HomeMy WebLinkAbout2019-03-04 Agenda PacketMEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members
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AGENDA
CITY COUNCIL/PUBLIC FINANCING AUTHORITY
Monday, March 4, 2019
Council Chambers
2000 Main Street
Huntington Beach, CA 92648
Study Session - 4:00 PM / Closed Session - 5:00 PM
Regular Meeting - 6:00 PM
MAYOR AND CITY COUNCIL
ERIK PETERSON, Mayor
LYN SEMETA, Mayor Pro Tem
PATRICK BRENDEN, Councilmember
KIM CARR, Councilmember
BARBARA DELGLEIZE, Councilmember
JILL HARDY, Councilmember
MIKE POSEY, Councilmember
STAFF
FRED A. WILSON, City Manager
MICHAEL E. GATES, City Attorney
ROBIN ESTANISLAU, City Clerk
ALISA BACKSTROM, City Treasurer
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City Council/Public Financing
Authority
AGENDA March 4, 2019
4:00 PM - COUNCIL CHAMBERS
CALL TO ORDER
ROLL CALL
Brenden, Carr, Semeta, Peterson, Posey, Delgleize, Hardy
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda
Distribution)
PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3
Minute Time Limit)
STUDY SESSION
19-0431.Joint Citizen Participation Advisory Board (CPAB) Study
Session with City Council
Roll Call of the Citizen Participation Advisory Board: Peter
Andres, Shelly Grace-Bowers, Chris Byrne, Shayna Lathus,
Mike Massie, Dr. Paul Morrow, Donna Traversi
RECESS TO CLOSED SESSION
CLOSED SESSION ANNOUNCEMENT(S)
19-2962.Mayor Peterson to announce: Pursuant to Government
Code § 54957.6, the City Council takes this opportunity to
publicly introduce and identify designated labor negotiators,
Fred A. Wilson, City Manager, Lori Ann Farrell-Harrison,
Assistant City Manager; also in attendance: David Segura,
Fire Chief, Mike Baumgartner, Marine Safety Division Chief,
Gilbert Garcia, Chief Financial Officer, Michele Warren,
Director of Human Resources, who will be participating in
today's Closed Session discussions regarding labor
negotiations with: Marine Safety Management Association
(MSMA).
CLOSED SESSION
19-2463.Pursuant to Government Code § 54956.9(d)(1), the City
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City Council/Public Financing
Authority
AGENDA March 4, 2019
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: Cody Rogers,
et al. v. City of Huntington Beach, et al.; USDC Case No.
8:19-cv-00031 DOC (ADSx).
19-2474.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: Jennifer
Watson v. City of Huntington Beach; OCSC Case No.:
30-2018-01030249.
19-2485.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: Bedel
(Richard) v. City of Huntington Beach; OCSC Case No.:
30-2017-00958740.
19-2606.Pursuant to Government Code § 54956.9(d)(2) the City
Council shall recess into Closed Session to confer with the
City Attorney regarding potential litigation. Number of
cases, one (1).
19-2627.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: In re: Ruby’s
Diner, Inc., a California Corporation, US Bankruptcy Court
Case No. 8:18-bk-13311-CB.
19-2638.Pursuant to Government Code § 54954.5(e), the City Council
shall recess into Closed Session to discuss the public
employment of Interim City Manager.
19-2649.Pursuant to Government Code § 54957.6, the City Council
shall recess into Closed Session to meet with its
designated labor negotiators: Fred A. Wilson, City Manager,
Lori Ann Farrell-Harrison, Assistant City Manager; also in
attendance: David Segura, Fire Chief, Mike Baumgartner,
Marine Safety Division Chief, Gilbert Garcia, Chief Financial
Officer, Michele Warren, Director of Human Resources
regarding the following: Marine Safety Management
Association (MSMA).
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City Council/Public Financing
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AGENDA March 4, 2019
19-28510.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: City of
Huntington Beach v. The Stephouse Recovery, Inc.; et al.;
OCSC Case No. 30-2018-01025168.
19-28611.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: City of
Huntington Beach v. Nevaeh Re 1, LLC; OCSC Case No.
30-2018-01025173.
19-28712.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: City of
Huntington Beach v. David Lacy, et al.; OCSC Case No.
30-2018-01025153.
19-28913.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: City of
Huntington Beach v. Coastline Recovery LLC; et al.; OCSC
Case No. 30-2018-01025162.
19-29014.Pursuant to Government Code § 54956.9(d)(1), the City
Council shall recess into Closed Session to confer with the
City Attorney regarding the following lawsuit: City of
Huntington Beach v. Anthony Roxstrom; OCSC Case No.
30-2018-010285104.
6:00 PM – COUNCIL CHAMBERS
RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING
ROLL CALL
Brenden, Carr, Semeta, Peterson, Posey, Delgleize, Hardy
PLEDGE OF ALLEGIANCE
INVOCATION
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City Council/Public Financing
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AGENDA March 4, 2019
In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any
faith or belief. Neither the City nor the City Council endorses any particular religious belief or form
of invocation.
18-63915.Pat Goodman of the Greater Huntington Beach Interfaith
Council
CLOSED SESSION REPORT BY CITY ATTORNEY
AWARDS AND PRESENTATIONS
19-14616.Mayor Peterson to proclaim California Arbor Week March
7-14, 2019 and present proclamation to Jean Nagy
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda
Distribution)
PUBLIC COMMENTS (3 Minute Time Limit)
COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234
REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES
CITY MANAGER'S REPORT
CITY ATTORNEY'S REPORT
19-21417.Community Prosecutor Program Update
CONSENT CALENDAR
19-25018.Approve and Adopt Minutes
Approve and adopt the City Council/Public Financing Authority special meeting minutes
dated February 7, 2019, and regular meeting minutes dated February 19, 2019, as written
and on file in the Office of the City Clerk.
Recommended Action:
19-27019.Approve the appointment of Alfred Balitzer, William Larkin,
Michael Van Voorhis, Craig Schauppner, Kimberley Milligan,
Renee Hunter, and John Ochs to the newly established
Harbor Commission
Approve the appointments to the Harbor Commission as approved by the City Council
Liaisons, Mayor, Erik Peterson, and Mayor Pro Tem, Lyn Semeta, for:
- Alfred Balitzer - Four Year Term expiring December 31, 2022
Recommended Action:
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City Council/Public Financing
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AGENDA March 4, 2019
- William Larkin - Four year term expiring December 31, 2022
- Michael Van Voorhis - Two year term expiring December 31, 2020
- Craig Schauppner - Two year term expiring December 31, 2022
- Kimberly Milligan - Four year term expiring December 31, 2022
- Renee Hunter - Two year term expiring December 31, 2020
- John Ochs - Two year term expiring December 31, 2020
19-16620.Adopt Resolution No. 2019-10 declaring Weeds and Rubbish
a nuisance on specific properties and fixing April 15, 2019 at
6:00pm for hearing Protests and Objections to the
Abatement thereof
Adopt Resolution No. 2019-10, “A Resolution of the City Council of the City of Huntington
Beach Finding and Declaring That Certain Weeds Growing in the City, and Rubbish and
Refuse Deposited on Public Ways and Private Property are a Public Nuisance; and Fixing
the Time for Hearing Protests and Objections to the Abatement Thereof.”
Recommended Action:
19-29321.Adopt Resolution No. 2019-14 expanding the Orange County
Recycling Market Development Zone (OCRMDZ) by adding
the cities of Fullerton and Lake Forest
Adopt Resolution No. 2019-14, “A Resolution of the City Council of the City of Huntington
Beach Expanding the Orange County Recycling Market Development Zone by Adding the
Cities of Fullerton and Lake Forest to the Recycling Zone .”
Recommended Action:
19-28022.Adopt Resolution No. 2019-15 approving and implementing
the Memorandum of Understanding (MOU) with the
Huntington Beach Police Officers’ Association (HBPOA) for
October 1, 2017, through December 31, 2019
Adopt Resolution No. 2019-15, “A Resolution of the City Council of the City of Huntington
Beach Approving and Implementing the Memorandum of Understanding Between the
Huntington Beach Police Officers’ Association (HBPOA) and the City for October 1, 2017 ,
through December 31, 2019.”
Recommended Action:
19-25523.Adopt Resolution No. 2019-16 amending the City’s
Classification Plan by adding the Job Classification of
Principal Finance Analyst and establishing the
compensation
Adopt Resolution No. 2019-16, “A Resolution of the City Council of the City of Huntington
Recommended Action:
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AGENDA March 4, 2019
Beach Amending the City’s Classification Plan by Adding the Classification of Principal
Finance Analyst,” and establishing the compensation.
19-17924.Approve and authorize execution of a License Agreement
with the Ocean View School District (OVSD) of Orange
County for use and maintenance of neighborhood parks on
school properties
Approve and authorize the Mayor and City Clerk to execute the “License Agreement
Between the City of Huntington Beach and the Ocean View School District of Orange
County for Use and Maintenance of Neighborhood Parks on School Properties.”
Recommended Action:
19-20725.Award and authorize execution of a 3-Year Contract with
Merrimac Petroleum Inc. dba Merrimac Energy Group for
Bulk Fuel Service - Gasoline and Diesel in an amount not to
exceed $1,500,000 per year
Approve and authorize the Mayor and City Clerk to execute the “Service Agreement
Between the City of Huntington Beach and Merrimac Petroleum Inc. dba Merrimac Energy
Group for Bulk Fuel Services - Gasoline and Diesel” in an amount not to exceed amount of
$1,500,000 per year for three years .
Recommended Action:
ADMINISTRATIVE ITEMS
19-26826.City of Huntington Beach Strategic Plan Update
Approve the February 7, 2019, Strategic Objectives as contained within Attachment 1.
Recommended Action:
COUNCILMEMBER COMMENTS (Not Agendized)
ADJOURNMENT
The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing
Authority is Monday, March 18, 2019, at 4:00 PM in the Civic Center Council Chambers, 2000
Main Street, Huntington Beach, California.
INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA
AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS
AT
http://www.huntingtonbeachca.gov
Page 6 of 6
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City of Huntington Beach
File #:19-043 MEETING DATE:3/4/2019
Joint Citizen Participation Advisory Board (CPAB) Study Session with City Council
Roll Call of the Citizen Participation Advisory Board: Peter Andres, Shelly Grace-Bowers, Chris
Byrne, Shayna Lathus, Mike Massie, Dr. Paul Morrow, Donna Traversi
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City of Huntington Beach
File #:19-296 MEETING DATE:3/4/2019
Mayor Peterson to announce: Pursuant to Government Code § 54957.6, the City Council
takes this opportunity to publicly introduce and identify designated labor negotiators, Fred A.
Wilson, City Manager, Lori Ann Farrell-Harrison, Assistant City Manager; also in attendance:
David Segura, Fire Chief, Mike Baumgartner, Marine Safety Division Chief, Gilbert Garcia,
Chief Financial Officer, Michele Warren, Director of Human Resources, who will be
participating in today's Closed Session discussions regarding labor negotiations with:
Marine Safety Management Association (MSMA).
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City of Huntington Beach
File #:19-246 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: Cody Rogers, et al. v.
City of Huntington Beach, et al.; USDC Case No. 8:19-cv-00031 DOC (ADSx).
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City of Huntington Beach
File #:19-247 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: Jennifer Watson v.
City of Huntington Beach; OCSC Case No.: 30-2018-01030249.
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City of Huntington Beach
File #:19-248 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: Bedel (Richard) v.
City of Huntington Beach; OCSC Case No.: 30-2017-00958740.
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City of Huntington Beach
File #:19-260 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(2) the City Council shall recess into Closed
Session to confer with the City Attorney regarding potential litigation. Number of cases, one
(1).
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City of Huntington Beach
File #:19-262 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: In re: Ruby’s Diner,
Inc., a California Corporation, US Bankruptcy Court Case No. 8:18-bk-13311-CB.
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City of Huntington Beach
File #:19-263 MEETING DATE:3/4/2019
Pursuant to Government Code § 54954.5(e), the City Council shall recess into Closed Session
to discuss the public employment of Interim City Manager.
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City of Huntington Beach
File #:19-264 MEETING DATE:3/4/2019
Pursuant to Government Code § 54957.6, the City Council shall recess into Closed Session to
meet with its designated labor negotiators: Fred A. Wilson, City Manager, Lori Ann Farrell-
Harrison, Assistant City Manager; also in attendance: David Segura, Fire Chief, Mike
Baumgartner, Marine Safety Division Chief, Gilbert Garcia, Chief Financial Officer, Michele
Warren, Director of Human Resources regarding the following: Marine Safety Management
Association (MSMA).
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City of Huntington Beach
File #:19-285 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: City of Huntington
Beach v. The Stephouse Recovery, Inc.; et al.; OCSC Case No. 30-2018-01025168.
City of Huntington Beach Printed on 2/27/2019Page 1 of 1
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City of Huntington Beach
File #:19-286 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: City of Huntington
Beach v. Nevaeh Re 1, LLC; OCSC Case No. 30-2018-01025173.
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City of Huntington Beach
File #:19-287 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: City of Huntington
Beach v. David Lacy, et al.; OCSC Case No. 30-2018-01025153.
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City of Huntington Beach
File #:19-289 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: City of Huntington
Beach v. Coastline Recovery LLC; et al.; OCSC Case No. 30-2018-01025162.
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City of Huntington Beach
File #:19-290 MEETING DATE:3/4/2019
Pursuant to Government Code § 54956.9(d)(1), the City Council shall recess into Closed
Session to confer with the City Attorney regarding the following lawsuit: City of Huntington
Beach v. Anthony Roxstrom; OCSC Case No. 30-2018-010285104.
