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HomeMy WebLinkAboutBarrios & Associates, LLC - 2020-11-16 ('01 PWrMlC -%JU 0,U fVMO✓eD 6 - 0-/ ��7b�soN-�BsE�lf7� City of Huntington Beach File #: 21-742 MEETING DATE: 10/19/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Travis K. Hopkins, Assistant City Manager Subject: Approve and authorize the Mayor and City Clerk to execute Amendments No. 1 to Professional Services Contracts with Dakota Communications and Barrios & Associates, LLC, for On-Call Public Affairs Services Statement of Issue: In November 2020, the City entered into on-call professional service contracts with Dakota Communications and Barrios & Associates, LLC for public affairs services that would support the City's community engagement efforts. In their initial year, Dakota and Barrios have successfully generated digital and written content to inform the community about the City's programs and policies. Both contracts are set to expire on November 16, 2021. In order for both firms to continue their work, staff recommends extending each contract by three year. Financial Impact: There is no additional financial appropriation requested at this time. If the amended on-call contracts are approved, services would be engage on an as-needed basis, subject to annual City Council budget appropriation authority, and capped at no more than $150,000 annually. Any work performed will be funded through both the Surf City "3" PEG Fund and General Fund. Recommended Action: E A) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between the City of Huntington Beach and Dakota Communications for On-Call Public Affairs Specialists to Support the Public Information Office;" and *,ae ,a" f x t& B)_ Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Agreement Between the City of Huntington Beach and Barrios & Associates, LLC. for On-Call Public Affairs Specialists to Support the Public Information Office." Alternative Action(s): Do not approve one or more recommended actions and direct staff accordingly. Analysis: City of Huntington Beach Page 1 of 2 Pnnted on 1 0/1 312 02 1 File #: 21-742 MEETING DATE: 10/19/2021 Staff is seeking a three year contract extension for on-call public affairs contracts with Barrios & Associates (Barrios) and Dakota Communications (Dakota). Both firms were initially awarded a one- year contract in November 2020, following a Request for Qualifications selection process. The one- year contracts are set to expire on November 16, 2021 , and the proposed amendments would extend the term of each contract through June 30, 2024 (in order to align with the fiscal year budget cycle) for a not-to-exceed amount of 5150,000 per fiscal year. During the initial one year contract period, staff has worked extensively with both firms, which have delivered a diverse range of services in a timely and professional manner. Dakota has served as the City's primary web designer for offshoot websites including HBReady.com and HBHomelessSolutions, provided high quality drone and video footage for projects like the Navigation Center, and currently leads other efforts to make city news more accessible to the public. Barrios has provided extensive written and digital content that includes but is not limited to livestreaming 15 virtual town hall events, developing FAQ sheets for recent City initiatives, developing a branding guide that has begun shaping the City's visual content, and graphic designs such as the "My HB is" banners in downtown Huntington Beach. Both firms have provided services on an as-needed basis and have not exceeded their budgets. At this time, all other terms of their original agreement remain unchanged. Environmental Status: Not applicable Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Amendment No. 1 to a Professional Services Contract Between the City of Huntington Beach and Dakota Communications 2. Professional Services Contract Between the City of Huntington Beach and Dakota Communications 3. Amendment No. 1 to a Professional Services Contract Between the City of Huntington Beach and Barrios & Associates, LLC 4. Professional Services Contract Between the City of Huntington Beach and Barrios & Associates, LLC City of Huntington Beach Page 2 of 2 Printed on 1011312021 cowered by Legistar'° AMENDMENT NO. I TO AGREEMENT BLTWEEN THE CITY OF I IUNTINGTON BEACH AND BARRIOS & ASSOCIATES LLC FOR ON-CALL PUBLIC AFFAIRS SPECIALISTS TO SUPPORT THE PUBLIC INFORMATION OFFICE THIS AkTENDMENT is made and entered into by and between the CITY OF I IUNTINGTON BEACH. a California municipal corporation. hereinafter referred to as -'Citv." and BARRIOS & ASSOCIATES. LLC, hereinafter referred to as "Consultant." WHEREAS. City and Consultant are parties to that certain agreement. dated November 16. 2020. entitled "Professional Services Contract Between the City of Fl Lint inuton Beach and Barrios & Associates for on-Call Public Affairs Specialists to Support the Public Information Office" which agreement shall hereinafter be referred to as the `-Original Agreement": and City and Consultant wish to amend the Original Agreement to increase the contract amount and extend the term. NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. TERM The term of the Agreement is extended until .tune 30. 2024. 2. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, Cite agrees to pay Consultant agrees to pay Consultant an additional sum not to exceed One Hundred Fifty Thousand Dollars ($1 50,000.00) per fiscal \,ear. 3. RLA17FIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. 21-10434/267430 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on d/ /q'A--11 2021. BARRIOS & ASSOCIATES, LLC CITY OF HUNTINGTON BEACH,a municipal corporation of the State of California By. Arianna Barrios print name ITS: (circle orre) �de••�� �i President Mayor/I • Chief f AND (iG7r L(QiG((6(J By: City Clerk IN TED PPROVED: print name ITS: (circle orre) Secretary/Chief Financial Officer/Asst.Secretary-Treasurer Uf City Manager APPROVED R# :;'Cit Ittorneyf 21-10434/267430 2 ACC aD® CERTIFICATE OF LIABILITY INSURANCE °A00/1 /2021 OB/12/207.1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, cortaln policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER C ' Karr i4 W8kB1 Bannister a Associates Insurance Agency NAMPHONE FAX CA License 00691071 (714) 536-6086 qIC l0:(714) 536-4054 305 17th Streat EMAIL S. karryObni-inn.Com Huntington bench CA 92646 .AQPM INSURERIS)AFFORDING COVERAGE NAICN INSURERA:Ohio Security. Insurance company 24082 INSURED (949) 215-5539 INSURER B:Phileds hia Indesutity Ina. Co. 18058 Borri Oe and Associate, TLC dba Communications Lab INSURER C:American Fire and Casualty Co. 24066 701 R Chapman T:vecue INSURER D:Axis Insurance Company 37273 Orange CA 9286E INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:cart 1D 7169 REVISION NUMBER: THIS IS 10 CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NO T\ABTHSTANDING ANY REQUIREMENT', TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY RE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR nPEOFIASURANCF. INS SUOR POLICY EFF POLICY EXP LTR POLK)YNUME1 lAN7OD,YYYY 'lAN/DOIYYYY LIYATS A X COk:!ERC:ALCE!IZRA�LILIAR!l-!TY 1 FACH OCCURRENCE $ 11000,000 CLACA.S.YAD-e I IL W..C'iP Y ELKS (22) 56589675 04/01/202104/01/2D22 ESO aRE�uOa }_ $ 500,000 MEDEXP(Anyoro Parson) S 15,000 PERSONAL B AT/IWURY $ 1,000,000 GENLAGGREG AT E LIM f APPLIES PER'. GENERAL AGGR EGA I E S 2,000,000 PR:. �I APPROVED A TO FORM POLK:Y _..-: IECT LILCi: PROIXX;iS-COMP/0?A(i(i $ 2,000,000 OTHER _ $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S 11000,000 MICH A ANY AL40 BAD 122) 565B9875CMA i104/01/2022 BODILY INJURY(P.Penm) $ OWNED I�1 SCH=DULEO CITY OF HUNTINGFON BODILY INJJRY(Per ao9dnn) S AUTOS Owry LI AUTOS BEACH HIRED N'Dri 14NED PROPERTY DAMAGE X AUros ua.Y X I ALTOS ONLY ,fPer soodenn $ $ C UMORELLALUD :i I:(:CUR 8S7, f22) 56589875 04/01/2021 04/01/2022 EACH OCCURRENCE $ 6,000,000 X EXCESS LIAR CLAIItSA1ADE' AGGREGATE $ 6,000,000 DED IRF.TF.NIIONS I I S WORKERS COMIENSATION I PER OTH. A AND EMPLOYERS'LIABILITY .rill i ENS (22) 56589875 04/01/2021 04/01/2022 X STATUTE ER ANYPROPRIEIOIUF.VRTCEABXECBINE E.L.EACH ACCIOENi S 1,ON 000 FFICEB/MEeAaEREXCLUCE�P I� NIA (Mendatotyy In r:H) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 11 yyef,deHuta ocv: DESCRIPTIOri,.F OPERAIICNS silica E.L.DISEASE-POLICY LIMIT $ 1,000,000 B Pro Caasionai Liability PHSD1617a 61 04/01/2021 04/01/2022 Limit (per $ 2,000,000 claim): Deductible: 55,( claim Limit (aggregate) : $ 4,000,000 DESCRIPTION OF CPERAIIONS J LOCATIONS J VEHICLES IACORD 101,Additional RamaAm Scheduto,m4y ba attached It more space la raqulrcdl The City of Huntington Beach is named an additional insured with respects general liability policy limits. