:$100 for the 3 days for a 120 voltage/20amps(2 outlets per vendor max) • Pier Festival Event DOES NOT provide sinks;EVERY Food Vendor must be SELF-CONTAINED. • Vendor understands no telephone or water is provided. Initial( ) • Amplified Music or radios are not allowed unless previously approved by Board SPACE RESERVATIONS: • Space Location:Premium Pier Plaza(__j qty Pier Plaza Proper(_J qty Parking Lot qty Food Court"qty • Exhibitors in Pier Plaza&Parking Lot, Food Vendors in Food Court in Parking Lot TENT(S)RESERVATIONS: • Total number of tents needed 10x10@$125.00 each Cost$ • Electricity$100.00 Cost$ SECURITY: • Exhibitor understands there is PERIMETER SECURITY provided for Pier Plaza and Pier Plaza Parking Lot,as detailed in the General Rules and Regulations for the Pier Festival. PERMITS: • Fourth of July Board will provide a City of Huntington Beach permit for the 3-day Event at no cost to your company. GENERAL: • Exhibitors and Food Vendors understand all graphics and printed material(s)must be family oriented. • Exhibitors and Food Vendors agrees that the City of Huntington Beach and/or the 4th of July Executive Board will not be held responsible for attendance at the event,or makes any guarantee regarding number of sales or profit you might realize at event. APPENDIX Q CS Administration EXHIBITORS AND FOOD VENDORS:STATE LAW REQUIRES: (R&T 6073)any vendor selling a tangible product or taxable item(food or craft)is responsible for collecting and reporting sales tax to the State Board of Equalization.Each vendor will need to provide the Board with a Copy of their Seller's Permit with their application. If Seller's Permit shows a Huntington Beach address,only resale number is necessary. If the vendor's Seller's Permit does not show a Huntington Beach address,the vendor will add Huntington Beach as a sub-location to their existing Seller's Permit.Contact the State Board of Equalization at 949-440-3473(Irvine Office).A copy of that document must be provided with application. *Resale Number- AGREEMENT: We (Exhibitor)agree to the above Rental Agreement Information and Requirements for the 2014 Fourth of July Pier Festival and will conduct business accordingly. The Pier Festival Event reserves the right to refuse any Exhibitor application tendered.Acceptance is at the sole discretion of the Board.The Board reserves the right to reject any Exhibitor because of non-compliance. I agree to abide by the Rules and Regulations pertaining to Exhibitors. PLEASE SIGN: Date: PLEASE PRINT NAME: INSURANCE: General Liability Insurance is provided as part of this agreement however,as a vendor,you must provide proof of automobile insurance and worker's compensation insurance per City of Huntington Beach insurance requirements. Please complete the following information in its entirety. Vendor Type(please check one): Non Food Vendor Food Vendor Type of Merchandise(please print): Automobile Insurance(please check one): I will provide proof of auto-insurance coverage(minimum$1,000,000 per occurrence for bodily injury,personal injury and property damages)or, I certify that no vehicle(s)will be used or operated in the performance of the task(s)or event(s)at the 4th of JUIy Expo,July 4, 5,&6,2014.1 authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued in connection with or in the performance of said task(s)or events if any vehicle is used. Initial here: Worker's Compensation Insurance(please check one): I will provide proof of Worker's Compensation insurance coverage(State statutory limits of$250,000 bodily injury by disease, policy limit and$100,000 bodily injury each employee for accident or disease per occurrence)or, I certify that in the performance of the activity or work for which this permit is issued, I shall not employ any person in any manner to become subject to the California Workers'Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire any employee(s)or become subject to the provision of the laws requiring Workers'Compensation Insurance. Initial here: Company/Organization: Applicant(Please Print): Date: Applicant Signature: Title(Please circle)Individual/Sole Proprietor President/Vice President Other: APPENDIX Q CS Administration Payment Form PLEASE PRINT OR TYPE TRANSACTION# TRANSACTION DATE: PAYMENT: PLEASE CHARGE MY CREDIT CARD: Circle one: MASTERCARD VISA Card Number: Exp.Date Three digits on back of card next to signature line: Name on Card:(Print) Billing Address: City: State: Zip Phone Number:Area Code Number Fax Number:Area Code Number EMAIL ADDRESS Signature: PRINT NAME HERE Application Submitted