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Home My WebLink About2017-11-20 Agenda Packet FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer AGENDA Monday, November 20, 2017 CITY COUNCIL/PUBLIC FINANCING AUTHORITY CITY OF HUNTINGTON BEACH 4:30 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 92648 http://www.huntingtonbeachca.gov MAYOR AND CITY COUNCIL BARBARA DELGLEIZE Mayor MIKE POSEY PATRICK BRENDEN Mayor Pro Tem Councilmember JILL HARDY WILLIAM O’CONNELL Councilmember Councilmember ERIK PETERSON LYN SEMETA Councilmember Councilmember MEETING ASSISTANCE NOTICE - AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act the following services are available to members of our community who require special assistance to participate in City Council meetings. If you require special assistance, 48-hour prior notification will enable the city to make reasonable arrangements. To make arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas, please contact the City Clerk’s Office at (714) 536-5227, or request assistance from the Sergeant-at-Arms at the meeting. CITY COUNCIL/PUBLIC FINANCING AUTHORITY The City Council/Public Financing Authority of the City of Huntington Beach will regularly convene in joint session on the first and third Monday of each month for the purpose of considering agenda items. The Huntington Beach Successor Agency, Housing Authority, Parking Authority and Civic Improvement Corporation are also agencies on which the Council serves as members. On each agenda these agencies may have items scheduled. CITY COUNCIL AGENDA The City Council agenda and supporting documentation is made available for public review during normal business hours in the Office of the City Clerk, 2000 Main Street immediately following distribution of the agenda packet to a majority of the City Council. Packet delivery typically takes plan on W ednesday afternoons prior to the regularly scheduled meeting on Monday. The agenda packet is posted on the city’s website at http://www.huntingtonbeachca.gov/Government/agendas/. Questions on agenda items may be directed to the City Clerk’s Office at (714) 536-5227. AUDIO/VIDEO ACCESS TO CITY COUNCIL MEETINGS City Council meetings are televised live on cable TV Channel 3, and can be viewed via live or archived web cast at http://www.huntingtonbeachca.gov/Government/agendas/. SUPPLEMENTAL COMMUNICATION Staff and members of the public have the opportunity to submit information related to an agenda item following distribution of the agenda packet to the City Council. This information is identified as “Supplemental Communication” and is assembled into a packet by the City Clerk on the day of the City Council meeting. The Brown (Open Meetings) Act requires that copies of Supplemental Communication be made available to the public immediately upon distribution of material to a majority of the City Council. Communication received by any individual at the meeting will be made available to the public in the City Clerk’s Office the following morning. AWARDS AND PRESENTATIONS Awards, presentations, and proclamations made by the Mayor on behalf of the City. The Public Information Office coordinates the arrangements with the Mayor and submits a list of presentations through the City Manager’s Office. WEB ACCESS: **REMINDER** Live Broadcast and audio and video archives can be accessed at http://huntingtonbeach.granicus.com As a courtesy to those in attendance, please silence your cell phones and pagers HB -1- PUBLIC COMMENTS This is the time of the meeting for the City Council to receive comments from the public regarding items of interest or agenda items not scheduled for Public Hearing. Pursuant to the Brown (Open Meetings) Act, the City Council may not enter into discussion regarding items not on the City Council agenda. Members of the public who wish to speak to a member of the Council on an item not on the agenda may consider setting up an individual appointment by contacting the Council's Administrative Assistant at 714-536-5553. The following statement applies to any public exchange of comments during City Council meetings: “The City Council strives to treat members of the public with respect. Comments or concerns provided by the public shall be done in a civil and respectful manner. Any public comments that are discriminatory, defamatory or otherwise not protected speech, whether as to race, religion, disability, sexual orientation, or any other protected classification, will not be considered by the City Council and may be a basis for the Mayor to interrupt the public comment. In addition, any such public comments will not be consented to, agreed to, ascribed to, or otherwise adopted by the City Council in its considerations, deliberations, discussions, and findings regarding any matter before it tonight. The City Council provides this public opportunity for free speech, but the City Council categorically rejects comments from anyone, including the public, that are of a discriminatory nature, and such comments will not inform the City Council’s decision.” To participate in Public Comments, pink Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. Each speaker is allowed 3 minutes, and time may not be donated to another speaker. COUNCIL COMMITTEE / APPOINTMENTS / LIAISON REPORTS AND ALL AB 1234 DISCLOSURE REPORTING This agenda item allows Councilmembers to make announcements regarding Council committees, appointments or liaison reports, and all individuals as appropriate to disclose any conferences, training, seminars, etc. attended at the Agency’s expense, per Government Code §53232.3(d). Lists of the conferences, training, seminars, and other activities generally attended by the City Council, City Manager, City Attorney, City Clerk, and City Treasurer are included as appendices to the City Budget. The budget is available on the city’s website at http://www.huntingtonbeachca.gov/Government/budget_information/. Exceptions to these lists have been submitted as a report to the City Clerk for inclusion in the record of this meeting.. PUBLIC HEARING Public Hearings allow citizens to speak in favor or against specific items brought to Council by staff. Staff may provide a presentation. The Mayor will open the Public Hearing to receive comments on that specific item. Upon hearing all public comments, the Mayor will close or continue the Public Hearing. Council may then decide to engage in discussion and/or take action on the item. To participate in a Public Hearing, green Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. ADMINISTRATIVE HEARING Administrative Hearings required by Huntington Beach Municipal Code Section 1.18 entitle only affected property owners to speak on a respective item. To participate in the Administrative Hearing, blue Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms (the Police Officer located near the speakers’ podium). CONSENT CALENDAR Consent Calendar items are considered routine items that do not normally require separate consideration. The City Council/Public Financing Authority usually makes one motion for approval of all the items listed under this section. However, Council may remove an item from the motion for discussion purposes. ADMINISTRATIVE ITEMS Administrative Items are considered separately and require separate motions. These actions are normally of a non-routine nature, and frequently require a staff presentation. ORDINANCES Ordinances require two readings before the City Council. They are first introduced, and then adopted at a subsequent meeting. Ordinances typically become law thirty (30) days after adoption. However, an emergency ordinance may be adopted upon introduction, and is effective immediately. COUNCILMEMBER ITEMS This portion of the agenda is provided for Items of business presented by individual members of the City Council. HB -2- -1- City Council/PFA Agenda – Monday, November 20, 2017 FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer AGENDA Monday, November 20, 2017 CITY COUNCIL/PUBLIC FINANCING AUTHORITY CITY OF HUNTINGTON BEACH 4:30 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 92648 http://www.huntingtonbeachca.gov MAYOR AND CITY COUNCIL BARBARA DELGLEIZE Mayor MIKE POSEY PATRICK BRENDEN Mayor Pro Tem Councilmember JILL HARDY WILLIAM O’CONNELL Councilmember Councilmember ERIK PETERSON LYN SEMETA Councilmember Councilmember Based on the limited amount of time needed to cover items in Study Session and Closed Session, the meeting will be called to order at 4:30 PM 4:30 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL O'Connell, Semeta, Posey, Delgleize, Hardy, Brenden, Peterson ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) STUDY SESSION 1. Major projects update provided by the Community Development Department RECESS TO CLOSED SESSION CLOSED SESSION ANNOUNCEMENT(S) 2. Mayor Delgleize to Announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today's Closed Session discussions regarding labor HB -3- -2- City Council/PFA Agenda – Monday, November 20, 2017 negotiations with: Huntington Beach Police Officers' Association (POA), Police Management Association (PMA), Municipal Employees' Association (MEA) and Management Employees' Organization (MEO). CLOSED SESSION 3. Pursuant to Government Code §54956.9(d)(2) the City Council shall recess into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, three (3). 4. Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Huntington Beach Police Officers’ Association (POA), Police Management Association (PMA), Municipal Employees’ Association (MEA) and Management Employees’ Organization (MEO). 5. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Orange County Employees Association / Huntington Beach Management Employees Organization v. City of Huntington Beach; PERB UPC Case No. LA-CE-1103-M. 6. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Firefighters' Association, Local 3354 v. City of Huntington Beach; PERB UPC Case No. LA-CE-1105-M. 7. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: City of Huntington Beach v. Randy Wooten, et al., OCSC Case No. 30-2016-00848029. 8. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: City of Huntington Beach v. Surf City Beach Cottages, LP, Orange County Superior Court Case No. 30-2016-00874885. 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL O'Connell, Semeta, Posey, Delgleize, Hardy, Brenden, Peterson PLEDGE OF ALLEGIANCE INVOCATION - Deacon Tom Concitis of St. Mary's by the Sea Roman Catholic HB -4- -3- City Council/PFA Agenda – Monday, November 20, 2017 Parish and member of the Greater Huntington Beach Interfaith Council In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS Mayor Delgleize to call on Victoria Alberty to present the Adoptable Pet of the Month. Mayor Delgleize to call on Sister City Association Board Chairman Frank Nakabayashi who will provide a report on the recent Goodwill Exchange Trip to Anjo, Japan. Mayor Delgleize to call on Community Services Manager Chris Slama and Human Services Senior Supervisor Randy Pesqueira who will welcome Huntington Beach Council on Aging President Ed Pinchiff to present the City with the Senior Center in Central Park Visionary funds. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES CITY MANAGER'S REPORT 1. Police Department Update CONSENT CALENDAR 2. Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between April 1, 2017, and September 30, 2017 Recommended Action: A) Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of April 1, 2017 through June 30, 2017;” and, B) Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2017 through September 30, 2017." 3. Approve recommendations for appointments to the Community Services HB -5- -4- City Council/PFA Agenda – Monday, November 20, 2017 Commission (CSC) with terms to expire June 30, 2018, as provided by the Westminster School District and Fountain Valley School District Recommended Action: A) Approve the appointment of Heidi DeBritton, recommended representative of the Westminster School District to the Community Services Commission for the remainder of the July 1, 2017, to June 30, 2018, term; and, B) Approve the appointment of Ian Collins, recommended representative of the Fountain Valley School District to the Community Services Commission for the remainder of the July 1, 2017, to June 30, 2018, term. 4. Approve and accept a donation in the amount of approximately $238,000 from the Huntington Beach Council on Aging (HBCOA) for Senior Center Programs and Services; and authorize the Chief Financial Officer to appropriate donations to the City’s donation accounts in Fund 103 Recommended Action: Authorize the Chief Financial Officer to appropriate up to $238,000 in donations from the Huntington Beach Council on Aging (HBCOA) during FY 2017/18 to the appropriate Senior Services donation accounts in Fund 103. 5. Approve Sole Source Purchase with Allstar Fire Equipment in the amount of $139,575.04 for Replacement Firefighter Turnouts Recommended Action: Approve sole source purchase with Allstar Fire Equipment in the amount of $139,575.04 for replacement firefighter turnouts. 6. Award and authorize the execution of a construction contract with Alfaro Communications Construction, Inc. in the amount of $326,000 for the traffic signal modifications at three intersections, CC-1465; authorize appropriations and up to 15% in change orders Recommended Action: A) Accept the lowest responsive and responsible bid submitted by Alfaro Communications Construction, Inc. in the amount of $326,000; and, B) Appropriate $82,000 of undesignated Proposition 42 funds to Proposition 42 project account 21990420.82700; and, C) Appropriate $468,000 to federal Highway Safety Improvement Program Account No. 99585002.82700; and, D) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, E) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract construction costs or $48,900. HB -6- -5- City Council/PFA Agenda – Monday, November 20, 2017 7. Adopt Resolution No. 2017-50 approving a Small Cell Site License Agreement Template and delegating authority to the City Manager and City Attorney to execute on behalf of the City Recommended Action: A) Adopt Resolution No. 2017-50, "A Resolution of the City Council of the City of Huntington Beach Approving the Template Small Cell License Agreement and Delegating the Authority to the City Manager and City Attorney to Execute Small Cell License Agreements on Behalf of the City of Huntington Beach;” and, B) Authorize and approve the annual lease rates based on the number of small cell attachments onto City-owned street light poles per wireless application: 1-9 street light poles ($2,700/pole/year); 10-19 street light poles ($2,450/pole/year); 20 or more poles ($2,200/pole/year). 8. Adopt Resolution No. 2017-52 establishing Permit Parking District "V" affecting residents on Atlanta Avenue frontage road between Schooner Lane and Bastia Lane Recommended Action: Adopt Resolution No. 2017-52, “A Resolution of the City Council of the City of Huntington Beach Establishing Permit Parking District "V" Within the City of Huntington Beach.” 9. Adopt Resolution No. 2017-54 authorizing cancellation of the City Council/Public Financing Authority regular meeting of January 2, 2018; and, direct the City Clerk to provide notice of such cancellation Recommended Action: Adopt Resolution No. 2017-54, "A Resolution of the City Council of the City of Huntington Beach Declaring the Cancellation of the City Council and Public Financing Authority Meeting of January 2, 2018; and Directing the City Clerk to Provide Notice of Such Cancellation." 10. Adopt Resolution No. 2017-55 approving the Local Hazard Mitigation Plan (LHMP) enabling the City of Huntington Beach to be eligible for pre- or post-disaster hazard mitigation funds from the Federal Emergency Management Agency (FEMA) Recommended Action: Adopt Resolution No. 2017-55, “A Resolution of the City Council of the City of Huntington Beach approving the updated Huntington Beach Local Hazard Mitigation Plan.” 11. Approval of a License Agreement between the City and Philips Lighting North America Corporation for the removal and replacement of up to 200 street poles with stealth smart poles HB -7- -6- City Council/PFA Agenda – Monday, November 20, 2017 Recommended Action: A) Approve and authorize the Mayor, City Clerk, and City Manager to execute the License Agreement between the City of Huntington Beach and Philips Lighting North America Corporation; and, B) Approve and authorize the City Manager to execute Assignment and Assumption Agreement consenting to the transfer of the License Agreement from Philips to ATC Outdoor DAS, LLC, as approved by the City Attorney’s Office; and, C) Authorize the City Manager or designee to execute any additional documents required to effectuate the License Agreement, as approved by the City Attorney’s Office. 12. Approve and authorize execution of a Financial Participation Agreement with the West Orange County Water Board (WOCWB) for the Relocation of the OC-35 Water Transmission Main; appropriate funds; and, approve the amended WOCWB Fiscal Year 2017-18 budget to include associated project costs Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Financial Participation Agreement – City of Huntington Beach Facilities Relocation Costs 405 Freeway Facilities Relocation” with the WOCWB; and, B) Appropriate funds in the amount of $398,554 from the Water Master Plan Undesignated Unreserved Fund Balance for the First Year Loan Repayment and Reserve Requirement to account 50785201.67655; and, C) Approve the amended WOCWB Fiscal Year 2017-18 budget to include the OC-35 Water Transmission Main Relocation Project costs and related debt service and reserve requirements and authorize the City Manager, City Clerk, and Chief Financial Officer to take all administrative and budgetary actions necessary to perform the financing and completion of the project, contingent upon approval of the budget amendment by the WOCWB. 13. Approve and authorize execution of a Lease Agreement between the City of Huntington Beach and Beachpoint Church for non-exclusive use of the Central Library Theater Recommended Action: A) Approve the "Lease Agreement between the City of Huntington Beach and Beachpoint Church for non-exclusive use of the Huntington Beach Central Library"; and, B) Authorize the Mayor, City Manager, and City Clerk to execute the Lease Agreement and other related documents on behalf of the City. 14. Approve and authorize execution of Professional Services Contracts for HB -8- -7- City Council/PFA Agenda – Monday, November 20, 2017 As-Needed Design/Landscape Architectural Services with RJM Design Group, Inc. and Integrated Consulting Group, Inc., each in an amount not to exceed $500,000 over a three-year term Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and RJM Design Group, Inc. for As-Needed Professional Design/Landscape Architectural Services” for an amount not to exceed Five Hundred Thousand Dollars ($500,000) over a three-year term; and, B) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and Integrated Consulting Group, Inc. for As-Needed Professional Design/Landscape Architectural Services” for an amount not to exceed Five Hundred Thousand Dollars ($500,000) over a three-year term. 15. Adopt Ordinance No. 4127 amending Chapter 2.28 of the Huntington Beach Municipal Code (HBMC) relating to health benefits for City Council Approved for introduction November 6, 2017 - Vote: 4-3 (Semeta, Posey, Peterson - No) Recommended Action: Adopt Ordinance No. 4127, "An Ordinance of the City of Huntington Beach Amending Chapter 2.28 of the Huntington Beach Municipal Code Relating to City Council." COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, December 04, 2017, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov HB -9- Dept. ID CK 17-004 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: The listed contracts are entered into by City Departments and consultant firms pursuant to the Huntington Beach Municipal Code. Funds are in the City budget. These contracts have been transmitted to the City Clerk for official filing for the public record. Financial Impact: No funds are required. Recommended Action: A) Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of April 1, 2017 through June 30, 2017;” and, B) Receive and file the "List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2017 through September 30, 2017." Alternative Action(s): Provide alternative direction to staff. Analysis: On November 15, 2001, the City Council established a policy to follow the administration of all contracts entered into between City Departments and consultant firms pursuant to Huntington Beach Municipal Code Chapter 3.03. Accordingly, Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the policy regarding professional service contracts. This policy ensures public review of new contracts through identification on the Council agenda as required by section 6.4.1 of the policy. Attachment #1 is a list of Contracts entered into by City Departments and received in the City Clerk’s office for the second quarter of 2017; and, Attachment #2 is a list of Contracts entered into by City Departments and received in the City Clerk’s office for the third quarter of 2017. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CMC, City Clerk SUBJECT: Receive and file City Clerk's Quarterly listing of Contracts filed in the City Clerk's office between April 1, 2017, and September 30, 2017 HB -10-Item 2. - 1 Dept. ID CK 17-004 Page 2 of 2 Meeting Date: 11/20/2017 Attachment(s): 1. “List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of April 1, 2017 through June 30, 2017.” 2. “List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk During the Period of July 1, 2017 through September 30, 2017.” HB -11-Item 2. - 2 Page 1 of 2 *This list includes all contracts received which are public records List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of April 1, 2017 through June 30, 2017 AGREEMENT DATE DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION 03/15/2017 Administration Liebert Cassidy Whitmore $75,000 Labor Negotiations Services 03/15/2018 04/11/2017 Human Resources Dr. Jay Jurkowitz $29,900 Independent Medical Evaluations with Respect to Workers’ Compensation Claims 04/11/2020 04/11/2017 City Clerk WEBQA, Inc. $20,640 SAAS Based Software System/Public Records Act Software 04/14/2018 04/13/2017 Human Resources Bickmore $5,000 Auditing Services 07/15/2017 05/01/2017 Police Norman A. Traub Associates $25,000 Background Services 01/01/2018 05/01/2017 Community Services Pageantry Productions $29,500 Coordination and Production of the 2017 Fourth of July Parade 09/01/2017 05/15/2017 Community Development Bureau Veritas North America $29,500 Plan Review Services 05/15/2020 05/18/2017 Fire Orange County Fire Authority None Automatic Aid Agreement - Services under certain circumstances extended outside the jurisdictional boundaries None 06/01/2017 Information Services Xyon Business Solutions, Inc. Adding additional compensation of $14,200 for a total contract nte $21,200 Amendment #1 - JDE Upgrade and Technical Support/Training 08/29/2020 HB -12-Item 2. - 3 Page 2 of 2 *This list includes all contracts received which are public records AGREEMENT DATE DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION 06/06/2017 Administration Eco/Nomics, Inc. dba Ecal-Nomics, Inc. Adding additional compensation of $10,000 for a total contract nte $31,907.16 (Funded by SCE, So Cal Gas & Rainbow) Amendment #2 - Development and Implementation of a Sustainable Business Certification Program 09/01/2018 06/06/2017 Administration Visit Huntington Beach $6,662.40 Amendment #1 - 2017 Special Event Shuttle Services 05/02/2020 06/08/2017 Administration Paragon Partners, Ltd. $11,725 Relocation Assistance Services 06/08/2020 06/08/2017 Public Works Raftelis Financial Consultants, Inc. $44,099 Sanitary Sewer Fee Study 06/08/2020 06/15/2017 Finance Hinderliter, De Llamas & Associates $100,000 Sales and Use Tax Auditing Services 06/15/2020 HB -13-Item 2. - 4 Page 1 of 2 *This list includes all contracts received which are public records List of Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period of July 1, 2017 through September 30, 2017 AGREEMENT DATE DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION 07/15/2017 Finance Willdan Financial Services Adding additional compensation of $14,800 for a total contract nte $74,800 Special District consulting and related services for Community Facilities Districts 08/06/2018 07/18/2017 Administration Magellan Advisors, LLC Adding additional compensation of $7,500 for a total contract nte $30,000 Broadband Consulting Services 08/18/2019 08/01/2017 Library Wendy Wilsher Design $27,000 Wayfinding System at the Central Library 08/01/2020 08/18/2017 Public Works Sierra Analytical Laboratories, Inc. No additional compensation – term extension only Water Quality Analyses and Water Sampling 11/20/2018 08/22/2017 Finance Arbitrage Compliance Specialists, Inc. $13,500 Arbitrage Rebate Compliance Services 08/22/2020 09/05/2017 City Manager Local Government Commission (LGC) $25,500 (Funded by Grant from California Energy Commission) Spark Fellow Program - Oakview Community outreach and education on Energy efficiency and renewable technologies 09/10/2018 09/21/2017 City Manager Management Partners, Inc. $63,200 Organizational Review of the Public Works Department 09/21/2020 HB -14-Item 2. - 5 Page 2 of 2 *This list includes all contracts received which are public records AGREEMENT DATE DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION 09/25/2017 Community Services Spectrum Sports Management, Inc. Adding additional compensation of $9,839.43 for a total contract nte $99,839.43 Management and Operation of the Fourth of July Surf City Run 02/04/2018 09/28/2017 City Manager/Office of Business Dev. ECON Solutions by HdL Companies Contract NTE $30,000 (Actual Invoiced Amount $24,000 with $5,000 to be reimbursed by the City of Long Beach) Consulting/Project Support Competitive Business Attraction Package 09/28/2020 HB -15-Item 2. - 6 Dept. ID CS 17-032 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: There is a need for City Council to approve recommendations for appointments to the Community Services Commission, as provided by the local school districts. Financial Impact: Not applicable. Recommended Action: A) Approve the appointment of Heidi DeBritton, recommended representative of the Westminster School District to the Community Services Commission for the remainder of the July 1, 2017, to June 30, 2018, term; and, B) Approve the appointment of Ian Collins, recommended representative of the Fountain Valley School District to the Community Services Commission for the remainder of the July 1, 2017, to June 30, 2018, term. Alternative Action(s): Do not approve recommended appointments for the Community Services Commission and direct staff accordingly. Analysis: Per Municipal Code 2.64.040, each elementary, high school and public community college district having facilities within the City of Huntington Beach shall have representatives on the Community Services Commission. Chapter 2.64.040 states: The City Council shall appoint six members for terms of one year. Each elementary, high school and public community college district having facilities within the City may recommend to the Council, on or before the third Monday of June of each year, two or more persons, residents of the City of Huntington Beach, to represent their district. One of said persons shall be appointed by the City Council for a one-year term which will terminate on July 1 the following year. In the event that any district shall not make such recommendations to the City Council by the first day of July, then the City Council may appoint some qualified person to a one- CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Approve recommendations for appointments to the Community Services Commission (CSC) with terms to expire June 30, 2018, as provided by the Westminster School District and Fountain Valley School District HB -16-Item 3. - 1 Dept. ID CS 17-032 Page 2 of 2 Meeting Date: 11/20/2017 year term to represent such school district on the commission (1113-7/65, 1300-3/67, 2383-7/79, 2389-9/79, 3723-12/05, 3983-1/14) Staff has received the school district’s recommendations from Westminster School District to appoint Heidi DeBritton to represent the Westminster School District for the remainder of