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HomeMy WebLinkAbout2017-03-06 Agenda PacketCITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA Monday, March 06, 2017 MAYOR AND CITY COUNCIL FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer CITY OF HUNTINGTON BEACH 4:30 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 9 2648 http://www.huntingtonbeachca.gov BARBARA DELGLEIZE Mayor MIKE POSEY PATRICK BRENDEN Mayor Pro Tem Councilmember JILL HARDY WILLIAM O'CONNELL Councilmember Councilmember ERIK PETERSON LYN SEMETA Councilmember Councilmember WEB ACCESS: **REMINDER** Live Broadcast and audio and video archives can be accessed at http://huntingtonbeach.granicus.com As a courtesy to those in attendance, please silence your cell phones and pagers MEETING ASSISTANCE NOTICE - AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act the following services are available to members of our community who require special assistance to participate in City Council meetings. If you require special assistance, 48-hour prior notification will enable the city to make reasonable arrangements. To make arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas, please contact the City Clerk's Office at (714) 536-5227, or request assistance from the Sergeant-at-Arms at the meeting. CITY COUNCIL/PUBLIC FINANCING AUTHORITY The City Council/Public Financing Authority of the City of Huntington Beach will regularly convene in joint session on the first and third Monday of each month for the purpose of considering agenda items. The Huntington Beach Successor Agency, Housing Authority, Parking Authority and Civic Improvement Corporation are also agencies on which the Council serves as members. On each agenda these agencies may have items scheduled. CITY COUNCIL AGENDA The City Council agenda and supporting documentation is made available for public review during normal business hours in the Office of the City Clerk, 2000 Main Street immediately following distribution of the agenda packet to a majority of the City Council. Packet delivery typically takes plan on Wednesday afternoons prior to the regularly scheduled meeting on Monday. The agenda packet is posted on the city's website at http://www.huntingtonbeachca.gov/Government/agendas/. Questions on agenda items may be directed to the City Clerk's Office at (714) 536-5227 . AUDIO/VIDEO ACCESS TO CITY COUNCIL MEETINGS City Council meetings are televised live on cable TV Channel 3, and can be viewed via live or archived web cast at http://www .huntingtonbeachca .gov/Government/agendas/ . SUPPLEMENTAL COMMUNICATION Staff and members of the public have the opportunity to submit information related to an agenda item following distribution of the agenda packet to the City Council. This information is identified as "Supplemental Communication" and is assembled into a packet by the City Clerk on the day of the City Council meeting. The Brown (Open Meetings) Act requires that copies of Supplemental Communication be made available to the public immediately upon distribution of material to a majority of the City Council. Communication received by any individual at the meeting will be made available to the public in the City Clerk's Office the following morning. AWARDS AND PRESENTATIONS Awards, presentations, and proclamations made by the Mayor on behalf of the City. The Public Information Office coordinates the arrangements with the Mayor and submits a list of presentations through the City Manager's Office. PUBLIC COMMENTS This is the time of the meeting for the City Council to receive comments from the public regarding items of interest or agenda items not scheduled for Public Hearing. Pursuant to the Brown (Open Meetings) Act, the City Council may not enter into discussion regarding items not on the City Council agenda. Members of the public who wish to speak to a member of the Council on an item not on the agenda may consider setting up an individual appointment by contacting the Council's Administrative Assistant at 714-536-5553 . The following statement applies to any public exchange of comments during City Council meetings: "The City Council strives to treat members of the public with respect. Comments or concerns provided by the public shall be done in a civil and respectful manner. Any public comments that are discriminatory, defamatory or otherwise not protected speech, whether as to race, religion, disability, sexual orientation, or any other protected classification, will not be considered by the City Council and may be a basis for the Mayor to interrupt the public comment. In addition, any such public comments will not be consented to, agreed to, ascribed to, or otherwise adopted by the City Council in its considerations, deliberations, discussions, and findings regarding any matter before it tonight. The City Council provides this public opportunity for free speech, but the City Council categorically rejects comments from anyone, including the public, that are of a discriminatory nature, and such comments will not inform the City Council's decision." To participate in Public Comments, pink Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. Each speaker is allowed 3 minutes, and time may not be donated to another speaker. COUNCIL COMMITTEE / APPOINTMENTS / LIAISON REPORTS AND ALL AB 1 234 DISCLOSURE REPORTING This agenda item allows Councilmembers to make announcements regarding Council committees, appointments or liaison reports, and all individuals as appropriate to disclose any conferences, training, seminars, etc. attended at the Agency's expense, per Government Code §53232 .3(d) . Lists of the conferences, training, seminars, and other activities generally attended by the City Council, City Manager, City Attorney, City Clerk, and City Treasurer are included as appendices to the City Budget. The budget is available on the city's website at http://www.huntingtonbeachca.gov/Government/budget_information/. Exceptions to these lists have been submitted as a report to the City Clerk for inclusion in the record of this meeting. PUBLIC HEARING Public Hearings allow citizens to speak in favor or against specific items brought to Council by staff. Staff may provide a presentation. The Mayor will open the Public Hearing to receive comments on that specific item. Upon hearing all public comments, the Mayor will close or continue the Public Hearing. Council may then decide to engage in discussion and/or take action on the item. To participate in a Public Hearing, green Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. ADMINISTRATIVE HEARING Administrative Hearings required by Huntington Beach Municipal Code Section 1 .18 entitle only affected property owners to speak on a respective item. To participate in the Administrative Hearing, blue Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms (the Police Officer located near the speakers' podium). CONSENT CALENDAR Consent Calendar items are considered routine items that do not normally require separate consideration. The City Council/Public Financing Authority usually makes one motion for approval of all the items listed under this section. However, Council may remove an item from the motion for discussion purposes. ADMINISTRATIVE ITEMS Administrative Items are considered separately and require separate motions. These actions are normally of a non-routine nature, and frequently require a staff presentation. ORDINANCES Ordinances require two readings before the City Council. They are first introduced, and then adopted at a subsequent meeting. Ordinances typically become law thirty (30) days after adoption. However, an emergency ordinance may be adopted upon introduction, and is effective immediately. COUNCILMEMBER ITEMS This portion of the agenda is provided for Items of business presented by individual members of the City Council CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA Monday, March 06, 2017 MAYOR AND CITY COUNCIL FRED A. WILSON City Manager CITY OF HUNTINGTON BEACH MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer 4:30 PM - COUNCIL CHAMBERS 4:30 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 9 2648 http://www.huntingtonbeachca.gov -1- BARBARA DELGLEIZE Mayor MIKE POSEY PATRICK BRENDEN Mayor Pro Tem Councilmember JILL HARDY WILLIAM O'CONNELL Councilmember Councilmember ERIK PETERSON LYN SEMETA Councilmember Councilmember Based on the limited amount of time needed to cover items in Study Session and Closed Session, the meeting will be called to order at 4:30 PM CALL TO ORDER ROLL CALL O'Connell, Semeta, Posey, Delgleize, Hardy, Brenden, Peterson ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) STUDY SESSION 1. Staff will be recommending City Council consider various updates to the following Huntington Beach Municipal Code (HMBC) Chapters 8. 21, 1 2.3 2, 13.08, 13.10, and 13.48, in an effort to modernize and comply with various court decisions. RECESS TO CLOSED SESSION Mayor Delgleize to Announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington City Council/PFA Agenda — Monday, March 06, 2017 -2- Beach Firefighters' Association (HBFA), Municipal Employees' Association (MEA), Huntington Beach Police Officers' Association (POA), and/or Surf City Lifeguard Employees' Association (SCLEA). CLOSED SESSION . Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Huntington Beach Firefighters' Association (HBFA), Municipal Employees' Association (MEA), Huntington Beach Police Officers' Association (POA), and/or Surf City Lifeguard Employees' Association (SCLEA). 3. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Jaime Lopez vs. City of Huntington Beach, WCAB Case No. ADJ10195 28 2; Claim No. COHB-13-0235. 6:00 PM — COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL O'Connell, Semeta, Posey, Delgleize, Hardy, Brenden, Peterson PLEDGE OF ALLEGIANCE INVOCATION - Rev. Kelly Frankiewicz of Leisure World Community Church, Seal Beach and member of the Greater Huntington Beach Interfaith Council In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS Mayor Delgleize to call on 90-year-old, WWII Vet Mr. Frank Puccilli who will sing the Star Spangled Banner in honor of it becoming our National Anthem 86 years ago on March 3, 1931 Mayor Delgleize to call on Ken Inouye to present the Orange County Human Relations Commission Annual Report Mayor Delgleize to proclaim California Arbor Week March 7-14, 2017 and present proclamation to Jean Nagy City Council/PFA Agenda — Monday, March 06, 2017 -3- Mayor Delgleize to call on the representatives from the Children's Needs Task Force to thank Barnes & Noble for their annual donation of 3,579 books to local schools and youth-oriented organizations from their annual book drive ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1 234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES CITY MANAGER'S REPORT 1. City Clerk to present information on this year's July 4, 2017 Safe and Sane Fireworks Stand Application and Lottery Process CONSENT CALENDAR 2. Approve and adopt minutes Recommended Action: Review and adopt the City Council/Public Financing Authority regular meeting minutes dated February 21, 2017, as written and on file in the office of the City Clerk. 3. Request for City Council to appropriate $54,113.18 from the Federal Asset Forfeiture account for the purchase of 20 complete AR-15 Patrol Rifles to include sight optics, back-up sights, flashlights, magazines, carry slings, and nylon bags for the sworn officers of the Huntington Beach Police Department Recommended Action: A) Appropriate $54,113 .18 from Federal Asset Forfeiture account 21270101 .63100 for the purchase of 20 AR-15 Patrol Rifles, optics, flashlights, magazines, carry slings, and nylon bags; and, B) Authorize the Chief of Police to use these funds to purchase the 20 complete AR-15 Patrol Rifles. 4. Approve and accept a donation in the amount of $117, 248 from the Friends of the Huntington Beach Public Library (FOTL) for the purchase of books, eBooks and other library resources Recommended Action: Approve and accept the donation from the Friends of the Huntington Beach Public Library, allocating $117,248 .00 to Adult Donations account 10350102 .64455 . City Council/PFA Agenda — Monday, March 06, 2017 -4- 5. Approve City Council position on Legislation pending before the State Legislature as recommended by the City Council Intergovernmental Relations Committee (IRC) Recommended Action: A) Approve a City position of oppose on AB 250 (Gonzalez Fletcher) State Coastal Conservancy: Lower Cost Coastal Accommodations Program; and, B) Approve a City position of support on SB 720 (Allen) Government Tort Liability: Beach Fire Pits. 6. Adopt Resolution No. 2017-01, designating the Chief Financial Officer, City Treasurer, Finance Manager/Deputy City Treasurer, and Finance Manager/Accounting Services as persons authorized to execute financial transactions in the name of the City of Huntington Beach Recommended Action: Adopt Resolution No . 2017-01, "A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of the Chief Financial Officer, the City Treasurer, the Finance Manager/Deputy City Treasurer, and the Finance Manager/Accounting Services" as persons authorized to execute financial transactions in the name of the City of Huntington Beach. 7. Adopt Resolution No. 2017-08 declaring Weeds and Rubbish a Nuisance on Specific Properties and fixing May 1, 2017 at 6:00 p.m. for Hearing Protests and Objections to the Abatement thereof Recommended Action: Adopt Resolution No . 2017-08, "A Resolution of the City Council of the City of Huntington Beach Finding and Declaring that Certain Weeds Growing in the City, and Rubbish and Refuse Deposited on Public Ways and Private Property are a Public Nuisance; and Fixing the Time for Hearing Protests and Objections to the Abatement Thereof." 8. Adopt Resolution No. 2017-10 adopting the Measure M 2 Expenditure Report to comply with Renewed Measure M 2 funding eligibility for the City of Huntington Beach Recommended Action: Adopt Resolution No . 2017-10, "A Resolution of the City Council of the City of Huntington Beach Adopting the Measure M2 Expenditure Report for the City of Huntington Beach." 9. Approve and authorize execution of Amendment No. 2 to the Professional Services Contract with Townsend Public Affairs extending the term for one-year and adding additional compensation in the amount of $48,000 for a total contract amount not to exceed $19 2,000 for State Lobbyist Services; and, approve and authorize the execution of a one-year City Council/PFA Agenda — Monday, March 06, 2017 -5- Professional Services Contract with Townsend Public Affairs in the amount of $ 24,000 for Federal Lobbyist Services Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute "Amendment No . 