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Home My WebLink About2018-09-17 Agenda PacketMEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the City Clerk’s Office at (714) 536-5227 for more information, or request assistance from the staff or Sergeant-at-Arms at the meeting. PUBLIC COMMENTS: To address the legislative body on items of interest not scheduled for public hearing, Request to Speak forms will be made available at the meeting and are collected by the staff or Sergeant at Arms. Some legislative bodies may provide different Request to Speak forms for public hearing items. AUDIO/VIDEO ACCESS TO BROADCASTED MEETINGS: City Council and Planning Commission meetings are televised live on HBTV-3 Channel 3, and can be viewed via live or archived website at https://huntingtonbeach.legistar.com. AGENDA CITY COUNCIL/PUBLIC FINANCING AUTHORITY Monday, September 17, 2018 Council Chambers 2000 Main Street Huntington Beach, CA 92648 Study Session - 4:00 PM Regular Meeting - 6:00 PM MAYOR AND CITY COUNCIL MIKE POSEY, Mayor ERIK PETERSON, Mayor Pro Tem PATRICK BRENDEN, Councilmember BARBARA DELGLEIZE, Councilmember JILL HARDY, Councilmember WILLIAM O’CONNELL, Councilmember LYN SEMETA, Councilmember STAFF FRED A. WILSON, City Manager MICHAEL E. GATES, City Attorney ROBIN ESTANISLAU, City Clerk ALISA CUTCHEN, City Treasurer Page 1 City Council/Public Financing Authority AGENDA September 17, 2018 4:00 PM - COUNCIL CHAMBERS CALL TO ORDER Councilmember Delgleize has requested permission to be absent pursuant to Resolution No. 2001-54 ROLL CALL O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) STUDY SESSION 18-1721.Discussion of shared mobility best practices and survey results 18-2552.Electric Vehicle Charging Station Program Update RECESS TO CLOSED SESSION CLOSED SESSION ANNOUNCEMENT(S) 18-3173.Mayor Posey to Announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiators: Fred A. Wilson, City Manager, Peter Brown, outside counsel and Chief Negotiator, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer, Michele Warren, Director of Human Resources regarding the following: Huntington Beach Firefighters' Association (HBFA), Huntington Beach Police Officers’ Association (POA) and Municipal Employees’ Association (MEA). CLOSED SESSION 18-3474.Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Police Officers' Association (HBPOA) v. City of Huntington Beach; Orange County Superior Court Case No. 30-2016-00884624. Page 1 of 7 Page 2 City Council/Public Financing Authority AGENDA September 17, 2018 18-3485.Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators: Fred A. Wilson, City Manager, Peter Brown, outside counsel and Chief Negotiator, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer, Michele Warren, Director of Human Resources regarding the following: Huntington Beach Firefighters’ Association (HBFA), Huntington Beach Police Officers’ Association (POA) and Municipal Employees’ Association (MEA). 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING Councilmember Delgleize has requested permission to be absent pursuant to Resolution No. 2001-54 ROLL CALL O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden PLEDGE OF ALLEGIANCE INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 18-3036.Kelly Frankiewicz, MDiv of Leisure World Community Church, Seal Beach and member of the Greater Huntington Beach Interfaith Council CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS 18-3417.Mayor Posey to call on Victoria Alberty to present the Adoptable Pet of the Month. 18-3008.Mayor Posey to proclaim September as “Pain Awareness Month” and present commendation to Lisa Lingle, Huntington Beach resident and volunteer with the U.S. Pain Foundation. 18-3449.Mayor Posey to call on Huntington Beach Police Chief Rob Handy to conduct a special presentation regarding the City’s Page 2 of 7 Page 3 City Council/Public Financing Authority AGENDA September 17, 2018 “Fallen Officers.” 18-34510.Mayor Posey to call on City Clerk Robin Estanislau to promote and proclaim Tuesday, September 25 as Citywide Voter Registration Day. 18-34611.Mayor Posey to call upon HBReads Director Joe Dagley to present a check to the Huntington Beach Human Relations Task Force Chair Angie Dahman. 18-34012.Mayor Posey to call on Director of Community Services, Marie Knight who will present the Mayor’s Award to Human Services Senior Supervisor, Randy Pesqueira. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES CITY MANAGER'S REPORT CONSENT CALENDAR 18-35113.Approve and Adopt Minutes Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated September 4, 2018, as written and on file in the Office of the City Clerk. Recommended Action: 18-33014.Approve the August 2018 City of Huntington Beach Strategic Plan Update Approve the August 2018 Strategic Objectives Update as contained within Attachment 1. Recommended Action: 18-34315.Approve the placement of a memorial plaque recognition for Father Christian Mondor and Pastor Blaine “Sumo” Sato on Tower Zero on the Municipal Pier Approve the placement of a memorial plaque recognizing Father Christian Mondor and Pastor Blaine “Sumo” Sato as recommended by the Community Services Commission, on Tower Zero on the Huntington Beach Municipal Pier. Recommended Action: 18-29316.Approve the escheatment of Unclaimed Funds Per Government Code Sections 50050-50057 Page 3 of 7 Page 4 City Council/Public Financing Authority AGENDA September 17, 2018 Review and approve the transfer of $4,538.24 of unclaimed funds from the City’s Unclaimed Funds Liability Account to the City’s Miscellaneous Revenue Account #10000100.48550.10035209 in compliance with the Government Code Sections 50050-50057. Recommended Action: 18-29617.Adopt Resolution No. 2018-51 amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18 for the Continuation of Capital Improvement Program (CIP) Projects Adopt Resolution No. 2018-51, “A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18”, which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carry over amounts totaling $27,088,797 . Recommended Action: 18-24518.Approve the purchase of a replacement fire engine with South Coast Fire Equipment, Inc. and an ambulance; and, authorize the City Manager to enter into all documents and to complete any financial transactions necessary to lease finance the purchase of the fire engine and ambulance Approve the purchase of the replacement fire engine with South Coast Fire Equipment, Inc. and an ambulance; and , authorize the City Manager to enter into all documents and transactions necessary to lease finance the purchase of the fire engine and ambulance. Recommended Action: 18-32019.Approve and authorize execution of Amendment #1 to Professional Services Agreement with Wittman Enterprises, LLC to provide Emergency Paramedic and Ambulance Billing Services and increase appropriations and professional services authority accordingly A) Adopt and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement Between the City of Huntington Beach and Wittman Enterprises, LLC” for Emergency Paramedic and Ambulance Billing Services; and, B) Approve an additional appropriation of $124,832 for the FireMed Administration business unit (10065401.69365); and, C) Increase the Fire Department’s professional services authority by $398,607 to ensure compliance with Administrative Regulation No. 228. Recommended Action: Page 4 of 7 Page 5 City Council/Public Financing Authority AGENDA September 17, 2018 18-32220.Approve additional appropriation for professional fire prevention inspection, plan check, and environmental engineering services; and, approve and authorize execution of Amendment #1 to Professional Services Agreement with Bureau Veritas North America, Inc. in the amount of $420,669 for fire prevention inspection and plan review services and increase professional services authority accordingly A) Approve an appropriation of $300,000 for Fire Prevention inspection, plan check and environmental engineering services; and, B) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract Between the City of Huntington Beach and Bureau Veritas North America, Inc. for Fire Prevention Inspection and Plan Review Services;” and, C) Increase the Fire Department’s professional services authority by $420,669 to ensure compliance with Administrative Regulation No. 228. Recommended Action: 18-32321.Approve and authorize execution of a License Agreement between the City of Huntington Beach and DCOR, LLC for a booster pump facility located at Pacific Coast Highway and Warner Avenue A) Approve the “License Agreement Between the City of Huntington Beach and DCOR, LLC for Booster Pump Facility at PCH/Warner”; and, B) Authorize the Mayor, City Manager, and City Clerk to execute the License Agreement and other related documents. Recommended Action: 18-32922.Approve and authorize execution of contract agreement with the City of Westminster for use of the Westminster Firearm Training Facility Approve and authorize the Mayor and City Clerk to execute a two-year contract with the City of Westminster entitled “Indemnification and Hold Harmless Agreement” to continue access and use of their Firearms Training Facility beginning on July 1, 2018. Recommended Action: PUBLIC HEARING 18-35623.Request to continue to October 1, 2018 - Public Hearing to consider approval of Substantial Amendment No. 1 to the Fiscal Year 2018-19 Annual Action Plan for the Community Development Page 5 of 7 Page 6 City Council/Public Financing Authority AGENDA September 17, 2018 Block Grant (CDBG) and HOME Investment Partnership There has been a request from Staff to continue the Public Hearing for Substantial Amendment No. 1 to the Fiscal Year 2018-19 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership to the October 1, 2018 meeting. Recommended Action: 18-33124.Public Hearing to consider adoption of Resolution No. 2018-53 approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District (DTBID) for Fiscal Year 2018-2019; and, authorize appropriation of funds A) Conduct the Public Hearing; and, B) If protests of 50% are not received, adopt Resolution No. 2018-53, "A Resolution of the City Council of the City of Huntington Beach Approving An Annual Assessment Within the Huntington Beach Downtown Business Improvement District For Fiscal Year 2018-2019"; and C) Appropriate an additional $11,460 for a total of $121,460 into Fund 71 0 for 2018-2019. Recommended Action: ADMINISTRATIVE ITEMS 18-35525.Introduction of Ordinance No. 4160 amending the Huntington Beach Municipal Code by amending Section 2.76.010 thereof related to exclusions from Competitive Service by adding the Classification of Deputy Director of Community Development; approval of Resolution No. 2018-54 modifying Salary and Benefits for Non- Represented Employees by adding the Deputy Director of Community Development Classification and establishing the Compensation, and authorizing the City Manager to execute the Employment Agreement between the City of Huntington Beach and Jennifer Villasenor A) Approve for introduction Ordinance No. 4160, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Section 2.76.010 Thereof Related to Exclusions From the Competitive Service” by adding the Deputy Director of Community Development; and , B) Adopt Resolution No. 2018-54, “A Resolution of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees by Adding the Deputy Director of Community Development” classification and establishing the compensation; Recommended Action: Page 6 of 7 Page 7 City Council/Public Financing Authority AGENDA September 17, 2018 and, C) Authorize the City Manager to execute the “Employment Agreement Between the City of Huntington Beach and Jennifer Villasenor.” COUNCILMEMBER ITEMS 18-34926.Councilmember Item Submitted by Mayor Pro Tem Peterson and Councilmember Semeta - Violations and Abuses Related to In-Home Businesses Direct the City Attorney to return to the City Council with a proposal for an increased investigation of illicit, State and/or local law violating, unlicensed, and/or nuisance in-home businesses as outlined above, including the possibility of engaging an independent contractor(s) to assist with investigative and enforcement efforts. Recommended Action: 18-35227.Councilmember Item Submitted by Councilmembers Brenden and Delgleize for the September 17, 2018 Meeting - Creation of Jet Noise Commission Direct the City Manager to work with the City Attorney to amend the Municipal Code to create a Jet Noise Commission and work with the City Council Liaisons to craft application guidelines for the Commission Members within the next 90 days. Recommended Action: COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, October 1, 2018, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 7 of 7 Page 8 City of Huntington Beach File #:18-172 MEETING DATE:9/17/2018 Discussion of shared mobility best practices and survey results City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 9 City of Huntington Beach File #:18-255 MEETING DATE:9/17/2018 Electric Vehicle Charging Station Program Update City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 10 City of Huntington Beach File #:18-317 MEETING DATE: Mayor Posey to Announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiators: Fred A. Wilson, City Manager, Peter Brown, outside counsel and Chief Negotiator, Lori Ann Farrell- Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer, Michele Warren, Director of Human Resources regarding the following: Huntington Beach Firefighters' Association (HBFA), Huntington Beach Police Officers’ Association (POA) and Municipal Employees’ Association (MEA). City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 11 City of Huntington Beach File #:18-347 MEETING DATE:9/17/2018 Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Police Officers' Association (HBPOA) v. City of Huntington Beach; Orange County Superior Court Case No. 30-2016-00884624. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 12 City of Huntington Beach File #:18-348 MEETING DATE:9/17/2018 Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to meet with its designated labor negotiators: Fred A. Wilson, City Manager, Peter Brown, outside counsel and Chief Negotiator, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer, Michele Warren, Director of Human Resources regarding the following: Huntington Beach Firefighters’ Association (HBFA), Huntington Beach Police Officers’ Association (POA) and Municipal Employees’ Association (MEA). City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 13 City of Huntington Beach File #:18-303 MEETING DATE:9/17/2018 Kelly Frankiewicz, MDiv of Leisure World Community Church, Seal Beach and member of the Greater Huntington Beach Interfaith Council City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 14 City of Huntington Beach File #:18-341 MEETING DATE:9/17/2018 Mayor Posey to call on Victoria Alberty to present the Adoptable Pet of the Month. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 15 City of Huntington Beach File #:18-300 MEETING DATE:9/17/2018 Mayor Posey to proclaim September as “Pain Awareness Month” and present commendation to Lisa Lingle, Huntington Beach resident and volunteer with the U.S. Pain Foundation. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 16 City of Huntington Beach File #:18-344 MEETING DATE:9/17/2018 Mayor Posey to call on Huntington Beach Police Chief Rob Handy to conduct a special presentation regarding the City’s “Fallen Officers.” City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 17 City of Huntington Beach File #:18-345 MEETING DATE:9/17/2018 Mayor Posey to call on City Clerk Robin Estanislau to promote and proclaim Tuesday, September 25 as Citywide Voter Registration Day. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 18 City of Huntington Beach File #:18-346 MEETING DATE:9/17/2018 Mayor Posey to call upon HBReads Director Joe Dagley to present a check to the Huntington Beach Human Relations Task Force Chair Angie Dahman. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 19 City of Huntington Beach File #:18-340 MEETING DATE:9/17/2018 Mayor Posey to call on Director of Community Services, Marie Knight who will present the Mayor’s Award to Human Services Senior Supervisor, Randy Pesqueira. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 20 City of Huntington Beach File #:18-351 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Robin Estanislau, CMC, City Clerk PREPARED BY:Robin Estanislau, CMC, City Clerk Subject: Approve and Adopt Minutes Statement of Issue: The City Council/Public Financing Authority regular meeting minutes dated September 4, 2018 require review and approval. Financial Impact: None. Recommended Action: Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated September 4, 2018, as written and on file in the Office of the City Clerk. Alternative Action(s): Do not approve and/or request revision(s). Analysis: None. Environmental Status: Non-Applicable. Strategic Plan Goal: Non-Applicable - Administrative Item Attachment(s): 1. September 4, 2018 CC/PFA Minutes City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 21 Minutes City Council/Public Financing Authority City of Huntington Beach Tuesday, September 4, 2018 3:30 PM - Council Chambers 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 3:30 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ Based on the amount of time needed to cover items in Study Session and Closed Session, the meeting was called to order at 3:30 PM. 3:30 PM - COUNCIL CHAMBERS CALLED TO ORDER — 3:30 PM ROLL CALL Present: O’Connell, Semeta, Peterson (arrived at 4:55 pm), Posey, Delgleize, Hardy, Brenden Absent: None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: Study Session Item No. 1 — 18-257 PowerPoint communication submitted by Assistant City Manager Lori Ann Farrell, dated September 4, 2018, entitled HBTBID Study Session. Item No. 2 — 18-142 PowerPoint communication submitted by Assistant to the City Manager Antonia Graham, dated September 4, 2018, entitled Air Traffic Noise Working Group Final Report. Item No. 2 — 18-142 Communication from the Air Traffic Noise Working Group (ATNWG) dated September 4, 2018, entitled Final Report and Recommendations on Increased Air Traffic Noise over the City. Item No. 2 — 18-142 Email communication received from Jill regarding keeping the Air Traffic Noise Working Group a permanent commission. PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) — 5 Speakers Page 22 Council/PFA Regular Minutes September 4, 2018 Page 2 of 12 The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Debra Falese, a resident of Huntington Beach, provided comments on Study Session Item No. 2, stating her expectation that Huntington Beach will successfully address the airplane noise issues in order to maintain property values and quality of life. (00:03:33) Mario Taberniy, a 45-year resident of Huntington Beach, provided comments on Study Session Item No. 2, stating his opinion that the Air Traffic Noise Working Group should be a permanent, on-going commission, to address the nuisance and health issues related to local air traffic. (00:04:35) Lou Penrose, former District Chief of Staff for U.S. Congressman John Campbell, provided comments on Study Session Item No. 2, congratulating Councilmembers Brenden and Delgleize for their focus and efforts on this very complicated issue. (00:06:00) Laurel Armor, a resident since 1973, provided comments on Study Session Item No. 2 by sharing her opinion that the issues related to air traffic noise have only been getting worse. (00:08:24) John Anderson, a resident of the Bolsa Chica area since 2010, provided comments on Study Session Item No. 2 by voicing his opinion that the noise level from aircraft has definitely increased over the years, and he believes there are acceptable adjustments that could be made to reduce the local impact. (00:02:08) STUDY SESSION 1. 18-257 Visit Huntington Beach (VHB) President Kelly Miller provided a presentation of potential modifications in the Huntington Beach Tourism Business Improvement District (TBID) City Manager Wilson introduced Kelly Miller, President and CEO of Visit Huntington Beach (VHB), Justin Simpson, Chair of VHB and General Manager of the Shorebreak Kimpton Hotel, and Gina Trechter of Civitas, who jointly presented a PowerPoint communication entitled HBTBID Study Session with the following slides titled: History of Huntington Beach TBID, Two Current Agreements: City of Huntington Beach & Visit Huntington Beach, HBTBID Assessment Modification (4), Gina Trechter - Civitas, Tourism District Stats, Tourism Improvement Districts as of September 14, 2017, Renewal Process/Timeline, TOT and TBID Rates/Total Check Out Rates, and Thank You! Councilmember Delgleize and presenters discussed how the assessment increase was determined, as well as the agreement term of 7.5 years. Councilmember Brenden and presenters discussed how the 7.5 year term was reached, and some specifics related to distribution of Transient Occupancy Tax (TOT) funds and budget categories. Councilmember Semeta echoed the comments of appreciation made by Councilmembers Delgleize and Brenden for the efforts put forth by Visit Huntington Beach regarding enhancing income in a reasonable way that will not negatively impact the tourist industry. Councilmember Hardy confirmed that the TBID is not getting more money from the proposed changes, but the increase comes to the City. Page 23 Council/PFA Regular Minutes September 4, 2018 Page 3 of 12 Councilmember O'Connell and presenters discussed that recent TOT income has shown an increase that appears to be holding steady. The recent hotel enhancements and added restaurants are expected to keep that 5 – 10% growth trend moving forward. Mayor Posey discussed with the presenters that future efforts will be focused on ways to increase tourist visits outside of the peak summer season. 2. 18-142 Update Provided by the Air Traffic Noise Working Group Councilmember Brenden introduced Phil Burtis, member of the Air Traffic Noise Working Group (ATNWG) who presented a PowerPoint communication entitled Air Traffic Noise Working Group Final Report with slides titled: Background, Key Objectives, Objectives: All Met, Members, Member Profiles, Current Noise Complaints from LAX, Current Noise Complaints from LGB, The Recommendation, Jet Noise Commission (2), How Did We Get to This Recommendation?, ATNWG Action Plan, Identify the Issues, The Consensus on Issues, Investigation, The Change by the FAA, NextGen Resulted In:, LGB Arrivals: Aug 2016, LGB Arrivals: Aug 2017, Pathways to Remediation (2), The Environmental Assessment, Pathways to Remediation, Legislative Actions, Pathways to Remediation, Collaborative Actions, and Summary. Councilmember Semeta and Mr. Burtis discussed some of the most recent FAA plane route procedural changes, and at the present it is unknown when and how the FAA may plan further modifications. Councilmember Semeta asked for more details regarding the recommendation to change from a Working Group to a Commission. Councilmembers Brenden and Delgleize explained that a Commission is more appropriate than an Ad Hoc Committee for an issue that is expected to require long-term diligence. Councilmember O'Connell stated his support for a Commission and continued collaboration to produce solutions that mitigate the negative impacts to residents. Councilmember O'Connell expressed his appreciation for the outstanding work and progress of the Ad Hoc Committee. Councilmember Hardy expressed her appreciation for the Working Group presentation which helped her understand the need for a Commission. Mayor Posey expressed his appreciation to the Ad Hoc Working Group members for their dedication to staying on top of the issue. Councilmember Brenden explained that this Study Session presentation was to bring everyone up to date on the topic, and at the next Council meeting there will be an action item addressing the Ad Hoc Working Group's recommendations. Councilmember Brenden also expressed his appreciation and gratitude to Ad Hoc Working Group members Scott Combest, Chris Kunze, Michael Bourgeault and Mario Tabernig. RECESSED TO CLOSED SESSION — 4:52 PM A motion was made by O'Connell, second Delgleize to recess to Closed Session for Items 4 — 11. With no objections, the motion carried. Page 24 Council/PFA Regular Minutes September 4, 2018 Page 4 of 12 CLOSED SESSION ANNOUNCEMENT(S) 3. 18-317 Mayor Posey Announced: Pursuant to Government Code Â§ 54957.6, the City Council takes this opportunity to publicly introduce and identify designated labor negotiators: Fred A. Wilson, City Manager, Peter Brown, outside counsel and Chief Negotiator, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer, Michele Warren, Director of Human Resources regarding the following: Huntington Beach Firefighters' Association (HBFA), Management Employees' Organization (MEO), Municipal Employees' Association (MEA), and Huntington Beach Police Officers' Association (POA). CLOSED SESSION 4. 18-311 Pursuant to Government Code Â§ 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Michael and Todd Bartlett v. City of Huntington Beach, et al., Orange County Superior Court Case No. 30-2015-00778560. 5. 18-312 Pursuant to Government Code Â§ 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: City of Huntington Beach v. Frances R. Clayton as the Trustee of the Clayton Trust, Orange County Superior Court Case No. 30-2016-00842012. 6. 18-313 Pursuant to Government Code Â§ 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Anthony Duran v. City of Huntington Beach, United States District Court Case No. 8:18-cv-00659 JVS (DFMx). 7. 18-314 Pursuant to Government Code Â§ 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Tiffany Tabares v. City of Huntington Beach and Eric Esparza, United States District Court Case No. 8:18-cv-00821 JLS (JDEx). 8. 18-315 Pursuant to Government Code Â§ 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators: Fred A. Wilson, City Manager, Peter Brown, outside counsel and Chief Negotiator, Lori Ann Farrell- Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Robert Handy, Chief of Police, Gilbert Garcia, Chief Financial Officer, Michele Warren, Director of Human Resources regarding the following: Huntington Beach Firefighters’ Association (HBFA), Management Employees’ Organization (MEO), Municipal Employees’ Association (MEA), and Huntington Beach Police Officers’ Association (POA). 9. 18-316 Pursuant to Government Code Â§ 54957, the City Council recessed to Closed Session to consider the following public employment matter: Candidate for position of Community Development Deputy Director. Page 25 Council/PFA Regular Minutes September 4, 2018 Page 5 of 12 10. 18-324 Pursuant to Government Code Â§ 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Kennedy Commission, et al. v. City of Huntington Beach, Los Angeles County Superior Court Case No. 30-2015-00801675. 11. 18-325 Pursuant to Government Code Â§ 54956.9(d)(1), the City Council recessed into Closed Session to confer with the City Attorney regarding the following lawsuit: Huntington Beach Police Officers’ Association (HBPOA) v. City of Huntington Beach, Orange County Superior Court Case No. 30-2016-00884624. 6:00 PM - COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:35 PM ROLL CALL Present: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden Absent: None PLEDGE OF ALLEGIANCE — Led by Mayor Pro Tem Peterson INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 12. 18-302 Provided by Deacon Tom Concitis of St. Mary’s by the Sea Roman Catholic Parish and member of the Greater Huntington Beach Interfaith Council CLOSED SESSION REPORT BY CITY ATTORNEY — None AWARDS AND PRESENTATIONS 13. 18-226 Mayor Posey called on Fire Chief David Segura to present a proclamation for National Preparedness Month. Fire Chief Segura introduced Fire Marshall Division Chief Bill Reardon who presented a PowerPoint communication entitled National Preparedness Month September 2018 with slides titled 2018 Weekly Themes, Steps you can take!, Disaster Preparedness Expo Saturday, Sept. 29, 10:00 AM – 2:00 PM, 20 Hour FEMA CERT Training Classes, and Useful Web Sites. This year's theme is Disasters Happen, Prepare Now, Learn How. Fire Marshall Reardon explained that the Federal Emergency Management Agency (FEMA) established National Preparedness Month to remind people to prepare before there is a disaster. Further details can be found on the City's website. 14. 