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City of Huntington Beach
File #:18-639 MEETING DATE:3/4/2019
Pat Goodman of the Greater Huntington Beach Interfaith Council
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City of Huntington Beach
File #:19-146 MEETING DATE:3/4/2019
Mayor Peterson to proclaim California Arbor Week March 7-14, 2019 and present proclamation
to Jean Nagy
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City of Huntington Beach
File #:19-214 MEETING DATE:3/4/2019
Community Prosecutor Program Update
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City of Huntington Beach
File #:19-250 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Robin Estanislau, CMC, City Clerk
PREPARED BY:Robin Estanislau, CMC, City Clerk
Subject:
Approve and Adopt Minutes
Statement of Issue:
The City Council/Public Financing Authority special meeting minutes dated February 7, 2019, and
regular meeting minutes dated February 19, 2019, require review and approval.
Financial Impact:
None.
Recommended Action:
Approve and adopt the City Council/Public Financing Authority special meeting minutes dated
February 7, 2019, and regular meeting minutes dated February 19, 2019, as written and on file in the
Office of the City Clerk.
Alternative Action(s):
Do not approve and/or request revision(s).
Analysis:
None.
Environmental Status:
Non-Applicable.
Strategic Plan Goal:
Non-Applicable - Administrative Item
Attachment(s):
1. February 7, 2019 CC/PFA Minutes
2. February 19, 2019 CC/PFA Minutes
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Minutes
Huntington Beach City Council/Public Financing Authority
Strategic Planning Retreat
Thursday, February 7, 2019
8:00 AM – Talbert Room
Central Library, 7111 Talbert Avenue
Huntington Beach, California 92648
At 7:30 AM, a light Continental Breakfast was available. Mayor Peterson promptly called the meeting to
order at 8:00 AM. There was a mid-morning break, with a group lunch provided for staff and Council
at 12:00 PM. Lunch items were available for public purchase at the Library vendor's cart, or at local
restaurants if desired.
CALLED TO ORDER – 8:00 AM
ROLL CALL
Councilmembers Delgleize and Semeta requested, and were granted permission, to be absent pursuant
to Resolution No. 2001-54.
Present: Brenden, Carr, Peterson, Posey, Hardy
Absent: Semeta, Delgleize
PLEDGE OF ALLEGIANCE – Led by City Manager Fred Wilson
WELCOME – Mayor Erik Peterson
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO STRATEGIC
PLANNING RETREAT
Pursuant to the Brown “Open Meetings” Act, City Clerk Robin Estanislau announced supplemental
communications received by her office following distribution of the Council agenda packet:
Administrative Item 19-052
A PowerPoint communication received by Chief Financial Officer Gilbert Garcia entitled Strategic
Planning Retreat February 7, 2019 Finance Update.
A PowerPoint communication received by Assistant City Manager Lori Ann Farrell entitled
Succession Planning – Winning the Race for Talent.
PUBLIC COMMENTS PERTAINING TO STRATEGIC PLANNING RETREAT (3 Minute Time Limit)
Ralph Bauer was called to speak and expressed gratitude for the Veteran’s Resource Center at the
Central Library, thanked Lori Ann Farrell, Kellee Fritzal and Police Chief Robert Handy for their
involvement in Homeless United and efforts to address homelessness, and also thanked Randy
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Special Meeting Minutes
February 7, 2019
Page 2 of 14
Pesqueira and the Council On Aging for providing an income stream for senior counseling services at the
Central Park Senior Center.
Kathryn Levassiur was called to speak and described successful Short Term Rental programs in the
cities of Los Angeles, Palm Desert, Long Beach and Santa Cruz. She discussed how a Short Term
Rental program taxed and regulated by the City could realize a sustainable revenue stream that could
help with future pension obligations.
Steve Engel was called to speak and thanked the Council, City staff and volunteers for their work to
repave pathways, clear overgrown vegetation and upgrade irrigation systems in Central Park. He also
encouraged Council and the public to attend the Cherry Blossom event in Huntington Central Park March
15-17, and voiced support for park improvement funding in the Capital Improvement Project (CIP) soon
to be presented to Council.
Juana Mueller was called to speak and expressed support for the Capital Improvement Program (CIP)
schedule, the list of priorities recommended by the Central Part Committee, and the importance of
continued tree trimming and noxious weed abatement at Central Park and the Shipley Nature Center.
Jean Nagy was called to speak and described her 10-year participation on the Shipley Nature Center
Board. She described Laguna Beach’s successful use of grant funds for community group projects,
explained a concept known as “Forest Bathing,” suggesting that the idea of forest or ocean bathing could
be tied to marketing the Shipley-To-Shore trail.
Tony Bison was called to speak and expressed concerns related to the Seabreeze Development near an
area known as the Gypsy Marsh, and how his home may sustain damage from activity to raise six a cres
of land. He filled out a blue Follow-Up card to be contacted by City staff.
ADMINISTRATIVE ITEM
19-052 Strategic Planning Retreat led by Marilyn Snider of Snider and Associates
Ms. Snider introduced herself as Facilitator, and Michele Snider Luna as Recorder, and described their
roles. She discussed the elements of the Strategic Planning Retreat as identified on the agenda.
Ms. Snider asked members of the City Council and Executive Team to introduce themselves and
identify their title for public benefit.
Ms. Snider provided a review of the City of Huntington Beach’s:
Mission/Purpose Statement
The City of Huntington Beach provides sustainable quality services to maintain and enhance our
safe and vibrant community.
Core Values/Guiding Principles (not in priority order)
Responsiveness
Accountability
Quality customer service
Honesty and integrity
Teamwork
Fiscal sustainability
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Special Meeting Minutes
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Community involvement
Openness
Existing Three-Year Goals (2015-2018 – not in priority order)
Improve quality of life
Enhance and maintain infrastructure
Strengthen economic and financial sustainability
Enhance and maintain public safety
Enhance and maintain City service delivery
STRENGTHS + WEAKNESSES + OPPORTUNITIES + THREATS ANALYSIS
Brainstormed perceptions on the strengths and accomplishments of the City of Huntington
Beach since the February 13, 2018 Strategic Planning Retreat
List of Perceptions:
Established a new Veterans’ Resource Center at the Central Library
Reaffirmed our AAA credit rating
Developed a Council-approved playground equipment priority list
Created a 10-point plan to address homelessness
Adopted an Economic Development Plan
Three successful Air Shows
Vissla Surfing Competition for youth—first one had 104 countries and 380 competitors
Conducted a Junior Lifeguard Program with over 1000 participants
Created an all-day option for youth for the Junior Lifeguard Program
Received a national award for both our budget and our financial statements
Formed a Harbor Commission
Delivered an average of 75,000 meals to seniors annually through our Home Delivery Program
Certification of the Windward Specific Plan by the Coastal Commission
Established a Central Park Committee
Started Bartlett Park improvements
Implemented the compliance engine, cloud-based Fire Protection Inspection Tracking System
In 2016-2018, processed over 20,000 passport applications, generating close to $1 million in
General Fund revenue
Created a new Homelessness Solutions Coalition
Provided over 200 staff professional development learning opportunities
Completed a needs assessment of the Police Department facilities
Replaced end of life network equipment citywide
Established Council ad hoc Committee on Homelessness
Completed assessment of technology needs
Conducted a study session on budget balancing options
Hired a Community Prosecutor
Promoted voter registration at nine community events
Obtained grant and completed design for Shipley-to-Shore Trail
Implemented a new fiscal year, saving $1 million per year
Successful resolution for the Coastal Odors Commission
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City Council/PFA Regular Meeting
Special Meeting Minutes
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The firefighter employees’ association and City Administration staff worked collaboratively to
achieve a three-year MOU agreement, providing labor stability and significant general fund
savings.
Created a film-friendly environment
Comprehensive General Plan update
Graduated 42 employees from the City of Huntington Beach Leadership Academy
Awarded OCTA grant valued at $253,000 for senior transportation vehicles and software
Completed two rounds of our Citizen Academy
Acquired seven encyclopedia lots
Air Traffic Noise Working Group was formed and a permanent Jet Noise Commission was
established
Circulated over 70,000 digital items in the Library
Purchased and implemented software to manage CPRA (California Public Records Act) requests
Lower crime rate by 7%
Successful election in 2018 for four City Council Members and a City Attorney
Successful election in 2016 for three City Council Members, a City Treasurer and a City Clerk
Completed rehabilitation of the Magnolia Bridge and Brookhurst Bridge
Completed implementation of Enterprise Cash Sharing System
Graduated our first class from the Career Online High School Program
Opened an all-inclusive playground at the beach
Opened the Central Park Senior Center
Created business round tables
23 employees graduated from Cal State Fullerton’s Leadership Academy
Police responded to 153,000 calls for service in 2018, with a 4 minute and 39 second average
response time to emergency calls
Upgraded the City’s telephone system
Created a Sand Crab Program for six to eight year-olds
Created a Homeless Task Force
Successfully completed negotiations for Atlanta Avenue widening
Library circulated a million items in the last two years
Replaced the City’s Electronic Document Management System (EDMS)
Purchased and implemented software to archive social media
Expanded Internet access at all Library locations, providing one gig of service
Successfully defended the City in numerous lawsuits, saving the City millions of dollars
Successfully defended the City Charter authority
Completed trails and open space improvement at Irby Park
Issued $150 million of construction permits
Brainstormed perceptions of the City’s current internal weaknesses/challenges since the
February 13, 2018 Strategic Planning Retreat
List of Perceptions:
Lack of staffing
Residents are concerned that service and repairs are slow
Lack of funding with more demand for services
Lack of technology infrastructure
Unrealistic expectations of employees and the public
Lack of resources to address homelessness
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City Council/PFA Regular Meeting
Special Meeting Minutes
February 7, 2019
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Rising homelessness and lack of eligibility for available funding
Negative influence of and challenges of response to social media
Inadequate staffing at the Police Department
Lack of revenue to provide competitive salaries
Uncivil political environment
Lack of resources to try, test new methods and solutions
Low morale among staff
Lack of adequate budget funding
Short-term labor contracts
Lack of long-term labor agreements
Lack of institutional knowledge through retirements
Lack of focus on facility and parks repairs
Limited resources to maintain aging technology infrastructure
Difficult and extended process for hiring new staff
Difficulty finding qualified employees
Limited opportunity for advancement in the organization
Fewer staff with greater workloads dealing with greater public demands
Brainstormed external factors/trends (e.g., economic, political, technological, environmental,
social) that will/might have a positive impact on the City of Huntington Beach in the coming year
List of Perceptions:
Partnership with HOAG and other local health providers
Balanced State budget
Rain
Strong tourism
Technology advances
Improved downtown business climate
Strong real estate values
405 widening
Trends toward Smart City initiatives
$300 million in State funding for homelessness
Tourism and convention growth
Successful sale of Boeing property to experienced developers
Increased voter participation
Increased regional cooperation
Surfing in the Tokyo Olympics may provide opportunities here
New Criminal Justice Training Center at Golden West College
Partnership with the Criminal Prosecution District Attorney’s Office
Strong local economy
Low unemployment
Incoming Prop 68 funds for park improvements
Increased volunteer interest
Good schools
Regional partnerships
Increased street funding due to SB1
Increased community activism
Good weather
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New countywide Housing Trust
Federal infrastructure spending
Increased Federal focus on opioid epidemic
Brainstormed external factors/trends that will/might have a negative impact on the City of
Huntington Beach in the coming year
List of Perceptions:
Pension liabilities
Tsunami
Next recession
Cyber attacks
State ownership of City beaches
Increasing homelessness
Unfunded State and Federal mandates
Aging infrastructure
Aging population
High cost of housing
Trade wars
Opioid epidemic
Increasing costs for everything (e.g., construction)
Drought
Litigation
Earthquake
Rising health care costs
Income inequality
Air traffic impacts
Lack of housing
Bluff top erosion
Criminal justice reforms
Challenge finding qualified employees to replace aging workforce
Inadequate public transit
Stock market volatility
Terrorism
State micromanagement of municipal affairs
Sober living home proliferation
Increasing online sales
Recessed at 9:28 AM for a 15-minute break. The meeting reconvened at 9:45 AM.
City Budget Update - Gil Garcia, Chief Financial Officer (CFO)
Chief Financial Officer Gil Garcia presented a PowerPoint entitled Strategic Planning Retreat
February 7, 2019 Finance Update, that included the following titled slides: Overview, FY 2017/18
Year-End Update (Audited), FY 2017/18 Budget Recap, FY 2017/18 General Fund (Audited),
General Fund Balance (in thousands), FY 2018/19 General Fund Budget Overview, FY 2018/19
Budget Update, FY 2018/19 Adopted Budget General Fund Revenue, FY 2018/19 Adopted
Budget General Fund by Department, FY 2019/20 Budget Development, FY 2018/20 Challenges,
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Program Based Budgeting, Program Alignment, Alignment Diagnostic, Prioritization Model,
Prioritization Scoring – Examples, Pensions and Unfunded Liabilities, CalPERS Discount Rate
Change, Projected Increases to City CalPERS Costs (All Funds), Net Pension Liabilities Overview
as of 6/30/18, Long Term Financial Plan Preliminary Forecast, Five-Year Financial Plan – General
Fund (in thousands), Five-Year Financial Plan – Detail, FY 2019/20 Proposed Budget Calendar,
and Questions.
Councilmember Hardy and Director Garcia discussed management of the Section 115 Trust
(timing, transfer of funds).
Councilmember Posey discussed six-month reporting figures shared at a CalPERS workshop he
sponsored in partnership with California State Senator John Moorlach in 2018.
Councilmember Brenden proposed the idea of presenting information through a prioritization
model or ”heat map” graphic of programs with costs to make things easier to understand.
City Treasurer Backstrom and Director Garcia discussed restrictions on use of surplus funds, or
funds considered “one time savings” or “unassigned” in a future fiscal year. Director Garcia
further explained what funds identified as (Challenge)/Surplus represent, and how they are
managed.