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kuntington Brach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main SLra&t AUTHORIZED REPRESEHTALVE Huntington Beach CA 92648 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2C16103) The ACORD name and logo are registered marks of ACORD Page 1 of 2 CERTIFICATE COVERAGES OVERFLOW UATE(MM/00 ) 0 B/12/202121 PRODUCER INSURED Bannister s Aaeociatsu Insurenco Agoncy Barrios and Associate, LLC CA Id eanse 00691071 dba Communicationa Lab 305 17th Street 701 R Chapman Av0nue Huntington Reach. CA 92648 Orange CA 92866 CONTACT NAME: PHONE(A/C,No,Ext): PHONE(A/C,No,Ert): Kerry 11 Wakely (714) 536-6086 1 (949) 215-5539 ADDITIONAL COVERAGES CERTIFICATE NUMBER: Cart I➢ 7169 REVISION NUMBER: LYSR I !tductiblap POLKVEFF POLICY EYP LTR TfPE OF INSURANCE INSN POLICY NUMBER (MM/OD/Wrr) (MM/OD/rin) LIMITS ➢ Cyber L-ability ODi-000135195-01 OS/01/2021 05/01/2022 Limit (per $ 2.000,000 claim) : 9=.s0D/aLnto Limit (aggregate) : $ 2,000,000 $ I $ $ $ � I $ $ III $ $ $ �I $ i j $ I I $ $ I Certificate Coverages Overflow (11/2010) Page 2 of 2 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ witiryv.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk November 16, 2021 Barrios & Associates. LLC Attn: Adrianna Barrios, CEO 701 E. Chapman Avenue Orange, CA 92866 Dear Ms. Barrios: Enclosed is a fully executed copy of the "Amendment No. 1 to Agreement between the City of Huntington Beach and Barrios & Associates, LLC for On-Call Public Affairs Specialists to Support the Public Information Office" approved by the Huntington Beach City Council on October 19, 2021 . Sincerely, ewr4� q4�a4,0,1a Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan • Waitakere, New Zealand s►CORO® CERTIFICATE OF LIABILITY INSURANCE DATE Dz/19/z01 19/ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ilou of such ondorsement(s). PRODUCER CONTACT Bannister S Associates Insurance Agency PHONE Rich Hi gin. A% CA License #0691071 tAtC-No-EaI' (714) 536-6086 IFAA NoP(714) 536-4054 305 17th Street E-MAIL richBbai-ins.com Huntington Beach CA 92648 D�€$6 INSURER(S)AFFORDING COVERAGE I NAICY INSURERA:Ohio Security insurance Company I24082 INSURED (949) 215-5539 INSURER B: Philadephie Indemnity Ins. Co. 18058 Barrios and Associate, LLC dba Communications Lab INSURERC:American Fire and Casual? I24066 Co. 1 701 B Chapman Avenue INSURER D: 1 Orange CA 92866 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:Cart ID 4731 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTNITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD SUER POLICY EFF POLICY E%P LTR TYPE OF INSURANCE POLICY NUMBER MWDOIYYYY MMIDDIYYYY LIMITS A X COMMERCIAL GENERALLIABILITY EACH OCCURRENCE $ 11 000,000 CLAIMS-MADE %❑OCCUR y BAS (22) 56589875 04/01/202104/01/2022 PREMISE E o¢ur�renn 5 500,000 MEDEXP(Anywe ) 5 15,000 PERSONAL BADVINJURY S 1,000,000 GENL AGGREGATE LIMIT APAPPLIES PER'. GENERAL AGGREGATE S 2,000,000 POLICY JECT FX LOG PRODUCTS COMP/OP AGG 5 2,000,000 OTHER: 1 5 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ...dgrUl 5 1,000,000 A ANY AUTO BAS (22) 56589875 04/01/202 1 04/01/2022 BODILY I,NJURY(Per person) $ OWNED ISCHEDULED BODILY INJURY(Per ecerem) 5 AUTOS ONLY AUpTOS X HI OS ED ONLY X AUTOS ONLY pROer BEROT CAMAGE S 5 C UMBRELLA LIAR I X OCCUR ESA (22) 56589875 04/01/2021 04/01/2022 EACH OCCURRENCE 5 6,000,000 % E%CESSUAe CIAIMS-MADE AGGREGATE S 6,000,000 I DED RETENTIONS A WORKERS COMPENSATION PER AND EMPLO ERS'LABILITY YIN XWS (22) 56589875 04/01/2021 04/01/2D22 X STATUTE OERH ANYPROPRIETORIPARTNERIE%ECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER,MEMBER EXCLUDED? NIA (Myyandatory In NHl E.L.DISEASE EAEMPLOYEE $ 1,000,000 If DESCRIIPTTIO OF OPERATIONS relon E.L.DISEASE-POLICY LIMIT $ 1,000,000 B Profeaeional Liability PHSD1522781 04/01/2D20 04/01/2021 Limit (per 5 2,000,000 c7eiml : Deductible: $5,000/claim Limit (aggregate) : 5 4,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS?VEHICLES IACORD 101,Addltlonal Rums s Schodula,may b almc"d It...N..Is I.I.I edl The City of Huntington Beach is named as additional insured with respocts general limb TOty_poI' limits. FFOORRMM APPROVED AS Cy BY, - -MiC L E. CITY ATTORNE CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1 CITY OF HUNTINGTON BEACH Professional Service Approval Form Amendment # 1 1. Date Requested 10/5/2021 2. Contract Number to be Amended 3. Department City Manager 4. Requested By: Catherine Jun. Assistant to the City Manager !Grace Yoon-Taylor 5 Name of Consultant Barrios & Associates 6 Amount of Original/Prior Contract. $150.000 7 Additional Compensation Requested $Not-to-Exceed $150,000 per year ($450,000 for three years) 8. Original Commencement Date: 11/16/2020 9. Original Termination Date. 11/16/2021 10. Extended Date Requested 06/30/2024 (to align with the fiscal year budget cycle) 11, Reason for Contract Amendment In November 2020. folloiwing a RFQ selection process, the City entered into on-call professional service contracts with Dakota Communications and Barrios & Associates. LLC for public affairs services that would support the City's community engagement efforts Dakota and Barrios have successfully generated digital and written content to inform the community about the City's programs and policies Both contracts are set to expire on November 16, 2021. and staff recommends extending each contract for an additional three-year term in an annual amount of not-to-exceed $150.000. which will allow Dakota and Barrios to continue their efforts. ✓ J� 10/G/Za21 Purchasing Approval Signature Date 12 Are sufficient funds available to fund this contract? Yes ® No❑ 13. Business Unit and Object Code where funds are budgeted: Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2021/2022 2022/23 2023124 10030301 $20,000 $50,000 $50,000 1 $ 24330101 $40,000 $100,000 1 $100,000 1 $ $ $ $ I $ 10/Ir/z�2I Budget Approval Signature Date �a epart� Si nature _�De professional service approval form-amendment#1 barrios REV 2016 c-C, City Manager Approval Signature D' ate professional service approval form-amendment#1 barrios REV 2016 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF IfUNfINGTON BEACH AND BARRIOS & ASSOCIATES LLC FOR PUBLIC AFFAIRS SPECIALISTS TO SUPPORT THE PUBLIC INFORMATION OFFICE THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Barrios & Associates, LLC, a limited liability company, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to support (lie Public Information Office by providing public affairs specialist; and Pursuant to documentation on file in the office of the City Clerk, the grovisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE.,, it is agreed by CITY and CONSULTANT as follows: 1, SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Brian Lochrie who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 20-9099/239403 Iof11 163 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on 10Ye,41,1hel /(/ 2020 (the "Commencement Dale"). This Agreement shall automatically terminate one (1) year from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall.be completed no later than one year (I) from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Hundred and Fifty Thousand Dollars ($150,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 20-90 I238403 2of11 164 7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any) negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole.cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for 20-9099/238403 3of11 165 CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that; A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 20.90WM8403 4ofII i 166 10. CEWI'IFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage es required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; II, state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice; however,ten(10)days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other 20-9099278403 5ofII 167 payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a goad and workmanlike manner. CTTY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all-finished and unfinished documents, exhibits, report, and evidence shall,at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official not any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any 20-9099l23E403 6of11 168 financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section l liereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Barrios & Associates, LLC ATTN: Catherine Jun Arianna Barrios, CEO 2000 Main Street 701 F. Chapman Avenue Huntington Beach, CA 92648 Orange, CA 92866 17. CONSENT When CITY's consent/approval is required Linder this Agreement, its consent/appcoval for one transaction or evert shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 20-9099/238403 7ofII i69 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of 20-9099238403 8of11 170 the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24, ATTORNEY'S FEES In (lie event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall net be entitled to recover its attorney's fees fioni the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 20-9099239403 9of11 171 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Crl-Y fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation,and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that patty has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 20-9099/238403 10 of 11 n2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal Arianna Barrios, CEO corporation of the State of California Barrios & Associates, LLC By: 41 yor Arianna Barrios, CEO � �h� print name ITS: (circle one)ChatrtnaNPresidentfVice President City Clerk AND IN IT ED ANll ROVED: By: + , Arianna Barrios, CEO City Man ger print name ITS: (circle one)secretary/Chief Financial 011ica/Asst. secretary—Treasurer APPROVED AS TO FORM: n-m.A--� `n City Attorney 20-9099rz39403 II of II EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Develop content for the City's media platforms, which may include print, website, social media, and community cable television. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Develop content for the City's media platform, which may include print, website, social media, and community cable television. The specialist will use multi-media to build a unique brand for the City; effectively communicate the City's core messaging to the broader community; widen its reach among all demographic groups; and enhance its credibility as a trusted source of information. C. CITY'S DUTIES AND RESPONSIBILITIES: The CITY shall work collaboratively with the CONSULTANT to assist in faciliatting any data collection and interviews the CONSULTANT needs to conduct and complete the aforementioned scope of work. D. WORK PROGRAM/PROIECTSCHEDULE: EXHIBIT A 174 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: See attached Exhibit B. B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30)days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past perfor nance 'by CONSULTANT is in, or has been brought I Exhibit B 175 into compliance, or until this Agreement has expired or is terminated as provided herein. I 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incu"d is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B 176 Fee Schedule Barrios & Associates, LLC 1. Flat Monthly Retainer Fee - $7,500 a. This fee includes services related to Strategic Communications, HBTV Channel 3 programming, website development, city newsletter development, and on-call services for up to 50 hours per month. 2. Other Supplemental Services - $1351hour a. See attached letter/proposal dated October 23, 2020. 177 I CommunicationsLAB dlfcovar your vofco October 23, 2020 Catherin Jun, Assistant to the City Manager City of Huntington Beach RE: Supplemental Capabilities Overview For the City of Huntington Beach, Communications LAB has provided a comprehensive outline of services as they pertain to the Public Affairs RFP advertised by the City earlier this year. In addition, Communications LAB is pleased to offer the following Supplemental Capabilities Overview to be used at the City's discretion and on an as-needed basis. These additional capabilities and service areas would be billed separately from the base retainer agreement outlined in our RFP response. However, Communications LAB is prepared to offer the City a deeply discounted, blended hourly rate for use of these supplemental services. Should our team be called upon to perform any of the duties outlined in this document, the cost to the City would be a blended hourly staff rate of $135 per hour and any material costs incurred by Communications LAB. Our understanding is that an estimate of hours and costs would be submitted to the City for approval prior to any Supplemental Service was undertaken. Thank you, Arianno Barrios, CEO Office: (949) 215-5539 ext. 101 Mobile: (714) 878-4864 Email: Adanna@CommunicationsLAB.com Web: www.CommunicationsLAB.com f 701 a chopmon ove. orange,ca 92866 www.cominunicaflonslab.com 178 Communicotonsl.M dsoover your vo{co -Services Overview • Administrative Assistance & Electronic/Print Management design & layout • Advertising Embedded Staffing Support • Branding & Marketing awareness campaigns Photography • Change Management Publications Management Consulting • Public Policy Consulting • Communications & Media Training Media Relations • Community Outreach Media Planning & Buying • Crisis Communications Social Media Support Management • Construction Relations Marketing Strategy & Campaigns • Copywriting & Editing • Special Events • Impact Evaluation & Management Measurement for projects, programs and Initiatives • Translation Services: Spanish • Graphic Design & Illustration • Video Production • Government Relations • Website Development & Management • Hispanic Outreach & Media Relations 701 a chapman ave. orange,ca 92866 www.communicationslub.com 179 i CommunicationsLAB cGscover your vote Service Description Advertising Communications LAB has an award-winning record in the creation of print and digital outreach tools that generate enthusiasm and communicate complex ideas to broad audiences.We create print and digital content based on the branding and messaging established for the campaigns.Our In-house creative learn includes experts in their field who are adept at responding quickly to all design requests. Our team specializes In designing and producing o wide range of collateral materials In support of client programs, marketing campaigns, and outreach Initiatives.Our materials feature compelling graphics, message-driven content,and easy-io-understand Illustrations.To achieve the goals of the client,we can create posters, brochures,guides, lake ones,postcards, and other collateral that best suits the strategic goals and your audience.We can produce a suite of unique malerials In support of promotions and campaigns as part of any overall marketing program. Branding & Marketing Campaigns As experienced brand buliders, Communications LAB has the expertise necessary work within established agency brands or creole a fresh corporate identify. For public agencies,we cre often called upon to build identities for signature projects that clearly identities the effort.Our team has an expert graphic designer on staff who has decades of experience in brand building,including the creation of the Irvine Company logo. Our goof is to create a visual messaging Iconography that speaks clearly to audiences and key ' stakeholders. Once developed,Communications LAB will use this visual Identity across all project collateral,social media posts and in every project touchpoinl with a distinct voice.Our teem has the y technical exoertise to iranslote the complex verbiage used by experts into language that your core audience can understand.We also have the graphic design and production skills to design and produce eye-catching material and PowerPoint presentations that maintain a client's current or project-specific branding. Communications LAB has buill award-winning marketing awareness campaigns for public and private organizations Including Orange County Transportation Authority, Disneyland Resort,Orange County Vector Control,The Toll Roads,ColOpiimo,SDG&E,end many other organizations. Communications & Media Training For Communications LAB,one of our core values Is to share our knowledge.We are Inspired by communicalions and take great pride In our ability to train others to become communicators.Training programs,seminars,on-camera practice sessions,pre-debate practice sessions are all part of our toelkif. As a national member of the Public Relations Society of America,we have several team members who have achieved national APR accreditation and who lead certification training in turn.In addition,we conduct Irolnings for the tools we creole,such as web and email.Our goal is to ensure that our clients con'manage their own communications if they so desire. Construction Relations As on agency with experience managing public outreach on many large-scale,public Infrastructure projects,we have a deep understanding of the need to keep Internal lines of communication strong and open.Over the years,we have burl strong relationships within the building trades communities and have worked hand-in-glove with many of Southern Callfomio's leading construction companies. Working lagether,we develop partnerships to Insure there are no surprises for the local community. i Copywrlting & Editing i 701 a chapman ave.orange,ca 92866 www.com Muni ca lion stab.corn 180 L i CommunicationsVM drscover your Volta Communlcalions LAB Is staffed with professional writers and former reporters who understand how to effectively communicate key messages to a variety of audiences.We adhere to AP Style and Institute agency-wide quality control rules to ensure a cllenl's project Is extensively reviewed and property edited. Crisis Communications Support We understand that It is not our job to set policy,but to appropriately communicate a client's position, clearly and consistently.As an advocate,this role is never more Important than when there Is a crisis.As a resource or as an extension of staff,our team has the experience to handle a wide variety of Issue with a steady hand to protect your reputation. Our team also has experience In developing op-ed articles for board members or community stakeholders to consider for submission.These can often prove to be a great benefit,showing strong support for the client In moments of great difllculty and reminding community members that there is always another side to the story. Communications LAB can coordinate media briefings and provide crisis communications assistance with the media.Our team has experience crisis when it hits and before-building communications plans for clients to follow well before a problem ever arises.In the moment, our media relatlon skills will be Important to help a client frame Issues well In the media since the initial stories will be the referral articles used by reporters