18-301 Mayor Posey called on representatives from U.S. Water Polo Inc., to proclaim Sunday, September 16 as "USA Water Polo Day." Page 26 Council/PFA Regular Minutes September 4, 2018 Page 6 of 12 Mr. Chris Ramsey, CEO, USA Water Polo Inc., accepted the City Council's proclamation. Mr. Ramsey also invited everyone to attend the USA Water Polo fundraising event on Sunday, September 16, at Old World from 4 to 7 p.m. 15. 18-306 Mayor Posey called on Sister City student ambassadors who recently visited Anjo, Japan. Don MacAllister, Vice President, Sister City Association, introduced the Huntington Beach students who recently returned from a visit to Anjo, Japan: Chaperone Dr. Nanette Mitchell, Ning Tung Tong, Lani Morales-Arnao, Maya Bello and Ryan Velazquez. The students shared a few experiences from their recent trip and expressed appreciation for the opportunity provided by the Sister City Association. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet: Consent Calendar Item No. 21 — 18-310 Interdepartmental Communication received from Director of Community Development, Ursula Luna-Reynosa submitting an approved insurance certificate for Sagecrest Planning and Environmental LLC. Item No. 22 — 18-280 PowerPoint communication submitted by Assistant to the City Manager, Antonia Graham, dated September 4, 2018, and entitled Huntington Beach Hospital Celebrating 50 Years. Item No. 23 — 18-275 Five (5) email communications regarding proposed amendment to Residential Permit Parking District "P". Item No. 23 — 18-275 Petition Against the Establishment of a Residential Parking Permit Program District received from Linda Tierno. Administrative Items Item No. 25 — 18-318 Email communication from Charles Ray formally withdrawing his application for appointment to the Personnel Commission. PUBLIC COMMENTS (3 Minute Time Limit) — 10 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Phil Burtis, Community Emergency Response Team (CERT) member, was called to speak and provided some details about the Disaster Preparedness Expo on Saturday, September 29th at Central Library, announced the Annual Fire Department Open House on Saturday, October 13th from 10 am to 2 pm, and the November 4th weekend 20-hour CERT Training Program classes, which he noted are almost full. (01:45:59) Jim Mershimer was called to speak and stated support for Consent Calendar Item No. 23. 18-275 regarding Resolution No. 2018-49 amending Residential Permit Parking District "P". (01:48:16) Page 27 Council/PFA Regular Minutes September 4, 2018 Page 7 of 12 Skye Wagoner, 15-year resident and March for Our Lives California Director, was called to speak and stated her support for Citywide National Voter Registration Day on September 25th. (01:50:40) Bella Brannon, a resident of Huntington Beach and March for Our Lives California representative, was called to speak and stated her support for Citywide National Voter Registration Day on September 25th. (01:52:15) Kennedy Dutra, March for Our Lives California representative, was called to speak and stated her support for Citywide National Voter Registration Day on September 25th. (01:53:33) Zachariah Scott, a resident of Huntington Beach, was called to speak and stated support for Consent Calendar Item No. 23. 18-275 regarding Resolution No. 2018-49 amending Residential Permit Parking District "P". (01:54:55) Linda Tierno was called to speak and presented a petition against Consent Calendar Item 23. 18-275 regarding amending Residential Parking Permit Program District "P", and requested a continuation because notice of the September 4, 2018, Council meeting was not received in a timely manner by many affected residents. (01:55:48) Coryna Margarit, a resident of Huntington Beach, was called to speak and expressed her opposition to Consent Calendar Item 23. 18-275 regarding amending Residential Parking Permit Program District "P". (01:59:10) Lee Paradise was called to speak and as a non-resident stated his opinion that there was not timely notice to all residents that will be impacted by Consent Calendar Item 223. 18-275 regarding amending Residential Parking Permit Program District "P", and more time should be allowed for determining a workable solution for both the affected renters and homeowners. (02:01:14) Kathryn Levassiur, 20-year Huntington Beach homeowner, was called to speak and announced the next City Council Candidate Forum on Thursday, September 6, hosted by the Sunset Beach Community Association at the Sunset Beach Community Center, and the upcoming Orange County Public Safety Town Hall Meeting at City Hall. Ms. Levassiur also described two types of Short-Term Rentals, and encouraged the City Council to establish rules and regulations for any type of Short -Term Rental, and encouraged anyone needing more information to go to www.hbstra.org. (02:04:31) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES Councilmember O'Connell reported speaking with members of the Huntington Beach Firefighters' Association (HBFA). Councilmember Hardy reported speaking with members of the Huntington Beach Firefighters' Association (HBFA). Councilmember Brenden reported that the Allied Arts Board is now meeting at City Hall, and has selected dates for several new events this Fall. The Children's Needs Task Force Commission met to welcome new member Chana Warnock, conduct their annual review of initiatives, and renew their commitment to several programs. The Beautification, Landscape and Trees Committee approved several rehab projects which will increase the number of trees in selected areas. Councilmember Page 28 Council/PFA Regular Minutes September 4, 2018 Page 8 of 12 Brenden reported meeting with members of the Huntington Beach Police Officers' Association (HBPOA) and the Huntington Beach Firefighters' Association (HBFA). Mayor Posey reported meeting with members of the Huntington Beach Police Officers' Association (HBPOA) and the Huntington Beach Firefighters' Association (HBFA). CITY MANAGER’S REPORT 16. 18-309 City Manager Fred Wilson called on Police Chief Robert Handy to present an update on recommendations for the Police Department made by Management Partners Chief Handy provided an overview of the timeline and recommendations made, and reported that all Supervisors and Managers have now attended a team-building workshop facilitated by the California Peace Officer Training and Standards Board. In addition there have been dozens of one-on-one and focus group meetings. Communication Groups have been established to break down some of the communication barriers that were identified by Management Partners, and there is great feedback as a result. A Leadership Development Committee was established and has set up in-house and off-site instruction. A Leadership Cohort has been established which includes sworn and civilian members. Chief Handy also reported that about 85% – 90% of the Five-Year Strategic Plan has been implemented and he expects to provide Council with a detailed report in approximately a month. The Modernization of the Police Building is progressing, and meetings with the POA Board and Management have resumed. A Technology Committee was set up to prioritize needs and a new mobile app, currently in beta testing, has been designed to assist staff when accessing information. Additional mobile applications and electronics are being used for staff scheduling, writing up cars, and scheduling overtime which is making these processes much more efficient. Chief Handy closed by stating that approximately $75,000 has been spent and there are several other technology changes that will increase costs a bit more. CONSENT CALENDAR Councilmember Brenden pulled Consent Calendar Item Nos. 18 and 19 for further discussion. Councilmember Hardy pulled Consent Calendar Item Nos. 23 and 24 for further discussion. 17. 18-249 Approved and Adopted Minutes A motion was made by Peterson, second Semeta to approve and adopt the City Council/Public Financing Authority regular meeting minutes dated August 6, 2018 and the City Council/Public Financing Authority regular meeting minutes dated August 20, 2018, as written and on file in the Office of the City Clerk. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 18. 18-284 Approved the appointment of Ana Rudolf and Michael Bourgeault to the Environmental Board as recommended by City Council Liaisons Mayor Posey and Councilmember Delgleize Page 29 Council/PFA Regular Minutes September 4, 2018 Page 9 of 12 Councilmember Brenden pulled this item to express his appreciation to the two individuals who applied to become part of the Environmental Board as he believes they will each provide tremendous value. Mayor Posey expressed his support for these two individuals and the strong skill set they each bring to the Environmental Board. A motion was made by Brenden, second Delgleize to approve the appointment of Ana Rudolf and Michael Bourgeault to the Environmental Board as recommended by Council Liaisons, Mayor Posey and Council Member Delgleize. Ana Rudolf will fill the seat left vacant by Jessica Budica; and, Michael Bourgeault will fill the seat left vacant by Jeff Coffman, both terms will expire June 30, 2019. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 19. 18-282 Approved, accepted and authorized execution of the Selective Traffic Enforcement Program (STEP) Safety Grant from the California Office of Traffic Safety (OTS); and, approved appropriations Councilmember Brenden pulled this item to explain to the public that this program will provide $550,000 in grant funding for the Police Department. A motion was made by Brenden, second Delgleize to approve and accept the OTS STEP Grant agreement #PT19050 between OTS and the City of Huntington Beach for $550,000; and, increase appropriations by $550,000 plus accrued interest in the Police Department for the grant and authorize the Chief of Police to execute the grant agreement with OTS. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 20. 18-058 Approved and authorized execution of a three-year Services Agreement with the City of Irvine for Public Safety Helicopter Services A motion was made by Peterson, second Semeta to approve and authorize the Mayor and City Clerk to execute the "Services Agreement for Public Safety Helicopter Support between the City of Huntington Beach and the City of Irvine." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 21. 18-310 Approved and authorized execution of Amendment No. 1 to Professional Services with Sagecrest Planning and Environmental, LLC for As-Needed Planning Services in the amount of $147,000 Page 30 Council/PFA Regular Minutes September 4, 2018 Page 10 of 12 A motion was made by Peterson, second Semeta to approve and authorize the Mayor and City Clerk to execute: "Amendment No.1 to Professional Services Contract between the City of Huntington Beach and Sagecrest Planning and Environmental, LLC for Professional Planning Services." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 22. 18-280 Approved a Memorandum of Understanding (MOU) between the City and Huntington Beach Hospital to enable the Huntington Beach Hospital to participate in the 340B Program A motion was made by Peterson, second Semeta to authorize the Mayor and City Clerk to execute the Memorandum of Understanding between the City of Huntington Beach and the Huntington Beach Hospital for the 340B Program. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 23. 18-275 Adopted Resolution No. 2018-49 amending Residential Permit Parking District "P" affecting residents along Royalist Drive and Willett Lane Councilmember Hardy expressed concern about the number of residents opposed to this item. Councilmember O'Connell and Chief Handy discussed the issue of sometimes seeing 25 or 30 cars parked with "For Sale" signs on them on Springdale Street south of Edinger Avenue. Chief Handy confirmed that is an issue in many parts of the City, especially on weekends, and citations are issued. A motion was made by Hardy, second O’Connell to adopt Resolution No. 2018-49, "A Resolution of the City Council of the City of Huntington Beach Amending Permit Parking District "P" Within the City of Huntington Beach." The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None 24. 18-279 Adopted Resolution No. 2018-50 opposing the Local Rent Control Initiative of 2018 as recommended by the Intergovernmental Relations Committee (IRC) Councilmember Hardy pulled this item to clarify why the Intergovernmental Relations Committee (IRC) is recommending a position of opposition to a resolution which she believes could return local rent control. Mayor Posey explained that currently the Costa-Hawkins Rental Housing Act limits or excludes inventory from rent control and this item takes a stand against the Costa-Hawkins appeal efforts. Page 31 Council/PFA Regular Minutes September 4, 2018 Page 11 of 12 Councilmember Brenden stated his opinion that no form of government should be allowed to expand or implement rent control. Councilmember Hardy reiterated her opinion that the issue, outside of its relationship to rent control, speaks to whether or not local control is favored. A motion was made by Delgleize, second Brenden to adopt Resolution No. 2018-50, "A Resolution of the City Council of the City of Huntington Beach Opposing the Local Rent Control Initiative of 2018." The motion carried by the following vote: AYES: Semeta, Peterson, Posey, Delgleize, Brenden NOES: Hardy, and O’Connell ADMINISTRATIVE ITEMS 25. 18-318 Approved appointments to the City of Huntington Beach Personnel Commission (PC) as recommended by City Council Liaisons Mayor Posey and Councilmember Semeta City Manager Fred Wilson explained that since Mr. Ray withdrew his application, only Option A is under consideration. A motion was made by Peterson, second O’Connell to approve Option A: Appoint William Blair and David Ellist to the Personnel Commission to a term of service through June 30, 2020. Option B: Appoint Charles Ray to a term of service through June 30, 2019. The motion carried by the following vote: AYES: O’Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None COUNCILMEMBER COMMENTS (Not Agendized) Mayor Posey announced a Surf City Classics cruise on September 5 starting at 19066 Magnolia Avenue and proceeding down Main Street to honor First Responders. Mayor Posey reminded the public of the September 8th Public Safety Town Hall with Supervisor Michelle Steel, under Sheriff Don Barnes, Police Chief Handy and Mayor Posey at City Hall. Councilmember Hardy expressed appreciation to Calvary Chapel of the Harbour for a wonderful Labor of Love musical event this past weekend, and for including her. Councilmember Brenden reported recently attending a Legislative Affairs Committee meeting of the Chamber of Commerce, and a community meeting for residents near Manning Park held by the Police Department which resulted in Public Works doing some trash clean-up and trimming of vegetation in support of the effort by residents to take back the park. He also attended a Concert in the Park in August and presented a commendation to Linda D. Couey, General Manager, Huntington Beach Concert Band. Councilmember Brenden thanked Duck Donuts for holding a fundraiser for Robin's Nest, a local non- Page 32 Council/PFA Regular Minutes September 4, 2018 Page 12 of 12 profit that focuses on homeless school age children. He also reported attending three events: 1) Water Solutions — Stretching Water Resources at the UCI Innovation Center, 2) How Electric Vehicles (EVs) Can Help Clean Up Our Air at the South Coast Air Quality Management District, and 3) General Membership Meeting of the League of California Cities, Orange County Division, with a guest speaker from the California Transportation Commission who spoke about autonomous vehicle technology. Councilmember Delgleize reported that the Orange County Transportation Authority (OCTA) expects to roll out an OC Flex bus in the Fall, which will provide on-demand service. Mayor Pro Tem Peterson wished all students and teachers a good school year. Councilmember Semeta reported attending an Orange County Water Board meeting, a Business Roundtable in Sunset Beach with Mayor Pro Tem Peterson, and making a business visit to Surf City Still Works. She announced the September 8th Waves of Valor at 9th and PCH, an event for wounded veterans headed up by Chris Merkle and a team of volunteers. Councilmember O'Connell reported attending the funeral of three-year old Alajah Ann Curd whose life tragically ended while in the foster care system, and asked that the meeting be adjourned in her memory. RECESSED AT 7:50 PM TO CLOSED SESSION FOR CONTINUED DISCUSSION ON ITEM NOS. 8 AND 9. ADJOURNED AT 8:16 PM IN MEMORY OF ALAJAH ANN CURD The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, September 17, 2018, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov _____________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ___________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair Page 33 City of Huntington Beach File #:18-330 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Antonia Graham, Assistant to the City Manager Subject: Approve the August 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and, through consensus by the City Council Members present, were compiled into a Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the August 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 34 File #:18-330 MEETING DATE:9/17/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to Council on a monthly basis. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives - August 2018 Update City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 35 Updated: 9/10/2018 5:07 PM C I T Y O F H U N T I N G T O N B E A C H S T R A T E G I C O B J E C T I V E S (February 13, 2018 – January 1, 2019) AUGUST 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1, 2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new “contact us” page was implemented on June 12, 2018 and the My HB app replaced Pipeline on July 17, 2018. Information Services presented to City Council at the August 17, 2018 meeting. 2. By September 1, 2018 By October 1, 2018 City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Semeta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. X Page 36 Updated: 9/10/2018 5:07 PM THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1, 2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16, 2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. A final financing plan will be presented in Fall 2018. 2. By June 1, 2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018/19 Proposed Budget Capital Improvement Plan (CIP) was presented to the City Council, including park improvement projects to be financed next year. 3. By June 1, 2018 August 1, 2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. x The CS Commission Subcommittee met on July 2, 2018. They will forward a recommendation to the full Commission at the September meeting. Once the Commission approves of the recommended priorities, this list will be used to allocate available CIP and/or park funding on a priority basis. 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform an assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X Staff worked with NextLevel Technology to build a proposal to perform an assessment of Public Works technologies. Processing professional services contract to start the assessment in September. Page 37 Updated: 9/10/2018 5:07 PM 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X Staff from PW and IS are working on developing a list of facilities that require backup power supply. Page 38 Updated: 9/10/2018 5:07 PM THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By August 6, 2018 By November 1, 2018 Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property. X Presented at 5/7/18 Study Session. Item was then referred to the Finance Commission for follow-up and recommendations. The Finance Commission presented their recommendations to the City Council on 8/6/18. Finance will follow-up with additional details in October 2018. 2. By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. X Under consideration as part of the franchise renewal negotiation. 3. By November 15, 2018 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City’s programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are working on format and methodology for this review and are currently on target for November 15, 2018. 4. By January 1, 2019 HR Director and CFO Identify funding to enhance the funded status of the City’s Workers Comp Plan. X This item will be considered in conjunction with the Fiscal Year 2017/18 Year End Closeout process and financial statement audit. 5. By January 1, 2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. X Stakeholder meetings were conducted through July and August. Draft technical analysis to be submitted late August. First administrative draft ordinance to be submitted in September/October. Page 39 Updated: 9/10/2018 5:07 PM THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners’ recommendations. X The Police Chief made a presentation regarding the implementation of the study’s recommendations to City Council on May 7, 2018. 2. By July 1, 2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018, Study Session . 3. By September 1, 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X Currently under review. 4. By September 1, 2018 November 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X RFP was created and the vendor/system was selected. 50% of the implementation work has been completed. 5. By September 1, 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X Staff putting final touches on the RFP document. 6. By December 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Development, working with the ad hoc Council Committee on Homelessness Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X A comprehensive plan to address homelessness in Huntington Beach will be presented to the City Council in October/November. Community outreach meetings are taking place alongside working with the Council Subcommittee on Homelessness. Page 40 Updated: 9/10/2018 5:07 PM 7. By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department’s Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. X Staff met with the vendor (NextLevel) to discuss the project scope on July 19, 2018 Nextlevel will provide a proposal for performing a technology needs assessment for the Fire Department by September 15, 2018. 8. By July 1, 2018 January 31, 2019 Fire Chief and Assistant City Manager Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X Currently under review. Page 41 Updated: 9/10/2018 5:07 PM THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By July 1, 2018 August 1, 2018 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X Final memo and presentation was reviewed by August 15, 2018 and sent to CC on Tuesday, August 21, 2018. 2. By December 31, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online. X Ecommerce module of Library’s Horizon Integrated Library system is due in the fourth quarter of 2018. Module is part of an upgrade that will be scheduled when available. 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X Draft AR 508 under review. It will be finalized and posted by September 15, 2018. 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities. X IS working with the broadband committee to evaluate different options. Page 42 City of Huntington Beach File #:18-343 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Marie Knight, Director of Community Services Subject: Approve the placement of a memorial plaque recognition for Father Christian Mondor and Pastor Blaine “Sumo” Sato on Tower Zero on the Municipal Pier Statement of Issue: At the direction of City Council, the Community Services Commission was to develop a proposal for a public memorial honoring Father Christian Mondor and Pastor Blaine “Sumo” Sato. The Commission has made its recommendation to place a memorial plaque on Tower Zero on the Municipal Pier in honor of both men. The location now needs final approval by the City Council. Financial Impact: Purchase and installation of the plaque will be funded by the Greater Huntington Beach Interfaith Council. Recommended Action: Approve the placement of a memorial plaque recognizing Father Christian Mondor and Pastor Blaine “Sumo” Sato as recommended by the Community Services Commission, on Tower Zero on the Huntington Beach Municipal Pier. Alternative Action(s): Do not approve placement of a memorial plaque honoring Father Christian Mondor and Pastor Blaine “Sumo” Sato on Tower Zero on the Huntington Beach Municipal Pier and direct staff on how to proceed. Analysis: Father Christian Mondor and Pastor Blaine “Sumo” Sato were prominent members of the City and the surfing community. Due to the recent passing of these two prominent residents, Council Member Patrick Brenden submitted a request for City Council to honor each for their contributions to the City. The request was approved by City Council on July 16, 2018, which directed the Community Services City of Huntington Beach Printed on 9/12/2018Page 1 of 3 powered by Legistar™Page 43 File #:18-343 MEETING DATE:9/17/2018 Commission to work with the surfing community and followers of Father Mondor and Pastor Sato on a public memorial to honor both (Attachment 1). The Greater Huntington Beach Interfaith Council came in support of a memorial honoring Father Mondor and Pastor Sato and have committed to fund the purchase and installation of the plaque. Father Mondor was a vicar emeritus with Saints Simon and Jude Church, where in 1990 he was named parochial vicar. His active involvement in the community included a term as President of the Greater Huntington Beach Interfaith Council and serving as a member of the Board of Trustees for the Huntington Beach Council on Aging. As President of the Interfaith Council, he was instrumental in the first citywide interfaith Procession of Lights service. Father Mondor was also instrumental in coordinating the annual “Blessing of the Waves,” which attracts surfers and others from all faiths to a service of thanksgiving for the ocean and natural resources. In 2012, he was honored as Grand Marshall of the annual Fourth of July Parade, and in 2013 Father Mondor was named a lifetime member of the H.B. Longboard Crew and inducted into the Surfing Walk of Fame. Father Mondor, also known as the “Surfing Padre,” passed on April 25, 2018, three days shy of his 93rd birthday. Pastor Blaine “Sumo” Sato, was born in Honolulu, Hawaii, and became a resident of Huntington Beach in 1990. Known simply as “Sumo,” Pastor Sato was a waterman, chef, and family man. He spent several years traveling between Hawaii and California, sharing his commitment to his faith by helping to form churches, offering encouragement to at-risk youth, and assisting the homeless. While settling in Huntington Beach, he quickly became a staple of the surfing community and became known for his positive spirit. In 2011, he helped form the H2O Community Church in the City and also served as the Chaplain for the City’s Marine Safety Division. Over the years, Pastor Sumo participated in the annual Blessing of the Waves and offered opening prayers for countless surfing events. In 2016, Pastor Sumo was inducted into the Surfers’ Hall of Fame, having his name, handprints and footprints pressed in cement in front of Huntington Beach Surf n’ Sport. Pastor Sumo passed on March 11, 2018, at the age of 55 after a battle with cancer. Prior to the August 8, 2018, Community Services Commission meeting, staff reached out to the Huntington Beach Interfaith Council and various organizations representing the surfing community to obtain input on this request. At the August 8, 2018, meeting, the Community Services Commission reviewed the background of Father Mondor and Pastor Sato and listened to public comments from Surfing Hall of Fame and Surfing Walk of Fame members in support of recognizing the two individuals. Members of the Surfing Museum also issued written support of the concept. Given the background of the two men and their contributions to the surfing community and lifestyle in Huntington Beach, the Commission felt that, per Council Member Brenden’s suggestion, Tower Zero was an appropriate location to place a memorial plaque. The concept, reviewed by Commission, was for a single plaque with images of both men to be placed on Tower Zero (Attachment 2). Currently, there are two bronze plaques located on Tower Zero - a recognition plaque for former Lifeguard Chief and Community Services Director, Max Bowman, and a plaque recognizing the dedication and project team for Tower Zero. The Commission’s recommendation is to place the plaque for Father Mondor and Pastor Sato next to the Max Bowman Plaque (Attachment 3). The Commission further recommended that the project dedication plaque be relocated to the wall just to the right of the Tower Zero entrance (Attachment 4). City of Huntington Beach Printed on 9/12/2018Page 2 of 3 powered by Legistar™Page 44 File #:18-343 MEETING DATE:9/17/2018 The Interfaith Council is currently reviewing quotes for purchase and installation of the plaque should Council approve of the concept. The intent is to install a plaque consistent in size with the existing project dedication plaque (24” x 20”). Materials being considered include cast bronze, cast aluminum or granite. Final design and materials for the plaque will be determined based upon funding, but the intent is to be consistent with the look and style of the existing plaques. At this time, Council is being asked to approve the Community Services Commission’s recommendation on the placement of the plaque. Environmental Status: Not applicable. Strategic Plan Goal: Improve quality of life Attachment(s): 1) July 16, 2018, Council Member Item 18-187 2) Plaque Design Concept 3) Plaque Location on Tower Zero 4) Project Dedication Plaque Relocation City of Huntington Beach Printed on 9/12/2018Page 3 of 3 powered by Legistar™Page 45 File #: 18 -187 /1-Mco tie-0 4-3 /97vk--)c).) -7 -0 City of Huntington Beach MEETING DATE: 7/16/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Patrick Brenden, City Council Member Sub'ect: Item Submitted by Council Member Brenden - Recognition for Father Christian Mondor and Pastor Sumo Sato Statement of Issue: With the recent passing of Father Christian Mondor and Pastor Blaine "Sumo" Sato, known to many as the surfing Padre and the surfing Pastor, Huntington Beach lost two of its most highly respected religious leaders. Each of these beloved watermen revered the ocean, and in the surf, found divine inspiration. Both men spent many years in Huntington Beach providing spiritual leadership, bringing the community together through their healing and hopeful words, inspiring all of us to simply love and respect one another. In recognition of their contributions to our community, I propose that a public memorial be established to honor Father Christian and Pastor Sumo. Further, I believe that it would be most appropriate to engage the local surfing community as well as the followers of these men, in deciding where and how best to honor them. Among the possibilities that should be considered is a bronze plaque to be installed on Tower Zero on the pier. Recommended Action: Direct the Community Services Commission to work with the surfing community and the followers of Father Christian and Pastor Sumo to develop a proposal for a public memorial honoring these two men. Return to City Council within 90 days to present the proposal. Xc: Fred Wilson, City Manager Lori Ann Farrell Harrison, Assistant City Manager Robin Estanislau, City Clerk Michael Gates, City Attorney City of Huntington Beach Page 1 of 1 Printed on 7/11/2018 powereliggl LegistarTm Page 46 /g.