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Home My WebLink About2018-01-16 Agenda Packet FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer AGENDA Tuesday, January 16, 2018 CITY COUNCIL/PUBLIC FINANCING AUTHORITY and SPECIAL MEETING OF THE HOUSING AUTHORITY, PARKING AUTHORITY, and SUCCESSOR AGENCY CITY OF HUNTINGTON BEACH 4:00 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 92648 http://www.huntingtonbeachca.gov MAYOR AND CITY COUNCIL MIKE POSEY Mayor ERIK PETERSON PATRICK BRENDEN Mayor Pro Tem Councilmember BARBARA DELGLEIZE JILL HARDY Councilmember Councilmember WILLIAM O’CONNELL LYN SEMETA Councilmember Councilmember MEETING ASSISTANCE NOTICE - AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act the following services are available to members of our community who require special assistance to participate in City Council meetings. If you require special assistance, 48-hour prior notification will enable the city to make reasonable arrangements. To make arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas, please contact the City Clerk’s Office at (714) 536-5227, or request assistance from the Sergeant-at-Arms at the meeting. CITY COUNCIL/PUBLIC FINANCING AUTHORITY The City Council/Public Financing Authority of the City of Huntington Beach will regularly convene in joint session on the first and third Monday of each month for the purpose of considering agenda items. The Huntington Beach Successor Agency, Housing Authority, and Parking Authority are also agencies on which the Council serves as members. On each agenda these agencies may have items scheduled. CITY COUNCIL AGENDA The City Council agenda and supporting documentation is made available for public review during normal business hours in the Office of the City Clerk, 2000 Main Street immediately following distribution of the agenda packet to a majority of the City Council. Packet delivery typically takes plan on W ednesday afternoons prior to the regularly scheduled meeting on Monday. The agenda packet is posted on the city’s website at http://www.huntingtonbeachca.gov/Government/agendas/. Questions on agenda items may be directed to the City Clerk’s Office at (714) 536-5227. AUDIO/VIDEO ACCESS TO CITY COUNCIL MEETINGS City Council meetings are televised live on cable TV Channel 3, and can be viewed via live or archived web cast at http://www.huntingtonbeachca.gov/Government/agendas/. SUPPLEMENTAL COMMUNICATION Staff and members of the public have the opportunity to submit information related to an agenda item following distribution of the agenda packet to the City Council. This information is identified as “Supplemental Communication” and is assembled into a packet by the City Clerk on the Friday prior and updated again on the day of the City Council meeting. The Brown (Open Meetings) Act requires that copies of Supplemental Communication be made available to the public immediately upon distribution of material to a majority of the City Council. Communication received by any individual at the meeting will be made available to the public in the City Clerk’s Office the following morning. AWARDS AND PRESENTATIONS Awards, presentations, and proclamations made by the Mayor on behalf of the City. The Public Information Office coordinates the arrangements with the Mayor and submits a list of presentations through the City Manager’s Office. PUBLIC COMMENTS This is the time of the meeting for the City Council to receive comments from the public regarding items of interest or agenda WEB ACCESS: **REMINDER** Live Broadcast and audio and video archives can be accessed at http://huntingtonbeach.granicus.com As a courtesy to those in attendance, please silence your cell phones and pagers HB -1- items not scheduled for Public Hearing. Pursuant to the Brown (Open Meetings) Act, the City Council may not enter into discussion regarding items not on the City Council agenda. Members of the public who wish to speak to a member of the Council on an item not on the agenda may consider setting up an individual appointment by contacting the Council's Administrative Assistant at 714-536-5553. The following statement applies to any public exchange of comments during City Council meetings: “The City Council strives to treat members of the public with respect. Comments or concerns provided by the public shall be done in a civil and respectful manner. Any public comments that are discriminatory, defamatory or otherwise not protected speech, whether as to race, religion, disability, sexual orientation, or any other protected classification, will not be considered by the City Council and may be a basis for the Mayor to interrupt the public comment. In addition, any such public comments will not be consented to, agreed to, ascribed to, or otherwise adopted by the City Council in its considerations, deliberations, discussions, and findings regarding any matter before it tonight. The City Council provides this public opportunity for free speech, but the City Council categorically rejects comments from anyone, including the public, that are of a discriminatory nature, and such comments will not inform the City Council’s decision.” To participate in Public Comments, pink Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. Each speaker is allowed 3 minutes, and time may not be donated to another speaker. COUNCIL COMMITTEE / APPOINTMENTS / LIAISON REPORTS AND ALL AB 1234 DISCLOSURE REPORTING This agenda item allows Councilmembers to make announcements regarding Council committees, appointments or liaison reports, and all individuals as appropriate to disclose any conferences, training, seminars, etc. attended at the Agency’s expense, per Government Code §53232.3(d). Lists of the conferences, training, seminars, and other activities generally attended by the City Council, City Manager, City Attorney, City Clerk, and City Treasurer are included as appendices to the City Budget. The budget is available on the city’s website at http://www.huntingtonbeachca.gov/Government/budget_information/. Exceptions to these lists have been submitted as a report to the City Clerk for inclusion in the record of this meeting. PUBLIC HEARING Public Hearings allow citizens to speak in favor or against specific items brought to Council by staff. Staff may provide a presentation. The Mayor will open the Public Hearing to receive comments on that specific item. Upon hearing all public comments, the Mayor will close or continue the Public Hearing. Council may then decide to engage in discussion and/or take action on the item. To participate in a Public Hearing, green Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms. ADMINISTRATIVE HEARING Administrative Hearings required by Huntington Beach Municipal Code Section 1.18 entitle only affected property owners to speak on a respective item. To participate in the Administrative Hearing, blue Request to Speak forms are available at the Chambers entrance and are collected by the Sergeant at Arms (the Police Officer located near the speakers’ podium). CONSENT CALENDAR Consent Calendar items are considered routine items that do not normally require separate consideration. The City Council/Public Financing Authority usually makes one motion for approval of all the items listed under this section. However, Council may remove an item from the motion for discussion purposes. ADMINISTRATIVE ITEMS Administrative Items are considered separately and require separate motions. These actions are normally of a non-routine nature, and frequently require a staff presentation. ORDINANCES Ordinances require two readings before the City Council. They are first introduced, and then adopted at a subsequent meeting. Ordinances typically become law thirty (30) days after adoption. However, an emergency ordinance may be adopted upon introduction, and is effective immediately. COUNCILMEMBER ITEMS This portion of the agenda is provided for Items of business presented by individual members of the City Council. HB -2- -1- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 FRED A. WILSON City Manager MICHAEL E. GATES City Attorney ROBIN ESTANISLAU City Clerk ALISA CUTCHEN City Treasurer AGENDA Tuesday, January 16, 2018 CITY COUNCIL/PUBLIC FINANCING AUTHORITY and SPECIAL MEETING OF THE HOUSING AUTHORITY, PARKING AUTHORITY, and SUCCESSOR AGENCY CITY OF HUNTINGTON BEACH 4:00 PM - Study Session 6:00 PM - Regular Meeting Council Chambers - 2000 Main Street Huntington Beach, CA 92648 http://www.huntingtonbeachca.gov MAYOR AND CITY COUNCIL MIKE POSEY Mayor ERIK PETERSON PATRICK BRENDEN Mayor Pro Tem Councilmember BARBARA DELGLEIZE JILL HARDY Councilmember Councilmember WILLIAM O’CONNELL LYN SEMETA Councilmember Councilmember 4:00 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) STUDY SESSION 1. Crime Rate Presentation RECESS TO CLOSED SESSION Mayor Posey to Announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington Beach Police Officers' Association (POA), Police Management Association (PMA), Municipal Employees' Association (MEA) and Management Employees' Organization (MEO). HB -3- -2- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 CLOSED SESSION 2. Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Huntington Beach Police Officers’ Association (POA), Police Management Association (PMA), Municipal Employees’ Association (MEA) and Management Employees’ Organization (MEO). 3. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Greg Lopez v. City of Huntington Beach, Workers’ Compensation Appeals Board Case Nos. ADJ10638499; ADJ10406576, Claim Nos. COHB-15-0328; COHB-16-0072. 4. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Keanu Hatcher, a minor by and through guardian ad litem, Valerie Hatcher v. City of Huntington Beach, et al., Orange County Superior Court Case No. 30-2017-00933396. 5. Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Eugene Decock, Sandra Decock v. City of Huntington Beach, Orange County Superior Court Case No. Case No. 30-2017- 00956312. 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden PLEDGE OF ALLEGIANCE INVOCATION - Deacon Joe Sullivan of St Bonaventure Catholic Church and member of the Greater Huntington Beach Interfaith Council In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS Mayor Posey to call on Victoria Alberty to present the Adoptable Pet of the HB -4- -3- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 Month. Mayor Posey to present commendation to local resident and photographer Terry Cirac for donating countless hours of donating his time and talent to city events. Mayor Posey to call on Human Resources Director Michele Warren who will present the Mayor’s Award CALL TO ORDER THE REGULAR MEETING OF THE CITY COUNCIL/PUBLIC FINANCING AUTHORITY AND THE SPECIAL MEETINGS OF THE HUNTINGTON BEACH HOUSING AUTHORITY, PARKING AUTHORITY, AND THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES 1. Approve City Council Boards and Commissions' Liaison Appointments City Council, Public Finance Authority, Housing Authority, Parking Authority and Successor Agency Recommended Action: Approve the Boards and Commissions Appointments List as presented by Mayor Posey. (The City Clerk certifies that FPPC Form 806 "Agency Report of Public Official Appointments" which is used to report additional compensation that officials receive when appointing themselves to positions on committees, boards or commissions of a public agency, special district and joint powers agency or authority was posted to the City's website according to law prior to this vote.) CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT 2. John Briscoe v. City of Huntington Beach – Filing with the CA Court of Appeal the City’s Appeal of the Superior Court November 2017 Superior Court decision 3. City of Huntington Beach v. Pharmaceutical Companies – Filing an action against the drug manufacturers of various forms of prescription opioids, which are consumed on a mass scale in Huntington Beach, to recover the City’s costs increased costs of providing emergency services for drug overdoses and other opioid related health and safety concerns HB -5- -4- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 CONSENT CALENDAR 4. Approve and adopt minutes Recommended Action: Approve and adopt the City Council/Public Financing Authority regular meeting minutes and special meeting of the Successor Agency dated December 18, 2017, as written and on file in the Office of the City Clerk. 5. Annual Review of the City Code of Ethics Recommended Action: Direct the City Clerk to record in the official minutes that the Code of Ethics was presented to the City Council, the City Manager, Chairpersons, and City Department Directors for their review and distribution as required by Resolution No. 2016-73. 6. Receive and File the Notification of the City Council Strategic Planning Session to be held on February 13, 2018 Recommended Action: Receive and file the Notification of the City Council’s Strategic Planning Session scheduled for February 13, 2018. 7. Adopt Resolution No. 2018-07 amending the City’s Classification Plan by adding the Classification of Business License Supervisor Recommended Action: Adopt Resolution No. 2018-07, "A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan by Adding the Classification of Business License Supervisor." 8. Adopt Successor Agency Resolutions Nos. 2018-01 and 2018-02 approving the Recognized Obligation Payment Schedule (ROPS) and Administrative Budget for the Huntington Beach Successor Agency for the period of July 1, 2018, through June 30, 2019, in accordance with Health and Safety Code Section 34177 and related actions Successor Agency Recommended Action: A) Adopt Resolution No. 2018-01, "A Resolution of the Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving the Successor Agency Administrative Budget for the Period July 1, 2018, through June 30, 2019;" and, B) Adopt Resolution No. 2018-02, "A Resolution of the Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving the Recognized Obligation Payment Schedule for the Period July 1, 2018 - June 30, 2019 (‘ROPS 18-19’)." HB -6- -5- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 9. Approve and authorize Density Bonus and Affordable Housing Agreements with MLC Holdings, Inc., (Inclusionary/Density Bonus) for 19100 Gothard Street and 19200 Holly Lane developments Housing Authority and City Council Recommended Action: A) Approve as to form the Density Bonus Agreement for 19100 Gothard Street (Tentative Tract Map No. 18106; Conditional Use Permit No. 17-010) and authorize the Mayor/Chairperson to sign the Agreement, subject to the City Attorney/Authority Counsel confirming that MLC Holding, Inc., has acquired clear title for the property from Gothard Street, LLC, a California limited liability company; and, B) Approve as to form the Density Bonus Agreement for 19200 Holly Lane (Tentative Tract Map No. 18105; Conditional Use Permit No. 17-011), and authorize the Mayor/Chairperson to sign the Agreement, subject to the City Attorney/Authority Counsel confirming that MLC Holding, Inc., has acquired clear title for the property from 19200 Holly Street, LLC, a California limited liability company. 10. Approve and authorize execution of three contracts with N. Harris Computer Corporation for replacement of the City’s Cashiering System and Software License, in the amount of $491,020 and approve first year of maintenance and support for $38,800 Recommended Action: Approve and authorize the Mayor and City Clerk to execute “Software Implementation Services Agreement,” “Support and Maintenance Agreement,” and “Software License Agreement” with N. Harris Computer Corporation for replacement of the City’s Cashiering System and Software License, in the amount of $491,020 and approve the first year of maintenance and support for $38,800. 11. Adopt Ordinance No. 4143 amending Huntington Beach Municipal Code (HBMC) Chapter 1.13 to change the fiscal year for the City to a July 1 to June 30 period Approved for introduction December 18, 2017 - Approved 7-0 Recommended Action: Adopt Ordinance No. 4143, "An Ordinance of the City Council of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 1.13 to Change the Fiscal Year for the City" to a July 1 to June 30 period. PUBLIC HEARING 12. Adopt Resolution No. 2018-01 amending Resolution No. 2016-59 which established a Comprehensive City Wide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 4) enhancing the Junior Lifeguard HB -7- -6- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 Program Recommended Action: Adopt Resolution No. 2018-01, "A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59 Which Established a Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 4)." ORDINANCES FOR INTRODUCTION 13. Approve for introduction Ordinance No. 4147 amending Section 7.04.010 and repealing Section 7.04.020 and Chapter 7.08 of the Huntington Beach Municipal Code (HBMC) relating to the adoption of County Animal Control Ordinances Recommended Action: Approve for introduction Ordinance No. 4147, "An Ordinance of the City of Huntington Beach Amending Section 7.04.010 and Repealing Section 7.04.020 and Chapter 7.08 of the Huntington Beach Municipal Code Relating to the Adoption of County Animal Control Ordinances." COUNCILMEMBER ITEMS 14. Submitted by Councilmembers Brenden and Delgleize - Establish the Air Traffic Noise Working Group to pursue objectives regarding concerns of increased airplane noise Recommended Action: Establish the Air Traffic Noise Working Group, to be led by two City Councilmembers with support from staff and subject matter experts; to pursue the objectives as defined in the Statement of Issue; with a first meeting to be held on or around January 28th as schedules permit. 15. Submitted by Councilmember Brenden - Alcohol Sales in Open Space - Park Recommended Action: Direct the City Manager to work with the City Attorney to review the Municipal Code and Zoning Code regarding the ability to permit beer and wine sales, service and consumption at restaurant establishments within the OS-PR Zone. COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, February 05, 2018, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. HB -8- -7- City Council/PFA/Special Meeting of the Housing Authority/Parking Authority/Successor Agency Agenda - Tuesday, January 16, 2018 INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov HB -9- 1 2018 COUNCIL LIAISON LIST CITIZEN BOARDS, COMMISSIONS, COMMITTEES, AND TASK FORCES (Citizen Members Appointed to Four-Year Terms) Citizen Group Council Liaisons Meeting Date/Place 1. Allied Arts Board Semeta, Brenden 3rd Wed., Bi-Monthly, Art Center, 6:00 PM (Feb., April, June, August, Oct., Dec.) 2. Children’s Needs Task Force Brenden, O’Connell 4th Thurs., B-8, 4 PM, Bi-Monthly (Aug, Oct, Dec, Feb, Apr, June) 3. Citizen Participation Advisory Board Individual Appointments 1st Thurs., B-8, 6:00 PM 4. Community Services Commission Individual Appointments 2nd Wed, Chambers, 6:00 PM 5. Design Review Board Peterson, Semeta 2nd Thurs, B-8, 3:30 PM 6. Environmental Board Posey, Delgleize 3rd Wed., 6:00 PM, Central Library, Room B 7. Finance Commission Individual Appointments 4th Wed., 5 p.m. (January – October), Room B-8 or B-7 3rd Wed., 5 p.m. (November & December), Caucus Room 8. Fourth of July Executive Board Peterson, Semeta 1st Wed., B-8, 6:00 p.m. 9. Investment Advisory Board Individual Appointments 3rd Thursday (January, April, July, October), Room B-7 6:30 p.m. 10. Historic Resources Board Peterson, Semeta 3rd Wed. Monthly, B-7, 5:00 pm 11. Human Relations Task Force Hardy, O’Connell 1st Tues, Central Library, Room B 6:45 PM 12. Citizen Infrastructure Advisory Board Individual Appointments To Be Determined 13. Library Board O’Connell, Hardy 3rd Tues, Central Library, 5:00 PM 14. Mobile Home Advisory Board Hardy, Delgleize 4th Mon, B-8, 6:00 PM –Quarterly (January, April, July, October) 15. Personnel Commission Posey, Semeta 3rd Wed, B-8, 5:30 PM 16. Planning Commission Individual Appointments 2nd & 4th Tues; 5:15 PM (B-8); 7:00 PM (Chambers) 17. Public Works Commission Individual Appointments 3rd Wednesday, Utilities Yard, 5:00 p.m. 18. Youth Board Hardy, Delgleize 2nd Mon, 3:30 PM, 5th Floor Conf. Room (No Meetings – June, July, August) HB -10-Item 1. - 1 2 CITY OF HUNTINGTON BEACH Other City and Citizen Committees (Created by City Council Action) Citizen Group Council Liaisons Meeting Date/Place 1. Specific Events Committee (governed by MC 13.54) and Executive Events Committee Posey, O’Connell Weekly, Thursday, City Hall-Room B-8, 2 PM COMMUNITY GROUPS (Citizen Members Not Appointed by City Council) Citizen Group Council Liaisons Meeting Date/Place 1. Central Park Council Subcommittee Posey, Delgleize Quarterly (January, April, July, October), 2nd Wednesday, 5 p.m., Chambers 2. Huntington Beach Council on Aging Delgleize, O’Connell, Brenden 1st Thurs, Senior Center (EMG, Room 1), 9 a.m. 3. Neighborhood Watch O’Connell, Semeta 2nd Tues, Police Dept, 2nd Flr. Investigation Conf. Room, 6:30 PM (No meeting July, Aug, Dec) 4. Oak View Task Force O’Connell, Delgleize 3rd Thursday of March, June, September, December @ 4 pm, Oak View Elementary 5. Sister City Association Posey, Semeta 2nd Wednesday, Central Library (Maddy Room), 6 PM 6. Wintersburg Task Force Hardy, Posey As Needed HB -11-Item 1. - 2 3 CITY OF HUNTINGTON BEACH COUNCIL COMMITTEES Council Committee Council Committee Members Meeting Date/Place 1. Beautification, Landscape, & Tree Hardy, Delgleize, Brenden 4th Tues, Public Works Conf. Rm, 4:30 PM 2. Communications Committee Posey, Peterson, Semeta 4th Monday, 3 p.m., Quarterly: January, April, July, October 3. Downtown Task Force Posey, Delgleize, Brenden As Needed 4. Economic Development Committee (Mayor, Mayor Pro Tem, Immediate Past Mayor –prescribed) Posey, Peterson, Delgleize Downtown -Same as above 2nd Wed., B-8, 2:00 p.m. (EDC) 4th Wed., B-8, 2:00 p.m. (Downtown Issues) 5. Intergovernmental Relations Posey, Peterson, Semeta 4th Wednesday, 4th Floor, CR #1, 4:00 pm 6. Oversight Board Posey, Peterson (Mayor’s appointee & OCSD rep.) As needed 7. Santa Ana River & Parkway Comm. O’Connell, Semeta As Needed 8. School District/City Meeting Hardy, Brenden 2nd Monday, Quarterly (March, June, September, December), 5 p.m., Room B-8 9. Southeast Area Peterson, Hardy, Semeta 4th Wednesday, every two months (January, March, May, July, September, November) at 4:30 p.m. 10. Strategic Plan Committee (Ad Hoc) Posey, Peterson, Delgleize As needed 11. Sunset Beach Area Posey, Peterson, Hardy As needed HB -12-Item 1. - 3 4 COMMUNITY & REGIONAL AGENCIES AND COMMITTEES (Appointed by Mayor) Name of Agency/Committee Ap pointee Meeting Times 1. California Coastal Coalition Board Posey, Peterson 2-3 meetings/year, various places 2. HB Chamber Legislative Affairs Committee Posey, Semeta 4th Wed. 8:00 a.m., Chamber of Commerce office, 2134 Main St., Suite 100 3. Visit Huntington Beach Board Meeting Posey, Semeta (Alternate) Last Tuesday of Month, 4:00 p.m. (Location changes to different hotels) 4. League of California Cities, Coastal Cities Group Hardy Monthly as scheduled by the State League. May go to bi-monthly 5. Orange County Coastal Coalition O’Connell (Day & Month – TBD), 9 a.m., Newport Beach Library, 1000 Avocado Ave. 6. O.C. Council of Governments OCCOG Peterson 4th Thurs, 10:30 am, Monthly, Irvine City Hall, City Council Chambers, 1 Civic Center Plaza, Irvine 7. O.C. Sanitation District $212.50 per meeting Posey, Peterson (Alternate) 4th Wed, 6:00 p.m., Sanitation District, Fountain Valley, (Plus Committee assigned by Chair)10844 Ellis Ave., FV 8. O.C. Vector Control District $100 per meeting Posey 3rd Thurs, 3:00 p.m.,13001 Garden Grove Blvd. 9. OCTA Board of Directors Meeting $100 per meeting Delgleize (as elected by City Selection) 2nd & 4th Monday, 9 a.m. 10. OCTA - 405 Project Committee Posey, Brenden (Alternate) TBD 11. Public Cable Television Authority (PCTA)* * $100 per meeting Brenden, Semeta 3rd Wednesday, 9:00 am Fountain Valley City Hall, Conf. Room 1 12. Santa Ana River Flood Protection Agency (SARFPA) Delgleize, Brenden (Alternate) 4th Thurs, 4 p.m., O.C. Water District Office, 18700 Ward St., Fountain Valley - Executive Committee Meetings: . Full Agency Meetings: . 13. Southern California Association of Governments (SCAG) District 64 Delegate* $120 per meeting Peterson, Semeta (Alternate) 1st Thurs, SCAG Offices, Downtown L.A., 9:00 am – 2:00 pm 14. West O.C. W ater Board (WOCWB) $100 per quarterly meeting Posey, Semeta 3rd Wednesday, 4:00 p.m., (January, April, July and October), Utilities Operations Building, 19001 Huntington St. HB -13-Item 1. - 4 5 CITY COUNCIL APPOINTMENTS BY STATE & REGIONAL AGENCIES (FOR INFORMATIONAL PURPOSES ONLY) Name of Agency/Committee Appointments 1. City Selection Committee-- Held with League of Cities O.C. Division Meeting Mayor or Council Member designee (prescribed) 2. League of California Cities – Executive Steering Committee, Orange County Division 3. League of California Cities – Housing, Community and Economic Development Policy Committee (Meetings occur quarterly Jan, Apr, June, & Sept. Thurs. 4. League of California Cities – Public Safety Policy Committee (Meetings occur quarterly: Jan, Apr, June, & Sept. Thurs. 5. League of California Cities – Community Services Policy Committee (Meetings occur quarterly: Jan, Apr, June, & Sept. Thurs. 6. League of California Cities –Administrative Services Policy Committee 7. Orange County Transportation Authority Board (2 & 4 Monday each month at 9:00 AM) Contact: Wendy Knowles at 560-5676 8. OCTA Citizen Advisory Committee Posey 9. SCAG –Transportation & Communications Committee 1st Thurs, 10 am, SCAG Offices, Downtown L.A. 10. SCAG –Community, Economic, & Human Development 1st Thurs, 10 am, SCAG Offices, Downtown L.A. Peterson 11. Orange County Waste Management Commission Meets quarterly-2nd Thursday in March, June, September & December HB -14-Item 1. - 5 Annual Appointment to the City of Huntington Beach Agencies/Authorities/Corporations December 2017 – December 2018 There is no remuneration for serving or attending meetings Huntington Beach Housing Authority Chairperson: Mike Posey Vice Chairperson: Erik Peterson Commissioners: Patrick Brenden, Barbara Delgleize, Jill Hardy, Billy O’Connell, Lyn Semeta Executive Officer: Fred A. Wilson Authority Treasurer: Alisa Cutchen Authority Clerk: Robin Estanislau Authority Attorney: Michael E. Gates Public Financing Authority Chair: Mike Posey Vice Chair: Erik Peterson Directors: Patrick Brenden, Barbara Delgleize, Jill Hardy, Billy O’Connell, Lyn Semeta Executive Director: Fred A. Wilson Authority Treasurer: Alisa Cutchen Authority Secretary: Robin Estanislau Authority Attorney: Michael E. Gates Parking Authority President: Mike Posey Vice President: Erik Peterson Directors: Patrick Brenden, Barbara Delgleize, Jill Hardy, Billy O’Connell Lyn Semeta Chief Executive Director: Fred A. Wilson Authority Treasurer: Alisa Cutchen Authority Secretary: Robin Estanislau Legal Advisor: Michael E. Gates Successor Agency to the Former Redevelopment Agency of the City of Huntington Beach Chairperson: Mike Posey Vice Chairperson: Erik Peterson Commissioners: Patrick Brenden, Barbara Delgleize, Jill Hardy, Billy O’Connell, Lyn Semeta Executive Director: Fred A. Wilson Agency Treasurer: Alisa Cutchen Agency Clerk: Robin Estanislau General Legal Counsel: Michael E. Gates HB -15-Item 1. - 6 HB -16-Item 1. - 7 HB -17-Item 1. - 8 HB -18-Item 1. - 9 Minutes City Council/Public Financing Authority and Special Meeting of the Successor Agency City of Huntington Beach Monday, December 18, 2017 4:00 PM - Council Chambers 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 4:00 PM and 6:00 PM portion of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 4:00 PM - COUNCIL CHAMBERS CALLED TO ORDER — 4:00 PM ROLL CALL Present: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy (arrived at 4:02), and Brenden Absent: None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: Study Session, Item No. 1, a PowerPoint communication submitted by Community Development Planning Manager, Jennifer Villasenor, dated December 18, 2017, entitled General Plan Update Implementation. PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) — None STUDY SESSION 1. General Plan Update Implementation — Community Development staff presented an overview of potential upcoming planning projects as a result of the recently updated General Plan City Manager Wilson introduced Acting Community Development Director Jennifer Villasenor who presented a PowerPoint communication entitled General Plan Update Implementation with slides entitled: General Plan: Next Steps, Zoning Code Update, RT Zone, and LCP Update RECESSED TO CLOSED SESSION ITEM NOS. 2–4 -- 4:08 PM A motion was made by Brenden, second Semeta to recess into Closed Session for Items 2-4. With no objections, the motion carried. HB -19-Item 4. - 1 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 2 of 21 Mayor Posey Announced: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiator, City Manager Fred Wilson, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington Beach Police Officers' Association (POA), Police Management Association (PMA), Municipal Employees' Association (MEA) and Management Employees' Organization (MEO). CLOSED SESSION 2. Pursuant to Government Code §54956.9(d)(2) the City Council recessed into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, two (2). 3. Pursuant to Government Code § 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Huntington Beach Police Officers’ Association (POA), Police Management Association (PMA), Municipal Employees’ Association (MEA) and Management Employees’ Organization (MEO). 4. Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: The Kennedy Commission, et al. v. City of Huntington Beach, Orange County Superior Court Case No. 30-2015-00801675, Court of Appeal Case No. E066605. 6:00 PM – COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING AND CALLED TO ORDER THE SPECIAL MEETING OF THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH — 6:00 PM ROLL CALL Present: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden Absent: None PLEDGE OF ALLEGIANCE — Led by Mayor Pro Tem Peterson INVOCATION — Provided by Bishop Rob Cunningham of Church of Jesus Christ of Latter Day Saints (LDS) and member of the Greater Huntington Beach Interfaith Council In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY — None AWARDS AND PRESENTATIONS Mayor Posey called on Victoria Alberty who presented Cody, the Adoptable Pet of the Month. Ms. Alberty described Cody as a shy, 5-yr. old Maltipoo whose family had to move into an apartment that does not accept pets. She also informed the public that Top Dog Barkery and Waggin’ Trails HB -20-Item 4. - 2 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 3 of 21 Rescue Foundation can always use donations and volunteers, stating that more information is available at www.waggintrails.org or www.topdogbarkery.net. Mayor Posey called on Community Services Manager David Dominguez who provided an overview of the newly established Adopt a Park Program and recognized members of First Christian Church, “Restore HB” for adopting Irby Park as a project. Manager Dominguez provided a PowerPoint communication entitled "Restore HB" with slides entitled What is the "Adopt-a- Park" Program?, Which PARKS can be adopted?, What Is Restore HB?, Irby Park Master Plan, Irby Park Adoption, and Volunteer Opportunities. Mayor Posey called on Republic Services Manager Jeff Snow and employee Ignacio Duarte to thank him for his role in evacuating students from La Petite Academy during the recent Newland fire. Mr. Duarte was servicing a Newland Center commercial trash bin when the fire broke out in Bartlett Park. Even before Fire Department personnel arrived, Mr. Duarte secured his truck and proceeded to the La Petite Academy where he used his fire safety training to assist staff in evacuating the children to the adjacent Wells Fargo building. Mayor Posey presented a certificate of commendation for his heroism. Mayor Posey called on Zac Wright, Secretary of the Huntington Beach Firefighters’ Association and Great Balls of Fire Charity Golf Tournament Chairman, to present a check from their charity golf tournament to Robyn’s Nest. Robyn’s Nest provides clothing, tutoring and housing for area homeless children, and was presented a $50,000 check raised through the Golf Tournament. Mayor Posey called on retiring Director of Community Services Janeen Laudenback to congratulate her on her years of service with the City. City Manager Fred Wilson stated that Janeen has served the City for 36 years. She started as a volunteer, became a Recreation Leader at several different City locations, followed by Senior Center Director, and in 2012 Director of Community Services. Janeen was presented with a Surfer Statue and certificate of commendation from the City Council. Elsa Greenfield, Director of the Huntington Beach Youth Shelter, thanked Janeen for making life better especially for the children in the Oak View neighborhood. Barbara Haynes and Gloria Alvarez, representing Huntington Beach Preserve Our Past, expressed appreciation for the support and patience Janeen has provided as Director of Community Services. Council members expressed their personal congratulations to Janeen. Mayor Posey called on retiring Director of Community Development Scott Hess to congratulate him on his years of service with the City. City Manager Wilson stated that Scott has served the City for 33 years, starting as an Assistant Planner. He held the positions of Principal Planner, Planning Manager, Director of Planning, and in 2010 was appointed as Director of Planning and Building which was recently renamed Community Development. Scott has been professionally recognized for many of the planning projects within the City. Scott was presented with a Surfer Statue and certificate of commendation from the City Council. Council members expressed their personal congratulations to Scott. Mayor Posey called on Mark Mayes with Tee It Up For the Troops Foundation to present a check to Zack Martinez of Patriot Point for $10,000. Tee It Up For the Troops Foundation has donated over $1.2M to local area charities over the last six years. Patriot Point started with Mr. Martinez placing an American flag on the beach and now includes benches representing the various branches of the Armed Forces. HB -21-Item 4. - 3 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 4 of 21 Mayor Posey called on City Attorney Michael Gates who presented the Mayor’s Award to Chief Assistant City Attorney Mike Vigliotta. City Attorney Gates stated that Mike has been with the City for 12 1/2 years and is a huge asset to the City. City Attorney Gates personally thanked Mike for helping him make a successful transition to City Attorney, and for his major part in recent successful City legal cases. Mr. Vigliotta expressed his appreciation for the recognition and thanked his City "family" of co-workers, department heads and Council members, as well as his wife and daughter for their support. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: Consent Calendar: Item No. 7: Email communications regarding City Council Position on Legislation pending before Congress and the State Legislature received from Patricia Quintana and Amory Hanson. Item No. 19: Exhibit 1, regarding replacement of the City's Cashiering System and Software License, received from Jim Slobojan, Finance Manager. Administrative Items: Item No. 22: 1) PowerPoint communication submitted by Bruce Blumerg, Ph.D., University of California, Irvine, dated December 18, 2017, entitled The Science of Endocrine Disruption. 2) Email communication submitted by Tim Kowal, Huntington Beach Tomorrow, dated December 17, 2017, entitled "Supplemental Report" to Staff's Second Three-Month Report on Organic Pilot Study at Central Park West. 3) PowerPoint communication submitted by Public Works Director Travis Hopkins, dated December 18, 2017, entitled Central Park West Organic Pilot Study Status Report. 