Succession Plan - Lori Ann Farrell, Assistant City Manager
Assistant City Manager Lori Ann Farrell presented a PowerPoint entitled, Succession Planning,
Winning the Race for Talent, Attracting, Retaining and Growing Local Government Professionals,
that included the following titled slides: Overview, Our Goal is to …, The Silver Tsunami, Case In
Point: Huntington Beach, What is Succession Planning, Succession Planning and Management
5-Step Process, Succession Planning IS NOT Pre-Selection, Challenges to Replenishing Talent,
The Cost of Doing Nothing, Department Reorganizations, Overview, Public Works, Finance,
Community Development, City Manager, City Attorney, Benefits of Succession Planning,
Summary and Next Steps, and Questions?
Councilmember Posey questioned key elements, mentoring programs, and phased process.
Human Resources Director Michele Warren provided information on Cal ICMA coaching
programs, and leadership academies (internal, and through Cal State Fullerton) offered to City
employees.
Councilmember Hardy and staff discussed process related to internal versus open recruitment
practices.
Identified New Three-Year Goals (what the City of Huntington Beach needs to a ccomplish)
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Ms. Snider instructed Council and staff to break into conversation groups to consider new goals.
Brainstormed Three-Year Goals:
Develop, attract and retain high-performing staff
Enhance the attractiveness of Huntington Beach to attractive and desirable businesses
Enhance and maintain the infrastructure
Strengthen long-term financial and economic sustainability
Enhance and modernize public safety service delivery
Improve interdepartmental communication
Strengthen organizational effectiveness
Enhance park maintenance
Improve external communication
Become a Smart City to reduce energy costs
Increase revenue
Reduce the homeless in Huntington Beach
Streamline process for more efficiency
Improve quality of life
Utilize broadband and advanced technologies
Protect charter city autonomy
Foster innovation
Enhance the environment for employees
Expand use of available technology
Ms. Snider asked Council and staff to record their top four choices from the list of brainstormed three-year
goals, and used the results to identify the top four.
Councilmembers Brenden and Hardy noticed a division between staff and Council goals. Discussion
ensued, and Develop, attract and retain high-performing staff was modified to Enhance and maintain high
quality City services.
Council and staff discussed including the topic of homelessness as an objective, versus strategic goal.
Council reached a consensus on the following new Three-Year Goals:
Enhance and maintain high quality City services
Enhance and maintain the infrastructure
Strengthen long-term financial and economic sustainability
Enhance and modernize public safety service delivery
Identified Twelve-Month Strategic Objectives (When, Who, What) For Each Three-Year Goal
Ms. Snider divided Council and staff into separate groups and provided instructions on creating strategic
objectives for the new Three-Year Goals that would be accomplished within a twelve-month period. The
exercise involved each group recording 3-5 written objectives on 3” x 5” cards that the Recorder would
transfer onto a large display sheets for discussion.
Recessed at 12:00 PM for a 30-minute lunch break – reconvened at 12:38 PM
Ms. Snider reviewed the newly created objectives with Council and staff, requesting feedback and/or
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suggestions for modifications. The final strategic objectives (how the goals will be addressed initially – by
when, who will be accountable, for what specific, measurable results) for each of the Three-Year Goals
were created as follows:
THREE-YEAR GOAL: Enhance and maintain high quality City services
WHEN WHO WHAT
1.
By May 15, 2019
Assistant City
Manager (lead),
Economic
Development
Director and
Police Chief
Present to the City Council for action a 10-Point Plan for
addressing homelessness and report the results to the
City Council.
2.
By Jul. 1, 2019
Assistant City
Manager, working
with the Chief
Financial Officer
Develop and present to the City Council for consideration
participation in the Orange County Housing Trust.
3.
By Aug. 1, 2019
Community
Services Director
(lead), City
Manager and City
Attorney
Review current municipal codes related to community
services and provide to the City Council recommendations
that would allow the City to enhance public services.
4.
By Oct. 1, 2019
Human
Resources
Director, with
input from each
Department
Director
Review and evaluate the results of the Succession
Planning Survey and provide a summary report, with
recommendations, to the City Council for review and
evaluation.
5.
By Aug. 1, 2019
Assistant to the
City Manager
Present to the City Manager a plan for the transition out
of PCTA (Public Cable Television Authority).
6.
By Aug. 15, 2019
Community
Services Director
Present to the City Council at a study session the draft
Public Art Master Plan.
7.
By Dec. 15, 2019
Community
Development
Director
Bring Phase II of the Zoning Code update to the City
Council for consideration.
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THREE-YEAR GOAL: Enhance and maintain the infrastructure
WHEN WHO WHAT
1.
By Jun. 1, 2019
Public Works
Director, working
with the
Community
Services Director
Utilizing the Parks Master Plan, prioritize next year’s
proposed improvements and present to the City Council
as a part of the 2019-2020 budget.
2.
By Sept. 1, 2019
Assistant City
Manager (lead),
Chief Information
Officer and Public
Works Director
Develop and present to the City Council for action a
Broadband Master Plan for the installation of fiber
throughout the city.
3.
By Aug. 1, 2019
Public Works
Director, working
with the
Community
Development
Director and Police
Chief
Hold a study session on the feasibility of developing a
citywide Traffic Mitigation Plan.
4.
By Dec. 1, 2019
Chief Information
Officer and Public
Works Director
Develop and present to the City Council for action a plan
for the selection of an Enterprise Asset Management
System.
5.
By Feb. 1, 2020
Library Services
Director (lead) and
Public Works
Director
Conduct a City Council study session to share the results
of the library facility assessment and present a draft
Library Facilities Master Plan.
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THREE-YEAR GOAL: Strengthen long-term financial and economic sustainability
WHEN WHO WHAT
1.
By May 15, 2019
Deputy Director of
Economic
Development, in
partnership with
Sares Regis
Provide update to City Council on plan to redevelop
Boeing site.
2.
By Sept. 1, 2019
Assistant City
Manager (lead),
Community
Development
Director and City
Attorney
Conduct a study session on opportunities and challenges
associated with short-term rentals.
3.
By Jul. 1, 2019
City Manager and
Chief Financial
Officer
Recommend to the City Council for action the use of
one-time money for long-term liabilities.
4.
By Oct. 1, 2019
Assistant City
Manager (lead),
Economic
Development
Director,
Community
Development
Director, Police
Chief, and Fire
Chief.
Conduct a City Council study session regarding the pros
and cons of the cannabis economy, with the exception
of dispensaries and cultivation, along with a cost-benefit
analysis.
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THREE-YEAR GOAL: Enhance and modernize public safety service delivery
WHEN WHO WHAT
1.
By Apr. 15, 2019
Fire Chief and
Chief Financial
Officer
Present to the City Council for consideration a revised
EMS fee schedule that aligns with rates in Orange County
and reflects best practices.
2.
By May 15, 2019
Public Works
Director and Police
Chief
Recommend to the City Council for action the award of a
contract for the design of the Police Headquarters
Modernization Project.
3.
By Aug. 1, 2019
Police Chief and
Chief Information
Officer
Bring to the City Council for action a proposal for
replacement of the CAD/RMS system.
4.
By Sept. 1, 2019
Assistant City
Manager (lead),
Police Chief and
Chief Financial
Officer
Present funding options to the City Council to enhance
funding for additional police staffing.
Next Steps/Follow-Up Process to Monitor Progress on the Goals and Objectives
Ms. Snider discussed follow-up procedures as identified below:
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WHEN
WHO
WHAT
Feb. 7, 2019
City Clerk
Distribute the retreat record to invitees.
Within 48 hours
All recipients
Read the retreat record.
Feb. 12, 2019
Management
Team
(City Manager–
lead)
Review the “Weaknesses” list for possible action items.
By Feb. 21, 2019
Department Heads
Share and discuss the Strategic Plan with staff.
Feb. 27, 2019
City Manager
Present the review of the new Three-Year Goals and 12-
Month Strategic Objectives, and amendments as needed,
to the City Council.
At the March 4,
2019 City Council
meeting
City Council
(Mayor – lead)
Formally present the updated Strategic Plan to the public.
March 5, 2019
Chief Information
Officer
Place the city’s “Strengths” and new Three-Year Goals on
the City’s website.
Monthly
City Council
(Mayor-lead), City
Manager &
Management
Team
Monitor progress on the goals and objectives and revise
objectives (add, amend and/or delete), as needed.
Monthly
City Clerk &
City Manager
Prepare and distribute the updated Strategic Plan
Monitoring Grid to the City Council and staff, and post on
the City’s website.
February 2020
City Council, City
Manager, City
Attorney &
Management
Team
Strategic Planning Meeting to thoroughly assess progress
on the Goals and Strategic Objectives and amend, as
needed.
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Summary of the Retreat and Closing Remarks
Mayor Peterson thanked Ms. Snider, Ms. Luna, members of the City Council, City staff and the public
for participation in the Strategic Planning Retreat.
ADJOURNMENT – 1:45 PM
The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing
Authority is Tuesday, February 19, 2019, at 4:00 PM in the Civic Center Council Chambers,
2000 Main Street, Huntington Beach, California.
INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA
AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL
MEETINGS AT
http://www.huntingtonbeachca.gov
39
Minutes
City Council/Public Financing Authority
City of Huntington Beach
Tuesday, February 19, 2019
4:00 PM - Council Chambers
6:00 PM - Council Chambers
Civic Center, 2000 Main Street
Huntington Beach, California 92648
A video recording of the 4:00 PM and 6:00 PM portions of this meeting
is on file in the Office of the City Clerk, and archived at
www.surfcity-hb.org/government/agendas/
4:00 PM - COUNCIL CHAMBERS
CALL TO ORDER — 4:02 PM
ROLL CALL
Present: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
Absent: None
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution)
Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental
communications received by her office following distribution of the Council Agenda packet:
Study Session
Item No. 1. (19-124)
A PowerPoint communication received from Chief Financial Officer, Gilbert A. Garcia, entitled FY 2018-
19 Mid-Year Budget Update
PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS
(3 Minute Time Limit) — None
STUDY SESSION
1. 19-124 Comprehensive Annual Financial Report (CAFR) / Mid-Year Budget Update
City Manager Wilson introduced Chief Financial Officer (CFO) Gilbert Garcia, who also introduced
Jennifer Farr of Davis Farr Certified Public Accountants, and Finance Manager Dahle Bulosan to jointly
present a PowerPoint communication entitled: FY 2018/19 Mid-Year Budget Update with slides titled:
Overview, FY 2017/18 Financial Results Audit and Year-End Overview, FY 2017/18 Audit Results, Audit
Results, Internal Controls, Areas of Audit Focus in FY 17/18, Upcoming Auditing Standards, FY 2017/18
Performance (Audited), FY 2017/18 General Fund (Audited), General Fund Balance FY 2017/18 Audited
(In Thousands), FY 2017/18 Budget Recap, FY 2018/19 General Fund Budget Overview, FY 2018/19
Budget Update, FY 2019/20 Budget Development, FY 2019/20 Challenges, Economic Indicators, FY
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2019/20 Budget Development, Pensions and Unfunded Liabilities, Projected Increases to City CalPERS
Costs, Net Pension Liabilities Overview, Long Term Financial Planning, Five-Year Financial Plan -
General Fund (in thousands), FY 2019/20 Budget, FY 2019/20 Proposed Budget Calendar, and
Questions.
Councilmember Posey and Ms. Farr discussed the accounting changes for Capital and Operating
Leases.
Councilmember Delgleize and Ms. Farr discussed proactive actions the City may consider prior to
standardization of future reporting models.
Councilmember Brenden and CFO Garcia discussed the July 1 fiscal start transition, as well as the
impacts and importance of keeping the budget balanced. Their discussion included what comprised the
$2.7M one-time funds, the $182.1M recurring revenue, one percent (1%) expense reduction, and trends
for eliminating liabilities which depend on CalPERS making its goals or not.
Councilmember Posey and CFO Garcia discussed examples of the one percent (1%) cut in the operating
budget, and that the City considers its ideal funding obligation for CalPERS as one hundred percent
(100%).
Councilmember Hardy stated her support for putting at least $1M of the one-time $1.9M surplus into the
Section 115 Trust.
RECESSED TO CLOSED SESSION — 4:40 PM
A motion was made by Posey, second Hardy to recess to Closed Session for Items 2 — 9. With no
objections, the motion carried.
CLOSED SESSION
2. 19-202 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
Escontrias (Pilar) and Wilde (Rex) v. County of Orange, et al.; USDC Case No.: 8:18-
cv-1567 DOC (AFMx).
3. 19-203 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
Decock (Eugene and Sandra) v. City of Huntington Beach; OCSC Case No. 30-2017-
00956312.
4. 19-204 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
AKM Consulting Engineers, Inc. v. City of Huntington Beach; OCSC Case No.: 30-
2017-00902740.
5. 19-209 Pursuant to Government Code § 54956.9(d)(2), the City Council recessed into
Closed Session to confer with the City Attorney regarding potential litigation.
Number of cases, one (1).
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6. 19-210 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
Calif. Dept. of Housing and Community Development v. City of Huntington Beach,
et al.; OCSC Case No.: 30-2019-01045493.
7. 19-211 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
City of Huntington Beach v. State of California, et al. (SB35); OCSC Case No. 30-
2019-01044945.
8. 19-212 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
City of Huntington Beach v. State of California, et al. (SB 166); OCSC Case No. 30-
2019-01048692-CU-WM-CJC.
9. 19-213 Pursuant to Government Code § 54956.9(d)(1), the City Council recessed into
Closed Session to confer with the City Attorney regarding the following lawsuit:
Kennedy Commission, et al. v. City of Huntington Beach, et al.; OCSC Case No. 30-
2015-00801675.
