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2020-11-02 Agenda Packet
AGENDA City Council/Public Financing Authority Regular Meeting Monday, November 2, 2020 at 6:00 PM MAYOR AND CITY COUNCIL LYN SEMETA, Mayor KIM CARR, Mayor Pro Tem PATRICK BRENDEN, Councilmember BARBARA DELGLEIZE, Councilmember JILL HARDY, Councilmember ERIK PETERSON, Councilmember MIKE POSEY, Councilmember Recorded live from the City Council Chambers 2000 Main Street Huntington Beach, CA 92648 SPECIAL NOTICE REGARDING COVID-19 STAFF OLIVER CHI, City Manager MICHAEL E. GATES, City Attorney ROBIN ESTANISLAU, City Clerk ALISA BACKSTROM, City Treasurer On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 17, 2020, Governor Newsom issued Executive Order N-29-20 which allows a local legislative body to hold public meetings via teleconferencing, and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body. Pursuant to Executive Order N-29-20, please be advised that some members of the Huntington Beach City Council and/or City staff may participate in this meeting telephonically or electronically. PUBLIC PARTICIPATION/AUDIO/VIDEO ACCESS TO BROADCASTED MEETINGS: Pursuant to Executive N-29-20 and given the current health concerns, members of the public are encouraged to access the meeting live on-line at https://huntingtonbeach.legistar.com, or can elect to view the meeting via cable television channel HBTV-3. The Council Chambers will be not open for in-person attendance to provide public comments. In order to ensure adequate social distancing, the City will not make a physical location available for the public to observe the meeting or offer public comment in person . To ensure the public’s right to fully participate in providing meaningful public comments at the November 2, 2020, City Council meeting: The public may submit a comment via Zoom Webinar, with the preferred method of entry from a computer device. Zoom applications are available for Windows, Mac, iPhone, iPad, and Android devices. Proceed to https://zoom.us/test from the device you intend to use to ensure it is ready to join the meeting. A phone-in option is also available. At 6:00 PM, individuals wishing to provide a comment on agendized or non-agendized items may join the webinar via the Zoom app and enter Webinar ID 971 5413 0528, or can click on the following link https://huntingtonbeach.zoom.us/j/97154130528. Individuals may also join the webinar by calling (669) 900-6833 and entering Webinar ID 971 5413 0528. Attendees will be placed in a holding queue and prompted to speak when the Clerk announces their name or the last three digits of their phone number. Speakers are encouraged, but not required to identify themselves by name. Each person may have up to 3 minutes to speak, but the Mayor, at her discretion, may reduce the time allowance if warranted by the volume of calls. The public comment holding queue will remain open for approximately 15 minutes. The process as previously described will also be followed for items scheduled for Closed Session and speakers should enter the queue at the time associated with each specific event. After a speaker’s comments conclude, they will be disconnected the webinar. Members of the public may submit SUPPLEMENTAL COMMUNICATION (information received by the City Clerk's Office following distribution of the Council agenda packet): Members of the public wishing to submit written (supplemental) communication on agenda items for distribution to the City Council and placed into the administrative record can email SupplementalComm@Surfcity-hb.org. Supplemental Communications received by 2:00 PM the day of the m eeting will be distributed to City Council prior to consideration of agenda-related items, and will be announced, but not read, and placed into the administrative record during the Supplemental Communications portion of the Meeting. In addition, any communications sent to city.council@surfcity-hb.org on Council agenda items will be treated as Supplemental Communications and announced, but not read, during the meeting. MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the City Clerk's Office at (714) 536-5227 for more information. 1 AGENDA November 2, 2020City Council/Public Financing Authority 4:00 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL Posey, Delgleize, Carr, Semeta, Peterson, Hardy, Brenden ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEMS (3 Minute Time Limit) - At approximately 4:00 PM, individuals wishing to provide a comment on Closed Session items may join the Zoom Webinar by entering Webinar ID 971 5413 0528, or join by phone by calling (669) 900-6833. Individuals that enter the meeting will be placed in a holding queue and prompted to speak when the Clerk announces your name or the last three digits of your phone number. The holding queue will remain open for approximately 15 minutes, and speakers are encouraged, but not required to identify themselves by name. Each caller may have up to 3 minutes to speak, but the Mayor, at her discretion, may reduce the time allowance if warranted by the volume of calls. RECESS TO CLOSED SESSION CLOSED SESSION ANNOUNCEMENT(S) 20-20011.Mayor Semeta to announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated representatives: Oliver Chi, City Manager and Travis Hopkins, Assistant City Manager, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington Beach Municipal Teamsters (HBMT); Management Employees' Organization (MEO); and Marine Safety Management Association (MSMA) CLOSED SESSION 20-19912.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Moore/Field v. City of Huntington Beach, et al., OCSC Case No. 30-2019-01071686. 20-19963.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Page 1 of 7 2 AGENDA November 2, 2020City Council/Public Financing Authority In re: RUBY’S DINER, INC., a California Corporation, US Bankruptcy Court Case No. 8:18-bk-13311-CB. 20-19974.PUBLIC EMPLOYEE PERFORMANCE EVALUATION. (Paragraph (1) of subdivision (b) of Section 54957.) Name/Title: Oliver Chi, City Manager. 20-20005.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Oliver Chi, City Manager and Travis Hopkins, Assistant City Manager. Employee Organizations: Huntington Beach Municipal Teamsters (HBMT); Management Employees' Organization (MEO); Marine Safety Management Association (MSMA). 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL Posey, Delgleize, Carr, Semeta, Peterson, Hardy, Brenden PLEDGE OF ALLEGIANCE INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 20-19156.Reverend James Pike of Lutheran Church of the Resurrection and member of the Greater Huntington Beach Interfaith Community CLOSED SESSION REPORT BY CITY ATTORNEY AWARDS AND PRESENTATIONS 20-19857.Mayor Semeta to present the Making a Difference Award to John Etheridge 20-19868.Mayor Semeta to issue a proclamation recognizing November 8-14, 2020 as National Nurse Practitioner Week Page 2 of 7 3 AGENDA November 2, 2020City Council/Public Financing Authority 20-19879.Mayor Semeta to present “Mayor’s Reflection”, a documentary commemorating the 100th Anniversary of the 19th Amendment and the 14 women who served as Mayor of Huntington Beach ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3 Minute Time Limit) - At approximately 6:00 PM, individuals wishing to provide a comment on agendized or non-agendized items may join the Zoom Webinar by entering Webinar ID 971 5413 0528, or join by phone by calling (669) 900-6833. Individuals that enter the meeting will be placed in a holding queue and prompted to speak when the Clerk announces your name or the last three digits of your phone number. The holding queue will remain open for approximately 15 minutes, and speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes to speak, but the Mayor, at her discretion, may reduce the time allowance if warranted by the volume of speakers. COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES CITY MANAGER'S REPORT 20-199410.Ascon Landfill Site Update CITY TREASURER'S REPORT 20-193511.Receive and File the City Treasurer's September 2020 Quarterly Investment Summary Report Receive and file the City Treasurer’s Quarterly Investment Report for September 2020, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach . Recommended Action: CONSENT CALENDAR 20-197512.Approve and Adopt Minutes Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated October 19, 2020, as written and on file in the office of the City Clerk. Recommended Action: 20-193213.Adopt Resolution No. 2020-58 to accept Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment Page 3 of 7 4 AGENDA November 2, 2020City Council/Public Financing Authority Adopt Resolution No. 2020-58, “A Resolution of the City Council of the City of Huntington Beach to Accept Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment .” Recommended Action: 20-194914.Adopt Resolutions Nos. 2020-68, 2020-69, 2020-70, 2020-71, 2020-72, 2020-73 and 2020-74 requesting authorization by the City of Huntington Beach and approval from California Department of Transportation for temporary closure of streets for certain special events in 2021 A) Adopt Resolution No. 2020-68, “A Resolution of the City Council of the City of Huntington Beach Authorizing the Closing of Main Street and 5th Street to Vehicular Traffic for Certain Special Events;” and, B) Adopt Resolution No. 2020-69, “A Resolution of the City Council of the City of Huntington Beach Approving the Temporary Closure of 12th Street in Sunset Beach for the Annual Sunset Beach Art Festival and Halloween Party;” and, C) Adopt Resolution No. 2020-70, “A Resolution of the City Council of the City of Huntington Beach Requesting Caltrans Approve the Closing of Pacific Coast Highway and Certain Ingress and Egress for the Surf City USA Marathon Run;” and, D) Adopt Resolution No. 2020-71, “A Resolution of the City Council of the City of Huntington Beach Approving the Temporary Closure of Portions of Goldenwest Street, Garfield Avenue, Huntington Street, Twin Dolphin Drive, Edwards Street, Ellis Avenue, Talbert Avenue, Seapoint Street, Inlet Drive, Overlook Drive, Summit Drive, Varsity Drive, Main Street, Walnut Avenue, and Central Park Drive for the Surf City USA Marathon Run;” and, E) Adopt Resolution No. 2020-72, “A Resolution of the City Council of the City of Huntington Beach Requesting Caltrans Approve the Closing of Pacific Coast Highway and Certain Ingress and Egress Within the City of Huntington Beach for the Annual Surf City 10 Run;” and, F) Adopt Resolution No. 2020-73, “A Resolution of the City Council of the City of Huntington Beach Approving the Closing of Pacific Coast Highway for the Huntington Beach Fourth of July Parade and Fireworks;” and, G) Adopt Resolution No. 2020-74, “A Resolution of the City Council of the City of Huntington Beach Authorizing Street Closures for the Fourth of July.” Recommended Action: Page 4 of 7 5 AGENDA November 2, 2020City Council/Public Financing Authority 20-193615.Accept the lowest responsive and responsible bid and authorize execution of a construction contract with R.J. Noble Company in the amount of $3,171,848.50 for the Fiscal Year 2020-2021 Arterial Rehabilitation Project, CC-1595; and, authorize appropriation of funds A) Accept the lowest responsive and responsible bid submitted by R.J. Noble Company in the amount of $3,171,848.50; and, B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, C) Appropriate $190,060 from the undesignated Infrastructure Fund (314) fund balance to Account 31490007.82300 . Recommended Action: 20-198916.Approve and authorize the Mayor and City Clerk to execute Professional Service Contracts with FSB Public Affairs and Barrios & Associates, LLC, for On-Call Public Affairs Services A) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and FSB Public Affairs, Inc.” and, B) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and Barrios & Associates LLC.” Recommended Action: 20-197917.Approve Memorandum of Understanding (MOU) between the City of Huntington Beach and the Huntington Beach Community Garden (HBCG) to manage a community garden on Southern California Edison (SCE) property located south of Atlanta Avenue and adjacent to the Santa Ana River Approve and authorize the Mayor and City Clerk to execute a “Memorandum of Understanding Between the City of Huntington Beach and the Huntington Beach Community Garden.” Recommended Action: ADMINISTRATIVE ITEMS 20-199818.Adopt Resolution No. 2020-81 supporting the mural-based architectural treatment and associated funding, and approve and Page 5 of 7 6 AGENDA November 2, 2020City Council/Public Financing Authority authorize execution of a Memorandum of Understanding (MOU) between the City of Huntington Beach and AES Southland Development, LLC A) Adopt Resolution No. 2020-81, “A Resolution of the City Council of the City of Huntington Beach Supporting the Mural-Based Architectural Treatment and Capital Improvement Projects and Programs Related to the Newly Constructed Huntington Beach Energy Project” (Attachment 1); and , B) Approve the “Memorandum of Understanding AES Southland Development, LLC and City of Huntington Beach” (Attachment 2) and authorize and direct the City Manager to execute the MOU on behalf of the City. Recommended Action: 20-199919.Approve the Fiscal Year 2020/21 Reorganization Plan in Response to COVID-19 by adopting Resolutions No. 2020-77, 2020-78, 2020-79, 2020-80 related to Side Letters of Agreement with the Huntington Beach Municipal Teamsters (HBMT) , Marine Safety Management Association (MSMA), and Huntington Beach Municipal Employees’ Organization (MEO); by adopting Resolution No. 2020-80 modifying salary and benefits for Non-Associated (NA) employees; and, by approving for introduction Ordinance No. 4221 to amend Section 2.76.010 of the Huntington Beach Municipal Code related to exclusions from competitive service A) Adopt Resolution No. 2020-77, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and Memorandum of Understanding Between the City and the Huntington Beach Municipal Teamsters (HBMT) by Adopting the Side Letter of Agreement” (Attachment 1); and, B) Adopt Resolution No. 2020-78, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and the Memorandum of Understanding Between the City and the Huntington Beach Marine Safety Management Association (MSMA) by Adopting the Side Letter of Agreement” (Attachment 2); and, C) Adopt Resolution No. 2020-79, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and the Memorandum of Understanding Between the City and the Huntington Beach Municipal Employees’ Organization (MEO) by Adopting the Side Letter of Agreement” (Attachment 3); and, D) Approve for Introduction Ordinance No. 4221, “An Ordinance of the City of Huntington Recommended Action: Page 6 of 7 7 AGENDA November 2, 2020City Council/Public Financing Authority Beach Amending the Huntington Beach Municipal Code by Amending Section 2.76.010 Thereof Related to Exclusions From the Competitive Service” (Attachment 4); and, E) Adopt Resolution No. 2020-80, “A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees by Adding the Director and Deputy Director of Administrative Services, Deputy Director of Public Works, Deputy Director of Community & Library Services, & Amending the Classification and Compensation for the Director of Community Services” (Attachment 5), and delegate authority to the City Manager and City Attorney to execute the corresponding employment agreements; and, F) Authorize the City Manager to take all administrative and budgetary actions necessary to implement the Citywide Reorganization Plan. ORDINANCES FOR INTRODUCTION 20-193120.Approve for introduction Ordinance No. 4222 amending Chapter 8.40 of the Huntington Beach Municipal Code (HBMC) titled Noise Control relating to the control of unnecessary, excessive, and annoying sounds and protecting noise-sensitive land uses, ensuring land use/noise compatibility, reducing noise from mobile sources, and mitigating noise from construction, maintenance, and other sources Approve for introduction Ordinance No. 4222, “An Ordinance of the City of Huntington Beach Amending Chapter 8.40 of the Huntington Beach Municipal Code Relating to Noise Control.” (Attachment 1). Recommended Action: COUNCILMEMBER COMMENTS (Not Agendized) ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Monday, November 16, 2020, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 7 of 7 8 City of Huntington Beach File #:20-2001 MEETING DATE:11/2/2020 Mayor Semeta to announce: Pursuant to Government Code § 54957.6, the City Council takes this opportunity to publicly introduce and identify designated representatives: Oliver Chi, City Manager and Travis Hopkins, Assistant City Manager, who will be participating in today's Closed Session discussions regarding labor negotiations with: Huntington Beach Municipal Teamsters (HBMT); Management Employees' Organization (MEO); and Marine Safety Management Association (MSMA) City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™9 City of Huntington Beach File #:20-1991 MEETING DATE:11/2/2020 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Moore/Field