4) Email communication received from Dan Jamieson. Item No. 23: PowerPoint communication submitted by Lori Ann Farrell Harrison, Assistant City Manager, dated December 18, 2017, entitled Proposed Fiscal Year Change: Pros and Cons. Item No. 24: PowerPoint communication submitted by Public Works Director Travis Hopkins, dated December 18, 2017, entitled City of Huntington Beach Downtown Maintenance and Public Improvements. PUBLIC COMMENTS (3 Minute Time Limit) — 45 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Gloria Alvarez, Huntington Beach Preserve our Past (HBPOP), was called to speak and announced two new members: Cindy Mackey Motis and Jen O'Brien. Ms. Alvarez also shared that HBPOP also works with the City's libraries and currently has some vintage pictures and newspaper articles from the 1920's at the Main Street Library. Ms. Alvarez, as a resident of Huntington Beach, expressed her personal support for Chief Handy and the increased level of safety and security in the Downtown area. (01:02:20) HB -22-Item 4. - 4 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 5 of 21 Barbara Haynes was called to speak and expressed her appreciation for Chief Handy and the Police Department staff for excellent service. (01:04:06) Gary Worthington, a resident of Huntington Beach for over 50 years, was called to speak and read portions of his letter to protest the City Council's action of excluding Councilmember O'Connell from the normal Mayor Pro Tem rotation. (01:04:41) John Partington, speaking as a private citizen and 33-year resident of Huntington Beach, was called to speak and stated that he totally supports Chief Handy and provided examples of what he described as Chief Handy's exemplary service. He also expressed disappointment and sadness regarding communications being distributed by the Huntington Beach Police Officers' Association (HBPOA) against Chief Handy, and in his opinion the time could be better spent in selecting new HBPOA leadership. He commended the Huntington Beach police force for keeping Huntington Beach safe. (01:07:28) Ralph Bauer, long-time resident of Huntington Beach, was called to speak and expressed his disappointment that a majority of City Council broke with proper protocol in choosing to bypass voter support of Councilmember O'Connell as Mayor Pro Tem. He shared that 30 years ago a solution was provided to eliminate City Council cliques, and in his opinion this Council acted improperly and he is filing a complaint under the Brown Act. (01:10:29) Ed Vickery was called to speak and stated his involvement against human trafficking. He described positive changes that in his opinion represent the outstanding efforts of Chief Handy which have reduced human trafficking in the City. (01:13:50) Tim D'Zmura was called to speak, and acknowledged the award received by the Public Works staff for the Trinidad Sewer Lift Station. As a small business owner and 25-year resident of Huntington Beach, he stated concerns about the criteria used by Huntington Beach to set Professional Services qualifications for doing business with the City. Mayor Posey asked him to complete a blue card for follow-up. (01:15:02) Maureen was called to speak and stated that in her opinion the City has neglected the proper upkeep of Bartlett Park. She continued by expressing her dismay that a Council majority could exclude Councilmember O'Connell from the normal Mayor Pro Tem rotation. (01:16:48) Suzanne Hart was called to speak and voiced her and her husband's support of Police Chief Handy and his community outreach efforts. (01:18:45) Althea Santucci, a resident of Huntington Beach, was called to speak and thanked Chief Handy and the police force for their services. She provided examples of what are, in her opinion, important needed changes being implemented under Chief Handy that document his excellent leadership. (01:20:09) John Acampora, a resident of Downtown, was called to speak and thanked the men and women of the Police Department for their effective service. He also stated his support for Chief Handy and provided examples of opposing "facts" coming from various reports about the Police Department. (01:23:30) Amory Hanson, Council Candidate in 2018, was called to speak and congratulated Mayor Posey for his new position, as well as Ms. Laudenback and Mr. Hess on their retirement. Mr. Hanson stated his support for Consent Calendar Item 7B (Assembly Constitutional Amendment 10), and opposition to HB -23-Item 4. - 5 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 6 of 21 Consent Calendar Item 8 (Resolution No. 2017-59 to cancel the March 5, 2018 City Council meeting). (01:26:48) Tim Kowal, HB Tomorrow and Non-Toxic HB, was called to speak and stated his support for Administrative Item No. 22 related to the Organic Chemical Pilot Study at Central Park West, and in his opinion it is now time to apply the organic chemical program citywide. (01:29:43) Paul Nelson, Non-Toxic HB, Huntington Beach resident and business owner, was called to speak and stated his support for Administrative Item No. 22 related to the Organic Chemical Pilot Study at Central Park West, and asked that the organic chemical program be expanded citywide now, rather than later. (01:31:51) Andi Kowal, Non-Toxic HB, was called to speak and stated support for Administrative Item No. 22 related to the Organic Chemical Pilot Study at Central Park West. Mrs. Kowal provided details from the City of Irvine's successful implementation of organic chemicals and asked that Huntington Beach move to implement this program citywide with the offered assistance of the City of Irvine. (01:33:25) Kim Konte, Non-Toxic Irvine, was called to speak and stated that based on Irvine's organic chemical success, and in her opinion some of the information in the Huntington Beach 3-month staff report is not correct. Ms. Konte described several specific examples in support of using organic chemicals. (01:36:01) Michael Konte, resident of Irvine, was called to speak and made his comments in honor of a 12-year old All-Star baseball player who passed away from a type of brain cancer that is linked to toxic pesticide exposure. Mr. Konte shared how the playing fields in Irvine have improved in appearance and, in his opinion, are safer for the people who use them, since Irvine implemented their organic chemicals program 22 months ago. (01:39:38) Richardson Gray, a resident of Downtown, was called to speak and stated his support of Chief Handy. Mr. Gray provided examples of the positive changes he has seen and experienced under Chief Handy's leadership. (01:41:22) Barbara Breeden, Permit Manager for Mobilitie, was called to speak and stated her support for Consent Calendar Item No. 13, regarding execution of a Small Cell License Agreement between Huntington Beach and Mobilitie LLC. (01:43:56) Vanessa Armstrong, Non-Toxic CM and Non-Toxic NB, was called to speak and shared her personal experience with the effects of toxic pesticide use on a Newport-Mesa elementary school grounds, an event which prompted the school district to eliminate the use of non-organic pesticides on all campuses. Ms. Armstrong encouraged the Council to implement the use of organic chemicals citywide to protect people, pets and the environment. (01:45:25) James O'Callaghan, Huntington Beach Chamber of Commerce, was called to speak and thanked Chief Handy for what he has done on behalf of the City's business community. Mr. O'Callaghan thanked Chief Handy for the time he spends in meeting one-on-one and in groups to listen to concerns from the business community and provide information on how specific issues are being addressed. (01:47:41) Christy Logue, Non-Toxic CM, was called to speak and stated that glyphosate, a known carcinogenic, is on the California Prop 65 list yet is still being used in areas where children and pets play. In support HB -24-Item 4. - 6 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 7 of 21 of Administrative Item No. 22, Ms. Logue urged Huntington Beach to immediately expand the organic chemical program citywide. (01:49:36) Melissa Servin, Non-Toxic CM, was called to speak, and as the parent of a young child, pet and having loved ones use Huntington Beach parks, she supports Administrative Item No. 22 and urged Huntington Beach to immediately expand the organic chemical program citywide. (01:50:35) Pam Kamps, 40-year resident of Huntington Beach, member of HB Huddle, and 8-year organic farmer, was called to speak and stated that in her opinion the research is irrefutable that glyphosate is carcinogenic. Ms. Kamps urged Council members to support a toxic-free Huntington Beach. (01:51:34) Karen Coyne, Environment Team of HB Huddle, was called to speak and urged Council members to immediately implement a toxic-free program citywide. Ms. Coyne stated that collectively we can make a cleaner and more sustainable world for all, and shared that in her opinion time is of the essence for Huntington Beach to follow the example already set by other area cities. (01:52:39) Shayna Lathus, a 20-year plus resident and member of HB Huddle, was called to speak and voiced her support of Chief Handy. Ms. Lathus also stated that she would like to see Huntington Beach implement an organic chemical program citywide, especially since a school district within Huntington Beach already has implemented the program. (01:55:07) Karen Jackle, Huntington Beach resident and President of HB Tomorrow, was called to speak and stated her concern about the use of toxic chemicals in areas where people and pets frequently play, walk and run. Ms. Jackle encouraged Council members to immediately implement a non-toxic program citywide to improve quality of life. (01:56:47) Bethany Webb, 40-year resident and member of HB Huddle, was called to speak and stated that in her opinion Huntington Beach should be leading, not following behind Irvine, to protect people and the environment from chemicals that are carcinogenic. (01:59:22) Lee Salkowitz, 20-year resident, was called to speak and shared her opinion that when people know better they do better, and asked Council members to support a program that will make Huntington Beach safer and healthier. Ms. Salkowitz also thanked Chief Handy for making changes that have improved Downtown living conditions. (02:00:36) Michelle Henderson, resident of Fountain Valley, was called to speak and stated her disappointment in the actions of the Council majority when they excluded Councilmember O'Connell from the normal Mayor Pro Tem rotation. (02:02:41) Savannah Elijaohari, a high school senior and member of the Huntington Beach Youth Board, was called to speak and stated her support for Consent Calendar Item No. 7B (Assembly Constitutional Amendment 10), which in her opinion would promote education among young adults to pursue information and encourage them to get involved in the democratic process. (02:03:46) Briana Spainhour, Chairman, Huntington Beach Youth Board, was called to speak and stated her support for Consent Calendar Item No. 7B (Assembly Constitutional Amendment 10), which in her opinion would increase civic engagement in the teenage population that is working and paying taxes but doesn't feel represented because they cannot vote. (02:05:26) HB -25-Item 4. - 7 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 8 of 21 Tony Novelli, Edison High School Senior and member of the Huntington Beach Youth Board, was called to speak and stated his support for Consent Calendar Item No. 7B (Assembly Constitutional Amendment 10). In his opinion, the ability to vote at age 17 would not only strengthen what is being learned in high school government classes, but would reinforce the ideals of good citizenship at a time when teenagers could be politically active in their local community and help establish good citizenship habits. (02:07:43) Jason Gradul, 15-year resident of Huntington Beach, was called to speak and voiced his concerns about the increase of sober living establishments in Huntington Beach. He has counted three establishments that have appeared just this Fall in his neighborhood near Eader Elementary School. Mr. Gradul further stated that in his opinion these establishments are counter to the goals stated in the City’s three-year strategic plan, and he requested that Council act expediently to address the issue. (02:10:08) Leslie Daigle, Verizon Wireless Representative, was called to speak and stated opposition to Consent Calendar Item No. 12 regarding a License Agreement with Philips Lighting because Verizon feels that the City would be turning over an asset to a third party which could result in unreasonable rates that could discourage use of any poles under the Philips License Agreement. Ms. Daigle asked that the City work with wireless carriers to establish reasonable license rates and incentivize use of City-owned poles. (02:13:08) Cari Swan was called to speak and stated her support for Chief Handy. Ms. Swan believes that Chief Handy is committed to protecting the community and creating a safe place for his rank and file officers. Ms. Swan read selections from a "Union Playbook" document which in her opinion is used to bully a community and elected officials, and suggested that possibly the vote of no confidence belongs to union leadership. (02:15:48) Bruce Wareh, 28-year Huntington Beach resident, was called to speak and shared his dismay at receiving over 20 communications of various kinds produced by the Huntington Beach Police Officers' Association (HBPOA) which in his opinion are disparaging to the City, City Council and Chief Handy. Mr. Wareh provided specific examples of what in his opinion are not accurate or valid statements and processes being used by the HBPOA in trying to discredit Chief Handy. (02:19:03) Caryn Leingang, resident of Huntington Beach, was called to speak and shared her dismay at the massive influx of sober living houses in her neighborhood. Currently there are three within 500 feet of Eader Elementary School, and her family lives next door to one of these homes. Ms. Leingang listed some of the quality-of-life issues produced by the residents and visitors of these houses, and asked Council to quickly pass an ordinance that at least restricts where these facilities can be located. Code Enforcement staff asked that residents call 714-536-5271 if they observe more than six residents in a sober living house. Councilmember Hardy explained that due to current Federal and State laws, there is very little that cities can currently do about these situations, and Council is well aware of the issues. (02:22:50) Kim Kramer, resident of Huntington Beach, was called to speak and stated his support for the men and women of the Police Department and Police Chief Handy. Mr. Kramer voiced his concerns about the efforts of the Huntington Beach Police Officers' Association (HBPOA) to discredit Chief Handy, and in his opinion these efforts have included falsehoods, innuendo, exaggerations, propaganda, bullying and intimidation. Mr. Kramer asked that the HBPOA show respect for the residents and the Chief by sitting down to negotiate differences in a professional manner. #istandwithhandy (02:28:07) HB -26-Item 4. - 8 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 9 of 21 Domenic Iorfino, Police and Community Foundation member, was called to speak and stated his respect for the men and women who put on their blue uniforms and badges to protect and make Huntington Beach a better city. Mr. Iorfino voiced his admiration and respect for Chief Handy and his leadership, and stated his agreement with Mr. Kramer's comments. (02:30:43) Ed Laird, 46-year local business owner, was called to speak and stated that he has supported the various police staff and chiefs through the years, and in his opinion Chief Handy is the best the City has ever had and believes Chief Handy is a very professional administrator. (02:32:11) Sue Gordon, a 16-year resident of Huntington Beach, was called to speak and stated her support for the City's police officers and Chief Handy. Ms. Gordon shared her opinion that Chief Handy has led the charge to change how the Huntington Beach Police Department does business. Chief Hardy's proactive approach of community policing includes starting the Huntington Beach Police and Community Foundation as one of the ways to create interactive partnerships. Ms. Gordon expressed her appreciation to Chief Handy for his service to the community. (02:33:03) Rachel Harris was called to speak and stated her support for Administrative Item No. 22 regarding the Organic Chemical Pilot Study at Central Park West and provided examples that in her opinion are the results of using known carcinogenic chemicals in parks where children play. (02:36:25) Sherry McAnelly, Non-Toxic HB, was called to speak and stated her support for Administrative Item No. 22 regarding the Organic Chemical Pilot Study at Central Park West and shared some examples of the proven harm that toxic pesticides and herbicides do to children. Ms. McAnelly asked that Huntington Beach follow the successful efforts of other area cities in implementing a non-toxic program. (02:38:31) John Etheridge, a 15-year plus local business owner, community volunteer, and Former President of Kiwanis, was called to speak and stated that he actively supports the Police and Fire Departments of Huntington Beach. Mr. Etheridge shared his opinion there has never been a better individual to run a complex department like the Huntington Beach Police Department than Chief Handy, who is creating trust in the community rather than the suspicion of the past. Mr. Etheridge also shared that in his opinion it is counterproductive for an associated union to undermine confidence in an outstanding civil servant like Chief Handy. (02:39:29) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES Councilmember Hardy announced that Huntington Beach Reads One Book has selected Etched in Sand by Regina Calcaterra. She also announced that through Wednesday, December 20th, Barnes and Noble at Bella Terra makes a donation to Huntington Beach Reads One Book for every purchaser who mentions Huntington Beach Reads. Mayor Pro Tem Peterson reported meeting with members of the Huntington Beach Police Management Association (HBPMA) to discuss upcoming contract negotiations. Councilmember O'Connell reported meeting with members of the Huntington Beach Police Management Association (HBPMA) to discuss upcoming contract negotiations, attending the Police Officers' Association Christmas party, and meeting with members of the Huntington Beach Firefighters' Association (HBFA). HB -27-Item 4. - 9 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 10 of 21 Councilmember Delgleize reported attending an Orange County Transit Authority Board (OCTA) meeting and an Orange County Sanitation District (OCSD) committee meeting. Councilmember Brenden reported attending a Quarterly School District Committee meeting, an Ad Hoc Committee meeting to discuss police memorial markers, an Ad Hoc Committee on Coastal Odors meeting with Air Quality Management District (AQMD) representatives, and a demonstration of a new machine to clean sidewalks. Mayor Posey reported meeting with members of the Huntington Beach Police Management Association (HBPMA) to discuss upcoming contract negotiations and an Ad Hoc Committee on Coastal Odors meeting where AQMD representatives announced they would use optical remote sensing devices to identify plume sources. The AQMD is in the process of collecting as much data as possible and slow progress is being made. CITY MANAGER’S REPORT Police Chief Handy reported there was a private plane crash on Sunday, December 17 in El Cajon after losing power at take off. Two off-duty Huntington Beach Police Department officers were on board. All three passengers got out of the plane just before it burst into flames after crashing into an industrial area parking lot. Chief Handy expressed appreciation for the first responders, that injuries were not more serious, that no one was injured on the ground, and for the local community outpouring of support. Chief Handy also asked for thoughts and prayers for the third individual who is still in the hospital. Mayor Posey thanked Chief Handy for keeping him updated on this incident from the time it happened. CONSENT CALENDAR Mayor Pro Tem Peterson pulled Consent Calendar item Nos. 7, 12, and 19 for further discussions. 1. Approved and adopted minutes A motion was made by Delgleize, second Brenden to approve and adopt the City Council/Public Financing Authority regular meeting minutes dated December 4, 2017, as written and on file in the Office of the City Clerk. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 2. Received and filed the Maddy Act Local Appointments List — 2018 (terms on City boards, commissions, and committees which expire in 2018). This list informs the public of openings and vacancies based on 2018 expiration of current members’ terms A motion was made by Delgleize, second Brenden to receive and file the Maddy Act Local Appointments List 2018 showing vacancies which will occur on City boards, commissions, and committees in the year 2018, and direct the City Clerk to post the list at official posting locations (Civic Center, Huntington Central Library, and Main Street Library). Copies of the Maddy Act Local Appointments List — 2018 will also be posted at all branch libraries, and on the City's website. HB -28-Item 4. - 10 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 11 of 21 The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 3. Approved appointments and reappointments to the Human Relations Task Force (HRTF) as recommended by City Council Liaisons, Councilmembers Hardy and Semeta A motion was made by Delgleize, second Brenden to approve the reappointments of Sunny-Lee Goodman and Janice Tyler for terms to expire December 31, 2021, as recommended by City Council liaisons Hardy and Semeta; and, accept the resignation of Shideh Balali Farjoodi and approve the appointment of Jean Czinger for a term to expire December 31, 2021, as recommended by City Council liaisons Hardy and Semeta; and, accept the resignation of Dawn Hansen and approve the appointment of Vashia Rhone for a term to expire December 31, 2019, as recommended by City Council liaisons Hardy and Semeta. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 4. Approved appointments to the Mobile Home Advisory Board (MHAB) as recommended by City Council Liaisons, Council members Hardy and Semeta A motion was made by Delgleize, second Brenden to approve the re-appointment of Patricia Taylor as a Resident Representative to the Mobile Home Advisory Board for a four-year term through August 5, 2021; and, approve the appointment of Julie Quinley as a Resident Representative to the Mobile Home Advisory Board for a four-year term through August 5, 2021; and, approve the re-appointment of Tim Geddes as an At-Large Member Representative to the Mobile Home Advisory Board for a four-year term through August 5, 2021; and, approve the re-appointment of Don Castleman as a Park Owner/Manager Representative to the Mobile Home Advisory Board for a four-year term through August 5, 2021; and, approve the appointment of Joy Nagel as a Park Owner/Manager Representative to the Mobile Home Advisory Board for a four-year term through August 5, 2021. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 5. Approved additional appropriation for professional Fire Prevention inspection, plan check and environmental engineering services on an as-needed basis A motion was made by Delgleize, second Brenden to approve an appropriation of $300,000 to the Fire Prevention business unit (10065201.69365). Funding will be allocated on an incremental basis as- needed, based on development project demands. The recommended action will also increase the Fire Department's professional services listing authority by a commensurate amount to ensure compliance with Administrative Regulation No. 228. The motion carried by the following vote: HB -29-Item 4. - 11 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 12 of 21 AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 6. Approved the escheatment of $12,779.27 of Unclaimed Funds Per Government Code Sections 50050-50057 A motion was made by Delgleize, second Brenden to approve the retention of $12,779.27 of unclaimed funds within the City of Huntington Beach General Fund, various recreation program accounts, in compliance with the Government Code Sections 50050-50057. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 7. City Council Position on Legislation pending before Congress and the State Legislature as recommended by the City Council Intergovernmental Relations Committee (IRC) Council Liaison’s, Mayor Posey and Councilmembers Delgleize and Hardy Mayor Pro Tem Peterson pulled this item to state his opposition to 7B (Assembly Constitutional Amendment 10). A motion was made by Peterson, second Semeta to approve a City position of oppose on draft bill language limiting local authority over wireless facilities. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None In regard to 7B, Mayor Pro Tem Peterson stated his belief that Civics should be brought back into high school curriculum to educate on democracy rather than, as several public speakers stated earlier in the evening, expecting a lower voting age to provide the education. Councilmember Hardy thanked the Youth Board speakers for participating in this decision by speaking up. As a high school teacher, Councilmember Hardy stated that in her opinion the required Government class would become a much different experience if the students were eligible to vote, and would most likely increase the number of young people actively involved in the voting process. Councilmember Brenden also thanked the Youth Board speakers for voicing their position on this matter. He stated that in his opinion this is not an issue that any City Council should be weighing in on, but is an issue for the voters to decide. Councilmember Delgleize acknowledged the Youth Board speakers who got involved in this issue, and stated her support for this item for reasons already stated by other Councilmembers. Councilmember Semeta also thanked the Youth Board members who voiced their opinions on this issue, and voiced her opposition to this item because in her opinion it is a decision to be made by the HB -30-Item 4. - 12 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 13 of 21 voters. She echoed the comments made by other Council members suggesting that civic responsibility education should take place in the classroom and at home. Mayor Posey stated that the 26th Amendment lowered the voting age to 18 in 1971 so those eligible to be drafted for the Vietnam War would be eligible to vote. Mayor Posey suggested that high school students interested in politics, but not able to vote, could spend time observing their City Council, or county or state representatives in action, and volunteer for a campaign. Mayor Posey acknowledged the Youth Board speakers for their passion and involvement in this process, but he cannot support this action. A motion was made by Hardy, second Delgleize to approve a City position of support of Assembly Constitutional Amendment 10. The motion failed by the following vote: AYES: O’Connell, Delgleize, and Hardy NOES: Semeta, Peterson, Posey, and Brenden 8. Approved adoption of Resolution No. 2017-59 to cancel the City Council and Public Financing Authority regular meeting of March 5, 2018, and direct the City Clerk to provide notice of such cancellation A motion was made by Delgleize, second Brenden to adopt Resolution No. 2017-59, "A Resolution of the City Council of the City of Huntington Beach Declaring the Cancellation of the City Council and Public Financing Authority Regular Meeting of March 5, 2018, and Directing the City Clerk to Provide Notice of Such Cancellation." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 9. Adopted Resolution No. 2017-67 modifying the pay schedule for part-time non-permanent and non-classified employees to comport with the state minimum wage increase effective January 1, 2018 A motion was made by Delgleize, second Brenden to adopt Resolution No. 2017-67, "A Resolution of the City Council of the City of Huntington Beach Approving the Pay Schedule for Part-Time Non- Permanent and Non-Classified Employees Effective January 1, 2018." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 10. Adopted Resolution No. 2017-68 reauthorizing Public, Educational, and Government (PEG) fees for State Franchised Video Services Providers HB -31-Item 4. - 13 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 14 of 21 A motion was made by Delgleize, second Brenden to adopt Resolution No. 2017-68, "A Resolution of the City Council of the City of Huntington Beach Reauthorizing Fees for State Franchised Video Services Providers." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 11. Adopted Resolution No. 2017-69 amending the Fiscal Year 2017/18 Budget to Carry Over Unspent Appropriations from Fiscal Year 2016/17 for the Continuation of Capital Improvement Program (CIP) Projects A motion was made by Delgleize, second Brenden to adopt Resolution No. 2017-69, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2017/18 Budget to Carry Over Unspent Appropriations from Fiscal Year 2016/17", which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carryover amounts totaling $13,258,522. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 12. Approved and authorized execution of a License Agreement between the City and Philips Lighting North America Corporation for the removal and replacement of up to 200 street poles with stealth smart poles. Continued from November 20, 2017 meeting Mayor Pro Tem Peterson pulled the item to discuss with staff that the lumens would vary depending upon fixture location, and that the color temperature is the standard 3000 Kelvin. It was also noted that the vendor will be keeping the existing lights and putting them back on the new poles. Staff confirmed that the poles are "smart" for providing cell service only. Antonia Graham, Assistant to the City Manager, stated that six adjustable lights are in the process of being installed and tested, but at the moment no lights have the ability for controlled functions. Councilmember Brenden confirmed with staff that the $2M surety bond should be adequate for this project. A motion was made by Peterson, second Delgleize to approve and authorize the Mayor, City Clerk, and City Manager to execute the License Agreement between the City of Huntington Beach and Philips Lighting North America Co.; and, approve and authorize the City Manager to execute Assignment and Assumption Agreement consenting to the transfer of the License Agreement from Philips to ATC Outdoor DAS, LLC, as approved by the City Attorney's Office; and, authorize the City Manager or designee to execute any additional documents required to effectuate the License Agreement, as approved by the City Attorney's Office. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden HB -32-Item 4. - 14 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 15 of 21 NOES: None 13. Approved and authorized execution of a Small Cell License Agreement between the City of Huntington Beach and Mobilitie LLC for installation of small cell attachments on City- owned streetlights. Continued from November 20, 2017 meeting A motion was made by Delgleize, second Brenden to approve the Small Cell License Agreement between the City of Huntington Beach and Mobilitie, LLC; and, authorize the City Manager and City Clerk to execute the Small Cell License Agreement. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 14. Approved and authorized execution of a License and Operation Agreement with Spas for Paws, LLC, for the construction, use, and operation of a self-service dog washing facility at Huntington Central Park for a period of five-years A motion was made by Delgleize, second Brenden to approve and authorize the Mayor and City Clerk to execute the "License and Operation Agreement Between the City of Huntington Beach and Spas for Paws, LLC, for the Construction, Use and Operation of a Self-Service Dog Washing Facility at Central Park." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 15. Approved and authorized execution of an amendment to Professional Service Agreement with Dudek for As-Needed Construction Management Services A motion was made by Delgleize, second Brenden to approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Professional Services Agreement Between the City of Huntington Beach and Dudek for As-Needed Construction Management Services" increasing the contract amount by $500,000, from the original amount of $1,000,000 to an amended amount of $1,500,000. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 16. Approved and authorized execution of a five-year Service Agreement for Janitorial Services with Merchants Building Maintenance, LLC A motion was made by Delgleize, second Brenden to approve and authorize the Mayor and City Clerk to execute the "Service Agreement Between The City of Huntington Beach and Merchants Building Maintenance, LLC, for Janitorial Services" in an amount not to exceed $725,000 annually or HB -33-Item 4. - 15 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 16 of 21 $3,625,000 cumulatively over the five-year term; and, authorize the City Manager to execute all documents in furtherance of this Contract. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 17. Approved and authorized execution of a 5-year License Agreement with Surf City Store for the use of the Servicemark "Surf City, Huntington Beach" A motion was made by Delgleize, second Brenden to approve and authorize the Mayor and City Clerk to execute the "License Agreement Between the City of Huntington Beach and Viray and Wescott, DBA, the Surf City Store, for the Use of the Servicemark "Surf City, Huntington Beach." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 18. Approved modifications to the Ambulance Operator Employment Agreement reflecting changes related to the California Minimum Wage effective January 1, 2018 A motion was made by Delgleize, second Brenden to approve Modifications to the Ambulance Operator Employment Agreement Reflecting Changes Related to the California Minimum Wage Effective January 1, 2018. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 19. CONTINUED TO JANUARY 16, 2018, request to approve and authorize execution of three contracts for N. Harris Computer Corporation for the replacement of the City’s Cashiering System and Software License, in the amount of $491,020 and the first year of maintenance and support for $38,800 Mayor Pro Tem Peterson pulled this item to discuss the maintenance fees with staff, which he feels should be set at the lower end, not mid-point, of the industry standard. Mayor Pro Tem Peterson further stated that in his opinion, and staff agreed, the maintenance fees should not begin at "installation" but at "implementation." Staff further stated that all third-party software vendors will be expected to ensure any future upgrades of their program will properly integrate with the new Cashiering System. Councilmember Semeta confirmed with City Attorney Gates that his office has reviewed this contract as to form, but not the terms and conditions which were negotiated by various departments. A motion was made by Peterson, second Delgleize to approve and authorize execution of three contracts for N. Harris Computer Corporation for the replacement of the City's Cashiering System and Software License, in the amount of $491,020 and the first year of maintenance and support for HB -34-Item 4. - 16 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 17 of 21 $38,800. as amended to continue to January 16, 2018, and bring back revised contract language as suggested (implementation vs. installation), and maintenance fees as reviewed and approved by the City Attorney. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 20. Adopted Ordinance No. 4142 repealing Chapter 3.52 of the Huntington Beach Municipal Code (Ordinance 3175) and disestablishing the Parking and Business Improvement Area known as the Huntington Beach Auto Dealers Business Improvement District (BID) Appro ved for introduction 12/4/2017 — Vote: 5-0-1-1 (O’Connell-Recused; Hardy-Out of Room) A motion was made by Delgleize, second Brenden to after the City Clerk reads by title, adopt Ordinance No. 4142, "An Ordinance of the City of Huntington Beach repealing Chapter 3.52 of the Huntington Beach Municipal Code (Ordinance 3175) and Disestablishing the Parking and Business Improvement Area known as the "Huntington Beach Auto Dealers Business Improvement District." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None PUBLIC HEARING 21. PUBLIC HEARING ITEM WITHDRAWN -- Revision to the City's Emergency Medical Services (EMS) Fee Schedule ADMINISTRATIVE ITEMS 22. Received and filed the second three-month status report on Organic Chemical Pilot Study at Central Park West A three-minute video by Dr. Dean Baker, University of California, Irvine (UCI), describing the dangers of pesticides, especially as related to children, adults and pets, was presented. Dr. Bruce Bloomberg, professor at UCI, presented a PowerPoint communication entitled The Science of Endocrine Disruption with slides entitled: Non-communicable Diseases On The Rise, Endocrine Disrupting Chemicals (EDCs) (2), Not Everyone agrees about EDC hazards (e.g., industry and its PR machine), We all Carry a Chemical Body Burden, Myths and Realities in EDC Science, and Testing for Effects of Chemical Exposure. Denny Bacon, Maintenance Operations Manager, Public Works, presented a PowerPoint communication entitled Central Park West Pilot Study Status Report with slides entitled: Maintenance Responsibilities Overview, Weed Abatement Options, Suppress EC 9% Application Monthly, Suppress EC 9% Application Bi-Weekly, Suppress EC 9% Application Weekly, and Results & Next Steps. HB -35-Item 4. - 17 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 18 of 21 Councilmember Hardy and Public Works staff discussed that the continued pilot study will expand how non-toxic policies are implemented and not just be focused on eliminating Round-up. New products are being presented as options and staff is looking at expanding the turf area for testing, as well as having more discussions with the City of Irvine and Irvine Unified School District staff and members of Non- Toxic Irvine. Councilmember Hardy stated that in her opinion creating more jobs to manually pull weeds cannot be bad. Councilmember Delgleize and Public Works staff discussed that Irvine's non-toxic vendor is scheduled for a meeting to look at Huntington Beach and determine if the plan being used in Irvine is appropriate here. Irvine is basically using manual labor in their parks and organic products for medians. Councilmember O'Connell confirmed with Public Works staff that the use of Round-up has been reduced throughout the City as a result of the Pilot Program, and if an effective non-toxic product can be found that is within the current budget, it would be implemented immediately. Staff also noted that additional, unbudgeted costs would require Council approval. Councilmember Brenden and Public Works staff discussed the water reduction that Irvine has experienced, and confirmed that City-wide use of Round-up has been reduced, i.e., the Pilot Program has been expanded to a degree. This means that there will be more visible weeds at times, but Public Works staff believes this to be an acceptable trade-off for most people. There was further discussion that the price of non-toxic products is expected to drop as more municipalities and organizations choose to go non-toxic. Councilmember Brenden expressed his desire to have more details on the Child Safety Act requirements as related to posting notices before, during and after pesticide spraying. Public Works staff responded that the cost of implementing a signage program is within the current budget and will be implemented with postings 24 hours before application which will be left in place for three days after. Mayor Posey and Public Works staff discussed that the term "pesticide" is commonly used for both pesticides and herbicides, and that all herbicides and pesticides used by the City are reported to the County Agriculture Commissioner. A motion was made by Peterson, second Delgleize to receive and file the Council recommended three- month status report on the Organic Chemical Pilot Study at Central Park West as amended to direct staff to include in the third three-month status report a proposal to expand the program. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 23. Approved for Introduction Ordinance No. 4143 amending Huntington Beach Municipal Code (HBMC) Chapter 1.13 to change the fiscal year for the City; and, adopt Public Financing Authority Resolution No. 23 and Successor Agency Resolution No. 2017-15 affirming the change of the fiscal year City Manager Wilson introduced Interim CFO Chuck Adams who presented a PowerPoint communication entitled: Proposed Fiscal Year Change: Pros and Cons with slides entitled: What is driving this? Current Fiscal Year, RCA - December 6, 1993, Justification for the Current Fiscal Year HB -36-Item 4. - 18 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 19 of 21 from RCA Dated December 1993, Proposed Fiscal Year July through June, Pros (2), Orange County Municipalities, Cons, Financial Impact CalPERS Prepay; Oct to Sept FY, General Fund Impact Oct to Sept FY, Financial Impact CalPers Prepay: July to June FY, and Finance Commission Approved Motion. Councilmember Delgleize and staff discussed that this change should not impact the City's credit rating. Councilmembers and staff discussed this as a time-consuming process that is expected to reduce total CalPERS costs and provide a more accurate budget regarding CalPERS. A motion was made by Delgleize, second O’Connell to, after the City Clerk reads by title, approve for Introduction Ordinance No. 4143, "An Ordinance of the City Council of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 1.13 to Change the Fiscal Year for the City" to a July 1 to June 30 period; and, adopt Resolution No. 23, "A Resolution of the Public Financing Authority of the City of Huntington Beach Changing the Fiscal Year for the City;" and, adopt Resolution No. 2017-15, "A Resolution of the Successor Agency of the City of Huntington Beach Changing the Fiscal Year for the City." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 24. Received and filed report on Downtown Huntington Beach maintenance and public improvements as directed by a Councilmember Item submitted by Mayor Posey and Councilmember Brenden City Manager Wilson introduced Public Works Director Travis Hopkins who turned the presentation over to Maintenance Operations Manager Denny Bacon who presented a PowerPoint communication entitled City of Huntington Beach Downtown Maintenance and Public Improvements with slides entitled: City Enhanced Maintenance, Expanded Map, Expanding the Maintenance Area HBBID, and Next Steps. Councilmember Brenden asked and Manager Bacon stated that traditionally Mr. Bacon, the City’s Landscape Supervisor and Downtown BID manager participate in the maintenance walks. Councilmember Brenden expressed appreciation for the effort and changes that have been made, and asked that both expansion of the area and increased frequency be considered. There was also discussion on the large area where CalTrans has a right-of-way and current responsibility for, and whether CalTrans could be encouraged to improve that area if they were included in the collaboration. Staff agreed to reach out to CalTrans to determine their interest in participating in the improvement effort. Mayor Posey expressed his appreciation for the efforts expended to maintain a clean and healthy environment to encourage repeat tourist visits. A motion was made by Brenden, second Delgleize to receive and file the compiled report on maintenance and public improvement efforts in downtown Huntington Beach. The motion carried by the following vote: HB -37-Item 4. - 19 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 20 of 21 AYES: Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None OUT OF ROOM: O’Connell COUNCILMEMBER COMMENTS (Not Agendized) Mayor Posey encouraged his fellow Councilmembers to be respectful of everyone and limit comments to allow for adequate time for everyone to share where they have been and what they have done during the last couple of weeks. Councilmember Delgleize reported seeing Santa Claus at the Manufactured Housing Educational Trust (MHET) Holiday breakfast, and attending the American Public Works Association (APWA) Southern California Chapter's Annual Awards Luncheon where Huntington Beach received a 2017 Project of the Year award for the Trinidad Island Wastewater Lift Station. Councilmember Hardy expressed appreciation to the Huntington Beach Fire Department and area agencies for the way they quickly controlled the recent Bartlett Park fire, and shared that as a resident of an adjoining neighborhood how happy she was to not have to put her personal evacuation plan into action. Councilmember Semeta congratulated the Huntington Harbour Philharmonic for the Annual Boat Parade which provides funds for children's music programs throughout Orange County, expressed her prayers and thoughts of support for the Huntington Beach Police Officers involved in the recent plane crash, and congratulated Chief Assistant City Attorney Mike Vigliotta for receiving this month's Mayor's Award. Councilmember O'Connell reported attending the Manufactured Housing Educational Trust (MHET) breakfast where he won a $250 gift certificate which he donated to the Orange County Community Action Partnership which serves over 200,000 meals each year for low-income people. He also attended Santa Paws pictures with Santa and Mrs. Claus at 5th and Pacific Coast Highway (PCH), the Huntington Beach Energy Project (HBEP) Unveiling of an Energy Project Rendering and Photo Session at AES Huntington Beach, HB Chamber of Commerce and Visit Huntington Beach Annual Holiday Luncheon, and the City of HB Community Services Department Holiday Gathering at Cruisers. Councilmember O’Connell closed his comments by asking that this meeting be adjourned in memory of Freddy Horning, a Fire Department employee who recently passed away, and he also expressed his thoughts of support for the Huntington Beach Police Officers involved in the recent plane crash. Councilmember Brenden reported attending a Building Industry Association (BIA) 2017 Urban Infill Committee Seminar where Mayor Posey did a fantastic job of moderating, and the Kiwani's Shop for Hope event to help underprivileged children have a great Christmas. He expressed condolences to Freddy Horning's family. Mayor Pro Tem Peterson expressed appreciation to both Ms. Laudenback and Mr. Hess for their years of service to the City, congratulated Chief Assistant City Attorney Mike Vigliotta for receiving this month's Mayor's Award, and wished everyone Happy Holidays. Mayor Posey reported being the moderator at the BIA 2017 Urban Infill Committee Seminar, shared his plans as incoming Mayor with Kiwani's Club, spoke to a group of Japanese high school students HB -38-Item 4. - 20 Council/PFA Regular Minutes Successor Agency Special Minutes December 18, 2017 Page 21 of 21 visiting Huntington Beach, attended the Tree Decorating reception in the Council Chamber Lobby, the Taxpayer Watchdog Seminar on "How to Read a City Budget" where Huntington Beach was recognized for being an advocate for fiscal responsibility, Scott Hess’s Retirement Party, Curt Pringle & Associates Holiday Party, the HBEP Unveiling of an Energy Project Rendering & Photo Session at AES Huntington Beach, and the International Celebration of Christmas with live Nativity, music and dance from Around the World at Old World Village where he provided the Invocation. He also expressed congratulations to both Ms. Laudenback and Mr. Hess for their years of service to the City, and congratulated Chief Assistant City Attorney Mike Vigliotta for receiving this month's Mayor's Award ADJOURNMENT — At 10:26 PM in memory of Fire Department staff member Freddy Horning to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Tuesday, January 16, 2018, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. The City Council/Public Financing Authority regular meeting of January 2, 2018, has been cancelled. ______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair HB -39-Item 4. - 21 HB -40-Item 5. - 1 HB -41-Item 5. - 2 HB -42-Item 5. - 3 HB -43-Item 5. - 4 HB -44-Item 5. - 5 HB -45-Item 5. - 6 HB -46-Item 5. - 7 Dept. ID AD-18-001 Page 1 of 2 Meeting Date: 1/16/2018 Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, three-year goals, and corresponding Strategic Objectives. The last Strategic Planning Session was held on January 26, 2017. Financial Impact: The total cost for the facilitation of the Strategic Planning Session is approximately $5,000 and is budgeted in the City Manager’s Department. Recommended Action: Receive and file the Notification of the City Council’s Strategic Planning Session scheduled for February 13, 2018. Alternative Action(s): Do not approve the notification and direct staff accordingly. Analysis: At the City Council’s direction, an annual strategic planning process was undertaken to establish consensus on the City’s core values and priority strategic objectives. This is an on-going process and is a critical component of maintaining the City’s high quality services and long-term financial sustainability. Since 2009, the strategic planning session facilitator, Snider and Associates, leads the discussion and review of the City’s strengths, weaknesses, opportunities and threats (i.e. SWOT analysis). This SWOT analysis provides a framework for the discussion of the City’s priorities, goals and strategic objectives. Additionally, at the session, the Chief Financial Officer provides the Council with an overview of the City’s finances – both short- term and long-term. The overview includes current financial priorities and budget challenges. By presenting the overview of the City’s financial picture, the Council can then prioritize future goals and projects based on the most recent and evolving Federal, State and local financial legislation and information. At each session, the City Council updates the three-year goals and develops a new set of six-month Strategic Objectives for staff to implement. This process also reaffirms the City’s Mission and Core Values. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager SUBJECT: Receive and File the Notification of the City Council Strategic Planning Session to be held on February 13, 2018 HB -47-Item 6. - 1 Dept. ID AD-18-001 Page 2 of 2 Meeting Date: 1/16/2018 In 2017, a Subcommittee of the City Council comprised of then Mayor Delgleize, former Mayor Pro-Tem Posey, and Council Member Hardy, reviewed the current strategic planning process and explored alternatives for enhancements. On October 30, 2017, the Subcommittee unanimously recommended continuing with the City’s current strategic planning process and facilitator. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the City Council and the community – within the resources available. The next Strategic Planning session is scheduled for Tuesday, February 13, 2018, from 8:00 a.m. to 2:00 p.m. The meeting is open to the public and will be publicly noticed. Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain Infrastructure Enhance and Maintain City Service Delivery Improve Quality of Life Attachment(s): None HB -48-Item 6. - 2 Dept. ID HR 18-001 Page 1 of 2 Meeting Date: 1/16/2018 Statement of Issue: The City’s Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their special meeting held December 6, 2017. Financial Impact: Funding for the proposed job classification will be absorbed within the Finance Department’s FY 2017-18 adopted budget. This classification amendment does not add to the City’s or Finance Department’s approved Table of Organization. Recommended Action: Adopt Resolution No. 2018-07, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan by Adding the Classification of Business License Supervisor.” Alternative Action(s): Reject the amendment to the classification plan. In accordance with Personnel Rule 12-4, if an amendment to the City’s Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: The Personnel Commission has considered and approved an amendment to the City’s Classification Plan. At its December 6, 2017, meeting, the Personnel Commission finalized the approval of a new job classification titled Business License Supervisor. The Finance department evaluated its revenue and business licensing functions and determined that a Business License Supervisor classification is required to facilitate the work that is needed to be performed that is distinguished from the routine and technical scope of work performed by the Accounting Technician classification(s). The classification of Business License Supervisor acts as the lead staff member overseeing the collection of revenue for various taxes, permits and licenses. Incumbents in the classification are required to have an understanding of the principles and practices of municipal finance and accounting, including: federal, state, and municipal codes and regulations pertaining to the activities of a licensing and permitting program, as well as current billing and collection policies and practices. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Adopt Resolution No. 2018-07 amending the City’s Classification Plan by adding the Classification of Business License Supervisor HB -49-Item 7. - 1 Dept. ID HR 18-001 Page 2 of 2 Meeting Date: 1/16/2018 The classification will be represented by the Municipal Employees Association. The hourly compensation range for the classification is $33.43 (A-step) to $41.42 (E-step). The compensation range is competitive with market averages for comparable classifications in other agencies within Orange County such as Santa Ana, Newport Beach, Orange, Garden Grove, and Anaheim. Environmental Status: N/A Strategic Plan Goal: Enhance and Maintain City Service Delivery Attachment(s): 1. Resolution No: 2018-07 2. Job Classification Specification for Business License Supervisor (Exhibit A) 3. Modified MEA Salary Schedule (Exhibit B) 4. Personnel Commission Staff Report dated 12/06/17 HB -50-Item 7. - 2 HB -51-Item 7. - 3 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: BUSINESS LICENSE SUPERVISOR Page 1 of 3 PERSONNEL COMMISSION APPROVAL: COUNCIL APPROVAL: DECEMBER 6, 2017 JOB CODE: EMPLOYMENT STATUS: UNIT REPRESENTATION: FLSA STATUS: 0366 REGULAR FULL-TIME MEA NON-EXEMPT JOB SUMMARY Under general supervision, oversees the operations for the collection of all revenue for various taxes and permits. SUPERVISION RECEIVED AND EXERCISED Reports to: Finance Manager – Fiscal Services Provides direction and training to Accounting Technicians and other staff EXAMPLES OF ESSENTIAL DUTIES • Leads, plans, trains, and oversees the work of staff involved with business license applications to ensure proper administration; assigns and evaluates work of staff and collaborates with management in assessing and documenting performance • Trains new employees in the area of work including proper business license procedures and techniques; provides continuing on-the-job training to existing staff • Oversees office operations to ensure quality customer service • Verifies the work of employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications • Remains current on all city ordinances and other city, state, and municipal codes, laws, rules, regulations and legislation affecting business licenses and regulatory permits • Performs the most complex accounting tasks of the work unit including responding to and resolving difficult and sensitive customer inquiries and complaints • Collects and processes all fees associated with business license taxes, regulatory permit fees • Balances all fees collected and reconciles to collections for bank deposits • Processes mail, including applications, renewal payments and any other correspondence • Reconciles and balances all receipts made by customers and makes corrections as necessary • Prepares journal vouchers to correct data entry errors • Verifies all cash receipts general ledger entries made by collections to ensure accuracy • Prepares various correspondence, compiles and prepares statistical reports related to HB -52-Item 7. - 4 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: BUSINESS LICENSE SUPERVISOR Page 2 of 3 business licenses and regulatory permits • Processes regulatory permit applications including routing to various city staff for review • Responds to questions regarding the regulatory permit process • Reconciles statewide business listings with city business license database to identify and remediate discrepancies • Collaborates with other city departments to ensure compliance with municipal codes and state regulations • Answers phone calls and e-mails, provides customer service at the front counter, responds to difficult and sensitive situations, including working with irate customers • Attends a variety of meetings, legal proceedings, and civil hearings as required • Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required; maintains regular and consistent attendance record • Performs other related duties as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Knowledge of: - Principles and practices of municipal finance and accounting - Federal, state, and municipal laws, rules and regulations pertaining to business license accounting - Operations, services, and activities of a licensing and permitting program, including billing and collection policies and practices - Leadership techniques Ability to: - Read and interpret policies and procedures - Perform mathematical computations used in accounting - Accurately record and retrieve information - Meet prescribed deadlines with attention to detail - Utilize appropriate interpersonal skills when interacting with diverse communities or confrontational individuals - Maintain and follow department processes and regulations - Operate standard office equipment including personal computers, spreadsheets or other standard software applications and specialized financial systems - Communicate effectively orally and in writing - Establish and maintain effective working relationships with those encountered during the course of work HB -53-Item 7. - 5 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: BUSINESS LICENSE SUPERVISOR Page 3 of 3 Education: Associate’s degree from an accredited college in Accounting, Finance, Business or other related field. Bachelor’s degree preferred. Experience: Three (3) years' finance, accounting or bookkeeping experience, including one (1) year senior, lead, or supervisory experience. Experience working for a municipality or public utility preferred. Certifications/License: Possession of a valid California class C driver license and an acceptable driving record are required at the time of hire and during course of employment. State Certified Revenue Officer designation desirable. SPECIAL CONDITIONS Must pass a background investigation. Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work involves sedentary to light work in an office environment. There is frequent need to sit for extended periods and to lift light objects (up to 15 pounds) and perform other similar actions during the course of the workday. The incumbent sits for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers, subordinates and the general public. May involve stressful situations, including dealing with customers exhibiting erratic and sometimes antagonistic behavior. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. HB -54-Item 7. - 6 MEA Salary Schedule 2.0% Effective September 24, 2016 *Modified 8/07/17; **Modified 11/06/17; ***Modified 01/16/18 DRAFT PER RESOLUTION 2017-37 ADOPTED ON 08/07/17, RESOLUTION 2017-49 ADOPTED ON 11/06/17, AND RESOLUTION 2018- XX ADOPTED ON 01/16/18 Job type Description PayGrade A B C D E 0111 Accountant MEA111 32.45 34.23 36.11 38.09 40.19 0286 Accounting Technician I MEA286 22.54 23.78 25.09 26.47 27.92 0287 Accounting Technician II MEA287 24.78 26.14 27.58 29.10 30.70 0294 Accounting Technician Supv MEA294 28.64 30.21 31.88 33.62 35.47 0428 Administrative Aide MEA428 31.81 33.56 35.40 37.35 39.40 0278 Administrative Assistant MEA278 28.08 29.62 31.25 32.97 34.78 0289 Administrative Secretary MEA289 23.92 25.24 26.63 28.10 29.64 0297 Art Programs Curator MEA297 28.36 29.91 31.55 33.29 35.12 0698 **Assistant Civil Engineer MEA698 32.45 34.23 36.11 38.09 40.19 0108 Assistant Planner MEA108 33.27 35.09 37.02 39.06 41.21 0267 Assistant Social Worker MEA267 23.11 24.38 25.72 27.14 28.63 0358 Beach Equip Operator MEA358 26.33 27.77 29.30 30.90 32.60 0149 Beach Maint Crewleader MEA149 34.10 35.98 37.95 40.04 42.24 0452 Beach Maint Service Worker MEA452 24.17 25.50 26.90 28.38 29.94 0210 Building Inspector I MEA210 30.71 32.39 34.17 36.05 38.04 0211 Building Inspector II MEA211 33.94 35.80 37.77 39.84 42.03 0208 Building Inspector III MEA208 37.49 39.55 41.72 44.02 46.44 0176 Building Plan Checker I MEA176 36.94 38.97 41.11 43.37 45.76 0520 Building Plan Checker II MEA520 42.89 45.25 47.74 50.37 53.14 0366 ***Business License Supervisor MEA366 33.43 35.26 37.21 39.26 41.42 0112 Buyer MEA112 31.96 33.72 35.58 37.53 39.59 0106 Civil Engineering Assistant MEA106 37.86 39.94 42.14 44.46 46.91 0162 Civilian Check Investigator MEA162 25.40 26.79 28.27 29.82 31.46 0186 Code Enforcement Officer I MEA186 25.53 26.93 28.41 29.98 31.63 0182 Code Enforcement Officer II MEA182 31.50 33.22 35.05 36.98 39.01 0511 Code Enforcement Technician MEA511 21.24 22.41 23.64 24.93 26.31 0263 Community Relations Specialist MEA263 26.83 28.31 29.87 31.51 33.25 0597 Community Services Officer MEA597 27.51 29.03 30.62 32.31 34.09 0269 Community Srvcs Rec Specialist MEA269 24.17 25.50 26.90 28.38 29.94 0258 Community Srvcs Rec Supv MEA258 33.43 35.26 37.21 39.26 41.42 0172 Construction Inspector I MEA172 30.71 32.39 34.17 36.05 38.04 0463 Construction Inspector II MEA463 33.94 35.80 37.77 39.84 42.03 0312 Court Liaison Specialist MEA312 23.92 25.24 26.63 28.10 29.64 0166 Crime Analyst MEA166 31.81 33.56 35.40 37.35 39.40 HB -55-Item 7. - 7 MEA Salary Schedule 2.0% Effective September 24, 2016 *Modified 8/07/17; **Modified 11/06/17; ***Modified 01/16/18 DRAFT PER RESOLUTION 2017-37 ADOPTED ON 08/07/17, RESOLUTION 2017-49 ADOPTED ON 11/06/17, AND RESOLUTION 2018- XX ADOPTED ON 01/16/18 Job type Description PayGrade A B C D E 0165 Crime Analyst Senior MEA165 37.11 39.15 41.31 43.59 45.98 0255 Crime Scene Investigator MEA255 29.95 31.61 33.34 35.18 37.11 0119 Criminalist MEA119 33.43 35.26 37.21 39.26 41.42 0192 Cross Connection Control Spec MEA192 31.50 33.22 35.05 36.98 39.01 0400 Custodian MEA400 21.76 22.96 24.22 25.55 26.95 0134 Deputy City Clerk MEA134 26.19 27.62 29.14 30.74 32.44 0138 Development Specialist MEA138 33.43 35.26 37.21 39.26 41.42 0339 Electrician MEA339 31.01 32.72 34.52 36.42 38.43 0232 Emergency Medical Srvcs Coord MEA232 47.40 50.00 52.75 55.65 58.72 0198 Emergency Services Coordinator MEA198 40.82 43.07 45.43 47.93 50.56 0175 Engineering Aide MEA175 26.83 28.31 29.87 31.51 33.25 0180 Engineering Technician MEA180 32.93 34.75 36.66 38.68 40.80 0445 Environmental Specialist MEA445 37.86 39.94 42.14 44.46 46.91 0382 Equip Services Crewleader MEA382 35.15 37.08 39.12 41.27 43.53 0142 Equip/Auto Maint Crewleader MEA142 35.15 37.08 39.12 41.27 43.53 0472 Equip/Auto Maint Leadworker MEA472 31.96 33.72 35.58 37.53 39.59 0383 Equipment Support Assistant MEA383 24.90 26.27 27.72 29.24 30.85 0061 Executive Assistant MEA061 32.29 34.06 35.92 37.90 39.98 0143 Facilities Maint Crewleader MEA143 34.97 36.89 38.92 41.06 43.32 0407 Facilities Maint Leadworker MEA407 27.24 28.74 30.32 31.98 33.74 0391 Facilities Maintenance Tech MEA391 25.15 26.53 27.99 29.53 31.15 0398 Field Service Representative MEA398 25.93 27.35 28.85 30.44 32.11 0588 Fire Prevention Inspector MEA588 38.44 40.55 42.79 45.14 47.62 0260 Fire Safety Program Specialist MEA260 32.45 34.23 36.11 38.09 40.19 0173 Fire Training Maintenance Tech MEA173 29.81 31.45 33.18 35.01 36.93 0470 Forensic Systems Specialist MEA470 35.84 37.81 39.90 42.09 44.40 0576 GIS Analyst I MEA576 36.57 38.58 40.70 42.94 45.30 0178 GIS Analyst II MEA178 39.60 41.78 44.08 46.51 49.07 0190 Haz Mat Program Specialist MEA190 36.20 38.19 40.29 42.51 44.85 0337 Helicopter Maintenance Tech MEA337 29.35 30.97 32.67 34.48 36.38 0115 *Info Systems Technology Analyst I MEA115 36.57 38.58 40.70 42.94 45.30 0505 *Info Systems Technology Analyst II MEA505 39.60 41.78 44.08 46.51 49.07 0117 *Info Systems Technology Analyst III MEA117 42.27 44.59 47.04 49.63 52.36 0118 *Info Systems Technology Analyst IV MEA118 46.46 49.02 51.71 54.55 57.55 HB -56-Item 7. - 8 MEA Salary Schedule 2.0% Effective September 24, 2016 *Modified 8/07/17; **Modified 11/06/17; ***Modified 01/16/18 DRAFT PER RESOLUTION 2017-37 ADOPTED ON 08/07/17, RESOLUTION 2017-49 ADOPTED ON 11/06/17, AND RESOLUTION 2018- XX ADOPTED ON 01/16/18 Job type Description PayGrade A B C D E 0495 *Info Systems Technology Technician I MEA495 22.78 24.03 25.34 26.74 28.21 0494 *Info Systems Technology Technician II MEA494 25.65 27.06 28.55 30.13 31.79 0493 *Info Systems Technology Technician III MEA493 28.77 30.35 32.03 33.79 35.64 0492 *Info Systems Technology Technician IV MEA492 31.81 33.56 35.40 37.35 39.40 0491 *Info Systems Technology Technician Sr. MEA491 34.10 35.98 37.95 40.04 42.24 0155 Irrigation Crewleader MEA155 34.10 35.98 37.95 40.04 42.24 0357 Irrigation Specialist MEA357 25.53 26.93 28.41 29.98 31.63 0359 Landscape Equip Operator MEA359 26.33 27.77 29.30 30.90 32.60 0145 Landscape Maint Crewleader MEA145 34.10 35.98 37.95 40.04 42.24 0402 Landscape Maint Leadworker MEA402 28.50 30.06 31.71 33.46 35.30 0163 Latent Fingerprint Examiner MEA163 32.11 33.88 35.75 37.71 39.79 0300 Legal Assistant MEA300 26.83 28.31 29.87 31.51 33.25 0114 Librarian MEA114 29.07 30.67 32.35 34.13 36.01 0432 Library Facilities Coordinator MEA432 26.19 27.62 29.14 30.74 32.44 0451 Library Services Clerk MEA451 20.30 21.42 22.59 23.83 25.14 0257 Library Specialist MEA257 24.17 25.50 26.90 28.38 29.94 0302 Literacy Program Specialist MEA302 29.07 30.67 32.35 34.13 36.01 0392 Maint Service Worker MEA392 24.17 25.50 26.90 28.38 29.94 0394 Maintenance Worker MEA394 21.24 22.41 23.64 24.93 26.31 0448 Marine Equipment Mechanic MEA448 31.66 33.40 35.23 37.16 39.20 0384 Mechanic I MEA384 25.02 26.39 27.85 29.38 31.00 0348 Mechanic II MEA348 27.79 29.33 30.94 32.64 34.43 0347 Mechanic III MEA347 29.51 31.13 32.85 34.65 36.56 0380 Media Services Specialist MEA380 24.17 25.50 26.90 28.38 29.94 0306 Office Assistant I MEA306 17.22 18.17 19.17 20.23 21.34 0304 Office Assistant II MEA304 20.71 21.86 23.06 24.32 25.66 0290 Office Specialist MEA290 21.86 23.06 24.33 25.67 27.08 0378 Painter Leadworker MEA378 31.16 32.88 34.69 36.60 38.62 0153 Park Maintenance Crewleader MEA153 34.97 36.89 38.92 41.06 43.32 0177 Parking Meter Repair Tech MEA177 27.79 29.33 30.94 32.64 34.43 0395 Parking Meter Repair Worker MEA395 25.65 27.06 28.55 30.13 31.79 0570 Parking/Camping Assistant MEA570 21.24 22.41 23.64 24.93 26.31 0459 Parking/Camping Crewleader MEA459 34.10 35.98 37.95 40.04 42.24 0401 Parking/Camping Leadworker MEA401 28.50 30.06 31.71 33.46 35.30 HB -57-Item 7. - 9 MEA Salary Schedule 2.0% Effective September 24, 2016 *Modified 8/07/17; **Modified 11/06/17; ***Modified 01/16/18 DRAFT PER RESOLUTION 2017-37 ADOPTED ON 08/07/17, RESOLUTION 2017-49 ADOPTED ON 11/06/17, AND RESOLUTION 2018- XX ADOPTED ON 01/16/18 Job type Description PayGrade A B C D E 0455 Parking/Traffic Control Coord MEA455 26.83 28.31 29.87 31.51 33.25 0262 Parking/Traffic Control Officr MEA262 21.24 22.41 23.64 24.93 26.31 0577 Parking/Traffic Control Supv MEA577 28.64 30.21 31.88 33.62 35.47 0458 Payroll Specialist MEA458 37.29 39.34 41.51 43.80 46.21 0447 Payroll Technician MEA447 25.15 26.53 27.99 29.53 31.15 0295 Permit Technician MEA295 23.11 24.38 25.72 27.14 28.63 0279 Personnel Assistant MEA279 24.43 25.77 27.18 28.67 30.25 0367 Pest Control Specialist MEA367 25.53 26.93 28.41 29.98 31.63 0136 Planning Aide MEA136 26.83 28.31 29.87 31.51 33.25 0342 Plumber MEA342 30.25 31.91 33.67 35.52 37.48 0197 Police Photo/Imaging Specialist MEA197 29.81 31.45 33.18 35.01 36.93 0307 Police Records Specialist MEA307 21.86 23.06 24.33 25.67 27.08 0283 Police Records Supervisor MEA283 25.53 26.93 28.41 29.98 31.63 0282 Police Records Technician MEA282 19.81 20.90 22.04 23.25 24.52 0308 Police Services Specialist MEA308 24.17 25.50 26.90 28.38 29.94 0215 Police Systems Coordinator MEA215 28.21 29.76 31.40 33.13 34.95 0584 Program Coord - Human Srvcs MEA584 29.81 31.45 33.18 35.01 36.93 0259 *Property and Evidence Officer MEA259 26.58 28.03 29.58 31.21 32.92 0261 *Property and Evidence Supervisor MEA261 30.71 32.40 34.17 36.06 38.04 0583 Rideshare Coordinator MEA583 33.09 34.92 36.84 38.87 41.01 0256 Risk Management Specialist MEA256 24.17 25.50 26.90 28.38 29.94 0515 SCADA Coordinator MEA515 34.10 35.98 37.95 40.04 42.24 0346 SCADA Technician MEA346 30.25 31.91 33.67 35.52 37.48 0110 Senior Accountant MEA110 37.29 39.34 41.51 43.80 46.21 0288 Senior Accounting Technician MEA288 27.24 28.74 30.32 31.98 33.74 0434 Senior Code Enforcement Officer MEA434 34.80 36.71 38.73 40.86 43.10 0171 Senior Construction Inspector MEA171 37.49 39.55 41.72 44.02 46.44 0135 Senior Deputy City Clerk MEA135 33.43 35.26 37.21 39.26 41.42 0586 Senior Engineering Technician MEA586 38.24 40.35 42.57 44.91 47.39 0343 Senior Facilities Maint Tech MEA343 29.51 31.13 32.85 34.65 36.56 0334 Senior Helicopter Maint Tech MEA334 40.62 42.85 45.21 47.69 50.31 0450 Senior Library Specialist MEA450 26.45 27.90 29.44 31.05 32.76 0363 Senior Marine Equip Mechanic MEA363 35.15 37.08 39.12 41.27 43.53 0446 Senior Payroll Technician MEA446 27.65 29.18 30.78 32.48 34.26 HB -58-Item 7. - 10 MEA Salary Schedule 2.0% Effective September 24, 2016 *Modified 8/07/17; **Modified 11/06/17; ***Modified 01/16/18 DRAFT PER RESOLUTION 2017-37 ADOPTED ON 08/07/17, RESOLUTION 2017-49 ADOPTED ON 11/06/17, AND RESOLUTION 2018- XX ADOPTED ON 01/16/18 Job type Description PayGrade A B C D E 0437 Senior Permit Technician MEA437 29.51 31.13 32.85 34.65 36.56 0265 Senior Services Assistant MEA265 16.14 17.02 17.96 18.95 20.00 0481 Senior Services Transp Coord MEA481 25.80 27.21 28.71 30.29 31.95 0709 *Senior Telecommunications Technician MEA709 34.10 35.98 37.95 40.04 42.24 0349 Senior Wastewtr Pump Mechanic MEA349 26.33 27.77 29.30 30.90 32.60 0396 Senior Water Meter Reader MEA396 25.40 26.79 28.27 29.82 31.46 0148 Signs & Markings Crewleader MEA148 34.97 36.89 38.92 41.06 43.32 0338 Signs Leadworker MEA338 29.07 30.67 32.35 34.13 36.01 0354 Signs/Markings Equip Operator MEA354 26.33 27.77 29.30 30.90 32.60 0266 Social Worker MEA266 28.36 29.91 31.55 33.29 35.12 0386 Stock Clerk MEA386 21.24 22.41 23.64 24.93 26.31 0361 Street Equip Operator MEA361 26.33 27.77 29.30 30.90 32.60 0150 Street Maint Crewleader MEA150 34.10 35.98 37.95 40.04 42.24 0406 Street Maint Leadworker MEA406 29.95 31.61 33.34 35.18 37.11 0183 Survey Party Chief MEA183 38.44 40.55 42.79 45.14 47.62 0174 Survey Technician I MEA174 26.83 28.31 29.87 31.51 33.25 0185 Survey Technician II MEA185 29.07 30.67 32.35 34.13 36.01 0195 Telecommunications Specialist MEA195 38.63 40.76 43.00 45.37 47.86 0181 Traffic Engineering Technician MEA181 34.97 36.89 38.92 41.06 43.32 0389 Traffic Maint Service Worker MEA389 24.17 25.50 26.90 28.38 29.94 0410 Traffic Markings Leadworker MEA410 28.50 30.06 31.71 33.46 35.30 0336 Traffic Signal Electrician MEA336 31.50 33.22 35.05 36.98 39.01 0140 Traffic Signal/Light Crewleadr MEA140 34.97 36.89 38.92 41.06 43.32 0365 Tree Equipment Operator MEA365 26.33 27.77 29.30 30.90 32.60 0144 Trees Maintenance Crewleader MEA144 34.10 35.98 37.95 40.04 42.24 0460 Trees Maintenance Leadworker MEA460 28.50 30.06 31.71 33.46 35.30 0268 Volunteer Services Coordinator MEA268 25.80 27.21 28.71 30.29 31.95 0385 Warehousekeeper MEA385 26.83 28.31 29.87 31.51 33.25 0362 Wastewater Equip Operator MEA362 26.33 27.77 29.30 30.90 32.60 0454 Wastewater Maint Service Workr MEA454 24.17 25.50 26.90 28.38 29.94 0146 Wastewater Ops Crewleader MEA146 34.10 35.98 37.95 40.04 42.24 0404 Wastewater Ops Leadworker MEA404 28.50 30.06 31.71 33.46 35.30 0387 Wastewater Pump Mechanic MEA387 25.65 27.06 28.55 30.13 31.79 0582 Water Conservation Coordinator MEA582 33.09 34.92 36.84 38.87 41.01 HB -59-Item 7. - 11 MEA Salary Schedule 2.0% Effective September 24, 2016 *Modified 8/07/17; **Modified 11/06/17; ***Modified 01/16/18 DRAFT PER RESOLUTION 2017-37 ADOPTED ON 08/07/17, RESOLUTION 2017-49 ADOPTED ON 11/06/17, AND RESOLUTION 2018- XX ADOPTED ON 01/16/18 Job type Description PayGrade A B C D E 0151 Water Dist Maint Crewleader MEA151 34.10 35.98 37.95 40.04 42.24 0379 Water Dist Maint Leadworker MEA379 30.86 32.56 34.35 36.24 38.23 0147 Water Dist Meters Crewleader MEA147 34.10 35.98 37.95 40.04 42.24 0377 Water Dist Meters Leadworker MEA377 28.50 30.06 31.71 33.46 35.30 0364 Water Equip Operator MEA364 28.50 30.06 31.71 33.46 35.30 0397 Water Meter Reader MEA397 23.46 24.74 26.10 27.54 29.05 0356 Water Meter Repair Technician MEA356 26.19 27.62 29.14 30.74 32.44 0152 Water Operations Crewleader MEA152 34.10 35.98 37.95 40.04 42.24 0371 Water Operations Leadworker MEA371 31.81 33.56 35.40 37.35 39.40 0156 Water Quality Coordinator MEA156 34.10 35.98 37.95 40.04 42.24 0191 Water Quality Technician MEA191 29.95 31.61 33.34 35.18 37.11 0461 Water Service Worker MEA461 24.90 26.27 27.72 29.24 30.85 0368 Water Systems Technician I MEA368 24.90 26.27 27.72 29.24 30.85 0369 Water Systems Technician II MEA369 26.58 28.03 29.58 31.21 32.92 0370 Water Systems Technician III MEA370 29.35 30.97 32.67 34.48 36.38 0449 Water Utility Locator MEA449 29.95 31.61 33.34 35.18 37.11 * **Per Resolution 2017-49 adopted on 11/06/17 the position of Assistant Civil Engineer was created. ***Per Resolution 2018-XX adopted on 01/16/18 the position of Business License Supervisor was created. Per Resolution 2017-37 adopted on 08/07/17 amending the titles of Information SystemsTechnician I-IV to Information Technology Technician I - IV; Senior Information Systems Technician to Senior Information Technology Technician; Information Systems Analyst I-IV to Information Technology Analyst I-IV; Senior Information Systems Analyst to Senior Information Technology Analyst; and adding the new job classification of Senior Telecommunications Technician. HB -60-Item 7. - 12 CITY OF HUNTINGTON BEACH INTER-DEPARTMENTAL COMMUNICATION HUMAN RESOURCES TO: PERSONNEL COMMISSION FROM: MICHELE W ARREN, DIRECTOR OF HUMAN RESOURCES SUBJECT: CREATION OF BUSINESS LICENSE SUPERVISOR JOB CLASSIFICATION DATE: DECEMBER 6, 2017 The Finance Department has requested a new job classification of Business License Supervisor to oversee the collection of revenue for various licensing, taxes and permits. The unit is currently under the supervision of the Finance Manager – Fiscal Services who oversees fiscal services including the issuance of city licenses. The new classification will be represented by the Municipal Employees Association (MEA). The opportunity to create the classification is due to an existing department vacancy. The new classification does not increase the department’s funded position allocation for FY 17/18. The alternative to establishing a new job classification would be to incorporate the required work into an existing job class. However, in reviewing the job duties, and knowledge, skills, and abilities of comparable positions, there are none that require the specific subject matter expertise necessary to perform the work of the proposed classification. The pay range was established after taking into consideration pay grades for other MEA-represented working supervisors and comparable external job classifications in other Orange County cities. The City and MEA have met and conferred regarding the creation of this new job and its inclusion into the classification plan. The classification, as recommended, is based upon input from the Finance Department and a review of similar external jobs. At this time, staff requests the Personnel Commission to approve staff’s recommendations in accordance with Personnel Rule 12 regarding amendments to the City’s Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title: Business License Supervisor Pay Range: $33.43 $35.26 $37.21 $39.26 $41.42 Proposed Action: Amend the Classification Plan by creating a Business License Supervisor job classification Affected Employees: None Recommendation: Approve the Amendment to the City’s Classification Plan by adding the classification of Business License Supervisor Attachment: Business License Supervisor Job Classification Specification cc: Chuck Adams, Interim Chief Financial Officer Jim Slobojan, Finance Manager – Fiscal Services Judy Graham, MEA President Gregorio Daniel, Teamsters Business Representative HB -61-Item 7. - 13 Dept. ID ED 18-02 Page 1 of 2 Meeting Date: 1/16/2018 Statement of Issue: The Successor Agency is requested to approve the Recognized Obligation Payment Schedule (ROPS) and Administrative Budget for the period of July 1, 2018, through June 30, 2019. An approved ROPS must be submitted to the Department of Finance (DOF) by February 1, 2018. This is the second year that the Successor Agency is submitting an annual ROPS in-lieu-of the previous six-month ROPS period. Financial Impact: The ROPS provides the County Auditor-Controller with the amount of the former Redevelopment Agency’s enforceable obligations for which the Successor Agency anticipates incurring expenditures. Once approved by DOF, the Successor Agency will be entitled