on a go forward basis, Electronic/Print design and layout Communications LAB has web design specialists and social media experts on staff, We understand how to leverage Facebook,Twitter,E-Newsletters and other online communlcattons resources to reach Laguna Niguelresldents and businesses.We also have experts on staff who develop and manage e- newsletters through the Constant Contact program. Our learn works In concert with Its clients to update and manage the graphic design and electronic outreach component of any project.We can create and produce banners,posters and signage needed for any potential public hearings,community coffees or open houses. Our subconsulfant, Bieber Communications, is a recognized expert in direct mail and print communications.His on-demand print expertise will be Invaluable when Its time to Inform the key stakeholders that public meetings and community open house activities are taking place. Graphic Design & Illustration Communications LAB's Graphic Designer will produce all project-related collateral material for our client's projects Including project banners,posters with tlmellnes and maps, Frequently Asked Questions (FAQ) and Fact Sheets, email templates.Our team is dedicated to acting as an extension of your team to bring your vision to life. Public Affairs & Policy Support Communlcalions LAB team members are former journallsts and public affairs professionals with decades of experience. We understand the media and can provide counsel In a wide variety of community affairs Issues and message management, Our extensive government relatlons will extend our relational reach throughout our engagement period.You will not find an agency that knows the political landscape better than our team. Working with closely with our clients,we will draft media advisories and news releases, develop talking points and scripts and train key spokespeople as directed.With our extensive political experience,we can assist your team at strategically addressing the needs and Issues that most directly affect your audience.When necessary,we can provide additional Insight for an agency by conducting Internal and external ascerfoinments,employee surveys,or key stakeholder Interviews to take the temperature of your community. 701 e chopmon ave. orange,ca 92866 www.communicotlonslob.com t81 b4 CommunicationsLAB discover your voice Impact Evaluation & Measurement of Projects, Programs and Initiatives We will maintain quality across all tasks and deliverables.Each team member Is fully accountable for their work, and our formal quality control system ensures the continued integrity of all of our services and deilverables.In addition,we fake great pride in carefully tracking Individual campaigns and providing menics to our clients [hat underscore the ROL Working with the client, evaluation tools and measurements will be defined before any outreach program Is launched.Throughout a campaign and at Its conclusion,Communications LAB will provide a detailed report and evaluation.In addition,we will maintain agency records for archival purposes and track any and all public feedback. Media Planning & Buying Media relations is one of the many strengths of the Communications LAB team.Our relationships with Los Angeles, Orange County and Inland Empire media,both print,radio and television.As the agency of record for several large agencies,we have been called upon to handle traditional media channels and Hispanic medic,a growing competency for Communications LAB.Our reach stretches as far as the desert communities of Patin Spring and northward to Ventura and Santa Barbara.Communications LAB has the experience and expertise to develop media alerts,news releases and manage media events such as groundbreakings or dedication ceremonies. Furthermore, our team has been responsible for millions of dollars of ad placement on behalf of large public agencles and private industry clients.Building on careful audience research and client mor:<eling goals,we are experienced of crafting target, multl-channel marketing programs end negotiating cost- effective p!acement on a client's behalf.Our relationships with leading print,outdoor,digital and radio give our client's access to unique programming opportunities that reach the right audience of the right lime. Photography Creating a library of good,solid photography and video ploy an important role in an agency's ability to communicate key messages to their audience in a creative,digestible manner. Communication LAB has experienced photographers and videographers on staff who can photograph and record for many purposes.We also have photo processing soflware for our skilled on-staff graphic designers to use.For extremely sophisticated needs, such as staged photography and video production,we have access to notionally recognized experts In both fields, should the need arise.Whether the need is public meeting documentation,project illustration or,event archive,we can provide the services necessary to add value to any communications program. Publications As a respected vendor for a wide array of public agencies, Communications LAB is a trusted source for creating,producing,and distributing publcations.Our talented learn has extensive NO in managing projects from soup-to-nuts. Under the direction and guidance of a dedicated Project Manager,design and development ore shepherded to completion with client Input.Our team boasts o talented bench of design,editorial,copywriting and production professionals.Communications LAB has experience in creating all types of collateral material pieces including fact sheets, FAO,webpages,newsletters, presentations,fliers,direct mailers,social media posts and other such documents.We are committed to clearly describing the benefits and Impacts of Infrastructure projects or agency Inillalives so that the slakehofders can provide an informed opinion to decislon-makers. Social Media Management & Strategies Communications LAB has the In-house staff,resources and expertise to develop branded e-newsletters,dlrec[ moil brochures,webslles and webpages. We are equally comfortable working wdih legacy systems or creating new and exciting website and social media platforms to keep your audience updated on the siolus of any project or initiative.Communications LAB will assign staff to manage and update these electronic outreach tools under the supervision and approval of your team.Working together,we develop del oiled online editorial calendars to prepare the distribution of information well in advance.These calendars,and the online tools we employ to work with our clients clew us to Implemenl online marketing strategies that are 701 a chapman ave.orange,ca 72866 www.coininunlcallonslab.com 182 CommunicoflonsLA d(scover your vote consistent and timely.We are also well versed In online ad buying and post-boosting hot help our client's build an audience. We will employ content marketing in the form of engaging social media promotions:graphics,and Interactive apps.A varied ma of posts will keep audiences engaged and showcase our client's value proposition.These may Include testimonials,news,markefing, promotions, education and feel-good stories for the communities you serve. Special Events Management Special events aro a cornerstone of Communications LAB services.Whether a client requires additional stalling or complete event management,we can offer a comprehensive solution.Communications LAB specializes In hosting special events such as groundbreakings,press briefings and dedication ceremonies.These events can also serve as positive press oppodunifies and,as appropriate,we ccn manage and assist with the execullon of project tours as well. As an extension of staff,we are often called upon to man booths of community events and present 'knowledgeable surrogates for your agency.In addition,we,also manage large-scale,formcl events such as galas and fundraisers.We provide planning services and vendor management as well as guest management and onsito staffing. We can bring the full strength of our team to brand these activities, distribute materials,seek sponsors and prove video support and stage production. Translation Services: Spanish As a trusted vendor for several of Southern California's largest public agencies,Communications LAB Is proud to offer Translation services for Hispanic communities.The agency has several staff members who are native Spenish-speakers and can provide outreach services to this burgeoning community.In addlllon, Communications LAB Is pleased to offer the services of our team members who are certified, legal tronslaiors in written„Spanish-language communications. Video Production Services Communications LAB Is one of the few community outreach firms in Orange County that has In-house video production services. Comm LAB has both expert personnel with more than two decades of video production experience*as well as state-of-the-art equipment Including a Phantom IV drone that shoots 4K video, a Sony A7 and a Panasonic DVX200. Comm LAB also has lighting,sound equipment, TelePrompTer and other high-quatily professional equipment for both studlo and field video production work. Embedded Staffing Communications LAB has the ability,when called upon, to provide embedded staff to supplement the administrative and professional capabllilies of our clients on site. Grant Writing When called upon, Communcatfons LAB is happy to provide grant writing services for clients seeking addllionpl funding support from prlvcto.public and federal funding sources.Our capablities Include Idenlifying opportunities,copy wrfing and graphic design,Interview preparation and submission tracking. 