v. City of Huntington Beach, et al., OCSC Case No. 30-2019-01071686. City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™10 City of Huntington Beach File #:20-1996 MEETING DATE:11/2/2020 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case:In re: RUBY’S DINER, INC., a California Corporation, US Bankruptcy Court Case No. 8:18-bk-13311-CB. City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™11 City of Huntington Beach File #:20-1997 MEETING DATE:11/2/2020 PUBLIC EMPLOYEE PERFORMANCE EVALUATION. (Paragraph (1) of subdivision (b) of Section 54957.) Name/Title: Oliver Chi, City Manager. City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™12 City of Huntington Beach File #:20-2000 MEETING DATE:11/2/2020 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Oliver Chi, City Manager and Travis Hopkins, Assistant City Manager. Employee Organizations: Huntington Beach Municipal Teamsters (HBMT); Management Employees' Organization (MEO); Marine Safety Management Association (MSMA). City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™13 City of Huntington Beach File #:20-1915 MEETING DATE:11/2/2020 Reverend James Pike of Lutheran Church of the Resurrection and member of the Greater Huntington Beach Interfaith Community City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™14 City of Huntington Beach File #:20-1985 MEETING DATE:11/2/2020 Mayor Semeta to present the Making a Difference Award to John Etheridge City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™15 City of Huntington Beach File #:20-1986 MEETING DATE:11/2/2020 Mayor Semeta to issue a proclamation recognizing November 8-14, 2020 as National Nurse Practitioner Week City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™16 City of Huntington Beach File #:20-1987 MEETING DATE:11/2/2020 Mayor Semeta to present “Mayor’s Reflection”, a documentary commemorating the 100th Anniversary of the 19th Amendment and the 14 women who served as Mayor of Huntington Beach City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™17 City of Huntington Beach File #:20-1994 MEETING DATE:11/2/2020 Ascon Landfill Site Update City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™18 ASCON LANDFILL SITE UPDATE Ascon Project Contacts Hotline: 714-388-1825 Email: info@AsconHB.com DTSC Project Manager Safouh Sayed, 714-484-5478, Safouh.Sayed@dtsc.ca.gov DTSC Public Participation Supervisor Maya Akula, 714-484-5416, Maya.Akula@dtsc.ca.gov South Coast Air Quality Monitoring District (SCAQMD) Air Quality and Dust Monitoring Questions 1-800-CUT-SMOG (1-800-288-7664) 19 City of Huntington Beach File #:20-1935 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Alisa Backstrom, City Treasurer Subject: Receive and File the City Treasurer's September 2020 Quarterly Investment Summary Report Statement of Issue: Receive and file the City Treasurer’s Quarterly Investment Report for September 2020, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach. Financial Impact: Not applicable. Recommended Action: Receive and file the City Treasurer’s Quarterly Investment Report for September 2020, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach. Alternative Action(s): Deny or critique the Quarterly Investment Report. Analysis: Not applicable. Environmental Status: Not applicable. Strategic Plan Goal: Strengthen long-term financial and economic sustainability Attachment(s): 1. Treasurer’s Quarterly Investment Report for September 2020 2. Treasurer’s PowerPoint Presentation for September 2020 City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 City of Huntington Beach Quarterly Investment Report Quarter Ending: September 2020 PREPARED BY: ALISA BACKSTROM, MBA, CCMT, CPFIM CITY TREASURER C OLIN STEVENS, MPP T REASURY ASSOCIATE 57 E C O N O M Y Unemployment rate decreased to 7.9% for September (from high of 14.7% in April) Federal Reserve held rates stable at 0-0.25% since March Core PCE price index up 0.3% July to August September Consumer confidence increased to 101.8, up from 86.3 in August (still below pre-COVID levels) 58 M A R K E T S Equity Markets 9/30 YTD: S&P up 4.09%, DJIA down 2.65% Treasury yields at historic lows with target Fed Funds rate at 0-0.25% since March At 9/30: 2-year US Treasury yield 0.13%, 10‐year US Treasury yield 0.69% = VERY LOW YIELD ON ALL ALLOWABLE INVESTMENTS FOR CITY PORTFOLIO 59 I N T E R E S T R A T E S Treasury Rates 9/30/19 -9/30/20 60 Portfolio Summary As of 9/30/20 Investment Type $ in 000's Market Value Book Value Federal Agency Issues 78,277$ 76,244$ 34.5% Local Agency Investment Fund (LAIF) 27,461$ 27,461$ 12.4% Treasury Securities 8,355$ 7,977$ 3.7% Medium Term Notes - IADB 15,798$ 15,303$ 6.9% Corporate Bonds 55,453$ 53,876$ 24.4% OC Investment Pool 39,996$ 39,996$ 18.1% TOTAL 225,340$ 220,856$ 100% % of Portfolio AS OF: September 30, 2020 61 Investments by Type As of 9/30/20 Federal Agencies, 34.5% LAIF, 12.4%Corporate Bonds, 24.4% Treasuries, 3.6% Medium Term Notes, 6.9% OC Investment Pool, 18.1% 62 Portfolio Earnings As of 9/30/20 Total Earnings Fiscal YTD Current Year 296,310$ 963,526$ Current Budget 200,000$ 800,000$ Last Year Actual 397,968$ 1,270,724$ Average Daily Balance 225,447,508$ 242,884,806$ Effective Rate of Return 1.60%1.57% Benchmark *0.77% n/a * 12-month moving average of interpolated 1.5-year treasury Month: September AS OF: September 30, 2020 63 Monthly Activity September 2020 Investment Type $ in 000's Purchases/ Deposits Calls/Maturities /Withdrawals Federal Agency Issues Local Agency Investment Fund (LAIF) *4,000,000$ 13,000,000$ Medium Term Notes - IADB/IBRD -$ 5,000,000$ Corporate Bonds -$ -$ Treasury Securities -$ -$ OC Investment Pool *-$ (a)2,007$ TOTAL 4,000,000$ 18,002,007$ *Includes Interest Income (a) OCIP Investment Admin Fee MONTHLY ACTIVITY: September 2020 64 Quarterly Activity July -September 2020 Investment Type $ in 000's Purchases/ Deposits Calls/Maturities /Withdrawals Federal Agency Issues -$ 5,000,000$ Local Agency Investment Fund (LAIF) *4,269,569$ 51,000,000$ Medium Term Notes - IADB/IBRD -$ 5,000,000$ Corporate Bonds -$ -$ Treasury Securities -$ -$ OC Investment Pool *-$ (a)4,233$ TOTAL 4,269,569$ 61,004,233$ *Includes Interest Income (a) OCIP Investment Admin Fee QUARTERLY ACTIVITY: July 1 to September 30, 2020 65 Selected Compliance Requirements No issues of non-compliance INVESTMENT TYPE MAXIMUM MATURITY MAXIMUM SPECIFIED % OF PORTFOLIO/ MAXIMUM PER ISSUER MINIMUM QUALITY REQUIREMENTS IN COMPLIANCE? Commercial Paper 270 days 25%/10%A1, "A" Rating YES State Obligations-- CA And Others 5 years None/10%"A" Rating YES U.S. Treasury Obligations 5 years None None YES U.S. Government Agency Obligations 5 years None None YES IBRD, IFC, IADB 5 years 10%"AA" Rating YES Corporate Notes 5 years 30%/10%"A" Rating YES Local Agency Investment Fund (LAIF) N/A Up to $75,000,000 None YES Orange County Investment Pool (OCIP) N/A N/A None YES Maximum Maturities No more than 50% of portfolio maturing over 4 years.YES 66 I N S U M M A R Y Safety –No principal losses Liquidity –Sufficient funds for operating needs Effective Rate of Return - September 1.60% Prudently managed –No compliance issues Positive contributor to City – Earnings offset taxpayer funds 67 QUESTIONS? 68 City of Huntington Beach File #:20-1975 MEETING DATE:11/2/2020 REQUEST FOR COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Robin Estanislau, CMC, City Clerk PREPARED BY:Robin Estanislau, CMC, City Clerk Subject: Approve and Adopt Minutes Statement of Issue: The City Council/Public Financing Authority regular meeting minutes of October 19, 2020 require review and approval. Financial Impact: None. Recommended Action: Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated October 19, 2020, as written and on file in the office of the City Clerk. Alternative Action(s): Do not approve and/or request revision(s). Analysis: None. Environmental Status: Non-Applicable. Strategic Plan Goal: Non-Applicable - Administrative Item Attachment(s): 1. October 19, 2020 CC/PFA regular meeting minutes City of Huntington Beach Printed on 10/28/2020Page 1 of 1 powered by Legistar™69 Minutes City Council/Public Financing Authority City of Huntington Beach Monday, October 19, 2020 4:00 PM - Council Chambers 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 6:00 PM portion of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 4:00 PM - COUNCIL CHAMBERS CALLED TO ORDER – 4:00 PM ROLL CALL Present: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden Absent: None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications received by her office following distribution of the Council agenda packet: Closed Session #8 (20-1956) Two (2) emails received from Kathy Carrick and Sheila G. regarding the Performance Evaluation for Oliver Chi, City Manager. PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS — None STUDY SESSION 1. 