to receive property tax revenue up to the amount of the DOF-approved enforceable obligations included in the Payment Schedule. The ROPS request $15.3 million in funds to support existing enforceable obligations. Recommended Action: A) Adopt Resolution No. 2018-01, "A Resolution of the Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving the Successor Agency Administrative Budget for the Period July 1, 2018, through June 30, 2019;" and, B) Adopt Resolution No. 2018-02, "A Resolution of the Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving the Recognized Obligation Payment Schedule for the Period July 1, 2018 - June 30, 2019 (‘ROPS 18-19’)." Alternative Action(s): Do not adopt the Resolutions and direct staff accordingly. Per Health and Safety Code Section 34177(m)(2), the Successor Agency will be assessed a $10,000 per-day penalty for failure to submit the ROPS on a timely basis. Additionally, failure to submit the ROPS within ten (10) days of the deadline may result in a 25% reduction of the Successor Agency’s maximum administrative cost allowance for the period covered by the delinquent ROPS. CITY OF HUNTINGTON BEACH REQUEST FOR. SUCCESSOR AGENCY ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Chair and Successor Agency Board Members SUBMITTED BY: Fred A. Wilson, Executive Director PREPARED BY: Lori Ann Farrell Harrison, Assistant City Manager SUBJECT: Adopt Successor Agency Resolutions Nos. 2018-01 and 2018-02 approving the Recognized Obligation Payment Schedule (ROPS) and Administrative Budget for the Huntington Beach Successor Agency for the period of July 1, 2018, through June 30, 2019, in accordance with Health and Safety Code Section 34177 and related actions HB -62-Item 8. - 1 Dept. ID ED 18-02 Page 2 of 2 Meeting Date: 1/16/2018 Analysis: As a result of the California Supreme Court’s ruling on the Dissolution Act, all redevelopment agencies in California were dissolved effective February 1, 2012. The Dissolution Act and AB 1484 describe the procedures to wind-down the affairs of the former redevelopment agencies. These provisions include the continued payment of recognized enforceable obligations as defined in the law. The Recognized Obligation Payment Schedule for July 1, 2018, through June 30, 2019, requests payment for enforceable obligations associated with the former Redevelopment Agency’s Tax Allocation bonds, development agreements, legal services, administrative, and other miscellaneous costs. The DOF has the authority to review the ROPS and return it to the Successor Agency for reconsideration and modification. In 2017, the Governor signed Senate Bill 107 which provided additional “clean-up” to the dissolution of the former redevelopment agencies. Some of the items within the legislation include the retention of the City’s Oversight Board through June 2018 and changing the bi-annual ROPS to an annual submittal. Pursuant to HSC section 34177 (o) (1), commencing with the ROPS in 2016/2017 and thereafter, agencies shall submit an Oversight Board-approved annual ROPS to DOF and the Orange County Auditor-Controller by February 1. Finance will make its determination by April 14, 2017, and each April 15 thereafter. Therefore, the ROPS shall not be effective until approved by the State DOF. The Successor Agency and City is pursuing legal action to begin repayment of former redevelopment agency loans from the City. The DOF has denied, the repayment of these legitimate redevelopment loans three separate occasions totaling $71 million. The Administrative Budget for the July 1, 2018, through June 30, 2019, period reflects a total of $250,000, which represents three percent (3%) of the projected property tax receipts during this period. Environmental Status: Not Applicable Strategic Plan Goal: Strengthen Economic and Financial Sustainability Attachment(s): 1. Resolution No. 2018-01, “A Resolution of the Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving the Successor Agency Administrative Budget for the Period July 1, 2018, Through June 30, 2019” 2. Resolution No. 2018-02, “A Resolution of the Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving the Recognized Obligation Payment Schedule for the Period July 1, 2018 - June 30, 2019 (‘ROPS 18-19’)” HB -63-Item 8. - 2 HB -64-Item 8. - 3 HB -65-Item 8. - 4 HB -66-Item 8. - 5 HB -67-Item 8. - 6 HB -68-Item 8. - 7 HB -69-Item 8. - 8 HB -70-Item 8. - 9 Successor Agency: Huntington BeachCounty:OrangeCurrent Period Requested Funding for Enforceable Obligations (ROPS Detail) 18-19A Total(July - December) 18-19B Total(January - June) ROPS 18-19 Total A3,750$ 3,750$ 7,500$ B- - - C- - - D3,750 3,750 7,500 E6,364,938$ 9,006,728$ 15,371,666$ F6,239,938 8,881,728 15,121,666 G125,000 125,000 250,000 H Current Period Enforceable Obligations (A+E):6,368,688$ 9,010,478$ 15,379,166$ Name Title/s/Signature Date Administrative RPTTFCertification of Oversight Board Chairman:Pursuant to Section 34177 (o) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named successor agency.Recognized Obligation Payment Schedule (ROPS 18-19) - SummaryFiled for the July 1, 2018 through June 30, 2019 PeriodEnforceable Obligations Funded as Follows (B+C+D): RPTTF Redevelopment Property Tax Trust Fund (RPTTF) (F+G):Bond ProceedsReserve BalanceOther FundsHB -71-Item 8. - 10 AB C DE F G HIJKLMNOPQRSTUVW Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF $ 138,175,887 $ 15,379,166 $ - $ - $ 3,750 $ 6,239,938 $ 125,000 $ 6,368,688 $ - $ - $ 3,750 $ 8,881,728 $ 125,000 $ 9,010,478 1 Land Sale Emerald Cove City/County Loans On or 5/18/2009 10/1/2030 COHB Park A & D Fund Legally Binding Operative Agreement Merged N 2 Hyatt Regency Huntington Beach ProjectOPA/DDA/Construction 9/14/1998 9/30/2023 PCH Beach Resorts LLC Disposition and Development Agreement approved on September 14, 1998 for the Waterfront DevelopmentMerged 3,221,211 N $ 720,458 360,229 $ 360,229 360,229 $ 360,229 3 2002 Tax Allocation Refunding BondsBonds Issued On or Before 12/31/106/19/2002 8/1/2024 Bank of New York Trust Co.Tax Allocation Bonds Debt Service PaymentsMerged 8,137,500 N $ 1,606,625 1,467,000 $ 1,467,000 139,625 $ 139,625 4 1999 Tax Allocation Refunding Bonds Bonds Issued On or Before 12/31/101/12/1999 8/1/2024 Bank of New York Trust Co.Tax Allocation Bonds Debt Service PaymentsMerged 3,732,155 N $ 737,578 673,578 $ 673,578 64,000 $ 64,000 5 2002 Tax Allocation Refunding BondsFees 11/17/2010 11/17/2016 Arbitrage Compliance SpecialistTax Allocation Bonds arbitrage rebate calculation - Federal IRS ComplianceMerged 500 N $ 500 500 $ 500 $ - 6 1999 Tax Allocation Refunding BondsFees 11/17/2010 11/17/2016 Arbitrage Compliance SpecialistTax Allocation Bonds arbitrage rebate calculation - Federal IRS ComplianceMerged 500 N $ 500 $ - 500 $ 500 8 2002 Tax Allocation Refunding BondsFees 6/19/2002 8/1/2024 Bank of New York Mellon Tax Allocation Bonds - Payment to Fiscal AgentMerged 1,600 N $ 1,600 1,600 $ 1,600 $ - 9 1999 Tax Allocation Refunding BondsFees 1/12/1999 8/1/2024 Bank of New York Mellon Tax Allocation Bonds - Payment to Fiscal AgentMerged 1,600 N $ 1,600 $ - 1,600 $ 1,600 10 2002 Tax Allocation Refunding BondsFees 1/3/2001 8/1/2016 Harrell & Company Advisors, LLCPreparation and filing of Continuing Disclosure Annual Reports and Material Event NoticesMerged 750 N $ 750 $ - 750 $ 750 11 1999 Tax Allocation Refunding BondsFees 1/3/2001 8/1/2016 Harrell & Company Advisors, LLCPreparation and filing of Continuing Disclosure Annual Reports and Material Event NoticesMerged 2,050 N $ 2,050 $ - 2,050 $ 2,050 12 Emerald Cove 2010 Series A Lease Revenue Refunding BondsBonds Issued On or Before 12/31/105/13/2010 9/1/2021 US Bank Emerald Cove 2010 Series A Lease Revenue Refunding Bonds Debt Service PaymentsMerged N 13 HUD Section 108 Infrastructure Loan for Hyatt/Hilton PropertiesBonds Issued On or Before 12/31/107/21/2010 8/1/2019 Bank of New York Mellon Legally binding and enforceable loan agreement with the U.S. Department of Housing and Urban Development for capital improvementsMerged 1,059,608 N $ 514,804 506,224 $ 506,224 8,580 $ 8,580 14 Strand Hotel and Mixed-Use Project, Parking & InfrastructureOPA/DDA/Construction 6/1/1999 9/30/2033 CIM Group, LLC and Kane Ballmer and BerkmanProperty Tax Sharing Agreement under the Disposition and Development Agreement (DDA) for development of hotel, retail, restaurant, and public parking structure. The Implementation of the DDA and the Sixth Implementation Agreement were entered into from June 1999 to November 2008.Merged 6,087,898 N $ 677,904 677,904 $ 677,904 $ - 15 Strand Project Additional Parking OPA/DDA/Construction 1/20/2009 9/30/2033 CIM Group, LLC Property Tax Sharing Agreement under the Disposition and Development Agreement (DDA) and Sixth Implementation Agreement for the Strand projects parking structure authorized on January 20, 2009.Merged 387,473 N $ 49,576 49,576 $ 49,576 $ - 16 Pacific City OPA/DDA/Construction 10/16/2006 10/16/2026 Makar Properties & Kane Ballmer and BerkmanOwner Participation Agreement approved on October 16, 2006 for future development of a 31-acre site located at Pacific Coast Highway and First Street and financed by property tax allocations.Merged 5,520,000 N $ - $ - $ - 17 Pacific City - Very Low Income UnitsOPA/DDA/Construction 10/16/2006 11/26/2024 Makar Properties 15% affordable housing requirement pursuant to Attachment 5 of the Owner Participation Agreement approved on October 16, 2006. Of the 15% required housing obligation, 5% very-low income housing is to be developed by the Housing Authority. The Developer is required to provide the remaining 10% on site.Merged N 21 Abdelmudi Owner Participation Agreement/Rent Differential AgreementOPA/DDA/Construction 5/28/1991 12/31/2017 Abdelmudi Development CompanyOwner Participation Agreement/Rent Differential Agreement approved on May 28, 1991 for the development of the three story building at the Oceanview Promenade. The Third Implementation Amendment took effect on November 21, 1994.Merged 10,000 N $ 10,000 $ - 10,000 $ 10,000 23 Unfunded CalPERS Pension LiabilitiesUnfunded Liabilities 6/30/2011 11/26/2026 CalPERS Unfunded CalPERS pension obligation as per CalPERS actuarial valuation as of June 30, 2012Merged N 24 Unfunded Supplemental Retirement LiabilitiesUnfunded Liabilities 9/30/2011 11/26/2026 US Bank Unfunded actuarial accrued liability as of September 30, 2013 as per actuarial valuation by Bartel Associates, LLC.Merged N 26 Unfunded OPEB Liabilities Unfunded Liabilities 6/30/2011 11/26/2024 CalPERS/CERBT Unfunded actuarial accrued liability as of June 30, 2013 as per Bartel Associates, LLC.Merged N 27 Obligation for unused employee General Leave earned and vestedUnfunded Liabilities 9/30/2011 11/26/2024 City employees directly involved in Housing and Redevelopment projects and administrationObligation for unused employee General Leave earned and vested as per MOUs and AB 1X26Merged 82,249 N $ 22,426 11,213 $ 11,213 11,213 $ 11,213 18-19B (January - June) 18-19ATotal Huntington Beach Recognized Obligation Payment Schedule (ROPS 18-19) - ROPS DetailJuly 1, 2018 through June 30, 2019(Report Amounts in Whole Dollars)Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired 18-19A (July - December) 18-19BTotal Project Name/Debt Obligation Obligation TypeContract/Agreement Execution Date Fund Sources Fund Sources Contract/Agreement Termination Date ROPS 18-19 Total HB -72-Item 8. - 11 AB C DE F G HIJKLMNOPQRSTUVW Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF 18-19B (January - June) 18-19ATotal Huntington Beach Recognized Obligation Payment Schedule (ROPS 18-19) - ROPS DetailJuly 1, 2018 through June 30, 2019(Report Amounts in Whole Dollars)Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired 18-19A (July - December) 18-19BTotal Project Name/Debt Obligation Obligation TypeContract/Agreement Execution Date Fund Sources Fund Sources Contract/Agreement Termination Date ROPS 18-19 Total 29 Bella Terra Parking Infrastructure Property Tax Sharing AgreementOPA/DDA/Construction 10/2/2000 9/30/2025 Bella Terra Associates LLC Property Tax Sharing Agreement required under the terms of the Owner Participation Agreement (dated 10/2/2000) and Second Implementation Agreement (dated 9/17/2007) for the development of the Huntington Center (Bella Terra). Includes legal requirements to enforce obligation.Merged 11,711,421 N $ 3,122,106 $ - 3,122,106 $ 3,122,106 30 Bella Terra Phase II Property Tax Sharing AgreementOPA/DDA/Construction 10/4/2010 7/1/2036 Bella Terra Villas, LLC and Kane Ballmer BerkmanAgreement approved on October 4, 2010 for construction of a 467 mixed-use unit project. Construction is complete and financed by property tax allocations. Includes legal requirements to implement obligation.Merged 15,541,222 N $ 1,651,709 $ - 1,651,709 $ 1,651,709 32 Operative Agreement for the Huntington Beach Redevelopment ProjectCity/County Loans On or Before 6/27/116/17/2002 10/1/2030 City of Huntington Beach Loan repayment for advance made on capital projects in FY 2004/05Southeast Coastal N 39 Legal expenses for Successor Agency compliance with AB 1x 26 and AB 1484 pursuant to Health and Safety Code Section 34171(d)(1)(F)Legal 7/8/2012 7/8/2016 Kane Ballmer & Berkman Legal expenses to ensure Successor Agency compliance with AB 1x 26 and AB 1484Merged and Southeast Coastal N $ - $ - $ - 40 Economic Analysis services related to Successor Agency compliance with AB 1x 26 and AB 1484 pursuant to Health and Safety Code Section 34171(d)(1)(F)Professional Services 6/15/2010 9/30/2017 Keyser Marston Economic Analysis consulting services to ensure Successor Agency compliance with AB 1x 26 and AB 1484Merged and Southeast Coastal N $ - $ - $ - 41 Huntington Center Redevelopment Plan developmentCity/County Loans On or Before 6/27/116/9/2005 10/1/2030 Successor Agency Land and Right-of-way acquisition costs connected with the Gothard-Hoover Extension project and development of a public storage facilityMerged N 42 Main-Pier Redevelopment Project Phase IICity/County Loans On or Before 6/27/116/10/2005 10/1/2030 Successor Agency Costs incurred to acquire land within the Main-Pier project area for Phase II development projectsMerged N 43 Development of Downtown Main-Pier project areaCity/County Loans On or Before 6/27/116/4/1990 10/1/2030 Successor Agency Costs incurred to acquire land within the Main-Pier project area to implement the construction of parking facilities within the Downtown Main-Pier areaMerged N 44 Third Block West commercial/residential projectCity/County Loans On or Before 6/27/116/18/2005 10/1/2030 Successor Agency Relocation, property acquisition, and other project costs associated with the Third Block West Condominium/Retail/Office project in the Main-Pier Redevelopment project areaMerged N 45 Second Block Alley and Street Improvement ProjectBonds Issued On or Before 12/31/106/10/2005 10/1/2030 Successor Agency Property acquisition cost associated with the Second Block alley and street improvement projectMerged N 46 Strand Project City/County Loans On or Before 6/27/116/18/2005 10/1/2030 Successor Agency Relocation costs paid to Wind and Sea Surf ShopMerged N 47 Pierside Hotel/Retail/Parking Structure ProjectCity/County Loans On or Before 6/27/115/15/1992 10/1/2030 Successor Agency Relocation costs paid to Terry's Coffee Shop and First Interstate BankMerged N 48 Waterfront Commercial Master Site PlanCity/County Loans On or Before 6/27/113/1/1989 10/1/2030 Successor Agency Costs related to the relocation, buyout, and demolition of Driftwood and Pacific Mobile Home Parks related to the Waterfront Commercial Master Site PlanMerged N 49 Strand Project City/County Loans On or Before 6/27/1110/19/1992 10/1/2030 Successor Agency Property acquisition costs associated with the Strand ProjectMerged N 50 Enforcement of Successor Agency dissolution compliance and monitoring per AB 1X26 and AB1484Admin Costs 2/1/2012 11/26/2024 Successor Agency, Kane Ballmer, Keyser Marston, and Davis Farr P et alSuccessor Agency administrative obligations relating to maintaining payments on enforceable obligations and other activities as required by AB 1X26Merged and Southeast Coastal 250,000 N $ 250,000 125,000 $ 125,000 125,000 $ 125,000 51 Successor Agency Property Maintenance FencingProperty Dispositions 11/1/2010 11/26/2024 S & S Fencing, A1 Fence Co., American Fence CompanyFencing to secure Successor Agency PropertyMerged 3,500 N $ 3,500 1,750 $ 1,750 1,750 $ 1,750 52 Successor Agency Property Maintenance - weed controlProperty Maintenance 11/1/2010 11/26/2024 TruGreen As needed weed abatement for Agency propertyMerged 4,000 N $ 4,000 2,000 $ 2,000 2,000 $ 2,000 53 Emerald Cove 2010 Series A Lease Revenue Refunding BondsBonds Issued On or Before 12/31/105/30/2010 9/1/2021 US Bank Emerald Cove 2010 Series A Lease Revenue Refunding Bonds Debt Service PaymentsMerged N 54 Pacific City - Very Low Income UnitsOPA/DDA/Construction 10/16/2006 11/26/2024 Housing Authority Statutory housing obligation for Pacific City ProjectMerged 6,500,000 N $ - $ - $ - 57 Bella Terra I Project Management Project Management Costs 2/1/2012 11/26/2024 City of Huntington Beach Project management direct cost for overseeing Bella Terra IMerged N 58 Bella Terra II Project Management Project Management Costs 2/1/2012 11/26/2024 City of Huntington Beach Project management direct cost for overseeing Bella Terra 2Merged N 59 CIM Project Management Project Management Costs 2/1/2012 11/26/2024 City of Huntington Beach Project management direct cost for overseeing CIM Merged N 60 Bella Terra I Financial Analysis Project Management Costs 6/15/2010 11/26/2024 Keyser Marston Project management direct cost for Financial analysis - Bella Terra IMerged N 61 Bella Terra II Financial Analysis Project Management Costs 6/15/2010 11/26/2024 Keyser Marston Project management direct cost for Financial analysis - Bella Terra IIMerged N HB -73-Item 8. - 12 AB C DE F G HIJKLMNOPQRSTUVW Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF 18-19B (January - June) 18-19ATotal Huntington Beach Recognized Obligation Payment Schedule (ROPS 18-19) - ROPS DetailJuly 1, 2018 through June 30, 2019(Report Amounts in Whole Dollars)Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired 18-19A (July - December) 18-19BTotal Project Name/Debt Obligation Obligation TypeContract/Agreement Execution Date Fund Sources Fund Sources Contract/Agreement Termination Date ROPS 18-19 Total 62 CIM Financial Analysis Project Management Costs 6/15/2010 11/26/2024 Keyser Marston Project management direct cost for financial analysis - CIMMerged N 63 2002 Tax Allocation Refunding BondsBonds Issued On or Before 12/31/106/19/2002 8/1/2024 Bank of New York Trust Co.Amount needed to fund shortfall in bond reserve accountMerged - N $ - $ - $ - 64 Successor Agency Financial Statement AuditDissolution Audits 11/4/2013 11/7/2019 Davis Farr LLP Statutorily required annual financial statement audit of Successor Agency.Merged 10,000 N $ 10,000 10,000 $ 10,000 $ - 66 Housing Authority Administrative Cost AllowanceAdmin Costs 2/18/2014 11/26/2024 Housing Authority Housing Entity Administrative Cost Allowance per AP 471Merged N 71 Housing Authority Administrative Cost AllowanceAdmin Costs 2/18/2014 11/26/2024 Housing Authority Housing Entity Administrative Cost Allowance per AP 471Merged N 75 Waterfront Hyatt Regency Hotel (Parcel 5), Waterfront Hilton Hotel/Parcel C (Parcel 6 and 7)Project Management Costs 2/17/1909 9/30/2033 City of Huntington Beach Project Management Costs for City Manager (50 hours), Assistant City Manager (40 hours), Deputy Director of the Office of Business Development (176 hours), Director of Finance (25 hours) City Attorney (30 hours), Chief Assistant City Attorney (20 hours), and Project Manager (35 hours) to negotiate terms for the disposition of Successor Agency property under the LRPMP and draft various documents including Purchase and Sale AgreementMerged - N $ - $ - $ - 76 Waterfront Hyatt Regency Hotel (Parcel 5), Waterfront Hilton Hotel/Parcel C (Parcel 6 and 7)Project Management Costs 12/1/2015 9/30/2016 HB Staffing Project Management Costs for Consultant to draft documents for the disposition of Successor Agency property under the LRPMP and prepare draft documentsMerged N 77 Waterfront Hyatt Regency Hotel (Parcel 5), Waterfront Hilton Hotel/Parcel C (Parcel 6 and 7)Project Management Costs 7/8/2012 7/8/2016 Kane Ballmer & Berkman Legal Costs for outside counsel to negotiate terms for the disposition of Successor Agency property under the LRPMP and draft various documents including Purchase and Sale AgreementMerged N 78 Waterfront Hyatt Regency Hotel (Parcel 5), Waterfront Hilton Hotel/Parcel C (Parcel 6 and 7)Project Management Costs 6/15/2010 9/30/2017 Keyser Marston Economic Analysis services to prepare financial analysis to negotiate terms for the disposition of Successor Agency property under the LRPMPMerged N 79 Land Sale Emerald Cove City/County Loan (Prior 06/28/11), Property transaction5/18/2009 10/1/2030 COHB Park A&D Fund Legally Binding Operative Agreement Principal Amount - $1,740,834, Interest Rates 3%, Debt Incurred on May 18, 2009 N 80 Emerald Cove 2010 Series A Lease Revenue Refunding BondsCity/County Loan (Prior 06/28/11), Property transaction5/13/2010 9/1/2021 Huntington Beach Public Financing AuthorityEmerald Cove 2010 Series A Lease Revenue Refunding Bonds Debt Service Payments N 81 Huntington Center Redevelopment Plan developmentCity/County Loan (Prior 06/28/11), Property transaction6/9/2005 10/1/2030 City of Huntington Beach Land and Right-of-way acquisition costs connected with the Gothard-Hoover Extension project and development of a public storage facility N 82 Main-Pier Redevelopment Project Phase IICity/County Loan (Prior 06/28/11), Property transaction9/10/2005 10/1/2030 City of Huntington Beach Costs incurred to acquire land within the Main-Pier project area for Phase II development projects N 83 Development of Downtown Main-Pier project areaCity/County Loan (Prior 06/28/11), Property transaction6/4/1990 10/1/2030 City of Huntington Beach Costs incurred to acquire land within the Main-Pier project area to implement the construction of parking facilities within the Downtown Main-Pier area N 84 Third Block West commercial/residential projectCity/County Loan (Prior 06/28/11), Property transaction6/18/2005 10/1/2030 City of Huntington Beach Relocation, property acquisition, and other project costs associated with the Third Block West Condominium/Retail/Office project in the Main-Pier Redevelopment project area N 85 Second Block Alley and Street Improvement ProjectCity/County Loan (Prior 06/28/11), Property transaction6/10/2005 10/1/2030 City of Huntington Beach Property acquisition cost associated with the Second Block alley and street improvement project N 86 Strand Project City/County Loan (Prior 06/28/11), Property transaction6/18/2005 10/1/2030 City of Huntington Beach Relocation costs paid to Wind and Sea Surf Shop N 87 Pierside Hotel/Retail/Parking Structure ProjectCity/County Loan (Prior 06/28/11), Property transaction5/15/1992 10/1/2030 City of Huntington Beach Relocation costs paid to Terry's Coffee Shop and First Interstate Bank N 88 Waterfront Commercial Master Site PlanCity/County Loan (Prior 06/28/11), Property transaction3/1/1989 10/1/2030 City of Huntington Beach Costs related to the relocation, buyout, and demolition of Driftwood and Pacific Mobile Home Parks related to the Waterfront Commercial Master Site Plan N 89 Strand Project City/County Loan (Prior 06/28/11), Property transaction10/19/1992 10/1/2030 City of Huntington Beach Property acquisition costs associated with the Strand Project N 90 Unfunded CalPERS Pension LiabilitiesUnfunded Liabilities 6/30/2011 11/26/2026 CalPERS Unfunded CalPERS pension obligation as per CalPERS actuarial valuation as of June 30, 2016Merged 3,585,215 N $ 238,710 119,355 $ 119,355 119,355 $ 119,355 HB -74-Item 8. - 13 AB C DE F G HIJKLMNOPQRSTUVW Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF 18-19B (January - June) 18-19ATotal Huntington Beach Recognized Obligation Payment Schedule (ROPS 18-19) - ROPS DetailJuly 1, 2018 through June 30, 2019(Report Amounts in Whole Dollars)Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired 18-19A (July - December) 18-19BTotal Project Name/Debt Obligation Obligation TypeContract/Agreement Execution Date Fund Sources Fund Sources Contract/Agreement Termination Date ROPS 18-19 Total 91 Unfunded Supplemental Retirement LiabilitiesUnfunded Liabilities 9/30/2011 11/26/2026 US Bank Unfunded actuarial accrued liability as of September 30, 2013 as per actuarial valuation by Bartel Associates, LLC.Merged 516,335 N $ 143,696 71,848 $ 71,848 71,848 $ 71,848 92 Unfunded OPEB Liabilities Unfunded Liabilities 6/30/2011 11/26/2024 CalPERS/CERBT Unfunded actuarial accrued liability as of June 30, 2013 as per Bartel Associates, LLC.Merged 252,810 N $ 85,808 42,904 $ 42,904 42,904 $ 42,904 93 Land Sale Emerald Cove City/County Loan (Prior 06/28/11), Property transaction5/18/2009 10/1/2030 COHB Park A&D Fund Legally Binding Operative Agreement Principal Amount - $1,740,834, Interest Rates 3%, Debt Incurred on May 18, 2009Merged 5,676,433 N $ 20,000 10,000 $ 10,000 10,000 $ 10,000 94 Emerald Cove 2010 Series A Lease Revenue Refunding BondsCity/County Loan (Prior 06/28/11), Property transaction5/13/2010 9/1/2021 Huntington Beach Public Financing AuthorityEmerald Cove 2010 Series A Lease Revenue Refunding Bonds Debt Service PaymentsMerged 3,649,834 N $ 20,000 10,000 $ 10,000 10,000 $ 10,000 95 Huntington Center Redevelopment Plan developmentCity/County Loan (Prior 06/28/11), Property transaction6/9/2005 10/1/2030 City of Huntington Beach Land and Right-of-way acquisition costs connected with the Gothard-Hoover Extension project and development of a public storage facilityMerged 1,880,405 N $ 20,000 10,000 $ 10,000 10,000 $ 10,000 96 Main-Pier Redevelopment Project Phase IICity/County Loan (Prior 06/28/11), Property transaction9/10/2005 10/1/2030 City of Huntington Beach Costs incurred to acquire land within the Main-Pier project area for Phase II development projectsMerged 2,255,955 N $ 367,095 121,291 $ 121,291 245,804 $ 245,804 97 Development of Downtown Main-Pier project areaCity/County Loan (Prior 06/28/11), Property transaction6/4/1990 10/1/2030 City of Huntington Beach Costs incurred to acquire land within the Main-Pier project area to implement the construction of parking facilities within the Downtown Main-Pier areaMerged 1,679,000 N $ 261,379 86,362 $ 86,362 175,017 $ 175,017 98 Third Block West commercial/residential projectCity/County Loan (Prior 06/28/11), Property transaction6/18/2005 10/1/2030 City of Huntington Beach Relocation, property acquisition, and other project costs associated with the Third Block West Condominium/Retail/Office project in the Main-Pier Redevelopment project areaMerged 9,599,412 N $ 1,251,426 413,482 $ 413,482 837,944 $ 837,944 99 Second Block Alley and Street Improvement ProjectCity/County Loan (Prior 06/28/11), Property transaction6/10/2005 10/1/2030 City of Huntington Beach Property acquisition cost associated with the Second Block alley and street improvement projectMerged 158,450 N $ 24,604 8,129 $ 8,129 16,475 $ 16,475 100 Strand Project City/County Loan (Prior 06/28/11), Property transaction6/18/2005 10/1/2030 City of Huntington Beach Relocation costs paid to Wind and Sea Surf ShopMerged 58,650 N $ 7,314 2,417 $ 2,417 4,897 $ 4,897 101 Pierside Hotel/Retail/Parking Structure ProjectCity/County Loan (Prior 06/28/11), Property transaction5/15/1992 10/1/2030 City of Huntington Beach Relocation costs paid to Terry's Coffee Shop and First Interstate BankMerged 255,660 N $ 31,507 10,410 $ 10,410 21,097 $ 21,097 102 Waterfront Commercial Master Site PlanCity/County Loan (Prior 06/28/11), Property transaction3/1/1989 10/1/2030 City of Huntington Beach Costs related to the relocation, buyout, and demolition of Driftwood and Pacific Mobile Home Parks related to the Waterfront Commercial Master Site PlanMerged 38,199,846 N $ 2,414,659 1,207,329 $ 1,207,329 1,207,330 $ 1,207,330 103 Strand Project City/County Loan (Prior 06/28/11), Property transaction10/19/1992 10/1/2030 City of Huntington Beach Property acquisition costs associated with the Strand ProjectMerged 7,859,434 N $ 1,085,282 358,587 $ 358,587 726,695 $ 726,695 104 Operative Agreement for the Huntington Beach Redevelopment ProjectCity/County Loans On or Before 6/27/116/17/2002 10/1/2030 City of Huntington Beach Loan repayment for advance made on capital projects in FY 2004/05Southeast Coastal 283,211 N $ 20,000 10,000 $ 10,000 10,000 $ 10,000 105 N $ - $ - $ - HB -75-Item 8. - 14 AB CDEFGHIOther RPTTF Bonds issued on or before 12/31/10 Bonds issued on or after 01/01/11 Prior ROPS period balances and DDR RPTTF balances retained Prior ROPS RPTTF distributed as reserve for future period(s) Rent,grants,interest, etc. Non-Admin and Admin 1Beginning Available Cash Balance (Actual 07/01/15)4,346,176 300,000 53,641 2Revenue/Income (Actual 06/30/16) RPTTF amounts should tie to the ROPS 15-16 total distribution from the County Auditor-Controller during June 2015 and January 2016.976,766 8,030,835 3Expenditures for ROPS 15-16 Enforceable Obligations (Actual 06/30/16)4,329,170 575,000 8,047,771 4Retention of Available Cash Balance (Actual 06/30/16) RPTTF amount retained should only include the amounts distributed as reserve for future period(s)5ROPS 15-16 RPTTF Balances RemainingNo entry required6 Ending Actual Available Cash Balance (06/30/16)C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) -$ -$ -$ 17,006$ 701,766$ 36,705$ Huntington Beach Recognized Obligation Payment Schedule (ROPS 18-19) - Report of Cash Balances July 1, 2015 through June 30, 2016(Report Amounts in Whole Dollars)Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see [ INSERT URL LINK TO CASH BALANCE TIPS SHEET ]Fund SourcesComments Bond Proceeds Reserve Balance Cash Balance Information for ROPS 15-16 Actuals (07/01/15 - 06/30/16)HB -76-Item 8. - 15 Dept. ID ED 18-01 Page 1 of 3 Meeting Date: 1/16/2018 Statement of Issue: It is recommended that the City Council approve two (2) Density Bonus and Affordable Housing Agreements between the City and MLC Holdings, Inc. (MLC). The agreement for 19100 Gothard Street is to facilitate the development of 21 for-sale townhome units with three (3) affordable units. The 19200 Holly Lane agreement will develop 32 for-sale townhome units with five (5) affordable units. Financial Impact: Not applicable. Housing Authority and City Council Recommended Action: A) Approve as to form the Density Bonus Agreement for 19100 Gothard Street (Tentative Tract Map No. 18106; Conditional Use Permit No. 17-010) and authorize the Mayor/Chairperson to sign the Agreement, subject to the City Attorney/Authority Counsel confirming that MLC Holding, Inc., has acquired clear title for the property from Gothard Street, LLC, a California limited liability company; and, B) Approve as to form the Density Bonus Agreement for 19200 Holly Lane (Tentative Tract Map No. 18105; Conditional Use Permit No. 17-011), and authorize the Mayor/Chairperson to sign the Agreement, subject to the City Attorney/Authority Counsel confirming that MLC Holding, Inc., has acquired clear title for the property from 19200 Holly Street, LLC, a California limited liability company. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: On December 12, 2017, MLC Holdings, Inc. received approval from the Planning Commission to develop the properties at 19100 Gothard Street and 19200 Holly Lane. Both projects requested the State approved density bonus provision which provided for additional units. The site at 19100 Gothard Street will result in 21 three-story, for-sale townhomes. In compliance with the Holly-Seacliff requirement, MLC will provide, as part of the 19 base units permitted under the City development standards, two (2) density bonus residential units and one (1) inclusionary housing unit made affordable to moderate income households. The three (3) affordable units will consist of two (2) four-bedroom units and one (1) three-bedroom unit. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL AND HOUSING AUTHORITY ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Mayor/Chairperson and City Council Members/Commissioners SUBMITTED BY: Fred A. Wilson, City Manager/Executive Officer PREPARED BY: Kellee Fritzal, Deputy Director of Business Development SUBJECT: Approve and authorize Density Bonus and Affordable Housing Agreements with MLC Holdings, Inc., (Inclusionary/Density Bonus) for 19100 Gothard Street and 19200 Holly Lane development HB -77-Item 9. - 1 Dept. ID ED 18-01 Page 2 of 3 Meeting Date: 1/16/2018 The site at 19200 Holly Lane site will result in 32 three-story, for-sale townhomes. In compliance with the Holly-Seacliff requirement, MLC will provide, as part of the 28 base units permitted under the City development standards, four (4) density bonus residential units and one (1) inclusionary housing unit made affordable to moderate income households. The five (5) affordable units will consist of four (4) four-bedroom units and one (1) three-bedroom unit. State law allows for a density bonus to increase over the otherwise maximum allowable gross residential density. The granting of a density bonus shall not require a general plan amendment, zoning change or other discretionary approval to exceed the maximum allowable gross residential density. The amount of a density bonus is contingent on the percentage of affordable units being provided and at what income. Pursuant to State law, when a developer requests a density bonus and proposes at least 10 percent of residential units to be affordable for persons and families of moderate income, the developer can receive one concession to a development standard. A concession is intended to reduce costs to provide affordable housing units. In addition to one concession, the developer may request multiple waivers of development standards in order to ensure construction of the entitled density bonus units. Compliance with development standards could physically preclude a developer from constructing at the density permitted by State law. Therefore, the waivers of development standards are requested to provide a mechanism to achieve the density units. Concessions or waivers to development standards cannot be denied unless there are specific, adverse impacts to public health and safety or the physical environment or to any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact without rendering the development unaffordable to lower income and moderate income households. As defined in the California Government Code Section 65589.5, an adverse impact means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation shall not constitute a specific, adverse impact upon the public health or safety. As such, the requested concession and waivers to development standards do not pose a specific, adverse impact to the public health and safety of the future residents, general public, or the surrounding properties. Both developments received a density bonus provision to the projects. State Law allows a density bonus provision when a development provides affordable housing units and permits the developer to build additional units that exceed the allowable base density. The Gothard site with three (3) restricted units and the Holly site with five (5) restricted units will fulfill both the density bonus and Inclusionary requirements placed on the Project, pursuant to Density Bonus State Law, HBZSO Section 230.14 and 230.16. In addition, both projects will be restricted for a period of 45 years, requiring the owners to sell to other moderate income households during that period. The maximum moderate income sales prices for all units will be set by the Office of Business Development in accordance with the Density Bonus and Affordable Housing Agreements. The proposed agreements were prepared by the City Attorney’s Office. Environmental Status: N/A Strategic Plan Goal: Improve quality of life HB -78-Item 9. - 2 Dept. ID ED 18-01 Page 3 of 3 Meeting Date: 1/16/2018 Attachment(s): 1. Density Bonus and Affordable Housing Agreement for 19100 Gothard Street, Huntington Beach, by and between City of Huntington Beach, a California Municipal Corporation, and MLC Holdings, Inc., an Arizona Corporation 2. Community Development Department Staff Report, dated December 12, 2017 (Gothard Townhomes) 3. Density Bonus and Affordable Housing Agreement for 19200 Holly Lane, Huntington Beach, by and between City of Huntington Beach, a California Municipal Corporation, and MLC Holdings, Inc., an Arizona Corporation 4. Community Development Department Staff Report, dated December 12, 2017 (Holly Townhomes) HB -79-Item 9. - 3 HB -80-Item 9. - 4 HB -81-Item 9. - 5 HB -82-Item 9. - 6 HB -83-Item 9. - 7 HB -84-Item 9. - 8 HB -85-Item 9. - 9 HB -86-Item 9. - 10 HB -87-Item 9. - 11 HB -88-Item 9. - 12 HB -89-Item 9. - 13 HB -90-Item 9. - 14 HB -91-Item 9. - 15 HB -92-Item 9. - 16 HB -93-Item 9. - 17 HB -94-Item 9. - 18 HB -95-Item 9. - 19 HB -96-Item 9. - 20 HB -97-Item 9. - 21 HB -98-Item 9. - 22 HB -99-Item 9. - 23 HB -100-Item 9. - 24 HB -101-Item 9. - 25 HB -102-Item 9. - 26 HB -103-Item 9. - 27 HB -104-Item 9. - 28 HB -105-Item 9. - 29 HB -106-Item 9. - 30 HB -107-Item 9. - 31 HB -108-Item 9. - 32 HB -109-Item 9. - 33 HB -110-Item 9. - 34 HB -111-Item 9. - 35 HB -112-Item 9. - 36 HB -113-Item 9. - 37 HB -114-Item 9. - 38 HB -115-Item 9. - 39 HB -116-Item 9. - 40 HB -117-Item 9. - 41 HB -118-Item 9. - 42 HB -119-Item 9. - 43 HB -120-Item 9. - 44 HB -121-Item 9. - 45 HB -122-Item 9. - 46 HB -123-Item 9. - 47 HB -124-Item 9. - 48 HB -125-Item 9. - 49 HB -126-Item 9. - 50 HB -127-Item 9. - 51 HB -128-Item 9. - 52 HB -129-Item 9. - 53 HB -130-Item 9. - 54 HB -131-Item 9. - 55 HB -132-Item 9. - 56 HB -133-Item 9. - 57 HB -134-Item 9. - 58 HB -135-Item 9. - 59 HB -136-Item 9. - 60 HB -137-Item 9. - 61 HB -138-Item 9. - 62 HB -139-Item 9. - 63 HB -140-Item 9. - 64 HB -141-Item 9. - 65 HB -142-Item 9. - 66 HB -143-Item 9. - 67 HB -144-Item 9. - 68 