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Home My WebLink About2018-08-06 Agenda PacketMEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the City Clerk’s Office at (714) 536-5227 for more information, or request assistance from the staff or Sergeant-at-Arms at the meeting. PUBLIC COMMENTS: To address the legislative body on items of interest not scheduled for public hearing, Request to Speak forms will be made available at the meeting and are collected by the staff or Sergeant at Arms. Some legislative bodies may provide different Request to Speak forms for public hearing items. AUDIO/VIDEO ACCESS TO BROADCASTED MEETINGS: City Council and Planning Commission meetings are televised live on HBTV-3 Channel 3, and can be viewed via live or archived website at https://huntingtonbeach.legistar.com. AGENDA CITY COUNCIL/PUBLIC FINANCING AUTHORITY Monday, August 6, 2018 Council Chambers 2000 Main Street Huntington Beach, CA 92648 Study Session - 4:00 PM Regular Meeting - 6:00 PM MAYOR AND CITY COUNCIL MIKE POSEY, Mayor ERIK PETERSON, Mayor Pro Tem PATRICK BRENDEN, Councilmember BARBARA DELGLEIZE, Councilmember JILL HARDY, Councilmember WILLIAM O’CONNELL, Councilmember LYN SEMETA, Councilmember STAFF FRED A. WILSON, City Manager MICHAEL E. GATES, City Attorney ROBIN ESTANISLAU, City Clerk ALISA CUTCHEN, City Treasurer 1 City Council/Public Financing Authority AGENDA August 6, 2018 4:00 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) STUDY SESSION 18-1701.Joint Meeting of the Finance Commission and City Council - Finance Commission will present Budget balancing options Roll Call: Hreish (chair), Sterud (vice chair), Bunten, Lo Grasso, Romero, Small, Van Der Mark 18-1392.Public Art Master Plan Proposal RECESS TO CLOSED SESSION CLOSED SESSION 18-2293.Pursuant to Government Code § 54956.9(d)(2), the City Council shall recess into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, one (1). 18-2304.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Police Officers' Association (HBPOA) v. City of Huntington Beach, Orange County Superior Court Case No. 30-2016-00884624. 18-2315.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Silvia Aleksiejczyk v. City of Huntington Beach, Orange County Superior Court Case No. 30-2018-00972803. 18-2326.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney Page 1 of 6 2 City Council/Public Financing Authority AGENDA August 6, 2018 regarding the following lawsuit: John Thomas Christiana v. City of Huntington Beach and Robert Handy, Orange County Superior Court Case No. 30-2017-00918017. 18-2357.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Debbie Mallery v. City of Huntington Beach, Orange County Superior Court Case No. 30-2017-00940742. 18-2438.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: City of Huntington Beach vs. Surf City Beach Cottages, LP, Orange County Superior Court Case No. 30-2016-00874885. 18-2449.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Carlene Hanson v. City of Huntington Beach Orange County Superior Court Case No. 30-2016-00863143. 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden PLEDGE OF ALLEGIANCE INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS 18-20910.Mayor Posey to call on family members of the late Scott O’Hanlon and present them with a special commendation for his contributions to the Huntington Beach community. 18-21011.Mayor Posey to present commendations to members of the Page 2 of 6 3 City Council/Public Financing Authority AGENDA August 6, 2018 City’s Citizens Academy for their participation in the City’s 2nd Annual Program. 18-22012.Mayor Posey to call on SoCalGas representative Lanae O’Shields, who will present the Energy Efficiency Incentive Check for the Well Pump Project. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES 18-21413.Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual Conference and Business Meeting Appoint Mayor Mike Posey to serve as the voting delegate and City Council Members Billy O’Connell and Patrick Brenden as alternates to represent the City of Huntington Beach at the 2018 League of California Cities Annual Conference and Business Meeting, scheduled for September 12-14, 2018. Recommended Action: CITY MANAGER'S REPORT 18-23914.Public Safety Update - U. S. Open of Surfing CITY TREASURER'S REPORT 18-20715.Receive and File the City Treasurer’s June 2018 Quarterly Investment Report for June 2018, Pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach Receive and File the City Treasurer’s June 2018 Quarterly Investment Report for June 2018, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach Recommended Action: CONSENT CALENDAR 18-20316.Approve and Adopt Minutes Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated July 16, 2018, as written and on file in the Office of the City Clerk. Recommended Action: 18-21217.Approve the July 2018 City of Huntington Beach Strategic Plan Update Page 3 of 6 4 City Council/Public Financing Authority AGENDA August 6, 2018 Approve the July 2018 Strategic Objectives Update as contained within Attachment 1. Recommended Action: 18-22818.Approve the appointment of Chana Warnock to the Children’s Needs Task Force (CNTF) as recommended by Council Liaisons Patrick Brenden and Billy O’Connell Approve the appointment of adult representative Chana Warnock for a partial term to expire August 31, 2019 , as recommended by Council Liaisons Patrick Brenden and Billy O’Connell. Recommended Action: 18-16919.Approve and authorize execution of a Sponsorship Agreement between the City of Huntington Beach; and, adopt a Highway Maintenance Corporation for Trash Receptacles and Sponsorship A) Approve the “Sponsorship Agreement between the City of Huntington Beach and Adopt a Highway Maintenance Corporation for Trash Receptacles and Sponsorship”; and , B) Authorize the Mayor, City Manager, and City Clerk to execute the Sponsorship Agreement and other related documents on behalf of the City. Recommended Action: 18-18120.Approve and authorize execution of Professional Services Contract with Davis Farr, LLP in an amount not to exceed $121,500 for Transient Occupancy Tax, Utility User Tax, and Lease Concession Audit Services Approve and authorize the Mayor and City Clerk to execute the “Professional Services Contract Between the City of Huntington Beach and Davis Farr LLP for Transient Occupancy Tax, Utility User Tax, and Lease Concession Audit Services” in an amount not to exceed $121,500. Recommended Action: 18-20221.Approve and authorize execution of Amendment No. 4 to Ground Lease Agreement between the City of Huntington Beach and American Tower Asset Subset, LLC A) Approve Amendment No. 4 to Ground Lease Agreement between the City of Huntington Beach and American Tower Asset Subset, LLC; and , B) Authorize the Mayor, City Manager, and City Clerk to execute Amendment No. 4 and other related documents. Recommended Action: 18-22522.Approve and authorize the Director of Public Works to Page 4 of 6 5 City Council/Public Financing Authority AGENDA August 6, 2018 implement Change Order No. 1 for the Brookhurst Street Bridge Preventive Maintenance project, CC-1449; and authorize an appropriation from the Gas Tax Fund of $212,000 Approve Change Order No. 1 and appropriate $212,000 from the Gas Tax undesignated fund balance to account 20790010.82800 . Recommended Action: ADMINISTRATIVE ITEMS 18-21723.Approve Creation of a Harbor Commission A) Authorize the City Attorney to prepare a Municipal Code Amendment creating a Harbor Commission; and, B) Authorize the City Manager and Director of Community Services to create application guidelines for the Harbor Commission. Recommended Action: 18-22724.Dissolution of the Ad Hoc Coastal Area Odors Committee Dissolve the Ad Hoc Committee until further authorized by the City Council. Recommended Action: COUNCILMEMBER ITEMS 18-23825.City Council Member Item for the August 6, 2018, City Council Meeting, Submitted by Mayor Michael Posey - Senate Bill 35 - Planning and Affordable Housing Direct the City Attorney to investigate any and all legal action against the State of California in regards to Senate Bill 35 to exempt us from the requirements of Senate Bill 35. Recommended Action: 18-24026.City Council Member Item for the August 6, 2018, City Council Meeting, Submitted by Councilmember Brenden - Electric Vehicle Charging Infrastructure Direct the City Manager to issue a Request for Proposal (RFP) document for the expansion of the City’s electric vehicle charging infrastructure in public places, adding additional charging stations for public use at City facilities. Recommended Action: COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Page 5 of 6 6 City Council/Public Financing Authority AGENDA August 6, 2018 Authority is Monday, August 20, 2018, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 6 of 6 7 City of Huntington Beach File #:18-170 MEETING DATE:8/6/2018 Joint Meeting of the Finance Commission and City Council - Finance Commission will present Budget balancing options Roll Call: Hreish (chair), Sterud (vice chair), Bunten, Lo Grasso, Romero, Small, Van Der Mark City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™8 Budget Balancing Options City Council Study Session August 6, 2018 9 Projected Budget Deficits (Based on May 7,2018 Strategic Planning Meeting) Fiscal Year 2019/2020 -$1.059 million Fiscal Year 2020/2021 -$1.019 million Fiscal Year 2021/2022 -$2.808 million Fiscal Year 2022/2023 -$1.385 million This is “best case” projection because it does not include any future modifications by CalPERS or possible economic slowdowns 10 Directions and Recommendations City Council directed the Finance Commission to: “Review budget balancing revenue options from staff, and make recommendations to the City Council for approval” Finance Commission: Established a subcommittee to review staff recommendations Met and reviewed staff recommendations, and added recommendations from the Finance Commission Approved final recommendations to City Council that include revenue increase and budget reduction options. Final recommendations exceed projected deficits because deficits are projected to continue and increase beyond FY 22/23 11 Recommendations Three Types of Recommendations Recommendations from staff Recommendations from the Finance Commission Recommendations from staff that were modified by the Finance Commission Increase Transient Occupancy Tax (TOT) Current rate 10% - Increase to 11% Requires vote of Huntington Beach residents Projected revenue $1.14 million Finance Commission recommends “No” (currently visitor pays 13%) 12 Increase Sales Tax – General Current rate 7.75% - Increase to 8% Requires vote of Huntington Beach Residents Projected revenue $6.2 million Finance Commission recommends “No” Establish a Special Sales Tax – Public Safety Current rate 7.75% - Increase to 8.75% Requires vote of Huntington Beach residents Projected revenue $23 million Finance Commission recommends “No” 13 Increase Citywide Fees and Charges Projected revenue $799,000 Finance Commission recommends “Yes” Increase Fines for Parking Citations Increase fines for various violations that have not been adjusted recently, and are below fines in several nearby cities Projected revenue $318,000 Finance Commission recommends “Yes” 14 Increase Recovery of Fees Related to Independent Outside Contracts Example: Animal Services Contract with Orange County •Cost rising significantly (FY 16/17 $1.1 million, FY 18/19 $1.5 million) Current city fees are less than full cost recovery Unaltered license fee $100 – full cost recovery $159 (1488 licenses) Altered license fee $27 – full cost recovery $51 (15,878 licenses) Projected revenue unknown Finance Commission recommends “Yes” Increase Commercial Refuse Franchise Fee Current rate 5% - Increase to 7-10% Projected revenue $360,000 to $900,000 Finance Commission recommends “No” 15 Establish “Dark Fiber” leasing program City currently has 380 miles of “under used” fiber Study and develop a program to lease use of fiber Very early stages of development Projected revenue $380,000 Finance Commission recommends “Yes” Examine PCTA Cable Use and Franchising Fees Explore options regarding use of PCTA Cable Television and existing fees Projected expenditure reduction $350,000 Finance Commission recommends “Yes” 16 Staff Recommendation Explore Revenue Opportunities Related to Short Term Rentals Finance Commission Modification Increase Fines and Establish Enforcement Program for Illegal Short Term Rentals Currently little enforcement of estimated 700 short term rentals Projected revenue unknown Finance Commission recommends “Yes” 17 Staff Recommendation Explore Cannabis