a one- year term, which will terminate on July 1, 2018, and from Fountain Valley School District to appoint Ian Collins to represent the Fountain Valley School District for the remainder of a one-year term, which will terminate on July 1, 2018. Staff is currently awaiting a recommendation from the Ocean View School District. Once received, City Council approval of this recommendation will be requested at a future meeting. Environmental Status: Not applicable. Strategic Plan Goal: Improve quality of life Attachment(s): 1) School District appointment notifications 2) Community Services Commission Roster HB -17-Item 3. - 2 14121 Cedarwood Ave. Westminster, CA 92683 ● Tel: (714) 894.7311 ext. 1000 ● Fax: (714) 899.2781 ● Website: www.wsdk8.us BOARD OF TRUSTEES Penny Loomer, President Khanh Nguyen, Vice President Mary Mangold, Clerk Frances Nguyen, Member Jamison Power, Member November 1, 2017 City of Huntington Beach Community Services Department 2000 Main Street Huntington Beach, CA 92648-2702 Dear City Council, Westminster School District would like to recommend Heidi DeBritton as our representative to the Huntington Beach Community Services Commission for the term November 1, 2017 to June 30, 2018. Sincerely, Myrlene Pierre Assistant Superintendent, Business Services MP/pa Building tomorrow’s leaders today HB -18-Item 3. - 3 Our mission is to promote a foundation for academic excellence, mastery of basic skills, responsible citizenship, and a desire by students to achieve their highest potential through a partnership with home and community. November 6, 2017 David C. Dominguez Facilities, Development & Concessions Manager Community Services Commission Secretary City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648-2702 Dear Mr. Dominguez, The Fountain Valley School District values the opportunity to have representation on the City of Huntington Beach Community Services Commission. We respectfully recommend Fountain Valley School District Board of Trustees member, Mr. Ian Collins to serve in the role of representative for the District. Mr Collins is a long-time resident of Huntington Beach and extremely active in the local community. We look forward to continued collaboration with the City of Huntington Beach and our District through the City of Huntington Beach Community Services Commission. Sincerely, Mark Johnson, Ed.D. Superintendent FOUNTAIN VALLEY SCHOOL DISTRICT 10055 Slater Avenue | Fountain Valley, CA 92708 | (714) 843-3200 www.fvsd.us From the Office of the Superintendent HB -19-Item 3. - 4 COMMUNITY SERVICES COMMISSION Effective 7/01/17 COUNCIL MEMBER REPRESENTATIVES 4-YEAR TERM JOE CARCHIO 1/1/17 – 12/31/20 Appointment by Patrick Brenden NICOLINA CUZZACREA 1/1/15 – 12/31/18 Appointment by Billy O’Connell JAY KREITZ 1/1/17 – 12/31/20 Appointment by Jill Hardy JANIS MANTINI 1/1/15 – 12/31/18 Appointment by Barbara Delgleize MICHELLE SCHUETZ 1/1/15 – 12/31/18 Appointment by Michael Posey KRISTA STERUD 1/1/17 – 12/31/20 Appointment by Lyn Semeta DICK THIEL 1/1/15 – 12/31/18 Appointment by Erik Peterson SCHOOL DISTRICT REPRESENTATIVES 1-YEAR TERM ALBERT GASPARIAN 7/1/17 – 6/30/18 Coast Community College District Pending City Council Approval 7/1/17 – 6/30/18 Fountain Valley School District BRIGET KAUB 7/1/17 – 6/30/18 Huntington Beach City School District ROY MILLER 7/1/17 – 6/30/18 Huntington Beach Union High School District Awaiting District Recommendation 7/1/17 – 6/30/18 Ocean View School District Pending City Council Approval 7/1/17 – 6/30/18 Westminster School District HB -20-Item 3. - 5 Dept. ID CS 17-034 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: Donations over $100,000 from a single source within the same fiscal year need City Council appropriation approval. Approximately $238,000 in donations are anticipated from the Huntington Beach Council on Aging (HBCOA) in the 2017/2018 fiscal year and, therefore, need approval for appropriation. Financial Impact: Donations will be appropriated to the proper expenditure account within the City’s Donation Fund 103. Recommended Action: Authorize the Chief Financial Officer to appropriate up to $238,000 in donations from the Huntington Beach Council on Aging (HBCOA) during FY 2017/18 to the appropriate Senior Services donation accounts in Fund 103. Alternative Action(s): Do not approve the appropriation of up to $238,000 and direct staff accordingly. Analysis: At the September 5, 2017, City Council meeting, Resolution No. 2017-43 was approved authorizing the City Manager or Chief Financial Officer to appropriate donations and grants up to $100,000 from a single source. Donations and grant awards exceeding this limit from a single source require City Council approval. As part of the opening of the Senior Center in Central Park (SCICP), Community Services staff and the Huntington Beach Council on Aging (HBCOA) worked together to develop a visionary fund raising campaign to generate one-time “seed” money for programs and services at the new SCICP. These funds are to be used for both fee and non-fee programs and services, and will eventually generate ongoing General Fund revenue as the programs and services become established. As a result of the visionary campaign, the HBCOA is presenting the City Council with a donation of $228,256.36 to be used for Senior Center programs and services. The amount of $238,000 included in the recommended action, includes an additional amount of approximately $10,000 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Approve and accept a donation in the amount of approximately $238,000 from the Huntington Beach Council on Aging (HBCOA) for Senior Center Programs and Services; and authorize the Chief Financial Officer to appropriate donations to the City’s donation accounts in Fund 103 HB -21-Item 4. - 1 Dept. ID CS 17-034 Page 2 of 2 Meeting Date: 11/20/2017 anticipated to be received in FY 2017/18 for continuing programs and services outside of the visionary fund-raising programs. Donations will be appropriated to a specific expenditure account within the City’s Donation Fund 103. Deposit into the Donation Fund assures that these monies will be separated from the General Fund, tracked appropriately, and carried over year-to-year. The Community Services donation accounts within Fund 103 are managed by the Community Services Department and will be used solely for the intent for which they were collected. Environmental Status: Not applicable. Strategic Plan Goal: Strengthen economic and financial sustainability. Attachment(s): 1. Resolution No. 2017-43, “A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2017/18”. HB -22-Item 4. - 2 RESOLUTION NO, 2017-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2017/18 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2017/18, staff reports, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the Proposed Budget for Fiscal Year 2017/18, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2017/18, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2017/18 are sufficient to fund the appropriations set forth in proposed Budget for Fiscal Year 2017/18. SECTION 3: That the Proposed Appropriations and Transfers Out for Fiscal Year 2017/18, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted. SECTION 4: That the Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization provided that the authorized number of personnel within the same department, office or agency is not exceeded. SECTION 5: That from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same department, office or agency. The City Manager may also transfer non-departmental funds from one expenditure type to another within the same fund provided there is no increase in approval total appropriations contained in the budget. I7-5961/163459/MV 1 HB -23-Item 4. - 3 TIATED AND APPROVED: A kit Chief Financial Officer RESOLUTION NO. 2017-43 SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2017/18 (Exhibit "A") is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8: That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2017/18 (Exhibit "A"). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: That the City Manager or Chief Financial Officer may, as necessary, appropriate donations and grants received during the fiscal year up to $100,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $100,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 5 717". day of SeP;;MPP) , 2017. REV EW, Di i n I'D APPROVED: A i .1 1 Allk 1 n ° U List of Exhibits Exhibit A: Exhibit A-1: Exhibit 13: Exhibit C: Exhibit D: Proposed Budget for Fiscal Year 2017/18 as of July 18, 2017 Proposed Budget for Fiscal Year 2017/18 Revisions Estimated Revenue and Transfers In for Fiscal Year 2017/18 Proposed Appropriations and Transfers Out for Fiscal Year 2017/18 Tables of Organization 17-5961/163459/MV 2 HB -24-Item 4. - 4 Dept. ID FD17 010 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: Approval of a sole source purchase of replacement firefighter turnouts is requested due to Allstar Fire Equipment being the only authorized distributor within the State of California for the product line utilized by Huntington Beach. Financial Impact: Funds are budgeted in the FY 2017/18 Equipment Replacement Fund in account 1040209.83700. The total cost for replacement of 64 sets of firefighter turnouts will be $139,575.04, or $2,180 each. Recommended Action: Approve sole source purchase with Allstar Fire Equipment in the amount of $139,575.04 for replacement firefighter turnouts. Alternative Action(s): Do not approve the sole source purchase and instruct staff on how to proceed. Analysis: All 128 Huntington Beach Fire Department safety personnel wear firefighter turnout protective clothing on emergency responses. Much of this essential protective clothing is in need of replacement. The majority of the Department’s turnout clothing exceeds the industry’s recognized life expectancy of seven years. At this time, the Fire Department proposes to replace 64 sets of turnouts. In order to replace existing sets, firefighters must be measured and fitted. It is crucial that the turnouts be made to the exact measurements in order to provide personnel maximum flexibility and safety. Using a vendor who is centrally located in Southern California allows for prompt, personalized service. Allstar Fire Equipment has been utilized by the Fire Department for turnout purchases for several years. They provide a product line that meets Fire Department standards and are the only authorized distributor within the State of California to provide the Lion brand of turnout garments. The sole-source justification is shown as Attachment 1. It includes additional information regarding Allstar Fire Equipment and the recent sales quote for this purchase. In addition, the vendor has provided guaranteed pricing through December 31, 2018. The contract for this item will be valid for three (3) years and the City will obtain updated pricing after January 1, 2019. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: David A. Segura, Fire Chief SUBJECT: Approve Sole Source Purchase with Allstar Fire Equipment in the amount of $139,575.04 for Replacement Firefighter Turnouts HB -25-Item 5. - 1 Dept. ID FD17 010 Page 2 of 2 Meeting Date: 11/20/2017 The second phase of turnout replacement is anticipated for the first part of FY 2018/19 and the guaranteed pricing will provide an opportunity for the City to obtain savings on this purchase. Environmental Status: None. Strategic Plan Goal: Enhance and maintain public safety. Attachment(s): 1. Sole Source Justification HB -26-Item 5. - 2 RECEIVED OCT 2 5 2017 Finance Departrnant CITY OF HUNTINGTON BEACH Sole-Source Justification (For use on all goods and services acquisitions.) This justification document consists of two (2) pages. All information must be provided and all questions must be answered. The "Required Approvals" section must include a date for each signature, as appropriate for the transaction. ' •'0 ' -,f.':6 2,--,.,'•,.:--:,f. :.',I:i':-=-='-:,'':.'-.;Ra.itiOitilfi6 DeiiirthieritInfOehiatiOn Date: October 18, 2017 Requestor Name: Dave McBride Division Manager: Dave McBride (Type names. Do not sign.) Department: Fire Department Head: David A. Segura (Type names. Do not sign. Must be same as signature below.) Department Contact I nformationiVVI=1,5;MIt'''-,:1-Tilf.;',::- Contact Name: Dave McBride Street Address: 2000 Main Street Telephone: (714) 536-5663 Fax: (714) 374-1551 Shipping Address: 17371 Gothard Street, Huntington Beach, CA 92647 Cellular phone: (714) 349-2550 eqiiiiiar:COiitiet hifOrrhatRift:',4::ZN Contractor/Supplier Name: AlIstar Fire Equipment Contractor/Supplier Address: 12328 Lower Azusa Road Contractor/Supplier City/State/Zip: Arcadia, CA 91006 Original Contract Amount:* $139,575 (*Includes original contract and previously approved amendments) Amendment Amount:* (if applicable) $ (*Current amendment only) New Contract Amount:* $139,575 (*includes original contract and all amendments, including current amendment) Provide a brief description of the acquisition, including all goods and/or services the contractor will provide: /Mister Fire Equipment, Inc. will provide 64 Lion/Janesville CVBM-K7 Natural FBI Max V-Force turnout coats at $1,278.00 each for a total extended price of $81,792.00 and 64 Lion/Janesville PVFM-K7 Natural FBI Max V-Force belted Turnout Pants at $746.00 each for a total extended price of $47,744.00. The total purchase for both items, including $10,039.04 for 7.750% Tax, is $139,575.04. The quote from the vendor is attached. ':D_P.g.i,q:::?:.',:!1:::•:.;•,,;;;:11',.:''''' • , k:',4::-::_.:Kg,;:,a-.-w:: _co-ritekt Typo and Term .i3: '''.--.- r,..-Tr.=-,:,'..2:,,,i,i-Qi:;:-.;:',.:.)..:,:c.R Contract Type: Select One: El Goods 0 Service D Goods & Services Contract Term: Begin: 10/1/17 End: 9/30/20 What account number will be used to purchase? Business Unit: 10040209 Object Code: 83700 -•,-' ;2:,;•::::i-'-'„,:::••:=::',','•?:'•',.; - ','' ''' 64i.iie6dAPOCiVO. D epartment Head / a ...roved,. Ir. D ,./ ile.4 1 iedi Fiscal Services Manager 17Approl_red 0 e'rlied Z--, ,..----- kief Financial Officer Approved 0 Denied ..e/r sistant City Manager Et! '' pprove 0 Denied ..: i,. ....r.d • /,9L Signature /P. 44. —/ 7 Sidnatur /a4i/c7 Sigma re ze ---5 — t '7 Signature /0-3/------77 Date / Date (Transactions exceeding $50,000 must be approved by City Council) Date / 'bate HB -27-Item 5. - 3 CITY OF HUNTINGTON BEACH Sole Source Justification (For use on all goods and services acquisitions.) Complete responses must be provided for all of the following items. A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW: 1. Why is the acquisition restricted to this goods/services/supplier? (Explain why the acquisition cannot be competitively bid.) The vendor is located in the local area, which helps expedite the fitting and ordering process. Because the vendor is responsible for the measurements, they will be held responsible for any errors. Firefighter personnel must be measured for fit and it is critical that the garments are made to the exact measurements. This vendor has been used for past purchases of Huntington Beach Fire Department firefighter turnouts. 2. Provide the background of events leading to this acquisition. As part of the FY 2017/18 budget process, the Fire Department was approved for $140,000 in equipment replacement funding for the replacement of firefighter turnouts to replace existing sets, which are nearing the end of their service life. The vendor has provided a guaranteed pricing through December 31, 2018 (attached). The contract for this item will be valid for three (3) years and the City will obtain updated pricing after January 1,2019.. 3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?). The Fire Department has been doing business with this vendor for several years and has received competitive pricing as well as excellent customer service during this time. The vendor is the only one in California approved to provide the LION brand of turnout garments. 4. What are the consequences of not purchasing the goods/services or contracting with the proposed supplier? Delays in receiving the needed replacement garments due to using a vendor located outside of the state of California. 5. What market research was conducted to substantiate no competition, including evaluation of other items considered? (Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.) All current turnout garments used by our firefighting personnel are manufactured by LION brand. We are in a multi-year process of updating our garments to provide the best materials and to standardize the design features to ensure a high level of protection for our firefighting personnel. Standardization of emergency equipment is critical for operational and training purposes. if we were to purchase a different brand of turnout garmet, standarization of the design of the garmet would not be possible. 2 HB -28-Item 5. - 4 B. PRICE ANALYSIS 1. How was the price offered determined to be fair and reasonable? (Explain what the basis was for comparison and include cost analyses as applicable.) The current price quote for a garmet set (turnout coat and pants) is $2,024 is consistent what was recently charged to other fire departments in Southern California and similar to what was charged to the City of Huntington Beach in FY 2016/17. 2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier. We are receiving competitive pricing by using garmet design features which are already being used by nearby Fire Departments, including the Orange County Fire Authority, City of Long Beach and the City of San Diego. Remit completed form to: City of Huntington Beach — Purchasing Division 2000 Main Street, Huntington Beach, CA 92648-2702 3 HB -29-Item 5. - 5 1:, --' ALLSTAR FIRE EQUIPMENT INC. 12328 Lower Azusa Road Arcadia, California 91006 Phone: (800) 425-5787 Fax: (626) 652-0919 www.allstarfire.com '-'-' 25 1-99 YEARS SERVICE OF f - 20 Date: To: Attn: Email: Tel: Cell: Fax: SALES QUOTE* October 17, 2017 Huntington Beach Fire Department Captain Eric McCoy emecoypsurfcity-hb.orq (714) 536-5418 (714) 794-7066 ITEM QTY UNIT DESCRIPTION PRICE EXTENSION 1 2 64 64 Each Each PSGQ18480 -Lion/Janesville CVBM-K7 Natural PBI Max V-Force Turnout Coat per Huntington Beach Spec. Lion/Janesville PVFM-K7 Natural PBI Max V-Force Belted Turnout Pants per Huntington Beach Spec. Pricing is Valid for 60 or more sets. Valid through 12/31/18. Terms: Net 30 F.O.B.: Destination Estimated Delivery: 60 Days ARO *Prices, Terms, F.O.B. & Estimated Delivery are Valid through 12131/18. Subject to Change Thereafter. Any Non-Stock or Custom Items may be Non-Returnable or Subject to a Restocking Fee. Any Modification Subsequent to Actual Order Placement May be Subject to Price Adjustment $1,278.00 $746.00 • $81,792.00 $47,744.00 $129,536.00 $10,039.04 $0.00 Subtotal 7.750% Est. S & H Jason Broede, Inside Sales / PPE Specialist TOTAL $139,575.04 Page 1 of 1 HB -30-Item 5. - 6 L I O N October 10, 2017 To: Huntington Beach Fire Department — Captain Eric McCoy Re: LION Authorized and Approved Distributor Allstar Fire Equipment Inc. and LION have experienced a decades' long partnership in proudly supplying the California fire service with the highest quality personal protective equipment. LION is grateful to the high energy and enthusiasm exhibited by the staff at Allstar Fire Equipment. Their dedication to the highest standards of service and integrity has developed into their position as the sole source for LION's NFPA 1971 compliant LION@ brand turnouts to the municipal fire service market in California. Allstar Fire Equipment operates two facilities: one in Hayward, California along with their headquarters in Arcadia, California. Allstar maintains a significant inventory and professional sales staff covering the entire state. LION provides state-of-the-art ergonomics in its Janesville@ V-Force@ turnouts and true innovations such as Isodri@, Semper Drum, LiteNDriTM and Ventilated TrimTm, responding to the needs of the fire service, with focus on metabolic stress reduction, durability, mobility and comfort. Thank you for your consideration in choosing Allstar Fire Equipment and LION for your personal protection requirements. Best regards, Michelle Trout Regional Sales Manager 7200 Poe Ave. I Suite 400 I Dayton, OH 45414 if: 800.548.6614 1 p: 937.898.1949 f: 937.898.2848 infogionprotects.com I www.lionprotects.com MEE HB -31-Item 5. - 7 Dept. ID PW 17-057 Page 1 of 3 Meeting Date: 11/20/2017 Statement of Issue: On August 22, 2017, bids were opened for the traffic signal modifications at the intersections of Gothard Street and Heil Avenue, Gothard Street and Talbert Avenue and at Springdale Street and McFadden Avenue. City Council action is requested to award the contract to Alfaro Communications Construction, Inc., the lowest responsive and responsible bidder. Financial Impact: Appropriations in the amount of $468,000 to federal Highway Safety Improvement Program (HSIP) grant Account No. 99585002.82700 and $82,000 to Proposition 42 Account No. 21990420.82700 are requested for a total of $550,000. This project was originally approved in the FY 16-17 Capital Improvement Program (CIP). The $326,000 is for the construction contract, plus additional funds of $175,100 will be used for city-furnished equipment purchases and costs not reimbursable through the grant program, and a 15 percent contingency of $48,900, result in total costs of $550,000. Recommended Action: A) Accept the lowest responsive and responsible bid submitted by Alfaro Communications Construction, Inc. in the amount of $326,000; and, B) Appropriate $82,000 of undesignated Proposition 42 funds to Proposition 42 project account 21990420.82700; and, C) Appropriate $468,000 to federal Highway Safety Improvement Program Account No. 99585002.82700; and, D) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, E) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract construction costs or $48,900. Alternative Action(s): Reject all bids and provide staff with alternative direction. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Award and authorize the execution of a construction contract with Alfaro Communications Construction, Inc. in the amount of $326,000 for the traffic signal modifications at three intersections, CC-1465; authorize appropriations and up to 15% in change orders HB -32-Item 6. - 1 Dept. ID PW 17-057 Page 2 of 3 Meeting Date: 11/20/2017 Analysis: The City applied for grant funding for traffic signal modifications at three intersections under the federal Highway Safety Improvement Program (HSIP). These intersections were identified for the installation of left turn arrows based on their recent collision history. The grant was approved and engineering and construction funds were subsequently approved. The project was included in the FY 2016/17 Capital Improvement Program and is also identified in the FY 2017/18 Capital Improvement program as a continuing project. The continuing funds for the project are not available at this time due to the timing of the award of the contract. Therefore, rather than request these funds be carried over from last year, which is the typical practice, it is requested that the funds be appropriated with the award of the contract. At the intersection of Gothard Street and Heil Avenue, left turn arrows will be installed in all four directions. At the intersection of Gothard Street and Talbert Avenue, left turn arrows will be installed in the north-south direction. For the intersection of Springdale Street and McFadden Avenue, left turn arrows will be installed in all four directions. A complete set of plans and specifications are available for review at the Public Works counter during normal business hours. Bids were opened on August 22, 2017, and are listed in ascending order: Bidder Submitted Bid 1 Alfaro Communications Construction, Inc. $326,000.00 2 PTM General Engineering Service, Inc. $372,872.00 3 Steiny Electric Company $376,880.00 4 Sturgeon Electric California, LLC $380,410.00 5 California Professional Engineering, Inc. $397,888.00 6 Elecnor Belco Electric , Inc. $404,943.00 7 Comet Electric $434,195.00 8 Aldridge Electric, Inc. $470,361.30 9 DBX, Inc. $490,306.00 The engineer’s estimate for the bid items was $560,000. The total estimated cost of this project is $550,000 which includes the City’s direct purchase of all major equipment which is estimated at approximately $120,000. This practice ensures consistency of equipment among the traffic signals and street lighting maintained by the City. Direct purchase also provides the added benefit of reduced costs to the City due to elimination of contractor mark-ups, typically in excess of 20 percent on this type of equipment. Federal grant funds totaling total approximately $468,000 are anticipated to be received with $82,000 of undesignated Proposition 42 funds requested to provide the required grant matching funds and to fund the items ineligible for federal reimbursement These ineligible items include some of the construction administration tasks such as material testing and monitoring for labor compliance. Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction cost rather than the standard 10 percent. The request equates approximately to the typical 10 percent contingency based on the total of the construction contract and the materials purchased by the City. This authorization will provide the added flexibility needed to complete a typical construction project yet still be consistent with the intent of the 10 percent limit. HB -33-Item 6. - 2 Dept. ID PW 17-057 Page 3 of 3 Meeting Date: 11/20/2017 Public Works Commission Action: The Public Works commission recommended this project on March 15, 2017, by a vote of 6-0-1 (Nguyen absent). Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303 (c). Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Project Location Map. HB -34-Item 6. - 3 I Mc FADD N EDINGER _1 GOLDEN WEST ST. WARNER SLATER TALBERT — o F D 0 z m 0 „) < < 0 AVE. LE. GARFIELD ./Crcdict _1 [(A 1(7; YORKTOWN AVE. AVE. I- AVE. AVE. OCEAN PACIFIC ELLIS I AVE. AVE. CITY OF HUNTINGTON BEACH * PUBLIC WORKS * TRAFFIC ENGINEERING VICINITY MAP GOTHARD & HEIL, GOTHARD & TALBERT, SPRINGDALE & McFADDEN ATTACHMENT 1 HB -35-Item 6. - 4 Dept. ID ED 17-25 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: The City Council is asked to approve Resolution No. 2017-50, approving a Small Cell Site License Agreement Template, and delegating authority to the City Manager and City Attorney to execute Agreements on behalf of the City. This action is consistent with the Huntington Beach Zoning and Subdivision Ordinance Section 230.69. Financial Impact: Revenue generated from City-owned street light small cell sites will go into the General Fund (1000100.43165) Real Estate Rentals (eighty percent 80%) and into Fund 80787012.64620 Street Repair and Maintenance (twenty percent 20%). Recommended Action: A) Adopt Resolution No. 2017-50, "A Resolution of the City Council of the City of Huntington Beach Approving the Template Small Cell License Agreement and Delegating the Authority to the City Manager and City Attorney to Execute Small Cell License Agreements on Behalf of the City of Huntington Beach;” and, B) Authorize and approve the annual lease rates based on the number of small cell attachments onto City-owned street light poles per wireless application:1-9 street light poles ($2,700/pole/year); 10-19 street light poles ($2,450/pole/year); 20 or more poles ($2,200/pole/year). Alternative Action(s): Do not authorize and direct staff accordingly. Analysis: On August 7, 2017, the City Council adopted Zoning Text Amendment (ZTA) No. 17-003 to amend the Huntington Beach Zoning and Subdivision Ordinance (HBZSO) Section 230.69 which revised the review process in which pole mounted small cell sites are reviewed in accordance with City CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kellee Fritzal, Deputy Director, Business Development SUBJECT: Adopt Resolution No. 2017-50 approving a Small Cell Site License Agreement Template and delegating authority to the City Manager and City Attorney to execute on behalf of the City HB -36-Item 7. - 1 Dept. ID ED 17-25 Page 2 of 2 Meeting Date: 11/20/2017 design standards and approved with the issuance of a Wireless Permit. In addition, the City has finalized its acquisition of the nearly 11,000 streetlights from Southern California Edison, upon which carriers will mount their small cell sites. The Wireless Permit streamlined the process in which small cell sites are deployed on non-City- owned utility poles and City-owned streetlight poles. The Wireless Permit requires that any wireless carrier interested in mounting a small cell facility on a City-owned streetlight must enter into a separate Small Cell License Agreement (“Agreement”) with the City. The attached Agreement will serve as a template by which wireless carriers and the City will execute an agreement, as approved by the City Attorney’s Office. The Agreement will address terms such as: rent, duration of contract, insurance requirements, no interference with public safety, indemnification, and default. The current approval process for Agreements requires City Council approval. However, due to the volume of available street lights, multiple carriers have already shown interest in deploying small cell equipment on the City-owned street lights. In addition, staff has been receiving inquiries from wireless carriers about Agreement requirements. The standardization of the Agreement by the City Council will allow for a non-partial process. The Agreements will take effect on the date the small cell facility is mounted on the streetlight pole. The draft Agreement was developed and circulated to the following wireless carriers and related companies for input: AT&T, Mobilitie, Verizon, and Crown Castle. The wireless carriers submitted feedback regarding the initial term of the Agreement, the number of extensions, termination, and the ability to assign the agreement. Staff in conjunction with the City Attorney’s Office revised the template to accommodate the industry’s needs while protecting the City. Staff engaged the services of Colliers International to conduct a microcell study for Huntington Beach. The appraiser was selected based on their expertise in conducting market studies for the wireless industry and public agencies. The study revealed a range of rental rates from $1,224/pole/year to $3,996/pole/year in the Los Angles-Orange County Metropolitan Area. In order to remain competitive with other public agencies and to promote deployment for the benefit of residents and businesses, staff is recommending tiered rental rates to accomplish these goals. The recommended rental rates for small cell attachments on City-owned street lights are as follows: Number of Approved Attachments Price/Pole/Yr 1-9 $2,700 10-19 $2,450 20 or more $2,200 Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Resolution No. 2017-50, including Exhibit “A”, Small Cell License Agreement Template. HB -37-Item 7. - 2 HB -38-Item 7. - 3 HB -39-Item 7. - 4 HB -40-Item 7. - 5 HB -41-Item 7. - 6 HB -42-Item 7. - 7 HB -43-Item 7. - 8 HB -44-Item 7. - 9 HB -45-Item 7. - 10 HB -46-Item 7. - 11 HB -47-Item 7. - 12 HB -48-Item 7. - 13 HB -49-Item 7. - 14 HB -50-Item 7. - 15 HB -51-Item 7. - 16 HB -52-Item 7. - 17 HB -53-Item 7. - 18 HB -54-Item 7. - 19 HB -55-Item 7. - 20 HB -56-Item 7. - 21 HB -57-Item 7. - 22 HB -58-Item 7. - 23 Dept. ID PW 17-065 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: Residents on Atlanta Avenue between Schooner Lane and Bastia Lane have petitioned the City to establish a residential permit parking district, Permit Parking District “V” in Huntington Beach. Financial Impact: The provisions of Huntington Beach Municipal Code Chapter 10.42 requires that the residents choosing to participate in a residential permit parking district pay a proportionate share of the cost to establish or amend the district making the district cost neutral to the City. Typical costs include, but are not limited to, installation of signs, curb markings, staff time to issue permits, and administrative costs to create or amend the district. Recommended Action: Adopt Resolution No. 2017-52, “A Resolution of the City Council of the City of Huntington Beach Establishing Permit Parking District "V" Within the City of Huntington Beach.” Alternative Action(s): Deny the recommended action. Analysis: Public Works received a petition signed by residents on the frontage road located on the north side of Atlanta Avenue between Schooner Lane and Bastia Lane, requesting permit parking along the street. The frontage road is a cul-de-sac street located between Beach Boulevard and Newland Street on Atlanta Avenue. The residents are requesting permit parking due to the parking impacts and associated disturbances from commuter vehicles of the multi-family residential units along the south side of Atlanta Avenue. The parking restrictions are requested to be in place all day, every day. Following procedures in Municipal Code Chapter 10.42 (Permit Parking Districts) staff validated the petition, determined the concerns of the residents require further consideration, and examined the proposed boundaries. The streets staff initially considered for permit parking were the Atlanta Avenue frontage road between Schooner Lane and Newland Street, and properties along Bastia Lane. Ballots were sent to the residents of the proposed parking district streets to vote on the proposal. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Adopt Resolution No. 2017-52 establishing Permit Parking District "V" affecting residents on Atlanta Avenue frontage road between Schooner Lane and Bastia Lane HB -59-Item 8. - 1 Dept. ID PW 17-065 Page 2 of 2 Meeting Date: 11/20/2017 Per Municipal Code Chapter 10.42, a minimum of 75 percent of the property units shall be in favor of the parking district to move the request for further consideration. Results of the returned ballots were 86 percent (6 of 7) addresses along the Atlanta Avenue frontage road between Schooner Lane and Bastia Lane voted in support of establishing permit parking. The other two streets, Atlanta Avenue frontage road between Bastia Lane and Newland Street, and Bastia Lane combined received one vote in support. Due to the large support for permit parking on the Atlanta Avenue frontage road between Schooner Lane and Bastia Lane only this street was considered for the request. The property units along Atlanta Avenue frontage between Bastia Lane and Newland Street, and Bastia Lane were removed from consideration due to the low support of eight percent, (1 of 12 addresses voted in support) for permit parking. As required by code, staff investigated the conditions on the Atlanta Avenue frontage road in the requested permit parking area to examine the parking conditions and related concerns. Field observations and discussions with the residents demonstrated that the street experiences recurring parking impacts from commuter vehicles of the nearby residential complexes. The residents also have expressed frustration with commuter vehicle related issues including parking too close to their driveways making it difficult to enter, leave, and place trash bins along the curb for collection. Due to these conditions, staff believes findings can be made showing that commuter vehicle parking unreasonably and regularly interferes with the use of available street parking for residents and their guests, and causes other related disturbances. These findings are consistent with requirements of the Municipal Code as a basis for establishing permit parking. The number of addresses that would be added to Permit Parking District “V” is seven (7). Notices were sent to the affected properties and properties within 500 feet of the proposed district boundaries indicating the date and time of the City Council meeting. Public Works Commission Action: None required. Environmental Status: The project is categorically exempt from CEQA. Strategic Plan Goal: Enhance and maintain public safety. Attachment(s): 1. Vicinity Map 2. Permit Parking District Map 3. Permit Parking District Request Staff Evaluation 4. Resolution No. 2017-52, “A Resolution of the City Council of the City of Huntington Beach Establishing Permit Parking District "V" Within the City of Huntington Beach.” HB -60-Item 8. - 2 CITY OF HUNTINGTON BEACH ATTACHMENT PERMIT PARKING DISTRICT "V" VICINITY MAP HB -61-Item 8. - 3 HB -62-Item 8. - 4 1 | P a g e Proposed Permit Parking District 8241-8311 Atlanta Ave The requested residential permit parking street is 8241-8311 Atlanta Avenue. A vicinity map of the location is shown below. HB -63-Item 8. - 5 2 | P a g e 8241-8311 Atlanta Avenue is a cul-de-sac frontage street along the north side of Atlanta Avenue west of Bastia Lane with seven properties. Figure 1 shows an aerial view of the specific location and the surrounding area. Figure 1. Location of the requested permit parking street along Atlanta Avenue. HB -64-Item 8. - 6 3 | P a g e Staff received a petition from residents on Atlanta Avenue west of Bastia Lane requesting permit parking due to parking impacts and associated disturbances from the apartment complexes across the street. The residents are requesting permit parking restrictions in place all day, every day. Photos of the requested street are shown on page 5. Consistent with Municipal Code Chapter 10.42 regulations, staff reviewed and determined that the petition was valid and examined the proposed parking district boundaries. Due to the potential affect a permit parking district along Atlanta Avenue west of Bastia Lane could have on nearby streets, staff extended the proposed boundaries to include 8341-8441 Atlanta Avenue (cul-de-sac street east of Bastia Lane with 10 addresses) and properties fronting Bastia Lane (2 addresses), to give those residents an opportunity to be included in the permit parking district request. The area is shown on Figure 2. Ballots were sent to the residents on the proposed parking district streets to vote on the proposal. Figure 2. Initial streets considered for establishing permit parking. HB -65-Item 8. - 7 4 | P a g e Results of the returned ballots were 86% (6 of 7 addresses) of the property unit s along Atlanta Avenue west of Bastia Lane supporting the permit parking district, while the other two streets combined received one vote in support. Per City codes, a minimum of 75% of the property units shall be in favor of proposed permit parking to continue evaluation of the request. Due to the large support for permit parking on Atlanta Avenue west of Bastia Lane, only this street was considered for the proposed permit parking. The property units fronting Bastia Lane and Atlanta Avenue east of Bastia Lane were removed from consideration due to low support (1 of 12 addresses voted in support) for permit parking. Figure 3. Voting results in support of establishing permit parking. Field survey of parking conditions: As part of the process for evaluating a residential permit parking district request, staff conducted field investigations of the area to examine the existing parking conditions and commuter vehicle related disturbances. The following information is from four separate field reviews of the area. The times of day the streets were surveyed was based on discussions with the requesting residents. HB -66-Item 8. - 8 5 | P a g e Field Survey 1: June 15, 2017, 10:00 AM 8241-8311 Atlanta Avenue # Parked Vehicles Parking Capacity (approx) % Occupancy north side 3 10 30% south side 8 16 50% Field Survey 2: June 22, 2017, 1:00 PM 8241-8311 Atlanta Avenue # Parked Vehicles Parking Capacity (approx) % Occupancy north side 1 10 10% south side 5 16 31% Field Survey 3: July 11, 2017, 6:15 PM 8241-8311 Atlanta Avenue # Parked Vehicles Parking Capacity (approx) % Occupancy north side 3 10 30% south side 8 16 50% Field Survey 4: July 12, 2017, 6:30 AM 8241-8311 Atlanta Avenue # Parked Vehicles Parking Capacity (approx) % Occupancy north side 5 10 50% south side 9 16 56% Analysis: Municipal Code Chapter 10.42 requires staff to determine whether commuter vehicle parking regularly interferes with the use of available street parking, or the unrestricted parking produces health, safety, or welfare concerns. Based on the field observations and discussions with the requesting residents, the proposed permit parking district street experiences recurring parking impacts from commuter vehicles. The street appears to be impacted by the vehicle owners of residents from the apartment complexes across the street along the south side of Atlanta Avenue. Although on-street parking is HB -67-Item 8. - 9 6 | P a g e available on the north side of Atlanta Avenue immediately adjacent to the requested permit parking street (separated by a 3.5 foot high wall), this area is typically occupied which results in commuter vehicles parking along the proposed permit parking street. Other concerns from the residents: In addition to the parking impacts from the commuter vehicles, the residents have expressed frustration with trash on the street, noise impacts late at night, and the commuter vehicles parking too close to their driveways making it difficult to enter, leave, and place their trash bins out for the Monday collection. The residents attribute these disturbances to the owners of the commuter vehicles. Because of the parking impacts and associated disturbances the property owners are strongly in favor of establishing permit parking on their street. Staff Recommendation: Based on the field observations and discussion with the requesting properties staff is recommending establishing permit parking along the street fronting the addresses 8241-8311 Atlanta Avenue. Staff believes findings can be made which demonstrates that commuter vehicle parking unreasonably and regularly interferes with the use of the available street parking for residents and th eir guests. These findings are consistent with requirements of the Municipal Code as a basis for establishing permit parking on a residential street. Figure 4. Recommended new permit parking district. HB -68-Item 8. - 10 7 | P a g e Photo 1. Atlanta Avenue west of Bastia Lane looking east. Photo 2. Atlanta Avenue looking west at Bastia Lane. HB -69-Item 8. - 11 HB -70-Item 8. - 12 HB -71-Item 8. - 13 Dept. ID CK 17-005 Page 1 of 1 Meeting Date: 11/20/2017 Statement of Issue: The City Council is being asked to adopt Resolution No. 2017-54 authorizing cancellation of the January 2, 2018, regular meeting due to the holiday season. Financial Impact: Not applicable. Recommended Action: Adopt Resolution No. 2017-54, "A Resolution of the City Council of the City of Huntington Beach Declaring the Cancellation of the City Council and Public Financing Authority Meeting of January 2, 2018; and Directing the City Clerk to Provide Notice of Such Cancellation." Alternative Action(s): Do not approve the cancellation of the January 2, 2018, regular meeting and direct the City Clerk to prepare and post an agenda. Analysis: In recent times, the City Council/Public Financing Authority has adopted a resolution to cancel the first regular meeting held in January because of the holiday season. Staff also recognizes a potential to reduce expenditures and/or staff time should the Council approve cancellation of the meeting. The City Clerk and the Public Information Office will provide widespread notification of meeting cancellation to the public including, but not limited to, informing the press, notification via the City’s website, social media, and publication in the City Manager’s Report. Environmental Status: Not applicable. Strategic Plan Goal: For administrative purposes only – not applicable. Attachment(s): 1. Resolution No. 2017-54, “A Resolution of the City Council of the City of Huntington Beach Declaring the Cancellation of the City Council and Public Financing Authority Meeting of January 2, 2018, and Directing the City Clerk to Provide Notice of Such Cancellation” CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk PREPARED BY: Robin Estanislau, CMC, City Clerk SUBJECT: Adopt Resolution No. 2017-54 authorizing cancellation of the City Council/Public Financing Authority regular meeting of January 2, 2018; and, direct the City Clerk to provide notice of such cancellation HB -72-Item 9. - 1 INITIATED AND APPROVED: RESOLUTION NO. 2017-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH DECLARING THE CANCELLATION OF THE CITY COUNCIL AND PUBLIC FINANCING AUTHORITY MEETING OF JANUARY 2, 2018 AND DIRECTING THE CITY CLERK TO PROVIDE NOTICE OF SUCH CANCELLATION WHEREAS, it has been determined that the regular meeting of the City Council and Public Financing Authority scheduled for Tuesday, January 2, 2018, should be canceled due to the closure of City Hall on Monday, December 25, 2017 and Monday, January 1, 2018, for the Christmas and New Year's Holidays; and The City Council desires to declare that the regular meeting of the City Council and Public Financing Authority scheduled for January 2, 2018, is canceled, and to direct the City Clerk to provide public notice of such cancellation, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. That the regular meeting of the City Council and Public Financing Authority scheduled for January 2, 2018, is hereby canceled. 2. That the City Clerk is hereby directed to provide public notice of such cancellation in such a manner as she deems necessary, or as otherwise provided by law. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor REVIEWED AND APPROVED: City Manager City Clerk 17-6081/167976/MV HB -73-Item 9. - 2 Dept. ID FD17 013 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: City Council approval of the Local Hazard Mitigation Plan (LHMP) is requested. Financial Impact: Not applicable. Recommended Action: Adopt Resolution No. 2017-55, “A Resolution of the City Council of the City of Huntington Beach approving the updated Huntington Beach Local Hazard Mitigation Plan.” Alternative Action(s): Do not adopt the resolution approving the plan. If not approved, the City will not be eligible for pre- or post-hazard mitigation funds from FEMA, including an existing $2.7 million grant from FEMA, which would be forfeited upon expiration of the current LHMP. Analysis: FEMA mandates, through the Disaster Mitigation Act of 2000, that any public agency that wishes to apply for pre- or post-disaster hazard mitigation grants must have an approved local hazard mitigation plan. Over the past 20 years, the City of Huntington Beach has received over $10 million in disaster mitigation grants. In May 2015, FEMA provided the City a $2.7 million grant to upgrade the Heil pump station, as the result of the previous LHMP, adopted on June 18, 2012. The updated LHMP has been prepared to ensure compliance with FEMA requirements and the existing plan has received an “Approved Pending Adoption” status from FEMA. The mission of the Huntington Beach LHMP is to promote sound public policy designated to protect citizens, critical facilities, infrastructure, private property and the environment from natural hazards. This plan provides the first step toward accomplishing these goals by increasing public awareness, documenting the resources for risk reduction and loss prevention, and identifying activities to guide the City of Huntington Beach toward building a safer, more sustainable community. City Council adoption of the resolution included as Attachment 1 ensures that this public policy is implemented. An executive summary of the plan is included as Attachment 2. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: David A. Segura, Fire Chief SUBJECT: Adopt Resolution No. 2017-55 approving the Local Hazard Mitigation Plan (LHMP) enabling the City of Huntington Beach to be eligible for pre- or post- disaster hazard mitigation funds from the Federal Emergency Management Agency (FEMA) HB -74-Item 10. - 1 Dept. ID FD17 013 Page 2 of 2 Meeting Date: 11/20/2017 Environmental Status: The adoption of the Hazard Mitigation Plan is categorically exempt pursuant to Class 6, Section 15306, of the California Environmental Quality Act, which states that basic data collection and research, which do not result in a serious or major disturbance to an environmental resource, is exempt from further review. Additionally, the Hazard Mitigation Plan is only a study that identifies, among other things, mitigation strategies that the local jurisdiction has not yet approved, adopted, or funded. Strategic Plan Goal: Enhance and maintain public safety. Attachment(s): 1. Resolution No. 2017-55, “A Resolution of the City Council of the City of Huntington Beach Approving the Updated Huntington Beach Local Hazard Mitigation Plan,” Exhibit A – Hazard Mitigation Plan referenced, but not attached – available for Public Review in the City Clerk’s Office. 2. Executive Summary HB -75-Item 10. - 2 RESOLUTION NO. 2017-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH APPROVING THE UPDATED HUNTINGTON BEACH LOCAL HAZARD MITIGATION PLAN WHEREAS, the City has prepared a Local Hazard Mitigation Plan update in compliance with the Disaster Mitigation Act of 2000; and This Local Hazard Mitigation Plan, (LHMP), has been prepared in compliance with California Government Code Sections 8685.9 and 65302.6, which integrates this plan with the Huntington Beach General Plan Safety Element; and The City has received a letter from FEMA identifying the City's LHMP as eligible for approval pending final adoption; and City Council adoption of a current LHMP will make the City eligible to receive earmarked mitigation grant funding, as well as eligible to apply for additional federal mitigation grants; and City staff has collaborated with numerous partner representatives and hazard experts to develop the LHMP; and On March 1, 2017, the community, surrounding Cities, and all City commissions and boards were invited to provide feedback on the Public Review Draft Local Hazard Mitigation Plan; and On March 20, 2017, the public review period was completed and comments received were reviewed and incorporated into the LHMP; and On April 4, 2017, the City transmitted the LHMP document to the California Office of Emergency Services, initiating the formal review process; and On August 11, 2017, City staff submitted the LHMP to the Federal Emergency Management Agency (FEMA) for review; and On October 3, 2017, FEMA determined the plan to be eligible for final approval pending its adoption by the Huntington Beach City Council, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 17-6084/168078/RLS 10/24117/DO 1 HB -76-Item 10. - 3 APPROVED AS ORM: City Attorney 0\- COVVI my- INITIATED AND APPROVED: Fire Chief/ RESOLUTION NO, 2017-55 The updated Huntington Beach Local Hazard Mitigation Plan is hereby approved. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 20 Mayor REVIEWED AND APPROVED: City Manager 17-6084/168078/RLS 10/24/17/DO 1 HB -77-Item 10. - 4 Adopt Resolution No. 2017-55 Approving the Local Hazard Mitigation Plan Executive Summary The Federal Emergency Management Agency (FEMA) mandates, through the Disaster Mitigation Act of 2000, that any public agency that wishes to apply for pre or post disaster hazard mitigation grants must have an approved Local Hazard Mitigation Plan (LHMP). It is required to be updated every five (5) years to ensure conformance with FEMA requirements and for the City of Huntington Beach to remain eligible for disaster reimbursement. The LHMP is a blueprint for how the City of Huntington Beach can decrease the threats posed by natural hazards. Its mission is to promote sound public policy designed to protect citizens, critical facilities, infrastructure, private property and the environment from natural hazards. The updated LHMP has been prepared to ensure compliance with FEMA requirements and not adopting the resolution would mean that the City will be ineligible for pre or post hazard mitigation funds from FEMA. The Plan builds on the previous LHMP, which was adopted in 2012, with the intent to make Huntington Beach a safe place to live, work and visit. It identifies effective and appropriate steps that the City can take to reduce risks from hazardous situations. It outlines resources, information and mitigation measures to reduce vulnerabilities and improve community awareness. It also serves as a basis for coordination and collaboration between the City, other public agencies, applicable private organizations and companies, community members and key stakeholders. The City is updating its 2012 LHMP to ensure that it remains accurate and appropriate for Huntington Beach. It is consistent with current standards and regulations and contains a current description of the hazards present in Huntington Beach. In doing so, it ensures that the mitigation measures in the plan reflect available resources and best practices to ensure that the Plan is consistent with FEMA requirements and guidance. It also meets the requirements of current federal grant assistant programs, including FEMA’s Hazard Mitigation Grant Program (HMGP) and Pre-Disaster Mitigation (PDM) funding programs. HB -78-Item 10. - 5 Dept. ID ED 17-20 Page 1 of 4 Meeting Date: 11/20/2017 Statement of Issue: The City Council is asked to approve License Agreement (“Agreement”) with Philips Lighting North America Corporation (“Philips”) for the development and replacement of up to 200 City-owned street lights with smart poles for purposes of small cell deployment within the Downtown area. Financial Impact: Philips will pay the City a deployment fee in the amount of $50,000 in five installments, for the exclusive rights to replace City light poles with smart poles at 200 pre-approved locations throughout the Downtown and Pacific Coast Highway Areas. Rental payments to install, maintain, and operate the smart poles within public right-of-way will be charged at a rate of $2,000 annually/per pole. Philips estimates that 100 smart poles will be installed within the first three years of the Agreement. The revenue, if all 200 smart poles are installed, would be $400,000 annually. Eighty percent (80%) of rental revenue generated from the Agreement will be deposited into the General Fund 10000100.43165, Real Estate rental/leases. Twenty percent (20%) of rental revenue generated from the Agreement will be deposited into Fund 80787012.64620, which is a revenue account for streetlight repair and maintenance. Recommended Action: A) Approve and authorize the Mayor, City Clerk, and City Manager to execute the License Agreement between the City of Huntington Beach and Philips Lighting North America Corporation; and, B) Approve and authorize the City Manager to execute Assignment and Assumption Agreement consenting to the transfer of the License Agreement from Philips to ATC Outdoor DAS, LLC, as approved by the City Attorney’s Office; and, C) Authorize the City Manager or designee to execute any additional documents required to effectuate the License Agreement, as approved by the City Attorney’s Office. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kellee Fritzal, Deputy Director, Business Development SUBJECT: Approval of a License Agreement between the City and Philips Lighting North America Corporation for the removal and replacement of up to 200 street poles with stealth smart poles HB -79-Item 11. - 1 Dept. ID ED 17-20 Page 2 of 4 Meeting Date: 11/20/2017 Alternative Action(s): Do not approve the License Agreement and direct staff accordingly. Analysis: Residents, businesses, and visitors have expressed dissatisfaction with the limited amount of wireless coverage in certain areas of the City and at particular large scale events in the Downtown area. In addition to limited coverage, residents and businesses have recently expressed dissatisfaction regarding the designs of the small cell facilities, as they are not aesthetically pleasing. In order to address demand and aesthetic concerns, Philips approached City staff with an unsolicited offer about a program for the installation of what Philips calls a “stealth smart pole” (Smart Pole). The Smart Pole is an integrated unit manufactured by Philips that combines equipment, cabinets, and metering equipment needed to house multiple small cell installations within the Smart Pole. The Smart Pole will be available to wireless carriers to sub-license, which will increase wireless coverage in the high demand Downtown area. The Smart Poles will not have any exterior attachments to obstruct views and will look similar to the existing poles. The Smart Poles are manufactured in the United States. Philips has agreements with several municipalities throughout California, most notably, the cities of Los Angeles, San Jose, and Oakley. Below is a comparison of the revenue streams of the various contracts with the respective cities. City Date $/Pole/Year No. of Poles Annual Revenue LED Conv Dev Fee Term Los Angeles 8/22/2014 $1,224 200 $244,800 None None 5 yrs w/ (4) 5-yr auto ext. San Jose 2/11/2015 $0 50 $0.00 15 LED: 1 smart pole inst. None 10 yrs w/ 10-yr renewal Huntington Beach $2,000.00 200 $400,000 None $50,000 20 yrs Rent Rates Philip’s has agreed to pay the City a Deployment Fee totaling $50,000 (paid in five installments), of which $25,000 will be due upon execution of the Agreement. During the first five years, Philips will have the right to install up to 200 poles based on demand by wireless carriers. However, Philips estimates that approximately 100 Smart Poles will be fully deployed by the end of the third year. The fees are greater in the first two years of the Agreement to provide incentive for faster deployment of the Smart Poles. Upon expiration of the deployment period (first five years) the balance of the 200 poles will be released to the City to license with wireless carriers directly. In addition to the Development Fee, Philips will compensate the City in the amount of $166.67/pole per month (“Rent”) upon installation of a Smart Pole. Rent paid by Philips will last for the entire term of the Agreement. The rent is subject to annual increases in the amount of 3%. The monthly rent rate exceeds that of other municipalities. HB -80-Item 11. - 2 Dept. ID ED 17-20 Page 3 of 4 Meeting Date: 11/20/2017 Length of Agreement and Number of Smart Poles Initially, Philips requested a larger number of poles, approximately 600. However, this was reduced to 200 poles to allow for competition by other wireless providers who can accommodate their installations without the use of stealth technology. The 20-year term will allow Philips the ability to market and secure multiple long-term sublicenses with wireless carriers, thereby increasing wireless coverage to underserved and high demand areas. The Smart Poles will be owned by Philips throughout the term of the Agreement, with the City retaining ownership at the end of the term. At that point, the City can renegotiate with Philips for an additional term or lease the space to other carriers. Salient Terms Philips will pay for the installation of the new Smart Poles and provide warranties for the workmanship for installation and durability. In addition, Philips will post a surety bond in the amount of $2,000,000 if Philips decides to terminate the contract prior to the expiration of the term which would pay for the costs for the City to remove the Smart Poles and re-install standard streetlights. Philips will provide insurance certificates and endorsements in accordance with Risk Management requirements. Philip’s will also indemnify the City against claims or losses, including casualties. The City will maintain the Smart Poles pertaining to the graffiti removal, sticker removal, LED diode replacement, and maintenance of street lighting systems. All other municipalities continue to maintain the Smart Pole exteriors, as well. Philips will maintain all equipment related to telecommunications and wireless carrier installations. In the event a Smart Pole is knocked down, Philips will re-install a new Smart Pole at no-cost to the City. Permitting The Philips’s Smart Pole represents an integrated solution utilizing stealth technology to expand wireless networks while complying with the aesthetic and design standards of the Huntington Beach Zoning and Subdivision Ordinance (HBZSO) Section 230.96 (Wireless Communication Facilities). Pursuant to the HBZSO, the Philips Smart Poles will be installed upon the issuance of a Wireless Permit. A Wireless Permit would be issued if, and only if, the Smart Poles meet the definition of Small Cell sites and comply with Public Work’s design standards. Smart Poles located within the Coastal Zone would be subject to a case-by-case review and may require Coastal Commission approval. Smart Poles located along Pacific Coast Highway would have to comply with Caltrans design standards prior to issuance of a Wireless Permit. Installation Philips will deploy the Smart Poles according to specific areas (“Deployment Zones”). The Deployment Zones consist of the Downtown Area, Pacific City Area, Hilton Waterfront Area, Hyatt Area. Licensee agrees to install Smart Poles within each Deployment Zones in one phase that comprises of trenching, laying of fiber optic cabling, paving, removal of City Poles, and installation of Smart Poles. Once the Licensee has installed Smart Poles within the Deployment Zones, Licensee agrees not to install additional Smart Poles within the Deployment Zones Assignment Philips has requested that the City consent to the assignment of the Agreement to ATC Outdoor DAS, LLC, a subsidiary of American Tower Corporation (“ATC”). ATC is a publicly traded company that structured itself as a real estate investment trust. ATC owns and leases broadcast towers, wireless towers, and in-building distributed antenna systems that it assembled through acquisitions HB -81-Item 11. - 3 Dept. ID ED 17-20 Page 4 of 4 Meeting Date: 11/20/2017 and mergers. ATC business model is to secure leases for cell tower sites and then obtain subleases from the wireless carriers to deploy wireless equipment. ATC does not manufacture stealth equipment or provide wireless services; it manages corporate real estate. By securing subleases for the wireless carriers, it allows the carriers to divert capital on developing technology rather than property management. Philips strength is in its ability to design and manufacture stealth technology whereas ATC expertise lies in real estate. Staff recommends the assignment of the Agreement from Philips to ATC. Environmental Status: Not applicable Strategic Plan Goal: Strengthen Economic and Financial Sustainability Attachment(s): 1. License Agreement between the City of Huntington Beach and Philips Lighting North America Corporation, including Exhibits A-F 2. Assignment and Assumption Agreement between Philips Lighting North America Corporation and ATC Outdoor DAS, LLC HB -82-Item 11. - 4 HB -83-Item 11. - 5 HB -84-Item 11. - 6 HB -85-Item 11. - 7 HB -86-Item 11. - 8 HB -87-Item 11. - 9 HB -88-Item 11. - 10 HB -89-Item 11. - 11 HB -90-Item 11. - 12 HB -91-Item 11. - 13 HB -92-Item 11. - 14 HB -93-Item 11. - 15 HB -94-Item 11. - 16 HB -95-Item 11. - 17 HB -96-Item 11. - 18 HB -97-Item 11. - 19 HB -98-Item 11. - 20 HB -99-Item 11. - 21 HB -100-Item 11. - 22 HB -101-Item 11. - 23 HB -102-Item 11. - 24 HB -103-Item 11. - 25 HB -104-Item 11. - 26 Location Latitude Longitude xcoord ycoord Comment Voltage CircuitNm CirctDesc PhotoCell SvcLocatin 1 33.660882 -117.998773 6029558.775 2188560.401 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 2 33.660689 -117.998943 6029505.952 2188490.822 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 3 33.660309 -117.998971 6029495.16 2188352.801 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 4 33.660421 -117.998774 6029555.651 2188392.56 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 5 33.65997 -117.998976 6029491.397 2188229.609 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 6 33.659914 -117.999255 6029406.199 2188210.528 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 7 33.659814 -117.999135 6029442.142 2188173.697 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 8 33.659736 -117.999463 6029341.856 2188147.073 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 9 33.659643 -117.999321 6029384.455 2188112.461 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 10 33.65894 -118.000047 6029159.478 2187860.416 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 11 33.65904 -118.000145 6029130.191 2187897.246 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 12 33.659089 -117.999872 6029213.615 2187913.665 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 13 33.659276 -117.999679 6029273.52 2187980.669 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 14 33.659437 -117.999516 6029324.106 2188038.356 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 15 33.659563 -117.999622 6029292.49 2188084.894 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 16 33.659434 -117.999734 6029257.545 2188038.301 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 17 33.659279 -117.999915 6029201.522 2187982.833 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 18 33.658447 -118.000555 6029001.693 2187683.558 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 19 33.658881 -118.000341 6029069.625 2187840.214 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 20 33.658785 -118.000208 6029109.583 2187804.534 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 21 33.65863 -118.000344 6029067.065 2187749.155 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 22 33.658698 -118.000534 6029009.651 2187774.754 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 23 33.658545 -118.000693 6028960.536 2187719.85 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 24 33.658101 -118.000917 6028889.701 2187559.358 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 25 33.658195 -118.001045 6028851.302 2187594.465 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 26 33.658262 -118.000726 6028948.746 2187617.072 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 27 33.658393 -118.000858 6028909.449 2187665.41 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 28 33.657923 -118.0011 6028832.728 2187495.535 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 29 33.658015 -118.001228 6028794.408 2187529.596 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 30 33.657386 -118.001885 6028590.585 2187304.088 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 31 33.657287 -118.001751 6028630.746 2187267.651 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 32 33.65772 -118.001532 6028700.009 2187424.1 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 33 33.657582 -118.00144 6028727.26 2187373.191 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rdHB -105-Item 11. - 27 34 33.657434 -118.001596 6028678.843 2187320.387 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 35 33.657537 -118.001729 6028639.18 2187358.463 240 Main PCH to Orange Service S/S Olive - Btwn Main & 3rd 36 33.661152 -117.998776 6029559.516 2188658.723 240 Main Orange to 6th Service N/S Orange - Btwn Main & 5th 37 33.680971 -118.031234 6019807.547 2196036.663 Street Light 240 Seapoint PCH to Palm Service W/S Seapoint, Btwn PCH/Palm 38 33.680654 -118.031662 6019675.557 2195923.603 Street Light 240 Seapoint PCH to Palm Service W/S Seapoint, Btwn PCH/Palm 39 33.680584 -118.031333 6019775.047 2195896.445 Street Light 240 Seapoint PCH to Palm Service W/S Seapoint, Btwn PCH/Palm 40 33.680314 -118.031663 6019672.901 2195799.871 Street Light 240 Seapoint PCH to Palm Service W/S Seapoint, Btwn PCH/Palm 41 33.681226 -118.030727 6019963.551 2196126.737 Street Light 240 Seapoint PCH to Palm Service W/S Seapoint, Btwn PCH/Palm 42 33.6867 -118.01928 6023479.205 2198059.219 Street Light 240 Seapoint Doral to Garfield Service Garfield/Seapoint 43 33.684782 -118.021791 6022703.563 2197374.24 Street Light 240 Seapoint Doral to Garfield Service Garfield/Seapoint 44 33.689881 -117.998587 6029792.363 2199110.402 240 Promenade Gothard to Main Service S/S Promenade - W/Seagate 45 33.659364 -118.000969 6028881.337 2188019.107 240 5th Walnut to Orange Service E/S 5th, S Orange 46 33.659595 -118.001012 6028869.853 2188103.438 240 5th Walnut to Orange Service E/S 5th, S Orange 47 33.660283 -118.000305 6029089.047 2188350.196 240 5th Walnut to Orange Service E/S 5th, S Orange 48 33.658741 -118.001887 6028598.361 2187797.37 240 5th Walnut to Orange Service E/S 5th, S Orange 49 33.658631 -118.001719 6028648.812 2187756.353 240 5th Walnut to Orange Service E/S 5th, S Orange 50 33.689584 -117.997873 6030007.829 2198998.414 240 Promenade Gothard to Main Service S/S Promenade - W/Seagate 51 33.661045 -118.000594 6029005.892 2188629 240 6th Orange to Main Service Pecan - behind Library 52 33.661408 -118.000185 6029132.61 2188758.931 240 6th Orange to Main Service Pecan - behind Library 53 33.66156 -117.999535 6029331.075 2188811.046 240 6th Orange to Main Service Pecan - behind Library 54 33.661678 -117.999924 6029213.638 2188855.665 240 6th Orange to Main Service Pecan - behind Library 55 33.661288 -118.000609 6029002.66 2188717.394 240 6th Orange to Main Service Pecan - behind Library 56 33.658683 -117.999153 6029429.792 2187762.213 240 3rd Walnut to Orange Service S/S Olive btwn Main & 3rd 57 33.659147 -117.99868 6029576.608 2187928.739 240 3rd Walnut to Orange Service S/S Olive btwn Main & 3rd 58 33.689319 -117.998554 6029799 2198905.713 240 Seagate South of Promenade Service S/S Promenade, W of Seagate 59 33.688833 -117.99908 6029635.997 2198731.576 240 Seagate South of Promenade Service S/S Promenade, W of Seagate 60 33.662968 -117.993838 6031072.923 2189294.151 240 California Detroit to Geneva Service N/S Geneva - E/California 61 33.661147 -117.993813 6031069.639 2188631.332 240 California Detroit to Geneva Service N/S Geneva - E/California 62 33.660443 -117.993802 6031068.628 2188375.198 240 California Detroit to Geneva Service N/S Geneva - E/California 63 33.660494 -117.994888 6030738.471 2188399.342 240 Huntington Detroit to Lincoln Service N/S Hartford - E/Huntington 64 33.662027 -117.995056 6030696.838 2188958.105 240 Huntington Detroit to Lincoln Service N/S Hartford - E/Huntington 65 33.663162 -117.995072 6030698.757 2189370.872 240 Huntington Detroit to Lincoln Service N/S Hartford - E/Huntington 66 33.66477 -117.994949 6030745.945 2189955.442 240 Huntington Detroit to Lincoln Service N/S Hartford - E/Huntington 67 33.667493 -117.995131 6030707.309 2190947.006 240 Huntington Detroit to Lincoln Service N/S Hartford - E/HuntingtonHB -106-Item 11. - 28 68 33.657087 -118.002203 6028492 2187196.914 480 Pier Pier Pier Electric Room Pier Electric Room 69 33.656979 -118.002055 6028536.614 2187157.209 480 Pier Pier Pier Electric Room Pier Electric Room 70 33.656907 -118.002128 6028513.861 2187131.333 480 Pier Pier Pier Electric Room Pier Electric Room 71 33.657016 -118.002277 6028469.248 2187171.485 480 Pier Pier Pier Electric Room Pier Electric Room 72 33.656946 -118.002348 6028447.078 2187146.689 480 Pier Pier Pier Electric Room Pier Electric Room 73 33.656834 -118.002202 6028490.886 2187105.012 480 Pier Pier Pier Electric Room Pier Electric Room 74 33.661982 -117.998806 6029555.618 2188960.784 240 Main 6th to Acacia Service Pecan - behind Main St. Library 75 33.662388 -117.998979 6029505.235 2189109.414 240 Main 6th to Acacia Service Pecan - behind Main St. Library 76 33.662077 -117.998983 6029502.378 2188996.129 240 Main 6th to Acacia Service Pecan - behind Main St. Library 77 33.671203 -118.001546 6028778.24 2192329.797 120 Main 14th to 17th Service S/S Utica - W/Main 78 33.67196 -118.001556 6028779.854 2192605.08 120 Main 14th to 17th Service S/S Utica - W/Main 79 33.672982 -118.001567 6028782.758 2192977.18 120 Main 14th to 17th Service S/S Utica - W/Main 80 33.673782 -118.001582 6028783.081 2193268.276 120 Main 14th to 17th Service S/S Utica - W/Main 81 33.675099 -118.001611 6028782.436 2193747.52 120 Main 14th to 17th Service S/S Utica - W/Main 82 33.674744 -118.001602 6028782.758 2193618.431 120 Main 14th to 17th Service S/S Utica - W/Main 83 33.663864 -117.998831 6029559.319 2189645.528 240 Main Acacia to Palm, East Side Service Pecan - behind Library 84 33.663246 -117.998822 6029558.35 2189420.618 240 Main Acacia to Palm, East Side Service Pecan - behind Library 85 33.675815 -118.001589 6028793.404 2194008.047 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 86 33.675383 -118.001617 6028782.193 2193850.713 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 87 33.676187 -118.00159 6028795.273 2194143.331 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 88 33.676925 -118.001617 6028791.536 2194412.032 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 89 33.6773 -118.001625 6028791.536 2194548.438 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 90 33.678048 -118.001634 6028793.404 2194820.502 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 91 33.678392 -118.001652 6028790.041 2194945.696 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 92 33.678752 -118.001665 6028788.173 2195076.87 240 Main 17th to Yorktown Service S/S Yorktown - W/Main 93 33.681019 -118.001562 6028833.262 2195900.973 120 Main Yorktown to Clay Service S/S Clay - W/Main 94 33.682204 -118.001134 6028970.808 2196330.173 120 Main Yorktown to Clay Service S/S Clay - W/Main 95 33.684466 -118.000112 6029295.488 2197148.023 120 Main Clay to Holly Service S/S Clay - W/Main 96 33.683661 -118.000525 6029165.001 2196857.009 120 Main Clay to Holly Service S/S Clay - W/Main 97 33.656984 -117.999731 6029243.545 2187147.088 Street Light 240 Walnut 2nd to Main Service S/S Olive - Btwn Main & 3rd 98 33.657292 -117.999898 6029194.587 2187259.796 Street Light 240 Walnut 2nd to Main Service S/S Olive - Btwn Main & 3rd 99 33.657358 -118.000268 6029082.607 2187285.63 Street Light 240 Walnut 2nd to Main Service S/S Olive - Btwn Main & 3rd 100 33.657645 -118.000336 6029063.544 2187390.734 Street Light 240 Walnut 2nd to Main Service S/S Olive - Btwn Main & 3rd 101 33.657624 -118.000618 6028977.712 2187384.38 Street Light 240 Walnut 2nd to Main Service S/S Olive - Btwn Main & 3rdHB -107-Item 11. - 29 102 33.684679 -118.004046 6028100.191 2197245.482 240 Stewart St.Clay to Garfield Service S/S Clay - E/Stewart 103 33.68303 -118.004026 6028096.371 2196645.383 240 Stewart St.Clay to Garfield Service S/S Clay - E/Stewart 104 33.682911 -118.001604 6028832.256 2196589.646 240 Clay Main to Stewart Service S/S Clay - E/Stewart 105 33.689572 -117.994308 6031092.012 2198975.891 120 Main Garfield to Delaware Service W/S Huntington - N/Main 106 33.689916 -117.993907 6031215.896 2199099.334 120 Main Garfield to Delaware Service W/S Huntington - N/Main 107 33.692832 -117.990501 6032269.717 2200142.821 120 Main Florida to Beach Service E/S Florida - S/Main 108 33.693179 -117.99012 6032387.736 2200266.997 120 Main Florida to Beach Service E/S Florida - S/Main 109 33.690929 -117.992697 6031590.283 2199461.647 120 Main Delaware to Florida Service E/S Florida - S/ Main 110 33.679592 -118.005991 6027477.453 2195404.775 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 111 33.680664 -118.005911 6027508.292 2195794.181 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 112 33.681603 -118.005924 6027510.126 2196135.911 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 113 33.682488 -118.005935 6027512.293 2196457.971 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 114 33.683753 -118.005954 6027514.294 2196918.39 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 115 33.68462 -118.005967 6027515.46 2197233.949 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 116 33.685901 -118.005984 6027518.294 2197699.869 240 Goldenwest Yorktown to Garfield Service W/S Goldenwest - S/Summit 117 33.693695 -118.003298 6028382.921 2200521.865 240 Ellis Goldenwest to Gothard Service S/S Ellis - E/Goldenwest 118 33.693686 -118.002408 6028653.525 2200514.27 240 Ellis Goldenwest to Gothard Service S/S Ellis - E/Goldenwest 119 33.685577 -118.001901 6028758.148 2197561.323 240 Gothard Main to Garfield Service S/W corner Main/Gothard 120 33.684007 -118.001882 6028754.388 2196989.796 240 Gothard Main to Garfield Service S/W corner Main/Gothard 121 33.660775 -118.000529 6029024.008 2188530.184 Street Light 120 Orange Main to 6th, north Service N/S Orange - W/Main 122 33.660517 -118.000171 6029131.243 2188434.654 Street Light 120 Orange Main to 6th, north Service N/S Orange - W/Main 123 33.660203 -117.999735 6029261.999 2188318.055 Street Light 120 Orange Main to 6th, north Service N/S Orange - W/Main 124 33.679302 -118.000994 6028995.763 2195273.381 120 Yorktown Main to Huntington Service S/S Yorktown - E/Lake 125 33.679306 -118.00041 6029173.226 2195272.184 120 Yorktown Main to Huntington Service S/S Yorktown - E/Lake 126 33.67926 -117.999767 6029368.634 2195252.045 120 Yorktown Main to Huntington Service S/S Yorktown - E/Lake 127 33.678718 -117.998617 6029715.184 2195048.86 120 Yorktown Main to Huntington Service S/S Yorktown - E/Lake 128 33.678614 -117.996125 6030472.691 2194998.413 120 Yorktown Main to Huntington Service S/S Yorktown - E/Lake 129 33.648653 -117.988646 6032565.868 2184059.278 208 PCH Beach to Huntington Service 21457, 21335 PCH 130 33.649022 -117.988644 6032568.734 2184193.798 208 PCH Beach to Huntington Service 21457, 21335 PCH 131 33.648791 -117.988853 6032503.585 2184110.552 208 PCH Beach to Huntington Service 21457, 21335 PCH 132 33.648976 -117.989119 6032423.658 2184179.471 208 PCH Beach to Huntington Service 21457, 21335 PCH 133 33.649295 -117.989057 6032444.62 2184295.292 208 PCH Beach to Huntington Service 21457, 21335 PCH 134 33.649164 -117.98939 6032342.372 2184249.145 208 PCH Beach to Huntington Service 21457, 21335 PCH 135 33.649467 -117.98933 6032362.731 2184359.083 208 PCH Beach to Huntington Service 21457, 21335 PCHHB -108-Item 11. - 30 136 33.649344 -117.989661 6032261.238 2184315.952 208 PCH Beach to Huntington Service 21457, 21335 PCH 137 33.64964 -117.989605 6032279.938 2184423.327 208 PCH Beach to Huntington Service 21457, 21335 PCH 138 33.649523 -117.989933 6032179.35 2184382.609 208 PCH Beach to Huntington Service 21457, 21335 PCH 139 33.649818 -117.989889 6032194.732 2184489.531 208 PCH Beach to Huntington Service 21457, 21335 PCH 140 33.649697 -117.990201 6032098.97 2184447.004 208 PCH Beach to Huntington Service 21457, 21335 PCH 141 33.649976 -117.990167 6032111.034 2184548.647 208 PCH Beach to Huntington Service 21457, 21335 PCH 142 33.649871 -117.990479 6032015.272 2184512.002 208 PCH Beach to Huntington Service 21457, 21335 PCH 143 33.650152 -117.990444 6032027.789 2184613.796 208 PCH Beach to Huntington Service 21457, 21335 PCH 144 33.650044 -117.990755 6031932.328 2184576.396 208 PCH Beach to Huntington Service 21457, 21335 PCH 145 33.650218 -117.991031 6031849.685 2184640.941 208 PCH Beach to Huntington Service 21457, 21335 PCH 146 33.650481 -117.990969 6031870.044 2184736.252 208 PCH Beach to Huntington Service 21457, 21335 PCH 147 33.650392 -117.991306 6031767.043 2184705.789 208 PCH Beach to Huntington Service 21457, 21335 PCH 148 33.650671 -117.991271 6031779.258 2184807.131 208 PCH Beach to Huntington Service 21457, 21335 PCH 149 33.650566 -117.991579 6031684.853 2184770.334 208 PCH Beach to Huntington Service 21457, 21335 PCH 150 33.650918 -117.992141 6031516.1 2184901.235 208 PCH Beach to Huntington Service 21457, 21335 PCH 151 33.651216 -117.992136 6031519.417 2185009.816 208 PCH Beach to Huntington Service 21457, 21335 PCH 152 33.651124 -117.992467 6031418.074 2184977.845 208 PCH Beach to Huntington Service 21457, 21335 PCH 153 33.651444 -117.99243 6031431.195 2185094.268 208 PCH Beach to Huntington Service 21457, 21335 PCH 154 33.651321 -117.992782 6031323.519 2185051.288 208 PCH Beach to Huntington Service 21457, 21335 PCH 155 33.65161 -117.992692 6031352.625 2185155.798 208 PCH Beach to Huntington Service 21457, 21335 PCH 156 33.651718 -117.993414 6031133.652 2185198.929 208 PCH Beach to Huntington Service 21457, 21335 PCH 157 33.652011 -117.993404 6031138.478 2185305.248 208 PCH Beach to Huntington Service 21457, 21335 PCH 158 33.65193 -117.99375 6031032.762 2185277.801 208 PCH Beach to Huntington Service 21457, 21335 PCH 159 33.65221 -117.993711 6031046.184 2185379.445 208 PCH Beach to Huntington Service 21457, 21335 PCH 160 33.652114 -117.994046 6030943.786 2185346.267 208 PCH Beach to Huntington Service 21457, 21335 PCH 161 33.652407 -117.994027 6030951.326 2185452.586 208 PCH Beach to Huntington Service 21457, 21335 PCH 162 33.652313 -117.99436 6030849.381 2185420.162 208 PCH Beach to Huntington Service 21457, 21335 PCH 163 33.652606 -117.994345 6030855.715 2185526.482 208 PCH Beach to Huntington Service 21457, 21335 PCH 164 33.652512 -117.994676 6030754.523 2185494.209 208 PCH Beach to Huntington Service 21457, 21335 PCH 165 33.652804 -117.994661 6030760.857 2185600.377 208 PCH Beach to Huntington Service 21457, 21335 PCH 166 33.652705 -117.994992 6030659.515 2185565.843 208 PCH Beach to Huntington Service 21457, 21335 PCH 167 33.653052 -117.995041 6030646.696 2185692.521 208 PCH Beach to Huntington Service 21457, 21335 PCH 168 33.652865 -117.995311 6030563.3 2185625.864 208 PCH Beach to Huntington Service 21457, 21335 PCH 169 33.653429 -117.995906 6030385.61 2185834.015 208 PCH Huntington to 1st Service Beach Parking Lot N/SHB -109-Item 11. - 31 170 33.65329 -117.996199 6030295.679 2185784.886 208 PCH Huntington to 1st Service Beach Parking Lot N/S 171 33.653564 -117.996188 6030300.794 2185884.571 208 PCH Huntington to 1st Service Beach Parking Lot N/S 172 33.653436 -117.996494 6030206.819 2185839.486 208 PCH Huntington to 1st Service Beach Parking Lot N/S 173 33.653721 -117.996483 6030211.934 2185943.098 208 PCH Huntington to 1st Service Beach Parking Lot N/S 174 33.653596 -117.996779 6030121.051 2185899.322 208 PCH Huntington to 1st Service Beach Parking Lot N/S 175 33.653875 -117.996753 6030130.806 2186000.792 208 PCH Huntington to 1st Service Beach Parking Lot N/S 176 33.65373 -117.997068 6030033.976 2185949.521 208 PCH Huntington to 1st Service Beach Parking Lot N/S 177 33.654032 -117.997024 6030049.083 2186058.961 208 PCH Huntington to 1st Service Beach Parking Lot N/S 178 33.654037 -117.997613 6029870.173 2186063.957 208 PCH Huntington to 1st Service Beach Parking Lot N/S 179 33.654186 -117.997295 6029967.598 2186116.654 208 PCH Huntington to 1st Service Beach Parking Lot N/S 180 33.654343 -117.997567 6029885.875 2186175.181 208 PCH Huntington to 1st Service Beach Parking Lot N/S 181 33.654193 -117.997886 6029787.855 2186122.007 208 PCH Huntington to 1st Service Beach Parking Lot N/S 182 33.6545 -117.997843 6029802.844 2186233.47 208 PCH Huntington to 1st Service Beach Parking Lot N/S 183 33.654346 -117.998155 6029707.084 2186179.226 208 PCH Huntington to 1st Service Beach Parking Lot N/S 184 33.654653 -117.998109 6029722.905 2186290.688 208 PCH Huntington to 1st Service Beach Parking Lot N/S 185 33.654518 -117.998455 6029616.677 2186243.343 208 PCH Huntington to 1st Service Beach Parking Lot N/S 186 33.654833 -117.998424 6029628.216 2186357.541 208 PCH Huntington to 1st Service Beach Parking Lot N/S 187 33.654733 -117.99876 6029525.199 2186323.044 208 PCH Huntington to 1st Service Beach Parking Lot N/S 188 33.655028 -117.998758 6029527.817 2186430.461 208 PCH Huntington to 1st Service Beach Parking Lot N/S 189 33.65493 -117.999092 6029425.396 2186396.44 208 PCH Huntington to 1st Service Beach Parking Lot N/S 190 33.655227 -117.999089 6029428.25 2186504.452 208 PCH Huntington to 1st Service Beach Parking Lot N/S 191 33.655142 -117.99943 6029324.045 2186475.189 208 PCH Huntington to 1st Service Beach Parking Lot N/S 192 33.655842 -117.999954 6029168.734 2186732.541 120 PCH 1st to Main, north Service PCH @ 1st - N/E corner 193 33.656016 -118.0002 6029095.131 2186797.177 120 PCH 1st to Main, north Service PCH @ 1st - N/E corner 194 33.656221 -118.00048 6029010.941 2186873.271 120 PCH 1st to Main, north Service PCH @ 1st - N/E corner 195 33.656611 -118.001024 6028847.919 2187017.987 120 PCH 1st to Main, north Service PCH @ 1st - N/E corner 196 33.656742 -118.001204 6028793.993 2187066.433 120 PCH 1st to Main, north Service PCH @ 1st - N/E corner 197 33.691618 -117.991916 6031832.037 2199708.481 120 Main Delaware to Florida Service E/S Florida - S/ Main 198 33.66588 -117.994962 6030748.846 2190359.445 240 Huntington Detroit to Lincoln Service N/S Hartford - E/Huntington 199 33.662389 -117.998815 6029555.27 2189108.737 240 Main 6th to Acacia Service Pecan - behind Main St. Library 200 33.678397 -117.997399 6030083.669 2194925.833 120 Yorktown Main to Huntington Service S/S Yorktown - E/LakeHB -110-Item 11. - 32 Manning Triangle Pacific City1st St.Lake St.Pierside Cir. Walnut Ave. Se abre ezeLanding Dr.Sandbar Ln.Baypoint Dr.BeachBlvd.Pacific Coast Hwy.BeachBlvd.Pacific View Ave. Mainm a s t D r .BeachBlvd.Pacific Coast Hwy. PacificCoastHwy. Pacific Coast Hwy. N e p t u n e D r . Seabreeze Dr. Bay Dr.Chesterbrook Ln.Chesterbrook Ln.Delaware St.Atlanta Ave.Angelfish Ln.Pacific Cove Ln.Coast-watch Ln.SailmakerCir.S o u t h w i nd Cir. M o onmistCir. S ta r s hell Dr.Alanis Cir.Poolside Ln.Ronda Cir.Elda Cir.Prado Cir.Lorca Cir.Aldea Cir. Ubeda Cir. Osuna Cir.Andalucia Ln.Alcazar Ln.Balerma Ln.Twin Dolphin Dr.Cieza Cir.Estepa Cir.Armilla Cir.Vera Cir.CoastviewLn.Shell Cir. Beachcomber Dr.Baeza Cir.12th St.10th St.9th St.Lake St.Townsqua r e Ln .Driftwood Dr.Neptune Dr.Seashell Dr.Starfish Ln.Reef Ln.Mermaid Ln. Coral Ln. Bluefin Ln.Cove Dr.Neptune Dr.Breakers Dr.Cabrillo Ln.Morabito Dr.Frankfort Ave.Pacific City Cir.Pacific City Cir.Mai n St . 