City of Huntington Beach Community Development Department STAFF REPORT TO: Planning Commission FROM: Scott Hess, AICP, Director of Community Development BY: Jessica Bui, Assistant Planner DATE: December 12, 2017 SUBJECT: TENTATIVE TRACT MAP NO. 18106/ CONDITIONAL USE PERMIT NO. 17- 010 (GOTHARD TOWNHOMES) APPLICANT: Moses Kim, MLC Holdings, 1401 Dove Street #640, Newport Beach, CA 93660 PROPERTY OWNER: Linda Stadel, 3456 Plumeria Place, Costa Mesa, CA 92626 LOCATION: 19100 Gothard Street, 92648 (east side of Gothard St. and south of Garfield Ave.) STATEMENT OF ISSUE: Tentative Tract Map (TTM) No. 18106 to subdivide an approximately 1.28 net acre lot for condominium purposes Conditional Use Permit (CUP) No. 17-010 is a request to: a) Develop 21 for-sale townhome units and; b) A density bonus for two units which includes: 1. One request for a concession to development standards to construct private patio walls at 42 inches in height in lieu of physically separating the private patio space by a wall exceeding 42 inches in height; 2. Three requests for waivers of development standards: Front yard setback at 5 ft. in lieu of 15 ft. Relief from an average of 10 ft. setback for all covered portions of all stories above the second story for the 3-story building fronting Gothard Street A building separation of 10 ft. in lieu of 20 ft. Staff’s Recommendation: Approve Tentative Tract Map (TTM) No. 18106 and Conditional Use Permit (CUP) No. 17-010, based on the following: - Consistent with the site’s and surrounding properties’ zoning and land use designations; - Provides for the creation of new housing units in the City, including affordable housing; - Complies with the Huntington Beach Zoning and Subdivision Ordinance (HBZSO) and Holly- Seacliff Specific Plan (SP 9); - Compatible with other residential uses surrounding the project site; - Meets the requirements of the Subdivision Map Act; HB -145-Item 9. - 69 PC Staff Report – 12/12/17 TENTATIVE TRACT MAP NO. 18106/ CONDITIONAL USE PERMIT NO. 17 (GOTHARD TOWNHOMES Slater Avenue City of Fountain Valley Subject Site Newland Street Subject Property 2 17sr41 VICINITY MAP TENTATIVE TRACT MAP NO. 18106/ CONDITIONAL USE PERMIT NO. 17 (GOTHARD TOWNHOMES – 19100 GOTHARD STREET) City of Fountain Valley sr41 – Gothard Condominiums TENTATIVE TRACT MAP NO. 18106/ CONDITIONAL USE PERMIT NO. 17-010/ 19100 GOTHARD STREET) HB -146-Item 9. - 70 PC Staff Report – 12/12/17 3 17sr41 – Gothard Condominiums RECOMMENDATION: Motion to: A. “Approve Tentative Tract Map No. 18106 and Conditional Use Permit No. 17-010 with findings and suggested conditions of approval (Attachment No. 1);” ALTERNATIVE ACTION(S): The Planning Commission may take alternative actions such as: A. “Deny Tentative Tract Map No. 18106 and Conditional Use Permit No. 17-010 with findings for denial.” B. “Continue Tentative Tract Map No. 18106 and Conditional Use Permit No. 17-010, and direct staff accordingly.” PROJECT PROPOSAL: Tentative Tract Map 18106 represents a request to subdivide an approximately 1.28 net acre lot for condominium purposes pursuant to Section 250.14 of the HBZSO. Conditional Use Permit No. 17-010 represent requests a request for the following: A. To permit the development of 21 for-sale townhome units pursuant to Section III of the Holly- Seacliff Specific Plan (SP 9) B. Density bonus for two units pursuant to Section 230.14 of the HBZSO which includes: a. One request for a concession to development standards to construct private patio walls at 42 inches in height in lieu of physically separating the private patio space by a wall exceeding 42 inches in height; b. Three requests for waivers of development standards: 1. Front yard setback at 5 ft. in lieu of 15 ft. 2. Relief from an average of 10 ft. setback for all covered portions of all stories above the second story for the 3-story building fronting Gothard Street 3. A building separation of 10 ft. in lieu of 20 ft. The applicant is proposing a tentative tract map for a one-lot subdivision for condominium purposes on an approximately 1.28 net acre site to construct a development of 21 for-sale townhome units along with associated open space and infrastructure. The Medium Density Residential Land Use and zoning designations within Holly-Seacliff Specific Plan (SP 9) allows for 19 units on the 1.28 acre site. According to the affordable housing requirements of SP 9, a minimum of 15 percent of the units are required as affordable housing. In accordance with State Law, SP 9, and the Huntington Beach Zoning and Subdivision Ordinance (HBZSO), the applicant is providing 15 percent of its base units affordable to Moderate Income Households, which requires three units (19 base units x 15 % affordable = 3 affordable units) to be sold to families with a Moderate Income as defined by the California Department of Housing and Community Development. As an incentive to provide affordable housing, State Law allows a density bonus when a developer provides affordable housing units, and permits the developer to build additional units that exceed the allowable base density. By providing 15 percent of the base units to be affordable to HB -147-Item 9. - 71 PC Staff Report – 12/12/17 4 17sr41 – Gothard Condominiums Moderate Income, the developer can request a 10 percent density bonus, which results in two additional units for a total of 21 townhomes where 19 would be allowed (19 x 10% = 1.9; round up to the nearest whole number, equals 21 total units). As part of the request for a density bonus, there is a Draft Density Bonus and Affordable Housing Agreement (Attachment No. 4) with the City that establishes three of the 19 units to be sold as affordable units for persons and families of Moderate Income. Moderate Income is defined as persons and families whose income does not exceed 120 percent of the area median income and is adjusted by family size. The remaining 18 units may be sold at market rate. The project site consists of one parcel with existing oil drilling operations. Immediately adjacent to the site are multi-family residential uses to the north, east, and south. To the west of the site, across Gothard Street, is an industrial use. The project is proposing one driveway from Gothard Street to provide egress and ingress into the site. Five detached buildings are proposed throughout the property and are composed of a mixture of four to five attached residential units. One of the five buildings is 2-stories fronting Gothard Street, and the remaining four buildings are 3-stories along the south side of the site along Gothard Street and the interior of the property. Open space is provided in a common area courtyard in the northeast area of the site between two buildings and along the east side of the property adjacent to guest parking. Private open spaces for each unit are provided as ground floor patios or second story balconies. Study Session The project was introduced to the Planning Commission (PC) on November 28, 2017, at a study session. The PC inquired about a few project-related issues that are identified and expanded upon below and in the Analysis section: Density & Concession & Waivers of Development Standards State law allows for a density bonus to increase over the otherwise maximum allowable gross residential density. The granting of a density bonus shall not require a general plan amendment, zoning change, or other discretionary approval to exceed the maximum allowable gross residential density. The amount of a density bonus is contingent on the percentage of affordable units being provided and at what income level (see density bonus chart below). For example, if the developer were to provide 15 percent at Very Low Income, the developer could request a density bonus of a maximum 35 percent. In this case, the proposed project is providing 15 percent to Moderate Income households which would grant the developer a 10 percent density bonus over the base density allowed (19 units x 10% = 1.9 or 2 units = 21 total units). The Gothard site has a maximum allowable density of 15 dwelling units per acre. With the requested density bonus, the resulting density would be 16.4 dwelling units per acre. DENSITY BONUS CHART Affordable Unit Percentage** Very Low Income Density Bonus Low Income Density Bonus Moderate Income Density Bonus 5% 20.00% NA NA 6% 22.50% NA NA 7% 25.00% NA NA 8% 27.50% NA NA 9% 30.00% NA NA 10% 32.50% 20.0% 5% 11% 35.00% 21.5% 6% 12% 35.00% 23.0% 7% 13% 35.00% 24.5% 8% HB -148-Item 9. - 72 PC Staff Report – 12/12/17 5 17sr41 – Gothard Condominiums 14% 35.00% 26.0% 9% 15% 35.00% 27.5% 10% 16% 35.00% 29.0% 11% 17% 35.00% 30.5% 12% 18% 35.00% 32.0% 13% 19% 35.00% 33.5% 14% 20% 35.00% 35.0% 15% All density bonus calculations resulting in fractions are rounded up to the next whole number. ** Affordable unit percentage is calculated excluding units added by a density bonus. Pursuant to State law, when a developer requests a density bonus and proposes at least 10 percent of residential units to be affordable for persons and families of moderate income, the developer can receive one concession to a development standard. A concession is intended to reduce costs to provide affordable housing units. In addition to one concession, the developer may request multiple waivers of development standards in order to ensure construction of the entitled density bonus units. Compliance with development standards could physically preclude a developer from constructing at the density permitted by State law. Therefore, the waivers of development standards are requested to provide a mechanism to achieve the density units. The applicant also provided additional information regarding concessions and waivers of development standards as it applies to the Gothard site (Attachment No. 3 and Attachment No. 7). Concession & Waivers - Adverse Impacts to Public Health and Safety Concessions or waivers to development standards cannot be denied unless there are specific, adverse impacts to public health and safety or the physical environment or to any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact without rendering the development unaffordable to lower- income and moderate income households. As defined in the California Government Code Section 65589.5, an adverse impact means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation shall not constitute a specific, adverse impact upon the public health or safety. As such, the requested concession and waivers to development standards do not pose a specific, adverse impact to the public health and safety of the future residents, general public, or the surrounding properties. Parking With a request for a Density Bonus, the developer is entitled, if approved, reduced parking standards. The HBZSO would require 63 spaces. The State law allows 51 parking spaces, and the developer is proposing a total of 53 spaces. Each unit would have a 2-car garage, or 42 enclosed spaces and 11 open spaces made available for guests. The developer will be subject to a parking management plan and proposes to incorporate specific language within the CC&Rs to ensure the interior of the garages will not be used for personal recreational areas such as work out areas, and storage will not obstruct the standing of two vehicles. Furthermore, additional assurances will be made to make open spaces available for guests such as restricting the use of open spaces from the personal storage of vehicles, boats, trailers, and campers, and implementing a guest parking permit system. Signs would be used to identify guest parking spaces and notifying residential guests that vehicles in violation of the parking spaces will be towed. HB -149-Item 9. - 73 PC Staff Report – 12/12/17 6 17sr41 – Gothard Condominiums Adjacent Affordable Housing and Density Bonus Requests The Holly-Seacliff Specific Plan was adopted April 20, 1992. All residential developments proposed after the adoption of the Holly-Seacliff Specific Plan was subject to providing 15 percent of residential units to be affordable to persons and families at least at the Moderate Income level. The multi-family residential development immediately south of the subject site was required and provided 15 percent of the units to be affordable housing units and did not include a request for a density bonus. The multi-family residential development immediately north of the subject site provided 15 percent of the units to be affordable to Moderate Income Households and was approved for one density bonus unit but without the request of a concession or waiver of development standards. A more recent project, which is immediately north of that development, on the southeast corner of Gothard Street and Garfield Avenue was approved on October 11, 2016 for the development of 10 townhome units which included 15 percent of the units to be affordable to persons and families of low income with a request for one density bonus unit with no concession or waivers to development standards. ISSUES: Subject Property And Surrounding Land Use, Zoning And General Plan Designations: LOCATION GENERAL PLAN ZONING LAND USE Subject Property: RM – sp (Residential Medium Density – specific plan overlay) SP-9 (Holly-Seacliff Specific Plan, Planning Area 4 Residential Medium Density) Oil drilling North, East and South of Subject Property (across Garfield Ave.): RM – sp (Residential Medium Density – specific plan overlay) SP-9 (Holly-Seacliff Specific Plan, Planning Area 1 Residential Medium Density) Multi-family residential West of Subject Property (across Gothard St.): I – sp (Industrial – specific plan overlay) SP-9 (Holly-Seacliff Specific Plan, Planning Area 4 Industrial) RV Storage General Plan Conformance: The General Plan Land Use Map designation on the subject property is RM-sp (Residential Medium Density – specific plan overlay) and the zoning designation is SP 9 (Holly-Seacliff Specific Plan, Planning Area 4 Residential Medium Density). The proposed project will implement both the General Plan and specific plan designations of the site. The proposed project is consistent with the intent of these designations, and the goals and policies of the City’s General Plan as follows: A. Land Use Element HB -150-Item 9. - 74 PC Staff Report – 12/12/17 7 17sr41 – Gothard Condominiums Goal LU-1: New commercial, industrial, and residential development is coordinated to ensure that the land use pattern is consistent with the overall goals and needs of the community. Policies LU-1A: Ensure that development is consistent with the land use designations presented in the Land Use Map, including density, intensity, and use standards applicable to each land use designation. Policies LU-1D: Ensure that new development projects are of compatible proportion, scale, and character to complement adjoining uses. Goal LU-4: A range of housing types available to meet the diverse economic, physical, and social needs of future and existing residents, while neighborhood character and residences are well maintained and protected. Policies LU-4A: Encourage a mix of residential types to accommodate people with diverse needs. The proposed project is consistent with the land use designation which allows for multi-family residential uses at the subject site. The proposed architectural style and site layout of the multi-family residential project with a mix of two- and three-story buildings is consistent with the proportion, scale, and character of the existing development in the area. The development will improve an underutilized site and provide a range of housing types to meet the diverse economic and social needs of existing and future residents. The proposed for-sale townhomes will provide an expanded opportunity for ownership and accommodate the diverse needs such as potential first-time homebuyers. B. Housing Element Policy 3.1: Encourage the production of housing that meets all economic segments of the community, including lower, moderate, and upper income households, to maintain a balanced community. Policy 3.2: Utilize the City’s Inclusionary Housing Ordinance as a tool to integrate affordable units within market rate developments. Continue to prioritize the construction of affordable units on-site, with provision of units off- site or payment of an in-lieu housing fee as a less preferred alternative. Policy 4.1: Support the use of density bonuses and other incentives, such as fee deferrals/waivers and parking reductions, to offset or reduce the costs of developing affordable housing while ensuring that potential impacts are addressed. Policy 6.1: Implement the City’s Green Building Program to ensure new development is energy and water efficient. The project consists of 21 for-sale townhome units, which adds to the City’s housing stock. The project includes a request for a density bonus for two additional units in exchange for affordable housing as HB -151-Item 9. - 75 PC Staff Report – 12/12/17 8 17sr41 – Gothard Condominiums allowed by State Law and the HBZSO. As part of the request for a density bonus, the applicant is entering into a Density Bonus and Affordable Housing Agreement with the City to establish three of the 21 units as affordable units for persons/families of Moderate Income for 45 years. The development request as proposed is consistent with the intent of the policies within the Housing Element identified above. As such, the project will contribute to the City’s overall housing goals. Furthermore, as conditioned, green building practices for the construction of the project is required to ensure water and energy fixtures are implemented. Zoning Compliance: This project complies with the requirements of the Holly Seacliff Specific Plan in regards to private and common open space, building height, and lot coverage. Density Bonus Request Pursuant to State law, eligible density bonus projects are entitled up to three concessions to development standards depending on the percentage of affordable units and level of targeted income. In addition to concessions, a developer may also request waivers to development standards. According to State Law, concessions and waivers of development standards must be offered by the City to reduce construction costs and to allow the developer to construct the density bonus units. Consequently, concessions resulting in lower construction costs are intended to increase affordable housing opportunities. In this case, the developer is entitled to one concession, and is requesting one concession and three waivers of development standards (Attachment No. 7). CONCESSION & WAIVERS REQUEST CODE REQUIREMENT PROPOSED Concession for patio wall height Must exceed 42 inches in height 42 inches Waiver 1: front yard setback Min. 15 ft. 5 ft. Waiver 2: upper story setback Average of 10 ft. 0 ft. Waiver 3: building separation Min. 20 ft. 10 ft. The applicant is requesting a concession to the development standard which requires private patio walls to exceed 42 inches and consequently be located outside of minimum setbacks while providing privacy. The private patio walls are proposed to be exactly 42 inches. The applicant has identified this concession as an identifiable cost reduction to help provide the cost of providing affordable housing units. The applicant is also requesting three waivers of development standards. The first waiver of development standard is to provide a 5 ft. front yard setback in lieu of 15 ft. for the southerly 3-story building which sides along Gothard Street. The applicant has stated that conformance to this development standard would require the loss of one townhome unit. The second waiver of development standards is relief from the requirement to set back the covered portions of all stories above the second story an average of 10 feet for a multi-family structure for the southerly 3-story building which sides along Gothard Street. The proposed building instead provides variation in wall planes, recessed windows, a change in roof lines, and other architectural details to reduce the massing of the 3-story buildings. The developer states that conformance with this development standard would result in a loss of up to three townhome units. The third waiver of HB -152-Item 9. - 76 PC Staff Report – 12/12/17 9 17sr41 – Gothard Condominiums development standards is a 10 ft. separation between two 3-story buildings in lieu of 20 ft. in order to provide two smaller buildings rather than one large, attached 9-unit building. The developer states that conformance with this development standard would result in the loss of one unit. It is important to note that the density bonus law states that a jurisdiction cannot apply any development standard to a project eligible for a density bonus that will have the effect of physically precluding the construction of the development at the densities in which it is entitled unless the requested concession or waiver will have an adverse impact to public health and safety or the physical environment. Urban Design Guidelines Conformance: The character of the development is consistent with the existing neighborhood in size, scale and massing of other residential structures in the vicinity. The architectural design of the project is a Spanish influence with the use of materials such as tile roof, stucco, metal accents, decorative tiles, and wood trellises. The proposed colors are muted earth tone colors which is characteristic with the existing neighborhood. The project creates visual interest along Gothard Street by incorporating enhanced landscaping and decorative paving, providing a variety of trees, as well as functional open space in the common areas and private yards, and maintains high quality architectural design that is complementary to the adjacent multi-family residential developments. The locations of the two- and three-story buildings create a proportional scale to the street and surrounding uses. Furthermore, roof lines are varied and building facades contain wall offsets and decorative features to reduce the massing of the buildings. Second story balconies are appropriately integrated to further break up the massing and provide enhanced variation in wall planes. Additionally, the buildings are designed with stucco window trims, brick veneer, corbels, gable accents, and decorative shutters. Decorative paving is provided at the site entry creating a visually attractive access way to the site. Common open space area is sited in a location to maximize accessibility and use by all residents. Overall the layout of the development provides efficient and safe access for both pedestrians and vehicles. Environmental Status: The proposed project is covered by Holly-Seacliff Specific Plan Final Environmental Impact Report No. 89-1, which was adopted by the City of Huntington Beach on January 8, 1990. The proposed subdivision of an approximately 1.28 net acre lot for a one-lot subdivision and construction of 21 for-sale townhome condominium units with a density bonus request, along with associated open space and infrastructure is subject to compliance with the adopted mitigation measures contained in the Final Environmental Impact Report No. 89-1 (see MMRP Attachment No. 6). Coastal Status: Not applicable. Design Review Board: On October 12, 2017, the Design Review Board (DRB) reviewed Design Review No. 17-004 to review the design, colors, and materials of the 21, two and three story townhome buildings. The proposed buildings will be compatible with existing development at similar heights and massing and incorporate a Spanish architectural palette into the area, providing visual interest and a quality design to the streetscape. Variations in building heights within the project combined with enhanced landscaping and decorative paving at the site entry will create visual interest from the frontages along Gothard Street. Roof lines are varied and building facades contain wall offsets and decorative features to reduce the massing of HB -153-Item 9. - 77 PC Staff Report – 12/12/17 10 17sr41 – Gothard Condominiums the buildings. Garages are offset to break up the appearance of flat wall, windows are recessed, and accent features such as trellises, brick veneer, shutters, and decorative window trim details enhance the overall design. The DRB approved the proposed design of the project and recommended the following conditions: 1. The upper portion of all buildings shall provide enhanced architectural elements such as increased eave projections, cornice elements, additional corbels, tiles or other architectural accents. 2. Additional architectural elements shall be added to the two story townhomes along Gothard Street on the upper story such as: shutters, bay windows, metal features, or other elements that are complementary to the colors, materials, and design of the building. 3. Garages shall be offset by at least two to three feet to provide enhanced wall variation, reduce massing, and decrease the appearance of a flat, blank wall. 4. Increase the width of window trims on all elevations. The applicant has since revised the building elevations to demonstrate compliance with the DRB’s recommendation (Attachment No. 2). The proposed design is complementary with the approved architecture of the adjacent multi-family residential uses. Subdivision Committee: Tentative Tract Map No. 18106 was reviewed by the Subdivision Committee on November 7, 2017. Staff presented the proposed subdivision including the access points and vehicular drive aisles within the vicinity as well as access to the development, and the layout of the condominiums. The Subdivision Committee reviewed the recommended conditions of approval for the tentative tract map from the Community Development, Fire and Public Works Departments. The Subdivision Committee unanimously recommended approval of the proposed project to the Planning Commission with minor revisions to the suggested conditions regarding the use of garages and open parking spaces, and the Fire Department standards regarding the language for the requirements for a Remedial Action Plan (Attachment No. 1). Other Departments Concerns and Requirements: The Departments of Public Works, Police, Fire, Community Services, and Community Development have reviewed the project and identified a list of recommended conditions that are incorporated into the suggested conditions of approval as well as code requirements (Attachment No. 5) applicable to the project. Public Notification: Legal notice was published in the Huntington Beach Wave on November 30, 2017, and notices were sent to property owners of record and tenants within a 500 ft. radius of the subject property, the applicant, the property owner, and interested parties. As of December 5, 2017, one communication supporting and one opposing the requests have been received (Attachment No. 8). HB -154-Item 9. - 78 PC Staff Report – 12/12/17 11 17sr41 – Gothard Condominiums Application Processing Dates: DATE OF COMPLETE APPLICATION: MANDATORY PROCESSING DATE(S): November 30, 2017 February 28, 2018 ANALYSIS: Compatibility with Surrounding Uses and Compliance with HBZSO, SP 9 & Subdivision Map Act The proposed two and three-story development will be compatible with the nearby and surrounding properties. Properties to the north, east, and south are developed with two-story multiple family dwellings. The adjacent properties are similar in grade and height to the proposed project and the massing and architectural scale proposed is consistent with these existing developments. The two-story building is sited along Gothard Street and one, three-story building sides Gothard Street, and the remaining three- story buildings are located within the interior of the site, setback away from the street front. The proposed site layout of the buildings ensures architectural compatibility in scale and massing with the existing neighborhood. Additionally, architectural elements are incorporated such as metal accent features, recessed windows, a mix of different materials such as brick veneer, and variations in roof lines and wall planes are added to ensure compatibility. The architecture is a Spanish style architectural design and incorporates stucco, tile roof, metal accents, decorative tile, and various building offsets and earth-tone colors and is consistent with the abutting multi-family residential developments. The existing site has an active oil well in addition to one abandoned oil well. The applicant is working with the property owner and has submitted application forms to decommission the active well and properly abandon all oil wells in accordance with the provisions of the California Division of Oil, Gas & Geothermal Resources (DOGGR) and the requirements of the Huntington Beach Fire Department. The project will be subject to the park land in-lieu fees pursuant to the requirements of HBZSO Section 254.08 – Parkland Dedications. The fees shall be paid and calculated according to a schedule adopted by the City Council resolution (Ordinance No. 3562, Resolution Nos. 2002-46 and 2002-57). With the exception of the concession and waivers of development standards, the proposed project complies with the provisions of SP 9 in regards to private and common open space, building height, and lot coverage. Furthermore, the tentative tract map for a one lot subdivision for condominium purposes complies with the Subdivision Map Act and is suitable for the type and density of the project. Density Bonus Request The proposed density bonus for the project complies with both State Law and the HBZSO. The proposed density bonus would yield two additional units above the allowed density (21 units instead of 19), resulting in a density of 16.4 dwelling units per acre. Except for the density bonus and the concession and waivers of development standards, the project complies with all provisions of the HBZSO, SP9 and is consistent with the intent of the General Plan. Additionally, the project, inclusive of the density bonus, can be adequately served by local utility systems (water, sewer, storm drain) and will not have a significant or adverse impact on traffic volume, school enrollment or recreational resources in the area. As designed, the project is compatible with the physical character of the surrounding area. HB -155-Item 9. - 79 PC Staff Report – 12/12/17 12 17sr41 – Gothard Condominiums Concession and Waivers of Development Standards The one concession for patio walls to be 42 inches in height lieu of physically separating the private open space by a wall exceeding 42 inches in height does not create an adverse impact to public health and safety. Patio walls are required to exceed 42 inches so that private patio spaces do not encroach in the required front yard setbacks because no structure shall exceed 42 inches within the required front yard setback area. The intent of the code requirement is to prevent private patios within typical setback areas for design and aesthetic reasons. The concession request for patio walls to be 42 inches does not create specific, adverse impact to public health and safety as this request does not conflict with Building or Fire codes; and furthermore, the patio walls will be sited behind a required 6 ft. high masonry wall and will not be visible from the public right-of-way. The three waivers for 1) a 5 ft. front yard setback in lieu of 15 ft., 2) the average of a 10 ft. setback on the third story for the building along Gothard Street, and 3) the building separation of 10 ft. in lieu of a minimum of a 20 ft. separation also do not create specific, adverse impacts to public health and safety. The Holly-Seacliff Specific Plan typically requires a 15 ft. front yard setback; however, when adjacent to an industrial site, the specific plan requires a 30 ft. setback with a 15 ft. landscaped setback area from the front property line, and from that 15 ft. landscaped setback, a required 6 ft. high block wall; in addition, all buildings must be setback an additional 15 ft. from the required block wall, for a total of a 30 ft. front yard setback. Across Gothard Street are industrial uses; and therefore, the site is subject to the 30 ft. front yard setback. The intent of the 30 ft. setback is to create a substantial buffer for sensitive uses such as a residential use from industrial sites. Ultimately, the requested 5 ft. front yard setback in lieu of a 15 ft. setback is taken from the required 6 ft. high block wall, and is therefore 20 ft. from the front property line which is a substantial setback and buffer from the industrial site across Gothard as the width of Gothard is approximately 70 ft. The second waiver for the average of a 10 ft. setback on the third story for the building siding Gothard Street is typically required for buildings along street frontages only to reduce the mass and bulk of structures for buildings that are visible from a public right-of-way. As such, this requirement is architectural in nature to protect visual aesthetics of a neighborhood. However, since only one unit is required to be setback an average of 10 ft. on the third floor, staff does not anticipate a specific, adverse impact from a relief from the third story setback requirement. Lastly, the 10 ft. separation in lieu of a minimum of a 20 ft. separation for the two three-story buildings on the south end of the site is requested to reduce the massing and bulk of the structures to avoid having one large, 9-unit building. The Holly-Seacliff Specific Plan requires a minimum 20 ft. separation which is unique to the Specific Plan area. The HBZSO minimum requirement for building separation of any height or number of stories is 10 ft. for all areas outside of the Specific Plan. The proposed 10 ft. separation would be characteristic of developments in other areas of the City. Additionally, the 10 ft. separation also meets Building and Fire codes for minimum separation for safety reasons. Architectural Design and Site Layout The proposed development is well designed and appropriate for the subject site based on the applicable zoning, surrounding uses and the physical characteristics of the lot. The project, as proposed, achieves HB -156-Item 9. - 80 PC Staff Report – 12/12/17 13 17sr41 – Gothard Condominiums substantial conformance with the City’s Urban Design Guidelines for multi-family residential projects. Visual interest is provided along Gothard Street with the incorporation of decorative paving, building projections in the facades, second story balconies, and varied roof lines, use of different materials, and accent colors and two- and three-story massing elements. Buildings are arranged in clusters ranging from four to five units. Adequate parking is provided within 11 guest spaces and a two-car garage per unit. State law allows for reduced parking standards when a density bonus is requested. A total of 51 parking spaces are required for the 21 unit project based on State law; and 42 enclosed parking spaces and 11 guest spaces are provided for a total of 53 spaces. The applicant proposes CC&Rs to encourage the use of garages for parking of vehicles and prohibit the storage of boats, trailers, campers, or other recreational vehicles within the open guest parking areas. The project also provides usable open space and landscaping which complies with code requirements. The development features three common open space areas on the property with adequate access for all residents. The common open space areas consist of passive recreation area with cooking and eating facilities. Each dwelling unit is provided with private open space areas consisting of private patio or balcony. Staff supports the proposed project’s site layout, design, and architecture because it results in a development that will be compatible with the physical character of the surrounding multi-family residential areas. Affordable Housing Agreement Consistency with the HSSP and General Plan A density bonus and affordable housing agreement between the City and developer outlining all aspects of the density bonus affordable housing provisions contained within the HBZSO is required, and shall be reviewed by the Planning Commission (Attachment No. 4). No project shall be deemed approved until the density bonus and affordability agreement has been approved by the City Council. The objective of a density bonus and affordable housing agreement is to provide assurances that an applicant can proceed with a project in accordance with existing policies and standards in place at the time of project approval. The City and developer propose to enter into an agreement in order to establish three of the 21 units as affordable units for persons/families of Moderate Income Households for a period of 45 years, and identify methods in which the developer and the City are to monitor the enforcement of the affordability of the subject affordable units. The draft density bonus and affordable housing agreement is consistent with the General Plan, HBZSO, and SP 9 as it relates to the project’s fulfillment of the City’s Inclusionary Housing Ordinance. SUMMARY: Staff recommends approval of Tentative Tract Map No. 18106 and Conditional Use Permit No. 17-010, based upon the following: - Consistent with the site’s and surrounding properties’ zoning and land use designations; - Provides for the creation of new housing units in the City, including affordable housing; - Complies with the Huntington Beach Zoning and Subdivision Ordinance (HBZSO); - Compatible with other residential uses surrounding the project site; - Meets the requirements of the Subdivision Map Act. HB -157-Item 9. - 81 PC Staff Report – 12/12/17 14 17sr41 – Gothard Condominiums ATTACHMENTS: 1. Suggested Findings and Conditions of Approval for Tentative Tract Map No. 18106 and Conditional Use Permit No. 17-010 2. Site plans, floor plans, elevations and Tentative Map dated and received November 13, 2017 3. Narrative dated December 1, 2017 4. Draft Density Bonus and Affordable Housing Agreement 5. Code Requirements Letter (for informational purposes only), dated November 30, 2017 6. Mitigation Monitoring and Reporting Program 7. Concession and Waivers Exhibit 8. Communications SH:JJ:JB HB -158-Item 9. - 82 1 Attachment No. 1.1 ATTACHMENT NO. 1 SUGGESTED FINDINGS AND CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 18106 CONDITIONAL USE PERMIT NO. 17-010 SUGGESTED FINDINGS FOR PROJECTS EXEMPT FROM CEQA: The Planning Commission finds that the proposed project is covered by Holly-Seacliff Specific Plan Final Environmental Impact Report No. 89-1, which was adopted by the City of Huntington Beach on January 8, 1990. The proposed one-lot subdivision on an approximately 1.28 net acre site and construction of 21 for-sale townhome condominium units with a density bonus request, along with associated open space and infrastructure is subject to compliance with the adopted mitigation measures contained in the Final Environmental Impact Report No. 89-1. Staff has reviewed the proposed project for compliance and has determined the project is consistent with the adopted mitigation measures contained in the Final EIR. SUGGESTED FINDINGS FOR APPROVAL - TENTATIVE TRACT MAP NO. 18106: 1. Tentative Tract Map No. 18106 the subdivision of an approximately 1.28 net lot into one numbered lot for residential development for 21 townhome units is consistent with the General Plan Land Use Element designation of Residential Medium Density – Specific Plan Overlay (RM-sp) and the requirements of the Holly-Seacliff Specific Plan. The proposed subdivision is consistent with the goals, policies, and objectives of the General Plan Land Use Element that govern new subdivisions and residential development. These goals and policies call for a range of housing types to be available to meet the diverse economic, physical, and social needs of future and existing residents, while neighborhood character and residences are well maintained and protected. 2. The site is physically suitable for the type and density of development. The size, depth, frontage, street width and other design features of the proposed subdivision are in compliance with the HBZSO code. The project site is able to accommodate the type of development proposed. The proposed subdivision will result in a density of 16.4 units per acre, which is allowed in accordance with State Density Bonus Law and as part of the request for this property designated Residential Medium Density land use designation. The proposed density would be compatible with surrounding multi- family developments. The project site is able to accommodate public services and provides for adequate onsite circulation and drainage. 3. The design of the subdivision or the proposed improvements will not cause serious health problems or substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. The site is vacant with oil drilling operations and is adjacent to existing multi-family residential uses. The site does not contain significant habitat for wildlife or fish. The project site is surrounded by residential development, vacant property, and light industrial uses and paved roads. The site does not contain any natural open space or any significant biological resources. The proposed project complies with the provisions of the Holly-Seacliff Specific Plan and the Huntington Beach Zoning and Subdivision Ordinance will ensure that the subdivision will not significantly impact the function and value of existing resources adjacent to the project site. HB -159-Item 9. - 83 2 Attachment No. 1.2 4. The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision unless alternative easements, for access or for use, will be provided. The subdivision will provide all necessary easements and will not affect any existing easements. SUGGESTED FINDINGS FOR APPROVAL - CONDITIONAL USE PERMIT NO. 17-010: 1. Conditional Use Permit No. 17-010 for the development of 21 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of two units, with one concession and three waivers of development standards will not be detrimental to the general welfare of persons working or residing in the vicinity or detrimental to the value of the property and improvements in the neighborhood. The project will provide three units for families or households of Moderate Income for a period of 45 years. The project will improve the existing underutilized parcel of land with a development consistent with the General Plan land use and zoning designations. The proposed residential use is similar to those existing uses in the vicinity. The project will not result in any adverse or significant environmental impacts including traffic, noise, lighting, aesthetics, and hazardous materials. The project will be consistent in massing and scale to adjacent residential uses. Proposed improvements include enhanced landscaping, decorative paving, and quality architectural design throughout the site. Furthermore, the layout of the site improves the visual surroundings by providing efficient drive aisles for vehicular access, and minimizing the visibility of parking garages and parking spaces from the street. 2. Conditional Use Permit No. 17-010 for the development of 21 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of two units with one concession and three waivers of development standards will be compatible with surrounding residential uses in terms of landscaping, opens pace, parking, lot coverage, and allowable building height. The subject site is entirely surrounded by multi-family residential uses to the north, east, and south. To the west of the site, across Gothard Street are industrial uses; however, one of the two buildings along Gothard is setback 30 ft. from the property line and the second building is setback 15 ft. which provides a substantial buffer from the industrial uses. The proposed design is composed of a Spanish style consisting of stucco exterior, an earth tone color palette, tile roof, metal and tile accents, varied wall offsets and rooflines, and decorative balcony railings and is architecturally compatible with the adjacent residential developments. Enhanced landscaping along the street front and decorative paving at the site entry will create visual interest and improve the aesthetics of the street front from public right-of-way. The project includes two- and three-story buildings that are compatible with surrounding developments and proportionally relate to the overall mass and scale of the neighborhood. 3. Conditional Use Permit No. 17-010 for the development of 21 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of two units with one concession and three waivers of development standards complies with all provisions of the Holly- Seacliff Specific Plan and applicable provisions in Titles 20 through 25 of the Huntington Beach Zoning and Subdivision Ordinance. The project complies with the development standards in terms of private and common open space, building height, and lot coverage. Adequate vehicular and pedestrian circulation is provided for convenient access throughout the project. HB -160-Item 9. - 84 3 Attachment No. 1.3 4. The granting of Conditional Use Permit No. 17-010 for the development of 21 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of two units, with one concession and three waivers of development standards will not adversely affect the General Plan. It is consistent with the intent of General Plan Land Use Element designation of Residential Medium Density. In addition, it is consistent with the following goals, objectives, and policies of the General Plan: A. Land Use Element Objective LU 1.1: Provide for the timing of residential, commercial, and industrial development coincident with the availability of adequate market demand to ensure economic vitality. Objective LU 8.1: Maintain the pattern of existing land uses while providing opportunities for the evolution, including intensification and re-use, of selected subareas in order to improve their character and identity. Goal LU 9: Achieve the development of a range of housing units that provides for the diverse economic, physical, and social needs of existing and future residents of Huntington Beach. Objective LU 9.3: Provide for the development of new residential subdivisions and projects that incorporate a diversity of uses and are configured to establish a distinct sense of neighborhood and identity. Policy LU 9.2.1: Require that all new residential development within existing residential neighborhoods (i.e., infill) be compatible with existing structures. The proposed project will improve an underutilized and partially vacant property by allowing the development of residential uses within close proximity to compatible uses. The residential project will implement the residential land use category appropriate for the site’s General Plan land use designation and establish a development consistent with the size, scale, mass and pattern of existing development in the area. The surrounding residential uses will benefit with the introduction of newly constructed housing in the neighborhood as the existing temporary structures on site will be removed. The development will provide new housing stock in the area and will potentially attract first-time homebuyers by providing an expanded opportunity for ownership in the area. B. Urban Design Element Goal UD 1: Enhance the visual image of the City of Huntington Beach. Objective UD 1.1: Identify and reinforce a distinctive architectural and environmental image for each district in Huntington Beach. HB -161-Item 9. - 85 4 Attachment No. 1.4 The project will enhance the character of the neighborhood and improve property values. The proposed buildings will be compatible with existing development at similar heights and massing and incorporate a traditional architectural palette into the area, providing interest and high-quality design to the streetscape. Common open space within the project combined with enhanced landscaping will create visual interest from the frontages along Gothard Street and Garfield Avenue. Garages and open parking spaces are primarily located facing away from the street frontages. A decorative paving treatment frames the drive aisle entry to the site and creates visual interest for the access into the site. C. Housing Element Policy 3.1: Encourage the production of housing that meets all economic segments of the community, including lower, moderate, and upper income households, to maintain a balanced community. Policy 3.2: Utilize the City’s Inclusionary Housing Ordinance as a tool to integrate affordable units within market rate developments. Continue to prioritize the construction of affordable units on-site, with provision of units off- site or payment of an in-lieu housing fee as a less preferred alternative. Policy 3.3: Facilitate the development of affordable housing through regulatory incentives and concessions, and/or financial assistance, with funding priority to projects that include extremely low income units. Proactively seek out new models and approaches in the provision of affordable housing. Policy 4.1: Support the use of density bonuses and other incentives, such as fee deferrals/waivers and parking reductions, to offset or reduce the costs of developing affordable housing while ensuring that potential impacts are addressed. Policy 6.1: Implement the City’s Green Building Program to ensure new development is energy and water efficient. The project consists of 21 residential units, which contributes to the City’s housing stock. The project includes a request for a density bonus for two additional units, with one concession and three waivers of development standards in exchange for affordable housing as allowed by State Law and the HBZSO. As part of the request for a density bonus, the applicant is entering into a Density Bonus and Affordable Housing Agreement with the City to establish three of the 21 units as affordable units for persons/families of Moderate Income for a period of 45 years. The development request as proposed is consistent with the intent of the policies identified above. As such, the project will contribute to the City’s overall housing goals. Additionally, sustainable features and construction practices will be incorporated in the project including energy-efficient lighting, water efficient plumbing fixtures and recycling of construction waste. SUGGESTED CONDITIONS OF APPROVAL – TENTATIVE TRACT MAP NO. 18106: 1. The Tentative Tract Map No. 18106 to subdivide an approximately 1.28 net acre lot for condominium purposes, received and dated August 31, 2017, shall be the approved layout. HB -162-Item 9. - 86 5 Attachment No. 1.5 2. Pursuant to section 230.14 of the HBZSO, Tentative Tract Map No.18106 and Conditional Use Permit No. 17-010 shall not be deemed approved until an Affordable Housing Agreement has been approved by the City Council. 3. Prior to issuance of a grading permit and at least 14 days prior to any grading activity, the applicant/developer shall provide notice in writing to property owners of record and tenants of properties within a 500-foot radius of the project site as noticed for the public hearing. The notice shall include a general description of planned grading activities and an estimated timeline for commencement and completion of work and a contact person name with phone number. Prior to issuance of the grading permit, a copy of the notice and list of recipients shall be submitted to the Community Development Department. 4. Prior to issuance of Building Permits, an Affordable Housing Agreement in accordance with the Affordable Housing Program shall be submitted to the Community Development for review and approval by the City Attorney, and accepted by the City Council. Said agreement shall be recorded with the Orange County Recorder’s Office prior to issuance of the first building permit for the tract. The Agreement shall comply with HBZSO Section 230.14 and include, but not be limited to, the following items: a) The duration of the affordability and the number of the affordable units; b) The method in which the developer and the City are to monitor the affordability of the subject affordable units and the eligibility of the tenants or owners of those units over the period of the agreement; c) The method in which vacancies will be marketed and filled; d) A description of the location and unit type (bedrooms, floor area, etc.) of the affordable units within the project. Affordable units shall be located throughout the project and shall include a mixture of unit types in the same ratio as provided throughout the project; and e) Standards for maximum qualifying household incomes and standards for maximum rents or sales prices. 5. Prior to submittal of the final tract and at least 90 days before City Council action on the final map, CC&Rs shall be submitted to the Community Development Department and approved by the City Attorney. The CC&Rs shall identify the common driveway access easements, and maintenance of all walls, common landscape areas by the Homeowners' Association, as well as a parking management plan to ensure the ongoing control of availability of on-site parking including but not limited to: restricting garages to be converted to living quarters, workshops, or storage that will preclude the parking of two vehicles, all open parking spaces within the project shall be unassigned and available for visitors and guests; no boat, trailer, camper, off-road vehicle, golf cart, commercial vehicle, mobile home, motor home, bus, or other recreational vehicle or any non-operating vehicle shall be parked or stored in any open sparking spaces; and towing of any vehicles violating the restrictions within the CC&Rs.. The CC&Rs must be in recordable form prior to recordation of the map. (HBZSO Section 253.12.H) 6. Block wall/fencing plans (including a site plan, section drawings, and elevations depicting the height and material of all retaining walls, walls, and fences) consistent with the grading plan shall be HB -163-Item 9. - 87 6 Attachment No. 1.6 submitted to and approved by the Community Development Department. Double walls shall be avoided to the greatest extent feasible. Applicant shall coordinate with adjacent property owners and make reasonable attempts to construct one common property line wall. If coordination between property owners cannot be accomplished, the applicant shall construct up to an eight (8’) foot tall wall located entirely within the subject property and with a two (2) inch maximum separation from the property line. Prior to the construction of any new walls, a plan must be submitted identifying the removal of any existing walls located on the subject property. Any removal of walls on private residential property and construction of new common walls shall include approval by property owners of adjacent properties. The plans shall identify materials, seep holes and drainage. 7. Comply with all applicable mitigation measures contained in Environmental Impact Report No. 89-1 for the Holly-Seacliff Specific Plan. 8. Tentative Tract Map No. 18106 shall become null and void unless exercised within two years of the date of final approval by the City Council, or such extension of time, as granted by the Director pursuant to a written request submitted to the Planning Department a minimum 30 days prior to the expiration date. 9. Comply with all applicable Conditional Use Permit No. 17-010 conditions of approval. 10. Incorporation of sustainable or “green” building practices into the design of the proposed structures and associated site improvements is highly encouraged. Sustainable building practices may include (but are not limited to) those recommended by the U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED) Program certification (http://www.usgbc.org/DisplayPage.aspx?CategoryID=19) or Build It Green’s Green Building Guidelines and Rating Systems (http://www.builditgreen.org/index.cfm?fuseaction=guidelines). 11. The development services departments (Community Development Department, Fire Department, and Public Works) shall be responsible for ensuring compliance with all applicable code requirements and conditions of approval. The Director of Community Development may approve minor amendments to plans and/or conditions of approval as appropriate based on changed circumstances, new information or other relevant factors. Any proposed plan/project revisions shall be called out on the plan sets submitted for building permits. Permits shall not be issued until the Development Services Departments have reviewed and approved the proposed changes for conformance with the intent of the Planning Commission’s action. If the proposed changes are of a substantial nature, an amendment to the original entitlement reviewed by the Planning Commission may be required pursuant to the provisions of HBZSO Section 241.18. SUGGESTED CONDITIONS OF APPROVAL - CONDITIONAL USE PERMIT NO. 17-010: 1. The site plans, floor plans, and elevations received and dated November 13, 2017, shall be the conceptually approved design. 2. Prior to submittal for building permits, the following shall be completed: a. Zoning entitlement conditions of approval, EIR No. 89-1 mitigation measures, and Code Requirements letter dated November 30, 2017 shall be printed verbatim on one of the first HB -164-Item 9. - 88 7 Attachment No. 1.7 three pages of all the working drawing sets used for issuance of building permits (architectural, structural, electrical, mechanical and plumbing) and shall be referenced in the sheet index. The minimum font size utilized for printed text shall be 12 point. b. Submit three (3) copies of the approved site plan and the processing fee to the Community Development Department for addressing of the new units. 3. Prior to issuance of building permits, the following shall be completed: a. Block wall/fencing plans (including a site plan, section drawings, and elevations depicting the height and material of all retaining walls, walls, and fences) consistent with the grading plan shall be submitted to and approved by the Community Development Department. Double walls shall be avoided to the greatest extent feasible. Applicant shall coordinate with adjacent property owners and make reasonable attempts to construct one common property line wall. If coordination between property owners cannot be accomplished, the applicant shall construct up to an eight (8’) foot tall wall located entirely within the subject property and with a two (2) inch maximum separation from the property line. Prior to the construction of any new walls, a plan must be submitted identifying the removal of any existing walls located on the subject property. Any removal of walls on private residential property and construction of new common walls shall include approval by property owners of adjacent properties. The plans shall identify materials, seep holes and drainage. b. Contact the United States Postal Service for approval of mailbox location(s). c. An interim parking and building materials storage plan shall be submitted to the Community Development Department to assure adequate parking and restroom facilities are available for employees, customers and contractors during the project's construction phase and that adjacent properties will not be impacted by their location. The plan shall also be reviewed and approved by the Fire Department and Public Works Department. The applicant shall obtain any necessary encroachment permits from the Department of Public Works. 4. The structure(s) cannot be occupied, the final building permit(s) cannot be approved, and utilities cannot be released for the first residential unit until the following has been completed: a. The applicant shall obtain the necessary permits from the South Coast Air Quality Management District and submit a copy to Community Development Department. b. Compliance with all conditions of approval specified herein shall be accomplished and verified by the Community Development Department. c. All building spoils, such as unusable lumber, wire, pipe, and other surplus or unusable material, shall be disposed of at an off-site facility equipped to handle them. d. Parkland dedication in-lieu fees (Quimby Fees) shall be paid to the Community Development Department. 5. Signage shall be reviewed under separate permits and applicable processing. 6. The applicant and/or applicant’s representative shall be responsible for ensuring the accuracy of all plans and information submitted to the City for review and approval. HB -165-Item 9. - 89 8 Attachment No. 1.8 7. Conditional Use Permit No. 17-010 shall become null and void unless exercised within one year of the date of final approval by the City Council, or such extension of time, as granted by the Director pursuant to a written request submitted to the Planning Department a minimum 30 days prior to the expiration date. INDEMNIFICATION AND HOLD HARMLESS CONDITION: The owner of the property which is the subject of this project and the project applicant if different from the property owner, and each of their heirs, successors and assigns, shall defend, indemnify and hold harmless the City of Huntington Beach and its agents, officers, and employees from any claim, action or proceedings, liability cost, including attorney’s fees and costs against the City or its agents, officers or employees, to attack, set aside, void or annul any approval of the City, including but not limited to any approval granted by the City Council, Planning Commission, or Design Review Board concerning this project. The City shall promptly notify the applicant of any claim, action or proceeding and should cooperate fully in the defense thereof. HB -166-Item 9. - 90 HB -167-Item 9. - 91 HB -168-Item 9. - 92 HB -169-Item 9. - 93 HB -170-Item 9. - 94 HB -171-Item 9. - 95 HB -172-Item 9. - 96 HB -173-Item 9. - 97 HB -174-Item 9. - 98 HB -175-Item 9. - 99 HB -176-Item 9. - 100 HB -177-Item 9. - 101 HB -178-Item 9. - 102 HB -179-Item 9. - 103 HB -180-Item 9. - 104 HB -181-Item 9. - 105 HB -182-Item 9. - 106 HB -183-Item 9. - 107 HB -184-Item 9. - 108 HB -185-Item 9. - 109 HB -186-Item 9. - 110 HB -187-Item 9. - 111 HB -188-Item 9. - 112 HB -189-Item 9. - 113 HB -190-Item 9. - 114 HB -191-Item 9. - 115 HB -192-Item 9. - 116 HB -193-Item 9. - 117 HB -194-Item 9. - 118 HB -195-Item 9. - 119 HB -196-Item 9. - 120 HB -197-Item 9. - 121 HB -198-Item 9. - 122 HB -199-Item 9. - 123 HB -200-Item 9. - 124 HB -201-Item 9. - 125 HB -202-Item 9. - 126 HB -203-Item 9. - 127 HB -204-Item 9. - 128 HB -205-Item 9. - 129 HB -206-Item 9. - 130 HB -207-Item 9. - 131 HB -208-Item 9. - 132 HB -209-Item 9. - 133 HB -210-Item 9. - 134 HB -211-Item 9. - 135 HB -212-Item 9. - 136 HB -213-Item 9. - 137 HB -214-Item 9. - 138 HB -215-Item 9. - 139 HB -216-Item 9. - 140 HB -217-Item 9. - 141 HB -218-Item 9. - 142 HB -219-Item 9. - 143 HB -220-Item 9. - 144 HB -221-Item 9. - 145 HB -222-Item 9. - 146 HB -223-Item 9. - 147 HB -224-Item 9. - 148 HB -225-Item 9. - 149 HB -226-Item 9. - 150 HB -227-Item 9. - 151 HB -228-Item 9. - 152 HB -229-Item 9. - 153 HB -230-Item 9. - 154 HB -231-Item 9. - 155 City of Huntington Beach Community Development Department STAFF REPORT TO: Planning Commission FROM: Scott Hess, AICP, Director of Community Development BY: Jessica Bui, Assistant Planner DATE: December 12, 2017 SUBJECT: TENTATIVE TRACT MAP NO. 18105/ CONDITIONAL USE PERMIT NO. 17- 011 (HOLLY TOWNHOMES) APPLICANT: Moses Kim, MLC Holdings, Inc., 1401 Dove Street, Suite 640, Newport Beach, CA 92660 PROPERTY OWNER: Linda Stadel, 3456 Plumeria Place, Costa Mesa, CA 92626 LOCATION: 19200 Holly Lane, 92648 (north of Clay Avenue and east of Holly Lane) STATEMENT OF ISSUE: Tentative Tract Map (TTM) No. 18105 to subdivide an approximately 1.93 net acre lot for condominium purposes Conditional Use Permit No. 17-011 is a request to: a) Develop 32 for-sale townhome units and; b) A density bonus for four additional units which includes: 1. One request for a concession to development standards to construct private patio walls at 42 inches in height in lieu of physically separating the private patio space by a wall exceeding 42 inches in height; 2. Two requests for waivers of development standards: 10,075 sq. ft. of common open space in lieu of 11,200 sq. ft. Relief from an average of 10 ft. setback for all covered portions of all stories above the second story for the 3-story building fronting Clay Avenue Staff’s Recommendation: Approve Tentative Tract Map (TTM) No. 18105 and Conditional Use Permit (CUP) No. 17-011, based on the following: - Consistent with the site’s and surrounding properties’ zoning and land use designations; - Provides for the creation of new housing units in the City, including affordable housing; - Complies with the Huntington Beach Zoning and Subdivision Ordinance (HBZSO) and Holly- Seacliff Specific Plan (SP 9); - Compatible with other residential uses surrounding the project site; - Meets the requirements of the Subdivision Map Act HB -232-Item 9. - 156 PC Staff Report – 12/12/17 TENTATIVE TRACT MAP NO. (HOLLY TOWNHOMES Slater Avenue City of Fountain Valley Subject Site Newland Street Subject Property Subject Property 2 17s VICINITY MAP TENTATIVE TRACT MAP NO. 18105/ CONDITIONAL USE PERMIT NO. HOLLY TOWNHOMES – 19200 HOLLY LANE) City of Fountain Valley Subject Property 17sr40 – Holly Townhomes / CONDITIONAL USE PERMIT NO. 17-011 HB -233-Item 9. - 157 PC Staff Report – 12/12/17 3 17sr40 – Holly Townhomes RECOMMENDATION: Motion to: A. “Approve Tentative Tract Map No. 18105 and Conditional Use Permit No. 17-011 with findings and suggested conditions of approval (Attachment No. 1);” ALTERNATIVE ACTION(S): The Planning Commission may take alternative actions such as: A. “Deny Tentative Tract Map No. 18105 and Conditional Use Permit No. 17-011 with findings for denial.” B. “Continue Tentative Tract Map No. 18105 and Conditional Use Permit No. 17-011 and Development and direct staff accordingly.” PROJECT PROPOSAL: Tentative Tract Map 18105 represents a request to subdivide an approximately 1.93 net acre lot for condominium purposes pursuant to Chapter 251 of the Huntington Beach Zoning and Subdivision Ordinance (HBZSO): Tentative Maps Conditional Use Permit No. 17-011 represents a request for the following: A. To permit the development of 32 for-sale townhome units pursuant to Section III of the Holly- Seacliff Specific Plan (SP 9) B. Density bonus of four units pursuant to Section 230.14 of the HBZSO which includes: a. One request for a concession to development standards to construct private patio walls at 42 inches in height in lieu of physically separating the private patio space by a wall exceeding 42 inches in height; and b. Two requests for waivers of waivers of development standards: 1. 10,075 sq. ft. of common open space in lieu of 11,200 sq. ft. 2. Relief from an average of 10 ft. setback for all covered portions of all stories above the second story for the 3-story building fronting Clay Avenue The applicant is proposing a tentative tract map for a one-lot subdivision for condominium purposes on an approximately 1.93 net acre site to construct a development of 32 for-sale townhome units along with associated open space and infrastructure. The Medium Density Residential Land Use and zoning designations within Holly-Seacliff Specific Plan (SP 9) allows for 28 units on the 1.93 acre site. According to the affordable housing requirements of SP 9, a minimum of 15 percent of the units are required as affordable housing. In accordance with State Law, SP 9, and the Huntington Beach Zoning and Subdivision Ordinance (HBZSO), the applicant is providing 17 percent of its base units affordable to Moderate Income Households, which requires five units (28 base units x 17% affordable = 5 affordable units) to be sold to families with a Moderate Income as defined by the California Department of Housing and Community Development. As an incentive to provide affordable housing, State Law allows a density bonus when a developer provides affordable housing units, and permits the developer to build additional units that exceed the allowable base density. By providing 17 percent of the base units to be affordable to HB -234-Item 9. - 158 PC Staff Report – 12/12/17 4 17sr40 – Holly Townhomes Moderate Income, the developer can request a 12 percent density bonus, which results in four additional units for a total of 32 townhomes where 28 would be allowed (28 x 12% = 3.36; round up to the nearest whole number, equals 32 total units). As part of the request for a density bonus, there is a Draft Affordable Housing Agreement (Attachment No. 5) with the City that establishes five of the 32 units to be sold as affordable units for persons and families of Moderate Income. Moderate Income is defined as persons and families whose income does not exceed 120 percent of the area median income and is adjusted by family size. The remaining 28 units may be sold at market rate. The project site consists of one parcel with existing oil drilling operations. Immediately adjacent to the site are multi-family residential uses to the north, east, west, and south. The project is proposing one driveway from Holly Lane to provide egress and ingress into the site. Six detached buildings are proposed throughout the property and are composed of a mixture of four to seven attached residential units. Two of the six buildings are 2-stories which front Holly Lane, and the remaining four buildings are 3-stories along Clay Avenue and the interior of the property. Open space is provided in a common area courtyard in the center portion of the site between two buildings and along the east side of the property adjacent to guest parking. Private open spaces for each unit are provided as ground floor patios or balconies. Study Session The project was introduced to the Planning Commission (PC) on November 28, 2017, at a study session. The PC inquired about a few project-related issues that are identified and expanded upon below and in the Analysis section: Density & Concession & Waivers of Development Standards State law allows for a density bonus to increase over the otherwise maximum allowable gross residential density. The granting of a density bonus shall not require a general plan amendment, zoning change, or other discretionary approval to exceed the maximum allowable gross residential density. The amount of a density bonus is contingent on the percentage of affordable units being provided and at what income level (see density bonus chart below). For example, if the developer were to provide 17 percent at Very Low Income, the developer could request a density bonus of a maximum 35 percent over the base allowable density. In this case, the proposed project is providing 17 percent to Moderate Income households which would grant the developer a 12 percent density bonus over the base density allowed (28 units x 12% = 3.36 or 4 units = 32 units). The Holly site has a maximum allowable density of 15 dwelling units per acre. With the requested 12 percent density bonus, the resulting density would be 16.5 dwelling units per acre. DENSITY BONUS CHART Affordable Unit Percentage** Very Low Income Density Bonus Low Income Density Bonus Moderate Income Density Bonus 5% 20.00% NA NA 6% 22.50% NA NA 7% 25.00% NA NA 8% 27.50% NA NA 9% 30.00% NA NA 10% 32.50% 20.0% 5% 11% 35.00% 21.5% 6% 12% 35.00% 23.0% 7% 13% 35.00% 24.5% 8% HB -235-Item 9. - 159 PC Staff Report – 12/12/17 5 17sr40 – Holly Townhomes 14% 35.00% 26.0% 9% 15% 35.00% 27.5% 10% 16% 35.00% 29.0% 11% 17% 35.00% 30.5% 12% 18% 35.00% 32.0% 13% 19% 35.00% 33.5% 14% 20% 35.00% 35.0% 15% All density bonus calculations resulting in fractions are rounded up to the next whole number. ** Affordable unit percentage is calculated excluding units added by a density bonus. Pursuant to State law, when a developer requests a density bonus and proposes at least 10 percent of residential units to be affordable for persons and families of moderate income, the developer can receive one concession to a development standard. A concession is intended to reduce costs to provide affordable housing units. In addition to one concession, the developer may request multiple waivers of development standards in order to ensure construction of the entitled density bonus units. Compliance with development standards could physically preclude a developer from constructing at the density permitted by State law. Therefore, the waivers of development standards are requested to provide a mechanism to achieve the density units. The applicant also provided additional information regarding concessions and waivers of development standards as it applies to the Holly site (Attachment No. 3 and Attachment No. 7). Concession & Waivers - Adverse Impacts to Public Health and Safety Concessions or waivers to development standards cannot be denied unless there are specific, adverse impacts to public health and safety or the physical environment or to any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact without rendering the development unaffordable to lower- income and moderate income households. As defined in the California Government Code Section 65589.5, an adverse impact means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation shall not constitute a specific, adverse impact upon the public health or safety. As such, the requested concession and waivers to development standards do not pose a specific, adverse impact to the public health and safety of the future residents, general public, or the surrounding properties. Parking With a request for a Density Bonus, the developer is entitled to reduced parking standards. The HBZSO would require 96 spaces. The State law allows 76 parking spaces, and the developer is proposing a total of 76 spaces. Each unit would have a 2-car garage, or 64 enclosed spaces and 12 open spaces made available for guests. The developer will be subject to a parking management plan and proposes to incorporate specific language within the CC&Rs to ensure the interior of the garages will not be used for personal recreational areas such as work out areas, and storage will not obstruct the standing of two vehicles (Attachment No. 3). Furthermore, additional assurances will be made to make open spaces available for guests such as restricting the use of open spaces from the personal storage of vehicles, boats, trailers, and campers, and implementing a guest parking permit system. Signs would be used to identify guest parking spaces and notifying residential guests that vehicles in violation of the parking spaces will be towed. Lastly, sidewalk and street and gutter improvements will be required as part of the development of the site where none exists now. There is currently on-street parking along Clay Avenue and Holly Lane adjacent HB -236-Item 9. - 160 PC Staff Report – 12/12/17 6 17sr40 – Holly Townhomes to the site; and therefore, the improvements would provide approximately 15 additional parking spaces along these streets. The addition of the on-street parking along Clay Avenue and Holly Lane will provide parking alternatives to residents and guests. Adjacent Affordable Housing and Density Bonus Requests The Holly-Seacliff Specific Plan was adopted April 20, 1992. All residential developments proposed after the adoption of the Holly-Seacliff Specific Plan were subject to providing 15 percent of residential units to be affordable to persons and families at least at the Moderate Income level. The site immediately north of the subject property predates the adoption of the Holly-Seacliff Specific Plan and does not include affordable housing units or a request for a density bonus. However, the development to the north was approved with special permits for a relief from a 15 ft. building setback from an unenclosed parking space and a reduced aisle width from 48 ft. to 25 ft. The development to the south across Clay Avenue is not located within the Holly-Seacliff Specific Plan and was also approved with two special permits. One special permit was for a reduced setback for garages of 5 ft. in lieu of a required 20 ft. The second special permit was relief from the requirement to provide one-third of the units at one-story less in height than the remaining two-thirds of the units; however, these development standards are no longer