701 e chopman ave.orange, cc 92B66 www.communtcallonsiab.com 183 REJ ® DATEINNIDOAYYY) A`�o CERTIFICATE OF LIABILITY INSURANCE 02/26/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED, the policy(los)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the Corms and conditions of the policy, certain policies may roclulro an endorsement. A statement on this certificate does not confer rights to the eerllllcato holder In Ilou Of such endorsomont(s). PRODUCER Rich T Higgins Bannister a Asaov!atoe insurance Agency PRONE FA% CA License 40691071 9,E.n (714) 536-6086 INC,y.-(714) 536-4054 11 305 17th Street E-MDaIL richabai-ins.com Huntington Beach CA 92648 INS UPER(Sj AFPOROIND COVERAGE NAICO INSURERA:Ohiv Security insurance Compan 24032 INSURED (949) 215-5519 INSURER e:Philadophia Indomn Lty Ina. Co. 18CSB Barrios and Associate, LLC dba Communications Lab INSURERc:Americon Tire and Casualty Co. 24066 701 a Chapman Avocuo INSURER D: Orange CA 92866 14SURM E: INSURER F: COVERAGES CERTIFICATE NUMBER:Cott ID 3903 REVISION NUMBER: THIS IS TO CERTIFY THAT IFHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VYMCH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HE IS SUBJECT TO A L THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMOS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAVAS. INSR AWL TYPE OF INSURANCE B POUCYNUM9ER POUCYE� POl6YEXP LMTS A X WAIMERCIALGENERALUARILITY EACHOCCURRENA S 11000,000 CUIM6 AIAl1E OCCUR Y BXD (211 55589875 D4101/202004/01/2031 PREASES(Ea Qg:y a of S 5001000 MEO EXP(Any era ponon) S 15,000 PF.RSOIMLa AOVINJURV 5 1,000,000 GEM.AGGREGATELIMIt"PUES PER: GENERALAGGREW.E S 210001000 NUCY ID m, Fx�LOC PROOXXrS-COMPIOP AGO S 2,000 000 OTHER: CON $ HUTOMOSILIELABILDY aaBI NED uL IT S11000,000 AANY ALTO BAS (21) 56589875 04/01/202 04/111/202' IgAUTOSONLYN AUTO$ LED BODLY WA)RY(Nr occreN) $ NRED NGN-0WWEC Pft R DAMAGE $ AUTOSONLY AUTOS OfAY MIR W' S C UM9RELLALIAB I X CCC S BSA (21i 56589875 04/01/202 04/01/2021 EACH OCCURRENCE S 6,000,000 _ X EXCESS UA6 CLUytq,(,{Ap- AGOW..GATE 5 61000,000 DEC RETENTIONS S WORMERS COMPENSATION R OL ' A AND EMPLOYERS'LIABILITY YIN XN6 56589875 04/01/202 X 04/01/202] A ANYPROPRIETDILPAR1KLAJEXECUTIVE ❑ NIA YL.E. EACHACCIDFJ:r 5 11000,000 OFFICERIIE/I BER EXC1U CEM (Maao,lery in MIN) EL E.GATES EL DISEASE.EA EMPLOYE S 11000,DoO it lea demons Imam 3,000,o00 DCSERIPnONOf OPEHAT1GN5oelaw TTy�1p CITY ATTORNEY r�7� EL OISEI3E-r`IXICY LINK S B Professional LiabilityYHeDY59Tj'61-NGTON BEACH 04/01/2020 041/01/2021 Limit (per claim): $ 2,000.030 Deductible[ $5,000/claim Limit (aggregate): S 4,000,C00 DESCRIPTION OF OPEMnDN$I LOOAHONS I VEHICLES IADORe 1a1,Adeltlenal Remarta 6eMdeb,may M eseeMd 11 men•Wra la nq'Laa) The City of Huntington Beach is nomad as additional insured vith respects general liability policy lim!to. i CERTIFICATE HOLDER CANCELLATION SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 He Ln Street AUTHORIZ ED REPRESENTATIVE a Huntington Beach CA 92648 I 01988-2015 ACORD CORPORATION. All rights reserved. ' ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 1 PROFESSIONAL AND SERVICES SERVICE: Public Affairs Specialist SERVICE DESCRIPTION: VENDOR: Communications LAB (Barrios & Associates, LLC) OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: 1. Public Works Specialist 2. P/O 3. P/O/Assistant to the City Manager I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: VENDOR NAME' Mmim'iiinQ`ualificatidns Review ] i r4 a .x • t r"-4 r$.;a Total Weighted Maximum Criteria Score Score Compliance with RFP 130 Technical Approach 300 Qualifications 350 Clarity 130 Local Vendor Preference Cost 325 References and Background 65 Total .. 1300 II. DUE DILIGENCE REVIEW • Interview Ranking: 1 of 3 END'O_R NAM E_Sumrriary._of,ReJiew.• -N�._! • Diverse team that represent all the skillsets that the PIO would need to successfully convey information to the broader public. VENDOR NAME__Pncmg�LL1 Gt „' +_t • Pricing is competitive with most other vendors, if not slightly better. We will be receiving good value for the cost. 184 City of Huntington Beach f' �"— `" • " 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 • w�vw.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk December 30, 2020 Barrios & Associates, LLC Arianna Barrios, CEO 701 E. Chapman Avenue Orange, CA 92866 Dear Ms. Barrios: Enclosed is a copy of the "Professional Services Contract between the City of Huntington Beach and Barrios & Associates LLC for Public Affairs Specialists to Support the Public Information Office" approved by the Huntington Beach City Council on November 16, 2020. Sincerely, Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan • Waitakere, New Zealand mg`v vEv J C PVW,'30 1 MRZ -NO) Y g _ City of Huntington Beach File #: 20-2027 MEETING DATE: 11/16/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Travis K. Hopkins, Assistant City Manager Subiect: Approve and authorize the Mayor and City Clerk to execute Professional Service Contracts with Dakota Communications and Barrios & Associates, LLC, for On-Call Public Affairs Services Statement of Issue: The City recently completed an RFQ process to retain the services of on-call public affairs services. Based on the results of the assessment, staff is requesting authorization to execute two on-call professional service contracts with Dakota Communications and Barrios & Associates, LLC. The specialists may provide various services, such as developing content for the City's media platforms, including print, website, social media, and community cable television channels, along with other projects as needed. The term for each contract is one year, with an option to renew annually for two successive years. Financial Impact: There is no additional financial appropriation requested at this time. If the on-call contracts are approved, services would be engaged on an as-needed basis, subject to annual City Council budget appropriation authority. Any work performed will be funded through both the General Fund and the Surf City "3" Cable Channel Fund. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and Dakota Communications"; and _z;1ra G f z& BLApprove and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and Barrios &Associates LLC." Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis; Staff is seeking approval of on-call contracts with two public affairs specialist firms, Dakota City of Huntington Beach Page 1 of 2 Printed on 11/12/2020 powere149 Legistar", i File #: 20-2027 MEETING DATE: 11/16/2020 Communications and Barrios & Associates, to provide community outreach and public affairs services. These services would be provided on an "as-needed" basis to supplement the City's efforts to distribute information to residents and the media, generate multimedia content, and assist with various special outreach projects. Staff issued a Request for Qualifications and received responses from 15 firms. Following an in- depth evaluation, staff interviewed the top three firms and identified Barrios and FSB Public Affairs as most qualified. Of note, since the assessment process was completed, the team from FSB Public Affairs that submitted the response to the RFQ left that firm to join a different public affairs company known as Dakota Communications. The same team has affirmed that their proposal and technical capacities will remain intact at Dakota Communications, and that they will be able to provide the City with the same quality of work that was guaranteed in their prior RFQ response. The Dakota Communications team has also offered to lower their rates by 15 percent when compared with the initial proposal response. Of note, staff has worked closely with the team in the past, and believe that they have the capacity to complete the scope of work through Dakota Communications, which is an established public affairs firm that has been in operation for over 23 years. Both Barrios and Dakota are uniquely qualified to provide services to the City, due to their extensive resources, staffing, and experience working with other agencies and corporations. As such, staff recommends awarding on-call contracts to both firms. Pursuant to the proposed agreements, work will only be performed on an as-needed basis. The term of the agreements is for one year, with the option to renew annually for two successive years. Environmental Status: Not applicable. Strategic Plan Goal Non-Applicable -Administrative Item Attachment(s): 1. Professional Services Contract Between the City of Huntington Beach and Dakota Communications for On-Call Public Affairs Services 2. Professional Services Contract Between the City of Huntington Beach and Barrios & Associates, LLC, for On-Call Public Affairs Services i City of Huntington Beach Page 2 of 2 Printed on 1 111 212 02 0 powered LegistarT'' PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND BARRIOS &ASSOCIATES LLC FOR PUBLIC AFFAIRS SPECIALISTS TO SUPPORT THE PUBLIC INFORMATION OFFICE THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Barrios & Associates, LLC, a limited liability company, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to support the Public Information Office by providing public affairs specialist; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: I. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Brian Lochrie who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 20-9099/238403 I of 11 163 3, TERM,TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on /�/yr,e/y=ixr- /(f , 20 20 (the "Commencement Date"), This Agreement shall automatically terminate one (1) year from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall.be completed no later than one year (1) from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT, In the event the Commencement Date precedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided Herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,a fee, including all costs and expenses, not to exceed One Hundred and Fifty Thousand Dollars ($150,000), 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained, 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 20.9099/238403 2of11 164 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT,its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 91 PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for 20-9099/238403 3of11 165 CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted, A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes-the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 20.9099/238403 4 of 11 166 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement;the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C, shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense,hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other 20-9099/238403 SofII 167 payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner, CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall,at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any 20-90991238403 6of11 168 financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16, NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section I hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a seated envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below, CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by-notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY; TO CONSULTANT: City of Huntington Beach Barrios & Associates, LLC ATTN: Catherine Jun Arianna Barrios, CEO 2000 Main Street 701 E, Chapman Avenue Huntington Beach, CA 92648 -Orange, CA 92866 17, CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duty executed by both parties. 20-90991239403 7 of 11 169 19. SECTION HEADINGS The titles, captions, section, paragraph ,and subject headings, and descriptive pleases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20, INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be consulted as a whole, according to its fair meaiung, and not strictly for or against any of the parties, If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of 20.9099/238403 8of11 170 the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it, 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall,in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBIT81) CONSULTANT and CITY agree that CITY is not liable,for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach oily Charter Section 309,the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT, 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to-recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement,which by their sense and context survive the expiration or termination of this Agreement,shall so survive. 20-9099/238403 9ofIt 171 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation,and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The patties also acknowledge and agree that no representations,inducements,promises, agreements or warranties,oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 20.9099/238403 10 of 11 172 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal Arianna Barrios, CEO corporation of the State of California Barrios & Associates, LLC By: or Arianna Barrios, CEO print name �^ ITS: (circle one)Chairman/PresidenttVice President City Clerk AND INIT ED AND ROVED: By: Arianna Barrios, CEO City Man ger Print name ITS: (circle one)Secretary/Chief Financial OfncedAsst. Secretary—Treasurer APPROVED AS TO FORM: A� .A.-'� LA(� Sn City Attorney 20-90"/238403 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Develop content for the City's media platforms, which may include print, website, social media, and community cable television. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Develop content for the City's media platform,which may include print, website, social media, and community cable television. The specialist will use multi-media to build a unique brand for the City; effectively communicate the City's core messaging to the broader community; widen its reach among all demographic groups; and enhance its credibility as a trusted source of information. C. CITY'S DUTIES AND RESPONSIBILITIES: The CITY shall work collaboratively with the CONSULTANT to assist in faciliatting any data collection and interviews the CONSULTANT needs to conduct and complete the aforementioned scope of work. D. WORK PROGRAMIPROJECT SCHEDULE: EXHIBIT A 174 EXHIBIT"B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule; See attached Exhibit B. B. Travel Charges for time during travel are not reimbursable, C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the tune that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion-of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a-certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30)days of receipt of the invoice by CITY, Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in,or has been brought 1 Exhibit B 175 into compliance, or until this Agreement has expired or is terminated as provided herein. 1 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time, Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld, Any dispute between the parties concerrning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B 176 Fee Schedule Barrios & Associates, LLC 1. Flat Monthly Retainer Fee -$7,500 a. This fee includes services related to Strategic Communications, HBTV Channel 3 programming, website development, city newsletter development, and on-call services for up to 50 hours per month. 2. Other Supplemental Services -$135/hour a. See attached letter/proposal dated October 23, 2020. 177 l CommunicationsL,AB discover your voice October 23, 2020 Catherin Jun, Assistant to the City Manager s City of Huntington Beach RE: Supplemental Capabilities Overview i i For the City of Huntington Beach, Communications LAB has provided a comprehensive outline of services as they pertain to the Public Affairs RFP advertised by the City earlier this year. In addition, Communications LAB is pleased to offer the following Supplemental Capabilities Overview to be used at the City's discretion and on an as-needed basis. These additional capabilities and service areas would be billed separately from the base retainer agreement outlined in our RFP response. However, Communications LAB is prepared to offer the City a deeply discounted, blended hourly rate for use of these supplemental services. Should our team be called upon to perform any of the duties outlined in this document, the cost to the City would be a blended hourly staff rate of $135 per hour and any material costs incurred by Communications LAB. Our understanding is that an estimate of hours and costs would be submitted to the City for approval prior to any Supplemental Service was undertaken. , Thank you, Arianna Barrios, CEO Office: (949) 215-5539 ext. 101 Mobile: (714) 878-4864 Email: Arianna@CommunicationsLAB.com Web: www.CommunicationsLAB.com Ii f 701 e chapman ave.orange,ca 92866 www.cominunlcaflonsiab.com 178 i Communico ionsla.,�-11)> discover your voice ,Services Overview • Administrative Assistance & • Electronic/Print Management design & layout • Advertising • Embedded Staffing Support • Branding &Marketing awareness campaigns • Photography • Change Management • Publications Management Consulting • Public Policy Consulting • Communications & Media Training • Media Relations • Community Outreach • Media Planning & Buying • Crisis Communications • Social Media Support Management • Construction Relations • Marketing Strategy& Campaigns • Copywriting & Editing • Special Events • impact Evaluation & Management Measurement for projects, programs and initiatives • Translation Services: Spanish • Graphic Design& Illustration • Video Production • Government Relations . Website Development & Management • Hispanic Outreach & Media Relations 701 e chapman ave. orange,ca 92866 www.communicailonstab.com 179 i I K � CommunicationsLAD drscover your volca Service Description Advertising Communications LAB has an award-winning record in the creation of print and digital outreach tools that generate enthusiasm and communicate complex ideas to broad audiences.We create print and