20-1951 PULLED FROM AGENDA Review of City Park Development Efforts RECESSED TO CLOSED SESSION — 4:03 PM A motion was made by Brenden, second Posey, to recess to Closed Session for Items 2 — 8. CLOSED SESSION 2. 20-1939 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: Number of cases, two (2). 70 Council/PFA Regular Minutes October 19, 2020 Page 2 of 11 3. 20-1941 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Huntington Beach Police Officers’ Association, et al. v. City of Huntington Beach, et al.; OCSC Case No.: 30- 2019-01093906. 4. 20-1942 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Brewster (Terri Lynn) v. City of Huntington Beach; OCSC Case No. 30-2020-01160094. 5. 20-1954 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Dave Ferguson v. City of Huntington Beach: Workers’ Comp. Cases No. COHB-17-0150. 6. 20-1955 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Greg Davis v. City of Huntington Beach: Workers’ Comp. Cases No. COHB-17-0137. 7. 20-1971 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9 (Deciding Whether to Initiate Litigation): Number of cases, one (1) - Appeal of Southern California Association of Governments (SCAG) Final Regional Housing Needs Assessment (RHNA) Methodology for the Sixth Housing Element Cycle. 8. 20-1956 PUBLIC EMPLOYEE PERFORMANCE EVALUATION. (Paragraph (1) of subdivision (b) of Section 54957.) Name/Title: Oliver Chi, City Manager. 6:00 PM - COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:18 PM ROLL CALL Present: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden Absent: None PLEDGE OF ALLEGIANCE — Led by Councilmember Posey INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 9. 20-1914 Reverend Patricia Mercado of the Center for Spiritual Living and member of the Greater Huntington Beach Interfaith Community 71 Council/PFA Regular Minutes October 19, 2020 Page 3 of 11 CLOSED SESSION REPORT BY CITY ATTORNEY — Relating to Closed Session Item No. 7, City Attorney Gates reported that a motion was made by Hardy, second Semeta, to authorize an appeal of the Southern California Association of Governments (SCAG) Final Regional Housing Needs Assessment (RHNA) Methodology for the Sixth Housing Element Cycle. By a vote of 7-0, the motion was approved. AWARDS AND PRESENTATIONS 10. 20-1953 Mayor Semeta called on Victoria Alberty who presented the "Adoptable Pet of the Month" Victoria Alberty, Waggin' Trails Rescue Foundation, introduced Bailey, an 8-year old Maltese/Yorkie mix, currently being fostered by Karen at Top Dog Barkery. Bailey was described as hypoallergenic and super energetic, who was raised in a loving home, but family circumstances forced him into adoption. Additional details can be found at www.waggintrailsrescue.com. 11. 20-1919 Mayor Semeta issued a proclamation recognizing October as Breast Cancer Awareness Month Mayor Semeta introduced Captain Steve Hess, Engineer Bob Farrar, Firefighter Paramedic Kevin Cook, and Firefighter Paramedic Matt Tosches of the Huntington Beach Fire Department wearing their pink shirts, as representatives of the City's efforts to increase awareness, promote early detection and treatment for breast cancer. 12. 20-1952 Mayor Semeta presented the Mayor’s HB Excellence Award to Greg Schooley, Information Technology Technician I Mayor Semeta introduced Greg who was nominated by fellow employees for the Mayor's HB Excellence Award. Mr. Schooley was described as someone who can quickly determine a solution for technology challenges while displaying an attitude of public service as he puts the needs of his customers before his own. He is a humble, smart, and ambitious individual who was instrumental in helping many set up remote operations due to COVID-19. Mr. Schooley routinely goes above and beyond, is adaptable, and displays positive "can do" energy for every assignment. Greg thanked those who nominated him, and expressed his appreciation to Mayor Semeta for the recognition. 13. 20-1972 Recognition of Retiring Police Chief Rob Handy Mayor Semeta introduced Police Chief Handy and acknowledged his excellent performance by describing highlights from his seven years of service focused on balancing the needs of the business community while maintaining the highest quality-of-life standards for residents. A pre-recorded video presentation was shown with various members of the Huntington Beach Police and Community Foundation sharing their appreciation for his excellent service and leadership. John Etheridge, President, Huntington Beach Police and Community Foundation, thanked Retired Chief Handy for his service and presented him with a commemoration plaque. 72 Council/PFA Regular Minutes October 19, 2020 Page 4 of 11 Elsa Greenfield, Director, HB Youth Shelter and Waymakers Gang Prevention and Youth Development Program, expressed appreciation to Retired Chief Handy for implementing the Spanish Citizens' Academy which developed trust within the Oak View community, and thanked him for his tenacity, selflessness, dedication and commitment to the community. Tonya Hoxsie, Chief Executive Officer, Boys & Girls Clubs of Huntington Valley, Zoomed in to share her appreciation for the many ways that Chief Handy has supported her and the Club during his tenure as Chief of Police. Kelly Miller, President & CEO, Visit Huntington Beach, shared that Chief Handy redefined what policing is all about for the community, and his empathy and interest in understanding others were crucial to his successful service and leadership, especially during this past summer. Mr. Miller thanked Chief Handy for helping people to feel safer in Huntington Beach. Tim Whitacre, representing Orange County Supervisor Michelle Steel’s Office, presented a commendation to Chief Handy in recognition of his exceptional leadership and example for others to follow. Alexander Gonzalez, Regional Director, Office of Congressman Harley Rouda, presented a Certificate of Special Congressional Recognition in appreciation for Chief Handy's dedicated service and loyal professionalism to the City. Brett Barnes, Owner, Duke's Huntington Beach, expressed appreciation for Chief Handy's listening skills, solutions and leadership for the Downtown business community in making Huntington Beach a safe destination for visitors, and acknowledged Chief Handy’s open accessibility for both big and small issues. City Manager Oliver Chi expressed appreciative recognition for Chief Handy's adaptability and solutions- based approach, especially for the many challenges related to COVID-19, and presented a "Handy Harbour, 2013 – 2020" street sign as a gift from staff. Mayor Semeta presented a commendation to Chief Handy on behalf of the City Council to acknowledge his seven years of outstanding service and leadership for all of Huntington Beach. Chief Handy thanked City Council and staff for their support over his years of service; expressed appreciation to the Executive Team for being the best to work with and all sharing the common purpose of serving businesses, residents and visitors; thanked his family, including parents, in-laws, wife Jennifer and daughters Madalyne and Caitlyn; thanked the community for support, partnerships and commitment to solve problems and prevent crime; commended the Command staff for successfully meeting the challenges created by COVID-19 this year, as well as the Leadership Team, Line Level Officers and Support Staff who were all impacted by new routines and realities and still served with daily professionalism, discipline, and dedication to duty and service. Chief Handy stated that his last seven years of service in Huntington Beach were the most honorable of his 30 year law enforcement career. He thanked those who stepped up to make the Community Foundation a reality and highlighted some of the ways their fundraising of almost $1M in five years has benefitted not only the community but also Police Department staff. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) 73 Council/PFA Regular Minutes October 19, 2020 Page 5 of 11 Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications received by her office following distribution of the Council agenda packet. Consent Calendar #14 (20-1934) Inter-Department Communication received from Robin Estanislau, City Clerk, advising of a correction to the October 5, 2020, City Council minutes. #20 (20-1921) Email received from Kathy Carrick opposing the proposed contract with Kimley-Horn and Associates. PUBLIC COMMENTS (3 Minute Time Limit) — 2 Call-In Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Caller #578 was invited to speak, Amory Hanson, Candidate for City Council in 2020 and a member of the Huntington Beach Historic Resources Board, and stated his appreciation for the service of Police Chief Handy. (01:09:42) Caller #760 was invited to speak, an Anonymous resident of Huntington Beach since 1984, expressed his appreciation to Police Chief Handy for his safety efforts to stop COVID-19, and asked the Mayor and City Council to continue those efforts including citations for non-compliance. He also stated his opposition to Agenda Item #17 ((20-1929) regarding Summary Vacations of Easements at Delaware and Huntington Streets, and #20 (20-1921) regarding the Professional Services Contract with Kimley-Horn and Associates, Inc. (01:10:52) COUNCIL COMMITTEE — APPOINTMENTS — LIAISON REPORTS, AB 1234 REPORTING, AND OPENNESS IN NEGOTIATIONS DISCLOSURES Councilmember Brenden thanked Mayor Semeta for allowing him to represent Huntington Beach at a recent meeting of the Coastal Orange County Aircraft Noise Mitigation Task Force, which included the mayors of other coastal cities, Congressman Rouda, the Federal Aviation Administration (FAA) Western Region Administrator, and John Wayne Airport representatives. Councilmember Delgleize reported attending a recent meeting of the Orange County Transportation Authority (OCTA) where the Board approved a plan to allow modified Senior Mobility Services to continue during the COVID-19 pandemic. She also reported that the McFadden and Bushard bridges over the 405 Freeway are now open, while the Beach/Edinger and Brookhurst bridges will soon be closed down for the 405 Freeway expansion project. Councilmember Posey reported that as a Board member for Orange County Vector Control, he will provide a brief report on issues related to the increased number of Aedes mosquitoes at the next Council meeting. CITY MANAGER’S REPORT — None 74 Council/PFA Regular Minutes October 19, 2020 Page 6 of 11 CONSENT CALENDAR Mayor Semeta pulled Item #19 (20-1930) and Councilmember Posey pulled Item #20 (20-1921) for further discussions. 14. 20-1934 Approved and Adopted Minutes A motion was made by Carr, second Delgleize to approve and adopt the City Council/Public Financing Authority regular meeting minutes dated October 5, 2020, as written and on file in the office of the City Clerk, as amended by Supplemental Communication. The motion as amended carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 15. 20-1947 Approved two appointments and one reappointment to the Mobile Home Advisory Board (MHAB) as recommended by City Council Liaisons, Councilmembers Carr and Posey A motion was made by Carr, second Delgleize to approve the appointment of Mary Jo Baretich as a Resident Representative to the Mobile Home Advisory Board through August 5, 2024, the end of the current term; and/or, approve the appointment of Jerry Bleiweiss as a Resident Representative to the Mobile Home Advisory Board through August 5, 2024, the end of the current term; and/or, approve the re-appointment of Donald Hart as an At-Large Member Representative to the Mobile Home Advisory Board through August 5, 2024, the end of the current term. The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 16. 20-1938 Adopted Resolution No. 2020-61 authorizing the Manual and/or Facsimile Signatures of the Chief Financial Officer, the City Treasurer, the Assistant Chief Financial Officer, and the Deputy City Treasurer as persons authorized to execute Financial Transactions in the name of the City of Huntington Beach A motion was made by Carr, second Delgleize to adopt Resolution No. 2020-61, "A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of the Chief Financial Officer, the City Treasurer, the Assistant Chief Financial Officer, and the Deputy City Treasurer as Persons Authorized to Execute Financial Transactions in the name of the City of Huntington Beach." The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 75 Council/PFA Regular Minutes October 19, 2020 Page 7 of 11 17. 20-1929 Adopted Resolution Nos. 2020-66 and 2020-67 ordering the Summary Vacations of Easements over portions of Delaware Street and Huntington Street in the City of Huntington Beach; and, authorized recordation and execution of a Warranty Deed transferring the vacated portion of Delaware Street to Surf City Beach Cottages, L.P. A motion was made by Carr, second Delgleize to adopt Resolution No. 2020-66, "A Resolution of the City Council of the City of Huntington Beach Ordering the Summary Vacation of an Easement Over a Portion of Delaware Street in the City of Huntington Beach" (Attachment 1); and, adopt Resolution No. 2020-67, "A Resolution of the City Council of the City of Huntington Beach Ordering the Summary Vacation of an Easement Over a Portion of Huntington Street in the City of Huntington Beach" (Attachment 2); and, instruct the City Clerk to record Resolution No. 2020-66 and Resolution No. 2020- 67 and the respective attached exhibits with the Orange County Recorder; and, approve and authorize the City Manager to execute the Warranty Deed (Attachment 8), with minor modifications in a form approved by the City Attorney, and any documents needed to process the transfer of the portion of Delaware Street. The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 18. 20-1943 Approved Fiscal Year 2019/20 Year End Budget Adjustments and Inter-Fund Transfers A motion was made by Carr, second Delgleize to approve the year-end inter-fund transfers for the FY 2019/20 Revised Budget in the Funds and by the amounts contained in Attachment 1; and, increase appropriations for the FY 2019/20 Revised Budget by $1,612,000 in the Funds and amounts contained in Attachment 1 to reconcile the budget with actual expenses incurred. The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 19. 20-1930 Accepted the lowest responsive and responsible bid and authorized execution of a construction contract with Horizons Construction in the amount of $897,524 for the Edison Community Center Improvements, MSC-533 Mayor Semeta pulled this item to bring public awareness to this park improvement project, and asked staff to share some details. Public Works Director Sean Crumby presented a PowerPoint communication with slides titled Project Background (5), and Contract Award — Horizons Construction. A motion was made by Semeta, second Hardy to accept the lowest responsive and responsible bid submitted by Horizons Construction in the amount of $897,524; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following vote: 76 Council/PFA Regular Minutes October 19, 2020 Page 8 of 11 AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 20. 20-1921 Approved and authorized preparation of a Professional Services Contract with Kimley-Horn and Associates, Inc. for preparation of the 2021-2029 General Plan Housing Element Update contingent upon award of a $500,000 Department of Housing and Community Development Local Early Action Planning (LEAP) Grant Councilmember Posey and City Manager Chi discussed how the City qualified for the Local Early Action Planning (LEAP) Grant. Councilmember Posey and Director Luna-Reynosa discussed the timeline for Council's 2021 late summer or early fall Housing Element vote, including assessments and preliminary research which need to be considered regardless of the final Regional Housing Needs Assessment (RHNA) number which is expected to be known in early 2021. Deputy Director of Community Development Jennifer Villasenor and Councilmember Posey discussed that this Housing Element Cycle is expected to require an Environmental Impact Report (EIR) which necessitates the hiring of an environmental consultant to prepare, as well as expert analysis of demographics and forecasting. A motion was made by Posey to approve the Professional Services Contract between the City and Kimley-Horn and Associates, Inc. for preparation of the 2021-2029 General Plan Housing Element Update contingent upon award of a $500,000 HCD LEAP Grant; and, approve and authorize the Mayor and City Clerk to execute a “Professional Services Contract Between the City of Huntington Beach and Kimley-Horn and Associates, Inc. for Preparation of the 2021-2029 General Plan Housing Element Update” in the amount of $581,158 as prepared by the City Attorney (Attachment No. 