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HomeMy WebLinkAboutInterval House - 2021-01-01 (4) Operational Agreement January 1, 2021 — December 31, 2023 This Operational Agreement shall stand as evidence the Huntington Beach Police Department (HBPD) and Interval House intend to work together as part of the Huntington Beach Collaboration: Violence Against Women Project with the mutual goal of providing a coordinated response to victims of domestic violence and their children in Huntington Beach. The agreement is dependent upon a grant award from the Cal OES Law Enforcement Specialized Units Program for the purposes of creating or enhancing our coordinated response to victims of domestic violence and their children, and the approval of Professional Services Contract between the City of Huntington Beach and Interval House. To this end, each organization agrees to participate in the Project by coordinating and providing the following: Victim Advocacy Interval House is contracted as the local Cal OES-funded Domestic Violence Assistance (DV) Program recipient for one full-time equivalent Domestic Violence Counselor, pursuant to Evidence Code t037.1(a)(1). The Interval House Domestic Violence Counselor will: Provide immediate in-person response to requests for advocacy by the Huntington Beach Police Department on a 24-hour basis. Provide priority shelter for domestic violence victims and their children from Huntington Beach on a 24- hour basis including but not limited to a hotel when shelters are full. Provide consultation, resource materials and outreach materials to the Huntington Beach Police Department for the purpose of patrol officers/first responders, and other relevant department personnel. Assist with the development and/or revision of officer and advocate protocols for 21-9304 244003 1 responding to victims of domestic violence and their children. Assist with the training of patrol officers/first responders. and other relevant department personnel,on responding to victims of domestic violence and their children. Serve as a point of contact with the Huntington Beach Police Department for developing and initiating mechanisms of interagency accountability. Investigation and Coordination The Huntington Beach Police Department will commit at least one full-time investigator to the Huntington Beach Collaboration: Violence Against Women Project. The investigator will act in both an investigative and coordinating capacity, and will: • Review arrest and preliminary investigation reports to evaluate cases and provide supplemental reports for issues requiring further investigation within 48 hours of the arrest. • Gather and document evidence including witness statements, the identities of all children in the home, previous incidents of domestic violence and violent crimes, as well as civil restraining order information from the California Law Enforcement Telecommunication System(CLETS). • Provide or facilitate training for patrol officers/first responders on responding to victims of domestic violence and their children. • Assist with the development of protocols for ensuring consistent and appropriate response by officers to violations of protective orders in order to ensure family safety. • Oversee the completion of domestic violence case follow-up requests or evidence requests by the District Attorney's Office. • Provide consultation and resources for officers, and other relevant personnel employed by the Huntington Beach Police Department, on effective domestic violence intervention and response techniques. 21-9304/244003 2 • Serve as a point of contact with the domestic violence service provider and the Domestic Violence Counselor for developing and initiating mechanisms of interagency accountability. • Work in close cooperation with victim advocacy personnel. Training The Huntington Beach Police Department and Interval House will collaborate to provide training to patrol officers/first responders, and other relevant department personnel.on effective domestic violence intervention and response techniques. The training must include, but is not limited to: • The dynamics of power and control in violence against victims of domestic violence • Understanding the