2 to Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for State Lobbyist Services" in an amount not to exceed $48,000 for one year; and, B) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for Federal Lobbyist Services" in an amount not to exceed $24,000 for one year. 10. Approve and authorize execution of a three-year contract in the amount of $315,000 with Carl Warren & Co. to provide liability claims processing services Recommended Action: Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract Between the City of Huntington Beach and Carl Warren & Co . for Liability Claims Investigating and Processing," for an initial one (1) year period with the option to renew for two (2) additional one (1) year terms for a total of three (3) years. 11. Award and authorize execution of a three-year contract in an amount not to exceed $6. 21 million dollars with Siemens Industry Inc., for the acceptance, energy efficiency retrofit, and maintenance of streetlights to be acquired from Southern California Edison (SCE); and, authorize transfer of funds Recommended Action: A) Award a contract to Siemens Industry Inc for the professional and maintenance services of streetlights not to exceed $6 .21 million and authorize the Mayor and City Clerk to execute the agreement; and, B) Authorize the transfer of funds from the Energy Efficiency fund (807) in the amount of $208,000 to General Fund account 10085304 .64620 . ADMINISTRATIVE ITEMS 1 2. Intergovernmental Relations Committee (IRC) recommended discussion on the Metropolitan Water District of Southern California (MET) California Water Fix and California Eco Restore Project and a presentation by Municipal Water District of Orange County (MWDOC) Recommended Action: Direct Staff to prepare a draft letter of support for the Mayor's Signature City Council/PFA Agenda — Monday, March 06, 2017 -6- ORDINANCES FOR INTRODUCTION 13. Approve for introduction Ordinance No. 4130 re-establishing Fees for State Franchised Video Service Providers as part of the City's membership on the joint powers authority of the Public Cable Television Authority (PCTA) Recommended Action: Approve for introduction Ordinance No . 4130, "An Ordinance of the City of Huntington Beach Re-Establishing Fees for State Franchised Video Service Providers." COUNCILMEMBER ITEMS 14. Submitted by Councilmember's Posey and Peterson - Modify Conditions of Approval included in Resolution for Downtown Establishments with alcohol sales Recommended Action: Direct staff to work with the City Attorney to explore the legal issues regarding modifying the Conditions of Approval included in Resolution No . 2013-24 to eliminate the hours of operation limitations for a 12:00 Midnight closure for new establishments and any additional amendments to the Conditions of Approval, including hours of operation for existing establishments and return with a new Resolution. COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, March 20, 2017, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntin gtonbeachca. gov City Council/PFA Agenda — Monday, March 06, 2017 xB~ -9- Item 1. - 1 Item 1. - 2 xs -10- HB -11- Item 1. - 3 Item 1. - 4 HB -12- 4:00 PM - COUNCIL CHAMBERS CALLED TO ORDER — 4:00 PM Councilmember Brenden requested, and was granted, permission to be absent pursuant to Resolution No. 2001-54. Present: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson (arrived at 4:55 PM) Absent: Brenden ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) communica For Study Session Item No. 1, two (2) communications: a PowerPoint communication received from Director of Library Services, Stephanie Beverage, entitled HB Central Library, Possible Restoration of Sunday Hours , and a communication submitted by former Councilmember Dave Sullivan re: Opening of Library on Sundays. Councilmember Peterson requested, and was granted, permission to be absent from the Study Session pursuant to Resolution No. 2001-54. ROLL CALL Pursuant to For Study Session Item No. 2, a PowerPoint communication was received from Police Chief Robert Handy entitled Homeless Task Force Presentation . A video recording of the 4:00 PM and 6:00 PM portion of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ ng distribution of the Council Agenda packet: obin Estanislau announced supplemental Minutes City Council/Public Financing Authority City of Huntington Beach Tuesday, February 21, 2017 4:00 PM - Council Chambers 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) — 3 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas . Maureen was called to speak and expressed her opposition to creating more parking meters in the downtown area. (00:02:05) HB -13- Item 2. - 1 Council/PFA Regular Minutes February 21, 2017 Page 2 of 12 Amory Hanson was called to speak and expressed his support of opening the Huntington Beach Central Library on Sundays. (00:03:28) Linda D. Couey, General Manager, Huntington Beach Concert Band, was called to speak and expressed her support of opening the Huntington Beach Central Library on Sundays. She also discussed existing parking issues on Sundays during the summer and suggested that the Library close at 2 p.m. during the summer concert series. (00:05:17) STUDY SESSION 1. Discussion held on the possible addition of Sunday hours at the HB Central Library - City staff presented information about the possible expansion of library service hours to include Sundays at the Central Library. Stephanie Beverage, Director of Library Services, presented a PowerPoint entitled HB Central Library, Possible Restoration of Sunday Hours with slides entitled: Agenda, Sunday hours - Background/history, Sunday Hours - reductions, Elements of decision in 2010, Average per day, Since 2010, New services, Restoring Sunday hours, Possible Solutions, Possible scenarios - Preferred Option, Possible scenarios - Basic option, Factors to consider, How much would Sunday hours at Central Library cost?, Preferred/Full Service model, Why so expensive?, Basic Model, 1997 budget was $101,499.00, Key questions, Funding options/sources for expanded hours, and Questions. Councilmember Hardy and Director Beverage discussed staffing requirements and the possibility of reducing weekday hours for the Library. Councilmember Hardy and Community Services Director Janeen Laudenback discussed the parking issues on Sundays and long-term rental of Central Library meeting space on Sundays. Councilmember O'Connell and Director Beverage discussed the process for determining costs and how daily number of visitors is tracked. Councilmember Semeta and Director Beverage discussed increases in personnel costs, staff requiring more time to manage the increase in online activity, and the basic number of employees required to keep the facility safe and secure. Councilmember Posey and Director Beverage discussed real costs, including potential loss of rental income from Mariners Church and how to increase efficiencies. Councilmember Hardy and Director Beverage discussed summer vs school-year hours and suggested that any changes be considered in the 2017/2018 budget process. City Manager Fred Wilson stated that staff could review the concerns voiced during this study session and Council could request addressing the topic again during budget planning (June, July) to include in the 2017/2018 Budget. Councilmember Semeta suggested that further details on options such as reducing hours during the week to compensate for open hours on Sunday be presented. Mayor Delgleize thanked Director Beverage for the presentation and expressed how impressed she is with the services offered at Central Library. 2. Presentation made by the Huntington Beach Police Department and Office of Business Development regarding the City’s Homeless Outreach Efforts. Item 2. - 2 HB -14- Council/PFA Regular Minutes February 21, 2017 Page 3 of 12 City Manager Wilson introduced Police Chief Handy who provided a background of statistics and facts and, with members of the City's Homeless Outreach team, made a PowerPoint presentation entitled Homeless Task Force Presentation with slides entitled: Homeless Task Force, Homeless in Huntington Beach, Huntington Beach Response, A Day in the Life, A Day in the Life/Community Support, Common Partners, Outreach Efforts, Homeless in Huntington Beach, 2016 Statistics, and Comments/Questions. Mayor Pro Tem Posey thanked Officers Ricci & Schloss for allowing him to ride along and observe the homeless situation first-hand. He also encouraged anyone interested in truly understanding the homelessness issue to do the same. Councilmember O'Connell and Chief Handy discussed ways to have accurate statistics and costs related to the homeless, as well as the issue of homeless individuals refusing offered resources. Parts of the City's long-term plan to address the homeless issue, in conjunction with neighboring cities, were also discussed with the understanding that a solution for this growing issue is an evolving process. Councilmember Hardy and Chief Handy discussed ways to provide up-to-date communication on homeless issues, including a new page being added to the City's website. A motion was made by O’Connell, second Posey to recess to Closed Session for Items 3 – 6. With no objections, the motion carried. RECESS TO CLOSED SESSION FOR ITEM NOS. 3 – 6 — 5:22 PM Mayor Delgleize announced : Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today’s Closed Session discussions regarding labor negotiations with: Surf City Lifeguard Employees’ Association (SCLEA). CLOSED SESSION 3. Pursuant to Government Code §54956.9(d)(2) the City Council recessed into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, one (1). 4. Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Shorecliff, LP v. City of Huntington Beach, et al. (JS Stadium), Orange County Superior Court Case No. 30-2011-00463995. 5. Pursuant to Government Code § 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Surf City Lifeguard Employees’ Association (SCLEA). 6. Pursuant to Government Code § 54957, the City Council recessed to Closed Session to discuss the following personnel matter: City Manager’s Evaluation. 6:00 PM – COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:26 PM HB -15- Item 2. - 3 Council/PFA Regular Minutes February 21, 2017 Page 4 of 12 Councilmember Brenden requested, and was granted, permission to be absent pursuant to Resolution No. 2001-54. ROLL CALL Present: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson Absent: Brenden PLEDGE OF ALLEGIANCE — Led by Councilmember O’Connell INVOCATION — Led by Father Christian Mondor of Sts. Simon and Jude Catholic Church and member of the Greater Huntington Beach Interfaith Council. In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY — None AWARDS AND PRESENTATIONS Mayor Delgleize announced the National Day of Remembrance on the 75th anniversary of Executive Order 9066 by President Franklin D. Roosevelt. Mayor Delgleize called on Victoria Alberty and Gisela Campagne who presented Lola and Ryan, the Adoptable Pets of the Month. Details on these two dogs, as well as others available for adoption, can be found at www.gsroc.org or at www.waggintrails.org . Mayor Delgleize called on Public Works Director Travis Hopkins who presented the Mayor’s Award to Water Systems Technician III, Greg Wells. Technician Wells was acknowledged for his design of a proto-type back-up for the operating system for the City’s pump stations. These pump stations keep the water moving off the streets during wet storms. Technician Wells’ effort has saved the City nearly $400,000. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: For City Manager's Report, Item No. 1, a PowerPoint communication was received entitled Overview of Business Improvement Districts (BIDS). For Administrative Items, No. 11, three (3) email communications were received from Jean Nagy, Shari Engel, and Steve Engel. PUBLIC COMMENTS (3 Minute Time Limit) — 17 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas . Bob Vale was called to speak and voiced his concerns about, and opposition to, high density development and the Magnolia Tank Farm project. (01:42:23) Item 2. - 4 HB -16- Council/PFA Regular Minutes February 21, 2017 Page 5 of 12 Susan Buttera was called to speak, describing her negative perception of history on the Poseidon Project. (01:45:35) Steve Daniel, President, Downtown Business Improvement District (BID), was called to speak and requested the assistance of the City Council to address two specific issues: 1) review of BID finances, and 2) review of the BID election process and counting of ballots for the 2016 election. He also stated that this year the BID would like to focus on parking and public restrooms, public safety, the homeless, and beautification of the streets. (01:48:48) Thomas Buttera was called to speak and voiced his opinion that there is no need for the Poseidon Project and offered several suggestions for future water system modifications. (01:51:24) Wes Parker was called to speak and voiced his support of laws that identify and export illegal aliens. (01:54:03) Raymond Herrera, Founder and President, We The People, America, was called to speak and shared his opinion that government at all levels is created to provide for the protection, life, liberty and the pursuit of happiness for all Americans. (01:57:11) Susan Welfringer, Manager, Downtown Business Improvement District (BID), was called to speak and shared details on the many events and community outreach activities provided by BID, including efforts to create a clean and safe environment. (02:00:34) Don MacAllister, Sister City Association Board Member, was called to speak and shared that Huntington Beach and Anjo, Japan have been Sister Cities for thirty-five (35) years. Another Sister City is Manly, Australia. He encouraged the community to attend the upcoming Cherry Blossom Festival which will include representatives from Anjo. (02:04:05) Maureen Anzivino, Sister City Association Board Member, was called to speak and shared details of the March 19, 2017, Cherry Blossom Festival which is a community opportunity to explore the culture of Japan. (02:06:14) Chris Epting was called to speak, inviting the City Council to attend a mass honoring the life of his mother, Louise Epting, and then sharing his opposition to recent activities of Oak View ComUNIDAD activists. (02:08:51) Ashley Dos Santos was called to speak and voiced her concerns about, and opposition to, high density development and the Magnolia Tank Farm project. (02:11:41) Nancy Buchoz was called to speak and voiced her concerns about, and opposition to, high density development and the Magnolia Tank Farm project. (02:14:10) Robert (Bob) Allen was called to speak and voiced his concerns about, and opposition to, high density development and the Magnolia Tank Farm project. (02:17:37) Eva Weisz was called to speak and shared her perspective of the public political demonstration held on Monday in downtown Huntington Beach. (02:21:03) Janet Walker was called to speak and shared her concerns about a business in the city that appears to be operating illegally. Mayor Delgleize asked Ms. Walker to complete a blue card for follow-up. (02:23:43) xB -17- Item 2. - 5 Council/PFA Regular Minutes February 21, 2017 Page 6 of 12 Brenda Calvillo was called to speak and shared her concerns about toxic pesticide use within the City. (02:25:49) Daniel Gironda, Member of Boy Scout Troop 280, was called to speak and, as part of his Citizenship badge, shared his support of Consent Calendar Item No. 5 relating to the Edinger Avenue Bridge Project. (02:27:46) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES Mayor Delgleize announced, on behalf of Councilmember Brenden, his appointment of Scott Cameron to the Citizen's Participation Advisory Board. Mayor Delgleize announced appointment of Pete Andres to the Citizen's Participation Advisory Board. She also reported meeting with members of the Surf City Lifeguard Employee Association (SCLEA). Councilmember Peterson reported meeting with members of SCLEA. Councilmember O'Connell reported attending a meeting of the Orange County Housing and Community Development Commission. Councilmember Semeta reported meeting with members of SCLEA. Mayor Pro Tem Posey reported meeting with members of SCLEA, and attending the orientation meeting at Orange County Vector Control where everyone was reminded to remove any standing water to help control mosquitoes. CITY MANAGER’S REPORT 1. Staff presented a general overview of business improvements districts, and provided an update on downtown main promenade parking structure improvements and maintenance efforts City Manager Fred Wilson made a PowerPoint presentation entitled Overview of Business Improvement Districts (BIDS) with slides entitled: Business Improvements Districts (3 slides), containing general information related to the City's three business improvement districts (Downtown, Auto Dealers, Visit Huntington Beach), including services, district authority/formation, annual assessments, and the purpose of each individual BID. City Manager Wilson introduced Janeen Laudenback, Director of Community Services, who made a PowerPoint presentation entitled Overview of Main Promenade Parking Structure Improvements with slides entitled: Main Promenade Ownership, Phase 1: FY 2016-2017 - $1.5M Structural Improvements (2 slides), Phase 1: FY 2016-2017 - $1.5M Aesthetic Improvements (3 slides), Main Promenade Elevators, Next Steps, and City Maintenance Schedule . CITY ATTORNEY’S REPORT 2. Introduction of Deputy Community Prosecutor Item 2. - 6 xs -18- Council/PFA Regular Minutes February 21, 2017 Page 7 of 12 City Attorney Michael Gates introduced Deputy Community Prosecutor Michelle Ditzhazy who was hired to prosecute certain crimes committed in Huntington Beach, and to support the Police Department’s Homeless Task Force. Michelle Ditzhazy expressed her appreciation for the opportunity to partner with the City Attorney's Office, the Huntington Beach Police Department, and the District Attorney's Office to tackle some of the crime and quality-of-life issues in Huntington Beach. City Attorney Gates further explained that a process of meetings and discussions will need to take place before the City can actually file for criminal prosecution. CONSENT CALENDAR 3. Approved and adopted minutes A motion was made by Posey, second Semeta to review and adopt the City Council special meeting minutes dated January 26, 2017, and the City Council/Public Financing Authority regular meeting minutes dated February 6, 2017, as written and on file in the office of the City Clerk. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden 4. Accepted resignation and approved appointment to the Human Relations Task Force (HRTF) as recommended by City Council liaisons Hardy and Semeta A motion was made by Posey, second Semeta to accept the resignation of Michael Waldinger and approve the appointment of Natalie Moser for a term to expire December 31, 2019, as recommended by City Council liaisons Hardy and Semeta. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden 5. Adopted Resolution No. 2017-09 declaring a portion of Edinger Avenue and Countess Drive lying within the City limits of Huntington Beach to be a County Highway during the period of construction of the Edinger Avenue Bridge Project A motion was made by Posey, second Semeta to adopt Resolution No. 2017-09, "A Resolution of the City Council of the City of Huntington Beach Declaring a Portion of Edinger Avenue and Countess Drive Lying within the City Limits of Huntington Beach to be a County Highway During the Period of Construction of the Edinger Avenue Bridge Project." The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None xs -19- Item 2. - 7 Council/PFA Regular Minutes February 21, 2017 Page 8 of 12 ABSENT: Brenden 6. Awarded and authorized execution of a Construction Contract in the amount of $399,928 to All American Asphalt for the Edinger Avenue Widening, CC-1528; approved the appropriation of $104,000 from the Traffic Impact Fee undesignated fund balance; and, authorized up to fifteen percent (15%) in construction change orders A motion was made by Posey, second Semeta to accept the lowest responsive and responsible bid submitted by All American Asphalt, in the amount of $399,928.00; and, authorize the appropriation of $104,000 from the Traffic Impact Fee undesignated fund balance to the Edinger Widening Account No. 20690013.82700; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, authorize the Director of Public Works to approve up to fifteen percent (15%) in construction change orders. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden 7. Approved and authorized execution of a Reinstatement and First Amendment to Site Access Agreement (Amendment) Between the City and Chevron Environmental Management Company (EMC) to conduct environmental work at 18477 Beach Boulevard A motion was made by Posey, second Semeta to approve and authorize the Mayor and City Clerk to execute the "Reinstatement and First Amendment to Site Access Agreement" between the City of Huntington Beach and Chevron Environmental Management Company (EMC) extending the term to February 19, 2019. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden 8. Approved and authorized execution of a Landscape Maintenance Agreement with the State of California Department of Transportation and a License Agreement with Blue Sky HB, LLC for the Beach Medical Office Project at 17752-17762 Beach Boulevard A motion was made by Posey, second Semeta to approve and authorize the Mayor and City Clerk to execute the "Landscape Maintenance Agreement Within State Highway Right of Way on Route 39 Within the City of Huntington Beach" with the State of California Department of Transportation for the Beach Medical Office Building project; and, approve and authorize the Mayor and City Clerk to execute and record the "License Agreement Between the City of Huntington Beach and Blue Sky HB, LLC, to Provide Installation and Maintenance of Landscaping Improvements in the Public Right-of-Way" for the Beach Medical Office Building project. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None Item 2. - 8 HB -20- Council/PFA Regular Minutes February 21, 2017 Page 9 of 12 ABSENT: Brenden 9. Continued from February 6, 2017 City Council meeting - Approved and authorized execution of Orange County Transportation Authority’s Utility Agreements No. UK041241 and UK041106 for the relocation of two (2) City of Huntington Beach Water Pipelines for the 405 Widening Project A motion was made by Posey, second Semeta to authorize the Mayor and City Clerk to execute Orange County Transportation (OCTA) Utility Agreements UK041241 and UK041106, and return all signed original agreements to OCTA for their final approval. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden 10. Adopted Ordinance No. 4128 amending Chapter 10.60 of the Huntington Beach Municipal Code relating to Meter Zones to fully include currently metered streets and include future parking meter locations currently being proposed within the downtown area Approved for introduction February 6, 2017 - Vote: 7-0 A motion was made by Posey, second Semeta to adopt Ordinance No. 4128, "An Ordinance of the City of Huntington Beach Amending Chapter 10.60 of the Huntington Beach Municipal Code Relating to Meter Zones." The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden ADMINISTRATIVE ITEMS 11. Approved Huntington Beach 2017 Strategic Plan Objectives City Manager Fred Wilson provided some background information for determining the 2017 Strategic Plan Objectives. Councilmember Peterson stated his opinion that the Strategic Plan Objectives are important, but that the process is flawed because public input may be restricted due to a week-day meeting. It is his opinion that these Objectives should be presented in a Study Session or Council meeting for more detailed discussions, including implementation costs and to allow for public comments. Councilmember Hardy suggested that the mid-summer meeting should be a half-day and more budget- focused. She believes that the strategic planning meeting is a way for the City Council to express to staff their priorities and get staff feedback, and it may be time to look at a new facilitator. Councilmember Semeta expressed her support for Strategic Plan Objectives, but agrees with Councilmember Peterson that there may be a better process. She appreciates the informality, and would like to see more direct Councilmember input on specific objectives and a more detailed agenda. xs -21- Item 2. - 9 Council/PFA Regular Minutes February 21, 2017 Page 10 of 12 Councilmember O'Connell and City Manager Wilson discussed that the meeting agenda was published, but that holding the meeting during the day may have been a factor in the low public attendance. Councilmember O'Connell agreed that Strategic Plan Objectives are very important and that he is open to any changes that will improve the process. Mayor Pro Tem Posey shared his opinion that this meeting is important and meeting with staff in an informal setting allows for important dialogue. He also believes it is important for the public to be involved and is open to changes in meeting day and time if it will improve public participation. Mayor Delgleize expressed her appreciation for this opportunity to exchange thoughts and ideas. Having attended these meetings for a number of years even before her election, she believes that many more members of the public were in attendance this year as compared to previous years. Councilmember Hardy stated that the Ad Hoc Strategic Plan Committee (comprised of the Mayor, Mayor Pro Tem and herself) should meet soon to discuss meeting time and day concerns, the facilitator, and planning for public comments at the beginning and end of the meeting. A motion was made by Peterson, second Posey to approve the January 26, 2017, Strategic Objectives as contained within Attachment 1. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None ABSENT: Brenden COUNCILMEMBER ITEMS 12. Approved item submitted by Councilmember Erik Peterson — Review of the Downtown Business Improvement District’s (BID) Financial Statements Prior to discussion, Councilmember O'Connell recused himself from participation due to a financial interest in Legends, a business in the downtown area, and left the dais. Councilmember Peterson explained that this item is submitted due to some concerns about the Downtown Business Improvement District's (BID) finances. Councilmember Peterson defined "timely manner" for review of financial statements as 60 days, and asked that the Finance Commission include recommendations for financial reporting or process changes they deem necessary as a result of this review. Mayor Pro Tem Posey added that he would like to see improvements the BID has produced in the report. Councilmember Peterson explained the request is being made to verify that the financials are accurate, and that the BID is following proper accounting procedures. A motion was made by Peterson, second Posey to direct the Finance Commission to review the past three (3) years of finances of the Downtown BID and further if they deem necessary. Return to the City Council and the BID any findings and recommendations. The Downtown BID shall turn over all financials, statements, and reports that the Commission may require to perform their review. The Item 2. - 10 HB -22- Council/PFA Regular Minutes February 21, 2017 Page 11 of 12 Finance Commission may create sub-committees and/or schedule additional meetings to complete this request in a timely manner (60 days). The motion carried by the following vote: AYES: Semeta, Posey, Delgleize, Hardy, and Peterson NOES: None RECUSED: O’Connell ABSENT: Brenden COUNCILMEMBER COMMENTS (Not Agendized) Councilmember Peterson reported attending the HB McKenna Subaru presentation of $8K to four charities (Meals on Wheels, Make-A-Wish, National Park Foundation, and ASPCA). Councilmember O'Connell asked for a moment of silence in honor of Whittier Police Officer Keith Boyer who was killed, and Officer Patrick Hazell who was wounded, in the line of duty. He also expressed his appreciation to the members of the Huntington Beach Police force for putting their lives on the line every day. Councilmember O'Connell reported attending the CSP "Love Grows by Giving" Wine Tasting benefit for the CSP Huntington Beach Youth Shelter, the Orange County Government Leaders' Prayer Breakfast 2017, the OCBC 2017 Annual Dinner and Installation of Directors, the California Firemen's Association presentation, and observed the Public Work's Santa Ana Riverbed Project. Councilmember Semeta reported attending the CSP "Love Grows by Giving" Wine Tasting benefit for the CSP Huntington Beach Youth Shelter, the Art for Lunch at the Art Center, and participated in Operation School Bell "Target Night" sponsored by the Assistance League. Mayor Delgleize reported participating in Operation School Bell "Target Night" sponsored by the Assistance League, met with a Chinese delegation from Qingdao, China, the Art for Lunch at the Art Center, the Police Chief's Guide to Prop 64 meeting, the Orange County Government Leaders' Prayer Breakfast 2017, and attending the Quarterly Meeting Update on Developments at Boeing Huntington Beach. RECESSED TO CLOSED SESSION ITEM NO. 6 — 8:18 PM ADJOURNMENT — at 9:17 PM to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Monday, March 6, 2017, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: xs -23- Item 2. - 11 Council/PFA Regular Minutes February 21, 2017 Page 12 of 12 City Clerk-Secretary Mayor-Chair Item 2. - 12 HB -24- Statement of Issue : The City Council i s requested to appropriate $54 '113.18 for the purchase of 20 complete AR-15 Patrol Rifles to include sight optic s ' back-up sights ' fla shlights ' magazine s ' carry sling s ' and nylon bags for the sworn officers of the Huntington Beach Police Department. Financial Impact : The funds for this request are available in the Federal Asset Forfeiture account 21270101.63100 Recommended Action : Dept. ID PD-17-001 Page 1 of 2 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wil son ' City Manager PREPARED BY: Robert Handy ' Chief of Police SUBJECT: Request for City Council to appropriate $54 '113.18 from the Federal Asset Forfeiture account for the purchase of 20 complete AR-15 Patrol Rifles to include sight optic s ' back-up sights ' fla shlight s ' magazine s ' carry sling s ' and nylon bags for the sworn officers of the Huntington Beach Police Department A) Appropriate $54 '113.18 from Federal Asset Forfeiture account 21270101.63100 for the purchase of 20 AR-15 Patrol Rifle s ' optic s ' fla shlights ' magazine s ' carry sling s ' and nylon bags; and ' B) Authorize the Chief of Police to use these funds to purchase the 20 complete AR-15 Patrol Rifles. Alternative Action(s): Do not approve the appropriation and direct staff accordingly. Analysis : The Huntington Beach Police Department has an immediate need to replace several failing or outdated "AR-15" Patrol Rifles while also achieving a long-term goal of making more Patrol Rifles available to our officers working patrol. Patrol Rifles are distributed to officers working in the Patrol Bureau to better prepare them for an encounter with suspect(s) wearing body armor ' armed with superior firepower ' and high capacity magazines. Recent attacks on police officers and high profile public location s ' such a s the San Bernardino shooting ' have caused our department to evaluate the need for additional rifles in the field. Direct attacks on police officers have become more deadly a s we are seeing an increased use of high powered rifles by suspects with both military and private training. Recent events across America have demonstrated the vulnerability of police officers with officer deaths involving firearms up 72% in 2016. xs -25- Item 3. - 1 N/A Strategic Plan Goal : Enhance and maintain public safety Dept. ID PD-17-001 Page 2 of 2 Meeting Date: 3/6/2017 Currently ' we deploy 58 AR-15 Patrol Rifles to officers working in both patrol and investigative assignments. These officers are required to attend extensive training on the use of the AR-15 rifle and must qualify twice per year. Our department's Patrol Rifle Program has been in place for over 20-years and our training program i s certified by California Police Officers Standards and Training. The City Finance Department conducted a competitive bid for the 20 complete AR-15 Patrol Rifles. Environmental Status : Attachment(s): 1. Bid results for Project Police Rifles & Accessories (16-1130) Item 3. - 2 xB -26- means low bid means second lowest bid Bid Results for Project Police Rifles & Accessories (16-1130) Issued on 11/16/2016 Bid Due on November 30, 2016 4:00 PM (Pacific) Exported on 12/01/2016 Line Totals (Unit Price * Quantity) HB -27- Item 3. - 3 Item Num Description QTY Arms Unlimited Inc - Unit Price Arms Unlimited Inc - Line Total Arms Unlimited Inc - Comment Lawmen's & Shooters' Supply, Inc. - Unit Price Lawmen's & Shooters' Supply, Inc. - Line Total Clyde Armory, Inc. - Unit Price Clyde Armory, Inc. - Line Total Clyde Armory, Inc. - Comment H Squared Inc - Unit Price H Squared Inc - Line Total LC Action Police Supply - Unit Price LC Action Police Supply - Line Total Global Enforcement - Unit Price Global Enforcement Motors Inc. - Line Total Global Enforcement Adamson Police Products - Unit Price 1 02-128-02081-047 DANIEL DEFENSE M4V7 20 no bid no bid no bid. no bid no bid $1,122.91 $22,458.20 $1,331.82 $26,636.40 $1,277.60 $25,552.00 $1,272.15 $25,443.00 Model Daniel De se $1,18.00M4V7 2 TA45-C-400xxx TRIJICON ACOG 1.5 POWER (SPECIFY RETICLE) 20 $790.00 $15,800.00 red crosshair e$838.35 $16,767.00 $857.91 $17,158.20 Your choic reticle,$821.65 ty are $16,433.00 all the price$851.74 $17,034.80 $928.33 $18,566.60 TRIJICON 1.5X24 $900.00 Crosshair 3 TRIJICON TA60 MOUNT FOR ACOG 20 $83.50 $1,670.00 $87.94 $1,758.80 $95.00 $1,900.00 $91.16 $1,823.20 $88.33 $1,766.60 $88.60 $1,772.00 TRIJICON TA60 M for $93.00ACO 4 SUREFIRE X300 ULTRA #889/X300U-A 20 $171.50 $3,430.00 $186.68 $3,733.60 $189.41 $3,788.20 $183.76 $3,675.20 $188.64 $3,772.80 $181.90 $3,638.00 SUREFIRE X300 U $185.00 5 VTAC SLING, BLACK #957/VTAC-MK1-BK 20 no bid no bid no bid. $340.52 $6,810.40 $29.27 $585.40 $26.85 $537.00 $25.21 $504.20 $38.80 $776.00 VTAC SLING, BLA $27.63 6 127/74SG36-BK BLACKHAWK CARBINE CASE 20 no bid no bid no bid. $21.69 $433.80 $32.71 $654.20 $24.67 $493.40 $24.54 $490.80 $62.63 $1,252.60 BLACKHAWK CAR CASE$24.36 7 MAGPUL PMAG 30 AR/M4 GEN M3BLACK NON WINDOW #534/MAG557-BLK 20 $10.60 $212.00 $11.08 $221.60 $14.15 $283.00 $10.92 $218.40 $11.80 $236.00 $11.00 $220.00 MAGPUL PMAG M4$12.25 8 TROY FRONT FOLDING BATTLE SIGHT HK STYLE, BLACK #935/SSIG-FBS-FHBT-00 20 no bid no bid no bid. $74.84 $1,496.80 $74.00 $1,480.00 $64.69 $1,293.80 $84.58 $1,691.60 $67.41 $1,348.20 TROY FRONT BAT GHT$98.00 9 00 TROY REAR FOLDING BATTLE SIGHT, BLACK #935/SSIG-FBS-R0BT - 20 $74.00 $1,480.00 $89.86 $1,797.20 $92.00 $1,840.00 $77.75 $1,555.00 $97.40 $1,948.00 $87.74 $1,754.80 TROY REAR BATT HT$98.00 10 REMOTE SWITCH FOR LONG GUNS X SERIES LIGHTS #889/XT07 20 $113.50 $2,270.00 $112.78 $2,255.60 $123.00 $2,460.00 $111.74 $2,234.80 $113.56 $2,271.20 $70.62 $1,412.40 REMOTE SWITCH LONG$120.00G 11 8% SALES TAX 1 no bid no bid no tax. $2,821.98 $2,821.98 $0.00 $0.00 We do not ollect$4,392.06 CA s tax$4,392.06 $4,421.44 $4,421.44 $4,494.69 $4,494.69 8% SALES TAX $216.50 12 ESTIMATE SHIPPING IF REQUIRED 1 no bid no bid Free Shipping no bid no bid $0.00 $0.00 Freight inc $0.00 $0.00 $0.00 $0.00 $250.00 $250.00 $300.00 Subtotal $24,862.00 $38,096.78 $52,607.20 $59,292.26 $59,689.44 $60,928.29 Total $24,862.00 $38,096.78 $52,607.20 $59,292.26 $59,689.44 $60,928.29 HB -28- Adamson Police Products - Line Total Proforce Marketing. - Unit Price Proforce Marketing - Line Total PERSONAL PROTECTIO N - Unit Price PERSONAL PROTECTION - Line Total $22,960.00 $1,273.63 $25,472.60 $0.00 $0.00 $18,000.00 $819.78 $16,395.60 $816.40 $16,328.00 $1,860.00 $86.81 $1,736.20 $100.10 $2,002.00 $3,700.00 $197.14 $3,942.80 $0.00 $0.00 $552.60 $40.29 $805.80 $29.85 $597.00 $487.20 $23.29 $465.80 $32.60 $652.00 $245.00 $10.68 $213.60 $0.00 $0.00 $1,960.00 $79.86 $1,597.20 $73.95 $1,479.00 $1,960.00 $95.99 $1,919.80 $88.95 $1,779.00 $2,400.00 $118.68 $2,373.60 $0.00 $0.00 $216.50 $4,393.81 $4,393.81 $1,826.96 $1,826.96 $300.00 $0.00 $0.00 $0.00 $0.00 $54,641.30 $59,316.81 $24,663.96 $54,641.30 $59,316.81 $24,663.96 Item 3. - 4 Statement of Issue : The Friends of the Huntington Beach Public Library (FOTL) are donating $ 117,248.00 to the Huntington Beach Public Library for the purchase of books, eBooks and other library resources. Donations exceeding $100,000 from a single source during the fiscal year require City Council approval. Environmental Status : Not Applicable None Attachments Strategic Plan Goal : Improve quality of life Dept. ID LS-17-1702 Page 1 of 1 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO : Honorable Mayor and City Council Members SUBMITTED BY : Fred A. Wilson, City Manager PREPARED BY : Stephanie Beverage, Director of Library Services SUBJECT: Approve and accept a donation in the amount of $117,248 from the Friends of the Huntington Beach Public Library (FOTL) for the purchase of books, eBook and other library resources Financial Impact : Accepting this donation from the FOTL brings the total donation for the fiscal year to $217,248.00. Recommended Action : Approve and accept the donation from the Friends of the Huntington Beach Public Library, allocating $117,248.00 to Adult Donations account 10350102.64455. Alternative Action(s): Do not approve to accept the donation. Analysis : This generous donation will help support the Library's collection. Since 2002, the FOTL ha donated over $2 million to the Library for books, materials and equipment. xB -29- Item 4. - 1 Financial Impact : There is no fiscal impact. Dept. ID AD-17-006 Page 1 of 2 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager SUBJECT: Approve City Council position on Legislation pending before the State Legislature as recommended by the City Council Intergovernmental Relations Committee (IRC) Statement of Issue : On February 22 , 2017 , the Intergovernmental Relations Committee met and members recommended a position of oppose on AB 250 and a support position on SB 720 pending before the State legislature. This action requests the City Council authorization for the Mayor to sign a City position letters on AB 250 and SB 720. Recommended Action : A) Approve a City position of oppose on AB 250 (Gonzalez Fletcher) State Coastal Conservancy: Lower Cost Coastal Accommodations Program; and, B) Approve a City position of support on SB 720 (Allen) Government Tort Liability: Beach Fire Pits. Alternative Action(s): Do not approve the recommended actions and direct staff accordingly. Analysis : On Wednesday, February 22 , 2017 , the Intergovernmental Relations Committee met to discuss pending State and Federal legislation. The Committee reviewed the 2017 State Legislative Matrix provided by the City's State Advocate, Townsend Public Affairs. The Committee members chose to take an oppose position on AB 250 and a support position on SB 720. â AB 250 (Gonzalez Fletcher) State Coastal Conservancy Lower Cost Coastal Accommodations Program Existing law establishes the State Coastal Conservancy in state government, and prescribes the membership and functions and duties of the conservancy with regard to the protection, preservation, and enhancement of special coastal lands in the coastal zone. This bill would require the Conservancy to develop and implement a specified Lower Cost Coastal Accommodations Program intended to facilitate improvement of existing, and development of new, lower cost accommodations within the coastal zone and a specific geographic area along the coast adjacent to the coastal zone. The bill would require the conservancy to prepare a lower cost coastal accommodations plans containing specific information relating to specific opportunities to improve existing, and generate new, lower cost coastal accommodations, and to update the plan every five years. Item 5. - 1 xB -30- Strategic Plan Goal : Improve quality of life Dept. ID AD-17-006 Page 2 of 2 Meeting Date: 3/6/2017 â SB 720 (Allen) Government Tort Liability: Beach Fire Pits Existing law prescribes the tort liability of public entities and establishes a process for making claims against public entities. Existing law specifically immunizes a public entity in connection with certain public property, including for an injury caused by a natural condition of unimproved property. The law as currently written deems a beach to be in a natural and unimproved condition despite the presence or absence of safety services such as lifeguards and beach clean-up services. The current law immunizes a public entity from liability to a person participating in a hazardous recreational activity. This bill would immunize a public entity and its employees for any damage or injury to a person or property as a result of a fire or the remnants of a fire that arises from the use of a fire pit, fire ring, fire circle, or barbecue grill, located in an area designated for that use, at a park, beach or recreational area owned or controlled by the entity. The Intergovernmental Relations Committee approved a oppose position on AB 250 and a support position on SB 720. The City's State Advocate, Townsend Public Affairs, was present and discussed with the IRC legislation recently introduced with potential interest to the City. Since it is the beginning of the Legislative session, the vast majority of the legislation is currently in a 30-day hold prior to being assigned to an appropriate Legislative committee for a hearing. Additionally, many introduced bills are considered "spot bills" and do not contain more than a generic label. As such, further recommendations were not considered by the IRC and the IRC will work closely with Staff and Townsend Public Affairs as more information becomes available. Environmental Status : Not applicable. Attachment(s): 1. AB 250 (Gonzalez Fletcher) — State Coastal Conservancy: Lower Cost Coastal Accommodations Program 2. SB 720 (Allen) — Government Tort Liability: Beach Fire Pits xs -31- Item 5. - 2 99 california legislature —2017–18 regular session ASSEMBLY BILL No. 250 Introduced by Assembly Member Gonzalez Fletcher January 30, 2017 An act to amend Section 15853 of the Government Code, and to add Chapter 10 (commencing with Section 31411) to Division 21 of the Public Resources Code, relating to coastal resources. legislative counsel ’s digest AB 250, as introduced, Gonzalez Fletcher. State Coastal Conservancy: Lower Cost Coastal Accommodations Program. (1) Existing law establishes the State Coastal Conservancy in state government, and prescribes the membership and functions and duties of the conservancy with regard to the protection, preservation, and enhancement of specified coastal lands in the coastal zone, as defined. This bill would require the conservancy to develop and implement a specified Lower Cost Coastal Accommodations Program intended to facilitate improvement of existing, and development of new, lower cost accommodations within the coastal zone and a specified geographic area along the coast adjacent to the costal zone. The bill would require the conservancy to take specified actions to develop and implement the program, as prescribed. The bill would require the conservancy to prepare a lower cost coastal accommodations plan containing specified information relating to specific opportunities to improve existing, and generate new, lower cost coastal accommodations, and to update the plan not less every 5 years. The bill would also authorize the conservancy to develop and implement a pilot program for the purposes of identifying and testing measures that support development, improvement, maintenance, and the operation of lower cost coastal Item 5. - 3 HB -32- 99 AB 250 — 2 — accommodations by private entities, and would require the conservancy to establish criteria for the selection of projects to be included in the pilot program. (2) Existing law authorizes the State Public Works Board to select and acquire, in the name of and on behalf of the state, with the consent of the state agency concerned, the fee or any lesser right or interest in any real property necessary for any state purpose or function. Existing law requires that all land and other real property to be acquired by or for any state agency, except for specified state agencies including the State Coastal Conservancy with respect to acceptance of offers to dedicate public accessways made pursuant to the California Coastal Act of 1976, be acquired by the state board. This bill would exempt land acquired by the conservancy for the purposes of the program from that requirement. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program: no. The people of the State of California do enact as follows: 1 SECTION 1. Section 15853 of the Government Code is 2 amended to read: 3 15853. (a) The board may select and acquire, in the name of 4 and on behalf of the state, with the consent of the state agency 5 concerned, the fee or any lesser right or interest in any real property 6 necessary for any state purpose or function. 7 (b) If moneys are appropriated by the Budget Act for any fiscal 8 year or by any other act for the acquisition of land or other real 9 property, either (1) subject to this part or (2) for any state agency 10 for whom property is acquired by the board, the moneys and 11 acquisitions are subject to this part and the moneys shall be 12 expended in accordance with this part, notwithstanding any other 13 law. 14 (c) Notwithstanding any other law, all land and other real 15 property to be acquired by or for any state agency, other than the 16 Department of Transportation, the Department of Water Resources, 17 the State Reclamation Board, the Department of Fish and Game, 18 the Wildlife Conservation Board, the Public Employees’ 19 Retirement System, the State Teachers’ Retirement System, the 20 Department of Housing and Community Development, the State 21 Lands Commission, except for property to be acquired for the State HB -33- Item 5. - 4 99 — 3 — AB 250 1 Lands Commission pursuant to an appropriation from the General 2 Fund, and the State Coastal Conservancy with respect to acceptance 3 of offers to dedicate public accessways made pursuant to Division 4 20 (commencing with Section 30000) of 30000), and for the 5 purposes of Chapter 10 (commencing with Section 31411) of, the 6 Public Resources Code, shall be acquired by the State Public Works 7 Board in accordance with this part. 8 (d) (1) Notwithstanding subdivision (a), the board shall acquire, 9 on behalf of and for the Department of Parks and Recreation, in 10 accordance with this part, any interests in real property, including 11 options to purchase, which have been appraised, selected, and 12 settled through purchase negotiations by the Department of Parks 13 and Recreation pursuant to subdivision (b) of Section 5006 of the 14 Public Resources Code. Out of moneys appropriated for the 15 acquisition of options to purchase, no more than ten thousand 16 dollars ($10,000) may be expended for the acquisition of any single 17 option unless otherwise provided by the Legislature. 18 (2) Notwithstanding Section 15854, purchase negotiations for 19 interests in real property for the state park system pursuant to 20 subdivision (d) of Section 5006 of the Public Resources Code shall 21 be initiated within six months of the effective date of the act that 22 appropriates funds for the acquisition. Purchase negotiations on 23 all projects not proposed pursuant to subdivision (d) of Section 24 5006 of the Public Resources Code shall be initiated within 12 25 months of the effective date of the act appropriating funds for the 26 acquisition. Either title shall be conveyed or a written agreement 27 to transfer title shall be executed within the appropriate 28 authorization period unless the Department of Parks and Recreation 29 formally abandons the acquisition prior to the conclusion of the 30 appropriate authorization period. For the purposes of this section, 31 in order for the Department of Parks and Recreation to “formally 32 abandon” an acquisition, it shall transmit written notification to 33 the board of its intent not to proceed with the acquisition. 34 (3) The board, at any time during the periods specified in 35 paragraph (2), may commence condemnation proceedings if it 36 finds it to be appropriate. However, if, during the appropriate 37 authorization period, title is not conveyed or a written agreement 38 to transfer title is not signed, the acquisition has not been formally 39 abandoned, or condemnation proceedings have not been 40 commenced, the Department of Parks and Recreation shall notify, Item 5. - 5 HB -34- 99 AB 250 — 4 — 1 by letter, the chair of the committee in each house of the 2 Legislature that considers appropriations, the Chair of the Joint 3 Legislative Budget Committee, and the Members of the Legislature 4 within whose district any part of the land or other real property is 5 located of the status of the acquisition. For the purpose of this 6 paragraph, condemnation proceedings shall be deemed to be 7 commenced as of the date the board authorizes acquisition by 8 condemnation. 9 (4) The board may schedule special meetings as are necessary 10 to expedite the acquisition of options to purchase real property for 11 the state park system. 12 (e) The board may acquire furnishings that the owner thereof 13 agrees to sell and that are contained within improvements acquired 14 by the board. Cost of acquisition of furnishings shall be charged 15 to the appropriation available for acquisition of the real property. 16 (f) This section shall not apply to the acquisition of conservation 17 easements made pursuant to the California Forest Legacy Program 18 Act of 2007 (Division 10.5 (commencing with Section 12200) of 19 the Public Resources Code). 20 SEC. 2. Chapter 10 (commencing with Section lookup) is added 21 to Division 21 of the Public Resources Code, to read: 22 23 Chapter 10. Lower Cost Coastal Accommodations 24 Program 25 26 31411. The Legislature finds and declares all of the following: 27 (a) The right of access to the coast is guaranteed to the people 28 of California by the California Constitution and the California 29 Coastal Act of 1976 (Division 20 (commencing with Section 30 30000)), which requires that coastal development be regulated, 31 and public access rights to our state’s beaches be protected. 32 (b) California’s Parks Forward Commission has emphasized 33 the need to expand access to parks and public lands throughout 34 California to ensure that all Californians and visitors to the state, 35 including those from low-income and underserved communities, 36 are able to benefit from outdoor experiences. 37 (c) Lower cost accommodations, including hotels, motels, 38 hostels, and camping opportunities, are essential elements of coastal 39 and park access because they enable Californians and visitors from 40 a variety of backgrounds, including those of low and moderate xB -35- Item 5. - 6 99 — 5 — AB 250 1 income, to enjoy California’s beaches and parks and experience 2 the full range of recreational, educational, spiritual, and other 3 experiences offered. 4 (d) A lack of affordable accommodations remains a barrier to 5 coastal access. California’s historic supply of lower cost coastal 6 accommodations has been reduced, and continues to be diminished, 7 as a result of high coastal property values and economic pressures 8 to develop new coastal accommodations that are too expensive to 9 be affordable to most visitors. 10 (e) California should invest in new strategies and partnerships 11 to improve the availability of lower cost accommodations along 12 the coast, particularly for low-income and middle-income families. 13 A strategic program to provide affordable accommodations in 14 appropriate areas of our coastal parks and public lands can play 15 an important role in improving public access to the coast. California 16 should also support innovative pilot projects that enable the state 17 to partner with the private sector to provide access. 18 31412. (a) The conservancy shall develop and implement a 19 Lower Cost Coastal Accommodations Program to facilitate 20 improvement of existing, and the development of new, lower cost 21 accommodations within the coastal zone and a one mile area along 22 the coast adjacent to the coastal zone. In implementing the program, 23 the conservancy may undertake projects and award grants, and 24 shall be guided by the lower cost accommodations plan required 25 to be developed pursuant to Section 31413. 26 (b) The program shall include both of the following: 27 (1) Clear and measurable objectives. 28 (2) Implementation measures designed to ensure that new or 29 improved accommodation projects supported by the program will 30 be affordable and available to low-income and middle-income 31 families, nonprofit organizations, and public entities that provide 32 young or at-risk populations with education, service learning, 33 healthy living, recreational, or similar opportunities. 34 (c) The conservancy shall take both of the following actions to 35 develop and implement the program: 36 (1) Consult and collaborate with the Department of Parks and 37 Recreation, the California Coastal Commission, local and regional 38 park agencies, open-space districts, and other public agencies 39 regarding development of the accommodations plan and selection Item 5. - 7 HB -36- 99 AB 250 — 6 — 1 and funding of specific projects to improve existing and new lower 2 cost coastal accommodations. 3 (2) Engage with parks, conservation, and community groups to 4 ensure that program activities reflect and address community needs 5 and interests. 6 31413. (a) The conservancy shall prepare a lower cost coastal 7 accommodations plan that includes, at a minimum, all of the 8 following elements: 9 (1) A description of specific opportunities to improve existing 10 and develop new lower cost accommodations on coastal public 11 lands and coastal lands owned or operated by nonprofit 12 organizations, including a list of potentially suitable sites for the 13 location of these accommodations such as state, regional, local 14 parks, lands held by harbor or open-space districts, and public 15 lands not yet designated as parks. 16 (2) Estimates of daily occupancy or rental rates, based on 17 geographic location, seasonality, and other relevant factors, that 18 the conservancy will use for purposes of identifying existing lower 19 cost accommodations as well as potential future projects for 20 program support. Any estimates developed pursuant to this 21 paragraph shall not be interpreted to conflict with any rights and 22 responsibilities of the Department of Parks and Recreation to 23 establish rental rates or fees for accommodations within its 24 jurisdiction. 25 (3) Data and analysis regarding the existing supply of lower 26 cost coastal accommodations within the program area, as well as 27 an analysis of the supply of low-cost accommodations relative to 28 population within 150 miles of the California coast. 29 (4) An assessment of demand for, and opportunities to establish, 30 new or expanded lower cost accommodations within the program 31 area. 32 (5) Criteria for prioritizing investment of program funds in 33 accommodation projects, such as any applicable legal requirements 34 that may apply to those funds, geography, existing disparities in 35 park or coastal access, availability of public agency or nonprofit 36 partners, adequacy of existing infrastructure and services, and 37 financial feasibility. 38 (6) A description of needed and anticipated measures to ensure 39 that accommodation projects that may be supported by the program 40 will be consistent with the purposes of this chapter. BB -37- Item 5. - 8 99 — 7 — AB 250 1 (7) A list of appropriate public and private funding sources and 2 potential financing mechanisms to support development and 3 operation of lower cost accommodation projects. 4 (b) (1) The conservancy shall update the plan not less than 5 every five years, and maintain a current list of potential lower cost 6 accommodation projects that may be implemented, subject to 7 available funding. 8 (2) Each five-year update of the plan shall include an evaluation 9 of the conservancy’s implementation of the program and plan over 10 the preceding five years, and shall describe any recommended 11 changes that may be needed to improve the program’s 12 effectiveness. 13 (c) For purposes of this section, lower cost accommodations 14 may include, but are not limited to, campgrounds, cabins, 15 limited-stay RV parks, hostels, motels, and hotels. 16 31414. (a) The conservancy may develop and implement a 17 pilot program for the purposes of identifying and testing measures 18 that support development, improvement, maintenance, and 19 operation of lower cost accommodations by private entities. The 20 conservancy shall establish criteria for selection of projects that 21 are eligible to receive assistance under the pilot program. 22 (b) In carrying out a pilot program, the conservancy may do all 23 of the following: 24 (1) Purchase existing low-cost accommodations and operate 25 those accommodations through leases or operating agreements 26 with qualified regional or local park agencies, concessionaires, or 27 nonprofit organizations. 28 (2) Purchase and resell existing accommodations to willing 29 buyers, including private entities. 30 (3) Provide loans, grants, or other financial assistance to private 31 entities for purposes of acquiring or improving accommodations. 32 (c) (1) Any project or transaction undertaken pursuant to this 33 section shall be subject to terms and conditions prescribed the 34 conservancy to ensure that the project or transaction advances the 35 purposes of the program, is based upon the economic soundness 36 of the project itself, and provides a reasonable expectation that all 37 financial obligations of the project can be met by participating 38 parties. 