10th St.Lake St.11thSt.C re st Ave.11th St.Palm Ave.13th St.Acacia Ave. Sandglass Dr.Shorecrest Ln.Summerview Ln.Florida St.England St.Knoxville Ave.Georgia St.Joliet Ave. Indianapolis Ave.California St.Lincoln Ave. Knoxville Ave. Joliet Ave.SevenSeasLn.Bluffside Cir.11th St.10th St.9th St.8th St.Orange Ave. Palm Ave. Acacia Ave.Pecan Ave.Pecan Ave.Main St.Acacia Ave. 6 th S t.Pecan Ave.3rd St.Main St.5th St.6th St.Olive Ave. Walnut Ave.Main St.2nd St.Olive Ave.7th St.Hartford Ave. Geneva Ave. Frankfort Ave.Alabama St.Elmira Ave.Huntington St.California St.Delaware St.Florida St.Geneva Ave.Hill St.Neptune Dr.Breakers Dr.White Sand Ln. Dune Ln. Beacon Ln.Seacoast Cir.Shellfish Ln.Starfish Ln.Oceanside Ln.Sandstone Cir. Detroit Ave. Chicago Ave. Baltimore Ave. Driftwood Dr. Ebbtide Cir. Sail Cir. Mermaid Cir. Sunset Cir. Zuma Dr.Monarch Ln.Goleta P o intDr.StinsonDr.2nd St.PacificViewAve.HuntingtonSt.Delaware St.W a t e r f a ll Cir. S e a w a l l Cir. Oceang roveCir. Sea b r e e z e D r.Sailboa t C i r . Sunrise Dr.SundownLn.B a y p ort Dr. Seagle n D r . Lorenzo Dr.Twin Dolphin Dr.Veleta Cir.Shorecliff Dr.Admiral Ln.Admiral Ln.5 43 2 1 84 83 75 67 66 65 63 62 61 60 57 55 54 5352 51 4948 47 4645 36 30 29 27 198 191 190 189 188 187 186 185 184 183 178 176174 173 172 171 170 169 168167 166 165 164 154 153 152 151 150 149 148146 143 129 123 122 121 101 100 98 76 99 98 97 7674 737271706968 64 56 35343332 31 28 262524 2322212019 18 1716151413121110 199 196195 194193192 182 181 180179177175 163 162 161 160 159 158 157 156 155 147145144142 141 140 139 138 137 136 135 134 133 132131130 HB -111-Item 11. - 33 Kinder Care Patti'sPreschool &Kindergarten CoastlineChristian La PetiteAcademy Huntington Beach High School Agnes L. Smith FirstChristian Kinetic AcademyGreen Baca Worthy McCallen Jana Cir.Shipley St.Garden Cir. SurfsideDr. Riptide Cir.CoastlineLn.Seashark Main St.AspenwoodLn.Ranch Ln.Sunray Ln.Nomad Cir.Sloop Cir.Rainbow Cir.Flagship Cir.Terrace Cir. Del Way Coral Reef Dr.Gothard St.Coho Dr.Bluefish Ln.Yellowtail Dr.Backbay Cir.Faircross Ln.BazilCir.CreekviewLn.Beach Blvd.S a gewood D r .Prospect Dr.BreezyLn.GoldenwestSt.Turf Dr. Livingston Dr .Pacifica Cir.Cir.Surfdale Ln.EveningsongDr.GothardSt.Forest Glen Dr.GarnetLn .BeachBlvd.Garfield Ave. Seaspring Dr.SafeharborLn.Clearharbor Dr. Garfield Ave. G r a z ia d i o Dr.Main St.Racquet Ln.Delaware St.Shaffer Cir.SandcastleLn.Seacliff Ln.Maritime Ln.Saltwater Cir.Seagull Ln.Windjammer Ln.LittleHarborDr.17th St.Waterside Dr. Seaworthy Dr.Waterview Ln.Alexa Ln.Azalea Ct.Trout St.Pike St. Marlin St. Havenrock Dr. Ariana Cir.Riverview Cir.Sandpebble Cir. O ceanportLn.Seastar Dr.Mission Glen Ct.Delaware St.Main St.A p p le b y D r . Su mmitD r.Fanshell Ln.Depoe Ct. Shoreline Ln. Fountain Glen Dr. Y o rk to w n A ve. SuntideDr. Pierpoint Dr.MaritimeLn.SilverBeach Cir. Steeplechase Cir. Redford Ln. Chandon Ln. Estate Cir.Pearl Island Ct.ShelterCoveCir. Shady Glen Cir. Luna Dr.Allegra Ln.Berry Ct.Main St.Bret Ct. Jordyn Ct.OceanportLn.Surfbreaker Ln.17th St.Waterview Ln.Oceanspray Ln.1. Toledo Ct.2. Cannon Ct.3. Reedsport Ct.4. Coos Ct.5. Rockaway Ct.6. Trestles Ct.7. Brookings Ct.8. Scripts Ct. 1.2. 3. 4.5. 6.6.Merona Dr.Shoreline L n . 7.8. P o m pano L n.SinclairLn.AinsleyDr.RoxburyLn.Harbor Glen Dr.VillageGlenLn.GlenLn.TerraceWillow Glen Ct.Ros emarie Dr. Kelter Dr. Lisamarie Ct. Richard Ct. Coho Dr. L n. Thistle Ct. Cambria Cove Cir.17th St.Seahorse Ln.Yellowtail Dr.Seabluff D r.SeabluffDr.Ranch Ln.Coho Dr.Main St.Yorktown Ave. Moonstone Ct. Crestwood Dr.Huntington St.ClubLn.Park Bay Dr. Park Field Cir.Park Brook Ln.Park Haven Ln.Seagate Dr.Park Path Dr. Park Forest Dr.Park Meadow Ln.Park Glen Ln.Park Ridge Ln.ParkCrest Ln. Brookwood Dr.Edgebrook Ln.Whitewater Dr. Amberleaf Cir. Ellis Ave. Rapids Dr.Creek Ln.Professional Cir.Florida St.Palin Cir. Timber Cir. Monte Cristo Ln. Ocean Point Dr.OceanParkLn.QuietC ove Cir.Kithira Cir.Parkwood Dr. FivePoints Ellis Ave.SteepLn.Saddleback Ln.D e r b y C i r . Prea kness Dr.Silverbit Ln.Ch urch Cir.Goldenwest St.BeaconHill Ln.Summer Breeze Ln.Silver Beach Cir. Seal Cir. Starfish Ln Seawind Cir.Pier poi n t D r. O ceanaireC ir.Repair Ln.Summer Breeze Ln.Newfoundland Cir.Mast Dr. Ash ley D r .AmbroseLn.Foxboro Cir.StrattonLn.AshfordLn.Rockridge Dr.FairfaxLn.S h e rw oodDr.Ben tleyLn. Paloma Dr. Latigo Dr.AmaliaLn.Marisa Dr. Siena Dr.CrystalaireLn.Calera Ln.PromenadePkwy. ArcadiaDr. MirageDr. D e s mo n d R oy c e L n. Upper Bay Dr.CoolwaterLn.Ernest Dr.Stewart Ln.Milos Cir.Libra Cir.Valley Cir.Smokewood Cir.Ke a r n y Dr .Stewart Ln.Seahaven Dr.Max Ct.Eric Ct.Clay Ave.Holly Ln.Brynn Ct.Cole Ln.Seastar Dr. Rincon Ct. Nestucca Ct.Holly Ln.Huntington St.Trout St. Love St. Clay Ave. Lowtide Cir.17th St.Clay Ave.Florida St.Coenson Cir.Owen Dr. Williams Dr.England St.Delaware St.England St.Delaware St.Huntington St.Pom pan o Ln.Cleveland Dr.BeachBlvd.Seavista Ln.BeachcrestLn.Veering Cir. AguaDr. Adams Ave.Seashore Cir.SternLn.Li ttle HarborDr.Adams Ave. Springfield Ave.Park St.Pine St.Utica Ave.Lake St.Park St.Wichita Ave. Venice Ave. Utica Ave.Delaware St.WhitesandsDr.Hess Cir.Jay Cir.Florida St.Utica Ave.Alsuna Ln.Altamar Dr. Ahsante Dr.California St.Huntington St.Alabama St.Toronto Ave. Springfield Ave. Rochester Ave. Adams Ave.17th St.SanNico lasCir.Loma Ave.Park St.Pine St.Portland Ave. Portland C ir.Hillcrest Cir.Oceanhill Dr. Clay Ave. Ridge Glen Dr. Garden Glen Ct.PinnacleCir.Seagate Dr.Promenade Pkwy. 95 94 93 92 91 90 89 88 87 8281 80 79 78 77 59 50 44 200 197 128127 126125124 120 119 118 116 115 114 113 112 111 110 109 108 106 104103 102 96 86 85 58 117 107 105 HB -112-Item 11. - 34 HuntingtonSeacliff Orange County Regional Bailey Bluff TopBluff TopOrange County Regional Bluff Top Bluff Top Orange County Regional Pattinson 19th St.20th St.FoxdaleCir.ForesterDr.Bayhill Ln.Avondale Ln.Stonehurst Ln.Jasmine Dr .CherryhillLn.Doral Dr.Deguelle Cir.Palm Ave. S eapoint S t.S u r fc o v e C ir.Surfview Dr.Surfpoint Cir.Sur f waveDr.Surfboard Cir.Surf Dr.Mai dst oneLn.Ch a m p i o n L n .Me ado w o o d Cir.Archf i el dLn.Wi n g e d f o o t Cir. S eabrookLn.F ir e s t o n e Cir.Coldstream Ln.Pal mAv e .SeapointSt.Goldenwest St.Cir. Gleneagles EaglecrestDr.IronwoodLn.S a wgrassLn. G lenfalls D r.FernwoodDr.OakdaleLn.Che rr y hillLn. RiverdaleLn. C a stle w ood Cir. Merion Cir. Silve ra d o Dr .ElmridgeLn.GrandviewCir.Broadstone Cir.Palm Ave. Pacific CoastHwy. Pacific CoastHwy.Lexie Cir.OakcrestFestival wood Cir.Summer-Dogwood Dr.PeppermillLn.A s h b u r y Cir. Harbor Key Cir.Quietsands Cir.Presi d ioDr.Pacific Coast Hwy.22nd St.Camelba c k D r.Q uietBayLn.Palm Ave. SilveradoDr. S ilveradoDr. G r e e n b r i e r D r .Caddington Cir.Saddleback Ln.Garfield Ave. GarfieldAve. Pi mlic oCir.SeapointSt.EdwardsSt.Rockinghorse Ln.Setting Sun D r.Ci r.C ir.Goldenwest St.Walnut Ave.22nd St.21st St.S e a w a yC ir.Quiet SurfFindley Cir.22nd St.21st St.Dewberry Dr.Scenic Bay Ln.Cir.Oakbrook Cir.PeninsulaLn.DewberryDr.21st St.FramptonCir.E ld e r w o o d C ir. FeatherDr.Wood-landsDr.Surfset Dr.OceanHei gh t s L n . TurnberryCir.MayfieldCir .Br o o ktrail L n . GlenviewCir. GarlandCir. M acgregorCir. WoodlandsDr. SunnysideCir. Gate Hill Cir.D oral Dr. Cir.Cir.Cir.GreenbrierDr.Country Cir. Scenic Bay Dr. Fore s t e r D r . CherryhillLn. Trotter Dr.Sur f t i deDr.Sand Dune Ln.Meridian Dr. M ontford Dr.PageantDr.S u mme r G ro v eLn.Goldenwest St.Cir.I sl and Bay Ln.Silent BayCir.PeachtreeLn.Tor r ypi nes Ci r . BraddockCir.ParkRoya lCir. Fea therDr.Beachview Dr. PacificPointeDr.S eabourneDr.BarHarb orLn. B r o o ktrailL n .W hitemarsh Dr. Oakbrook Cir. E a gle c r e s t Dr .Meri di a n D r.Blue HeronDr.Azure Ln.LarchmontCir.B ec k o n r i dgeLn.PoppyhillCir.HavenwoodCir.M o rn in g T id e D r.Peninsula Ln.Fairmont Ln.Fa irwind Cir.Wildflower Ln.ClearviewLn.E v e n ing StarCir. C r o s swindDr. Twilight D r . EveningBreezeCir.QuarterhorseLn.Polo Ci r .Shire Cir.Shetla n d C i r . AlamitosCir. Churc h i l l D r.AcademyCir.Faircrest Dr. Ocean Terrace Dr. O c e a n V is ta D r.Mountainview Ln.Wo o dla nds Dr.Panorama Dr.ShadowbrookCir.CallawayCir.SugarberrySummit Dr.FoxglenLn.Royal Grove Dr.Doral Dr.FramptonCir.PeninsulaLn.LynwoodLn. Garfield Ave.SpicewoodLn.Cedarwood Dr. Brentwood Dr.FoxwoodLn.Tanglew oodLn.AshtonD r.Sum mitDr.Covingt onLn. O a k h u r s t Cir.Eve ningHill Dr. FremontCir. R adcliffBeckonridgeLn.P rinc ev i l l e Ci r .WoodlandsDr.MuirfieldCir.Doral Dr.C lo v e r woodCir.SeaCany onCir. Morning Ti d e D r.SilentHarborDr.OceanBluffBeachview Dr.Mystic Ln.OfeliaLn.Vil l age OaksD e a r b or neCi r . Silent Harbor Dr. S u r fla n d in g L n .MorningsideDr.MorningsideDr.HavenwoodCir.Frampto n D r .Saddleback Ln.Blue Heron Dr.SandDuneLn.Scallop Ln.Olive Ave. Acacia Ave. Pecan Ave. Orange Ave. Olive Ave.18th St.PCH CattailCir.43 41 40 3938 37 42 HB -113-Item 11. - 35 BASE ASSEMBLY INCLUDESTRANS)ORMER BASETOP BASE CO9ERINTERNAL MOUNTING BRAC.ETRY SLIDING ENCLOSURE TRAYHARD:ARE POLE ASSEMBLY INCLUDESUPRIGHT POLE STRUCTURETAPPERED TRANISTIONAL CO9ERDECORATI9E ALUMINUM CASTINGCONNECTING HARD:ARE LUMINAIRE ASSEMBLY INCLUDESMOUNTING TENON ASSEMBLYSINGLE OR T:IN ARMSALUMINUM TOP CAPSPACER PLATE9ENTILATION CAPGPS CAPHARD:ARE DESIGN CRITERIA DESIGNED IN ACCORDANCE :ITH AASHTO THEDITION ´STANDARD SPECI)ICATIONS )OR STRUCTURAL SUPPORTS )OR LUMINAIRESµ :ITH MPH :IND =ONE ALL :ELDS SHALL COMPLY :ITH A:S DULTRASONIC AND MAGNETIC PARTIAL :ELD INSPECTIONS CAN BE PER)ORMED AT THE RE4UEST O) THE CUSTOMER :ELD PROCEDURES ARE ON )ILE AND MAY BE SUBMITTED I) RE4UIRED MILL CERTI)ICATIONS )OR STRUCTURAL MEMBERS :ILLBE ON )ILE )OR RECORD PURPOSES AND MAY BE SUBMITTED I) RE4UIRED MATERIAL ORIGIN SHALL BE MADE AND MELTED IN THE USA DESIGNED IN ACCORDANCE :ITH TIAG RADOME ASSEMBLY INCLUDES SECTIONS LO:ER MIDDLE POLE SECTIONHARD:AREBRUSHGAL9INI=ED )INISH ONLY GA :ALL THIC.NESSE ROUND TAPERED STEEL TUBE # LQIW TAPER) )LUTE TAPERED STEEL TUBE # LQIW TAPER NOTES BANNER ARM TO BE PERMANETLY LOC. TIGHTED INTO COUPLINGBANNER ARM :ILL BE ASSEMBLED INTO CLAMP COUPLING BE)ORE SHIPPING BANNER ARM ASSEMBLY INCLUDESCLAMP PO:DER COATU BOLT HARD:ARE PO:DER COATSTEEL BANNER ARM GAL9 PO:DER COATALUMINUM END ORNAMENT PO:DER COAT ;; BANNER LENGTHLENGTH OPTIONS BASE ASSEMBLY DESIGNS (B1) 4TY UMC DESIGN NUMBER R) CON)IGURATION PANEL TYPE CITY LOGO =SPBYHIGH LO: MATERIAL SPECIFICATIONS TAPERED TUBE ASTM A GR A PLATE ASTM A GR RU A GR STEEL BASE ASTM A GR RU A GR ANCHOR BOLTS ASTM ) GR ANCHOR BOLT NUTS ASTM A GR A )LAT :ASHERS ASTM ) ARM CONNECTION BOLTS ASTM A ARM CONNECTION NUTS ASTM A GR DH CASTINGS ASTM B ) PIPE ASTM A GR B RU A GR B SLIDES ACCURIDE CSP )INISH SLIDES :SS COMPONENTS SS HARD:ARE AISI SERIES STRUCTURE )INISH HD GAL9 TO ASTM A PO:DER COAT HARD:ARE )INISH HD GAL9 TO ASTM A POLE ASSEMBLY DESIGNS (B2) 4TY UMC DESIGN NUMBER LUMINAIRE MOUNTING HEIGHT TUBE CROSS SECTION TUBE SI=E =SPBY ROUND E[[ =SPBY ROUND E[[ =SPBY ROUND E[[ =SPBY ROUND E[[ =SPBY )LUTE )[[ =SPBY )LUTE )[[ =SPBY )LUTE )[[ =SPBY )LUTE )[[ LUMINAIRE ASSEMBLY DESIGNS (B3) 4TY UMC DESIGNNUMBER SINGLE RU T:IN SPAN =SPBYSINGLE =SPBYSINGLE =SPBYSINGLE =SPBYSINGLE =SPBYSINGLE =SPBYT:IN =SPBYT:IN =SPBYT:IN =SPBYT:IN =SPBYT:IN RADOME ASSEMBLY DESIGNS (B4) 4TY UMC DESIGN NUMBER =SPBYG CLAMP-ON BANNER ARM ASSEMBLY DESIGNS (B5) 4TY UMC DESIGN NUMBER )OR POLE ASSEMBLY HEIGHT POLE DIAMETER UPPER POLE DIAMETER LO:ER =SPBY;;G =SPBY;;G =SPBY;;G =SPBY;;G PER QF-364 3/1/15SAD.MS 4757.37 ~- - PHILIPS SMART POLE DESIGN - Huntington Beach, CA R0=SP WEIGHT: % SCRAP:REV BY CHK BY SCALE REVISION DATE: DATE DETAILED BY: REV CHECKED BY: DESCRIPTION REVISIONS Union MetalCorporation FINISH: MATERIAL: This document and the contents herein are proprietary and the property of Union Metal Corporation. This document is not to be, copied, reproduced, or used for any reason except for the purposes which it was issued without the express written consent of Union Metal Corporation. Furthermore Union Metal Corporation reserves the right to recall this document and all copies at any time for any reason. Control No. 7 6 5 4 3 1 $%& ' $%& ' 7 6 5 4 3 1 Hardcopies of this document are considered uncontrolled and are to be used for reference only. Those using this document for reference must take all precautions available to ensure that this document matches the current revision maintained in digital format, within but a single source and protected by edit restrictions. =SP HB -114-Item 11. - 36 BASE ASSEMBLY INCLUDESTRANS)ORMER BASETOP BASE CO9ERINTERNAL MOUNTING BRAC.ETRY SLIDING ENCLOSURE TRAY+ARD:ARE POLE ASSEMBLY INCLUDESUPRIG+T POLE STRUCTURETAPPERED TRANISTIONAL CO9ERDECORATI9E ALUMINUM CASTINGCONNECTING +ARD:ARE LUMINAIRE ASSEMBLY INCLUDESMOUNTING ADAPTER ASSEMBLYSINGLE OR T:IN ARMSALUMINUM TOP CAPSPACER PLATE9ENTILATION CAPGPS CAP+ARD:ARE DESIGN CRITERIA DESIGNED IN ACCORDANCE :IT+ AAS+TO T+EDITION ´STANDARD SPECI)ICATIONS )OR STRUCTURALSUPPORTS )OR LUMINAIRESµ :IT+ MP+ :IND =ONE ALL :ELDS S+ALL COMPLY :IT+ A:S D ULTRASONICAND MAGNETIC PARTIAL :ELD INSPECTIONS CAN BEPER)ORMED AT T+E RE4UEST O) T+E CUSTOMER :ELDPROCEDURES ARE ON )ILE AND MAY BE SUBMITTED I)RE4UIRED MILL CERTI)ICATIONS )OR STRUCTURAL MEMBERS :ILLBE ON )ILE )OR RECORD PURPOSES AND MAY BESUBMITTED I) RE4UIRED MATERIAL ORIGIN S+ALL BEMADE AND MELTED IN T+E USA DESIGNED IN ACCORDANCE :IT+ TIAG RADOME ASSEMBLY INCLUDES SECTIONS LO:ER MIDDLE POLE SECTION+ARD:AREBRUS+GAL9INI=ED )INIS+ ONLY GA :ALL T+IC.NESSE ROUND TAPERED STEEL TUBE # LQIW TAPER) )LUTE TAPERED STEEL TUBE # LQIW TAPER BASE ASSEMBLY DESIGNS (B1) 4TY UMC DESIGN NUMBER PANEL TYPE CITY LOGO =+PBY MATERIAL SPECIFICATIONS TAPERED TUBE ASTM A GR A PLATE ASTM A GR RU A GR STEEL BASE ASTM A GR RU A GR ANC+OR BOLTS ASTM ) GR ANC+OR BOLT NUTS ASTM A GR A )LAT :AS+ERS ASTM ) ARM CONNECTION BOLTS ASTM A ARM CONNECTION NUTS ASTM A GR D+ CASTINGS ASTM B ) PIPE ASTM A GR B RU A GR B SLIDES ACCURIDE CSP )INIS+ SLIDES :SS COMPONENTS SS +ARD:ARE AISI SERIES STRUCTURE )INIS++D GAL9 TO ASTM A PO:DER COAT TO MATC+ E;ISTING +ARD:ARE )INIS++D GAL9 TO ASTM A POLE ASSEMBLY DESIGNS (B2) 4TY UMC DESIGN NUMBER DA9IT LUMINAIRE MOUNTING +EIG+T TUBE CROSS SECTION TUBE SI=E =+PBY ROUND E[[ =+PBY ROUND E[[ =+PBY ROUND E[[ =+PBY ROUND E[[ =+PBY )LUTE )[[ =+PBY )LUTE E[[ =+PBY )LUTE E[[ =+PBY )LUTE E[[ LUMINAIRE ASSEMBLY DESIGNS (B3) 4TY UMC DESIGNNUMBER SINGLE RU T:IN SPAN =+PBYSINGLE =+PBYT:IN =+PBYSINGLE =+PBYT:IN RADOME ASSEMBLY DESIGNS (B4) 4TY UMC DESIGN NUMBER =:PBYG EDCBA 1 2 3 4 DCBA Hardcopies of this document are considered uncontrolled and are to be used for reference only. Those using this document for reference must take all precautions available to ensure that this document matches the current revision maintained in digital format, within but a single source and protected by edit restrictions..MS 10/12/16 - - CA DAVIT STYLE ARMS - -REV BY CHK BYDATEREVDESCRIPTION REVISIONS REQ# / SO# :STATE: PROJECT NAME: ENG REFSCALE SHEETREVISION DATEMODELED BY CHECKED BY CorporationUnion Metal R=+PDA9IT DESIGNED BY .MS PHILIPS SMART POLE DESIGN - Huntington Beach, CA S+EET O) E This document and the contents herein are proprietary and the property of Union Metal Corporation. This document is not to be, copied, reproduced, or used for any reason except for the purposes which it was issued without the express written consent of Union Metal Corporation. Furthermore Union Metal Corporation reserves the right to recall this document and all copies at any time for any reason. 5 6 1 6 5 4 3 2 HB -115-Item 11. - 37 ABAB PER QF-364 3/1/15SADKMS 4757.37 ~- - PHILIPS SMART POLE DESIGN - Huntington Beach, CA R0Z-SP WEIGHT: % SCRAP:REV BY CHK BY SCALE REVISION DATE: DATE DETAILED BY: REV CHECKED BY: DESCRIPTION REVISIONS Union MetalCorporation FINISH: MATERIAL: This document and the contents herein are proprietary and the property of Union Metal Corporation. This document is not to be, copied, reproduced, or used for any reason except for the purposes which it was issued without the express written consent of Union Metal Corporation. Furthermore Union Metal Corporation reserves the right to recall this document and all copies at any time for any reason. Control No. 8 7 6 5 4 3 2 1 A B C D A B C D 8 7 6 5 4 3 2 1 Hardcopies of this document are considered uncontrolled and are to be used for reference only. Those using this document for reference must take all precautions available to ensure that this document matches the current revision maintained in digital format, within but a single source and protected by edit restrictions. Z-SP Luminaire - City Responsibility Telecommunication Equipment located inside Radome - Philips & Wireless Carrrier Responsibility In case of car hit pole or other physical damage - City is First Responder to make site safe. City to remove if damaged and needs removal to city yard Telecommunication Equipment located inside base - Philips & Wireless Carrrier Responsibility Base cover, doors, base, pole shaft, castings - City to repair due to vandalism Foundation Power Pullbox City responsbile due to vandalism, cut, stolen into pullbox HB -116-Item 11. - 38 AEAE EDCBA 1 2 3 4 DCBA Hardcopies of this document are considered uncontrolled and are to be used for reference only. Those using this document for reference must take all precautions available to ensure that this document matches the current revision maintained in digital format, within but a single source and protected by edit restrictions.KMS 10/12/16 - - CA DAVIT STYLE ARMS - -REV BY CHK BYDATEREVDESCRIPTION REVISIONS REQ# / SO# :STATE: PROJECT NAME: ENG REFSCALE SHEETREVISION DATEMODELED BY CHECKED BY CorporationUnion Metal R0Z-HP-DAVIT DESIGNED BY KMS PHILIPS SMART POLE DESIGN - Huntington Beach, CA SHEET 3 OF 3 E This document and the contents herein are proprietary and the property of Union Metal Corporation. This document is not to be, copied, reproduced, or used for any reason except for the purposes which it was issued without the express written consent of Union Metal Corporation. Furthermore Union Metal Corporation reserves the right to recall this document and all copies at any time for any reason. 5 6 1 6 5 4 3 2 Luminaire - City Responsibility Telecommunication Equipment located inside base - Philips & Wireless Carrrier Responsibility Telecommunication Equipment located inside Radome - Philips & Wireless Carrrier Responsibility In case of car hit pole or other physical damage - City is First Responder to make site safe. City to remove if damaged and needs removal to city yard Base cover, doors, base, pole shaft, castings - City to repair due to vandalism Foundation Power Pullbox City responsbile due to vandalism, cut, stolen into pullbox HB -117-Item 11. - 39 Exhibit "C" Licensee/Licensor Maintenance Responsibilities Maintenance Responsibility Philips Carrier City First responder to car hit pole, other forms of severe damage, power disconnect, make site safe X Removal of pole due to car hit damage transport to city yard X Repair of foundation damage due to car hit damage X* Supply of replacement pole, luminaire arm due to car hit damage X* Reinstallation of replacement pole due to car hit damage X* Luminaire replacement due to car hit damage X*x** Normal luminaire maintenance X Repair of wiring from pole power junction box to and into the pole due to shorting, being cut, stolen, etc.X Repair of wiring from service point to pole power junction box due to shorting, being cut, stolen, etc.X Repair of fiber from pole junction box to and into the pole X Graffiti removal to exterior X Repainting of pole due to excessive graffiti X X One time during contract period Repair of vandalism damage to door covers, base covers, castings, pole shaft X Repair of telecommunication equipment, antennas inside of pole X Damage by sublicensee, external or internal X X *Car hit poles, city to provide police report for contacting insurance company **City to provide luminaire Repainting of pole due to normal wear and tear HB -118-Item 11. - 40 ABAB PER QF-364 3/1/15SADKMS 4757.37 ~- - PHILIPS SMART POLE DESIGN - Huntington Beach, CA R0Z-SP WEIGHT: % SCRAP:REV BY CHK BY SCALE REVISION DATE: DATE DETAILED BY: REV CHECKED BY: DESCRIPTION REVISIONS Union MetalCorporation FINISH: MATERIAL: This document and the contents herein are proprietary and the property of Union Metal Corporation. This document is not to be, copied, reproduced, or used for any reason except for the purposes which it was issued without the express written consent of Union Metal Corporation. Furthermore Union Metal Corporation reserves the right to recall this document and all copies at any time for any reason. Control No. 8 7 6 5 4 3 2 1 A B C D A B C D 8 7 6 5 4 3 2 1 Hardcopies of this document are considered uncontrolled and are to be used for reference only. Those using this document for reference must take all precautions available to ensure that this document matches the current revision maintained in digital format, within but a single source and protected by edit restrictions. Z-SP Luminaire - City Responsibility Telecommunication Equipment located inside Radome - Philips & Wireless Carrrier Responsibility In case of car hit pole or other physical damage - City is First Responder to make site safe. City to remove if damaged and needs removal to city yard Telecommunication Equipment located inside base - Philips & Wireless Carrrier Responsibility Base cover, doors, base, pole shaft, castings - City to repair due to vandalism Foundation Power Pullbox City responsbile due to vandalism, cut, stolen into pullbox HB -119-Item 11. - 41 AEAE EDCBA 1 2 3 4 DCBA Hardcopies of this document are considered uncontrolled and are to be used for reference only. Those using this document for reference must take all precautions available to ensure that this document matches the current revision maintained in digital format, within but a single source and protected by edit restrictions.KMS 10/12/16 - - CA DAVIT STYLE ARMS - -REV BY CHK BYDATEREVDESCRIPTION REVISIONS REQ# / SO# :STATE: PROJECT NAME: ENG REFSCALE SHEETREVISION DATEMODELED BY CHECKED BY CorporationUnion Metal R0Z-HP-DAVIT DESIGNED BY KMS PHILIPS SMART POLE DESIGN - Huntington Beach, CA SHEET 3 OF 3 E This document and the contents herein are proprietary and the property of Union Metal Corporation. This document is not to be, copied, reproduced, or used for any reason except for the purposes which it was issued without the express written consent of Union Metal Corporation. Furthermore Union Metal Corporation reserves the right to recall this document and all copies at any time for any reason. 5 6 1 6 5 4 3 2 Luminaire - City Responsibility Telecommunication Equipment located inside base - Philips & Wireless Carrrier Responsibility Telecommunication Equipment located inside Radome - Philips & Wireless Carrrier Responsibility In case of car hit pole or other physical damage - City is First Responder to make site safe. City to remove if damaged and needs removal to city yard Base cover, doors, base, pole shaft, castings - City to repair due to vandalism Foundation Power Pullbox City responsbile due to vandalism, cut, stolen into pullbox HB -120-Item 11. - 42 Exhibit “E” Deployment Fee Payment Schedule Due Date $25,000.00 Upon execution of Agreement $12,500.00 January 1, 2019 $6,250.00 January 1, 2020 $3,125.00 January 1, 2021 $3,125.00 January 1, 2022 HB -121-Item 11. - 43 Philips Smart Pole Deployment Zones 11Z9likapiH,N Mal li PI liJ Iii HB -122-Item 11. - 44 Page 1 of 3 ASSIGNMENT, NOVATION AND ASSUMPTION AGREEMENT This Assignment, Novation and Assumption Agreement is entered into as of the Effective Date, below, by and between Philips Lighting North America Corporation, a Delaware corporation with a principal place of business at 200 Franklin Square Drive, Somerset, New Jersey 08873 (“Assignor”), ATC Outdoor DAS, LLC, a Delaware limited liability company with principal address at 10 Presidential Way, Woburn, Massachusetts 01801 (“Assignee”), and The City of Huntington Beach, a municipal corporation of the State of California (“The City”) with its address at 2000 Main St, Huntington Beach, CA 92648. WHEREAS, Assignor and The City entered into that certain Site License Agreement dated November 20, 2017 (the “Agreement”); and WHEREAS, the parties desire to amend the Agreement to reflect the assignment, novation and assumption of the Agreement; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. Assignment, Novation and Assumption. As of the Effective Date, Assignor hereby assigns, novates, conveys, transfers and delivers unto Assignee all of Assignor’s right, title and interest in and to the Agreement and the performance of all of the terms, covenants, conditions and executory obligations of the Agreement, and Assignee accepts such assignment, novation, conveyance, transfer and delivery from Assignor and will perform all of the terms, covenants, conditions and executory obligations of the Agreement, which arise after the Effective Date. Assignee accepts all actions taken by Assignor consistent with the Agreement prior to the Effective Date (or otherwise disclosed to Assignee prior to the Effective Date) and agrees to be bound by all such actions going forward as if taken by the Assignee except as modified by this Assignment, Novation and Assumption, Agreement. This section shall survive the termination of the Agreement. 2. Clarification. Assignee and the City agree that the words “if required” as used in Section 5.03 of the Agreement means “if required by applicable state law or court order during litigation and provided nothing herein will prevent Assignee from seeking to protect disclosure of the policy to persons other than the City’s attorneys.” 3. Insurance. The City and Assignee agree that the form and coverages listed in the attached Exhibit A satisfy the requirements set forth in Section 5 of the Agreement and that motor vehicle coverage is not required to be maintained through the general liability policy in Section 5.03 of the Agreement so long as a separate automobile liability policy, which complies with Section 5.04 of the Agreement, is in effect. 4. Effective Date. This Assignment, Novation and Assumption Agreement shall be effective as of November 20, 2017 (the “Effective Date”). Assignor shall remain liable and responsible for complete performance of all its obligations under the Agreement until the Effective Date. 5. Consent by The City. To the extent required under the Agreement, the City hereby consents to the assignment, novation and assumption of the Agreement from Assignor to Assignee under the terms set forth herein. 6. Release. As of the Effective Date, Assignor shall be conclusively deemed to have been released and discharged from any and all claims, demands, liabilities, obligations, actions, losses, damages, costs and expenses (collectively “Liabilities”) relating to the Agreement,, which arise after the Effective Date, and The City and Assignee agree to release and discharge Assignor from said Liabilities under the terms of this Assignment, Novation and Assumption Agreement. HB -123-Item 11. - 45 Page 2 of 3 7. Representations by Assignor and The City. Assignor and The City hereby represent to Assignee as follows: (i) As of the Effective Date, the Agreement is in full force and effect; and (ii) Neither The City nor Assignor, each to the best of its knowledge, is in breach or default of its respective obligations under the terms of the Agreements. 