HomeMy WebLinkAboutApprove, Accept and Authorize the Appropriation of a Donatio City of Huntington Beach
File #: 21-072 MEETING DATE: 2/16/2021
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Chris Slama, Director of Community & Library Services
Subject:
Approve, accept, and authorize the appropriation of a donation in the amount of $150,000
from the Friends of the Huntington Beach Public Library
Statement of Issue:
Donations over $100,000 from a single source within the same fiscal year need City Council
appropriation approval. The Friends of the Huntington Beach Public Library is donating $150,000.00
to the Huntington Beach Public Library for books.
Financial Impact:
Donations will be appropriated to the proper expenditure account within the City's Donation Fund 103.
Recommended Action:
Approve, accept, and authorize the appropriation of $150,000 donation from the Friends of the
Huntington Beach Public Library during Fiscal Year 2020/21 for use to expand the collection.
Alternative Action(s):
Do not accept the donation and direct staff accordingly.
Analysis:
The Friends of the Huntington Beach Public Library has been generous and supportive of the Library,
particularly during this difficult fiscal year. Earlier this fiscal year, in July 2020, they donated
$100,000. Now they are donating an additional $150,000 bringing the annual total to $250,000.
Their ongoing support helps the Library maintain and enhance collections at all of our locations to
better serve the community.
At the June 29, 2020 City Council meeting, Resolution No. 2020-39 was approved authorizing the
City Manager or Chief Financial Officer to appropriate donations and grants up to $100,000 from a
single source. Donations and grant awards exceeding this limit require City Council approval.
Since 2002, the Friends of the Huntington Beach Public Library has worked together with community
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File #: 21-072 MEETING DATE: 2/16/2021
partnerships and donated over $3 million to the Library for books, materials, and equipment. Their
generosity has made core library functions, such as offering a robust collection of books and online
databases, possible.
Environmental Status:
Not applicable
Strategic Plan Goal:
Enhance and maintain high quality City services
Attachment(s):
1. Resolution No. 2020-39, "A Resolution of the City Council of the City of Huntington Beach
Adopting a Budget for the City for FY 2020-21."
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RESOLUTION NO. 2020-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH ADOPTING A BUDGET
FOR THE CITY FOR FISCAL YEAR 2020/21
WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager
to present and the City Council to adopt an annual City Budget; and
The City Council has received and considered the Proposed Budget for Fiscal Year
2020/21, staff reports, and public testimony and information received in a noticed public hearing
on the City Budget,
NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as
follows:
SECTION 1: That the Proposed Budget for Fiscal Year 2020/21, a copy of which is
attached hereto as Exhibit"A"and incorporated by this reference as though fully set forth herein,
is hereby approved and adopted.
SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2020/21, a.
copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though
fully set forth herein, is hereby approved and adopted. When combined with reserves, the
Estimated Revenue and Transfers In for Fiscal Year 2020/21 are sufficient to fund the
appropriations set forth in Proposed Budget for Fiscal Year 2020/21.
SECTION 3: That the Proposed Appropriations and Transfers Out for Fiscal Year
2020/21, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as
though fully set forth herein, providing appropriations summaries of details currently contained
in the City's accounting system, including technical adjustments related to Transfers In and
Transfers Out, and detail of estimated revenue, is hereby approved and adopted.
SECTION 4: That the Tables of Organization, a copy of which is attached hereto as
Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby
approved and adopted. The City Manager, subject to compliance with the City Charter Section
403, may revise the Tables of Organization provided that the authorized number of personnel
within the same department, office or agency is not exceeded.
SECTION 5: That from the effective date of the budget, the several amounts stated
therein as proposed expenditures shall be and become appropriated to the several departments,
offices and agencies for the respective objects and purposes therein named; provided, however,
that the City Manager may transfer funds from one object or purpose to another within the same
fund or agency provided there is no increase in approval total appropriations contained in the
budget.
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Resolution No. 2020-39
SECTION 6: Acquisition of new capital items shall be limited to the specific items
included in the approved budget, Acquisition of capital items to replace existing capital
equipment shall not exceed the total appropriation for the funding source. The City Manager
may authorize changes to the procurement of specific items as long as the total appropriation for
any department, fund or agency is not exceeded. However, the City Manager must obtain City
Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00).
SECTION 7: That the Capital Improvement Program contained in the Proposed Budget
for Fiscal Year 2020/21 (Exhibit A) is hereby approved in concept, and the Director of Public
Works is authorized to publicly advertise for bids on these projects in accordance with Section
503 and Section 614 of the City Charter.
SECTION 8: That construction of Capital Improvement Projects requires the use of
professional services such as geo-technical, water testing, engineering oversight, project
management, design, survey, and other required studies. Funding for these professional services
is included within each Capital Improvement Project's budget as set forth in the Proposed
Budget for Fiscal Year 2020/21 (Exhibit A). Consistent with the City Council's policy regarding
professional services agreements, the City Council hereby authorizes the City Manager, or
designee, to enter into any necessary professional services agreements to facilitate the
completion of an approved Capital Improvement Project.
SECTION 9: That the City Manager or Finance Director may, as necessary, appropriate
donations and grants received during the fiscal year up to $100,000 per source or grantor,
Donations and grant awards with matching requirements, or exceeding $100,000 from a single
source or grantor, require City .Council approval. Any resolutions authorizing budget
amendments related to donations and grants in conflict herewith are hereby repealed.
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Resolution No.2020-39
PASSED AND ADOPTED by the City Council of the City of Huntington Beach
at a regular meeting thereof held on the 29th day of .Lune , 2020.
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REV WED AND PROVED: APPROVED AS TO FORM:
L�-,.('ILA, -
City Manager City Attorney
INITIATED AND APPROVED:
ief Financial Officer
List of Exhibits:
Exhibit A: Proposed Budget for Fiscal Year 2020/21 as of June 1, 2020
Exhibit A-1: Proposed Budget for Fiscal Year 2020/21 Revisions
Exhibit B: Estimated Revenue and Transfers In for Fiscal Year 2020/21
Exhibit C: Proposed Appropriations and Transfers Out for Fiscal Year 2020/21
Exhibit D: Tables of Organization
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