6:00 PM - COUNCIL CHAMBERS
RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:01 PM
ROLL CALL
Present: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
Absent: None
PLEDGE OF ALLEGIANCE — Led by Councilmember Delgleize
INVOCATION
In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or
belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.
10. 18-638 Marcy Tieger of the Greater Huntington Beach Interfaith Council
CLOSED SESSION REPORT BY CITY ATTORNEY — None
AWARDS AND PRESENTATIONS
11. 19-176 Mayor Peterson called on Victoria Alberty to present the Adoptable Pet of the
Month.
12. 19-177 Mayor Peterson called on Public Works Director Travis Hopkins to present the
Mayor’s Award to Electrician Corey Landrey
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Public Works Director Travis Hopkins introduced Mr. Landrey, who joined the City as a Building Division
Electrician in 2007. Director Hopkins described Mr. Landrey as courteous, professional, dedicated, and
performs to the highest standards. He further described Mr. Landrey as instrumental in keeping the
City's electrical equipment and systems operating in all departments and facilities, and in many special
projects such as the recent STEM effort to implement a battery system which saves the City about
$80,000 each year; replacing the aging and failing transformers serving Central Park and Central Library;
and installing the solar panel projects at City Hall, Central Library and at the Corporate Yard.
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution)
Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental
communications received by her office following distribution of the Council Agenda packet:
Administrative Item
Item No. 23 (19-208)
A PowerPoint communication received from Director of Human Resources, Michele Warren, entitled
Huntington Beach Police Officers' Association Tentative Agreement and Proposed MOU.
PUBLIC COMMENTS (3 Minute Time Limit)
The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in
the archived video located at http://www.surfcity-hb.org/government/agendas.
Tom McKerr, a resident of Huntington Beach, was called to speak and voiced concerns about automated
watering in parks during the rainy season, and recommended that the City use rubberized asphalt on
arterial streets. (00:50:23)
Garry Troxell was called to speak and shared his frustration with trying to obtain information from the
Police Department on a recent Police incident, and expressed concerns regarding transparency,
honesty, morality and ethics within the organization. (00:51:28)
Sgt. Nelida Mendoza, resident of Santa Ana, Public Relations Officer, United Mexican American
Veterans Association (UMAVA), was called to speak and explained the purpose and services offered by
UMAVA, and asked for City Council's assistance in receiving approval for participation in this year's
Huntington Beach 4th of July Parade. Mayor Peterson asked Sgt. Mendoza to complete a blue card for
staff follow-up. (00:53:25)
Sgt. Ralph Lopez Colin, Commanding Officer, United Mexican American Veterans Association (UMAVA)
was called to speak and shared UMAVA’s interest in expressing their patriotism through participating in
the Huntington Beach 4th of July Parade. (00:56:36)
Sgt. Salvador Lujan, Member, United Mexican American Veterans Association (UMAVA), was called to
speak and shared UMAVA’s interest in expressing their patriotism through participating in the Huntington
Beach 4th of July Parade. (00:59:56)
Yvonne Lujan Cooper, a resident of Huntington Beach since 1963, was called to speak and shared her
experiences and concerns regarding the speeding traffic on Harding Lane near Joseph R. Perry
Elementary School, and asked for some proactive efforts by the Police Department to address the issue.
Mayor Peterson asked Ms. Cooper to complete a blue card for follow-up. (01:03:49)
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Tony Backlot, United Mexican American Veterans Association (UMAVA) Member, was called to speak
and expressed his appreciation to all veterans of all wars. (01:05:51)
Kathryn Levassiur, a resident of Huntington Beach since 1999, was called to speak and shared her
opinions about the potential sustainable revenue from Short-Term Rentals, and encouraged the City to
implement processes to regulate and tax this service which many residents are already providing.
(01:06:50)
Eva Weisz was called to speak and stated her opposition to Administrative Item No. 22 (19-198)
regarding Review of the City Charter. (01:08:41)
Ray Raines, a 53-year resident of Huntington Beach, was called to speak and expressed his opposition
to Administrative Item No. 22 (19-198) regarding Review of the City Charter. (01:10:51)
COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND
OPENNESS IN NEGOTIATIONS DISCLOSURES
Councilmember Hardy announced her appointment of Kimberly Thienes to the Citizen's Infrastructure
Advisory Board (CIAB).
Councilmember Brenden shared some statistics from the last Council on Aging meeting as evidence of
the tremendous difference the Senior Center and volunteers make. He also announced he met with
representatives of the Huntington Beach Police Officers' Association (HBPOA) and of the Huntington
Beach Firefighters' Association (HBFA).
Councilmember Carr announced her appointment of Mike Elliott to the Citizen's Infrastructure Advisory
Board (CIAB). She also announced meeting with representatives of the Huntington Beach Police
Officers' Association (POA). As Liaison for the Youth Board, Councilmember Carr reported attending a
meeting to plan the Youth in Government Day, which is scheduled for March 12, 2019.
Councilmember Posey announced his appointment of Corvi Urling to the Investment Advisory Board
(IAB). Councilmember Posey reported attending a meeting of the Orange County Parks Commission and
provided an update on the Mile Square Park plans. He also provided an update from recent meetings of
the Orange County Taxpayers' Association and the Orange County Vector Control Board.
CITY MANAGER’S REPORT — None
CITY CLERK’S REPORT
13. 19-188 Presentation on the Safe and Sane Fireworks Stand Application and Lottery
Process for 2019
City Clerk Robin Estanislau presented a PowerPoint communication entitled: Safe and Sane Fireworks
Stand Application and Lottery Process 2019 with slides titled: 2019 Fireworks Stand Application/Lottery
Process (7) and Questions.
CONSENT CALENDAR
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Councilmember Brenden pulled Consent Calendar Item #17 (19-169) regarding the Lease Agreement
between the City and Primo Nosh Chefs LLC.
14. 19-172 Approved and Adopted Minutes
A motion was made by Hardy, second Posey to approve and adopt the City Council/Public Financing
Authority regular meeting minutes dated February 4, 2019, as written and on file in the Office of the City
Clerk.
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
15. 19-096 Approved and authorized the execution of Amendment No. 2 to the Attachment
Agreement by and between the City and Southern California Gas Company for
Advanced Meter Facilities on City Owned Streetlights
A motion was made by Hardy, second Posey to approve and authorize the City Manager to execute
"Amendment No. 2 to Attachment Agreement By and Between the City of Huntington Beach, California
and Southern California Gas Company."
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
16. 19-130 Approved and authorized execution of Amendment No. 4 to Agreement with Biggs
Cardosa Associates, Inc. (BCA) for bridge design services in the amount of
$446,372, for a total contract amount not to exceed $2,813,797 and extending the
contract term three (3) years
A motion was made by Hardy, second Posey to approve and authorize the Mayor and City Clerk to
execute "Amendment No. 4 to Agreement between the City of Huntington Beach and Biggs Cardosa
Associates, Inc. for Bridge Design Services" in the amount of $446,372 and extending the contract term
three (3) years.
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
17. 19-169 Approved and authorized execution of a Lease Agreement between the City of
Huntington Beach and Primo Nosh Chefs LLC, for operation of food concessions at
the Huntington Beach Sports Complex
Councilmember Brenden pulled this item to confirm with staff that Page 2, Paragraph C of the Lease,
regarding the Percentage Rent, is an alternative, not in addition to, the base rent.
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Page 7 of 10
A motion was made by Brenden, second Posey to approve the "Lease Agreement between the City of
Huntington Beach and Primo Nosh Chefs LLC, For Operation of a Food Concession at the Huntington
Beach Sport Complex;" and, authorize City Manager to execute the Agreement and other related
documents.
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
18. 19-200 Adopted Ordinance No. 4163 amending Huntington Beach Municipal Code Chapter
5.56 related to Alarm Systems both residential and commercial, burglary alarms
Approved for introduction February 4, 2019 — Vote: 7-0
A motion was made by Hardy, second Posey to adopt Ordinance No. 4163, "An Ordinance of the City of
Huntington Beach Repealing Chapter 5.56 of the Huntington Beach Municipal Code Relating to Burglar
Alarms and Adding Back a Revised Chapter 5.56 Relating to the Regulation of Burglar Alarms."
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
19. 19-118 Adopted Ordinance No. 4166 expediting the Permit Process for Electric Vehicle (EV)
Charging Stations on Private Property
Approved for introduction January 22, 2019 — Vote: 6-0-1 (Delgleize out of room)
and Continued from February 4, 2019
A motion was made by Hardy, second Posey to adopt Ordinance No. 4166, "An Ordinance of the City of
Huntington Beach Adding Chapter 17.62 to the Huntington Beach Municipal Code Regarding Expedited
Electric Vehicle Charging Station Permitting."
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
ADMINISTRATIVE ITEMS
20. 19-167 Fiscal Year 2018/19 Mid-Year Budget Adjustments
City Manager Wilson introduced this item by stating that the Fiscal Year 2018/19 Budget presentation
was made previously during the Study Session, and this item is to approve the mid-year budget
adjustments requested by certain departments to ensure sufficient appropriations for essential programs.
A motion was made by Posey, second Delgleize to approve mid-year budget adjustments to the FY
2018/19 Revised Budget in the Funds and by the amounts contained in Attachment 1.
The motion carried by the following vote:
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February 19, 2019
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AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
21. 19-173 Adopted Resolution No. 2019-07 increasing fees for burglar alarm businesses and
alarm system subscribers collected by the Police Department as established
pursuant to Resolution No. 6656, and incorporating the increased fees into the
Consolidated Comprehensive Citywide Master Fee and Charges Schedule as
established by Resolution No. 2016-59, and amended by Resolution Nos. 2017-46,
2018-01, 2018-29, 2018-48, and 2018-55 (Supplemental Fee Resolution No. 8) —
Continued from February 4, 2019.
City Manager Wilson introduced Police Chief Handy who verbally confirmed the changes to Resolution
No. 2019-07 which Councilmembers had previously requested related to clarifying the fee discount for
senior and low-income citizens.
A motion was made by Posey, second Semeta to adopt Resolution No. 2019-07, "A Resolution of the
City Council of the City of Huntington Beach Increasing Fees for Burglar Alarm Businesses and Alarm
System Subscribers Collected by the Police Department as Established Pursuant to Resolution No.
6656, and Incorporating the Increased Fees Into the Consolidated Comprehensive Citywide Master Fee
and Charges Schedule as Established by Resolution No. 2016-59, and Amended by Resolution Nos.
2017-46, 2018-01, 2018-29, 2018-48, and 2018-55 (Supplemental Fee Resolution No. 8)."
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
22. 19-198 Approved City Charter Review Option #2
City Manager Wilson introduced this item by providing a brief background and explaining two options for
Council consideration. City Manager Wilson further described a timeline for the process expected to take
three or four months, at which time any recommended changes would be brought back to Council for
consideration and possible action for placement on a ballot at a future date.
Mayor Peterson thanked staff for including the option of an Ad Hoc Committee, as suggested by
Councilmember Carr at the last meeting, and stated his support for Option 2.
Councilmember Posey stated his support of Option 2, in light of the potential cost of Option 1, as long as
he is one of the Councilmembers on the Ad Hoc Committee.
Mayor Pro Tem Semeta stated her support of Option 2, and voiced her willingness to be a member of the
Ad Hoc Committee if appointed.
Councilmember Carr stated her support for Option 2, nominated Councilmember Hardy as a member of
the Ad Hoc Committee since she had served during the previous Charter Review in 2009, and voiced her
willingness to be a member of the Ad Hoc Committee if appointed.
Councilmember Hardy stated her support for Option 2, and voiced her willingness to be a member of this
Ad Hoc Committee if appointed.
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Councilmember Brenden stated his support for Option 2, and stated his willingness to be a member of
this Ad Hoc Committee if appointed as he too was involved in the 2009 Charter Review process.
Councilmember Delgleize stated her support for Option 2 as the best way to proceed, knowing that the
Ad Hoc Committee will recommend additional options if necessary.
A motion was made by Peterson, second Posey to recommend that the City Council direct the City
Manager to:
1. Convene the Charter Review Commission with appointed members as outlined in the Council
Member item; or
2. Convene an Ad Hoc Committee comprised of three Council Members (Mayor Peterson,
Councilmembers Posey and Hardy), the City Manager, and the City Attorney to analyze and
determine if any changes are needed to the City Charter.
The motion carried by the following vote:
AYES: Brenden, Carr, Semeta, Peterson, Posey, Delgleize, and Hardy
NOES: None
23. 19-208 Approval of Tentative Agreement and Introduction of Proposed Memorandum of
Understanding between the Huntington Beach Police Officers’ Association
(HBPOA) and the City of Huntington Beach for October 1, 2017, through December
31, 2019
City Manager Wilson introduced Human Resource Director Michele Warren who presented a PowerPoint
communication entitled: Huntington Beach Police Officers' Association Tentative Agreement and
Proposed MOU with slides titled: HBPOA - Tentative Agreement (2).
Mayor Peterson stated he will not support this item because every bargaining unit had agreed to minimal
increases during these tight financial times. In his opinion this doesn't mean the increases are not
deserved, but it is unfair to every other bargaining unit to approve increases that are at least double what
the other units asked for and received.
A motion was made by Posey, second Carr to approve the "Tentative Agreement Between The City of
Huntington Beach and The Huntington Beach Police Officers' Association January 24, 2019" and the
introduction of the proposed "Memorandum of Understanding between the Huntington Beach Police
Officers' Association and the City of Huntington Beach" for the period October 1, 2017, through
December 31, 2019.
The motion carried by the following vote:
AYES: Semeta, Brenden, Carr, Delgleize, Hardy, and Posey
NOES: Peterson
COUNCILMEMBER COMMENTS (Not Agendized)
Councilmember Posey reported attending the recent Strategic Planning Retreat. At the end of the
meeting during, Councilmember Comments, Councilmember Posey announced that he also met with
members of the Huntington Beach Police Officers' Association (HBPOA).