-/ E7 CITY OF HUNTINGTON BEACH City Council Interoffice Communication TO: Honorable Mayor and City Council Members FROM: Patrick Brenden, City Council Member DATE: July 16, 2018 1 02 SUBJECT: CITY COUNCIL MEMBER ITEM FOR THE JULY 16, 2018, CITY COUNCIL MEETING — RECOGNITION FOR FATHER CHRISTIAN MONDOR AND PASTOR SUMO SATO STATEMENT OF ISSUE: With the recent passing of Father Christian Mondor and Pastor Blaine "Sumo" Sato, known to many as the surfing Padre and the surfing Pastor, Huntington Beach lost two of its most highly respected religious leaders. Each of these beloved watermen revered the ocean, and in the surf, found divine inspiration. Both men spent many years in Huntington Beach providing spiritual leadership, bringing the community together through their healing and hopeful words, inspiring all of us to simply love and respect one another. In recognition of their contributions to our community, I propose that a public memorial be established to honor Father Christian and Pastor Sumo. Further, I believe that it would be most appropriate to engage the local surfing community, as well as the followers of these men, in deciding where and how best to honor them. Among the possibilities that should be considered is a bronze plaque to be installed on Tower Zero on the pier. RECOMMENDED ACTION: Direct the Community Services Commission to work with the surfing community and the followers of Father Christian and Pastor Sumo to develop a proposal for a public memorial honoring these two men. Return to City Council within 90 days to present the proposal. Xc: Fred A. Wilson, City Manager Lori Ann Farrell Harrison, Assistant City Manager Robin Estanislau, City Clerk Michael Gates, City Attorney Page 47 Esparza, Patty From: Sent: To: Subject: Attachments: Estanislau, Robin Monday, July 16, 2018 6:40 AM Esparza, Patty; Switzer, Donna Fwd: Supplemental Communication for the Huntington Beach City Council's Meeting on July 16, 2018 Copy of Copy of Untitled document(3).pdf; ATT00001.htm Supplemental Communication Sent from my iPad Begin forwarded message: From: Amory Hanson <amory.hanson2016@gmail.com > Date: July 16, 2018 at 2:07:50 AM PDT To: Robin Estanislau <Robin.Estanislau@surfcity-hb.org > Subject: Supplemental Communication for the Huntington Beach City Council's Meeting on July 16, 2018 Dear Madam Clerk: I am enclosing a Supplemental Communication to the Huntington Beach City Council regarding Item 31 on the agenda for the Huntington Beach City Council's Meeting on July 16, 2018. Please ensure this supplemental communication is forwarded to the Mayor of Huntington Beach, the members of the Huntington Beach City Council, the City Manager of Huntington Beach, and the City Clerk of Huntington Beach. Please also ensure that this supplemental communication is considered part of the public record for the Huntington Beach City Council's Meeting on July 16, 2018. Sincerely Yours, Mr. Amory Hanson SUPPLEMENTAL COMMUNICATION Meeting Date: Agenda Item No.; C3/ / *,/ef- /17 evaidetcomm6a, /Teo? Page 48 Mr. Amory Hanson 8102 Ellis Avenue Apartment 121 Huntington Beach CA 92646 The Honorable Michael Posey Mayor of Huntington Beach 2000 Main Street Huntington Beach CA 92648 Dear Mister Mayor: I am writing to express my present opposition to Item 31, Councilman Patrick Brenden's motion to instruct the Huntington Beach Community Services Commission to consider creating a public memorial in memory of Father Christian Mondor and Reverend Sumo Sato. Father Mondor was a Pastor Emeritus at Saints Simon and Jude Catholic Church, 20444 Magnolia Street, Huntington Beach, California. Reverend Sato was the Pastor at the H20 Community Church, 411 Olive Avenue. I greatly respected Father Mondor. In fact, I attended Father Mondor's Funeral at Saints Simon and Jude Catholic Church, 20444 Magnolia Street, Huntington Beach, California. I also greatly respected Reverend Sato. Unfortunately, I was unable to attend Reverend Sato's Funeral, as I had to attend a meeting with an individual I was considering hiring as my Private Secretary. This Meeting had already been scheduled by the time Reverend Sato's Obituary was published in the Huntington Beach Wave. However, I did give a donation in memory of Reverend Sato to the Cornerstone Church, 4905 East La Palma Avenue, Anaheim, California. However, I do not believe a joint memorial is an appropriate way to honor Father Mondor and Reverend Sato. While they both were clergymen, associated with the surfing community, and were great men, those similarities do not erase the fact that they are 2 different men. In 1956, President Dwight David Eisenhower I appointed Judge William Joseph Brennan Jr. to succeed Justice Sherman Minton as a Justice of the Supreme Court of the United States. In 1967, President Lyndon Johnson appointed Judge Thurgood Marshall Sr. to the Supreme Court of the United States to succeed Justice Thomas Campbell Clark I. Justices Brennan and Marshall had quite similar views, and by the time of Justice Brennan's retirement in 1990, Justices Brennan and Marshall were frequently the only two justices who expressed these views in dissenting opinions. Due to their similar viewpoints, Justices Brennan and Marshall would sometimes be jokingly referred to by their law clerks as "Justice Brennan-Marshall", as if they were 1 man with a double-barrelled surname. Page 49 Mr. Amory Hanson 8102 Ellis Avenue Apartment 121 Huntington Beach CA 92646 Yet when the time came for Justices Brennan and Marshall to be recognized, two different memorials were created for Justices Brennan and Marshall. The Hudson County Courthouse, 595 Newark Avenue, Jersey City, New Jersey, was named after Justice Brennan. The Baltimore International Airport, 7035 Elm Road, Linthicum, Maryland, was named after Justice Marshall. Similarly, I believe Father Mondor and Reverend Sato should be honored with seperate memorials. They may have many similarities, but they were both great men, and the should both be honored in great ways. I would also note that Saints Simon and Jude Catholic Church is creating a Plaza that will be named after Father Mondor. Senator Barbara Boxer, a Former Senator from California who served 4 terms in the United States Senate, once said "We are all different. Yet we are all God's Children." Father Mondor and Reverend Sato were certainly sons of God, and they should both be recognized for their accomplishments with 2 different, but great, memorials. I thank the Mayor and the members of the Huntington Beach City Council for listening to my concerns. In Summary, I recommend a No Vote on Item 31, but strongly encourage Councilman Brenden to bring forward 2 seperate items at a later meeting of The Huntington Beach City Council. The first item should be a motion to instruct the Huntington Beach Community Services Commission to consider creating a public memorial in memory of Father Mondor. The other item should be a motion to instruct the Huntington Beach Community Services Commission to consider creating a public memorial in memory of Reverend Sato. Sincerely Yours, Mr. Amory Hanson Page 50 Mr. Amory Hanson 8102 Ellis Avenue Apartment 121 Huntington Beach CA 92646 CC: The Honorable Erik H. Peterson CC: The Honorable Patrick Brenden CC: The Honorable Barbara Delgleize CC: The Honorable Jill Hardy CC: The Honorable William C. O'Connell CC: The Honorable Lyn Semeta CC: Mr. Fred A. Wilson CC: The Honorable Robin Estanislau Page 51 mai riFEE 9//i bOi /7-3-7 *3 / 7/20/2018 Public Memorial Reco Father Christian Mondor The Surfing Padre" Helped found the Greater Huntington Beach Interfaith Council Started the Blessing of the Waves 1 Page 52 A Fitting Public Memorial On/near the Pier or Pier Plaza area Bronze plaque on Tower Zero Fundraising campaign - donations Blessing of the Waves - September 9th the ocean can bring people of all f_ to. ether..." 6 awry: Father Christian Mo Memory: Pastor Sumo S - April 21, April 2.4.20 e 0, 1962 rch I I, ZO 11:171 1111 7/20/2018 Pastor Blaine "Sumo" Sato "The Surfing Pastor" Marine Safety Lifeguard Chaplain Led the H20 Church Inducted - Surfers Hall of Fame 2016 In Memory of Father Christian Mondor - April 27, 1925 - April 25, 2018 Pastor Sumo Sato - June 4, 1962- March 11, 2018 2 Page 53 7/20/2018 Recommended Action -Direct the Community Services Commission to work with the Greater Huntington Beach Interfaith Council and the surfing community to develop a proposal for a public memorial honoring Father Christian Mondor and Pastor Sumo Sato. Return to City Council within 90 days to present the proposal." . The oceans can bring people of all faiths together. Father Christian Mender 3 Page 54 Page 55 Bowman Plaque Mondor/Sumo Plaque 28” 38”24” 20” Page 56 Project Dedication Plaque Relocation Page 57 City of Huntington Beach File #:18-293 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Gilbert Garcia, Chief Financial Officer Subject: Approve the escheatment of Unclaimed Funds Per Government Code Sections 50050-50057 Statement of Issue: The City is currently holding $4,538.24 in unclaimed funds. Per Government Code Sections 50050- 50057, unclaimed funds less than $15.00 which remain unclaimed for over one year become the property of the City. In addition, unclaimed funds that are over $15.00 that are not the property of the City that remain unclaimed for over three years and have not been claimed after publication of a notice, become the property of the City. Financial Impact: This action will result in the deposit of $4,538.24 into the City’s General Fund. The FY 2018/19 Adopted Budget for the General Fund assumes the City will receive a total of $150,000.00 in miscellaneous revenue. The escheated funds of $4,538.24 in addition to other miscellaneous revenue sources will assist the General Fund in reaching the budgeted estimate. Recommended Action: Review and approve the transfer of $4,538.24 of unclaimed funds from the City’s Unclaimed Funds Liability Account to the City’s Miscellaneous Revenue Account #10000100.48550.10035209 in compliance with the Government Code Sections 50050-50057. Alternative Action(s): Do not approve the recommendation and direct staff accordingly. Analysis: The City has developed a procedure based on Government Code Sections 50050-50057 (Attachment 1) for the escheatment of funds. Under the procedure (Attachment 2), a list is prepared by the Finance Department of unclaimed funds less than $15.00 which have remained unclaimed for over one year as of June 30, 2018. Pursuant to Government Code Sections 50050-50057, the Chief Financial Officer published a notice with all unclaimed funds over three years old and greater than City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 58 File #:18-293 MEETING DATE:9/17/2018 $15.00 (Attachment 3) on July 19, 2018 and July 26, 2018, in an adjudicated newspaper, the Huntington Beach Wave. Per Government Code Sections 50050-50057, the City released funds on all verified claims which were timely filed. The remaining unclaimed funds total the amount of $4,538.24 (Attachment 4). Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Government Code Sections 50050 to 50057. 2. Escheatment of Funds Procedure. 3. Newspaper Publication and Claim Form. 4. Unclaimed Funds List FY 2017/18. City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 59 GOVERNMENT CODE – TITLE 5. LOCAL AGENCIES [50001 – 57550] 50050. For purposes of this article, “local agency” includes all districts. Except as otherwise provided by law, money, excluding restitution to victims, that is not the property of a local agency that remains unclaimed in its treasury or in the official custody of its officers for three years is the property of the local agency after notice if not claimed or if no verified complaint is filed and served. At any time after the expiration of the three-year period, the treasurer of the local agency may cause a notice to be published once a week for two successive weeks in a newspaper of general circulation published in the local agency. At the expiration of the three-year period, money representing restitution collected on behalf of victims shall be deposited into the Restitution Fund or used by the local agency for purposes of victim services. If a local agency elects to use the money for purposes of victim services, the local agency shall first document that it has made a reasonable effort to locate and notify the victim to whom the restitution is owed. The local agency may utilize fees collected pursuant to subdivision (l) of Section 1203.1 or subdivision (f) of Section 2085.5 of the Penal Code to offset the reasonable cost of locating and notifying the victim to whom restitution is owed. With respect to moneys deposited with the county treasurer pursuant to Section 7663 of the Probate Code, this three-year period to claim money held by a local agency is extended for an infant or person of unsound mind until one year from the date his or her disability ceases. For purposes of this section, “infant” and “person of unsound mind” have the same meaning as given to those terms as used in Section 1441 of the Code of Civil Procedure. 50051. The notice shall state the amount of money, the fund in which it is held, and that it is proposed that the money will become the property of the local agency on a designated date not less than forty-five days nor more than sixty days after the first publication of the notice. 50052. Upon or prior to publication, a party of interest may file a claim with the treasurer which must include the claimant’s name, address, amount of claim, the grounds on which the claim is founded, and any other information that may be required by the treasurer. The claim shall be filed before the date the unclaimed money becomes the property of the local agency as provided under Section 50051 and the treasurer shall accept or reject that claim. If the claim is rejected by the treasurer, the party who submitted the claim may file a verified complaint seeking to recover all, or a designated part, of the money in a court of competent jurisdiction within the county in which the notice is published, and serves a copy of the complaint and the summons issued thereon upon the treasurer. The copy of the complaint and summons shall be served within 30 days of receiving notice that the claim was rejected. The treasurer shall withhold the release of the portion of unclaimed money for which a court action has been filed as provided in this section until a decision is rendered by the court. ATTACHMENT 1Page 60 50052.5. (a) Notwithstanding Section 50052, the treasurer may release to the depositor of the unclaimed money, their heir, beneficiary, or duly appointed representative, unclaimed money if claimed prior to the date the money becomes the property of the local agency upon submitting proof satisfactory to the treasurer, unless the unclaimed money is deposited pursuant to Section 7663 of the Probate Code. (b) Notwithstanding Section 50052, the treasurer may release unclaimed money deposited with the county treasurer pursuant to Section 7663 of the Probate Code, to any adult blood relative of either the decedent or the decedent’s predeceased spouse. (c) Notwithstanding Section 50052, the treasurer may release unclaimed money deposited with the county treasurer pursuant to Section 7663 of the Probate Code to the parent who has legal and physical custody of a minor who is a blood relative of either the decedent or the decedent’s predeceased spouse without the need to appoint a legal guardian for the minor as follows: (1) If the value of the unclaimed money deposited with the county treasurer is five thousand dollars ($5,000) or less, the treasurer may release the money according to Section 3401 of the Probate Code. (2) If the value of the unclaimed money deposited with the county treasurer is sixty thousand dollars ($60,000) or less, and the money is not released under paragraph (1), the unclaimed money may be released by the treasurer to the parent who shall, after payment of any costs incurred in making the claim, hold the money in trust, to be used only for the care, maintenance, and education of the minor, and the parent shall be liable therefor to the minor under the fiduciary laws of this state. The money held in trust shall be released to the minor when the minor reaches the age of majority. (d) The claim shall be presented to the county treasurer in affidavit form and signed under penalty of perjury. Notwithstanding Section 13101 of the Probate Code, the claimant, to be entitled to the entire escheated estate, needs only to establish with documentary proof the existence of a blood relationship to either the decedent or of the predeceased spouse, if any, and the documentary proof, if regular on its face, need not be certified. Notwithstanding Section 13101 of the Probate Code, the claimant shall not be required to declare that no other person has an equal or superior claim to the escheated estate. The county treasurer may rely in good faith on the sworn statements made in the claim and shall have no duty to inquire into the truth or credibility of evidence submitted. In paying out the escheated estate, the county treasurer shall be held harmless to all. Payment shall act as total acquittance and shall completely discharge the county treasurer from any liability. If the county treasurer rejects any claim made hereunder, the claimant may take his or her grievance to the Superior Court of the county holding the escheated estate. Any claim paid hereunder shall be paid without interest. ATTACHMENT 1Page 61 50053. When any such money becomes the property of a local agency and is in a special fund, the legislative body may transfer it to the general fund. 50054. Whenever any city or county or city and county renders construction services or constructs public works for any city, county, city and county or any other governmental agency below the level of the state government, the price charged for such services or construction shall be sufficient to reimburse the governmental body performing such services for the full cost thereof including labor, material, equipment costs or rentals and a reasonable allowance for overhead. In computing overhead, without limitation on other factors properly includable, there shall be allocated to the overhead cost its proportionate share of indirect labor and administrative costs. 50055. Any other provision of this article notwithstanding, any individual items of less than fifteen dollars ($15), or any amount if the depositor’s name is unknown, which remain unclaimed in the treasury or in the official custody of an officer of a local agency for the period of one year or upon an order of the court may be transferred to the general fund by the legislative body without the necessity of publication of a notice in a newspaper. 50056. The responsibilities of the treasurer as provided under this article may be delegated by the treasurer to the agency, district, or department that maintains the supporting records of the unclaimed money based on the initial receipt or deposit of that money or both. 50057. For individual items in the amount of five thousand dollars ($5,000) or less, the legislative body of any county may, by resolution, authorize the county treasurer to perform on its behalf any act required or authorized to be performed by it under Sections 50050, 50053, and 50055. The resolution shall require that the county auditor be informed of each act performed under the authorization. ATTACHMENT 1Page 62 1 EEsscchheeaatt ooff MMoonneeyy GGoovv''tt SSeeccttiioonn 5500005500--5500005577 Updated May 2018 I. Operating Expenses – Under Minimum ($15.00) Accounting Services: A) At the end of every fiscal year, identify all outstanding checks by check number, date, name which are under $15.00 and which are over one (1) year old for all bank accounts. Provide list to Chief Financial Officer. Cashiering & Collections Services Division: B) Chief Financial Officer or his/her designee to request Council action for approval of the transfer of these funds to revenue in the General Fund. II. Operating Expenses and Bond Funds – Equal or Greater Than Minimum ($15.00) Accounting Services: A) At the end of every fiscal year, identify all outstanding checks by check number, date, name which are equal or greater than $15.00 and which are over 1 year old. Send a letter notifying payees of outstanding check that has reached “Abandoned Property Status” allowing three (3) weeks for a response. B) Upon receipt of a letter, a party of interest may file a claim with the Chief Financial Officer, which must include cl aimant’s name, address, amount of claim, identification, the grounds on which the claim is founded and any other information that may be required by the Chief Financial Officer. (Copy of “Claim form” attached.) The Cashiering & Collections Division will provide this to the Chief Financial Officer or his/her designee for review and approval. If approved, paperwo rk for issuance of a new check will be processed by Accounting Services. C) After the response period has expired, identify these items as stale over one (1) year. D) At the end of every fiscal year, identify all remaining outstanding checks over three (3) years old including check number, date and name and move to Unclaimed Warrants account. Provide list to the Chief Financial Officer. ATTACHMENT 2Page 63 2 Cashiering & Collections Services Division A) Chief Financial Officer will direct his/her designee to provide the list of unclaimed moneys to be published in a newspaper notice. The notice is to be published once a week for two successive weeks in a newspaper in the County or the City, and circulated in the City. The notice shall state the amount of money and payee name, and that it is proposed that the money will become the property of the City on a designated date not less than forty-five (45) days nor more than sixty (60) days after the first publication of the notice. B) Upon publication, a party of interest may file a claim with the Finance Department which must include claimant’s name, address, amount of claim, identification, the grounds on which the claim is founded and any other information that may be required by the Chief Financial Officer. (Copy of “Claim Form” attached.) The Chief Financial Officer or his/her designee will review and approve. If approved, paperwork for issuance of a new check will be processed by Accounting Services. C) After the second publication in a newspaper, the Chief Financial Officer or his/her designee will prepare a Request for Council Action and request Council approve the transfer of all amounts in the Unclaimed Warrants account over three (3) years old to the General Fund or if it is restitution collected on behalf of victims, it shall be either deposited into the Restitution Fund or used by the City for purposes of victim services after the expiration of the three-year period. D) This procedure shall also be followedfor Bond funds which have been held in trust by the City and released. Such outstanding checks are included in the population of checks described in this section. ATTACHMENT 2Page 64 Page 65 Check Date Payee Name Check Amount 7/8/2016 FRANK ANTONIO 5.09$ 7/8/2016 BANK OWNED WORLD 12.47$ 7/8/2016 KRISTEN KAHN 6.11$ 7/8/2016 HECTOR VILLELA 6.66$ 7/29/2016 MICHAEL EISNER 12.50$ 9/2/2016 ANDREW YEISER 6.00$ 9/2/2016 SHIRLEY YEUNG 5.65$ 11/4/2016 ERICH DELCAMP 14.02$ 11/4/2016 SHANNON LUZANSKY 12.26$ 12/16/2016 DONALD DUKESHIRE 10.37$ 12/16/2016 SHANNON LUZANSKY 12.26$ 12/16/2016 ROBIN NGUYEN 8.22$ 12/16/2016 PETERSON DONALD 6.00$ 1/6/2017 ACKERMAN L S 8.66$ 1/6/2017 BENTO BOX 6.44$ 1/20/2017 DANIEL WARD 12.29$ 3/17/2017 MONIQUE PEREZ 9.89$ 3/17/2017 NAOMI BUENAFLOR 6.06$ 3/17/2017 FARIE ALA ABU 14.69$ 3/17/2017 ROSEMARIE FEIG 6.01$ 3/17/2017 WILL FUKUI 5.89$ 3/17/2017 ROGER GEORGE 6.10$ 3/17/2017 JUSTIN KRAMER 5.40$ 3/17/2017 NICHOLAS KRAUS 6.67$ 3/17/2017 DAVID LOTZ 5.30$ 3/17/2017 LUCKY DONUTS 8.94$ 3/17/2017 SETH MAHLER 5.30$ 3/17/2017 TAMARA NGUYEN 6.39$ 3/17/2017 KRISTEN PARKER 5.09$ 3/17/2017 MIKE SAUCEDO 5.71$ 3/17/2017 TIM SCHAEFER 5.55$ 3/17/2017 NORMAN STANGER 5.06$ 3/17/2017 JAN WENSINK 5.58$ 3/17/2017 JAMES WRIGHT 6.60$ 3/24/2017 SIEGUMUND GROZINGER 10.00$ 4/14/2017 MARY LEIST 3.17$ 4/14/2017 NICHOLE MALONEY 10.16$ 4/21/2017 EVELYN GUTIERREZ 5.00$ 4/21/2017 MATTHEW MONACO 5.00$ Total checks 1 years and older and under $15.00 298.56$ UNCLAIMED FUNDS LIST Page 66 Check Date Payee Name Check Amount 10/4/2013 YAM MARK 1,517.00$ 11/1/2013 LOPEZ ALICIA A 30.00$ 11/8/2013 FIRST AMERICAN TITLE COMPANY 75.00$ 11/15/2013 CHEN SAMANTHA 50.00$ 11/22/2013 BURMASTER JANELLE 34.61$ 11/22/2013 COLLINS THELMA 15.14$ 11/22/2013 MARTINDALE GEORGE 58.73$ 11/22/2013 MC CARTHY CAITLIN 21.73$ 11/22/2013 METZLER KEITH 37.14$ 11/22/2013 REYES MILKE 88.71$ 11/29/2013 DANCEWORKS DANCEWEAR 126.62$ 11/29/2013 HANSON ERIK 59.04$ 11/29/2013 MELANCON DAVID 58.47$ 11/29/2013 WHITE CATHERINE 198.40$ 11/29/2013 CBM SERVICES INC 261.00$ 12/13/2013 GARCIA ROSEMARY S 21.79$ 12/27/2013 BERNABE LOUIE 68.19$ 12/27/2013 JONES DARRELL 36.63$ 12/27/2013 LOVE KRISTEN 24.91$ 12/27/2013 MAGSANIDE PATRICIA 41.00$ 12/27/2013 SMITH TROY 38.96$ 12/27/2013 WRIGHT, JOHN G 106.19$ 12/27/2013 VAN TWIST TYLER 123.28$ 1/31/2014 COSTCO WHOLESALE 21.78$ 2/21/2014 LEE INJIN 157.49$ 2/21/2014 NABHANI MO 91.30$ 4/4/2014 DEBORAH MULHOLLAND TRUSTEE 108.27$ 4/25/2014 CLANCY NOEL 25.00$ 5/2/2014 CSULB 307.00$ 5/9/2014 TORGERSEN TOM 120.39$ 5/9/2014 CAPACITOR SUPPLY INC 40.60$ 5/23/2014 HART SHEILA MARIE 45.00$ 5/30/2014 BECK ROBERT 16.52$ 5/30/2014 FERRIS DAVID 21.22$ 5/30/2014 HELLQVIST KARL 19.54$ 5/30/2014 KARAALP ILKER 25.81$ 5/30/2014 ROXAS ALBERTO 17.77$ 5/30/2014 SHIN JIYEN 23.26$ 6/27/2014 WRIGHT, JOHN G 106.19$ Total checks 3 years and older and over $15.00 4,239.68$ Total 4,538.24$ Page 67 City of Huntington Beach File #:18-296 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Gilbert Garcia, Chief Financial Officer Subject: Adopt Resolution No. 2018-51 amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18 for the Continuation of Capital Improvement Program (CIP) Projects Statement of Issue: Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by June 30, 2018, the end of Fiscal Year (FY) 2017/18. To continue these projects, $27,088,797 of remaining unspent appropriations need to be carried over into Fiscal Year 2018/2019 to help ensure project completion. Financial Impact: The $27,088,797 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A. There are sufficient fund balances and/or ongoing revenue in these funds to support the request. Recommended Action: Adopt Resolution No. 2018-51, “A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18”, which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carry over amounts totaling $27,088,797. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year. The City is required to carry over appropriations into the following fiscal year in order to complete those previously approved and budgeted capital improvement projects. The attached Resolution references Exhibit A: “Carry Over of Projects from FY 2017/18 to FY City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 68 File #:18-296 MEETING DATE:9/17/2018 2018/19,” totaling $27,088,797 across multiple Funds for the amounts necessary to continue work in FY 2018/19 on the various capital projects underway from the previous fiscal year. Attachment 2 “Analysis of Funding Sources for Carry Over Appropriations Fiscal Year 2018/19” provides the estimated fund balances for the various Funds after projected revenues, adopted budget appropriations and carry over appropriations are taken into consideration for FY 2018/19. Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen economic and financial sustainability Enhance and maintain infrastructure Enhance and maintain public safety Improve quality of life Enhance and maintain city service delivery Attachment(s): 1. Resolution No. 2018-51 “A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18” including Exhibit A. 2. Analysis of Funding Sources for Carry Over Appropriations Fiscal Year 2018/19. City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 69 Page 70 Page 71 Department/Fund Description Amount to be Carried Over Funding Source From FY 2017/18 (Business Unit) Air Quality Fund Public Works/201 Brookhurst Synchronization 214,733$ 20190012 Public Works/201 Magnolia Synchronization 199,789$ 20190013 Subtotal 414,522$ Traffic Impact Public Works/206 Atlanta Avenue Widening 2,116,781$ 20690002 Subtotal 2,116,781$ Gas Tax Public Works/207 Bridge Rehabilitation 3,573$ 20790010 Public Works/207 Utica Bicycle Blvd 45,139$ 20790038 Public Works/207 Signal Interconnects 57,249$ 20790041 Public Works/207 Bolsa Chica/Pearce Traffic Sig 65,550$ 20790042 Public Works/207 Goldenwest/Heil Signal Mod 26,832$ 20790044 Public Works/207 Gothard/Slater Signal Mod 26,675$ 20790045 Public Works/207 Gothard/Center Signal Mod 24,591$ 20790046 Public Works/207 Newland/Slater Signal Mod 35,100$ 20790047 Public Works/207 Newland/Ellis Signal Mod 36,181$ 20790048 Public Works/207 Newland Signal Interconnect 31,100$ 20790049 Public Works/207 Residential Overlay 16-17 6,127$ 20790053 Public Works/207 Residential Curb Ramp 17,431$ 20790054 Public Works/207 Residential Overlay 17-18 990,863$ 20790055 Subtotal 1,366,411$ Park Acquisition & Development Community Svcs/209 Edison Park Playground 7,861$ 20945009 Subtotal 7,861$ Sewer Public Works/210 Slater LS #13 2,466,190$ 21089015 Subtotal 2,466,190$ Rehabilitation Loans Office of Bus Dev/215 Youth Shelter Project 562,099$ 21580302 Subtotal 562,099$ Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Page 72 Department/Fund Description Amount to be Carried Over Funding Source From FY 2017/18 (Business Unit) Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Prop 42 Public Works/219 Design/Construction 80,000$ 21985201 Public Works/219 Atlanta Avenue Widening 247,185$ 21990002 Public Works/219 Utica Bicycle Blvd 124,970$ 21990010 Public Works/219 Downtown Street Lighting 95,008$ 21990423 Public Works/219 Brookhurst-Indianapolis TS Mod 55,000$ 21990424 Subtotal 602,163$ Quimby Community Svcs/226 Central Park Restrooms 1,000,000$ 22645010 Subtotal 1,000,000$ Park Development Impact Community Svcs/228 Murdy Park Sports Fields 1,390,868$ 22845003 Community Svcs/228 Edison Playground-Reconfigurat 94,849$ 22845004 Community Svcs/228 Community Center Improvements 370,000$ 22845006 Community Svcs/228 Irby Park Improvements 33,797$ 22845007 Community Svcs/228 HCP Trail Improvements 135,000$ 22845008 Community Svcs/228 HCP Permanent Parking Lot 32,685$ 22845009 Subtotal 2,057,199$ Infrastructure Non Dept/314 Infrastructure Projects 17-18 1,947,103$ 31440001 Non Dept/314 OC Sand Replenishment 281,966$ 31440001 Non Dept/314 Infrastructure Central Park 314,246$ 31440002 Community Svcs/314 Main Prom P.S. Improvements 41,333$ 31445003 Public Works/314 Heil Pump Station 1,032,099$ 31488001 Public Works/314 Atlanta Avenue Widening 244,456$ 31490004 Subtotal 3,861,203$ Water Public Works/506 Water Engeer Design/Const 120,000$ 50685201 Subtotal 120,000$ Page 73 Department/Fund Description Amount to be Carried Over Funding Source From FY 2017/18 (Business Unit) Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Water Master Plan Public Works/507 WMP Eng Design/Const 252,252$ 50785201 Public Works/507 Water Security Improvements 25,000$ 50791005 Public Works/507 Corrosion Control 55,000$ 50791016 Public Works/507 Well 1 Replacement 30,864$ 50791030 Public Works/507 Well 14 969,921$ 50791031 Subtotal 1,333,037$ West Orange County Water Board (WOCWB) Public Works/508 OC 35 Pipeline Relocation 764,438$ 50885102 Subtotal 764,438$ Sewer Service Fund Public Works/511 PW Sewer Administration 130,000$ 51185101 Public Works/511 Sewer Line CIP 370,482$ 51189002 Public Works/511 LS #6 Edgewater/Davenport 137,679$ 51189010 Public Works/511 LS #13 Slater/Springdale 969,920$ 51189011 Subtotal 1,608,081$ OCTA CIP/Grant Public Works/873 OCTA/SIP Grant 23,046$ 87390009 Public Works/873 Atlanta Avenue Widening 1,200,000$ 87390017 Public Works/873 Utica Bicycle Blvd 684,260$ 87390019 Subtotal 1,907,306$ Bridge Replacement & Rehab (Grant) Public Works/961 Hwy Bridge Replacement & Rehab 1,088,835$ 96185001 Subtotal 1,088,835$ Master Plan of Arterial Highways (Grant) Public Works/965 Master Plan of Arterial Hwys 304,008$ 96585001 Subtotal 304,008$ Bridge Preventive Maintenance Program (Grant) Public Works/970 BPMP 135,721$ 97085001 Subtotal 135,721$ Page 74 Department/Fund Description Amount to be Carried Over Funding Source From FY 2017/18 (Business Unit) Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Highway Safety Improvement Program (HSIP) Public Works/995 CC 1464 Hwy Safety Improvement 2,059,975$ 99585001 Public Works/995 CC 1465 Hwy Safety Improvement 130,449$ 99585002 Public Works/995 Bolsa Chica/Pearce Traffic Sig 13,713$ 99590001 Public Works/995 Goldenwest/Heil Signal Modific 6,276$ 99590002 Public Works/995 Gothard/Slater Signal Modifica 5,313$ 99590004 Public Works/995 Newland/Ellis Signal Modificat 5,974$ 99590005 Public Works/995 Signal Interconnect-Newland 269,103$ 99590006 Public Works/995 Newland/Slater Signal Modifica 307,213$ 99590007 Subtotal 2,798,016$ Hazard Mitigation Grant Program Public Works/1222 Heil Pump Station 2,406,848$ 12228500 Subtotal 2,406,848$ Project V (Grant) Public Works/1243 Shuttle Service Project V 168,080$ 12439010 Subtotal 168,080$ Total - All Funds 27,088,797$ Page 75 Analysis of Funding Sources for Carry Over Appropriations Fiscal Year 2018/19Estimated UndesignatedFund Balance *FY 2018/19RevisedRevenuesFY 2018/19 RevisedExpendituresBudgetaryFund BalanceCarry OverAppropriationsBudgetary Fund BalanceAfter Carry OverAppropriations201 Air Quality Fund1,012,711 250,000 (574,863) 687,848 (414,522) 273,326 206 Traffic Impact4,429,248 100,000 (18,631) 4,510,617 (2,116,781) 2,393,836 207 Gas Tax2,346,786 3,509,732 (3,960,995) 1,895,523 (1,366,411) 529,112 209 Park Acquisition & Development299,980 - (256,404) 43,576 (7,861) 35,715 210 Sewer8,052,294 100,000 (4,503,280) 3,649,014 (2,466,190) 1,182,824 215 Rehabilitation Loans1,769,952 200,000 (816,807) 1,153,145 (562,099) 591,046 219 Prop 421,404,255 1,514,723 (1,717,143) 1,201,835 (602,163) 599,672 226 Quimby2,986,642 - (1,058,516) 1,928,126 (1,000,000) 928,126 228 Park Development Impact11,821,162 3,000,000 (1,745,377) 13,075,785 (2,057,199) 11,018,586 314 Infrastructure9,181,875 5,208,000 (7,582,042) 6,807,833 (3,861,203) 2,946,630 506 Water5,140,226 40,648,515 (41,950,120) 3,838,621 (120,000) 3,718,621 507 Water Master Plan25,486,600 3,750,000 (12,176,739) 17,059,861 (1,333,037) 15,726,824 508 WOCWB5,154,204 3,551,866 (7,940,729) 765,341 (764,438) 903 511 Sewer Service Fund22,056,467 11,617,250 (12,917,894) 20,755,823 (1,608,081) 19,147,742 873OCTA CIP/Grant9,233 1,898,073 - 1,907,306 (1,907,306) - 961 Bridge Replacement & Rehab (Grant)(189,100) 1,396,599 (118,665) 1,088,835 (1,088,835) - 965 Master Plan of Arterial Highways (Grant)98,775 205,233 - 304,008 (304,008) - 970 Bridge Preventive Maintenance Program (Grant) (835,120) 1,691,781 (720,940) 135,721 (135,721) - 995 Highway Safety Improvement Program (HSIP)(26,277) 3,282,193 (457,900) 2,798,016 (2,798,016) - 1222 Hazard Mitigation Grant Program(13,513) 2,476,759 (56,398) 2,406,848 (2,406,848) - 1243 Project V (Grant)- 233,733 (65,653) 168,080 (168,080) - Total Requested Carry Over Appropriations(27,088,797)* Estimated Fund Balance as of 7/1/18FundPage 76 City of Huntington Beach File #:18-245 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Gilbert Garcia, Chief Financial Officer David A. Segura, Fire Chief Subject: Approve the purchase of a replacement fire engine with South Coast Fire Equipment, Inc. and an ambulance; and, authorize the City Manager to enter into all documents and to complete any financial transactions necessary to lease finance the purchase of the fire engine and ambulance Statement of Issue: City Council approval is requested to approve the purchase of a replacement fire engine with South Coast Fire Equipment, Inc. and an ambulance with Braun Northwest, Inc., and to authorize the City Manager to enter into any and all documents and to complete any financial transactions necessary to finance the purchase of both the fire engine and ambulance in order to enhance public safety and emergency response. Financial Impact: Funding for the replacement of both a fire engine and ambulance is included in the Equipment Replacement budget in the FY 2018/19 budget. The Adopted Budget includes $250,000 for the estimated annual debt service payments for a potential lease financing arrangement to acquire both the fire engine and ambulance. This funding level was based on interest rates at the time the FY 2018/19 budget was being developed. Interest rates fluctuate on a daily basis and final lease financing rates and costs will be determined prior to the close of escrow. Staff recommends the lease purchase of the fire engine and ambulance and all related equipment totaling $1,030,000 through a seven-year lease purchase agreement. Based on current interest rates, the estimated annual debt service payment is $167,100. Section 6 of City Budget Resolution 2018-34 requires that the acquisition of any capital items which exceed $500,000 be approved by the City Council. The value of the proposed replacement fire engine of $773,000 exceeds this amount; hence, it requires City Council approval. The replacement fire engine will be obtained from Pierce Manufacturing, Inc. through South Coast Fire Equipment, the authorized dealer for Pierce Manufacturing, Inc. for this region of the country. The ambulance purchase of $224,000 is included in this action as Staff is recommending that both pieces of equipment be financed. City of Huntington Beach Printed on 9/12/2018Page 1 of 4 powered by Legistar™Page 77 File #:18-245 MEETING DATE:9/17/2018 Recommended Action: Approve the purchase of the replacement fire engine with South Coast Fire Equipment, Inc. and an ambulance; and,authorize the City Manager to enter into all documents and transactions necessary to lease finance the purchase of the fire engine and ambulance. Alternative Action(s): Do not approve the recommendation and direct staff accordingly. Analysis: The proposed fire engine purchase will replace a 22-year old fire engine with over 106,000 road miles. In addition, the standard industry conversion calculation for fire engines, as provided in Fire Mechanic best practices training, is 26 miles for each hour of operation. According to the hours to miles factor for fire engines, the 6,100 vehicle hours on this apparatus equates to an even greater impact on the apparatus of approximately 160,000 miles of driving. This apparatus requires frequent repairs and is increasingly difficult to maintain and keep in service. Its reliability is critical because of its use in providing emergency responses, including: fire suppression, hazardous materials, rescue, and medical responses. At this time, all of the City’s front line fire engines are Pierce models. These engines are of the highest quality and maintaining consistency in the type of apparatus used provides interoperability and enables the highest level of emergency service delivery. The pricing for the engine is competitive, with bids having been obtained through an intergovernmental agency transaction with the City of Los Angeles in accordance with Municipal Code Section 3.02.190. The following are best practices and additional information regarding the justification for replacement of the fire engine: Industry Standards for Fire Engine Replacement The National Fire Protection Association (NFPA) provides best practice recommendations for the fire service and recommends that the following factors be considered when replacing fire engines: "The length of life depends on many factors, including vehicle mileage and engine hours, quality of the preventative maintenance program, quality of the driver training program, whether the fire apparatus was used within the design parameters, whether the apparatus was manufactured on a custom or commercial chassis, quality of workmanship by the original manufacturer, quality of the components used, and availability of replacement parts, to name a few." (NFPA Standard 1911-96 - Annex D, page 1) According to the most current data available for state and locally owned fleets from the Federal Highway Administration, the average replacement age for fire apparatus is 15.8 years. A similar replacement standard has historically been adhered to by the City of Huntington Beach, based on the previously referenced NFPA factors and industry practices. The wear and tear on the vehicle, which naturally and inevitably occurs over time, reduces apparatus reliability, efficiency and performance. The City of Huntington Beach’s practice for fire engine replacement includes moving engines from front line to reserve status after 15 years and removing them from the fleet after five years in reserve, for a total of 20 years of service. This practice is consistent with the majority of fire departments in City of Huntington Beach Printed on 9/12/2018Page 2 of 4 powered by Legistar™Page 78 File #:18-245 MEETING DATE:9/17/2018 for a total of 20 years of service. This practice is consistent with the majority of fire departments in the county. When its original date of service is considered, Fire Engine 8211 has been in service for 22 years and is past due for replacement. Fire Engine Age and Technology Fire Engine Age: Fire Engine 8211 was purchased in 1996 and rebuilt in 2001 due to pump cavitation problems. It has the original drive train with equivalent to 160,000 miles. The vehicle housing, pump and other equipment were replaced in 2001. The original motor that operates the apparatus was not replaced and is still the original, which was acquired with this fire engine in 1996, 22 years ago. Improved Apparatus Technology: Due to the evolution of software, parts and electronic technology, emergency response apparatus now become obsolete much sooner than in the past. In order to provide maximum operating efficiency and increase public safety service delivery, it is important to replace older vehicles, such as Fire Engine 8211. Apparatus Maintenance Record The maintenance record from 2013 to 2018 includes rebuilding the engine transmission; replacement of tires, gauges, meters, lights, antenna, bumper, sirens, etc.; repair to leaks in water tanks, the engine, packing, valves, etc. In addition, the cost to operate this engine is estimated at $6.05 per mile, compared to a new engine which operates at $3.80, a cost savings of $2.25 per mile. Over the past four years, this engine has been out of service a total of 180 days, including 56 days in 2017. This can also impact the timely preventative maintenance of front line emergency response apparatus. It is important to note that if approved, a new fire engine will take approximately 15 months to be built, delivered, and put into service. Therefore, over the next year Fire Engine 8211 will add further miles and hours to its operational life. Once a new fire engine is put into service,it will push the oldest frontline fire engine into reserve status (that is, a reserve fire engine that covers for when frontline fire engines are out of service or non-operational). Fire Engine 8211 will then be surplused through the City’s fiscal services process. This replacement scenario is keeping with the City’s Fleet Management practices. Ultimately, older apparatus are less dependable and the reliability of this fire engine is critical to public and fire personnel safety. The following are best practices and additional information regarding the justification for replacement of the ambulance: Ambulance Replacement Standards The Huntington Beach Fire Department annually provides over 20,000 emergency responses, including over 10,000 emergency medical transports in City ambulances. Due to the large number of transports, the wear and tear on the vehicle, which naturally and inevitably occurs, has increased and the reliability of the vehicle is reduced. Typically, the City’s past practice has been to replace ambulances after eight years of service, although this timeframe has been extended for this particular City of Huntington Beach Printed on 9/12/2018Page 3 of 4 powered by Legistar™Page 79 File #:18-245 MEETING DATE:9/17/2018 apparatus. The ambulance proposed for replacement is 12 years old with 284,000 miles. Braun Northwest, Inc. has manufactured five of the City’s six frontline ambulances. These are of a very high quality and are used by several municipal agencies, including the City of Los Angeles. This manufacturer was selected by the City’s Fleet Management Division following extensive research regarding the most reliable chassis and platform to provide emergency transport services. Maintaining standardization of the ambulance fleet provides interoperability and facilitates the highest level of ambulance services. The quoted price of $224,000 for the ambulance is also competitive, with bids obtained through an intergovernmental agency transaction in accordance with Municipal Code Section 3.02.190. Treatment Optimization and Patient Comfort This type of ambulance is superior to other models in that its design includes an advanced suspension system that replaces outdated technology and, more importantly, increases patient comfort while transporting during critical care incidents. The design of the interior treatment area includes improved ergonomics, which allow paramedics to enhance safe and effective emergency treatment while in route to the hospital. City Council approval is also requested for the City Manager, or his designee, to enter into any and all documents and financial transactions necessary to finance the purchase of the fire engine and ambulance and all related equipment. The City’s existing Master Lease Agreement would need to be amended to include the lease-purchase of these critical pieces of public safety equipment at an estimated cost of $1,030,000. Based on a 3.281 percent interest rate, the annual debt service payments would equal $167,100 over the seven-year period. The purchase of a replacement fire engine and ambulance, and all related equipment, are necessary to continue to provide reliable emergency service to the residents and visitors of Huntington Beach. As the FY 2018/19 Adopted Budget contains funding for the lease financing of this equipment, staff recommends proceeding with the replacement of these important items as soon as possible to ensure public safety. Environmental Status: Not Applicable. Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. Lease Documents 2. Amortization Schedule 3. Master Lease-Purchase Agreement 4. Certificate of Incumbency 5. Opinion of Counsel 6. Quote from South Coast Fire Equipment, Inc. 7. Quote from Braun Northwest, Inc. City of Huntington Beach Printed on 9/12/2018Page 4 of 4 powered by Legistar™Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92 Page 93 Page 94 Page 95 Page 96 Page 97 Page 98 Page 99 Page 100 Page 101 Page 102 Page 103 Page 104 Page 105 Page 106 Page 107 Page 108 Page 109 Page 110 Page 111 Page 112 151211-V1 Payment Schedule This Payment Schedule is attached and made a part of the Lease Schedule identified below which is part of the Master Lease-Purchase Agreement identified therein, all of which are between the Lessee and Lessor named below. Lease Schedule No. 1000144438 Lease Schedule Dated: September 13, 2018 Accrual Date October 3, 2018 Amount Financed $1,030,000.00 Interest Rate 3.2810% per annum Taxable Rate 4.1495% per annum Rent Rent Rent Interest Principal Principal Termination Number Date Payment Portion Portion Balance Value 1 10/3/2019 $167,076.77 $33,794.30 $133,282.47 $896,717.53 $923,619.06 2 10/3/2020 $167,076.77 $29,421.30 $137,655.47 $759,062.06 $781,833.92 3 10/3/2021 $167,076.77 $24,904.83 $142,171.94 $616,890.12 $635,396.82 4 10/3/2022 $167,076.77 $20,240.17 $146,836.60 $470,053.52 $484,155.13 5 10/3/2023 $167,076.77 $15,422.46 $151,654.31 $318,399.21 $327,951.19 6 10/3/2024 $167,076.77 $10,446.68 $156,630.09 $161,769.12 $166,622.19 7 10/3/2025 $167,076.77 $5,307.65 $161,769.12 $0.00 $0.00 $1,169,537.39 $139,537.39 $1,030,000.00 CITY OF HUNTINGTON BEACH JPMORGAN CHASE BANK, N.A. (Lessee) (Lessor) By: By: Title: Title: Authorized Officer Page 113 Page 114 Page 115 Page 116 Page 117 Page 118 Page 119 Page 120 151211-V1 CERTIFICATE OF INCUMBENCY Dated: SEPTEMBER 13, 2018 Lease Schedule No: 1000144438 Lessee: CITY OF HUNTINGTON BEACH I, the undersigned Secretary/Clerk identified below, do hereby certify that I am the duly elected or appointed and acting Secretary/Clerk of the above Lessee (the "Lessee"), a political subdivision duly organized and existing under the laws of the State where Lessee is located, that I have the title stated below, and that, as of the date hereof, the individuals named below are the duly elected or appointed officers of the Lessee holding the offices set forth opposite their respective names. [NOTE: Use same titles as Authorized Representatives stated in Resolutions.] Name Title Signature Name Title Signature IN WITNESS WHEREOF, I have duly executed this certificate and affixed the seal of such Lessee as of the date set forth below. Signature of Secretary/Clerk of Lessee Print Name: Official Title: Date: NOTE: In case the Secretary/Clerk is also the authorized representative that executes a Lease-Purchase Agreement / documents by the above incumbency, this certificate must also be signed by a second officer. Print Name: Signature: Title: Page 121 Page 122 Page 123 Extension One (1 ) 714,515.00$ Sales Tax @ 7.750%55,374.91$ Performance Bond 2,143.55$ California Tire Fee 10.50$ 772,043.96$ materials, or other causes beyond our control not preventing, within about South Coast Fire Equipment, Inc. 0 Sales Representative PROPOSAL FOR FURNISHING FIRE APPARATUS acceptance by South Coast Fire Equipment, Inc., at its corporate office in Ontario, California, the Each May 5, 2018 HUNTINGTON BEACH FIRE DEPARTMENT The undersigned is prepared to provide for you, upon an order being placed by you, for final apparatus and equipment herein named and for the following prices: Huntington Beach, CA. 92648 Pierce Arrow XT Pierce's Ultimate Configuration (PUC) pumper per the enclsoed proposal for delvery sum of 2000 Main Street 714,515.00$ in or additions to said DOT or NFPA standards will be passed along to the customer as an addition guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by by the company of the order to purchase, and provided such alterations do not materially affect and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) The specifications herein contained shall form a part of the final contract and are subject to The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules 55,374.91$ 2,143.55$ Said apparatus and equipment are to be built and shipped in accordance with the specifications 330-360 TOTAL PURCHASE PRICE 772,043.96$ 769,889.91$ APPARATUS COST WITH TAX 10.50$ 769,889.91$ the cost of the construction of the apparatus. PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION: hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, Respectfully Submitted, Payment options are available and are included under separate cover. One of these options customer specifications. Any increased costs incurred by the first party because of future changes changes desired by the purchaser, provided such alterations are interlined prior to the acceptance may save your department a significant amount of money! CALENDAR DAYS after receipt of this order and the acceptance thereof at our office in Ontario, withdraw this proposition. California, and to be delivered to you at Huntington Beach, CA. to the price set forth above. Unless accepted within 30 days from date, the right is reserved to Page 124 Page 125 City of Huntington Beach File #:18-320 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:David A. Segura, Fire Chief Subject: Approve and authorize execution of Amendment #1 to Professional Services Agreement with Wittman Enterprises, LLC to provide Emergency Paramedic and Ambulance Billing Services and increase appropriations and professional services authority accordingly Statement of Issue:The Fire Department requires professional services for the billing of emergency paramedic and ambulance services. To provide these services, the City Council approved a professional services agreement with Wittman Enterprises, LLC on October 5, 2015, for a three-year term, with a possible one-year extension. An amendment is requested to extend the contract for the one-year extension and an additional contract authorization of $398,607 to cover the cost of services for one year is needed. The Fire Department’s FY 2018/2019 General Fund budget and Professional Services Authority will also need to be amended by a commensurate amount to ensure compliance with Administrative Regulation No. 228. Funding is budgeted for this contract in the FY 2018/19 budget, but an additional allocation of $124,832 will be required. Financial Impact: The recommended action is cost-neutral since the fees for billing services are offset by revenue generated by the emergency paramedic and ambulance services billing. The FY 2018/19 budget includes $321,092 for this contract in account 10065401.69365 and an additional allocation of $124,832 will be required. Funding will be allocated on an incremental basis as-needed, based on service demands. Recommended Action: A) Adopt and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement Between the City of Huntington Beach and Wittman Enterprises, LLC” for Emergency Paramedic and Ambulance Billing Services; and, B) Approve an additional appropriation of $124,832 for the FireMed Administration business unit (10065401.69365); and, C) Increase the Fire Department’s professional services authority by $398,607 to ensure City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 126 File #:18-320 MEETING DATE:9/17/2018 compliance with Administrative Regulation No. 228. Alternative Action(s): Do not adopt the attached resolution and direct staff accordingly. Analysis: The City of Huntington Beach currently contracts with Wittman Enterprises, LLC to provide emergency paramedic and ambulance billing services. The current contract was authorized by the City Council on October 5, 2015, and expires on October 4, 2018, with a possible one-year extension. Wittman Enterprises charges 4.75% of net revenue collected. Their billing services have generated approximately $6 million in General Fund revenue for each of the past three years, for a total of $18 million for this period. Wittman Enterprises has 30 years of experience in emergency medical billing. The Fire Department possesses exceptionally high collection abilities for emergency medical billing services, partially due to the area’s patient demographics. Wittman Enterprises maximizes revenue collections and is highly recommended by over 100 agencies in seven states across the country. When the contract with Wittman Enterprises was executed in October 2015, the three-year term was not to exceed $992,652 and was based on the Fire Department’s current activity level and future increase for emergency medical services. The cost for the one-year extension accommodates the expected increase in Fire Department emergency medical services for the next year and an additional contract authorization of $398,607 is needed. The department is requesting to increase its contract authorization by that same amount. Most of the additional funding for this service is included in the FY 2018/19 budget. The Fire Department is also requesting an additional appropriation of $124,832 for the FireMed Administration business unit (10065401.69365) to cover the additional cost of the contract during the one-year extension. The additional allocation is needed to continue billing services, which provides revenue to the General Fund budget. The recommended action is cost-neutral since the fees for billing services are offset by revenue generated by the emergency paramedic and ambulance services billing. Environmental Status: None. Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. Amendment #1 to Professional Services Contract with Wittman Enterprises, LLC for Emergency Paramedic and Ambulance Billing Services City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 127 Page 128 Page 129 Page 130 City of Huntington Beach File #:18-322 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:David A. Segura, Fire Chief Subject: Approve additional appropriation for professional fire prevention inspection, plan check , and environmental engineering services; and, approve and authorize execution of Amendment #1 to Professional Services Agreement with Bureau Veritas North America, Inc. in the amount of $420,669 for fire prevention inspection and plan review services and increase professional services authority accordingly Statement of Issue: The Fire Department requires professional fire prevention inspection, plan check,and environmental engineering services. The Department requests an additional appropriation of $300,000 for these services. In addition, a contract amendment is being requested to increase the contract authorization for Bureau Veritas North America, Inc. in the amount of $420,669. The professional services authority for Bureau Veritas is also requested to be increased by a commensurate amount. Financial Impact: The FY 2018/19 budget for professional services under 10065201.69365 is currently $100,000, so an additional allocation of $300,000 will be required. Funding will be allocated on an incremental basis as needed, based on development project demands. The recommended action is primarily cost- neutral since a major portion of these expenditures are reimbursed by developers and also offset by revenues generated from inspection and plan review services. Recommended Action: A) Approve an appropriation of $300,000 for Fire Prevention inspection, plan check and environmental engineering services; and, B) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract Between the City of Huntington Beach and Bureau Veritas North America, Inc. for Fire Prevention Inspection and Plan Review Services;” and, C) Increase the Fire Department’s professional services authority by $420,669 to ensure compliance City of Huntington Beach Printed on 9/12/2018Page 1 of 3 powered by Legistar™Page 131 File #:18-322 MEETING DATE:9/17/2018 with Administrative Regulation No. 228. Alternative Action(s): Do not approve the additional appropriation or contract amendment and provide staff with alternative direction. Analysis: The Fire Prevention Division is responsible for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. These responsibilities are achieved through the use of professional services to cover the increase in workload. In Fiscal Year 2017/18, the Fire Prevention Division conducted life safety and fire permit inspections, totaling 8,500. These inspections covered businesses, residential facilities, hazardous materials occupancies, oil wells, and new construction. This Division also performed annual inspections of approximately 2,800 multi-family residential complexes as mandated by the State. In addition to inspection services, the Fire Prevention Division conducted approximately 2,000 plan check reviews in Fiscal Year 2017/18. The total fire inspection and plan review revenues anticipated for FY 2018/19 is $981,500. The total fire inspection and plan review revenues received in FY 2017/18 was $949,668. However, that fiscal year is not closed yet so the revenues reported are still subject to change due to fiscal year-end accruals and adjustments that have not been posted. Whenever City staff can no longer meet the increased demands of development activity, including performing life safety, business, and state mandated inspections, these services are usually supplemented with professional fire prevention inspection and plan review consulting services. This approach is a cost effective method of closing the gap between the demands for inspection and plan review services and the ability of City staff to meet those demands. Typical Fire Prevention inspection, plan check and environmental engineering services include: ·Performing over the counter plan check services and consultations ·Performing plan checks for detailed technical projects, including oil well abandonments ·Performing field inspections of operational fire permits, fire protection systems, fire master plans, and architectural plans ·Determining plan compliance with applicable codes, specifications, and City standards ·Submitting a list of items requiring correction to achieve conformance with City regulations ·Providing technical reports of findings and recommendations Development activity that the Fire Department processes has required additional professional services to meet demands. Examples of significant current and upcoming projects that require these inspection and plan review services include, but are not limited to, the Oakmont Senior Living Development, Lebard Park, Parkside Estates, Pierside Pavillion Phase III, Gothard Townhomes, Sunset Beach Hotel, 600 PCH Apartments, Bolsa Chica Business Park, and Sea Dance Residential. The Department is requesting an additional appropriation for professional environmental engineering and plan check/fire inspection services. The current funding for FY 2018/19 is $100,000 and is anticipated to be exhausted by the end of the calendar year. An additional appropriation of $300,000 to the Fire Prevention business unit (10065201.69365) is requested. This amount will sustain theseCity of Huntington Beach Printed on 9/12/2018Page 2 of 3 powered by Legistar™Page 132 File #:18-322 MEETING DATE:9/17/2018 to the Fire Prevention business unit (10065201.69365) is requested. This amount will sustain these services through June 30, 2019. These expenditures are primarily cost-neutral since a major portion of the services are reimbursed by developers and offset by General Fund revenues generated from cost recovery fees associated with fire inspection and plan check services. The additional allocation is needed to continue providing development related and inspection services to the community in a timely manner. On May 2, 2016, the City Council authorized a professional services contract with Bureau Veritas North America, Inc. Total compensation for this contract was $720,000. Since then, the services of Bureau Veritas North America, Inc. have been utilized more than was originally anticipated partially due to a vacancy in the Fire Prevention Division, as well as continued increasing demand for the fire inspection and plan review services. The Fire Department is requesting to increase the Bureau Veritas North American, Inc. professional services agreement by $420,669, which will revise the total compensation of this contract to $1,140,669 over the three-year term of the contract. The amendment is needed to continue providing development related and inspection services to the community in a timely manner. Environmental Status: None. Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. Amendment #1 to Professional Services Contract with Bureau Veritas North America, Inc. for Fire Prevention Inspection and Plan Review Services City of Huntington Beach Printed on 9/12/2018Page 3 of 3 powered by Legistar™Page 133 Page 134 Page 135 Page 136 Page 137 City of Huntington Beach File #:18-323 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Kellee Fritzal, Deputy Director of Economic Development Subject: Approve and authorize execution of a License Agreement between the City of Huntington Beach and DCOR, LLC for a booster pump facility located at Pacific Coast Highway and Warner Avenue Statement of Issue: The City Council is requested to approve a License Agreement between the City of Huntington Beach and DCOR, LLC. The Agreement authorizes the on-going use of existing City property to operate a booster pump facility, located at PCH and Warner Avenue, that provides freshwater to an offshore oil platform. Financial Impact: The rent will be increased from $7,800 per year to $8,100 upon execution with annual increases based on the Consumer Price Index (CPI) thereafter. Revenue will be deposited into the General Fund. Recommended Action: A) Approve the “License Agreement Between the City of Huntington Beach and DCOR, LLC for Booster Pump Facility at PCH/Warner”; and, B) Authorize the Mayor, City Manager, and City Clerk to execute the License Agreement and other related documents. Alternative Action(s): Do not approve the License Agreement and direct staff accordingly. Analysis: In 1964, Union Oil Company (“Union”) entered into an agreement with the Sunset Sanitary District (“District”) to install and operate a booster pump station on property owned by the District, which is located in the parking lot directly across from the Warner Fire Station. In subsequent years , the City City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 138 File #:18-323 MEETING DATE:9/17/2018 acquired the District and Union assigned their interests to Nuevo Energy Company (“Nuevo”). In March 2003, the City Council approved a License Agreement with Nuevo to continue to operate the pump station. In August 2008, DCOR, LLC., acquired all of Nuevo’s offshore oil and gas producing assets (including the booster pump facility). Since then, DCOR has operated the pump station, paid the City license fee, and maintained the required insurance. Staff has negotiated a new License Agreement with DCOR, LLC., to maintain and operate the pump station. The term of the License Agreement will be for five years with one five-year renewal option. The initial rent will be $8,100.00 per year and increases will occur annually based on the Consumer Price Index (CPI). Environmental Status: Not applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. License Agreement between the City of Huntington Beach and DCOR, LLC. 2. Site Map City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 139 Page 140 Page 141 Page 142 Page 143 Page 144 Page 145 Page 146 Page 147 Page 148 Page 149 Page 150 Page 151 Page 152 Page 153 Page 154 Page 155 Page 156 Page 157 Page 158 Page 159 Page 160 Page 161 Page 162 Page 163 Page 164 Page 165 Page 166 Page 167 Site Map Pump Station Page 168 Page 169 Page 170 Page 171 Page 172 City of Huntington Beach File #:18-329 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Robert Handy, Chief of Police Subject: Approve and authorize execution of contract agreement with the City of Westminster for use of the Westminster Firearm Training Facility Statement of Issue: Approval of a two-year contract agreement with the City of Westminster to continue access and use of their Firearms Training Facility located at 7351 W. Hazard in Westminster, CA. The current hourly rate is $600.00 for full-day use, and $300.00 for half-day use. Financial Impact: The proposed contract for FY 2018/2019 will lock the daily rental rate at $600.00 and half-day rental rate at $300.00. There is currently $66,500 in funding allocated for the City of Westminster in the FY 18/19 budget (account 10070303.68560) for the use of this facility. Recommended Action: Approve and authorize the Mayor and City Clerk to execute a two-year contract with the City of Westminster entitled “Indemnification and Hold Harmless Agreement” to continue access and use of their Firearms Training Facility beginning on July 1, 2018. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The Huntington Beach City Council approved the contract agreement with the City of Westminster to access and conduct firearms training at their Firearms Training Facility, on July 1, 2016 , and the term of agreement expired on July 1, 2018. During the terms of the prior contract with the City of Westminster, the Huntington Beach Police Department has had no adverse issues with the training center or the City of Westminster. The City of Huntington Beach is required to conduct periodic firearms training and qualifications. In order to maintain a safe, cost-effective, and successful firearms training program, the Police City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 173 File #:18-329 MEETING DATE:9/17/2018 Department recommends the City continue the contract with the City of Westminster to continue conducting firearms training and qualifications at this facility. The City of Westminster has requested the term of the contract remain at two-years. The contract requires a general liability insurance policy, worker’s compensation coverage, and a hold harmless agreement. The City of Westminster Training Facility offers the ability to schedule firearms training to include the use of the firearms range, arrest and control room, classrooms, and firearms cleaning room. Huntington Beach Police Officers are often required to conduct firearms training on-duty. The close proximity of this facility to Huntington Beach allows for a timely return to the City in the case of an emergency. The only other alternative for firearms training at this time is the City of Buena Park or Norco, California. Environmental Status: N/A Strategic Plan Goal: Enhance and maintain public safety Attachment(s): 1. Contract agreement with City of Westminster 2. Fee schedule City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 174 Page 175 Page 176 Page 177 Page 178 Page 179 Page 180 City of Huntington Beach File #:18-356 MEETING DATE:9/17/2018 Request to continue to October 1, 2018 - Public Hearing to consider approval of Substantial Amendment No. 1 to the Fiscal Year 2018-19 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership There has been a request from Staff to continue the Public Hearing for Substantial Amendment No. 1 to the Fiscal Year 2018-19 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership to the October 1, 2018 meeting. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 181 Page 182 City of Huntington Beach File #:18-331 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Kellee Fritzal, Deputy Director of Economic Development Subject: Public Hearing to consider adoption of Resolution No. 2018-53 approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District (DTBID) for Fiscal Year 2018-2019; and, authorize appropriation of funds Statement of Issue: On August 20, 2018, the City Council approved Resolution No. 2018-43, declaring its intention to levy an assessment for the Huntington Beach Downtown Business Improvement District (DTBID) and authorized the City Clerk to schedule a public hearing for September 17, 2018. The City Council is requested to conduct the public hearing and consider adopting Resolution No. 2018-53 to approve the annual assessment for 2018-19. Financial Impact: The 2018-2019 Huntington Beach Downtown Business Improvement District Budget includes revenues of $651,460 and expenses of $651,356. Within the DTBID budget, $121,460 in revenues is derived from DTBID Member Assessments which are only included in the City’s 2018-2019 Budget (Fund 710). The actual amount of all DTBID fees assessed is $134,360; however, due to vacancies, business closures, and other non-payments, the DTBID does not budget for 100% of projected fees. City Council authority is needed to increase the appropriation of current year budgeted revenues and expenditures by $11,460. The budget was originally estimated at $110,000, but City Council approval will increase Fund 710 to $121,460. Recommended Action: A) Conduct the Public Hearing; and, B) If protests of 50% are not received, adopt Resolution No. 2018-53, "A Resolution of the City Council of the City of Huntington Beach Approving An Annual Assessment Within the Huntington Beach Downtown Business Improvement District For Fiscal Year 2018-2019"; and C) Appropriate an additional $11,460 for a total of $121,460 into Fund 710 for 2018-2019. City of Huntington Beach Printed on 9/12/2018Page 1 of 5 powered by Legistar™Page 183 File #:18-331 MEETING DATE:9/17/2018 Alternative Action(s): Modify elements of the Annual Report, such as the proposed assessments, activities and/or improvements to be funded, district boundaries, categories of assessments, or benefit zones and amend the Resolution for adoption or denial. Analysis: BACKGROUND On September 7, 2004, the City Council approved Resolution No. 3661, establishing the Huntington Beach Downtown Business Improvement District (DTBID) to fund promotional activities benefiting all businesses within the district area. In addition, pursuant to State law, the City Council appointed an Advisory Board for the District. The purpose of the BID Advisory Board is to make recommendations to the City Council regarding the expenditures of revenues derived from the assessments, on the classifications from businesses, and on the method of levying the assessments. The Advisory Board’s recommendations are then considered by the City Council at a noticed public meeting and approved or modified as determined by the City Council. In February 2008, the City Council adopted Ordinance No. 3797, which amended Ordinance No. 3661, to change the manner in which the District’s Advisory Board was selected. Following adoption of Ordinance No. 3797, the City Council approved Resolution No. 2008-04, which appointed a non - profit corporation known as the Huntington Beach Downtown Business Improvement District (the “Non-Profit Corporation”) to act as the Advisory Board for the District. On August 16, 2010, the City Council approved Resolution No. 2010-60, which re-affirmed the designation of the Non-Profit Corporation as the Advisory Board. The Non-Profit Corporation has continued to act as the Advisory Board for the District since the adoption of the Resolution. At the Study Session held on April 3, 2017, the City Council recommended that the DTBID retain the services of an outside, industry-specific consultant to review and evaluate the DTBID’s operations and structure, and provide recommendations to improve the functionality and professionalism of the organization to the benefit of its members. The DTBID subsequently contracted with the International Downtown Association (IDA) to review the DTBID. The IDA is an association of place making and experienced City professionals who bring their expertise and successful experience to provide tools, intelligence, and strategies for creating healthy and dynamic centers that anchor the well-being of towns, cities, and regions of the world. An IDA panel of professionals from various areas within the U .S . visited Huntington Beach from June 19-21, 2017. The panel spent significant time in the Downtown area, interviewed over 55 stakeholders, and produced a report in July containing their observations and recommendations. At the City Council meeting of August 21, 2017, the International Downtown Association (IDA) presented the findings and recommendations. BID PROCESS City of Huntington Beach Printed on 9/12/2018Page 2 of 5 powered by Legistar™Page 184 File #:18-331 MEETING DATE:9/17/2018 On August 20, 2018, the City Council adopted Resolution No. 2018-43, affirming its intent to approve the proposed assessments for 2018-2019 and setting the public hearing for September 17, 2018. Copies of the Resolution of Intention and Annual Report were mailed to each current business owner within the boundaries of the DTBID. A Notice of Public Hearing and copy of the Resolution was published in the Huntington Beach Wave on September 6, 2018. Prior to City Council approval of the Annual Report and Proposed Budget, the City sent two letters dated May 24, 2018, and June 14, 2018, to all the members of the DTBID concerning the process to levy the assessment this year.Included with the letters was DTBID District Boundary and Benefit Zones, the proposed formula/method and basis for levying the assessment including the current and proposed assessment, as well as a general description of the activities or improvements the proposed assessment will fund. In addition, the letters informed that there are two public meetings where the City Council will provide an opportunity for public testimony regarding the annual assessment. Both of the meetings were open to the public, the meetings were conducted on May 21, 2018 and August 20, 2018. As required by State law, a protest hearing must be held to provide the opportunity for an affected business to voice their protests or submit protests in writing. If such protests should be received during the hearing, the City Council will tally the percentage of assessment protests and will hear additional public comment on the renewal of the DTBID. If the protests total less than 50% of the amount to be collected, the City Council may approve the renewal of the DTBID. The City Council also has the option of reducing assessments or modifying the boundary area if public comments prompt adjustments. If protests are received from affected business owners totaling 50% or more of assessments, no further proceedings to continue the DTBID can be considered for a period of one year. BID ACTIVITIES During Fiscal Year 2017-2018, the DTBID promoted and enhanced the overall appeal of Downtown through its programs and services, including: creation of an Enhanced Security Program, Downtown Ambassador Program, events such as Chili at the Beach, Surf City Days, HalloweenFest, Tree Lighting/Miracle on Main Street, holiday decorations, and marketing to drive locals and visitors to eat and shop downtown. The DTBID manages the downtown maintenance operations with funds administered through the City’s Public Works Department. During the last year, the DTBID has increased the maintenance, using DTBID funds for additional Day Porter services and steam cleaning. Surf City Nights continues on Tuesday and the DTBID continues to make improvements to the event with funds generated from event vendors and sponsor fees. Over the last year, the DTBID has begun to implement many of the changes recommended by the IDA, especially focused on staffing, development of policies and procedures and creation of a vision. Job descriptions have been created and a new DTBID manager was hired in February 2018, and an Events Coordinator was hired to manage Surf City Nights, who reports to the BID Manager. New financial policies were adopted to manage the DTBID and Surf City Nights. The Board of Directors City of Huntington Beach Printed on 9/12/2018Page 3 of 5 powered by Legistar™Page 185 File #:18-331 MEETING DATE:9/17/2018 approved a Reserves Operating Policy and establishing guidelines for how the board can best use these resources for the benefit of business improvement Downtown. The DTBID will be launching a new website in October 2018, to improve communication with stakeholders, citizens and visitors. The improved communication will include the creation of a comprehensive database separating Downtown Business e-mail contacts (both owner and local managers) and interested public members for general information. The new database will ensure that the DTBID is communicating with the local on-site managers and the corporate offices, for the larger corporations. In addition to continuing with their annual programs and events, the DTBID President developed a list of perception issues to develop solutions. The perception issues include homeless, public safety, parking, restrooms, lighting, dedicated walkway between Pacific City and Main Street, ordinances, visual appeal and information districts. Funding recommendations to the City Council are made by a ten-member Advisory Board (nine voting members, one non-voting member) which is elected annually by assessed members. State law requires that DTBID activities benefit businesses located and operating in the assessment boundary. Downtown businesses are assessed based on their size, location, and business type. Assessments range from $40-$1,200 per annum, per business. On May 10, 2018, the DTBID Board recommended changes to the assessment formula and the DTBID Zones. The BID Retail/Restaurant assessments for Zone 2 were changed from a flat $300 to assessments based on square footage; similar to Zone 1. The Benefit Zones were modified to move Waterfront Hotels and Pacific City from Zone 1 to Zone 2. Based upon this change, a majority of the retail/restaurant businesses assessments were lowered in Pacific City/Waterfront. However, the hotel fees were increase for both Zone 1 and 2. The Finance/Governance Committee recommended the changes in the Zone 2 fees, based on benefits from the DTBID, such as the Enhanced Security and additional cleaning focused on Main Street and 5th Street areas. The DTBID’s total operational budget includes the operations and revenues of Surf City Nights, which previously operated under its own budget and the Downtown Maintenance/Malco. The total budget for 2018-2019 is summarized within the Annual Report with an additional line-item attachment. The summary is as follows: INCOME 2018-2019 BUDGET City of HB - Maintenance $ 160,000 Surf City Nights $ 308,000 BID Assessments $ 121,460 Other Events $ 62,000 TOTAL INCOME $ 651,460 EXPENSES Malco Maintenance $ 148,000 Surf City Nights $ 90,700 Events/Holiday Décor $ 130,980 Marketing $ 42,000 Wages/Payroll $ 79,880 Ambassador $ 48,000 Office/Admin $ 67,796 Security $ 44,000 TOTAL EXPENSES $ 651,356 TOTAL VARIANCE $ (104) RESERVES $ 200,000 City of Huntington Beach Printed on 9/12/2018Page 4 of 5 powered by Legistar™Page 186 File #:18-331 MEETING DATE:9/17/2018 INCOME 2018-2019 BUDGETCity of HB - Maintenance $ 160,000Surf City Nights $ 308,000BID Assessments $ 121,460Other Events $ 62,000 TOTAL INCOME $ 651,460 EXPENSES Malco Maintenance $ 148,000 Surf City Nights $ 90,700 Events/Holiday Décor $ 130,980 Marketing $ 42,000 Wages/Payroll $ 79,880 Ambassador $ 48,000 Office/Admin $ 67,796 Security $ 44,000 TOTAL EXPENSES $ 651,356 TOTAL VARIANCE $ (104) RESERVES $ 200,000 At the request of Councilmember Brenden, staff has reviewed the DTBID four (4) bank statements ending August 31, 2018. The DTBID account currently has $48,658; Surf City Nights account has $260,064 (the transfer of $199,000 into the Reserve account will occur by October 1, 2018); Malco Account has $45,948 and the reserve account has $1,001. Bank statements confirming these balances as of August 31, 2018 are in the city’s possession. Environmental Status: Not Applicable Strategic Plan Goal: Strengthen economic and financial sustainability Attachment(s): 1. Resolution No. 2018-53, "A Resolution of the City Council of the City of Huntington Beach Approving An Annual Assessment Within the Huntington Beach Downtown Business Improvement District For Fiscal Year 2018-2019" 2. 