Related Revenue Options – No Retail Finance Commission Modification Explore Cannabis Related Revenue Options – Including Retail Current state law permits recreational sales and use of marijuana Ballot measure was approved by state and Huntington Beach voters Direct city staff to study and recommend revenue options that would include all cannabis related activities including retail sales Projected revenue unknown Finance Commission recommends “Yes” 18 Maximize Revenue From Shared Service Agreements with Other Cities Current examples •Metro Net, Air Support Unit, Central Net, etc. Direct staff to maximize revenue from current shared service agreements and explore additional opportunities Projected revenue unknown Finance Commission recommends – “Yes” Employees Should Contribute 50% (Maximum Allowed) of Normal Cost of CalPERS Pension Contribution Authorized by PEPRA in 2018 Requires negotiations with employees groups Projected savings $400,000 Finance Commission recommends – “Yes” 19 Expand Use Of Parking Meters in Downtown Huntington Beach (Finance Commission Recommendation) Install parking meters on streets not currently metered Projected revenue unknown Finance Commission recommends – “Yes” Begin the Process of Staff Reductions as Vacancies Occur (Finance Commission Recommendation) Personnel costs are currently 72% of General Fund Budget Based on current revenue and budget projections, the Finance Commission believes it will be necessary to reduce the number of city staff to address budget shortfalls Process should begin now rather than wait for budget crisis Past city response to significant budget shortfalls •Layoffs •Enhanced retirement offers Projected savings unknown Finance Commission recommends “Yes” 20 Recommendations Related to Police and Fire Departments Police and Fire Department Budgets are 55% of General Fund Budget Difficult to Make Significant Budget Reductions without Specifically Including Recommendations for Police and Fire Departments Recommendations are Designed to Reduce Expenditures without Reducing Total Number of Staff in These Departments 21 Direct Staff to Evaluate and Make Recommendations on Ways to Reduce Overtime Expenditures in the Police and Fire Departments (Finance Commission Recommendation) Current overtime expenditures (FY 16/17 actuals) •Fire Department $6,082,720 (not including “Strike Team”) •Police Department $4,714,163 •Total: $11,516,883 •Fire Department budget 61% of Police Department budget •Fire Department overtime 130% of Police Department overtime Current established work rules give departments little flexibility in managing overtime expenditures Requires negotiations with employee groups Projected savings unknown Finance Commission recommends “Yes” 22 Maximize Use of “Non-Sworn” Employee Positions in the Police and Fire Departments (Finance Commission Recommendation) Replacing “sworn” with “non-sworn” employees results in significant savings Example in Police Department •Full annual cost of average police officer $250,000 •Full annual cost of average community services officer $100,000 Requires negotiations with employee groups Projected savings – Unknown Finance Commission recommends – “Yes” 23 Direct Staff to Evaluate and Make Recommendations Regarding “Special Pays” in the Police and Fire Departments (Finance Commission Recommendation) What are “Special Pays”? *Special pay education bonuses do not compound 24 Direct Staff to Evaluate and Make Recommendations Regarding “Special Pays” in the Police and Fire Departments (Finance Commission Recommendation) City must be able to recruit and retain employees Annual costs of special pays in Police and Fire Departments - $7,400,000 (FY 16/17) One Example – FTO pay in Police Department Requires negotiations with employee groups Projected savings unknown Finance Commission Recommends – “Yes” Establish “Spending Cap” of 70% on Personnel Services in Future Budget Years (Finance Commission Recommendation) Current budget 72%, historically about 70% Finance Commission Recommends – “No” 25 Questions? 26 City of Huntington Beach File #:18-139 MEETING DATE:8/6/2018 Public Art Master Plan Proposal City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™27 City of Huntington Beach File #:18-229 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(2), the City Council shall recess into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, one (1). City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™28 City of Huntington Beach File #:18-230 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit:Huntington Beach Police Officers' Association (HBPOA) v. City of Huntington Beach,Orange County Superior Court Case No. 30-2016-00884624. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™29 City of Huntington Beach File #:18-231 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit:Silvia Aleksiejczyk v. City of Huntington Beach,Orange County Superior Court Case No. 30-2018-00972803. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™30 City of Huntington Beach File #:18-232 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit:John Thomas Christiana v. City of Huntington Beach and Robert Handy, Orange County Superior Court Case No. 30-2017-00918017. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™31 City of Huntington Beach File #:18-235 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit:Debbie Mallery v. City of Huntington Beach, Orange County Superior Court Case No. 30-2017-00940742. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™32 City of Huntington Beach File #:18-243 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit:City of Huntington Beach vs. Surf City Beach Cottages, LP, Orange County Superior Court Case No. 30-2016- 00874885. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™33 City of Huntington Beach File #:18-244 MEETING DATE:8/6/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit:Carlene Hanson v. City of Huntington Beach Orange County Superior Court Case No. 30-2016-00863143. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™34 City of Huntington Beach File #:18-209 MEETING DATE:8/6/2018 Mayor Posey to call on family members of the late Scott O’Hanlon and present them with a special commendation for his contributions to the Huntington Beach community. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™35 City of Huntington Beach File #:18-210 MEETING DATE:8/6/2018 Mayor Posey to present commendations to members of the City’s Citizens Academy for their participation in the City’s 2nd Annual Program. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™36 City of Huntington Beach File #:18-220 MEETING DATE:8/6/2018 Mayor Posey to call on SoCalGas representative Lanae O’Shields, who will present the Energy Efficiency Incentive Check for the Well Pump Project. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™37 City of Huntington Beach File #:18-214 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION To: Honorable City Council Members From: Mike Posey, Mayor Date: August 6, 2018 Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual Conference and Business Meeting The Annual Conference for the League of California Cities is scheduled for September 12-14, 2018, in Long Beach, California. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for 12:30 p.m. on Friday, September 14, at the Long Beach Convention Center. At this meeting, the League membership will consider and take action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. The city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. The League has requested that we send them an official notification of the names of the city’s delegate and alternates no later than Friday, August 31, 2018. In the past, the Mayor serves as the voting delegate to represent the city and Council Members serve as alternates. Therefore, I will serve as the voting delegate and Council Members Billy O’Connell and Patrick Brenden will serve as alternates. MOTION Appoint Mayor Mike Posey to serve as the voting delegate and City Council Members Billy O’Connell and Patrick Brenden as alternates to represent the City of Huntington Beach at the 2018 League of California Cities Annual Conference and Business Meeting, scheduled for September 12-14, 2018. Cc:Fred A. Wilson, City Manager Lori Ann Farrell, Assistant City Manager Robin Estanislau, City Clerk City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™38 39 City of Huntington Beach File #:18-239 MEETING DATE:8/6/2018 Public Safety Update - U. S. Open of Surfing City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™40 City of Huntington Beach File #:18-207 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, Executive Director PREPARED BY:Alisa Cutchen, City Treasurer Subject: Receive and File the City Treasurer’s June 2018 Quarterly Investment Report for June 2018, Pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach Statement of Issue: Receive and File the City Treasurer’s June 2018 Quarterly Investment Report for June 2018, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach Financial Impact: Not Applicable Recommended Action: Receive and File the City Treasurer’s June 2018 Quarterly Investment Report for June 2018, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach Alternative Action(s): Deny or Critique Quarterly Report Analysis: Not Applicable Environmental Status: Not Applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Treasurer’s Quarterly Investment Report for June 2018 2. Treasurer’s Quarterly PowerPoint Presentation for June 2018 City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 City of Huntington BeachQuarterly Treasurer’s Report Quarter Ending: June 30, 2018 Prepared by: Alisa Cutchen, CCMT, CPFIM, City Treasurer 78 Economic and Market Overview -At 6/30/18 12-month Inflation Rate (Core PCE Price Index): 2.0% Unemployment stable at 4.0%, Federal Reserve raised interest rates: Fed Funds 1.75%-2.00% Equity Market Volatility –U.S. China Trade Relations 03/31/18 06/30/18 % Chg DJIA:24,103 24,271 0.7% S&P:2,641 2,718 2.9% 79 Interest Rates –Rising 2-year Treasury Increase of 11% Quarter over Quarter 6/30/18 2.52% 3/30/18 2.27% 80 Portfolio Summary As of 6/30/18 Investment Type / Market Value: •Federal Agencies -$147.6MM •Corporate Bonds -$25.8MM •Commercial Paper -$19.9MM •LAIF -$45.8MM •IBRD -$5.0MM TOTAL PORTFOLIO: $244.1MM 81 Investments by Type As of June 30, 2018 82 Monthly Portfolio Earnings –July 2017 to June 2018 $334,985 83 Recent Changes affecting Investment Portfolio Revised fiscal year ending June 30, 2018 $25 million invested for CalPERS UAL payment to mature in July Recent interest rate increases Limited additional liquidity available for investment 84 Portfolio Earnings -As of June 30, 2018 Current Year -Month June, 2018:$334,985 35% vs. last year: $249,026 Current Year -Fiscal YTD Through 6/30/18:$2,458,650 24% vs. last year:$1,988,690 Effective Rate of Return June, 2018: 1.63% Fiscal YTD:1.49% Solid Return & Liquidity:$45.8 million in LAIF/Bank (Added liquidity) $25 million for CalPERS UAL pmt in July 85 Compliance The portfolio is in compliance with all relevant State regulations and the City’s Investment Policy Selected Investment Policy Requirements: Investment Type Max. Maturity Max. % of Portfolio Ratings Federal Agencies 5 yrs none AAA/Aa IBRD 5 yrs 10%AAA/Aaa Corporate Bonds 5 yrs 30%A or above Commercial Paper 270 days 25%A-1/P-1 LAIF n/a $65MM per n/a account 86 City of Huntington Beach File #:18-203 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Robin Estanislau, CMC, City Clerk PREPARED BY:Robin Estanislau, CMC, City Clerk Subject: Approve and Adopt Minutes Statement of Issue: The City Council/Public Financing Authority regular meeting minutes dated July 16, 2018, require review and approval. Financial Impact: None. Recommended Action: Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated July 16, 2018, as written and on file in the Office of the City Clerk. Alternative Action(s): Do not approve and/or request revision(s). Analysis: None. Environmental Status: Non-Applicable. Strategic Plan Goal: Non-Applicable - Administrative Item Attachment(s): 1. July 16, 2018 CC/PFA Minutes City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™87 Minutes City Council/Public Financing Authority City of Huntington Beach Monday, July 16, 2018 4:00 PM - Council Chambers 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 4:00 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 4:00 PM - COUNCIL CHAMBERS CALLED TO ORDER — 3:58 PM ROLL CALL Present: O’Connell, Semeta, Peterson, Posey, Delgleize (arrived at 3:59), Hardy, and Brenden Absent: None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications received by her office following distribution of the Council agenda packet: Study Session Item No. 1. – 18-141 PowerPoint communication submitted by Police Chief Robert Handy, entitled Huntington Beach Police Facility Modernization Project. Item No. 2 – 18-144 PowerPoint communication submitted by the City Manager's Office, entitled Analysis of Alternative Public, Educational, and Governmental (PEG) Access/Outreach Methods. PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) — None STUDY SESSION 1. 