concept of dominate aggressor • Crime scene investigation, including: o Conducting thorough victim interviews with detailed accounts of the crime • Treating the physical space as a crime scene and diligently documenting, collecting and booking physical evidence that corroborates the victim's(s') accounts o Photographing victim injuries • Noting children with detail on reports as being present and/or witnesses to the crime • Taping victim interviews/statements whenever possible o Writing detail-specific and comprehensive crime reports that can be effectively used in prosecution, court hearings, civil restraining order cases, child protection and custody hearings and conservatorships • Medical release and confidentiality information c Officer safety 21-93 04/244001 3 Protocols for Sustainable Response The Huntington Beach Police Department will contact Interval House with each domestic violence call. Interval House domestic violence counselors will ensure an immediate response to victims of domestic violence referred by the Huntington Beach Police Department. The response may be to the scene, in person, or by phone 24 hours a day, as determined appropriate by law enforcement. Interval House domestic violence counselors will provide emotional support and crisis counseling, legal advocacy, social services assistance, and other support, as needed. Interval House and the Huntington Beach Police Department will work together to strengthen interagency accountability, protocols, resources, and cross-training to address the specialized needs of domestic violence victims. In the event of concern or conflict,The Huntington Beach Police Project Director and Interval House Supervisor will communicate the concerns and develop a resolution. Interval House and the Huntington Beach Police Department will work together to develop a long-term plan for sustaining effective domestic violence responses after the grant cycle has expired. Co-location The Huntington Beach Police investigators and Waymakers staff are co-located in the HBPD Investigation Division,"the Interval House Domestic Violence Counselor is conveniently located nearby at the Interval House business office and confidential shelter location so victims of domestic violence can meet them for shelter and support services in the community. Reasonable work space, interview rooms, and meeting rooms are available to all project partners at the Huntington Beach Police Department. Representatives from the Huntington Beach Police Department and Interval House will meet regularly through phone and scheduled face-to-face meetings. The frequency and duration of such meetings will be based on the needs of the program, but should occur at least quarterly 2 l-9304/244001 4 to discuss strategies, effectiveness and the implementation of services. Reporting, Invoicing and Payment For January 1, 2021 to December 31. 2021. the Huntington Beach Police Department will subcontract to Interval House the amount of 524,541 (grant award funds) towards one full- time equivalent Domestic Violence Counselor dedicated to this program. The Cal OES LE Grant will fund approximately 32% of the cost (4 months) and Interval House will fund the remaining 63% of cost from other funding sources. Contract amounts for second and third year grant cycle are to be determined, and contingent upon allocation of funds from the Cal OES LE Specialized Units Program. Interval House will submit to the Huntington Beach Police Department an invoice and functional time sheet, with source documentation, for services provided during the funded months. This documentation shall be submitted by the I5hof every month for the previous month. 