digital content based on the branding and messaging established for the campaigns,Our In-house creative team includes experts in their field who are adept at responding quickly to all design requests. Our team specializes in designing and producing a wide range of collateral materials In support of client programs,marketing campaigns,and outreach initiatives,Our materials feature compelling graphics, message-driven content,and easy-to-understand Illustrations.To achieve the goals of the client,we can create posters,brochures,guides,take ones,postcards,and other collateral that best suits the strategic goals and your audience.We can produce a suite of unique materials in support of promotions and campaigns as part of any overall marketing program. Branding &Marketing Campaigns As experienced brand builders,Communications LAB has the expertise necessary work within established agency brands or create a fresh corporate identity, For public agencies,we are often called upon to build identifies for signature projects that clearly identifies the effort.Our team has an expert graphic designer on staff who has decades of experience in brand building,including the creation of the Irvine Company logo. Our goal is to create a visual messaging Iconography that speaks clearly to audiences and key stakeholders.Once developed,Communications LAB will use this visual identify across all project collateral,social media posts and in every project touchpoint with a distinct voice.Our team has the ; technical expertise to translate the complex verbiage used by experts into language that your core audience can understand.We also have the graphic design and production skills to design and produce eye-catching material and PowerPoint presentations that maintain a client's current or project-specific branding. Communications LAB has built award-winning marketing awareness campaigns for public and private organizations Including Orange County Transportation Authority, Disneyland Resort,Orange County Vector Control,The Toll Roads,CalOptima,SDG&E,and many other organizations. Communications & Media Training For Communications LAB,one of our core values is to share our knowledge.We are inspired by communications and take great pride in our ability to train others to become communicators.Training programs,seminars,qn-camera practice sessions,pre-debate practice sessions are all part of our toolkit. As a national member of the Public Relations Society of America,we have several team members who have achieved national APR accreditation and who lead certification training in turn, In addition,we conduct trainings for the tools we create,such as web and email.Our goat is to ensure that our clients can'manage their own communications if they so desire. Construction Relations As an agency with experience managing public outreach on many large-scale,public Infrastructure projects,we have a deep understanding of the need to keep Internal lines of communication strong and open.Over the years,we have built strong relationships within the building trades communities and have worked hand-in-glove with many of Southern California's leading construction companies. Working together,we develop partnerships to insure there are no surprises for the local community. Copywriting & Editing i 701 e chapman ave.orange,ca 92866 www.communicalloiislab.com 180 i e, . { C©mmunicatianO.—11, discover your volce Communications LAB is staffed with professional writers and former reporters who understand how to effectively communicate key messages to a variety of audiences.We adhere to AP Style and Institute agency-wide quality control rules to ensure a client's protect Is extensively reviewed and property edited. Crisis Communications Support We understand that it is not our job to set policy,but to appropriately communicate a client's position, clearly and consistently.As an advocate,this role is never more Important than when there is a crisis.As a resource or as an extension of staff,our team has the experience to handle a wide variety of Issue with a steady hand to protect your reputation. Our team also has experience In developing op-ed articles for board members or community stakeholders to consider for submission.These can often prove to be a great benefit,showing strong support for the client in moments of great difficulty and reminding community members that there is always another side to the story. Communications LAB can coordinate media briefings and provide crisis communications assistance with the media.Our team has experience crisis when it hits and before-building communications plans for clients to follow well before a problem ever arises.In the moment,our media relation skills will be Important to help a client frame Issues well In the media since the initial stories will be the referral articles used by reporters on a go forward basis, Electronic/Print design and layout Communications LAB has web design specialists and social media experts on staff,We understand how to leverage Facebook,Twitter,E-Newsletters and other online communications resources to reach Laguna Niguel residents and businesses.We also have experts on staff who develop and manage e- newsletters through the Constant Contact program. Our team works in concert with Its clients to update and manage the graphic design and electronic outreach component of any project.We can create and produce banners,posters and signage needed for any potential public hearings,community coffees or open houses.Our subconsultant,Bieber Communications,is a recognized expert In direct mail and print communications.His on-demand print expertise will be invaluable when its time to Inform the key stakeholders that public meetings and community open house activities are taking place. Graphic Design & Illustration Communications LAB's Graphic Designer will produce all project-related collateral material for our client's projects including project banners,posters with timelines and maps, Frequently Asked Questions (FAQ)and Fact Sheets,email templates.Our team is dedicated to acting as an extension of your team to bring your vision to life. Public Affairs & Policy Support Communications LAB team members are former journalists and public affairs professionals with decades of experience.We understand the media and can provide counsel In a wide variety of community affairs issues and message management, Our extensive government relations will extend our relational reach throughout our engagement period.You will not find an agency that knows the political landscape better than our team. Working with closely with our clients,we will draft media advisories and news releases,develop talking points and scripts and train key spokespeople as directed.With our extensive political experience,we can assist your team at strategically addressing the needs and issues that most directly affect your audience.When necessary,we can provide additional insight for an agency by conducting internal and external ascertainments,employee surveys,or key stakeholder interviews to take the temperature of your community. 701 e chapman ave,orange,ca 92866 www.communicc)ilonslab.com 181 tax- Communicationsi', K discover your voice Impact Evaluation & Measurement of Projects, Programs and Initiatives We will maintain quality across all tasks and deliverables.Each team member is fully accountable for their work,and our formal quality control system ensures the continued integrity of all of our services and deliverables.in addition,we take great pride in carefully tracking individual campaigns and providing metrics to our clients that underscore the ROI.Working with the client,evaluation tools and measurements will be defined before any outreach program is launched.Throughout a campaign and at its conclusion,Communications LAB will provide a detailed report and evaluation.In addition,we will maintain agency records for archival purposes and track any and all public feedback. Media Planning & Buying Media relations is one of the many strengths of the Communications LAB team.Our relationships with Los Angeles,Orange County and Inland Empire media,both print,radio and television.As the agency of record for several large agencies,we have been called upon to handle traditional media channels and Hispanic media,a growing competency for Communications LAB.Our reach stretches as far as the desert communities of Palm Spring and northward to Ventura and Santa Barbara.Communications LAB has the experience and expertise to develop media alerts,news releases and manage media events such as groundbreakings or dedication ceremonies. Furthermore,our team has been responsible for millions of dollars of ad placement on behalf of large public agencies and private industry clients.Building on careful audience research and client marketing goals,we are experienced at crafting target,multi-channel marketing programs and negotiating cost- effective placement on a client's behalf.Our relationships with leading print,outdoor,digital and radio give our client's access to unique programming opportunities that reach the right audience at the right time. Photography Creating a library of good,solid photography and video play an important role in an agency's ability to communicate key messages