2); and, approve an increase in the Community Development Department’s professional services listing authority by $581,158 for the preparation of the 2021-2029 General Plan Housing Element Update to ensure compliance with Administrative Regulation Number 228, Section 7.1; and, appropriate funds in the amount of $500,000 from Fund 715, a grant from HCD, for the Professional Services Contract between the City and Kimley-Horn and Associates, Inc. Councilmember Peterson stated his concerns for approving costs in excess of the expected grant amount. Councilmember Posey reminded everyone that time is of the essence for this project, and shared his concern that by not approving the full potential costs now it might create project delays in the future. Councilmember Delgleize and staff shared hopes that contingency amounts will not actually be needed, but included a contingency amount due to the time constraints for the project. Councilmember Posey confirmed with staff the EIR for this project will be an update to the General Plan EIR which was last updated in 2017. Councilmember Posey briefly reviewed some community outreach details from the Proposed Project Draft Schedule for the benefit of the public. A substitute motion was made by Peterson, second Semeta, to approve preparation of a the Professional Services Contract in the amount of $505,355.00 between the City and Kimley-Horn and Associates, Inc. for preparation of the 2021-2029 General Plan Housing Element Update contingent upon award of a $500,000 HCD LEAP Grant; and, approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract Between the City of Huntington Beach and Kimley-Horn and 77 Council/PFA Regular Minutes October 19, 2020 Page 9 of 11 Associates, Inc. for Preparation of the 2021-2029 General Plan Housing Element Update" in the amount of $581,158 $505,355 as prepared by the City Attorney (Attachment No. 2); and, approve an increase in the Community Development Department's professional services listing authority by $581,158 $505,355 for the preparation of the 2021-2029 General Plan Housing Element Update to ensure compliance with Administrative Regulation Number 228, Section 7.1; and, appropriate funds in the amount of $500,000 from Fund 715, a grant from HCD, for the Professional Services Contract between the City and Kimley- Horn and Associates, Inc. The substitute motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None 21. 20-1933 Adopted Ordinance No. 4219 Adding Chapter 10.49 to the Huntington Beach Municipal Code (HBMC) Relating to the Prohibition on Repairs and Sales of Bicycles and Bicycles Parts on Public Property Appro ved for introduction 10/5/2020 — Vote: 7-0 A motion was made by Carr, second Delgleize to adopt Ordinance No. 4219, "An Ordinance of the City of Huntington Beach Adding Chapter 10.49 to the Huntington Beach Municipal Code Relating to the Prohibition on Repairs and Sales of Bicycles and Bicycle Parts on Public Property." The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None PUBLIC HEARING 22. 20-1950 Public Hearing held; accepted Fiscal Year 2019-2020 Consolidated Annual Performance & Evaluation Report (CAPER) Mayor Semeta opened the Public Hearing. City Clerk Robin Estanislau stated there were no public speakers, and announced supplemental communication received for this item: #22 (20-1950) A PowerPoint communication from Ursula Luna-Reynosa, Community Development Director, titled Consolidated Annual Performance & Evaluation Report (CAPER) FY 2019-2020. There being no public speakers, Mayor Semeta closed the Public Hearing. Community Development Director Ursula Luna-Reynosa presented a PowerPoint communication entitled: Consolidated Annual Performance & Evaluation Report (CAPER) FY 2019-2020 with slides titled: CAPER FY 2019-2020, CAPER - Purpose, Funding Categories, Oak View Family Literacy, Oak View Children's Bureau, Homeless Outreach & Standup for Kids, Senior Care Services, Code Enforcement, Public Facilities, Tenant Based Rental Assistance (TBRA), Next Steps and Questions. 78 Council/PFA Regular Minutes October 19, 2020 Page 10 of 11 Councilmember Delgleize and Director Luna-Reynosa discussed that projects through the Oak View Children's Bureau did not include internet connections and wireless service, services currently available through the Oak View Library Branch when it is open. Councilmember Delgleize requested that these services be considered for future Oak View Bureau projects. A motion was made by Peterson, second Delgleize to conduct the Public Hearing to hear comments and approve the FY 2019-2020 Consolidated Annual Performance and Evaluation Report for CDBG and HOME Federal funds; and, authorize the City Manager to transmit this report to the United States Department of Housing and Urban Development (HUD) by October 23, 2020. The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None ADMINISTRATIVE ITEMS 23. 20-1848 Approved Local Coastal Program Amendment (LCPA) No. 20-001 by adopting City Council Resolution No. 2020-59; and, requesting its certification by the California Coastal Commission City Manager Chi introduced Director of Community Development Ursula Luna-Reynosa who explained the process for amendments which receive City Council approval throughout the year, and stated these Zoning Text Amendments affect the Coastal Zone and therefore require California Coastal Commission certification before inclusion in the Certified Local Coastal Program. A motion was made by Semeta, second Posey to approve Local Coastal Program Amendment No. 20- 001 by adopting City Council Resolution No. 2020-59, "A Resolution of the City Council of the City of Huntington Beach, State of California, Adopting Local Coastal Program Amendment No. 20-001 and Requesting its Certification by the California Coastal Commission (Attachment No. 1)." The motion carried by the following vote: AYES: Posey, Delgleize, Carr, Semeta, Peterson, Hardy, and Brenden NOES: None COUNCILMEMBER COMMENTS (Not Agendized) Mayor Pro Tem Carr reported attending a virtual conference for the League of California Cities where discussions centered on Regional Housing Needs Assessments (RHNA) and COVID-19 related issues. She also attended the ribbon cutting for One Medical, a new medical facility at Pacific City. Councilmember Hardy reported moderating a virtual session of the League of California Cities conference for the Coastal Cities Group on Sea Level Rise issues; representing the City of Huntington Beach at a recent Chamber of Commerce AM Connect meeting; and, she thanked Police Chief Handy for his personal concern and follow-up, especially anytime police activity impacted a potential high school student of hers, and for helping to make Huntington Beach a better community. 79 Council/PFA Regular Minutes October 19, 2020 Page 11 of 11 Councilmember Posey provided information on One Medical, the new membership and concierge-type business staffed with Medical Doctors and Nurse Practitioners, which is now open in Pacific City. He also announced he will be presenting a Vector Control update to the Huntington Beach Kiwanis as well as the Rossmoor Homeowners’ Association (HOA). Councilmember Peterson expressed his appreciation for Police Chief Handy, especially his ability to clearly explain policing, and his focus on mentoring and developing an outstanding executive staff. Councilmember Peterson wished him the best in his retirement. Mayor Semeta announced that Huntington Harbour Philharmonic has raised almost $16,000 this year for children's music programs in local schools. She reported participating in a League of California Cities conference voting session, but because there was not a quorum, no action was taken. She provided an update on the efforts to place a piece of public art in Central Park, and also reported participating in a third grade class Zoom discussion on local government. She mentioned recording a “W elcome” for her selection for the Mayor's Choice Award recipient for the Human Relations Task Force Cinema Showcase for Hispanic Heritage Month, as well as the upcoming Asian Heritage Showcase. She reported on the successful Rockin' Fig First Annual Vintage Surf Festival for the Third Block of Main Street, also supported by the Downtown Business Improvement District, to celebrate the Huntington Beach surf culture and increase awareness of Third Block businesses. She encouraged people to make an appointment to visit the Art Center’s 7th Annual Inspired exhibition. ADJOURNMENT — 8:16 PM to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Monday, November 