in effect. The developments east and west of the subject property were entitled after the adoption of the Specific Plan and provide the required 15 percent affordability; however, no density bonuses or special permits were requested with the development of the sites. ISSUES: Subject Property And Surrounding Land Use, Zoning And General Plan Designations: LOCATION GENERAL PLAN ZONING LAND USE Subject Property: RM – sp (Residential Medium Density – specific plan overlay) SP-9 (Holly-Seacliff Specific Plan, Planning Area 4 Residential Medium Density) Oil drilling North and East of Subject Property: RM – sp (Residential Medium Density – specific plan overlay) RM (Residential Medium Density) Multi-family residential South of Subject Property: RM (Residential Medium Density) RM (Residential Medium Density) Multi-family residential West of Subject Property: RM – sp (Residential Medium Density – specific plan overlay) SP-9 (Holly-Seacliff Specific Plan, Planning Area 4 Industrial) Multi-family residential General Plan Conformance: The General Plan Land Use Map designation on the subject property is RM-sp (Residential Medium Density – specific plan overlay) and the zoning designation is SP 9 (Holly-Seacliff Specific Plan, Planning Area 4 Residential Medium Density). The proposed project will implement both the General HB -237-Item 9. - 161 PC Staff Report – 12/12/17 7 17sr40 – Holly Townhomes Plan and specific plan designations of the site. The proposed project is consistent with the intent of these designations, and the goals and policies of the City’s General Plan as follows: A. Land Use Element Goal LU-1: New commercial, industrial, and residential development is coordinated to ensure that the land use pattern is consistent with the overall goals and needs of the community. Policies LU-1A: Ensure that development is consistent with the land use designations presented in the Land Use Map, including density, intensity, and use standards applicable to each land use designation. Policies LU-1D: Ensure that new development projects are of compatible proportion, scale, and character to complement adjoining uses. Goal LU-4: A range of housing types available to meet the diverse economic, physical, and social needs of future and existing residents, while neighborhood character and residences are well maintained and protected. Policies LU-4A: Encourage a mix of residential types to accommodate people with diverse needs. The proposed project is consistent with the land use designation which allows for multi-family residential uses at the subject site. The proposed architectural style and site layout of the multi-family residential project with a mix of two- and three-story buildings is consistent with the proportion, scale, and character of the existing development in the area. The development will improve an underutilized site and provide a range of housing types to meet the diverse economic and social needs of existing and future residents. The proposed for-sale townhomes will provide an expanded opportunity for ownership and accommodate the diverse needs such as potential first-time homebuyers. B. Housing Element Policy 3.1: Encourage the production of housing that meets all economic segments of the community, including lower, moderate, and upper income households, to maintain a balanced community. Policy 3.2: Utilize the City’s Inclusionary Housing Ordinance as a tool to integrate affordable units within market rate developments. Continue to prioritize the construction of affordable units on-site, with provision of units off- site or payment of an in-lieu housing fee as a less preferred alternative. Policy 4.1: Support the use of density bonuses and other incentives, such as fee deferrals/waivers and parking reductions, to offset or reduce the costs of developing affordable housing while ensuring that potential impacts are addressed. HB -238-Item 9. - 162 PC Staff Report – 12/12/17 8 17sr40 – Holly Townhomes Policy 6.1: Implement the City’s Green Building Program to ensure new development is energy and water efficient. The project consists of 32 for-sale townhome units, which adds to the City’s housing stock. The project includes a request for a density bonus for four additional units in exchange for affordable housing as allowed by State Law and the HBZSO. As part of the request for a density bonus, the applicant is entering into a Density Bonus and Affordable Housing Agreement with the City to establish five of the 32 units as affordable units for persons/families of Moderate Income for 45 years. The development request as proposed is consistent with the intent of the policies within the Housing Element identified above. As such, the project will contribute to the City’s overall housing goals. Furthermore, as conditioned, green building practices for the construction of the project is required to ensure water and energy fixtures are implemented. Zoning Compliance: This project complies with the requirements of the Holly Seacliff Specific Plan in regards to base setbacks, private open space, building separation, building height, and lot coverage. Density Bonus Request Pursuant to State law, eligible density bonus projects are entitled up to three concessions to development standards depending on the percentage of affordable units and level of targeted income. In addition to concessions, a developer may also request waivers to development standards. According to State Law, concessions and waivers of development standards must be offered by the City to reduce construction costs and to allow the developer to construct the density bonus units. Consequently, concessions resulting in lower construction costs are intended to increase affordable housing opportunities. In this case, the developer is requesting one concession and two waivers of development standards (Attachment No. 7). CONCESSION & WAIVERS REQUEST CODE REQUIREMENT PROPOSED Concession for patio wall height Must exceed 42 inches in height 42 inches Waiver 1: common open space Min. 11,200 sq. ft. 10,075 sq. ft. Waiver 2: upper story setback Average of 10 ft. 0 ft. The applicant is requesting a concession to the development standard which requires private patio walls to exceed 42 inches and consequently be located outside of minimum setbacks while providing privacy. The private patio walls are proposed to be exactly 42 inches. The applicant has identified this concession as an identifiable cost reduction to help provide the cost of providing affordable housing units. The applicant is also requesting two waivers of development standards. The first waiver of development standards is to deviate from the required common open space requirement. SP 9 requires a minimum of 350 sq. ft. of common open space per dwelling unit for a total of 11,200 sq. ft. The proposed project provides 10,075 sq. ft. which is approximately 10 percent less of the required common open space. The applicant has HB -239-Item 9. - 163 PC Staff Report – 12/12/17 9 17sr40 – Holly Townhomes stated that conformance with this requirement would result in the loss of one townhome unit (Attachment No. 3). The second waiver of development standards is relief from the requirement to set back the covered portions of all stories above the second story an average of 10 feet for a multi-family structure. The developer states that conformance with this requirement would result in a loss of up to four units and an increased loss of open space. It is important to note that the density bonus law states that a jurisdiction cannot apply any development standard to a project eligible for a density bonus that will have the effect of physically precluding the construction of the development at the densities in which it is entitled unless the requested concession or waiver will have an adverse impact to public health and safety or the physical environment. Urban Design Guidelines Conformance: The character of the development is consistent with the existing neighborhood in size, scale and massing of other residential structures in the vicinity. The architectural design of the project is a Spanish influence with the use of materials such as tile roof, stucco, metal accents, decorative tiles, and wood trellises. The proposed colors are muted earth tone colors which is characteristic with the existing neighborhood. The project creates visual interest along Holly Lane and Clay Avenue by incorporating enhanced landscaping and decorative paving, providing a variety of trees, as well as functional open space in the common areas and private yards, and maintains high quality architectural design that is complementary to the adjacent multi-family residential developments. The locations of the two- and three-story buildings create a proportional scale to the street and surrounding uses. Furthermore, roof lines are varied and building facades contain wall offsets and decorative features to reduce the massing of the buildings. Second story balconies are appropriately integrated to further break up the massing and provide enhanced variation in wall planes. Additionally, the buildings are designed with stucco window trims, brick veneer, corbels, gable accents, and decorative shutters. Decorative paving is provided at the site entry creating a visually attractive access way to the site. Common open space area is sited in a location to maximize accessibility and use by all residents. Overall the layout of the development provides efficient and safe access for both pedestrians and vehicles. Environmental Status: The proposed project is covered by Holly-Seacliff Specific Plan Final Environmental Impact Report No. 89-1, which was adopted by the City of Huntington Beach on January 8, 1990. The proposed subdivision of an approximately 1.93 net acre lot for a one-lot subdivision and construction of 32 for-sale townhome condominium units with a density bonus request, along with associated open space and infrastructure is subject to compliance with the adopted mitigation measures contained in the Final Environmental Impact Report No. 89-1 (see MMRP Attachment No. 6). Coastal Status: Not applicable. Design Review Board: On October 12, 2017, the Design Review Board (DRB) reviewed Design Review No. 17-005 to review the design, colors, and materials of the 32, two and three story townhome buildings. The proposed buildings will be compatible with existing development at similar heights and massing and incorporate a Spanish architectural palette into the area, providing visual interest and a quality design to the streetscape. Variations in building heights within the project combined with enhanced landscaping and HB -240-Item 9. - 164 PC Staff Report – 12/12/17 10 17sr40 – Holly Townhomes decorative paving at the site entry will create visual interest from the frontages along Holly Lane and Clay Avenue. Roof lines are varied and building facades contain wall offsets and decorative features to reduce the massing of the buildings. Garages are offset to break up the appearance of flat wall, windows are recessed, and accent features such as trellises, brick veneer, shutters, and decorative window trim details enhance the overall design. The DRB approved the proposed design of the project and recommended the following conditions: - The upper portion of all buildings shall provide enhanced architectural elements such as increased eave projections, cornice elements, additional corbels, tiles or other architectural accents. - Additional architectural elements shall be added to the two story townhomes along Holly Lane and Clay Avenue on the upper story such as: shutters, bay windows, metal features, or other elements that are complementary to the colors, materials, and design of the building. - Garages shall be offset by at least two to three feet to provide enhanced wall variation, reduce massing, and decrease the appearance of a flat, blank wall. - Increase the width of window trims on all elevations. The applicant has since revised the building elevations to demonstrate compliance with the DRB’s recommendation (Attachment No. 2). The proposed design is complementary with the approved architecture of the adjacent multi-family residential uses. Subdivision Committee: Tentative Tract Map No. 18105 was reviewed by the Subdivision Committee on November 7, 2017. Staff presented the proposed subdivision including the access points and vehicular drive aisles within the vicinity as well as access to the development, and the layout of the condominiums. The Subdivision Committee reviewed the recommended conditions of approval for the tentative tract map from the Community Development, Fire and Public Works Departments. The Subdivision Committee unanimously recommended approval of the proposed project to the Planning Commission with minor revisions to the suggested conditions regarding the use of garages and open parking spaces, and the Fire Department standards regarding the language for the requirements for a Remedial Action Plan (Attachment No. 1). Other Departments Concerns and Requirements: The Departments of Public Works, Police, Fire, Community Services, and Community Development have reviewed the project and identified a list of recommended conditions that are incorporated into the suggested conditions of approval as well as code requirements (Attachment No. 5) applicable to the project. Public Notification: Legal notice was published in the Huntington Beach Wave on November 30, 2017, and notices were sent to property owners of record and tenants within a 500 ft. radius of the subject property, the applicant, the property owner, and interested parties. As of December 5, 2017, two communications supporting the project and one in opposition have been received (Attachment No. 8). HB -241-Item 9. - 165 PC Staff Report – 12/12/17 11 17sr40 – Holly Townhomes Application Processing Dates: DATE OF COMPLETE APPLICATION: MANDATORY PROCESSING DATE(S) November 30, 2017 February 28, 2018 ANALYSIS: Compatibility with Surrounding Uses and Compliance with HBZSO, SP 9 & Subdivision Map Act The proposed two and three-story development will be compatible with the nearby and surrounding properties. Properties to the north, east, west, and south are developed with two-story multiple family dwellings. The adjacent properties are similar in grade and height to the proposed project and the massing and architectural scale proposed is consistent with these existing developments. The two-story building is sited along Holly Lane, and three-story buildings are located along Clay Avenue and within the interior of the site, setback from the street front. The proposed site layout of the buildings ensures architectural compatibility in scale and massing with the existing neighborhood. Additionally, architectural elements are incorporated such as metal accent features, recessed windows, a mix of different materials such as brick veneer, and variations in roof lines and wall planes are added to ensure compatibility. The architecture is a Spanish style architectural design and incorporates stucco, tile roof, metal accents, decorative tile, and various building offsets and earth-tone colors and is consistent with the abutting multi-family residential developments. The existing site has three active oil wells and one abandoned oil well. The applicant is working with the property owner and has submitted application forms to decommission active wells and all abandoned oil wells in accordance with the provisions of the California Division of Oil, Gas, & Geothermal Resources (DOGGR) and the requirements of the Huntington Beach Fire Department. The project will be subject to the park land in-lieu fees pursuant to the requirements of HBZSO Section 254.08 – Parkland Dedications. The fees shall be paid and calculated according to a schedule adopted by the City Council resolution (Ordinance No. 3562, Resolution Nos. 2002-46 and 2002-57). With the exception of the concession and waivers of development standards, the proposed project complies with the provisions of SP 9 in regards to setbacks, private open space, building separation, building height, and lot coverage. Furthermore, the tentative tract map for a one lot subdivision for condominium purposes complies with the Subdivision Map Act and is suitable for the type and density of the project. Density Bonus Request The proposed density bonus for the project complies with both State Law and the HBZSO. The proposed density bonus would yield four additional units above the allowed density (32 units instead of 28), resulting in a density of 16.5 dwelling units per acre. Except for the density bonus and the concession and waivers of development standards, the project complies with all provisions of the HBZSO, SP 9 and is consistent with the intent of the General Plan. Additionally, the project, inclusive of the density bonus, can be adequately served by local utility systems (water, sewer, storm drain) and will not have a significant or adverse impact on traffic volume, school enrollment or recreational resources in the area. As designed, the project is compatible with the physical character of the surrounding area. HB -242-Item 9. - 166 PC Staff Report – 12/12/17 12 17sr40 – Holly Townhomes Concession and Waivers of Development Standards The one concession for patio walls to be 42 inches in height lieu of physically separating the private open space by a wall exceeding 42 inches in height does not create an adverse impact to public health and safety. Patio walls are required to exceed 42 inches so that private patio spaces do not encroach into the required front yard setback area. The intent of the code requirement is to prevent private patios within typical setback areas for design and aesthetic reasons. In an effort to provide useable private open space to each unit, the proposed patio areas are sited within setback areas, but do not exceed the maximum allowable height requirement within the required setback. Walls 42 inches or less do not have a setback requirement, and the 42 inch height and location of said walls do not conflict with Building or Fire codes; and therefore, is not a public health or safety concern. The two waivers for 1) a 10 percent reduction in common open space, or 10,075 sq. ft. in lieu of a minimum of 11,200 sq ft. and 2) the average of a 10 ft. setback on the third story for the building along Clay Avenue do not create specific, adverse impacts to public health and safety. Common open space is provided throughout the site and is located within the center of the lot and on the north and south ends along the east property line. The common open space provides for passive recreation, outdoor cooking and eating amenities, and is located in areas that are accessible to all residents and guests. Each dwelling unit provides private patios or balconies that range from 81 sq. ft. to 185 sq. ft., which exceeds the code requirement of 75 sq. ft. per unit. The required private open space is 2,400 sq. ft. (32 units x 75 sq. ft = 2,400 sq. ft.); however, as designed, the project provides 5,666 sq. ft. of private open space as patios or balconies which offsets the reduction in common open space. Therefore, a 10 percent reduction in common open space should not have a specific, adverse impact to public health and safety. The second waiver for the average of a 10 ft. setback on the third story for the building fronting Clay Avenue is required for buildings along street frontages only, in order to reduce the mass and bulk of structures for buildings that are visible from a public right-of-way. As such, this requirement is architectural in nature to protect visual aesthetics of a neighborhood. Staff does not anticipate a specific, adverse impact from a relief from the third story setback requirement as the height of the structure does not exceed the maximum allowable height of 40 ft. and architectural elements have been added to reduce the mass and bulk such as providing wall offsets to create variation in the wall plane, variations in the roof line, second story balconies, trellis structures, and recessed windows. Architectural Design and Site Layout The proposed development is well designed and appropriate for the subject site based on the applicable zoning, surrounding uses and the physical characteristics of the lot. The project, as proposed, achieves substantial conformance with the City’s Urban Design Guidelines for multi-family residential projects. Visual interest is provided along Holly Lane and Clay Avenue with the incorporation of decorative paving, building projections in the facades, second story balconies, and varied roof lines, use of different materials, and accent colors and two- and three-story massing elements. Buildings are arranged in clusters ranging from four to seven units. Adequate parking is provided within 12 guest spaces and a two-car garage per unit. State law allows for reduced parking standards when a density bonus is requested. A total of 76 parking spaces are required for HB -243-Item 9. - 167 PC Staff Report – 12/12/17 13 17sr40 – Holly Townhomes the 32 unit project based on State law; and 64 enclosed parking spaces and 12 guest spaces are provided for a total of 76 spaces. The applicant proposes CC&Rs to encourage the use of garages for parking of vehicles and prohibit the storage of boats, trailers, campers, or other recreational vehicles within the open guest parking areas. The development features enhanced landscaping along Holly Lane and Clay Avenue and two common open space areas on the property with adequate access for all residents. The common open space areas consist of passive recreation area with cooking and eating facilities. Each dwelling unit is provided with private open space areas consisting of private patio or balcony. Staff supports the proposed project’s site layout, design, and architecture because it results in a development that will be compatible with the physical character of the surrounding multi-family residential areas. Affordable Housing Agreement Consistency with the HSSP and General Plan A density bonus and affordable housing agreement between the City and developer outlining all aspects of the density bonus affordable housing provisions contained within the HBZSO is required, and shall be reviewed by the Planning Commission (Attachment No. 4). No project shall be deemed approved until the density bonus and affordability agreement has been approved by the City Council. The objective of a density bonus and affordable housing agreement is to provide assurances that an applicant can proceed with a project in accordance with existing policies and standards in place at the time of project approval. The City and developer propose to enter into an agreement in order to establish five of the 32 units as affordable units for persons/families of Moderate Income Households for a period of 45 years, and identify methods in which the developer and the City are to monitor the enforcement of the affordability of the subject affordable units. The draft density bonus and affordable housing agreement is consistent with the General Plan, HBZSO, and SP 9 as it relates to the project’s fulfillment of the City’s Inclusionary Housing Ordinance. SUMMARY: Staff recommends approval of Tentative Tract Map No. 18106 and Conditional Use Permit No. 17-011, based upon the following: - Consistent with the site’s and surrounding properties’ zoning and land use designations; - Provides for the creation of new housing units in the City, including affordable housing; - Complies with the Huntington Beach Zoning and Subdivision Ordinance (HBZSO); - Compatible with other residential uses surrounding the project site; - Meets the requirements of the Subdivision Map Act. ATTACHMENTS: 1. Suggested Findings and Conditions of Approval for Tentative Tract Map No. 18105 and Conditional Use Permit No. 17-011 2. Site plans, floor plans, elevations and Tentative Map dated and received November 13, 2017 3. Narrative dated December 1, 2017 4. Draft Density Bonus and Affordable Housing Agreement 5. Code Requirements Letter (for informational purposes only), dated November 30, 2017 6. Mitigation Monitoring and Reporting Program HB -244-Item 9. - 168 PC Staff Report – 12/12/17 14 17sr40 – Holly Townhomes 7. Concession and Waivers Exhibit 8. Communications SH:JJ:JB HB -245-Item 9. - 169 1 Attachment No. 1.1 ATTACHMENT NO. 1 SUGGESTED FINDINGS AND CONDITIONS OF APPROVAL TENTATIVE TRACT MAP NO. 18105 CONDITIONAL USE PERMIT NO. 17-011 SUGGESTED FINDINGS FOR PROJECTS EXEMPT FROM CEQA: The Planning Commission finds that the proposed project is covered by Holly-Seacliff Specific Plan Final Environmental Impact Report No. 89-1, which was adopted by the City of Huntington Beach on January 8, 1990. The proposed one-lot subdivision on an approximately 1.93 net acre site and construction of 32 for-sale townhome condominium units with a density bonus request, along with associated open space and infrastructure is subject to compliance with the adopted mitigation measures contained in the Final Environmental Impact Report No. 89-1. Staff has reviewed the proposed project for compliance and has determined the project is consistent with the adopted mitigation measures contained in the Final EIR. SUGGESTED FINDINGS FOR APPROVAL - TENTATIVE TRACT MAP NO. 18105: 1. Tentative Tract Map No. 18105 the subdivision of an approximately 1.93 net acre lot into one numbered lot for residential development for 32 townhome units is consistent with the General Plan Land Use Element designation of Residential Medium Density – Specific Plan Overlay (RM-sp) and the requirements of the Holly-Seacliff Specific Plan. The proposed subdivision is consistent with the goals, policies, and objectives of the General Plan Land Use Element that govern new subdivisions and residential development. These goals and policies call for a range of housing types to be available to meet the diverse economic, physical, and social needs of future and existing residents, while neighborhood character and residences are well maintained and protected. 2. The site is physically suitable for the type and density of development. The size, depth, frontage, street width and other design features of the proposed subdivision are in compliance with the HBZSO code. The project site is able to accommodate the type of development proposed. The proposed subdivision will result in a density of 16.5 units per acre, which is allowed in accordance with State Density Bonus Law and as part of the request for this property designated Residential Medium Density land use designation. The proposed density would be compatible with surrounding multi- family developments. The project site is able to accommodate public services and provides for adequate onsite circulation and drainage. 3. The design of the subdivision or the proposed improvements will not cause serious health problems or substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. The site is vacant with oil drilling operations and is adjacent to existing multi-family residential uses. The site does not contain significant habitat for wildlife or fish. The project site is surrounded by residential development, vacant property, and light industrial uses and paved roads. The site does not contain any natural open space or any significant biological resources. The proposed project complies with the provisions of the Holly-Seacliff Specific Plan and the Huntington Beach Zoning and Subdivision Ordinance will ensure that the subdivision will not significantly impact the function and value of existing resources adjacent to the project site. HB -246-Item 9. - 170 2 Attachment No. 1.2 4. The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision unless alternative easements, for access or for use, will be provided. The subdivision will provide all necessary easements and will not affect any existing easements. SUGGESTED FINDINGS FOR APPROVAL - CONDITIONAL USE PERMIT NO. 17-011: 1. Conditional Use Permit No. 17-011 for the development of 32 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of four units, with one concession and two waivers of development standards, will not be detrimental to the general welfare of persons working or residing in the vicinity or detrimental to the value of the property and improvements in the neighborhood. The project will provide five units for families or households of Moderate Income for a period of 45 years. The project will improve the existing underutilized parcel of land with a development consistent with the General Plan land use and zoning designations. The proposed residential use is similar to those existing uses in the vicinity. The project will not result in any adverse or significant environmental impacts including traffic, noise, lighting, aesthetics, and hazardous materials. The project will be consistent in massing and scale to adjacent residential uses. Proposed improvements include enhanced landscaping, decorative paving, and quality architectural design throughout the site. Furthermore, the layout of the site improves the visual surroundings by providing efficient drive aisles for vehicular access, and minimizing the visibility of parking garages and parking spaces from the street. 2. Conditional Use Permit No. 17-011 for the development of 32 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of four units with one concession and two waivers of development standards, will be compatible with surrounding residential uses in terms of setbacks, private open space, building separation, building height, and lot coverage. The subject site is entirely surrounded by multi-family residential uses to the north, east, west, and south. The proposed design is composed of a Spanish style consisting of stucco exterior, an earth tone color palette, tile roof, metal and tile accents, varied wall offsets and rooflines, and decorative balcony railings and is architecturally compatible with the adjacent residential developments. Enhanced landscaping along the street front and decorative paving at the site entry will create visual interest and improve the aesthetics of the street front from public right-of-way. The project includes two- and three-story buildings that are compatible with surrounding developments and proportionally relate to the overall mass and scale of the neighborhood. 3. Conditional Use Permit No. 17-011 for the development of 32 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus request of four units with one concession and two waivers of development standards, complies with all provisions of the Holly- Seacliff Specific Plan and applicable provisions in Titles 20 through 25 of the Huntington Beach Zoning and Subdivision Ordinance. The project complies with the development standards in terms of setbacks, private open space, building separation, building height, and lot coverage. Adequate vehicular and pedestrian circulation is provided for convenient access throughout the project. 4. The granting of Conditional Use Permit No. 17-011 for the development of 32 attached for-sale townhome units and associated infrastructure and site improvements, including a density bonus HB -247-Item 9. - 171 3 Attachment No. 1.3 request of four units with one concession and two waivers of development standards, will not adversely affect the General Plan. It is consistent with the intent of General Plan Land Use Element designation of Residential Medium Density. In addition, it is consistent with the following goals, objectives, and policies of the General Plan: A. Land Use Element Objective LU 1.1: Provide for the timing of residential, commercial, and industrial development coincident with the availability of adequate market demand to ensure economic vitality. Objective LU 8.1: Maintain the pattern of existing land uses while providing opportunities for the evolution, including intensification and re-use, of selected subareas in order to improve their character and identity. Goal LU 9: Achieve the development of a range of housing units that provides for the diverse economic, physical, and social needs of existing and future residents of Huntington Beach. Objective LU 9.3: Provide for the development of new residential subdivisions and projects that incorporate a diversity of uses and are configured to establish a distinct sense of neighborhood and identity. Policy LU 9.2.1: Require that all new residential development within existing residential neighborhoods (i.e., infill) be compatible with existing structures. The proposed project will improve an underutilized and partially vacant property by allowing the development of residential uses within close proximity to compatible uses. The residential project will implement the residential land use category appropriate for the site’s General Plan land use designation and establish a development consistent with the size, scale, mass and pattern of existing development in the area. The surrounding residential uses will benefit with the introduction of newly constructed housing in the neighborhood as the existing temporary structures on site will be removed. The development will provide new housing stock in the area and will potentially attract first-time homebuyers by providing an expanded opportunity for ownership in the area. B. Urban Design Element Goal UD 1: Enhance the visual image of the City of Huntington Beach. Objective UD 1.1: Identify and reinforce a distinctive architectural and environmental image for each district in Huntington Beach. The project will enhance the character of the neighborhood and improve property values. The proposed buildings will be compatible with existing development at similar heights and massing and incorporate a traditional architectural palette into the area, providing interest and high-quality design to the streetscape. Common open space within the project combined with enhanced landscaping will HB -248-Item 9. - 172 4 Attachment No. 1.4 create visual interest from the frontages along Holly Lane and Clay Avenue. Garages and open parking spaces are primarily located facing away from the street frontages. A decorative paving treatment frames the drive aisle entry to the site and creates visual interest for the access into the site. C. Housing Element Policy 3.1: Encourage the production of housing that meets all economic segments of the community, including lower, moderate, and upper income households, to maintain a balanced community. Policy 3.2: Utilize the City’s Inclusionary Housing Ordinance as a tool to integrate affordable units within market rate developments. Continue to prioritize the construction of affordable units on-site, with provision of units off- site or payment of an in-lieu housing fee as a less preferred alternative. Policy 3.3: Facilitate the development of affordable housing through regulatory incentives and concessions, and/or financial assistance, with funding priority to projects that include extremely low income units. Proactively seek out new models and approaches in the provision of affordable housing. Policy 4.1: Support the use of density bonuses and other incentives, such as fee deferrals/waivers and parking reductions, to offset or reduce the costs of developing affordable housing while ensuring that potential impacts are addressed. Policy 6.1: Implement the City’s Green Building Program to ensure new development is energy and water efficient. The project consists of 32 residential units, which contributes to the City’s housing stock. The project includes a request for a density bonus for four additional units, with one concession and two waivers of development standards in exchange for affordable housing as allowed by State Law and the HBZSO. As part of the request for a density bonus, the applicant is entering into a Density Bonus and Affordable Housing Agreement with the City to establish five of the 32 units as affordable units for persons/families of Moderate Income for a period of 45 years. The development request as proposed is consistent with the intent of the policies identified above. As such, the project will contribute to the City’s overall housing goals. Additionally, sustainable features and construction practices will be incorporated in the project including energy-efficient lighting, water efficient plumbing fixtures and recycling of construction waste. SUGGESTED CONDITIONS OF APPROVAL – TENTATIVE TRACT MAP NO. 18105: 1. The Tentative Tract Map No. 18105 to subdivide an approximately 1.93 net acre lot for condominium purposes, received and dated August 31, 2017, shall be the approved layout. 2. Pursuant to section 230.14 of the HBZSO, Tentative Tract Map No.18105 and Conditional Use Permit No. 17-011 shall not be deemed approved until an Affordable Housing Agreement has been approved by the City Council. HB -249-Item 9. - 173 5 Attachment No. 1.5 3. Prior to issuance of a grading permit and at least 14 days prior to any grading activity, the applicant/developer shall provide notice in writing to property owners of record and tenants of properties within a 500-foot radius of the project site as noticed for the public hearing. The notice shall include a general description of planned grading activities and an estimated timeline for commencement and completion of work and a contact person name with phone number. Prior to issuance of the grading permit, a copy of the notice and list of recipients shall be submitted to the Community Development Department. 4. Prior to issuance of Building Permits, an Affordable Housing Agreement in accordance with the Affordable Housing Program shall be submitted to the Community Development for review and approval by the City Attorney, and accepted by the City Council. Said agreement shall be recorded with the Orange County Recorder’s Office prior to issuance of the first building permit for the tract. The Agreement shall comply with HBZSO Section 230.14 and include, but not be limited to, the following items: a) The duration of the affordability and the number of the affordable units; b) The method in which the developer and the City are to monitor the affordability of the subject affordable units and the eligibility of the tenants or owners of those units over the period of the agreement; c) The method in which vacancies will be marketed and filled; d) A description of the location and unit type (bedrooms, floor area, etc.) of the affordable units within the project. Affordable units shall be located throughout the project and shall include a mixture of unit types in the same ratio as provided throughout the project; and e) Standards for maximum qualifying household incomes and standards for maximum rents or sales prices. 