6. Miscellaneous. All other terms of the Agreement shall remain in full force and effect. In the event of a conflict between the Agreement and this Assignment, Novation and Assumption Agreement, this Assignment, Novation and Assumption Agreement will control. This instrument shall be binding upon and inure to the benefit of the successors and assigns of the respective parties hereto. This Assignment, Novation and Assumption Agreement may be changed only by written instrument signed by each party. This Assignment, Novation and Assumption Agreement shall be governed by the laws of the State of California, without regard to its choice-of-laws or conflict-of-laws principles. This Assignment, Novation and Assumption Agreement may be executed in multiple counterparts, each of which will, for all purposes, be deemed an original, but which together will constitute one and the same instrument. A scanned or electronically reproduced copy or image of this Assignment, Novation and Assumption Agreement will be deemed an original and may be used as an original for all purposes, including litigation and dispute resolution. IN WITNESS WHEREOF, Assignor, Assignee and the City have executed this instrument as of this __ day of _____________, 2017. ASSIGNOR: THE CITY: Philips Lighting North America Corporation The City of Huntington Beach: By: By: Name: Name: Title: Title: Date: Date: ASSIGNEE: ATC Outdoor DAS, LLC By: Name: Title: Date: HB -124-Item 11. - 46 Page 3 of 3 Exhibit A Certificate of Insurance HB -125-Item 11. - 47 Dept. ID PW 17-059 Page 1 of 4 Meeting Date: 11/20/2017 Statement of Issue: The Orange County Transit Authority (OCTA) will vote at their regular Board Meeting on November 27, 2017, to approve a low interest variable rate ten (10) year loan of up to $6,000,000 to the West Orange County Water Board (WOCWB) to help finance the relocation of the 33-inch OC-35 water transmission main made necessary by the I-405 widening project. The Financial Participation Agreement obligates each WOCWB member agency to repay their respective share of the loan agreement to WOCWB. Financial Impact: The City’s share of the OCTA loan is estimated to be $3,510,873, depending on final construction costs and future interest rates. The City’s share of the loan for the FY 2017-18 WOCWB budget, including the reserve requirement, is estimated to be $398,554, to be appropriated from the Water Master Plan Fund (507) undesignated, unreserved fund balance and expended from account 50785201.67655. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Financial Participation Agreement – City of Huntington Beach Facilities Relocation Costs (405 Freeway Facilities Relocation” with the WOCWB; and, B) Appropriate funds in the amount of $398,554 from the Water Master Plan Undesignated Unreserved Fund Balance for the First Year Loan Repayment and Reserve Requirement to account 50785201.67655; and, C) Approve the amended WOCWB Fiscal Year 2017-18 budget to include the OC-35 Water Transmission Main Relocation Project costs and related debt service and reserve requirements and authorize the City Manager, City Clerk, and Chief Financial Officer to take all administrative and budgetary actions necessary to perform the financing and completion of the project, contingent upon approval of the budget amendment by the WOCWB. Alternative Action(s): Do not approve the Financial Participation Agreement with WOCWB and the amended budget and direct staff accordingly. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of a Financial Participation Agreement with the West Orange County Water Board (WOCWB) for the Relocation of the OC-35 Water Transmission Main; appropriate funds; and, approve the amended WOCWB Fiscal Year 2017-18 budget to include associated project costs HB -126-Item 12. - 1 Dept. ID PW 17-059 Page 2 of 4 Meeting Date: 11/20/2017 Analysis: The WOCWB is a Joint Powers Authority comprised of the Cities of Garden Grove, Seal Beach, Westminster, and Huntington Beach. The WOCWB owns and operates the OC-9 and OC-35 water transmission mains that extend from the Metropolitan Water District of Southern California transmission main in the City of Stanton, in a southerly direction through the member cities terminating in the City of Huntington Beach on Newland Street and Springdale Street. Water purchased from the Municipal Water District of Orange County is transported through the pipelines to numerous member agency connections providing treated imported water when required. Huntington Beach owns 56.1 percent of the system. The WOCWB is governed by five elected officials from each of the Joint Powers agencies. Council Member Jill Hardy and Mayor Pro Tem Mike Posey represent the City of Huntington Beach on the Board. The City of Huntington Beach serves as the General Manager, operations and engineering staff, and financial agent for the Board. During the utility investigation phase of the I-405 Freeway Widening Project, OCTA identified the WOCWB’s 33-inch OC-35 pipeline that crosses beneath the freeway and is parallel to, and on the south side of the Westminster Blvd. bridge. This pipeline was constructed in 1963, during the early phases of the construction of the freeway. In order to protect the pipeline and allow for access and removal in case of pipeline failure, many sections of the pipeline were encased in a 45-inch pipeline (casing) wherever it crossed beneath the freeway or any of the freeway’s onramps and offramps. OCTA notified the WOCWB staff with information on the proposed bridge improvements and informed staff that the WOCWB would have to prove to OCTA and Caltrans that the WOCWB pipeline has occupancy rights dating back to 1952 (65 years ago), when the freeway alignment was approved by the State of California. If WOCWB could not prove that the 33-inch line had “prior rights”, any costs related to protecting, relocating or abandoning the line would have to be paid for by the WOCWB. According to Caltrans statute, it is up to the agency being impacted to prove occupancy rights. Public Works staff from the cities of Huntington Beach and Westminster searched for any documents that would address the occupancy issue, finding an encroachment permit but no easement. Therefore, the WOCWB pipeline has no occupancy rights and all costs relating to relocating the pipeline would be the responsibility of the WOCWB. Extensive review of the bridge widening plans and the as-constructed plans for the 33-inch pipeline led to the conclusion that the 53 year old pipeline should be relocated. A number of alternative locations were evaluated and a consulting engineering firm with extensive pipeline and Caltrans experience was utilized to review the work and develop relocation cost estimates for the most favorable alternates. The WOCWB Board approved the findings of the engineering evaluation and approved the recommendation to relocate the underground pipeline crossing of the I-405 Freeway approximately 400 feet to the south (see attached). The new alignment will require the installation of approximately 2,400 feet of new 33-inch cement mortar lined and coated steel pipe. The 280 feet of the 33-inch line that will be under the freeway will be protected within a 45-inch steel casing pipe that will be installed utilizing micro-tunneling techniques. No surface construction will occur within the freeway right-of-way. On October 31, 2017, the bid opening was held, with the lowest bid coming in at $5,129,705 for construction costs. OCTA adds 12% for project management, inspection and material testing costs plus a 10% contingency, which brings the total estimated project cost to $6,258,240. The City of Garden Grove will be paying their $262,846 share (4.2%) up front and not participating in the loan. HB -127-Item 12. - 2 Dept. ID PW 17-059 Page 3 of 4 Meeting Date: 11/20/2017 The entire project is located within the City of Westminster. Businesses and residents will be impacted during the construction of the pipeline (and the freeway improvements). Their Public Works staff has been extremely helpful and supportive throughout the project attending meetings, providing infrastructure information, performing plan review and other activities. WOCWB has an annual budget of $91,000 for fiscal year 2017/18 and typically budgets $150,000 for annual maintenance, operating, utilities, legal and insurance costs. The Board has a reserve of $400,000. If each member agency were to pay the entire cost of the project without financing, some agencies might need to raise rates in order to meet their obligations. Therefore, the Board has negotiated a reimbursement agreement with OCTA to finance construction of the project, as well as two related agreements. OCTA UTILITY AGREEMENT In order to qualify for the construction loan, OCTA requested that the WOCWB sign a Utility Agreement (UA), attached. WOCWB counsel has reviewed the UA and found no major issues. The City of Huntington Beach City Attorney’s Office and members of the Board’s counsels were also given the opportunity to review and comment on the UA. The Utility Agreement was approved by the Board at the October 18, 2017, regular meeting. OCTA REIMBURSEMENT AGREEMENT (LOAN) Following numerous discussions with OCTA staff concerning the terms of the loan, OCTA staff prepared Reimbursement Agreement No. U-2017-151087, attached. The OCTA loan would include the following terms: • The term would be for a period not to exceed 10 years • Interest would be charged at the rate of earnings equal to the State of California Surplus Money Investment Fund (SMIF) which stands at 1.069% • The variable interest rate is adjusted quarterly • Payments would be made on a quarterly basis • There is no prepayment penalty • The loan may include the construction, project management, inspection and material testing costs plus a 10% contingency The OCTA loan can only be made available to the WOCWB. Individual cities are not eligible to obtain a project loan on their own. An initial Reimbursement Agreement for $4.7 million was approved by the WOCWB at the October 18, 2017 regular meeting. Following the October 31, 2017, bid opening, the WOCWB submitted a request to OCTA to amend the Reimbursement Agreement by up to $1.3 million, for a total of up to $6 million for the realignment project. The WOCWB will consider the amendment for the additional $1.3 million at a special meeting in December 2017. The following table shows the breakdown of the estimated loan amount. TABLE 1: WOCWB Loan from OCTA for the Relocation of the OC-35 Water Transmission Main Total Project Cost $ 6,258,240 WOCWB Member City Fiscal Responsibility Project Cost To Each City Garden Grove* 4.2% $ 262,846 HB -128-Item 12. - 3 Dept. ID PW 17-059 Page 4 of 4 Meeting Date: 11/20/2017 *The City of Garden Grove will be paying their share in full prior to the beginning construction, but will sign the agreement so that they are obligated to pay their portion of any unforeseen contingencies. WOCWB Financial Participation Agreement This agreement will also be considered for approval at a WOCWB special meeting in December. The Financial Participation Agreement is between an individual member agency and the Board. It obligates each member agency to pay their allotted share of the project costs and provides safeguards for the Board should an agency be unable to pay their entire amount. As this is a low interest loan – currently 1.069% -- staff believes financing this project will allow the City to pay for this project in a timely manner without needing to reprioritize other water infrastructure projects. Should interest rates rise, there is no prepayment penalty and the City could pay off its obligations before accruing substantial interest costs. Funds for this agreement were not included in the Fiscal Year 2017/18 approved budget as the agreement and funding should be approved in concert with each other. WOCWB Fiscal Year 2017-18 Budget The City of Huntington Beach serves as the fiscal agent for the WOCWB. As such, any amendments to the approved WOCWB must also be approved by the City in order for the City’s Finance Department to be able to process those payments. The budget amendment authorizes spending up to $6,258,240 on project costs, and $512,260 for debt service. Likewise, the amended budget recognizes the receipt of up to a $5,995,394 loan from OCTA and up to $943,444 in payments from the member agencies for the loan reserve requirements, payments for three fiscal year quarters, as well as the entire share of the City of Garden Grove’s portion of the project costs. Environmental Status: Not Applicable Public Works Commission Action: Not Applicable Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Financial Participation Agreement between the City of Huntington Beach and WOCWB 2. Amended Fiscal Year 2017/18 Budget 3. Drawing of OC-33 Relocation Project 4. Reimbursement Agreement between WOCWB and OCTA 5. Utility Agreement between WOCWB and OCTA Huntington Beach 56.1% $ 3,510,873 Seal Beach 14.3% $ 894,928 Westminster 25.4% $ 1,589,593 Total $ 6,258,240 HB -129-Item 12. - 4 FINANCIAL PARTICIPATION AGREEMENT — CITY OF HUNTINGTON BEACH FACILITIES RELOCATION COSTS (405 Freeway Facilities Relocation) This FINANCIAL PARTICIPATION AGREEMENT — City of Huntington Beach FACILITIES RELOCATION COSTS ("Agreement") is made and entered into and effective as of this day of ,2017, by and between the WEST ORANGE COUNTY WATER BOARD, a joint powers agency (hereinafter referred to as "WOCWB") and the CITY OF HUNTINGTON BEACH, a California charter city, organized and existing pursuant to the Constitution and laws of the State of California (hereinafter referred to as "City", each agency to this Agreement may in certain cases be referred to herein as a "Party" and collectively, herein as the "Parties"). RECITALS I. Pursuant to the WOCWB Joint Powers Agreement (as defined herein), October 25, 1967, WOCWB and its Member Agencies (as defined in the Joint Powers Agreement) own, operate and maintain certain potable water transmission and distribution lines all located within the boundaries of the County of Orange ("County"), State of California ("State"). 2. Certain WOCWB facilities extending over and across the Interstate 405 Freeway ("1-405") are located within, and subject to, various encroachment permits and related documents currently managed by the Orange County Transportation Authority ("OCTA") and are further described herein as the "Relocation Facilities". 3. OCTA, by and through a cooperative agreement with the California Department of Transportation, is constructing improvements on Interstate 405 (1-405) Freeway between State Route 73 (SR-73) and Interstate 605 (I-605). The improvements include one general purpose lane in each direction from Euclid Street to 1-605, and an additional lane in each direction that would combine with the existing high-occupancy vehicle lane to provide dual express lanes in each direction of1-405 from SR-73 to 1-605 ("405 Project"). 4. As a result of the construction for the 405 Project, it is necessary for WOCWB to relocate its existing thirty-three (33) inch waterline located in Westminster Boulevard where it crosses Interstate 405 from east of Willow Lane to Springdale Street (the "Relocation Project") in conflict with the 405 Project. 5. In accordance with 405 Project requirements, Utility Agreement No. UK 151087 ("UK 151087") has been entered into between OCTA and WOCWB. UK 151087 specifies the facilities relocation work to be perfoimed, performance of work responsibility, and that the cost liability of such relocation based on existing rights of the respective Member Agencies in the facilities to be relocated (all as set out in Exhibit "A"). Under the terms of UK 151087, one- HB -130-Item 12. - 5 hundred (100) percent cost responsibility for the relocation work is assigned to WOCWB including, but not limited to, all services, final design and construction cost (hereafter, the "WOCWB Relocation Work"). UK 151087 also allows for the advancement of funds for the relocation work by OCTA upon determination of a hardship in accordance with Section 706 of the Streets and Highways Code. 6. WOCWB has entered into the OCTA Reimbursement Agreement (as defined herein) with OCTA to provide a portion of the funding necessary to provide for the WOCWB Relocation Work on the Relocated Facilities. 7. In order to provide adequate funds for WOCWB to repay the Financial Participation Payments which will come due under the OCTA Reimbursement Agreement, WOCWB is entering into this Agreement with City to provide for Financial Participation Payments to be made to WOCWB by City upon the terms and conditions set forth herein. ARTICLE I INTENTION; DEFINITIONS; ACTIONS BY WOCWB CONTRACT MANAGER 1.1 Intention. It is the intention of the Parties to provide for Financial Participation Payments to be made by City to WOCWB to allow WOCWB to make the OCTA Contract Payments, as specified in the OCTA Reimbursement Agreement in a timely manner. City acknowledges that WOCWB does not have financial reserves sufficient to pay the OCTA Contract Payments due from City and other involved Member Agencies of WOCWB. 1.2 Definitions. In addition to the definitions heretofore included in the Recitals, and unless the context otherwise requires, the following terms shall have the following meanings: "Allocated Ownership" means the allocated ownership, and corresponding cost responsibility, for the Relocated Facilities as set out in Exhibit "A" attached hereto and incorporated herein by this reference. In the case of City the allocated ownership is 56.1%. "CHB" means the City of Huntington Beach, acting in its capacity as the Contract Manager for WOCWB. "City" means City of Huntington Beach, a California charter city, organized and operating pursuant to the provisions of the California Constitution and State law. "Contract Manager" means CHB when operating or acting in its capacity as Contract Manager for WOCWB. "Default Rate" means an interest rate equal to the variable State Surplus Money Investment Fund (SMIF) interest rate, which may be adjusted on a periodic basis. "Due Date(s)" means the date(s) set out in Exhibit "C". 2 HB -131-Item 12. - 6 "Event of Default" means an Event of Default as set forth in Section 4.1 of this Agreement. "Financial Participation Payments" means those certain payments made by City to WOCWB, through CHB, pursuant to the provisions of Article III of this Agreement. "General Manager" means the duly appointed and acting General Manager of WOCWB. "Letter(s) of Credit" means that certain irrevocable, standby letter(s) of credit issued or provided pursuant to Section 3.6 hereof by a Letter of Credit Bank(s), or any reissuance or extension thereof, which Letter(s) of Credit shall be in the applicable Stated Amount and shall be for an initial term of no less than one year. "Letter of Credit Bank(s)" means the issuer from time to time of a Letter(s) of Credit and the respective successors and assigns of the issuer thereof and any surviving, resulting or transferee banking association or corporation with which, or into which, it may be consolidated or merged or to which it may transfer all of its banking business, provided that such entity shall have a minimum rating, at all times during the term of the Letter(s) of Credit, of one of the following: (1) Moody's long-term rating of "A" and short-term rating of "P-1"; or, (2) S&P long- term rating of "A" and short-term rating of "A-1"; or, (3) Fitch long-term rating of "A+" and short-term rating of "Fl"; with any of the foregoing ratings to be evidenced by proof provided by the Letter of Credit Bank(s) to the Contract Manager in writing. "Member Agencies" means the Member Agencies of WOCWB as set forth in the WOCWB Joint Powers Agreement. "OCTA Reimbursement Agreement" means that certain Reimbursement Agreement No. U-2017-151087 between the Orange County Transportation Authority and WOCWB dated as of October 18, ,2017. "Relocation Facilities" means those facilities of WOCWB which are required to be removed, abandoned and/or relocated as a result of the 405 Project which Relocation Facilities are described in Exhibit "B," attached hereto and incorporated herein by this reference. "Reserve Fund" means the fund or account (regardless of actual designation) established and maintained by the Contract Manager pursuant to the provisions and requirements of Section 3.4 hereof. The Reserve Fund shall be discreet for each Member Agency using a unique object account for payment tracking. "Reserve Requirement" means an amount equal to the average of one periodic Reimbursement Payment, as scheduled in Exhibit "C." "State" means the State of California. 3 HB -132-Item 12. - 7 "WOCWB" means West Orange County Water Board, a joint powers agency organized pursuant to the provisions of the WOCWB Joint Powers Agreement. "WOCWB Joint Powers Agreement" means that certain Joint Powers Agreement, dated as of October 25, 1967, as subsequently amended, and as such may be further amended or supplemented in the future from time to time. 1.3 Interpretation. (a) Unless the context otherwise indicates, words expressed in the singular shall include the plural, and vice versa and the use of the neuter, masculine, or feminine gender is for convenience only and shall be deemed to mean and include the neuter, masculine or feminine gender, as appropriate. (b) Headings of articles and sections herein and the table of contents hereof are solely for convenience of reference, do not constitute a part hereof and shall not affect the meaning, construction or effect hereof. (c) All references herein to "Articles," "Sections" and other subdivisions are to be corresponding Articles or subdivisions of this Agreement; the words "herein," "hereof," "hereby," "hereunder" and other words of similar import refer to this Agreement as a whole and not to any particular Article, Section or subdivision thereof. 1.4 Actions of WOCWB's Contract Manager. Pursuant to an existing agreement WOCWB has retained CHB to act as its Contract Manager for all operational and financial purposes. For purposes of this Agreement references to WOCWB shall include the Contract Manager. All actions to be undertaken by WOCWB shall, unless otherwise expressly stated herein, be undertaken or performed on behalf of WOCWB by the Contract Manager. The Contract Manager acts through the General Manager. 1.5 WOCWB Actions to Complete Relocation of Relocation Facilities. Through the Contract Manager and pursuant to the requirements of OCTA and the teims of the OCTA Reimbursement Agreement, WOCWB shall undertake to contract for, and complete, the relocation of the Relocation Facilities. WOCWB shall provide the Member Agencies with periodic updates on the progress and status of such relocation work. ARTICLE II REPRESENTATIONS AND WARRANTIES 2.1 Representations by WOCWB. WOCWB makes the following representations: (a) WOCWB is a joint powers agency duly organized and existing under and pursuant to the laws of the State. 4 HB -133-Item 12. - 8 (b) WOCWB has full legal right, power and authority to enter into this Agreement and carry out its obligations hereunder, to carry out and consummate all other transactions contemplated by this Agreement, and WOCWB has complied with the provisions of applicable State law in all matters relating to such transactions. (c) By proper action, WOCWB has duly authorized the execution, delivery and due performance of this Agreement. 2.2 Representations by City. City makes the following representations: (a) City is a charter city duly organized and existing under and pursuant to the laws of the State. (b) City has full legal right, power and authority to enter into this Agreement and catTy out its obligations hereunder, to carry out and consummate all other transactions contemplated by this Agreement, and City has complied with the provisions of applicable State law in all matters relating to such transactions. (c) By proper action, City has duly authorized the execution, delivery and due performance of this Agreement. ARTICLE III PAYMENT OF FINANCIAL PARTICIPATION PAYMENTS TO WOCWB 3.1 Payments of Financial Participation Payments. (a) City shall pay to WOCWB the Financial Participation Payments allocated to City based upon City's Allocated Ownership/financial responsibility portion of the Relocation Facilities based upon the payment schedules set forth in Exhibit "C," attached hereto and incorporated herein by this reference, as such may be revised pursuant to Section 3.3. Subject to Section 3.2, each such Financial Participation Payment shall be made by City to WOCWB not later than the corresponding Due Date as shown in Exhibit "C." (b) Unless otherwise agreed to by and between City and the Contract Manager, such Financial Participation Payments shall be made by wire transfer consistent with the wire instructions to be provided by WOCWB. In the event of a change in such wire directions, the Contract Manager shall inform City of such change in writing. (c) Each Financial Participation Payment shall be paid to WOCWB in lawful money of the United States of America. In the event that City fails to make any of the payments required to be made by it under this Section, such payment shall continue as an obligation of City until such amount shall have been fully paid and City agrees to pay the same with interest accruing thereon at the Default Rate from and after the applicable Due Date for payment. 5 HB -134-Item 12. - 9 (d) City shall have the option to prepay all or a portion of its total allocated Financial Participation Payment at any time. Any such prepayments shall be made and applied as set out in Section 3.2 hereof. (e) The obligation of City to make the Financial Participation Payments is absolute and unconditional and until such time as all Financial Participation Payments shall have been paid in full (or provisions for the payment thereof shall have otherwise been made by mutual agreement of the Parties) City will not discontinue or suspend any of the Financial Participation Payments required to be made by it under this Section when due. The obligation to make Financial Participation Payments as set forth in this Section shall not be conditioned on the perfoimance or non-perfounance by any Party of any agreement, delays resulting in the completion of the work on the Relocation Facilities by WOCWB or by any other cause whatsoever; unless the obligation to make Financial Participation Payments is otherwise discharged by mutual agreement of the Parties in the event of changed circumstances. 3.2 Initial Deposits as Against Financial Participation Payments; Application of Deposit(s); Reconciliation. (a) City in lieu of periodic Financial Participation Payments may choose to make one or more deposits with CHB as the Financial Agent and Treasurer of WOCWB which deposit(s) shall be used as a credit against Financial Participation Payments as such shall become due. (b) CHB shall establish and, through a federally insured banking institution maintain, a separate fund or account for receipt of such City deposits (hereinafter referred to as the "Deposit Account" regardless of actual designation). The Deposit Account shall be used to receive deposits from City for payment or prepayment of its allocated Financial Participation Payments pursuant to the terms of this Agreement. Funds held in the Deposit Account shall be expended by CHB, on behalf of WOCWB, subject to the terms of this Agreement for payment or prepayment of City's Financial Participation Payments coming due thereafter under the terms of this Agreement. (c) CHB shall provide City with periodic statements concerning the amount of funds held in the Deposit Account and charges made to the Deposit Account for• payment or prepayment of Financial Participation Payments pursuant to the terms hereof on a monthly basis. Records of all deposits and charges against the Deposit Account shall be maintained at CHB's business offices and open for review by City (or its agents) during normal business hours should City wish to review such. (d) Following the completion of the design, construction, installation and expiration of the notice of completion period for the Relocation Facilities CHB, as the financial agent and treasurer of WOCWB, shall provide City with a final accounting of all of the total project costs as allocated to City pursuant to the terms hereof. In the event that funds remain in the Deposit Account which have not been, and are not required to be, expended pursuant to the terms of this Agreement, such funds shall be returned to City by check, or other payment means acceptable to CHB and City within thirty (30) business days following completion of the above-referenced accounting report. In the event that final accounting shows a balance due to WOCWB from City 6 HB -135-Item 12. - 10 and there are no funds remaining in the Deposit Account to cover such, City shall provide final payment to CHB as Treasurer of WOCWB for the City allocated costs within thirty (30) business days of such final accounting. 