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Councilmember Brenden reported attending the “Revolution” at Central Park, OCTax 2019 Financial
State of the County: An In-Depth Look at the District Attorney's Office, Cities in the Desert event at
Chapman University, the 38th Annual Tet Festival Opening Ceremonies in Costa Mesa and presented a
Proclamation on behalf of the Mayor to the Union of Vietnamese Students, the Orange County Business
Council (OCBC) 2019 Annual Dinner and Installation of Board of Directors, speaking to a group of
residents at Kathy May's Restaurant about homelessness and jet noise issues, and attending a Gilbert
Island Neighborhood Watch meeting.
Councilmember Carr stated her appreciation for the Strategic Planning Retreat, and reported attending
the Orange County Business Council (OCBC) 2019 Annual Dinner and Installation of Board of Directors,
Orange County United Way Homeless 101 presentation, OCTax 2019 Financial State of the County: An
In-Depth Look at the District Attorney's Office, and participating in Concordia University's Women in
Media panel discussion.
Mayor Pro Tem Semeta reported she has been recuperating from detached retina surgery and
encouraged everyone to pay attention to any unusual visual effects and to immediately see their eye
doctor.
Mayor Peterson reported meeting with 5th Grade Cub Scouts to help them meet their Badge
requirements, a group of Chinese student visitors, and attending Pack 290’s Arrow of Light Ceremony
which is a transition from a pack to troop in the Scout program.
ADJOURNMENT — At 7:08 PM to the next regularly scheduled meeting of the Huntington Beach City
Council/Public Financing Authority on Tuesday, March 4, 2019, at 4:00 PM in the Civic Center Council
Chambers, 2000 Main Street, Huntington Beach, California.
INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND
STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT
http://www.huntingtonbeachca.gov
________________________________________
City Clerk and ex-officio Clerk of the City
Council of the City of Huntington Beach
and Secretary of the Public Financing Authority
of the City of Huntington Beach, California
ATTEST:
______________________________________
City Clerk-Secretary
______________________________________
Mayor-Chair
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City of Huntington Beach
File #:19-270 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Antonia Graham, Assistant to the City Manager
Subject:
Approve the appointment of Alfred Balitzer, William Larkin, Michael Van Voorhis, Craig
Schauppner, Kimberley Milligan, Renee Hunter, and John Ochs to the newly established
Harbor Commission
Statement of Issue:
The City Council created the Harbor Commission on December 17, 2018, and adopted Ordinance
No.4170 amending the Municipal Code by adding Chapter 2.65. This Council action seeks to appoint
seven members to the newly established Harbor Commission.
Financial Impact:
Not Applicable.
Recommended Action:
Approve the appointments to the Harbor Commission as approved by the City Council Liaisons,
Mayor, Erik Peterson, and Mayor Pro Tem, Lyn Semeta, for:
- Alfred Balitzer - Four Year Term expiring December 31, 2022
- William Larkin - Four year term expiring December 31, 2022
- Michael Van Voorhis - Two year term expiring December 31, 2020
- Craig Schauppner - Two year term expiring December 31, 2022
- Kimberly Milligan - Four year term expiring December 31, 2022
- Renee Hunter - Two year term expiring December 31, 2020
- John Ochs - Two year term expiring December 31, 2020
Alternative Action(s):
Do not approve the appointments and direct staff accordingly.
Analysis:
The newly created Harbor Commission currently has seven vacant seats as prescribed in Chapter
2.65 of the Huntington Beach Municipal Code. The City received twenty two (22) applications. The
openings for the Commission were advertised on the City’s website and on social media.
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The two Council Liaisons, Mayor Peterson and Mayor Pro Tem Semeta, reviewed all applications
and their recommended Commissioners are presented for approval (applications attached). The
members will serve staggered terms with four members ending December 31, 2022, and three
ending December 31, 2020. The first scheduled meeting will take place on March 28, 2019, at 5:00
p.m. This will be a publicly noticed meeting.
Environmental Status:
N/A
Strategic Plan Goal:
Improve quality of life
Attachment(s):
1. Application for Appointment - Alfred Balitzer
2. Application for Appointment - William Larkin
3. Application for Appointment - Michael Van Voorhis
4. Application for Appointment - Craig Schauppner
5. Application for Appointment - Kimberley Milligan
6. Application for Appointment - Renee Hunter
7. Application for Appointment - John Ochs
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City of Huntington Beach
File #:19-166 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Travis K. Hopkins, PE, Director of Public Works
Subject:
Adopt Resolution No. 2019-10 declaring Weeds and Rubbish a nuisance on specific properties
and fixing April 15, 2019 at 6:00pm for hearing Protests and Objections to the Abatement
thereof
Statement of Issue:
In preparation for one-time abatement where necessary, Public Works annually identifies
undeveloped land parcels in the city that have or will potentially accumulate weeds and/or rubbish. As
the first step in the abatement process and following California code, the identified properties are
declared by resolution to be a public nuisance.
Financial Impact:
Funds in the amount of $15,000 are budgeted in Weed Abatement, Account No. 10085416.64620, for
abatement of private properties. Costs for abatement of private properties will be charged to the
property owners as a special assessment on the County’s property tax bill and reimbursed to the City.
Recommended Action:
Adopt Resolution No. 2019-10, “A Resolution of the City Council of the City of Huntington Beach
Finding and Declaring That Certain Weeds Growing in the City, and Rubbish and Refuse Deposited
on Public Ways and Private Property are a Public Nuisance; and Fixing the Time for Hearing Protests
and Objections to the Abatement Thereof.”
Alternative Action(s):
Do not approve the resolution and direct staff to take a different course of action.
Analysis:
The California Government Code includes a provision allowing local governments to declare weeds
and rubbish a public nuisance. Pursuant to this provision, the City of Huntington Beach has adopted
Chapter 8.16 Weed Abatement into the Municipal Code. The chapter requires that “all persons
owning any real property within the City keep said property free from weeds . . . or other flammable
materials that endanger public safety by creating a fire hazard.” In accordance with Section 8.16.020
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materials that endanger public safety by creating a fire hazard.” In accordance with Section 8.16.020
Nuisance Declared, the City Attorney’s office has prepared a resolution declaring that certain weeds,
rubbish, and refuse deposited on specific properties are a public nuisance, with provisions for posting
of notice and abatement of said nuisance. The resolution fixes April 15, 2019, at 6:00 p.m., as the
date and time for the hearing of objections to the abatement of said nuisance. Exhibit A of the
resolution identifies the privately owned, undeveloped properties that are currently or potentially in
violation of the Municipal Code.
Environmental Status:
Categorically exempt.
Strategic Plan Goal:
Enhance and maintain public safety
Attachment(s):
1. Resolution No. 2019-10, “A Resolution of the City Council of the City of Huntington Beach
Finding and Declaring that Certain Weeds Growing in the City, and Rubbish and Refuse
Deposited on Public Ways and Private Property are a Public Nuisance; and Fixing the Time for
Hearing Protests and Objections to the Abatement Thereof”, including Exhibit A: 2019 Weed
Abatement - Vacant Parcels Private Ownership
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City of Huntington Beach
File #:19-293 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Antonia Graham, Assistant to the City Manager
Subject:
Adopt Resolution No. 2019-14 expanding the Orange County Recycling Market Development
Zone (OCRMDZ) by adding the cities of Fullerton and Lake Forest
Statement of Issue:
In 2015, the City Council approved the creation of the Orange County Recycling Market Development
Zone with the City of Huntington Beach serving as the Lead Agency. Since then, the success of the
Recycling Market Development Zone has led to other cities asking to join the Zone. This Council
Action requests authorization to apply for Zone expansion with the State of California’s Department of
Resources, Recycling, and Recovery.
Financial Impact:
There are no cost impacts to the City by expanding the Zone.
Recommended Action:
Adopt Resolution No. 2019-14, “A Resolution of the City Council of the City of Huntington Beach
Expanding the Orange County Recycling Market Development Zone by Adding the Cities of Fullerton
and Lake Forest to the Recycling Zone.”
Alternative Action(s):
Do not adopt the Resolution and direct staff accordingly.
Analysis:
The RMDZ is an economic development program that utilizes the growing supply of recyclable
materials to fuel new businesses, expand existing ones, create jobs, and divert waste from landfills.
These programs foster businesses that manufacture products using secondary materials or that seek
to partner with other companies who may want to use their discards, thereby creating a circular
economy and enhancing the City’s economic development potential.
A RMDZ is defined as a geographical area designated by CalRecycle dedicated to the development
and support of businesses that utilize secondary feedstock in the manufacturing process.
CalRecycle funds and administers the RMDZ program utilizing landfill tipping fees. This program is
offered at no cost to participating cities. Recycling based manufacturers located in RMDZs are
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offered at no cost to participating cities. Recycling based manufacturers located in RMDZs are
eligible to apply for low-interest loans, receive technical assistance, and free marketing of their
products by the CalRecycle Materials Management and Local Assistance Division.
Since its approval by the State in 2016, the Orange County Recycling Market Development Zone
(OC RMDZ) has assisted dozens of businesses throughout the Zone with technical assistance and
location services. The harbinger for success of this program is the technical/engineering services that
businesses seek from the State through the RMDZ program at no cost to them. In 2016, the Orange
County Business Council recognized the OC RMDZ as a Red Carpet Award Recipient for working
with the regional manufacturing community.
Over the past two years, cities in Orange County have come to staff seeking entrance into the
program because they,too,want to be able to offer their businesses this economic development tool.
More and more manufacturing businesses are utilizing recycled content in their manufacturing
processes as materials become more abundant because of the National Sword instituted by China,
thus,many businesses have approached their local municipality inquiring as to whether they are in
the Zone. Both of the cities who have requested to join the OC RMDZ have had businesses that
want to take advantage of the RMDZ program benefits. This Council Action will enable the City, as
the lead agency for the zone, to submit an application to expand the Zone to include the cities of
Fullerton and Lake Forest. Both cities have taken Resolutions to their City Councils requesting
authorization to join the OC RMDZ. The addition of the two cities will not add any additional staff time
as the member cities are the ones who do the “heavy lifting” with businesses located within their
respective jurisdictions.
Environmental Status:
This project is categorically exempt from the California Environmental Quality Act (CEQA) under
Section 20165. A designation of a RMDZ and related program benefits offering lower interest loans,
resources for business outreach, staff training, and marketing to new businesses to incentivize the
manufacturing of recycled products is a ministerial action and is not a project subject to CEQA.
Strategic Plan Goal:
Strengthen economic and financial sustainability
Attachment(s):
1. Resolution No. 2019-14, “A Resolution of the City of Huntington Beach Expanding the Orange
County Recycling Market Development Zone by Adding the Cities of Fullerton and Lake Forest
to the Recycling Zone”
2. Resolution from City of Fullerton.
3. Resolution from City of Lake Forest.
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City of Huntington Beach
File #:19-280 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Michele Warren, Director of Human Resources
Subject:
Adopt Resolution No. 2019-15 approving and implementing the Memorandum of
Understanding (MOU) with the Huntington Beach Police Officers’ Association (HBPOA) for
October 1, 2017, through December 31, 2019
Statement of Issue:
The City and the Huntington Beach Police Officers’ Association (HBPOA) have tentatively agreed to
enter into a new Memorandum of Understanding (MOU) for the period October 1, 2017, through
December 31, 2019.
Financial Impact:
Funding for the implementation of the fiscal items contained in the proposed Memorandum of
Understanding will come from the General Fund. The additional fiscal impact over the term of the
agreement for recurring items is estimated at $460,493. The fiscal impact for one-time costs is
estimated at $361,520. No additional appropriations are requested. These costs will be absorbed
within the FY 2018/19 Adopted General Fund Budget for the Police Department.
Recommended Action:
Adopt Resolution No. 2019-15, “A Resolution of the City Council of the City of Huntington Beach
Approving and Implementing the Memorandum of Understanding Between the Huntington Beach
Police Officers’ Association (HBPOA) and the City for October 1, 2017, through December 31, 2019.”
Alternative Action(s):
Do not adopt Resolution No. 2019-15 approving the successor MOU for HBPOA and direct staff to
continue to meet and confer with the Association or utilize the impasse procedures contained within
the City’s Employer-Employee Relations Resolution.
Analysis:
Representatives for the City and HBPOA have been involved in active negotiations over an extended
period and have successfully completed the meet and confer process with a tentative agreement on
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period and have successfully completed the meet and confer process with a tentative agreement on
a proposed Memorandum of Understanding (MOU) for the period of October 1, 2017,through
December 31, 2019.
Highlights from the listing of tentatively agreed upon contract changes include the following:
Term of Agreement
October 1, 2017, through December 31, 2019
Retiree Medical Benefits
The City currently contributes $100 per month for each represented employee toward the employee
welfare medical benefit trust fund program, which will continue until December 31, 2019,on which
day it will sunset, unless a successor MOU is adopted and the parties affirmatively negotiate to
maintain or modify it.
Medical Benefits
Effective the beginning of the pay period that includes February 1, 2019,the City’s monthly
contribution towards POA medical plan premiums will increase as follows upon City Council final
approval:
·Single $75
·Two Party $224
·Family $287
·Opt-Out $75
City contributions to dental and vision benefits will not increase during the term of the agreement.
Medical/Vision Opt-Out
The City and Association agree to calculate overtime in accordance with the 7(k) FLSA rule for the
Medical/Vision Opt-Out.
Vacation Conversion to Cash
The City and Association agree to the conditions under which an employee may cash out up to 80
hours of accrued vacation. This provision is related to IRS regulatory requirements.
Cash Out of Compensatory Time
The City and Association agree to the terms for an employee election to cash out their compensatory
time off earned. This provision is related to IRS regulatory requirements.