2, 2020, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov ________________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair 80 City of Huntington Beach File #:20-1932 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Sean Crumby, Director of Public Works Subject: Adopt Resolution No. 2020-58 to accept Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment Statement of Issue: Authorize the City to accept grant funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response (OSPR) for oil spill response equipment. The grant would fund the purchase of spill response equipment to respond to oil spills in Huntington Harbour and on-land spills in the City. Financial Impact: The grant will permit the City to expend up to $35,000 to purchase the oil spill response equipment and mobile trailer specifically designed to house the equipment. The equipment consists of 1,000 feet of hard floating booms, absorbent pads, personal protective equipment, fire extinguishers, and decontamination detergents. Once purchased, the City will submit the appropriate documentation for reimbursement from the OSPR. Recommended Action: Adopt Resolution No. 2020-58, “A Resolution of the City Council of the City of Huntington Beach to Accept Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment.” Alternative Action(s): Do not approve acceptance of grant funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for purchase of oil spill response equipment. Analysis: The purchase of oil spill response equipment would allow City staff to respond rapidly to oil spills in Huntington Harbour and other spills,whether on land or other bodies of water,such as storm drain channels and the Santa River. The imminent need for this equipment is evidenced by three vessels City of Huntington Beach Printed on 10/28/2020Page 1 of 2 powered by Legistar™81 File #:20-1932 MEETING DATE:11/2/2020 channels and the Santa River. The imminent need for this equipment is evidenced by three vessels capsizing in the Harbour within a 9-month period between August 2019 and May 2020. The capsizing vessels discharged diesel fuel into the waters of Huntington Harbour,which impacted the adjacent private/public docks, Harbour beaches, and the environmentally-sensitive Bolsa Chica Wetlands. Currently, the City has to rely on other agencies,such as the Orange County Sheriff’s Marine Division, for assistance in responding to these types of incidents. This reliance on other agencies leaves the City in a precarious position,since the City is dependent on the ability and availability of other agencies to respond in a timely manner with the necessary equipment and staff for an effective spill response. With the purchase of this equipment, City staff will be able to respond in a much more rapid fashion to contain any potential fuel spills and to minimize the impact of the spills to the environment and public/private property. The mobile trailer and equipment would be staged in the parking lot adjacent to the public dock at 3831 Warner Avenue, which will permit City staff easy access and ability to quickly launch a skiff via the public dock to respond in the event of a spill. Marine Safety and personnel from the Fire Department will be trained on how to deploy the spill response equipment by staff from the OSPR shortly following the acquisition of the equipment. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and modernize public safety service delivery Attachment(s): 1. Resolution No. 2020-58,“A Resolution of the City Council of the City of Huntington Beach to Accept Grant Funds From the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment” City of Huntington Beach Printed on 10/28/2020Page 2 of 2 powered by Legistar™82 83 City of Huntington Beach File #:20-1949 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Chris Slama, Director of Community Services Subject: Adopt Resolutions Nos. 2020-68, 2020-69, 2020-70, 2020-71, 2020-72, 2020-73 and 2020-74 requesting authorization by the City of Huntington Beach and approval from California Department of Transportation for temporary closure of streets for certain special events in 2021 Statement of Issue: The California Department of Transportation (Caltrans) requires an approved City Council resolution to close Pacific Coast Highway from Beach Boulevard to Warner Avenue, the first block of Main Street, 5th Street, and 12th Street in Sunset Beach for certain special events in 2021. Financial Impact: Not applicable. Recommended Action: A) Adopt Resolution No. 2020-68, “A Resolution of the City Council of the City of Huntington Beach Authorizing the Closing of Main Street and 5th Street to Vehicular Traffic for Certain Special Events;” and, B) Adopt Resolution No. 2020-69, “A Resolution of the City Council of the City of Huntington Beach Approving the Temporary Closure of 12th Street in Sunset Beach for the Annual Sunset Beach Art Festival and Halloween Party;” and, C) Adopt Resolution No. 2020-70, “A Resolution of the City Council of the City of Huntington Beach Requesting Caltrans Approve the Closing of Pacific Coast Highway and Certain Ingress and Egress for the Surf City USA Marathon Run;” and, D) Adopt Resolution No. 2020-71, “A Resolution of the City Council of the City of Huntington Beach Approving the Temporary Closure of Portions of Goldenwest Street, Garfield Avenue, Huntington Street, Twin Dolphin Drive, Edwards Street, Ellis Avenue, Talbert Avenue, Seapoint Street, Inlet Drive, Overlook Drive, Summit Drive, Varsity Drive, Main Street, Walnut Avenue, and Central Park Drive for the Surf City USA Marathon Run;” and, City of Huntington Beach Printed on 10/28/2020Page 1 of 3 powered by Legistar™84 File #:20-1949 MEETING DATE:11/2/2020 E) Adopt Resolution No. 2020-72, “A Resolution of the City Council of the City of Huntington Beach Requesting Caltrans Approve the Closing of Pacific Coast Highway and Certain Ingress and Egress Within the City of Huntington Beach for the Annual Surf City 10 Run;” and, F) Adopt Resolution No. 2020-73, “A Resolution of the City Council of the City of Huntington Beach Approving the Closing of Pacific Coast Highway for the Huntington Beach Fourth of July Parade and Fireworks;” and, G) Adopt Resolution No. 2020-74, “A Resolution of the City Council of the City of Huntington Beach Authorizing Street Closures for the Fourth of July.” Alternative Action(s): Do not adopt these resolutions and direct staff accordingly. Analysis: Certain special events require the closure of portions of Main Street and 5th Street in the downtown area in the interest of public safety, crowd access, and event operation. Caltrans requires a City Council Resolution (Attachment 1) declaring the city’s intention to close the first block of Main Street and 5th Street in order to issue a permit for the closures. A Caltrans permit is needed for these locations because Pacific Coast Highway is a state highway with turn pockets onto Main Street and 5 th Street. Events occurring in 2021 that require the closure of Main Street and 5th Street in downtown Huntington Beach include: Wavecrest Beach Cruiser Meet, California Cruise In, Chili at the Beach, 4th of July Block Party, Surfing Walk of Fame Induction, Surf City Days, HB Air Show Displays, Halloween Activities, and Light a Light of Love. Additional events may be added at a later date. Another street closure that requires a resolution in order to obtain a Caltrans permit is for the closure of 12th Street in Sunset Beach for the annual Sunset Beach Art Festival and Halloween Party (Attachment 2). Caltrans also requires a resolution for the closure of Pacific Coast Highway from Beach Boulevard to Warner Avenue for the Surf City USA Marathon Run (Attachment 3) and the Surf City 10 Run (Attachment 5). Attachment 4 authorizes the temporary closure of portions of local streets along the Marathon’s course. While there is some impact on City residents, extensive notification is done to minimize inconvenience. All streets are reopened as soon as public safety permits. Finally, road closure resolutions are included for the 2021 Fourth of July parade, fireworks, and related activities (Attachments 6 and 7). These closures remain unchanged from the last several years that the event took place. Environmental Status: Not applicable. Strategic Plan Goal: City of Huntington Beach Printed on 10/28/2020Page 2 of 3 powered by Legistar™85 File #:20-1949 MEETING DATE:11/2/2020 Enhance and modernize public safety service delivery Attachment(s): 1. Resolution No. 2020-68, “A Resolution of the City Council of the City of Huntington Beach authorizing the closing of Main Street and 5th Street to vehicular traffic for certain special events.” 