2018-19 Annual Budget 3. BID Dues 4. BID Map City of Huntington Beach Printed on 9/12/2018Page 5 of 5 powered by Legistar™Page 187 Page 188 Page 189 2018 -2019 BID SCN Malco Budgets Monthly Breakdown INCOME:OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YEARLY TOTALS City of HB Maintenance $15,500.00 $11,500.00 $11,500.00 $10,000.00 $8,500.00 $13,500.00 $15,500.00 $14,000.00 $15,500.00 $15,500.00 $15,500.00 $13,500.00 $160,000.00 BID Assessments $11,575.20 $11,247.60 $10,881.00 $9,063.00 $6,721.65 $10,032.00 $9,177.00 $15,328.00 $12,991.00 $9,450.00 $6,879.15 $8,114.40 $121,460.00 Surf City Nights $20,000.00 $20,000.00 $20,000.00 $20,000.00 $28,000.00 $28,000.00 $28,000.00 $28,000.00 $32,000.00 $32,000.00 $32,000.00 $20,000.00 $308,000.00 Chili at the Beach $30,000.00 $30,000.00 Surf City Days $15,000.00 $15,000.00 Air Show $0.00 Halloween $0.00 Miracle on Main $0.00 Transfer From Reserves $20,000.00 $17,000.00 Monthly Totals $47,075.20 $62,747.60 $42,381.00 $39,063.00 $43,221.65 $51,532.00 $52,677.00 $57,328.00 $90,491.00 $56,950.00 $54,379.15 $56,614.40 651,460.00 EXPENSE:OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YEARLY TOTALS Malco Maintenance $14,500.00 $10,500.00 $10,500.00 $9,000.00 $7,500.00 $12,500.00 $14,500.00 $13,000.00 $14,500.00 $14,500.00 $14,500.00 $12,500.00 $148,000.00 SCN Rental & Set up $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $2,835.00 $34,020.00 SCN Street Cleaning $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.00 SCN Street Closure $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $7,200.00 SCN Parking $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $8,400.00 Bid Manager $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $5,416.66 $64,999.92 Market/Advertising $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $42,000.00 Sponsorships/Donations $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $3,600.00 Ambassador $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $48,000.00 Office Expense $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $3,000.00 Bank Charges $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $600.00 Dues & Subscriptions $83.33 $83.33 $83.33 $83.33 $83.33 $83.33 $83.33 $83.33 $83.34 $83.34 $83.34 $83.34 $1,000.00 Insurance $5,400.00 $2,000.00 $7,400.00 Accounting $516.67 $516.67 $516.67 $516.67 $516.67 $516.67 $516.67 $516.67 $516.63 $516.67 $516.67 $516.67 $6,200.00 License & Fees $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $1,800.00 Meeting/Training $416.66 $416.66 $416.66 $416.66 $416.67 $416.67 $416.67 $416.67 $416.67 $416.67 $416.67 $416.67 $5,000.00 Events Cordinator $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $4,333.00 $51,996.00 Admin Asst $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $1,580.00 $18,960.00 Payroll Taxes $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $560.00 $6,720.00 Workers Comp $1,000.00 $1,000.00 Payroll Expenses $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,200.00 Security $8,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,000.00 $12,000.00 $12,000.00 $44,000.00 Repairs/Maintenance $41.66 $41.66 $41.66 $41.66 $41.67 $41.67 $41.67 $41.67 $41.67 $41.67 $41.67 $41.67 $500.00 Rent & Storage $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $1,150.00 $13,800.00 Telephone $165.00 $165.00 $165.00 $165.00 $165.00 $165.00 $165.00 $165.00 165 $165.00 $165.00 $165.00 $1,980.00 Contingency $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $42,000.00 Holiday Beautification $25,000.00 $25,000.00 SCN Events $1,300.00 $1,300.00 $1,300.00 $1,300.00 $1,300.00 $1,300.00 $1,300.00 $1,280.00 $1,300.00 $1,300.00 $1,300.00 $1,300.00 $15,580.00 BID EVENTS $0.00 Chili at the Beach $15,000.00 $15,000.00 Surf City Days $7,500.00 $7,500.00 Air Show $5,000.00 $5,000.00 Halloween $7,500.00 $7,500.00 Miracle on Main $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 MONTHLY TOTALS $66,747.98 $77,247.98 $47,647.98 $40,747.98 $40,248.00 $44,248.00 $46,248.00 $44,728.00 $61,247.97 $60,248.01 $58,248.01 $63,748.01 651,355.92 VARIANCE: INCOME VS EXPENSE 104.08 Page 190 Benefit Zone 1 Benefit Zone 2 Benefit Zone 1 Benefit Zone 2 Retail Businesses (Includes Nail/Hair/Skin Salons) 1,000 sq. ft. or less $300 $300 $200 1,001 to 2,500 sq. ft.$600 $600 $400 2,501 to 4,999 sq. ft.$900 $900 $600 5,000 sq. ft. or more $1,200 $1,200 $900 Restaurants 1,000 sq. ft. or less $300 $300 $200 1,001 to 2,500 sq. ft.$600 $600 $400 2,501 to 4,999 sq. ft.$900 $900 $600 5,000 sq. ft. or more $1,200 $1,200 $900 Hotels 20 rooms or less $180 $180 $400 $400 21-50 rooms $360 $360 $800 $800 51 rooms or more $600 $600 $1,200 $1,200 Services/Office First Floor $240 $120 $240 $160 Basement, Second floor or higher $120 $60 $120 $90 Cart/Kiosk $60 $30 $60 $40 Banks/ATM $600 $600 $600 $400 • Assessment excluded for apartments, real estate agents, non-profits, home-based businesses and temporary vendors. • Businesses and non-profit organizations outside the area may join with the approval of the BID Board by paying the equivalent fee annually. • Non-profit organizations within the BID Assessment Zone can voluntarily participate by paying $30 to the HB Downtown BID directly. HB Downtown Business Improvement District Assessment Formula Current Assessment Proposed Assessment $300 $300 Page 191 Page 192 City of Huntington Beach File #:18-355 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Fred A. Wilson, City Manager PREPARED BY:Michele Warren, Director of Human Resources Subject: Introduction of Ordinance No. 4160 amending the Huntington Beach Municipal Code by amending Section 2.76.010 thereof related to exclusions from Competitive Service by adding the Classification of Deputy Director of Community Development; approval of Resolution No. 2018-54 modifying Salary and Benefits for Non- Represented Employees by adding the Deputy Director of Community Development Classification and establishing the Compensation, and authorizing the City Manager to execute the Employment Agreement between the City of Huntington Beach and Jennifer Villasenor Statement of Issue: Ordinance No. 4160 is hereby introduced to amend Section 2.76.010 of the Huntington Beach Municipal Code to add the classification of Deputy Director of Community Development. Resolution No. 2018-54 modifies the Non-Associated Salary Schedule and establishes the compensation for the classification of Deputy Director of Community Development. The City Manager is authorized to execute the employment agreement between the City of Huntington Beach and Jennifer Villasenor Financial Impact: Funding for the Deputy Director of Community Development is included in the FY 2018-19 budget. Recommended Action: A) Approve for introduction Ordinance No. 4160, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Section 2.76.010 Thereof Related to Exclusions From the Competitive Service” by adding the Deputy Director of Community Development; and, B) Adopt Resolution No. 2018-54, “A Resolution of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees by Adding the Deputy Director of Community Development” classification and establishing the compensation; and, C) Authorize the City Manager to execute the “Employment Agreement Between the City of Huntington Beach and Jennifer Villasenor.” City of Huntington Beach Printed on 9/12/2018Page 1 of 3 powered by Legistar™Page 193 File #:18-355 MEETING DATE:9/17/2018 Alternative Action(s): Reject the Ordinance amendment to the Huntington Beach Municipal Code and direct staff accordingly. Analysis: As part of the FY 2015/16 budget development process, the City Council approved the inclusion of funding for a Deputy Director of Community Development classification. This action provided the foundation for succession planning and strategic department and divisional re-alignment in anticipation of the future retirement of the former department director. This action was deferred until the onboarding of the current department director that recently took place in July of 2018. Reporting directly to the Director of Community Development, the Deputy Director of Community Development has broad authority for directing and coordinating Community Development Department administration and operations through subordinate managers and supervisors. The incumbent is responsible for directing and reviewing the work of the following sections: Permit and Plan Check Services, Planning Services, Neighborhood Preservation and Code Enforcement Services, and Building Inspection Services. The incumbent assumes full program responsibility including decision making on key policy issues, establishing program goals and objectives, setting program priorities, and allocating necessary staffing and other resources. The position will be an employment contract/at-will employment appointment as part of the classifications designated as Non-Represented/Non-Associated, and is not included as part of the competitive service. The compensation for the Deputy Director of Community Development (job description attached) is established at pay grade NA0840. The base annual compensation range is $66.98 to $83.25 per hour/$139,312 to $173,160 annually. The City Manager has selected Jennifer Villasenor for appointment to the position, effective the pay period beginning September 22, 2018. Jennifer Villasenor has more than 18 years of experience in the area of Planning and Community Development. Ms. Villasenor began her City of Huntington Beach career as an Associate Planner in 2006 and was promoted to Senior Planner in 2010 and thereafter was promoted to Planning Manager in 2015. Prior to her employment with the City of Huntington Beach, Jennifer worked in planning for the cities of El Monte, Rosemead, and Bell Gardens. Environmental Status: N/A Strategic Plan Goal: Enhance and Maintain City Service Delivery Attachment(s): 1. Ordinance No. 4160 City of Huntington Beach Printed on 9/12/2018Page 2 of 3 powered by Legistar™Page 194 File #:18-355 MEETING DATE:9/17/2018 2. Resolution No. 2018-54 3. Exhibit “A” Non-Associated Employees’ Pay and Benefits Resolution No. 2016-50 4. Exhibit 1 - Non-Associated Executive Management Salary Schedule 09/17/18 5. Deputy Director of Community Development Classification Specification 6. Jennifer Villasenor Employment Agreement 7. Jennifer Villasenor Resume City of Huntington Beach Printed on 9/12/2018Page 3 of 3 powered by Legistar™Page 195 Page 196 Page 197 Page 198 RESOLUTION NO. 2016-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH MODIFYING SALARY AND BENEFITS FOR NON-REPRESENTED EMPLOYEES INCLUDING THE ELECTED CITY ATTORNEY, CITY CLERK, AND CITY TREASURER WHEREAS, the City Council of the City of Huntington Beach desires to modify the salary and benefits for Non-Represented Employees upon adoption of this Resolution. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: SECTION 1. Salaries and Benefits for Non-Represented employees shall be as reflected in Exhibit "A", attached hereto and incorporated by this reference. SECTION 2. The salary range for the elected City Attorney, City Clerk and City Treasurer shall be modified as reflected in the Non-Associated Executive Management Salary Schedule—Exhibit 1. SECTION 3. Benefits for the elected City Attorney, City Clerk and City Treasurer shall be as reflected in Exhibit "A", attached hereto and incorporated by this reference. SECTION 4. Resolution 2007-6, Resolution 2010-106, and Resolution 2014-94 are hereby repealed. SECTION 5. Any existing provisions in conflict with the foregoing, whether by minute action or resolution of the City Council, are hereby repealed. SECTION 6. All other benefits and salary ranges established and reflected in the Non- Associated Employees Pay and Benefits Resolution 2016-50, shall continue unless modified by City Council action. RLS 6/27/16/16-5325/138993/MV 1 Page 199 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 8"i6day of L.-7-4=e , 2016. RLS 6/27/16/16-5325/138993/MV 2 Page 200 6 -SOLI-L770,1) .20/e &,‹,6/ NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION EXHIBIT A - NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT PROVISION 1 SECTION I PAY 1 A. SALARY SCHEDULE 1 B. DIRECT DEPOSIT 1 C. ASSIGNED VEHICLE/AUTO ALLOWANCE 1 1. Department Heads 1 D. Deferred Compensation 1 SECTION II— HOURS OF WORK/OVERTIME/TIME OFF 1 A. EXECUTIVE LEAVE 1 B. FLEXIBLE AND ALTERNATIVE WORK SCHEDULES 2 1. 5/40 Work Schedule 2 2. 9/80 Work Schedule 2 3. Alternative Work Schedule 2 SECTION III — HEALTH AND OTHER INSURANCE BENEFITS 2 A. HEALTH INSURANCE 2 1. Medical, Dental and Vision Insurance 2 2. City and Employee Paid Health Insurance 2 3. Medical Cash Out 4 4. Section 125 Plan 4 B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE 4 C. LONG-TERM DISABILITY INSURANCE 4 D. CITY-PAID PHYSICAL EXAMINATIONS 5 E. MISCELLANEOUS 5 F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY MEDICAL RETIREE SUBSIDY PLAN 5 G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE 6 SECTION IV — RETIREMENT 6 A. BENEFITS 6 1. Self-Funded Supplemental Retirement Benefit 6 2. Medical Insurance for Retirees 6 B. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING 7 1. Miscellaneous Unit Members 7 2. Safety Unit Members 7 3. IRS Code 414(h)(2) 8 4. Pre-Retirement Optional Settlement 2 Death Benefit 8 5. Fourth Level of 1959 Survivor Benefits 8 6. VEBA Plan Requirements 8 SECTION V — LEAVE BENEFITS 10 Exhibit "A" to Non-Associated Resolution No. 2016-50 Item 25. - 5 HB -656 Page 201 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION A. GENERAL LEAVE 10 1. Accrual 10 2. Eligibility and Approval 10 3. Leave Benefit Entitlements 10 4. Conversion to Cash 10 B. HOLIDAYS AND PAY PROVISIONS 11 C. SICK LEAVE 11 1. Accrual 11 2. Credit 12 3. Usage 12 4. Payoff at Termination 12 D. BEREAVEMENT LEAVE 13 E. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM 13 SECTION VI — RETIREE SUBSIDY MEDICAL PLAN 13 SECTION VII - MISCELLANEOUS 13 A. COLLECTION OF PAYROLL OVERPAYMENTS 13 B. UNIFORMS AND CALPERS REPORTING 14 EXHIBIT 1 - NON-ASSOCIATED SALARY SCHEDULE 15 EXHIBIT 2 - RETIREE MEDICAL PLAN 16 EXHIBIT 3 - 9/80 WORK SCHEDULE 20 EXHIBIT 4- VOLUNTARY CATASTROPHIC LEAVE DONATION 22 Exhibit "A" to Non-Associated Resolution No. 2016-50 ii HB 657 Item 25. -6 Page 202 NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT PROVISIONS EXHIBIT A SECTION I — PAY A. Salary Schedule 1. All current Non-Associated employees shall receive the salaries as identified in Exhibit 1. 2. The City Council shall set the salaries of the elected executive management positions identified in Exhibit 1, at any rate within the designated salary range. 3. The City Manager is authorized to set the salaries of the non-elected executive management positions identified in Exhibit 1 at any rate at or below the control point of the designated salary range. The City Manager is authorized to increase the salary by any percentage not greater than 5% based upon performance at annual review and market data. However, no salary for a new employee may be set above the control point at any time without City Council approval. B. Direct Deposit All Non-Associated employees are required to utilize direct deposit of payroll checks. C. Assigned Vehicle/Auto Allowance 1. Department Heads Appointed Department Heads and the City Clerk, City Treasurer, and City Attorney shall have the option of an assigned City vehicle or an auto allowance in the amount of two hundred thirty dollars and seventy-seven cents ($230.77) per bi-weekly pay period plus reimbursement of out-of-town travel at the approved mileage rate. D. Deferred Compensation Effective the beginning of the pay period following City Council approval of this resolution, each employee covered by this resolution, including the City Attorney, City Clerk and City Treasurer, shall receive a one-time deposit to the employee's 457 Deferred Compensation account in the amount of $3,800.00. 1. This shall be a single, one-time only deposit. All appropriate Federal and State legal mandates regarding the tax-treatment of this one-time deposit shall apply. SECTION II — HOURS OF WORK/TIME OFF A. Executive Leave Non-Associated exempt employees shall not be eligible for overtime compensation. Exempt department heads shall be credited with eighty (80) hours of executive leave per calendar year. Item 25. - 7 "A" to Non-Associated Resolution No. 2016-50 HB -658 Page 203 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION B. Flexible and Alternative Work Schedules 1. 5/40 Work Schedule The 5/40 work schedule shall be defined as working five (5) eight (8) hour days Monday through Friday each week with a one-hour lunch during each work shift, totaling a forty (40) hours work week. 2. 9/80 Work Schedule The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA designated work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. 3. Alternative Work Schedule Non-associated employees may elect any alternative work schedule approved by the City Manager or designee. SECTION III — HEALTH AND OTHER INSURANCE BENEFITS A. Health Insurance 1. Medical, Dental and Vision Insurance The City shall continue to make group medical, dental and vision benefits available to all Non-Associated employees. 2. City and Employee Paid Health Insurance The City and the employee shall pay for health insurance premiums for employees and qualified dependent(s) effective the first of the month following the employee's hire date. The employee payroll deduction for premium contributions shall be deducted on a pre-tax basis. Such deductions shall be aligned with the effective date of coverage and the ending date of coverage upon employment separation. The employee's payroll deduction amount shall begin no later than the beginning of the first full pay period following the effective date of coverage and pro-rated for coverage through the end of the month in which employment was separated. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -659- Item 25. - 8 Page 204 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION i. Health Plan Employee and Employer Contributions Chart for Non-Safety Classifications in EXHIBIT 1 City of Huntington Beach 2016 Health Premiums and Contributions Effective pay period following final City Council approval Non -Associated/Non -Safety Plan IJ Tier Mo thly Pre p m ium Employer Monthly Contribution Employee Monthly Contribution Employee Bi-Weekly Contribution Kaiser Single 466.65 466.65 0.00 0.00 Two-Party 1,022.11 974.36 47.75 22.04 Family 1,343.90 1,170.04 173.86 80.24 Blue Shield HMO Single 671.00 640.76 30.24 13.96 Two-Party 1,466.00 974.36 491.64 226.91 Family 1,896.00 1,170.04 725.96 335.06 Blue Shield PPO Single 736.00 736.00 0.00 0.00 Two-Party 1,555.00 1,135.78 419.22 193.49 Family 1,927.00 1,314.31 612.69 282.78 Delta Dental PPO Single 58.10 45.02 13.08 6.04 Two-Party 108.60 85.91 22.69 10.47 Family 143.20 122.18 21.02 9.70 Delta Care HMO Single 30.11 30.11 0.00 0.00 Two-Party 51.19 51.19 0.00 0.00 Family 78.29 78.29 0.00 0.00 VSP Vision Single 25.12 0.00 25.12 11.59 Two-Party 25.12 0.00 25.12 11.59 Family 25.12 0.00 25.12 11.59 Medical Opt-Out: $466.65 per month ($215.38 bi-weekly) ii. "Safety Member" Health Premiums - Employer Contribution Employees that are classified as "safety member" by the California Public Employees' Retirement System (CalPERS) may have access to the medical plans offered by CalPERS as contracted by the City. In accordance with eligibility provisions, the Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance program offered by the City. The City's maximum monthly employer contributions for the CalPERS health insurance program is set forth in the current City of Huntington Beach Non- Associated Safety Health Premiums and Contributions Chart. The amounts listed therein include the mandated Public Employees' Medical and Hospital Care Act (PEMHCA) contribution. Item 25. - 9 "A" to Non-Associated Resolution No. 2016-50 1113 -660 Page 205 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION iii. Employees shall not be entitled to the difference between the employer contribution and the premiums for insurance plan(s) selected by the employee. iv. Future Premiums The City "caps" its contributions toward monthly group medical, dental and vision plan premiums by category (EE, EE + 1, and EE + 2 or more) as outlined in sections i and ii above. The City agrees to increase the contribution toward monthly group medical by $200 per plan, per tier, effective following City Council approval of this resolution. The employee and employer contributions rates set forth in sections i and ii above shall remain in effect in 2017 and beyond unless otherwise modified by a successor Non-Associated Resolution. Employee and City Contributions subject to change as a result of City Council approval. The City's contribution caps for dental and vision in effect as of August 1, 2014 shall not be increased. The City's contribution caps will remain in place, even if premium increases result in these additional costs being borne by the employee. 3. Medical Cash Out If an employee is covered by a medical program outside of a City-provided program (evidence of which must be supplied to Human Resources), the employee may elect to discontinue City medical coverage and receive the monthly value of the City's contribution to the lowest cost employee-only medical plan paid bi-weekly. 4. Section 125 Plan Employees shall be eligible to participate in a City-approved Section 125 Flexible Spending Account Plan the same as all other eligible employees, as provided by IRS law. This plan allows employees to use pre-tax salary to pay for regular childcare, adult dependent care and/or medical expenses. B. Life and Accidental Death and Dismemberment Insurance Each Non-Associated employee shall be provided with $50,000 life insurance and $50,000 accidental death and dismemberment insurance paid for by the City. Each employee shall have the option, at his/her own expense, to purchase additional amounts of life insurance and accidental death and dismemberment insurance to the extent provided by the City's current providers. Evidence of insurability is contingent upon total participation in additional amounts. C. Long-Term Disability Insurance This program provides benefits for each incident of illness or injury after a waiting period of thirty (30) calendar days during which the Non-Associated employee may use accumulated sick leave, general leave, executive leave pay. Subsequent to the thirty-(30) day waiting period, the employee will be covered by an insurance plan paid for by the City providing sixty-six and two- thirds percent (66 2/3%) of the first $12,500 of the employee's basic monthly earnings up to a maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury or illness shall be to age sixty-five (65). Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -661- Item 25. - 10 Page 206 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Worker's Compensation, Social Security and other non-private program benefits to which the employee may be entitled. Disability is defined as: "The inability to perform all of the duties of regular occupation during two years and thereafter the inability to engage in any employment or occupation, for which he/she is fitted by reason of education, training or experience." Rehabilitation benefits are provided in the event the individual, due to disability, must engage in other occupation. Survivor's benefits continue the plan payment for three (3) months beyond death. A copy of the plan is on file in the Human Resources Department. D. City-Paid Physical Examinations Non-Associated employees shall be provided, once every two years, with a City-paid physical examination comparable to the current pre-placement class physical examination or reimbursed the amount authorized for said physical examination. No more than one-half of the eligible employees shall receive examinations in any one fiscal year. Said exam shall be comprehensive in nature and shall include: 1. A complete medical history, physical exam and review of results by physician. 2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG. 3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test for blood. E. Miscellaneous When a Non-Associated employee is on a leave of absence without pay for reason of medical disability, the City shall maintain the City-paid insurance premiums during the period the employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24) months. F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan Employees who retire from the City after January 1, 2004, and are granted a retirement allowance by the California Public Employees' Retirement System and are not eligible for the City's Retiree Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until the first of the month in which they turn age sixty-five (65). The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or qualified dependents without any City subsidy. Employees who retire from the City and receive a retirement allowance from the California Public Employees' Retirement System and are not eligible for the City's Retiree Subsidy Medical Plan and choose not to participate in City-sponsored medical insurance upon retirement permanently lose eligibility for this insurance. However, if a retiree who is not eligible for the City's Retiree Subsidy Medical Plan chooses not to participate in City-sponsored medical insurance plans because the retiree has access to other group medical insurance, and subsequently loses eligibility for that group medical insurance, the retiree and their qualified dependents will have access to City-sponsored medical insurance plans reinstated. Item 25. - "to Non-Associated Resolution No. 2016-50 HB -662 Page 207 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or qualified dependent turns age sixty-five (65). G. Post-65 Supplemental Medicare Coverage Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004 and all future retirees who meet the criteria to participate in City-sponsored medical insurance, with or without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance plans that are supplemental to Medicare, after a contract is in place between the City and a health insurance provider. A retiree or qualified dependent must choose to participate in City-sponsored medical insurance plans that are supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent turns age sixty-five (65). The retiree shall pay the full premium to participate in City-sponsored medical insurance plans that are supplemental to Medicare for themselves or qualified dependents without any City subsidy. Retirees or qualified dependents, upon turning age 65, who choose not to participate in the City-sponsored medical insurance plans that are supplemental to Medicare permanently lose eligibility for t this insurance. SECTION IV — RETIREMENT A. Benefits 1. Self-Funded Supplemental Retirement Benefit In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or #4 of the Public Employees' Retirement law, the City shall pay the difference between such elected option and the unmodified allowance which the member would have received for his or her life alone as provided in California Government Code sections 21455, 21456, 21457, and 21548 as said referenced Government Code sections exist as of the date of this agreement. This payment shall be made only to the member (Non- Associated employee), shall be payable by the City during the life of the member, and upon that member's death, the City's obligation shall cease. Unless previously excluded by employment or resolution, eligibility for this benefit is limited to employees hired before December 27, 1997. 2. Medical Insurance for Retirees a. Upon retirement, whether service or disability connected, each Non Associated employee shall be entitled to cause self, spouse and dependents to participate fully in the City's group health insurance program at the equivalent of the City's group premium rate in accordance with the provisions specified by Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at employee's expense and upon terms, conditions and restrictions currently in effect. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 663 Item 25. - 12 Page 208 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION b. As an alternative to the benefit described in paragraph IV.A.2.a above, the City will provide a financial contribution towards the cost of retiree medical premiums as described in Section VI. B. Public Employees' Retirement System Contributions and Reporting 1. Miscellaneous Members a. The City shall provide all miscellaneous employees described as "classic members by the Public Employees' Pension Reform Act of 2013 — "PEPRA" with that certain retirement program commonly known and described as the "2.5% at age 55 plan" which is based on the retirement formula as set forth in the California Public Employees' Retirement System (CalPERS), Section 21354 of the California Government Code. b. Miscellaneous bargaining unit "classic members" shall pay to CalPERS as part of the required member retirement contribution eight percent (8%) of pensionable income. This provision shall not sunset. c. The City shall contract with CalPERS to have retirement benefits calculated based upon the "classic" employee's highest one year's compensation, pursuant to the provisions of Section 20042 (highest single year). d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution. e. For "New" Members within the meaning of the California Public Employees' Pension Reform Act of 2013. 1) New Members shall be governed by the two percent at age 62 (2% @ 62) retirement formula set forth in Government Code section 7522.20. 2) Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of his or her retirement, or some other 36 consecutive month period designated by the member. 3) Effective January 1, 2013, "new" members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost as established by CalPERS. 2. Safety Members a. The City shall provide all safety employees described as "classic" members by the Public Employees' Pension Reform Act of 2013 — "PEPRA" with that certain retirement program commonly known and described as the "3% at age 50 plan" which is based on the retirement formula as set forth in the California Public Employees' Retirement System (CalPERS), Section 21362.2 of the California Government Code. Item 25. - 13 "to Non-Associated Resolution No. 2016-50 HB -664 Page 209 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION b. All safety employees described as "classic" members shall pay to CalPERS as part of the required member retirement contribution nine percent (9%) of pensionable income. This provision shall not sunset. c. The City shall contract with CalPERS to have retirement benefits calculated based upon the "classic" employee's highest one year's compensation, pursuant to the provisions of Section 20042 (highest single year). d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution. e. For "New" Members within the meaning of the California Public Employees' Pension Reform Act of 2013. 1) New Members shall be governed by the two and seven tenths percent at age 57 (2.7% @ 57) retirement formula set forth in Government Code section 7522.25(d) 2) Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of retirement, or some other 36 consecutive month period designated by the member. 3) Effective January 1, 2013, "new" members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost, as established by CalPERS. 3. IRS Code Section 414(h)(2) The City has adopted the CalPERS Resolution in accordance with IRS Code section 414(h)(2) to ensure that both the employee contribution and the City pickup of the required member contribution are made on a pre-tax basis. However, ultimately, the tax status of any benefit is determined by the law. 4. Pre-Retirement Optional Settlement 2 Death Benefit Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement 2 Death Benefit as identified in Section 21548 of the California Government Code when approved by the City Council. 5. Fourth Level of 1959 Survivor Benefits Non-Associated employees shall be covered by the Fourth Level of the 1959 Survivor Benefit as identified in Section 21574 of the California Government Code. 6. VEBA Plan Requirements a. Eligibility Defined Effective December 23, 2009, all eligible Unrepresented Management Employees with 25 years of continuous service to the City of Huntington Beach will participate in the Plan. An eligible employee is an employee who works twenty (20) or more hours per week and receives benefits. Exhibit "A" to Non-Associated Resolution No. 2016-50 HI3 -665- Item 25. - 14 Page 210 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION b. Employee Contributions c. Leave Payout Each eligible unrepresented management employee shall designate all leave payouts to be rolled over to his/her VEBA Plan account based on the established range upon separation from City employment. d. Participant Account A separate account is maintained for each contributing eligible unrepresented management employee, which documents the employee's contributions and disbursements. Contributions to a VEBA plan account as well as any disbursements to cover nonreimbursed, post-tax medical care expenses are both tax free. Eligible benefits subject to reimbursement by the Plan shall be limited to long-term care expenses and nonreimbursed medical premiums, co-pays, prescribed drug expenses and other medical care costs as that term is defined by the Internal Revenue Code Section 213. e. Administrative Fees Any Plan administrative fees will be deducted from interest on the total Plan investments. An eligible unrepresented management employee's Plan account is subject to a monthly administrative fee for expenses related to recordkeeping, claims processing, and claims reimbursement. The fee will first be deducted from interest on total plan investments, and then deducted, if necessary, from the employee's individual account. f. Dispute Resolution This Resolution and any disputes arising under or in connection with this Resolution shall not be subject to any dispute resolution procedures in the City's Personnel Rules, nor shall this Resolution and any such dispute relating thereto be subject to the jurisdiction of the City's Personnel Board for any reason whatsoever. g. Indemnification All Unrepresented Management Employees agree to indemnify and hold the City of Huntington Beach harmless against any claims made of any nature and against any suit instituted against the City arising from this Resolution, including, but not limited to, claims arising from an employee's participation in VEBA or from any salary reduction initiated by the City for VEBA contributions. Item 25. - 15 ." to Non-Associated Resolution No. 2016-50 HB -666 Page 211 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION SECTION V — LEAVE BENEFITS A. General Leave 1. Accrual Employees will accrue General Leave at the accrual rates outlined below. General leave may be used for any purpose, including vacation, sick leave, and personal leave. General leave for non-associated employees shall be accrued as follows: Years of Service Annual General Leave Allowance Biweekly General Leave Allowance First through Fourth Year 176 hours 6.77 Fifth through Ninth Year 200 hours 7.69 Tenth through Fourteenth Year 224 hours 8.62 Fifteenth Year and Thereafter 256 hours 9.85 2. Eligibility and Approval General leave must be pre-approved except for illness, injury or family sickness, which may require a physician's statement for approval. General leave accrued time is to be computed from hiring date anniversary. Employees shall not be permitted to take general leave in excess of actual time earned. Employees shall not accrue general leave in excess of six hundred forty (640) hours. Employees may not use their general leave to advance their separation date on retirement or other separation from employment. 3. Leave Benefit Entitlements The City shall comply with all State and Federal leave benefit entitlement laws. An eligible employee on an approved leave shall be allowed to use applicable earned Sick Leave, General Leave, or Executive Leave for family or personal health issues. For more information on employee leave options contact the Human Resources Department. 4. Conversion to Cash a. Pay Off at Termination An employee shall be paid for unused general leave upon termination of employment at which time such terminating employee shall receive compensation at their current salary rate for all unused, earned general leave to which they are entitled up to and including the effective date of their termination. b. Conversion to Cash Two times during each fiscal year, each permanent employee shall have the option to convert into a cash payment or deferred compensation up to a total of one hundred-twenty (120) general leave benefit hours per fiscal year. The employee shall give payroll two (2) weeks advance notice of their decision to exercise such option. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -667 Item 25. -16 Page 212 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION c. One Week Minimum Vacation Requirement The City Manager may require certain positions which handle money or transfer funds to take a minimum of one week, (i.e., five consecutive work days) paid vacation each calendar year. d. Deferred Compensation Contribution at Time of Separation The value of any unused earned leave benefits may be transferred to deferred compensation at separation (including retirement), but only during the time that the employee is actively employed with the City. The latest opportunity for such transfer must be the beginning of the pay period prior to the employee's last day of employment. B. Holidays and Pay Provisions 1. Non-Associated employees shall receive the following legal holidays as of the first pay period following adoption of the Non-Associated Resolution paid in full per the employee's regularly scheduled work shift: (1) New Year's Day (January 1) (2) Martin Luther King Day (third Monday in January) (3) Presidents Day (third Monday in February) (4) Memorial Day (last Monday in May) (5) Independence Day (July 4) (6) Labor Day (first Monday in September) (7) Veteran's Day (November 11) (8) Thanksgiving Day (fourth Thursday in November) (9) The Friday after Thanksgiving (10) Christmas Day (December 25) 2. Any day declared by the President of the United States to be a national holiday or by the Governor of the State of California to be a state holiday and adopted as an employee holiday by the City Council of the City of Huntington Beach. 3. For Civic Center holiday closure purposes, holidays which fall on Sunday shall be observed the following Monday, and those falling on Saturday shall be observed the preceding Friday. C. Sick Leave 1. Accrual No employee shall accrue sick leave. Item 25. - 17," to Non-Associated Resolution No. 2016-50 HB -668 Page 213 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 2. Credit Employees assigned to Non-Associated shall carry forward their sick leave balance and shall no longer accrue sick leave credit. 3. Usage Employees may use accrued sick leave for the same purposes for which it was used prior to December 25, 1999. Sick leave shall not be used to extend absences due to work related (industrial) injuries or illnesses, this provision shall be added to Personnel Rule 18.10. 4. Payoff at Termination a. Non Associated employees with continuous service with the City since November 20, 1978, shall be entitled to the following sick leave payoff plan: At involuntary termination by reason of disability, or by death, or by retirement, employees shall be compensated at their then current rate of pay for seventy-five percent (75%) of all unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of unused sick leave accumulated subsequent to July 1, 1972, up to a maximum of seven hundred and twenty hours (720) of unused, accumulated sick leave, except as provided in paragraph V.C.5.d below. Upon termination for any other reason, employees shall be compensated at their then current rate of pay for fifty percent (50%) of all unused accumulated sick leave, up to a maximum of 720 hours of such accumulated sick leave. b. Non-Associated employees hired after November 20, 1978 shall be entitled to the following sick leave payoff plan: Upon termination, all employees shall be paid, at their then current salary rate, for twenty-five percent (25%) of unused, earned sick leave to 480 hours accrued, and for thirty-five percent (35%) of all unused, earned sick leave in excess of 480 hours, but not to exceed 720 hours, except as provided in paragraph V.C.2.c below. c. Except as provided in paragraph V.C.5.d below, no Non-Associated employee shall be paid at termination for more than 720 hours of unused, accumulated sick lave. However, employees may utilize accumulated sick leave on the basis of "last in, first out," meaning that sick leave accumulated in excess of the maximum for payoff may be utilized first for sick leave, as defined in Personnel Rule 18-8. d. Non-Associated employees who had unused, accumulated sick leave in excess of 720 hours as of July 5, 1980, shall be compensated for such excess sick leave remaining on termination under the formulas described in paragraphs V.C.5.a and b above. In no event shall any employee be compensated upon termination for any accumulated sick leave in excess of the "cap" established by this paragraph (i.e., 720 hours plus the amount over 720 hours existing on July 5, 1980). Employees may continue to utilize sick leave accrued after that date in excess of such "cap" on a "last in, first out" basis. To the extent that any such "capped" amount of excess sick leave over 720 hours is utilized, the maximum compensable amount shall be correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six months after July 5, 1980, employee had accumulated another 48 hours. Employee Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 669- Item 25. - 18 Page 214 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION is then sick for 120 hours. Employee's maximum sick leave "cap" for compensation at termination is now reduced by 72 hours to 928.) D. Bereavement Leave Employees shall be entitled to bereavement leave not to exceed twenty-four (24) hours in each instance of death in the immediate family. Immediate family is defined as father, mother, sister, brother, spouse, children, grandfather, grandmother, stepfather, stepmother, step grandfather, step grandmother, grandchildren, stepsisters, stepbrothers, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepchildren, or wards of which the employee is the legal guardian. E. Voluntary Catastrophic Leave Donation Program Under certain conditions, an employee may donate leave time to another employee in need. The program is outlined in Exhibit 4. SECTION VI — RETIREE SUBSIDY MEDICAL PLAN An employee who has retired from the City shall be entitled to participate in the City-sponsored medical insurance plans in accordance with the Retiree Subsidy Medical Plan as outlined in Exhibit 2. Employees hired on or after December 1, 2009, shall not be eligible for this benefit. SECTION VII — MISCELLANEOUS A. Collection of Payroll Overpayments In the event that a payroll overpayment is discovered and verified, and considering all reasonable factors including the length of time that the overpayment was made and if and when the employee could have reasonably known about such overpayment, the City shall take action to collect from the employee the amount of overpayment(s). Such collection shall be processed by payroll deduction over a reasonable period of time considering the total amount of overpayment. In the event the employee separates from employment during the collection period, the final amount shall be deducted from the last payroll check of the employee. If applicable, the balance due from the employee shall be communicated upon employment separation if the last payroll check does not sufficiently cover the amount due the City. It shall be the responsibility of the employee and the City to periodically monitor the accuracy of compensation payments or reimbursements due to the possibility of a clerical oversight or error. The City reserves the right to also collect compensation overpayments caused by or the result of misinterpretation of a pay provision by non-authorized personnel. The interpretation of all pay provisions shall be administered by the City Manager or designee and as adopted by the City Council. Unauthorized compensation payments shall not constitute a past practice (1/03/05). Item 25. - 19' " to Non-Associated Resolution No. 2016-50 HB -670 Page 215 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION B. Uniforms and CalPERS Reporting The City provides uniforms to active duty employees in the classifications of Police Chief and Fire Chief. These employees are required to wear a standard uniform for appearance, uniformity, and public recognition purposes. The City will report to the California Public Employees' Retirement System (CalPERS) the average annual cost of uniforms as special compensation for each eligible employee in accordance with Title 2, California Code of Regulations, Section 571(a)(5). Exhibit "A" to Non-Associated Resolution No. 2016-50 FIB 671- Item 25. -20 Page 216 NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS EXHIBIT 1 NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE EFFECTIVE SEPTEMBER 24, 2016 - 2.0% Increase Job No. Description Pay Grade Starting Point Control Point High Point EXECUTIVE MANAGEMENT 0591 City Manager NA0591 NA NA 128.29 DEPARTMENT HEADS 0592 Assistant City Manager NA0592 85.82 95.51 106.32 0009 Director of Building & Safety NA0009 74.64 83.07 92.46 0014 Director of Community Services NA0014 74.64 83.07 92.46 0008 Director of Economic Development NA0008 74.64 83.07 92.46 0574 Director of Human Resources NA0574 74.64 83.07 _ 92.46 0479 Chief Information Officer NA0479 74.64 83.07 92.46 0007 Director of Library Services NA0007 69.94 77.85 86.66 0589 Community Development Director NA0589 80.82 89.97 100.13 0010 Director of Public Works NA0010 80,82 89.97 100.13 0518 Chief Financial Officer NA0518 80.82 89.97 100.13 0015 Fire Chief NA0015 85.82 106.31 95.51 0011 Police Chief NA0011 85.82 95.52 106.31 ELECTED OFFICIALS 0016 City Attorney NA0016 100.18 111.51 124.10 0017 City Clerk NA0017 69.94 77.85 86.66 ELECTED OFFICIALS PART-TIME 0018 City Treasurer - PART-TIME NA0018 74.64 83.07 92.46 *Annual Salary Not to Exceed $51,812 CONTRACT NON-DEPARTMENT HEAD Job No. Description Pay Grade A B C D E 0593 Chief Assistant City Attorney NA0593 71.05 74.96 79.08 83.43 88.01 Historical changes to Non-Associated position titles: Per Ordinance 3855 adopted on 1/19/10, Building & Safety Department duties were combined with the Planning Department creating a new position of Director of Planning and Building. Per Resolution 2010-106 adopted on 12/20/10 the City Treasurer was established as a part-time position. Per Ordinance 3906 adopted on 2/7/11 amended the title of City Administrator to City Manager. Per Ordinance 3959 adopted on 10/01/12, the position of Chief Assistant City Attorney was established. Per Resolution 2012-95 adopted on 12/17/12 the title of Deputy City Manager was changed to Assistant City Manager. Per Ordinance 4086 adopted 4/18/16: the position of Finance Director was changed to Chief Financial Officer, the Director of Information Services was changed to Chief Information Officer and the Director of Planning and Building was changed to Community Development Director. Item 25. - 21" to Non-Associated Resolution No. 2016-50 HB -672 Page 217 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION EXHIBIT 2 RETIREE MEDICAL PLAN An employee who has retired from the City shall be entitled to participate in the City sponsored medical insurance plans and the City shall contribute toward monthly premiums for coverage in an amount as specified in accordance with this Plan, provided: A. At the time of retirement the employee has a minimum of ten (10) years of continuous full time City service or is granted an industrial disability retirement; and B. At the time of retirement, the employee is employed by the City; and C. Following official separation from the City, the employee is granted a retirement allowance by the California Public Employees' Retirement System. The City's obligation to pay the monthly premium as indicated shall be modified downward or cease during the lifetime of the retiree upon the occurrence of any one of the following: 1 On the first of the month in which a retiree or dependent reaches age 65 or on the date the retiree or dependent can first apply and become eligible, automatically or voluntarily, for medical coverage under Medicare (whether or not such application is made) the City's obligation to pay monthly premiums may be adjusted downward or eliminated. Benefit coverage at age 65 under the City's medical plans shall be governed by applicable plan document. 2. In the event of the death of any employee, whether retired or not, the amount of the retiree medical insurance subsidy benefit which the deceased employee was receiving at the time of his/her death would be eligible to receive if he/she were retired at the time of death, shall be paid on behalf of the spouse or family for a period not to exceed twelve (12) months. D. Schedule of Benefits 1. Minimum Eligibility for Benefits With the exception of an industrial disability retirement, eligibility for benefits begins after an employee has completed ten (10) years of continuous full time service with the City of Huntington Beach. Said service must be continuous unless prior service is reinstated at the time of his/her rehire in accordance with the City's Personnel Rules. Employees hired on or after December 1, 2009 shall not be eligible for this benefit. 2. Disability Retirees Industrial disability retirees with less than ten (10) years of service shall receive a maximum monthly payment toward the premium for health insurance of $121. Payments shall be in accordance with the stipulations and conditions, which exist for all retirees. Payment shall not exceed dollar amount, which is equal to the full cost of premium for employee only. 3. Marital Status — Married retirees eligible for benefits under the Retiree Medical Subsidy Plan may each receive the benefit earned pursuant to Section 4 — Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -673- Item 25. - 22 Page 218 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Maximum Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or whether enrolled as a dependent on any City-sponsored medical plan. a. In the case where a retiree is married to a City employee (active or retired) who is not an unrepresented/non-associated employee or retiree, this provision shall remain applicable. b. This provision shall apply to State of California registered domestic partners the same as married spouses. 4. Maximum Monthly Subsidy Payments Payment amounts may be reduced each month as dependent eligibility ceases due to death, divorce or loss of dependent child status. However, the amount shall not be reduced if such reduction would cause insufficient funds needed to pay the full premium for the employee and the remaining dependents. In the event no reduction occurs and the remaining benefit premium is not sufficient to pay the premium amount for the employee and the eligible dependents, said needed excess premium amount shall be paid by the employee. All retirees, including those retired as a result of disability whose number of years of service prior to retirement, exceeds ten (10) years of continuous full time service, shall be entitled to maximum monthly payment of premiums by the City for each year of completed City service as follows: Maximum Monthly Payment for Retirements After: Years of Service Subsidy 10 $121 11 136 12 151 13 166 14 181 15 196 16 211 17 226 18 241 19 256 20 271 21 286 22 300 23 315 24 330 25 344 Item 25. - 23' to Non-Associated Resolution No. 2016-50 HB -674 Page 219 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION MISCELLANEOUS PROVISIONS A. Eligibility: 1. The effective start-up date of the Retiree Subsidy Medical Plan for the various employee groups shall be the first of the month following retirement date. 2. A retiree may change plans, add dependents, etc., during annual open enrollment. The Human Resources Department shall notify covered retirees of this opportunity each year. 3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of completed service with the City of Huntington Beach. B. Benefits: 1. The Retiree Subsidy Medical Plan includes any medical plan offered by the City to active and/or retired unrepresented/non-associated employees and retirees. 2. City Plans are the primary payer for active employees age 65 and over, with Medicare the secondary payer. Retirees age 65 and over have no City Plan options and are eligible only for Medicare. 3. Premium payments are to be received at least one month in advance of the coverage period. C. Subsidies: 1. The subsidy payments will pay for: a. The Retiree Subsidy Medical Plan. b. HMO. c. Part A of Medicare for those retirees not eligible for paid Part A. 2. Subsidy payments will not pay for: a. Part B Medicare. b. Any other employee benefit plan. c. Any other commercially available benefit plan. d. Medicare supplements D. Medicare: 1. All persons are eligible for Medicare coverage at age 65. Those with sufficient credit quarters of Social Security will receive Part A of Medicare at no cost. Those without sufficient credited quarters are still eligible for Medicare at age 65, but will have to pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of Medicare is paid for by the participant. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 675- Item 25. - 24 Page 220 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 2. When a retiree and his/her spouse are both 65 or over, and neither is eligible for paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum subsidy, whichever is less. 3. When a retiree at age 65 is eligible for paid Part A of Medicare and his/her spouse is not eligible for paid Part A, the spouse shall not receive subsidy. When a retiree at age 65 is not eligible for paid Part A of Medicare and his/her spouse who is also age 65 is eligible for paid Part A of Medicare, the subsidy shall be for the retiree's Part A only. E. Cancellation: 1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation provisions apply: a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated on the first day of the month in which the retiree reaches age 65. If such retiree was covering dependents under the Plan, dependents will be eligible for COBRA continuation benefits effective as of the retiree's 65th birthday. b. Dependent coverage will be eliminated upon whichever of the following occasions comes first: 1) After 36 months of COBRA continuation coverage, or 2) When the covered dependent reaches age 65 in the event such dependent reaches age 65 prior to the retiree reaching age 65. c. At age 65 retirees are eligible to make application for Medicare. Upon being considered "eligible to make application," whether or not application has been made for Medicare, the Retiree Subsidy Medical Plan will be eliminated. 2. See provisions under "Benefits," "Subsidies," and "Medicare" for those retirees/dependents not eligible for paid Part A of Medicare. 3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non- payment of premium by means of a certified letter from Employee Benefits in accordance with provisions of the Non-Associated Resolution. 