One Time Reimbursement for the Purchase of Law Enforcement Related Equipment
Effective at the beginning of the pay period following City Council final approval of this 2017-2019
MOU, the City and Association agree to a one-time lump sum reimbursement payment of one
thousand two hundred dollars ($1,200) to each employee covered by this agreement on the effective
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thousand two hundred dollars ($1,200) to each employee covered by this agreement on the effective
day of the provision, for the purchase of law enforcement related equipment.
Work Schedules
Upon adoption of the successor MOU, and effective the beginning of the next shift change, the City
and Association have agreed to a work schedule for Dispatch employees in the classifications of
Communications Operator and Communications Supervisor. At the discretion of the Police Chief, the
3/12.5+5 work schedule may be discontinued.
There were other appropriate modifications to a variety of other provisions including, but not limited
to, vague or outdated MOU terms, the inclusion of regulatory (IRS and FLSA) compliance language
regarding constructive receipt of leave time, and other general clean-up language.
A summary of these and all other negotiated provisions are included in the Memorandum of
Understanding.
Environmental Status:
N/A
Strategic Plan Goal:
Enhance and Maintain City Service Delivery
Attachment(s):
1. Tentative Agreement
2. Fiscal Impact Report
3. Resolution No. 2019-15
4. Memorandum of Understanding - Exhibit A
5. PowerPoint Presentation - POA
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City of Huntington BeachTentative AgreementJanuary 24, 2019FISCAL IMPACT REPORTMOU Item # Description Rate / $Estimated Impact One Time Note:1 Term: October 1, 2017 to December 31, 20192 Medical Insurance Premiums Increase Up to $287/mo 460,493$ 45,920$ Max. $287/ month effective February 1, 2019.Subtotal Medical Proposal 460,493$ 45,920$ 3 Medical/Vision Opt‐Out: the rate at which MOU overtime is paid does not include any contributions of the City's benefit plans‐$ ‐$ Under Review4 Vacation and Compensatory Time Conversion ‐$ ‐$ To be addressed at a later date5 One Time Payment for the Purchase of Law Enforcement Related Equipment Up to $1,200 315,600$ Must be used for the purchase of law enforcement related equipmentTOTAL FISCAL IMPACT 460,493$ 361,520$ 6 Retiree Medical Trust per FTE included in FY 18/19 Budget 100.00$ 298,800$ ‐$ Sunsets December 31, 2019TOTAL BUDGET IMPACT 759,293$ 361,520$ These estimates are subject to change and represent Management's best estimate and analysis of the fiscal impact and costs of the above proposal, given the information that is available at this time.These estimates are subject to change.For Discussion Purposes Only.96
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City of Huntington Beach
File #:19-255 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Michele Warren, Director of Human Resources
Subject:
Adopt Resolution No. 2019-16 amending the City’s Classification Plan by adding the Job
Classification of Principal Finance Analyst and establishing the compensation
Statement of Issue:
The City’s Classification Plan requires an amendment to incorporate changes considered and
approved by the Personnel Commission at their meeting held December 19, 2018.
Financial Impact:
This position is a budget exchange for an existing funded vacancy to a lower classification resulting
in salary savings of $28,800. Therefore, no additional budget appropriation is required. In addition,
this classification amendment does not add to the approved department Table of Organization.
Recommended Action:
Adopt Resolution No. 2019-16, “A Resolution of the City Council of the City of Huntington Beach
Amending the City’s Classification Plan by Adding the Classification of Principal Finance Analyst ,”
and establishing the compensation.
Alternative Action(s):
Do not adopt Resolution No. 2019-16 and reject the amendment to the classification plan. In
accordance with Personnel Rule 12-4, if an amendment to the City’s Classification Plan is rejected by
the City Council, the City Council is to refer such amendments or revisions back to the Personnel
Commission with reasons for rejection and its recommendations.
Analysis:
The Personnel Commission has considered and approved an amendment to the City’s Classification
Plan. At its December 19, 2018, meeting, the Personnel Commission finalized the approval of a new
job classification titled Principal Finance Analyst. There is opportunity to restructure the Finance
Department’s operations to better serve both internal and external customers.
The Principal Finance Analyst will manage and provide oversight for the activities of the purchasing
unit and contracts function; and will perform highly complex, advanced journey-level budgetary and
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unit and contracts function; and will perform highly complex, advanced journey-level budgetary and
financial analysis for the Finance Department. The Principal Finance Analyst will manage the day
-to-day operations of the Purchasing unit, overseeing City-wide contracts and supervising employees
assigned to the unit. The Principal Finance Analyst is also responsible for coordinating the
purchase of City-wide goods and services, overseeing the competitive bidding process, managing the
professional services program and administering the Purchasing Card program.
The Principal Finance Analyst will be responsible to perform cost allocation studies and update the
Master Fee Schedule. The Principal Finance Analyst position will allow the Finance Department to
improve internal controls and to be more proactive regarding the management of the procurement
function. Recruitment, selection and appointment to this classification in-lieu-of the vacant
classification provides expanded duties and responsibilities, supervisory oversight and additional
functional and operational efficiencies for the department. The position will report to the Finance
Manager-Budget. This position is a budget-exchange for an existing funded vacancy and does not
add to the approved department table of organization.
The classification is represented by the Management Employees’ Organization. The Personnel
Commission approved the recommended pay range of $46.22 - $57.26.
Environmental Status:
N/A
Strategic Plan Goal:
Strengthen economic and financial sustainability
Enhance and maintain City service delivery
Attachment(s):
1. Resolution No: 2019-16, “A Resolution of the City Council of the City of Huntington Beach
Amending the City’s Classification Plan by Adding the Classification of Principal Finance
Analyst”
2. Job Classification Specification for Principal Finance Analyst (Exhibit A)
3. Modified MEO Salary Schedule (Exhibit B)
4. Personnel Commission Staff Report dated 12/19/2018
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CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: PRINCIPAL FINANCE ANALYST
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PERSONNEL COMMISSION APPROVAL:
COUNCIL APPROVAL:
DECEMBER 19, 2018
MARCH 4, 2019
JOB CODE:
EMPLOYMENT STATUS:
UNIT REPRESENTATION:
FLSA STATUS:
0896
REGULAR FULL-TIME
MEO
EXEMPT
JOB SUMMARY
Under general direction, supervises the activities of assigned personnel in budget
administration and procurement services.
SUPERVISION RECEIVED AND EXERCISED
Reports to: Finance Manager or as designated by the Chief Financial Officer
Supervises: Senior Finance Analyst, Buyer, and other administrative support staff
DISTINGUISHING CHARACTERISTICS
Differs from Senior Finance Analyst in that Principal Finance Analyst is a first-line
supervisor over assigned staff in budget and procurement while the Senior Finance
Analyst is responsible for performing advanced-journey level financial, research, and
analytical duties in support of the City’s overall budget and financial preparation and
reporting processes.
EXAMPLES OF ESSENTIAL DUTIES
Assigns, monitors and supervises the work of subordinate staff; participates in the
selection and hiring of personnel; conducts performance evaluations and
recommends merit step increases; assesses disciplinary action when needed;
provides and/or recommends training
Leads the preparation, implementation, monitoring and evaluation of capital
improvement budget revenues and expenditures
Oversees the coordination of the master fee schedule
Prepares and analyzes highly complex and sensitive budget requests, p olicy
proposals, and financial reports, including reports regarding the City’s long-term
obligations, revenue forecasts and expenditure trends
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CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: PRINCIPAL FINANCE ANALYST
Page 2 of 5
Supervises the City-wide procurement activities, including the purchase of City-wide
goods, services and office supply orders
Maintains the list of qualified vendors and coordinates the competitive bidding process
Manages the procurement card, leasing, equipment replacement, professional
services, fuel management and copy machine programs
Assists City departments with compliance of contract administration and procurement
policies and procedures
Oversees the reprographic and mail operations contract for printing services and the
daily collection, sorting, metering, and delivery of mail to and from all City departments
Prepares a variety of complex financial analyses, forecasts, and reports utilizing
computer software and other projection tools
Recommends options and practices to reduce costs and increase revenues
Conducts reconciliations and analysis of fiscal transactions to ensure compliance with
municipal codes and policies, and federal and state laws, rules and regulations
Conducts and coordinates special research studies and projects as assigned
Researches, reviews, analyzes and follows-up on legislation related to revenues,
expenditures, and general governmental financing
Ensures compliance with state and federal guidelines and municipal codes and
charter
Collaborates with other department personnel to achieve optimal departmental and
city-wide performance and outcomes
Works various hours, including nights and weekends as deemed necessary by
manager to conform with changing priorities and meet deadlines
Reports to work as scheduled; maintains satisfactory attendance record
Performs other related duties as required
The preceding duties have been provided as examples of the essential types of work
performed within this job classification. The City, at its discretion, may add, modify,
change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS:
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Knowledge of:
Federal, state, and local laws, rules, and regulations governing municipal finance,
budgeting, financial reporting, and procurement
Financial management concepts, applications and contemporary modeling
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CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: PRINCIPAL FINANCE ANALYST
Page 3 of 5
methods related to revenue and expenditure projections
Principles and practices of record keeping, report writing, and project management
Computer technology and software related to financial analysis, modeling, data
management, and manipulation
Principles, methods and procedures of purchasing goods, supplies and services
for a public agency, including the competitive bid process; commodity markets,
marketing practices, and commodity pricing methods
Research methods, report writing techniques, and stati stical concepts and
applications
Principles and techniques of project management
Principles and practices of modern public administration, including planning,
organizing, communicating, staffing, leading, and controlling
Principles of supervision, training and performance evaluation
Ability to:
Plan, organize, administer, coordinate review and evaluate the activities of a
comprehensive public agency financial work unit
Perform complex budget and financial analyses, reports and projections
Understand, interpret, and apply laws, rules, regulations, policies, procedures,
contracts, best budget practices, budgets, and labor/management agreements
Analyze proposed capital, personnel, operating and maintenance expenditures;
manage the tracking and monitoring of budget expenditures, including contracts
Prepare multi-year financial historical and forecast models
Plan, organize, prioritize, delegate and coordinate work to completion in a timely
manner
Communicate effectively orally and in writing
Exercise judgment and creativity in making conclusions and recommendations
Exercise independent judgment in managing workload demands and priorities
Collaborate and deal constructively with conflict to develop consensus
Analyze and evaluate complex revenue, collections and administrative problems
and develop and implement effective solutions
Read and interpret complex laws and regulations impacting City financial activities
Establish sources of supply, product and vendor information
Analyze problems, identify alternative solutions, project consequences of
proposed actions
Prepare and present complex narrative and financial reports
Make public presentations calmly and professionally
Manage complex projects, on time and within budget
Establish and maintain cooperative working relationships with those contacted in
the course of work, including superiors, peers, subordinates, and the public
162
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: PRINCIPAL FINANCE ANALYST
Page 4 of 5
Manage and direct staff to ensure professional work standards are met and quality
customer service is delivered
Meet critical deadlines; make decisions under pressure
Education: A Bachelor’s degree from an accredited college or university in Economics
Finance, Business, Public Administration or other closely related field. A Master’s degree
is preferred.
Experience: Four (4) years increasingly responsible professional level governmental
financial management, accounting, budgeting or auditing experience, with an emphasis
in business and revenue operations activities, including one (1) year supervising
professional-level finance staff for a municipality or other public sector entity..
Certificates/Licenses: A valid California Class C driver license with an acceptable
driving record required at time of appointment and during course of employment.
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course
and scope of work shall be required to participate in the DMV Employer Pull Notice
program.
Public Employee Disaster Service Worker: In accordance with Government Code
Section 3100, all Huntington Beach city employees are required to perform assigned
disaster service worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the job class and have
mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the
duties to be performed.
Work is performed in a general office environment, requiring sitting for prolonged periods
of time; standing and walking to retrieve work files or to other departments or office
locations; leaning, bending and stooping to perform work behind a desk or to retrieve
information; pushing, turning or twisting to move chair or body from desk; reaching to
place or retrieve files or open file drawers or cabinets; light grasping to hold a writing
instrument or documents; firm grasping as needed to lift and carry wor k files or operate
office equipment; finger dexterity to type on a computer keyboard; and, hearing and
speaking to answer the telephone or answer questions of co -workers and subordinates.
163
CITY OF HUNTINGTON BEACH
CLASS SPECIFICATION
TITLE: PRINCIPAL FINANCE ANALYST
Page 5 of 5
Work may necessitate some lifting, carrying, pushing and/or pulling of objects and
materials of light weight (5-10 pounds).
Reasonable accommodation(s) for an individual with a qualified disability will be
considered on a case-by-case basis.