by: (Please Print Name) (Title) Amount of Payment$ is enclosed. '$300 deposit to save spot,non-refundable after May 30th(Money Order or Check),balance due by June 2nd• *ALL VENDORS*$75 PER 10'x10'SPACE-(cash)cleaning fee deposit due at Check-In on July 3,refunded by inspection by staff at Check-Out' AGREEMENT SUBMISSION: This Agreement Executed on: Date: 2014 by Vendor Name: Authorized Signature: CHECKLIST:ENCLOSED Completed Rental Agreement( ) Signed Rules and Regulations( ) Detailed Description and Drawing( ) Full Payment for Space&Tent Rental( ) Resale Number or Copy of Sales Permit( ) IMPORTANT PAYMENT INFORMATION CONTACT: Linda Vircks(714)962-3770,FAX:(714)962-3770, EMAIL:lindavircks@hotmail.com MAKE CHECK/MONEY ORDER PAYABLE TO: 4th of July/City of Huntington Beach MAIL TO: 4th of July Board PO BOX 1097 Huntington Beach,CA 92647-9998 NO REFUNDS AFTER JUNE 2nd APPENDIX Q CS Administration PLEASE PRINT OR TYPE ( VENDOR INFORMATION — REQUIRED Vendor Company Name: Contact Person for Event: Position: Mailing Street Address: City State Zip Code: Phone: CELL PHONE NUMBER Phone: OFFICE OR HOME NUMBER Fax Number: Email: 24-Hour Contact Required Contact Cell Phone: 24-Hour Contact Required Print Name Authorized Signature Date f. !�lfi APPENDIX Q CS Administration Resolution No.2009-63 sufty CITY OF HUNTINGTON BEACH 2000 Main Street Huntin on Beach, CA 9264s DECLARATION OF PERWTTEE I certify that no vehicle(s) will be used or operated in the performance of the task(s)or event(s)for which this permit is granted. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued in connection with or in the perfomunce of said tasks) or event(s)if any vehicle(s)is used. Signature of Permittee Print name Company name(ifappucabie) Date signed i i EXHIBIT I APPENDIX Q CS Administration Su ity CITY OF HUNTINGTON BEACH 2000 Main Street, Huntington Beach, CA 92648 Hung Beach m Declaration of Non-Employer Status The State of California requires every enterprise or business to provide workers compensation insurance coverage. If you have no employees, you may make a declaration to that effect by completing and signing this form and returning to: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 1 certify that in the performance of the activity or work for which this permit is issued, I shall not employ any person in any manner so as to become subject to California Workers' Compensation Insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if 1 hire any employee(s) or become subject to the provision of the laws requiring Workers' Compensation Insurance. NAME OF: Company / Organization Address Applicant [please print] Title, if any Applicant's Signature Date Signed: Telephone Number: APPENDIX Q CS Administration Pier Festival EXHIBITOR Rules and Regulations July 4, 5,&6, 2014 TENT REQUIREMENTS: 1.All tents to be rented from Festival Event 2.All tent interiors and build outs inside tent displays must be constructed of approved fire resistant materials and meet local fire codes and requirements. 3.No Motor homes allowed in Pier Plaza Parking Lot. 4.NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. PRODUCT REQUIREMENTS/RESTRICTIONS: 1. Food Vendors may be a max of 2 feet out from the space 2. Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3.No counterfeit products are allowed.Police randomly visit each tent throughout the event and will shut down any Exhibitor selling counterfeit items. 4.The decisions of the 4th of July Festival Board in all matters of appropriateness are considered final. GENERAL RULES/REGULATIONS 1.A valid State of California Resellers Permit displayed inside each space 2.Under no circumstances are controlled substances allowed in or around the Pier Festival site. NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP &TEAR DOWN 1.Exhibitor's vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a.One additional parking pass may be purchased for$50-(3 day pass). b. Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area.NO EXCEPTIONS.Please instruct your employees to arrange to carpool,if necessary c.On July 4,you and your employees must arrive before 5:30 AM. Pacific Coast Highway will close for the SK Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d.No early tear downs/departures are allowed.NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I (WE)HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/ of this agreement. Date: Exhibitor Company Name: Authorized Signature: OWNER/ MANAGER APPENDIX Q CS Administration Pier Festival r FOOD VENDOR Rules and Regulations July 4,5,&6,2014 SPACE&VEHICLE REQUIREMENTS: 1.Each Food Vendor is required to be self-contained and pre-approved by the Health Department 2.No Motor homes allowed in Pier Plaza Parking Lot and ALL TRAILERS must purchase a separate parking pass. 3.NO OVERNIGHT sleeping in any vehicle or tent on the Pier Festival premises and adjacent parking lots. 4.Failure to comply with Health Department requirements will result in cancellation of Festival participation with NO REFUND PRODUCT REQUIREMENTS/RESTRICTIONS: 1.Food Vendors may be a max of 2 feet out from,the space 2.Exhibitor is responsible for keeping tent space and areas around it clean at all times. 