21-9304/244001 5 Interval House will cooperate with the preparation of any progress reports and provide monthly statistical information. The statistical information includes but is not limited to: Number of calls received from Huntington Beach police officers at the 24-hour hotline Number of victims from Huntington Beach served by Interval House Demographics of the victims served • Type of services provided by Interval House to the victims Number of victims who utilized emergency shelter and the number of nights each victim stayed in the shelter Number of Huntington Beach Police personnel trained We,the undersigned, as authorized representatives of our agencies, do her approve this agreement. Carol Williams Julian Harvey Executive Director Interim Chief of Police Interval House Huntington Beach Police Department Daze: 02-I SI2-I Date: $Z- Z / APRIOveO AS TO FORM 44 CHAEL E.GATES CITY ATTORNEY crrY or HUNTINGTON OGAGH Receive and File ti q4l&� City perk Z 21-9304/244003 6 A Rl7" CERTIFICATE OF LIABILITY INSURANCE DAT1/2012021YrY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS f CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder to an ADDITIONAL INSURED,Ilia polloy(los)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, sub(eot to Ilia terms and oondlllons of the policy, certain pololea may requlro on andornomenl. A statement on this corlllfenlo(loon not nonfat rights to the cortillosl°holder In I1011 of suoh endorsement o. PRODUCER Mnureen MOMO)McDonald t-r� Arthur J. O011eghor &Co, P O1C,11,816.539.8026 I INC uoL 019.5:30.8725 Insurance Brokers of CA., Inc. 505 N Brand Blvd Sulle 600 AOpNB6eL mauroon mcdonsld®°Jg.com __ _ Glendale CA 91263 IrsuREnsIAPPOROINo COCRIMoe 14AIC I3.1oon"ILQJFZ%U3 oSUAEn A l Bet Way Nall net lnaufine0 Company 36911 HlsunEO INTEHOUon Insunenu I Solvlco Amarban Indonlnlly c6nipany 39162 Interval House P.O, Box 3356 usunEn c Seal Beach,CA 90740 Ue—Un Eeb, _ 1149URCH E, INSURER COVERAGES CERTIFICATE NUMBER:607360415 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAW.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCI I POLICIES,LIMITS SHOWN MAY I LAVE BEEN REDUCED BYPAID CLAIMS. 117sR . .EOPIN ......I ... . . ADDL SUE ... ..... .... . ...P(t,M+oDA7YYi. {PAWWYYVYJ._. .. .. ... .. LTR _ TYPE OPIIPUUOANCC POLICY NUMVER LIMITS A X I COMMERCIAL°ENERALLIABRITY Y H1198626020.14 1011/2020 10/1/2021 PAOHOCOU'Lr3ENCE — 61.ODO.000 CLAIMS MADE rX}}OCCUR 1YRX OE76RFN , 600,000 L-._I IIABAUSesfenodwIlACP)_ 3______.._...___._ NED F.xP(My ana 1*,.A 610,000 PEReONALeADVDVJURY 4i000,000 GEat MONEOAIE PLLnIIMp C LOO PAOOUOTS•COLIPIOP.ADO 3 000,000 LIMIT APPLIES ..S PER: LTENEIAL AOOREOATE 63.000,1)00 X _..._POLCV r_I JCOT OTHER: { W 6 AUTOMODREILIADILITY lans2�m HINUILL WAIT ANYAUTO VOURY IFWHY(pw pop q 6 OLVNFO SCHEOdLED IIOD0.Y INNPV II'w n(dd."I S — ALnOSONLY AUT08 HIIIEe NON OWNED PIDPEIL AOL' AUTOS ONLY AUTOSONLY _II�./uLc�o .. _ 6 A wd11HELLALIAD I X I OCCUR I9IN0505444-11 1W 12020 101f1202.1 VACHOCCUPRENCE 62,000,00 X E%CEas UAtl _.CLWAS•hWDE AOOREOAIE_._. $2,000 C)DD__ _. OCD X RETENTIONS .__.. _.. .IE a WOHXER11COMPENSATION Y SATIS0405030 ?Ard021 2'112022 X pT TE AND EMPLOYERS'LIAnIL IT Y YIN AN YPRoPNE TONPAOTN NEXCC.UT NE NIA yLEACN ACCIDENT 61_OOg00D OFMEMdp kmWE.XCLUDE07 '_—'—' ' (Mymdalory In 141q 01.OISEABE�EA EMPLOYEE $I000,COD DEBCHIPI"01Cam OPFnATIOYSbab, C.L.INS EASE-POLICY LIMIT 61,D00000 A cc,nn»rdtl pmpally HE IS0020020.14 10/U202D 10/11207.1 tlts r W11,e09 VA it $6544,8ae NEXT UPPLIAdI V$B`12.640 Dew<tble $1,000 DESC HIPIION OP OPER ATION8I LW)ATION$I VIE HICLUS(ACORD 10 L AIIdIIIeMI IlenmAe 90119dLle,Inny bo MIAdu(I it mow qm 001P Imluked) Polley:Crimn Covert❑❑o Polley Term: 1 010 112 0 2 0 to 101OV2021 APPROVED AS 70 FORM Polley 11:U014332375.21H070 Carrier.UndenvdlorO at Lloyd's,London EmWloyaa than:LImIUS2000,0001 Dedticllble:$25,000 E :.9A:Umlt:$2,000,006 Theft of money and cocurlllos: LlnLII:32000.0001 Do(Nollblo:$20,000 BY: MICHAEL E.GATES Money and Socurllloo:UnLlt:32,000,00b I Oodualiblo:$25,000 Soo Attached,,, CITY ATTORNEY EACH CERTIFICATE HOLDER CANCELLATION Pf1 SHOULD ANY OF THE ABOVE.DESCRIBED POLIO IES BE CANCELLED BEFORE THE expmATION DATE THEHEOF, NOTICE WILL HE DELIVERED IN Clly of Huntington Beach Economic Development ACCORDANCE WITH THE POLICY PROVISIONS. Department Attu:Kellee Frl"l AW IIUN IZEDRE,l:}E+ 51h .SENTA11Va St., Floor HunQngton Beach, CA 02040 AXo ®IDDO.2016 ACORD CORPORATION. All rights reserved. ACORD 26(2016/03) The ACORD none and logo are rogtslored motho of ACORD 2.0 5 4212 AGENCY CUSTOMER ID; INTEHOU-03 LOC Ik _ 1r r�RD® ADDITIONAL REMARKS SCHEDULE Page 1 of 1 A08nCY NAltatlllHUaeD � Arthur J.Gallagher 8 Co. Interval House -_ P.O.Box 3356 nDUCY 11aLraE11 Seal Beach,CA 00740 CARAWN NATO COae EFFECTIVE DAM —J ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER; 26 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE _ Com uter fraud:Llmll:$2,000,000/Ooductible:$25,000 Fun(G Irarlsfor fraud:Llmlt:$2,000,000 I Ueduollblo:$25,000 Money ordain and aounlodeil pa at curioncy:11ndt$2,000,0001 OeductIble;$25,000 Cllente'Properly(Olhor):Llmlt:$Y,000,000 I Deductible!