to their audience in a creative,digestible manner. Communications LAB has experienced photographers and videographers on staff who can photograph and record for many purposes.We also have photo processing software for our skilled on-staff graphic designers to use.For extremely sophisticated needs,such as staged photography and video production,we have access to nationally recognized experts in both fields,should the need arise.Whether the need is public meeting documentation,project illustration or,event archive,we can provide the services necessary to add value to any communications program. Publications As a respected vendor for a wide array of public agencies,Communications LAB is a trusted source for creating,producing,and distributing publications.Our,talented team has extensive skill in managing projects from soup-to-nuts. Under the direction and guidance of a dedicated Project Manager,design and development are shepherded to completion with client Input.Our team boasts a talented bench of design,editorial,copywriting and production professionals.Communications LAB has experience in creating all types of collateral material pieces Including fact sheets,FAQ,webpages,newsletters, presentations,fliers,direct mailers,social media posts and other such documents.We are committed to clearly describing the benefits and Impacts of Infrastructure projects or agency initiatives so that the stakeholders can provide an informed opinion to decision-makers, Social Media Management & Strategies Communications LAB has the In-house staff,resources and expertise to develop branded e-newsletters,direct mall brochures,websiles and webpages. We are equally comfortable working with legacy systems or creating new and exciting websile and social media platforms to keep your audience updated on the status of any project or initiative.Communications LAB will assign staff to manage and update these electronic outreach tools under the supervision and approval of your team.Working together,we develop detailed online editorial calendars to prepare the distribution of information well in advance.These calendars,and the online tools we employ to work with our clients allow us to implement online marketing strategies that are 701 e chapman ave.orange,ca 92866 www.coininunlcaflonsiab.com 182 Communications.:AN) discover your voice consistent and timely,We are also well versed In online ad buying and post-boosting that help our client's build an audience. We will employ content marketing in the form of engaging social media promotions;graphics,and Interactive apps.A varied mix of posts will keep audiences engaged and showcase our client's value proposition.These may include testimonials,news,marketing,promotions, education and feel-good stories for the communities you serve. Special Events Management Special events are a cornerstone of Communications LAB services.Whether a client requires additional staffing or complete event management,we can offer a comprehensive solution.Communications LAB specializes in hosting special events such as groundbreakings,press briefings and dedication ceremonies.These events can also serve as positive press opportunities and,as appropriate,we can manage and assist with the execution of project tours as well. As an extension of staff,we are often called upon to man booths at community events and present knowledgeable surrogates for your agency.In addition,we,also manage large-scale,formal events such as galas and fundraisers.We provide planning services and vendor management as well as guest management and onsite staffing. We can bring the full strength of our team to brand these activities, distribute materials,seek sponsors and prove video support and stage production. Translation Services: Spanish As a trusted vendor for several of Southern Califomia's largest public agencies,Communications LAB is proud to offer translation services for Hispanic communities,The agency has several staff members who are native Spanish-speakers and can provide outreach services to this burgeoning community.In addition,Communications LAB is pleased to offer the services of our team members who are certified, legal translators in written,.Spa nish-language communications. Video Production Services Communications LAB is one of the few community outreach firms in Orange County that has In-house video production services, Comm LAB has both expert personnel with more than two decades of video production expertence'as well as state-of-the-art equipment including a Phantom IV drone that shoots 9K video, a Sony A7 and a Panasonic DVX200:Comm LAB also has lighting,sound equipment, TelePrompTer and other high-quality professional equipment for both studio and field video production work. Embedded Staffing Communications LAB has the ability,when called upon,to provide embedded staff to supplement the administrative and professional capabilities of our clients on site. Grant Writing When called upon,Communications LAB is happy to provide grant writing services for clients seeking additional funding support from private,public and federal funding sources.Our capabilities include Identifying opportunities,copy writing and graphic design,interview preparation and submission tracking. 701 e chapman ave.orange,ca 92866 www.communlcallonslab.com 183 ® DATE(MWDDNYYY) ACC>RV CERTIFICATE OF LIABILITY INSURANCE 02/26/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED i REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. 1 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION 1S WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Rich T Higgins Bannister & Associates Insurance Agency PHONE FAX CA License #0691071 oP • (714) 536-6086 AIC No:(?14) 536-4054 j 305 17th Street E-MAIL i H ADDREss: rich®bai-ina.com untington Beach CA 92648 INSURERS AFFORDING COVERAGE NAICN INSURERA:Ohio security Insurance Company 24082 INSURED (949) 215-5539 INSURERB:Philade hia Indemnity Ina. Co. 18058 Barrios and Associate, LLC dba Communications Lab INSURER C:American Fire and Casualty Co. 24066 701 E Chapman Avenue INSURER D: i Orange CA 92866 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 3903 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MWDMYYY MWODrfYYY - A X COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE $ 1,000,000 CLAIMS-MADE F OCCUR Y BKB (21) 56589875 D4/01/2020 04/01/2021 PREMISES(Ea occurrence $ 500,000 MEDEXP(Any oneperson) $ 15,000 PERSONAL BADVINJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 21000,000 POLICY❑PRO LOG PRODUCTS-COMPIOPAGG $ 2,000,000 JECT El OTHER: $COD , AUTOMOBILE LIABILITY EaaauciclldentStNGLELIMIT $ 11000,000 i A ANY AUTO BAS (21) 56589875 04/01/202 0 04 01/2021 RODILY INJURY(Per person) $ j OWNED SCHEDULED BODILY INJURY(Per accident) $ I AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPPE RTYItDAMAGE $ AUTOS ONLY AUTOS ONLY Wer C UMBRELLALIAB N OCCUR BSA (21) 56589875 04/01/2020 04/01/2021 EACH OCCURRENCE $ 6,000,000 ; X EXCESS LIA& CLAIMS-MADE AGGREGATE $ 6,000,000 l DEC RETENTION$ TP $ WORKERS COMPENSATION X ( 56589875 04/01/2020 04/01/2021 SEA UTE ET _ ANYPROPRIETORIPARTNERIEXECUTIVE YIN NIA - E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBEREXCLUDED? ' (Mandatory in NH) y• AITCNA�LE.t�5A1ES E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below � E.L.DISEASE-POLICY LIMIT $ B Professional Liability YIHsil'i�,nfflINGTONBEACN 04/Ol/2020 04/,3/202IL mit (per claim): $ 2,000,000 Deductiblet $5,000/claim Limit (aggregate): $ 4,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) The City of Huntington Beach is named as additional insured with respects general liability policy limits. I I 1 I k CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE 1 Huntington Beach CA 92648 ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1 PROFESSIONAL AND SERVICES SERVICE: Public Affairs Specialist SERVICE DESCRIPTION: VENDOR: Communications LAB (Barrios & Associates, LLC) OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: 1. Public Works Specialist 2. P10 3. P101Assistant to the City.Manager I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: *VENDOR NAME ::Minimum Qualifications ti Review 7t ' R Total Weighted Maximum Criteria Score Score Compliance with RFP 130 Technical Approach 300 Qualifications 350 Clarity 130 Local Vendor Preference Cost 325 References and Background 65 Total 'a:1300 '` 11. DUE DILIGENCE REVIEW • Interview Ranking: 1 of 3 VENDOR NAME Summa` of Review'� • Diverse team that represent all the skillsets that the P10 would need to successfully convey information to the broader public. ;:VENDOR NAME>_ • Pricing is competitive with most other vendors, if not slightly better. We will be receiving good value for the cost. 184 .' .• City of Huntington Beach h� 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk December 30, 2020 Barrios & Associates, LLC Arianna Barrios, CEO 701 E. Chapman Avenue Orange, CA 92866 Dear Ms. Barrios: Enclosed is a copy of the "Professional Services Contract between the City of Huntington Beach and Barrios &Associates LLC for Public Affairs Specialists to Support the Public Information Office" approved by the Huntington Beach City Council on November 16, 2020. Sincerely, ek;41L" Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand