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HomeMy WebLinkAbout2017-06-19 Agenda Packet FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer AGENDA Monday, June 19, 2017 CITY COUNCIL/PUBLIC FINANCING AUTHORITY CITY OF HUNTINGTON BEACH 4:30 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 92648 http://www.huntingtonbeachca.gov MAYOR AND CITY COUNCIL BARBARA DELGLEIZE Mayor MIKE POSEY PATRICK BRENDEN Mayor Pro Tem Councilmember JILL HARDY WILLIAM O’CONNELL Councilmember Councilmember ERIK PETERSON LYN SEMETA Councilmember Councilmember MEETING ASSISTANCE NOTICE - AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act the following services are available to members of our community who require special assistance to participate in City Council meetings. If you require special assistance, 48-hour prior notification will enable the city to make reasonable arrangements. To make arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas, please contact the City Clerk’s Office at (714) 536-5227, or request assistance from the Sergeant-at-Arms at the meeting. CITY COUNCIL/PUBLIC FINANCING AUTHORITY The City Council/Public Financing Authority of the City of Huntington Beach will regularly convene in joint session on the first and third Monday of each month for the purpose of considering agenda items. The Huntington Beach Successor Agency, Housing Authority, Parking Authority and Civic Improvement Corporation are also agencies on which the Council serves as members. On each agenda these agencies may have items scheduled. CITY COUNCIL AGENDA The City Council agenda and supporting documentation is made available for public review during normal business hours in the Office of the City Clerk, 2000 Main Street immediately following distribution of the agenda packet to a majority of the City Council. Packet delivery typically takes plan on W ednesday afternoons prior to the regularly scheduled meeting on Monday. The agenda packet is posted on the city’s website at http://www.huntingtonbeachca.gov/Government/agendas/. Questions on agenda items may be directed to the City Clerk’s Office at (714) 536-5227. AUDIO/VIDEO ACCESS TO CITY COUNCIL MEETINGS City Council meetings are televised live on cable TV Channel 3, and can be viewed via live or archived web cast at http://www.huntingtonbeachca.gov/Government/agendas/. SUPPLEMENTAL COMMUNICATION Staff and members of the public have the opportunity to submit information related to an agenda item following distribution of the agenda packet to the City Council. This information is identified as “Supplemental Communication” and is assembled into a packet by the City Clerk on the day of the City Council meeting. The Brown (Open Meetings) Act requires that copies of Supplemental Communication be made available to the public immediately upon distribution of material to a majority of the City Council. Communication received by any individual at the meeting will be made available to the public in the City Clerk’s Office the following morning. AWARDS AND PRESENTATIONS Awards, presentations, and proclamations made by the Mayor on behalf of the City. The Public Information Office coordinates the arrangements with the Mayor and submits a list of presentations through the City Manager’s Office. WEB ACCESS: **REMINDER** Live Broadcast and audio and video archives can be accessed at http://huntingtonbeach.granicus.com As a courtesy to those in attendance, please silence your cell phones and pagers HB -1- PUBLIC COMMENTS This is the time of the meeting for the City Council to receive comments from the public regarding items of interest or agenda items not scheduled for Public Hearing. Pursuant to the Brown (Open Meetings) Act, the City Council may not enter into discussion regarding items not on the City Council agenda. Members of the public who wish to speak to a member of the Council on an item not on the agenda may consider setting up an individual appointment by contacting the Council's Administrative Assistant at 714-536-5553. The following statement applies to any public exchange of comments during City Council meetings: “The City Council strives to treat members of the public with respect. Comments or concerns provided by the public shall be done in a civil and respectful manner. Any public comments that are discriminatory, defamatory or otherwise not protected speech, whether as to race, religion, disability, sexual orientation, or any other protected classification, will not be considered by the City Council and may be a basis for the Mayor to interrupt the public comment. In addition, any such public comments will not be consented to, agreed to, ascribed to, or otherwise adopted by the City Council in its considerations, deliberations, discussions, and findings regarding any matter before it tonight. The City Council provides this public opportunity for free speech, but the City Council categorically rejects comments from anyone, including the public, that are of a discriminatory nature, and such comments will not inform the City Council’s decision.” To participate in Public Comments, pink Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. Each speaker is allowed 3 minutes, and time may not be donated to another speaker. COUNCIL COMMITTEE / APPOINTMENTS / LIAISON REPORTS AND ALL AB 1234 DISCLOSURE REPORTING This agenda item allows Councilmembers to make announcements regarding Council committees, appointments or liaison reports, and all individuals as appropriate to disclose any conferences, training, seminars, etc. attended at the Agency’s expense, per Government Code §53232.3(d). Lists of the conferences, training, seminars, and other activities generally attended by the City Council, City Manager, City Attorney, City Clerk, and City Treasurer are included as appendices to the City Budget. The budget is available on the city’s website at http://www.huntingtonbeachca.gov/Government/budget_information/. Exceptions to these lists have been submitted as a report to the City Clerk for inclusion in the record of this meeting.. PUBLIC HEARING Public Hearings allow citizens to speak in favor or against specific items brought to Council by staff. Staff may provide a presentation. The Mayor will open the Public Hearing to receive comments on that specific item. Upon hearing all public comments, the Mayor will close or continue the Public Hearing. Council may then decide to engage in discussion and/or take action on the item. To participate in a Public Hearing, green Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. ADMINISTRATIVE HEARING Administrative Hearings required by Huntington Beach Municipal Code Section 1.18 entitle only affected property owners to speak on a respective item. To participate in the Administrative Hearing, blue Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms (the Police Officer located near the speakers’ podium). CONSENT CALENDAR Consent Calendar items are considered routine items that do not normally require separate consideration. The City Council/Public Financing Authority usually makes one motion for approval of all the items listed under this section. However, Council may remove an item from the motion for discussion purposes. ADMINISTRATIVE ITEMS Administrative Items are considered separately and require separate motions. These actions are normally of a non-routine nature, and frequently require a staff presentation. ORDINANCES Ordinances require two readings before the City Council. They are first introduced, and then adopted at a subsequent meeting. Ordinances typically become law thirty (30) days after adoption. However, an emergency ordinance may be adopted upon introduction, and is effective immediately. COUNCILMEMBER ITEMS This portion of the agenda is provided for Items of business presented by individual members of the City Council. HB -2- -1- City Council/PFA Agenda – Monday, June 19, 2017 FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer AGENDA Monday, June 19, 2017 CITY COUNCIL/PUBLIC FINANCING AUTHORITY CITY OF HUNTINGTON BEACH 4:30 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 92648 http://www.huntingtonbeachca.gov MAYOR AND CITY COUNCIL BARBARA DELGLEIZE Mayor MIKE POSEY PATRICK BRENDEN Mayor Pro Tem Councilmember JILL HARDY WILLIAM O’CONNELL Councilmember Councilmember ERIK PETERSON LYN SEMETA Councilmember Councilmember Based on the limited amount of time needed to cover items in Study Session and Closed Session, the meeting will be called to order at 4:30 PM 4:30 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL O'Connell, Semeta, Posey, Delgleize, Hardy, Brenden, Peterson ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) STUDY SESSION 1. City Regulation of Marijuana Sales and Distribution and Prop 64 Update from City Attorney and Police Chief RECESS TO CLOSED SESSION Mayor Delgleize to Announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington Beach Firefighters' Association (HBFA), Huntington Beach Police Officers' Association (POA), and/or Surf City Lifeguard Employees’ Association (SCLEA). HB -3- -2- City Council/PFA Agenda – Monday, June 19, 2017 CLOSED SESSION 2. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: George and Kathleen Pickett v. City of Huntington Beach/Steven Tilton, Orange County Superior Court Case No. 30-2014- 00754342. 3. Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Huntington Beach Firefighters’ Association (HBFA), Huntington Beach Police Officers’ Association (POA), and/or Surf City Lifeguard Employees’ Association (SCLEA). 4. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Michael Johnson vs. City of Huntington Beach, WCAB Case Nos. ADJ9771842; ADJ977184; ADJ9771638; ADJ9771698; & ADJ9771844; Claim Nos. COHB-12-0277; 13-0178; 14-0052; 14-0108; & 14- 0302. 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL O'Connell, Semeta, Posey, Delgleize, Hardy, Brenden, Peterson PLEDGE OF ALLEGIANCE INVOCATION - Rev. Kelly Frankwiez of Leisure World Community Church, Seal Beach and member of the Greater Huntington Beach Interfaith Council In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS Mayor Delgleize to call on Victoria Alberty to present the Adoptable Pet of the Month. Mayor Delgleize to present commendation to Dr. Watt for his years of service at Smith Middle School. HB -4- -3- City Council/PFA Agenda – Monday, June 19, 2017 Mayor Delgleize to present commendation to Band Director Thomas Ridley of the Huntington Beach Concert Band for his 40 years of leadership. Mayor Delgleize to call on representatives of Mothers Against Drunk Drivers (MADD) who will honor members of the Huntington Beach Police Department with the annual Law Enforcement Recognition and Deuce Awards for DUI arrests. Mayor Delgleize to call on Community Services Commissioner and Committee Chair Roy Miller to announce the Youth Sports Grants Awardees. Mayor Delgleize to present commendations to Salome’s Cleaning Services and Ricos Tacos for their participation in the Sustainable Business Certification Program. Mayor Delgleize to call on Community Services Director Janeen Laudenback to present the Mayor’s Award to Facilities, Development & Concessions Manager, David Dominguez. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES CITY MANAGER'S REPORT 1. Community Development Department, Building Division Overview CONSENT CALENDAR 2. Approve and adopt minutes Recommended Action: Review and adopt the City Council/Public Financing Authority regular meeting minutes dated June 5, 2017, as written and on file in the office of the City Clerk. 3. Receive and file the City of Huntington Beach Strategic Plan Grid Updates Recommended Action: Receive and file the Six-Month Strategic Objectives. 4. Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between January 1, 2017, and March 31, 2017 Recommended Action: HB -5- -4- City Council/PFA Agenda – Monday, June 19, 2017 Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January 1, 2017, through March 31, 2017." 5. Approve reappointments to the Historic Resources Board (HRB) with terms to expire July, 2021, as recommended by City Council liaisons to the Board, Councilmembers Jill Hardy and Erik Peterson Recommended Action: Approve the reappointment of Kathie Schey, Ronald Knowles, and Duane Wentworth to the Historic Resources Board as recommended by City Council liaisons to the Board, Councilmembers Hardy and Peterson with terms to expire on July 1, 2021. 6. Approve appointments and reappointments to the Huntington Beach Youth Board (YB) with terms to expire June 2018, as recommended by the City Council liaisons to the Board, Councilmembers Jill Hardy and Lyn Semeta Recommended Action: A) As recommended by City Councilmember liaisons Jill Hardy and Lyn Semeta, approve the appointment of the following students to a one-year term on the Huntington Beach Youth Board with terms to expire June 2018: Tatum Osborne – Marina High School Amy Zeng – Huntington Beach High School Vincent Tseng – Edison High School Savannah Eljaouhari – Ocean View High School Anthony Novelli – Edison High School B) As recommended by City Councilmember liaisons Jill Hardy and Lyn Semeta, approve the reappointment of the following students to a one-year term on the Huntington Beach Youth Board with terms to expire June 2018: Micayla Shook – Ocean View High School, Representative Devin Hughes – Edison High School, Representative Ella Thomas – Huntington Beach High School, Representative Briana Spainhour – Marina High School, Representative 7. Approve the Infrastructure Fund Annual Report for Fiscal Year 2015-2016 Recommended Action: Approve the Infrastructure Fund Annual Report for FY 2015-2016. 8. Receive and file the Commercial Solid Waste Rate Schedule Effective July 1, 2017 Recommended Action: Receive and file the rate sheet for Commercial Solid Waste collection and HB -6- -5- City Council/PFA Agenda – Monday, June 19, 2017 disposal service effective July 1, 2017, which becomes the new Exhibit A of the Revised and Restated Refuse Collection and Disposal Services Franchise Agreement. 9. Adopt Resolution No. 2017-14 concerning the status and update of the City's Circulation Element, Local Signal Synchronization Plan (LSSP), and Mitigation Fee Program for the Measure M (M2) Program Recommended Action: Adopt Resolution No. 2017-14, "A Resolution of the City Council of the City of Huntington Beach Concerning the Status and Update of the Circulation Element, Local Signal Synchronization Plan, and Mitigation Fee Program, for the Measure M (M2) Program." 10. Adopt Resolution No. 2017-23 authorizing the City to levy the Annual Retirement Property Tax for Fiscal Year 2017/18 to pay for pre-1978 Employee Retirement Benefit Levels Recommended Action: Adopt Resolution No. 2017-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2017/18 to Pay for Pre-1978 Public Employee Retirement Benefits of $0.01500 per $100 of assessed valuation." The tax rate of $0.01500 would continue the tax rate included in the current Fiscal Year 2016/17 Adopted Budget. 11. Adopt Resolution No. 2017-24 authorizing certain City Employees and Hinderliter, DeLlamas & Associates (HDL) access to Sales and Use Tax Records Recommended Action: Adopt Resolution 2017-24, “A Resolution of the City Council of the City of Huntington Beach Repealing Resolution No. 2014-27 and Authorizing Certain City Employees and Hinderliter, de Llamas & Associates Access to Sales and Use or Transactions and Use Tax Records Pursuant to Section 7056 of the Revenue and Taxation Code.” 12. Adopt Resolution No. 2017-25 establishing its policy for the naming of City Parks, Park Features, and Community Facilities and repealing conflicting resolutions Recommended Action: Adopt Resolution No. 2017-25, "A Resolution of the City Council of the City of Huntington Beach establishing its policy for the Naming of City Parks, Park Features and Community Facilities and Repealing Conflicting Resolutions." 13. Adopt Resolution No. 2017-28 amending Resolution No. 2016-59 which established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule for parking rate modifications for the 2017 Fourth of July weekend (Supplemental Fee Resolution No. 1) HB -7- -6- City Council/PFA Agenda – Monday, June 19, 2017 Recommended Action: Adopt Resolution 2017-28, "A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59 Which Established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 1),” related to temporary parking rates for 4th of July activities at the South Beach lots and Main Promenade Parking Structure. 14. Approve and authorize execution of Contract Amendment No. 1 with Rosenow Spevacek Group, Inc. (RSG) in the amount of $30,000 through June 15, 2018, for Affordable Housing Compliance Monitoring of HOME Projects Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Professional Services Contract Between the City of Huntington Beach and Rosenow Spevacek Group, Inc. for Affordable Housing Compliance Monitoring" to June 15, 2018, in the amount not-to-exceed $30,000. 15. Approve and authorize execution of Amendment No. 1 to Professional Services Contract with Jensen Hughes, Inc. in the amount of $175,000 for Fire Prevention Inspection and Plan Review Services Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Amendment No.1 to Professional Services Contract Between the City of Huntington Beach and Jensen Hughes, Inc. for Fire Prevention Inspection and Plan Review Services;" the recommended action will also increase the Fire Department’s professional services listing authority by a commensurate amount to ensure compliance with Administrative Regulation No. 228. 16. Approve and authorize execution of Memorandum of Understandings (MOUs) between the City of Huntington Beach and grant partners Peter’s Landing Marina and Huntington Harbour Marina for the installation and maintenance of seven Marina Trash Skimmer (MTS) units in Huntington Harbour Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Memorandum of Understanding Between the City of Huntington Beach and Peter’s Landing Marina for the Installation and Maintenance of Marina Trash Skimmer(s) in Huntington Harbour;” and, B) Approve and authorize the Mayor and City Clerk to execute “Memorandum of Understanding Between the City of Huntington Beach and Huntington Harbour Marina for the Installation and Maintenance of Marina Trash Skimmer(s) in Huntington Harbour.” HB -8- -7- City Council/PFA Agenda – Monday, June 19, 2017 17. Approve and authorize execution of a 3-year Professional Services Contract with Psomas in the amount of $510,213 for preparation of the Magnolia Tank Farm Environmental Impact Report; approve and authorize execution of a Reimbursement Agreement with SLF - HB Magnolia, LLC (Shopoff) in the amount of $510,213; approve an increase in the Community Development Department’s Professional Services listing authority by $510,213; and appropriate funds to be fully reimbursed Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract Between the City of Huntington Beach and Psomas for the Magnolia Tank Farm Environmental Impact Report" in the amount of $510,213 as prepared by the City Attorney (Attachment No. 1); and, B) Approve and authorize the Mayor and City Clerk to execute a "Reimbursement - Planning - Agreement Between the City of Huntington Beach and SLF - HB Magnolia, LLC for Costs Incurred for the Magnolia Tank Farm Environmental Impact Report" in the amount of $510,213 as prepared by the City Attorney (Attachment No. 2); and, C) Approve an increase in the Community Development Department’s professional services listing authority by $510,213 for the preparation of the Magnolia Tank Farm Environmental Impact Report to ensure compliance with Administrative Regulation Number 228, Section 7.1; and, D) Appropriate funds as revenues are received in the amount of $510,213 from the General Fund to the Community Development Department Professional Services Account 10060201.69365 for the Professional Services Contract between the City and Psomas, which is funded by a reimbursement agreement. ADMINISTRATIVE ITEMS 18. Submission of report on Downtown Huntington Beach maintenance and public improvements as directed by a Councilmember Item submitted by Councilmember Patrick Brenden and Mayor Pro Tem Mike Posey Recommended Action: Receive and file the compiled report on maintenance and public improvement efforts in Downtown Huntington Beach. COUNCILMEMBER ITEMS 19. Submitted by Councilmember Erik Peterson - Direct staff to initiate a Zoning Text Amendment to amend the Holly Seacliff Specific Plan regarding Vehicle and RV storage Recommended Action: Direct staff to initiate a Zoning Text Amendment to amend the Holly Seacliff Specific Plan so that vehicle and recreational vehicle storage is an allowable HB -9- -8- City Council/PFA Agenda – Monday, June 19, 2017 interim use and minimize the required site improvements. COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, July 03, 2017, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov HB -10- Minutes City Council/Public Financing Authority City of Huntington Beach Monday, June 5, 2017 4:00 PM - Council Chambers 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 4:00 PM and 6:00 PM portion of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 4:00 PM - COUNCIL CHAMBERS Present: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson Absent: None CALL TO ORDER – 4:00 PM ROLL CALL Present: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson Absent: None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: For Study Session Item No. 1, a PowerPoint communication entitled CPAB 2017-18 Recommendations. For Study Session Item No. 2, a PowerPoint communication entitled Wireless Plan Update. PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) — 2 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Mythili Arunachalam, Senior Manager, Verizon Wireless, was called to speak and spoke in support of Study Session Item No. 2, Wireless Master Plan Update. She discussed how wireless services are requested by residents, businesses and visitors, and attaching antennas to existing poles is a non- intrusive way to meet increasing demand. She also stated that Verizon is interested in working with the City to develop leasing and permitting infrastructure. (00:01:32) Dan Kalmick was called to speak and spoke in support of Study Session Item No. 2, Wireless Master Plan Update and Dig Once Policy. He stated his opinion that while these projects will not be completed in one day, having conduit available will be both a revenue source and potential infrastructure use for the City. (00:02:34) HB -11-Item 2. - 1 Council/PFA Regular Minutes June 5, 2017 Page 2 of 19 STUDY SESSION 1. Joint Meeting with Citizen Participation Advisory Board (CPAB) on Community Development Block Grant (CDBG) Funding Recommendations CPAB ROLL CALL Present: Andres, Byrne, Evans, Massie (arrived at 4:20 pm), Morrow, Traversi Absent: Grace-Bowers City Manager Wilson introduced Economic Development Project Manager Simone Slifman who, along with members of the CPAB, made a PowerPoint presentation entitled: CPAB 2017-18 Recommendations, Study Session Item #1 with slides entitled: 2017-18 HUD Allocations, CDBG Allocation Process, 2017-18 CDBG Allocations, 2017-17 CPAB Recommendations for Community Development Block Grant Funding, Public Services: 15% Cap (3), Public Improvements, Admin, Housing & Code Enf., 2017/18 HOME, Questions for CPAB Members, HUD Uncertainty (2), and Staff Funded Suggestions (2). Councilmember Peterson and members of the CPAB discussed Code Enforcement staff vs. funding through the Police Department for homeless services and the hope that over time these services can be provided by private sector agencies rather than City employees. Councilmember O'Connell, Deputy Director of Economic Development Kellee Fritzal, and CPAB members discussed caps related to the $5,000 allocation for Senior Meals at the Senior Center, and 10% Admin costs. The Director of Community Services, Janeen Laudenback, clarified different Senior meal programs. Councilmember Semeta and CPAB members discussed the request of the Police Department for funding for two additional officers for homeless outreach. 2. Wireless Master Plan Update – Staff along with Magellan Advisors provided an update on the status of the City’s Wireless Master Plan, Zoning Text Amendment, and Dig Once Policy for telecommunications carriers. City Manager Wilson introduced Assistant to City Manager Antonia Graham who introduced Jory Wolf from Magellan Advisors. Mr. Wolf made a PowerPoint Presentation entitled Wireless Plan Update with slides entitled: Overview, Wireless Plan, Why Focus on Telecommunications? Small Cells on Streetlights, City assets, etc., Wireless Master Plan - GIS Mapping Tool, Deliverables for Managing Small Cell Sites, Committee Focused on Three Key Issues, Design Guidelines - Don'ts, Design Guidelines - Do's, Zoning Code Proposed Changes, Proposed Dig Once Policy - Minimizing Excavation through Coordination, Street Maintenance Challenge - Need for Dig Once, Site Licensing & Revenue Opportunities, Legislative Update, Outreach, Next Steps, and Questions. Leslie Edwards, GIS Analyst II from the City's IS Department, who worked with Public Works and Community Development staff to create the GIS Mapping Tool, was introduced to explain some details for using the GIS Mapping Tool. Councilmember O'Connell and Assistant to City Manager Graham discussed which companies the City has been in discussions with. Councilmember O'Connell expressed his interest in seeing preference given to local businesses and products made in the USA in project specifications. HB -12-Item 2. - 2 Council/PFA Regular Minutes June 5, 2017 Page 3 of 19 Mayor Pro Tem Posey and Assistant to City Manager Graham discussed that if the City didn't own the utility poles the potential revenue would have gone to Edison rather than the City, and projections on potential earnings and number of poles which can be leased out. There was also discussion on Senate Bill 649 (Hueso) – Wireless telecommunications facilities, the many amendments being made, and the fact that providers may have to break or renegotiate their current contracts if SB 649 passes. Councilmember Brenden and Assistant to City Manager Graham discussed the cap on revenue as stipulated by tax requirements and some of the stipulations that could be imposed by SB 649. Staff will come back to Council with more details on projected revenues in the future. Mayor Delgleize and Mr. Wolf discussed funding options for the long term projects, the time-frame of approximately ten years (based on projects in other cities), and potential ramifications of SB 649. Councilmember Semeta and Planning Department staff discussed that the proposed update to the zoning ordinance will require a wireless permit application and staff review, rather than public hearings. RECESS TO CLOSED SESSION – 5:09 PM A motion was made by Semeta, second Hardy to recess to Closed Session for Item Nos. 2 – 6. With no objections, the motion passed. Mayor Delgleize Announced: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington Beach Firefighters' Association (HBFA), Huntington Beach Police Officers' Association (POA), and/or Surf City Lifeguard Employees’ Association (SCLEA). CLOSED SESSION 3. Pursuant to Government Code § 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Huntington Beach Firefighters’ Association (HBFA), Huntington Beach Police Officers’ Association (POA), and/or Surf City Lifeguard Employees’ Association (SCLEA). 4. Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: The Kennedy Commission, et al. v. City of Huntington Beach, Orange County Superior Court Case No. 30-2015-00801675, which concerns a challenge to the City Council action amending the Beach and Edinger Corridors Specific Plan. 5. Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: George and Kathleen Pickett v. City of Huntington Beach/Steven Tilton, Orange County Superior Court Case No. 30-2014-00754342. 6. Pursuant to Government Code §54956.9(d)(2) the City Council recessed into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, two (2). HB -13-Item 2. - 3 Council/PFA Regular Minutes June 5, 2017 Page 4 of 19 6:00 PM – COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING – 6:30 PM ROLL CALL Present: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson Absent: None PLEDGE OF ALLEGIANCE – Led by Councilmember Hardy INVOCATION – Pat Goodman, parishioner of Holy Spirit Catholic Church in Fountain Valley, parish representative of the Self-Help Interfaith Program (SHIP) and member of the Greater Huntington Beach Interfaith Council. CLOSED SESSION REPORT BY CITY ATTORNEY – None AWARDS AND PRESENTATIONS Mayor Delgleize called on Community Services Director Janeen Laudenback who introduced members of the City’s Children’s Needs Task Force to recognize the 2017 American Youth Character Awards, Wall of Fame Honorees. Dr. Phyllis Lembke, Chair of the City's Children's Needs Task Force, provided an overview of the program which honors and recognizes Huntington Beach youth in grades 3 to 12 who are peer role models and future leaders of the City. Youth Character Awards are presented to the youth who have demonstrated good character in their everyday lives. Honorees are: Martha Adame Timmy Benson Bella Brannon Ruby Brown Paige Choisnet Jeremy Duclos Evan Fooladivanda Ava Guard Riya Gupta Kaidin Milius Jake Pham Denisa Tudorache Julen Ucar Madison Woolbert Payton Woolbert Mayor Delgleize called on Mr. Jeff Snow from Rainbow, a Republic Services Co., who presented a commendation to Professional Commercial Driver, Javier Verduzco, for receiving the company- wide “Best of the Best 2017 Driver of the Year” award. This award acknowledges Javier as the top driver in the National Waste and Recycling industry for the whole United States. Javier has been driving for Rainbow since March 3, 1980, and his three priorities in life are faith, family and profession. Mayor Delgleize called on members of the Greater Huntington Beach Interfaith Council who highlighted the recent Annual Day of Service. Penelope Nichols, Chair of this year’s 8th Annual Day of Service event, introduced committee members and briefly described the sixteen service projects utilizing over 1,000 local volunteers. Approximately 700 Huntington Beach volunteers donated about $40,000 worth of free labor. Mayor Delgleize called on Chair Jessica Budica and Vice Chair Debbie Killey of the City’s Environmental Board who presented commendations to seven winners who participated in the recent art contest to promote clean beaches and anti liter. Their artwork will be on display at the International Surfing Museum in mid-July. The winners are: Holly Reynolds, Linda Tran, Olivia Almeida, Kari Lane, Audrey Booze, Aurora Harmor, Winston Lee, and one anonymous submission. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: HB -14-Item 2. - 4 Council/PFA Regular Minutes June 5, 2017 Page 5 of 19 For Consent Calendar Item No. 2, an email communication was received from Steve Engel. For Consent Calendar Item No. 17, five (5) email communications received from: Jennifer A. Thomas, President Bolsa Chica Land Trust, Mark Bixby, Belinda Shepherd, Patricia Goodman, and James O'Callaghan, Chamber of Commerce President, CEO. For Councilmember Item No. 21, five (5) email communications were received from Armory Hanson, Kathie Schey, Chris Varga, Fran Varga and Karen Jackle. PUBLIC COMMENTS (3 Minute Time Limit) – 33 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Stephanie Deagle, Chair, American Cancer Society Relay for Life, was called to speak and shared details for this year's 24-hour event in Central Park West, on August 12 at 10 a.m. to August 13 at 10 a.m., with activities for all ages. Details for this event and other fundraisers can be found at relayforlifehb.com. (01:51:29) Dan Kalmick, Treasurer, Bolsa Chica Land Trust, and Huntington Beach small business owner, was called to speak and voiced support for Consent Calendar Item No. 17, the "Community Choice Aggregator Non-Disclosure Agreement" with Southern California Edison. (01:53:55) Kathie Schey, Chair, Historic Resources Board, was called to speak and voiced opposition to Councilmember Item No. 21, park naming for the parcel parkland at 17th Street and Orange Avenue. She voiced concerns about how the proposed time frame would not allow for all of the required meetings to be held without calling a special meeting, and also felt that some of the historical facts submitted are not accurate. (01:56:56) Natalie Moser, a concerned citizen and business owner, was called to speak and asked that Mayor Delgleize and City Council join the growing group of U. S. Climate Mayors who are committed to adopting and upholding the Paris Climate Agreement goals. (01:58:58) David Humphreys, President, Huntington Beach Police Officers' Association, was called to speak and voiced concerns about the critical needs in the Police Department and the freezing of several positions related to Consent Calendar Item No. 2, the Fiscal Year 2016/17 Mid-Year Budget Adjustments. He also thanked Police Chief Handy and senior staff for the front desk project which will improve safety for officers and employees. (02:01:26) Yasha Nikitin, Vice President, Huntington Beach Police Officers' Association, was called to speak and thanked the City Council and Chief Handy for continuing to collaborate to make HBPD improvements and increasing safety equipment for police officers. Mr. Nikitin expressed a desire to see frozen funds as presented in Consent Calendar Item No. 2, the Fiscal Year 2016/17 Mid-Year Budget Adjustments, be released for critical needs of the department. (02:04:45) Norma Vander Molen, Residents for Responsible Desalination, was called to speak and asked if the City Council is aware of proposed changes and actual costs for the Poseidon project. Ms. Vander Molen listed what in her opinion are many unresolved issues from previous Poseidon agreements with the City that the residents are still waiting to be informed of. (02:07:49) Steve Wicke, Sierra Club Angeles Chapter, was called to speak and voiced support for Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement, or in HB -15-Item 2. - 5 Council/PFA Regular Minutes June 5, 2017 Page 6 of 19 his opinion allowing the residents of Huntington Beach a choice in who provides their electricity. (02:11:08) Brian Burley, Candidate for City Council in 2018, spoke to Council to share his support for term limits, and his opposition to voting districts which in his opinion, is not a solution for improving representation. (02:13:35) John Ehlenfeldt, Visit Huntington Beach (VHB), was called to speak and voiced support for Consent Calendar Item No. 11, execution of a two-year Local Shuttle Service Contract for seasonal shuttle service between various city destinations. He explained that Surf City Shuttles costs are paid by the visitors who stay in the City's hotels, announced that the Ambassador Program has been increased to four-man teams, three nights per week, making the Downtown area safer, and concluded comments by stating that details on the PCH Clean-Up project can be found at SurfCityUSA.com. (02:16:44) Tim Kowal, HB Tomorrow, was called to speak and voiced support for Councilmember Item No. 21, park naming for the parcel parkland at 17th Street and Orange Avenue. (02:19:17) Barbara Robinson was called to speak and voiced support for Councilmember Item No. 21, park naming for the parcel parkland at 17th Street and Orange Avenue. (02:20:24) Patty Mouton, Vice President, Alzheimer's Orange County, was called to speak and invited participation in the October 28, 2017, Walk for Alzheimer's event at the Pier. (02:22:02) Beverly Harrison, Alzheimer's Orange County Volunteer, was called to speak and shared her personal experience with support provided by Alzheimer's Orange County. (02:23:28) Amory Hanson, Candidate for City Council in 2018, was called to speak and voiced strong opposition for Councilmember Item No. 21, park naming for the parcel parkland at 17th Street and Orange Avenue because Mr. Rogers name should not be erased in this way from the City's history. (02:24:24) Michael Grant, Chamber of Commerce Member, was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:27:06) Clay Sandidge, MuniFed Energy, was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:28:59) Vitaly Lee, Vice Chair, Sustain OC, was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:29:50) Steve Shepherd, local business owner, was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:30:54) Shawn Thompson, Environmental Board Member, was called to speak and voiced her support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:33:50) Suzanne Dehritz was called to speak and voiced her support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:36:56) Karen Coyne was called to speak and voiced her support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:37:17) HB -16-Item 2. - 6 Council/PFA Regular Minutes June 5, 2017 Page 7 of 19 Roger Gloss, Orange County for Climate Action, was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:38:36) Michael Rotcher, Orange County for Climate Action, was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:39:58) Joe Sullivan, International Brotherhood of Electrical Workers (IBEW) Local 11 and the National Electrical Association, Los Angeles, was called to speak and voiced support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:41:21) Joe Galliani, Pro Bono Chair, South Bay Clean Power, was called to speak and voiced support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:42:54) Jennifer Kropke, IBEW, was called to speak and voiced support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:45:51) Angelina Galiteva was called to speak and voiced her support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:46:30) Joseph D. Santiago was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. He also recommended thorough vetting and due diligence for Councilmember Item No. 21 by including the Historical Resources Board in the process of park naming for the parcel parkland at 17th Street and Orange Avenue. (02:48:55) Mark Sheldon was called to speak and voiced his support of Consent Calendar Item No. 17, execution of a Southern California Edison (SCE) Non-Disclosure Agreement. (02:50:05) Victor Valladares, Oak View ComUNIDAD, was called to speak and voiced concerns about Consent Calendar Item No. 13, a Non-Exclusive License Agreement with Children's Bureau of Southern California for the operation of the Oak View Center. He stated the interest of ComUNIDAD in becoming a part of the collaborative that represents the Oak View community. Mr. Valladares also expressed concerns about Study Session No. 1., Community Development Block Grant (CDBG) Funding Recommendations, especially related to funding for the Code Enforcement Officer assigned to Oak View. (02:52:20) Catherine Johnson was called to speak and voiced support of Councilmember Item No. 21, park naming for the parcel parkland at 17th Street and Orange Avenue. (02:55:31) Gloria Alvarez, Huntington Beach Preserve Our Past, Former Chair, Historic Resources Board, was called to speak and voiced support of Councilmember Item No. 21, park naming for the parcel parkland at 17th Street and Orange Avenue. (02:56:48) Barbara Haynes, Huntington Beach Preserve Our Past, Former Chair, Historic Resources Board, was called to speak and voiced support of Councilmember Item, No 21, park naming for the parcel parkland at 17th Street and Orange Avenue. (03:00:00) HB -17-Item 2. - 7 Council/PFA Regular Minutes June 5, 2017 Page 8 of 19 COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES Mayor Pro Tem Posey reported attending an Orange County Vector Control meeting. Councilmember O'Connell reported meeting with members of the HB Police Officers' Association (HBPOA), and participated in a conference call with the Association of California Cities - Orange County (ACC-OC). Councilmember Peterson reported attending the International Council of Shopping Centers (ICSC) RECON Las Vegas Conference with Economic Development staff. Councilmember Hardy reported meeting with HB Firefighters' Association members. Mayor Delgleize reported attending the International Council of Shopping Centers (ICSC) RECON Las Vegas Conference, an Orange County Transportation Authority (OCTA) Board meeting, and a meeting at the Orange County Sanitation District (OCSD). CITY MANAGER’S REPORT City Manager Fred Wilson announced a Federal Emergency Management Agency (FEMA) informational meeting regarding proposed flood map changes for Seal Beach and Huntington Beach on Wednesday, June 14, 6:30 PM, B-8. The proposed changes may affect property flood insurance rates. CONSENT CALENDAR Mayor Pro Tem Posey pulled Consent Calendar Item No. 10 for further discussion. Councilmember Brenden pulled Consent Calendar Item No. 11 for further discussion. Councilmember Peterson pulled Consent Calendar Item No. 17 for further discussion. Councilmember O'Connell pulled Consent Calendar Item Nos. 8, 13 and 19 for further discussion. 1. Approved and adopted minutes A motion was made by Posey, second O’Connell to review and adopt the City Council/Public Financing Authority regular meeting minutes dated May 15, 2017, as written and on file in the office of the City Clerk. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 2. Approved Fiscal Year 2016/17 Mid-Year Budget Adjustments; Authorized additional Professional Services authority in FY 2016/17; Increased FY 2016/17 Table of Organization A motion was made by Posey, second O’Connell to approve mid-year budget adjustments to the FY 2016/17 Revised Budget in the Funds and by the amounts contained in Attachment 1; and, authorize additional Professional Services authority in the Fiscal Year 2016/17 Revised Budget in the departments HB -18-Item 2. - 8 Council/PFA Regular Minutes June 5, 2017 Page 9 of 19 and by the amounts contained in Attachment 2; and, increase the FY 2016/17 Table of Organization by 0.5 FTE in both the City Treasurer and Finance Departments. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 3. Accepted the lowest responsive and responsible bid and authorized execution of a construction contract with AMPCO Contracting, Inc. in the amount of $575,240 for the Beach Boulevard Water Main Extension Projects, CC-1399 and CC-1406 A motion was made by Posey, second O’Connell to accept the lowest responsive and responsible base bid submitted by AMPCO Contracting, Inc. in the amount of $575,240; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 4. Accepted the lowest responsive and responsible bid and authorized execution of a construction contract with Hardy & Harper, Inc. in the amount of $1,388,000.00 for the Ada ms Avenue Rehabilitation and Atlanta Avenue Rehabilitation Project, CC-1502 A motion was made by Posey, second O’Connell to accept the lowest responsive and responsible base bid submitted by Hardy & Harper, Inc. in the amount of $1,388,000.00; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 5. Accepted the lowest responsive and responsible bid and authorized execution of a construction contract with All American Asphalt in the amount of $1,508,067 for the Residential Overlay of Maintenance Zone 10, CC-1542; and, authorized 15% in construction change orders A motion was made by Posey, second O’Connell to accept lowest responsive and responsible bid submitted by All American Asphalt in the amount of $1,508,067; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, authorize the Director of Public Works to approve up to fifteen percent (15%) in construction change orders. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 6. Approved the Release of Securities for Tract 17034 and Accepted the Public Improvements (Brightwater Development / Signal Landmark) and authorized recordation HB -19-Item 2. - 9 Council/PFA Regular Minutes June 5, 2017 Page 10 of 19 A motion was made by Posey, second O’Connell to accept the improvements constructed and dedicated for public use with Tract 17034; and, release the Faithful Performance Bond No. K08842073 and Labor and Materials Bond No. K08842073 pursuant to the California Government Code Section No. 66499.7(a); and, instruct the City Clerk to notify Signal Landmark, A California Corporation, the subdivider of Tract No. 17034, of this action and the City Treasurer to notify Westchester Fire Insurance Company, of this action; and, instruct the City Clerk to record the "Notice of Acceptance of Public Improvements" with the Orange County Recorder. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 7. Adopted Resolution No. 2017-22 authorizing cancellation of the City Council/Public Financing Authority regular meeting of July 3, 2017; and, directed the City Clerk to provide notice of such cancellation A motion was made by Posey, second O’Connell to adopt Resolution No. 2017-22, "A Resolution of the City Council of the City of Huntington Beach declaring the cancellation of the City Council and Public Financing Authority regular meeting of July 3, 2017; and, directing the City Clerk to provide notice of such cancellation." The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 8. Approved the Economic Development Implementation Plan Councilmember O'Connell pulled this item to confirm that certain typographical errors in the Economic Report were corrected. A motion was made by O’Connell, second Posey to approve the Economic Development Implementation Plan. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 9. Approved the naming recommendation from the Community Services Commission of the Huntington Central Park concert bandstand in honor of Thomas Ridley, and approved the installation of a naming plaque A motion was made by Posey, second O’Connell to approve the recommendation from the Community Services Commission to officially name the Huntington Central Park Concert Bandstand the "Thomas Ridley Central Park Concert Bandstand" and approve the installation of a naming plaque. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson HB -20-Item 2. - 10 Council/PFA Regular Minutes June 5, 2017 Page 11 of 19 NOES: None 10. Approved City Council position on legislation pending before the State Legislature as recommended by the City Council Intergovernmental Relations Committee (IRC) and authorized $5,000 contribution in support of the "Orange County Task Force on Drowning Prevention" Mayor Pro Tem Posey pulled this item to bring to the public's attention the City's opposition of Senate Bill 35 (Wiener), explaining that the bill creates a streamlined approval process for infill developments and localities that have failed to meet the regional housing needs assessment (RHNA), and removes local control. A motion was made by Posey, second O’Connell to approve a City position of Oppose on Assembly Bill 1479 (Bonta) Public Records: Custodian of Records; and, authorize a $5,000 contribution in support of the "Orange County Task Force on Drowning Prevention." The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 11. Approved and authorized execution of a two-year Local Shuttle Service Contract with Transportation Concepts in an amount not-to-exceed $380,000 to provide free, seasonal shuttle service between various city destinations Councilmember Brenden pulled this item to discuss the actual shuttle routes with staff who confirmed that this item only covers the shuttle service provided by the City between Bella Terra, through Downtown, to Pacific City. There will be an app which should help users determine when the shuttle will be at a selected stop. This item has nothing to do with the shuttle service "coast" route that is provided from Peter's Landing by Visit Huntington Beach (VHB). Councilmember Hardy confirmed with staff that the grant for this program is dependent upon ridership, and encouraged the public to utilize the service. A motion was made by Brenden, second Posey to authorize the Mayor and City Clerk to execute a two- year "Shuttle Services Agreement" with two (2) one-year options for renewal to Transportation Concepts to provide all shuttle services in an amount not to exceed $380,000. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 12. Approved and authorized execution of a five-year License Agreement with Huntington Valley Little League, Inc. (HVLL) for the use and maintenance of baseball fields and related improvements at Wardlow Park A motion was made by Posey, second O’Connell to approve and authorize the Mayor and City Clerk to execute the "License Agreement Between the City of Huntington Beach and Huntington Valley Little League, Inc. for the Use and Maintenance of Baseball Fields and Related Improvements at Wardlow Park." HB -21-Item 2. - 11 Council/PFA Regular Minutes June 5, 2017 Page 12 of 19 The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 13. Approved and authorized execution of a Non-Exclusive License Agreement with Children’s Bureau of Southern California for the operation of the Oak View Center located at 17261 Oak Lane Councilmember O'Connell pulled this item to ask if, or how, area residents or organizations are able to use the Oak View Center if this license agreement with Children's Bureau of Southern California is approved. Director of Community Services, Janeen Laudenback, explained that if a neighborhood group is not a part of the Collaborative, they are not allowed to use the facilities, and that this facility is not a typical recreation facility that the City rents out. Children's Bureau is the lead agency and they have Oak View collaborative meetings once a month which any interested group can attend. A motion was made by O’Connell, second Semeta to approve and authorize the Mayor and the City Clerk to execute the "Non-Exclusive License Agreement between the City of Huntington Beach and Children's Bureau of Southern California" for the operation of the Oak View Center. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 14. Approved and authorized execution of the First Amendment to Water Conservation Participation Agreement with the Municipal Water District of Orange County (MWDOC) A motion was made by Posey, second O’Connell to approve and authorize the City Manager to execute "First Amendment to Water Conservation Participation Agreement" with the Municipal Water District of Orange County (MWDOC). The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 15. Approved and authorized execution of a 3-year Professional Services Contract in the amount of $200,000 with Go Live Technology for project management services; and, authorized transfer of funds A motion was made by Posey, second O’Connell to approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract Between the City of Huntington Beach and Go-Live Technology, Inc. for As Needed Information Technology Project Management Services;" and, approve and authorize the use of existing Enterprise Land Management (ELM) budget and increase the Information Services Department professional services authority by $200,000. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson HB -22-Item 2. - 12 Council/PFA Regular Minutes June 5, 2017 Page 13 of 19 NOES: None 16. Approved and authorized execution of an Agreement for Acquisition and Escrow Instructions with the M. Westland, LLC, for the Purchase of Real Property and Slope Easement for Heil Avenue Stormwater Pump Station - 16371 Gothard St. A motion was made by Posey, second O’Connell to approve the Agreement for Acquisition and Escrow Instructions between the City of Huntington Beach and M. Westland, LLC; and, authorize the Mayor to execute the "Purchase and Sale Agreement and Joint Escrow Instructions" and other related documents; and, authorize the City Manager to execute any other related escrow documents. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 17. CONTINUE TO A STUDY SESSION HELD BY AUGUST 7, 2017 - Approve and authorize execution of a Southern California Edison (SCE) Non-Disclosure Agreement Councilmember Peterson pulled this item to clarify from his perspective some of the comments made earlier in the meeting about "individual" choice for power service and to share some facts from the Energy Department. Councilmember Peterson shared that the objective of Paul Flynn, the creator of Community Choice Aggregators (CCA), was to "supplant the capitalist market-based economy" and asked if the City Council really supports that philosophy. Councilmember Peterson requested that the experiences of other cities that have implemented a CCA be invited to share the pros and cons. Councilmember Semeta concurred with many of Councilmember Peterson's comments, and voiced support for inviting feedback from other cities that have implemented a CCA. City Manager Fred Wilson confirmed that the cost of the study would be approximately $25,000. Councilmember Hardy expressed support for holding a Study Session to become better educated on community choice aggregation policy before making a decision to fund the next steps. Councilmember Posey stated that he understands this item to be approving further investigation to determine whether or not a CCA is a viable option. In his opinion, the research will determine choices which may provide utility savings for local residents and businesses. Councilmember Brenden stated he has been researching CCAs for the last year and as he understands the program, if a resident chooses to use an alternative utility source but does not actually see the expected savings, they are then free to return to Edison. He also sees this item as approving further study and research, not making a commitment to implementing a program. Councilmember Peterson stated his reservations about requesting and paying for a report from a CCA advocacy group, and voiced opposition to City staff being responsible for finding the group to do the study. In his opinion, there should be an objective perspective that presents the pros and cons, and there needs to be a Study Session for further discussion before any funds are spent. Councilmember Hardy and City Manager Wilson discussed that it would most likely take about a month in order to identify and schedule experts to help the Council truly understand the pros and cons of CCAs at a Study Session. HB -23-Item 2. - 13 Council/PFA Regular Minutes June 5, 2017 Page 14 of 19 A motion was made by Hardy, second Peterson, to continue to a Study Session held by August 7, 2017 to define Community Choice Aggregator (CCA) before considering on the same date a request to approve and authorize the Mayor and City Clerk to execute the “Community Choice Aggregator Non- Disclosure Agreement” with Southern California Edition. Mayor Delgleize stated there could be a Study Session, but another way to get details could be a report from the organization that has assisted many other Orange County cities with this issue. Councilmember O'Connell voiced concerns about City staff advocating for a position on the item, the objectivity of the report, and stated support for discussion at a future Study Session. Councilmember Semeta stated that she feels it is critical to have a Study Session so that Council Members can clearly understand the pros and cons of CCAs, and would like to have that stated in the motion on the floor. Councilmember Hardy, the maker of the motion, agreed. A revised motion was made by Hardy, second Peterson to continue to a Study Session held by August 7, 2017 to define Community Choice Aggregator (CCA) and provide negative and positive points of information before considering on the same date a request to approve and authorize the Mayor and City Clerk to execute the "Community Choice Aggregator Non-Disclosure Agreement" with Southern California Edison. The revised motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 18. Approved and authorized execution of Amendment No. 1 to an Attachment Agreement with Southern California Gas Company (SCG) for Advanced Meter Facilities on City-owned Street Lights A motion was made by Posey, second O’Connell to approve and authorize the City Manager to execute "Amendment No. 1 to Attachment Agreement by and Between the City of Huntington Beach, California and Southern California Gas Company." The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: None 19. Approved Contribution of Funds in the amount of $10,000 to the Huntington Beach International Surfing Museum (HBISM) for the “Surfing Circle of Honor - Celebrating Surfing in the Summer Games;” and authorized execution of a Grant Agreement Councilmember O'Connell pulled this item to recuse himself because of his financial interest in a business in the neighborhood of the Surfing Museum, and left the dais. A motion was made by Peterson, second Posey to approve and authorize the Mayor and City Clerk to execute the "Grant Agreement between the City of Huntington Beach and the Huntington Beach International Surf Museum." HB -24-Item 2. - 14 Council/PFA Regular Minutes June 5, 2017 Page 15 of 19 The motion carried by the following vote: AYES: Semeta, Posey, Barbara Delgleize, Hardy, Brenden, and Peterson RECUSED: O’Connell NOES: None PUBLIC HEARING 20. Adopted Resolution No. 2017-26 Ratifying Methodology for Residential Trash Rate Adjustments and Establishing 2017 Rates City Manager Wilson introduced Administrative Analyst Sr. Debra Jubinsky who, with Chief Financial Officer (CFO) Lori Ann Farrell Harrison, gave a PowerPoint Presentation entitled: Residential Trash Collection Rate with slides entitled: Solid Waste Franchise, Solid Waste Franchise Formula, Rainbow Compensation, Refuse Fund, Refuse Fund - Financial Operations, Refuse Fund (2), Proposed Residential Rates (2), Residential Refuse Rate Adj with CPI, Summary or Proposed Rates, Notification and Majority Protest (2), and Summary. Mayor Delgleize opened the Public Hearing — 2 Speakers Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet for Public Hearing Item No. 20: A PowerPoint communication entitled Residential Trash Collection Rate; an email communication received from Mark Bixby; three (3) written protests received from Norman Lawson, Robert Hutchinson and Connie Ngo; and, twenty-five (25) email protests opposing rate increase received from: Deamber Anderton, Mark Bixby, Kathleen Brown, Gino J. Bruno (2), Sylvia Calhoun, Kathy Carrick, Peter Dunworth, Bill and Elaine Gailing, Connie Garver and March Hutchinson, Don Gibas, Stephanie Green, Tim Kunze, Joseph Mastropaolo, Linda Polkinghorne, Rob Pool, Robert Stiles, Cari Swan, Ann Tarkington, Lisa Thompson, Bruce Wareh, Chris and Sherrie Wolfe, Carol Woodworth, Andrea Avazian, Kirk Brimhall, and Denis Davenport Connie Ngo spoke in opposition to the item, voicing concerns about receiving her notification letter inside the 45-day notification period guideline. She also discussed her opinion that employees do not typically go to their employers and demand pay increases, and shared her recollection of a similar situation with Rainbow demanding an increase in rates. (04:07:01) Victor Valladares was called to speak and voiced his opposition to the item, stating that in his opinion Huntington Beach rates for refuse collection should be lower than those of surrounding cities because the transfer station is within the City limits. (04:10:32) There being no more speakers, Mayor Delgleize closed the Public Hearing. Mayor Delgleize and Director of Public Works Travis Hopkins discussed the Rainbow Franchise Agreement which stipulates that Rainbow collects the refuse and the City collects the payments and submits payment to Rainbow. The agreement includes an annual review and adjustment made based on the franchise formula. If this rate increase is not approved, then the City would be obligated find another revenue source to pay Rainbow's adjustment. HB -25-Item 2. - 15 Council/PFA Regular Minutes June 5, 2017 Page 16 of 19 Councilmember O'Connell confirmed with City Attorney Michael Gates the agreement was properly described, and confirmed with CFO Farrell Harrison that about seventeen percent (17%) of all City billing costs are attributed to refuse billings, for annual refuse billing cost of between $500,000 to $700,000. There is an economy of scale which is most likely more efficient (less costly for residents) and also provides a high standard of service than what might be provided by Rainbow because of the other billing services that the City provides. Councilmember Semeta and CFO Farrell Harrison discussed that the franchise agreement does include a separate fee that Rainbow pays to the City which goes into the General Fund. Director of Public Works Hopkins confirmed that the City is obligated to pay Rainbow the agreed upon adjustments and the City typically requires the residents to pay for the increased cost of services. Councilmember Semeta further stated she is pleased to know that the Council approved an Ad Hoc committee to analyze the Rainbow contract. Mayor Pro Tem Posey and CFO Farrell Harrison discussed the annual cost of approximately $50,000 for the cost of processing refuse credit card payments, and the current balance of the refuse account is running negative by approximately $565,000 due to the fact that refuse fees have not been increased since 2003. CFO Farrell Harrison described phasing in of the $0.20 increase over the next three years to restore the refuse fund balance. CFO Farrell Harrison further explained that if this rate increase is not approved, it will result in a larger deficit in the refuse fund and could eventually impact the City's credit rating, and confirmed for Mayor Pro Tem Posey that the City is providing the refuse billing service at a lesser cost to residents and businesses than any other option would be. Councilmember Peterson and CFO Farrell Harrison discussed why the Rainbow franchise fee is not used to offset the City's actual refuse servicing costs, and options for municipalities to absorb credit card processing fees. Councilmember Hardy and CFO Farrell Harrison discussed the time to process credit card payments results in funds being deposited faster versus check payments. Councilmember Hardy stated her belief that the residents are definitely benefiting from having their refuse billing through the City versus Rainbow, and that a private company would not usually absorb the credit card processing costs. Councilmember O'Connell suggested that Rainbow be asked to reimburse the City for the approximately $50,000 in credit card payment costs which the City is currently subsidizing. Councilmember Brenden and CFO Farrell Harrison discussed how negative balance enterprise accounts affect a credit rating, and accepted methods for eliminating a negative balance. CFO Farrell Harrison further explained that cities with habitual negative enterprise funds are usually cities in distress. Councilmember Brenden and Public Works Director Hopkins discussed some of the components that make up the refuse rate differences from city to city. A motion was made by Posey, second Delgleize to adopt Resolution No. 2017-26, "A Resolution of the City Council of the City of Huntington Beach Adjusting and Ratifying Residential Refuse Rates by the Formula Established in the Revised and Restated Refuse Collection and Disposal Services Franchise Agreement." The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Barbara Delgleize, Hardy, and Brenden HB -26-Item 2. - 16 Council/PFA Regular Minutes June 5, 2017 Page 17 of 19 NOES: Peterson COUNCILMEMBER ITEMS 21. Item Submitted by Councilmember Brenden Approved - Park Naming for the parcel parkland at 17th Street and Orange Avenue Councilmember Brenden introduced this item as a result of being contacted by HB Preserve Our Past requesting that the 17th Street parkland be officially returned to the historical name: 17th Street Park. The purpose of this item is to put the request before the Community Services Commission Park Naming and Memorial Committee and to return their recommendation to City Council. Councilmember Brenden stated it would appear after the comments made earlier this evening that a bit more time is needed to evaluate the research that has already been done without requiring any special meetings. Councilmember Peterson stated that the City has a Historic Resources Board (HRB) of historians who should be involved in this process, and Councilmember Brenden agreed to consider amending the motion to include the HRB. Mayor Pro Tem Posey supported comments made by Councilmember Peterson, stated that he doesn't feel that City Council action should be needed for an item like this when there is a task force already set up, and indicated he would not support the item as proposed. Councilmember Semeta stated her opinion that the HRB definitely needs to have a voice in this decision, and that it wouldn’t be fair to require them to have a special meeting to address this topic. That being said, she indicated she would not support the motion as stated. Councilmember Hardy stated her support of this item and her appreciation of the public comments made by Amory Hanson on this issue, and strongly suggested that the proper time be allowed for the process. A motion was made by Brenden, second O’Connell to refer consideration of the name of the Park at 17th and Orange to Community Services Commission Park Naming and Memorial Committee for review, in conjunction with the Historic Resources Board, and return with a recommendation to City Council within 90 days. The motion carried by the following vote: AYES: O’Connell, Semeta, Barbara Delgleize, Hardy, Brenden, and Peterson NOES: Posey COUNCILMEMBER COMMENTS (Not Agendized) Councilmember Peterson reported attending the 53rd Annual Queen's Rose Garden Celebration with the Mayor, which was put on by the Sand Dollars and attended by Miss Huntington Beach. Councilmember Semeta reported how proud she is of the recipients of the 2017 American Youth Character Awards, and the wonderful differences they are making throughout the City. Councilmember Hardy reported attending the School Garden Installation at Perry Elementary School and the American Youth Character Awards ceremony at Bella Terra Amphitheater. She thanked the American Legion for their Memorial Day Ceremony, the HB Concours d' Elegance for the Rod and Custom Show at HB Central Park, and she congratulated this year's graduating high school seniors. HB -27-Item 2. - 17 Council/PFA Regular Minutes June 5, 2017 Page 18 of 19 Councilmember Brenden reported attending the M2 Luncheon/Graduation Ceremony where students of Marina High school were provided an opportunity to explore the world of engineering for several weeks, the Golden West College Criminal Justice Training Center 50th Anniversary Celebration, Kiwanis Fishing Derby, the 2017 Duck-A-Thon Wine Tasting event, the Huntington Beach Public Art Alliance Unveiling of Public Art at Municipal Pier Utility Box, HB Library Volunteer Appreciation Event, and the American Youth Character Awards. Councilmember O'Connell reported attending the Kiwanis Fishing Derby, Duck-A-Thon and the Memorial Day Ceremony at Pier Plaza, the CSP Huntington Beach Youth Shelter 11th Anniversary Reception and Open House. He offered congratulations to the Youth Character Award recipients, and recognized the unfortunate victims of the terrorist attack in Manchester, England. Mayor Pro Tem Posey reported attending the Memorial Day Ceremony at Pier Plaza, and the HB Concours d' Elegance Salute to Lincoln, Bentley and Ducati. Mayor Delgleize reported attending the ICSC RECON Las Vegas Conference, Tour of MicroPAD - Innovative Solution to Homelessness at Tustin City Hall Parking Lot, HB Art Center Presents Art for Lunch, and American Youth Character Awards. RECESSED at 10:16 PM to Closed Session Item Nos. 4-6: 4. Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: The Kennedy Commission, et al. v. City of Huntington Beach, Orange County Superior Court Case No. 30-2015-00801675, which concerns a challenge to the City Council action amending the Beach and Edinger Corridors Specific Plan. 5. Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: George and Kathleen Pickett v. City of Huntington Beach/Steven Tilton, Orange County Superior Court Case No. 30-2014-00754342. 6. Pursuant to Government Code §54956.9(d)(2) the City Council recessed into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, two (2). CLOSED SESSION REPORT BY CITY ATTORNEY – By a vote of 7-0, the City Council authorized the City Attorney to take action (which includes the possibility of a lawsuit) against the California Department of Finance to recover money owed to the City from redevelopment. ADJOURNMENT — At 10:39 PM to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Monday, June 19, 2017, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. ______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California HB -28-Item 2. - 18 Council/PFA Regular Minutes June 5, 2017 Page 19 of 19 ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair HB -29-Item 2. - 19 Dept. ID AD 17-013 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. In fulfilling this process, the City Council met on January 26, 2017, to review and update the Three-Year Goals and their Priority Strategic Objectives. At the February 21, 2017, City Council meeting, the City Council approved the Strategic Objectives as developed at the January 26th off-site session. The updated Six-Month Strategic Objectives Grid is attached. Financial Impact: None Recommended Action: Receive and File the Six-Month Strategic Objectives. Alternative Action(s): Reject the updates and direct staff accordingly. Analysis: At the City Council’s direction, a strategic planning process was undertaken to establish consensus on the City’s Core Values and Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. On January 26, 2017, the City Council, City Manager, and Department Heads met in a public meeting to update the three- year goals and to come to consensus on new Six-Month Strategic Objectives. The City Council’s mission statement is as follows: “The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community.” The Three-Year Goals are organized into five categories: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain City Service Delivery CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Receive and file the City of Huntington Beach Strategic Plan Grid Updates HB -30-Item 3. - 1 Dept. ID AD 17-013 Page 2 of 2 Meeting Date: 6/19/2017 Each of these categories includes a list of six-month strategic objectives. Each month, Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. New to the process this year, the strategic objectives that gained consensus at the off- site session were agendized at a regular City Council meeting as an administrative item. The Council was asked to approve of the strategic objectives in this format to ensure public transparency and authorization for Staff to proceed on bringing forward each of the items. The strategic objectives were approved and each month Staff will provide the attached matrix with updated information on the status of the Six-Month Strategic Objectives. An update to the strategic planning process is tentatively scheduled for July 31st, from 5 pm to 7 pm at the Senior Center in Central Park. Environmental Status: N/A Strategic Plan Goal: Improve quality of life Attachment(s): 1. City of Huntington Beach Six-Month Strategic Objectives Grid (26 January 2017 through 31 July 2017) HB -31-Item 3. - 2 A C I T Y O F H U N T I N G T O N B E A C H S I X - M O N T H S T R A T E G I C O B J E C T I V E S January 26, 2017 – July 27, 2017 THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. May 15, 2017 -- City Council Study Session Community Services Dir., working with the Shipley-to-Shore Stakeholder Working Group Develop a report on a “Shipley to Shore” Trail System from Shipley Nature Center to PCH. X Report presented to City Council in a Study Session on March 20, 2017. 2. April 1, 2017 June 5, 2017 City Manager Launch the Citizens’ Academy. X First class will commence on June 21, 2017. 3. June 1, 2017 Community Services Dir., in partnership with California State University Long Beach Develop a conceptual plan for Irby Park and present it to the Community Services Commission and the City Council for consideration. X Community Services Commission approved the conceptual plan on March 8 and City Council approved the conceptual plan on April 3, 2017. HB -32-Item 3. - 3 B THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. April 1, 2017 Asst. City Mgr. and the Chief Information Officer Conduct a study session to review progress on the Broadband Initiative and on the use of streetlights for wireless communication. X Staff and Magellan Advisors Updated the City Council on the wireless planning efforts on June 5. City Council will now be presented with a Zoning Text Amendment, Dig Once Policy, and individual site license agreements. 2. April 1, 2017 June 5, 2017 August 1, 2017 Community Services Dir., working with the Central Park Committee Identify and recommend projects within the provided budget for the infrastructure improvements to Central Park and present to the City Council for action. X Identified two priority projects at the March 8 Community Services Commission Central Park Sub-committee meeting. Presented to and approved by Commission in May. Will review with the 17/18 CIP and revisit for any changes at the June commission meeting and take to council in July. 3. June 1, 2017 August 21, 2017 Public Works Dir. Present to the City Council for consideration a Financial Plan to address the infrastructure needs as identified in the Water Master Plan. X Consultant is preparing a study of options available... HB -33-Item 3. - 4 C THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. March 15, 2017 April 30, 2017 Asst. City Manager and the Dep. Dir. Economic Development Present to the City Council for consideration an Economic Development Implementation Plan for Business Retention, Attraction and Expansion. X Economic Development Implementation Plan was approved by the City Council on 6/5/17. Quarterly Reports will be provided. 2. July 1, 2017 Dep. Dir. Economic Development, working with the Chief Financial Officer Identify and attract at least three new businesses to increase sales tax revenue X On-going. 3. July 1, 2017 -- As part of the FY 2017-2018 budget process Human Resources Dir. and Chief Financial Officer Develop funding plans to enhance the funded status of the city’s Workers’ Comp, Retiree Medical, and Retiree Supplemental Plans. X Recommendations will be provided in the context of the FY 2017/18 Proposed Budget. 4. July 15, 2017 Asst. City Manager – lead, Dep. Dir. Economic Development, and Councilmembers Billy O’Connell, Patrick Brenden and Lyn Semeta, in coordination with regional business partners Create a Business Incubator Implementation Plan that results in five new businesses by January 1, 2018. X Staff continues to research various Incubators framework and funding opportunities. Met with Golden West College on their Innovation Lab. Will set up a meeting with CIELO and then a second ad-hoc meeting will be scheduled. 5. July 15, 2017 Community Development Dir. Complete the draft comprehensive General Plan Update and draft Environmental Impact Report for distribution and public comment. X Currently out for public review through July 7, 2017; Pc public Hearing Aug. 15, 2017: CC public hearing Sept. 18, 2017 HB -34-Item 3. - 5 D THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. May 1, 2017 August 1, 2017 Police Chief Complete a Gun Range Feasibility Study and present the findings and a recommendation to the City Council for action. X Date moved to accommodate further review of the project. 2. May 15, 2017 Fire Chief, working with a consultant Complete and submit to the City Manager and City Council for review a Fire Standards of Cover and Staffing Report. X Report and recommendations were presented at the April 17, 2017, City Council meeting. 3. June 1, 2017 Police Chief and Public Works Dir. Complete a Police Facility Needs Assessment and present the findings to the City Manager. X In progress. 4. July 15, 2017 Fire Chief Complete and present the findings of a Peak Load Staffing for Emergency Transport Services Feasibility Study and make a recommendation to the City Manager for consideration. X Preliminary staffing model has been reviewed by the Fire Chief and remains on schedule for July completion. HB -35-Item 3. - 6 E THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. April 1, 2017 City Clerk and Chief Information Officer, with input from the City Attorney Recommend to the City Manager for action a Public Records Act (PRA) Management Process and identification of staff to appropriately respond to PRA requests in a structured format. X Software kick-off meeting held; weekly project design team meetings in process with staff training scheduled for 6/27 thru 7/14, and software go-live date of July 18. 2. June 1, 2017 Chief Information Officer Recommend to the City Manager at least two options to implement a smart tool or mobile app that enhances online accessibility for current and new services. X Vendor of choice selected to build a mobile app that extends citywide services through mobile devices and ultimately replace. Contract execution in progress. 3. June 1, 2017 Chief Information Officer Present to the City Manager for action a recommendation to automate processing of citywide forms currently processed manually. X Staff identified the top 2 best product and will discuss funding source City manager in May. On hold due to budget cuts. 4. June 1, 2017 City Clerk – lead, Public Information Officer and Chief Information Officer Recommend to the City Manager for action at least two options for providing visitor assistance at the Huntington Beach Civic Center in either a virtual format and/or in person. X Scope of Work for HB Council Chambers Audio/Video Technology Upgrade created; RFP release date 6/13; vendor walk through 6/22; work schedule TBD. HB -36-Item 3. - 7 Dept. ID CK 17-002 Page 1 of 1 Meeting Date: 6/19/2017 Statement of Issue: The listed contracts are entered into by City departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January 1, 2017, through March 31, 2017." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk’s office for the first quarter of 2017. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. “List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of January 1, 2017, through March 31, 2017.” CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between January 1, 2017, and March 31, 2017 HB -37-Item 4. - 1 Page 1 of 1 *This list includes all contracts received which are public records List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of January 1, 2017 through March 31, 2017 AGREEMENT DATE DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION 01/24/2017 Human Resources Woodward Ergonomics Consulting, Inc. $30,000 Ergonomic Consulting and Training 01/24/2020 03/21/2017 Human Resources Zan Lewis, M.D. $29,900 Independent Medical Evaluations with Respect to Workers’ Compensation Claims 03/21/2020 HB -38-Item 4. - 2 Dept. ID CD 17-006 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: Transmitted for City Council consideration are the reappointment of Kathie Schey, Ronald Knowles, and Duane Wentworth to additional terms on the Historic Resources Board as recommended by the City Council liaisons to the Board, Council Members Hardy and Peterson. Financial Impact: Not applicable. Recommended Action: Approve the reappointment of Kathie Schey, Ronald Knowles, and Duane Wentworth to the Historic Resources Board (HRB), as recommended by City Council liaisons to the Board, Councilmembers Hardy and Peterson with terms to expire on July 1, 2021. Alternative Action(s): A. Deny the reappointment of Kathie Schey, Ronald Knowles, and Duane Wentworth to another term on the Historic Resources Board and direct staff accordingly. B. Continue the recommended action and direct staff accordingly. Analysis: The purpose of the Historic Resources Board (HRB) is to encourage and promote programs and activities that enhance public awareness of the City’s historic resources. The HRB acts as an advisory board to the City Council, as well as a liaison to the Council for local, state, and federal groups and agencies whose interest involves historic issues. The HRB advises on issues pertaining to the preservation of historic commercial and residential structures and sites. It also cooperates with the Planning Commission and the Community Services Commission to ensure that historic preservation and services are considered in the planning for future development in the community. Board Members Ronald Knowles, Amy Mason, Kathie Schey (Chair), and Duane Wentworth have terms that will end on June 30, 2017. Also, Karen McNeil resigned from her position on February 3, 2017. Therefore, there will be five vacant positions on the Historic Resources Board. Ronald Knowles, Kathie Schey, and Duane Wentworth request reappointment to another four year term. Therefore, Council Members Hardy and Peterson propose approval of their reappointment to the CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Scott Hess, AICP, Director of Community Development SUBJECT: Approve reappointments to the Historic Resources Board (HRB) with terms to expire July, 2021, as recommended by City Council liaisons to the Board, Councilmembers Hardy and Peterson HB -39-Item 5. - 1 Dept. ID CD 17-006 Page 2 of 2 Meeting Date: 6/19/2017 Historic Resources Board. There are no limits on the number of terms that a board member may serve. The remaining two positions will remain vacant as staff continues the recruitment process. The Council liaisons and HRB desire board members with valuable historic knowledge of the City, especially knowledge of Sunset Beach. Environmental Status: The item is not subject to the California Environmental Quality Act pursuant to Section 15060(c)(2)(3) as it will not result in any direct or reasonably foreseeable indirect physical changes in the environment and is not a project as defined in Section 15378 of the CEQA Guidelines. Pursuant to Section 15378(b)(5), projects do not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. Strategic Plan Goal: Improve quality of life Attachment(s): 1. Historic Resources Board Roster – July 2017 HB -40-Item 5. - 2 HISTORIC RESOURCES BOARD JULY 2017 KATHIE SCHEY, CHAIR Term: 7/1/17 – 7/1/21 (3rd Term) CHARLES EPTING Term: 6/1/15 – 6/30/19 (1st Term) RONALD KNOWLES Term: 7/1/17 – 7/1/21 (2nd Term) SUSAN NGUYEN Term: 7/1/15 – 6/30/19 (1st Term) JOE SANTIAGO Term: 7/1/15 – 6/30/19 (4th Term) DUANE WENTWORTH Term: 7/1/17 – 7/1/21 (2nd Term) DAVID WENTWORTH, SR. Term: 7/1/15 – 6/30/19 (2nd Term) COUNCIL LIAISONS: Jill Hardy, Erik Peterson STAFF LIAISON: Christopher Wong, Community Development Department – 714-536-5271 HB -41-Item 5. - 3 Dept. ID CS 17-014 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: At the conclusion of each school year, the one-year term for each of the youth board student representatives concludes. There are nine total vacancies available on the board. Four current members are seeking reappointment, leaving five vacancies. Financial Impact: Not applicable Recommended Action: A) As recommended by City Councilmember liaisons Jill Hardy and Lyn Semeta, approve the appointment of the following students to a one-year term on the Huntington Beach Youth Board with terms to expire June 2018: Tatum Osborne – Marina High School Amy Zeng – Huntington Beach High School Vincent Tseng – Edison High School Savannah Eljaouhari – Ocean View High School Anthony Novelli – Edison High School B) As recommended by City Councilmember liaisons Jill Hardy and Lyn Semeta, approve the reappointment of the following students to a one-year term on the Huntington Beach Youth Board with terms to expire June 2018: Micayla Shook – Ocean View High School, Representative Devin Hughes – Edison High School, Representative Ella Thomas – Huntington Beach High School, Representative Briana Spainhour – Marina High School, Representative Alternative Action(s): Do not approve the recommendations; request further review by liaisons. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Approve appointments and reappointments to the Huntington Beach Youth Board (YB) as recommended by the City Council liaisons to the Board, Councilmembers Jill Hardy and Lyn Semeta with terms to expire June 2018 HB -42-Item 6. - 1 Dept. ID CS 17-014 Page 2 of 2 Meeting Date: 6/19/2017 Analysis: The Youth Board consists of nine members (four high school representatives and five high school at-large representatives). All board member s serve a one-year term beginning July 1 through May 31 of the following year. Each summer, the city seeks to fill the full roster of student representatives on the Huntington Beach Youth Board. At the conclusion of this current school year, five student Youth Board members have graduated high school, and four student Youth Board members are seeking reappointment to the 2017/2018 Board. Recruitments at each of the high schools resulted in several applications. After interviewing potential candidates, Council Member liaisons Jill Hardy and Lyn Semeta selected the following five new members: Tatum Osborne, a Marina High School student; Amy Zeng, a Huntington Beach High School student; Vincent Tseng, an Edison High School student; Savannah Eljaouhari, an Ocean View High School student; Anthony Novelli, an Edison High School student. Seeking reappointment are the following Students: Briana Spainhour, requesting to be appointed as a Marina High School Representative; Briana Spainhour, requesting to be appointed as a Marina High School Representative; Micayla Shook, requesting to be appointed as an Ocean View High School Representative; Devyn Hughes, requesting to be appointed as an Edison High School Representative; Ella Thomas, requesting to be appointed as a Huntington Beach High School representative. All were instrumental in fundraising and event coordination for the 2017 Youth in Government Day event. Environmental Status: Not applicable Strategic Plan Goal: Improve quality of life Attachment(s): 1. 2016/2017 Huntington Beach Youth Board Roster HB -43-Item 6. - 2 CITY OF HUNTINGTON BEACH YOUTH BOARD 2017-18 Appointed 6/19/2017 – Expiration 5/31/2018 Representatives: Edison High School Devin Hughes Marina High School Briana Spainhour Ocean View High School Micayla Shook Huntington Beach High School Representative Ella Thomas COUNCIL LIAISONS Jill Hardy Lyn Semeta CITY STAFF LIAISON Chris Cole: ccole@surfcity-hb.org 714-374-5312 Pending At-Large Members: Edison High School Anthony Novelli Edison High School Vincent Tseng Marina High School Tatum Osborne Huntington Beach High School Amy Zeng Ocean View High School Savannah Eljaouhari HB -44-Item 6. - 3 Dept. ID PW 17-033 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: The City Charter requires an annual review and performance audit of the Infrastructure Fund and a report of the findings to the City Council prior to adoption of the following fiscal year budget. This review covers the fiscal year (FY) 2015-16. Financial Impact: Not applicable. Recommended Action: Approve the Infrastructure Fund Annual Report for FY 2015-2016. Alternative Action(s): Instruct staff to make revisions and resubmit at a later date. Analysis: The Infrastructure Fund was established in 2002 by City Charter Section 617(c), which states, “the City Council shall by ordinance establish a Citizens Infrastructure Advisory Board (CIAB) to conduct an annual review and performance audit of the Infrastructure Fund and report its findings to the City Council prior to adoption of the following fiscal year budget.” The single substantial revenue source to the fund is General Fund excess fund balance per the Financial Policy adopted in FY 2006-2007 and revised in FY 2009-2010 to allow for an Economic Uncertainties Reserve commitment. There was no General Fund transfer for FY 2015-16. Revenue included interest and a maintenance agreement reimbursement for a total of $70,149. Expenditures for the year totaled $2,558,700. The fund balance at year’s end was $7,063,285. Per the City Charter, the Infrastructure Fund is designated for the sole purpose of infrastructure expenditures. “Infrastructure” is defined in the Charter as “long-lived capital assets that normally are stationary in nature and normally can be preserved for significantly greater number of years. They include storm drains, storm water pump stations, alleys, streets, highways, curbs and gutters, sidewalks, bridges, street trees, landscaped medians, parks, beach facilities, playgrounds, traffic signals, streetlights, block walls along arterial highways, and all public buildings and public ways.” CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve the Infrastructure Fund Annual Report for Fiscal Year 2015-2016 HB -45-Item 7. - 1 Dept. ID PW 17-033 Page 2 of 2 Meeting Date: 6/19/2017 Citizens Infrastructure Advisory Board Action: The annual Infrastructure Fund Report was approved at the May 25, 2016, meeting of the Citizens Infrastructure Advisory Board by a vote of 7-0. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): Infrastructure Fund Report for Fiscal Year 2015-16 HB -46-Item 7. - 2 Infrastructure Fund Annual Report Fiscal Year 2015-2016 HB -47-Item 7. - 3 CITY OF HUNTINGTON BEACH CITIZEN'S INFRASTRUCTURE ADVISORY BOARD SUBMITTED TO: Citizen's Infrastructure Advisory Board SUBMITTED BY: Travis K. Hopkins, PE, Director of Public Works DATE: May 25, 2017 SUBJECT: Approve Infrastructure Fund Annual Report Statement of Issue: The City Charter requires an annual review and performance audit of the Infrastructure Fund, and a report of the findings to the City Council. This provides information pre-audit information on Fiscal Year 2015/16 and budget information on the current fiscal year. Funding Source: Infrastructure Fund No. 314 Recommended Action: Motion to recommend to City Council approval of the Infrastructure Fund Annual Report. Alternative Action(s): Direct staff to modify the Annual Report. Analysis: The Infrastructure Fund was established in 2002, by City Charter Section 617. Per Section 617 (a), the originally intended revenue source for the Infrastructure Fund was a planned utility use tax on natural gas purchased to generate electricity. However, this ballot measure failed. So, while the Charter amendment created the fund, it was left with no source of revenue. Other Charter requirements related to the fund are: • Revenue placed in the Infrastructure Fund shall not supplant existing infrastructure funding. • General Fund expenditures for infrastructure improvements and maintenance, subsequent to 2001, shall not be reduced below 15% of general fund revenues based on a five-year rolling average. • The City Council shall by ordinance establish a Citizens Infrastructure Advisory Board to conduct an annual review and performance audit of the Infrastructure Fund and report its findings to the City Council prior to adoption of the following fiscal-year budget. The single substantial revenue source to the fund is General Fund excess fund balance per the Financial Policy adopted in Fiscal Year 2006/07. The Policy was HB -48-Item 7. - 4 revised beginning in Fiscal Year 2009/10 to allow for an Economic Uncertainties Reserve commitment. Excerpts addressing the Infrastructure Fund for the previous and current policies are shown in Attachment 1. Revenue - FY 2015/16 1. There was no General Fund transfer for FY 2015/16. 2. Per a maintenance agreement for the traffic signal at Beachmont Plaza the fund was reimbursed $10,200. 3. Interest and market adjustments are paid in proportion to the citywide investments and fund balance. For 2015/16 this totaled $59,949. Total Revenue for FY 2015/16 was $70,149. Revenue Item Beachmont Plaza Reimbursement Interest and Market Adjustments Total Revenue Actual $10,200 $59,949 $70,149 Expenditures - 15-16 Budgeted expenditures and expenditure adjustments for FY 2015/16 consisted of carry forward projects from 2014/15, carry over encumbrances from 2014/15 and new funds. Where applicable, project sheets from the FY 15/16 Capital Improvement Program (CIP) are included as Attachment 2. Worthy Park Phase I project (business unit 31445002) - The budget included $500,000 in CIP carry over. Only a small amount of these funds ($1,304) were expended for reproduction of plans and specs for the purpose of the bid process for the project. 2. Main Promenade Parking Structure (business unit 31445003) - The 15-16 budget included $1,291,298 C1P in carry over and $111,943 in encumbrance carry forwards - Total - $1,403,241. Of this amount $1,121,085 was spent on the project. 3. Infrastructure Engineering/Design (business unit 31485201) - Encumbrance carry forward funds totaled $43,910. The FY 15-16 budget originally included $143,000 in new funds for Walnut and 1 st Street Lighting. This project was put on hold and some of the funds were reprogrammed to other areas. C1P carry over funds totaled $1,152,117 ($1,060,117 for the ongoing Atlanta Widening project and $92,000 for Heil Pump Station design). In addition, City Council approved an appropriation of $250,000 for dredging of Huntington Harbour. This project was done in conjunction with the County. The total expenditures in the business unit were $993,983 broken down as follows: Central Park Improvements - $47,090 2 HB -49-Item 7. - 5 Beach Parking Lot (final payment minus accrual to 14-15) -$2 ,760 Atlanta Avenue Widening - $693,233 Heil Pump Station Property Appraisal - $900 Huntington Harbour Dredging - $250,000 4. LED Lighting Retrofits (business unit 31485304) - $68,591 in encumbrance carry forward funds were spent on LED retrofits in FY 15-16. 5. Senior Center (business unit 31487003) - The FY 15-16 budget began the year with $2,545,340 in OP carry over funds. Because the project was nearing completion with only landscaping improvements the budget was reduced by $225,000 and $1,000,000 was transferred to the Atlanta Avenue Widening project at the end of the year. Expenditures for the year totaled $147,047. 6. Heil Pump Station (business unit 31488001) - The 15-16 budget consisted of $2,323,548 in CIP carry over funds. Staff continued work to obtain the necessary property to move the project forward. Expenditures towards this endeavor totaled $30,116. 7. Bella Terra Pedestrian Crossing (business unit 31490001) - The Infrastructure Fund is being used as a holding account for developer fees and expenditures related to the proposed Bella Terra Pedestrian Crossing Project. The FY 2015/16 budget includes $63,639 in encumbrance carry over funds related to preliminary design and $200,000 in carry forward funds designated for construction. However, to date the project has failed to move forward due to the fact the Public Utilities Commission, which oversees railroad crossings, is reluctant to allow an at-grade pedestrian crossing. 8. Arterial Rehabilitation (business unit 31490003) - There were some minor salary charges ($285) to this business unit in FY 15-16 in preparation for the 16-17 OP. 9. Atlanta Avenue Widening (business unit 31490004) - A business unit dedicated to the ongoing project was created mid-year in order to better track and separate costs. $1,000,000 was transferred from the Senior Center Project as noted above. Of this amount $196,290 was expended as part of the land acquisition process. The remaining funds were carried over into the current fiscal year. A summary of budget and expenditure activity and an expenditure transaction detail are included as Attachment 3 to this report. Budgeted Revenue - FY 16-17 A General Fund transfer to the Infrastructure Fund for the current fiscal year is not currently programmed. Interest accrued to the fund as of March 1 is $24,338. With six months remaining in the fiscal year it is reasonable to project that this amount will double to approximately $50,000. 3 HB -50-Item 7. - 6 Budgeted Expenditures - 16-17 The FY 16-17 Infrastructure Fund expenditure budget includes one new project (Arterial Rehabilitation), OP carry over and encumbrance carry forward funds. Worthy Park Phase I project (business unit 31445002) - $451,096 in CIP carry over and $47,600 in encumbrance carry forward. Total - $498,696. 2. Main Promenade Parking Structure (business unit 31445003) - $117,175 in CIP carry over and $174,340 encumbrance carry forward. Total - $291,515. 3. Infrastructure Engineering/Design (business unit 31485201) -$509,180 in CIP carry over and $3,600 in encumbrance carry forward. Total - $512,780. 4. Senior Center (business unit 31487003) -$1,166,389, in CIP carry over and $6,909 in encumbrance carry forward for the Senior Center. Total $1,173,228. The project is complete. These funds will be reprogrammed to other areas. To date $150,000 has been transferred to the Atlanta Avenue Widening Project to cover pending litigation costs related to the necessary property acquisition. Adjusted Total $1,023,298. 5. Heil Pump Station (business unit 31488001) - $2,277,572 in OP carry over and $16,830 in encumbrance carry forward. Total - $2,294,402. As noted above, the City also received a Hazard Mitigation Grant of $2,250,000 for construction of the station. These funds are budgeted in a separate grant fund. 6. Bella Terra Pedestrian Crossing (business unit 31490001) - $263,639 in CIP carry over. As noted above, this business unit is utilized as a holding account for developer funds designated for construction of a pedestrian railroad crossing at Bella Terra. 7. Arterial Rehabilitation (business unit 31490003) - $1,200,000 in new OP funds for the FY 1 6-1 7 Arterial Rehabilitation Project. 8. Atlanta Avenue Widening (business unit 31490004) - $513,710 in CIP carry over and $140,000 in encumbrance carry forward. Total - $653,710. As noted above, $150,000 was transferred in from the Senior Center funds to cover pending litigation. Adjusted Total -$803,710 . A summary of the FY 16-17 Infrastructure Fund expenditure budget is included as Attachment 4. Fund Balance Fund Balance 10/1/15 Revenue FY 15-16 Expenditures FY 15-16 Fund Balance 10/1/16 Projected Revenue FY 16-17 Budgeted Expenditure FY 16-17 Projected Fund Balance 10/1/17 $9,551,836 $70,149 1$2,558,700) $7,063,285 $50,000 ($6,888,040) $225,245 4 HB -51-Item 7. - 7 Attachments: 1. Excerpts from Financial Policies adopted FY 2006/07 and 2009/10 2. Project Sheets 3. Infrastructure Fund (314) Summary of Budget and Expenditure Activity - FY 15-16 and Transaction Detail 4. Infrastructure Fund (314) Expenditure Budget Summary - FY 16-17 5 HB -52-Item 7. - 8 Attachment 1 Excerpts from Financial Policies adopted FY 2006/07 and 2009/10 HB -53-Item 7. - 9 City of Huntington Beach Financial Policies Adopted FY 2006/07 FINANCIAL REPORTING AND ACCOUNTING STANDARDS The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board and the Government Finance Officers Association. The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements.are fairly presented. The City will contract for an annual audit by. a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. BUDGETING • The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers. In addition, a summary version will be provided to the public in a user-friendly format. • The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. • On-going revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget_ Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE The General Fund reserve (designation) will be a minimum of seven percent of the General Fund budget. In addition, a second tier reserve will consist of the net accumulation of amounts that were in excess of the seven percent reserve (designation) and remained in the General Fund after application of the financial policy that immediately follows. This second tier reserve will be used to balance budget fluctuations. Allocation of the audited General Fund balance in excess of the above reserves (designations) may be as follows: 25 percent for capital projects (transferred to the Capital Improvement Reserve) 25 percent for InfrastructureStransferred to the Infrastructure Fund) 50 percent to increase the 2 tier reserve All supplemental appropriations from the General Fund minimum reserve that cannot otherwise be funded during the current fiscal year operating budget must meet one of the three following criteria: It is an unanticipated emergency. It is required to implement a Memoranda of Understanding (MOU) or a mandate. It is a new expense that is offset by related revenues. HB -54-Item 7. - 10 City of Huntington Beach Financial Policies Adopted Budget — FY 2009110 FINANCIAL REPORTING AND ACCOUNTING STANDARDS o The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). o The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. o The City will strive for an unqualified audit opinion. An unqualified opinion is rendered - without reservation by the independent auditor that financial statements are fairly presented. o The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every live years. The contract period will be for an initial period of three years, with two one-year options.. BUDGETING o The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format, o The City will maintain a balanced operating budget for all funds with estimated revenues being -equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. • On-going revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. o Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE o There will be an established Economic Uncertainties Reserve commitment in the General Fund. The goal is to have an Economic Uncertainties Reserve commitment equal to the value of two months of the General Fund expenditure adopted budget amount. o Once established, appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: ▪ An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue taken by another government enfity Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget o Should the Economic Uncertainties Reserve commitment be used, and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goals is to replenish the fund within three fiscal years. 350 HB -55-Item 7. - 11 City of Huntington Beach Financial Policies Adopted Budget - FY 2009/10 Allocation of the audited General Fund unassigned fund balance will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50% to Economic Uncertainties Reserve commitment • 25% for Infrastructure Fund • 25%.to Capital improvement Reserve (C1R) commitment Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 25% for Infrastructure Fund ▪ 25% to Capital Improvement Reserve (CI R) commitment • 50% to Equipment Replacement commitment el Any unanticipated and unrestricted revenues received during the fiscal year will be added to the fund balance of the General Fund. FUND BALANCE CLASSIFICATION The City's fund balance Is made up of the following components: ▪ Nonspendable fund balance typically includes inventories, prepaid items, and other items that by definition cannot be appropriated. The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment. Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Administrator or designee has the authority to establish, modify, or rescind a fund balance assignment. • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. 0 The City considers restricted OF unrestricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. The City's committed, assigned, or unassigned amounts are considered to have been spent when an expenditure Is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be Used APPROPRIATION AUTHORITY o The City Council is the appropriation authority for the City Budget, As required by state law, appropriations expire at the end of each fiscal year. 351 HB -56-Item 7. - 12 Attachment 2 Project Sheets HB -57-Item 7. - 13 ADDreVed Expended/Enc. Requested souRpt podpmENt:: STRATEGIC PLAN .GOA PROJECT COSTS Prior FY 14115 FY 15116 FY 16/17 Design/Environmental $ 157,500 156,000 Construction $ 1,150,000 Project Management $ 100,000 Supplementals $ 50,000 Continuing $ 1,500 Other TOTAL $ 157,50$ $ 1,301,500' SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: Dave Dominguez FUNDING SOURCES Pr/or IIIIIIIIIIII FY 14116 FY 15/16 FY 16/1 Park Fees Quimby Fees $ 157,500 $ 156,000 $ 1,300,000 TOTAL $ 157,500 IIIIIIIIIIIM $ 1,300,000 MAINTENANCE COST IMPACT: Additional annual cost: COMMENTS ON GRANTS / OTHER FUNDS: 'TOTAL PROJECT COST: $ 1,457,500 i PROJECT TYPE: New Construction CATEGORY: Parks & Beaches Parks & Beaches.xlsx Worthy Park HB -58-Item 7. - 14 NGTONL:BEAC 1NFO MA 10 PROJECT TITLE: MenadeParkitig ;turd.: ..e.noVa tbri p!Rooggy:pqRip,.T.1 ritftalotal of 830 :spacet;qh6Nlaitt:PrOmenadeRarking SttUtture e Iargst parkirt structure serving the Downtown:Built over PPS is in Med of 4.00696tidh FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: David Dominguez 0.ffiir,..0*.i.p2sAvo*t§k000dy.oh6lyil.?P:Oti:r1.4 tOioPf:).'0:66-6.4thY:!6.:0610*PiriOi04:iS4016::.4i* STRATEGIC PLAN 'GO maintain infrattrd6tdre Approved Reauested PROJECT COSTS Prior FY 15/16 FY 16117 FY 17116 FY 18119 Design/Environmental Construction Project Management Supplementais Right of Way Other $ 1,500,000 TOTAL $ 1,500,000 SCHEDULE: Design Complete: FY 2015/16 Construction Complete: FY 2015/16 PROJECT LOCATION FUNDING SOURCES Prior FY15/16 FY 16/17 FY 17/18 FY 18/19 'Infrastructure Fund (314) 1,500,000 TOTAL $ 1,600,000 MAINTENANCE COST IMPACT: !TOTAL PROJECT COST: $ 1,500,000 Additional annual cost: TED PROJECT TYPE: Rehabilitation CATEGORY: Facilities COMMENTS ON GRANTS / OTHER FUNDS: Infrastructure funds were appropriated as part of FY 13-14 year-end budget adjustments. facilities.xlsx Main Parking Structure Renov. HB -59-Item 7. - 15 FUNDING DEPARTMENT: Community Services DEPT. PROJECT MGR: Dave Dominguez PROjECTDESCRIPTIO1 aornpletrori':Of :construction plans;:specificatient:and,construction ,af.a nevi:senior: :,-eriter.,.ri;t1untipgten:centrel:,Rark,.and completion of an enhanced :reptor,:foraging iabitat plan to comply wfth mitigation measures for the project 'e':Cultent:80,11or:p4nt6K:ot:17.tii!:stfoOt.'m#1proffjo:,, yen0.11p:...t,m..ers undersizedto paee Is needed to adequately sOrve the public " -iuritington Seach Senior Center Feasibility Stu MproVe'. aStructure:an -EhhtiriôéQüIlt if Approved Expended/Enc. Requested FUNDING SOURCES - Prior FY 14/16 ._ FY 15/16 FY 16117 General Fund $ 2,000,000 Infr Fund $ 1,500,000 $ 1,000,000 Park Fees $ 300,000 $ 197,385 HUD ED! #90 and # 130 Grants $ 234,065 $ 91,565 Donations $ 2,000,000 Potential Bond Financing $ 15,000,000 , TOTAL 2034,065 $ 20,000,000 MAINTENANCE COST IMPACT: Additional annual cost: TOTAL PROJECT COST: $ 22,034,066 None FUND .;:209;I994,314 PROJECT LOCATION PROJECT COSTS Prior FY 14/15 FY 15/16 FY 16/17 , Design/Environmental 420,065 $ 288,950 Construction 1,614,000 $ 18,875,000 Project Management $ 650,000 Supplementals $ 475,000 Continuing $ 1,745,115 Other . . TOTAL ' $ 2,034,065 ',$ 288,950 $ 21,745,115 SCHEDULE: Design Complete: FY 2014/15 Construction Complete: FY 2015/16 COMMENTS ON GRANTS I OTHER FUNDS: Current financing plan has not yet been approved. PROJECT TYPE: New Construction Staff is researching potential bond financing. CATEGORY: Parks & Beaches Parks & Beaches.xlsx Senior Center HB -60-Item 7. - 16 ADO roved Requested PROJECT COSTS Prior FY 15116 FY16ll7 FY 17/18 FY 18/19 Design/Environmental $ 344,300 Construction $ 1,334,000 $ 2,550,000 Project Management Supplementais Right of Way $ 1,000,000 Other TOTAL $ 2,678,300 $ 2,660,000 FUNDING SOURCES , Prior FY16/16 FY 16/17 FY 17/18 FY 18/19 infr Fund (314) Haz Mit (1222) $ 2,678,300 $ 2,550,000 — TOTAL $ 2,678,300 $ 2,660,000 MAINTENANCE COST IMPACT: Additional annual cost: TOTAL PROJECT COST: $ 5,228,300 I None PROJECT TYPE: New Construction CATEGORY: Drainage COMMENTS ON GRANTS / OTHER FUNDS: SCHEDULE: Design Complete: Construction Complete: FY 2014/15 FY 2016/17 eli Pump Station Relocation FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jim Wagner drainage.xlsx Heil PS HB -61-Item 7. - 17 SCHEDULE: Design Complete: Construction Complete: FY 2016/17 FY 2016/17 streets & transportation.xlsx PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Arterials identified for FY 16/17 include Heil Ave. (Edwards to Springdale), Atlanta Ave. (Delaware to Beach), and Indianapolis Ave. (Beach to Magnolia) FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: Jim Wagner PROJECT NEED: SOURCE DOCUMENT: Required to meet the goals of the Pavement Management Plan 2016 Pavement Management Plan STRATEGIC PLAN GOAL: Enhance and maintain infrastructure PROJECT COSTS FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Design/Environmental $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Construction $ 3,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Project Management $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Supplementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 R/W Other $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 TOTAL $ 4,400,000 3,400,000 $ 3,400,000 ' $ 3,400,000 $ 3,400,000 FUNDING SOURCES FY 16117 P117/18 P118/19 FY 19/20 FY 20/21 General Fund (100) $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 Measure M (2ia) $ 2,000,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 Prop 42 (219) $ 200,000 Mir Fund (314) $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 TOTAL $ 4,400,000 $ 3,400,000 $ 3,400,000 $ 3,400,000 $ 3,400,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST; $ 18,000,000 Additional annual cost: Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in Public Works Operating Budget. CATEGORY: Streets COMMENTS ON GRANTS !OTHER FUNDS: Additional $1,200,000 needed to bring PCI to 80 within 7 years. PWE Arterial Rehabilitation HB -62-Item 7. - 18 WeE qiiptinviiolff#0kOi7likiWoRhatiok . .n from Huntin9tonStre Delaware Street FUNDING DEPARTMENT; Public Works DEPT. PROJECT MGR: Jo Claudio Approved Requested COMMENTS ON GRANTS! OTHER FUNDS: PROJECT COSTS Prior FY 16116 FY 16117 FY 17118 FY 18/19 Design/Environmental 396,000 Construction 1,600,000 $ 1,200,000 Project Management Supplementals Right of Way 4,759,364 Other Continuing TOTAL 6,755,364 $ 13200,000 FUNDING SOURCES Prior FY 16/16 FY16,17 FY 17/18 FY 18/19 . Measure M(213) $ 600,000 Prop 42 (219) $ 1,450,000 Infr Fund (314) $ 1,600,000 Traffic impact Fee (206) $ 896,000 OCTA (873) $ 2,209,364 $ 1,200,000 TOTAL 6,755,364 $ 1,200,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 7,955,364 Additional annual cost: None PROJECT TYPE: New Construction CATEGORY: Streets SCHEDULE; Design Complete: FY 2014/15 Construction Complete: FY 2015/16 PROJECT LOCATION fiElig - ..... '. .41., ' ..:- 1-- =.,,,,i4 z.,.,.. ..,1 ,L,- 'r i ,1, .,...Q, 4..-,,;,.....s....„ ... (i.;.51t7.1F 7:. ,.. ..... ..,,, ,,,,-,,, ..:2 . . i .11.1iV liciir1:4 10" .-k. Y.tt' 4,. 7.oi .7 xj, ,rR1 67 ' , .. r streets & transportation.xlsx Atlanta Widening HB -63-Item 7. - 19 Attachment 3 Infrastructure Fund (314) Summary of Budget and Expenditure Activity — FY 15-16 and Transaction Detail HB -64-Item 7. - 20 • Infrastructure Fund (314) Summary of Budget and Expenditure Activity - FY 15-16 Project Business Unit Revised 16-16 Budget Actual Encumbrance Carry Over to 16-17 Transfers and Adjustments CIP Carry Forward to 16- 17 Worthy Park Phase 1 Main Prom P.S. Improvements Infrastructure Design/Const LED Lighting Retrofit Senior Center Heil Pump Station ROW/Const Bella Terra Pedestrian Crossing Arterial Rehabilitation Atlanta Avenue Widening Totals 31445002 31445003 31485201 31485304 31487003 31488001 3149001 31490003 31490004 $500,000 $1,403,241 $1,506,763 $68,591 $2,545,340 $2,323,548 $263,639 $0 $0 $8,611,122 $1,304 $1,121,085 $993,983 $68,591 $147,047 $30,116 $0 $285 $196,290 $2,668,701 $47,600 $174,340 $3,600 $0 $6,909 $16,830 $0 $0 $140,000 $389,279 -$1,225,000 $1,000,000 -$226,000 $451,096 $117,175 $509,180 $0 $1,166,389 $2,277,572 $263,639 $0 $513,710 $5,298,761 note - amounts have been rounded to the nearest dollar HB -65-Item 7. - 21 3/11/2016 3/25/2016 4/8/2016 4/22/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 1/29/2016 3/11/2016 3/25/2016 4/8/2016 4/22/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 9/29/2016 1/29/2016 3/11/2016 3/25/2016 4/8/2016 4/22/2016 5/6/2016 5/20/2016 31445003.51110 31445003.51110 31445003.51110 31445003.51110 31445003.51110 31445003.51110 31445003.51110 31445003.51110 31445003.51110 31445003.55110 31445003.55110 31445003.55110 31445003.55110 31445003.55110 31445003.55110 31445003.55110 31445003.55110 31445003.55110 31445003.56110 31445003,55110 31445003.55175 31445003.55175 31445003.55175 31445003.55175 31445003.55175 31445003.55175 31445003.55175 GL Date Account Number General Ledger Amount Description Journal Entry Explanation Remark Batch Date Business Unit 31445002- Worthy Park Phase I 9/12/2016 3144500282900 9/12/2016 31445002.82900 118.59 Park Improvements 1,185.84 Park improvements 157.89 Base Salaries 684.19 Base Salaries 789.45 Base Salaries 473.67 Base Salaries 526.30 Base Salaries 894.71 Base Salaries 789.45 Base Salaries 842.08 Base Salaries 842.08 Base Salaries 421.04 Base Salaries 39.31 CalPERS Employer Cost 170.29 CalPERS Employer Cost 196.47 CalPERS Employer Cost 117.88 CalPERS Employer Cost 130,98 CalPERS Employer Cost 222.66 CalPERS Employer Cost 196.47 CalPERS Employer Cost 209,57 CaiPERS Employer Cost 209.32 CalPERS Employer Cost 111.74 CalPERS Employer Cost 53,16 CalPERS Employer Cost 6.73 Workers Compensation 29.15 Workers Compensation 33.63 Workers Compensation 20.18 Workers Compensation 22.42 Workers Compensation 38.11 Workers Compensation 33.63 Workers Compensation Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Adj PERS Payroll Contr Biwkiy Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries 2/4/2016 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2016 2/4/2016 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2016 11/15/2016 2/4/2016 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 HB DIGITAL ARTS & BLUEPRINT IN CC 1513 Worthy Park 9/12/2016 HB DIGITAL ARTS & BLUEPRINT IN CC 1513 Worthy Park 9/12/2016 subtotal 1,304.43 Business Unit 31445003 - Main Promenade Parking Structure 1/29/2016 31445003.51110 HB -66-Item 7. - 22 6/312016 6/17/2016 7/1/2016 9/29/2016 1/29/2016 3/11/2016 3/25/2016 4/8/2016 4/22/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 1/29/2016 3/11/2016 3/25/2016 4/8/2016 4/22/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 9/29/2016 1/29/2016 3/11/2016 3/25/2016 4/8/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 9/29/2016 1/29/2016 31445003,55175 31445003.55175 31445003,55175 31445003.55175 31445003.55280 31445003.55280 31945003.55280 31445003.55280 31445003,55280 31445003.55280 31445003.55280 31445003.55280 31945003.55280 31945003,55280 31445003.55350 31445003,55350 31445003.55350 31445003.55350 31445003.55350 31445003.55350 31445003.55350 31445003.55350 31445003.55350 31445003.55350 31445003.55350 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003.55375 31445003,55400 35.87 Workers Compensation 35,87 Workers Compensation 17.94 Workers Compensation 10,55 Workers Compensation 6.45 Waived Medical Insurance 27.99 Waived Medical insurance 32.29 Waived Medical Insurance 19.37 Waived Medical Insurance 21.53 Waived Medical Insurance 36.59 Waived Medical Insurance 32.29 Waived Medical Insurance 43.08 Waived Medical Insurance 14.36 Waived Medical insurance 21.53 Waived Medical Insurance 0.30 vision Care 1.34 Vision Care 1.54 Vision Care 0.93 Vision Care 1.03 Vision Care 1.75 Vision Care 1.54 Vision Care 1.65 Vision Care 0.55 Vision Care 0.82 Vision Care -1.60 Vision Care 0.90 Disability 3.91 Disability 4.49 Disability 2.70 Disability 5.09 Disability 4.49 Disability 4.79 Disability 1,60 Disability 2.41 Disability -4.66 Disability 2.02 Dental Insurance Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries True Up WC Rev & Exp Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Ad/ Vision Payable Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries AdJ LTD Liab Actual Burden Journal Entries 6/9/2016 6/23/2016 7/7/2016 11/3/2016 2/4/2016 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2016 2/4/2016 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2416 11115/2016 2/4/2016 3/17/2016 0/31/2016 4/1412016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2016 11/15/2015 2/4/2016 HB -67-Item 7. - 23 PV 561386 cc1534 Downtwn Pking Structure cc1534 Downtwn Pking Structure ccl 534 Downtwn Pking Structure CC 1534 Main Promenade Main Prom Elevator Room Main Prom Stairwell 3/11/2016 3/25/2016 4/8)2016 4/22/2016 5/6/2015 5/20/2016 6/3/2016 6/17/2016 7/1/2016 1/2912016 3/11/2016 3/25/2016 4/8/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 9/29/2016 1/29/2016 3/11/2016 3/25/2016 4/8/2016 4/22/2016 5/6/2016 5/20/2016 6/3/2016 6/17/2016 7/1/2016 10/1/2015 10/26/2015 12/14(2015 1(25/2016 2/2/2016 2/9/2015 2/9/2016 31445003.55400 31445003.55400 31445003.55400 31445003.55400 31445003.55400 31445003,55400 31445003.55400 31445003,55400 31445003.55400 31445003.55450 31445003,55450 31445003.55450 31445003.55450 31445003.55450 31445003.55450 31445003.55450 31446003.55450 31445003.55450 31445003.55450 31445003.56020 31445003.56020 31445003.56020 31445003.56020 31445003_56020 31445003.56020 31445003.56020 31445003.56020 31445003.56020 31445003.56020 31445003.82800 31445003.82800 31445003.82800 31445003,82800 31445003.82800 31445003.82800 31445003.82800 8.72 Dental Insurance 10.07 Dental insurance 6.04. Dental Insurance 6.71 Dental Insurance 11.41 Dental Insurance 10.07 Dental insurance 10.74 Dental Insurance 3.58 Dental Insurance 5.36 Dental Insurance 0.10 Life Insurance 0.43 Life Insurance 0.51 Life insurance 0.31 Life Insurance 0.59 Life Insurance 0.51 Life Insurance 0.55 Life Insurance 0,18 Life Insurance 0.26 Life Insurance 0.88 Life Insurance 2,38 FICA Medicare 10.29 FICA Medicare 11,87 FICA Medicare 7,12 FICA Medicare 7,92 FICA Medicare 13.46 FICA Medicare 11,87 FICA Medicare 12.79 FICA Medicare 12.40 FICA Medicare 6.39 FICA Medicare -59,598.84 Other Improvement 59,598.84 Other improvement 46,162,14 Other Improvement 5,263,33 Other Improvement 218.16 Other Improvement 7,800.00 Other Improvement 27,600.00 Other Improvement Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Adj Life Insurance Liab Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries AP ACCRUAL NO VOID RO WALKER PARKING CONSULTANTS WALKER PARKING CONSULTANTS WALKER PARKING CONSULTANTS HB DIGITAL ARTS & BLUEPRINT IN MAIN PROMENADE INC MAIN PROMENADE INC 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2016 2/4/2016 3/17/2016 3/31/2016 4/14/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2016 7/7/2016 11/15/2016 2/4/2016 3/17/2016 3/31/2016 4/14/2016 4/28/2016 5/12/2016 5/26/2016 6/9/2016 6/23/2916 7/7/2016 11/20/2015 10/26/2015 12/14/2015 1/25/2016 2/2/2016 2/9/2016 2/9/2016 HB -68-Item 7. - 24 2/22/2016 3/15/2016 4/12/2016 4/13/2016 4/26/2016 5/23/2016 5/26/2016 6/1/2016 6/13/2016 6/14/2016 6/20/2016 6/21/2016 6/28/2016 6/28/2016 7/11/2016 7/19/2016 7/21/2016 8/16/2016 8/23/2016 8/23/2016 8/23/2016 8/29/2016 8/29/2016 9/12/2016 9/19/2016 9/30/2016 9/34/2016 9/30/2016 9/30/2016 9/30/2016 31445003.82800 31445003,82800 31445003.82800 31445003,82800 31445003.82800 31445003.82800 31445003.82800 31445003,82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 31445003.82800 subtotal 5,627.50 Other Improvement 4,037.68 Other Improvement 22,084.41 Other Improvement 1.336.00 Other Improvement 4,050.00 Other Improvement 3,234.72 Other Improvement 7,014.00 Other Improvement 185,749.85 Other Improvement 167,943.12 Other Improvement 0.00 Other Improvement 14,435.00 Other Improvement 8,425.69 Other Improvement 0.00 Other Improvement 1,084.00 Other Improvement 226,636_63 Other Improvement 6,750.00 Other Improvement 9,295.00 Other Improvement 6,150.00 Other Improvement 6,847.00 Other Improvement 7,269.00 Other Improvement 75,031.42 Other Improvement 9,598.00 Other Improvement 5,600.00 Other Improvement 68,245.23 Other Improvement 8,551.90 Other Improvement 14,400.00 Other improvement 8,851.00 Other improvement 93,496.68 Other Improvement 44,167.76 Other Improvement 9,300.00 Other Improvement 1,121,084.69 WALKER PARKING CONSULTANTS WALKER PARKING CONSULTANTS ANGELUS WATERPROOFING & RESTOR HARRIS & ASSOCIATES WALKER PARKING CONSULTANTS WALKER PARKING CONSULTANTS HARRIS & ASSOCIATES ANGELUS WATERPROOFING & RESTOR ANGELUS WATERPROOFING & RESTOR SCHINDLER ELEVATOR CORP AESCO INC WALKER PARKING CONSULTANTS SCHINDLER ELEVATOR CORP SCHINDLER ELEVATOR CORP ANGELUS WATERPROOFING & RESTOR WALKER PARKING CONSULTANTS AESCO INC WALKER PARKING CONSULTANTS HARRIS & ASSOCIATES HARRIS & ASSOCIATES ANGELUS WATERPROOFING & RESTOR HARRIS & ASSOCIATES HARRIS & ASSOCIATES ANGELUS WATERPROOFING & RESTOR HARRIS & ASSOCIATES AP ACCRUAL NO VOID RO AP ACCRUAL NO VOID RO AP ACCRUAL NO VOID RO Accrue Retentions Year End Accrual cc1534 Downtwn Pklag Structure ccl 534 Downtwn Pking Structure CC 1534 Main Promenade CC 1534 Main Promenade cc1534 Downtwn Pking Structure cc1534 Downtwn King Structure CC 1534 Main Promenade CC 1534 Main Promenade CC 1534 MaIn Promenade CC1534 Main Promenade CC 1534 Main Promenade parking cc1534 Dosnintwn Pking Structure CC1534 Main Promenade CC1534 Main Promenade CC 1534 Main Promenade cc1534 Downtwn Pldng Structure CC 1534 Main Promenade parking col 534 Downtwn Rking Structure CC 1534 Main Promenade CC 1534 Main Promenade CC 1534 Main Promenade CC 1534 Main Promenade Change Order CC 1534 Main Promenade Change Order PV 591124 PV 591577 PV 591578 21538 0.J PV 595238 2/22/2016 3/15/2016 4/12/2016 4/13/2016 4/26/2016 5/23/2016 5/26/2016 61112016 6/13/2016 6/14/2016 6/20/2016 8/21/2016 6/28/2016 6/28/2016 7/11/2016 7/19/2016 7/21/2016 8/16/2016 8/23/2016 8/23/2016 8/23/2016 8/29/2016 8/29/2016 9/12/2016 9/19/2016 11/18/2016 11118/2016 11/18/2016 12/29/2016 1/6/2017 Business Unit 31485201 - Infrastructure Engineering/Design Beach Parking Lot 10/1/2015 31485201.82300 -22,736.14 Streets Improvement 12/14/2015 31485201.82300 25,496.14 Streets Improvement Z760.00 Accrue Retention 14/15 12/3112015 ALL AMERICAN ASPHALT CC 1484 City Beach Parking Lot 12/14/2015 HB -69-Item 7. - 25 MERCHANTS LANDSCAPE SERVICES l HAMILTON BIOLOGICAL INC MARK BARD CONSTRUCTION CO NOBEST INC AP ACCRUAL NO VOID NO RO Central Park Clearing Nesting Bird inspections Central Park Dr. concrete Curbs Central Park Dr median PV 551846 11/25/2015 3/14/2016 11/2/2015 11/2/2015 11/20/2015 CA STATE TREASURER'S CON DEMNAT Change Order 9/30/2016 CA STATE TREASURER'S CONDEMNAT Condemnation-Atlanta Widening 9/30/2016 Accrue Retentions 20536 OJ 12/29/2016 Trans Exp. OCTA to Atlanta AWP 3/28/2016 SURF Crry BEACH COTTAGES rent/Utilities 4/25/2016 SURF CITY BEACH COTTAGES rent/Utilities 5/20/2016 SPECTRUM CARE LANDSCAPE & IRRI Atlanta Widening 6/13/2016 SURE CITY BEACH COTTAGES rent/Utilities 6/13/2016 SURF CITY BEACH COTTAGES Change Order 7/22/2016 SURF CITY BEACH COTTAGES Change Order 8/15/2016 SURF CITY BEACH COTTAGES rent/Utilities 8/15/2016 SPECTRUM CARE LANDSCAPE & IRRI Atlanta Widening 9/19/2016 SURF CITY BEACH COTTAGES Change Order 9/20/2016 Reclass Expenditures 9/28/2016 AP ACCRUAL NO VOID RO AP ACCRUAL NO VOID RO MERCURY DISPOSAL SYSTEM INC MERCURY DISPOSAL SYSTEM INC GRAYBAR PV 548642 PV 548643 RECYCLE LIGHT FIXTURES/LAMPS RECYCLE LIGHT FIXTURES/LAMPS PHILLIPS POST TOP LED LIGHT 11/20/2015 11/20/2015 10/12/2015 10/12/2015 1/26/2016 Central Park Improvements 11/25/2015 31485201.82300 36,750.00 Streets Improvement 3/14/2016 31485201,82300 800.00 Streets Improvement 11/2/2015 31485201,82800 9,540.00 Other improvement 11/2/2015 31485201.82800 29,929,93 Other improvement 10/1/2015 31485201.82800 -29,929.93 Other improvement 47,090.00 Atlanta Avenue Widening 9/30/2016 31485201.82300 393,361,29 Streets Improvement 9/30/2016 31485201.82300 277,135.43 Streets Improvement 9/30/2016 31485201.82300 22,736,00 Streets Improvement 3/2812016 31485201.82700 78,608.00 Traffic Improvement 4/25/2016 31485201.82700 19,277.00 Traffic improvement 5/20/2016 31485201.82700 19,277.00 Traffic Improvement 6/13/2016 31485201.82700 1,200.00 Traffic Improvement 6/1312016 31485201.82700 19,277.00 Traffic Improvement 712212016 31485201,82700 19,277.00 Traffic Improvement 8/1512016 31485201.82700 17,108,00 Traffic Improvement 8/1512016 31485201.82700 2,169.00 Traffic Improvement 9/1912016 31485201.82700 820.00 Traffic Improvement 9/20/2016 31485201.82700 19,277.00 Traffic Improvement 9/28/2016 31485201.82700 -196,290.00 Traffic Improvement 693,232.72 Hell Storm Water Pump Station 10/26/2015 31485201.82800 900.00 Other Improvement 900.00 Huntington Harbour Dredging 12/7/2015 31485201.82800 250,000.00 Other Improvement 250,000.00 sUbtotel 993,982.72 Business Unit 31485304- LED Retrofits 1011/2015 31485304,82850 -200,00 Street Lights Improvement 10/1/2015 31485304,82850 -205.00 Street Lights Improvement 10112/2015 31485304.82850 200,00 Street Lights Improvement 1011212015 31485304,82850 205.00 Street Lights Improvement 1/2612016 31485304.82850 68,590.80 Street Lights Improvement VALENTINE APPRAISAL & ASSOC CC 1293 Heil Storm Water 10/26/2015 COUNTY OF ORANGE DC PARKS Dredge P862- CC 1446 & 1472 12/7/2015 HB -70-Item 7. - 26 subtotal Business Unit 31467003 - Senior Center 10/23/2015 11/6/2015 10/23/2015 11/6/2015 9/29/2016 10/23/2015 11/6/2015 9/29/2016 10/23/2015 11/6/2015 9/29/2016 10/23/2015 11/6/2015 9/29/2016 11/6/2015 9/29/2016 10/23/2015 11/6/2015 11/6/2015 9/29/2016 10/23/2015 11/6/2015 9/29/2016 10/23/2015 11/6/2015 6/13/2016 6/21/2016 6/21/2016 6/21/2016 7/5/2016 7/6/2016 7/11/2016 9/30/2016 5/17/2016 31487003.51110 31487003.51110 31487003.55110 31487003.55110 31487003.55110 31487003.55175 31487003.55175 31487003.55175 31487003.55266.10 31487003.55266.10 31487003.55266.10 31487003.55350 31487003.55350 31487003.55350 31487003.55375 31487003.55375 31487003.55400 31487003.55400 31487003.55450 31487003.55450 31487003.56010 31487003.56010 31487003.56010 31487003.56020 31487003.56020 31487003.82200 31487003.82200 31487003.82200 31487003.82200 31487003.82200 31487003.82200 31487003.82200 31487003.82200 31487003.82700 68,590.80 45.53 Base Salaries 273,18 Base Salaries 11,34 CAL PERS Employer Cost 68,07 CAL PERS Employer Cost 2.63 CAL PERS Employer Cost 4.61 Workers Compensation 27.67 Workers Compensation 1.24 Workers Compensation 6.91 Teamster - UHC HMO 41.43 Teamster - UHC HMO 1.10 Teamster- LIHC HMO 0.13 Vision Care 0.76 Vision Care -0.12 Vision Care 1.80 Disability -0.28 Disability 0,78 Dental Insurance 4.68 Dental Insurance 0.21 Life Insurance 0.06 Life Insurance 0.07 Deferred Compensation 0.41 Deferred Compensation 0.03 Deferred Compensation 0.62 FICA Medicare 3,73 FICA Medicare 3,250.00 Buildings improvement 1,615.95 Buildings Improvement 1,709.80 Buildings Improvement 53.98 Buildings improvement 5,504.00 Buildings Improvement 224.80 Buildings Improvement 2,275.00 E3LtildIngs Improvement 1,024.44 Buildings improvement 31,290.85 Traffic Improvement Payroll Labor Distribution Payroll Labor Distribution Actual Burden Journal Entries Actual Burden Journal Entries Ad] PERS Payroll Cont. Biwkly Actual Burden Journal Entries Actual Burden Journal Entries True Up WC Rev & Exp Actual Burden Journal Entries Actual Burden Journal Entries Ad] Teamster Medical Liab Actual Burden Journal Entries Actual Burden Journal Entries Ad] Vision Payable Actual Burden Journal Entries Ad] LTD Lie!) Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Ad] Life Insurance Liab Actual Burden Journal Entries Actual Burden Journal Entries Ad) Deferred Comp Liab Actual Burden Journal Entries Actual Burden Journal Entries MERCHANTS LANDSCAPE SERVICES I JHM & CARSON SUPPLY JHM & CARSON SUPPLY JHM & CARSON SUPPLY BILL'S HYDROSEED irrigation sup. for Seri center MARK BARD CONSTRUCTION CO AP ACCRUAL. NO VOID RD MSL ELECTRIC INC 10/29/2015 11/12/2015 10/29/2015 11/12/2015 11/15/2016 10/29/2015 11/12/2015 11/3/2016 10/29/2015 11/12/2015 11/15/2016 10/29/2015 11/12/2015 11/15/2016 11/12/2015 11/15/2016 10/29/2015 11/12/2015 11/12/2015 11/15/2016 10/29/2015 11/12/2015 11/15/2016 10/29/2015 11/12/2015 6/13/2016 6/21/2016 6/21/2016 6/21/2016 7/5/2016 7/6/2016 7/11/2016 11/18/2016 5/17/2016 CO 1473 Senior Center IRRIGATION MATERIALS IRRIGATION MATERIALS IRRIGATION MATERIALS hydroseed at Senior Center CC 1473 Senior Center PV 591073 CC 1473 Senior Cntr/Material HB -71-Item 7. - 27 5/17/2016 31487003.82700 20,125.00 Traffic Improvement 5/17/2016 31487003.82700 5,955.00 Traffic Improvement 5/17/2016 31487003,82700 14,211.12 Traffic Improvement 5/17/2016 31487003.82700 16,100.00 Traffic Improvement 5/17/2016 31487003.82700 4,764.00 Traffic Improvement 5/18/2016 31487003.82700 20,832.49 Traffic Improvement 7/12/2016 31487003.82700 4,025.00 Traffic Improvement 7/12/2016 31487403.82700 1,191.00 Traffic Improvement 9/19/2016 31487003.82700 12,397.54 Traffic Improvement subtotal 147,046.55 Business Unit 31488001 - Heil Pump Station 7/1/2016 7/15/2016 7/29/2016 8/12/2016 8/26/2016 9/9/2016 9/23/2016 9/30/2016 7/1/2016 7/15/2016 7/29/2016 8/12/2016 8/26/2016 9/9/2016 9/23/2016 9/29/2016 9/30/2016 7/1/2016 7/15/2016 7/29/2016 8/12/2016 8/26/2016 9/9/2016 9/23/2016 9/29/2016 31488001.51110 31488001.51110 31488001.51110 31488001.51110 31488001.51110 31488001.51110 31488001,51110 31488001.51110 31488001,55110 31488001.55110 31488001.55110 31488001.55110 31488001.55110 31488001.55110 31488001.55110 31488001.55110 31488001.55110 31488001,55175 31488001.55175 31488001 55175 31488001.55175 31488001.55175 31488001.55175 31488001.55175 31488001,55175 257.76 Base Salaries 114.56 Base Salaries 343.68 Base Salaries 1,489.28 Base Salaries 1,231.52 Base Salaries 458.24 Base Salaries 544.16 Base Salaries 686.56 Base Salaries 68.39 CalPERS Employer Cost 30.40 CalPERS Employer Cost 91.21 CalPERS Employer Cost 395.21 CalPERS Employer Cost 326.80 CalPERS Employer Cost 121.60 CalPERS Employer Cost 144.40 CalPERS Employer Cost 45.06 CalPERS Employer Cost 182.19 CalPERS Employer Cost 10,98 Workers Compensation 4.88 Workers Compensation 14.64 Workers Compensation 63.44 Workers Compensation 52.46 Workers Compensation 19.52 Workers Compensation 23.18 Workers Compensation 8.42 Workers Compensation MSL ELECTRIC INC MSL ELECTRIC INC MSL ELECTRIC INC MSL ELECTRIC INC MSL ELECTRIC INC Senior Center Traffic Signal MSL ELECTRIC INC IOSL ELECTRIC INC MSL ELECTRIC INC Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Labor Distribution Payroll Accrual 15-16 Actual Burden Journal Entries. Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries AdJ PERS Payroll Contr Biwkiy Payroll Accrual 15-16 Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries True Up WC Rev & Exp labor Tools & Equipment CC 1473 Senior Cntr/Material labor Tools & Equipment labor Tools & Equipment CO 1473 Senior Cntr/Materiel 5/1712016 5/17/2016 5/17/2016 5/17/2016 5/17/2016 5/18/2016 7/12/2016 7/12/2016 9/19/2016 7/7/2016 7/21(2016 8/4/2016 8/18/2016 9/1/2016 9/15/2016 9/29/2016 10/21/2016 7/7/2016 7/21/2016 8/4/2016 8/18/2016 9/1/2016 9/15P2016 9/29/2016 11/15/2016 10/21/2016 7/7/2016 7/21)2016 8/4/2016 8/18/2016 9/1/2016 9/15/2016 9/29/2016 11/3/2016 HB -72-Item 7. - 28 9/30/2016 7/1/2016 7/15/2016 7/29/2016 8/12/2016 8/26/2016 9/9/2016 9)23/2016 9)29/2016 9)30/2016 7/1/2016 7)15/2016 7/29/2016 8/12/2016 8/26/2016 9/9/2016 9/29/2016 9/30/2016 7/1/2016 7/15/2016 7/29/2016 8/12/2016 8/26/2016 9/9/2016 9/23/2016 9/30/2016 7/1/2016 7/15/2016 7/29/2016 8/12/2016 8/2612016 9/9/2016 9/29/2016 9/30/2016 7/1/2016 7/15/2016 31488001.55175 31488001.55350 31488001.55350 31488001.55350 31488001.55350 31488001.55350 31488001.55350 31488001.55350 31488001.55350 31488001.55350 31488001.55375 31488001.55375 31488001.55375 31488001.55375 31488001.55375 31488001.55375 31488001.55375 31488001.55375 31488001.55400 31488001,55400 31488001.55400 31488001.55400 31488001.55400 31488001.55400 31488001,55400 31488001.55400 31488001.55450 31488001.55450 31488001.55450 31488001.55450 31488001.55450 31488001.55450 31488001.55450 31488001,55450 31488001.56020 314138001.56020 29.25 Workers Compensation 0.46 Vision Care 0.21 V;Silarl Care 0.62 Vision Care 2.68 Vision Care 2.21 Vision Care 0.82 Vision Care 0.98 Vision Care -1.28 Vision Care 1.21 Vision Care 1.36 Disability 0.60 Disability 1.83 Disability 7.83 Disability 6.46 Disabllity 2,40 Disability -3.68 Disability 3.49 Disability 3.03 Dental insurance 1.34 Dente/ Insurance 4.01 Dental Insurance 17.45 Dental Insurance 14.43 Dental Insurance 5.37 Dental Insurance 6.38 Dental Insurance 7.89 Dental Insurance 0.17 Life Insurance 0.05 Life Insurance 0.15 Life Insurance 0,88 Life Insurance 0,73 Life Insurance 0.28 Life Insurance 0,68 Life Insurance 0.40 Life insurance 3.50 FICA Medicare 1.55 FICA Medicare Payroll Accrual 15-16 Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Ad] Vision Payable Payroll Accrual 15-16 Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Ad] LTD Liab Payroll Accrual 15-16 Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Payroll Accrual 15-16 Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Actual Burden Journal Entries Ad] Life Insurance Liab Payroll Accrual 15-16 Actual Burden Journal Entries Actual Burden Journal Entries 10/21/2016 7/7/2016 7/21/2016 814/2016 8/18/2016 9/1/2016 9/15/2016 9/29/2016 11/15/2016 10/21/2016 7/7/2016 7/21/2016 8/4/2016 8/18/2016 9/1/2016 9/15/2016 11115/2016 10/21/2015 7/7/2016 7/21/2016 8/4/2016 8/18/2016 9/1/2016 9/15/2016 9/29/2016 10/21/2016 7/7/2016 7/21/2016 8/4/2016 8/18/2016 9/1/2016 9/15/2016 11/15/2016 10/21/2016 7/7/2016 7/21/2016 HB -73-Item 7. - 29 7/29/2016 31488001,56020 4,78 FICA Medicare Actual Burden Journal Entries 8/4/2016 8/12/2016 31488001.56020 21_11 FICA Medicare Actual Burden Journal Entries 8/18/2016 8/26/2016 31488001,56020 17.45 FICA Medicare Actual Burden Journal Entries S/1/2016 9/9/2016 31488001.56020 5.51 FICA Medicare Actual Burden Journal Entries 9/15/2016 9/23/2016 31488001.56020 7.38 FICA Medicare Actual Burden Journal Entries 9/29/2016 9/30/2016 31488001.56020 9.33 FICA Medicare Payroll Accrual 15-16 10/21/2016 2/1812016 31488001.82500 22,811.00 Drainage improvement COMMONWEALTH LAND TITLE CO CC 1293 Heil Stormwater PS 2/18/2016 3/8/2016 31488001.82500 900.00 Drainage Improvement VALENTINE APPRAISAL & ASSOC CC 1293 Heil Storm Water Rehab 3/8/2016 3/9/2016 31488001.82500 -745.99 Drainage Improvement PayPointJE 3/9/2016 3/1412016 31488001,82500 230.69 Drainage Improvement HB DIGITAL ARTS & BLUEPRINT IN CC 1293 Heil Storm Water PS 3/14/2016 subtotal 30,115.54 Business Unit 31490003- Arterial Rehabilitation 8126/2016 31490003.51110 203.61 Base Salaries Payroll Labor Distribution 9/1/2016 8/2612016 31490003.55110 54.05 CalPERS Employer Cost Actual Burden Journal Entries 9/1/2016 9129/2016 31490003.55110 1.79 CalPERS Employer Cost Adj PERS Payroll Contr Biwkly 11115/2016 8)26/2016 31490003.55175 8.67 Workers Compensation Actual Burden Journal Entries 9/1/2016 9/29/2016 31490003.55175 0.33 Workers Compensation True Up WC Rev & Exp 11/3/2016 8/26/2016 31490003.55260.50 11.62 Blue Shield -Consolidated Actual Burden Journal Entries 9/1/2016 8/26/2016 31490003.55350 0.30 Vision Care Actual Burden Journal Entries 9/1/2016 9/29/2016 31490003.55350 -0.04 Vision Care Adj Vision Payable 11/15/2016 8/26/2016 31490003.55375 0.86 Disability Actual Burden Journal Entries 9/1/2016 9/29/2016 31490003.55375 -0,13 Disability Adj LTD Llab 11/15/2016 8/26/2016 31490003.55400 0.71 Dental insurance Actual Burden Journal Entries 9/1/2016 8/26/2016 31490003.55450 0.10 Life Insurance Actual Burden Journal Entries 9/1/2016 9/29/2016 31490003.55450 0.03 Life Insurance Adj Life Insurance LW:, 11/15/2016 8/26/2016 31490003.56020 2,90 FICA Medicare Actual Burden Journal Entries 9/1/2016 subtotal 284.80 Business Unit 31490004 -Atlanta Avenue Widening 9/28/2016 31490004,82700 196,290.00 Traffic Improvement Reclass Expenditures 9/28/2016 subtotal 196,290.00 MAIN TOTAL 2,658,699.53 '''' ' ''''''' HB -74-Item 7. - 30 Attachment 4 Infrastructure Fund (314) Expenditure Budget Summary — FY 16-17 HB -75-Item 7. - 31 Infrastructure Fund 16-17 Budget 31445002 - Worthy Park Pha 1 82900 - Park improvements 498,695.57 Capital 498,695.57 Business Unit Total 498,695,57 31445003 - Main Prom P.S. Improvements 82800 - Other Improvement Capital Business Unit Total 31485201 - Infrastructure Engineer Design 82000 - Improvements 82300 - Streets Improvement Capital Business Unit Total 31487003- Senior Center Salaries 82200 - Buildings Improvement Capital Business Unit Total 31488001 - Heil Pump Station 82500 - Drainage Improvement Capital Business Unit Total 31490001 - Bella Tens Pedestrian Crossin 82000 - Improvements 82800 - Other Improvement Capital Business Unit Total 31490003- Arterial Rehabilitation 16-17 Salaries 82000 - Improvements Capital Business Unit Total 31490004- Atlanta Avenue Widening 69380 - Prof Svcs - Litigation Cost Operating 82700 - Traffic Improvement Capital Business Unit Total 291,514.80 291,514.80 291,514.80 509,180.28 3,600.00 512,780.28 512,780.28 1,023,298.10 1,023,298.10 1,023,298.10 2,294,401.98 2,294,401.98 2,294,401.98 200,000.00 63,638.54 263,638.54 263,638.54 1,200,000.00 1,200,000.00 1,200,000.00 150,000.00 150,000.00 653,710.00 653,710,00 803,710.00 6,888,039.27 HB -76-Item 7. - 32 Dept. ID PW 17-032 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: The Refuse Collection and Disposal Services Franchise Agreement with Rainbow Environmental Services (Rainbow) requires an annual adjustment of commercial collection and disposal rates each July 1 as determined by a formula provided in the agreement. Financial Impact: Commercial services are provided by direct agreement between Rainbow and the customers. An increase to Refuse Franchise Fee revenue of approximately $30,000 per year is projected as a result of the rate increase. Recommended Action: Receive and file the rate sheet for Commercial Solid Waste collection and disposal service effective July 1, 2017, which becomes the new Exhibit A of the Revised and Restated Refuse Collection and Disposal Services Franchise Agreement. Alternative Action(s): Non-applicable. Information item only. Analysis: Rainbow calculated the 2017 commercial rates per the formula provided in the Refuse Collection and Disposal Services Franchise Agreement with the city. A change in compensation for each contract year is determined by a formula with three weighted variables. The variables and their weighting factors (in parentheses) are the Los Angeles-Riverside-Orange County All Urban Consumer Price Index (CPI-U) for March (76%), the County of Orange Landfill Disposal fee (16%), and Rainbow’s average costs of Compressed Natural Gas fuel for March (8%). The calculated adjustment for 2017 results in an increase of 3.04%. Rainbow’s formula calculation with supporting documentation is provided as Attachment 1. The fees for commercial solid waste, recycling, and disposal services are provided and invoiced directly to the customer by Rainbow. The commercial solid waste charges are not received or processed by the city. Although City Council action is not required for this item, staff has traditionally notified City Council of the pending adjustment via an agenda item. Attachment 2 is the 2017 Rate Sheet which will become the new Exhibit A of the Franchise Agreement. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Receive and File the Commercial Solid Waste Rate Schedule Effective July 1, 2017 HB -77-Item 8. - 1 Dept. ID PW 17-032 Page 2 of 2 Meeting Date: 6/19/2017 Public Works Commission Action: Public Works Commission not required for this item. Environmental Status: Statutorily exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3), which exempt projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Strategic Plan Goal: Non-Applicable – Administrative Item Attachment(s): 1. 2017 Solid Waste Disposal Rate Certification for Commercial Services 2. Exhibit A Commercial Solid Waste Rates Effective July 1, 2017 HB -78-Item 8. - 2 0 ENVIRONMENTAL SERVICES RAINBOW Tel 714 847 3581 • Fax 714 841 4660 17121 Nichols Lane Huntington Beach, CA 92647 OAS A REPUBLIC SERVICES Company www.RainbowES.com May 4, 2017 Lori Ann Farrell Director of Finance City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 RE: 2017 Solid Waste Disposal Rate Certification for Commercial Services Dear Ms. Farrell: Attached is the 2017-2018 Refuse Rate calculation for the City of Huntington Beach commercial solid waste collection provided by Rainbow Environmental Services, a Republic Services Company. In accordance with the terms of the franchise agreement, The City of Huntington Beach should consider Rainbow's compensation by dividing the current fee into the components (76%, 16%, 8%). The City of Huntington Beach shall then apply the increases in each of the factor's components (1-3) to each of the corresponding percentages of the rate. The rate utilizes a formula which is based on three factors: 1. The projected percentage of increase or decrease in the Bureau of Labor Statistics Consumer Price Index (CPI) for the Orange County area from March to March of the preceding twelve (12) months. This factor constitutes seventy-six (76%) of the rate adjustment. 2. The increase or decrease in the Orange County landfill tipping fees. This factor constitutes sixteen percent (16%) of a rate adjustment and is based upon the tipping fee adopted by Orange County for the subsequent fiscal year. 3. The increase or decrease in the average per gallon price of fuel as paid by Rainbow during the March to March timeframe noted above. This factor constitutes eight percent (8%) of a rate adjustment (Please refer to attachment for calculation). In accordance with the factors outlined above, the rate will increase by 3.04%. Rainbow Environmental Services respectfully requests the City of Huntington Beach's consideration in the rate compensation adjustment for commercial services proposed herein for implementation on July 1, 2017. Printed on Recycled Paper HB -79-Item 8. - 3 Lori Ann Farrell May 4, 2017 Page 2 Please let us know if you have any questions or comments and thank you for the opportunity to serve the solid waste and recycling needs of the City of Huntington Beach. CERTIFICATION To the best of our knowledge the information enclosed is complete and accurate. Chris Kentopp General Manager Rainbow Disposal Co., Inc. ACKNOWLEDGEMENT Lori Ann Farrell Director of Finance City of Huntington Beach Printed on Recycled Paper HB -80-Item 8. - 4 March 2016 247.873 March Change 2017 254.525 6.652 % Effective PI 2.68% 2.04% City of Huntington Beach July 1, 2017 Rate Increase Calculation CPI Portion (76%) County of Orange Landfill Tipping Fee Portion (16%) 2016 2017 Change 32.96 33.5 0.54 CNG Pricing Portion (8%) March March Change % 2016 2017 $ 2.06 $ 2.25 $ 0.19 0.26% 9% 0.74% Total Price Increase - July 1, 2017 3.04% HB -81-Item 8. - 5 City of Huntington Beach Fred Wilson, City Manager 2000 Main Street Huntington Beach, CA 92648 March 9, 2017 ORANGE COUNTY Waste. .„Recycling OurCommunity. Our Commitment. Show Lin, Interim Director 300 N. Flower Street, Suite 900 Santa Ana, CA 92703 y_tww.odandfills.corn Telephone; (714) 834-9000 Fax: (714) 834-4183 Subject: Waste Disposal Agreement Contract Rate Dear Mr. Wilson: In accordance with the Waste Disposal Agreement between the City of Huntington Beach (City) and the County of Orange (County), the County is obligated to provide the City with notice of the adjustment to the contract rate on an annual basis effective July Is' of each year. the adjusted contract rate is effective July 1, 2017 and will b adjustment is included as an attachment to this letter as set foi Agreement. $33.50: serves as your official notice that escalation calculation of the Fction 4.2(F) of the Waste Disposal If you have any questions, please call me at (714) 834-4130 or e-mail me at kristen.almaraz(iimewnocuov.com . Sincerely, Kristen Almaraz Contract Compliance Manager Business Services, Contract and Program Support Attachment HB -82-Item 8. - 6 2017 Rate Calculation 5% Franchise Fee Calculated 2017 Total RDC 2017 Rate 2017 MRF Rate 2017 Refuse Rate Refuse Percent Change 3.04% 3.04% 3.04% 3.04% 3.04% 3.04% 73.71 115.64 144.84 159.25 186.39 215.52 2.66 5.40 8.14 10.92 13.66 16.42 76.37 121.04 152.98 170.17 200.05 231.94 3.69 5.78 7.24 7.96 9.32 10.78 80.06 126.82 160.22 178.13 209.37 242.71 3.04% 3.04% 3.04% 3.04% 3.04% 3.04% 119.99 171.99 215.59 252.84 311.32 357.51 4.70 9.22 14.98 20.04 25.04 30.08 124.69 181.21 230.57 272.88 336.36 387.59 6.00 8.60 10.78 12.64 15.57 17.88 130.69 189.81 241.35 285.52 351.93 405.47 I Yard 1 X Per Week 2 X Per Week 3 X Per Week 4 X Per Week 5 X Per Week 6 X Per Week 2 Yard 1 X Per Week 2 X Per Week 3 X Per Week 4 X Per Week 5 X Per Week 6 X Per Week 3 Yard 1 X Per Week 2 X Per Week 3 X Per Week 4 X Per Week 5 X Per Week 6 X Per Week 3 Yard Compactor 1 X Per Week 2 X Per Week 3 X Per Week 4 X Per Week 5 X Per Week 6 X Per Week Industrial/RAB 40 Yd DOB (4) 8 Yd DOB (4) Lowboy RAB - Weekday RAB - Weekend 40 Yd Compactor (8) Tons 40 Yd Compactor Haul plus Disposal 40 Yd Compactor Recycling, Haul Only Dry Run Roll Off Overweight Extra Yardage Steam Clean/Deodorize Compactor Recycle Contamination 2016 MRF Rate 2.66 5.40 8.14 10.92 13.66 16.42 4.70 9.22 14.98 20.04 25.04 30.08 4.71 10.50 20.54 30.14 37.68 45.22 3.04% 3.04% 3.04% 3.04% 3.04% 3.04% Refuse 2016 Percent Rate Change 476.00 3.04% 518.00 3.04% 61.00 3.04% 76.00 3.04% $620.30 $164.94 $164.94 $75.00 $58.98 $45.00 $125.00 $45.00 3.04% 3.04% 3.04% 3.04% 3.04% 3.04% 2017 Rate 490.00 534.00 63.00 78.00 2016 Rate 476.00 518.00 61.00 76.00 Commercial Service Rates Calculated 711/17 2016 Rate 77.78 123.24 155.74 173.19 203.59 236.04 126.98 184.48 234.67 277.69 342.29 394.39 161.00 245.88 337.74 402.72 514.75 603.00 327.13 503.40 698.53 839.43 1,071.91 1,256.99 2017 Rate 80.06 126.82 160.22 178.13 209.37 242.71 130.69 189.81 241.35 285.52 351.93 405.47 165.75 253.04 347.39 414.05 529.26 619.96 337.08 518.70 719.77 864.95 1,104.50 1,295.20 4.71 10.50 20.54 30.14 37.68 45.22 165.75 253.04 347.39 414.05 529.26 619.96 337.08 518.70 719.77 864.95 1,104.50 1,295.20 153.37 230.99 311.28 365.63 468.17 547.37 321.03 494.00 685.49 823.76 1,051.91 1,233.53 2017 Refuse Rate 490.47 533.75 62.85 78.31 4.71 10.50 20.54 30.14 37.68 45.22 63.00 78.00 158.08 241.49 331.82 395.77 505.85 592.59 321.03 494.00 685.49 823.76 1,051.91 1,233.53 7.67 11.55 15.56 18.28 23.41 27.37 16.05 24.70 34.27 41.19 52.60 61.68 $620.30 $164.94 $164.94 $75.00 $58.98 $45.00 $125.00 $45.00 165.75 253.04 347.39 414.05 529.26 619.96 337.08 518.70 719.77 864.95 1,104.50 1,295.20 2017 Rate 515.00 560.00 66.00 82.00 153.37 230.99 311.28 365.63 468.17 547.37 321.03 494.00 685.49 823.76 1,051.91 1,233.53 7.67 11.55 15.56 18.28 23.41 27.37 16.05 24.70 34.27 41.19 52.60 61.68 3.14 66.00 3.92 82.23 2017 5% Calculated Refuse Franchise 2017 Before FF Fee Total 490.00 24.52 515.00 534.00 26.69 560.44 plus disposal of $56.92 per ton. no disposal per ton Commercial Service Rates Calculated Effective 711117 Basic Franchise State Total Service Fee Recycling Fee 73.71 115.64 144.84 159.25 186.39 215.52 3.69 5.78 7.24 7.96 9.32 10.78 2.66 5.40 8.14 10.92 13.66 16.42 80.06 126.82 160.22 178.13 209.37 242.71 119.99 171.99 215.59 252.84 311.32 357.51 6.00 8.60 10.78 12.64 15.57 17.88 4.70 9.22 14.98 20.04 25.04 30.08 130.69 189.81 241.35 285.52 351.93 405.47 2016 Refuse Rate 71.54 112.22 140.57 154.55 180.89 209.16 116.45 166.92 209.23 245.38 302.14 346.96 148.84 224.17 302.10 354.84 454.36 531.22 311.55 479.43 665.26 799.46 1,020.87 1,197.13 Commercial Service Rates HB -83-Item 8. - 7 AB 341- MANDATORY COMMERCIAL RECYCLING AB 1826 MANDATORY ORGANICS RECYCLING CITY OF HUNTINGTON BEACH SUBMITTED TO CITY ON 05/04/17 SOURCE SEPARATED RECYCLING* SERVICE LEVELS BASE RATE STATE RECYCLING FEE 5% FRAN FEE RATE 3 YARD 1X PER WEEK $ 135.15 $ 6.76 $ 141.91 2 X PER WEEK $ 203.55 $ $ 10.18 $ 213.72 3 X PER WEEK $ 274.30 $ - $ 13.71 $ 288.01 4 X PER WEEK $ 322.19 $ 16.11 $ 338.30 5 X PER WEEK $ 412.55 $ - $ 20.63 $ 433.18 6 X PER WEEK $ 482.34 $ $ 24.12 $ 506.46 2 YARD 1 X PER WEEK $ 105.73 $ 5.29 $ 111.02 2 X PER WEEK $ 151.56 $ - $ 7.58 $ 159.14 3 X PER WEEK $ 189.98 - $ 9.50 $ 199.48 4 X PER WEEK $ 222.81 $ - $ 11.14 $ 233.95 5 X PER WEEK $ 274.33 $ $ 13.72 $ 288.05 6 X PER WEEK $ 315.03 $ - $ 15.75 $ 330.79 1 YARD 1X PER WEEK $ 64.96 $ - $ 3.04 $ 68.00 2 X PER WEEK $ 101.90 $ $ 4.77 $ 106.67 3 X PER WEEK $ 127.63 $ $ 5.97 $ 133.60 4 X PER WEEK $ 140.33 $ - $ 6.57 $ 146.90 5 X PER WEEK $ 164.25 $ - $ 7.69 $ 171.94 6 X PER WEEK $ 189.91 $ - $ 8.89 $ 198.80 160 GALLON 1X PER WEEK $ 50.28 $ $ 2.51 $ 52.80 2X PER WEEK $ 78.64 $ $ 3.93 $ 82.57 3X PER WEEK $ 98.50 $ - $ 4.92 $ 103.42 4X PER WEEK $ 108.30 $ $ 5.41 $ 113.71 5X PER WEEK $ 126.75 $ $ 6.34 $ 133.09 6X PER WEEK $ 146.56 $ $ 7.33 $ 153.89 95 GALLON 1X PER WEEK 31.37 $ $ 1.57 $ 32.93 2X PER WEEK $ 49.15 $ - $ 2.46 $ 51.61 3X PER WEEK 61.56 $ $ 3.08 $ 64.63 4X PER WEEK $ 67.69 $ - $ 3.38 $ 71.07 5X PER WEEK 79.22 $ $ 3.96 $ 83.18 6X PER WEEK $ 91.60 $ - $ 4.58 $ 96.18 65 GALLON 1X PER WEEK $ 21.94 $ - $ 1.10 $ 23.03 2X PER WEEK 34.41 $ $ 1.72 36.13 3X PER WEEK $ 43.10 $ - $ 2.16 $ 45.26 4X PER WEEK $ 47.38 $ $ 2.37 $ 49.75 5X PER WEEK $ 55.46 $ $ 2.77 $ 58.23 6X PER WEEK $ 64.12 $ - $ 3.21 $ 67.33 MIXED WASTE PROCESSING* SERVICE LEVELS BASE RATE STATE RECYCLING FEE 5% FRAN FEE RATE 3 YARD 1X PER WEEK $ 159.00 - $ 4.71 $ 7.95 $ 171.66 2 X PER WEEK $ 239.47 $ 10.50 $ 11.97 $ 261.94 3 X PER WEEK $ 322.70 $ 20.54 $ 16.14 $ 359.38 4 X PER WEEK $ 379.05 $ 30.14 $ 18.95 $ 428.14 5 X PER WEEK $ 485.35 $ 37.68 $ 24.27 $ 547.30 6 X PER WEEK 5 567.46 $ 45.22 $ 28.37 641.05 2 YARD 1X PER WEEK $ 124.39 $ 4.70 $ 6.22 $ 135.31 2 X PER WEEK $ 178.30 $ 9.22 $ 8.92 $ 196.44 3 X PER WEEK $ 223.50 $ 14.98 $ 11.18 $ 249.66 4 X PER WEEK $ 262.12 $ 20.04 $ 13.11 $ 295.27 5 X PER WEEK $ 322.74 $ 25.04 $ 16.14 $ 363.92 6 X PER WEEK $ 370.63 $ 30.08 $ 18.53 $ 419.24 1 YARD 1X PER WEEK $ 76.42 $ 2.66 $ 3.82 $ 82.90 2 X PER WEEK $ 119.89 $ 5.40 $ 5.99 $ 131.28 3 X PER WEEK $ 150.15 $ 8.14 $ 7.51 $ 165.80 4 X PER WEEK $ 165.10 $ 10.92 $ 8.25 $ 184.27 5 X PER WEEK $ 193.23 $ 13.66 $ 9.66 $ 216.55 6 X PER WEEK $ 223.43 $ 16.42 $ 11.17 $ 251.02 * Commercial Sector Wide adjustment of 3.67 required. AB 1826 Tier 1 \ 2 Only. AB 1826 COMMERCIAL ORGANICS RECYCLING SERVICE LEVELS BASE RATE STATE RECYCLING FEE 5% FRAN FEE RATE 1 YARD 1X PER WEEK $ 78.95 $ - $ 3.95 $ 82.90 2 X PER WEEK $ 125.02 $ - $ 6.25 $ 131.28 3 X PER WEEK $ 157.90 $ $ 7.90 $ 165.80 4 X PER WEEK $ 175.50 $ - $ 8.78 $ 184.27 5 X PER WEEK $ 206.24 $ - $ 10.31 $ 216.55 6 X PER WEEK $ 239.07 $ - $ 11.95 $ 251.02 65 GALLON 1X PER WEEK $ 28.26 $ - $ 1.41 $ 29.67 2 X PER WEEK $ 45.21 $ - $ 2.26 $ 47.47 3 X PER WEEK $ 56.55 $ $ 2.83 $ 59.38 4 X PER WEEK $ 62.87 $ - $ 3.14 $ 66.01 5 X PER WEEK $ 73.90 $ - $ 3.70 $ 77.59 6 X PER WEEK $ 85.68 $ - $ 4.28 $ 89.96 HB -84-Item 8. - 8 OC Waste & Recycling Accounting (CPI) All Urban Consumers Annual Contract Rate Adjustment (Escalation Calculation) Use ID # CUUR0000SA0 Effective July 1,2017 Update the cells in BLUE 1) Percentage Change Calculation Formula: Step 1: r October 2016 CPI L October 2015 CPI 241.729 - 1 = 1.64% 237.838 City Contract Rate: Step 2: Current City Contract Rate x ( 1 + % Increase in Contract Rate ) = Contract Rate as of July 1. 2017 $32.96 x ( 1 + 1.64% = $33.50 Note: Complete instructions on calculating this annual adjustment are available in Section 4.2 (I) (F) of the Waste Disposal Agreement effective July 1, 2010. - 1 = % Increase in Contract Rate HB -85-Item 8. - 9 Bureau of Labor Statistics Data Page 1 of 1 A to Z Index I FAQs I About BLS I Contact Us Subscribe to E-mail Updates [1] Horne Subjects Data Tools Publications Follow US I What's New I Release Calendar I Blog Search BLS.gov Economic Releases I Students I Beta Databases, Tables & Calculators by Subject SHARE ON: FONT SIZE: Change Output Options: From: 12007 n•• I TO: )2017 v LI include graphs ti include annual averages More Formatting Options smajo. Data extracted on: April 17, 2017 (11:41:33 AM) CPI-All Urban Consumers (Current Series) Series Id: Not Seasonall Series Title: Area: Item: Base Period: CUURA421SAO,CUUSA421SA0 Adjusted Al! items in Los Angeles-Riverside-Orange County, CA, all urban consumers, r rseasor:ui ly adjusted Los Angeles-Riverside-Orange County, CA All items 1982-34=100 Download: CI -xiss Year Jan ' Feb Mar Apr May i Jun ; Jul Aug _i Sep i Oct : Nov I_ Dec 'Annual HALF1 HALF2 2007'212.584 214.760,216600 217.845 ' 218.596 217.273 I 217.454 i 217.330 1 217.697 i 218.696 : 219.9434219.373 ' 217.338 . 216.260 218416 , r-- -2008 220.918 221.431 • 223.606 . 224.625 226.651 ; 229.0331 229.886 228.484 1 227.449 ; 226.159 1 222.229 9.620 224.377 225.638 2009 220.719 221.439 221.376 221.693 222.522 4 .. r 224.010 224.5071225.226 225.264f 224.317 fl-- i- .495, ' 2010 224.610 1 224.620 . 225.483 ' 225.916 226.438 ' 225.877 225.991 226.3731 226.0484 226.794 It 225.941 1 226.639 : 225.894 - 225.491 226.298 -i 2011 228.652 ., 229,7291 232241 , 233.319 233.367 , 232.328 4 231.303 231.8334_233.022 1 233.049 i 232.731 1 231.567,1 231.928 . 231.606 232.251 .2012 ‘ 233A41 . 234.537 23 ---.941 ; 236.866 ! 237.032 236.025 235.776 237.222 1238.1041_240.111 237.675 1236.042 ; 236.648 235.807 , 237.488 .2013 238.015 ; 239.753 : 239.995 i 239.043 ; 239.346 1239.2231 238.920 239.219 _4 239.6111 239.940 1 238.677 ! 238.742 ' 239.207 ; 239.229 239.185 2014 239.857 . 241.059 242.491 ; 242.437 243.362 F243.5281 243.727 243.556 I 243.623243.341 ; 241.7531240A75 ; 24 .2.434 242.122 242.746 , -, 2015 239.724 241.297 243.738 : 243.569 1 246.093 ! 2454591 247.066 246.328 1 245.4311 245812 '245.711 1245.357 244.632 243313 245.951 2016 247.155 . 247.1131 247.873 248.368 : 249.554 1249.789 ; 249.784 249.700 250.145 ; 251.098 , 250.185 : 250.189 249.246 248.309 250.184 I -1-- n 1 f- + 1 2Oi7252.373t25381(254.52 1 , . :.---,-' RECOMMEND THIS PAGE USING: Facebook i Twitter risi LinkedIn TOOLS Areas at a Glance Industries at a Glance Economic Releases Databases & Tables Maps CALCULATORS Inflation Injury And Illness HELP Help & Tutorials FAQs Glossary About BLS Contact Us INFO What's New Careers @ BLS Find It DOL Join our Mailing Lists Linking & Copyright Info RESOURCES Inspector General (01G) Budget and Performance No Fear Act USA.gov Benefits goy Disability gov Freedom of Information Act I Privacy & Security Statement I Disclaimers I Customer Survey I Important Web Site Notices U.S. Bureau of Labor Statistics I Postal Square Building, 2 Massachusetts Avenue, NE Washington, DC 20212-0001 www.b1s.gov I Telephone: 1-202-691-5200 I TDD: 1 -800 -877-8339 I Contact Us https://data.b1s.gov/pdq/SurveyOutputServlet?data_tool-dropmap&seriesid=CUURA421... 4/17/2017 HB -86-Item 8. - 10 Bureau of Labor Statistics Data Page 1 of 1 A tel lode, Fwis Atxml et 5 Eotithci subscribe to Eqnail Updates Follow Us What's New I Release Calendar I Moo Search BLS.gov Home I Subjects I Oats I Publications I Economic Releases I Students Beta ) at) es & :aiculatois by Subject SNARE 014: Porn SIZEit Change Output Options: From 2006 n To 2016 'r Li include graphs L Include annual averages Data extracted on: February 1, 2017 (1:51:48 PM) Consumer Price Index - All Urban Consumers Seri0 /0: Not Seasonally Adjusted Area: U.S. city average Item: All items Base Period: 1982-84=100 Download: Moria_Eurriott inn OW ions • Year 2006 2007 2008 2009 201 -6- _. _ Jan 198.3 202.416 211.080 211.143 216.66 . _ Feb -198..7 203.499 211.693 212.193 -216.741 221.309 . Mar 1-9.1.6 205.352 213.528 Apr 201.5 May , 202.5 Jun 202.9 _ , 3u1 -26-33 208.299 , Aug 103.9 . Sep 2-02.-9 .. _ Oct 20-1.8 . Nov 201.5 210,177 212.425 Dec 201:e 210.036 210.228 HALF1 200.6 HALF2 202:6 208.976 206.686 207.949 208.352 207.917 208.490 208.936 205.709 214,823 216.632 218.815 219.964 219.086 218.783 216.573 214.429 213.139 216,177 212.709 223.467 213.240 213.856 215.693 215.351 215.834 215.969 216.177 216.330 215.949 215.935 218.576 226.280 217.631'218.009 224.906 218.178 225.964 217.965 218.011 218.312 218.439 218.711 218.803 226.230 219.179 225.672 217.535 223.598 2011 2012 2013 220.223 226.665 230.280 225.722 225.922 226.545 226.889 226.421 227,663 232.166 229.392 232,773 230.085 232.531 229.815 229.478 229.104 230.379 231.407 231,317 230.221 229.601 228.850 232.366 230.338 233.548 232.945 233.504 233.596 233.877 234.149 233.546 233,069 233.049 2014 2015 2016 233.916 233.707 236.916 234.781 234.722 237.111 236.293 236.119 238.132 237.072 236.599 239.261 237.900 238.343 238.250 237.852 238.031 237.433 236.151 234.812 236.525 '2-41.132 236.384 236.265 237.088 237,769 237.805 238.638 238.654 238.316 237.945 237.838 241.729 4'37.336 y1.353 240.229 241.018 240.628 240.849241.428 238.778(R) 241.237 R : Revised RECOMMEND THIS PAGE USING: ki Facebook it Twitter Linkedin CALCULATORS Inflation Location Quotient Injury And Illness TOOLS Areas at a Glance Industries at a Glance Economic Releases Databases & Tables Maps HELP Help & Tutorials FAC1s Glossary About 1315 Contact Us INFO %Arne Fs N ew Careers @ BLS Find Ill DOL Join our Mailing Lists Linking 0, Copyright Info RESOURCES Inspector General (01G) Budget and Performance No Fear Act USA gov Benehts.gov Disability gov Freedom of information Act I Privacy & Security Statement I Disclaimers I Customer Survey I Important Web Site Notices U.S. Bureau of Labor Statistics j Postal Square Building, 2 Massachusetts Avenue, NE Washington, DC 20212-0001 www.b.15,00v I Telephone; 1-202-691-5200 I TDD: 1-800-877-8339 I Contact Its https://data.b1s.gov/cgi-bin/surveymost 2/1/2017 HB -87-Item 8. - 11 Calculation of Diesel and Gas Gallons on CNG Usage Mar-17 Beginning of Month Meter End of Month Meter CcF 605,509 661,993 56,484 CcF 56,484 Therm Conversion 1.03 Therms 58,404 Therms Per DDG Conversion 1.39 Diesel Gallons 42,018 Invoice Total $ 41,520.54 VGallon $ 0.99 HB -88-Item 8. - 12 Rainbow Disposal Co., Inc. City of Huntington Beach Rate Review CNG Fuel Cost Year 2011 2012 2013 2014 2015 2016 2017 Therms Purchased 27,993.00 37,818.00 49,266.00 55,116.00 66,549.60 66,166.00 58,404.00 Gas Co Invoice $ 15,580.85 $ 15,521.82 $ 23,328.63 $ 41,302.96 $ 34,722.09 $ 32,665.09 $ 32,394.41 Cost Per Therm $ 0.56 $ 0.41 $ 0.47 $ 0.75 $ 0.52 $ 0.49 $ 0.55 Diesel Gal Cost Per Compression Cost Per Evaluation Equivalent Diesel Gal Cost Gallon Month 20,139 $ 0.774 $ 1.115 1.89 March 27,207 $ 0.571 $ 1.022 1.59 March 35,443 $ 0.658 $ 1.115 1.77 March 39,652 $ 1.042 $ 1.156 2.20 March 47,877 $ 0.725 $ 1.187 1.91 March 47,601 $ 0.956 $ 1.100 2.06 March 42,018 $ 0.988 $ 1.258 2.25 March HB -89-Item 8. - 13 04/06/2017 ACCOUNT NUMBER 086-844-8257 6 Page 1 Rainbow Disposal Company, Inc. NATURAL GAS VEHICLE FUEL BILL 17121 Nichols Street #A Huntington Beach, CA 92647 SoCalGas P.O. BOX C MONT. PK ., CA 91756 PLEASE PAY THIS AMOUNT $32,664.46 80 0868448257 03266448 60 0868448257 0326644860 Customer Name Rainbow Disposal Company, Inc. Last Payment Service Address 17121 Nichols Ln NGV Date Amount Huntingtn Bch CA 92647 5719 03/27/2017 $31,001.85 Account Number 086-844-8257 6 Old Account Number 18-8888-002-516-2 Billing Period: From To Therms Used 58,404 03/01/2017 04/01/2017 SUMMARY OF TRANSPORTATION AND RELATED CHARGES: NATURAL GAS VEHICLE FUEL BILL Description Of Charges Amount Customer Charge Commodity Charge State Mandated Charges Taxes and Fees Late Payment Charge 65.00 28,911.74 1,584.50 1,833.17 270.07 TOTAL CURRENT CHARGE Past Due If Not Paid By 04/25117 $32,664.48 1/ PREVIOUS BALANCE $0.00 TOTAL AMOUNT DUE 0.7% Late Payment Charge Due If Paid After 04/28/17 $32,664.48 ** FOR QUESTIONS REGARDING THIS BILL, PLEASE CALL JASON CHONG AT (213) 244-8429 OUR NGV DEPARTMENT IS ALWAYS AVAILABLE TO PROVIDE SERVICE AND INFORMATION REGARDING YOUR NEEDS, PLEASE CALL US AT 1-800-427-2000. HB -90-Item 8. - 14 Description Utility Users' Tax Franchise Fee Surcharge Eff. Date Amount] 1 1,542.59 1 290.58 $1A33.17 1 Usage Rate 5.00% 1.00% Total Taxes and Fees 04/06/2017 ACCOUNT NUMBER 086-844-8257 6 Page 2 BILLING SCHEDULE: Tariff GNGU Contract Allocations % Therms/month Therms 100 58,404 CUSTOMER CHARGE: Total Customer Charge COMMODITY CHARGE: Tariff GN/GTNG Amount 65.00 $66.00 Tariff Eff. Date Therms Rate Amount' GNGU 03/01/2017 58,404 0.49503 28,911,74 , Total Commodity Charge $28,911.74 STATE MANDATED CHARGES: [Tariff Eff. Date Therms X Public Purpose Programs Surcharge GNGU 03/01/2017 58,404 Total Public Purpose Programs Surcharge State Regulatory Fee GNGU 03/01/2017 58,404 Total State Regulatory Fee Total State Mandated Surcharges Rate Amount 0.02574 1,503.32 $1,503.32 0.00139 81.18 $81.18 $1,684.50 TAXES AND FEES: LATE PAYMENT CHARGE: Description Eff. Date Balance X Rate Amount Late Payment Charge 03/06/2017 38,581.00 0.70% $270.07 Total Late Payment Charges $270.07 HB -91-Item 8. - 15 Station Effective Prey. Present Pressure Total ID Date Read Read Factor CCF 10275612 03/01/2017 605509 / 661993 / 1.0000 56484 Total 56484 Billing Factor 1.034 Total] Therms L 58,404 1 58 404 04/06/2017 ACCOUNT NUMBER 086-844-8257 6 Page 3 METER INFORMATION: HISTORY: Period Season Therms Used Amount Current Winter 58,404 $32,394.41 Feb 2017 Winter 52,988 $31,001.85 Jan 2017 Winter 62,313 $38,581.00 Dec 2016 Winter 57,512 $36,635.62 Nov 2016 Summer 61,112 $36,803.97 Oct 2016 Summer 65,801 $41,850.01 Sep 2016 Summer 59,156 $37,519.67 Aug 2016 Summer 64,180 $40,687.34 Jul 2016 Summer 61,181 $37,880.98 Jun 2016 Summer 64,939 $34,294.69 May 2016 Summer 63,294 $33,059.87 Apr 2016 Summer 59,838 $29,443.58 MESSAGES: WIRE TRANSFER BILL INSTRUCTIONS: Payee Bank: Bank Address: Bank Aba Number: Payee Name: Payee Account No: Reference: UNION BANK OF CALIFORNIA 445 SO. FIGUEROA ST. LOS ANGELES, CA 90013 122000496 SOUTHERN CALIFORNIA GAS CO. 10001-27805 CUSTOMER BILL ACCOUNT NUMBER (086-844-8257) Please send remittance advice (including payment details) to: SCGRemittanceProcessing@semprautilities.com The Gas Company's Current Cost of Gas: $0.35989/Therm. Providing safe and reliable energy to our customers for nearly 140 years. HB -92-Item 8. - 16 Clean Energy Ship To: Republic Services - Huntington Beach, CA 7614 Warner Ave Huntington Beach, CA 92647 US Bill To: Republic Services - Huntington Beach, CA 7614 Warner Ave Huntington Beach, CA 92647 US Remit To: Clean Energy PO BOX 678208 Dallas, TX 75267-8208 US T 949-437-1000 F 949-724-1573 Customer Number: 123832 Invoice Number: CE11964104 Invoice Date: 03/02/2017 Invoice Due: 04/16/2017 Total Discount: 1,143.63 Total Misc Charges: 0.00 Total Taxes: 0.00 Invoice Total: 9,126.13 Purchase Order #:: P06284878 Misc. Charges Description Unit Price Quantity UOM Extended Price Total 0.00000 0.00 Site # Site Desc 20572 Huntington Beach, CA - Republic Services - Private Unit Price Total Quantity UOM 38,120.86000 Extended Price 10,269.76 10,269.76 Item Details Description CNGOM CNG: OPERATIONS & MAINTENANCE February 2017 0.26940 38,120.86000 DOE Sales Tax Description Unit Price Quantity UOM Extended Price Total 0.00000 0.00 REMIT TO: PO BOX 678208, Dallas, TX 75267-8208 For account inquiries, please e-mail Credit@cleanenergyfuels.com Page 1 HB -93-Item 8. - 17 2016 kWh 2016 Invoice 2016 Cost/kWh 208,968.00 $ 29,724.380 $ 0.142 2017 kWh 2017 Invoice 2016 Cost/kWh Energy Increase/Decrease % Reduction Energy Cost - 2016 % Change $ Change Energy Cost - 2017 183,100.00 $ 29,767.700 $ 0.163 $ 0.020 14.29% $ 1.100 14.29% $ 0.157 $ 1.258 Total Compression Cost - 2017 $ 1.258 HB -94-Item 8. - 18 • • MENNEIMV.U.7 SOUTHERN CALIFORNIA EDISON® An EDISON INTERNATIONAL® Company Go paperless at www.sce.com/ebilling . It's fast, easy and secure. P.O. Box 300 Rosemead, CA 91772-0001 www.sce.com RAINBOW DISPOSAL CO INC / Page 1 of 8 For billing and service inquiries call 1-800-990-7788, For emergency services call 24 hrs a day, 7 days a week Date bill prepared: Apr 4 '17 Your account summary Previous Balance Payment Received 03/20 Balance forward Your new charges 0 Total amount you owe by Apr 24 '17 Summary of your billing detail Customer account 2-03-649-2809 PO BOX 1026 HUNTINGTON BEACH, CA 92647-1026 $31,549.71 -$31,549.71 $0.00 $29,767.70 $29,767.70 Service account Service address RAINBOW ENVIROMENTAL 17121 NICHOLS LN SERVICES HUNTINGTN BCH, CA 3-030-2001-43 RAINBOW ENVIROMENTAL 17121 NICHOLS LN SERVICES HUNTINGTN BCH, CA 3-030-2001-64 RAINBOW ENVIROMENTAL 17121 NICHOLS LN SERVICES HUNTINGTN BCH, CA 3-031-6000-68 Billing period Your rate Marl '17 to Apr 1 '17 MISC-CHARGES New charges $2,037.44 Marl '17 to Apr 1 '17 MISC-CHARGES $303.75 Mar 2 '17 to Mar 31 '17 TOU-8-CPP $27,426.51 $29,767.70 Please return the payment stub below with your payment and make your check payable to Southern California Edison. (14-574) Tear here If you want to pay in person, call 1-800-747-8908 for locations, or you can pay online at www.sce.com . Tear here SOUTHERN CALIFORNIA EDISON* An EDISON INTERNATIONALO Company Customer account 2-03-649-2809 Please write this number on your check. Make your check payable to Southern California Edison. Amount due by Apr 24 '17 Amount enclosed $29,767.71 STMT 04042017 P5 CO2 T0047 009458 01 AB 0.4000 B001 1 1 1111 1 111 1 1 1 1 1 1 11 1 11 1111i 11111 1 11 1 1 1 1 "11 1 1 11 1 11 1 1 111 11 1 11 1 1 11 11 RAINBOW DISPOSAL CO INC PO BOX 1026 HUNTINGTON BEACH, CA 92647-1026 P.O. BOX 300 ROSEMEAD, CA 91772-0001 03 649 2809 00000031 000000000002976770002976770 HB -95-Item 8. - 19 RAINBOW DISPOSAL CO INC / Page 2 of 8 1-800-655-4555 1-800-950-2356 1-800-611-1911 1-800-447-6620 1-800-799-4723 1-800-227-3901 1-800-352-8580 Multicultural services Cambodian / las Chinese /1 1 1 3Z Korean / 21R01 Vietnamese / Tla'ng viat Spanish / Espanol Correspondence: Southern California Edison (SCE) P. O. Box 6400, Rancho Cucamonga, CA 91729-6400 1-800-843-1309 1-800-843-8343 1-800-628-3061 1-800-327-3031 1-800-441-2233 Change of mailing address: 2-03-649-2809 STREETS STREET NAME CITY . STATE 2i0 dobE • TELEPHONES EMAIL ADDRESS Contact Information Customer service numbers General Services (U.S. & Canada) Account Balance & Extensions Emergency Services & Outages California Alternate Rates for Energy (CARE) Electric Industry Restructuring Energy Theft Hotline Hearing & Speech Impaired (TTY) Important information Rotating outages A rotating outage is a controlled electric outage that lasts approximately one hour for a group of circuits, which is used during electric system emergency conditions to avoid widespread or uncontrolled blackouts. Each SCE customer is assigned a rotating outage group, shown on the upper part of the SCE bill. If your rotating outage group begins with the letters A, M, R, S. or X, you are subject to rotating outages. If it begins with N or Exempt, you are not. Your rotating outage group may change at any time. For more information, and to see which rotating outage groups are likely to be called in the event of a system emergency, visit www.sce.com or call 1-800-655-4555. Options for paying your bill On-line Mail-In In Person Phone www.sce.com or Electronic Fund Transfer Check or Money order Authorized payment locations QuickCheck Credit Card-Visa/MasterCard Debit Card-ACCEL/NYCE/Pulse/Star* 1-800-747-8908 1-800-950-2356 1-800-254-4123 1-800-254-4123 The Credit/Debit card payment options are not available for payment of commercial services or security deposits for commercial services. You may call us for electronic payment options, to make payment arrangements, or for information on agencies to assist you in bill payment. If service has been disconnected, on the day of the service reconnection, be sure all appliances and other electric devices are turned off, For additional home safety tips, visit www.sce.corn/safety or you may call SCE Customer Service at 1-800-655-4555. Late Payment Charge (LPC) A late payment charge of 0.8% will be applied to the total unpaid balance on your account if full payment is not received by the due date on this bill (except for CARE and state agency accounts). Disputed bills If you think your bill is incorrect, call us and speak with a customer service representative, or if necessary, with a manager. If you feel unsatisfied with the result of such discussion(s), contact the CPUC, Consumer Affairs Branch by mail at: 505 Van Ness, Room 2003, San Francisco, CA 94102; or at: www.cpuc.ca.gov , 1-800-649-7570, TTY: 1-800-229-6846, include a copy of your bill, why you believe SCE did not follow its rules and rates, and a check or money order made out to the CPUC for the disputed amount. You must pay the disputed amount, or send it to the CPUC, before the past-due date to avoid disconnection. The CPUC accepts payment only for matters relating directly to bill accuracy. While the CPUC is investigating your complaint, you must pay any new SCE bills that become due. Electronic Fund Transfers (EFT) When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment. You will not receive your check back from your financial institution, but the transaction will appear on your financial institution statement. If you do not wish to authorize an electronic fund transfer, please call the 800 number on the front of your bill. Past due bills Definitions Your bill was prepared on April 4, 2017. Your bill is due when you receive it and • DWR Bond Charge: Bonds Issued by the Department of Water Resources (DWR) becomes past due 19 days after the date the bill was prepared. You will have 15 days to cover the cost of buying power for customers during the energy crisis are being at your new address to pay a bill from a prior address before your service will be repaid through this charge. terminated. SCE does not terminate residential service for non-payment of bills for SCE Generation: These charges recover energy procurement and generation other classes of service. Termination of electric service requires a Service Connection costs for that portion of your energy provided by SCE. Beginning April 11, 2010, charge. If you are a residential customer, and claim an inability to pay and payment pursuant to CPUC Decision 10-03-022, Direct Access (DA) is again open to all arrangements have not been extended to you by SCE pursuant to SCE's filed tariffs, non-residential customers, subject to annual limits during a four year phase-in you may contact the California Public Utilities Commission (CPUC). period, and absolute limits following the phase-in. All residential customers currently returning to Bundled Service may not elect to return to DA service. • CA Climate Credit: Credit from state effort to fight climate change. Applied monthly to eligible businesses and semi-annually to residents. To change your contact information or enroll in SCE's payment option, complete the form below and return it in the enclosed envelope. Rules and rates SCE's rules and rates are available in full at vAvw.sce.com or upon request. Direct Payment (Automatic Debit) Enrollment: 2-03-649-2809 I hereby authorize SCE and my financial institution to automatically deduct my monthly payment from the checking account as shown on my enclosed check, ten calendar days after my bill is mailed. Signature Date To change your checking account information or to be removed from the Direct Payment program please call SCE at 1-800-655-4555. Energy Assistance Fund (EAF): I want to help people pay their energy bill through EAF. For Info visit www.sce.com/eaf or call (800) 205-8596. Round-up my bill to next whole dollar amount for EAF Add this amount for EAF $ . Select one box only and skin below for EAF: 1 I Every Month 1 1 One Month only Every Month I One Month only HB -96-Item 8. - 20 SOUTHERN CALIFORNIA EDISON® Go paperless at www.sce.com/ebilling . It's fast, easy and secure. Service account Service address 3-030-2001-43 RAINBOW ENVIROMENTAL SERVICES 17121 NICHOLS LN INEWEIIMT,441 An ED/SON INTERNATIONAL® Company RAINBOW DISPOSAL CO INC / Page 3 of 8 Details of your new charges Your rate: MISC-CHARGES Billing period: Marl '17 to Apr 1 '17 (31 days) Added facilities $2,037.44 $2,037.44 $2,037.44 Subtotal of your new charges Your new charges HB -97-Item 8. - 21 RAINBOW DISPOSAL CO INC / Page 4 of 8 Service account 3-030-2001-64 Service address RAINBOW ENVIROMENTAL SERVICES 17121 NICHOLS LN Details of your new charges Your rate: MISC-CHARGES Billing period: Marl '17 to Apr 1 17(31 days) Added facilities-estim $303.75 Subtotal of your new charges Your new charges $303.75 $303.75 HB -98-Item 8. - 22 7298 4865 2433 - SOUTHERN CALIFORNIA EDISON' Go paperless at www.sce.comiebilling. It's fast, easy and secure. An EDISON INTERNATIONAL Company RAINBOW DISPOSAL CO INC / Page 5 of 8 Service account Service address Rotating outage 3-031-6000-68 RAINBOW ENVIROMENTAL SERVICES 17121 NICHOLS LN Group N001 Compare the electricity you are using For meter V345N-000528 from Mar 2 '17 to Mar 31 '17 Your next billing cycle will end on or about Apr 25 '1; Total electricity you used this month in kWh 183,100 Electricity (kWh) Demand (kW) Reactive usage is 141,008 kVarh Capacity Reservation Level is 0.00 kW Maximum demand is 720 kW Reactive demand is 656 kVar Winter Season Mid peak Off peak Total 116,172 720 (Mar 29 '17 13:45 to 14:00) 66,928 720 (Mar 9 '17 07:00 to 07:15) 183,100 Your daily average electricity usage (kWh) Mar '15 Mar '16 Feb '17 Mar '17 Usage comparison Mar '15 Mar '16 Apr '16 May '16 Jun '16 Jul '16 Aug '16 Sep '16 Oct '16 Nov '16 Dec '16 Jan '17 Feb '17 Mar '17 Total kWh used 211,640 208,968 202,740 202,180 206,908 222,660 206,136 216,440 229,116 223,468 190,876 193,620 187,924 183,100 Number of days 29 30 31 30 29 32 29 30 32 31 29 32 30 29 Appx. average kWh 7,297 6,965 6,540 6,739 7,134 6,958 7,108 7,214 7,159 7,208 6,581 6,050 6,264 6,313 used/day Details of your new charges Your rate: TOU-8-CPP Billing period: Mar 2 '17 to Mar 31 '17 (29 days) Delivery charges Facilities rel demand Energy-Winter Mid peak Off peak DWR bond charge Customer charge Power factor adj Generation charges SCE 720 kW x $18,34000 116,172 kWh x $0.01877 66,928 kWh x$0.01877 183,100 kWh x $0.00549 656 kVar x $0.55000 $13,204.80 $2,180.55 $1,256.24 $1,005.22 $303.25 $360.80 Your Delivery charges include: • $3,221.63 transmission charges • $10,771.73 distribution charges • $1.83 nuclear decommissioning charges • $1,928.04 public purpose programs charge • $1,303.67 new system generation charge (Continued on next page) (Continued on next page) Go oaoerless at www.sce.com/abillina_ IVAft AARV anri cArt !rim HB -99-Item 8. - 23 RAINBOW DISPOSAL CO INC / Page 6 of 8 Details of your new charges (continued) Energy-Winter Mid peak Off peak Subtotal of your new charges Huntington Beach UUT State tax Your new charges 116,172 kWh x $0.04579 66,928 kWh x $0.03645 /26,069.91 x 5.00000% 183,100 kWh x $0.00029 $5,319.52 $2,439.53 $26,069.91 $1,303.50 $53.10 $27,426.51 Your Generation charges include: • -$31.13 competition transition charge Your overall energy charges include: • $237.11 franchise fees Additional information: • Service voltage: 12,000 volts HB -100-Item 8. - 24 EXHIBIT A RAINBOW ENVIRONMENTAL SERVICES COMMERCIAL SERVICE RATES CITY OF HUNTINGTON BEACH EFFECTIVE JULY 1, 2017 Any container that is loaded beyond the tonnage limitations is subject to additional disposal fees, and the customer may have to order an additional container and/or offload contents to comply with State Department of Transportation weight limitation laws. Contractor may make extra charges for special or additional services subject to Section 8.21.170 (b) of the Huntington Beach Municipal Code and this Agreement. Standard Service (per month): Container Size Collection Frequency per Week 1X 2X 3X 4X 5X 6X 1 yd. bin 80.06 126.82 160.22 178.13 209.37 242.71 2 yd. bin 130.69 189.81 241.35 285.52 351.93 405.47 3 yd. bin 165.75 253.04 347.39 414.05 529.26 619.96 Commercial Recycling Service (per month): Container Size Collection Frequency per Week 1X 2X 3X 4X 5X 6X 65-gal cart 23.03 36.13 45.26 49.75 58.23 67.33 95-gal cart 32.93 51.61 64.63 71.07 83.18 96.18 160-gal cart 52.80 82.57 103.42 113.71 133.09 153.89 1 yd. bin 68.00 106.67 133.90 146.90 171.94 198.80 2 yd. bin 111.02 159.14 199.48 233.95 288.05 330.79 3 yd. bin 141.91 213.72 288.01 338.30 433.18 506.46 3 Cubic Yard Compacted Service: 1 x Week 2 x Week 3 x Week 4 x Week 5 x Week 6 x Week $337.08 $518.70 $719.77 $864.95 $1104.50 $1295.20 40 Cubic Yard Compacted Service: Service Size Service Rate per Load Disposal Compactor (8) tons $620.30 included Compactor, Haul plus Disposal $164.94 plus $56.92 per ton Compactor, Recycling, Haul Only $164.94 no disposal Temporary and Miscellaneous Service: Service Size Service Time Service Rate per Load 3 Cu. Yd. Rent-A-Bin Two (2) days $66.00 3 Cu. Yd. Rent-A-Bin Weekend $82.00 40 Yard Drop Off Box (high, 6 tons) Four (4) days $515.00 8 Yard Drop Off Box (low, 8 tons) Four (4) Days $560.00 Additional Days for 3, 8 and 40 yd per day $15.00 Dry Run Roll Off --- $75.00 Overweight (per ton) --- $58.98 Extra Yardage --- $45.00 Steam Clean/Deodorize Compactor --- $125.00 Recycle Contamination --- $45.00 HB -101-Item 8. - 25 Dept. ID PW 17-025 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: To be eligible for Measure M2 funding, the City is required to adopt a resolution informing the Orange County Transportation Authority (OCTA) that the City’s Circulation Element is in the conformance with the Master Plan of Arterial Highways (MPAH), adopt the City’s Local Signal Synchronization Plan (LSSP) and that it is in conformance with the Regional Traffic Signal Synchronization Master Plan (RTSSMP), and reaffirm concurrence with the existing City’s Mitigation Fee Program. Financial Impact: No additional funding is required. Measure M2 funds of approximately $4 million have been authorized by OCTA and additional grant opportunities are anticipated with Measure M2. Recommended Action: Adopt Resolution No. 2017-14, "A Resolution of the City Council of the City of Huntington Beach Concerning the Status and Update of the Circulation Element, Local Signal Synchronization Plan, and Mitigation Fee Program, for the Measure M (M2) Program." Alternative Action(s): Do not adopt a resolution and forego the eligibility for Measure M2 funding. Analysis: The City is required to adopt a resolution biennially, informing OCTA that the City’s Circulation Element is in conformance with the MPAH and whether any changes to any arterial highways of the Circulation Element have been adopted by the City. The City must update the LSSP every three years to be consistent with the RTSSMP. In addition, the City Council must reaffirm that the City concurs with the existing mitigation fee program. The following are descriptions of the resolution items: Circulation Element/MPAH Consistency A Circulation Element is one component of the City’s General Plan that depicts a planned multimodal network and related policies. The City’s Circulation Element defines the minimum planned lane configurations for major roads and shall be consistent with the OCTA MPAH, which CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Adopt Resolution No. 2017-14 concerning the status and update of the City's Circulation Element, Local Signal Synchronization Plan (LSSP), and Mitigation Fee Program for the Measure M (M2) Program HB -102-Item 9. - 1 Dept. ID PW 17-025 Page 2 of 2 Meeting Date: 6/19/2017 defines the minimum planed lane configurations for major regionally significant roads in Orange County. Local Signal Synchronization Plan (LSSP) The LSSP identifies traffic signal synchronization, street routes and traffic signals to be improved in the City. The LSSP will outline the costs with the identified improvements, funding and phasing of capital, and the operations and maintenance of the street routes and traffic signals. Inter- jurisdictional planning of traffic signal synchronization is also a component of the LSSP. The updated LSSP is provided as an attachment. Mitigation Fee Program The mitigation fee program is a locally established fee program, which assess fees used to mitigate effects of new development on transportation infrastructure. Appropriate mitigation measure, including payment of fees, construction of improvements or any combination thereof, will be determined through an established and documented process by the City. The City adopted Resolution No. 2012-23 establishing new and revised mitigation fees. Resolution No. 2017-14 allows the City to meet annual eligibility requirements to receive Measure M2 Net Revenues. Planned and existing projects that include Measure M2 funding include the following: 1. Adams Avenue Rehabilitation from Beach Boulevard to Newland Street 2. Atlanta Rehabilitation from Beach Boulevard to Newland Street 3. Atlanta Avenue Widening from Huntington Street to Delaware Street 4. Brookhurst and Adams Avenue Intersection Widening Design 5. Edinger Avenue Rehabilitation from Edwards Street to Springdale Street 6. Heil Avenue Rehabilitation from Springdale Street to Bolsa Chica Street 7. Indianapolis Avenue Rehabilitation from Newland Street to Beach Boulevard 8. Slater Avenue Rehabilitation from Goldenwest Street to Gothard Street 9. Springdale Street Rehabilitation from Warner Avenue to Slater Avenue 10. Utica Bicycle Boulevard from Main Street to Beach Boulevard Public Works Commission Action: Not applicable Environmental Status: Not applicable Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Resolution No. 2017-14 2. Huntington Beach Circulation Element 3. Local Signal Synchronization Plan 4. Resolution No. 2012-13 HB -103-Item 9. - 2 RESOLUTION NO. 2017-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH CONCERNING THE STATUS AND UPDATE OF THE CIRCULATION ELEMENT, LOCAL SIGNAL SYNCHRONIZATION PLAN, AND MITIGATION FEE PROGRAM, FOR THE MEASURE' M (M2) PROGRAM WHEREAS, the City of Huntington Beach desires to maintain and improve the streets within its jurisdiction, including those arterials contained in the Master Plan of Arterial Highways (MPAH); and The City of Huntington Beach had endorsed a definition of and process for, determining consistency of the City's Traffic Circulation Plan with the MPAH; and The City has adopted a General Plan Circulation Element which does not preclude implementation of the MPAH within its jurisdiction; and The City is required to adopt a resolution biennially informing the Orange County Transportation Authority (OCTA) that the City's Circulation Element is in conformance with the MPAH and whether any changes to any arterial highways of said Circulation Element have been adopted by the City during Fiscal Year (FY) 2015-16 and FY 2016-17; and The City is required to send biennially to the OCTA all recommended changes to the City Circulation Element and the MPAH for the purposes of re-qualifying for participation in the Comprehensive Transportation Funding Programs; and The Orange County Transportation Authority has developed the Regional Traffic Signal Synchronization Master Plan to identify traffic signal synchronization street routes and traffic signals within and across jurisdictional boundaries, and defines the means of implementing the Regional Traffic Signal Synchronization Program; and The Regional Traffic Signal Synchronization Program requires that local agency's adopt a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local agencies' efforts to synchronizing traffic signals across local agencies' boundaries; and The Local Signal Synchronization Plan must be updated by June 30, 2017 to continue to be eligible to receive Net Revenues as part of Measure M2; The City is required to adopt a resolution biennially certifying that the City has an existing Mitigation Fee Program that assesses traffic impacts of new development and requires new development to pay a fair share of necessary transportation improvements attributable to the new development; and 17-5708/157692IRLS 5/2/17/MV 1 HB -104-Item 9. - 3 RESOLUTION NO. 2017-14 NOW, THEREFORE, BE IT RESOLVED that the City, does hereby inform OCTA that: a) The arterial highway portion of the City Circulation Element of the City is in conformance with the MPAH. b) The City attests that no unilateral reduction in through lanes has been made on any MPAH arterials during the FY 2015-16 and FY 2016-17. c) The City adopts and maintains a Local Signal Synchronization Plan which includes goals that are consistent with those outlined as part of the Regional Signal Synchronization Master Plan, including signal synchronization across jurisdictions. d) The Local Signal Synchronization Plan identifies traffic signal synchronization street routes, including all elements of the Regional Signal Synchronization Network located within the City. e) The Local Signal Synchronization Plan includes the traffic signal inventory for all traffic signal synchronization street routes. f) The Local Signal Synchronization Plan includes a three-year plan showing capital, operations, and maintenance of signal synchronization along the traffic signal synchronization street routes and traffic signals. g) The Local Signal Synchronization Plan includes an update on the status and performance of traffic signal synchronization activities. h) The Local Signal Synchronization Plan includes a discussion on the review and revision, as may be necessary, on the timing of traffic signals on the traffic signal synchronization street routes. i) The City reaffirms that Council concurs with the existing Mitigation Fee Program. 17-5708/157692/RM 5/2/17/MV 2 HB -105-Item 9. - 4 RESOLUTION NO. 2017-14 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: 17-5708/157692/RLS 5/2/17/MV 3 HB -106-Item 9. - 5 CIRCULATION ELEMENT TINGTON BEACH Hu HB -107-Item 9. - 6 INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element INTRODUCTION Huntington Beach is an active, lively community that recognizes its circulation system is something more than just roads and the cars that drive on them. Huntington Beach's multi-modal circulation system includes bikeways, equestrian trails, sidewalks and jogging paths, and waterways, as well as the public transit services that transport people within the City and to more distant destinations. The City is connected to the region by Interstate 405, running southeast to northwest along the City's northern boundary, and by transit services provided by the Orange County Transportation Authority (OCTA). The Circulation Element is the portion of the General Plan that describes and directs how people, goods, and services move within and through Huntington Beach. The Element describes various modes of transportation and the facilities they use. Through goals, policies, and implementation programs contained in this element, the City directs how the circulation system will be shaped to respond to the needs and desires of the community. These needs and desires include reducing and preventing traffic congestion, providing for pedestrian circulation, and planning for new transit opportunities. Huntington Beach is a dynamic city, and the Circulation Element provides the means for the circulation system to adapt to dynamic conditions. This element is structured so that the general population may comprehend the context and principles for the circulation plan. The element begins this discussion with a broad description of the legal requirements for a circulation element, which include the purpose and scope. Along with the legal basis, technical aspects are important. Following the section on the purpose and scope of the circulation element, the element describes the tools used to measure traffic flow. This information is meant to aid the reader to understand references to these technical terms found throughout the text. The legal and technical information is followed by paragraphs describing related plans and programs. Descriptions are included because these plans and programs both affect and are affected by Huntington Beach's circulation choices. Finally, the discussion proceeds to the heart of the element's purpose: the circulation plan. The goals, policies, and implementation programs contained in the circulation plan are the tools that the City will use to maintain its dynamic circulation system. PURPOSE OF THE CIRCULATION ELEMENT California Government Code Section 65302(b) requires a circulation element in all general plans, as follows: A circulation element consisting of the general location and extent of existing and proposed major thoroughfares, transportation routes, terminals, and other local public utilities and facilities, all correlated with the land use element of the plan. The purpose of the Huntington Beach Circulation Element is to evaluate the long-term transportation needs of the City and present a comprehensive plan to accommodate those needs. The Circulation Element is the foundation for the City's efforts to manage and minimize traffic congestion, manage safety on roadways, and provide travel alternatives to the automobile, as well as better access to regional travel routes. Accomplishing these objectives requires effective land use planning, roadway monitoring and improvement, transportation system and demand management, regional coordination, and commitment of significant personnel resources. The policies and programs in this Element emphasize a balanced, multi-modal transportation system that responds to the demands of current and planned land uses, as set forth in the Land Use Element. THE CITY OF HUNTINGTON BEACH GENERAL PLAN III-CE-1 HB -108-Item 9. - 7 INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element SCOPE AND CONTENT OF THE CIRCULATION ELEMENT The Circulation Element is a mandatory component of the General Plan. The City must address major thoroughfares, transportation routes and various means of travel, terminals, and other local public utilities and facilities. Huntington Beach has chosen to address utilities within the Public Facilities and Public Services and the Utilities Elements. All other circulation issues are addressed in this Element, including: • Regional Mobility • Roadway Circulation • Neighborhood Traffic Management • Public Transportation • Transportation Demand Management and Air Quality • Parking • Pedestrian, Bicycle, Equestrian, and Waterway Facilities • Scenic Corridors The Element addresses the physical circulation system consisting of streets, highways, bicycle routes, equestrian facilities, paths, and sidewalks, as well as available modes of transportation, including cars, buses, bicycles, and walking. How effectively goods and people move about in a community is one of the most pervasive issues a locality must address, as it affects land use, economic vitality, urban design, energy consumption, air quality, and ultimately, the City's infrastructure. Circulation decisions cannot be addressed solely at the local level, however; they must be coordinated with regional, State, and federal agencies, as well as with neighboring communities. State planning law requires that the Circulation Element be consistent with other General Plan elements. As circulation affects such a wide range of issues, consistency with other elements is especially important. The elements most closely linked with the Circulation Element are Land Use and Noise. The development potential of vacant or underutilized properties throughout the City identified in the Land Use Element is the major factor in developing the future traffic volumes used to evaluate roadway adequacy in the Circulation Element. The transportation policies found in the Circulation Element are also directly linked to the programs and policies developed in the Noise Element. Transportation facilities are largely responsible for excessive noise levels in certain locations in the community. Projected noise distributions, depicted as noise contours in the Noise Element, are corollary to the Circulation Plan. Policies and plans contained in the Noise Element are largely based on the Circulation Element and are aimed at minimizing the effects of transportation noise on current and planned land uses. Other elements, such as the Growth Management, Urban Design, and Air Quality Elements, are also related. The Growth Management Element takes into account the growth-inducing effects of roadway improvements, while the Urban Design Element works in tandem with the Circulation Element to shape how properties are developed within and near scenic corridors. The Air Quality Element presents policies and programs to reduce air pollution associated with vehicle trips. MEASURING TRAFFIC FLOW Roadway networks must be regularly evaluated to ensure they are moving vehicles efficiently and maintaining adequate capacity to support future growth. This element uses specific approaches to measure and describe traffic flow and roadway capacity. They involve a policy component with respect to desirable level of service (LOS) and a technical component that outlines the criteria involved. THE CITY OF HUNTINGTON BEACH GENERAL PLAN III-CE-2 HB -109-Item 9. - 8 INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element VOLUME-TO-CAPACITY RATIO The volume-to-capacity (V/C) measure consists of a ratio between how many vehicles travel on a roadway (volume) and the number of vehicles the roadway can carry (capacity). V/C ratios are calculated based on current or future traffic volumes and capacity values for various types of roadway facilities. Volume is established either by a traffic count (in the case of current volumes) or by a forecast for a future condition. Capacity refers to the vehicle-carrying ability of a roadway and is a critical component of roadway design. The higher the V/C ratio (approaching or above 1.00), the more congested the roadway becomes. For example, a roadway that carries 1,000 vehicles per hour but has the capacity to accommodate 2,000 vehicles per hour at free flow speed has a V/C of 0.50, which drivers would experience as "free-flowing", with only minor delays. The V/C measure used for traffic performance is intersection capacity utilization (ICU). This measure is applied using peak-hour volumes and the geometric configuration of traffic signal controlled intersections. The ICU sums the V/C ratios for the critical movements of an intersection, and thus accounts for the overall performance of intersections, which are typically the most critical limitations — or the control valves — within a roadway system. LEVEL OF SERVICE Level of service (LOS) is a tool used to describe the operating characteristics of the street system in terms of the level of congestion or delay experienced by vehicles. Service levels range from A through F, with each level defined by a range of V/C ratios, as shown in Table CE-1. Levels of service A, B, and C are considered good operating conditions, with only minor delays being experienced by motorists. Level of service D represents operating conditions where drivers occasionally have to wait through more than one signal cycle to proceed through the intersection. Level of service E is considered a near-capacity condition, and level of service F represents an oversaturated condition with long delays. The LOS designations are based upon ICU values calculated for intersections. TABLE CE-1 Peak Hour Level of Service Descriptions for Intersections LOS Description -__ V/C or ICU A Low volumes; high speeds, speed not restricted by other vehicles; all signal cycles clear with no vehicles waiting through more than one signal cycle. 0.00— 0.60 B Operating speeds beginning to be affected by other traffic; between one and 10 percent of the signal cycles have one or more vehicles which wait through more than one signal cycle during peak traffic periods. 0.61 —0.70 C Operating speeds and maneuverability closely controlled by other traffic; between 11 and 30 percent of the signal cycles have one or more vehicles which wait through more than one signal cycle during peak traffic periods; recommended ideal design standards. 0.71 — 0.80 D Tolerable operating speeds; 31 to 70 percent of the signal cycle have one or more vehicles which wait through more than one signal cycle during peak traffic periods; often used as design standard in urban areas. 0.81 — 0.90 THE CITY OF HUNTINGTON BEACH GENERAL PLAN HI-CE-3 HB -110-Item 9. - 9 INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element TABLE CE-1 Peak Hour Level of Service Descriptions for Intersections LOS Description V/C or ICU E Capacity; the maximum traffic volume an intersection can accommodate; restricted speeds; 71 to 100 percent of the signal cycles have one or more vehicles which wait through more than one signal cycle during peak traffic periods. 0.91 — 1.00 F Long queues of traffic; unstable flow; stoppages of long duration; traffic volume and traffic speed can drop to zero; traffic volume will be less than the volume which occurs at level of service "E." Above 1.00 Source: Highway Capacity Manual 2000, Transportation Research Board. National Research Council RELATED PROGRAMS AND GOVERNMENTAL ENTITIES Local circulation issues must be coordinated with regional, State, and federal agencies, as well as with neighboring cornmunities. The City has identified the following agencies as important partners. Many of these agencies' plans and programs have similar goals or address the same facilities as this circulation element. STATE California Department of Transportation The California Department of Transportation (Caltrans) is responsible for design standards and all operations on State highways traversing Huntington Beach, including 1-405, Beach Boulevard (SR-39), and Pacific Coast Highway (SR-1). For each of these highways, CaItrans prepares a Transportation Concept Report (TCR) that identifies current and projected operating conditions on the facility, establishes a 20-year planning concept, identifies facility deficiencies in relation to the concept, and identifies broad and flexible options to achieve the 20-year concept. As part of the Scenic Corridor Plan, the City must coordinate with Caltrans for landscaping and maintenance of these roadways. MuItimodal Transportation System Policy In past few years, legislation has been introduced regarding Complete Streets. This requires local jurisdictions to plan for multimodai strategies in their circulation elements. The multimodal network must identify how all roadway users (motorists, pedestrians, bicyclists, and transit riders, of all ages and abilities) will be accommodated. The City has made multimodal transportation a priority in this Circulation Element, and addresses the needs of all users in the Circulation Plan. It has identified requirements for trip reductions, transit enhancements, pedestrian, bicycle and equestrian improvements, and impact and development fees. Implemented together, these will result in streets that serve all roadway users, and will thereby satisfy the legislative requirements regarding Complete Streets. THE CITY OF HUNTINGTON BEACH GENERAL PLAN III-CE-4 HB -111-Item 9. - 10 INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element REGIONAL Southern California Association of Governments Regional Comprehensive Plan and Regional Transportation Plan In 1995, the Southern California Association of Governments (SCAG) prepared a Regional Comprehensive Plan (RCP) to address regional issues, goals, objectives, and policies for the Southern California region into the early part of the 21" century. The RCP was updated in 2008 based upon the SCAG's 2000 Compass Blueprint Growth Vision, which calls for calls for modest changes to current land use and transportation trends on only two percent of the land area of the region. A key component of the RCP is the Regional Transportation Plan (RYE). The RTP sets broad goals for the region and provides strategies to reduce problems associated with congestion and mobility. In recognition of the close relationship between traffic and air quality issues, the assumptions, goals, and programs contained in the RIP parallel those used to prepare the Air Quality Management Plan. The RTP was updated in 2012 to implement transportation provisions of the RCP with a strong commitment to reduce emissions to comply with SB 375. South Coast Air Quality Management District Air Quality Management Plan Huntington Beach is located in the South Coast Air Basin, which is a non-attainment area with regard to air quality (a geographic area that does not meet State or federal standards for a given air pollutant). The federal Clean Air Act requires the preparation of plans to improve air quality in non-attainment areas. Implementing the Clean Air Act, the South Coast Air Quality Management District (SCAQMD) has developed an Air Quality Management Plan (AQMP), which mandates a variety of measures to reduce traffic congestion and improve air quality. SCAQMD is also working with local jurisdictions to develop measures to reduce greenhouse gas emissions associated with climate change. COUNTY Orange County Transportation Authority Long Range Transportation Plan The Long Range Transportation Plan (LRTP) was adopted in 2010 as a blueprint for Orange County's transportation future through 2035 for all transportation modes, including freeways, roadways, buses, and rail transit. The LRTP is the vehicle by which the OCTA plans for the County's transportation, in response to changing trends in population and workforce, where residents live, how they commute, the dollars available to carry out transportation solutions, environmental priorities, and the policies and programs that foster mobility. The LRTP incorporates Measure M, the Orange County Master Plan of Arterial Highways (MPAH), Orange County Congestion Management Program (CM?), and the Orange County Commuter Bikeways Strategic Plan. Measure M In 1990, Orange County voters approved Measure M, authorizing a half-cent retail sales tax increase for a period of 20 years effective April I, 1991. A portion of revenue generated by Measure M is returned to local jurisdictions for use on local and regional transportation improvements and maintenance projects. To qualify for this revenue, each jurisdiction must comply with the Countywide Traffic Improvement and Growth Management Program. Specifically, to receive an allocation of Measure M funds, Huntington Beach must submit a statement of compliance with the growth management components of the program. Requirements include the adoption of a traffic circulation plan consistent with the County Master Plan of Arterial Highways (MPAH), adoption of a Growth Management Element within the General Plan, adoption and adequate THE CITY OF HUNTINGTON BEACH GENERAL PLAN HB -112-Item 9. - 11 INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element funding of a local transportation fee program, and adoption of a seven-year capital improvement program that includes all transportation projects funded either partially or fully by Measure M funds. The current Measure M expired in 2011, and a November 2006 ballot measure renewed the program (now known as M2) through 2041. M2 extends the requirements of Measure M, without increasing sales taxes, to fund freeway, street, transit, and environmental projects identified in a Transportation Investment Plan considered by voters in tandem with the renewal measure. The M2 renewal does not specify compliance with or adoption of a Growth Management Plan. Key M2 projects benefiting Huntington Beach include widening of freeway lanes and improvements to interchanges and overcrossings of 1-405, transit extensions to Metrolink, and numerous roadway and intersection improvements. Orange County Master Plan of Arterial Highways The MPAH identifies the intended future roadway system for the County and is administered by the OCTA. Huntington Beach's Circulation Element must be consistent with the MPAH in order to participate in any County roadway funding programs, such as Measure M. Orange County Congestion Management Program In June 1990, passage of the Proposition 111 gas tax increase required urbanized areas such as Orange County to adopt a Congestion Management Program (CM?), with the goal of reducing traffic congestion and facilitating coordination of local land use planning and regional transportation improvement decisions. The Orange County CMP is a composite of data collected by local jurisdictions according to guidelines established by OCTA. The data are compiled by OCTA and submitted to SCAG to determine regional consistency. Through the CM?, eligible transportation projects may be proposed to compete for State gas tax funds. Orange County Commuter Bikeways Strategic Plan The Commuter Bikeways Strategic Plan, administered by OCTA, is a regional planning document that identifies existing and proposed bikeways in Orange County. This comprehensive inventory of County bikeways was achieved through the cooperation of cities and the County to identify priority corridors for new bikeways. OCTA's bikeway classification system is employed by Huntington Beach. The City's bikeway plan is linked to regional County bikeways. CITY OF HUNTINGTON BEACH Five-Year Capital Improvement Program The City's Capital Improvement Program (CIP) is the main planning tool used by the City to coordinate financing and scheduling for major projects, including transportation improvements, to be undertaken by the City. Not all projects included in the 5-year CIP have budget approval. However, the City has an annual CIP that is funded. The CIP is developed to address elements contained in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects within the CI? correspond to the goals of the City's Strategic Plan in the areas of Public Safety, Infrastructure and Transportation, Community Livability, and Environment and Natural Resources. The CIF' is prepared in conjunction with the budget process and is revised annually to meet changing needs, priorities, and financial conditions. THE CITY OF HUNTINGTON BEACH GENERAL PLAN III-CE-6 HB -113-Item 9. - 12 The Arterial Street Landscape Development and Maintenance Status Report contains maps showing where new median landscaping will be placed. INFRASTRUCTURE AND COMMUNITY SERVICES CHAPTER Circulation Element Transportation Demand Management Ordinance The City's Transportation Demand Management (TDM) Ordinance was established to help mitigate potential impacts of development projects on mobility, congestion, and air quality, as well as to promote TOM strategies. The City uses the TDM ordinance to encourage changes in individual travel behavior. Certain TOM activities are made mandatory by the ordinance. In particular, employers with 100 or more employees are required to support alternative forms of transportation by providing appropriate facilities, including showers and lockers, parking for vanpools, bicycle parking, and passenger loading areas. Arterial Street Landscape Development and Maintenance Status Report (1989) This report is the guiding document for medians and street landscaping in Huntington Beach. It contains plans for median and roadside landscape development, maintenance, and cost reports. The plan contains maps of landscaped arterials and irrigation status. The City uses policy in the Circulation Element to reinforce the importance of landscaping and maintenance along scenic and landscape corridors. Circulation Element Technical Administrative Reports The Circulation Element Technical Administrative Reports (TARS) address a variety of circulation- and traffic-related topics, providing information such as traffic counts and forecasts for roadway links and intersections. Information included in the TARS will change as part of regular updates so that various standards — including emergency response times or LOS for intersections — remain in compliance with this Element. THE CITY OF HUNTINGTON BEACH GENERAL PLAN III-CE-7 HB -114-Item 9. - 13 CITY OF HUNTINGTON BEACH LOCAL SIGNAL SYNCHRONIZATION PLAN HUNTINGTON BEACH June 1, 2017 HB -115-Item 9. - 14 Director June 1,2017 Mr. Anup Kulkarni Orange County Transportation Authority Regional Modeling and Traffic Operations Planning Division P.O. Box 14184 Orange, CA 92863-1584 Subject: Local Signal Synchronization Plan Submittal as Part of the Measure M2 Eligibility Process Dear Mr. Kulkarni: The City of Huntington Beach is pleased to submit its Local Signal Synchronization Plan as part of the Measure M2 eligibility process. The submittal includes the following components: 1. A completed "Local Signal Synchronization Plan Consistency Review Checklist" form establishing consistency between the Local Signal Synchronization Plan and the Regional Traffic Signal Synchronization Master Plan. 2. An updated Local Signal Synchronization Plan for Fiscal Years 2017/2018 to 2019/2020 including and all required elements as identified in the Guidelines for the Preparation of Local Signal Synchronization Plans. The City looks forward to continuing the implementation of the beneficial programs and construction projects required and made possible by Measure M2. If you have any questions, please call me at (714) 536-5431. Sincerely, William F. Janusz, P.E., PTOE Principal Civil Engineer WFJ City of Huntington Beach 2000 Main Street • PO Box 190 CA 92648 Department of Public Works (714) 536-5431 Enclosures HB -116-Item 9. - 15 Date LOCAL SIGNAL SYNCHRONIZATION PLAN CONSISTENCY REVIEW CHECKLIST The Local Agency Name: City of Huntington Beach Plan Date: 6/01/17 Local agencies must submit a copy of the Local Signal Synchronization Plan, a completed consistency review checklist, and any supporting documentation. Complete the table below. Complete the table below: Local Agency Statement ge Pa #s in LSSP Provided or N/A 1) Signal synchronization goals of the agency are consistent with those outlined as part of the Regional Traffic Signal Synchronization Master Plan. Include information on how the traffic signal synchronization street routes and traffic signals may be coordinated with traffic signals on the street routes in adjoining jurisdictions. 1,2,19 Yes 2) Traffic signal synchronization street routes are identified, including all corridors along the regional signal synchronization network located within the local agency. 3,4 Yes 3) Traffic signal inventory for all traffic signal synchronization street routes. 5-9 Yes 4) Three-year plan separately showing costs, available funding, and phasing for capital, operations, and maintenance of signal synchronization along the traffic signal synchronization street routes and traffic signals. Include a separate planning level estimate of complete system implementation cost. 12-15 Yes 5) Signal synchronization review, revision, and assessment of synchronization activities along the traffic signal synchronization street routes and traffic signals. 15-19 Yes I certify that the above statements are true to the best of my knowledge. Willaim F. Janusz, P.E., PTOE Principal Civil Engineer Printed Name, Title HB -117-Item 9. - 16 CITY OF HUNTINGTON BEACH LOCAL SIGNAL SYNCHRONIZATION PLAN HUNTINGTON BEACH City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Prepared under the supervision of: William F. Janusz, P.E., PTOE Principal Civil Engineer (714) 536-5431 June 1, 2017 HB -118-Item 9. - 17 TABLE OF CONTENTS SECTION 1 SECTION 2 SECTION 3 SECTION 4 SECTION 5 Traffic Signal Synchronization Goals, Policies and Objectives Traffic Signal Synchronization Street Routes Traffic Signal Inventory Traffic Signal Synchronization System and Three Year Plan Traffic Signal Synchronization Assessment Review and revise, as may be Necessary, the Timing of Traffic Signals 1 3 5 10 15 HB -119-Item 9. - 18 LIST OF FIGURES FIGURE 1 Signal Synchronization Routes 4 FIGURE 2 Corridor Synchronization Performance Index (CSPI) 22 HB -120-Item 9. - 19 LIST OF TABLES Traffic Synchronization List 3-Year Outlook Traffic Signal Synchronization (Constrained) 3-Year Outlook Traffic Signal Synchronization (Unconstrained) LSSP Implementation — Candidate Signal Synchronization Projects With Estimated Costs Traffic Signal Synchronization Assessment, Review and Revision Signal Timing Revisions TABLE 1 TABLE 2 TABLE 3 TABLE 4 TABLE 5 TABLE 6 6 12 13 14 20 21 HB -121-Item 9. - 20 SECTION ONE TRAFFIC SIGNAL SYNCHRONIZATION GOALS, POLICIES AND OBJECTIVES Eligibility requirements included in the Renewed Measure M specify that each local jurisdiction must adopt a Local Signal Synchronization Plan (LSSP) and renew it on a three year cycle. The initial LSSP was adopted by the City of Huntington Beach City Council on December 20, 2010, and was subsequently updated in 2014. This document is the City of Huntington Beach's three year update of the LSSP which is due to the Orange County Transportation Authority by June 30, 2017. This plan includes the following: • Traffic signal synchronization street routes; • Traffic signal inventory; • Three year plan showing costs, available funding and phasing for capital, operations, and maintenance of traffic signal synchronization street routes and traffic signals; • Information on local signal synchronization policies, including how street routes and traffic signals may be synchronized with traffic signals on street routes in adjoining jurisdictions. It is the City of Huntington Beach's goal to have in-place traffic signal coordination on all major arterial roadways and to have the communication and monitoring capabilities to remotely control the traffic signals from the City's Traffic Management Center (TMC) located at City Hall. Expanding on these primary goals is the objective to establish inter- agency communication with the traffic signal systems maintained by Caltrans and the adjacent local agencies. Working toward these goals, the City maintains its coordinated traffic signal operations and continually monitors the operation for areas where operational improvements may be warranted. Over the past three years, the City has upgraded approximately nine miles of its existing network of copper interconnect cable to fiber optic cable. In addition approximately two and one-half miles of new communication conduit and cable has been installed. The upgrade to fiber optic cable increases monitoring and communication capabilities and has allowed the City to install three new closed circuit television cameras in order to monitor traffic from the TMC. The City is constantly looking for opportunities to further expand and upgrade its traffic signal system such as pursuing grant funds to 1 HB -122-Item 9. - 21 achieve this objective. Ultimately the City strives for a completely interconnected system of traffic signals which can be remotely monitored and maintained with a reasonable level of Public Works staff supervision. While several arterials are coordinated across city boundaries, no actual inter-agency real time communication exists. Ultimately, such communication is a goal of the City of Huntington Beach. This document also acknowledges that the City of Huntington Beach supports a multi- agency, corridor based approach that optimizes traffic signals based on existing traffic patterns. The City supports local agency responsibility for signal timing and working with neighboring agencies to develop synchronization timing. This plan will require periodic updating on a three-year cycle throughout the duration of Renewed Measure M. The next update will be due to OCTA by June 30, 2020. 2 HB -123-Item 9. - 22 SECTION TWO TRAFFIC SIGNAL SYNCHRONIZATION STREET ROUTES (EXISTING AND PLANNED) Figure 1 illustrates the Traffic Signal Synchronization Street Routes within the City of Huntington Beach. These include the routes contained in OCTA's Regional Traffic Signal Synchronization Master Plan. As indicated on the Traffic Synchronization List, Table 1, and the Map of Signal Synchronization Routes, Figure 1, not all intersections on these routes currently operate under coordination. The primary factor for not operating the traffic signals under coordination is low traffic volumes. While most of the arterial streets are under coordination continuously from approximately 6:30 a.m. until approximately 7:00 p.m., there are several segments where, due to low off-peak traffic volumes, the signals operate free in the midmorning and mid-afternoon periods. There are also some segments, primarily on the far south and west sides of the City where traffic volumes approaching the ocean are so low (less than 20,000 vehicles per day), that cross street delay does not warrant operating the signals under coordination at any time of the day. 3 HB -124-Item 9. - 23 SIGNAL SYNCHRONIZATION ROUTES FIGURE 1 r REVISED 5/02/17 = LOCAL SIGNAL SYNCHRONIZATION ROUTES (IN ADDITION TO OCTA REGIONAL PROGRAM). = LOCAL SIGNAL SYNCHRONIZATION ROUTES CURRENTLY RUNNING FREE. = LOCAL SIGNAL SYNCHRONIZATION ROUTES CURRENTLY UNDER COORDINATION (CONSISTENT WITH OCTA). = LOCAL SIGNAL SYNCHRONIZAllON ROUTES (CALTRANS ROUTE CONSISTENT WITH OCTA). OCTA Coordination Vicmap.dwg CITY OF HUNTINGTON BEACH * PUBLIC WORKS * TRAFFIC ENGINEERING HB -125-Item 9. - 24 SECTION THREE TRAFFIC SIGNAL INVENTORY Table 1 lists the corridors and intersections within the City that are included in the Local Signal Synchronization Plan and the present coordination status of each of these intersections. 5 HB -126-Item 9. - 25 Table 1 TRAFFIC SYNCHRONIZATION LIST Corridor Cross-street Intersection Cycle Length Controller Type Maintenance Responsibility AM MD PM WKND Adams Avenue Lake Street 80 65 70 65 170 City of Huntington Beach Delaware Street 80 65 70 65 170 City of Huntington Beach Beach Boulevard 120 130 140 130 2070 Caltrans Coldwater Lane 120 130 140 (f) 170 City of Huntington Beach Newland Street 130 130 140 (f) 170 City of Huntington Beach Magnolia Street 130 130 140 130 170 City of Huntington Beach Newland Street 130 130 140 130 170 City of Huntington Beach Bushard Street 130 130 140 130 170 City of Huntington Beach Target Driveway 130 130 140 130 170 City of Huntington Beach Brookhurst Street 130 130 140 130 170 City of Huntington Beach Ranger Lane 130 130 140 130 170 City of Huntington Beach Beach Boulevard Center Avenue 140 130 140 130 2070 Ca[trans Edinger Avenue 140 130 140 130 2070 Caltrans Stark Avenue 140 130 140 130 2070 Caltrans MacDonald Avenue 140 130 140 130 2070 Caltrans Heil Avenue 140 130 140 130 2070 Caltrans Terry Drive 140 130 140 130 2070 Caltrans Warner Avenue 140 130 140 130 2070 Caltrans Slater Avenue 140 130 140 130 2070 Caltrans Newman Avenue 140 130 140 130 2070 Caltrans Talbert Avenue 140 130 140 130 2070 Caltrans Ellis Avenue 140 130 140 130 2070 Caltrans Garfield Avenue 120 130 140 130 2070 Caltrans Yorktown Avenue 120 130 140 130 2070 Caltrans Utica Avenue 120 130 140 130 2070 Caltrans Adams Avenue 120 130 140 130 2070 Caltrans Indianapolis Avenue 120 130 140 130 2070 Caltrans Atlanta Avenue 120 130 140 130 2070 Caltrans Pacific View Drive 120 130 140 130 2070 Caltrans Pacific Coast Highway 120 (f) 120 (0 2070 Caltrans Bolsa Avenue Bolsa Chica Street 120 120 120 120 170 City of Huntington Beach Boeing Driveway (f) (f) (f) (0 170 City of Huntington Beach Graham Street (f) (0 (f) (f) 170 City of Huntington Beach 6 HB -127-Item 9. - 26 TRAFFIC SYNCHRONIZATION LIST Corridor Cross-street Intersection Cycle Length Controller Type Maintenance Responsibility AM MD PM WKND Able Lane/Dan Lane (f) (f) (f) (f) 170 City of Huntington Beach Springdale Street (f) (f) (f) (f) 170 City of Huntington Beach Bolsa Chica Street Bolsa Street 120 120 120 120 170 City of Huntington Beach Argosy Avenue 120 120 120 120 170 City of Huntington Beach McFadden Avenue 120 120 120 120 170 City of Huntington Beach Robinwood Drive 140 130 140 130 170 City of Huntington Beach Edinger Avenue 140 130 140 130 170 City of Huntington Beach Heil Avenue 140 130 140 130 170 City of Huntington Beach Warner Avenue 140 130 140 130 170 City of Huntington Beach Brookhurst Street Garfield Avenue 140 130 140 130 170 City of Huntington Beach Yorktown Avenue 140 130 140 130 170 City of Huntington Beach Beachmont Plaza 140 130 140 130 170 City of Huntington Beach Adams Avenue 140 130 140 130 170 City of Huntington Beach Indianapolis Avenue 140 130 140 130 170 City of Huntington Beach Atlanta Avenue 140 130 140 130 170 City of Huntington Beach Hamilton Avenue 140 130 140 130 170 City of Huntington Beach Banning Avenue (f) (f) (f) (f) 170 City of Huntington Beach Bushard Street (f) (f) (f) (f) 170 City of Huntington Beach Pacific Coast Highway 120 (f) 120 (f) 170 Caltrans Edinger Avenue Bolsa Chica Street 140 130 140 130 170 City of Huntington Beach Graham Street 70 65 70 65 170 City of Huntington Beach Springdale Street 140 130 140 130 170 City of Huntington Beach Edwards Street 140 130 140 130 170 City of Huntington Beach Goldenwest Street 140 130 140 130 170 City of Huntington Beach Golden West College 140 130 140 130 170 City of Huntington Beach Gothard Street 140 130 140 120 170 City of Huntington Beach Fortuna Lane 140 130 140 130 170 City of Huntington Beach Sher Lane 140 130 140 130 170 City of Huntington Beach Parkside Lane 140 130 140 130 170 City of Huntington Beach Beach Boulevard 140 130 140 130 2070 Caltrans Newland Street 130 130 130 130 170 City of Huntington Beach Goldenwest Street McFadden Avenue 140 130 140 130 170 City of Huntington Beach Rustler (Golden West College) 140 130 140 130 170 City of Huntington Beach Edinger Avenue 140 130 140 130 170 City of Huntington Beach Heil Avenue 140 130 140 130 170 City of Huntington Beach 7 HB -128-Item 9. - 27 TRAFFIC SYNCHRONIZATION LIST Corridor Cross-street Intersection Cycle Length Controller Type Maintenance Responsibility AM MD PM WKND Norma Drive/Lydia Drive 140 130 140 130 170 City of Huntington Beach Warner Avenue 140 130 140 130 170 City of Huntington Beach Rio Vista Drive 140 130 140 130 170 City of Huntington Beach Talbert Avenue 140 130 140 130 170 City of Huntington Beach Ellis Avenue 140 130 140 130 170 City of Huntington Beach Garfield Avenue 140 130 140 130 170 City of Huntington Beach Summit Drive 140 130 140 130 170 City of Huntington Beach Yorktown Avenue 140 130 140 130 170 City of Huntington Beach Palm Avenue (f) (f) (f) (f) 170 City of Huntington Beach Orange Avenue (f) (f) (f) (f) 170 City of Huntington Beach Pacific Coast Highway 120 (f) 120 (f) 170 Caltrans Magnolia Street Garfield Avenue 140 130 140 130 170 City of Huntington Beach Home Depot 140 130 140 130 170 City of Huntington Beach Yorktown Avenue 140 130 140 130 170 City of Huntington Beach Adams Avenue 140 130 140 130 170 City of Huntington Beach Indianapolis Avenue (0 (f) (f) (f) 170 City of Huntington Beach Atlanta Avenue (0 (f) (f) (f) 170 City of Huntington Beach Edison H.S. (f) (f) (f) (f) 170 City of Huntington Beach Hamilton Avenue (f) (f) (f) (f) 170 City of Huntington Beach Banning Avenue (0 (0 (f) (f) 170 City of Huntington Beach Pacific Coast Highway 120 (f) 120 (f) 170 Ca!trans Pacific Coast Highway Anderson Street 120 (f) 100 (f) 170 Caltrans Admiralty Lane/19 m Street 120 (f) 100 (f) 170 Caltrans Broadway 120 (f) 100 (0 170 Caltrans Coral Cay Lane/5 t ' Street 120 (f) 100 (f) 170 Caltrans Warner Avenue 130 (f) 140 (f) 170 Caltrans Bolsa Chica State Beach (f) (0 (f) (0 170 Caltrans Seapoint Avenue (0 (f) (f) (0 170 Caltrans Goldenwest Street 120 (0 120 (f) 170 Caltrans Seventeenth Street 120 (0 120 (f) 170 Caltrans Ninth Street 120 (0 120 (0 170 Caltrans Sixth Street 120 (0 120 (0 170 Caltrans Main Street 120 (f) 120 (f) 170 Caltrans First Street 120 (0 120 (f) 170 Caltrans 8 HB -129-Item 9. - 28 TRAFFIC SYNCHRONIZATION LIST Corridor Cross-street Intersection Cycle Length Controller Type Maintenance Responsibility AM MD PM WKND Huntington Street 120 (f) 120 (0 170 Caltrans Twin Dolphin Drive 120 (f) 120 (f) 170 Caltrans Beach Boulevard 120 (f) 120 (f) 170 Caltrans Newland Street 120 (f) 120 (f) 170 Ca!trans Magnolia Street 120 (f) 120 (f) 170 Caltrans Brookhurst Street 120 (f) 120 (f) 170 Ca!trans Talbert Avenue Beach Boulevard 140 130 140 130 2070 Caltrans Walmart Driveway (f) 120 120 (f) 170 City of Huntington Beach Newland Street 120 120 120 (0 170 City of Huntington Beach Warner Avenue Pacific Coast Highway 120 100 100 100 170 Caltrans Fire Signal/Warner Dock (y) (y) (y) (y) 170 City of Huntington Beach Algonquin Street 140 130 140 130 170 City of Huntington Beach Bolsa Chica Street 140 130 140 130 170 City of Huntington Beach Greentree Lane/Plaza Lane 140 130 140 130 170 City of Huntington Beach Graham Street 140 130 140 130 170 City of Huntington Beach Springdale Street 140 130 140 130 170 City of Huntington Beach Edwards Street 140 130 140 130 170 City of Huntington Beach Goldenwest Street 140 130 140 130 170 City of Huntington Beach Home Depot 140 130 140 130 170 City of Huntington Beach Gothard Street 140 130 140 130 170 City of Huntington Beach Nichols Street 140 130 140 130 170 City of Huntington Beach Ash Street 140 130 140 130 170 City of Huntington Beach Beach Boulevard 140 130 140 130 170 Caltrans Rotterdam Lane 140 130 140 130 170 City of Huntington Beach Newland Street 140 130 140 130 170 City of Huntington Beach Central System (Indicate if multiple systems in use): Bi-Tran QuicNet Pro Controller Operating System: 170 Controller with Bi-Tran 232 program (f) — Indicates that intersection operates free (y) — Indicates that intersection receives an end of yellow sync pulse from adjacent intersection 9 HB -130-Item 9. - 29 SECTION FOUR TRAFFIC SIGNAL SYNCHRONIZATION SYSTEM AND THREE YEAR PLAN The City of Huntington Beach utilizes in-house staff for the maintenance and operations of the traffic signal system. The traffic signal system maintenance and operations are only one of numerous duties that these staff members perform, so there is no exact dollar amount which is dedicated to traffic signal synchronization. The City of Huntington Beach has completed construction and retiming under the Orange County Transportation Authority's Regional Traffic Signal Synchronization Project (TSSP) program. These projects include fiber optic installation on Goldenwest Street and Warner Avenue, conduit and fiber optic installation on Adams Avenue, conduit repairs in Edinger Avenue and radio upgrades on Talbert Avenue. All of these projects included updating the coordination timing along these corridors. Through the federal Highway Safety Improvement Program (HSIP), the city received grant funding to install additional interconnect conduit and cable. Recently completed segments include Adams Avenue from Magnolia Street to the driveway at Target (west of Brookhurst Street) and Magnolia Street from the driveway at Home Depot (south of Garfield Avenue) to Adams Avenue. Projects approved for funding include Goldenwest Street from Heil Avenue to Warner Avenue, Newland Street from Warner Avenue to Garfield Avenue, Gothard Street from Center Avenue to Edinger Avenue, and along Slater Avenue from Goldenwest Street to Gothard Street. The Traffic Signal Synchronization Reporting Forms as provided in the guidelines are included as Tables 2 and 3. Only the projects located on the Regional Traffic Signal Synchronization Master Plan roadway network are shown. Newland Street, while not on the Regional Traffic Signal Synchronization Master Plan, forms a portion of the city's future fiber backbone, as identified in the City's Traffic Signal System Master Plan and is therefore included on these forms. Table 4 lists candidate signal synchronization projects. These projects, while not funded at this time, have been identified in the City's Traffic Signal System Master Plan. For purposes of the unconstrained three year outlook of Table 3, three projects from Table 4 have been identified as candidate projects; the North Fiber Backbone Completion, the Traffic Management Center Upgrades and the Citywide Changeout to ATC Controllers. Actual project selection will be based on funding opportunities and restrictions. The candidate synchronization projects listed in Table 4 are likely projects to consider. 