18-141 — Staff provided an overview of the Police Modernization Project City Manager Wilson introduced Police Chief Handy who thanked Police Captain Brian Seitz, Public Works General Services Manager Jerry Thompson, Chief Financial Officer (CFO) Gil Garcia and Architects Greg Beard and John Garakian from WestbergWhite Architecture for their efforts on this project. Captain Seitz presented a PowerPoint communication entitled Huntington Beach Police Facility Modernization Project with slides titled: Police Building Background (3), Present and Future (2), Rising Problems, Currently (2), Heavily Used and Overcrowded, Current Condition of the Locker Rooms, 88 WestbergWhite Architecture, Existing Lower Level Problem Areas, Consultants, Observations, Locker Rooms & Gym, Communications, 2nd Floor (Traffic & Lab), Crime Lab, Options, Financing, Next Steps and Questions Captain Seitz introduced CFO Garcia who presented the financing options for this project. Public Works Manager Thompson presented the Next Steps of the project. Mayor Pro Tem Peterson shared his concern that there doesn't appear to be a preventative maintenance plan as part of the project, and suggested that the Request for Proposal (RFP) for the project require a Gant Chart (timeline) to ensure timely completion. Councilmember O'Connell and staff discussed that the construction is expected to take twelve (12) months, and staff confirmed they will be addressing the issue of timely completion when compiling the project specifications. Councilmember Delgleize and staff discussed financing options and use of a financial consultant during this phase of the project. Mayor Posey and Police Chief Handy discussed how recent reconfiguration of the Police Department Lobby area actually resulted in more workstations. Police Chief Handy acknowledged that a temporary location for Police Department operations during construction has not yet been identified, and his understanding of the level of disruption the project is expected to cause. Chief Handy also stated that a deferred maintenance plan was completed in 2008, but there just was no funding to implement the plan. Mayor Posey and WestbergW hite Architects discussed how electrical needs would be met with upgraded equipment that will require less space. 2. 18-144 — Staff Analysis of Alternative Public, Education, and Governmental (PEG) Access/Outreach Methods City Manager Wilson introduced Assistant to the City Manager Antonia Graham and Community Relations Officer Julie Toledo who jointly presented a PowerPoint communication entitled Analysis of Alternative Public, Educational, and Governmental (PEG) Access/Outreach Methods with slides titled: Background, History of PCTA, Governance, Franchise and PEG Fees, Mission of PCTA, Current Production, Current Trends in TV, Nielsen Will Now Measure YouTube TV Viewership on a Local Level, Las Vegas, Other Examples of App Usage for Local Gov., What are other Orange County cities doing?, What can PEG be used for? and Questions. Councilmember Delgleize and Manager Graham discussed details on using PEG funds, which would require a budget, as well as a brief overview of the process required if the City chose to provide the service. Councilmember Brenden stated his observation that many states are eliminating their PEG stations, and he asked how they are now creating and delivering programming. Manager Graham responded that the younger generation is eliminating cable, more municipalities are using mobile apps and web streaming to 89 deliver content, and further analysis would be required to determine accurate costs for using alternative services. Councilmember Semeta suggested that staff continue to gather more details on specific costs related to using alternative services. City Manager Wilson confirmed that staff would provide options and costs at a future Study Session. RECESSED TO CLOSED SESSION — 4:58 PM A motion was made by O'Connell, second Semeta to recess to Closed Session for Items 4 – 9. With no objections, the motion carried. CLOSED SESSION ANNOUNCEMENT(S) 3. 18-196 — Mayor Posey Announced: Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators: Fred Wilson, City Manager, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance: Michele Warren, Director of Human Resources, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer regarding the following: Management Employees’ Organization (MEO), Municipal Employees’ Association (MEA), and Huntington Beach Police Officers’ Association (POA). CLOSED SESSION 4. 18-189 — Pursuant to Government Code § 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators: Fred Wilson, City Manager, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance: Michele Warren, Director of Human Resources, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer regarding the following: Management Employees’ Organization (MEO), Municipal Employees’ Association (MEA), and Huntington Beach Police Officers’ Association (POA). 5. 18-190 — Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Jerry Abrahams v. City of Huntington Beach, Workers’ Compensation Appeals Board Case No. ADJ10769842; Claim No. COHB-17-0037. 6. 18-191 — Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Michael McClanahan v. City of Huntington Beach Workers’ Compensation Appeals Board Case No. ADJ10022294, ADJ3794043, ADJ8971930; Claim Nos. COHB-15-0192; COHB-06-0152; COHB-12-0246. 7. 18-192 — Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Police Officers’ Association (HBPOA) v. City of Huntington Beach, Orange County Superior Court Case No. 30-2016-00884624. 8. 18-193 — Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Debbie 90 Mallery v. City of Huntington Beach, Orange County Superior Court Case No. 30-2017- 00940742. 9. 18-198 — Pursuant to Government Code §54956.9(d)(2) the City Council recessed into Closed Session to confer with the City Attorney regarding potential litigation. Number of cases, one (1). 6:00 PM - COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:19 PM ROLL CALL Present: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden Absent: None PLEDGE OF ALLEGIANCE — Led by Councilmember Brenden INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 10. 18-188 — Marcy Tieger from Habitat for Humanity and member of the Greater Huntington Beach Interfaith Council CLOSED SESSION REPORT BY CITY ATTORNEY — None AWARDS AND PRESENTATIONS 11. 18-091 — Mayor Posey called on Victoria Alberty who presented the Adoptable Pet of the Month Victoria Alberty, Waggin' Trails Rescue Foundation, introduced Sophia, brought by Bichon Rescue of Orange County. Sophia is a 4 year-old female Bichon-poodle mix of about seven (7) pounds who injured her spine and has been fitted with wheels for her non-working rear legs. Further details can be found at http://bichonrescueoc.org/availabledogs/. 12. 18-184 — Mayor Posey proclaimed July as "Parks Make Life Better Month" and presented proclamations to Community Services Director Marie Knight and Public Works Director Travis Hopkins. Community Services Director Knight and Public Works Director Hopkins acknowledged the Community Services Commission and Central Park Sub Committee members who volunteer their time to serve the City and its parks. 13. 18-195 — Mayor Posey presented a commendation to Rick and Roslyn Bashore for their efforts in beautifying the entrance to the Fashion Shores tract in Southeast Huntington Beach (SEHB). 91 Mayor Posey displayed a photograph of the enhanced entrance to the Fashion Shores tract at the corner of Hamilton and Magnolia in Southeast Huntington Beach (SEHB), and expressed his gratitude to Rick and Roslyn Bashore who held meetings, raised money and took action to improve their neighborhood. 14. 18-185 — Mayor Posey called on Chief Financial Officer (CFO) Gilbert Garcia who presented the July Mayor’s Award to Senior Accounting Technician, Elisabeth Ferguson. CFO Garcia acknowledged the dedication and public service of Senior Accounting Technician Elisabeth Ferguson, explaining not only has Ms. Ferguson temporarily stepped into other department positions, but she has also trained temporary staff while fulfilling the duties of her own position. She has also stepped up to serve as the department expert for a major software upgrade. Ms. Ferguson joined the City in 2001 and has always been dependable, thoughtful and thorough. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications received by her office following distribution of the Council Agenda packet: Consent Calendar Item No. 19 – 18-093 Email communication received from Amory Hanson regarding agreement for consultant services with the Fountain Valley Fire Department. Item No. 20 – 18-168 Communication submitted by Kellee Fritzal, Deputy Director of Business Development to reflect an ending time correction on Exhibit B, Production and Payment Schedule. Administrative Items Item No. 28 – 18-151 PowerPoint communication submitted by Travis Hopkins, Director of Public Works, entitled Mandatory Commercial Organics Recycling. Item No. 29 – 18-165 PowerPoint communication submitted by the City Manager's Office entitled City Council Travel Protocol and Established Policies. Item No. 30 – 18-194 PowerPoint communication submitted by the City Manager's Office entitled Adopt Interim Ordinance No. 4165 Establishing a Temporary Moratorium on Shared Mobility Devices. Councilmember Items Item No. 31 – 18-187 Email communication received from Amory Hanson regarding memorials for Father Christian Mondor and Pastor Sumo Sato. PUBLIC COMMENTS (3 Minute Time Limit) — 3 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Amory Hanson, City Council Candidate in 2018 was called to speak and voiced his opposition to Consent Calendar Item No. 19 regarding an Agreement with the City of Fountain Valley for an Emergency Medical Services Manager, as well as opposition to Councilmember Item No. 31 regarding recognition for Father Christian Mondor and Pastor Sumo Sato. Mr. Hanson asked that Council members refer to his Supplemental Communication emails for position details. He also shared his concern about the full membership of the Community Services Commission. (01:26:19) 92 Spencer Hagaman was called to speak and expressed support for Administrative Item No. 30 regarding a Temporary Moratorium on Shared Mobility Devices to take effect immediately. (01:28:59) Kelsey Brewer, Legislative Affairs Manager for the Association of California Cities — Orange County (ACC-OC) was called to speak and stated support for Consent Calendar Item 23. D) Assembly Bill 448 - Orange County Housing Trust Fund. (01:30:08) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES Councilmember Delgleize, as a member of the Santa Ana River Flood Protection Agency, reported that the Army Corps of Engineers has appropriated approximately $50M funded by Congress for the Santa Ana River project in 2019. On August 23, 2018, at the Orange County District Board Room, further details will be provided for anyone who is interested. Councilmember Brenden announced he participated in an interview for an opening on the Allied Arts Board, met with the City Attorney, Assistant City Attorney and Councilmember Delgleize to discuss the next steps for the Air Traffic Noise Working Group, met with the Central Park Sub Committee to discuss current concerns, attended a Council on Aging Board meeting, and he met with representatives of the Huntington Beach Police Officers' Association. Mayor Posey, as a representative on the Orange County Parks Commission, reported a meeting recently held at Mile Square Park in Fountain Valley to tour their new facilities. CITY MANAGER’S REPORT 15. 18-073 — Research and Technology Zoning Code Update — Intro to Work Plan City Manager Wilson welcomed Ursula Luna-Reynosa, Community Development Director, and introduced Planning Manager Jennifer Villasenor who presented a brief PowerPoint communication entitled Research & Technology Zoning Amendment with slides entitled Gothard Corridor/Northwest Industrial Area and Interested Parties. Councilmember Delgleize and Manager Villasenor discussed how the Work Plan refines development standards. Mayor Posey and Manager Villasenor discussed the effort is to address challenges like larger facility needs and limited office space, but the Research and Technology Zoning Code Update will not make anything non-conforming for existing businesses. 16. 18-176 — Police and Fire Fourth of July Debriefing City Manager Wilson introduced Police Chief Robert Handy and Fire Division Chief Dave McBride who reported on the 4th of July activities. Police Chief Handy reported that 4th of July calls were up considerably this year, with 911 calls up by 41 percent. Last year the department responded to 49 calls with credible information, whereas this year there were 282 calls with credible information regarding people lighting fireworks. This year about 200 93 pounds of illegal fireworks were seized compared to about 600 pounds last year. Chief Handy thanked all City personnel and volunteers who were responsible for a safe 4th of July experience. Division Chief McBride reported there were no major incidents, but there were 60 rescues, 24 medical aide incidents and several thousand preventive actions by Marine Safety staff. There were five fires related to trash dumpsters or rubbish most likely related to discarded fireworks. There were no fireworks related injuries. Councilmember Delgleize and Chief Handy discussed details of the illegal firework seizures which were a result of public calls to the hot line, and the proactive efforts which started well before July 4th. Chief Handy explained that the hot line was set up to keep 911 open for life-threatening calls. Councilmember Semeta and Chief Handy discussed that for a misdemeanor crime arrest, an officer must observe the possession, or another citizen who made the observation must be willing to testify in court. CONSENT CALENDAR City Attorney Gates stated for the record, related to Consent Calendar Item 26, (regarding the Certification of Special Assessments for collecting Delinquent Civil Fines for Municipal Code Violations, which are recorded with the County and placed on property owner tax rolls), that an attorney representing the owner of 8162 Talbert Avenue is challenging the City's special assessments, and has requested a continuance of this item. Mayor Pro Tem Peterson pulled Consent Calendar Item 23. Councilmember Hardy requested to be recorded as a "No" vote for Consent Calendar Item 22. Councilmember Brenden pulled Consent Calendar Item Nos. 18 and 27. 17. 18-186 — Approved and Adopted Minutes A motion was made by Delgleize, second O’Connell to approve and adopt the City Council/Public Financing Authority regular meeting minutes dated July 2, 2018, as written and on file in the Office of the City Clerk. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 18. 18-057 — Approved and authorized execution of a six month Agreement with the City of Costa Mesa for Public Safety Helicopter Services. Councilmember Brenden pulled this item to confirm with Police Chief Handy that there is a fee escalation component to this agreement. Chief Handy stated that is tied to the Consumer Price Index (CPI). A motion was made by Brenden, second O’Connell to approve and authorize the Mayor and City Clerk to execute Amendment Number One to the "Services Agreement For Public Safety Helicopter Support Between the City of Huntington Beach and the City of Costa Mesa." 94 The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 19. 18-093 — Approved and authorized execution of an Agreement with the City of Fountain Valley for an Emergency Medical Services Manager A motion was made by Delgleize, second O’Connell to approve and authorize the Mayor and City Clerk to execute "Agreement for Consultant Services" with the City of Fountain Valley. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 20. 18-168 — Approved and authorized execution of a Lease Agreement between the City of Huntington Beach and Braver Players Musical Theater Foundation A motion was made by Delgleize, second O’Connell to approve the "Lease Agreement between the City of Huntington Beach and Braver Players Musical Foundation for nonexclusive use of the Huntington Beach Central Library Theater"; and, authorize the Mayor and City Manager to execute the Lease Agreement and other related documents, as amended by Supplemental Communication (Exhibit B, Production and Payment Schedule), on behalf of the City. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 21. 18-154 — Approved and authorized Professional Services Contracts for On Call Architectural Engineering Services with IDS Group, Inc., Westberg + White, Inc., and Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture), each in an amount not to exceed $250,000 A motion was made by Delgleize, second O’Connell to approve and authorize the Mayor and City Clerk to execute $250,000 Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On Call Architectural Engineering Services; and, approve and authorize the Mayor and City Clerk to execute $250,000 Professional Services Contract between the City of Huntington Beach and Westberg + White, Inc. for On Call Architectural Engineering Services; and, approve and authorize the Mayor and City Clerk to execute $250,000 Professional Services Contract between the City of Huntington Beach and Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture) for On Call Architectural Engineering Services. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 95 22. 18-182 — Accepted corrections to the Windward Specific Plan by Re-adopting Resolution No. 2017-18 with amended Exhibit D, and Resolution No. 2017-19 with amended Exhibit B A motion was made by Delgleize, second O’Connell to re-adopt Resolution Nos. 2017-18 (Local Coastal Program Amendment No. 16-002) and 2017-19 (Zoning Text Amendment No. 16-004) with amended Exhibits D and B, respectively. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, and Brenden NOES: Hardy 23. 18-162 — Approved City Council Positions on Legislation pending before the State Legislature as recommended by the City Council Intergovernmental Relations Committee (IRC) Mayor Pro Tem Peterson pulled this item to state his "No" vote on Recommended Action D (AB448) regarding Orange County Housing Trust Fund, because in his opinion adding more government is rarely a viable solution; however, he hopes that the plan will work. Councilmember O'Connell and Kelsey Brewer, Legislative Affairs Manager for the Association of California Cities — Orange County (ACC-OC) discussed that the Housing Trust Fund would not support emergency housing. The bill as written, in Section 2, states housing for homelessness, including but not limited to permanent housing, extremely low, very low and low income housing. Section 3 states that the guidelines of the funding source must be followed, therefore, if the funding source allows for emergency housing it could be possible; however, presently there are no funding sources that include emergency housing. Councilmember O'Connell stated his concern that over the years Housing and Urban Development has been eliminating transitional housing and the least amount of funds were providing the greatest number of beds. Now, however, they have flipped that and more money is being used for the least amount of beds. In Councilmember O'Connell's opinion, transitional housing has tremendously reduced homelessness in the community, but is now receiving less funding. Mayor Posey and Ms. Brewer discussed that permanent supportive housing is a national model to end chronic homelessness. People with addiction, mental illness, or who have been homeless for over 10 years meet chronic homeless criteria. The chronic homeless cost the most money and it is felt that in the long run it will save funds to address the needs of these individuals. Councilmember Delgleize stated her support for this item because it does not raise taxes, and a city can choose whether they participate. Councilmember Delgleize sees this as an opportunity to develop workable solutions that will make an impact on the problem of homelessness. Councilmember O'Connell stated his support for this item, and believes that private/public partnerships do work to not only positively impact the current generation, but also future generations. Councilmember Brenden stated that there is bi-partisan support for this Assembly Bill, including Orange County representatives. He also reiterated that this is about money that is already in Sacramento, and 96 currently for Orange County there is no concerted effort to access the available funds. In his opinion, an Orange County Housing Trust Fund would allow for more efficient and effective use of funds. A motion was made by Peterson, second O’Connell to approve a City position of Oppose Senate Bill 946 (Lara) - Sidewalk Vendors; and, approve a City position of Oppose on Senate Bill 998 (Dodd) - Discontinuation of Residential Water Service; and, approve a City position of Oppose on Senate Bill 623 (Monning) - Water Quality: Safe and Affordable Drinking Water Fund; and, approve a City position of Support on Assembly Bill 448 (Daly) - Orange County Housing Trust Fund. The motion carried by the following vote: SB 946, SB 998 and SB 623: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None AB 448: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Brenden NOES: Peterson 24. 18-094 — Adopted Resolution No. 2018-41 authorizing the execution of a Lease Agreement with the State Lands Commission for operation and maintenance of the Huntington Beach Pier and related Concessions A motion was made by Delgleize, second O’Connell to adopt Resolution 2018-41, "A Resolution of the City Council of the City of Huntington Beach Authorizing Execution by the Mayor of a Lease Agreement between the City and California State Lands Commission for Operation and Maintenance of Huntington Beach Pier and Related Concessions." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 25. 18-146 — Adopted Resolution No. 2018-46 confirming the report of the Public Works Director regarding the costs for weed abatement on private property within the City for the 2018 season A motion was made by Delgleize, second O’Connell to adopt Resolution No. 2018-46, "A Resolution of the City Council of the City of Huntington Beach Confirming the Report of the Director of Public Works Regarding the Costs for Weed Abatement on Private Property within the City for the 2018 Season"; and, direct that all charges listed thereon be certified to the Orange County 2018/19 Property Tax Roll. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 26. 18-167 — Adopted Resolution No. 2018-47 approving the Certification of Special Assessments for collecting Delinquent Civil Fines for Municipal Code Violations 97 A motion was made by Delgleize, second O’Connell to adopt Resolution No. 2018-47, "A Resolution of the City Council of the City of Huntington Beach Certifying Special Assessments for Collecting Delinquent Civil Fines for Municipal Code Violations." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None 27. 18-166 — Adopted Resolution No. 2018-48 amending Resolution 2018-29 which established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution 6) to make permanent parking rate modifications for the Great Pacific Airshow and set a policy for annual parking pass holders during events where the parking rate has been increased, as amended. Councilmember Brenden pulled this item to state his opposition to the recommendation of staff to make permanent parking rate modifications for annual parking pass holders during events where the parking rate has been increased. Councilmember O'Connell stated that he agrees with Councilmember Brenden. Councilmember Hardy stated her support of the position taken by Councilmembers Brenden and O'Connell. Councilmember Delgleize and Director of Community Services Knight discussed that the Council had last year asked that staff provide an alternative option to black-out dates for annual parking pass holders, while also keeping in mind the purpose of the increased parking fees is to offset extra expenses for public safety. Councilmember Brenden and Director Knight discussed details of parking passes including donations to City non-profits, the give-away through local auto dealer sales, as well as City board and commission members. Councilmember Brenden requested a staff report detailing parking pass donations. Councilmember Semeta stated she does not believe that a majority of the annual parking pass holders would object to paying more for special events several times a year. Mayor Posey stated his concern about making a change affecting annual parking pass holders, especially since there is currently no accurate analysis of annual parking pass statistics. A motion was made by Brenden, second O’Connell to adopt Resolution 2018-48, "A Resolution of the City Council of the City of Huntington Beach amending Resolution 2018-29 which established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution 6)" as amended to remove language to levy a $15 upcharge to annual parking pass holders during specific events. Discussion ensued. A substitute motion was made by Semeta, second Peterson to adopt Resolution 2018-48, "A Resolution of the City Council of the City of Huntington Beach amending Resolution 2018-29 which established a 98 Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution 6)." The substitute motion failed by the following vote: AYES: Semeta, Peterson, Delgleize NOES: O’Connell, Posey, Hardy and Brenden The original motion made by Brenden, second O’Connell to adopt Resolution 2018-48, "A Resolution of the City Council of the City of Huntington Beach amending Resolution 2018-29 which established a Consolidated Comprehensive Citywide Master Fee and Charges Schedule (Supplemental Fee Resolution 6)" as amended to remove language to levy a $15 upcharge to annual parking pass holders during specific events, carried by the following vote: AYES: O’Connell, Semeta, Posey, Hardy, and Brenden NOES: Peterson, and Delgleize ADMINISTRATIVE ITEMS 28. 18-151 — Accepted Rainbow Environmental Services’ proposal for a Commercial Organic Waste Recycling Program including a 2.18% Commercial Trash Rate Adjustment City Manager Wilson briefly reviewed information provided by Rainbow Services and the impact on rates for commercial accounts, and introduced Senior Administrative Analyst Debra Jubinsky who presented a PowerPoint communication entitled Mandatory Commercial Organics Recycling with slides titled: Background, AB 1826 Requirements, Rainbow Proposed Program (6), Summary and Questions. Councilmember Delgleize confirmed with Analyst Jubinsky that no refuse from this program will be disposed of within the City. Councilmember Semeta asked Chris Kentopp, Rainbow General Manager, how this proposal compares to industry best practices. Mr. Kentopp could only confirm that there are about ten other Orange County communities that have signed up for similar programs. Jennifer Wallen, a representative of Cal Recycle, stated that Solid Waste of America (SWA) reports that the major push is to spread the burden of cost across the commercial sector. Mayor Posey stated that this is a case of Sacramento making a mandate but providing no funding to implement. In this case, the Tier I Commercial restaurants who create the most organic waste are carrying the cost burden. A motion was made by Delgleize, second O’Connell to accept Rainbow Environmental Services' proposal for Organic Waste Recycling program to comply with AB 1826. The motion carried by the following vote: AYES: O’Connell, Semeta, Posey, Delgleize, Hardy, and Brenden NOES: Peterson 99 29. 18-165 — Accepted existing City Council Travel Protocol and Established Policies — NO VOTE TAKEN City Manager Wilson presented a PowerPoint communication entitled City Council Travel Protocol and Established Policies with slides titled: Background, Current Practices, Best Practices, Potential Options to Consider and Questions. Mayor Pro Tem Peterson expressed his support for the historical protocol where the Mayor represents everyone. Councilmember Delgleize asked Councilmember Hardy to explain the historical protocol. Councilmember Hardy responded that each Councilmember has a travel budget, and if/when those funds are depleted, any additional travel would have to be funded by another Councilmember who still has travel funds available. In the case of too many Councilmembers wanting to make the same trip, seniority determines who goes. Councilmember Brenden asked for clarification on "seniority." Councilmember Hardy explained that in this situation, seniority is determined by Councilmember position with the Mayor having first right of refusal and the immediate past Mayor is placed at the bottom of the list. Each Councilmember stated their agreement with the historical protocol. 30. 18-194 — Adopted Interim Ordinance No. 4164 establishing a Temporary Moratorium on Shared Mobility Devices to take effect immediately (Requires 4/5 Vote to Adopt) City Manager Wilson presented a PowerPoint communication entitled Adopt Interim Ordinance No. 4164 Establishing a Temporary Moratorium on Shared Mobility Devices with slides titled: Background, Analysis, and Questions A motion was made by Peterson, second Delgleize to, after the City Clerk reads by title, adopt Interim Ordinance No.4164, "An Interim Ordinance of the City Council of the City of Huntington Beach Establishing a Temporary Moratorium on Shared Mobility Devices to take Effect Immediately." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None COUNCILMEMBER ITEMS 31. 18-187 — Approved Item Submitted by Council Member Brenden — Recognition for Father Christian Mondor and Pastor Sumo Sato Councilmember Brenden introduced this item with a brief PowerPoint communication with slides entitled Father Christian Mondor, Pastor Blaine "Sumo" Sato, A Fitting Public Memorial and Recommended Action to describe their spiritual heritage to the community. Councilmember Brenden stated that the Greater Huntington Beach Interfaith Council is willing to raise the funds for this memorial. 100 A motion was made by Brenden, second Delgleize to direct the Community Services Commission to work with the Greater Huntington Beach Interfaith Council and the surfing community and the followers of Father Christian and Pastor Sumo to develop a proposal for a public memorial honoring Father Christian and Pastor Sumo Sato these two men. Return to City Council within 90 days to present the proposal. The amended motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, and Brenden NOES: None COUNCILMEMBER COMMENTS (Not Agendized) Mayor Pro Tem Peterson reported attending the memorial service for Veteran Zach Martinez who was instrumental in setting up Patriot's Point, and he thanked the 4th of July Board for their hard work to ensure another successful event. Councilmember Hardy thanked the 4th of July Board, Public Safety and Public Works staff for another wonderful event, and thanked the staff responsible for the excellent Jr. Lifeguard program. Councilmember Semeta thanked everyone involved in the 4th of July day-long event, and thanked Lois Barth for the donation that provided for cash awards for the current Art Center Water Works exhibition, and congratulated Carrol Wolf for winning Best of Show. Councilmember O'Connell thanked everyone involved in the safe 4th of July event, including the Police and Fire Department members, and reported attending the Zach Martinez memorial service to honor a man who served our country and our community. Councilmember Delgleize thanked everyone responsible for the Zach Martinez memorial service, including Community Services Supervisor Chris Cole, Mark & Leslie Mays of Tee It Up for the Troops, Mike Michone from Refuge Church, and the American Legion Color Guard. Councilmember Brenden commended Councilmember Delgleize for adopting Zach's cause and helping to ensure success in implementing his vision. Councilmember Brenden reported attending the Sunset Beach Community Association Annual Pancake Breakfast, and the Chamber of Commerce AM Connect Breakfast, as well as presenting a City update for residents at a meeting held at Kathy May's Lakeview Cafe. He thanked all of the City staff and volunteers who ensure a fun and safe day-long 4th of July event, including the Visit HB and Restore HB volunteers who assisted with trash clean-up on July 5th. Mayor Posey thanked Community Relations Officer Julie Toledo, and Sergeant of Arms Police Officer Frahm for their dedication to a successful 4th of July event. Mayor Posey reported visiting a local business, Applied Computer Services (ACS), which was arranged by Kellee Fritzal, Deputy Director of Economic Development, addressing the Citizen's Academy, and holding a Town Hall Meeting to address Environmental Social Governance Investment Strategies and CalPERS which was also attended by Senator John Moorlach and several CalPERS representatives. ADJOURNMENT — 8:26 PM to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Monday, August 6, 2018, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. 101 INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair 102 City of Huntington Beach File #:18-212 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Antonia Graham, Assistant to the City Manager Subject: Approve the July 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the July 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™103 File #:18-212 MEETING DATE:8/6/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to Council monthly. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives - July 2018 Update City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™104 C I T Y O F H U N T I N G T O N B E A C H S T R A T E G I C O B J E C T I V E S (February 13, 2018 – January 1, 2019) JULY 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1, 2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new “contact us” page was implemented on 6/12/2018 and the My HB app replaced Pipeline on July 17. Information Services will present to Council at the August 20 meeting. 2. By September 1, 2018 City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Semeta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. X 105 THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1, 2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16, 2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. 2. By June 1, 2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018/19 Proposed Budget Capital Improvement Plan (CIP) was presented to the City Council, including park improvement projects to be financed next year. 3. By June 1, 2018 August 1, 2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. x The CS Commission Subcommittee met in July 2. They will forward a recommendation to the full Commission at the September meeting. Once the Commission approves of the recommended priorities, this list will be used to allocate available CIP and/or park funding on a priority basis. 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X Staff worked with the NextLevel Technology to build a proposal to perform an assessment of Public Works technologies. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X 106 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X Public Works to address this item as part of facilities needs assessment. 107 THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By August 6, 2018 Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property. X Presented at 5/7/18 Study Session. Item was then referred to the Finance Commission for follow-up and recommendations. The Finance Commission met on 7/25/18 and will present their recommendations at the City Council Study Session on 8/6/18. 2. By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. X Under consideration as part of the franchise renewal negotiation. 3. By November 15, 2018 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City’s programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are working on format and methodology for this review and are currently on target for November 15, 2018. 4. By January 1, 2019 HR Director and CFO Identify funding to enhance the funded status of the City’s Workers Comp Plan. X This item will be considered in conjunction with the Fiscal Year 2017/18 Year End Closeout process and financial statement audit. 5. By January 1, 2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. X The work plan was introduced at the City Council’s 07/16/18 Study Session. Stakeholder meetings have begun. 108 THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners’ recommendations. X The Police Chief made a presentation regarding the implementation of the study’s recommendations to City Council on May 7, 2018. 2. By July 1, 2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018, Study Session . 3. By September 1, 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X 4. By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X RFP was created and the vendor/system was selected. 50% of the implementation work has been completed. 