3 Food Vendors are required to use paper or products that are recyclable: a Prohibited � --__— _ _ by the City of Huntington Beach: Plastic Bags and Styrofoam cups,platters,containers,etc to give away to customers 4.Food Vendor must list all items to be sold at the Festival for approval by Event Executive Board. 5.The decisions of the 41th of July Festival Board in all matters of appropriateness are considered final GENERAL RULES/REGULATIONS 1.A valid State of California Resellers Permit displayed inside each space 2.Under no circumstances are controlled substances allowed in or around the Pier Festival site. NO PET'S or you will be asked to leave and not return to the event,with no refund. SET UP&TEAR DOWN 1.Food Vendors vehicles must be removed from Festival area 1 hour after scheduled set up time and will be allowed on grounds for take down as soon as event hours conclude. a.One additional parking pass may be purchased for$50-(3 day pass). b.Unauthorized vehicles,without permits,WILL NOT be allowed to enter Pier Plaza Festival area.NO EXCEPTIONS.Please instruct your employees to arrange to carpool,if necessary c.On July 4,you and your employees must arrive before 5:30 AM.Pacific Coast Highway will close for the 5K Run and the Parade. No one will be allowed in the parking lot until 12:00 PM. Street parking spaces are very limited;please allow an extra hour to walk to the festival if not parking by 5:30AM d.No early tear downs/departures are allowed.NO EXCEPTIONS AGREEMENT TO RULES AND REGULATIONS: I(WE)HAVE READ AND FULLY UNDERSTAND ALL THE ABOVE PAGES OF THIS AGREEMENT AND FREELY AND VOLUNTARILY AGREE TO ADHERE TO ALL TERMS CONTAINED IN IT. Booth owners are responsible for informing all individuals on their participant list of the rules and regulations/of this agreement. Date: Food Vendor Company Name: Authorized Signature. OWNER/MANAGER f =s4 City of Huntington Beach 4th of July Celebration Non-Attest Review of Financial and Operational Procedures January 31,2017 TABLE OFCONTENTS VAVRINEK TRINE DAY&CO,LLP..................................................................................................................3 EXECUTIVESUMMARY.................................................................................................................................3 KEY FINDINGS AND RISKS.............................................................................................................................4 PROCEDURES................................................................................................................................................4 REVENUES, PROCESSES, FINDINGS,RISKS AND RECOyWMENDAT -------S FINANCIALANALYSIS COMMENTS ------.. l5 APPENDICES .....................................................16 1,1 v 0:1 -'0 17 C/I) Fioldolk,C Dopartillclit '000 \laill ,-)treot I lutit-ington fivach, CA 92647 DOM-Cite OfFlUnfington Beach, I his k ill rospOnsc to the audit that was recently Conducted on the Huntington Beach 4th of July Celebration tend Volunteer Exocutivo Board as directed by Council Nlember Jim Katapodis and Counci.1 Member Nfike F'osev The Executive Board respectfully oppose-,the audit for the following reasons:, • 'I lit, Bo rd requested inclusion in arly niotAing a ,s or ofiscussOns to provide details prior to commencing, the audit but was denied. • Audit does not reflect the true accounting of the;;nth of July event and was completed %vithout ativ Collaboration betiveon the Citv and the Executive BoarLL using only numbers.gerierated by the City. • Auditor states there oval a lack(If PtOCedures. No procedures have bt-en,in place,for the past i2-1.years. We respectfully submit this to be inciuded with the final audit,along with our continents/than is that were not addressed. Sincereiv, I luntington Beach 4th of.July Executive Board .. ....... Linda D. CoueV Linda Vircks ,]on Ross S-ft//11 ' 11 d Al/Y12 e, Ka(e n Pederson An'di Kowal A r Ls Young