$26,000 Polley:Abuse or Molestation Llobfllty Polloyth HHSeV6626-14 Cantor:Sorkly Nallonal Insurance Company Poll Term:101112020 To 1011=21 Per Clofnl:$1,000,0001Aggrogale:$3,000,000 Poky:Profna6lohu1 Uablllly, Policyll:HHS8525628C4 Center:Herkley Natlonal Insurance Company Palley Term: 11112020 To 1 0/112 0 2 1 Per Claim:$1,000,0001 AOuregato:$3,000,000 Poky:CZ bar Uabiliw Polkyll:kPS-P•5014287M Corday.BCS Insurance Comppanyy Popsy Term:101IJ2020 To 10114021 Per Clalm:$1,000,000/Aggregate:$1.000,0001 Retention:45,000 Re:Cartiflcale holder Is named add clonal Insured wi01 teepee(to the oparollona of(Ire named Insured Walver of Subrogat on for Workara Componsallon pollcy appFes In favor of certificate holder.Endorsement to follow I I ACORD 101 (2006/01) 02000 ACORD CORPORATION. All right$rosorvod, The ACORD name and logo are roglatated marks of ACORD sea 4212 POLICY NUMBER: 1-11-158525626-14 COMMERCIAL GENERAL LIABILITY Berkley National Insurance CompanyCG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies Insurance provldod under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or organlzatlon s Locallon s Of Covered Operations City of Huntington Beach Economic Development Department Attn: Kellee Frltzal 2000 Main St„ 51h Floor Huntington Beach, CA 92646 Information required to complete this Schedule if not shown above will be shown In the Declaratlons. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these Include as an additional Insured the person(s) or additional Insureds, the following additional organization(s) shown In (he Schedule, but only exclusions apply: with respect to liability for °bodily injury', 'properly This Insureurce does not apply to 'bodily Injury" or damage" or "personal and advertising Injury' properly damage"occurring after: caused, In whole or In part, by: 1. Your acts or omissions;or 1• All work, Including nis, parts or conne equipment furnished In connecllon with such 2. The acts or omissions of those acting on your work, on Ilia project (ether than service, behalf; maintenance or repairs) to be performed by or In Ilia performance of your ongoing operations for on behalf of the additional Insurod(s) at the the addlllonal Insured(s) at file locallon(s) location of the covered operations has boon doslgnatod above. completed;or However: 2. That portion of 'your work' out of which Ilia 1, The insurance afforded to such additional Injury or damage arises has been put to Its ntended use by any person or organization Insured only applies to Ilia extent permitted by other than another contractor or subcontractor law; and engaged In performing operations for a 2. II coverage provided to Ilia additional Insured Is principal as a par(of the same project. required by a contract or agreement, the Insurance afforded to such addlllonal Insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insurod. CG 20 10 04 13 0Insurance Services Office, Inc., 2012 Pagel of 2 4-06 4212 i I C. With respect to the Insurance afforded to those 2. Available under the applicable Limits of additional Insureds, the following Is added to Insurance shown In the Declarations; Section III—Limits Of Insurance: whichever Is less. If coverage provided to the additional Insured Is This endorsement shall not Increase the required by a contract or agreement, the most we applicable Umils of Insurance shown In the will pay on behalf of the additional Insured is the Declarations. amount of Insurance: 1. Required by the contract or agreement;or Page 2 of 2 ©Insurance Services Office, Inc„ 2012 CQ 20 10 04 13 Cb05 4212 Operational Agreement January 1, 2021 — December 31, 2023 This Operational Agreement shall stand as evidence the Huntington Beach Police Department (HBPD) and Interval House intend to work together as part of the Huntington Beach Collaboration: Violence Against Women Project with the mutual goal of providing a coordinated