5. By September 1, 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X Staff from Police, IS, and Finance are working on finalizing the RFP. 6. By September 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Development, working with the ad hoc Council Committee on Homelessness Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X A comprehensive plan to address homelessness in Huntington Beach will be presented to the City Council in September/October. Community outreach meetings are taking place alongside working with the Council Subcommittee on Homelessness. 109 7. By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department’s Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. X Staff met to discuss the project scope on July 19. A proposal will be developed for performing a technology needs assessment for the Fire Department in August. 8. By July 1, 2018 January 31, 2019 Fire Chief and Assistant City Manager Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X 110 THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By July 1, 2018 August 15, 2018 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X An update regarding the status of the project will be provided to the City Council via memo. 2. By December 31, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online. X Ecommerce module of Library’s Horizon Integrated Library system is due in the fourth quarter of 2018. Module is part of an upgrade that will be scheduled when available. 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X Drafting AR and on target for Nov. 1. 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities. X IS working with the broadband committee to evaluate different options. 111 City of Huntington Beach File #:18-228 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Marie Knight, Director of Community Services Subject: Approve the appointment of Chana Warnock to the Children’s Needs Task Force (CNTF) as recommended by Council Liaisons Patrick Brenden and Billy O’Connell Statement of Issue: There are currently five (5) vacancies on the Children’s Needs Task Force (CNTF) due to resignations and term expirations. There is a need to appoint one (1) adult representative vacancy to the Children’s Needs Task Force. Financial Impact: Not applicable. Recommended Action: Approve the appointment of adult representative Chana Warnock for a partial term to expire August 31, 2019, as recommended by Council Liaisons Patrick Brenden and Billy O’Connell. Alternative Action(s): Do not approve the appointment to the Children’s Needs Task Force and direct staff accordingly. Analysis: The CNTF is seeking the appointment of three (3) new adult and two (2) student representatives to serve partial terms as vacated through resignations to fill a full-term. The by-laws state that the CNTF may consist of 13 members with no more than one-third of the membership being students. The vacancies were posted on the City’s website and on the posting board at City Hall. There is currently one (1) adult candidate, Chana Warnock, seeking appointment to the CNTF. After review by Council liaisons Brenden and O’Connell, Warnock is being recommended for appointment to the CNTF. A short biography of the recommended applicant is described below. A Huntington Beach native, Ms. Warnock has demonstrated a committed interest in the welfare of children and the community through her service. She holds a Bachelor’s Degree in Human Development. She participates with organizations that serve children, both locally and county-wide, City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™112 File #:18-228 MEETING DATE:8/6/2018 such as the We Can Coalition, the Orange County Children’s Partnership, and received the Alice Hurst Award from CSULB for community leadership. Ms. Warnock has expressed an interest in collaborating, communicating, and connecting with community members in order to best serve the children of Huntington Beach. Environmental Status: Not applicable. Strategic Plan Goal: Improve quality of life Attachment(s): 1. 2017-18 CNTF Roster City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™113 Children’s Needs Task Force 2017/2018 ADULT MEMBERS YOUTH MEMBERS DONA CARDONA Term: 09/17 – 08/21 LINDA CORNEJO 1ST Term: 9/17 - 8/21 JOSLIN DE DIEGO, Ed. D. Term: 09/17-08/19 MEAGAN KENSEY 1st Term: 09/15-08/19 PHYLLIS LEMBKE, Ed. D. 2nd Term: 09/15 – 08/19 CYNTHIA VARNELL 1st Term: 09/17-08/21 CHANA WARNOCK Term: 09/17 – 08/19 VACANT VACANT TIFFANIE LIN 2nd Term: 09/17 – 06/19 DOMINIQUE SARDINAS 2nd Term: 09/17 – 06/19 VACANT VACANT CITY COUNCIL LIAISONS PATRICK BRENDEN Patrick.brenden@surfcity-hb.org BILLY O’CONNELL Billy.OConnell@surfcity-hb.org 2000 Main Street City of Huntington Beach Bus: 714 536-5553 FAX: 714 536-5233 STAFF LIAISON CHRIS SLAMA Community Services Manager (714) 536-5495 FAX: (714) 374-1654 cslama@surfcity-hb.org RECORDING SECRETARY HOLLAND MCNABB Recreation Supervisor (714) 960-8884 holland.mcnabb@surfcity-hb.org The CNTF meets the fourth Thursday every other month in February, April, June, August, October, December, at 4:00 pm in Room B-8, Lower-Level, Civic Center, 2000 Main Street. Revised: August 2, 2017 114 City of Huntington Beach File #:18-169 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Kellee Fritzal, Deputy Director of Economic Development Subject: Approve and authorize execution of a Sponsorship Agreement between the City of Huntington Beach; and, adopt a Highway Maintenance Corporation for Trash Receptacles and Sponsorship Statement of Issue: The City Council is asked to approve a 10-year sponsorship agreement between the City of Huntington Beach and Adopt a Highway Maintenance Corporation for the purchase of 525 trash receptacles in exchange for minimal public awareness advertisement rights on the trash receptacles located at the beach. Financial Impact: The 525 trash receptacles are valued at $110,250. The City will receive a 3% revenue share of advertising beginning in the seventh year of the agreement. The lease agreement could generate $15,210 in General Fund revenue and eliminate the expense of purchasing new trash receptacles. Recommended Action: A) Approve the “Sponsorship Agreement between the City of Huntington Beach and Adopt a Highway Maintenance Corporation for Trash Receptacles and Sponsorship”; and, B) Authorize the Mayor, City Manager, and City Clerk to execute the Sponsorship Agreement and other related documents on behalf of the City. Alternative Action(s): Do not approve the Sponsorship Agreement and direct staff accordingly. Analysis: In 1998 and in 2008, the City Council approved sponsorship agreements with Adopt a Highway Maintenance Corporation (“AHC”) for trash barrels placed at City beaches in exchange for the rights to advertise on trash receptacles. City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™115 File #:18-169 MEETING DATE:8/6/2018 Staff and AHC have reached an agreement on a new 10-year Sponsorship Agreement. Under the current proposal, AHC will donate 525 new trash receptacles valued at $110,250 ($210/each) in exchange for limited advertisement rights and revenue. In addition, the City will receive a 3% share of revenue commencing in the seventh year of the Agreement. The receptacles, as part of this proposal, are more robust than the barrels provided under previous contracts and comply with updated State environmental regulations which require lids. AHC submitted a proposal based on a similar contract awarded by the County of Los Angeles Board of Supervisors on April 4, 2017, for a five-year contract in which AHC donated 3,000 receptacles in exchange for full advertisement rights, with no revenue sharing. All advertising material is subject to the authorization of the City Manager or his designee. Furthermore, all sponsorship identification on the receptacles must be appropriate and in good taste. Signs that are indecent, obscene, pornographic, sexually explicit, or materials advocating the use of illegal substances, tobacco or alcohol products are prohibited. Each receptacle will have two ads, each 24" x 36" in size, in addition to the words "Keep Our Beaches Clean." Environmental Status: Not Applicable Strategic Plan Goal: Strengthen economic and financial sustainability Improve quality of life Attachment(s): 1. Sponsorship Agreement between the City of Huntington Beach and Adopt a Highway Maintenance Corporation for Trash Receptacles and Sponsorship City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 City of Huntington Beach File #:18-181 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Gilbert Garcia, Chief Financial Officer Subject: Approve and authorize execution of Professional Services Contract with Davis Farr, LLP in an amount not to exceed $121,500 for Transient Occupancy Tax, Utility User Tax, and Lease Concession Audit Services Statement of Issue: City Council approval is requested to approve a three-year professional service contract with Davis Farr, LLP for Transient Occupancy Tax (TOT), Utility Users Tax (UUT), and Lease Concession Audit Services. Financial Impact: No additional appropriations are requested. Sufficient appropriations are budgeted in the current fiscal year in account 10035205.69365 in the Finance Department to support the FY 18/19 contract value of $44,000. Funds for future years will be budgeted accordingly. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the “Professional Services Contract Between the City of Huntington Beach and Davis Farr LLP for Transient Occupancy Tax, Utility User Tax, and Lease Concession Audit Services” in an amount not to exceed $121,500. Alternative Action(s): Do not approve the recommendation and direct staff accordingly. Analysis: The City of Huntington Beach currently collects transient occupancy tax revenue from 22 hotels/inns and utility users tax from 272 utility services providers. In addition, the City receives a percentage of the monthly gross revenues from 21 concessionaires. Below is a summary of the actual revenue the City received from TOT, UUT, and lease concession revenues over the past three fiscal years. City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™138 File #:18-181 MEETING DATE:8/6/2018 The City posted the Requests for Proposals for Transient Occupancy Tax, Utility Users Tax, and Lease Concession Audit Services on PlanetBids, the City’s bid management website. Proposals were received from the following four firms: 1. Davis Farr, LLP 2. Vavrinek, Trine, Day & Co., LLP 3. Gruber & Associates, CPAs 4. HdL Software, LLC Staff analyzed and reviewed each proposal based on a variety of factors including, but not limited to the following: 1) responsiveness to the RFP; 2) recent experience of the firm in conducting audits of similar size and scope; and, 3) the firm’s references. As a result of this comprehensive review, staff is recommending the CPA firm of Davis Farr, LLP as the most qualified firm to perform the audits of TOT, UUT, and lease concession revenues for the City. The professional services agreement will be for a total of three years, with a total maximum payment amount of $121,500 over the three-year period. The following is a summary of Davis Farr, LLP’s cost proposal: Year 1 Year 2 Year 3 Total 44,000$ 39,100$ 38,400$ 121,500$ Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. “Professional Services Contract between the City of Huntington Beach and Davis Farr, LLP for Transient Occupancy Tax, Utility User Tax, and Lease Concession Audit Services” 2. Certificate of Insurance. 3. Rating Sheets. City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 PROFESSIONAL SERVICES SERVICE: Financial Auditing Services SERVICE DESCRIPTION: Provide transient occupancy tax, utility users tax, and lease concession audit services for the City. VENDOR: Davis Farr LLP OVERALL RANKING: 1 SUBJECT MATTER EXPERTS/RATERS: 1. Public Works Senior Administrative Analyst 2. Public Works Project Manager 3. Deputy Director of Economic Development I. MINIMUM QUALIFICATIONS REVIEW  Written Proposal Score: 1,197.5 Davis Farr, LLP – Minimum Qualifications Review Criteria Total Weighted Score Maximum Score Compliance with RFP 120 150 Technical Approach 362.5 375 Qualifications 240 300 Recent experience 220 300 Cost 200 300 References 55 75 Local Vendor (bonus) 0 15 Total 1,197.5 1,500 II. DUE DILIGENCE REVIEW  Interview Ranking: 1 Davis Farr LLP – Summary of Review  Extensive local and California experience with similar audits. Performed over 120 TOT audits and several franchise tax/UUT/concessionaire audits in the last three years.  Successful in finding unreported revenues on a majority of the audits.  Very qualified: served governmental entities for over 40 years.  Methodology included in the proposal is through and clear.  Excellent relationship with City staff. Currently provide revenue audit services to the City for Hotels and Leases and financial audit services.  