5. Prior to submittal of the final tract and at least 90 days before City Council action on the final map, CC&Rs shall be submitted to the Community Development Department and approved by the City Attorney. The CC&Rs shall identify the common driveway access easements, and maintenance of all walls, common landscape areas by the Homeowners' Association, as well as a parking management plan to ensure the ongoing control of availability of on-site parking including but not limited to: restricting garages to be converted to living quarters, workshops, or storage that will preclude the parking of two vehicles, all open parking spaces within the project shall be unassigned and available for visitors and guests; no boat, trailer, camper, off-road vehicle, golf cart, commercial vehicle, mobile home, motor home, bus, or other recreational vehicle or any non-operating vehicle shall be parked or stored in any open sparking spaces; and towing of any vehicles violating the restrictions within the CC&Rs. The CC&Rs must be in recordable form prior to recordation of the map. (HBZSO Section 253.12.H) 6. Block wall/fencing plans (including a site plan, section drawings, and elevations depicting the height and material of all retaining walls, walls, and fences) consistent with the grading plan shall be submitted to and approved by the Community Development Department. Double walls shall be avoided to the greatest extent feasible. Applicant shall coordinate with adjacent property owners and make reasonable attempts to construct one common property line wall. If coordination between property owners cannot be accomplished, the applicant shall construct up to an eight (8’) foot tall wall HB -250-Item 9. - 174 6 Attachment No. 1.6 located entirely within the subject property and with a two (2) inch maximum separation from the property line. Prior to the construction of any new walls, a plan must be submitted identifying the removal of any existing walls located on the subject property. Any removal of walls on private residential property and construction of new common walls shall include approval by property owners of adjacent properties. The plans shall identify materials, seep holes and drainage. 7. Comply with all applicable mitigation measures contained in Environmental Impact Report No. 89-1 for the Holly-Seacliff Specific Plan. 8. Tentative Tract Map No. 18105 shall become null and void unless exercised within two years of the date of final approval by the City Council, or such extension of time, as granted by the Director pursuant to a written request submitted to the Planning Department a minimum 30 days prior to the expiration date. 9. Comply with all applicable Conditional Use Permit No. 17-011 conditions of approval. 10. Incorporation of sustainable or “green” building practices into the design of the proposed structures and associated site improvements is highly encouraged. Sustainable building practices may include (but are not limited to) those recommended by the U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED) Program certification (http://www.usgbc.org/DisplayPage.aspx?CategoryID=19) or Build It Green’s Green Building Guidelines and Rating Systems (http://www.builditgreen.org/index.cfm?fuseaction=guidelines). 11. The development services departments (Community Development Department, Fire Department, and Public Works) shall be responsible for ensuring compliance with all applicable code requirements and conditions of approval. The Director of Community Development may approve minor amendments to plans and/or conditions of approval as appropriate based on changed circumstances, new information or other relevant factors. Any proposed plan/project revisions shall be called out on the plan sets submitted for building permits. Permits shall not be issued until the Development Services Departments have reviewed and approved the proposed changes for conformance with the intent of the Planning Commission’s action. If the proposed changes are of a substantial nature, an amendment to the original entitlement reviewed by the Planning Commission may be required pursuant to the provisions of HBZSO Section 241.18. SUGGESTED CONDITIONS OF APPROVAL - CONDITIONAL USE PERMIT NO. 17-011: 1. The site plans, floor plans, and elevations received and dated November 13, 2017, shall be the conceptually approved design. 2. Prior to submittal for building permits, the following shall be completed: a. Zoning entitlement conditions of approval, EIR No. 89-1 mitigation measures, and Code Requirements letter dated November 30, 2017 shall be printed verbatim on one of the first three pages of all the working drawing sets used for issuance of building permits (architectural, structural, electrical, mechanical and plumbing) and shall be referenced in the sheet index. The minimum font size utilized for printed text shall be 12 point. HB -251-Item 9. - 175 7 Attachment No. 1.7 b. Submit three (3) copies of the approved site plan and the processing fee to the Community Development Department for addressing of the new units. 3. Prior to issuance of building permits, the following shall be completed: a. Block wall/fencing plans (including a site plan, section drawings, and elevations depicting the height and material of all retaining walls, walls, and fences) consistent with the grading plan shall be submitted to and approved by the Community Development Department. Double walls shall be avoided to the greatest extent feasible. Applicant shall coordinate with adjacent property owners and make reasonable attempts to construct one common property line wall. If coordination between property owners cannot be accomplished, the applicant shall construct up to an eight (8’) foot tall wall located entirely within the subject property and with a two (2) inch maximum separation from the property line. Prior to the construction of any new walls, a plan must be submitted identifying the removal of any existing walls located on the subject property. Any removal of walls on private residential property and construction of new common walls shall include approval by property owners of adjacent properties. The plans shall identify materials, seep holes and drainage. b. Contact the United States Postal Service for approval of mailbox location(s). c. An interim parking and building materials storage plan shall be submitted to the Community Development Department to assure adequate parking and restroom facilities are available for employees, customers and contractors during the project's construction phase and that adjacent properties will not be impacted by their location. The plan shall also be reviewed and approved by the Fire Department and Public Works Department. The applicant shall obtain any necessary encroachment permits from the Department of Public Works. 4. The structure(s) cannot be occupied, the final building permit(s) cannot be approved, and utilities cannot be released for the first residential unit until the following has been completed: a. The applicant shall obtain the necessary permits from the South Coast Air Quality Management District and submit a copy to Community Development Department. b. Compliance with all conditions of approval specified herein shall be accomplished and verified by the Community Development Department. c. All building spoils, such as unusable lumber, wire, pipe, and other surplus or unusable material, shall be disposed of at an off-site facility equipped to handle them. d. Parkland dedication in-lieu fees (Quimby Fees) shall be paid to the Community Development Department. 5. Signage shall be reviewed under separate permits and applicable processing. 6. The applicant and/or applicant’s representative shall be responsible for ensuring the accuracy of all plans and information submitted to the City for review and approval. 7. Conditional Use Permit No. 17-011 shall become null and void unless exercised within two years of the date of final approval by the City Council, or such extension of time, as granted by the Director pursuant to a written request submitted to the Planning Department a minimum 30 days prior to the expiration date. HB -252-Item 9. - 176 8 Attachment No. 1.8 INDEMNIFICATION AND HOLD HARMLESS CONDITION: The owner of the property which is the subject of this project and the project applicant if different from the property owner, and each of their heirs, successors and assigns, shall defend, indemnify and hold harmless the City of Huntington Beach and its agents, officers, and employees from any claim, action or proceedings, liability cost, including attorney’s fees and costs against the City or its agents, officers or employees, to attack, set aside, void or annul any approval of the City, including but not limited to any approval granted by the City Council, Planning Commission, or Design Review Board concerning this project. The City shall promptly notify the applicant of any claim, action or proceeding and should cooperate fully in the defense thereof. HB -253-Item 9. - 177 Dept. ID FN 18-001 Page 1 of 4 Meeting Date: 1/16/2018 Statement of Issue: The City’s current cashiering software is responsible for the processing of approximately $130 million in annual revenue for items such as utility bill payments, recreational classes, transient occupancy taxes, development permits and parking revenue. The current system is 14 years old and is no longer supported by the vendor. A Request for Proposal for a new system was issued on October 4, 2016, notifying 30 prospective bidders. Staff is recommending iNovah’s cashiering software, a Harris Computer Corporation company. On December 18, 2017, the City Council requested that staff further explore and define certain terms and conditions of the contracts. Staff has conducted further discussions with the vendor and has amended contract language accordingly, among other items. The Analysis section of this report reflects a comprehensive discussion of the status of each Council requested follow-up action. Financial Impact: The cost to purchase and implement the system is $491,020. The first year’s maintenance and support cost is $38,800, for a total cost of $529,820. Budgeted funds are available in the Non- Departmental account 10040101.84000 for equipment replacement. Future costs of maintenance and support will be included in future budget submittals. The cost of the system will be allocated to operating funds based on FY 15/16 revenues processed through the current cashiering system. FUND Amount General Fund 56.4% $298,818.48 Water Fund 27.8% $147,289.96 Sewer Fund 7.7% $40,796.14 Refuse Fund 8.1% $42,915.42 TOTAL 100% $529,820 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Chuck Adams, Interim Chief Financial Officer SUBJECT: Approve and authorize execution of three contracts with N. Harris Computer Corporation for replacement of the City’s Cashiering System and Software License, in the amount of $491,020 and approve first year of maintenance and support for $38,800 HB -254-Item 10. - 1 Dept. ID FN 18-001 Page 2 of 4 Meeting Date: 1/16/2018 Recommended Action: Approve and authorize the Mayor and City Clerk to execute “Software Implementation Services Agreement,” “Support and Maintenance Agreement,” and “Software License Agreement” with N. Harris Computer Corporation for replacement of the City’s Cashiering System and Software License, in the amount of $491,020 and approve the first year of maintenance and support for $38,800. Alternative Action(s): Do not approve the purchase and instruct staff accordingly. Analysis: Follow up to City Council Discussions at December 18, 2017, Meeting: 1. Council request: For staff to further discuss with the vendor reducing the total cost of the maintenance and support services. Staff response: The vendor is unable to further reduce the maintenance and support cost. It should be noted that the vendor recently reduced the year-one cost to $38,800 from $48,500 (or from 25% of the software development to 20%) and also reduced the annual increase for maintenance and support cost from 5% to 3%. This cost falls in the lower quadrant of industry standards of 18-25%. In addition to Pacific Time Zone business hour technical support for the cashiering software, the vendor will also provide support for each of the 12 interfaces developed to ensure communications with our JDE financial software, CIS Utility Billing, Community Services class registration software, various cash management software, online payment vendors, various Union Bank processes, and our forthcoming Accela ELM software. Currently, the cashiering system reflects 675,000 individual transactions annually. 2. Council request: For staff to ensure that the software maintenance and support agreement is specific as to when the maintenance and support costs begin and clarification on the term of “Go Live.” Staff response: The vendor has agreed to modify the language so that it is clear that the maintenance and support costs begin only after the software has been tested, accepted, and placed into the City’s production (live) server. The acceptance steps are detailed in the Software Implementation Agreement which document the responsibility of each party and provides that the City has the sole responsibility to accept the software. Please refer to Exhibit 1, Schedule A, “Project Phase Activities.” The term “Go Live” is defined in the Software Implementation Agreement as: “the event occurring when the Organization first uses the Software as the Organization’s predominant Software.” Please refer to Exhibit 1, Section 1.1(e). “Go Live” will be the date that the City (after testing and acceptance) places the software in its production server. 3. Council request: For staff to clarify the last sentence of the software maintenance and support agreement stating “The Support and Maintenance Fees shall increase where a reorganization occurs or due to any additional Licenses or other growth of Organization during the term based upon Harris’ then current billing practices.” Staff response: This language is only triggered if the City expands the use of the Cashiering software to additional modules, or any other activity which may increase its use and total volume of the Cashiering System’s annual receipt transactions beyond 113% of the system’s current base of 750,000 transactions. Current volumes are 675,000. Please refer to Exhibit 3, Schedule B “License Fees and Payment Schedule” of the Software License Agreement. HB -255-Item 10. - 2 Dept. ID FN 18-001 Page 3 of 4 Meeting Date: 1/16/2018 4. Council request: For staff to review the Agreements with the City Attorney’s Office to ensure that any “clean up language” correctly reflects the City’s position. Staff response: The Finance, Information Services, and City Attorney Departments have coordinated to ensure that the contracts reflect the clarifications and changes that were required from the Council meeting of December 18, 2017. Information Services, Finance, and the City Attorney will meet to finalize a new standard form contract for future software support services. 5. Council request: For staff to clarify the billable fees section of the Maintenance and Support Agreement. Staff response: Staff and the Vendor have amended the contract to clearly reflect that billable fees are for reasonable costs associated when the vendor is required to make a physical presence on site at City Hall to resolve an issue. The majority of all troubleshooting and issue resolution is anticipated to be performed remotely by the vendor. However, on the rare occasion that the vendor is required to perform work on site, staff has modified the language to ensure pre-approval of documented and reasonable expenses for airfare, lodging and miscellaneous expenses. Background-The City’s current cashiering system, Paypoint, is 14 years old and, no longer supported by the vendor. This requires extensive daily support from the Information Services staff. Paypoint is limited to operate only on older versions of Windows (2000 or prior). Customer Service staff must navigate through numerous screens in order to access account information on the different software systems used within all City departments. In addition, the system is not efficient with the City’s current financial system, JD Edwards. This often requires staff to work after hours or to be on call to trouble shoot problems and glitches. System Selection Process – Staff created a committee which included subject matter experts from the Information Services and Finance Departments. This committee worked with an IT consultant to develop a Request for Proposal (RFP) for the purchase and implementation of a new cashiering software system. The proposal included a list of 223 functional requirements that the City requires in an enterprise cashiering system. The city received proposals from four firms: CORE Technologies US eDirect (Neptune POS Systems) DataTech Corporation (NCR Counterpoint) System Innovators (iNovah) Staff began the work of reviewing proposals and short-listing those systems that best fit the City’s functional requirements. Of the four proposals received, staff determined that Data Tech Corporation did not meet the City’s needs and, therefore, would not warrant further review. The remaining three companies, Neptune, iNovah, and CORE Technologies, were asked to provide on-site demonstrations of their systems. Concurrent to the demonstrations, staff conducted reference checks. After the demonstrations, staff recommended two firms to continue in the process: iNovah and CORE Technologies. Staff reviewed pricing of the final two vendors. CORE Technologies was approximately $450,000 higher than iNovah over a five-year period. Based on the needs of the City, it was determined that iNovah would provide the best level of service. To further validate the committee’s recommendation, a final check was performed by evaluating the iNovah software in a real-world environment. Staff visited the City of Anaheim to examine how the system performs in a similar environment. From a functionality standpoint, iNovah was more intuitive, much easier to navigate than the other systems and helped staff create HB -256-Item 10. - 3 Dept. ID FN 18-001 Page 4 of 4 Meeting Date: 1/16/2018 greater efficiencies in their daily work processes. Based on system functionality and long-term cost, staff selected Systems Innovator’s iNovah cashiering software and began the process of negotiating final contract terms. iNovah is a N. Harris Computer Corporation company. Implementation and testing of the system is estimated to take between six to nine months from start to the go-live date. Systems Innovator’s will provide the ongoing maintenance and support services at 20% of the software cost. This is within industry’s standards of 18-25% as provided by technology industry research and consulting firm, The Gartner Group. The ongoing maintenance agreement costs will ensure the support of the systems’ twelve custom interfaces, quarterly software maintenance and functionality updates. Toll Free telephone support services, email support service, peripheral device support, and regulatory and payment industry updates, including ongoing PCI compliance updates are also provided. In year one, sixteen hours of dedicated after hours support at no additional charge is available. The first year maintenance and support cost is effective upon acceptance by the City and the software’s implementation into our live production environment. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and Maintain City Service Delivery Strengthen Economic and Financial Sustainability Attachment(s): 1. Software Implementation Services Agreement with N. Harris Computer Corporation 2. Support and Maintenance Agreement with N. Harris Computer Corporation 3. Software License Agreement with N. Harris Computer Corporation 4. Software Contract Services Review Sheets HB -257-Item 10. - 4 HB -258-Item 10. - 5 HB -259-Item 10. - 6 HB -260-Item 10. - 7 HB -261-Item 10. - 8 HB -262-Item 10. - 9 HB -263-Item 10. - 10 HB -264-Item 10. - 11 HB -265-Item 10. - 12 HB -266-Item 10. - 13 HB -267-Item 10. - 14 HB -268-Item 10. - 15 HB -269-Item 10. - 16 HB -270-Item 10. - 17 HB -271-Item 10. - 18 HB -272-Item 10. - 19 HB -273-Item 10. - 20 HB -274-Item 10. - 21 HB -275-Item 10. - 22 HB -276-Item 10. - 23 HB -277-Item 10. - 24 HB -278-Item 10. - 25 HB -279-Item 10. - 26 HB -280-Item 10. - 27 HB -281-Item 10. - 28 HB -282-Item 10. - 29 HB -283-Item 10. - 30 HB -284-Item 10. - 31 HB -285-Item 10. - 32 HB -286-Item 10. - 33 HB -287-Item 10. - 34 HB -288-Item 10. - 35 HB -289-Item 10. - 36 HB -290-Item 10. - 37 HB -291-Item 10. - 38 HB -292-Item 10. - 39 HB -293-Item 10. - 40 HB -294-Item 10. - 41 HB -295-Item 10. - 42 HB -296-Item 10. - 43 HB -297-Item 10. - 44 HB -298-Item 10. - 45 HB -299-Item 10. - 46 HB -300-Item 10. - 47 HB -301-Item 10. - 48 HB -302-Item 10. - 49 HB -303-Item 10. - 50 HB -304-Item 10. - 51 HB -305-Item 10. - 52 HB -306-Item 10. - 53 HB -307-Item 10. - 54 HB -308-Item 10. - 55 HB -309-Item 10. - 56 HB -310-Item 10. - 57 HB -311-Item 10. - 58 HB -312-Item 10. - 59 HB -313-Item 10. - 60 HB -314-Item 10. - 61 HB -315-Item 10. - 62 HB -316-Item 10. - 63 HB -317-Item 10. - 64 HB -318-Item 10. - 65 HB -319-Item 10. - 66 HB -320-Item 10. - 67 HB -321-Item 10. - 68 HB -322-Item 10. - 69 HB -323-Item 10. - 70 HB -324-Item 10. - 71 HB -325-Item 10. - 72 HB -326-Item 10. - 73 HB -327-Item 10. - 74 HB -328-Item 10. - 75 HB -329-Item 10. - 76 HB -330-Item 10. - 77 HB -331-Item 10. - 78 HB -332-Item 10. - 79 HB -333-Item 10. - 80 HB -334-Item 10. - 81 HB -335-Item 10. - 82 Dept. ID FN17-019 Page 1 of 3 Meeting Date: 12/18/2017 Statement of Issue: Currently the City’s fiscal year is from the period of October 1st to September 30th. Monthly the City pays to CalPERS an employer’s payroll cost, as well as an unfunded liability cost. There exists an opportunity for the City to significantly reduce its annual pension costs by implementing a CalPERS prepay option in July of each year, to pay a reduced amount for the unfunded liability portion. These costs are for the billing period of July to June each year (the CalPERS fiscal year). However, due to the City not being aligned with the CalPERS fiscal year, the City cannot participate in the pre-payment option without a negative impact to its reserves and cash balances at September 30 (the end of the city’s current fiscal year). This negative impact would be eliminated if the City returns to a July to June fiscal year period. Financial Impact: For Fiscal Year 18/19 there will be an estimated $900,000 CalPERS cost savings (unfunded liability portion) if the City returns to a July to June fiscal year consistent with the CalPERS fiscal year. These savings will be slightly offset by reduced investment earnings of approximately $100,000. Also, for FY 18/19 there will be one-time transition costs of $15,000 to $30,000 for increases to the City’s auditing contract and required modifications to the City’s financial software system related to the fiscal year change. Future fiscal years will recognize approximately $1 million of similar CalPERS cost savings. These will also be slightly offset by reduced investment earnings. City Council/Public Financing Authority/Successor Agency Recommended Action: A) Approve for Introduction Ordinance No. 4143, “An Ordinance of the City Council of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 1.13 to Change the Fiscal Year for the City” to a July 1 to June 30 period; and, B) Adopt Resolution No. 23, “A Resolution of the Public Financing Authority of the City of Huntington Beach Changing the Fiscal Year for the City;” and, C) Adopt Resolution No. 2017-15, “A Resolution of the Successor Agency of the City of Huntington Beach Changing the Fiscal Year for the City.” Alternative Action(s): Do not approve the recommended action and direct staff accordingly. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION/PUBLIC FINANCING AUTHORITY/SUCCESSOR AGENCY MEETING DATE: 12/18/2017 SUBMITTED TO: Honorable Mayor and City Council Members/Board Members SUBMITTED BY: Fred A. Wilson, City Manager/Executive Director PREPARED BY: Chuck Adams, Interim Chief Financial Officer SUBJECT: Approve for Introduction Ordinance No. 4143 amending Huntington Beach Municipal Code (HBMC) Chapter 1.13 to change the fiscal year for the City; and, adopt Public Financing Authority Resolution No. 23 and Successor Agency Resolution No. 2017-15 affirming the change of the fiscal year 12-18-2017, Ord 4143 Approved for introduction, 7-0 PFA Reso 23 and SA Reso 2017-15 Adopted 7-0 HB -336-Item 11. - 1 Dept. ID FN17-019 Page 2 of 3 Meeting Date: 12/18/2017 Analysis: A review of the December 1993 Council Memo originally approving the change to the City’s fiscal year from July to June to October through September reveals that the primary cause for the change was the State’s frequent inability to adopt a budget by July 1 of each year. Cities then had to readjust their budgets well after the beginning of their fiscal year to address the State’s negative fiscal impacts. However, since 1993, two voter-approved State propositions have addressed these concerns: • Proposition 1A, (2004 Elections) amended the California constitution to restore predictability and stability to local budgets. • Proposition 25, (2010) adjusted the two-thirds vote requirement for adopting a budget to a majority vote. • Proposition 25, (2010) required legislatures to forfeit their pay if they fail to act by June 15. As a result of these changes, since 2010, the State has adopted its annual budget by June 15. Other 1993 rationales presented included having alignment with federal grant receipts, improving projections of holiday sales tax and property tax revenues, and implementing rate and fee adjustments at October 1. A current review of these rationales indicates that: • Federal grants are only 0.8% of the City’s FY 17/18 All Funds Adopted budget. • Enhanced monitoring by staff, augmented by external consultants and auditors, has improved revenue projections. • Adjustments to rates and fees can continue to be implemented on October 1 or another month depending on the circumstances. Finance Commission Actions On November 29, 2017, the Finance Commission met to review staff’s recommendations to change the fiscal year and unanimously passed a motion recommending for the City Council to approve: 1. Changing the fiscal year from October 1 through September 30, to July 1 through June 30; and, 2. To ensure a timely implementation of the new fiscal year, as well as recognizing the impact of escalating CalPERS costs on the city’s budget, adopt a Status Quo General Fund Budget for Fiscal Year 2018/2019. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance and maintain infrastructure Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery HB -337-Item 11. - 2 Dept. ID FN17-019 Page 3 of 3 Meeting Date: 12/18/2017 Attachment(s): 1. Ordinance No. 4143, “An Ordinance of the City Council of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 1.13 to Change the Fiscal Year for the City.” 2. Resolution No. 23, “A Resolution of the Public Financing Authority of the City of Huntington Beach Changing the Fiscal Year for the City.” 3. Resolution No. 2017-15, “A Resolution of the Successor Agency of the City of Huntington Beach Changing the Fiscal Year for the City.” HB -338-Item 11. - 3 HB -339-Item 11. - 4 HB -340-Item 11. - 5 HB -341-Item 11. - 6 HB -342-Item 11. - 7 HB -343-Item 11. - 8 HB -344-Item 11. - 9 HB -345-Item 11. - 10 HB -346-Item 11. - 11 HB -347-Item 11. - 12 HB -348-Item 11. - 13 Dept. ID FD18 001 Page 1 of 2 Meeting Date: 1/16/2018 Statement of Issue: Request City Council approval of the attached resolution adding Junior Lifeguard Program enhancements. Financial Impact: The new fees would be effective upon adoption of the resolution and the new programming implemented in late June. Program expenditures during FY 2017/18 are estimated to be $6,000 and will be absorbed within the existing Marine Safety budget (10065205). For FY 2018/19, the total additional program costs are estimated to be $71,000 and will be offset by revenue. Recommended Action: Adopt Resolution No. 2018-01, “A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59 Which Established a Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 4).” Alternative Action(s): Do not adopt the attached resolution and direct staff accordingly. Analysis: For the past 53 years, the City of Huntington Beach has offered a Junior Lifeguard Program (Program) for City and area youth. The Program educates children to recognize potential hazardous conditions associated with an ever-changing aquatic environment. Annually, approximately 1,000 students participate in the Program, which emphasizes safety, respect, physical fitness, instruction, and discipline. Students are schooled in the oceanic environment, First Aid, CPR, mutual cooperation, competition techniques, and lifesaving methods. The Program currently includes morning and afternoon sessions for the duration of the eight-week program for children ages 9-17. With changing demographics and the working schedules of participant parents, a need has been identified for an all-day program option, in addition to morning or afternoon sessions. City staff has also identified the need for an orientation program for children younger than the participating age of nine-years. This would provide an opportunity to introduce 6-8 year olds to the beach and ocean environment in preparation for future participation in the Program. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: David A. Segura, Fire Chief SUBJECT: Adopt Resolution No. 2018-01 amending Resolution No. 2016-59 which established a Comprehensive City Wide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 4) enhancing the Junior Lifeguard Program HB -349-Item 12. - 1 Dept. ID FD18 001 Page 2 of 2 Meeting Date: 1/16/2018 At this time, staff is proposing to add the following Program enhancements: 1) One all-day, eight-hour session, for eight weeks 2) Sand Crab Orientation Program - Two, one-hour and 45 minute sessions each week, for six weeks These enhancements will be in addition to the current morning and afternoon options. In order to provide these enhanced program options, the City’s fee schedule must be amended. The fee for the all day program would be $980 for residents and $1,005 for nonresidents. The fee for the Sand Crab Program for 6-8 year olds will be $100. Staff recommends the adoption of the resolution with the new fees shown as Attachment 1. A notice of public hearing was published and is included as Attachment 2. Environmental Status: None. Strategic Plan Goal: Improve quality of life. Enhance and maintain City service delivery. Attachment(s): 1. Resolution No. 2018-01, “A Resolution of the City Council of the City of Huntington Beach Amending Resolution No. 2016-59 Which Established a Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution No. 4).” 2. Notice of Public Hearing HB -350-Item 12. - 2 HB -351-Item 12. - 3 HB -352-Item 12. - 4 HB -353-Item 12. - 5 NOTICE OF PUBLIC HEARING CITY OF HUNTINGTON BEACH REVISION TO THE CITY’S FEE SCHEDULE FOR JUNIOR LIFEGUARD PROGRAM NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Huntington Beach in the City Council Chambers of the Civic Center located at 2000 Main Street, Huntington Beach, California, at the hour of 6 p.m. or as soon thereafter as possible on Tuesday, the 16th of January 2018, for the purpose of considering revisions to the City’s fee schedule to include enhancements to the Junior Lifeguard Program. All proposed revisions are cost recovery in nature. It is proposed that a new rate schedule be adopted which will require fees to be paid by persons participating in the Junior Lifeguard Program. The types of fees under consideration include ones for an all day, eight (8) hour session for eight weeks and the Sand Crab Program for 6-8 year olds and will include two (2) sessions of one (1) hour and 45 minutes each week for six weeks. The Huntington Beach Fire Department is proposing a revised user fee schedule that recovers the cost of these additions to the Junior Lifeguard Program. A complete report detailing proposed fees will be available for review by the public on Thursday, January 11 in the City Clerk’s Office located on the 2nd Floor of City Hall, 2000 Main Street between the hours of 8:00 a.m. and 5:00 p.m. Interested persons may also contact the Fire Department at 2000 Main Street, Huntington Beach, California 92648 to receive additional information. All citizens are invited to attend the public hearing and provide the City Council with written and oral comments or ask questions concerning proposed revisions to the City’s FireMed Emergency Medical Services fee schedule. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, City programs, or activities. The City of Huntington Beach is an equal opportunity employer. Dates: ___1/4/18 and 1/11/18____________ CITY OF HUNTINGTON BEACH ROBIN ESTANISLAU, City Clerk 2000 Main Street Huntington Beach, CA 92648 Telephone: (714) 536-5227 http://huntingtonbeachca.gov/HBPublicComments/ HB -354-Item 12. - 6 Dept. ID Ad-18-003 Page 1 of 2 Meeting Date: 1/16/2018 Statement of Issue: The contract between the City of Huntington Beach and the County of Orange (OC Animal Care) requires that each city adopt municipal animal control codes that are identical to County animal control ordinances. This Council action will amend Section 7.04.010 and repeal section 7.04.020 and Chapter 7.08 of the City’s Municipal Code pertaining to animal control. Financial Impact: There is no fiscal impact. Recommended Action: Approve for introduction Ordinance No. 4147, “An Ordinance of the City of Huntington Beach Amending Section 7.04.010 and Repealing Section 7.04.020 and Chapter 7.08 of the Huntington Beach Municipal Code Relating to the Adoption of County Animal Control Ordinances.” Alternative Action(s): Do not approve the introduction of the ordinance and direct staff accordingly. Analysis: The City currently contracts with Orange County Animal Care for animal control services. As part of the contract, the City is required to adopt municipal animal control codes that are identical to County animal control ordinances. This enables the County the ability to provide consistent animal control enforcement throughout the entire service area. In turn, this also provides more effective enforcement. OC Animal Care will only enforce those municipal codes that are identical to County animal control ordinances, in addition to certain state codes relating to animal care and control. Each city is responsible for enforcing any unique animal control provisions its municipal code may contain. For the City of Huntington Beach, Chapter 7.14 Performance of Wild or Exotic Animals for Public Entertainment or Amusement is the only section of the Code that is unique and is enforced by the City of Huntington Beach and not OC Animal Care. CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 1/16/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager SUBJECT: Approve for introduction Ordinance No. 4147 amending Section 7.04.010 and repealing Section 7.04.020 and Chapter 7.08 of the Huntington Beach Municipal Code (HBMC) relating to the adoption of County Animal Control Ordinances HB -355-Item 13. - 1 Dept. ID Ad-18-003 Page 2 of 2 Meeting Date: 1/16/2018 In early November, the County reached out to all contract cities requesting cities to amend their Municipal Codes to reflect recent changes in the County Code. The amendments made by the County were made to improve efficiencies and outcomes, and were supported by their partners in the animal rights community. The amendments improve the Vicious Dog Program by providing for the use of independent hearing officers; adding the ability to ban owners of the vicious dogs from owning dogs for up to three years; clarifying provocation and other terms for identifying aggressive dogs; and removing Potentially Dangerous Dog designations following a specified time period of non-incidence. This program was also brought into accord with recent state law changes eliminating automatic designation for animals seized from convicted violators of fighting dog statutes. The Barking Dog program has also been expanded to include nuisances from animals other than dogs. Additionally, amendments to other County ordinances clarify language relating to animal permits, kennel permits, and mobile grooming licenses. These changes provide clearer direction to citizens as to the applicability of the permits, particularly with respect to animal rescues, and provide clearer cost recovery for OC Animal Care. This Council action introduces an ordinance that will codify the changes made by the Orange County Board of Supervisors to ensure uniformity with the City’s Municipal Code and the County’s animal control codes. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain public safety Improve quality of life Attachment(s): 1. Ordinance No. 4147 “An Ordinance of the City of Huntington Beach Amending Section 7.04.010 and Repealing Section 7.04.020 and Chapter 7.08 of the Huntington Beach Municipal Code Relating to the Adoption of County Ordinances” HB -356-Item 13. - 2 HB -357-Item 13. - 3 HB -358-Item 13. - 4 HB -359-Item 13. - 5 HB -360-Item 13. - 6 HB -361-Item 13. - 7 HB -362-Item 13. - 8 HB -363-Item 13. - 9 HB -364-Item 13. - 10 HB -365-Item 13. - 11 HB -366-Item 13. - 12 HB -367-Item 14. - 1 HB -368-Item 14. - 2 HB -369-Item 15. - 1 HB -370-Item 15. - 2