response to victims of domestic violence and their children in Huntington Beach. The agreement is dependent upon a grant award from the Cal OES,Law Enforcement Specialized Units Program for the purposes of creating or enhancing our coordinated response to victims of domestic violence and their children, and the approval of a Professional Services Contract between the City of Huntington Beach and Interval House. To this end, each organization agrees to participate in the Project by coordinating and providing the following: Victim Advocacy Interval House is contracted as the local Cal OES-funded Domestic Violence Assistance (DV) Program recipient for one full-time equivalent Domestic Violence Counselor, pursuant to Evidence Code• 1037.1(a)(1). The Interval House Domestic Violence Counselor will: Provide immediate in-person response to requests for advocacy by the Huntington Beach Police Department on a 24-hour basis. Provide priority shelter for domestic violence victims and their children from Huntington Beach on a 24- hour basis including but not limited to a hotel when shelters are full. Provide consultation, resource materials and outreach materials to the Huntington Beach Police Department for the purpose of patrol officers/first responders, and other relevant department personnel. Assist with the development and/or revision of officer and advocate protocols for 21-9304/244003 1 responding to victims of domestic violence and their children. Assist with the training of patrol officers/first responders, and other relevant department personnel,on responding to victims of domestic violence and their children. Serve as a point of contact with the Huntington Beach Police Department for developing and initiating mechanisms of interagency accountability. Investigation and Coordination The Huntington Beach Police Department will commit at least one full-time investigator to the Huntington Beach Collaboration: Violence Against Women Project. The investigator will act in both an investigative and coordinating capacity, and will: • Review arrest and preliminary investigation reports to evaluate cases and provide supplemental reports for issues requiring further investigation within 48 hours of the arrest. • Gather and document evidence including witness statements, the identities of all children in the home, previous incidents of domestic violence and violent crimes, as well as civil restraining order information from the California Law Enforcement Telecommunication System(CLETS). • Provide or facilitate training for patrol officers/first responders on responding to victims of domestic violence and their children. • Assist with the development of protocols for ensuring consistent and appropriate response by officers to violations of protective orders in order to ensure family safety. • Oversee the completion of domestic violence case follow-up requests or evidence requests by the District Attorney's Office. • Provide consultation and resources for officers, and other relevant personnel employed by the Huntington Beach Police Department, on effective domestic violence intervention and response techniques. 21-9304/244003 2 • Serve as a point of contact with the domestic violence service provider and the Domestic Violence Counselor for developing and initiating mechanisms of interagency accountability. • Work in close cooperation with victim advocacy personnel. Training The Huntington Beach Police Department and Interval House will collaborate to provide training to patrol officers/first responders, and other relevant department personnel,on effective domestic violence intervention and response techniques. The training must include, but is not limited to: • The dynamics of power and control in violence against victims of domestic violence • Understanding the concept of dominate aggressor • Crime scene investigation, including: o Conducting thorough victim interviews with detailed accounts of the crime o Treating the physical space as a crime scene and diligently documenting, collecting and booking physical evidence that corroborates the victim's(s') accounts o Photographing victim injuries o Noting children with detail on reports as being present and/or witnesses to the crime o