4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty (60) days shall be terminated from the Plan and shall not have reinstatement rights. Item 25. - 25; to Non-Associated Resolution No. 2016-50 HB -676 Page 221 NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS EXHIBIT 3 - 9/80 WORK SCHEDULE This work schedule is known as "9/80". The 9/80 work schedule is designed to be in compliance with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 9/80 WORK SCHEDULE DEFINED The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. A Forty (40) Hour FLSA Work Week The actual FLSA workweek is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.). No employee working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the FLSA workweek is 12:00 noon Friday. B. Two Week Pay Period The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14) days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine (9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) work hours in each work week (e.g. the Friday is split into four (4) hours for the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which is charged to work week two). C. A/B Schedules To continue to provide service to the public every Friday, employees are to be divided between two schedules, known as the "A" schedule and the "B" schedule, based upon the departmental needs. For identification purposes, the "A" schedule shall be known as the schedule with a day off on the Friday in the middle of the pay period, or, "off on payday", the "B" schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or "working on payday". An example is listed below: AM PM AM PM AM PM FFSSMTWThFFSSMTWThFF A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4 B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - - Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -677- Item 25. - 26 Page 222 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION D. A/B Schedule Changes FLSA exempt employees may change A/B schedules at the beginning of any pay period with supervisor or City Manager approval. E. Emergencies All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, or designee may require such service from any of said employees. LEAVE BENEFITS When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee's leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval requirements. 1. General Leave — As stated in the Non-Associated Resolution. 2. Sick Leave — As stated in the Non-Associated Resolution. 3. Executive Leave — As stated in the Non-Associated Resolution. 4. Bereavement Leave — As stated in the Non-Associated Resolution. 5. Holidays - As stated in the Non-Associated Resolution. 6. Jury Duty — The provisions of the Personnel Rules shall continue to apply, however, if an FLSA exempt employee is called to serve on jury duty during a normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered the same as having occurred during the employees day off work, therefore, the employee will receive no added compensation. Item 25. - 27' to Non-Associated Resolution No. 2016-50 HB -678 Page 223 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION EXHIBIT 4- VOLUNTARY CATASTROPHIC LEAVE DONATION Guidelines 1. Purpose The purpose of the voluntary catastrophic leave donation program is to bridge employees who have been approved leave time to either return to work, long-term disability, or medical retirement. Permanent employees who accrue vacation, general leave or compensatory time may donate such leave to another permanent employee when a catastrophic illness or injury befalls that employee or because the employee is needed to care for a seriously ill family member. The leave-sharing Leave Donation Program is Citywide across all departments and is intended to provide an additional benefit. Nothing in this program is intended to change current policy and practice for use and/or accrual of vacation, general, or sick leave. 2. Definitions Catastrophic Illness or Injury - A serious debilitating illness or injury, which incapacitates the employee or an employee's family member. Family Member - For the purposes of this policy, the definition of family member is that defined in the Family Medical Leave Act (child, parent, spouse or domestic partner). 3. Eligible Leave Accrued compensatory, vacation or general leave hours may be donated. The minimum donation an employee may make is two (2) hours and the maximum is forty (40) hours. 4. Eligibility Permanent employees who accrue vacation or general leave may donate such hours to eligible recipients. Compensatory time accrued may also be donated. An eligible recipient is an employee who: • Accrues vacation or general leave; • Is not receiving disability benefits or Workers' Compensation payments; and • Requests donated leave. 5. Transfer of Leave The maximum donation credited to a recipient's leave account shall be the amount necessary to ensure continuation of the employee's regular salary during the employee's period of approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours donated will be converted into a dollar amount based on the hourly wage of the donor. The dollar amount will then be converted into accrued hours based on the recipient's hourly wage. An employee needing leave will complete a Leave Donation Request Form and submit it to the Department Director for approval. The Department Director will forward the form to Human Resources for processing. Human Resources, working with the department, will send out the request for leave donations. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 679- Item 25. -28 Page 224 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Employees wanting to make donations will submit a Leave Donation Form to the Finance Department (payroll). All donation forms submitted to payroll will be date stamped and used in order received for each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of time from donors. Any donation form submitted that is not needed will be returned to the donor. 6. Other Please contact the Human Resources Department with questions regarding employee participation in this program. Item 25.- 29" to Non-Associated Resolution No. 2016-50 HB -680 Page 225 End donation date will bridge to: E Long Term Disability —1 Medical Retirement beginning ri Length of FMLA leave ending Return to work Human Resources Director Signature: D epartment Director Signature of Support: Human Resources Department Use Only NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Voluntary Catastrophic Leave Donation Program Leave Request Form Requestor, Please Complete According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request donated vacation, general leave or compensatory time. MY SIGNATURE CERTIFIES THAT: • A Leave of absence in relation to a catastrophic illness or injury has been approved by my Department; and • I am not receiving disability benefits or Workers' Compensation payments. Name: (Please Print or Type: Last, First, MI) Work Phone: Department: Job Title: Employee ID#: Requester Signature: Date: Please submit this form to the Human Resources Office for processing. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 681 Item 25. - 30 Page 226 Donor Name: (Please Print or Type: Last, First, MI) 'Work Phone :: Donor Job Title: Type of Accrued Leave: ,r7 Vacation Compensatory Time in General Leave Number of Hours I wish to Donate: Hours of Vacation Hours of Compensatory Time Hours of General Leave NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Voluntary Catastrophic Leave Donation Program Leave Donation Form Donor, please complete I understand that this voluntary donation of leave credits, once processed, is irrevocable; but if not needed, the donation will be returned to me. I also understand that this donation will remain confidential. I wish to donate my accrued vacation, comp or general leave hours to the Leave Donation Program for: Eligible recipient employee's name (Last, First, MI): Donor Signature: IDate: Please submit to the Finance Department. Item 25. 31' to Non-Associated Resolution No. 2016-50 HB -682 Page 227 Res. No. 2016-50 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on July 18, 2016 by the following vote: AYES: NOES: OUT OF ROOM: ABSTAIN: O'Connell, Sullivan, Hardy, Delgleize Posey, Peterson Katapod is None 94.244,444) City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California Page 228 Pay Starting Control High Grade Point Point Point 0591 City Manager NA0591 NA NA 128.29 0592 Assistant City Manager NA0592 85.82 95.51 106.32 0009 Director of Building & Safety NA0009 74.64 83.07 92.46 0014 Director of Community Services NA0014 74.64 83.07 92.46 0008 Director of Economic Development NA0008 74.64 83.07 92.46 0574 Director of Human Resources NA0574 74.64 83.07 92.46 0479 Chief Information Officer NA0479 74.64 83.07 92.46 0007 Director of Library Services NA0007 69.94 77.85 86.66 0589 Community Development Director NA0589 80.82 89.97 100.13 0010 Director of Public Works NA0010 80.82 89.97 100.13 0518 Chief Financial Officer NA0518 80.82 89.97 100.13 0015 Fire Chief NA0015 85.82 95.51 106.31 0011 Police Chief NA0011 85.82 95.52 106.31 0016 City Attorney NA0016 100.18 111.51 124.10 0017 City Clerk NA0017 69.94 77.85 86.66 0018 City Treasurer - PART-TIME NA0018 74.64 83.07 92.46 Pay Grade 0593 Chief Assistant City Attorney NA0593 71.05 74.96 79.08 83.43 88.01 0699 Deputy Community Prosecutor NA0699 43.20 45.58 48.08 50.73 53.52 0840 Deputy Director of Community Dev NA0840 66.54 70.21 74.07 78.14 82.44 Per Ordinance 3906 adopted on 2/7/11 amended the title of City Administrator to City Manager. Per Council action on 11/19/12, the position of Chief Assistant City Attorney was established. Per Ordinance 4160 and Resolution 2018-54 adopted on 09/17/18 the position of Deputy Director of Community Development was established. Per Ordinance 4105 and Resolution 2016-66 adopted on 10/17/16 the position of Deputy Community Prosecutor was established. Job No.Description A B C D E Per Ordinance 3855 adopted on 1/19/10, Building & Safety Department duties were combined with the Planning Department creating a new position of Director of Planning and Building. Per Ordinance 4086 adopted 4/18/16: the position of Finance Director was changed to Chief Financial Officer, the Director of Information Services was changed to Chief Information Officer and the Director of Planning and Building was changed to Community Development Director. Per Resolution 2010-106 adopted on 12/20/10 the City Treasurer was established as a part-time position. Per Resolution 2012-95 adopted on 12/17/12 the title of Deputy City Manager was changed to Assistant City Manager. CONTRACT NON-DEPARTMENT HEAD EXHIBIT 1 NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE EFFECTIVE SEPTEMBER 17, 2018 Job No.Description EXECUTIVE MANAGEMENT DEPARTMENT HEADS ELECTED OFFICIALS ELECTED OFFICIALS PART-TIME *Annual Salary Not to Exceed $51,812 Page 229 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT Page 1 of 5 4/20/2015 (Updated 9/10/2018) \\cohb.net\files\UserDirs\DiazJ\Asst Dir Plng Bldg Class Spec.docx COUNCIL APPROVAL: SEPTEMBER 17, 2018 JOB CODE: EMPLOYMENT STATUS: UNIT REPRESENTATION: FLSA STATUS: 0840 REGULAR FULL-TIME NA EXEMPT JOB SUMMARY Under administrative direction, to assist the Director of Community Development in planning, organizing and directing the activities of the Community Development Department. SUPERVISION RECEIVED AND EXERCISED Reports to: Director of Community Development Supervises: Building Manager, Code Enforcement Supervisor, Inspection Manager, and Planning Manager DISTINGUISHING CHARACTERISTICS This single-position classification is designated as “at will” and is excluded from the competitive service. The Deputy Director of Community Development has broad authority for directing and coordinating Community Development Department administration and operations through subordinate managers and supervisors. The incumbent is responsible for directing and reviewing the work of the following sections: Per mit and Plan Check Services, Planning Services, Neighborhood Preservation and Code Enforcement Services, and Building Inspection Services. The incumbent assumes full program responsibility including decision making on key policy issues, establishing program goals and objectives, setting program priorities, and allocating necessary staffing and other resources. EXAMPLES OF ESSENTIAL DUTIES  Assists the Director in planning, organizing and directing the activities of the Community Development Department  Ensures compliance with departmental programs and processes with local, State and federal regulations, and other applicable requirements; analyzes, or directs the analysis of, proposed legislation, laws, regulations, and other provisions to assess the impact on departmental operations; interprets laws, regulations and legal provisions Page 230 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT Page 2 of 5 4/20/2015 (Updated 9/10/2018) \\cohb.net\files\UserDirs\DiazJ\Asst Dir Plng Bldg Class Spec.docx for departmental management; and evaluates and directs changes to department - wide policies, procedures and practices  Directs all information systems operations in the analysis design, implementation, and maintenance of the Department’s automated systems, defining long range data processing systems requirements for the department, and consult with department staff and other users on immediate and long term systems needs  Selects, trains, motivates, and evaluates performance of assigned personnel; provides or coordinates staff training, provides assistance in improving skills and abilities; resolves staffing conflicts and works with employees to correct deficiencies; implements discipline and termination procedures  Directs, coordinates and reviews the work of the managers and supervisors responsible for Permit and Plan Check Services, Current and Advanced Planning Services, Neighborhood Preservation and Code Enforcement Services, and Building Inspection Services to provide adequate coverage, ensure the accomplishment of program goals and objectives, evaluate program requirements, needs and accomplishments, authorize and review all special projects completed by staff, evaluate program objectives and results  Manages the activities of the Planning Commission  Consults with program managers, supervisors and specialists on special conditions, technical, administrative, legal and legislative issues and unusual field problems; determines appropriate action for resolution of problems  Oversees and coordinates the updates and maintenance of the Huntington Beach zoning and subdivision ordinances and the City’s building codes  Works with the Director in coordinating and establishing priorities for requests for information and assistance from elected officials, City Manager’s Office, and other government agencies  Develops and maintains liaison relationships with Federal, State and County officials, California Coastal Commission, community representatives and members of the planning and building industries  Directs the preparation of and reviews and consolidates the annual budget for the Community Development department; recommends staffing levels; directs and reviews expenditure controls  Identifies sources of grant funds, writes grant proposals, and administers or oversees grant awards  Assists the Director of Community Development in advising the City Manager and City Council regarding planning and development projects, recommendations and policies  Attends leadership, management, supervisory and technical training to stay abreast of industry best practices  Develops processes to ensure business continuity in the event of a disaster  Serves as department ombudsperson regarding public relations and information in responding to citizen complaints and attempting resolution; addresses social media issues Page 231 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT Page 3 of 5 4/20/2015 (Updated 9/10/2018) \\cohb.net\files\UserDirs\DiazJ\Asst Dir Plng Bldg Class Spec.docx  Provides expertise on customer service efforts within the Department  Works with other departments to coordinate and resolve various issues related to department functions and operations  Assumes the duties of the department head when the Director is absent  Performs other related duties The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of:  Principles, methods, and procedures of urban and regional planning  California Environmental Quality Act and California Coastal Act  Federal, State and local laws, regulations and rules governing planning  Economic, governmental and legislative trends affecting urban land development and environmental quality  Physical, environmental, social and governmental factors involved in planning  Principles and practices of management analysis and organizational design necessary to formulate and implement policies and programs, and to determine administrative and operational needs for a planning and building department  Principles and practices of management, including training, directing, evaluating and supervising subordinates  Principles and practices of fiscal management, budget administration and control necessary to plan develop and evaluate funding requirements; to prepare, present and justify budget requests  Customer service best practices Ability to:  Plan, organize, manage and direct the overall operation s of the Planning Services, Permit and Plan Check Services, Code Enforcement Services, Neighborhood Preservation and Building Inspection Services  Develop policies and procedures, administrative regulations, guidelines, practices related to Community Development operations.  Supervise, train and evaluate the work of staff through subordinate supervisors Page 232 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT Page 4 of 5 4/20/2015 (Updated 9/10/2018) \\cohb.net\files\UserDirs\DiazJ\Asst Dir Plng Bldg Class Spec.docx  Analyze, evaluate and direct the preparation of complex technical planning and staff analyses, studies, reports and proposals; make recommendations and presentations.  Establish and maintain effective relations with public officials, City Council members, the City Manager, and the general public.  Understand, interpret and apply provisions of Federal, State and local legislation, rules and regulations pertinent to the activities of the Planning and Building Department.  Prepare budget requests and control expenditures within budget authorization Education: A Bachelor’s degree from an accredited college or university in Architecture, Urban Planning, Public Administration or other directly related field. A Masters degree preferred. Experience: Six (6) years increasingly responsible experience performing professional planning and community development related work at a senior management level or higher of which includes at least four (4) years’ supervisory experience over professional and administrative support staff. Certifications/License: A valid California Class C driver’s license and an acceptable driving record are required by time of appointment . AICP Certification by the American Planning Association preferred. SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work and/or receiving a vehicle allowance, shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve Page 233 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT Page 5 of 5 4/20/2015 (Updated 9/10/2018) \\cohb.net\files\UserDirs\DiazJ\Asst Dir Plng Bldg Class Spec.docx information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Reasonable accommodation(s) for an individual with a qualifie d disability will be considered on a case-by-case basis. Page 234 Page 235 Page 236 Page 237 Page 238 Page 239 Page 240 Page 241 Jennifer Villasenor (714) 374-1661 jvillasenor@surfcity-hb.org PROFESSIONAL EXPERIENCE 2015 – 2018 City of Huntington Beach Huntington Beach, CA Planning Manager  Oversee the day to day operations of the Advance Planning Division of the Community Development Department  Responsible for overall division planning and management, personnel administration including training, selection and performance management, and coordinating division work programs and priorities  Coordinate planning activities related to the General Plan, Specific Plans, Housing Element/affordable housing, CEQA, flood management and the Local Coastal Program with other City departments and external agencies  Represent the Community Development Department in the Director’s absence at Executive Team meetings, City Council and Planning Commission meetings and other City boards and commissions  Managed the comprehensive update to the Citywide General Plan  Serve as liaison to various federal, State and county offices on development matters such as coastal, environmental and general planning  Assist in the Department budget process, including attending annual budget meetings and providing input related to Planning Division current and future work program priorities 2010 – 2014 City of Huntington Beach Huntington Beach, CA Senior Planner  Managed complex projects that included multiple entitlements and/or involved environmental resource issues, extensive community outreach and a higher degree of controversy including mixed use projects, general plan amendments, specific plans and development agreements  Managed consultant contracts for the preparation of environmental documents and general plan amendments; prepared RFPs for contracts  Prepared staff reports and made presentations to the City Council, Planning Commission, and other boards and commissions  Assisted the City Attorney’s Office in the preparation of administrative records for lawsuits involving planning projects  Reviewed all environmental documents prepared by City and professional consultants  Assisted in the training and supervision of planning and support staff 2006 – 2010 City of Huntington Beach Huntington Beach, CA Associate Planner  Major projects include: Downtown Specific Plan Update (involves 336-acre downtown area); Senior Center EIR and Development entitlements (involves development of 45,000 square foot senior center in Central Park); Housing Element Update; Boardwalk mixed use EIR and entitlements; various General Plan, Local Coastal Program, Zoning Map and Zoning Text Amendments Page 242  Environmental Assessment Committee liaison responsible for reviewing all City and outside agency environmental/CEQA documents 2003 – 2006 City of Bell Gardens Bell Gardens, CA Associate Planner  Project Planner for State certification of Housing Element Update  Project Planner for major development projects including 72-unit affordable senior housing and community center project; parcel assembly and redevelopment of major intersection for the development of a 150,000 square foot shopping center; Bicycle Casino remodel; affordable housing development agreements; redevelopment projects; disposition and development agreements; owner participation agreements; citywide zoning code update  Presented projects at Planning Commission and City Council meetings  Provided CEQA analysis for all projects  Supervised subordinate planning and clerical staff 2001 – 2003 City of Rosemead Rosemead, CA Assistant Planner/GIS Technician  Reviewed project proposals and development plans for zoning and other City/State code compliance  Prepared General Plan and zoning maps using GIS software  Presented projects to Planning Commission  Plan Review Committee Liaison  Responsible for Planning Commission agenda scheduling 2000 - 2001 City of El Monte El Monte, CA Planning Intern  Answered inquiries related to planning and zoning at public counter and via telephones; reviewed development plans and proposals  Prepared staff reports for Planning Commission meetings EDUCATION University of California, Irvine  B.A.: Environmental Analysis  Campuswide Honors Program  Anteater Recreation Center Planning Advisory Board AREAS OF EXPERTISE  California Environmental Quality Act  California Housing Element law  California Coastal Act LEADERSHIP  Former Vice-Chair – City of Santa Ana Redevelopment and Housing Commission  Former Member – City of Santa Ana Historic Resources Commission  Past presenter – Robert Mayer Leadership Academy Page 243 City of Huntington Beach File #:18-349 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION TO: Honorable Mayor and City Council Members FROM: Erik Peterson, Mayor Pro Tem Lyn Semeta, City Council Member DATE: September 17, 2018 Councilmember Item Submitted by Mayor Pro Tem Peterson and Councilmember Semeta - Violations and Abuses Related to In-Home Businesses Statement of Issue: The City seeks to preserve the quality of life of its residents, including their ability to enjoy the peace and quiet of their homes and their neighborhoods. The City also has an interest in insuring the health and safety of all residents of Huntington Beach by stopping certain in-home business operations, many of which are exploiting and abusing the system by illegally offering un-licensed, in-home counseling and other medical services. We are aware of at least one death that recently occurred at an in-home business within the City, as well as instances of overdoses and other health and safety problems in neighborhoods with unregulated in-home businesses. We also are informed that in-home businesses in these single- family residences experience overcrowding. We also have knowledge that: business operations occur without requisite State-law certifications; that business operations occur in violation of the Health and Safety Codes; business operations occur in violation of the Business and Professions Code; and more. The Orange County District Attorney’s office recently formed a specialized Task Force aimed at probing insurance fraud perpetuated by these businesses in an effort to prevent exploitation and abuse. The City has a similar interest in preventing such exploitation in the City. The City should enhance its ability to investigate and prosecute possible State and local law violations and abuses related to in-home businesses in order to address the quality of life and public and individual safety concerns outlined above. Recommended Action: Direct the City Attorney to return to the City Council with a proposal for an increased investigation of illicit, State and/or local law violating, unlicensed, and/or nuisance in-home businesses as outlined above, including the possibility of engaging an independent contractor(s) to assist with investigative and enforcement efforts. City of Huntington Beach Printed on 9/12/2018Page 1 of 1 powered by Legistar™Page 244 City of Huntington Beach File #:18-352 MEETING DATE:9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Patrick Brenden, Council Member Barbara Delgleize, Council Member Subject: Councilmember Item Submitted by Councilmembers Brenden and Delgleize for the September 17, 2018 Meeting - Creation of Jet Noise Commission Statement of Issue: The Air Traffic Noise Working Group (ATNWG) was formed by City Council on January 8, 2018 and subsequently held regular monthly meetings, convened meetings with the Long Beach Airport, and held a successful Town Hall Meeting with over 200 attendees. The key objectives of the working group were as follows: 1) define and prioritize remedies/identify where authority/control resides; 2) acquire technical information and flight data that supports the case; 3) establish a working dialogue with the Federal Aviation Administration, the airlines, Long Beach Airport, and other parties who can help to effect change; 4) if necessary activate a letter writing/email campaign to enlist community involvement; 5) if necessary, assess the feasibility of legal action; 6) conduct a community meeting within 90 days; and 7) provide the community with ongoing updates via the City’s website. Through its meetings, the ATNWG concluded that there is a significant increase in commercial jet noise over Huntington Beach and it is negatively impacting the quality of life of residents, especially those most directly under the new and concentrated air traffic routes. The substantial noise increase is a direct result of a Federal Aviation Administration (FAA) modernization program referred to as “Next Gen.” This is not a unique situation to the City and is actually a nationwide problem, with municipalities across the nation taking action against the FAA. To date, the FAA has been reluctant to address noise issues anywhere in the county. As a result, the City will need a long-term commitment to continue the fight to reduce jet noise over the City. The consensus amongst the ATNWG that a Jet Noise Commission be created to continually monitor this issue and work collaboratively with neighboring cities, regulatory bodies, airlines, and staff to monitor the impact of commercial jet noise on the quality of life in Huntington Beach and advise the City Council and City Attorney on issues and proposed remedies. The Commission would be similar to other City Commissions and would consist of two City Council liaisons, a Staff liaison, and have seven at-large members. The scope of the Commission would be limited to the commercial aviation traffic over the City. Recommended Action: City of Huntington Beach Printed on 9/12/2018Page 1 of 2 powered by Legistar™Page 245 File #:18-352 MEETING DATE:9/17/2018 Direct the City Manager to work with the City Attorney to amend the Municipal Code to create a Jet Noise Commission and work with the City Council Liaisons to craft application guidelines for the Commission Members within the next 90 days. City of Huntington Beach Printed on 9/12/2018Page 2 of 2 powered by Legistar™Page 246