164
MEO Salary Schedule - Hourly Rate
Effective 9-24-18
*Modified 11/05/18
**Modified 03/04/2019
DRAFT
Job No Job Description Pay Grade A B C D E
0025 Admin Analyst MEO025 36.38 38.38 40.50 42.73 45.07
0084 Admin Analyst Principal MEO084 45.32 47.81 50.44 53.21 56.14
0089 Admin Analyst Sr MEO089 41.86 44.16 46.58 49.14 51.85
0078 Assistant City Attorney MEO078 64.28 67.81 71.53 75.46 79.61
0132 Assistant City Clerk MEO132 39.03 41.17 43.43 45.82 48.34
0595 Assistant Fire Marshal MEO595 46.70 49.27 51.97 54.84 57.84
0057 Assistant to the City Manager MEO057 48.84 51.52 54.36 57.34 60.50
0123 Associate Civil Engineer MEO123 42.27 44.59 47.04 49.63 52.37
0071 Associate Planner MEO071 39.61 41.78 44.08 46.51 49.07
0569 Beach Maint Operations Mgr MEO569 50.83 53.62 56.57 59.68 62.96
0044 Beach Operations Supervisor MEO044 41.65 43.93 46.35 48.90 51.59
0064 Budget Analyst Senior MEO064 40.21 42.42 44.76 47.22 49.82
0598 Building Manager MEO598 58.44 61.66 65.05 68.62 72.40
0024 City Engineer MEO024 66.54 70.21 74.07 78.14 82.44
0125 Code Enforcement Supervisor MEO125 41.43 43.71 46.11 48.65 51.33
0471 Community Relations Officer MEO471 45.32 47.81 50.44 53.21 56.14
0353 Community Services Manager MEO353 50.83 53.62 56.57 59.68 62.96
0097 Construction Manager MEO097 50.83 53.62 56.57 59.68 62.96
0085 Contract Administrator MEO085 43.33 45.72 48.23 50.89 53.68
0081 Deputy City Attorney I MEO081 42.27 44.59 47.04 49.63 52.37
0080 Deputy City Attorney II MEO080 50.83 53.62 56.57 59.68 62.96
0079 Deputy City Attorney III MEO079 58.44 61.66 65.05 68.62 72.40
0068 Deputy City Engineer MEO068 56.71 59.83 63.13 66.60 70.26
0571 Deputy Dir of Econ Development MEO571 57.58 60.74 64.09 67.62 71.33
0486 Detention Administrator MEO486 41.86 44.16 46.58 49.14 51.85
0039 Econ Development Proj Mgr MEO039 46.22 48.77 51.45 54.27 57.26
0580 Energy Project Manager MEO580 46.22 48.77 51.45 54.27 57.26
0923 *Environmental Services Manager MEO923 46.22 48.77 51.45 54.27 57.26
0474 Facilities, Devel & Conc Mgr MEO474 48.36 51.01 53.82 56.77 59.89
0050 Facilities Maint Supervisor MEO050 41.65 43.93 46.35 48.90 51.59
0879 Finance Manager - Accounting MEO879 52.37 55.24 58.29 61.50 64.87
Per Resolution 2018-66 Adopted on 11/05/18 and Resolution 2019-XX Adopted on 03/04/19 165
MEO Salary Schedule - Hourly Rate
Effective 9-24-18
*Modified 11/05/18
**Modified 03/04/2019
DRAFT
Job No Job Description Pay Grade A B C D E
0889 Finance Manager - Budget MEO889 52.37 55.24 58.29 61.50 64.87
0899 Finance Manager - Fiscal Services MEO899 52.37 55.24 58.29 61.50 64.87
0869 Finance Manager - Treasury MEO869 52.37 55.24 58.29 61.50 64.87
0131 Fire Medical Coordinator MEO131 41.21 43.48 45.88 48.40 51.07
0130 Fire Protection Analyst MEO130 41.21 43.48 45.88 48.40 51.07
0590 Fleet Operations Supervisor MEO590 41.65 43.93 46.35 48.90 51.59
0581 General Services Manager MEO581 56.16 59.25 62.51 65.94 69.56
0498 GIS Manager MEO498 53.69 56.65 59.75 63.05 66.51
0043 Housing Manager MEO043 53.15 56.08 59.16 62.41 65.84
0006 Human Resources Manager MEO006 55.32 58.36 61.57 64.96 68.53
0489 Info Technology Mgr-Infrastructure MEO489 53.69 56.65 59.75 63.05 66.51
0200 Info Technology Mgr-Operations MEO200 53.69 56.65 59.75 63.05 66.51
0500 Info Technology Mgr-Systems MEO500 57.58 60.74 64.09 67.62 71.33
0075 Inspection Manager MEO075 51.57 54.42 57.41 60.57 63.90
0073 Inspection Supervisor MEO073 43.99 46.41 48.96 51.65 54.49
0251 Investigator MEO251 35.83 37.81 39.89 42.09 44.40
0158 Landscape Architect MEO158 41.21 43.48 45.88 48.40 51.07
0049 Landscape Maint Supervisor MEO049 41.65 43.93 46.35 48.90 51.59
0572 Liability Claims Coordinator MEO572 37.67 39.74 41.93 44.25 46.68
0030 Maintenance Operations Mgr MEO030 56.16 59.25 62.51 65.94 69.56
0032 Marine Safety Division Chief MEO032 53.42 56.36 59.46 62.72 66.18
0490 Network Systems Administrator MEO490 48.10 50.75 53.54 56.49 59.60
0443 Payroll Systems Analyst MEO443 43.99 46.41 48.96 51.65 54.49
0098 Permit & Plan Check Manager MEO098 58.44 61.66 65.05 68.62 72.40
0209 Permit & Plan Check Supervisor MEO209 41.43 43.71 46.11 48.65 51.33
0453 Personnel Analyst MEO453 36.20 38.19 40.29 42.50 44.85
0060 Personnel Analyst Principal MEO060 45.32 47.81 50.44 53.21 56.14
0464 Personnel Analyst Senior MEO464 41.21 43.48 45.88 48.40 51.07
0099 Plan Check Engineer MEO099 49.33 52.04 54.90 57.93 61.11
0444 Planning Manager MEO444 53.69 56.65 59.75 63.05 66.51
0625 Police Admin Division Srvcs Mgr MEO625 58.44 61.66 65.05 68.62 72.40
Per Resolution 2018-66 Adopted on 11/05/18 and Resolution 2019-XX Adopted on 03/04/19 166
MEO Salary Schedule - Hourly Rate
Effective 9-24-18
*Modified 11/05/18
**Modified 03/04/2019
DRAFT
Job No Job Description Pay Grade A B C D E
0594 Police Admin Services Manager MEO594 46.70 49.27 51.97 54.84 57.84
0022 Police Communications Manager MEO022 41.86 44.16 46.58 49.14 51.85
0094 Police Records Administrator MEO094 41.86 44.16 46.58 49.14 51.85
0028 Principal Accountant MEO028 42.69 45.04 47.51 50.13 52.88
0096 Principal Civil Engineer MEO096 55.89 58.96 62.20 65.62 69.23
0072 Principal Electrical Inspector MEO072 40.01 42.22 44.53 46.99 49.57
896 **Principal Finance Analyst MEO0896 46.22 48.77 51.45 54.27 57.26
0076 Principal Inspector Plb/Mech MEO076 40.01 42.22 44.53 46.99 49.57
0482 Principal Librarian MEO482 39.81 42.00 44.31 46.75 49.32
0074 Principal Planner MEO074 51.07 53.88 56.84 59.98 63.27
0579 Project Manager MEO579 46.22 48.77 51.45 54.27 57.26
0037 Project Manager Assistant MEO037 39.61 41.78 44.08 46.51 49.07
0496 Public Safety Systems Manager MEO496 54.50 57.50 60.66 63.99 67.51
0497 Public Safety Systems Supv MEO497 52.63 55.53 58.58 61.79 65.20
0839 Real Estate & Project Manager MEO839 46.22 48.77 51.45 54.27 57.26
0054 Risk Manager MEO054 53.15 56.08 59.16 62.41 65.84
0069 Senior Civil Engineer MEO069 47.18 49.77 52.50 55.39 58.43
0484 Senior Deputy City Attorney MEO484 61.44 64.82 68.38 72.13 76.11
868 Senior Finance Analyst MEO868 43.95 46.37 48.91 51.60 54.44
499 Senior Info Technology Analyst MEO499 47.87 50.51 53.28 56.21 59.30
0077 Senior Librarian MEO077 34.27 36.16 38.15 40.24 42.45
0036 Senior Planner MEO036 46.22 48.77 51.45 54.27 57.26
0575 Senior Sprvsr Cultural Affairs MEO575 39.03 41.17 43.43 45.82 48.34
0578 Senior Sprvsr Human Services MEO578 39.03 41.17 43.43 45.82 48.34
0519 Senior Risk Management Analyst MEO519 41.21 43.48 45.88 48.40 51.07
0034 Senior Traffic Engineer MEO034 47.18 49.77 52.50 55.39 58.43
0333 Senior Trial Counsel MEO333 66.54 70.21 74.07 78.14 82.44
0457 Special Events Coordinator MEO457 32.94 34.75 36.66 38.68 40.80
0488 Street Maint Supervisor MEO488 41.65 43.93 46.35 48.90 51.59
0133 Supervisor, Prkng & Cmping Fac MEO133 39.03 41.17 43.43 45.82 48.34
Per Resolution 2018-66 Adopted on 11/05/18 and Resolution 2019-XX Adopted on 03/04/19 167
MEO Salary Schedule - Hourly Rate
Effective 9-24-18
*Modified 11/05/18
**Modified 03/04/2019
DRAFT
Job No Job Description Pay Grade A B C D E
0033 Transportation Manager MEO033 58.15 61.34 64.72 68.28 72.04
0051 Tree Maintenance Supervisor MEO051 41.65 43.93 46.35 48.90 51.59
0483 Utilities Manager MEO483 57.28 60.44 63.76 67.27 70.97
0487 Wastewater Supervisor MEO487 41.65 43.93 46.35 48.90 51.59
0052 Water Distribution Supervisor MEO052 41.65 43.93 46.35 48.90 51.59
0053 Water Production Supervisor MEO053 41.65 43.93 46.35 48.90 51.59
0056 Water Quality Supervisor MEO056 41.65 43.93 46.35 48.90 51.59
*Per Resolution 2018-66 adopted on 11/05/18, the position of Environmental Services Manager was created.
**Per Resolution 2019-XX adopted on 03/04/2019, the position of Principal Finance Analyst was created.
Per Resolution 2018-66 Adopted on 11/05/18 and Resolution 2019-XX Adopted on 03/04/19 168
CITY OF HUNTINGTON BEACH
INTER -DEPARTMENTAL C OMMUNICATION
HUMAN RESOURCES
TO: PERSONNEL COMMISSION
FROM: MICHELE W ARREN, DIRECTOR OF HUMAN RESOURCES
SUBJECT: CREATION OF PRINCIPAL FINANCE ANALYST JOB CLASSIFICATION
DATE: DECEMBER 19, 2018
The Finance Department is seeking to create the job classification of PRINCIPAL FINANCE ANALYST.
The creation of this new job classification distributes and allocates key analytical financial tasks and duties to better
align operational and supervisory responsibilities consistent with the organizational structure changes being
implemented by the Chief Financial Officer. The Finance Department desires to create a supervisory position at the
advanced journey level to support the Finance Manager-Budget in the oversight and management of the procurement
unit within the department. The recommended job classification will also assist with preparing, implementing, and
administering the City’s general and capital improvement budgets.
The classification will be FLSA exempt and represented by the Management Employees Organization (MEO). The
recommended pay range was determined In accordance with Personnel Rule 12-1 Assigning Positions to Appropriate
Ranges and Pay Plans. Comparison to internal classifications with similar breadth and scope of managerial
responsibilities were factors considered in establishing the pay range.
The alternative to establishing a new job classification would be to incorporate the work into an existing job class.
However, in reviewing the job duties and knowledge, skills, and abilities of other jobs, there are none that require the
specific subject matter expertise necessary to perform the work of the proposed classification.
The City and MEO have met and conferred regarding the creation of this new job and its inclusion into the classification
plan. The recommendation presented is based upon a review of similar external jobs.
At this time, staff requests the Personnel Commission to approve staff’s recommendations in accordance with
Personnel Rule 12 regarding amendments to the City’s Classification Plan.
STAFF RECOMMENDATION
Proposed Job Class Title/Job Code: Principal Finance Analyst MEO0896
Pay Range: $46.22 - $48.77 - $51.45 - $54.27 - $57.26
Action: Approve recommended job classification and add to the
City’s classification plan
Affected Employees: None
Attachment: Principal Finance Analyst Job Class Specification
Cc: Gil Garcia, Chief Financial Officer
Scott Smith, MEO President
Debra Jubinsky, MEO President-Elect
Aaron Peardon, OCEA Representative
169
City of Huntington Beach
File #:19-179 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Chris Slama, Interim Director of Community Services
Subject:
Approve and authorize execution of a License Agreement with the Ocean View School District
(OVSD) of Orange County for use and maintenance of neighborhood parks on school
properties
Statement of Issue:
There is a need to approve a License Agreement between the City of Huntington Beach (City) and
Ocean View School District for use and maintenance of neighborhood parks on school properties .
Financial Impact:
Not applicable. No new funding is required as a result of this revised agreement.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute the “License Agreement Between the
City of Huntington Beach and the Ocean View School District of Orange County for Use and
Maintenance of Neighborhood Parks on School Properties.”
Alternative Action(s):
Do not approve agreement between City and Ocean View School District and direct staff accordingly.
Analysis:
Since 1985, the City of Huntington Beach has had a single, joint use agreement (Agreement)
between the City and various elementary school districts, including the Westminster School District
(WSD), the Fountain Valley School District (FVSD), the Huntington Beach City School District
(HBCSD), and the Ocean View School District (District). In addition to various conditions associated
with the use of park parcels and park amenities, the previous Agreement included outdated language
pertaining to the composition of the Community Services Commission.
The revised agreement eliminates all language related to the composition of the Community Services
Commission and more accurately reflects the current joint use terms and conditions for use of the
park parcels. Specifically the agreement pertains to a total of eight school properties as listed below:
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File #:19-179 MEETING DATE:3/4/2019
(1) Circle View Elementary School, located at 15720 Willet Lane,
(2) Glen View Elementary School, located at 6721 Glen Drive,
(3) Harbour View Elementary School, located at 16600 Saybrook Lane (excluding the tennis
courts which shall not be part of the Harbour View Park Parcel),
(4) Haven View Elementary School, located at 16041 Waikiki Lane,
(5) Lake View Elementary School, located at 17461 Zeider Lane,
(6) Marine View Middle School, located at 17442 Frans Lane,
(7) Pleasant View Elementary School, located at 16650 Landau Lane,
(8) Robinwood Elementary School, located at 5180 McFadden Avenue.