3.3 Adjustment of Financial Participation Payments. The schedule of allocated Financial Participation Payments set forth in Exhibit "C" to this Agreement shall be subject to modification or amendment (i) as a result of change orders resulting from WOCWB's construction contract for the completion of the work on the Relocation Facilities and/or (ii) as a result of changes in interest rates as imposed pursuant to the terms of UK 151001. In the event of such change order(s) being approved pursuant to the WOCWB Relocation Facilities contract documents, WOCWB, through its Contract Manager, shall provide to City a modified schedule of allocated Financial Participation Payments which shall supersede Exhibit "C" upon the finalization thereof and provision to City pursuant to the provisions of Article IV, hereof 3.4 Application of Financial Participation Payments. WOCWB, through CUB, agrees to retain all Financial Participation Payments made by City pursuant to the provision of this Agreement and apply such to the payment of construction contract costs resulting from the OCTA Reimbursement Agreement, subject to the provisions of Sections 3.2 and 33, hereof. 3.5 Reserve Fund and Reserve Fund Deposit. (a) As additional security for the payment of the Reimbursement Payments, CHB, as the Contract Manager shall open and maintain a Reserve Fund (regardless of actual designation). The Reserve Fund shall be utilized solely for the retention and application of Reserve Fund deposits and usage as set forth in this Section 3.5. (b) Not later than January I, 2018, City shall deposit with the Contract Manager an amount equal to the Reserve Requirement for deposit into the Reserve Fund. (c) Moneys in the Reserve Fund shall be used solely for the purpose of satisfying payments of the Reimbursement Payments to the extent that they are not made by City in a timely manner. In the event that the payment of a Reimbursement Payment is not made by City by the corresponding Due Date, the Contract Manager shall withdraw from the Reserve Fund for satisfaction of the Reimbursement Payment. The Contract Manager will, promptly thereafter, notify City in writing of the amount needed to replenish the Reserve Fund to the Reserve Requirement. City shall replenish the Reserve Fund to the Reserve Requirement within thirty (30) Business Days following such notice. Failure to replenish the Reserve Fund to the Reserve Requirement as set forth above shall constitute an event of default for purposes of Section 4.1 hereof. (d) Draws upon the moneys in the Reserve Fund shall not preclude a Party from pursuing other applicable remedies under the provisions of Article IV hereof. (e) Moneys in the Reserve Fund shall be invested by the Contract Manager in investments authorized in the City of Huntington Beach's investment policy and the local agency investment guidelines issued by the California Debt and Investment Advisory Commission 7 HB -136-Item 12. - 11 ("CDIAC"). The Contract Manager shall provide City with periodic statements of the balance held in the Reserve Fund. Any moneys in the Reserve Fund in excess of the Reserve• Requirement shall be: (i) returned to City upon written request therefore (which request(s) shall be no more often that once per quarter); or (ii) applied to City's next occurring Reimbursement Payment, as City shall direct in writing. (f) Upon completion of the payment of all Reimbursement Payments by City, and satisfaction of all contractual obligations of City, all moneys then held in the Reserve Fund, if any, shall be returned to City. Alternatively, monies held in the Reserve Fund, if any, may he applied to the final Reimbursement Payment due from the City. (g) The Contract Manager may establish additional accounts of the Reserve Fund as the Contract Manager shall deem necessary and prudent in furtherance of its duties pursuant to this Agreement upon written notification to City. 3.6 Satisfaction of Reserve Requirement by Way of a Letter of Credit. (a) In lieu of a cash deposit to the Reserve Fund as set out in Section 3.5, City may deposit with the Contract Manager one or more Letters of Credit in an amount equal to all or a portion of the Reserve Requirement. (b) The form of such Letter of Credit shall be provided by WOCWB general legal counsel not later than January 1, 2018. (e) Any such Letter of Credit shall be used to satisfy any draws on the Reserve Fund in the same manner as set out in Section 3.5(c), above. (d) The Contract Manager shall notify City, in writing, promptly following the draw(s) on any Letter of Credit then on deposit in the Reserve Fund, which notification shall include the amount(s) drawn on such Letter of Credit. (e) Any such Letter of Credit shall be renewed, replaced or replaced with a cash deposit, in the amount of the Reserve Requirement, not later than 15 days prior to the expiration of the then-current Letter of Credit. Failure to comply with this subsection shall constitute an event of default for purposes of Section 4.1 hereof. (f) In the event any Letter of Credit Bank(s) wrongfully refuses to honor any drawing made on any Letter(s) of Credit, WOCWB, through the Contract Manager may immediately bring an action and pursue any remedy available at law or in equity for the purpose of compelling the corresponding Letter of Credit Bank(s) to honor such drawing and to enforce the provisions of the corresponding Letter(s) of Credit. In such event, the Contract Manager shall promptly notify City, in writing, of such event. (g) Upon completion of the payment of all Reimbursement Payments by City, and satisfaction of all contractual obligations of City, all Letter(s) of Credit then held in the Reserve Fund, if any, shall be returned to City. 8 HB -137-Item 12. - 12 ARTICLE IV EVENT OF DEFAULT — REMEDIES 4.1 Events of Default Defined. The following shall be "events of default" under this Agreement and the tellits "events of default" and "default" shall mean, whenever they are used in this Agreement, any one or more of the following events: (a) An event of default by the City shall have occurred under Section 3.1 hereof. (b) Failure by the WOCWB or City to observe and perform any covenant, condition or agreement on its part to be observed or performed under this Agreement, other than such failure as may constitute an event of default under clause (a) of this Section, for a period of 30 days after written notice specifying such failure and requesting that it be remedied has been given to WOCWB, or City, as applicable; provided, however, that if the failure stated in the notice cannot be corrected within such period, then the applicable Party shall not unreasonably withhold its consent to an extension of such time if corrective action is instituted by the defaulting Party within such period and diligently pursued until the default is corrected. 4.2 Remedies on Default. (a) In the event of a breach of this Agreement, all legal and equitable remedies may be employed to enforce the terms herein, subject to the terms hereof. (b) WOCWB, through its Contract Manager, take any appropriate action to cause City to pay any Financial Participation Payment not paid when due. (c) Notwithstanding the provisions of Section 4.2(a) and (b), it is the intent of the parties to try and resolve any differences arising from this Agreement through mediation prior to the initiation of litigation. In the event of any disagreement over the meaning or application of this Agreement, the parties shall first attempt to resolve the matter informally. Should that prove unsuccessful, any party may ask for mediation. A neutral mediator from the State Mediation and Conciliation Service or the Judicial Arbitration and Mediation Service ("JAMS") shall be appointed to hear each side in an informal setting, and to render an advisory recommendation. Any such mediation costs shall be equally shared by the parties. 4.3 No Remedy Exclusive. No remedy herein conferred upon or reserved to WOCWB is intended to be exclusive and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement, or now or hereafter existing at law or in equity. No delay or omission to exercise any right or power accruing upon any default shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. In order to entitle WOCWB to exercise any remedy reserved to it, it shall not be necessary to give any notice other than such notice as may be required in this Article or by law. 9 HB -138-Item 12. - 13 4.4 No Additional Waiver Implied by One Waiver. In the event any provision contained in this Agreement should be breached by a Party and thereafter waived by another Party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other breach hereunder. 4.5 Application of Funds. All moneys received by WOCWB pursuant to any right given or action taken under the provisions of this Article IV shall be deposited into the Reimbursement Fund and shall be applied by WOCWB in the following order: First. Costs and Expenses: to the payment of the fees, costs and expenses of WOCWB in pursuing such event(s) of default including reasonable compensation to its agents, attorneys and counsel; and Second, Payments Due Under OCTA Agreement: to the payment of payments due under the terms of the OCTA Agreement including any penalties, interest or costs due thereunder as a result of such event(s) of default. ARTICLE V GENERAL PROVISIONS 5.1 Record Keeping. WOCWB shall keep records and accounts of Financial Participation Payments, and other amounts due hereunder, collected and paid by City. Such records shall be maintained by WOCWB, through its Contract Manager, and shall be available for inspection by the Parties hereto upon reasonable prior notice. 5.2 Interpretation. WOCWB and City represent that they have read this Agreement and that they are fully aware of its contents and of its legal effect. The Parties have jointly cooperated in the drafting and preparation of this Agreement. Hence, in any construction to be made of this Agreement, the same shall not be construed in favor or against either WOCWB or City. The terms and provisions of this Agreement shall be construed in accordance with the laws of the State. 5.3 Entire Agreement. This Agreement constitutes a single, integrated written contract which contains the sole and entire agreement and understanding of WOCWB and City with respect to the subject matter of the reimbursements set forth herein (subject to the terms of the Settlement Agreement), and contains all covenants and agreements between the WOCWB and City with respect to such matter. No covenants, agreements, representations, or warranties of any kind whatsoever, whether express or implied in fact, have been made by any party to this Agreement, except as specifically set forth in this Agreement. All prior and contemporaneous discussions, negotiations and agreements as to such matters have been and are merged and integrated into, and are expressly superseded by, this Agreement. 10 HB -139-Item 12. - 14 5.4 Successor Is Deemed Included in All References to Predecessor. Whenever in this Agreement either the WOCWB or City is named or referred to, such reference shall be deemed to include the successors or assigns thereof, and all the covenants and agreements in this Agreement contained by or on behalf of the WOCWB or City shall bind and inure to the benefit of the respective successors and assigns thereof whether so expressed or not. 5.5 Assignment. This Agreement, and the rights and obligations hereof, shall not be assigned without the prior written consent of the other Party hereto. 5.6 Seyerability of Invalid Provisions. If any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions contained in this Agreement and such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if such invalid or illegal or unenforceable provision had never been contained herein. The WOCWB hereby declares that it would have entered into this Agreement and each and every other Section, subsection, paragraph, sentence, clause or phrase hereof irrespective of the fact that any one or more Sections, subsections, paragraphs, sentences, clauses or phrases of this Agreement may be held illegal, invalid or unenforceable. 5.7 Amendments. No modification, amendment or waiver of any of the provisions contained in this Agreement, or any future representations, promise, or condition in connection with the subject matter of this Agreement shall be binding upon any party to this Agreement unless made in writing and signed by such party or by a duly authorized officer or agent of such party. 5.8 Waiver. The failure of any party hereto to insist on compliance within any of the terms, covenants or conditions of this Agreement by any other party hereto, shall not be deemed a waiver of such terms, covenants or conditions of this Agreement by such other party, nor shall any waiver constitute a relinquishment of any other right or power for all or any other times. 5.9 Waiver of Personal Liability. No member, officer, agent or employee of WOCWB or City shall be individually or personally liable for any payment(s) due hereunder or be subject to any personal liability or accountability by reason of the execution and delivery thereof; but nothing herein contained shall relieve any such officer, agent or employee from the performance of any official duty provided by law or by this Agreement. 5.10 Cooperation and Execution of Documents. The parties hereto agree to complete and execute any further or additional documents which may be necessary to complete or further the tent's of this Agreement. 5.11 California Law. This Agreement shall be construed and governed in accordance with the laws of the State of California, applicable to contracts made and perfouned in the State. 5.12 Exhibits. The following exhibits attached hereto are incorporated into this Agreement by reference. 11 HB -140-Item 12. - 15 Exhibit Description 44A.,, Description of Allocated Ownership/Financial Responsibility for Relocated Facilities Description of Relocation Facilities Schedule of Allocated Financial Participation Payments 5.13 Notices. Any notice, demand request, consent, approval or communication that any party desires or is required to give to any other party hereunder shall be in writing, postage prepaid and addressed to each other party at the following addresses or at such other address as may have been specified by notifying the other parties of the change of address: To WOCWB: WOCWB Attention: General Manager 2000 Main Street Huntington Beach, CA 92648 To City: City of Huntington Beach Attn: Iravis Hopkins, Director of Public Works 2000 Main Street Huntington Beach, CA 92648 5.14 Execution in Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original. [Remainder of this page intentionally blank] 12 HB -141-Item 12. - 16 ity Attorney '0\ui (.43\k,;(.0 TIATED AND APPROVED: IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed by and through their authorized officers the day, month, and year first above written. WEST ORANGE COUNTY WATER BOARD CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: Chairperson Mayor print name ATTEST: By: General Manager City Clerk print name Director of Public Works REVIEWED AND APPROVED: City Manager HB -142-Item 12. - 17 EXHIBIT "A" DESCRIPTION OF ALLOCATED OWNERSHIP/FINANCIAL RESPONSIBILITY FOR RELOCATED FACILITIES WEST ORANGE COUNTY WATER BOARD 1-405 FREEWAY PIPELINE RELOCATION PROJECT ALLOCATION OF ESTIMATED COSTS BY AGENCY AGENCY PERCENT OWNERSHIP ESTIMATED COSTS Huntington Beach 56.1 $3,510,873 Garden Grove 4.2 $262,846 Seal Beach 14.3 $894,928 Westminster 25.4 $1,589,593 Totals 100 $6,258,240 Note: The estimated costs listed above are subject to changes upon the receipt of the final contract bid and as set forth in Section 3.3 herein. HB -143-Item 12. - 18 EXHIBIT "B" DESCRIPTION OF RELOCATION FACILITIES The Orange County Transportation Authority's 1-405 Freeway Widening Project requires the WOCWB to relocate approximately 2,400 feet of its 33-inch OC-35 transmission pipeline where it traverses beneath the freeway immediately to the south of the Westminster Boulevard bridge between the intersections of Willow Lane and Westminster Blvd. and the intersection of Springdale Street and Westminster Blvd. The new pipeline will extend south from Westminster Boulevard along Willow Lane to the cul- de-sac at the end of Willow Lane on the northeast side of the 1-405 Freeway. The pipeline will then cross beneath the freeway in a steel casing pipe to the intersection of Willow Lane and Mahogany Avenue on the southwest side of the freeway. From that point the pipe will then extend to the intersection of Mahogany Avenue and Springdale Street where it will connect to the 0C-35 pipeline. HB -144-Item 12. - 19 EXHIBIT "C" SCHEDULE OF ALLOCATED FINANCIAL PARTICIPATION PAYMENTS Payment Number Payment Due Date 1 March 1, 2018 2 June 1,2018 3 September 1,2018 4 December 1,2018 5 March 1, 2019 6 June 1,2019 7 September 1, 2019 8 December 1, 2019 9 March I, 2020 10 June 1,2020 11 September 1, 2020 12 December 1, 2020 13 March 1,2021 14 June 1,2021 15 September 1,2021 16 December 1,2021 17 March 1, 2022 18 June 1,2022 19 September 1,2022 20 December 1, 2022 21 March 1,2023 22 June I, 2023 23 September 1, 2023 24 December 1, 2023 25 March 1,2024 26 June 1, 2024 27 September 1, 2024 28 December 1, 2024 29 March 1, 2025 30 June 1, 2025 31 September 1, 2025 32 December 1, 2025 33 March 1, 2026 34 June 1, 2026 35 September I, 2026 36 December I, 2026 37 March 1, 2027 38 June 1, 2027 39 September 1, 2027 40 December 1,2027 C-1 HB -145-Item 12. - 20 Notes: 1.) The proposed quarterly Payment schedule assumes a loan date of December 15, 2017. This quarterly payment schedule shall be adjusted based on the actual date of loan, however payment shall be provided no later than the first day of the month for each quarter for the preceding payment period. 2.) For each quarterly payment, quarterly loan Interest, quarterly loan principal, and any late fees for previous billing shall be included for the anticipated 40 payment (10 year) loan. 3.) The proposed quarterly Payment schedule will be updated with the quarterly Payment amounts when the contract bid has been finalized and accepted by the WOCWB and OCTA. 4.) The proposed quarterly Payment schedule and Payment amounts are subject to changes as set forth in Section 3.3 herein. HB -146-Item 12. - 21 WEST ORANGE COUNTY WATER BOARDDraft AMENDED FISCAL YEAR 2017-18 BUDGETFY 16-17 ApprovedFY 17-18 AdoptedFY 17-18 AmendedAccount DescriptionOPERATING EXPENSES50885101.61200 Electricity $4,500 $4,500 $4,50050885101.64620 Contracts for Repairs and Maintenance $30,000 $60,000 $60,00050885101.69345 Auditing $5,000 $5,000 $5,00050885101.69375 Attorney Fees $5,000 $5,000 $5,00050885101.69365 Other Contract Services $2,000 $2,000 $2,00050885101.69365 I 405 Widening Facilities Relocation - Design $235,000 $0 $050885101.73010 General/Liability Insurance $9,500 $9,500 $9,50050885101.75400 Board Stipend Expense $2,500 $2,500 $2,50050885101.79100 Contingency $0 $2,500 $2,500 OPERATING EXPENSES $293,500 $91,000 $91,000CAPITAL EXPENDITURES50885102.82100 OC-35 Relocation$0 $0 $6,258,240NON OPERATING EXPENDITURES50885102.88010 Debt Service$512,260TOTAL $293,500 $91,000 $6,861,500Expenditures October 26, 2017 HB -147-Item 12. - 22 AMENDED FISCAL YEAR 2017-18 BUDGET Draft ALLOCATION OF COSTS BY AGENCY AGENCY Ownership Percentage Proposed 17/18 Costs 50800508.46610 Huntington Beach 56.1 $51,051 50800508.46620 Garden Grove 4.2 $3,822 50800508.46630 Seal Beach 14.3 $13,013 50800508.46640 Westminster 25.4 $23,114 Totals 100.0 $91,000 50800508.46610 Huntington Beach 56.1 $398,554 50800508.46620 Garden Grove* 4.2 $262,847 50800508.46630 Seal Beach 14.3 $101,592 50800508.46640 Westminster 25.4 $180,451 100.0 $943,444 50800508.46610 Huntington Beach 56.1 $449,605 50800508.46620 Garden Grove* 4.2 $266,669 50800508.46630 Seal Beach 14.3 $114,605 50800508.46640 Westminster 25.4 $203,565 subtotal $1,034,444 50800508.46450 OCTA Loan $5,995,394 Total Amended Budget $7,029,838 Adopted Budget First Year Loan Payment and Reserve Total Amended Budget *Garden Grove is paying their 4.2% of the project cost up front and has no reserve payment due October 25, 2017HB -148-Item 12. - 23 CC 1523 West Orange County Water Board Relocation of OC-35 HB -149-Item 12. - 24 HB -150-Item 12. - 25 HB -151-Item 12. - 26 HB -152-Item 12. - 27 HB -153-Item 12. - 28 HB -154-Item 12. - 29 HB -155-Item 12. - 30 HB -156-Item 12. - 31 ORANGE COUNTY TRANSPORATION AUTHORITY UTILITY AGREEMENT DISTRICT 12 COUNTY Orange ROUTE 1-405 POST MILE 20.81-22.67 EA 12- OH1000 PROJECT ID 1200000180 FEDERAL AID NUMBER HPLULN-6071(043) OWNER'S PLAN NUMBER CC 1523 FEDERAL PARTICIPATION On the project Z YES LI NO On the Utilities Li YES Z NO UTILITY AGREEMENT NO. UK151087 DATE 11-- The Orange County Transportation Authority (OCTA) in cooperation with the California Department of Transportation ("Caltrans") is proposing to improve Interstate 405 between State Route 73 and Interstate 605 (Project). OCTA and Caltrans have entered into Cooperative Agreement No. 12-697 relating to the Project under which Caltrans will provide Project oversight and upon completion of the Project, Caltrans will continue to own and maintain the Interstate 405. West Orange County Water Board Hereinafter referred to as "OWNER", owns and maintains the following (the "Utility Facilities") • 33-inch Waterline in Westminster Blvd crossing 1-405 from Willow Lane to Springdale Street within the limits of the OCTA Project which requires relocation to accommodate OCTA' s Project. It is hereby mutually agreed between OCTA and OWNER as follows: I. WORK TO BE PERFORMED In accordance with Notice to Owner No. UK151087 dated 6/21/2017, OWNER shall relocate OWNER's Utility Facilities. All work shall be performed substantially in accordance with OWNER's Plan No. CC 1523 dated /7 consisting of 44 sheets, a copy of which is on file at OCTA' s officeslocated at 550 S. Main Street, Orange, CA 92868. Deviations from the OWNER's plan described above initiated by either OCTA or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such Revised Notices to Owner, approved by OCTA and agreed to/acknowledged by the OWNER, will constitute an approved revision of the OWNER's plan described above and are hereby made a part hereof. No work under said deviation shall commence prior to written execution by the OWNER of the Revised Notice to Owner. Changes in the scope of the work will require an amendment to this Agreement in addition to the revised Notice to Owner. 1093616.1 HB -157-Item 12. - 32 UTILITY AGREEMENT Page 2 of 5 UTILITY AGREEMENT NO. UK151087 II. LIABILITY FOR WORK The existing facilities are located within the STATE' s right of way under permit and will be relocated at OWNER's expense under the provisions of Section 673 of the Streets and Highways Code. PERFORMANCE OF WORK OWNER agrees to cause the herein described work to be performed by a contract with the lowest qualified bidder, selected pursuant to a valid competitive bidding procedure, and to furnish or cause to be furnished all necessary labor, materials, tools, and equipment required therefore, and to prosecute said work diligently to completion. Engineering services for preparation of plans, specifications, and estimates are to be furnished by a consulting engineering firm of GHD on a fee basis previously approved by OCTA. Cost principles for determining the reasonableness and allowability of consultant costs shall be determined in accordance with 48 CFR, Chapter 1, Part 31; 23 CFR, Chapter 1, Part 645; and OMB Circular A-87, as applicable. Use of out-of-state personnel (or personnel requiring lodging and meal "per diem" expenses) will not be allowed without prior written authorization by OCTA' s representative. Requests for such authorization must be contained in OWNER' s estimate of actual and necessary relocation costs. Accounting Form FA-1301 is to be completed and submitted for all non-State personnel travel per diem. OWNER shall include an explanation why local employee or contract labor is not considered adequate for the relocation work proposed. Per diem expenses shall not exceed the per diem expense amounts allowed under the State's California Department of Human Resources (Ca1HR)travel expense guidelines. Work performed directly by OWNER' s employees shall comply with Labor Code Section 1771. OWNER shall verify compliance with this requirement in the administration of its contracts referenced above. OWNER shall verify compliance with this requirement in the administration of its contracts referenced above. IV. PAYMENT FOR WORK OWNER recognizes its legal obligation to relocate its facility at its own cost, but, at the present time does not have sufficient funds available to proceed with the relocation of OWNER' s facilities provided for herein. It is estimated that the cost of the work provided for by this Agreement and, as hereinafter set forth, is the not to exceed sum of $4,700,000.00. OCTA agrees to advance to OWNER the not to exceed sum of $4,700,000.00, in accordance with Section 706 of the Streets and Highways Code, to apply to the cost of the work to be undertaken as provided hereinabove. Said not to exceed .sum of $4,700,000.00 will be deposited by the 12-02-2015 HB -158-Item 12. - 33 UTILITY AGREEMENT Page 3 of 5 UTILITY AGREEMENT NO. UK151087 OCTA with OWNER within 30 days after execution of the Agreement by the parties hereto and upon receipt of an OWNER' s bill for the advance. It is understood that OWNER shall pay interest upon receipt of said advance. The rate of interest shall be the rate of earnings of the Surplus Money Investment Fund and computation shall be in accordance with Section 1268.350 of the Code of Civil Procedure. Repayment of the advanced funds by OWNER shall be per the terms specified in the attached REIMBURSEMENT AGREEMENT NO. U-2017-151087 dated . V. GENERAL CONDITIONS OWNER shall submit a Notice of Completion to OCTA within 30 days of the completion of the work described herein. It is understood that said highway is a Federal aid highway and accordingly, 23 CFR, Chapter 1, Part 645 is hereby incorporated into this Agreement. In addition, the provisions of 23 CFR 635.410, Buy America, are also incorporated into this Agreement. The Buy America requirements are further specified in Moving Ahead for Progress in the 21st Century (MAP-21), section 1518; 23 CFR 635.410 requires that all manufacturing processes have occurred in the United States for steel and iron products (including the application of coatings) installed on a project receiving funding from the FHWA. OWNER understands and acknowledges that this project is subject to the requirements of the Buy America law (23 U.S.C., Section 313) and applicable regulations, including 23 CFR 635.410 and FHWA guidance. OWNER hereby certifies that in the performance of this Agreement, for products where Buy America requirements apply, it shall use only such products for which it has received a certification from its supplier, or provider of construction services that procures the product certifying Buy America compliance. This does not include products for which waivers have been granted under 23 CFR 635.410 or other applicable provisions or excluded material cited in the Department's guidelines for the implementation of Buy America requirements for utility relocations issued on December 3, 2013. If, in connection with OWNER'S performance of Work hereunder, OCTA provides to OWNER any materials that are subject to the Buy America Rule, OCTA acknowledges and agrees that OCTA shall be solely responsible for satisfying any and all requirements relative to the Buy America Rule concerning the materials thus provided (including, not limited to, ensuring and certifying that said materials comply with the requirements of the Buy America Rule). OCTA further acknowledges that OWNER, in complying with the Buy America Rule, is expressly relying upon the instructions and guidance (collectively, "Guidance") issued by 12-02-2015 HB -159-Item 12. - 34 UTILITY AGREEMENT Page 4 of 5 UTILITY AGREEMENT NO. UK151087 Caltrans and its representatives concerning the Buy America Rule requirements for utility relocations within the State of California. Notwithstanding any provision herein to the contrary, OWNER shall not be deemed in breach of this Agreement for any violations of the Buy America Rule if OWNER' s actions are in compliance with the Guidance. It is expressly understood by the Parties that Owner is not, in executing this Agreement, abandoning any pre-existing right, title or interest it may have in any land or facilities, all such rights, title and interest being expressly reserved. The terms of this Agreement shall be binding and inure to the benefits of the Parties hereto. Signatures on Following Page 12-02-2015 HB -160-Item 12. - 35 APPROVED By: Titl Date: /3o By: Title: Date: Ji Beil Xecutive Director, Capital Programs es M. Donich eneral Counsel By: Date: Date: UTILITY AGREEMENT Page 5 of 5 UTILITY AGREEMENT NO. UK151087 SIGNATURE PAGE TO UTILITY AGREEMENT NO. UK151087 IN WITNESS WHEREOF, the above parties have executed this Agreement on the dates below. Owner: WEST ORANGE COUNTY WATER ORANGE COUNTY BOARD TRANSPORTATION AUTHORITY, a public entity 12-02-2015 HB -161-Item 12. - 36 OCTA Rose Casey Director, Highway Programs (IV-Dennis Mak Project Manager James M. Donich General Counsel INTEROFFICE MEMO August 8, 2017 To: Jim Beil, Executiye-Director, Capital Programs From: Joe Gallardo:pal Property Manager Subject: Utility Agreement for Preliminary Engineering 1-405 Improvement Project West Orange County Water Board Utility Agreement No. UK151087 Staff is requesting approval of the attached Utility Agreement between the West Orange County Water Board (Owner) and the Orange County Transportation Authority (OCTA). The Agreement contains the terms and conditions for the Owner to hire a consultant to prepare relocation plans, coordinate it with the Design Build Contractor, bid the relocation, select a contractor, perform the relocation and conduct construction inspection activities to ensure compliance with contract plans for the following utility conflict in connection with the 1-405 Improvement Project. WOCWB1087 Owner is liable for 100% of the cost of the relocation. Owner has applied for a loan from OCTA and obtained approval for the performance of the above-mentioned activities. OCTA has executed a Reimbursement Agreement (Agreement No. U-2017-151087) with Owner that specifies details for the repayment of the loan, which is attached to the Utility Agreement. The loan amount is $4,700,000.00. This amount has been verified by the independent cost estimate prepared by the 1-405 Program Management Consultant, Parsons Transportation Group. These funds are available within the fiscal year 2017-18 budget approved by the OCTA Board of Directors on June 12, 2017. OCTA's budget to fund the loan for this work and associated costs for the Agreement are 100% funded as part of the Measure M-2 Project K-0017-9082-FK101-0DW. JG:dm Attachment HB -162-Item 12. - 37 OCTA COMMITTEE TRANSMITTAL June 12, 2017 To: Members of the Board of Directors From: Laurena Weinertlerk of the Board Subject: Relocation of West Orange County Water Board Water Line for the Interstate 405 Improvement Project Finance and Administration Committee Meeting of May 24, 2017 Present: Directors Do, Jones, R. Murphy, and Steel Absent: Directors Hennessey, Pulido, and Spitzer Committee Vote This item was passed by the Members present. Committee Recommendation Authorize the Chief Executive Officer to negotiate and execute Reimbursement Agreement No. UK151087 with the West Orange County Water Board, in an amount not to exceed $4.7 million, for the relocation of the 33-inch pipeline that must be moved to accommodate the Interstate 405 Improvement Project. Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282) HB -163-Item 12. - 38 Dept. ID ED 17-30 Page 1 of 2 Meeting Date: 11/20/2017 Statement of Issue: The City Council is asked to approve a two-year lease agreement with Beachpoint Church for the non-exclusive use of the Huntington Beach Central Library on Sunday mornings. The lease will not interfere with the Sunday operations of the Library or use of the theater. Financial Impact: The lease agreement will generate $58,680 annually for the General Fund (10000100.43165). Recommended Action: A) Approve the "Lease Agreement between the City of Huntington Beach and Beachpoint Church for non-exclusive use of the Huntington Beach Central Library"; and, B) Authorize the Mayor, City Manager, and City Clerk to execute the Lease Agreement and other related documents on behalf of the City. Alternative Action(s): Do not approve the lease agreement and direct staff accordingly. Analysis: Mariners Church has utilized the Central Library Theater for services since 2012. In the Fall, Mariners provided notice that they acquired a new separate location and would be moving out. A Request for Proposals (“RFP”) was issued for use of the Central Library Theater which restricted the use for morning hours, based upon Mariners’ departure. Beachpoint Church submitted a proposal for use of the Theater including rooms C, D, E, and the kitchen. Staff conducted a reference check with their past landlords, who provided positive recommendations. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kellee Fritzal, Deputy Director, Business Development SUBJECT: Approve and authorize execution of a Lease Agreement between the City of Huntington Beach and Beachpoint Church for non-exclusive use of the Central Library Theater HB -164-Item 13. - 1 Dept. ID ED 17-30 Page 2 of 2 Meeting Date: 11/20/2017 Staff has negotiated new terms and a new lease agreement has been prepared in accordance with the City’s standard lease format. The terms are summarized below: • Two-year term • Options: One additional two-year extension • Base Monthly Rent: $4,809.02 • Hours: 7:30 a.m. to 12:30 p.m. on Sundays only The hours set forth in this lease agreement do not interfere with the new Sunday Library hours and will allow staff to pursue cultural and theatrical productions that will utilize the Theater in the afternoon and evening hours. The Economic Development Committee reviewed the lease agreement at the October 11, 2017, meeting and recommended approval of the lease. Environmental Status: None Strategic Plan Goal: Strengthen economic and financial sustainability. Attachment(s): 1. Lease Agreement between the City of Huntington Beach and Beachpoint Church for Nonexclusive use of the Huntington Beach Central Library. HB -165-Item 13. - 2 HB -166-Item 13. - 3 HB -167-Item 13. - 4 HB -168-Item 13. - 5 HB -169-Item 13. - 6 HB -170-Item 13. - 7 HB -171-Item 13. - 8 HB -172-Item 13. - 9 HB -173-Item 13. - 10 HB -174-Item 13. - 11 HB -175-Item 13. - 12 HB -176-Item 13. - 13 HB -177-Item 13. - 14 HB -178-Item 13. - 15 Dept. ID CA 17-027 Page 1 of 3 Meeting Date: 11/20/2017 Statement of Issue: The Community Services Department requires landscape architectural services on an as-needed basis to support staff for landscape design and construction for capital projects and City facilities. Financial Impact: Over $3.7 million in new park projects are budgeted in the current year FY 2017/18 Capital Improvement Program (CIP). With approximately $10 million in total CIP projects anticipated to be scheduled over the next three years, there is a need to approve the recommended professional services contracts for project efficiency and continuity purposes. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and RJM Design Group, Inc. for As-Needed Professional Design/Landscape Architectural Services” for an amount not to exceed Five Hundred Thousand Dollars ($500,000) over a three-year term; and, B) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and Integrated Consulting Group, Inc. for As-Needed Professional Design/Landscape Architectural Services” for an amount not to exceed Five Hundred Thousand Dollars ($500,000) over a three-year term. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: The City’s Park funds are the primary funding source responsible for development and completion of park development projects at the beach, pier, parks, and other City-owned recreation facilities. The current FY 2017/18 Capital Improvement Program (CIP) includes over $3.7 million in Parks, Facilities and Beach Development projects, with additional projects anticipated to be added throughout the term of the contracts. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/20/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Janeen Laudenback, Director of Community Services SUBJECT: Approve and authorize execution of Professional Services Contracts for As- Needed Design/Landscape Architectural Services with RJM Design Group, Inc. and Integrated Consulting Group, Inc., each in an amount not to exceed $500,000 over a three-year term HB -179-Item 14. - 1 Dept. ID CA 17-027 Page 2 of 3 Meeting Date: 11/20/2017 Proposals for Landscape Architecture Services were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Seventeen proposals were received and staff from Public Works, Community Services, and Purchasing reviewed and ranked the submittals. Once the ranking was completed, the top three qualified firms were interviewed (Attachment 3). RJM Design Group, Inc. and Integrated Consulting Group, Inc. were ultimately selected. These professional service contracts allow the Community Services Department to utilize professional landscape services on an as-needed basis. These contracts allow staff to obtain competitive, qualified professional design services for budgeted projects in a timely manner. Projects may include new development, refurbishing, building design, and environmental assessment. The contracts will also allow each vendor’s area of expertise to be utilized as needed and based on availability for scheduled and upcoming projects. Funding sources for work on various CIP projects will be the City Council approved CIP budget. The contracts provide for a three-year contract term with a total budget not to exceed $500,000 over the three years for each vendor. **Note: The $500,000 is a not to exceed limit only, and not a guaranteed amount. The actual amount paid to vendors will be for assigned projects only, as approved by City Council in the annual CIP and for as needed professional services as approved by City Council in the annual Community Services Department budget. It is important to note that these contracts cover a three-year period. Just as in the FY 2017/18 CIP, future CIP’s for park development will likely be well into the $3 million range annually, given the robust park fund. Because of this, the Community Services Department will be responsible for approximately $10 million in park development projects over the next three years. With $10 million in projects anticipated over the next three years, and design costs averaging approximately of 10%, the requested contact amounts are appropriate. When the design phase of a project is complete, a competitive bid process is required for the construction phase, with all construction contracts going back to City Council for approval. In general, the scope of work for landscape architecture firms may involve all phases of a development project. The following scope of work identifies the typical services provided throughout a project: Preliminary Plans and Design – Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives, and prepare details and calculations. Present alternatives, as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits – As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental and/or other permits as may be required. Construction Documents – Prepare designs, plans, specifications, cost estimates, and contract bidding documents. Bidding Processes – Assist the City in answering bidders’ questions, attend pre-bid conferences and job walks, prepare addenda, analyze bids, and recommend award. HB -180-Item 14. - 2 Dept. ID CA 17-027 Page 3 of 3 Meeting Date: 11/20/2017 Construction Processes – Attend pre-construction conference. Monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor, and inspector with interpretation of the plans and specifications, analysis of changed conditions, development of corrective action, review of shop drawings and other submittals, and the review and negotiation of change orders. Prepare “as-built” drawings. In addition to the services listed above, through the use of sub-consultants or in-house personnel, landscape architect firms may be required to perform environmental assessments, civil and soils engineering, and building architecture. Given the breadth of services required, it is customary to have more than one qualified landscape architecture firm available to provide specific areas of expertise and to accommodate potential scheduling issues. Both consultants, as part of its submittal package, provided a list of hourly rates for the various members of its consultant team, i.e., associate engineer, principal engineer, etc., allowing the City proposal review process confirm that the rates provided are both reasonable and customary. The City then has the option of selecting either one of these firms to consult on a project. The attached contracts are necessary for the Community Services Department to go forward with Capital Improvement Projects as approved by City Council for FY 2017/18. Timely and efficient progress on each of these approved projects is contingent upon approval of these professional services contracts. Current CIP Projects requiring landscape architectural services include: • Murdy Park Sports Field and Picnic Area improvements • Irby Park Design • Huntington Central Park Trail Improvements Additional park development projects will be added to future City CIP’s as outlined in the City of Huntington Beach Park and Recreation Master Plan. These projects may include items such as playground re-design to integrate new requirements for ADA accommodation, additional Central Park amenities and improvements as recommended by the Central Park Subcommittee, and future design of undeveloped or underdeveloped areas in the current City’s park system and coastal zone. Environmental Status: Not applicable – Once initiated, specific projects will go through the appropriate entitlement process. Strategic Plan Goal: Improve quality of life Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and RJM Design Services, Inc. for As-Needed Professional Design/Landscape Architectural Services 2. Professional Services Contract between the City of Huntington Beach and Integrated Consulting Group, Inc. for As-Needed Professional Design/Landscape Architectural Services 3. List of prospective bidders for Project Landscape Architectural Services HB -181-Item 14. - 3 HB -182-Item 14. - 4 HB -183-Item 14. - 5 HB -184-Item 14. - 6 HB -185-Item 14. - 7 HB -186-Item 14. - 8 HB -187-Item 14. - 9 HB -188-Item 14. - 10 HB -189-Item 14. - 11 HB -190-Item 14. - 12 HB -191-Item 14. - 13 HB -192-Item 14. - 14 HB -193-Item 14. - 15 HB -194-Item 14. - 16 HB -195-Item 14. - 17 HB -196-Item 14. - 18 HB -197-Item 14. - 19 HB -198-Item 14. - 20 HB -199-Item 14. - 21 HB -200-Item 14. - 22 HB -201-Item 14. - 23 HB -202-Item 14. - 24 HB -203-Item 14. - 25 HB -204-Item 14. - 26 HB -205-Item 14. - 27 HB -206-Item 14. - 28 HB -207-Item 14. - 29 HB -208-Item 14. - 30 HB -209-Item 14. - 31 HB -210-Item 14. - 32 HB -211-Item 14. - 33 HB -212-Item 14. - 34 HB -213-Item 14. - 35 HB -214-Item 14. - 36 HB -215-Item 14. - 37 HB -216-Item 14. - 38 HB -217-Item 14. - 39 HB -218-Item 14. - 40 HB -219-Item 14. - 41 HB -220-Item 14. - 42 HB -221-Item 14. - 43 HB -222-Item 14. - 44 HB -223-Item 14. - 45 HB -224-Item 14. - 46 HB -225-Item 14. - 47 HB -226-Item 14. - 48 HB -227-Item 14. - 49 HB -228-Item 14. - 50 HB -229-Item 14. - 51 HB -230-Item 14. - 52 HB -231-Item 14. - 53 HB -232-Item 14. - 54 HB -233-Item 14. - 55 1 Issued on 06/01/2017 Bid Due on July 6, 2017 4:00 PM (Pacific) Exported on 10/09/2017 Company Name Address City State ZipCode Contact Name Phone AGC Plan Room 4355 Ruffin Road, Suite 013 San Diego CA 92123 Jessica 858-558-7444 Alta Planning + Design 617 W 7th St Ste 505 Los Angeles CA 90017 Brett Hondorp 213-489-7443 Aquatic Design Group 2226 Faraday Avenue Carlsbad CA 92008 Scott Palmer 760-438-8400 BMLA, Inc.310 N Joy St Corona CA 92879 Michelle Volonte 951-737-1124 ext. 127 CASC Engineering and Consulting 1470 E. Cooley Drive Colton CA 92324 Amy Amavizca 909-783-0101 ext. 1480 Coastal SAGE Landscape Architecture 936 Bluejack Rd, Studio 102 Encinitas CA 92024 Joy Lyndes 760-456-7907 Community Works Design Group 4649 Brockton Avenue Riverside CA 92506 Scott Rice 951-369-0700 ext. 208 ConstructConnect 3825 Edwards Road, Suite 800 Cincinnati OH 45209 Cheryl Sullivan 800-364-2059 ext. 8048 Construction Bid Source 6265 HWY 9 Felton CA 95018 Dan 209-772-3670 David Evans and Associates, Inc.4200 Concours, Suite 200 Ontario CA 91764 Maria Marzoeki 909-481-5750 David Volz Design Landscape Architects, Inc.151 Kalmus Drive, M8 Costa Mesa CA 92626 DVD 714-641-1300 Dougherty + Dougherty Architects, LLP 3194 D Airport Loop Drive Costa Mesa CA 92626 Melissa Mickle 714-427-0277 ext. 224 envirobidnet.com 24123 Peachland Port Charlotte FL 33954 John Falcone 888-888-0900 Estrada Land Planning, Inc.225 Broadway, Suite 1160 San Diego CA 92101 Vicki Estrada 619-236-0143 Firma Design Group 418 B St. Third Floor Santa Rosa CA 95401 Ric Hendricks 707-792-1800 FORMA Design, Inc.3050 Pullman Street Costa Mesa CA 92626 Carol MacFarlane 714-673-6200 HAI Hirsch & Associates, Inc.2221 E. Winston Road, Suite A Anaheim CA 92806 Chuck Foley 714-776-4340 ext. 23 Hermann Design Group 77899 Wolf Road, Suite 102 Palm Desert CA 92211 Chris Hermann 760-777-9131 ext. 101 ICG, Inc.4195 Chino Hills Pkwy., #222 Chino Hills CA 91709 Jeff Scott 909-203-7995 ext. 102 IMS 945 Hornblend Street, Suite G San Diego CA 92109 SoCA RM 858-490-8800 Infrastructure Engineers 3060 Saturn Street Brea CA 92821 Cheryl Brown 714-940-0100 ext. 5039 Integrated Benefit Services 10620 Southern Highlands Pkwy, #110-416 Las Vegas NV 89141 CynthiaAdams 702-896-1758 KTU+A 3916 Normal Street San Diego CA 92103 Sharon Singleton 619-294-4477 ext. 135 Land Images 6605 Hollywood Blvd, Ste 210 Los Angeles CA 90028 Scott Van Sooy 323-466-4707 Little Diversified Architectural Consulting, Inc.1300 Dove Street, Suite 100 Newport Beach CA 92660 Michael Ledbetter 949-698-1488 ext. 1488 Lynn Capouya, Inc.17992 Mitchell South, Suite 110 Irvine CA 92614 Lynn Capouya 949-756-0150 MCE Corporation 6515 Trinity Ct Dublin CA 94568 Jeff Core 925-803-4111 Megt Architerra 445 Santa Ana Ave Newport Beach CA 92663 marjanehafkhami 949-722-0875 Merrill Morris Partners 249 Front Street San Franciscs CA 94111 Sharon Morris 415-291-8960 Metropolitan research and economics 1831 Stanford, 117 Santa Monica CA 90404 David Bergman 310-991-9585 Michael Baker International, Inc.9755 Clairemont Mesa Blvd.San Diego CA 92124 Debi Bright 858-614-5045 MIG 800 Hearst Avenue Berkeley CA 94710 SerenaSidmore 510-845-7549 ext. 147 Monica Simpson A Landscape Architect Corp.305 N Coast Hwy , Ste T Laguna Beach CA 92651 Monica Simpson 949-375-2523 NUVIS 3151 Airway Avenue suite J3 Costa Mesa CA 92626 Alicia Taylor 714-754-7311 Onvia 509 Olive Way Seattle WA 98101 Source Management 206-373-9500 Owen Group, Inc.811 Wilshire Boulevard, Suite 1050 Los Angeles CA 90017 Laura Franco 213-873-4700 ext. 270 PlaceWorks 3 MacArthur Place, Suite 1100 Santa Ana CA 92707 Pamela Fahy 714-966-9220 ext. 2353 Prime Vendor Inc.4622 Cedar Avenue Wilmington NC 28403 Bid Clerk 800-746-9554 Reliable Supply, Inc.PO Box 40444 Grand Junction CO 81504 Lovely Banquil 970-243-1929 Prospective Bidders for Project Landscape Architectural Services-Community Services (2017-0601B)HB -234-Item 14. - 56 2 Issued on 06/01/2017 Bid Due on July 6, 2017 4:00 PM (Pacific) Exported on 10/09/2017 Company Name Address City State ZipCode Contact Name Phone Rios Clementi Hale Studios, Inc. 639 N Larchmont Blvd, Ste 100 Los Angeles CA 90004 Katie Driscoll 323-785-1800 ext. 134 RJM Design Group, Inc.31591 Camino Capistrano San Juan Capistrano CA 92675 Kristen Schnell 949-493-2600 RMA International 315 3rd Street, Suite N Huntington Beach CA 92648 Robert McMahon 562-618-9119 RRM Design Group 3765 S. Higuera Suite 102 San Luis Obispo CA 93401 Annie Wessels 805-543-1794 Schmidt Design Group, Inc.1111 6th Avenue, Suite 500 San Diego CA 92101 Richie Yu 619-236-1462 SHA, Inc.480 N. Indian Hill Blvd., Suite 1D Claremont CA 91711 ScottHorsley 909-833-7890 Simply Social 5636 25th Street Sacramento CA 95822 Trish Porter 916-947-2412 Spurlock Landscape Architects 2122 Hancock Street San Diego CA 92110 Emily Dowgiallo 619-681-0090 ext. 113 The Blue Book 800 East Main Street Jefferson Valley NY 10535 TJ Downey 800-431-2584 ext. 3177 Troller Mayer Associates, Inc.1403 Kenneth Road, Suite B Glendale CA 91201-1421 John Massoud 818-956-8101 V2C Group Inc 3410 La Sierra Avenue Riverside CA 92503 Anthony Mendoza 951-784-9602 Willdan Engineering 2401 E Katella Avenue, Suite 450 Anaheim CA 92806 Tiryn Keller 714-978-8200 Prospective Bidders for Project Landscape Architectural Services-Community Services (2017-0601B)HB -235-Item 14. - 57 3 Issued on 06/01/2017 Bid Due on July 6, 2017 4:00 PM (Pacific) Exported on 10/09/2017 Company Name Fax Email Bidder Status Non-Bidder Reason - Comment AGC Plan Room planroom@agcsd.org Non-Bidder, receive communications planroom Alta Planning + Design californiabids@altaplanning.com Bidder Aquatic Design Group spalmer@aquaticdesigngroup.com Bidder BMLA, Inc.michelle@bmla.net Bidder CASC Engineering and Consulting 909-783-0108 aamavizca@cascinc.com Bidder Coastal SAGE Landscape Architecture jlyndes@coastal-sage.com Bidder Community Works Design Group scott@comworksdg.com Bidder ConstructConnect 866-570-8187 content@constructconnect.com Bidder Construction Bid Source dgibson@constructionbidsource.com Bidder David Evans and Associates, Inc.mlm@deainc.com Non-Bidder, receive communications David Volz Design Landscape Architects, Inc.marketing@dvolzdesign.com Bidder Dougherty + Dougherty Architects, LLP melissam@ddarchitects.com Bidder envirobidnet.com sayres628@gmail.com Bidder Estrada Land Planning, Inc.lfoland@estradalandplan.com Bidder Firma Design Group ric@firmadesigngroup.com Bidder FORMA Design, Inc.714-673-6299 info@formacompanies.com Bidder HAI Hirsch & Associates, Inc.chuck@hailandarch.com Bidder Hermann Design Group chris@hdg-inc.com Bidder ICG, Inc.909-203-7995 jscott@icg-inc.org Bidder IMS ca3@imsinfo.com Bidder Infrastructure Engineers cbrown@infrastructure-engineers.com Bidder Integrated Benefit Services 702-897-2124 cadams@integratedbenefitservices.com Bidder KTU+A sharon@ktua.com Bidder Land Images svansooy@landimages.net Bidder Little Diversified Architectural Consulting, Inc.949-698-1433 michael.ledbetter@littleonline.com Bidder Lynn Capouya, Inc.949-756-1635 lynn@lcapouya.com Bidder MCE Corporation jcore@mce-corp.com Bidder Megt Architerra megtarc@gmail.com Bidder Merrill Morris Partners smorris@merrill-morris.com Bidder Metropolitan research and economics david.bergman@mrpluse.com Bidder Michael Baker International, Inc.858-614-5001 leads@mbakerintl.com Bidder MIG 510-845-8750 marketing.mig@gmail.com Bidder Monica Simpson A Landscape Architect Corp.msimpsonasla@aol.com Bidder NUVIS ataylor@nuvis.net Bidder Onvia sourcemgmt@onvia.net Bidder Owen Group, Inc.213-873-4790 lfranco@owengroup.com Bidder PlaceWorks 714-966-9221 pfahy@placeworks.com Bidder Prime Vendor Inc.800-746-8307 shanti@prime-vendor.com Bidder Reliable Supply, Inc.lovely@reliable-supply.com Bidder Prospective Bidders for Project Landscape Architectural Services-Community Services (2017-0601B)HB -236-Item 14. - 58 4 Issued on 06/01/2017 Bid Due on July 6, 2017 4:00 PM (Pacific) Exported on 10/09/2017 Company Name Fax Email Bidder Status Non-Bidder Reason - Comment Rios Clementi Hale Studios, Inc. kdriscoll@rchstudios.com Bidder RJM Design Group, Inc.949-493-2690 kristen@rjmdesigngroup.com Bidder RMA International rmalandscape@gmail.com Bidder RRM Design Group 805-543-4609 info@rrmdesign.com Bidder Schmidt Design Group, Inc.619-236-8792 ryu@schmidtdesign.com Bidder SHA, Inc.909-833-7890 shorsley@sha-design.com Bidder Simply Social trishporter@simplysocialsacramento.com Non-Bidder, receive communications sub Spurlock Landscape Architects edowgiallo@spurlock-land.com Bidder The Blue Book tdowney@thebluebook.com Non-Bidder, no communications planroom Troller Mayer Associates, Inc.jmassoud@trollermayer.com Bidder V2C Group Inc visions_v2c@yahoo.com Bidder Willdan Engineering 714-978-8299 rfps@willdan.com Bidder Prospective Bidders for Project Landscape Architectural Services-Community Services (2017-0601B)HB -237-Item 14. - 59 Dept. ID CA 17-004 Page 1 of 1 Meeting Date: 11/6/2017 Statement of Issue: The City Council has directed the City Attorney to amend Chapter 2.28 of the Huntington Beach Municipal Code to offer health insurance benefits to Council Members’ current spouses and family member dependents. Financial Impact: N/A Recommended Action: Approve for introduction Ordinance No. 4127, “An Ordinance of the City of Huntington Beach Amending Chapter 2.28 of the Huntington Beach Municipal Code Relating to City Council.” Alternative Action(s): Do not adopt An Ordinance of the City of Huntington Beach Amending Chapter 2.28 of the Huntington Beach Municipal Code Relating to City Council. Analysis: Section 2.28.020 of the Huntington Beach Municipal Code is amended to offer City Council Members’ current spouses or family member dependents City-funded health insurance benefits with the entire cost of premiums to be covered by the Council Member. Environmental Status: N/A Strategic Plan Goal: Non-Applicable – Administrative Item Attachment(s): 1. Ordinance No. 4127 – “An Ordinance of the City of Huntington Beach Amending Chapter 2.28 of the Huntington Beach Municipal Code Relating to City Council.” 2. Legislative Draft of Section 2.28.020 Health Insurance Benefits CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/6/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Michael E. Gates, City Attorney PREPARED BY: Michael E. Gates, City Attorney SUBJECT: Approve for introduction Ordinance No. 4127 amending Chapter 2.28 of the Huntington Beach Municipal Code (HBMC) relating to health benefits for City Council HB -238-Item 15. - 1 APPROVED ASO FORM: ATTEST: / City Attorney ORDINANCE NO. 4127 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING CHAPTER 2.28 OF THE HUNTINGTON BEACH MUNICIPAL CODE RELATING TO CITY COUNCIL HEALTH INSURANCE BENEFITS The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Section 2.28.020 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.28.020 Health Insurance Benefits Except as provided herein, each member of the City Council shall be offered all health insurance benefits (medical/dental/vision/life/add/Ltd) which are granted, and in the future shall be granted, to the department heads of the City of Huntington Beach, and the cost of such health insurance benefits shall be included in the annual budget and paid by the City. Each Council Member shall be offered City-funded health insurance benefits (medical/dental/vision/life/addiltd) for each Council Member. Each Council Member may add their current spouse and/or family member dependents onto the City's group health insurance policy with the additional monthly premium cost above single coverage for medicalldental/vision to be borne by the requesting member via payroll deduction or direct bill if insufficient funds. No cash-in-lieu thereof (medical opt-out) shall be offered to a Council Member or spouse and/or family member dependent. SECTION 2. This ordinance shall become effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2017. Mayor City Clerk REVIEWED AND APPROVED: City Manager / City Attorney Au 17-6078/167650hnv HB -239-Item 15. - 2 LEGISLATIVE DRAFT HBMC CHAPTER 2.28 2.28.020 Health Insurance Benefits Except as provided herein, each member of the City Council shall be offered all health insurance benefits (medical/dental/vision/life/add/ltd) which are granted, and in the future shall be granted, to the department ,heads of the City of Huntington Beach, and the cost of such health insurance benefits shall be included in the annual budget and paid by the City. Each Council Member shall be offered City-funded health insurance benefits (medical/dental/vision/life/ add/ltd) for each Council Member. only; no spouse or dependent coverage, andEach Council Member may add their current spouse and/or family member dependents onto the City's group health insurance policy with the additional monthluremium cost above sin le covera e for medical/dental/vision to be borne by the requesting member via payroll deduction or direct bill if insufficient funds. -11-No cash-in-lieu thereof (medical opt-out) shall be offered to eacha Council Member or spouse and/or family member dependent. (2079-8/76, 3956- 9/12, 4044-3/15) 17-6078/167651/mv HB -240-Item 15. - 3