10 HB -131-Item 9. - 30 Table 4 also contains a line item for the upgrade of the City's existing 170 controllers to new controllers conforming to the latest Advanced Transportation Controller (ATC) standards. Currently the city is evaluating its options between changing out to 2070 controllers or another type of ATC controller. The figure contained in Table 4 is strictly for planning purposes and is likely subject to revision as the exact type of controller change out is determined. 11 HB -132-Item 9. - 31 Table 2 3-YEAR OUTLOOK TRAFFIC SIGNAL SYNCHRONIZATION Funding Needs for Synchronized Operation (Constrained) Reporting Jurisdiction Expenditures: City of Huntington Beach .1n.. Type of Traffic Signal Synchronization Expenditures in Year of Expenditure Dollars MAINTENANCE PROJECT FY17/18 FY18/19 FY19/20 TOTAL Communication and Software Maintenance 30,000 15,000 15,000 60,000 Subtotal Maintenance 30,000 15,000 15,000 60,000 CONSTRUCTION PROJECT FY17/18 FY18/19 FY19/20 TOTAL Brookhurst Street TSSP (OCTA) 833,490 833,490 Magnolia Street TSSP (OCTA) 725,465 725,465 Goldenwest IC — Heil to Warner (HSIP) 184,680 184,680 Newland Street IC— Warner to Ellis (HSIP) 310,100 310,100 Newland Street IC — Ellis to Garfield (HSIP) 184,680 184,680 Subtotal Construction 2,238,415 2,238,415 OPERATIONS PROJECT FY17/18 FY18/19 FY19/20 TOTAL Citywide Signal Timing Maintenance 10,000 10,000 10,000 30,000 Subtotal Operations 10,000 10,000 10,000 30,000 2,278,415 25,000 25,000 2,328,415 12 HB -133-Item 9. - 32 Table 3 3-YEAR OUTLOOK TRAFFIC SIGNAL SYNCHRONIZATION Funding Needs for Synchronized Operation (Unconstrained) Reporting Jurisdiction Expenditures: City of Huntington Beach n Type of Traffic Signal Synchronization Expenditures in Year of Expenditure Dollars MAINTENANCE PROJECT FY17118 FY18119 FY19120 TOTAL Communication and Software Maintenance 80,000 80,000 80,000 240,000 Subtotal Maintenance 80,000 80,000 80,000 240,000 CONSTRUCTION PROJECT FY17/18 FY18/19 FY19/20 TOTAL Citywide Signal Synchronization (a) DESIGN 160,000 30,000 190,000 CONSTRUCTION 1,000,000 1,050,000 2,050,000 Carryover from table 2 2,238,415 2,238,415 Subtotal Construction 2,238,415 1,160,000 1,080,000 4,478,415 OPERATIONS PROJECT FY17/18 FY18119 FY19/20 TOTAL Citywide Signal Timing Maintenance 90,000 90,000 90,000 270,000 Consultant Services — Signal Timing 150,000 150,000 300,000 Subtotal Operations 90,000 240,000 240,000 570,000 2,408,415 1,420,000 1,420,000 5,248,415 (a) For illustrative purposes projects include the North Fiber Backbone Completion, TMC updates and Changeout to ATC Controllers (as shown in table 4). Actual candidate projects are contained in Table 4 and project selection will depend upon funding opportunities and restrictions. 13 HB -134-Item 9. - 33 Table 4 LSSP IMPLEMENTATION - CANDIDATE SIGNAL SYNCHORNIZATION PROJECTS WITH ESTIMATED COSTS Reporting Jurisdiction Expenditures: City of Huntington Beach The following projects, while not funded at this time, have been identified in the City's Traffic Signal System Master Plan. These projects will be considered as funding opportunities are identified. CORRIDOR IMPROVEMENT SUMMARY ESTIMATED COST Magnolia Street Install interconnect conduit and fiber optic cable from Hamilton Avenue to Pacific Coast Highway. _ $200,000 Goldenwest Street Install interconnect conduit and fiber optic cable from Bolsa Avenue to Heil Avenue. Install fiber optic cable in existing conduit from Heil Avenue to Warner Avenue and from Yorktown Avenue to Pacific Coast Highway $800,000 North Backbone Completion Install interconnect conduit and fiber optic cable on Gothard Street from Edinger Avenue to Warner Avenue, Garfield Avenue from Florida Street to Newland Street. Install 5.5 miles of fiber optic cable in existing conduit $870,000 South Backbone Completion Install interconnect conduit and fiber optic cable on Main Street from Yorktown Avenue to Orange Avenue/Atlanta Avenue, along Orange Avenue/Atlanta Avenue to Newland Street, along Newland street from Atlanta to Hamilton and along Hamilton from Newland Street to Brookhurst. Install 1.5 miles of fiber in existing conduit. $1,150,000 Traffic Management Center Upgrades Video wall, Workstations for video wall control, new equipment racks $220,000 Citywide Change out of existing 170 controllers to new controllers based on ATC Standards $885,000 Bolsa Chica Street Install fiber optic cable in existing conduit from Rancho Road to Warner Avenue. $600,000 Edinger Avenue Install fiber optic cable in existing conduit from Gothard Street to Beach Boulevard $200,000 Total Estimated Cost $4,925,000 14 HB -135-Item 9. - 34 SECTION FIVE TRAFFIC SIGNAL SYNCHRONIZATION ASSESSMENT REVIEW AND REVISE, AS MAY BE NECESSARY, THE TIMING OF TRAFFIC SIGNALS Significant timing plan updates and projects completed FY 2013/2014 through 2016/2017 Over the past three years, the City of Huntington Beach has undertaken traffic signal retiming efforts on several of the routes within the City contained in OCTA's Regional Traffic Signal Synchronization Master Plan. Three of these arterial roadways were undertaken as part of OCTA's Regional Traffic Signal Synchronization Project (RTSSP) program. Smaller scale retiming efforts were undertaken as a result of timing and cycle length changes on a crossing arterial roadway. A brief summary is included for each of the routes within the City contained in OCTA's Regional Traffic Signal Synchronization Master Plan. The before and after performance results are presented in Table 5 and an overall summary of the cycle length adjustments over the past three years is included as Table 6. Figure 2 is the Corridor Synchronization Performance Index (CSPI) map for the City of Huntington Beach. The CSPI is a performance measure utilized by OCTA that factors the average speed, greens per red and the number of stops per mile. It is a 100 point scale with any score over 80 considered to be "very good progression" and a score under 60 being classified as 'limited progression". The Adams Avenue corridor showed the greatest improvement, reflecting not only the implementation of coordinated traffic signal timing, but also the benefits of upgrading the communications from predominantly radio based, which has significant operational deficiencies, to predominately fiber optic cable and twisted pair cable. Warner Avenue and Edinger Avenue showed a smaller improvement, but it must be noted that these corridors were previously operating under coordination, so the opportunities for significant improvement were limited. Goldenwest Street showed a slight decrease in CSPI score. This is attributed to the fact that along with there being previous coordination in place prior to the retiming, the previously coordinated crossing arterials of Edinger Avenue and Warner Avenue presented fixed timing points, which limited the timing options for Goldenwest Street. The Talbert Avenue segment within Huntington Beach contains only two signalized intersections, so it is difficult to comment on the CSPI score form the City of Huntington Beach perspective. 15 HB -136-Item 9. - 35 Adams Avenue The timings on Adams Avenue were updated in 2016 as part of the Adams Avenue RTSSP project. The retiming effort expanded the limits of the coordinated timings approximately one-half mile westward to incorporate the intersections at Lake Street and at Delaware Street. Coordinated traffic signal timings were developed at cycle lengths of 130 seconds in the morning, 130 seconds in the midday and 140 seconds in the evening. This provides for continuous coordination in the midday and evening from Beach Boulevard to Ranger Lane. Since Caltrans runs a 120 second cycle in the morning, there is still a break point between Coldwater Lane and Newland Street during this period, although the traffic signals from Lake Street to Coldwater Lane are coordinated with respect to Beach Boulevard. Prior to the RTSSP project, Adams Avenue was dependent on radios for coordination which presented maintenance challenges. The RTSSP project installed conduit and fiber optic cable from the Traffic Management Center (TMC) in City Hall to the intersection of Adams Avenue and Magnolia Street. A federal Highway Safety Improvement Program (HSIP) project provided new conduit and twisted copper interconnect cable from Magnolia Street to the Target driveway (approximately 700 feet west of Brookhurst Street), thus providing a complete hardwired interconnect system along Adams Avenue from Beach Boulevard to Ranger Lane. The RTSSP project also included the installation of three closed circuit television cameras along Adams Avenue. These images can now be viewed in the TMC. Beach Boulevard Beach Boulevard is a state highway, operated and maintained by Caltrans. The state indicates that there are no immediate plans for retiming. Bolsa Avenue The City of Huntington Beach maintains only five traffic signals at the far westerly end of Bolsa Avenue. With traffic volumes ranging from 15,000 to 19,000 vehicles per day, the negative impacts to cross street traffic will outweigh any benefit of traffic signal coordination on Bolsa Avenue. Bolsa Chica Street The City maintains coordinated traffic signal timings on Bolsa Chica Street from Bolsa Avenue to Warner Avenue. Prior to the retiming of Edinger Avenue in 2014, the cycle length was 120 seconds throughout the day (excluding the Warner Avenue intersection, which was previously retimed with different cycle lengths). With the retiming of both Warner Avenue and Edinger Avenue to a 140 second cycle length in the morning and afternoon and 130 seconds in the midday, gaps 16 HB -137-Item 9. - 36 were created in the Bolsa Chica Street coordination timing. City staff developed new timings for the intersections at Heil Avenue and at Robinwood Lane to be compatible with the Edinger Avenue and Warner Avenue intersections. With this timing effort, there remains a single timing break along Bolsa Chica Street, between McFadden Avenue and Robinwood Lane. It is planned to retime Bolsa Chica Street from McFadden Avenue to the north to be compatible with the segment to the south as staff resources permit. Brookhurst Street Revised traffic signal timing was implemented in 2012 as part of an OCTA Traffic Light Synchronization Project (TLSP). This project has been selected for retiming under the RTSSP program, scheduled to begin in 2017 or 2018. This project will also include the changeout of the existing twisted pair interconnect cable with fiber optic cable. Edinger Avenue The timings on Edinger Avenue were updated in 2014 as part of the Edinger Avenue RTSSP project. Coordinated traffic signal timings were developed at cycle lengths of 140 seconds in the morning, 130 seconds in the midday and 140 seconds in the evening for the segment from Bolsa Chica Street to Beach Boulevard. This provides for continuous coordination with the Caltrans-operated Beach Boulevard and Edinger Avenue intersection. Edinger Avenue from Newland Street eastward into Westminster, runs at a cycle length of 130 seconds during peak periods with a free operation during the mid-morning and mid-afternoon periods. The RTSSP project also repaired a broken and inoperative interconnect link between Beach Boulevard and Newland Street. This issue had precluded the City being able to communicate with or coordinate the Newland Street intersection. With the link restored, full communication is now operable. Goldenwest Street The timings on Goldenwest Street were updated in 2016 as part of the Goldenwest Street RTSSP project. Coordinated traffic signal timings were developed at cycle lengths of 140 seconds in the morning, 130 seconds in the midday and 140 seconds in the evening. This retiming also eliminated gaps in the system caused by the prior RTSSP timing projects along Edinger Avenue and Warner Avenue. This RTSSP project also replaced existing twisted copper interconnect cable with fiber optic cable from City Hall near Yorktown Avenue to Warner Avenue. Magnolia Street Magnolia Street operates at cycle lengths of 130 seconds in the morning and midday periods and 140 seconds in the evening period. This is consistent with Adams Avenue. A federal Highway Safety Improvement Program (HSIP) grant 17 HB -138-Item 9. - 37 installed interconnect conduit and cable from the Home Depot driveway (approximately 500 feet south of Garfield Avenue) to Adams Avenue, thus eliminating the need for radio communication north of Adams Avenue. Radio communication is still in use for the intersections south of Adams Avenue and has historically had maintenance concerns. The city has been approved for a RTSSP project along Magnolia Street to start in late 2017 or 2018 which will install new conduit from Adams Avenue to Hamilton Street and fiber optic cable from Garfield Avenue to Hamilton Avenue. This should improve reliability of the system and allow for faster responsiveness for monitoring and timing adjustments. Pacific Coast Highway Pacific Coast Highway is a state highway, operated and maintained by Caltrans. The state indicates that there are no immediate plans for retinning. Talbert Avenue Talbert Avenue was running free until new timing was installed as part of a RTSSP project in conjunction with the Cities of Fountain Valley and Santa Ana. A cycle length of 120 seconds operates in the midday and afternoon periods. The corridor is dependent on radios for communications which have historically been maintenance concerns for the City. Warner Avenue Warner Avenue from Algonquin Street to Newland Street was retimed in 2015 as part of an RTSSP project. Coordinated traffic signal timings were developed at cycle lengths of 140 seconds in the morning, 130 seconds in the midday and 140 seconds in the evening. This provides for continuous coordination with the Caltrans-operated Beach Boulevard and Warner Avenue intersection. This RTSSP project also replaced existing twisted copper interconnect cable with fiber optic cable from Algonquin Street to Newland Street. General Signal Timing Practice It is typically the City's practice to coordinate its major arterials at 140 seconds in the morning and afternoon periods and at 130 seconds in the midday to ensure consistency with Caltrans at Beach Boulevard. The exception to this practice is along Adams Avenue, Brookhurst Street and Magnolia Street which run at a cycle length of 130 seconds during the morning period. Caltrans morning cycle length south of Ellis Avenue is 120 seconds which cannot be accommodated along Adams Avenue, Magnolia Street and Brookhurst while maintaining an acceptable operation including accommodation of proper clearance intervals. 18 HB -139-Item 9. - 38 Coordination Equipment In 2011, the city completed a Traffic Signal System Master Plan (TSSMP) which planned out a communication system for the City. Principal elements in this plan include establishing hardwire communications to almost all signalized intersections and creating a fiber optic backbone for system reliability and redundancy. The RTSSP projects on Goldenwest Street, Warner Avenue and Adams Avenue provided for the initial fiber optic segments running from the City's traffic management center in City Hall into the field. The TSSMP identified two fiber optic backbones and additional conduit and cable links to ensure a comprehensive traffic signal system operation. Over the past three years, the City has upgraded approximately eight miles of its existing network of copper interconnect cable to fiber optic cable. In addition approximately one mile of new conduit and fiber cable has been installed along with approximately one and one-half miles of new communication conduit and cable. Currently many of the City's intersections utilize radios for communication which have presented maintenance concerns over the years. The City is continually investigating opportunities to install as much conduit as possible in order to replace these radio links. The RTTSP project on Adams Avenue enabled the removal of two radios on Magnolia Street and a third radio serving a field master on Brookhurst Street. A component of the recently completed Traffic Signal System Master Plan is to identify opportunities to communicate with the traffic signal systems in the adjacent cities and with Caltrans. Although no formal projects have been programmed, intertie opportunities have been identified with Westminster at the intersection of Bolsa Chica Street and Rancho Road, Fountain Valley at the intersection of Warner Avenue and Magnolia Street and with Costa Mesa at the intersection of Adams Avenue and Shantar Drive. Possible intertie locations with Caltrans will be discussed as part of the Interstate 405 widening efforts. Currently approved OCTA RTSSP and federal HSIP grants will install approximately five miles of additional conduit, toward a goal of interconnecting virtually every City traffic signal and providing the gateway for interagency communication. 19 HB -140-Item 9. - 39 Table 5 TRAFFIC SIGNAL SYNCHRONIZATION ASSESSMENT, REVIEW, AND REVISION LOCAL AGENCY CORRIDOR TIMING REVIEWED (Past 3 Years) DID TIMING REQUIRE AN UPDATE? TIMING UPDATE RESULTS (if available) Speed Travel Stops per mile Greens per red CSPI Score* Before After Before After Before After Before After Adams Avenue RTSSP February 2016 24.3 27.7 1.25 0.92 1.59 2.53 61 78 Beach Boulevard (CALTRANS) NO (b) Timing not Updated Bolsa Avenue (e) (e) Timing not Updated. Bolsa Chica Street City October 2014 (c)(e) Studies not available (f) Brookhurst Street (a) (a) Timing not Updated Edinger Avenue RTSSP October 2014 22.7 24.1 1.1 1.1 1.9 2.0 65 66 Goldenwest Street RTSSP March 2016 26.0 25.1 1.23 1.20 2.2 2.4 69.4 68.6 Magnolia Street (a) (a)(e) Timing not Updated Pacific Coast Hwy. (CALTRANS) NO (b) Studies not available. Talbert Avenue (d) (d) 23.2 23.0 1.2 1.3 1.5 1.4 59.8 59.5 Warner Avenue (d) (d) 24.3 24.8 1.1 1.0 2.0 2.1 66.8 69.3 * Optional (a)- Current TLSP corridor. New timing planned 2018 (b)- Information not available (c)- Partial (d)- Monitoring under TLSP Program (e)- Clearance intervals modified (f)- Since retiming effort did not cover entire corridor, no studies were performed. 20 HB -141-Item 9. - 40 Table 6 SIGNAL TIMING REVISIONS PROJECT CORRIDOR CROSS STREET CYCLE LENGTH (sec)(a) Adams Avenue Lake Street BEFORE: 130/130/140 (Beach to Ranger) AFTER: 130/130/140 (120 AM Lake to Coldwater) Ranger Lane Bolsa Chica Street Robinwood Lane BEFORE:120/120/120 AFTER:140/130/140 Warner Avenue Edinger Avenue Bolsa Chica Street BEFORE: 120/120/120 (Bolsa Chica — Gothard) and 140/130/140 (Fortuna — Beach). Newland free. AFTER:140/130/140 (Bolsa Chica — Beach) and 130/130/130 (Newland and e/o Newland) Newland Street Goldenwest Street McFadden Avenue BEFORE:120/120/120 AFTER:140/130/140 Yorktown Avenue (a) Indicates AM/MIDDAY/PM 21 HB -142-Item 9. - 41 FOR HAZARD -iftitinikr WE TMINSTER MCFADDEN BELL4\,,t, TERRA PAVI4 , SHOPPI CENTER HEIL B SI WARNER FO T . OCTA SANTA AN COLLEGE CIVIC CENTER 4TH SANTA, A RONA Cr 2016 Corridor Operational Performance Huntington Beach UNE MINIMALL V BOLSA SEAL BEACH 2 WESTMINSTERMALL RGOSY HEIL 1I GOLDEN WEST OLLEGE LITTLE RLLAGE a Cr HEIL COASTLINE Cr 0 BOLSA MCC :41 SLATER TARINT, COLLEGE EY IECERSTRO FOUNTAIN VAL TALBERI r.Ss. A a Cr ELLIS POINT PLAZA TH COAST C-ARFIELD ELLIS MACARTHUR (Cr SINFLOwER 'SOUA E SOUTH COAST PLAZA HUNTINGTON BEACH fs // GISLER YORKTOWN DELAWARE Cr ADAMS INDIANAPOLIS ATLANTA HAMILTON pacific Ocean NING BAKER ARLINGTON , COSTA MESA WILSON VICTORIA 417/ 19TH E DRI ce / a PLACENTIA FAIR Corridor Synchronization Performance Index Tier V Less than 50 Tier IV - 50 to 60 Tier III 60.01 to 70 Tier ll - 70.01 to 80 Tier I More than 80 No Data Eligible Corridor Previously Unfunded Eligible Corridor Source: OCTA; Fehr & Peers @ 0 0.5 1 Miles 9/28/2016 WIRequests PDCS SP \ PMSngnalCoordmation mxdlCSPI_2016_CityMaps HuntingtonBeachCSPI_Prnjects_2016-0920.mxd FIGURE 2 CORRIDOR SYNCHRONIZATION PERFORMANCE INDEX (CSPI) MAP HB -143-Item 9. - 42 RESOLUTION NO. 2012 -23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING THE DEVELOPMENT IMPACT FEE CALCULATION AND NEXUS REPORT FOR THE CITY OF HUNTING TON BEACH, AND ESTABLISHING NEW AND REVISED DEVELOPMENT IMPACT FEES FOR ALL DEVELOPMENT WITHIN THE CITY WHEREAS, several policies within the City's General Plan require that new development mitigate its share of the impacts to the natural and built environments and be fiscally neutral so as to not result in a net economic loss for the City; and Such General Plan policies include the maintenance of existing quality of life, maintenance of existing service levels and funding of new facilities, the requirement of new development to mitigate a fair share of its impacts, and calling for the use of impact fees to fund needed improvements to serve new development, among other policies; and In accordance with these General Plan policies, the City Council has directed staff in the past to create development impact fees in accordance with State law. Said impact fees were codified in Chapter 17.65 and Chapter 17.66 of the Huntington Beach Municipal Code as well as Huntington Beach Zoning and Subdivision Ordinance Chapter 230.20. Pursuant to each ordinance set forth above, the amount of the development impact fee is to be set and/or updated by resolution of the City Council; and Subsequently, and periodically, staff has conducted comprehensive reviews of the City's development impact fees to determine whether those fees are adequate to defray the cost of public facilities related to new development; those fees are set forth in Resolutions 6164, 2006- 23, 2000-97, 2004-88, 99-60 and 96-71; 2002-129, 2004-88 and The City contracted with Revenue & Cost Specialists, LLC to provide a updated comprehensive evaluation of the City's existing development impact fees; and Revenue & Cost Specialists, LLC prepared a report, entitled Development Impact Fee Calculation and Nexus Report for the City of Huntington Beach, dated October, 2011 as amended April 27, 2012 (the "Nexus Report"), that provides an evaluation of existing development impact fees, recommends an increase and change in methodology in certain development impact fees, the creation of new impact fees and establishes the nexus between the imposition of such impact fees and the estimated reasonable cost of providing the service for which the fees are charged; and The Nexus Report has been available for public review and comment; and The Nexus Report substantiates the need for a modification to existing fees to change certain methodology as well as creation of new impact fees; and 1 12-3209.006/79289 HB -144-Item 9. - 43 Resolution No. 2012-23 The City has collected development impact fees to mitigate the impacts of new development, including fees for transportation, park land acquisition and development, library and other public facilities since the adoption of the respective ordinances and resolutions; and The City Council desires to repeal certain resolutions, create and update other development impact fee resolutions in accordance with the calculations and recommendations contained in the Nexus Report; and In compliance with the Mitigation Fee Act, California Government Code section 66000 et seq., the City Council held a noticed public hearing on the proposed increase in development impact fees at its regular meeting on June 18 , 2012, to solicit public input on the proposed increases to development impact fees, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. Findings pursuant to Government Code section 66001. The City Council finds and determines that the Nexus Report complies with California Government Code section 66001, and as to each of the proposed fees to be imposed on new development: (a) Identifies the purpose of the fee; (b) Identifies the use to which the fee will be put; (c) Shows a reasonable relationship between the use of the fee and the type of development project on which the fee is imposed; (d) Demonstrates a reasonable relationship between the need for the public facilities and the type of development projects on which the fee is imposed; and (e) Demonstrates a reasonable relationship between the amount of the fee and the cost of the public facilities or portion of the public facilities attributable to the development on which the fee is imposed. 2. Fees for Uses Consistent with the Nexus Report. The City Council hereby determines that the fees imposed, pursuant to this resolution shall be used solely to finance the public facilities and/or equipment and park land acquisition described or identified in the respective ordinances and Nexus Report. 3. Approval of Items in the Nexus Report. The City Council has considered the specific public facilities, equipment and park land acquisition cost estimates identified in the Nexus Report and each ordinance thereto and hereby approves such public facilities, equipment and park land acquisition cost and cost estimates and further finds that the cost estimates serve as a reasonable basis for calculating and imposing the development impact fees as set forth in the Nexus Report. 2 12-3209.006/79289 HB -145-Item 9. - 44 Resolution No. 2012-23 4. Consistency with General Plan. The City Council finds that the public facilities equipment and park land acquisition and fee methodology identified in the respective ordinances and Nexus Report are consistent with the City's General Plan and, in particular, those policies that require new development to mitigate its share of the impacts to City infrastructure and to be fiscally neutral. 5. Differentiation among Public Facilities. The City Council finds that the public facilities identified in the Nexus Report and funded through the collection of development impact fees recommended in the Nexus Report are separate and distinct from those public facilities funded through other fees presently imposed and collected by the City. To the extent that other fees imposed and collected by the City, including Specific Plan fees are used to fund the construction of the same public facilities identified in the respective ordinances and Nexus Report, then such other fees shall be a credit against the applicable development impact fees. Notwithstanding the above provision, this resolution shall not be deemed to affect the imposition or collection of the water and sewer connection fees authorized by the Huntington Beach Municipal Code. 6. CEQA Finding. The adoption of the Nexus Report and the increase in development impact fees are not subject to the California Environmental Quality Act in that pursuant to CEQA Guidelines, section 15378(b) (4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause a significant effect on the environment, is not defined as a "project" under CEQA. 7. Adoption of Report. The Nexus Report as amended April 27, 2012, including Appendices, is hereby adopted. 8. Fee Imposed. The new Development Impact Fees set by this resolution shall not apply to projects that have received discretionary project entitlement approval on or before June 5, 2012 and the following milestones are met: 1. Project applicant has submitted an approved application for building permits within 180 days after the fee going into effect or no later than February 18, 2013. 2. From the time of initial building permit application, the project makes continued progress toward satisfying plan check comments. 3. Building Permits are issued within 360 days after the fees go into effect. An exception to the above milestones is the involvement of an outside third party regulatory agency. In such cases the 180 days to make building permit application will begin when the developer receives clearance from that agency. The City Manager shall have the authority, in his/her sole discretion, to extend milestone dates for qualifying "grandfathered" projects. All other projects are subject to the fees then in effect. All existing Development Impact Fees remain in effect until final action is taken on this resolution and respective ordinances. In the event any portion of this resolution is held invalid, the previously approved development impact fee shall automatically apply. 9. Timing of Fee. The development impact fees imposed by this resolution shall be paid pursuant to the ordinances or resolution creating each separate fee. Until final action is 3 12-3209.006/79289 HB -146-Item 9. - 45 Resolution No. 2012-23 taken by City Council adopting the ordinances or resolution referenced herein, resolutions 6164, 2006-23, 2000-97, 99-60, 2004-88 and 96-71 shall remain in effect. 10. Amount of Fee. The City Council hereby approves and adopts the Development Impact Fees as set forth in Exhibit "A," attached hereto and incorporated herein as well as Nexus Report Schedules 3.2, 4.3, 5.2, 6.2, 7.1, 8.1, and 8.4. Exhibit A and the Nexus Report sets forth the methodology and aggregate amount imposed as a development impact fee for both residential and nonresidential land uses and also sets forth the breakdown of each development impact fee by type of facility. The amount of the development impact fees excluding traffic impact fees shall be automatically modified annually pursuant to the the percentage of increase or decrease in the Los Angeles-Anaheim-Riverside All Urban Consumer Price Index (CPI) or any relevant successor for the Orange County area, from March to March of the preceding twelve (12) months. Traffic impact fees shall be increased using the Engineering News Record's construction cost index as reported for the twelve month period ending in March of each year. The escalator indices provided herein shall not take effect until March of 2016. 11. Use of fee. The development impact fees shall be solely used for the purposes described in the respective ordinances creating the fees and the Nexus Report. Fees collected pursuant to existing ordinances and resolutions shall be maintained and used exclusively for those purposes and accounts for these fees shall remain in effect and shall be maintained by the City Manager or his/her designee. Fees collected under any of the categories listed in the Nexus Report may be used to finance the construction or implementation of any public facility listed in those categories to the extent that use of the fees may not exceed the percentage allocated to new development of all of the public facilities listed in the category, or sub-category. 12. Fee Determination by Type of Use. A. Residential Development. Development impact fees for residential development shall be based upon the type of unit constructed. The development impact fee categories as shown in Exhibit A generally correspond to the City's land use designations in the land use element of the City's General Plan. B. Nonresidential Land Uses. Development impact fees for nonresidential land uses shall be based upon the square footage of the building or other measurement detailed in the respective development impact fee ordinances. The development impact fee categories as shown in Exhibit A generally correspond to the City's land use designations in the land use element of the City's General Plan. C. Uses Not Specified. In the event that there are land uses not specified in Exhibit A, the development impact fee for such use shall be determined by the City Manager or 4 12-3209.006/79289 HB -147-Item 9. - 46 PASSED AND ADOPTED by the City Council of the City of Huntington Beach_ at a regular meeting thereof held on the la day of June , ;0/12 ND APPROVED: REVI City) er City Attorney ry) Resolution No. 2012-23 his/her designee who shall determine such fee based on an analysis of the impacts of the proposed use on public facilities, equipment and/or park land. 13. Prior Resolutions Superseded. As provided herein the development impact fees approved and adopted by this resolution shall supersede and repeal any previously adopted development impact fee resolutions concerning the same, including 6164, 96-71, 99-60, 2000-97, 2004-88 and 2006-23, 2002-129, 2004-88. 14. Severability. If any action, subsection, sentence, clause or phrase of this resolution, the Nexus Report, or other attachments thereto, shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this resolution the Nexus Report, or other attachments thereto or fees levied by this resolution that can be given effect without the invalid provisions or application of fees. In the event any section of this resolution is held invalid the previously adopted affected fees shall be automatically reinstate as if never repealed or modified herein. 15. Effective Date. Consistent with California Government Code section 66017(a), the fees as identified in attached Exhibit "A" adopted by this resolution shall take effect sixty (60) days following final action taken on the respective ordinances or amendments thereto by the City Council. 16. Appeals. Appeals of any fees, including methodology, use, land valuation etc. created pursuant to this resolution shall be conducted as set forth in Huntington Beach Municipal Code Chapter 17.73. Mayor INITIOOAN, OVED: 4,' Deputy City Manager APPROVED AS TO FORM: 5 12-3209.006/79289 HB -148-Item 9. - 47 Exhibit A HB -149-Item 9. - 48 Land Use Exhibit A-3 Aternative Fee Schedule No. 3 Development Impact Fees (Effective 9/2/2012) 30% Circulation System Law Fire (Streets, Enforcement Suppression Signals, Public Library Facilities Facilities Bridges) Facilities Park Land/ Open Space & Facilities (No Tract Map) Detached Dwelling Units (per Unit) Attached Dwelling Units (per Unit) Mobile Home Dwelling Units (per Unit) Hotel/Motel Lodging Units (per Unit) Resort Lodging Units (per Unit) Commercial/Office Uses (per sq. ft.) Industrial/Manufacturing Uses (per sq. ft.) $119 $245 $111 No Fee No Fee $0.312 $0.133 $277 $115 $475 No Fee No Fee $0.099 $0.009 $1,800 $1,238 $940 $172/trip $172/trip $4.175 $1.279 $1,091 $519 $479 $0.04/SF $0.04/SF No Fee No Fee $6,802 $4,632 $3,351 $0.23/SF $0.23/SF $0.447 $0.393 Land Use Development Impact Fees (Effective 9/2/2013) 60% Circulation System Law Fire (Streets, Enforcement Suppression Signals, Public Library Facilities Facilities Bridges) Facilities Park Land/ Open Space & Facilities (No Tract Map) Detached Dwelling Units (per Unit) Attached Dwelling Units (per Unit) Mobile Home Dwelling Units (per Unit) Hotel/Motel Lodging Units (per Unit) Resort Lodging Units (per Unit) Commercial/Office Uses (per sq. ft.) Industrial/Manufacturing Uses (per sq. ft.) $238 $489 $221 No Fee No Fee $0.625 $0.266 $553 $229 $950 No Fee No Fee $0.197 $0.018 $2,092 $1,417 $1,094 $172/trip $172/trip $4.175 $1.498 $1,126 $686 $588 $0.04/SF $0.04/SF No Fee No Fee $11,540 $8,576 $6,701 $0.23/SF $0.23/SF $0.664 $0.555 Land Use Development Impact Fees (Effective 9/2/2014) 90% Circulation System Law Fire (Streets, Enforcement Suppression Signals, Public Library Facilities Facilities Bridges) Facilities Park Land/ Open Space & Facilities (No Tract Map) Detached Dwelling Units (per Unit) Attached Dwelling Units (per Unit) Mobile Home Dwelling Units (per Unit) Hotel/Motel Lodging Units (per Unit) Resort Lodging Units (per Unit) Commercial/Office Uses (per sq. ft.) Industrial/Manufacturing Uses (per sq. ft.) $356 $734 $332 No Fee No Fee $0.937 $0.399 $830 $344 $1,425 No Fee No Fee $0.296 $0.027 $2,385 $1,597 $1,248 $172/trip $172/trip $4.175 $1.716 $1,160 $852 $697 $0.04/SF $0.04/SF No Fee No Fee $16,278 $12,520 $10,052 $0.23/SF $0.23/SF $0.882 $0.718 Resolution 30_60_90 Page 1 Date Printed :5/24/2012, June 4 HB -150-Item 9. - 49 Exhibit A-3 Aternative Fee Schedule No. 3 Schedule of Rates for Traffic Impact Fees (Effective 9/2/2012) Land Use Adjusted Trip Ends Average Distance Trip-end to Trip Additional Trip Miles Cost per Trip Mile _ Recommended Cost per 1000 sq. ft, dwelling unit or other unit (90% of original) 30% Increase Scenario Cost per 1000 sq. ft, dwelling unit or other unit RESIDENTIAL LAND USES (per Unit) Detached Dwelling Unit 8.76 7.9 0.5 34.6 $ 50.22 $ 1,737.61 /Unit $ 1,722.55 /Unit Apartment 6.15 7.9 0.5 24.3 $ 50.22 $ 1,220.35 /Unit $ 1,209.50 /Unit Condominium/Townhouse 5,36 7.9 0.5 21.2 $ 50.22 $ 1,064.66 /Unit $ 1,054.55 /Unit Mobile Home Dwelling 4.57 7.9 0.5 18.1 $ 50,22 $ 908.98 /Unit 899.09 /Unit RESORT/TOURIST (per Unit or Entry Door) Hotel 6.29 7.6 0.5 23.9 $ 64.34 $ 1,537.73 /Room $ 1,218.63 /Room All Suites Hotel 3.77 7.6 0.5 14.3 $ 64.34 $ 920.06 /Room $ 729,93 /Room Motel 4.34 7.6 0.5 16.5 $ 64.34 $ 1,061.61 /Room $ 841.02 /Room INDUSTRIAL ( per 1,000 SF) , , - General Light Industrial 6.17 9.0 0.5 27.8 $ 64.34 $ 1,788.65 /1,000 sf $ 1,279.46 L1,000 Heavy Industrial 5.97 9.0 0.5 26.9 $ 64.34 $ 1,730.75 /1,000 sf $ 1,238.01 L1,000 /1,000 _of Manufacturing 2.73 9.0 0.5 12.3 $ 64.34 $ 791.38 /1,000 sf 666.11 Warehousing 4.39 9,0 0.5 19.8 $ 64.34 $ 1,273.93 /1,000 sf 910 .74 /1,000 comiVIERCIAL (per 1,000 SF) Office Park 7.42 8.8 0.5 32.6 $ 64.34 $ 2,097.48 /1,000 sf $ 1,522 .61 /1,000 sf Research Park 5.01 8.8 0.5 22.0 $ 64.34 $ 1,415.48 /1,000 sf $ 1,027.85 /1,000 sf Business Park 9.34 8,8 0.5 41.1 $ 64.34 $ 2,644.37 11,000 sf $ 1,917.55 /1,000 sf Bldg. Materials/Lumber Store 29.35 4.3 0.5 63.1 $ 64.34 $ 4,059.85 /1,000 sf $ 4,059.85 /1,000 sf Garden Center 23,45 4.3 0.5 50.4 $ 64.34 $ 3,242.74 /1,000 sf $ 3,242.74 /1,000 sf Movie Theater 2.47 4.3 0.5 6.3 $ 64.34 $ 341.00 /1,000 sf $ 341.00 /1 ,000 sf Church 5.92 4.3 0.5 12.7 $ 64.34 $ 817.12 /1,000 sf $ 817.12 /1,000 sf Medical-Dental Office 22.21 8.8 0.5 97.7 $ 64.34 $ 6,286.02 /1,000 sf $ 4,559.89 1 000 /, sf General Office Building 7.16 8.8 0.5 31.5 $ 64.34 $ 2,026.71 /1,000 sf $ 1,470.08 /1,000 sf Shopping Center 30.2 4.3 0.5 64.9 $ 64.34 $ 4,175.67 /1,000 sf $ 4,175.67 /1,000 sf Hospital 11.42 4.3 0.5 24.6 $ 64.34 $ 1,582.76 /1,000 sf $ 1,582.76 /1,000 sf Discount Center 62.93 4,3 0.5 135.3 $ 64.34 $ 8,705.20 /1,000 sf $ 8,705,20 /1,000 sf High-Turnover Restaurant 8.9 4.3 0.5 19.1 $ 64.34 $ 1,228.89 /1,000 sf $ 1,228.89 /1,000 sf Convenience Market 43,57 4.3 0.6 93.7 $ 64.34 $ 6,028.66 /1,000 sf $ 6,028.66 /1,000 sf Office Park 13.97 4.3 0.5 30.0 $ 64.34 $ 1,930.20 /1,000 sf $ 1,930.20 /1,000 sf OTHER (as noted) Cemetery 3.07 4.3 0.5 6.6 $ 64.34 $ 424.64 /Acre $ 424.64 /Acre Service Station/Market (avg) 107,69 4,3 0.5 231.5 $ 64.34 $ 14,894.71 /Fuel Position $ 14,894.71 /Fuel Positbn Service Station w/Car Wash 99.35 4.3 0.5 213.6 $ 64.34 $ 13,743.02 /Fuel Position $ 13,743.02 /Fuel Position Page 2 HB -151-Item 9. - 50 Exhibit A-3 Aternative Fee Schedule No. 3 Schedule of Rates for Traffic Impact Fees (Effective 9/2/2013) Land Use Adjusted Trip Ends Average Distance Trip-end to Trip Additional Trip Miles Cost per Trip Mile Recommended Cost per 1000 sq. ft, dwelling unit or other unit (90% of original) 60% Increase Scenario Cost per 1000 sq. ft, dwelling unit or other unit RESID_ENTIAL LAND USES (per Unit) - Detached Dwelling Unit 8.76 7.9 0.5 34.6 $ 57.39 $ 1,985.69 /Unit $ 1,938.39 /Unit Apartment 6.15 7.9 0.5 24.3 $ 57.39 $ 1,394.58 /Unit $ 1,361.20 /Unit Condomum/Townho use 5.36 7.9 0.5 21.2 $ 57.39 $ 1,216.67 /Unit $ 1,187.17 /Unit Mobile Home Dwelling 4.57 7.9 0.5 18.1 $ 57.39 $ 1,038.76 /Unit $ 1,013.15 /Unit RESORT/TOURIST (per Unit or Entry Door) Hotel 6.29 7.6 0.5 23.9 $ 64.34 $ 1,537.73 /Room $ 1,355.39 /Room All Suites Hotel 3.77 7.6 0.5 14.3 $ 64.34 $ 920.06 /Room 811.41 /Room Motel . 4.34 7.6 0.5 16.5 $ 64.34 $ 1,061.61 /Room $ 935.66 /Room -INDUSTRIAL ( per 1,000 SF) _ General Light Industrial 6.17 9.0 0.5 27.8 $ 64.34 $ 1,788.65 /1,000 sf $ 1,497.69 /1,000 sf Heavy Industrial 5.97 9.0 0.5 26.9 $ 64.34 $ 1,730.75 /1,000 sf $ 1,449.18 11,000 sf Manufacturing 2.73 9.0 0.5 12.3 $ 64.34 $ 791.38 /1,000 sf $ 662.65 /1,000 sf Warehousing 4.39 9.0 0.5 19.8 $ 64.34 $ 1,273.93 /1,000 sf $ 1,066,39 /1,000 sf COMMERCIAL (per 1,000 SF) ' Office Park 7.42 8.8 0.5 32.6 $ 64.34 $ 2,097.48 /1,000 sf $ 1,768.99 /1,000 sf Research Park 5.01 8.8 0.5 22.0 $ 64.34 $ 1,415.48 /1,000 sf $ 1,193.98 /1,000 sf Business Park 9.34 8.8 0.5 41.1 $ 64.34 $ 2,644.37 /1,000 sf $ 2,229.22 /1,000 sf Bldg. Materials/Lumber Store 29.35 4.3 0.5 63.1 $ 64.34 $ 4,059.85 /1,000 sf $ 4,059.85 /1,000 sf Garden Center 23.45 4.3 0.5 60.4 $ 64.34 $ 3,242.74 /1,000 sf $ 3,242.74 /1,000 sf Movie Theater 2.47 4.3 0.5 5.3 $ 64.34 $ 341.00 /1,000 sf $ 341.00 /1,000 sf Church 5.92 4.3 0.6 12.7 $ 64.34 $ 817.12 /1,000 sf $ 817.12 /1,000 sf Medical-Dental Office 22.21 8.8 0.5 97.7 $ 64.34 $ 6,286.02 11,000 sf $ 5,299.66 /1,000 sf General Office Building 7.16 8.8 0.5 31.5 $ 64.34 $ 2,026.71 /1,000 sf $ 1,708.63 /1,000 sf Shopping Center 30.2 4.3 0.5 64.9 $ 64.34 $ 4,175.67 /1,000 sf $ 4,175.67 /1,000 sf Hospital 11.42 4.3 0.5 24.6 $ 64.34 $ 1,582.76 /1,000 sf $ 1,582.76 /1,000 sf Discount Center 62.93 4.3 0.5 135.3 $ 64.34 $ 8,705.20 /1,000 sf $ 8,705.20 /1,000 sf High-Turnover Restaurant 8.9 4.3 0.5 19.1 $ 64.34 $ 1,228.89 /1,000 sf $ 1,228.89 /1,000 sf Convenience Market 4.3 0.5 93.7 $ 64.34 $ 6,028.66 /1,000 sf $ 6,028.66 /1,000 sf Office Park 13.97 4.3 0.5 30.0 $ 64.34 $ 1,930.20 /1,000 sf $ 1,930.20 /1,000 sf OTHER (as noted)- : Cemetery 3.07 4.3 0.5 6.6 $ 64.34 $ 424.64 /Acre $ 424.64 /Acre Service Station/Market (avg) 107.69 4.3 0.5 231.5 $ 64.34 $ 14,894.71 /Fuel Position $ 14,894.71 /Fuel Position Service Station w/Car ,Wash 99.36 4.3 0.5 213.6 $ 64.34 $ 13,743.02 /Fuel Position $ 13,743.02 /Fuel Position Page 3 HB -152-Item 9. - 51 Exhibit A-3 Aternative Fee Schedule No. 3 Schedule of Rates for Traffic Impact Fees (Effective 9/2/2014) Land Use Adjusted Trip Ends Average Distance Trip-end to Trip Additional Trip Miles Cost per Trip Mile Recommended Cost per 1000 sq. ft, dwelling unit or other unit (90% of original) RESIDENTIAL LAND 1USES(p er Unit) Detached Dwelling Unit 8.76 7.9 0.6 34.6 $ 64.34 $ 2,226.16 /Unit Apartment 6.15 7.9 0.5 24.3 $ 64.34 $ 1,663.46 /Unit Condominium/Townhou se 5.36 7.9 0.5 21.2 $ 64.34 $ 1,364.01 /Unit Mobile Home Dwelling 4.57 7.9 0.5 18.1 $ 64.34 $ 1,164.55 /Unit RESORT/TOURIST (per Unit or Entry Door) Hotel 6.29 7.6 0.5 23.9 $ 64.34 $ 1,637.73 /Room All Suites Hotel 3.77 7.6 0.5 14.3 $ 64.34 $ 920.06 /Room Motel 4.34 7.6 0.5 16.5 $ 64.34 $ 1,061.61 /Room INDUSTRIAL ( per 1,000 SF) General Light Industrial 6.17 9.0 0.5 27.8 $ 64.34 $ 1,788.65 /1,000 sf Heavy Industrial 5.97 9.0 0.5 26.9 $ 64.34 $ 1,730.76 /1,000 sf Manufacturing 2.73 9.0 0.5 12.3 $ 64.34 $ 791.38 /1,000 sf Warehousing 4.39 9.0 0.5 19.8 $ 64.34 $ 1,273.93 /1,000 sf COMMERCIAL (per 1;000 SF) Office Park 7.42 8.8 0.5 32.6 $ 64.34 $ 2,097.48 11,000 sf Research Park 5.01 8.8 0.5 22.0 $ 64.34 $ 1,415.48 /1,000 sf Business Park 9.34 8.8 0.5 41.1 $ 64.34 $ 2,644.37 /1,000 sf Bldg. Materials/Lumber Store 29.35 4.3 0.5 63.1 $ 64.34 $ 4,059.85 /1,000 sf Garden Center 23.45 4.3 0.5 50.4 $ 64.34 $ 3,242.74 /1,000 sf -1 Movie Theater 2.47 4.3 0.6 5.3 $ 64.34 $ 341.00 /1,000 sf Church 5.92 4.3 0.5 12.7 $ 64.34 $ 817.12 /1,000 sf Medical-Dental Office 22.21 8.8 0.6 97.7 $ 64.34 $ 6,286.02 /1,000 sf General Office Building 7.16 8.8 0.5 31.6 $ 64.34 $ 2,026.71 /1,000 sf Shopping Center 30.2 4.3 0.5 64.9 $ 64.34 $ 4,175.67 /1,000 sf Hospital 11.42 4.3 0.5 24.6 $ 64.34 1,682.76 /1,000 sf Discount Center 62.93 4.3 0.5 136.3 $ 64.34 $ 8,705.20 /1,000 sf High Turnover Restaurant 8.9 4.3 0.5 19.1 $ 64.34 $ 1,228.89 /1,000 sf Convenience Market 43.57 4.3 0.5 93.7 $ 64.34 $ 6,028.66 /1,000 sf Office Park 13.97 4.3 0.6 30.0 $ 64.34 $ 1,930.20 /1,000 sf OTHER (as noted) Cemetery 3.07 4.3 0.5 6.6 $ 64.34 $ 424.64 /Acre _ Service Station/Market (avg) 107.69 4.3 0.5 231.6 $ 64.34 $ 14,894.71 /Fuel Position Service Station w/Car Wash 99.35 4.3 0.6 213.6 $ 64.34 $ 13,743.02 /Fuel Position - Page 4 HB -153-Item 9. - 52 ' Res. No. 2012-23 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on June 18, 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Shaw, Carchio, Bohr, Boardman Harper, Dwyer, Hansen None None ocd,, Cify Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California HB -154-Item 9. - 53 Dept. ID FN17-011 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: The retirement property tax has been levied each year since 1966. The retirement property tax is collected on all real property in the City of Huntington Beach to recover costs related to pre-1978 public employee retirement benefit levels. On July 16, 2012, the City Council adopted Chapter 3.07 of the Municipal Code, the Retirement Tax Cap. The Retirement Tax Cap states that the tax rate “shall be set at the rate adopted for Fiscal Year 2012/13, which is $0.01500 per $100 of assessed valuation.” Financial Impact: Pursuant to Chapter 3.07 of the Municipal Code, the Proposed Budget for Fiscal Year 2016/17 assumes the continuation of the Retirement Tax Cap of $0.01500 per $100 of assessed value. As of the most recent audited financial statements, this tax rate resulted in $5.7 million in General Fund revenue in Fiscal Year 2015/16. This recurring revenue source is included in the Proposed FY 2017/18 Budget; hence, any reductions in the tax rate would potentially result in General Fund budget reductions. Recommended Action: Adopt Resolution No. 2017-23, “A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2017/18 to Pay for Pre-1978 Public Employee Retirement Benefits of $0.01500 per $100 of assessed valuation.” The tax rate of $0.01500 would continue the tax rate included in the current Fiscal Year 2016/17 Adopted Budget. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: On July 16, 2012, the City Council adopted an ordinance to permanently cap the tax rate at $0.01500 per $100 of assessed valuation. Therefore, the requested tax levy for FY 2017/18 reflects the same tax rate of $0.01500 per $100 of assessed valuation effective in FY 2012/13 pursuant to Chapter 3.07 of the Municipal Code. Fiscal Year 2017/18 will represent the sixth year of the capped rate. As background, on June 25, 2012, the Registrar of Voters of the County of Orange certified a Measure to be placed on the ballot to repeal the Employee Tax Override in its entirety. However, CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell Harrison, Chief Financial Officer SUBJECT: Adopt Resolution No. 2017-23 authorizing the City to Levy the Annual Retirement Property Tax for Fiscal Year 2017/18 to Pay for Pre-1978 Employee Retirement Benefit Levels HB -155-Item 10. - 1 Dept. ID FN17-011 Page 2 of 2 Meeting Date: 6/19/2017 on November 6, 2012, the ballot measure, known as Measure Z, was defeated by a majority of Huntington Beach voters. The current capped Employee Tax Override results in an approximate $75 annual tax levy for a property assessed at $500,000. Revenue generated from this property tax helps the City fund employee pension costs associated with pre-1978 retirement benefit levels. As such, the tax can only pay for the estimated costs associated with the pension benefit formulas in place prior to the enactment of Proposition 13 on July 1, 1978. Hence, the tax can only pay for retirement benefits for all retired, current, and future City employees that were contracted for prior to July 1, 1978 (namely the “2% at 50” benefit formula for Safety employees in place before enactment of Proposition 13). Please note that even before the adoption of a permanent cap, this assessment has not been increased since Fiscal Year 2009/10, and can now only be modified by a vote of the electorate as the adoption of the Retirement Tax Cap contained in Chapter 3.07 of the Municipal Code established a permanent cap. Based on the most recent CalPERS actuarial valuations the cost of pre-1978 retirement benefit levels for Safety personnel total $19.5 million. As such, the proposed tax rate is recouping only 29 percent of eligible Safety personnel retirement costs. Due to the County of Orange’s timeline for approving the tax rate and the city’s budget cycle, the rate must be set before the City Council takes action on its annual budget. The recommended assessment rate would maintain much needed revenue in the General Fund for Fiscal Year 2017/18. Environmental Status: N/A Strategic Plan Goal: Strengthen economic and financial sustainability Enhance and maintain public safety Attachment(s): 1. Resolution No. 2017-23 “A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Tax for Fiscal Year 2017/18 to Pay for Pre-1978 Public Employee Retirement Benefits” 2. Ordinance No. 3954 “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Adding Chapter 3.07 Relating to Capping the Retirement Property Tax at Fiscal Year 2012/13 Rates” HB -156-Item 10. - 2 RESOLUTION NO. 2017-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH LEVYING A RETIREMENT PROPERTY TAX FOR FISCAL YEAR 2017/2018 TO PAY FOR PRE-1978 EMPLOYEE RETIREMENT BENEFITS WHEREAS, since 1948, the City has provided for employee pensions through a contract with the California Public Employees Retirement System (CalPERS). Pursuant to the 1966, 1978 and 2010 City Charters, the voters of the City authorized the City Council to pay for the cost of employee pensions through a separate retirement property tax. Section 607(b)(2) of both the 1978 and 2010 Charters provide that the City may impose a retirement tax "sufficient to meet all obligations of the City for the retirement system in which the City participates;" and Proposition 13 was added to the California Constitution in 1978. It limits the local property tax to 1% of assessed value, except that the City may levy an override tax in excess of 1% to pay "any indebtedness approved by the voters prior to July 1, 1978" (Cal. Const. Art. 13A, §1(b)); and In the case entitled Carman v. Alvord, 31 Ca1.3d 318 (1982), the California Supreme Court determined that under Proposition 13, an override property tax in excess of 1% of assessed value may be levied to pay for the employee pension benefits the voters approved prior to 1978. Consequently, after Proposition 13, the Huntington Beach City Council continued to levy an override tax to pay for employee pensions. Since 1983-84, Revenue and Taxation Code Section 96.31(a)(4) has limited the City to levying a maximum override tax of $0.04930 per $100 of assessed value to pay for its retirement system; and In 2003, the Court of Appeal in Howard Jarvis Taxpayers Ass'n v. County of Orange (2003) 110 Cal.App.4th 1375 held that the City may levy a separate property tax to pay for retirement benefits for all retired, current, and future city employees contracted for prior to July 1, 1978, but not enhancements to retirement benefits contracted for after July 1, 1978; and Prior to July 1, 1978, the City entered into collective bargaining agreements with employee associations representing its safety employees providing that, effective July 1, 1978, they would be entitled to a CalPERS retirement benefit known as "2% @ 50." Subsequently, on June 30, 1999, pursuant to collective bargaining agreements the City had entered into with its safety employees, the City provided its safety employees with the CalPERS retirement benefit known as 3% @ 50. Consequently, it is necessary to allocate the employer contribution to CalPERS for safety retirement between 2% @ 50 and 3% @ 50, because only the employer contribution for 2% @ 50 may be paid through the override property tax; and The City has received a report from John Bartel of Bartel Associates, a professional actuary experienced in pension calculations, entitled, "City of Huntington Beach CalPERS Actuarial Issues—Cost of 3% @ 50," dated August 10, 2004. The Report identified the additional cost of 3% @ 50 as what CalPERS refers to as the "normal cost" of the benefit, which represents the present value of future benefits employees earned during the current year. Under this approach, the incremental cost of 3% @ 50 is 4.6% of safety payroll, and the remainder of the employer contribution represents the cost of 2% @ 50; and RLS 5/11/17/17-5800/158407/SF 1 HB -157-Item 10. - 3 RESOLUTION NO. 2017-23 In April 2004, then Assemblyman Harman formally asked the Attorney General regarding the correct method of allocating the employer contribution to CalPERS between its pre-1978 and post-1978 components. In his February 7, 2005 Opinion (Opinion No. 04-413), the Attorney General opined that "any reasonable accounting method may be used for purposes of determining which costs are not subject to the 1% property tax limitation of the Constitution;" and The City Council has determined that the allocation approach presented in the Bartel Report is a reasonable accounting method for determining which costs are not subject to the 1% property tax limitation of the Constitution; and For 2017/2018, CalPERS is requiring the City to contribute 45.701% of safety employee payroll as the City's employer's contribution. In order to set the tax override, the City may subtract the 4.6% normal cost of 3% @ 50 from the 45.701% to set the override tax at the equivalent of 41.101% of safety employee payroll. The cost to the City of 41.101% of safety employee payroll for 2017/2018 will be $19,486,901 and pursuant to Proposition 13 and Revenue and Taxation Code Section 96.31(a)(4), the City could have set the override tax for 2017/2018 at $0.04930 per $100 of assessed value; and In August 2012, the City Council added Chapter 3.07 to the Municipal Code which sets the future retirement tax rate to the Fiscal Year 2012/13 rate of $0.01500 per $100 of assessed value, which amount is less than the otherwise permitted retirement tax per Revenue and Taxation Code Section 96.31(a)(4) of $0.04930 per $100 of assessed value. For Fiscal Year 2015/2016, the most recent year available, the levied retirement tax of $0.01500 per $100 assessed value generated $5,726,270. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach that a retirement property tax levy of Zero and 0.01500/100th Dollars ($0.01500) per $100 of assessed value shall be levied for employee retirement costs for Fiscal Year 2017/2018. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor REVIEWED AND APPROVED: INITIATED AND APPROVED: City Manager Chief Financial Officer APPROVED City/Attorney RLS 6/30/16/16-5335/139429/PD HB -158-Item 10. - 4 City Clerk / 1-4-et-z, e---City Attorney tYw - ty anager ORDINANCE NO. 3954 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY ADDING CHAPTER 3.07 RELATING TO CAPPING THE RETIREMENT PROPERTY TAX AT FISCAL YEAR 2012/13 RATES The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. The Huntington Beach Municipal Code is hereby amended by adding new Chapter 3.07 thereto, to read as follows: 3.07 Retirement Tax Cap. The tax sufficient to meet all obligations of the City for the retirement system in which the City participates, due and unpaid or to become due during the ensuing fiscal year as provided in Huntington Beach Charter Section 607 (b) 2, shall be set at the rate adopted for Fiscal Year 2012/13, which is $0.01500 per $100 of assessed valuation. SECTION 2. In the event this ordinance is held invalid by a court of competent jurisdiction, the tax shall automatically be reinstated as it existed prior to adoption of this ordinance. SECTION 3. This ordinance shall become effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 20th day of August , 2012. Mayor ATTEST: APPROVED AS TO FORM: INITIAT VIEWED AND APPROVED: 12-3407/81687 ATTACHMENT 2HB -159-Item 10. - 5 Cit lerk and ex-officio C rk of the City Council of the City of Huntington Beach, California Ord. No. 3954 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a regular meeting thereof held on July 16, 2012, and was again read to said City Council at a regular meeting thereof held on August 20, 2012, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Shaw, Carchio, Bohr, Boardman NOES: Harper, Hansen ABSENT: Dwyer ABSTAIN: None I, Joan L. Flynn, CITY CLERK of the City of Huntington Beach and ex-officio Clerk of the City Council, do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach Fountain Valley Independent on August 30, 2012. In accordance with the City Charter of said City p Joan L. Flynn, City Clerk ItA laLA- Senior Deputy City Clerk ATTACHMENT 2HB -160-Item 10. - 6 Dept. ID FN17-012 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: City Council authorization is requested to amend Resolution No. 2014-37 to reflect changes in the City Charter to adopt a resolution allowing the City Manager, City Treasurer, Chief Financial Officer, Finance Manager or other officer or employee of the City as designated in writing by the City Manager, as well as the City’s Sales and Use Tax auditing agency, Hinderliter de Llamas and Associates (HdL), to access sales and use tax records from the Board of Equalization (BOE). Financial Impact: Not applicable. Recommended Action: Adopt Resolution 2017-24, “A Resolution of the City Council of the City of Huntington Beach Repealing Resolution No. 2014-27 and Authorizing Certain City Employees and Hinderliter, de Llamas & Associates Access to Sales and Use or Transactions and Use Tax Records Pursuant to Section 7056 of the Revenue and Taxation Code.” Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: On July 21, 2014, the City Council approved Resolution No. 5945 authorizing certain City Officials and City Employees as well as HdL, access to the City’s sales and use tax records, per Section 7056 of the Revenue and Taxation Code. A recent review of the list of approved City Officials and City Employees, per Resolution No. 2014-37, reveals it is necessary to update the Resolution to reflect official title changes from the Finance Director to the Chief Financial Officer and from Accounting Manager to Finance Manager. The Resolution continues to allow the City Manager to designate, in writing, additional City officials and employees access to Board of Equalization data. The proposed Resolution will allow individuals who need or require access to the sales and use tax records to legally review this information in accordance with Section 7056 of the Revenue and Taxation Code. All individuals who have access to sales and use tax records will be required to sign a confidentially statement, stating that they will protect the information and not use it for personal gain. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell Harrison, Chief Financial Officer SUBJECT: Adopt Resolution No. 2017-24 authorizing certain City Employees and Hinderliter, DeLlamas & Associates (HDL) access to Sales and Use Tax Records HB -161-Item 11. - 1 Dept. ID FN17-012 Page 2 of 2 Meeting Date: 6/19/2017 Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen economic and financial sustainability. Attachment(s): 1. Resolution 2017-24, “A Resolution of the City Council of the City of Huntington Beach Repealing Resolution No. 2014-27 and Authorizing Certain City Employees and Hinderliter, de Llamas & Associates Access to Sales and Use or Transactions and Use Tax Records Pursuant to Section 7056 of the Revenue and Taxation Code” HB -162-Item 11. - 2 RESOLUTION NO. 2017-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH REPEALING RESOLUTION NO. 2014-37 AND AUTHORIZING CERTAIN CITY EMPLOYEES AND HINDERLITER, DE LLAMAS & ASSOCIATES ACCESS TO SALES, USE OR TRANSACTIONS AND USE TAX RECORDS PURSUANT TO SECTION 7056 OF THE REVENUE AND TAXATION CODE WHEREAS, pursuant to agreement with the City, the State of California Board of Equalization provides the City with information contained in the files of the Board of Equalization relating to sales, use or transactions and use tax records; and On May 21, 2007, the City Council adopted Resolution No. 2007-32 which authorized certain City officials and Hinderliter, de Llamas & Associates to receive and review information related to sales, use or transactions and use tax records; and On July 21, 2014, the City Council adopted Resolution No. 2014-37 which authorized certain City officials and Hinderliter, De Llamas & Associates to receive and review information related to sales, use or transactions and use tax records; and Since the adoption of Resolution No. 2014-37, the City has undergone reorganization, adding and deleting titles and responsibilities of certain employees; and The City wishes to repeal Resolution No. 2014-37 to authorize City employees to receive and review information relating to sales, use or transactions and use tax records for the City of Huntington Beach from the Board of Equalization, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: SECTION 1. The following City officials and City employees are authorized to receive and review information relating to sales, use or transactions and use tax records for the City of Huntington Beach from the Board of Equalization: • City Treasurer • City Manager • Chief Financial Officer • Finance Manager • Any officer or employee of the City as designated in writing by the City Manager 17-5806/158417/RLS 5/17/17/DO HB -163-Item 11. - 3 RESOLUTION NO. 2017-24 SECTION 2. The following independent contractor for the City of Huntington Beach is hereby authorized to receive and review information relating to sales, use or transactions and use tax records for the City of Huntington Beach: Hinderliter, de Llamas and Associates SECTION 3. That Hinderliter, de Llamas & Associates, Inc. is hereby designated to examine the sales, use and transactions tax records of the Board pertaining to sales, use and transactions taxes collected for the City by the Board. The person or entity designated by this section meets all of the following conditions: A. has entered into a contract with the City to examine those sales, use and transactions tax records; and B. is required by that contract to disclose information contained in, or derived from, those sales, use or transactions use tax records only to the officer or employee authorized under Sections 1 or 2 of this resolution to examine the information; and C. is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and D. is prohibited by that contract from retaining the information contained in, or derived from those sales, use and transactions tax records, after that contract has expired. The information obtained by examination of the Board records shall be used only for purposes related to the collection of City sales, use and transactions taxes by the Board pursuant to the contract between the City and the Board for purposes relating to the governmental functions of the City listed in Section 2 of this resolution. SECTION 4. All City officials and/or City employees hereby authorized to receive and review information relating to sales, use or transactions and use tax records for the City shall execute a confidential statement attached hereto as Exhibit A and incorporated herein by this reference. 17-5806/158417/RLS 5/17/17/DO 2 HB -164-Item 11. - 4 City Attorney 10 qvco cti ) D AND APPROVED: a/`•J'i,fit RESOLUTION NO. 2017-24 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor REVIEWED AND APPROVED: City Manager 17-5806/158417/RLS 5117/17/DO 3 HB -165-Item 11. - 5 RESOLUTION NO. 2017-24 EXHIBIT A State of .California Franchise Tax Board Confidentiality Statement Confidential tax return information is protected from disclosure by law, regulation, and policy. Information security is strictly enforced. Violators may be subject to disciplinary, civil and/or criminal action. Protecting confidential tax return information is in the public's interest, the state's interest, and the City's interest. A. City official/City employee is required to protect the following,. types of information received from the Franchise Tax Board: • Taxpayer name • Taxpayer address • Taxpayer social security or taxpayer identification number • Principal business activity code A City-official/employee is required to protect confidential information by: • Accessing or modifying information only for the purpbse of performing official duties. • Never accessing or inspecting information for curiosity or personal reasons. • Never showing or discussing confidential information to or with anyone who does not have the need to know. • Placing confidential information only in approved locations, • Never removing confidential information from your work site without authorization. Unauthorized inspection, access, use, or disclosure of confidential tax return information is a crime under state laws, including but not limited to Sections 19542 and 19552 of the California Revenue anC - Taxation ...;od,e and Section 502 of the Penal Code. Unauthorized access, inspection, use, or disclosure may result An either, or both of the following: • State criminal action • State and/or taxpayer civil action You are -eminded that these rules are designed to protect everyone's right to privacy, including your own. certify that have read the confidentiality statement printed above. I further certify and understand that unauthorized access, inspection, use, or disclosure of confidential information may be punishable as a crime and may result in disciplinary and/or civil action being taken against me. Name: Signature: Date:._ 17-5806/15817/RLS 5/17/17/DO HB -166-Item 11. - 6 RESOLUTION NO. 2017-24 EXHIBIT A State of California Franchise Tax Board Confidentiality Statement Confidential tax return information is protected from disclosure by law, regulation, and policy. Information security is strictly enforced. Violators may be subject to disciplinary, civil and/or criminal action. Protecting confidential tax return information is in the public's interest, the state's interest, and the City's interest. A City official/City employee is required to protect the following types of information received from the Franchise Tax Board: • Taxpayer name • Taxpayer address • Taxpayer social security or taxpayer identification number • Principal business activity code A City official/employee is required to protect confidential information by: • Accessing or modifying information only for the purpose of performing official duties. • Never accessing or inspecting information for curiosity or personal reasons. • Never showing or discussing confidential information to or with anyone who does not have the need to know. • Placing confidential information only in approved locations. • Never removing confidential information from your work site without authorization. Unauthorized inspection, access, use, or disclosure of confidential tax return information is a crime under state laws, including but not limited to Sections 19542 and 19552 of the California Revenue and Taxation Code and Section 502 of the Penal Code. Unauthorized access, inspection, use, or disclosure may result in either or both of the following: • State criminal action • State and/or taxpayer civil action You are reminded that these rules are designed to protect everyone's right to privacy, including your own. I certify that I have read the confidentiality statement printed above. further certify and understand that unauthorized access, inspection, use, or disclosure of confidential information may be punishable as a crime and may result in disciplinary and/or civil action being taken against me. Name: Signature: Date: 17-5806/15817/RLS 5/17/17/DO HB -167-Item 11. - 7 Dept. ID CS 17-009 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: The Community Services Commission Park Naming and Memorials Committee has formulated recommended changes to City Council Resolution No. 2004-90, relative to the naming of parks, park amenities, and facilities and is seeking City Council approval. Financial Impact: Not applicable Recommended Action: Adopt Resolution No. 2017-25, “A Resolution of the City Council of the City of Huntington Beach establishing its policy for the Naming of City Parks, Park Features and Community Facilities and Repealing Conflicting Resolutions.” Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: The Community Services Commission Park Naming and Memorials Committee met on February 22, 2017, and on April 5, 2017, to consider naming-recognition opportunities for three local parks. As part of their review of potential locations and various park features for name recognition, the language in City Council Resolution 2004-90 was referenced. During their discussions, it was noted that there were some conflicting sections in the resolution language relating to the naming of park amenities, park features, and facilities. When the park naming policy Resolution 2004-90 was last modified, the goal was to provide for more varied opportunities for the naming of parks, park amenities, and facilities. It was believed that the previous resolution language placed too much emphasis on past mayors, and excluded others from the discussion of potential naming opportunities. At the time, certain sections of the resolution were modified, but others remained unedited which created inconsistencies within the resolution itself. In addition to the inconsistencies shown in Resolution No. 2004-90, Draft Edits (Attachment 1), the use of the word “concurrence” in Section 9 of the resolution could potentially create a situation where the Community Services Commission and City Council do not agree on a naming CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Adopt Resolution No. 2017-25 establishing its policy for the naming of City Parks, Park Features, and Community Facilities and repealing conflicting resolutions HB -168-Item 12. - 1 Dept. ID CS 17-009 Page 2 of 2 Meeting Date: 6/19/2017 recommendation. This could result in the inability for City Council to make a final naming decision, if their final motion is not consistent with the Community Services Commission recommendation. In an effort to correct these inconsistencies and to reestablish the City Council final authority with regards to park naming, the Community Services Commission is recommending approval of Resolution No. 2017-25 with the following modifications to Resolution No. 2004-90: 1. Second paragraph – Add “and other park amenities” after “park play equipment” 2. Section 1 – Add “and other amenities” at the end of the sentence 3. Section 5 – Add as a final sentence, “In addition, other individuals or other names maybe proposed” 4. Section 9 – Modify the language to read: Replace the current language with “That the recommendations for park/pier memorial naming be processed through the Community Services Commission and shall have the approval of the City Council”. Environmental Status: Not applicable Strategic Plan Goal: Improve quality of life Attachment(s): 1) Resolution No. 2017-25, “A Resolution of the City Council of the City of Huntington Beach establishing its policy for the naming of City parks, park features and community facilities and repealing conflicting resolutions” 2) Resolution No. 2004-90, Draft Edits, “A Resolution of the City Council of the City of Huntington Beach establishing its policy for the naming of City parks, park features and community facilities and repealing conflicting resolutions” 3) Community Services Commission May 12, 2017, staff report HB -169-Item 12. - 2 RESOLUTION NO: 2017-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING ITS POLICY FOR THE NAMING OF CITY PARKS, PARK FEATURES AND COMMUNITY FACILITIES AND REPEALING CONFLICTING RESOLUTIONS WHEREAS, the City has established a vigorous program to provide suitable park and recreation areas for its residents; and, It is desirable that appropriate names be selected for the City's parks and that the City recognize donations of park/pier furniture and/or park play equipment and other amenities, and that a policy be adopted by the City Council to accomplish this purpose, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. That the policies contained in this resolution shall be instituted for the naming of the City's parks, park features and community facilities, and to recognize donations of park/pier furniture and park/play equipment and other amenities. 2. That parks adjacent to schools be named the same as the school. 3. That if an entire park or sizable portion of a park which is not adjacent to a school is donated by an individual or family, it may be named after the donor. 4. That if the park is neither adjacent to a school nor donated, all or in part, it may be named after past Huntington Beach mayors who are no longer members of the City Council ("former mayors"). In addition, other individuals, including past council members, or other names may be proposed. The names of these persons may be considered when their unique contributions have had a City, state or national impact, are marked by excellence and are worthy of honor. 5. That in addition to parks, other community facilities such as lakes, park features of Huntington Central Park, structures (other than restrooms and benches), groves of trees, walkways, playing fields, group camp and picnic sites, gardens, play equipment areas, meadows, amphitheaters, vistas, bridges and wildlife refuges may be named after former mayors to honor them for their service to the City. In addition, other individuals or other names may be proposed. 6. That if park or pier furniture such as picnic tables, benches, trash cans, or play equipment is donated by an individual, civic organization, family or business, the donor may receive recognition by having the name of a person, family or business placed on the donation. Examples: (a) A donation in memory of a relative could be given to the City for a pier bench with the following options: 17-5803/158473/RLS 5/16/17/PD 1 HB -170-Item 12. - 3 c kck TIATED AND APPROVED: RESOLUTION NO. 2017-25 1. The name only, including the year; 2. In honor of (individual's name), including the year; 3. In memory of (individual's name), including the year. (b) a modular piece of play equipment and a park bench could be funded by a donation from a company with the bench placed immediately adjacent to a new tot lot with the inscription "This tot lot is donated to the City of Huntington Beach by Company." 7. That if a business or other entity offers to pay the City in exchange for the City naming a facility or park after the business, then the City may enter into an agreement for the same. The agreement must be prepared by the City Attorney and approved by the City Council. 8. That only one park, park feature or community facility shall be named for an individual. 9. That all recommendations for park/pier memorial naming be processed through the Community Services Commission and shall have the approval of the City Council. 10. That Resolution No. 2004-90 and all other resolutions in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor REVIEWED AND APPROVED: City Manager 17-5803/158473/RLS 5/16/17/PD 2 HB -171-Item 12. - 4 DRAFT RESOLUTION NO. 2004-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING ITS POLICY FOR THE NAMING OF CITY PARKS, PARK FEATURES AND COMMUNITY FACILITIES AND REPEALING CONFLICTING RESOLUTIONS WHEREAS, the City has established a vigorous program to provide suitable park and recreation areas for its residents and, It is desirable that appropriate names be selected for the City's parks and that the City recognize donations of park/pier furniture and/or park play equipment and other amenities, and that a policy be adopted by the City Council to accomplish this purpose, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1.That the policies contained in this resolution shall be instituted for the naming of the City's parks, park features and community facilities, and to recognize donations of park/pier furniture and park/play equipment and other amenities. 2.That parks adjacent to schools be named the same as the school. 3.That if an entire park or sizable portion of a park which is not adjacent to a school is donated by an individual or family, it may be named after the donor. 4.That if the park is neither adjacent to a school nor donated, all or in part, it may be named after past Huntington Beach mayors who are no longer members of the City Council ("former mayors"). In addition, other individuals, including past council members, or other names may be proposed. The names of these persons may be considered when their unique contributions have had a City, state or national impact, are marked by excellence and are worthy of honor. 5.That in addition to parks, other community facilities such as lakes, park features of Huntington Central Park, structures (other than restrooms and benches), groves of trees, walkways, playing fields, group camp and picnic sites, gardens, play equipment areas, meadows, amphitheaters, vistas, bridges and wildlife refuges may be named after former mayors to honor them for their service to the City. In addition, other individuals or other names may be proposed. 6.That if park or pier furniture such as picnic tables, benches, trash cans, or play equipment is donated by an individual, civic organization, family or business, the donor may receive recognition by having the name of a person, family or business placed on the donation. Examples: (a) A donation in memory of a relative could be given to the City for a pier bench with the following options: 04rcso/nnming parks/9/28/04 1 G-2-1 HB -172-Item 12. - 5 Resolution No . 2004-90 1.The name only, including the year 2.In honor of (individual's name), including the year; 3.In memory of (individual's name), including the year. (b) a modular piece of play equipment and a park bench could be funded by a donation from a company with the bench placed immediately adjacent to a new tot lot with the inscription "This tot lot is donated to the City of Huntington Beach by Company ." 7.That if a business or other entity offers to pay the City in exchange for the City naming a facility or park after the business, then the City may enter into an agreement for the same. The agreement must be prepared by the City Attorney and approved by the City Council. 8.That only one park, park feature or community facility shall be named for an individual. 9.That all recommendations for park/pier memorial naming be processed through the Community Services Commission and shall have the concurrence of the Community Services Commission and approval of the City Council. 10.That Resolution No. 2001-64 and all other resolutions in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 1 5th day of November ,2004. 04reso/narning parks/9/27/04 2 G-2-2 HB -173-Item 12. - 6 G-4-1 CITY OF HUNTINGTON BEACH P.O. BOX 190 2000 Main Street California 92648 CITY OF HUNTINGTON BEACH COMMUNITY SERVICES COMMISSION REQUEST FOR ACTION MEETING DATE: May 12, 2017 SUBMITTED TO: COMMUNITY SERVICES COMMISSION SUBMITTED BY: JANEEN LAUDENBACK, COMMUNITY SERVICES DIRECTOR PREPARED BY: DAVID C. DOMINGUEZ, FACILITIES, DEVELOPMENT AND CONCESSIONS MANAGER SUBJECT: REVIEW OF PARK NAMING AND MEMORIALS POLICY – RESOLUTION NO 2004-90 Statement of Issue: The Park Naming and Memorials Committee has formulated recommended changes to City Council Resolution No. 2004-90, relative to the naming of parks, park amenities and facilities and is seeking Commission approval. Funding Source: N/A Recommended Action(s): Recommend City Council approval of the follow modifications to Resolution 2004-90: 1. Second paragraph - add “and other park amenities” after “park play equipment”. 2. Section 1. - Add “and other amenities” at the end of the sentence. 3. Section 5 – Add as a final sentence, “In addition, other individuals or other names maybe proposed”. 4. Section 9 – Modify the language to read: Replace the current language with “That the recommendations for park/pier memorial naming be processed through the Community Services Commission and shall have the approval of the City Council”. HB -174-Item 12. - 7 Page 2 G-4-2 Analysis: The Park Naming and Memorials Committee met on February 22, 2017 and on April 5, 2017 to consider naming recognition opportunities. As part of their review of potential locations and park features for name recognition, the language in City Council Resolution 2004-90 was referenced. During their discussions, it was noted that there were some conflicting sections in the resolution language relating to the naming of park amenities and facilities. When the park naming policy resolution was last modified (2004), the goal was to provide more opportunities for parks, park amenities and facili ties. It was felt that the previous language placed too much emphasis on past mayor for naming opportunities. As such, certain sections of the resolution were modified but, others remained unedited which has creating inconsistencies. Additionally, the use of the word “concurrence” in Section 9 of the resolution could create a stalemate of sorts if Commission and Council didn’t agree on a naming recommendation. The language was therefore modified to align with the process utilized by all recommendations from the Commission to City Council. Should Commission approve of the modifications, staff will work with the City Attorney’s office to prepare an updated resolution for Council approval. Environmental Status: N\A Attachment(s): No. Description 1. Resolution 2004-90 Draft Edits RCA Author: David C. Dominguez HB -175-Item 12. - 8 Dept. ID CS 17-012 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: There is a need to increase parking rates July 2-4, 2017. Financial Impact: No additional appropriations are requested as part of the recommended action. Estimated revenues of $74,000 are anticipated. Recommended Action: Adopt Resolution 2017-28, “A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59 Which Established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 1),” related to temporary parking rates for 4th of July activities at the South Beach lots and Main Promenade Parking Structure. Alternative Action(s): Do not adopt Resolution 2017–28 and direct staff accordingly Analysis: The City’s current adopted Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Resolution No. 2016-59) increases daily parking on the Fourth of July Holiday (July 4) at the attended South Beach parking lots from $15.00 to $25.00 and from $17.00 to $27.00 at the Main Promenade Parking Structure, generating approximately $32,000 in revenue. Last year, at the June 20, 2016, Council meeting, City Council adopted Resolution 2016-31 which temporarily raised parking rates on the two days before the Fourth of July Holiday (July 2 and 3) in the attended south beach lots and at the Main Promenade Parking Structure. This year staff is recommending similar parking increases as noted below for the three-day period: South Beach Lots: Sunday, July 2, 2016 – from $15 per day to $25 per day Monday, July 3, 2016 – from $15 per day to $25 per day CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Adopt Resolution No. 2017-28 amending Resolution No. 2016-59 which established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule for parking rate modifications for the 2017 Fourth of July weekend (Supplemental Fee Resolution No. 1) HB -176-Item 13. - 1 Dept. ID CS 17-012 Page 2 of 2 Meeting Date: 6/19/2017 Tuesday, July 4, 2016 – from $25 per day to $30 per day Main Promenade Parking Structure: Sunday, July 2, 2017 and Monday, July 3, 2017: First 30 Minutes: No charge Up to two hours (includes first 30 minutes): $2.00/hour After two hours: $2.00/each 20 minutes, up to a maximum of $27.00 Tuesday, July 4, 2017: From $27 per day (flat rate) to $30 per day (flat rate) Staff estimates that the proposed modifications to the parking rates shown above will produce $81,000 in revenue. Specifically, on Sunday, July 2, and Monday, July 3, increasing the South Beach lots to $25 per day could produce approximately $55,000 in new revenue. In addition, doubling the hourly rates at the Main Promenade Parking Structure as proposed on Saturday, July 2, and Sunday, July 3, is estimated to generate $12,000 in new revenue. For Tuesday, July 4, raising the daily rate to $30 per day at the South Beach lots (from $25) and the Main Promenade Parking Structure to $ 30 per day (from $27) will generate approximately $14,000 in new revenue. It is important to note that customers who wish to come downtown to shop or dine have several parking options available: 1. Annual Beach Parking Passes will be valid for the entire weekend and provide for in-and-out access to all applicable parking. 2. The North parking lot has easy access from 6th Street and will have an hourly parking provision as spaces become available throughout the day. 3. All downtown parking meters will be hourly with a two-hour maximum. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Resolution No. 2017-28 “A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59 Which Established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 1)” 2. Exhibit A – Community Services Facility Rentals and Recreational Services Fees HB -177-Item 13. - 2 REVIEWED AND APPROVED: C3 ,7Attorney /INITIATED • At ni."Fimmunity Services RESOLUTION NO. 2017-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING RESOLUTION NO. 2016-59 WHICH ESTABLISHED A CONSOLIDATED COMPREHENSIVE CITYWIDE • MASTER FEE AND CHARGES SCHEDULE (SUPPLEMENTAL FEE RESOLUTION NO. 1) WHEREAS, on January 6, 2017, Resolution No. 2016-59 was adopted, amending the Citywide fee for public access and use of certain City property; and The City Council desires to revise a portion of the Fee Resolution to temporarily increase existing parking fees on July 2-4, 2017; and ,T_Jpon adoption of this Resolution, the fee listed in the "Proposed Changes" column shall bF: in effect until July 5, 2017, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: The new charges set forth in Exhibit "A" and adopted by this Resolution shall be effective immediately following the adoption of this Resolution, and continue thereafter. All other charges or fees set forth in Resolution No. 2016-59 shall remain in effect. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor —..Ly Manager 17-5863/160255avn/ HB -178-Item 13. - 3 EXHIBIT “A” Community Services – Facility Rentals and Recreational Services Fees Fee Description Current Fees Proposed Changes for July 2-3, 2017 only Proposed Changes for July 4, 2017 South Beach Attended Lots – Daily Rates $15.00 $25.00 South Beach Attended Lots – 4th of July Flat Rate $25.00 $30.00 Main Promenade Parking Structure First 30 minutes no charge Up to two hours (includes first 30 minutes) $1.00/hour After two hours $1.00/each 20 minutes Maximum Daily Rate $17.00 Evening Rate (after 9:00 PM – Prevailing Hourly Rate or $5.00) First 30 minutes no charge Up to two hours (includes first 30 minutes) $2.00/hour After two hours $2.00/each 20 minutes Maximum Daily Rate $27.00 Evening Rate (after 9:00 PM – Prevailing Hourly Rate or $10.00) Flat Rate of $30.00 Main Promenade Parking Structure – 4th of July Flat Rate $27.00 $30.00 HB -179-Item 13. - 4 Dept. ID ED 17-08 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: The Office of Business Development utilizes professional services annually to assist with site inspection and monitoring services for the HOME Investment Partnership (HOME) Program. The current agreement for these services with Rosenow Spevacek Group, Inc. (RSG) expires in June, 2017. Extension of the Agreement for an additional one (1) year in an amount not-to-exceed $30,000 allows for completion of current inspections as well as sufficient time to issue a request for proposals to secure and adequately prepare the selected consultant. Financial Impact: Services provided under this agreement are funded through Housing Residual Receipt and Low Moderate Income Housing Asset funds. Sufficient funds are available in accounts 23380101.69325 ($4,000) and 35280301.69365 ($11,000) for FY 16/17; and 23380101.69325 ($9,000) and 35280301.69325 ($6,000) for FY 17/18. There is no impact to the General Fund. Recommended Action: Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract Between the City of Huntington Beach and Rosenow Spevacek Group, Inc. for Affordable Housing Compliance Monitoring” to June 15, 2018, in the amount not-to-exceed $30,000. Alternative Action(s): Do not approve the Amendment and direct staff accordingly. Analysis: The City of Huntington Beach receives HOME funds on an annual basis from the US Department of Housing and Urban Development (HUD). These funds are utilized by the City to provide affordable housing projects to benefit low-to-moderate income households. Affordable Housing projects include new apartment development, and acquisition and rehabilitation of existing multi-family apartments. Depending on the size of the apartment complex, site inspection and monitoring of the development is required by HUD every one to three years. Of the City’s 48 affordable housing developments, 21 developments are funded with HOME funds. As a result, approximately 10 to 14 apartment complexes are inspected annually to ensure compliance to HUD regulations and the City’s Regulatory Agreement as required by City auditors. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kenneth A. Domer, Assistant City Manager Kellee Fritzal, Deputy Director, Business Development SUBJECT: Approve and authorize execution of Contract Amendment No. 1 with Rosenow Spevacek Group, Inc. (RSG) in the amount of $30,000 through June 15, 2018, for Affordable Housing Compliance Monitoring of HOME Projects HB -180-Item 14. - 1 Dept. ID ED 17-08 Page 2 of 2 Meeting Date: 6/19/2017 The City of Huntington Beach issued a Request for Proposals (RFP) for Affordable Housing Compliance Monitoring in September 2013 and received three (3) qualified proposals. Rosenow Spevacek Group, Inc. (RSG) was selected to provide this service at a cost not-to-exceed $90,000 for three years. The Agreement commenced on June 16, 2014 and continues through June 15, 2017. Site visits and monitoring compliance service involve noticing owner, tenant file audit, property and unit inspections, agreement review, income analysis, rental analysis, and final compliance report. Extension of the Agreement for one (1) additional year allows for completion of current inspections as well as sufficient time to issue a request for proposals to secure and adequately prepare the selected consultant. Environmental Status: Not applicable. Strategic Plan Goal: Improve quality of life Attachment(s): 1. “Amendment No. 1 to Professional Services Contract between the City of Huntington Beach and Rosenow Spevacek Group, Inc. for Affordable Housing Compliance Monitoring” HB -181-Item 14. - 2 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ROSENOW SPEVACEK GROUP, INC. FOR AFFORDABLE HOUSING COMPLIANCE MONITORING This Amendment is made and entered into by and between the City of Huntington Beach, a California municipal corporation, hereinafter referred to as "CITY," and Rosenow Spevacek Group, Inc., hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated July 1, 2014, entitled "PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ROSENOW SPEVACEK GROUP, INC. FOR AFFORDABLE HOUSING COMPLIANCE MONITORING" which agreement shall hereinafter be referred to as the "Original Agreement," and CITY and CONSULTANT wish to amend the Original Agreement to reflect the extended term and compensation of the Agreement, NOW, THEREFORE, IT IS AGREED by CITY and CONSULTANT as follows: 1. TERM The term of the Original Agreement is extended for one year, such that the Agreement expires on June 15, 2018. 2. ADDITIONAL COMPENSATION In consideration of the additional services to be performed as described in Section 1 above, CITY agrees to pay CONSULTANT, and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum of Thirty Thousand Dollars ($30,000.00), for a total not to exceed amount of One Hundred Twenty Thousand Dollars ($120,000.00). 17-5790/157804/RLS 5/9/17/MV HB -182-Item 14. - 3 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, ROSENOW SPEVACEK GROUP, INC. a municipal corporation of the State of California By: print name ITS; (circle one) Chairman/President/Vice President AND By: print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer Mayor City Clerk INITIATED AND APPROVED: Depiity DirectoOf Economic Development REVIEWED AND APPROVED: City Manager 17-5790/157804/RLS 5/9/17/MV 2 HB -183-Item 14. - 4 By: v.\ print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary - Treasurer 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this a,grecrnent to be execirted by and through their authorized officers, CONSULTANT, CITY OF HUNTINGTON BEACH, ROSENOW SPEVACEK GROUP, INC. a municipal corporation of the State of California By:9C.k.A.A Wu_ (MeV* L',54- V .16.--N\C , print name ITS: (circle one) Chairman/President/Vice President Mayor City Clerk INITIATED AND APPROVED: Deputy Director of Economic Development REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: City Attorney Nv,,, Dated: 17-5790/157804/RLS 5/9/17/KV 2 HB -184-Item 14. - 5 --- 7 0 AccoRat CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDITYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: lithe certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER The Empire Company 550 North Park Center Drive Suite 205 Santa Ana CA 92705 CONTACT Erica HOTTladay NAME: PHONE FAX _(ALCJIA_Ekt,b_ C, No P6NNIESS:ehornaday@empire-co.com INSURER(S) AFFORDING COVERAGE NAM # iNsuRERA:Sentine1 Insurance Company, LTD 11000 INSURED RSG, Inc. 309 W. Fourth Street Santa Ana CA 92701 iNsURERB:Hartford Accident and Indemnity 22357 INSURER c :Lloyd's 85202 INSURERD : INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER:2017/2018 Updt Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ABM INSD SUBR INVD POLICY NUMBER POLICY EFF iMMIDDNYTY1 POLICY EXP IMMIDDIYYTY1 LIMITS X COMMERCIAL GENERAL LIABILITY 72SBAAQ7019 1/1/2017 1/1/2018 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) 10,000 GEN'L X PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 AGGREGATE LIMIT APPLIES pomy F-1 PRO- JECT OTHER: PER: LOC PRODUCTS -COMP/OP AGG S 2,000,000 $ X -- AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON-OWNED AUTOS 72SBAAQ7019 1/1/2017 1/1/2018 COMBINED SINGLE LIMIT „,,(Ta eceldordi $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per acciden $ PROPERTY DAMAGE (Per accidepl) $ $ X _ UMBRELLA LIAR EXCESS LIAR OCCUR CLAIMS-MADE 72SBAAQ7019 1/1/2017 /1/2018 EACH OCCURRENCE 2,000,000 5 2,000,000 AGGREGATE DED X RETENTIONS 10,000 /3 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE I T I N OFFICER/MEMBER EXCLUDED? I— (Mandatory in NH) — If yes, describe under DESCRIPTION OF OPERATIONS below N IA 72WECVK8727 1/1/2017 1/1/2018 X STATUTE 0TH- EU ER El_ EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E L. DISEASE POLICY UMIT $ 1, 000, 000 C ERRORS & OMISSIONS CLAIMS MADE ATR1700431 3/1/2017 3/1/2018 LIMIT 2,000,000 RETENTION 10,000 DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers are named as additional insured with respect to general liabiliter : APPRUVED .0080405 attached -* as required by written contract. , MICHAEL E. GATES CITY ATTORNEY .... .,,,,........1,..“....,,,hie1rA,“ CERTIFICATE HOLDER CANCELLATION City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY 0 THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO-N DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Erica Hornaday/ERICA 0 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014(01) The ACORD name and logo are registered marks of ACORD INS025 i20P4BD HB -185-Item 14. - 6 Dept. ID FD17 007 Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: The Fire Department requires professional fire prevention inspection and plan review services on an as-needed basis. To provide these services, the City Council approved a professional services contract with Jensen Hughes, Inc. on May 2, 2016. At that time, the contract authorization amount was $180,000. Since then, City staff has utilized the services of Jensen Hughes, Inc. more than was originally anticipated and a contract amendment increasing the contract authorization by $175,000 is needed to provide these services over the next year. Financial Impact: The recommended action is primarily cost-neutral since these expenditures are reimbursed by developers and offset by revenue generated from cost recovery fees from associated plan checks and inspections. On February 6, 2017, the City Council approved an additional appropriation of $395,000 for these services and of this amount approximately $200,000 remains in the FY 2016/17 Fire Prevention business unit budget (10065201.69365). This funding is allocated on an incremental basis as needed, based on development project demands. Funding will be budgeted in FY 2017/18 for the Jensen Hughes, Inc. contract. Other professional services contracts will be reduced commensurately for a net neutral effect. Recommended Action: Approve and authorize the Mayor and City Clerk to execute “Amendment No.1 to Professional Services Contract Between the City of Huntington Beach and Jensen Hughes, Inc. for Fire Prevention Inspection and Plan Review Services;” the recommended action will also increase the Fire Department’s professional services listing authority by a commensurate amount to ensure compliance with Administrative Regulation No. 228. Alternative Action(s): Do not authorize the contract amendment and provide staff with alternative direction. Analysis: Applicants who submit development projects to the City pay fees for plan checks and inspections and expect reasonable service levels. When City staff can no longer meet demands of increased development activity, these services have historically been supplemented with professional fire prevention inspection and plan review services. This approach is a cost effective method of closing the gap between the demands for these services and the ability of City staff to meet this demand. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: David A. Segura, Fire Chief SUBJECT: Approve and authorize execution of Amendment #1 to Professional Services Contract with Jensen Hughes, Inc. in the amount of $175,000 for Fire Prevention Inspection and Plan Review Services HB -186-Item 15. - 1 Dept. ID FD17 007 Page 2 of 2 Meeting Date: 6/19/2017 On May 2, 2016, the City Council authorized a contract with Jensen Hughes, Inc. with a contract authorization of $180,000 to assist in addressing this service demand. Since that time, the services of Jensen Hughes, Inc. have been utilized more than was originally anticipated, partially due to a vacancy in the Fire Prevention Division. These services have included over-the-counter plan checks two days a week, hazardous material business plan inspections, oil production technical support, and reimbursable inspection services at a major development project (Monogram). The $180,000 contract authorization is expected to be reached by end of June 2017. Over the next year of the agreement, it is estimated that up to $175,000 could be spent on these services. The Fire Department is not requesting an additional appropriation for professional inspection and plan review services because funding is available in the Fire Prevention business unit (10065201.69365). Only an additional contract authorization is requested. The majority of these services are cost neutral since the expenditures are reimbursed by developers and offset by revenue generated from cost recovery fees from associated plan checks and inspections. These services are critical to keeping pace with the extensive development occurring in the community. Environmental Status: Improve quality of life. Enhance and maintain infrastructure. Strengthen economic and financial sustainability. Enhance and maintain public safety. Enhance and maintain City service delivery. Strategic Plan Goal: Enhance and maintain public safety. Attachment(s): 1. Amendment #1 to Professional Services Contract with Jensen Hughes, Inc. for Fire Prevention Inspection and Plan Review Services HB -187-Item 15. - 2 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND JENSEN HUGHES, INC. FOR FIRE PREVENTION INSPECTION AND PLAN REVIEW SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY," and JENSEN HUGHES, INC., a Maryland corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated May 5, 2016, entitled "Professional Services Contract Between the City of Huntington Beach and Jensen Hughes, Inc. For Fire Prevention Inspection Plan Review Services," which agreement shall hereinafter be referred to as the "Original Agreement;" and CITY and CONSULTANT wish to amend the Original Agreement to provide for additional compensation to be paid by CITY to CONSULTANT, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. ADDITIONAL PAYMENT In consideration of the services to be performed as described in the Original Agreement, CITY agrees to pay and CONSULTANT agrees to accept from CITY as full payment for services rendered, an additional sum not to exceed One Hundred Seventy Five Thousand Dollars ($175,000.00), in addition to the original sum of One Hundred Eighty Thousand Dollars ($180,000.00), for a new total not to exceed sum of Three Hundred Fifty Five Thousand Dollars ($355,000.00). 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 17-58251159085hnv HB -188-Item 15. - 3 Po a print name ITS: (circleone)p-ii-------mnfPreside -OV. ice President AND By: /fl Cl/ /77eveaZ Mayor ATTEST: City Clerk IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on CONSULTANT CITY: JENSEN HUGHES, INC., a Maryland CITY OF HUNTINGTON BEACH, corporation municipal corporation of the State of California By: print name ITS: (circle one) Secretaryancial Officsj Asst. Secretary — Treasurer, Executive Director REVIEWED AND APPROVED: City Manager 17-582511590851my 2 HB -189-Item 15. - 4 Dept. ID PW 17-020 Page 1 of 3 Meeting Date: 6/19/2017 Statement of Issue: In April of 2016, the City of Huntington Beach partnered with Westchester Bay HOA, Peter’s Landing Marina, Huntington Harbour Marina, and OC Parks and applied for, and was awarded, a grant from the Orange County Transportation Authority (OCTA) Measure M2 Environmental Cleanup Program (ECP), Tier 1 to purchase and install seven Marina Trash Skimmer (MTS) units. These MTS units will be purchased and installed in seven different locations within the waters of Huntington Harbour to remove floating and partially submerged trash and debris as well as hydro- carbons from the surface. The units will be purchased by the City and installed by an authorized vendor. The MOU between the City and the grant partners will formally authorize the installation and establish maintenance responsibilities of the MTS units at the various locations for the next ten years. Financial Impact: The total projected costs for the purchase, delivery, installation, and permit fees is $97,490. Funds are including the FY 16-17 CIP budget in the following accounts: OCTA grant account 87390009.82800 ($73,118) General Fund account 10040314.82800 ($12,186) and Park Development Impact account 22845001.82100 ($12,186). Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Memorandum of Understanding Between the City of Huntington Beach and Peter’s Landing Marina for the Installation and Maintenance of Marina Trash Skimmer(s) in Huntington Harbour;” and, B) Approve and authorize the Mayor and City Clerk to execute “Memorandum of Understanding Between the City of Huntington Beach and Huntington Harbour Marina for the Installation and Maintenance of Marina Trash Skimmer(s) in Huntington Harbour.” Alternative Action(s): Do not authorize the MOUs and direct staff with an alternate action. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of Memorandum of Understandings (MOUs) between the City of Huntington Beach and grant partners Peter’s Landing Marina and Huntington Harbour Marina for the installation and maintenance of seven Marina Trash Skimmer (MTS) units in Huntington Harbour HB -190-Item 16. - 1 Dept. ID PW 17-020 Page 2 of 3 Meeting Date: 6/19/2017 Analysis: The OCTA Measure M2 ECP, Tier 1 grant funding program is designed to mitigate the more visible forms of pollution, such as litter and debris that collects on the roadways and in the catch basins prior to being deposited in waterways and the ocean. The program enables eligible jurisdictions to purchase and install structural best management practices such as screens, filters, and other “street scale” low flow diversion devices to address these pollutants and mitigate the impact to local water bodies. In partnership with Westchester Bay HOA, Peter’s Landing Marina, Huntington Harbour Marina, and OC Parks the City applied for and was awarded grant funding in the amount of $73,118. Total projected costs associated with the purchase, delivery, and installation of the MTS units is $97,490. As part of the grant application, the City and OC Parks have agreed to divide the matching portion of the grant (25%) and contribute $12,186 each to meet the grant requirements. The City will use Park Development Impact funds for its portion. In addition, the City has budgeted the OC Parks portion in the General Fund and will be reimbursed upon project completion. The grant funds as awarded by OCTA are required to be expended by June 30, 2017. To date, the City has received signed MOUs from Peter’s Landing Marina and Huntington Harbour Marina and expects to receive signed MOUs as authorized by the governing bodies of Westchester Bay and Orange County Community Resources (OC Parks) by the end of July 2017. Upon approval and authorization to execute the signed MOUs by Mayor and City Council, City staff can expend the grant funds to comply with the grant deadline. City staff shall return to the Mayor and City Council with the outstanding MOUs from the other grant partners for approval and authorization to execute the MOUs. Once purchased, delivered and installed at the 7 pre-designated locations, the MTS units are designed to draw in floating and partially submerged debris, such as plastics, bottles, paper, oil sheens, and organic materials. The installation of MTS units in the Harbor will enable the City to reduce the amount of trash and debris reaching the open ocean. These units will be located in the following locations: Westchester Bay HOA (2 units) Peter’s Landing Marina (2 units) Huntington Harbour Marina (2 units) County of Orange Sherriff’s boat dock/OC Parks (1 unit) The MTS devices once installed will require weekly and quarterly maintenance. The weekly maintenance will be conducted by the staff or approved contractor working on behalf of the grant partners. Weekly maintenance includes removing the accumulated trash and verifying that the unit(s) are operating properly. Quarterly maintenance which is more extensive and includes replacing filters and routine maintenance of the intake pump system will be conducted by an authorized vendor as contracted by Community Services Department. The MOUs between the City and the grant partners establishes the responsibilities for the MTS units once purchased and installed for the next ten years. The MOU will require the partners to provide and pay for the electrical power to run the MTS units and conduct weekly routine maintenance. The City will conduct the quarterly maintenance and perform other maintenance such as replacing parts. Environmental Status: Not applicable. HB -191-Item 16. - 2 Dept. ID PW 17-020 Page 3 of 3 Meeting Date: 6/19/2017 Strategic Plan Goal: Improve quality of life Enhance and maintain infrastructure Strengthen economic and financial sustainability Attachment(s): 1. MOU between the City and Peter’s Landing Marina 2. MOU between the City and Huntington Harbour Marina 3. Final Grant Agreement Letter from OCTA 4. Commitment Letter from Orange County Community Resources HB -192-Item 16. - 3 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HUNTINGTON BEACH AND PETER'S LANDING MARINA FOR THE INSTALLATION AND MAINTENANCE OF MARINA TRASH SIKIMMER(S) IN HUNTINGTON HARBOUR THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made and entered into on , 2017, by and between the CITY OF HUNTINGTON, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and PETER'S LANDING MARINA, a California business organization. WHEREAS, the CITY is committed to the protection of water quality of Huntington Harbour and enhancing the aesthetic and ecological quality and benefits of the waters, beaches, and marinas within Huntington Harbour which is a significant coastal resource providing the CITY's residents and visitors with economic and social benefits such as boating, swimming, and kayaking, and In addition to the social and economic benefits, the waters of Huntington Harbour are directly connected to the Bolsa Chica Wetlands which is one of the last undisturbed coastal wetlands in California providing important nesting and breeding grounds for migratory and native bird species, breeding and spawn habitat for fish, and a safe haven for many endangered and rare species, and The CITY has received a grant from the Orange County Transportation Authority 2016 Measure M2 Tier 1 funding to purchase and install Marina Trash Skimmers to remove floating and partially submerged trash and debris as well as hydrocarbons from the surface waters of Huntington Harbour, and The Marina Trash Skimmers will be installed in areas where trash and debris tend to accumulate to maximize the amount of trash and debris collected and removed from the waters within Huntington Harbour. The City has partnered with private and public partners to identify appropriate locations to install the Marina Trash Skimmers including PETER'S LANDING MARINA (hereinafter referred to as "PARTNER"). NOW, THEREFORE, for and in consideration of the promises and covenants hereinafter contained and intended to be legally bound, the parties covenant and agree as follows: 17-5705/155433/RLS 3/24/17/DO 1 HB -193-Item 16. - 4 SECTION 1. TERM This MOU will become effective on the date it is approved by CITY COUNCIL and shall terminate ten (10) years thereafter, except with respect to any obligations hereunder which are to be performed thereafter. Upon mutual written consent of the parties, this Agreement may be extended for an additional five (5) year terms. SECTION 2. OBLIGATIONS OF CITY The obligations of the CITY pursuant to this Agreement shall be as follows: 1. CITY shall purchase and install the Marina Trash Skimmer(s) at the pre.- designated location(s) as agreed by the City and PARTNER in accordance with the manufacturer's specification. 2. CITY shall contract with the manufacturer for the delivery and installation of the Marina Trash Skimmer(s) and appurtenances. 3. CITY shall acquire the required permits and/or approvals for the installation of the Marina Trash Skimmer(s) and appurtenances. 4. CITY and/or the CITY's agent shall maintain the Marina Trash Skimmer(s) in a manner consistent with the manufacturer's Operation and Maintenance Manual Sections 6 and 7. Maintenance shall be conducted on a monthly and quarterly basis. S. CITY and/or the CITY' s agent shall repair or replace any parts of other auxiliary components required for the proper function of the Marina Trash Skimmer(s) throughout the duration of the MOU. SECTION 3. OBLIGATIONS OF PARTNER The obligations of the PARTNER pursuant to this Agreement shall be as follow: 1. PARTNER shall maintain the Marina Trash Skimmer(s) in a manner consistent with the manufacturer's Operation and Maintenance Manual Sections 6 and 7. Maintenance shall be performed on a weekly basis. 2. PARTNER shall provide access to CITY personnel or agent to the CITY for maintenance purposes. 17-5705/155433/RLS 3124/17/DO 2 HB -194-Item 16. - 5 3. PARTNER shall notify the CITY prior to disconnecting electrical power to the Marina Trash Skimmer(s) or conducting any actions that would restrict or impair the functionality or efficiency of the Marina Trash Skimmer(s). 4. PARTNER shall request prior approval from the CITY prior to relocating the Marina Trash Skimmers. 5. PARTNER shall provide electrical power to the Marina Trash Skimmer(s) and incur the financial obligations required to provide electrical power. 6. PARTNER shall provide access in a timely manner to CITY staff or contracted staff to perform inspections and maintenance of the Marina Trash Skimmer(s) as necessary. 7. PARTNER shall notify the CITY to report damages or loss of function of the Marina Trash Skimmer(s) within forty-eight (48) hours. SECTION 4. HOLD HARMLESS PARTNER shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees, and agents (CITY) from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with the installation, maintenance, and performance of the Marina Trash Skimmer(s) or its failure to comply with any of its obligations contained in this MOU except such loss or damage which was caused by the sole negligence or willful misconduct of CITY or contractors working at the behest of the CITY. SECTION 5. WORKER'S COMPENSATION INSURANCE Pursuant to Cal?fornia Labor Code Section 1861, PARTNER acknowledges awareness of Section 3700 et seg. of said Code, which requires every employer to be insured against liability for worker's compensation; PARTNER covenants that it will comply with such provisions prior to commencing performance of the work hereunder. PARTNER shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. 17-5705/155433/RLS 3/24/17/DO 3 HB -195-Item 16. - 6 PARTNER shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors employees. PARTNER shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and PARTNER shall similarly require all subcontractors to waive subrogation. SECTION 6. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and PARTNER's covenant to indemnify CITY and its agent, PARTNER shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CITY, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with this Agreement, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable shall be deemed excess coverage and that PARTNER' s insurance shall be primary. Under no circumstances shall the above-mentioned insurance contain a self-insured retention, or a "deductible", or any other similar form of limitation on the required coverage. SECTION 7. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencement of this Agreement, PARTNER shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; these certificates shall: Provide the name and policy number of each carrier and policy; State that the policy is currently in force; and Promise to provide that such policies shall not be canceled or modified without thirty (30) days' prior written notice of CITY; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. 17-5705/155433/RLS 3/24/17/DO 4 HB -196-Item 16. - 7 PARTNER shall maintain the foregoing insurance coverage in force during the entire term of the Agreement or any renewals or extensions thereof or during any holdover period. The requirement for carrying the foregoing insurance coverage shall not derogate from PARTNER's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representatives shall at all times have the right to demand the original or a copy of any or all of the policies of insurance. PARTNER shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. SECTION 8. ASSIGNING AS BREACH PARTNER shall not encumber, assign, or otherwise transfer this MOU, or any right or interest in this MOU, without the express written consent of the CITY. Any encumbrance, assignment or transfer, without the prior written consent of the CITY, whether it is voluntary or involuntary, by operation of law or otherwise, is void and shall, at the option of the CITY, terminate this MOU. SECTION 9. TERMS BINDING ON SUCCESSORS All the terms, covenants and conditions of this MOU shall inure to the benefit of and be binding upon the parties and their successors and assigns. The provisions of this Section shall not be deemed as a waiver of any of the conditions against assignment hereinbefore set forth. SECTION 10. CONFLICT OF INTEREST PARTNER shall employ no CITY official or any regular CITY employee in the work performed pursuant to this MOU. No officer or employee of CITY shall have any financial interest in this MOU in violation of the applicable provisions of the California Government Code. SECTION 11. CUMULATIVE REMEDIES The remedies given to the parties in this MOU shall not be exclusive but shall be cumulative and in addition to all remedies now or hereafter allowed by law or elsewhere provided in this MOU. 17-5705/1554331RLS 3/24/17/DO 5 HB -197-Item 16. - 8 SECTION 12. WAIVER OF BREACH The waiver by CITY of any breach by PARTNER of any of the provisions of this MOU, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such breach or a waiver of any subsequent breach by PARTNER, either of the same or another provision of this MOU. SECTION 13. FORCE MAJEURE — UNAVOIDABLE DELAYS Should the performance of any act required by this MOU to be performed by either CITY or PARTNER be prevented or delayed by reason of an act of God, inability to secure materials, restrictive governmental laws or regulations, or any other cause (except financial inability) not the fault of the party required to perform the act, the time for perfolinance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. SECTION 14. NOTICE Any written notice, given under the terms of this MOU, shall be either delivered personally or mailed, certified mail, postage prepaid, addressed to the party concerned, as follows: CITY City of Huntington Beach Attn: Jim Mend, Environmental Specialist Public Works Department 2000 Main Street, P. 0. Box 190 Huntington Beach, CA 92648 Phone: (714) 536-5431 Email: Th4erid@surfcity-hb.org PARTNER Peter's Landing Marina Attn: Scott Seaton Street Address: 16400 Pacific Coast Highway, Suite 108 Huntington Beach, CA 92649 Phone (562) 592-4441 Email: peterslandingmarina@gmail.com SECTION 15. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this MOU or to secure the performance hereof, each party shall bear its own attorney's fees. The prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 17-5705/155433/RLS 3/24/17/DO 6 HB -198-Item 16. - 9 SECTION 16. CONTROLLING LAW AND VENUE The rights and liabilities of the parties, and the interpretation and construction of this MOU, shall be determined in accordance with the laws of the State of California. Any controversy arising out of or under this MOU, if litigated, shall be adjudicated in a court of competent jurisdiction in Orange County, California. SECTION 17. SECTION TITLES The section titles in this MOU are inserted only as a matter of convenience and for reference, and in no way define, limit or describe the scope of intent of this MOU or in any way affect this MOU. SECTION 18. TIME OF ESSENCE Time is of the essence with respect to all provisions of this MOU in which a definite time for performance is specified including, but not limited to, the expiration of this MOU. SECTION 19. SURVIVAL OF INDEMNITIES Termination of this MOU shall not affect the right of CITY to enforce any and all indemnities given or made by PARTNER under this MOU, nor shall it affect any provision of this MOU that expressly states that the provision shall survive termination thereof. SECTION 20. NONLIABILITY OF CITY OFFICIAL, EMPLOYEES OR AGENTS No elective or appointed CITY or CITY affiliated board, commission or member thereof, or officer, employee or agent of CITY shall be personally liable to PARTNER, its successors and assigns, of any default or breach by CITY under this MOU or for any amount which may become due to PARTNER, its successors and assigns, under this MOU or for any obligation of CITY under this MOU. 17-5705/155433/RLS 3/24/17/D0 7 HB -199-Item 16. - 10 SECTION 21. TERMINATION This MOU may be terminated by either party with or without cause upon sixty (60) days notice in writing. Removal of the Marina Trash Skimmer(s) to occur within one hundred twenty (120) days of notice of tennination. SECTION 22. MODIFICATIONS IN WRITING This MOU contains and embraces the entire agreement between the parties hereto and neither it nor any part of it may be changed, altered, modified, limited or extended orally or by any other agreement between the parties unless such agreement be expressed in writing, signed and acknowledged by CITY and PARTNER, or their successors in interest. SECTION 23. PARTIAL INVALIDITY Should any provision of this MOU be held by a court of competent jurisdiction to be either invalid, void, or unenforceable, the remaining provisions of this MOU shall remain in full force and their effect unimpaired by the holding, so long as the reasonable expectations of the parties hereto are not materially impaired. SECTION 24. NO TITLE INTEREST No title interest of any kind is hereby given and PARTNER shall never assert any claim or title to the Marina Trash Skimmer(s) or any other public property. SECTION 25. ENTIRETY The foregoing sets for the entire agreement between the parties. 17-5667/153175/RLS 2/27/17/DO 8 HB -200-Item 16. - 11 IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by and through their authorized officers the day, month and year first above written. PETER'S LANDING MARINA, a Californiabusiness organization CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: /LN Scerr K. 6E Alb' Mayor Print Name ATTEST: 11A491&W Title City Clerk INITIATED AND APPROVED: Director of Public Works REVIEWED AND APPROVED: City Manager 17-5667/153175/RLS 2/27/17/DO 9 HB -201-Item 16. - 12 OP ID: JW ' let C.C.,1? LP' 1/1reweee•-*-- CERTIFICATE OF LIABILITY INSURANCE YY DATE (MMIDLINY) 06/1 312017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Pleasanton Valley insurance Lic #0B07066 6602 Owens Drive, Suite 200 Pleasanton, CA 94588 Wayne Rudick CONTACT . NAME: Jeanne Winter i FAX PHONE 925-462-2111 (A)C, No, Ex* j (NC, Plc): 925-462-2113 E-MA1L ADDRESS: jeanne@pvigroup.com PRODUCER CUSTOMER ID #: CENTR-9 INSURER(S) AFFORDING COVERAGE NAIC # INSURED Central Self Storage/Pegasus Group, Dasch, Inc. 1148 Alpine Rd. Walnut Creek, CA 94596 iNsuRERA:Zenith Insurance Company 13269 INSURER B : INSURER C: INSURER D: INSURER E: INSURER F: COVE AGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR rYPEOFINSURANCE ADOL INSR SUBR WVO POLICY NUMBER POLICY EFF (MMIDONYYY) POLICY EXP (MM/DEITYYTY) LIMITS GENERAL IIABILITf COMMERCIAL GENERAL LIABILITY OCCUR APPROVED AS TO FORM EACH OCCURRENCE $ DAMA/..,b. I FN PREMISES (Ea occurrence) $ CLAIMS-MADE MED EXP (My one person) PERSONAL & ADV INJURY GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGE $ PRO- POLICY JECT LOC $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS ABy : 1' COMBINED SINGLE LIMIT (Ea accident) $ BODILY NJURY (Per person) $ )1' AICHAEL E. GATES I, CITY ATTORNEY CITY OF HUNTINGTON 6 ..;)/-2(21-7 BEACH BODILY INJURY (Per accident) $ PROPERTY DAMAGE IPER ACCIDENT) $ $ $ UMBRELLA LtAB EXCESS LIAB OCCUR CLAIMS-MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETORPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N 1 A M1047107 07/01/2016 07/01/2017 0TH- X TVijIkY 81-It1 ITS ER EL. EACH ACCIDENT $ 1,000,000 EL. DISEASE - EA EMPLOYEE $ 1,000 000 E.L.DISEASE POLICY LIMIT $ 1,000 000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Re: Peters Landing Marina CANCELLATION __...... _ . _ CITYHUN City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE C-4---le51,4_, M ri2t, dA'Al ® 1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD HB -202-Item 16. - 13 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HUNTINGTON BEACH AND HUNTINGTON HARBOUR MARINA . FOR THE. NSTALLATION AND MAINTENANCE OF MARINA TRASH SKIMMER(S) IN HUNTINGTON HARBOUR THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made and entered into on , 2017, by and between the CITY OF HUNTINCiTON, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and HUNTINGTON HARBOUR MARINA, a California business organization. WHEREAS, the CITY is committed to the protection of water quality of Huntington Harbour and enhancing the aesthetic and ecological quality and benefits of the waters, beaches, and marinas within Huntington Harbour which is a significant coastal resource providing the CITY's residents and visitors with economic and social benefits such as boating, swimming, and kayaking, and In addition to the social and economic benefits, the waters of Huntington Harbour are directly connected to the Balsa Chica Wetlands which is one of the last undisturbed coastal wetlands in California providing important nesting and breeding grounds for migratory and native bird species, breeding and spawn habitat for fish, and a safe haven for many endangered and rare species, and The CITY has received a grant from the Orange County Transportation Authority 2016 Measure M2 Tier 1 funding to purchase and install Marina Trash Skimmers to remove floating and partially submerged trash and debris as well as hydrocarbons from the surface waters of Huntington Harbour, and The Marina Trash Skimmers will be installed in areas where trash and debris tend to accumulate to maximize the amount of trash and debris collected and removed from the waters within Huntington Harbour. The City has partnered with private and public partners to identify appropriate locations to install the Marina Trash Skimmers including HUNTINGTON HARBOUR MARINA (hereinafter referred to as "PARTNER"). NOW, THEREFORE, for and in consideration of the promises and covenants hereinafter contained and intended to be legally bound, the parties covenant and agree as follows: 17-5705/155431/1Z.LS 3/24/17/DO HB -203-Item 16. - 14 SECTION I. TERM This MOU will become effective on the date it is approved by CITY COUNCIL and shall terminate ten (10) years thereafter, except with respect to any obligations hereunder which are to be performed thereafter. Upon mutual written consent of the parties, this Agreement may be extended for an additional five (5) year terms. SECTION 2. OBLIGATIONS OF CITY The obligations of the CITY pursuant to this Agreement shall be as follows: 1. CITY shall purchase and install the Marina Trash Skimmer(s) at the pre designated location(s) as agreed by the City and PARTNER in accordance with the manufacturer's specification. 2. CITY shall contract with the manufacturer for the delivery and installation of the Marina Trash Skimmer(s) and appurtenances. 3. CITY shall acquire the required permits and/or approvals for the installation of the Marina Trash Skimmer(s) and appurtenances, 4. CITY and/or the CITY's agent shall maintain the Marina Trash Skimmer(s) in a manner con sistent with the rnanufachirer's Operation and Maintenance Manual Sections 6 and 7. Maintenance shall be conducted on a monthly and quarterly basis. 5. CITY and/or the CITY's agent shall repair or replace any parts of other auxiliary components required for the proper function of the Marina Trash Skimmer(s) throughout the duration of the MOU. SECTION 3. OBLIGATIONS OF PARTNER The obligations of the PARTNER pursuant to this Agreement shall be as follow: 1. PARTNER shall maintain the Marina Trash Skimmer(s) in a manner consistent with the manufacturer's Operation and Maintenance Manual Sections 6 and 7. Maintenance shall be performed on a weekly basis. 2. PARTNER shall provide access to CITY personnel or agent to the CITY for maintenance purposes. 17-5705/155431/RLS 3/24117ID0 2 HB -204-Item 16. - 15 3. PARTNER shall notify the CITY prior to disconnecting electrical power to the Marina Trash Skimmer(s) or conducting any actions that would restrict or impair the functionality or efficiency of the Marina Trash Skimmer(s), 4. PARTNER shall request prior approval from the CITY prior to relocating the Marina Trash Skimmers, 5. PARTNER shall provide electrical power to the Marina Trash Skimmer(s) and incur the financial obligations required to provide electrical power. 6. PARTNER shall provide access in a timely manner to CITY staff or contracted staff to perform inspections and maintenance of the Marina Trash Skimmer(s) as necessary. 7. PARTNER shall notify the CITY to report damages or loss of function of the Marina Trash Skimmer(s) within forty-eight (48) hours. SECTION 4. HOLD HARMLESS PARTNER shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees, and agents (CITY) from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with the installation, maintenance, and performance of the Marina Trash Ski miner(s) or its failure to comply with any of its obligations contained in this MOU except such loss or damage which was caused by the sole negligence or willful misconduct of CITY or contractors working at the behest of the CITY. SECTION S. WORKER'S COMPENSATION INSURANCE Pursuant to Callfornta Labor Code Section 1861, PARTNER acknowledges awareness of Section 3700 ei seq. of said Code, which requires every employer to he insured against liability for worker's compensation; PARTNER covenants that it will comply with such provisions prior to commencing performance of the work hereunder. PARTNER shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit. 17-5705/155431/RLS 3/24/17/DO 3 HB -205-Item 16. - 16 PARTNER shall require all subcontractors to provide such workers' compensation insurance for all of the subcontractors employees. PARTNER shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and PARTNER shall similarly require all subcontractors to waive subrogation. SECTION 6. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and PARTNER's covenant to indemnify CITY and its agent. PARTNER shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage. Said policy shall indemnify CITY, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with this Agreement, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000. Said policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable shall be deemed excess coverage and that PARTNER's insurance shall be primary, Under no circumstances shall the above-mentioned insurance contain a self-insured retention, or a "deductible", or any other similar form of limitation on the required coverage. SECTION 7. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencement of this Agreement, PARTNER shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; these certificates shall: (I) Provide the name and policy number of each carrier and policy; (2) State that the policy is currently in force; and (3) Promise to provide that such policies shall not be canceled or modified without thirty (30) days' prior written notice of CITY; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. 17-5705/155431/RLS 3/24/17/DO 4 HB -206-Item 16. - 17 PARTNER shall maintain the foregoing insurance coverage in force during the entire term of the Agreement or any renewals or extensions thereof or during any holdover period. The requirement for carrying the foregoing insurance coverage shall not derogate from PARTNER's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representatives shall at all times have the right to demand the original or a copy of any or all of the policies of insurance. PARTNER shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. SECTION 8, ASSIGNING AS BREACH PARTNER shall not encumber, assign, or otherwise transfer this MOU, or any right or interest in this MOU, without the express written consent of the CITY. Any encumbrance, assignment or transfer, without the prior written consent of the CITY, whether it is voluntary or involuntary, by operation of law or otherwise, is void and shall, at the option of the CITY, terminate this MOU. SECTION 9. TERMS BINDING ON SUCCESSORS All the terms, covenants and conditions of this MOU shall inure to the benefit of and be binding upon the parties and their successors and assigns. The provisions of this Section shall not be deemed as a waiver of any of the conditions against assignment hereinbefore set forth. SECTION 10. CONFLICT OF INTEREST PARTNER shall employ no CITY official or any regular CITY employee in the work performed pursuant to this MOU. No officer or employee of CITY shall have any financial interest in this MOU in violation of the applicable provisions of the California Government Code. SECTION 11, CUMULATIVE REMEDIES The remedies given to the parties in this MOU shall not be exclusive but shall be cumulative and in addition to all remedies now or hereafter allowed by law or elsewhere provided in this MOU. 17-5705/1554311RLS 3/24/17/DO 5 HB -207-Item 16. - 18 SECTION 12. WAIVER OF BREACH The waiver by CITY of any breach by PARTNER of any of the provisions of this MOU, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such breach or a waiver of any subsequent breach by PARTNER, either of the same or another provision of this MOU. SECTION 13. FORCE MAJEURE — UNAVOIDABLE DELAYS Should the performance of any act required by this MOU to be performed by either CITY or PARTNER be prevented or delayed by reason of an act of God, inability to secure materials, restrictive governmental laws or regulations, or any other cause (except financial inability) not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. SECTION 14. NOTICE Any written notice, given under the terms of this MOU, shall be either delivered personally or mailed, certified mail, postage prepaid, addressed to the party concerned, as follows: CITY City of Huntington Beach Attn: Jim Mend, Enviromnental Specialist Public Works Department 2000 Main Street, P. 0. Box 190 Huntington Beach, CA 92648 Phone: (714) 536-5431 Email: JMeridOt surfcity-hb.org PARTNER Huntington Harbour Marina Attn: Ryan M, Prager, Esq. Zeal Palace, LP 4281 Warner Avenue Huntington Beach, CA 92649 Phone: (949) 851-7256 Email: rpragerOwtwww.corn SECTION 15. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this MOU or to secure the performance hereof, each party shall bear its own attorney's fees. The prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 17-5705/155431/RU 3/24/17/DO 6 HB -208-Item 16. - 19 SECTION 16. CONTROLLING LAW AND VENUE The rights and liabilities of the parties, and the interpretation and construction of this MOU, shall be determined in accordance with the laws of the State of California. Any controversy arising out of or under this MOU, if litigated, shall be adjudicated in a court of competent jurisdiction in Orange County, California. SECTION 17, SECTION TITLES The section titles in this MOU are inserted only as a matter of convenience and for reference, and in no way define, limit or describe the scope of intent of this MOU or in any way affect this MOU. SECTION 18. TIME OF ESSENCE Time is of the essence with respect to all provisions of this MOU in which a definite time for performance is specified including, but not limited to, the expiration of this MOU. SECTION 19. SURVIVAL OF INDEMNITIES Termination of this MOU shall not affect the right of CITY to enforce any and all indemnities given or made by PARTNER under this MOU, nor shall it affect any provision of this MOU that expressly states that the provision shall survive termination thereof. SECTION 20. NONLIABILITY OF CITY OFFICIAL, EMPLOYEES OR AGENTS No elective or appointed CITY or CITY affiliated board, commission or member thereof, or officer, employee or agent of CITY shall be personally liable to PARTNER, its successors and assigns, of any default or breach by CITY under this MOU or for any amount which may become due to PARTNER, its successors and assigns, under this MOU or for any obligation of CITY under this MOU. 17-5705/15543 1 /RLS 3/24/17/DO 7 HB -209-Item 16. - 20 SECTION 21. TERMINATION This MOU may be terminated by either party with or without cause upon sixty (60) days notice in writing. Removal of the Marina Trash Skimmer(s) to occur within one hundred twenty (120) days of notice of termination. SECTION 22. MODIFICATIONS IN WRITING This MOU contains and embraces the entire agreement between the parties hereto and neither it nor any part of it may be changed, altered, modified, limited or extended orally or by any other agreement between the parties unless such agreement be expressed in writing, signed and acknowledged by CITY and PARTNER, or their successors in interest. SECTION 23. PARTIAL INVALIDITY Should any provision of this MOU be held by a court of competent jurisdiction to be either invalid, void, or unenforceable, the remaining provisions of this MOU shall remain in full force and their effect unimpaired by the holding, so long as the reasonable expectations of the parties hereto are not materially impaired. SECTION 24. NO TITLE INTEREST No title interest of any kind is hereby given and PARTNER shall never assert any claim or title to the Marina Trash Skimmer(s) or any other public property. SECTION 25. ENTIRETY The foregoing sets for the entire agreement between the parties. 17-5667/153175/RLS 2/27/17/DO 8 HB -210-Item 16. - 21 HUNTINGTON HARBOR MARINA, a California business organization Print Name VP of Fiendlord's Keep, Inc.; GP of Zeal Palace, LP dba Huntington Harbour Marina IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by and through their authorized officers the day, month and year first above written, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor ATTEST: Title City Clerk REVIEWED AND APPROVED: City Manager 17 -5667/153175/RLS 2/27/17/DO 9 HB -211-Item 16. - 22 ,,---- , . Acc)RE, CERTIFICATE OF LIABILITY INSURANCE ker------- DATE (MMIDDITYYY) 06/13/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER First Foundation Insurance Services 18101 Von Karman Ave., Ste.750 Irvine CA 92612 CONTACT NAME: Sunghee Lee PHONE FAX (A/C Ne_Exty (949) 202-4100 LAIC.No): (949) 535-5387 E-MAIL ADDRESS: sleeigIf f -inc . com INSURER{S)AFFORDINGCOVERAGE NAIC11 27154 INSURER); : Atlantic Specialty Insurance C INSURED Zeal Palace, LP dba Huntington Harbour Marina 11111 Santa Monica Blvd. Los Angeles CA 90025 INSURERB: Great American Insurance Compa 22136 INSURERC:Navigators Insurance Company_ 42307 INSURER D: INSURER E : INSURER F: AGE CERTIFICATE NUMBER: Cart ID 552 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVVITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT \MTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LIR TYPE OF INSURANCE ADDL INSD SUBS WWI POLICY NUMBER POLICY EFF (MMIDD)ICYYY) POLICY EXP (MM/OD/YYYYI LIMITS A x COMMERCIAL GENERAL LIABILITY V B5,TH73278 By: APPROVED .9 AS TO ,(... ','--1—','"--7,(._-`--------"` .c-• 05/25/2017 FORM ? 4 P '3 7 05/25/2018 2-0 ,ri EACH OCCURRENCE g 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) 5 100,000 CLAIMS-MADE L L MED EXP (Any one person) 5,000 PERSONAL & AM/ INJURY 5 1,000,000 GENERAL AGGREGATE 5 2,000,000 GE X 'L AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- 1JEcT , PER: LOG PRODUCTS - COMP/OP AGG $ 1,000,000 Marina OperatorS 8 1,000,000 - MICHAFI. E GATES AU OMOBILELIABILITY ANY AUTO OVVNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON-OWNED AUTOS ONLY CITY ATIORN crrY OF HUNTINGTON EY BEACH COMBINED SINGLE LIMIT (Ea accident) $ B ODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS-MADE Ofdli 5335666 05/25/2017 05/25/2018 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ DED RETENTIONS WORKERS COMPENSATION AND AND EMPLOYERS' LIABILITY YI N ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A STATUTE ER i PER I 0TH- E.L. EACH ACCIDENT $ EL, DISEASE - EA EMPLOYEE $ EL DISEASE - POLICY LIMIT $ C Excess Liability (5Mx5M) EXCEISO Liability (5Mx10M) 3F17LIA1558401 SFLIA1558402 05/25/2017 05/25/2017 05/25/2018 05/25/2018 Each Occurence Each Occurrence 5,000,000 5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD101, Additional Remarks Schedule, may be attached if more space is required) Cit y of Huntington Beach, its agents, its officers, employees and volunteers are included as additional insured as respects to the g eneral liability policy as required by written contract or agreement. CANCELLATION City of Huntington 2000 Main Street Huntington Beach CA I Beach 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE -70 -4X-2--- © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Pa g e 1 of 1 HB -212-Item 16. - 23 Tom Tait Director Frank Ury Director Gregory T. Winterbottom Director Ryan Chamberlain Ex-Officio Member CHIEF EXECUTIVE OFFICE Darrell Johnson Chief Executive Officer (6 Virginia Abaclsa Director, Contracts Administration and Materials Management Orange County Transportation Authority Travis Hopkins Director of Public Works City of Huntington Beach Kia Mortazavi Executive Director, Planning Orange County Transpprtation Authority ocr BOARD OF DIRECTORS Lori Donchak Chair Michael Hennessey Vice Chair Lisa A. Bartlett Director Andrew Do Director October 21, 2016 Mr. Travis Hopkins Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Subject: Agreement No. C-1-2765, City of Huntington Beach, "M2 CTFP Master Funding Agreement" — Letter Agreement No. 9 Steve Jones Director I Dear Mr. Hopkins: Jim Katapodis Director Jeffrey LaIloway Director Gary A. Miller Director Al Murray Director Shawn Nelson Director Miguel Pulido Director Tim Shaw Director Todd Spitzer Director Michelle Steel Director This Letter Agreement serves as the Orange County Transportation Authority's (OCTA) approval to amend Agreement No. C-1-2765, Attachment A-8 "Projects List". OCTA is deleting Attachment A-8, in its entirety, as identified in Article 4 "Responsibilities of Agency", paragraph A, and in lieu thereof is inserting the revised "Project List", attached hereto as Attachment A-9, which is incorporated and made a part of the Agreement. All provisions set forth in Master Funding Agreement No. C-1-2765 apply. If you have any questions, please feel free to contact Alison Army at (714) 560-5537. Please execute this Letter Agreement and return the signed original to the attention of: Debra Nash, Intern Contracts Administration and Materials Management Department 600 South Main Street, 4th Floor Orange, CA 92863-1584 Phone: (714) 560-5687, Email: dnash@octa.net. Upon full execution of the Letter Agreement, the effective date will be September 12, 2016. Date Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) ad\ HB -213-Item 16. - 24 XGREEMENT NO. C-1-2765 ATTACHMENT A-9 LETTER AGREEMENT NO. 9 M2 CTFP MASTER FUNDING AGREEMENT City of Huntington Beach - Project List Project Description CTFP Amount Programmed Fiscal Year Board Date Letter Agreement No. Project 0 "Regional Capacity Program" Beach Boulevard (State Route 39) and Warner Avenue Widening (Engineering) $ 105,225 2011-12 6/27/2011 Brookhurst Street/Adams Avenue Widening (Engineering) $ 274.508 2012-13 6/27/2011 Beach Boulevard (State Route 39) 4th Northbound Thru Lane (Engineering) $ 130,575 2012-13 4/23/2012 2 Beach Boulevard (State Route 39) 4th Northbound Thru Lane (Construction) $ 136,331 2013-14 4/23/2012 2 Atlanta Avenue Widening $ 1,200,000 2015-16 4/13/2015 8 Cumulative Program Total $ 1,846,639 Project X "Environmental Clean Up" McFadden/Edwards and Heil/Algonquin Catch Basin Project $ 33,000 2011-12 8/8/2011 1 First Street Supervisory Control and Data Acquisition Project $ 63,000 2012-13 8/13/2012 3 Northwest Catch Basin Retrofit Project - Phase I $ 199,588 2013-14 9/23/2013 5 Adams Ave. and Bushard St.Bioswale Project $ 635,955 2014-15 4/14/2014 6 Huntington Beach Catch Basin Retrofit Project $ 193,8 9 7 2014-15 9/2 9 /9 014 7 Huntington Harbour Marina Trash Skimmers (MTS) Trash Removal Project $ 73,118 2016-17 9/12/2016 9 Cumulative Program Total $ 1,198,488 Project P "Regional Traffic Signal Synchronization Program" Cumulative Program Total $ Total (All Projects) $ 3,045,127 Page 1 of 1 HB -214-Item 16. - 25 Req.By: DEBRA NASH Run on: 10/11/16 at: 08:24:19 OCTA PROD ***** PURCHASE REQUISITION REPRINT ***** Page: Report: Version: 2 MSR23CA 5.2.37.AA9 Req.No Requested By: 0000004696 Priority: 020962 SHAE CLIFTON Date Date Material Related Authorised Entered Required Group W/H Req. By Date Value 09/23/16 11/07/16 0000001413 09/30/16 73118.00 Delivery Instruction: Suggested Supplier: Purchasing Question Budget Year Encumbered Grant Funded Amendment Verified in IFAS P—hasing Instructions: :ECT MANAGER: ALISON ARMY Purchasing Answer FY 16/17 No No Not Applicable (not an Amendme ISSUE A NEW LETTER AGREEMENT #9 FOR C-1-2765 WITH THE CITY OF HUNTINGTON BEACH 10 PROVIDE FUNDING FOR THE ENVIRONMENTAL CLEANUP ALLOCATION PROGRAM FY 16-17 TIER 1 CALL FOR PROJECTS. THE HUNTINGTON HARBOUR MARINA TRASH SKIMMERS TRASH REMOVAL PROJECT WILL INSTALL SEVEN MARINA TRASH SKIMMERS THROUGHOUT HUNTINGTON HARBOUR. Default Costing Details Equipment Reference Project/Work Order Account Code 0017MX001T6S7831 Item Quantity UOM Est. Price Description/Mnemonic and Part Number 100.00 Proforma/ Lead Order No. Supplier Time Frt Dlv Act. Price 1 1.00 EA Status: Not Ordered 73118.00 NEW LETTER AGREEMENTJ 9 FOR C-1-2765 HUNTINGTON HARBOUR TRASH REMOVAL PROJECT 0.00 PM: ALISON ARMY HB -215-Item 16. - 26 Req.By: DEBRA NASH Run on: 01/18/17 at: 16:16:29 OCTA PROD ***** PURCHASE REQUISITION REPRINT ***** Page: Report: Version: 2 MSR23CA 5.2.37.AA9 Req.N0 Requested By: 0000004696 Priority: 020962 SHAE CLIFTON Delivery Instruction: Suggested Supplier: Purchasing Question Budget Year Encumbered Grant Funded Amendment Verified in IFAS -hasing Instructions: ,ECT MANAGER: ALISON ARMY Date Date Material Related Authorised Entered Required Group W/H Req. By Date Value 09/23/16 11/07/16 0000001413 12/08/16 73119.00 Purchasing Answer FY 17/18 No No Not Applicable (not an Amendme ISSUE A NEW LETTER AGREEMENT #9 FOR C-1-2765 WITH THE CITY OF HUNTINGTON BEACH TO PROVIDE FUNDING FOR THE ENVIRONMENTAL CLEANUP ALLOCATION PROGRAM FY 17-18 TIER 1 CALL FOR PROJECTS. THE HUNTINGTON HARBOUR MARINA TRASH SKIMMERS TRASH REMOVAL PROJECT WILL INSTALL SEVEN MARINA TRASH SKIMMERS THROUGHOUT HUNTINGTON HARBOUR. Default Costing Details Equipment Reference Project/Work Order Account Code 0017MX001T6S7831 Item Quantity UOM Est. Price Description/Mnemonic and Part Number 1 0.00 EA 73119.00 LETTER AGREEMENT HUNTINGTON HARBOUR TRASH REMOVAL PROJECT Status: Ordered, Not Received 100.00 Proforma/ Lead Order No. Supplier Time Frt Dlv Act. Price C12765/ 4 017100 8838 06 00 I 73119.00 HB -216-Item 16. - 27 ORANGE COUNTY dC Community Resources Our Community. Our Commitment. March 16, 2016 Mr. Jim Mend City of Huntington Beach — Public Works Department Environmental Specialist, CESSWI 2000 Main Street Huntington Beach, CA 92648 Re: Letter of Support and Commitment for OCTA Measure M2 Environmental Cleanup Program — Tier 1 (FY 2016-2017) Dear Jim: This letter is to document and confirm OC Parks' support for the City of Huntington Beach's application to the OCTA Measure M2 Environmental Cleanup Program for the purchase of marina trash skimmers at Huntington Harbor. STEVE FRANKS DIRECTOR OC COMMUNITY RESOURCES JENNIFER HAWKINS, DVM DIRECTOR OC ANIMAL CARE KAREN ROPER DIRECTOR OC COMMUNITY SERVICES STACY BLACKWOOD DIRECTOR OC PARKS HELEN FRIED COUNTY LIBRARIAN OC PUBLIC LIBRARIES The equipment has successfully been used in both Newport and Dana Point Harbors and has proved to be a valuable resource in helping to keep the harbors clean. OC Parks manages and maintains regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. This project will greatly enhance the harbor by removing debris and trash, and providing safe and clean water for boaters in addition to the residents and visitors who enjoy the myriad of recreational opportunities in this area. For this funding opportunity, OC Parks would partner with the City to provide a fifty percent share of the 25% grant match for this project, subject to Board of Supervisors' approval of a cooperative agreement. The City of Huntington Beach has served as a great partner with us and we are committed to maintain our long-term relationship with the City. Stacy Blackwood Director, OC Parks parks 13042 OLD MYFORD ROAD IRVINE, CA 92602 PHONE: 866.0CPARKS FAX: 714-667-6511 HB -217-Item 16. - 28 Dept. ID CD 17-005 Page 1 of 3 Meeting Date: 6/19/2017 Statement of Issue: Transmitted for your consideration are a professional services contract with Psomas for preparation of the Magnolia Tank Farm Environmental Impact Report (EIR) and a reimbursement agreement with SLF – HB Magnolia, LLC (Shopoff) to fund the EIR. Financial Impact: An appropriation of $510,213 from the General Fund to the Community Development Department Professional Services Account 10060201.69365 is required. These funds will be offset by the attached reimbursement agreement with the developer of the project, SLF – HB Magnolia, LLC. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract Between the City of Huntington Beach and Psomas for the Magnolia Tank Farm Environmental Impact Report" in the amount of $510,213 as prepared by the City Attorney (Attachment No. 1); and, B) Approve and authorize the Mayor and City Clerk to execute a "Reimbursement - Planning - Agreement Between the City of Huntington Beach and SLF - HB Magnolia, LLC for Costs Incurred for the Magnolia Tank Farm Environmental Impact Report" in the amount of $510,213 as prepared by the City Attorney (Attachment No. 2); and, C) Approve an increase in the Community Development Department’s professional services listing authority by $510,213 for the preparation of the Magnolia Tank Farm Environmental Impact Report to ensure compliance with Administrative Regulation Number 228, Section 7.1; and, D) Appropriate funds as revenues are received in the amount of $510,213 from the General Fund to the Community Development Department Professional Services Account 10060201.69365 for the Professional Services Contract between the City and Psomas, which is funded by a reimbursement agreement. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Scott Hess, AICP, Director of Community Development SUBJECT: Approve and authorize execution of a 3-year Professional Services Contract with Psomas in the amount of $510,213 for preparation of the Magnolia Tank Farm Environmental Impact Report; approve and authorize execution of a Reimbursement Agreement with SLF - HB Magnolia, LLC (Shopoff) in the amount of $510,213; approve an increase in the Community Development Department’s Professional Services listing authority by $510,213; and appropriate funds to be fully reimbursed HB -218-Item 17. - 1 Dept. ID CD 17-005 Page 2 of 3 Meeting Date: 6/19/2017 Alternative Action(s): The City Council may make the following alternative motions: A. Deny the professional services contract between the City and Psomas. B. Deny the reimbursement agreement between the City and SLF – HB Magnolia, LLC. C. Continue the item and direct staff accordingly. Analysis: A. PROJECT PROPOSAL Applicant/ Property Owner: James M. O’Malley, SLF – HB Magnolia, LLC (Shopoff), 2 Park Plaza, Suite 700, Irvine, CA 92614 Location: 21845 Magnolia Street The request consists of a professional services contract and a reimbursement agreement to prepare and complete the environmental analysis for the development of the Magnolia Tank Farm site as required by the California Environmental Quality Act (CEQA). The environmental analysis would determine the potential environmental impacts associated with a proposal by the property owner for the following: - Request to amend the General Plan land use designation from Public to Commercial Visitor, Residential Medium Density, and Open Space-Park and Conservation; and - Request to rezone the property from Public-Semipublic to Specific Plan to allow for development of the 29-acre former Tank Farm site; and - Request for two proposed development scenarios: 1. Development of the site with a 211,000 square foot lodge with 175 guest rooms and guesthouse (lower-cost overnight accommodations) with 40 beds; 19,000 square feet of retail; 250 for sale residential units (at 15 units/acre); and open space. 2. Development of the site for residential-only, which includes 250 for sale residential dwelling units (there would not be any lodge, guest house, or retail components described under Scenario 1). The project will require various entitlements, including a General Plan Amendment, Zoning Map Amendment, Zoning Text Amendment and Local Coastal Program Amendment that will be acted on by the Planning Commission, City Council, and the Coastal Commission. B. STAFF ANALYSIS AND RECOMMENDATION A professional services contract between the City and Psomas is necessary to prepare the required environmental analysis for the development of the Magnolia Tank Farm site. This contract will require an appropriation of funds by the City. Funding for the environmental analysis is included in the reimbursement agreement with the property owner. There have been many reimbursement agreements approved over the years for environmental analysis. This is an acceptable method to provide timely entitlement processing and environmental analysis. Staff recommends approval of the professional services contract, the reimbursement agreement, and the increase in the Community Development Department’s professional services listing authority for the preparation of the Magnolia Tank Farm EIR. HB -219-Item 17. - 2 Dept. ID CD 17-005 Page 3 of 3 Meeting Date: 6/19/2017 Consultant Selection Process The City received proposals from eight firms in response to a Request for Proposal (RFP) for the environmental analysis. Planning staff reviewed the proposals and selected Psomas based on a rating system that considered compliance with the RFP requirements, methodology, qualifications/experience, clarity, cost, and references. Staff rated Psomas higher than the other firms that submitted proposals for several reasons: depth of experience of the project manager working with communities and presenting to the public and decision makers; greater level of commitment from the principal staff member to attend meetings and hearings on the project; experience working in coastal communities; availability of staff resources to work on the EIR; expertise of technical staff and subconsultants; and previous experience working on environmental documentation for similar projects in Irvine, Newport Beach, and the County of Orange. Below is a comparison of costs amongst the eight proposals that were submitted. The variation in the proposal costs is due to differences in the scope of work proposed. The project applicant has received a copy of the draft contract and reimbursement agreement. A copy of the reimbursement agreement signed by the project applicant is provided in Attachment No. 2. Consultant Proposal Cost Environmental Science Associates $475,174 Psomas $463,830* Michael Baker $283,017 LSA $270,075 First Carbon Solutions $250,846 Infrastructure Engineering Corp. $217,451 Environmental Advisors $198,750 Stantec $108,695 *A 10 percent contingency has been added to bring the total cost to $510,213. Environmental Status: Projects over which public agencies exercise ministerial authority, such as the subject professional services contract and reimbursement agreement, are categorically exempt from the California Environmental Quality Act pursuant to Section 15300.1. Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Professional Services Contract Between the City of Huntington Beach and Psomas for the Magnolia Tank Farm Environmental Impact Report 2. Reimbursement - Planning - Agreement Between the City of Huntington Beach and SLF - HB Magnolia, LLC for Costs Incurred for the Magnolia Tank Farm Environmental Impact Report HB -220-Item 17. - 3 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PSOMAS FOR THE MAGNOLIA TANK FARM ENVIRONMENTAL IMPACT REPORT Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term; Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices 7 17 Consent 8 18 Modification 8 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 11 HB -221-Item 17. - 4 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PSOMAS FOR THE MAGNOLIA TANK FARM ENVIRONMENTAL IMPACT REPORT THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Psomas, a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to prepare an Environmental Impact Report for the Magnolia Tank Farm project; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Kathleen Brady who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfriet/professionai sves mayor 1 of 11 10112 HB -222-Item 17. - 5 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on , 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Five Hundred Ten Thousand Two Hundred Thirteen Dollars ($510,213). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional sves mayor 2 of 11 10/12 HB -223-Item 17. - 6 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional sves mayor 3 of 11 10/12 HB -224-Item 17. - 7 ($1,000,000,00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfnet/professional svcs mayor 4 of Ii 10/12 HB -225-Item 17. - 8 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/ surfnet/professional svos mayor 5 of 11 10/12 HB -226-Item 17. - 9 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfnet/professional ayes mayor 6 of 11 10/12 HB -227-Item 17. - 10 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: City of Huntington Beach ATTN: Scott Hess 2000 Main Street Huntington Beach, CA 92648 TO CONSULTANT: Psomas ATTN: Kathleen Brady 3 Hutton Centre, Suite 200 Santa Ana, CA 92707 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/professional sves mayor 7 of 11 10/12 HB -228-Item 17. - 11 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfnet/professiona[ svcs mayor 8 of 11 10/12 HB -229-Item 17. - 12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/ surfnet/professional svcs mayor 9 of 11 10/12 HB -230-Item 17. - 13 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council, This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/ surfnet/professional sves mayor 10 of 11 10/12 HB -231-Item 17. - 14 By: /1 1-hieevi .39-",e print name ITS: (circle one) Chairman/Presiden t,‘nrishx„— APPROVED: if" omrnunity Development CONSULTANT, CITY OF HUNTINGTON BEACH, a Psomas municipal corporation of the State of COMPANY NAME California print name ITS: (circle one) Secretary/Chief FinanX)fficer/Asst, Secretary - TreasurerAke 104r pa "dad 20/ Mayor City Clerk REVIEWED AND APPROVED: City Manager agree/ surfnet/professional svcs mayor 11 of II 10/12 HB -232-Item 17. - 15 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Psomas will prepare an Environmental Impact Report for the Magnolia Tank Farm Project. The scope of work dated April 12, 2017 is attached. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: See attached scope of work. C. CITY'S DUTIES AND RESPONSIBILITIES: See attached scope of work. D. WORK PROGRAM/PROJECT SCHEDULE: See attached scope of work. EXHIBIT A HB -233-Item 17. - 16 Methodology/Scope of Work APPROACH Problem-solving is a strength of our practice because we have a willingness to take on new challenges and appreciate opportunities to strategize solutions in a team-based setting. This approach works best for the proposed Project given that the City encourages close coordination between the consultant and the City staff. Psomas' goal is to establish long- lasting, positive, and productive working relationships with our clients. In an effort to best serve the needs of our clients, we strive to consistently deliver quality work by: tz Ensuring consistency among data, assumptions for the Project description, and all topical issues and reports; al Coordinating with the Lead Agency to determine the appropriate analytic approach in order to be consistent with other similar projects; El Conducting early consultation with applicable agencies (i.e., Coastal Commission) if there are complex issues to be resolved; 2 Ensuring that mitigation measures are reasonable, practical, and enforceable; ci Conducting site visits to identify all relevant land uses and activities that may be adversely impacted in the neighborhood and city; Soliciting and documenting views/input from external stakeholders (i.e., utility and service providers, and adjacent cities) and internal stakeholders (i.e., project team members); and Maintaining awareness of current regulatory issues and trends that may affect the project. Good Communication and Partnership. We are committed to fostering trust-based client relations that will last well beyond any single project. Accessibility and open communication between Psomas and the City are imperative steps in completing a successful project. There are multiple ways to maintain good lines of communication, and we will work with the City to establish a communication protocol and determine which format is suitable and preferred by the City. We acknowledge that we are working on the same goals and work together to create a high quality environmental document. This will provide everyone with a cooperative frame of mind throughout the completion of each task. In light of the above goal, Psomas will be readily accessible to the City to allow for easy discussions and transfer of information about the Project. Legally Defensible Documentation. Our objective is to be of service and value to the City and consider this to be one of our primary consulting responsibilities. Preparing adequately seeped analyses with sufficient data and fact- based substantiation are the cornerstones of successful CEQA documents. Psomas has an excellent track record of preparing thorough CEQA documents that are capable of withstanding legal challenges. Additionally, Psomas is accustomed to working closely with legal counsel, as desired by the Lead Agency, and maintains excellent working relationships with various legal firms to prepare legally defensible documentation. In-House Quality Assurance/Quality Control. Psomas is committed to providing technical documentation of the highest level of quality Conducting in-house quality assurance/quality control (QA/QC) reviews concurrent with the preparation of written technical documents is one method that we use to ensure the delivery of thoroughly comprehensive and legally defensible environmental documents. An important initial step of the QA/QC process is to assign staff members that have the appropriate technical PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -234-Item 17. - 17 expertise and experience to complete the work. Prior to submitting any documents to the City, our in-house QA/QC review process will be completed to ensure that task requirements have been adequately addressed and that appropriate technical standards have been met. All documents will also be reviewed for technical accuracy, proper nomenclature, references, and methodological consistency. Time Management Scheduling and Accounting. With over 70 professional staff members, Psomas will be able to meet the demanding schedules of concurrent assignments. While each of the key staff members will have other company-wide project responsibilities, we ensure that each team member will have adequate availability to meet the assigned project's requirements. Additionally, Psomas uses a comprehensive system for tracking and reporting employee time and project costs. The Project Managers will have real-time information regarding total authorized budget, total expended to date, current monthly expenditures, and the remaining balance. PROJECT UNDERSTANDING The proposed Magnolia Tank Farm Project (hereinafter referred to as "Magnolia Farm" or the "Project") proposes demolition of 3 empty 25-million-gallon, 45-foot-tall aboveground oil storage tanks (including ancillary structures, roads, and pipelines) and redevelopment of the 29-acre site with the preferred plan (Scenario 1), which proposes a mixed-use development, including a 211,000-gross-square-foot (gsf) lodge with 175 guest rooms and a guesthouse with 40 beds; 19,000 square feet of retail uses on 3.7 acres; a total of 250 for-sale residential units (15 dwelling units/acre) on 16.7 acres; a 2.7-acre coastal conservation area as a buffer for the adjacent wetlands; and 3 acres of parks. A residential alternative to the Project (Scenario 2) is also proposed and will be analyzed at an equal level of detail throughout the EIR. This alternative proposes a total of 250 residential units (1125 dwelling units/acre) on 20.4 acres; a 2.7-acre coastal conservation area; and 3 acres of parks. Both scenarios will include a total of 2.9 acres of miscellaneous roads and rights-of-way. Site grading will be accomplished in a single phase, and Project construction is anticipated to begin in 2020 and take approximately ten years. To accommodate the 2050 sea level rise scenario, as established by the California Coastal Commission and in compliance with State and federal flood-control requirements and sea level rise guidance, the Project site will be raised from its current elevation, resulting in import of 130,000 to 175,000 cubic yards of earth. Project implementation will require a number of discretionary actions, including a General Plan Amendment (GPA); Zoning Map Amendment (ZMA); Zoning Text Amendment (ZTA); Local Coastal Program Amendment to amend the City's Local Coastal Program (LCP) pursuant to the GPA, ZMA, and ZTA; and an Initial Study (IS) and EIR. The required entitlements would include, at minimum, a tentative tract map, coastal development permit, and condition use permit. ENVIRONMENTAL ANALYSIS APPROACH The City of Huntington Beach determined that an EIR pursuant to the California Environmental Quality Act (CEQA) and the State CEQA Guidelines is required for the proposed Project due to the potential for significant environmental impacts and the discretionary approvals required to implement the proposed development. Psomas concurs with the City's determination that a Project- specific EIR would be the appropriate CEQA document for the proposed Project and proposes that the EIR "focus out" those topical issues and environmental checklist questions that do not require detailed Project-specific evaluation. The EIR will focus on the remaining topical issues that require detailed Project-level analysis. PSOMAS City of Huntington Beach, Orange County CaDornia Magnolia Tank Farm Project HB -235-Item 17. - 18 Additionally, Psornas understands that the proposed Project site is included in the Southeast Coastal Redevelopment Plan area and that the Southeast Coastal Redevelopment Plan and associated EIR were prepared in 2007. Psomas will review the 2007 EIR to identify any cost-saving and efficiencies that can be achieved by using the Southeast Coastal Redevelopment Project EIR. SCOPE OF ENVIRONMENTAL SERVICES Below is the Scope of Work for the proposed Magnolia Tank Farm Project EIR based on our understanding of the Project and the City's Request for Proposal (RFP). The deliverables of the tasks in this Scope of Work are included in Table I, Scope of Work Deliverables, at the end of the Scope of Work discussion. Task 1 Project Initiation Subtask 1.1 Kick-Off Meeting Psomas will attend a kick-off meeting with the City of Huntington Beach staff, the Applicant, and other team members, as appropriate. This meeting will provide an opportunity to discuss and confirm the approach, Scope of Work, Project schedule, key community issues and concerns, and information needs. Subtask 1.2 Data Collection and Site Visit Psomas will prepare a Data Needs Request to obtain data related to Project construction and operations activities. Psomas will also review existing City documents, including the General Plan; the Zoning Ordinance; Southeast Coastal Redevelopment Plan and associated EIR; and the Magnolia Tank Farm Draft Specific Plan, if available. Additionally, Psomas will conduct a Project site visit to understand the site, its context and surroundings, and to photographically document the site and surrounding conditions. Subtask 1.3 Project Description Psoxnas will prepare an in-depth and detailed Project Description, appropriate for an EIR, based on Project information provided by the City and the Applicant. Upon completion, draft and final project description will be submitted to the City for review and approval prior to distribution to the Project Team to be used in preparation of the technical studies and the IS/ Notice of Preparation (NOP). Task 2 Technical Studies Subtask 2.1 Proposed Technical Studies A number of technical studies (i.e., Air Quality, Greenhouse Gas Emissions, and Noise) will be prepared by Psomas' in-house technical experts in support of an adequate environmental analysis in the EIR and consistent with CEQA requirements. Additionally, a Transportation/ Traffic Study will be prepared by Linscott, Law & Greenspan, Engineers (LLG). Upon a thorough internal review by the Psomas Project Manager and senior technical experts for adequacy and quality assurance, the draft and final studies will be submitted electronically and in hard copy to the City for review/comment and approval prior to being incorporated into the EIR. One round of review/revision is assumed prior to being incorporated into the EIR. Subtask 2.1.1 Air Quality Psomas will develop an Air Quality Study which will provide discussions on the regulation and environmental settings, CEQA significance thresholds, quantifications of construction and operations phase emissions and mitigation measures, if needed. The Project's construction and operational criteria pollutant emissions will be quantified on both a regional and localize basis using the South Coast Air Quality Management District's (SCAQMD's) recommended California Emissions Estimator Model (CalEEMod) for the preferred plan and the residential alternative at the Project site and compared with the SCAQMD's CEQA mass emissions thresholds. Project emissions will also be evaluated for the potential to impact sensitive residential uses to the south, east and northeast of the project site through the use of PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -236-Item 17. - 19 the USEPA's AERMOD air pollutant dispersion model. Concentrations of criteria pollutants from construction activities will be shown in pollutant concentration contours at nearby sensitive residential uses. Once a construction phasing is defined, it will be determined if a Health Risk Assessment (ERA) is required (optional task). During the operations phase, it is expected that a screening calculation will demonstrate that the Project would not generate traffic congestion at a major intersection at a magnitude that would cause a local carbon monoxide (CO) "hotspot". The Project is also not anticipated to result in substantial amount of toxic air contaminants during the operations phase of the Project and consequently no HRA is proposed for the operations phase. The potential for odors will be addressed qualitatively. Additionally, the analysis will include an evaluation of Project conformity with the Air Quality Management Plan for the South Coast Air Basin. Mitigation measures that reduce construction and operations phase impacts will be identified, as necessary. Subtask 2.1.2 Greenhouse Gas Emissions Psomas will prepare a GHG emissions