References from the cities of Irvine, Costa Mesa, Garden Grove, Morgan Hill, and Indio. Davis Farr LLP – Pricing  Pricing of $121,500 is competitive (second lowest of four proposals submitted) 188 PROFESSIONAL SERVICES SERVICE: Financial Auditing Services SERVICE DESCRIPTION: Provide transient occupancy tax, utility users tax, and lease concession audit services for the City. VENDOR: Vendor #2 OVERALL RANKING: 2 SUBJECT MATTER EXPERTS/RATERS: 1. Public Works Senior Administrative Analyst 2. Public Works Project Manager 3. Deputy Director of Economic Development I. MINIMUM QUALIFICATIONS REVIEW  Written Proposal Score: 965 VENDOR #2 – Minimum Qualifications Review Criteria Total Weighted Score Maximum Score Compliance with RFP 95 150 Technical Approach 262.5 375 Qualifications 230 300 Recent experience 190 300 Cost 140 300 References 47.5 75 Local Vendor (bonus) 0 15 Total 965 1,500 II. DUE DILIGENCE REVIEW  Interview Ranking: 2 Vendor #2 – Summary of Review  Extensive local and California experience with local government audits.  Very qualified: served governmental entities for over 60 years.  Little mention regarding extent of recent relevant audits.  Familiarity with City: financial statement auditors for the City for FY 13/14 – 15/16.  References from the cities of Indian Wells, Rancho Mirage, Fairfield, and Whittier as well as OCTA. Vendor #2 – Pricing  Pricing of $181,500 is very high (highest of four proposals submitted) 189 City of Huntington Beach File #:18-202 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Kellee Fritzal, Deputy Director of Economic Development Subject: Approve and authorize execution of Amendment No. 4 to Ground Lease Agreement between the City of Huntington Beach and American Tower Asset Subset, LLC Statement of Issue: The City Council is asked to approve Amendment No. 4 to the Ground Lease Agreement with American Tower Asset Sub, LLC, for an existing cell tower located at 3817 Warner Avenue extending the current term set to expire on May 23, 2023, and add five (5) additional five (5) year renewal terms, ending on May 23, 2048, and to provide periodic rent increases. Financial Impact: The rent will be increased from $2,562 per month to $2,700 (current market rent) upon execution and continue until May 23, 2023. Upon the commencement of the first renewal term and every subsequent renewal, the rent will increase by a minimum of 10%. In addition, the City will receive a 30% revenue share of all subleases generated during the renewal terms. American Tower will also pay a one-time payment in the amount of $45,000 within 30 days after execution. The total revenue generated from the remaining term and renewal terms is estimated to $1.2 million (including revenue sharing) spread over the course of the remaining term and renewal terms. Revenue will be deposited into the General Fund. Recommended Action: A) Approve Amendment No. 4 to Ground Lease Agreement between the City of Huntington Beach and American Tower Asset Subset, LLC; and, B) Authorize the Mayor, City Manager, and City Clerk to execute Amendment No. 4 and other related documents. Alternative Action(s): Do not approve Amendment No. 4 and direct staff accordingly. City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™190 File #:18-202 MEETING DATE:8/6/2018 Analysis: On November 16, 1992, the City Council approved a Ground Lease Agreement with Smart, SMR of California (“Motorola”), to lease a portion of the parking lot area at the Warner Avenue Fire Station to construct a 40-foot monopole on the site. In 1993, the City Council approved two subsequent amendments to allow the City to install its emergency siren equipment on the monopole. On September 6, 2016, the City Council approved Amendment No. 3 to Ground Lease Agreement consenting to the assignment of the original lease from SMART SMR to Nextel to American Tower Asset Sub, LLC (“American Tower”). In addition, Amendment No. 3 increased the monthly ground rent from $1,277 to $2,500. Staff received a request from American Tower to extend the Ground Lease Agreement. Staff negotiated the proposed Amendment No. 4 in accordance with the following business terms: ·One-time payments: $45,000 due within 30 days of execution ·Rent increase: $2,562/month to $2,700/month upon execution ·Renewals:(5) 5-year terms ·Revenue share:City collects 30% of new subleases ·Escalations:CPI increases every five-years (10% min and 25% max) In order to install additional equipment, American Tower will still need to obtain permits from all regulatory agencies having oversight and jurisdiction over the property. Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Amendment No. 4 to Ground Lease Agreement between the City of Huntington Beach and American Tower Subset, LLC. 2. Prior Leases and Amendments City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 City of Huntington Beach File #:18-225 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Travis K. Hopkins, PE, Director of Public Works Subject: Approve and authorize the Director of Public Works to implement Change Order No. 1 for the Brookhurst Street Bridge Preventive Maintenance project, CC-1449; and authorize an appropriation from the Gas Tax Fund of $212,000 Statement of Issue: On August 21, 2017, City Council awarded a contract to Beador Construction Company for the Brookhurst Street Bridge Preventive Maintenance project. One of the final stages of the project involves grinding the existing asphalt from the concrete deck of the bridge. During this process, deficiencies to the concrete structure underneath the asphalt were discovered. After further review and engineering analysis by the City’s consultant, it was determined that additional construction work is required to create a structurally sound bridge deck. This work necessitates an additional expenditure of $160,000 and an appropriation from the Gas Tax Fund to cover this expenditure and an estimated $52,000 in additional inspection, material testing, and engineering/design costs. Financial Impact: Staff is requesting an appropriation of $212,000 from the Gas Tax Fund (207) undesignated fund balance. Recommended Action: Approve Change Order No. 1 and appropriate $212,000 from the Gas Tax undesignated fund balance to account 20790010.82800. Alternative Action(s): Do not authorize the additional expenditure and instruct staff on how to proceed. Analysis: The Brookhurst Street Bridge was constructed in 1958. In the mid 1980s the existing bridge was widened to its current dimensions. Parts of the bridge have deteriorated due to vehicular traffic and tidal flux necessitating the bridge to be rehabilitated. The Public Works Department was able to secure a Federal Grant under the Bridge Preventive Maintenance program to cover approximately 88% of the cost of construction and design. City Gas Tax funds were used for the local match. On City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™261 File #:18-225 MEETING DATE:8/6/2018 August 21, 2017, City Council awarded a contract to Beador Construction Company for the project. Construction began on December 18, 2017, and was scheduled to be completed in mid-July 2018. The Contractor was fulfilling all contractual obligations and was working well throughout all construction phases. During one of the last phases of construction, the contractor was to remove the asphalt on the bridge deck, apply a waterproof membrane and re-pave to match existing asphalt grades. During this process, it was discovered that there were deficiencies in the concrete bridge deck in areas constructed in the 1980s. Further discoveries identified excessively thin concrete in certain areas of the pre-cast concrete bridge deck panels. It cannot be determined why this condition exists. This is contrary to the as-builts from the project that were done almost 30 years ago which indicated a 3” thick layer of concrete in the structural section. When the asphalt was removed it was revealed that some areas were less than 1-inch thick. After review and engineering analysis by the City’s design engineering consultant, it was concluded that the bridge deck needed additional thickness to create a structurally sound bridge deck. The project engineer identified all problem areas and proposed a method to fix these areas with a one-inch leveling course of polyester concrete overlay. The contractor and Public Works engineering obtained three competitive bids for the work. The cost of the overlay and the resulting delay is estimated at $160,000 over the contract amount previously approved by Council. Additional associated costs related to engineering, material testing, and inspections are estimated at $52,000. Staff will work with Caltrans and the federal government to explore obtaining additional grant funding to address this issue. The Director of Public Works is requesting approval for Change Order No. 1 to authorize these additional unanticipated costs above the original approved contract and contigency. Public Works Commission Action: An emergency meeting of the Public Works Commission will be held to address this issue. Environmental Status: A Categorical Exclusion was approved on September 15, 2015, in compliance with NEPA. Mitigated Negative Declaration No. 14-006 on April 15, 2015, in compliance with CEQA Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Emergency Repair Estimated Costs Summary City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™262 263 City of Huntington Beach File #:18-217 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Marie Knight, Director of Community Services Subject: Approve Creation of a Harbor Commission Statement of Issue: On May 7, 2018, Mayor Pro Tem Erik Peterson and Council Member Lyn Semeta brought forth an item to create an Ad Hoc Committee to work with staff to review best practices for the operation of a Harbor Commission, including the make-up of Commission membership, authority of the Commission, and proposed amendments to the Municipal Code, for the creation and operation of a Harbor Commission. Since that time, City staff has met with the Ad Hoc Committee and looked at best practices throughout the State. This Request for City Council Action seeks to authorize the creation of a Harbor Commission and the selection of its members. Financial Impact: There is no fiscal impact at this time. Recommended Action: A) Authorize the City Attorney to prepare a Municipal Code Amendment creating a Harbor Commission; and, B) Authorize the City Manager and Director of Community Services to create application guidelines for the Harbor Commission. Alternative Action(s): Do not approve the recommended actions and direct staff accordingly Analysis: Currently, no advisory body exists within the City of Huntington Beach charged with ensuring the welfare of Huntington Harbour for residential, recreational, and commercial users of the waterways and related infrastructure. A Harbor Commission would facilitate a holistic management of the harbor and could serve as an advisory body to City Council on all matters pertaining to the harbor. City of Huntington Beach Printed on 8/1/2018Page 1 of 3 powered by Legistar™264 File #:18-217 MEETING DATE:8/6/2018 To that end, City staff reviewed every harbor/port commission in the State to understand their operations, roles and responsibilities, and governance. Through this research, staff discovered that most of the harbors/ports had a revenue source that generated operational and maintenance funds. Our harbor does not have any associated revenue to offset operations and maintenance. There were only a few harbors in the State that could be closely compared to ours in either size, features and/or function. Based on our research and the needs of our harbor, and discussions with the Ad Hoc Committee, staff is recommending the following structure for the proposed Commission: Roles and Responsibilities The Commission would be an Advisory Board to the City Council on the following main topics: ·Waterway Safety ·General Infrastructure (e.g. seawalls, pier headlines, etc.) ·Water Quality ·Municipal Code Amendments The Harbor Commission would: 1.Advise the City Council on any matters concerning the harbor when so requested by Council. 2.Hold hearings on any matter concerning the commercial and recreational development of the harbor. 3.Advise the City Council on proposed harbor related improvements. 4.Make recommendations to City Council for adoption of regulations and programs necessary for the ongoing implementation of the goals, objectives, and policies of the harbor. 5.Advise the City Council on implementation of dredging priorities. 