Taping victim interviews/statements whenever possible o Writing detail-specific and comprehensive crime reports that can be effectively used in prosecution, court hearings, civil restraining order cases, child protection and custody hearings and conservatorships o Medical release and confidentiality information o Officer safety 21-9304/244003 3 Protocols for Sustainable Response The Huntington Beach Police Department will contact Interval House with each domestic violence call. Interval House domestic violence counselors will ensure an immediate response to victims of domestic violence referred by the Huntington Beach Police Department. The response may be to the scene, in person, or by phone 24 hours a day, as determined appropriate by law enforcement. Interval House domestic violence counselors will provide emotional support and crisis counseling, legal advocacy, social services assistance, and other support, as needed. Interval House and the Huntington Beach Police Department will work together to strengthen interagency accountability, protocols, resources, and cross-training to address the specialized needs of domestic violence victims. In the event of concern or conflict,The Huntington Beach Police Project Director and Interval House Supervisor will communicate the concerns and develop a resolution. Interval House and the Huntington Beach Police Department will work together to develop a long-term plan for sustaining effective domestic violence responses after the grant cycle has expired. Co-location The Huntington Beach Police investigators and Waymakers staff are co-located inthe HBPD Investigation Division,andthe Interval House Domestic Violence Counselor is conveniently located nearby at the Interval House business office and confidential shelter location so victims of domestic violence can meet them for shelter and support services in the community. Reasonable work space, interview rooms, and meeting rooms are available to all project partners at the Huntington Beach Police Department. Representatives from the Huntington Beach Police Department and Interval House will meet regularly through phone and scheduled face-to-face meetings. The frequency and duration of such meetings will be based on the needs of the program, but should occur at least quarterly 21-9304/244003 4 to discuss strategies, effectiveness and the implementation of services. Reporting, Invoicing and Payment For January 1, 2021 to December 31, 2021, the Huntington Beach Police Department will subcontract to Interval House the amount of $24,541 (grant award funds) towards one full- time equivalent Domestic Violence Counselor dedicated to this program. The Cal OES LE Grant will fund approximately 32% of the cost (4 months) and Interval House will fund the remaining 68% of cost from other funding sources. Contract amounts for second and third year grant cycle are to be determined, and contingent upon allocation of funds from the Cal OES LE Specialized Units Program. Interval House will submit to the Huntington Beach Police Department an invoice and functional time sheet, with source documentation, for services provided during the funded months. This documentation shall be submitted by the 15liof every month for the previous month. 21-93 04/244003 5 Interval House will cooperate with the preparation of any progress reports and provide monthly statistical information. The statistical information includes but is not limited to: Number of calls received from Huntington Beach police officers at the 24-hour hotline Number of victims from Huntington Beach served by Interval House • Demographics of the victims served • Type of services provided by Interval House to the victims • Number of victims who utilized emergency shelter and the number of nights each victim stayed in the shelter • Number of Huntington Beach Police personnel trained We,the undersigned, as authorized representatives of our agencies, do ereby approve this agreement. L ` Carol Williams Julian Harvey Executive Director Interim Chief of Police Interval House Huntington eac Police Department Date: °Z`S�z/ Date 9 APPROVED A5 TO FORM By;_ M CHAEL E. GATES CITY ATTORNEY CITY OF HUNTINGTON DFACH Receive and File City Clerk 4a 21-9304/244003 6