analysis to assess potential Project-related contributions to climate change. This study will include a discussion of the regulatory and environmental setting, assessment methods, and impacts based on project characteristicts. Psomas will calculate construction and operational GHG emissions concurrently with the air quality emissions using CalEEMod. Psornas will also determine whether implementation of the Project would conflict with applicable State, regional, and City plans, policies, or regulations adopted for the purpose of reducing GHG emissions, including the relevant components of the City's Energy Action Plan and the Sustainability Action Plan that is currently under development, as directed. If there is a potential significant impact, Psomas will recommend measures to reduce GHG emissions. Subtask 2.1.3 Noise Psomas will visit the Project site to identify existing noise sources (traffic, nearby commercial activity) and noise-sensitive receptors and to measure existing noise levels at up to 3 locations (the southeastern [Magnolia Street], northeastern and western property boundary) for at least 24 hours for the evaluation of noise-land use compatibility for future residents. Psomas will analyze temporary noise and vibration impacts from construction activities and will also review the Project plans, design, and traffic impact analyses to evaluate operational noise impacts to existing and planned sensitive receptors, including noise from on-site stationary and mobile sources as well as noise increases due to Proj ect- generated traffic on local roads. The analysis will compare noise impacts with the standards in the City's CEQA Thresholds Guide, General Plan, and Section 8.4 of the Noise Ordinance. Mitigation measures that reduce construction and operations phase impacts will be identified, as necessary. It is assumed that detailed interior noise analysis for individual residential and commercial buildings will not be required. Subtask 2.1.4 Transportation/Traffic The Traffic Impact Analysis (TIA) report for the proposed Project will be prepared pursuant to the requirements of the City of Huntington Beach and Caltrans Traffic Impact Analysis Guidelines as well as the current Orange County Congestion Management Program (CMP). The TIA will document the potential traffic impacts that the proposed Project may have on the transportation/roadway network in the vicinity of the Project site, and will evaluate existing and future (Opening Year and Year 2040 Buildout) operating conditions at up to twenty-five (25) intersections within the Project vicinity as well as the Project driveway(s). In addition, conduct 24-hour daily tube traffic counts at up to twenty (20) roadway segments to support the Greenhouse Gas, Air Quality and Noise analyses. The TIA will analyze the preferred Project as well as an all residential alternative. PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Pro HB -237-Item 17. - 20 Where necessary, the TIA will identify the appropriate intersection improvements/ mitigation measures to offset the proposed Project's significant traffic impacts. The TIA will also include traffic signal warrant analyses, site access analyses, CMP analyses, and a construction traffic assessment. The TIA will summarize the analysis, findings and conclusions, and will be suitably documented with tabular, graphic, and appendix materials. A review of the EIR Traffic/Transportation section for accuracy and consistency with the TIA will be conducted. Additionally, a VMT (AB 743) analysis memorandum will be prepared. Subtask 2.2 Review of Existing Technical Studies As indicated in the City's RFP, a number of technical studies (i.e., Geotechnical Investigation, Phase I and II Environmental Site Assessment [ESA], Biological Resources Assessment, Cultural/Archaeological and Paleontological Resources Assessment, Hydrology and Hydraulic Report, Preliminary Water Quality Management Plan (WQMP), Sea Level Rise and Coastal Hazards Analysis, and Visual Simulation Study) have been prepared by the Applicant and will be provided for use in the environmental analysis. However, as requested, a peer review of these studies will be conducted by Psomas' technical experts for adequacy and compliance with CEQA requirements. Upon review of each of the above studies for adequacy, a Memorandum will be prepared summarizing the opinions of the technical experts. If any of the studies is deemed inadequate, a recommendation for additional analysis will be included in the Memorandum. Additional analysis and review thereof are not assumed in this Scope of Work and cost. Task 3 Initial Study/Notice of Preparation and Scoping Meeting Subtask 3.1 Initial Study/Notice of Preparation Psomas, using the City's Environmental Checklist Form, will prepare a Draft IS/NOP for review by the City and the Applicant. If it can be adequately documented that there would be no Project impact on a topic, that topic will be focused out of the Draft EIR, and no further technical analysis would be required. All conclusions and substantiating information will be documented in the IS. For other topical issues, there may be specific checklist questions that would have no impact and could be focused out. The IS will identify these checklist questions where no further analysis in the Draft EIR is necessary. The NOP will serve as a Scoping Meeting Notice. Upon completion, screencheck and proofcheck copies of IS/NOP will be submitted to the City for review and approval prior to the 30-day public review. Psomas will also prepare a Notice of Completion (NO C) and Notice of Availability (NOA) of the NOP. Subtask 3.2 Scoping Meeting Psomas will prepare for and attend one EIR scoping meeting. It is assumed that the City will coordinate and organize the scoping meeting at a venue selected by the City Psomas will prepare scoping meeting materials, including all graphics/exhibits, handouts, sign in sheets, and comment cards. Psomas and key team members will attend and participate in the meeting, as appropriate. Psomas Principal will describe the CEQA process to be followed in preparing the EIR for the proposed Project. Comments and issues to be addressed in the EIR will be requested and input solicited from all meeting attendees. Subsequent to the seoping meeting, Psomas will also prepare a brief summary of the meeting for inclusion in the MR and will ensure that the issues raised at the meeting are addressed in the Draft EIR document, as appropriate. Task 4 Preparation of the Draft Environmental Impact Report Subtask 4.1 First Screencheck Environmental Impact Report Psomas will prepare a First Screencheck EIR in accordance with CEQA (Public Resources Code, Section 21000, et seq.), the State CEQA Guidelines (California Code of Regulations PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -238-Item 17. - 21 [CCR], Title 14, Section 15000 et seq.), and pertinent case law. The analysis will be based upon the IS/NOP responses received; community and agency input received at the scoping meeting; technical evaluation of the proposed Project; and available and pertinent data, including the Magnolia Tank Farm Specific Plan, Executive Summary. Psomas will prepare the executive summary section upon completion of all other EIR sections in order to present the final and updated information. This section will summarize the Project Description, impacts, and mitigation measures. It will also discuss the location, areas of controversy and issues to be resolved, and Project alternatives. Introduction. This section will include a description of the purpose of the EIR, public scoping and circulation, EIR focus and effects found not to be significant, and required contents of the EIR. Project history and existing setting will also be described in this section. Project Description. Psomas will work closely with the City and Project Team members to prepare an in-depth description that articulates the characteristics and overall objectives of the Project (see Task 1.3). The Project Description will also include, but not be limited to, the EIR/ Project approvals, Project location, Project characteristics, and Project goals and objectives. Environmental Analysis. Each topical EIR section will contain a discussion of the existing conditions on the site and in the Project vicinity; a summary of the regulatory framework; identification of significant environmental effects anticipated for each environmental issue; and mitigation measures, if required. Thresholds of significance will be stated in each topical section to enable the reader to understand the analytical process used to identify potential Project impacts. For each topical issue, the EIR will identify the level of significance prior to and after mitigation, based on the established thresholds. The topical issues that are expected to be evaluated in the respective EIR sections and the Scope of Work for this analysis, are identified below. Aesthetics. This topic will be evaluated in the Project EIR due to proposed changes to the visual quality and character of the site. The potential visual changes will be assessed in comparison with the existing views of the site. The analysis will also include assessment of the anticipated effects on public viewsheds and light and glare associated with the proposed Project. Photographs of the site will be taken from different views and incorporated into the discussion and analysis. The visual simulations described under Subtask 2.2 will be used and incorporated into the discussion and analysis in the EIR. If potential significant impacts are identified, Psornas will recommend mitigation measures to address those impacts. el Agricultural and Forest Resources. The proposed Project site is designated as Urban and Built-Up Land on the California Department of Conservation's Orange County Important Farmland Map. The site is not used or zoned for agricultural purposes; it is not subject to a Williamson Act contract; and it does not contain Prime Farmland or Farmland of Statewide Importance. This topic will be fully analyzed in the IS and focused out of the EIR. Es Air Quality. An air quality section will be developed based on the findings of the Air Quality Study described in Subtask 2.1.2. The study will be included as an appendix to the EIR. LI Biological Resources. As described in Section 2.2 above, a peer review of the existing Biological Resources Assessment will be conducted and Memorandum prepared. A biological resources section will be developed based on the findings of the existing assessment, which will be included as an appendix to the EIR. a Cultural and Paleontological Resources. As described in Section 2.2 above, a peer review PSOMAS City of Huntington Beach, Orange County California Magnolia Tank Farm Project HB -239-Item 17. - 22 of the existing Cultural/Archaeological and Paleontological Resources Assessment will be conducted and a Memorandum prepared. Additionally, if requested by the City, Psomas will prepare the letters for the City to initiate Native American scoping pursuant to Assembly Bill (AB) 52 and Senate Bill (SB) 18. A cultural resources section will be developed based on the findings of the existing assessment and Native American consultation. The Cultural/Archaeological and Paleontological Resources Assessment will be included as an appendix to the EIR. ▪ Geology and Soils. As described in Section 2.2 above, a peer review of the existing Geological Investigations will be conducted and Memorandum prepared. A geology and soils section will be developed based on the findings of the existing investigation, which will be included as an appendix to the EIR. o Greenhouse Gas Emissions. A GHG emissions section will be developed based on the findings of the GHG Emissions Study described in Subtask 2.1.3. • Hazards and Hazardous Materials. As described in Section 2.2 above, a peer review of the existing Phase I and Phase II will be conducted and a Memorandum prepared. A hazards and hazardous materials section will be developed based on the existing ESAs. • Hydrology and Water Quality. As described in Section 2.2, above, a peer review of the existing Hydrology and Hydraulics and Preliminary Water Quality Management Plan (WQMP) will be conducted and a Memorandum prepared. A Hydrology and Water Quality section will be developed based on the findings of the existing reports, which will be included as an appendix to the EIR. Psomas will also conduct a review of the existing Sea Level Rise and Coastal Hazards Analysis and prepare a Memorandum highlighting the review. The findings of the analysis will be included in the Hydrology and Water Quality section of the EIR. o Land Use and Planning. Psomas will describe the existing on-site and surrounding land uses based on a site visit; review of aerial photographs; information available in the Draft Magnolia Tank Farm Specific Plan; and existing land use policies and plans. This section will also include a full analysis of the proposed amendments to the General Plan, Zoning Map, Zoning Text, and LCP. Psomas will evaluate the proposed Project's consistency with relevant local planning documents, including the City's General Plan and LCP. The Project's consistency with the policies of other applicable planning and policy documents, including the Southern California Association of Governments' (SCAG's) regional planning documents, will also be analyzed. If potential significant impacts are identified, Psomas will recommend mitigation measures to address those impacts. a Mineral Resources. Based on the California Department of Mines and Geology (CDMG), Generalized Mineral Land Classification of Orange County, California, the proposed Project site and the surrounding area are designated as MRZ-3, which identifies "area containing mineral deposits the significance of which cannot be evaluated from available data". Additionally, according to the California Department of Conservation, Division of Oil, Gas and Geothermal Resources (DOGGR) Well Finder, the Project site is underlain by the West Newport Oil/Gas field. There are three oil/gas wells on site two are plugged and one is active. It is assumed that the information on capping of the remaining will in compliance with DOGGR requirements will be provided by the Applicant. Based on information provided, we will assess with the City the avility to focus out this topic out of the EIR document. In Noise. A noise section will be developed based on the findings of the Noise Study described above under Subtask 2.1.4. The study will be included as an appendix to the EIR. PSOMAS City of Huntington Beach, Orange County California j Magnolia Tank Farm Project HB -240-Item 17. - 23 um Population and Housing. Based on the proposed Magnolia Tank Farm Specific Plan land uses, Psomas will evaluate the direct and indirect impacts that the proposed uses could have on population, housing, and employment forecasts. Psomas will conduct an analysis to evaluate potential impacts related to population, housing, and employment projections for the Project area using the latest demographic data available, including the 2014 Orange County Projections (0CP), U.S. Census, the California Department of Finance (DOF), SCAG, the City of Huntington Beach General Plan, the Southeast Coastal Redevelopment Plan, and other relevant documents. If potential significant impacts are identified, Psomas will recommend mitigation measures to address those impacts. O Public Services. Implementation of the proposed Project would directly and indirectly generate additional population and, therefore, the Project has the potential to increase the demand for public services (fire, police, schools, and libraries). Potential effects associated with implementation of the proposed Project can be related to the provision of inadequate service levels and the need to upgrade and/or provide additional facilities to serve the Project. Psomas will coordinate with service providers to identify existing public service facilities and to determine whether the proposed Project can be adequately served without any increase in personnel or expansion of existing resources (including facilities). If potential significant impacts are identified, Psomas will recommend mitigation measures to address those impacts. O Recreation. Psomas will generate a list of recreational facilities, including parklands, near Project site. The EIR will evaluate potential impacts related to recreational facilities in accordance with the land use scenarios of the Magnolia Tank Farm Specific Plan and the anticipated population increase associated with the proposed residential units. If potential significant impacts are identified, Psomas will recommend mitigation measures to address those impacts. rl Transportation and Circulation. A transportation/traffic section will be developed based on the Transportation/Traffic Study, prepared by LLG, and described above in Subtask 2.1.5. The study will be included as an appendix to the EIR. 0 Utilities. It is assumed that information associated with water, sewer, and storm drain availability will be provided by the City. Additionally, it is assumed that further information on utility infrastructure plans and studies, including identification of required upgrades/improvements to serve the Project, will be provided by the Applicant as part of the Specific Plan. It is also assumed that a Water Supply Assessment (WSA) is not required in light of the proposed intensity of uses. If additional information is needed, Psomas will coordinate with applicable utility providers (local and regional) to obtain information on existing capacity, supply, and future demand. If potential significant impacts are identified, Psomas will recommend mitigation measures to address those impacts. ALTERNATIVES Psomas will provide an assessment of alternatives to the proposed Project. A residential alternative (Scenario 2), is proposed and will be analyzed at the equal level of detail as the preferred plan. This Scope of Work assumes that a No Project Alternative and up to two additional alternatives, will be defined based on identified significant impacts in compliance with the CEQA guidelines. CUMULATIVE IMPACTS In addition to the analysis of potential short-term and long-term Project-specific impacts and the analysis of direct and indirect impacts, Psomas will conduct a cumulative impact analysis based on the provisions of Section 15130(b)(1) of the State CEQA Guidelines. Psomas will work closely with City staff and Project Team members to PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -241-Item 17. - 24 ensure that appropriate projects are evaluated. The evaluation method for cumulative projects will vary depending on the technical issue to be addressed. REQUIRED CALIFORNIA ENVIRONMENTAL QUALITY ACT TOPICS The following CEQA- requiredsections will be prepared as a part of the EIR: long-term impacts; significant irreversible environmental changes; significant unavoidable adverse impacts; growth-inducing impacts; references; and preparers and contributors, agencies, and persons consulted. Technical studies/reports will be included as appendices to the EIR. Subtask 4.2 Second Screencheck Environmental Impact Report Upon receipt of comments from the City on the First Screencheck EIR, Psomas will review all comments; identify and resolve any conflicting comments/direction from the City; seek additional clarification from the City; and disseminate the comments to respective team members for response and revision, as necessary. Psomas will revise the EIR and incorporate revisions from the Project Team members into the EIR. The Second Screencheck EIR will be electronically submitted to the City and the Applicant for review. Subtask 4.3 Proofcheck and Draft Environmental Impact Report for Public Review Psomas will review the comments received from the City on the Second Screencheck EIR, and, if necessary, will disseminate the comments to respective team members for additional response and revision. Psomas will revise the document and submit an electronic copy to the City and the Applicant for a final review. It is assumed that final comments will be editorial in nature and that no new and substantive comments/revisions will be provided. Upon finalizing the Draft EIR for the 45- day public review, Psomas will produce and distribute copies to the County, State, and federal agencies, in compliance with the State CEQA Guidelines. In addition, 15 hard copies of the Executive Summary will be sent to the State Clearinghouse in accordance with their recommended guidelines. Psomas will also distribute the document to the County, State, and federal agencies. In addition, Psomas will prepare an NOC and an NOA of the Draft MR. Screencheck and final copies of both will be provided to the City for review. Task 5 Preparation of the Final Environmental Impact Report and Related Documents Subtask 5.1 Response to Comments and Final Environmental Impact Report Following the 45-day public review period, Psornas will review and organize all comments provided to the City on the Draft EIR from the State Clearinghouse and other parties. Following the review of comments, Psomas will coordinate with the City on the approach to preparing the responses. Psomas will be responsible for assigning responsibilities to team members. Psomas, with assistance from the technical team members, will prepare written responses to comments that raise significant environmental issues. The revisions that result from the comments on the Draft EIR will be included as errata to the Draft EIR. Given the nature and location of the Project and a degree of controversy, this Scope of Work assumes that Psomas will spend approximately 200 hours of professional staff time on this task. Upon completion of the responses, Psomas will provide the First Screencheck Responses to Comments (RTC) for the City and Applicant review. Upon receipt of comments, Psomas will revise and prepare the Second Screencheck RTC and Final EIR for City and the Applicant review. Upon receipt of second round of comments, Psomas will prepare the Pro ofcheck RTC and Final EIR for a final review by the City and Applicant. Psomas will mail the responses to commenting agencies and parties at least ten days prior to PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -242-Item 17. - 25 consideration of certification of the Final EIR, in accordance with CEQA requirements. Subtask 5.2 Final Environmental Impact Report Related Documents Psomas will prepare the Findings of Fact and Statement of Overriding Considerations for the significant, unavoidable impacts of the Project, pursuant to Sections 21081 and 21081.6 of the California Public Resources Code and Sections 15091 and 15093 of the State CEQA Guidelines. Psomas will also prepare a mitigation monitoring and reporting program (MMRP). In compliance with Section 21081.6 of the California Public Resources Code, The MMRP will be prepared in matrix format and will provide the timing and responsibility for each mitigation measure. If the Planning Commission or City Council modifies the Project and/or recommended conditions of approval/mitigation measures for the proposed Project, Psomas will revise the MMRP. However, substantial modifications are not assumed in the fees for this Project. Psomas will prepare the Notice of Determination (NOD) for the Project, file the NOD with the State Clearinghouse and County Recorder upon certification of the EIR. It is assumed that the Applicant will provide a check for payment of California Department of Fish and Wildlife filing fees and County Clerk Recorder processing fee at the time the NOD is filed. Task 6 Project Management, Meetings, and Public Hearings (including Study Sessions) Subtask 6.1 Project Management Psomas will be responsible for managing the CEQA process, which would entail regular communication to discuss Project status, progress, and issues that may arise. Additionally, Psomas will regularly coordinate with the Project Team to ensure compliance with the Scope of Work and schedule. This task also includes internal administrative coordination and invoicing tasks. Project management will occur during the 12-month CEQA process (including the approval process). Subtask 6.2 Project Meetings Psomas will regularly meet with the City staff to discuss Project status, schedule, and issues of concern. This task includes attendance at a total of 15 meetings with the City staff and Project Applicant, as appropriate, and the Project Team, as necessary. These meetings will be in addition to the Project kick-off meeting (Subtask 1.1) and scoping meeting (Subtask 3.2). It is assumed that the Project Manager will attend all meetings and the Principal in Charge will attend up to 5 meetings (three hours each, including preparation and travel time). If additional meetings are deemed necessary, they will be on a time and materials basis. Subtask 6.3 Study Sessions and Public Hearings In addition, Psomas will attend two Study Sessions (one Planning Commission and one City Council) and four Public Hearings, including two Planning Commission and City Council hearings. Psomas will be available to address questions regarding CEQA; the environmental review process; and the findings of the EIR analyses, as appropriate. Psomas will prepare study session and public hearing materials, including visual aids and handouts, if necessary. This task assumes Study Sessions and Public Hearings will be attended by both the Principal in Charge and Project Manager, and the Principal-in-Charge will present the Project and address questions. PROJECT SCHEDULE Psomas will work diligently and coordinate closely with the City, the Applicant, and Project Team to ensure the EIR is prepared efficiently, on time, and within budget. All time-saving approaches will be utilized to speed up the schedule. However, Psomas will ensure that time- saving approaches will not jeopardize the quality of the document. This Scope of Work assumes an approximate 12-month schedule, with a kick-off date of May 15, 2017. PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -243-Item 17. - 26 TABLE 1 SCOPE OF WORK DELIVERABLES and to groups Kick-off meeting attendance o Electronic copies of Draft and Final meeting minutes 0 Data Needs Request Site visit Electronic copies of Draft and Final Project Description 5 --hard copies and 1 electronic copy of Draft and Final Air Quality Study Task 2: TechnicalStudies • Task 3: 1S/NOP and Scoping Meeting :5••hatocopies•::.end ,4••:electronit'copydfQraftend:•Firial,Greenlidtieel.:Oas: Emissions Study 5.::bard:•copiee•andl•:::electrbnie.:.:copy.:dt:Draft .„ . . • .N oise Study •••. ...• •••• . •••••• ••. ••• ::: • : • ▪ Memoranda discussing the.:QEQA.:adequecictthe Geotechnical Investigation Phase I and II ESA, ioiogical Resources Assessment Culturat/Archaeologjcal and Paleontological ROSOUrCes Assessment Hydrology arid:HydraUlice•i:•:••:' PreijmipartWater:•quality.....Manegemer*.FIATMQMp:yi.and::5ea .:Levet ,E :Rlse:•:and Coastal ....... . A nalysis ..:..:.. kF....5•Oard.cOpiea.:and•1 : electrcnic.cppy.cf:Draft and Final .isi.Npip..:ito the City in Microsoft :Word:and :•.PDF.(indeXed•and searchable.by:chapter)•::. ▪ .Elecropic.copy.:Of the Distribution List • • • 0•15..:hard qopies.of.thejS/Npp to.tne:State .ClearinghouSe : .0...Distribution of hard copies of the•iS./N.O .p..-.0.Counly;.stae on the Distribution 'List •• • • •• •: • ••• • • • •O 40 hard.copies:of.th0.1S/Nop..to.tile:..city.lo.t :i.n.te.rnOdistributiOn within the City.' • • • • hgriicopies.andi •electronic•cppy•Ofthe•Draft.:and Final •NOQ:Anci•NO.Ato the .• City .E. .P:..Distribution:of CDs of the•NOC 0.•Scoping:meeting'attendance 7 ..co.ping .m.pprog .mgeri.als.i ° 5 hard copies and 1 electronic copy of the First Screericheck Second .....:-Sorae.00.heck;::.Ifild:Pre.iciteheOki:El:13:10iti*.City:.:1.11 .Mtorosoft WOO!' and•:"PDFlindexed":•:: ..:::.:..:.. . . ........ , . . :and::•aearchablarby.......o.h.apte.ry••••• " Electronic copy of the Distribution List c.,.••••NOO.;:l&hard ,:copies:•of.:thExeCOtiV.SUMMarand ODa•tothe•-..State. Clearinghouse •••••••• 5:::...0.401:::.copips i g!*1:.:oeptooikppoyof the Draft and Final NOC and NOA to the City Distribution of ppo:::qf tt.wprcittE111 .6nri::.tedhiii0apporidloos in additiOrfto.. hard copies of NOC and NOA to the County, State and federal agencies on the ••••••DittribUtibn:14iSt.•—• 40 bound copies and 1 unbound copy of the Draft EIR and 25 bound copies and •••1 -:unOcund ...cqpydfeeCh :teC.hnjeatappendik:$1412nlitteatti:::the:pity:forinternal distribution and to groups within the City nd NOA to County, State, and federal agencies PSOMAS City of Huntington Beach, Orange County California l Magnolia Tank farm Protect HB -244-Item 17. - 27 AU information related:10:11)e site COpieS ,ofAheE:General Ptah; Zoning Code and :::01110 0:111fOrmationon:Water:::setiveland4fOritideain Vicinity map General Plan land: uSe:::rnap;!izoning :utliltie s . City will be responsible for the following:: parcel map, aerial photos, and existing 0 Distribution of the NOC and NOA to area property owners and organizations within the City, publication in newspapers, and transmitting to the County for posting Internal distribution of the Draft EIR and to groups located within the City of Huntington Beach. TABLE 1 (CONTINUED) SCOPE OF WORK DELIVERABLES e! Electronic copy of ScreenCheck Responses to Comments' Task 5: Preparation of the Final EIFI and Related Documents ask 6:. Project Management and ••••••••• Meetings 0 10 hard copies of the Screencheck Responses to Comments 0 Copies of the Final Responses to Comments to be distributed to commenting parties and agencies 0 Electronic copy of Final EIR in Microsoft Word and PDF (indexed and searchable by chapter) 0 40 bound copies of the Final EIR plus "I unbound, reproducible copy containing Responses to Comments and any other additional or revised EIR text 0 2 hard copies Of the Draft and 1 reproducible copy of the Final Finding's of Fact " and Statement of Overriding Considerations " 0 4 hard copies of the Draft and :1 reproducible copy of Final MMRP: :0 2 hard copies of the Draft and 1 'reproducible c o py o f the Final NOD : 10 meetings with the City . „ Steff,,:Project:Appilcant;:and.:PrOjact:Taam 2 study seS_SiOrfs:::::(1:P:l0011:tqcortinissjOri:And:1: City Co u ncil) 4 public hearings (2 Planning Commission and 2 City Council) :StUdy:SessionSand::Publio'Hearings materials for the study SeaSiOria:and:publit ,- : : : : : „ : : . . : TABLE 2 PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -245-Item 17. - 28 TABLE 3 Week 1 ..Week '1.: • • Week 3 Weak ::4 Weeks 4 to 11 'Weeks 12.1014 Weeks lSto 16 Weeks 3105 . Weeks 6107 Week 10 -14 During IS/NOP public review period Task 1: Project Initiation Kick-off Meeting Data Collection and Site Visit Prepare Draft Project Description City review of the Draft Project Description Prepare Final Project Description Task 2: Technical Studies Prepare Proposed Technical Studies d' Air Quality O Greenhouse Gas Emissions v -Noise g Transportation/Traffic Analysis City Review of Technical Studies Prepare Final Technical Studies Review Existing Technical Studies • Geotechnical Investigation 0 Hydrology and Hydraulic Report Preliminary WQMP Phase I and II ESA Biological Resources Assessment Cultural/Archaeo/Paleo Assessment 0 Sea Level Rise and Coastal Hazards Analysis 0 Visual Simulation Study Task 3: 1S/NOP and Sopping Meeting Prepare Screencheck IS/NOP Qity::ROviewPf the::SQMPTI2119:PkISINQP: 'Proparo:Proofcheck IS/NOP, :NOC, and : NOA Ediiji:(e.i .e.w.:::0::tiiPrciotc."-fifaeiklEiNIOP::.±14:66',:: and NOA Finalize IS/NOP for PubliciReview, NO.0 and NOA IS/NO P30 day pwcilte.ReViaikparipo Task 4: Preparation of the Draft EIR !prepare .Pirst ...Screen.pheck:EIR• City Review of First • ..... . . . . . . . . . . . . Prepare Second ScreenCheck:EIR . . . . City Review of the.'SecOnd::.SOreenCheC.K:EIR.• • . • :Prepare!proofc.heck:EIR; NOC,•and•.NoA . . ....... ....... ............ ....... . . . . . ....... :Prepare:Draft :FT.{ forpublic.ireview: Draft EIR Public Review-Mandatory 45 days PSOMAS .:Weeks 1510 .20... Weeks 21 to 23 .Weeks. 241.o . 25 Weeks 26 to 27 Week ?S... Week 29 Week 30 • •:.Weaka...31.10:3V City of Huntington Beach, Orange County California Magnolia Tanis Farm Project HB -246-Item 17. - 29 PROJECT SCHEDULE ",n Task 5: Preparation of the Final EIR and Related Documents Prepare First Screencheck RTC City Review of the First Screencheck RTC Prepare Second Screencheck RTC and Prepare Final FIR City Review of Second RTC and Final EIR :Frepare..Froofcnack.RTC:and•Finai EIR •••.:.:•• . • ••:•••::„. ••••:••••••••••:••:•••••:....................• ..• . •••••••:•:.. . . Prepaw•FinclingeJof.::Fact andi:Staternent of :Cverriding••Considerationsi•:: City Review of Findings of Fact and Statement of Overriding Considerations Finalize Findings of Fact and Statement of Overriding Considerations Prepare MMRP** City Review of iV1MFIP Finalize MMRP . Prepare NOD** City Review of NOD Finalize and File NOD Task 5: Project Management and Meetings Project Management Project Meetings PC and CC Study Sessions Public Hearings (two PC and two CC Hearings) Weeks 3810 40 Weeks 41 to 42 Week 43 : Week 44 Week 45 Week 46 Week 47 Week 48 46 Week • Week 47 Week 48 •; .:Week :49 :Week 43 Upon certification of the Final: Eta • Duration of the Project Ten Meetings are assumed dates: TBD : TABLE 3 (CONTINUED) **MMRP and NOD (preparation and review) can occur concurrently with preparation of Findings of Fact and Statement of Overriding Considerations PSOMAS City of Huntington Beach, Orange County California I Magnolia Tank Farm Project HB -247-Item 17. - 30 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B HB -248-Item 17. - 31 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B HB -249-Item 17. - 32 Fee Proposal Table 516,000 P.1,.1100,..D3146fige • • Mileage 006.146e614 Trite] Hours/Cost $500 50 2,030 ts CC. GRAND TOTAL 1 5510413 FRY Analyst $75 Tech. Analyst $100 PM 9190 'tanner Si 35 Biologist $140 Noise Task Description Hydrology/IVO/ Cult. Ran. Sea Legal Rise $175 $225 GIS Editing MIR:Adorn 5115 $90 $80 Total Fees • r,r- oft mee0e6 ••••. Prolcct Der.cription • Subtask :3[11;itkIE 1l2y SPlitersk 1:3 Proposed Teohnioal Studies AIr Dustily S16,66$ Greenhouse Gas Emissions .• Subtask.?.1 :•:•.: . Subtask 2.1.2 . :1'101$0': 012 950 Subtask Transport/Won't-heft-le (LLG) 062,3Sc .P..(4,ir.??1.011k;e:dt661-ii'!'41.:§titOtep Sitlatrisk 0.1 11116000r1" Studsitplot;edIef•Prepamtiorr, LtMi Pocoicheoldnitial Study/Notieh of RrapairiFon $3.C70 :Fh3tida eke of Completion Subtask 1.2 Soaping Meeting . $7,700: ntig TO btrisk First Screenoheck EIR :566,056 . . . • Saeana scroettOeckElFr P ocrthoo•c ard Draft EIR tor :Subteuir.4.:2.•! FtnI-rn,.k - Suplask 5 1 547.360 57.055 415;787 ;1(5titgar9fieg • First Soreenchook Responses to Comment. :50o0r65.S016.00601:130sp.011666.16 CiiihOninn ri I i•ll Prourc hack Responses to Cornments;Final .RelikatiO:ea06094.indihgh•s,IF,th KAM:P.O.:WM .•• matzos •=4.460 Sub:ask 6.2 513.026 ,-,slors,l4 public 0rplett..1Mariti6eitieet •i •.•:• Project Meetings (10 meetings) SiAchirSeir s 100 r cari 1B3711.' TABLE 5 Assumptions 1. A 12-mcnth schedule is assumed for preparation 01 the EIP for die proposed Project 2. The hours included in Subtask 6.2 are tor tan (10) Project meetings tie assumed that Ala, the PM will attend all ten meetings, and Kathleen. the PIE will attend Ova meetings. 8. Two study sessions end Jour public hearings are assumed. Both Alta (PM) and Kathleen (PIC) will attend the study sessions and public hearings; Kathleen will be presenting at the hearings. PSOMAS City of Huntington Beach, Orange County Carforna I Magnolia Tank kerrn ProJect HB -250-Item 17. - 33 AeoRiff CERTIFICATE OF LIABILITY INSURANCE ift...---- DATE tedMICANYYTY) 5/9/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s), PRODUCER Dealey , Renton & Associates Lic. #0020739 P.O. Box 10650 Santa Ana CA 92711-0550 'contAar NAms- Robin Lee PHONE Fo: 714-427-6810 [ Vik>e: Not; 714-427-6818 _puo, hi.. ) E-MAIL ADDRESSi ries@dealeyrenton.com INSURERSS) AFFORDING COVERAGE NAIC it INSURER A :ACE American Insurance Company 22667 INSURED PSOMAS PSOMAS 555 South Flower Street, Suite 4300 Los Angeles CA 90071 INSURER 0 ; INSURER B: INSURER C: INSURER 8: INSURER F : COVERAGES RTIFICATE NUMBER: 823400192 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THis CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTR re,e OF INSURANCE ADDL INS0 SMIR- WVD POUCY NUMBER POLICY EFF (t&M/DDNYTY) POLICY EXP (MM/DINYYTYL LIMITS COMMERCIAL GENERAL LIABILITY APPROVED By: 1 P)S TO FORM _s __ p -2,-ort EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Fa oceamm.ney $ MED EXP (Any one person) $ PE RSONAL & ADV INJURY GENII AGGREGATE LIMIT APPLIES PER: PRO- I POLICY 1 1 JECT 1 LOC OTHER: GENERAL AGGREGATE $ RODUCTS - COMP/OP AGG $ $ i AUTOMOBILE UABIUTY ANY AUTO *Re' Eo HIRED AUTOS sismispuLED A ON-OWNED AUTOS )(..., MICHAEL E. CITY A1TORNEY CITY OF HUNTINGTON !ATES BEACH COmeINETP0ING1ULIM Ea accident $ BODILY INJURY (Per person) $ wove INJURY (Per accident) $ PROPER?'? A MAGE (Per accident) $ $ UMBRELLALIAB EXCESS LAB OCCUR CLAIMS-MADE EACH OCCURRENCE $ AGGREGATE $ DEC RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE 1 1 OFFICERNEMBER EXCLUDED? (Mandatory In NH) If yea, describe Under DESCRIPTION OF OPERATIONS below N IA PER I i 0TH- STATUTE I I ER E.L.EACH ACCIDENT $ EL. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Professional Liability Claims Made 023638381008 1011612016 1011612017 Per Claim $1,000,000 Annual Aggregate $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, AddRional Remarks Schedule, may be attached It more space is required) 30 Day Notice of Cancellation/10 Day notice for Non-Payment of Prem •3HUN010100, Magnolia Tank Farm Environmental Impact Report. CERTIFICATE HOLDER CANCELLATION 1 City of Huntin g ton Beach Attn: Ricky Ramos 2000 Mein Street Huntington Beach CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH 'THE POLICY PROVISIONS. HORIZED REPRESENTATIVE AU,) ii 0 1986-2014 ACORD CORPORATION, All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD HB -251-Item 17. - 34 Business Name/Service Address PSOMAS License Type Professional / Other Services Owner/Corporation PSOmAS License Number A152814 Effective Date 03/0112017 Expiration Date 02/28/2018 City Of Huntington Beach Business License Amount Paid $ 102.25 THIS LICENSE IS ONLY FOR THE BUSINESS AND TYPE SHOWN. IT IS FOR THE PERSON TO WHOM ISSUED AND IS NON-TRANSFERABLE. RENEWAL IS DUE ON OR BEFORE THE EXPIRATION DATE. POST IN PUBLIC VIEW SIC 8712 HB -252-Item 17. - 35 Consultants who were sent the Request for Proposal for the preparation of an El R for the Magnolia Tank Farm project: 1. Environmental Science Associates 2. Psomas 3. Michael Baker 4. LSA 5. ICF HB -253-Item 17. - 36 REIMBURSEMENT - PLANNING - AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SLF H8 MAGNOLIA, LLC FOR COSTS INCURRED FOR THE MAGNOLIA TANK FARM ENVIRONMENTAL IMPACT REPORT THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and SLF - HB Magnolia, LLC , a Delaware limited liability company hereinafter referred to as "DEVELOPER." WHEREAS, DEVELOPER is proposing to develop an area within the City of Huntington Beach known as the Magnolia Tank Farm site at 21845 Magnolia Street; and DEVELOPER is required to submit applications to CITY for approval of various discretionary matters, such as entitlements, zone changes, land use approvals and environmental assessments; and DEVELOPER desires that all entitlements, zone changes, land use approvals and environmental assessments be processed as soon as possible; and DEVELOPER desires to have CITY commit sufficient resources to enable the expeditious processing of applications and other necessary documentation; and Pursuant to California Government Code Section 871016, DEVELOPER is allowed to defray the cost of processing development applications and entitlements by reimbursing CITY for such costs, NOW, THEREFORE, in consideration of the promises and agreements hereinafter made and exchanged, the parties agree as follows: 1. PAYMENT DEVELOPER agrees to reimburse CITY for its professional services as follows: gjagree/oitywidesurfnetheimburs3-07 1 of 7 HB -254-Item 17. - 37 A. Within ten (10) days following execution of this Agreement by CITY, DEVELOPER will make an initial payment to CITY in the amount of One Hundred Fifty Thousand Dollars ($150,000) (hereinafter the "Amount of Deposit"). Thereafter, on the first day of each third month, DEVELOPER shall replenish the Amount of Deposit by paying to CITY an amount equal to the amount paid by CITY for professional services funded by this Agreement (the "Quarterly Payment"). The parties acknowledge that the Amount of Deposit will be used to pay the professional planning services funded by this Agreement, and if, prior to the payment of any Quarterly Payment, the Amount of Deposit is less than One Thousand Dollars ($1,000), DEVELOPER shall make the next Quarterly Payment within ten (10) days' notice from CITY. DEVELOPER acknowledges that the amount referenced in this Agreement is the CITY's best estimate of the costs for the services described herein, and that the actual cost of said services may be higher. In the event that the actual cost of said services exceeds the estimated costs, DEVELOPER agrees to pay the actual cost within ten (10) days after receiving CITY's invoice for same. In the event the actual costs of Reimbursement Services are less than the estimated costs, CITY will refund the difference between the actual and estimated costs. B. The estimated cost to cover twelve (12) months of professional services is Five Hundred Ten Thousand Two Hundred Thirteen Dollars ($510,213). C. A late payment fee of ten percent (10%) will be assessed if CITY receives any payment later than the thirtieth (30 th ) day after that payment is due but unpaid. In addition, one and one-half percent (11/2) interest per month shall be added for each month the payment hereunder is due but unpaid. g/agreekitywide/surfnetireimburs3-07 2 of 7 HB -255-Item 17. - 38 2. STATEMENT OF INTENT The amounts reimbursed to CITY pursuant to this Agreement will help defray CITY's cost of the professional planning services required to process DEVELOPER's various development applications and entitlements as set forth herein. 3. EXCLUSIVE CONTROL BY CITY CITY will maintain exclusive control over the work described herein. Nothing in this Agreement: A. Shall be deemed to require CITY to approve any plan, proposal, suggestion, application or request submitted by DEVELOPER. B. Shall be deemed to limit, in any respect whatsoever, CITY's sole authority to direct and control the planner(s) assigned to DEVELOPER's various development projects. C. Shall be deemed to impose any liability on CITY different from any liability as may otherwise be established by law. 4. CITY EMPLOYEES AND OFFICIALS DEVELOPER shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any direct financial interest in this Agreement. 5. TIME IS OF THE ESSENCE CITY agrees that time is of the essence for the performance of the work to be funded pursuant to this Agreement and therefore, thirty (30) days prior to each quarterly invoice, DEVELOPER shall submit a list of proposed activities to be performed by the CITY for approval by the Director of Community Development. Wagrezicitywide/surfnetheimburs3-07 3 of 7 HB -256-Item 17. - 39 6. TERMINATION OF AGREEMENT Either party may terminate this Agreement at any time with or without cause, upon ten (10) days' prior written notice to the other party. DEVELOPER shall be responsible for all costs incurred prior to termination, including any and all costs incurred after notice of termination has been given. 7. TERM This Agreement shall be effective on the date of its approval by the City Council of CITY. This Agreement shall expire when terminated as provided herein. 8. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to DEVELOPER's agent or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below; provided that CITY and DEVELOPER, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent: TO CITY; TO DEVELOPER: City of Huntington Beach SLF - HB Magnolia, LLC AT'TN: Scott Hess ATTN: James M. O'Malley 2000 Main Street 2 Park Plaza, Suite 700 Huntington Beach, CA 92648 Irvine, CA 92614 9. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. gjagme/citywide/surfnetheimburs3-07 4 of 7 HB -257-Item 17. - 40 10. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 11. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 12. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the Wagreekitywide/surfnetheimburs3-07 5 of 7 HB -258-Item 17. - 41 date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 13. IMMIGRATION DEVELOPER shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 14. LEGAL SERVICES SUBCONTRACTING PROHIBITED DEVELOPER and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. DEVELOPER understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by DEVELOPER. 15. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 16. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 17. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. giagree/citywide/surfnetheimburs3-07 6 of 7 HB -259-Item 17. - 42 AND By: print name Secretary/rhief Financial Treasurer REVIEWED AND APPROVED AS TO CONTENT: 18. ENTIRETY This Agreement, and the attached exhibits, contains the entire agreement between the parties respecting the subject matter of this Agreement and supersedes all prior understanding and agreements whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on , 20 DEVELOPER, SLF - HB Magnolia, LLC., a Delaware limited liability company By: (c- CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor print name ITS: (eircle one)-Cheimilae4Prc3identNioc Preaident ‘) --tvfv CL-0Prr City Clerk INITIATE A "PROVED: Director of Community Development City Manager giagree/eitywidesurfnet/reimburs3-07 7 of 7 HB -260-Item 17. - 43 Dept. ID City Manager's Office Page 1 of 2 Meeting Date: 6/19/2017 Statement of Issue: At the May 15, 2017, City Council meeting, the City Council approved an item directing the City Manager to work with City Departments and the Downtown Business Improvement District to compile a list of repair and maintenance issues related to public areas. The direction included reporting back to the City Council with a status on items identified. Financial Impact: Not applicable. Recommended Action: Receive and file the compiled report on maintenance and public improvement efforts in Downtown Huntington Beach. Alternative Action(s): Provide alternative direction to the City Manager. Analysis: At the May 15, 2017, City Council Meeting, Councilmember Brenden and Mayor Pro Tem Posey introduced an item to address maintenance and repair issues in the Downtown Huntington Beach area bounded by 1st Street, 6th Street, PCH, and Pecan Avenue, as well as the Pier, Pierside Pavilion, and the Beach service road. Per the Councilmember item, the Downtown Main Street Business District, including the Pier and Pierside Pavilion, is what many identify as Huntington Beach when a person thinks of Huntington Beach. This figurative gateway is where most visitors start their visit and is identified as the place the City makes its first impression. Acknowledging that the City recently completed significant work at the Main Promenade parking structure, as well as the repaving of Main Street, it was nonetheless recognized that more could be to give Downtown a cosmetic facelift. Following the City Council direction, Staff from the Public Works Department, City Manager’s Office, and Office of Business Development walked and took note of potential improvements, needed repairs, and general cosmetic items on both public and private property. This walk through took place on Thursday, May 18th. Following this initial walk through, Staff from Public Works, Community Services, and the Office of Business Development conducted additional inspections CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 6/19/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Ken Domer, Assistant City Manager SUBJECT: Submission of report on Downtown Huntington Beach maintenance and public improvements as directed by a Councilmember Item submitted by Councilmember Patrick Brenden and Mayor Pro Tem Mike Posey. HB -261-Item 18. - 1 Dept. ID City Manager's Office Page 2 of 2 Meeting Date: 6/19/2017 and took note of many potential items within the boundaries set forth in the Councilmember item. The items found were put into an Excel spreadsheet and photos taken. The spreadsheet breaks down the responsibilities into the following categories: City; Business Improvement District (BID); Southern California Edison (SCE); California Department of Transportation (CalTrans); Surfrider Foundation; Business Owners; and, Property Owners. The spreadsheet is further broken down by items determined to be City responsibility and designated as “immediate fixes,” or those fixes that can and should be undertaken as soon as possible due to Staff’s ability to dedicate resources to the task. These tasks include the following items: • Planter brick replacement • Skate stops • Stickers on poles/graffiti removal • Paver weed removal • Pressure washing all poles due to dog urination • Amphitheater stone replacement with anti-skate stops • Curb painting (completed with Main Street repaving project) Expenditures related to these “immediate fixes” either require new expenditures or re-prioritization of current staff duties if the City is to complete the tasks. The City is currently reviewing the Maintenance Agreement with the BID, which is reimbursable by the City, and will evaluate all of the regular maintenance items as to the most effective manner of completing them on a regular basis on a going forward basis once that agreement is drafted. However, Public Works Staff will begin the maintenance responsibilities immediately in order to bring the area up to a higher standard. Other items identified in the attached list include maintenance items that are considered an “as needed” basis versus “immediate fix” or “regular/scheduled maintenance” item. Items which are beyond the control of the City at this time – that is, those determined to be SCE, Caltrans, private property owner, or business owner responsibility – do not have an estimated cost and are subject to further review and analysis by City Staff working with the third party. Items within these responsibility categories that are considered maintenance, and would benefit from being coordinated due to economies of scale, will be pursued with each entity and reported back to Council at a subsequent meeting. At this time, Staff is scheduling out the maintenance items that are determined to be “immediate fixes” and will absorb that cost into our current maintenance budgets or through the BID maintenance agreement. After identification of items within the additional responsibility categories, City Staff will return at a subsequent meeting with a prioritized list and potential funding sources for further City Council direction. Environmental Status: Not applicable Strategic Plan Goal: Enhance and maintain infrastructure Strengthen economic and financial sustainability Attachment(s): 1. Downtown Maintenance & Repairs Priority List 2. Downtown Maintenance Map HB -262-Item 18. - 2 Responsible Party Immediate Fix Cost to Replace Maint Schedule City Planter Brick Replacement X 1,000.00$ As needed Skate Stops X 500.00$ As needed Pressure wash all poles (dog urination)X 1,000.00$ Monthly Maint Stickers on poles/grafitti removal X Weekly Maint Paver weeds X Weekly Maint Trash Can cleaning and replacement 65,000.00$ As needed qty 92 Tree Grates filling/replacement 5,000.00$ As needed Repair Bike Racks and Paint 3,000.00$ As needed Parking Meter stanchion replacement 300.00$ As needed qty 97 Parking Meter Pay Station Program (eliminates meters)80,000.00$ One Time Paver replacement 50.00$ As needed SQ/FT Landscape rehab planters on Main, Z Park, Police substation 5th ST.8,000.00$ Weekly Maint Landscape rehab behind parking structure 5,000.00$ Weekly Maint Alley apron btwn 5th & Main (concrete)5,000.00$ As needed Proposed added pressure washing (green area)75,000.00$ per year Gum removal various locations (monthly maint)100 per hour (8 min)As Needed Sidewalk and Pavers Walnut and Main (BJ’s)20,000.00$ Project Banner pole painting 8,000.00$ every 3 years Bench Cleaning 500.00$ Monthly Maint Bollard Repair 1,000.00$ As needed Electrical Pull boxes Curb painting News Boxes Street Sign Replacement Storm Drain Stenciling/Painting/cleaning As needed/yearly Street sign sticker removal Utility Boxes As needed/yearly Crosswalk Buttons Zone 5 Maint FY 2021-22 Hydrant Maint As needed/yearly Immediate Fix Costs 2,500.00$ Subtotal Costs 275,850.00$ City Total 278,350.00$ HB -263-Item 18. - 3 Responsible Party Immediate Fix Cost to Replace Maint Schedule City (Pier Plaza) Amphitheater Stone Replacement w/anti skate stops X 2,000.00$ As needed Pressure wash all poles (dog urine)X 500.00$ Monthly Maint Removing rubberized grates on palm trees replace with DG 3,000.00$ As needed Paver Replacement 50.00$ As needed SQ/FT Concrete Ribbon sand blasting 12,000.00$ one time Landscape Rehab along PCH btwn 1st & 6th ST.40,000.00$ Weekly Maint Parking Lot mill and fill rehab @ Dukes 5,000.00$ As needed Concrete pad for trash containers @ Dukes 6,000.00$ As needed Gum Removal various locations (monthly maint)100 per hour (8 min)As Needed OBD Concessions (painting & rehab) Facilities 5,000.00$ yearly Electrical Kiosk / Paint/Roof repairs / Facilities 13,500.00$ yearly Immediate Fix Costs 2,500.00$ Subtotal Costs 84,550.00$ City (Pier Plaza) Total 87,050.00$ BID Porter Service Pressure washing sidewalks Clean Fountain Pressure wash poles (dog urine) BID Total -$ SCE Manhole adjustment Paint Utility Boxes Graffiti abatement Sticker removal SCE Total -$ CalTrans Permission to pressure wash PCH btwn 1st & 6th (pier side) Cal Trans Total -$ HB -264-Item 18. - 4 Responsible Party Immediate Fix Cost to Replace Maint Schedule Surfrider Foundation Cigarette receptacle replacement or rehab Surfrider Total -$ Business Owners: Jacks, HSS, 5th ST Plaza Almeria, Town Square, Parking Structure Pressure wash sidewalks Gum removal Fountain (parking structure) Business Owners: Jacks, HSS, 5th ST, Plaza Almeria, Town Square, Parking Structure Business Owners Total -$ Property Owners Various locations for parkway maint. (oil well lots etc.) Scratched windows Paint Property Owners Total -$ TOTAL 365,400.00$ HB -265-Item 18. - 5 CAUTION WHEN USING THIS MAP Information shown hereon is a compilationof data from sources of varying accuracyand is provided as a convenience to theuser. The City of Huntington Beach doesnot guarantee its completeness or accuracy. 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Pierside Cir.1st St.Pecan Ave.6th St. Walnut Ave. Olive Ave. Olive Ave.Walnut Ave. Acacia Ave. Pecan Ave.Alabama St.5th St.7th St.8th St.9th St.6th St.2nd St.3rd St.10th St.Pecan Ave. Acacia Ave.Lake St.Orange Ave. PacificCoastHwy. Pacific Coast Hwy.Main St.Pacific View Ave.Pacific City Cir.Pacific City Cir.South Police Substation Pacific City Substation LakeF.S. #5 Triangle Pacific City R Surf City Huntington Beach N S EW Downtown Maintenance H-Item Boundary City Proposed Pressure Wash BID Maintenance Private CalTrans Right-of-Way CalTrans Right-of-Way Public Works DepartmentUtilities Division HB GISJune 2017 P:\Projects\PublicWorks\MaintenanceOperations\DowntownMaint\DowntownMaintenance.mxdHB -266-Item 18. - 6 CITY OF HUNTINGTON BEACH City Council Interoffice Communication To: Honorable Mayor and City Council Members From: Erik Peterson, City Council Member Date: June 12, 2017 Subject: CITY COUNCIL MEMBER ITEM FOR THE JUNE 19, 2017, CITY COUNCIL MEETING – VEHICLE AND RV STORAGE IN HOLLY SEACLIFF SPECIFIC PLAN STATEMENT OF ISSUE: Currently, the property at the northeast corner of Gothard St. and Garfield Ave. is zoned for Medium-High Density Residential uses within the Holly-Seacliff Specific Plan. Although the site is undevelopable at this time for residential uses, it could be used for vehicle and recreational vehicle storage as an interim use. In order to allow these additional uses on the property, the Holly Seacliff Specific Plan will need to be amended. RECOMMENDED ACTION: Direct staff to initiate a Zoning Text Amendment to amend the Holly Seacliff Specific Plan so that vehicle and recreational vehicle storage is an allowable interim use and minimize the required site improvements. xc: Fred Wilson, City Manager Ken Domer, Assistant City Manager Scott Hess, Director of Community Development Robin Estanislau, City Clerk HB -267-Item 19. - 1