6.Recommend and advise to City Council in all matters pertaining to the use, control, operation, promotion, and regulation of vessels and watercraft within the harbor. 7.Make recommendations to City Council concerning the acquisition, disposition or repair of equipment, facilities, materials, and supplies relating the harbor. Additionally, staff met with the Ad Hoc Committee to discuss the Composition of a Harbor Commission and proposes the following: Harbor Commission Composition The Commission should be comprised of five (5) members, with staggered terms. These Commissioners must be residents in the harbor or have a business interest in the harbor. Additionally, the two City Council Liaisons will work with staff on selection criteria and interview applicants based on to be determined desired expertise. Should these recommendations be amenable to City Council, staff would bring back to City Council a Municipal Code Amendment establishing the Commission. Once that was adopted by City Council a recruitment process would be initiated for the Harbor Commission. Environmental Status: Not applicable. City of Huntington Beach Printed on 8/1/2018Page 2 of 3 powered by Legistar™265 File #:18-217 MEETING DATE:8/6/2018 Strategic Plan Goal: Improve quality of life Attachment(s): 1. May 7, 2018, City Council Member item City of Huntington Beach Printed on 8/1/2018Page 3 of 3 powered by Legistar™266 CITY OF HUNTINGTON BEACH City Council Interoffice Communication To: Honorable Mayor and City Council Memb s From: Erik Peterson, Mayor Pro Te Lyn Senneta, City Council ember(/ Date: April 30, 2018 Subject: CITY COUNCIL MEMBER ITEM FOR THE MAY 7, 2018, CITY COUNCIL MEETING — CREATION OF A HARBOUR COMMISSION STATEMENT OF ISSUE: Currently, no advisory body exists within the City of Huntington Beach charged with ensuring the welfare of Huntington Harbour for residential, recreational and commercial users of the waterways, and related infrastructure. In order to facilitate holistic management of Huntington Harbour a Harbour Commission should be created. The Commission's purpose would be to provide advice to the City Council on matters pertaining to the Harbour including: the use, control, operation, promotion, and regulation of vessels and watercraft within the Harbour; advice on any necessary or proposed Harbour-related improvements or infrastructure repair/maintenance; and make recommendations for the adoption of regulations and programs necessary for the ongoing implementation of the goals, objectives, and policies of the Harbour. RECOMMENDED ACTION: 1. Direct staff, including the City Attorney, to review best practices for the operation of a Harbour Commission, including the make-up of Commission membership, authority of the Commssion, and proposed amendments to the Municipal Code, for the creation and operation of a Harbour Commission. 2. Create an ad hoc committee, to include two Council Members as liaisons, to work with staff and return to Council within 90 days with a proposal covering items listed in #1 above. xc: Fred Wilson, City Manager Lori Ann Farrell Harrison, Assistant City Manager Robin Estanislau, City Clerk Michael Gates, City Attorney HB -356-Item 15. - 1 267 City of Huntington Beach File #:18-227 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Antonia Graham, Assistant to the City Manager Subject: Dissolution of the Ad Hoc Coastal Area Odors Committee Statement of Issue: On October 2, 2017, City Council Member Billy O’Connell introduced a Council Member item to create an Ad Hoc Coastal Area Odors Committee. The Committee was tasked with working with key stakeholders to formulate a work plan for the Council’s further review and action to: 1) identify the material/substance causing the odor(s); 2) identify the source; 3) identify the responsible jurisdiction; 4) identify a remedy; and,5) in cooperation with other agencies, take steps to achieve the objectives no later than June 1, 2018. This Council Action provides an update of activities to date and recommends to dissolve the Ad Hoc Committee until further authorized by City Council. Financial Impact: There is no fiscal impact. Recommended Action: Dissolve the Ad Hoc Committee until further authorized by the City Council. Alternative Action(s): Do not dissolve the Ad Hoc Committee and direct staff accordingly. Analysis: Throughout 2017, the City began receiving an increase in complaint calls in regards to an unknown coastal odor. Staff directed these calls to the Air Quality Management District (AQMD) as they have jurisdiction over these odor “events” and the Fire Department worked collaboratively with the AQMD to collect samples on behalf of the AQMD. In February 2017, City staff began working collaboratively in a working group focused on finding the source of these fleeting coastal area odors. This group was comprised of the cities of Long Beach, Seal Beach, and Garden Grove, in addition to private companies (e.g. Southern California Gas Company, California Resources Corporation, etc.). In October, 2017 the City Council Ad Hoc Committee (Mayor Posey, Councilmembers Brendan and O’Connell) was tasked with identifying the responsible jurisdiction and remedy. The Committee met four times. Representatives from the AQMD were also in attendance to provide updates on their ongoing City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™268 File #:18-227 MEETING DATE:8/6/2018 times. Representatives from the AQMD were also in attendance to provide updates on their ongoing investigation and details on the samples collected during these “events.” In addition to these Committee meetings, City Council and City staff met with the AQMD at their Diamond Bar headquarters to discuss the ongoing investigation. At this meeting, it was made clear to the City that these odors were not coming from stationary sources. The jurisdiction of the AQMD is to regulate emissions from stationary sources and not non-stationary sources (e.g. vessels, boats, etc.) that reside off of the coast of Huntington Beach. The AQMD recommended to the City that we engage federal authorities who have the appropriate jurisdiction. Subsequently, staff met with Congressman Rohrabacher’s office to engage the assistance of the Coast Guard and the Environmental Protection Agency. In May 2018, Council Member Brenden traveled to Washington D.C. and met with the Environmental Protection Agency to discuss these odor issues. Upon his return, the Committee along with staff, the AQMD, and Congressman Rohrabacher’s Office met with the United States Coast Guard to discuss their involvement in this investigation since they have jurisdiction over non-stationary sources. The odor complaints have since decreased and because the City has no jurisdiction over the potential offshore sources of the odor, it is recommended that the Ad Hoc Committee be dissolved until further authorized by the City Council. Should these odor complaints resume, staff will continue to direct complaints to the Air Quality Management District, work collaboratively with the AQMD to collect samples, and work with our federal representatives to assist as needed. Environmental Status: Not Applicable Strategic Plan Goal: Improve quality of life Attachment(s): None City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™269 City of Huntington Beach File #:18-238 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION TO: Honorable City Council Members FROM: Michael Posey, Mayor DATE: August 6, 2018 City Council Member Item for the August 6, 2018, City Council Meeting, Submitted by Mayor Michael Posey - Senate Bill 35 - Planning and Affordable Housing STATEMENT OF ISSUE Senate Bill 35 - Planning and Zoning Affordable Housing Streamlined Approval Process (SB 35) was signed into law by Governor Brown on September 29, 2017, and went into effect on January 1, 2018. SB 35 applies in cities that are not meeting their Regional Housing Need Allocation (RHNA) goal for construction. The bill requires local entities to streamline the approval of certain housing projects by providing a ministerial approval process, removing the requirement for CEQA analysis, and removing the requirement for Conditional Use Permit or other similar discretionary entitlements granted by a Planning Commission. Senate Bill 35 takes away discretionary approval over housing decisions. Recently, a developer in Cupertino, who had for years tried to develop a nearly vacant Valco Mall, announced that it will use SB 35 to push ahead with plans that include more than 2,400 new homes on the site. The law has now been invoked in a handful of cities. In order to protect ourselves from developers who could push through housing developments, it would behoove us to investigate possible legal action or exemption from the State. RECOMMENDED ACTION Direct the City Attorney to investigate any and all legal action against the State of California in regards to Senate Bill 35 to exempt us from the requirements of Senate Bill 35. City of Huntington Beach Printed on 8/1/2018Page 1 of 1 powered by Legistar™270 City of Huntington Beach File #:18-240 MEETING DATE:8/6/2018 REQUEST FOR CITY COUNCIL ACTION TO: Honorable Mayor and City Council Members FROM: Patrick Brenden, City Council Member DATE: July 30, 2018 City Council Member Item for the August 6, 2018, City Council Meeting, Submitted by Councilmember Brenden - Electric Vehicle Charging Infrastructure STATEMENT OF ISSUE: The first electric automobile was built in the 1890s, but quickly fell obsolete in favor of the cheaper, gasoline-powered model. However, in recent years, the electric vehicle (EV) has made a comeback. According to the International Energy Agency, in 2016, 750,000 all-electric vehicles were sold globally. In 2017, that number grew by almost 47% to 1.1 million and is only expected to grow. Consumers are no longer buying EVs solely for environmental reasons, but rather the expanding popularity in EVs has been driven by their growing economic practicality. The cost of an EV has dropped significantly over the last several years. Technological advancement has driven the price of lithium-ion batteries down by almost 70%. In addition, EV research has increased driving ranges and cut recharging times as well. With ever increasing gas prices, EVs are now making more economic sense, and EV sales are demonstrating that consumers agree. As demand has increased, car manufacturers are looking to keep pace. Porsche aims at making 50% of its cars electric by 2023. JLR (Jaguar Land Rover) has announced it will shift entirely towards electric and hybrid vehicles by 2020. General Motors, Toyota, and Volvo have all declared a target of 1 million in EV sales by 2025. By 2030, Aston Martin expects that EVs will account for 25% of its sales, with the rest of its line up comprised of hybrids. By 2025, BMW has stated it will offer 25 electrified vehicles, of which 12 will be fully electric. The Renault Nissan & Mitsubishi alliance intends to offer 12 new EVs by 2022. Despite the growth of the EV market, EV-charging infrastructure has failed to keep up with demand, and the need for EV-charging stations continues to expand. There are several companies manufacturing and developing public charging stations and these stations are found on both public and private property. Typically, a property owner contracts with an EV-charging vendor that passes along the cost of equipment, installation, and permitting to that owner; costs that could easily run into the tens of thousands of dollars. The vendor collects a fee from people using the charging station and the property owner may receive a share of that revenue. City of Huntington Beach Printed on 8/1/2018Page 1 of 2 powered by Legistar™271 File #:18-240 MEETING DATE:8/6/2018 from people using the charging station and the property owner may receive a share of that revenue. The City of Huntington Beach has engaged in such an arrangement for EV-charging stations in the public right-of-way in places like the downtown parking structure, City Hall, and the Pier Plaza parking area. Today, Huntington Beach has the opportunity to take a leadership role in the adoption and expansion of public EV-charging infrastructure. As consumers shift towards electric vehicles, they will be more likely to visit shopping centers and restaurants that have public charging stations. Adding more charging stations will attract business to our City thus expanding our sales tax base. Direct the City Manager to issue a Request for Proposal (RFP) document for the expansion of the City’s electric vehicle charging infrastructure in public places, adding additional charging stations for public use at City facilities. City of Huntington Beach Printed on 8/1/2018Page 2 of 2 powered by Legistar™272