39 (2) Any sale of real property to a private entity pursuant to this 40 section shall be subject to deed restrictions or other legally Item 5. - 9 HB -38- O 99 AB 250 — 8 — 1 enforceable instruments that require the property to be used for 2 the provision of lower cost coastal accommodations for at least 30 3 years following the date of sale. 4 (3) Any purchase of property by the conservancy pursuant to 5 this chapter shall not be subject to the Property Acquisition Law 6 (Part 11 (commencing with Section 15850) of Division 3 of Title 7 2 of the Government Code). BB -39- Item 5. - 10 99 SENATE BILL No. 720 Introduced by Senator Allen February 17, 2017 An act to add Section 831.9 to the Government Code, relating to government claims. LEGISLATIVE COUNSEL 'S DIGEST SB 720, as introduced, Allen. Government tort liability: immunity: beach fire pits. Existing law prescribes the tort liability of public entities, as defined, and establishes a process for making claims in this regard. Existing law specifically immunizes a public entity in connection with certain public property, including for an injury caused by a natural condition of unimproved property. Existing law deems a beach to be in a natural and unimproved condition despite the presence or absence of safety services such as lifeguards and beach cleanup services. Existing law immunizes a public entity from liability to a person participating in a hazardous recreational activity, as defined. The bill would immunize a public entity and its employees for any damage or injury to a person or property as a result of a fire or the remnants of a fire that arises from the use of a fire pit, fire ring, fire circle, or barbecue grill, located in an area designated for that use, at a park, beach, or recreational area, owned or controlled by the entity. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program: no. The people of the State of California do enact as follows: 1 SECTION 1. Section 831.9 is added to the Government Code, 2 to read: Item 5. - 11 HB -40- O 99 SB 720 — 2 — 1 831.9. A public entity and its employees shall not be liable for 2 any damage or injury to a person or property as a result of a fire 3 or the remnants of a fire, including, but not limited to, embers and 4 ash, that arises from the use of a fire pit, fire ring, fire circle, or 5 barbecue grill, located in an area designated for that use, at a park, 6 beach, or recreational area, owned or controlled by the public 7 entity. BB -41- Item 5. - 12 Financial Impact : There is no fiscal impact associated with these changes. Recommended Action : Strategic Plan Goal : Strengthen Economic and Financial Sustainability. Dept. ID FN17-005 Page 1 of t Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell Harrison, Chief Financial Officer SUBJECT: Adopt Resolution No. 2017-01, designating the Chief Financial Officer, City Treasurer, Finance Manager/Deputy City Treasurer, and Finance Manager/Accounting Services as persons authorized to execute financial transactions in the name of the City of Huntington Beach Statement of Issue : Public law requires that the City Council designate the persons authorized to execute financial transactions in the name of the City of Huntington Beach. City Council authorization is requested to update the list and titles of persons designated to transact on the City's behalf. Adopt Resolution No. 2017-01, "A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of the Chief Financial Officer, the City Treasurer, the Finance Manager/Deputy City Treasurer, and the Finance Manager/Accounting Services" as persons authorized to execute financial transactions in the name of the City of Huntington Beach. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis : The Uniform Facsimile Signatures of Public Officials Act (Government Code Section 5500, et seq .) requires that the City Council designate the persons authorized to execute financial transactions in the name of the City of Huntington Beach. City Council authorization is requested to update the list and titles of persons designated to transact on the City's behalf. Currently, the Finance Director, City Treasurer, Deputy City Treasurer, and Accounting Manager are authorized to execute financial transactions on the City's behalf. Due to recent name and title changes for staff, it is recommended the Resolution be updated to reflect these changes and recorded accordingly with the Secretary of State and the Office of the City Clerk. Environmental Status : Not applicable. Item 6. - 1 HB -42- Dept. ID FN17-005 Page 2 of 2 Meeting Date: 3/6/2017 Attachment(s): 1. Resolution No. 2017-01, "A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of the Chief Financial Officer, the City Treasurer, the Finance Manager/Deputy City Treasurer, and Finance Manager/Accounting Services" HB -43- Item 6. - 2 Item 6. - 3 HB -44- HB -45- Item 6. - 4 Financial Impact : No funding is required for this action. Recommended Action : Dept. ID PW 17-011 Page 1 of t Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED T O: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Adopt Resolution No. 2017-08 declaring Weeds and Rubbish a Nuisance on Specific Properties and fixing May 1, 2017 at 6:00 p.m. for Hearing Protests and Objections to the Abatement thereof Statement of Issue : Annually, the City conducts weed and rubbish abatement as needed. As the first step in the weed abatement process, state law requires the adoption of a resolution declaring weeds and rubbish on specific properties to be a public nuisance. Adopt Resolution No. 2017-08, "A Resolution of the City Council of the City of Huntington Beach Finding and Declaring that Certain Weeds Growing in the City, and Rubbish and Refuse Deposited on Public Ways and Private Property are a Public Nuisance; and Fixing the Time for Hearing Protests and Objections to the Abatement Thereof." Alternative Action(s): Do not approve the resolution and direct staff to take a different course of action. Analysis : The California Government Code includes a provision allowing local governments to declare weeds and rubbish a public nuisance. Pursuant to this provision, the City of Huntington Beach has adopted Chapter 8.16 Weed Abatement into the Municipal Code. The chapter requires that "all persons owning any real property within the City keep said property free from weeds ... or other flammable materials that endanger public safety by creating a fire hazard." In accordance with Section 8.16.020 Nuisance Declared, the City Attorney's office has prepared a resolution declaring that certain weeds, rubbish, and refuse deposited on specific properties are a public nuisance, with provisions for posting of notice and abatement of said nuisance. The resolution fixes May 1, 2017, at 6:00 p.m., as the date and time for the hearing of objections to the abatement of said nuisance. Exhibit A of the resolution identifies the privately owned, undeveloped properties that are currently or potentially in violation of the Municipal Code. Environmental Status : Not applicable. Item 7. - 1 HB -46- Dept. ID PW 17-011 Page 2 of 2 Meeting Date: 3/6/2017 Strategic Plan Goal : Enhance and maintain public safety Attachment(s): 1. Resolution No. 2017-08, "A Resolution of the City Council of the City of Huntington Beach Finding and Declaring that Certain Weeds Growing in the City, and Rubbish and Refuse Deposited on Public Ways and Private Property are a Public Nuisance; and Fixing the Time for Hearing Protests and Objections to the Abatement Thereof," including Exhibit A: 2017 Weed Abatement — Vacant Parcels Private Ownership xB -47- Item 7. - 2 Item 7. - 3 HB -48- HB -49- Item 7. - 4 Item 7. - 5 xs -50- HB -51- Item 7. - 6 Item 7. - 7 HB -52- Statement of Issue : In compliance with Renewed Measure M2 funding eligibility ' the City is required to adopt a resolution approving the annual Measure M2 Expenditure Report. Financial Impact : No additional funding is required for the resolution. Annual M2 Turnback allocation is approximately $3.3 million. Dept. ID PW 17-014 Page 1 of t Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson ' City Manager PREPARED BY: Travis K. Hopkins ' PE ' Director of Public Works SUBJECT: Adopt Resolution No. 2017-10 adopting the Measure M2 Expenditure Report to comply with Renewed Measure M2 funding eligibility for the City of Huntington Beach Recommended Action : Adopt Resolution No. 2017-10 ' "A Resolution of the City Council of the City of Huntington Beach Adopting the Measure M2 Expenditure Report for the City of Huntington Beach." Alternative Action(s): Do not adopt the Resolution and forego Measure M2 funding eligibility. This action would result in the loss of approximately $3.3 million for the current fiscal year and potential grant funding for street improvements. Analysis : Renewed Measure M2 is the one-half cent sales tax approved by the Orange County voters in November 2006 for countywide transportation improvements. The multibillion dollar program extends the original Measure M (1991-2011) program for another 30 years. All Orange County eligible jurisdictions receive a percentage of the sales tax revenue based on population ' Master Plan of Arterial Highways centerline miles and share of countywide taxable sales. These funds can be used for local projects ' as well as ongoing maintenance of local streets. There are no competitive criteria to meet ' but there are administrative requirements to maintain eligibility to receive funding. A key requirement is to adopt the Measure M2 Expenditure Report each year within six-months of the end of the local jurisdiction's fiscal year. The City of Huntington Beach Measure M2 Report for fiscal year 2015 -16 complies with this requirement. The report accounts for all M2 revenues ' developer/traffic impact fees ' and funds expended by the City towards street improvements ' rehabilitation ' and maintenance. Public Works Commission Action: Not applicable. xs -53- Item 8. - 1 Strategic Plan Goal : Enhance and maintain infrastructure Dept. ID PW 17-014 Page 2 of 2 Meeting Date: 3/6/2017 Environmental Status : Not applicable. Attachment(s): 1. Resolution No. 2017-10 ' "A Resolution of the City Council of the City of Huntington Beach Adopting the Measure M2 Expenditure Report for the City of Huntington Beach '" including Appendix A — M2 Expenditure Report FY 15-16 Item 8. - 2 xs -54- xs -55- Item 8. - 3 Item 8. - 4 HB -56- xB~ -57- Item 8. - 5 Item 8. - 6 HB -58- City of Huntington Beach M2 Expenditure Report Schedule 2 Fiscal Year Ended September 30, 2016 Sources and Uses Description Line No. Amount v Revenues: :M2 Fair Share ; --------------------------------- ---------------- :M2 Fair Share Interest M2 CTFP (Project 0} M2 CTFP Interest ........... Other M2 Funding** . :Other M2 Interest ---- iOther* .. ----- .. ,_,..„.... .. 1 . . 2 ...... ....... 3 4 . 5 6 7 5 3,147,131 $ 34,144 ........ .. $ 408,333 $ 14 TOTAL REVENUES (Sum lines 1 to 7) 8 $ 3,589,622 ........ Expenditures: . M2 Fair Share M2 Fair Share Interest . M2 CTFP (Project 0) ...._ M2 CTFP Interest Other M2 Funding** ..._.... Other M2 interest . - Other* .. .....„... ------ ..... . -- 9 10 .____...., 11 ------ ..„ 12 13 14 15 $ 3,198,820 $ 34,144 $ 27,578 _........_................ $ 262,917 $ 14 .. TOTAL EXPENDITURES (Sum lines 9 to 15) 16 $ 3,523,473 TOTAL BALANCE (Subtract line 16 from 8) 17 $ 66,149 * Please provide a specific description " Please provide breakdown of "Other M2 Funding". Other M2 Funding includes funding received and/or funds expended by Local Agencies from any other M2 program besides Project 0 (Regional Capacity Program) and Project Q (Local Fair Share Program), Revenues Project Description Project Amount Interest Total Freeway Environmental Mitigation A-M $ $ - Regional Traffic Signal Synchronization Program P $ - $ - $ - High Frequency Metrolink Service R $ - $ $ - Transit Extensions to Metrolink S $ - $ $ Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems T $ - $ - $ Senior Mobility Program or Senior Non-Emergency Medical Program u $ 225,439.00 $ 14.00 $ 225,453.00 Community Based Transit/Circulators v $ - $ - $ - Safe Transit Stops w $ - $ - $ - Water Quality Program x $ 182,894.00 $ - $ 182,894.00 Total $ 408,333.00 $ 14.00 $ 408,347.00 Expenditures Project Description Project Amount Interest Total Freeway Environmental Mitigation A-M $ $ - $ - Regional Traffic Signal Synchronization Program P $ - $ - $ High Frequency Metrolink Service R $ - $ - Transit Extensions to Metrolink s 5 - $ - $ - Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Sneed Rail Systems T $ - $ $ _ Senior Mobility Program or Senior Non-Emergency Medical Program u $ 245,826.00 $ 14,00 $ 245,840.00 Community Based Transit/Circulators v $ 12,912.00 $ - $ 12,912.00 Safe Transit Stops W $ - $ - $ - Water Quality Program X $ 4,179.00 - $ 4,179.00 Total $ 262,917.00 $ 14.00 $ 262,931.00 HB -59-Item 8. - 7 Item 8. - 8 xs -60- 2 3 $ 1,858,188 1 $ 140,737 $ 1,367,706 $ 34,144 4 $ 27,578 5 6 7 1,858,188 140,737 1,367,706 9 423,184 680,000 10 1.858.188 563,921 2.047,706 11 $ 1,759,078 12 13 $ 1,247,203 14 15 4,613,201 1,151,114 16 7,619,482 1,151,114 17 265,400 18 $ 10,433,271 $ 563,921 $ 3,198,820 $ 34,144 $ 27,578 $ Construction & Right-of-Way New Street Construction Street Reconstruction Signals, Safety Devices, & Street Lights Pedestrian Ways & Bikepaths Storm Drains Storm Damage Total Construction l Right of Way Acquisition Total Construction & Right-of-Way Maintenance Patching Overlay & Sealing Street Lights & Traffic Signals Storm Damage Other Street Purpose Maintenance Total Maintenance l Other GRAND TOTALS (Sum Lines 1, 10, 16, 17) $ 5,397,048 8,797,823 $ 194,696 222,274 4,165 $ 14 1$ 35,112 39,291 14 5,626,856 9,059,388 $ 1,103,184 14 5,626,856 $ 10,162,572 as 374,864 2,133,942 $ 177,371 $ 1,424,574 74,111 $ 5,838,426 626,346 $ 9,396,942 $ 278,312 $ 262,917 $ 14 $ 6,253,202 $ 20,773,867 1 34,144 27,578 4,165 34.144 27,578 4,165 12,912 City of Huntington Beach Schedule 3 M2 Expenditure Report Fiscal Year Ended September 30, 2016 Streets and Roads Detailed Use of Funds Type of Expenditure Line No. *MOE + Developer / Impact Fees MZ Fair Share M2 Fair Share Interest M2 CTFP M2 CTFP Interest Other M2 Other M2 Interest Other TOTAL Administration (Indirect & Overhead) 1 690,201 245.840 936.041 * Local funds used to satisfy maintenance of effort (MOE) requirements + Transportation related only Includes direct charges for staff time ** Other funds expenditures included Gas Tax and Prop 42 funds HB -61-Item 8. - 