The term of the agreement shall be for ten (10) years from the effective date of the agreement and
may be extended upon mutual, written consent of both parties. The terms of the new agreement will
maintain the general conditions of past agreements; however, more specifically address the park
improvements. As referenced in Section 3.4, should the District cause one or more of the park
parcels to be removed or excluded, and if, as of the date of such termination the City has installed or
constructed facilities, equipment, or other amenities or improvements, the District shall be required to
reimburse the City for the then fair market value of such improvements. The only City improvements
that qualify for such reimbursement shall be those that are installed or constructed by the City after
the effective date of this agreement.
Other specific key responsibilities of the city are summarized below.
Sections 4.3.3 and 4.3.4 require the City to comply with the permitted use hours in accessing the
park parcels, as well as complying with the District’s standard student safety policies and procures.
Section 5.2, discusses the City’s continued obligation to maintain the eight neighborhood parks
located on District property, including such things as weekly maintenance of the park parcels, such
as mowing, trimming, pruning, planting, fertilizing, weed control, building and landscape collection
and disposal of green waste, etc. City is also responsible for undertaking and completing any
repairs, replacements, or other remedial measures that are required at any of the park parcels as a
result, in whole or in part, of the use of any of the park parcels or any of the park amenities.
Other obligations require the City to immediately notify the District of any damage caused to any of
the park parcels or to any of the park amenities. The City shall also be responsible for the regular
and routine cleanup of each of the park parcels. The City and the public shall be permitted to use the
park parcels and park amenities during the hours from 5:00 a.m. to 10:00 p.m. seven days a week,
twelve months a year.
Section 5.3.1 of the agreement specifies that the District intends to install fencing to surround and
enclose the exclusive school use areas from the park parcels and park amenities over the next
several years. Section 5.3.2 further requires the District to give reasonable advance notice to the
City to use one or more of the park parcels and park amenities for their educational programs or
activities or to allow other public or private entities to reserve and use certain park parcels for special
events of a temporary nature.
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File #:19-179 MEETING DATE:3/4/2019
With respect to the Pleasant View Park Parcel, the yellow-shaded area shown on Exhibit “G” of
Attachment 1 (hereinafter referred to as the “Excluded Area”), which, in the past, has been
considered part of that Park Parcel, will need to be removed and excluded from that Park Parcel.
The Excluded Area is subject to a temporary construction easement (the "TCE") required by the
Orange County Transportation Authority for the construction of improvements to Interstate 405. The
Excluded Area includes those portions of the land that are described and depicted in Exhibits A1 and
A2 of the TCE, copies of which are attached as Exhibits G-A1 and G-A2, respectively.
Accordingly, the Excluded Area shall no longer be considered part of Pleasant View Park Parcel, nor
shall it be part of, or otherwise covered by, the License. In the future, however, the District, in its sole
discretion, and upon written notice to the City, may elect to restore and make all or any portion of the
Excluded Area a part of Pleasant View Park Parcel once again, in which event, all or such designated
portion of the Excluded Area shall be deemed to be automatically part of that Park Parcel and
covered by the License.
Both parties agree that this new agreement more accurately memorializes our intention to work
collaboratively, and provides the necessary parameters to move forward with a productive
partnership.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Improve quality of life
Attachment(s):
1) License Agreement Between the City of Huntington Beach and Ocean View School District of
Orange County for Use and Maintenance of Neighborhood Parks on School Properties
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City of Huntington Beach
File #:19-207 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Travis K. Hopkins, PE, Director of Public Works
Subject:
Award and authorize execution of a 3-Year Contract with Merrimac Petroleum Inc. dba
Merrimac Energy Group for Bulk Fuel Service - Gasoline and Diesel in an amount not to
exceed $1,500,000 per year
Statement of Issue:
In September of 2018, the City received bids for Bulk Fuel Services. City Council action is requested
to award a three-year contract to the lowest responsive and responsible bidder, Merrimac Petroleum
Inc. dba Merrimac Energy Group in an amount not to exceed $1,500,000 annually and $4,500,000
over the full three-year term.
Financial Impact:
Funds in the amount of $1,559,000 are budgeted annually in the Public Works Fleet Management
account 10085701.63495 for fuel purchases.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute the “Service Agreement Between the City
of Huntington Beach and Merrimac Petroleum Inc. dba Merrimac Energy Group for Bulk Fuel
Services - Gasoline and Diesel” in an amount not to exceed amount of $1,500,000 per year for three
years.
Alternative Action(s):
Do not approve the contract award and direct staff to proceed differently.
Analysis:
The Public Works department manages the maintenance and restocking of the city’s fuel
infrastructure, which includes nine fuel islands and underground fuel storage tanks. City operations
require approximately 330,000 gallons of unleaded gasoline and 80,000 gallons of diesel fuel
annually. Public Works fleet maintenance staff works with a wholesale fuel broker to place timely fuel
orders as needed and to ensure sufficient fuel inventory for Police, Fire, Public Works, and other city
operations.
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File #:19-207 MEETING DATE:3/4/2019
The city’s former contracted fuel broker resigned their contract abruptly and without notice in early
2018. Since that time, staff has been utilizing interim broker services pending the outcome of the
competitive bid process. In August of 2018, the City received bids under RFQ 18-0718 for a new
vendor to provide bulk fuel services to our city-owned fuel sites. Staff evaluated the bids using the
actual quantities of gasoline and diesel fuel purchased in FY16/17, the most recent annual data
available at the time.
Following are the bid results listed from low to high. Please note that for the basis of bid comparison,
the results include the vendor’s proposed bulk fuel pricing per truckload of fuel. All bids are per
truckload, broken down into three categories based on the volume of gallons per truck, by type of
fuel. Merrimac has the lowest combined pricing per truckload which when applied to the City’s
purchasing volume results in $1.3 million to $1.5 million in annual costs.
BID ITEM*Merrimac
Pinnacle
Petroleum IPA
Southern
Counties
Mansfield Oil
Company
Unleaded 6,534.31 4,087.20 16,067.51 36,295.10 112,237.68
Premium Unleaded 127.10 140.09 393.57 1,019.35 3,592.53
ULS Diesel 15,317.81 26,718.69 17,176.22 12,644.15 24,475.87
SUBTOTAL UNL & DSL 21,979.22 30,945.98 33,637.30 49,958.60 140,306.08
Local Vendor Preference 5%0.00 -1547.30 0.00 0.00 0.00
TOTAL UNL & DSL 21,979.22 29,398.68 33,637.30 49,958.60 140,306.08
*Vendors bid per truckload in three categories: less than 2,500 gallons, 2,500-5,999 gallons, and 6,000 gallons or more
Staff is requesting that City Council approve the award and authorize the execution of the contract for
bulk unleaded gasoline and diesel fuel with Merrimac Petroleum, Inc. dba Merrimac Energy Group,
the lowest responsive and responsible bidder.
Environmental Status:
The project includes a contract to purchase gasoline and diesel fuel via a broker to fuel City vehicles
and does not propose or involve physical changes to the environment and is not subject to CEQA per
CEQA Guidelines Section 15061(b)(3), which exempts projects where it can be seen with certainty
that there is no possibility that the activity in question may have a significant effect on the
environment.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Service Agreement between the City of Huntington Beach and Merrimac Petroleum, Inc. dba
Merrimac Energy Group.
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City of Huntington Beach
File #:19-268 MEETING DATE:3/4/2019
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Fred A. Wilson, City Manager
PREPARED BY:Antonia Graham, Assistant to the City Manager
Subject:
City of Huntington Beach Strategic Plan Update
Statement of Issue:
The City Council held a Strategic Planning Retreat on February 7, 2019. The session , led by a
facilitator, included five Council Members, the City Manager, and Department Heads. The City
Council developed four (4) Strategic Plan Goals and created twenty (20) Strategic Objectives. The
Strategic Objectives were reviewed in a public meeting and through consensus by the City Council
Members present, compiled into a draft Strategic Plan grid. These Strategic Objectives are brought
forward at this time for consideration by the full City Council.
Financial Impact:
Not Applicable. Individual Strategic Objectives which have budgetary impact and require City Council
approval will be considered individually at a future date.
Recommended Action:
Approve the February 7, 2019, Strategic Objectives as contained within Attachment 1.
Alternative Action(s):
Amend or reject the Strategic Objectives and direct staff accordingly.
Analysis:
In 2009, the City Council began an annual strategic planning process to develop consensus on a
Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process
is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. In
fulfilling this process, the City Council met on February 7, 2019, to review and update the Three-Year
Goals and their priority Strategic Objectives. The Strategic Planning Retreat is a noticed public
meeting, and members of the public are in attendance. The Strategic Objectives Grid is an
attachment to this item.
The City Council’s mission statement is as follows: “The City of Huntington Beach provides
sustainable quality services to maintain and enhance our safe and vibrant community.”
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File #:19-268 MEETING DATE:3/4/2019
The Three-Year Goals are organized into four categories:
·Enhance and maintain high quality services
·Enhance and maintain the infrastructure
·Strengthen long-term financial and economic sustainability
·Enhance and modernize public safety service delivery
Each of these categories includes a list of 12-month Strategic Objectives. Each month, Staff will
provide the attached matrix to the City Council with updated information on the status of each
Strategic Objective.
Beginning in 2018, staff agendized the Strategic Objectives that gained consensus at the off-site
session and presented them to the full City Council as an administrative item. As an administrative
item, the City Council is asked to approve the Strategic Objectives to ensure public transparency and
authorization for Staff to proceed on bringing forward each of the items.
Environmental Status:
Not Applicable
Strategic Plan Goal:
Non-Applicable - Administrative Item
Attachment(s):
1. City of Huntington Beach 12-Month Strategic Objectives
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A
CITY OF HUNTINGTON BEACH
12-MONTH STRATEGIC OBJECTIVES
February 7, 2019 – February 1, 2020
THREE-YEAR GOAL:Enhance and maintain high quality City services
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1.
By May 15, 2019 Assistant City
Manager (lead),
Economic
Development Director
and Police Chief
Present to the City Council for action an updated 10-Point Plan
for addressing homelessness and report the results to the City
Council.
2.
By July 1, 2019 Assistant City
Manager, working
with the Chief
Financial Officer
Develop and present to the City Council for consideration
participation in the Orange County Housing Trust.
3.
By August 1, 2019 Community Services
Director (lead), City
Manager and City
Attorney
Review current municipal codes related to community services
and provide to the City Council recommendations that would
allow the City to enhance public services.
4.
By Oct. 1, 2019 Human Resources
Director, with input
from each
Department Director
Review and evaluate the results of the Succession Planning
Survey and provide a summary report, with recommendations,
to the City Council for review and evaluation.
253
B
5.
By August 1, 2019 Assistant to the City
Manager, working
with the Assistant City
Manager, Information
Services Director,
Chief Financial
Officer and Public
Information Officer
Present to the City Council a plan for the transition out of
PCTA (Public Cable Television Authority).
6.
By August 15,
2019
Community Services
Director
Present to the City Council at a study session the draft Public
Art Master Plan.
7.
By December 15,
2019
Community
Development Director
Bring Phase II of the Zoning Code update to the City Council
for consideration.
254
C
THREE-YEAR GOAL:Enhance and maintain the infrastructure
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1.
By June 1, 2019 Public Works Director,
working with the
Community Services
Director
Utilizing the Parks Master Plan, prioritize next year’s
proposed improvements and present to the City Council as a
part of the 2019-2020 budget.
2.
By Sept. 1, 2019 Assistant City Manager
(lead), Chief Information
Officer and Public Works
Director
Develop and present to the City Council for action a
Broadband Master Plan for the installation of fiber
throughout the city.
3.
By Aug. 1, 2019 Public Works Director,
working with the
Community Development
Director and Police Chief
Hold a study session on the feasibility of developing a
citywide Traffic Mitigation Plan.
4.
By December 1,
2019
Chief Information Officer
and Public Works Director
Develop and present to the City Council for action a plan for
the selection of an Enterprise Asset Management System.
5.
By February 1,
2020
Library Services Director
(lead) and Public Works
Director
Conduct a City Council study session to share the results of
the library facility assessment and present a draft Library
Facilities Master Plan.
255
D
THREE-YEAR GOAL:Strengthen long-term financial and economic sustainability
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1.
By May 15,
2019
Deputy Director of
Economic Development
Provide update to City Council on plan to redevelop Boeing
site.
2.
By Sept. 1, 2019 Assistant City Manager
(lead), Community
Development Director
and City Attorney
Conduct a study session on opportunities and challenges
associated with short-term rentals.
3.
By July 1, 2019 City Manager, Assistant
City Manager and Chief
Financial Officer
Recommend to the City Council for action the use of one-time
money for long-term liabilities.
4.
By Oct. 1, 2019 Assistant City Manager
(lead), Economic
Development Director,
Community Development
Director, Police Chief,
and Fire Chief.
Conduct a City Council study session regarding the pros and
cons of the cannabis economy, with the exception of
dispensaries and cultivation, along with a cost-benefit
analysis.
256
E
THREE-YEAR GOAL:Enhance and modernize public safety service delivery
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1.
By April 15, 2019 Fire Chief and Chief
Financial Officer
Present to the City Council for consideration a revised EMS
fee schedule that aligns with rates in Orange County and
reflects best practices.
2.
By May 15, 2019 Public Works Director
and Police Chief
Recommend to the City Council for action the award of a
contract for the design of the Police Headquarters
Modernization Project.
3.
By August 1,
2019
Police Chief and Chief
Information Officer
Bring to the City Council for action a proposal for
replacement of the CAD/RMS system.
4.
By September 1,
2019
Assistant City Manager
(lead), Police Chief and
Chief Financial Officer
Present funding options to the City Council to enhance
funding for additional police staffing.
257