9 Item 8. - 10 HB -62- Financial Impact : Funds are budgeted for State and Federal Lobbyist Services in account number 10030101.69300. Dept. ID Ad-17-004 Page 1 of 2 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager SUBJECT: Approve and authorize execution of Amendment No. 2 to the Professional Services Contract with Townsend Public Affairs extending the term for one-year and adding additional compensation in the amount of $48,000 for a total contract amount not to exceed $192,000 for State Lobbyist Services; and, approve and authorize the execution of a one-year Professional Services Contract with Townsend Public Affairs in the amount of $24,000 for Federal Lobbyist Services Statement of Issue : City Council consideration is requested for Amendment No. 2 to the Professional Services Contract with Townsend Public Affairs to extend the term to provide State lobbyist services and a new Professional Services Contract with Townsend Public Affairs to provide Federal lobbyist services. Recommended Action : A) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Professiona Services Contract Between the City of Huntington Beach and Townsend Public Affairs for State Lobbyist Services" in an amount not to exceed $48,000 for one year; and, B) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for Federal Lobbyist Services" in an amount not to exceed $24,000 for one year. Alternative Action(s): Do not approve and direct staff accordingly. Analysis : In October 2013, Requests for Proposals (RFP) for both State and Federal lobbyist services were issued. In March 2014, City Council awarded a one-year State lobbyist contract to Townsend Public Affairs (TPA). On January 21, 2015, the Intergovernmental Relations Committee (IRC) considered an extension to the TPA contract and recommended a two-year extension to the contract. TPAs existing State lobbyist contract is set to expire on March 17, 2017. At the January 25, 2017 IRC meeting, Council liaisons voted to recommend the extension of the TPA agreement for one additional year. TPA has assisted the City with legislative advocacy, grant application assistance (e.g. letters of support, strategic assistance, etc.), and has assisted with advocacy trips to Sacramento. xs -63- Item 9. - 1 Strategic Plan Goal : Improve quality of life Dept. ID Ad-17-004 Page 2 of 2 Meeting Date: 3/6/2017 In addition to State advocacy services, TPA previously served as the City's federal lobbyist from February 17, 2015, through February 17, 2016. Upon expiration of the TPA Federal contract, IRC took a "wait and see" approach until after the federal election in November 2016. At the January 25, 2017, meeting the members of IRC voted to recommend a one-year Federal contract with TPA, which included membership in the newly created Concerned Coastal Communities Coalition. The coalition, coupled with the change in administration at the Federal level, could require more ongoing positive engagement with our Federal representatives and Federal agencies, therefore, necessitating an agreement for Federal lobbying assistance. TPA proposes an advocacy plan that is complementary of our State efforts and TPA has a local presence in Washington D.C. The monthly fee of $2,000 per month includes the $600 per month Concerned Coastal Communities Coalition fee. Environmental Status : Not applicable. Attachment(s): 1. "Amendment No. 2 to the Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for State Lobbyist Services" 2. "Professional Services Contract Between the City of Huntington Beach and Townsend Public Affairs for Federal Lobbyist Services" Item 9. - 2 HB -64- HB -65- Item 9. - 3 Item 9. - 4 HB -66- xB~ -67- Item 9. - 5 Item 9. - 6 HB -68- HB -69- Item 9. - 7 xs -70- Item 9. - 8 HB -71- Item 9. - 9 Item 9. - 10 HB -72- xB~ -73- Item 9. - 11 Item 9. - 12 HB -74- xB~ -75- Item 9. - 13 HB -76- Item 9. - 14 HB -77- Item 9. - 15 xs -78- Item 9. - 16 HB -79- Item 9. - 17 HB -81- Item 9. - 19 Item 9. - 20 HB -82- Item 9. - 22 HB -84- xB~ -85- Item 9. - 23 Financial Impact : The contract in an amount not to exceed $315,000.00 (over three years) will be paid from appropriations in Business Unit 10030502.69365 liability insurance fund. Dept. ID HR 17-002 Page 1 of 2 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Approve and authorize execution of a three-year contract in the amount of $315,000 with Carl Warren & Co. to provide liability claims processing services Statement of Issue : The City of Huntington Beach maintains a program of self-insurance for general liability pursuant to the California Tort Claims Act. The City desires to retain the services of Carl Warren & Co. to provide assistance in administering this program. Recommended Action : Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract Between the City of Huntington Beach and Carl Warren & Co. for Liability Claims Investigating and Processing," for an initial one (1) year period with the option to renew for two (2) additional one (1) year terms for a total of three (3) years. Alternative Action(s): Allow Carl Warren & Co. to continue to provide administrative services for liability claims for one year (through March, 2018) and then re-launch the RFP process to obtain proposals from qualified firms. Analysis : The City issued a Request for Proposals for public sector third-party claims administration services (TPA). The invitation to bid was posted on the City's PlanetBid website on December 15, 2016. According to the RFP, a qualified TPA was required to demonstrate that all services will be performed in a manner commensurate with the highest standards of professionals in the industry; have a minimum of five (5) years experience administering claims for a public entity with a population of at least 50,000 and that provides public safety (Police and Fire) services; and the TPA was required to have an electronic database capable of producing specialized ad hoc reports in addition to any reports required by any reporting entities, such as the excess insurance carriers. Finally, the TPA was to demonstrate the ability to successfully manage a transition from the current TPA and provide their plan to ensure they are able to achieve this requirement. There were four respondents: Carl Warren & Company, Hazelrigg Claims Management Services, York Risk Services Group, and AdminSure. Item 10. - 1 xB -86- N/A Strategic Plan Goal : Enhance and maintain City service delivery Dept. ID HR 17-002 Page 2 of 2 Meeting Date: 3/6/2017 A panel of experienced risk management professionals, to include two external risk managers/directors, reviewed each of the responses received and selected Carl Warren and Company as the most responsive vendor to act as the City's TPA. Carl Warren & Co. will provide claims handling services on claims against the City, its officers, agents, and employees. Services shall include but are not limited to: Receipt of claims, examination and investigation of accident and incident reports, claims and/or cases which are or may be the subject of claims. Carl Warren & Co. will also provide adjusting services, administrative services, and legal services as outlined in the contract. The City has utilized Carl Warren & Co. for many years and has been satisfied with their services. The rankings for the top two companies are part of this package as Attachments 1 and 2. Environmental Status : Attachment(s): 1. RFP Results — Ranking 1 2. RFP Results — Ranking 2 3. Agreement between the City of Huntington Beach and Carl Warren & Co. 4. Insurance Waiver and Certificate of Insurance x8 -87- Item 10. - 2 Item 10. - 3 xs -88- xB~ -89- Item 10. - 4 HB -90- Item 10. - 5 HB -91- Item 10. - 6 HB -92- Item 10. - 7 HB -93- Item 10. - 8 HB -94- Item 10. - 9 HB -95- Item 10. - 10 HB -96- Item 10. - 11 xB~ -97- Item 10. - 12 HB -98- Item 10. - 13 HB -99- Item 10. - 14 xs -100- Item 10. - 15 HB -101- Item 10. - 16 HB -102- Item 10. - 17 HB -103- Item 10. - 18 Item 10. - 19 HB -104- xs -105- Item 10. - 20 Item 10. - 21 HB -106- xB~ -107- Item 10. - 22 Item 10. - 23 xs -108- HB -109- Item 10. - 24 Item 10. - 25 xs -110- xs -111- Item 10. - 26 xs -113- Item 10. - 28 Item 10. - 29 HB -114- xs -115- Item 10. - 30 Item 10.~ - 11 uu -116~ HB -117- Item 10. - 32 Item 10. - 33 HB -118- xs -119- Item 10. - 34 Item 10. - 35 HB -120- xs -121- Item 10. - 36 Item 10. - 37 HB -122- Financial Impact : The total cost of the three-year contract is $6,210,000, broken down into the following components: Streetlight Acquisition Cut-over ($290,000), LED Retrofit ($3,670,000) and Maintenance ($2,250,000). The contract has the option of two (2) one-year extensions at the City's discretion. Dept. ID PW17-0013 Page 1 of 4 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Award and authorize execution of a three-year contract in an amount not to exceed $6.21 million dollars with Siemens Industry Inc., for the acceptance, energy efficiency retrofit, and maintenance of streetlights to be acquired from Southern California Edison (SCE); and, authorize transfer of funds Statement of Issue : On October 5, 2015, the City Council approved the purchase of approximately 11,000 streetlights from Southern California Edison (SCE), at great financial benefit to the City. Subsequent actions by SCE and the Public Utilities Commission approving the purchase have put the City in the position to acquire the lights and begin local maintenance. The City desires to retain the services of a qualified contractor to assist in completing the acquisition, retrofitting the lights to energy efficient LED technology, and with on-going maintenance services of the newly acquired assets. Funding for the Streetlight Acquisition Cut-over portion of the contract ($290,000) is available in the Energy Efficiency Fund account 80787015. Funding for the LED Retrofit portion of the contract ($3,670,000) is available in Energy Efficiency Fund accounts 80787016 ($3,000,000) and 80787015 ($670,000). These components are estimated to be completed by the end of Fiscal Year 2017/18. Funding contained in the Energy Efficiency Fund (Fund 807) is not from the General Fund and is comprised of loan proceeds obtained from City Council approved low-interest rate loans provided by the California Energy Commission and the State of California's Infrastructure Bank. Staff is also seeking authorization to transfer and appropriate $208,000 from the Energy Efficiency Fund (Fund 807) to the General Fund Public Work Department's account 10085304 to cover the maintenance portion of the contract for the remainder of the fiscal year. Subsequent fiscal years' maintenance costs of approximately $650,000 annually will be included in future budgets. These costs will be offset by future energy savings and streetlight rate reductions within the streetlight service accounts and the rebates realized through the LED retrofit program. Overall, the financial benefits are estimated to exceed $10 million in savings over the next 20 years. xs -123- Item 11. - 1 Dept. ID PW17-0013 Page 2 of 4 Meeting Date: 3/6/2017 Recommended Action : A) Award a contract to Siemens Industry Inc for the professional and maintenance services of streetlights not to exceed $6.21 million and authorize the Mayor and City Clerk to execute the agreement; and, B) Authorize the transfer of funds from the Energy Efficiency fund (807) in the amount of $208,000 to General Fund account 10085304.64620. Alternative Action(s): A) Not award the contract to Siemens Industry Inc and direct staff to pursue other contract services. This action would likely delay the purchase and acquisition of lights from SCE and adversely impact the City's opportunity to receive significant energy efficiency rebates; or B) Other actions as identified by the City Council Analysis : The process of considering the potential purchase of streetlights from Southern California Edison (SCE) began in 2012 when the SCE amended their policy and agreed to consider requests from local agencies to purchase streetlights for local maintenance. The City retained consultant services to evaluate the financial aspects of a purchase which resulted in the completion of an Investment Grade Audit (IGA). That IGA confirmed that purchasing the lights would result in substantial benefits to the City and allow the City to pursue more energy efficient lighting systems that would also result in significant long-term savings versus continued rising payments to SCE. Overall, the IGA confirmed that the purchase, energy efficiency upgrades and assumption of maintenance responsibilities would result in a several benefits to the City by reducing overall costs for the streetlights, improve the performance of the streetlight system and provide significant future opportunities for revenue by using the streetlight infrastructure for services like wireless communication. The financial benefits are estimated to exceed $10 million in savings over the next 20 years. Attachment 2 presents the financial analysis that was prepared as part of the final IGA. Purchasing the streetlights and taking over maintenance results in a significant reduction in the fees paid to SCE based on the reduction in the tariff. Further, fees paid to SCE would be reduced as a result of energy efficiency fixture changes, reducing the amount paid for energy use each month. The change in tariffs for the 11,000 streetlights after converting to LED fixtures would save the City approximately $875,000 annually. Some of these savings would be redirected annually for maintenance by the City through the use of contract services. The expected net cost of maintenance to the City is approximately $650,000. The remaining net savings can be used for the repayment of loans for the purchase and LED retrofit of the lights. Staff began the process to select a qualified contracting team to provide the services needed to navigate the acquisition process with SCE, manage and perform the fixture replacement process and provide on-going maintenance services for the lights. The City does not employ sufficient staff in our Signal and Lighting Maintenance section to be able to provide the maintenance services that will be needed with the acquisition of 11,000 streetlights. Working with Purchasing and the City Attorney's office, Staff completed a qualifications-based proposal process (that is, choosing a firm based on the overall qualifications reflective of their ability to perform the identified tasks) to identify the best qualified team for the project that also included consideration of the cost of various project services in the evaluation. At the completion of the process, Siemens Industry Inc. was determined to be the preferred team due to their combination of experience, resources, knowledge in the energy field, and cost effectiveness. Specifically, Siemens demonstrated the best overall experience, resources and local presence for the on-going maintenance elements of the effort. The team also has excellent experience in providing the resources and experience necessary to manage all aspects of the LED retrofit effort including fixture selection, rebate processing, Item 11. - 2 xs -124- Dept. ID PW17-0013 Page 3 of 4 Meeting Date: 3/6/2017 purchasing, disposal and fixture installation. The Siemens team also provided a seamless approach between the different aspects of the project that was unmatched by any of the other teams. The City received proposals from seven (7) teams through an openly advertised Request for Proposal process. Six staff members reviewed and analyzed the seven proposals each providing different insight into the pros and cons of each proposal and project methodology. Following initial reviews, three firms were selected for further evaluation. This included interviews and firm presentations whereby staff further analyzed each firms experience in relation to 1) maintenance (routine and emergency), 2) customer service, and 3) LED retrofits. Once completed, reference checks were conducted and follow-up questions were asked. The final evaluations were very competitive among the 3 firms, and factors considered included experience conducting similar activities, proposed responsiveness to service calls to include operations of a call center, ability to work with SCE to obtain rebates, and demonstrated experience to fulfill our needs. Costing was based on various factors and was not one overall, simple bid. However, after taking all items into consideration to include price, the final rankings of the final 3 firms were as follows: 1. Siemens Industry Inc. team 2. Southern Contracting team 3. Willdan team The recommended contract award is a key step that enables the City to pursue the final stage of completing the streetlight acquisition effort. It has taken more than four years of effort to reach this milestone: from the initial stages of gathering information, to carefully analyzing the practical financial, operational, and community implications of acquiring these streetlights. SCE is mobilized and ready to begin the transfer process within the next few weeks. Funding for different aspects of the project and the contract terms are complex, with use restrictions and "cost of money" elements associated with different funding sources. For contract purposes, Siemens will have two distinct "one time" tasks to be completed. The first will be to go through the entire City with SCE staff to review each of the 11,000 streetlights that will be acquired. This has been referred to as the "acceptance" process. Originally it was referred to as "acquisition" — a term that was changed to differentiate it from the purchase process from SCE. This task should take less than 12 months to complete from the start of the contract. The second task is the purchase and installation of energy efficient LED lighting for each of the acquired lights — the "retrofit" stage. This process will begin shortly after the lights are officially acquired from SCE and should be completed within 14 months of the start of the contract. The third stage of the contract begins as soon as the streetlights are acquired from SCE — the maintenance phase. Siemens will be responsible for providing all maintenance services to the acquired streetlights before and after the LED retrofit process takes place. The contract is structured to provide an annual budget for the maintenance services corresponding with our Fiscal Year. Maintenance services will only be provided for six months of FY2016/17 so a reduced budget allocation is requested. Additional funding requests will be submitted as part of the budget process each year. The maintenance service contract is structured as an initial three-year contract with two optional one-year extensions for a maximum of five-years. The extensions can only be exercised by the City with mutual approval from Siemens. The total cost of services for the base three-year term is estimated to be $6.21 million including the acceptance and LED retrofit elements. Environmental Status : xs -125- Item 11. - 3 Strategic Plan Goal : Strengthen economic and financial sustainability Dept. ID PW17-0013 Page 4 of 4 Meeting Date: 3/6/2017 This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, Section 15301 (Existing Facilities), Class 1. This section exempts the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures involving negligible or no expansion of use beyond that existing at the time of the agency's determination. A Notice of Exemption was filed with the Orange County Clerk Recorder's Office on September 29, 2015. Attachment(s): 1) Service Agreement between the City of Huntington Beach and Siemens Industry Inc. for Streetlight Transfer, Retrofit and Maintenance Services 2) Street Light Acquisition and Retrofit Project Cashflow — Excerpt from September 9, 2015 Investment Grade Assessment Item 11. - 4 xs -126- HB -127- Item 11. - 5 Item 11. - 6 HB -128- xs -129- Item 11. - 7 Item 11. - 8 HB -130- xs -131- Item 11. - 9 Item 11. - 10 HB -132- xs -133- Item 11. - 11 Item 11. - 12 HB -134- xs -135- Item 11. - 13 Item 11. - 14 HB -136- HB -137- Item 11. - 15 Item 11. - 16 HB -138- xs -139- Item 11. - 17 Item 11. - 18 HB -140- xs -141- Item 11. - 19 Item 11. - 20 HB -142- xs -143- Item 11. - 21 Item 11. - 22 HB -144- xs -145- Item 11. - 23 Item 11. - 24 HB -146- HB -147- Item 11. - 25 Item 11. - 26 HB -148- xs -149- Item 11. - 27 Item 11. - 28 xs -150- xs -151- Item 11. - 29 Item 11. - 30 otal reA m Mai HB -152- Statement of Issue : On February 22, 2017, the Intergovernmental Relations Committee (IRC) met to discuss the status of the California Water Fix and California Eco Restore Project. The IRC recommended that the item be moved to City Council for further discussion to determine if the City should take a support position. Financial Impact : There is no impact to the current fiscal year budget. Metropolitan Water District of Southern California (MET) has indicated that, if implemented, they will increase water rates to finance the project and MET estimates an impact of approximately $5.00 to each customers' monthly water bill. Dept. ID PW 17-015 Page 1 of t Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Intergovernmental Relations Committee (IRC) recommended discussion on the Metropolitan Water District of Southern California (MET) California Water Fix and California Eco Restore Project and a presentation b y Municipal Water District of Orange County (MWDOC) Recommended Action : Direct Staff to prepare a draft letter of support for the Mayor's Signature. Alternative Action(s): Direct Staff to prepare a draft letter of opposition for the Mayor's Signature. -OR- Take no action at this time and direct staff to monitor future developments of the California Water Fix and California Eco Restore Project. Analysis : On February 22, 2017, the Intergovernmental Relations Committee met to discuss the status of the California Water Fix and California Eco Restore Project (Project). A representative from the Municipal Water District of Orange County (MWDOC) made a presentation to the Committee on the scope and status of the Project. MWDOC is requesting the City support the project b y sending a letter to State officials. MWDOC is a member agency of the Metropolitan Water District of Southern California (MET). MET is responsible for importing water into portions of the southern California region from the State Water Project and the Colorado River. MWDOC is the Orange County agency that purchases water from MET and in turn, sells the water to the vast majority of the cities and water agencies in Orange County. xs -153- Item 12. - 1 Strategic Plan Goal : Enhance and maintain infrastructure Dept. ID PW 17-015 Page 2 of 2 Meeting Date: 3/6/2017 MWDOC has been reaching out to the many Orange County cities and water agencies in an effort to raise awareness and support for the $15 billion Project, which will construct two parallel 40 foot diameter tunnels from the Sacramento River, under the Sacramento — San Joaquin Bay Delta, to the existing State Water Project intake station on the south side of the Delta. The Project is intended to increase the reliability of the water supply from the Delta while addressing many of the environmental issues that are impacting this region of the State. The California Water Fix is approaching the final stages for its permits as well as finalizing its environmental documents (EIR/EIS and Record of Decision). The City has been requested b y MWDOC to assist in raising the profile and level of support for this program and to convey a position of support for this critical source of our water supply. Representatives from MWDOC will be making a comprehensive presentation at the City Council meeting. Environmental Status : Not Applicable Public Works Commission Action: Not Applicable Attachment(s): 1. PowerPoint Presentation Item 12. - 2 xB -154- Item e 12. - 4 HB -156- Water Project 25 million Californians 700,000 acres of farmland Item 12. - 6 HB -158- 738,000 Ac t is the Problem? asted Water he Cost of Doing Nothing is Too Great rthquakes 72% Chance of a 6.7 Magnitude Earthquake by 2030. ing Sea Levels Much Will It Cost? t Can You Do? City of Buena Mesa Water ' Orange Coun Santa Marga . - 1 6 HB -168- ank You Micalizzi r, Public Affairs pal Water District of Orange County 3.5014 zzi@mwdoc.com Financial Impact : If the City does not re-establish the collection of PEG fees from our cable providers, the City could lose the PEG fees that are remitted to PCTA quarterly and are used to enhance access for our residents to government and educational programming and access to City Council meetings and other government services. Dept. ID AD-17-008 Page 1 of 2 Meeting Date: 3/6/2017 CITY OF HUNTINGTON BEACH REQUEST FOR . CITY COUNCIL ACTION MEETING DATE: 3/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager SUBJECT: Approve for introduction Ordinance No. 4130 re-establishing Fees for State Franchised Video Service Providers as part of the City's membership on the joint powers authority of the Public Cable Television Authority (PCTA) Statement of Issue : As part of our membership on the joint powers authority of the Public Cable Television Authority (PCTA), every ten (10) years the City must approve an Ordinance that reauthorizes local governments to establish and collect Public, Educational, and Government Access (PEG) fees from a cities' cable and video TV operators. The City Council previously adopted Ordinance No. 3767 on April 16, 2007. Recommended Action : Approve for introduction Ordinance No. 4130, "An Ordinance of the City of Huntington Beach Re- Establishing Fees for State Franchised Video Service Providers." Alternative Action(s): Do not approve the attached Ordinance, which would mean the City may not be able to collect the State Franchise fees for Public, Education, and Government Access (PEG) and direct staff accordingly. Analysis : Local governments have traditionally received compensation for the use of the public right-of-way by cable television companies for the provision of video services in a community. Currently, the City of Huntington Beach receives 5% of the gross revenues from Frontier Communications (formerly Verizon) and Spectrum/Charter (formerly Time Warner Cable) through its membership in the Public Cable Television Authority (PCTA). PCTA is a joint powers authority that includes the cities of Fountain Valley, Stanton, and Westminster. Franchise free revenues received by the City of Huntington Beach totaled $3,037,641.29 in calendar year 2016; these funds are deposited quarterly into the General Fund. Federal and California law prohibits the collection of franchise fees on Internet or telephone services provided by cable television companies. xs -169- Item 13. - 1 Strategic Plan Goal : Improve quality of life Dept. ID AD-17-008 Page 2 of 2 Meeting Date: 3/6/2017 Federal law also allows for local franchise authorities to negotiate additional revenues from cable operators for the support of PEG access channels such as HBTV-3. Typical contemporary franchise agreements establish additional funding for local cable companies to provide capital and operational support for PEG access through production studios, video equipment, and production operational support. The existing franchise agreements with Frontier Communications and Spectrum/Charter do not currently require PEG access channel support with the exception of public access channel management. In 2016, PCTA received approximately $617,000 in PEG fees. In September 2006, then Governor Schwarzenegger signed AB 2987, Digital Infrastructure and Video Competition Act of 2006 (DIVCA), establishing state franchising of wireline video service providers. This law allows competitive video service providers, including local telephone companies seeking to provide service, to obtain franchise directly through the state starting April 2007. This law also contains provisions for the conversion of incumbent cable television service providers to statewide franchises. DIVCA Section 5870 states that the fee to support PEG channel facilities "may be reauthorized upon the expiration of the state franchise," but does not explicitly require local agencies to reauthorize these fees via ordinance. Because Section 5870 refers to an ordinance elsewhere — and because substantial funding could be lost unless the 1% fee is reauthorized - Rutan & Tucker (the firm that represents PCTA) has advised PCTA to proceed with the reauthorization via an ordinance, and also encourages each PCTA member city to establish a similar ordinance. The ordinance will become effective 30 days following adoption. Failure to take such action may result in the loss of PEG revenue. The 1% PEG support fee will continue be used to offset PCTA expenditures on government access programming and/or augment additional government access programming. At any given time, the PCTA Board could vote on directing the PEG funds directly to each member city as opposed to the current practice. Environmental Status : Not applicable. Attachment(s): 1. Ordinance No. 4130, "An Ordinance of the City of Huntington Beach Re-Establishing Fees for State Franchised Video Service Providers" Item 13. - 2 xB -170- HB -171- Item 13. - 3 Item 13. - 4 HB -172- HB -173- Item 13. - 5 Item 14. - 1 HB -174-