2. Resolution No. 2020-69, “A Resolution of the City Council of the City of Huntington Beach approving the temporary closure of 12th Street in Sunset Beach for the Annual Sunset Beach Art Festival and Halloween Party.” 3. Resolution No. 2020-70, “A Resolution of the City Council of the City of Huntington Beach requesting Caltrans approve the closing of Pacific Coast Highway and certain ingress and egress for the Surf City USA Marathon Run.” 4. Resolution No. 2020-71, “A Resolution of the City Council of the City of Huntington Beach approving the temporary closure of portions of Goldenwest Street, Garfield Avenue, Huntington Street, Twin Dolphin Drive, Edwards Street, Ellis Avenue, Talbert Avenue, Seapoint Street, Inlet Drive, Overlook Drive, Summit Drive, Varsity Drive, Main Street, Walnut Avenue, and Central Park Drive for the Surf City USA 20 Marathon Run.” 5. Resolution No. 2020-72, “A Resolution of the City Council of the City of Huntington Beach requesting Caltrans approve the closing of Pacific Coast Highway and certain ingress and egress within the City of Huntington Beach for the Annual Surf City 10 Run.” 6. Resolution No. 2020-73, “A Resolution of the City Council of the City of Huntington Beach approving the closing of Pacific Coast Highway for the Huntington Beach Fourth of July Parade and Fireworks.” 7.Resolution No. 2020-74, “A Resolution of the City Council of the City of Huntington Beach authorizing street closures for the Fourth of July.” City of Huntington Beach Printed on 10/28/2020Page 3 of 3 powered by Legistar™86 87 88 89 90 91 92 93 94 95 96 97 City of Huntington Beach File #:20-1936 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Sean Crumby, Director of Public Works Subject: Accept the lowest responsive and responsible bid and authorize execution of a construction contract with R.J. Noble Company in the amount of $3,171,848.50 for the Fiscal Year 2020- 2021 Arterial Rehabilitation Project, CC-1595; and, authorize appropriation of funds Statement of Issue: On October 6, bids were publically opened for the Fiscal Year (FY) 2020-21 Arterial Rehabilitation Project. City Council action is requested to award the construction contract to R.J. Noble Company, the lowest responsive and responsible bidder. Financial Impact: The total cost for the project, including contingency and supplemental costs, is estimated at $3,639,033.35. Funds for this project are available in the current fiscal year budget in the Infrastructure Fund, Account 31490007.82300 ($420,000), RMRA Fund, Account 124790004.82300 ($3,180,000) and Account 124790002 ($190,000). The City of Fountain Valley has agreed to reimburse the City $190,060 for portions of work that are within their jurisdiction. An appropriation of this amount is requested from the Infrastructure Fund (314). Recommended Action: A) Accept the lowest responsive and responsible bid submitted by R.J. Noble Company in the amount of $3,171,848.50; and, B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, C) Appropriate $190,060 from the undesignated Infrastructure Fund (314) fund balance to Account 31490007.82300. Alternative Action(s): City of Huntington Beach Printed on 10/28/2020Page 1 of 3 powered by Legistar™98 File #:20-1936 MEETING DATE:11/2/2020 Reject all bids, or provide staff with alternative action. Analysis: This project will rehabilitate approximately 2.0 miles of arterial streets. Brookhurst Street (Yorktown to Garfield) will be paved with 4 inches of new asphalt after the existing asphalt section is ground down. Newland Street (Ellis to Talbert) will be paved with 3 inches of new asphalt after the sub-base is pulverized and cement treated. Atlanta Avenue (Delaware to Beach) will be paved with 2 inches of asphalt and overlaid with an additional 2 inches of asphalt after the existing asphalt is ground down. Garfield Avenue (Main to Delaware) will be paved with 2 inches of asphalt and overlaid with an additional 2 inches of asphalt after the existing asphalt is ground down. All streets will have a wearing surface course of rubberized asphalt concrete hot mix (ARHM). Manholes, monitoring wells, survey monuments, and water valve assemblies will be adjusted to grade,and traffic loops and striping will be replaced. Improvements also include limited replacement of concrete curb, gutter, sidewalk, and access ramps where needed. The four segments have average Pavement Condition Indexes (PCIs) between 32 (very poor) to 79 (good),and warrant rehabilitation now to avoid increased future maintenance costs. Part of the Newland Street and Brookhurst Street segments are within the City of Fountain Valley Right-of-Way. The costs for these segments are estimated at $191,060. All costs associated with this work will be reimbursed by the City of Fountain Valley per the attached agreement. The project uses a sustainable paving material, which utilizes rubberized asphalt concrete (RAC), which contains crumb rubber derived from 100% California waste tire rubber. A two-inch layer of RAC uses over 2,000 waste tires per lane mile. The project will divert approximately 18,000 waste tires that would otherwise end up in a landfill. Including this project, the use of RAC in the rehabilitation of the City’s arterial streets has resulted in the diversion of over 363,000 waste tires. Staff anticipates a reimbursement from the CalRecycle Rubberized Asphalt Concrete (RAC) grant in the amount of $25,000. Bids were publicly opened on October 6, 2020, with the following results: BIDDER'S NAME BID AMOUNT (Amount Read at Bid Opening and Basis of Award) CORRECTED BID AMOUNT R.J. Noble Company $3,171,848.50 - All American Asphalt $3,199,297.00 - Hardy & Harper, Inc.$3,245,000.00 $3,244,999.10 Sequel Contractors, Inc.$3,263,213.00 - Excel Paving $3,429,615.00 $3,429,453.00 Onyx Paving Company, Inc.$3,637,000.00 - The engineer’s estimate for the project for the basis of bid is $3,200,000. Staff recommends City of Huntington Beach Printed on 10/28/2020Page 2 of 3 powered by Legistar™99 File #:20-1936 MEETING DATE:11/2/2020 awarding a contract to R.J. Noble Company in the amount of $3,171,848.50. R.J. Noble Company has provided acceptable arterial rehabilitation construction in the past. The total project cost is estimated to be $3,639,033.35, which includes the construction contract, construction contingency, inspection, and supplemental services (soils and materials testing). Environmental Status: The project is categorically exempt pursuant to Class 1, section 15301c of the California Environmental Quality Act. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Vicinity Map 2. Agreement between the City of Fountain Valley and the City of Huntington Beach City of Huntington Beach Printed on 10/28/2020Page 3 of 3 powered by Legistar™100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 City of Huntington Beach File #:20-1989 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Travis K. Hopkins, Assistant City Manager Subject: Approve and authorize the Mayor and City Clerk to execute Professional Service Contracts with FSB Public Affairs and Barrios & Associates, LLC, for On-Call Public Affairs Services Statement of Issue: The City recently completed an RFQ process to retain the services of on-call public affairs services. Based on the results of the assessment, staff is requesting authorization to execute two on-call professional service contracts with FSB Public Affairs and Barrios & Associates, LLC.The specialists may provide various services, such as developing content for the City's media platforms, including print, website, social media, and community cable television channels, along with other projects as needed.The term for each contract is one year, with an option to renew annually for two successive years. Financial Impact: There is no additional appropriation requested at this time. If the on-call contracts are approved, services would be provided on an as-needed basis, subject to annual City Council budget appropriation authority.Any work performed will be funded through both the General Fund and the Surf City “3” Cable Channel Fund. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and FSB Public Affairs, Inc.” and, B) Approve and authorize the Mayor and City Clerk to execute “Professional Services Contract Between the City of Huntington Beach and Barrios & Associates LLC.” Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Staff is seeking approval of on-call contracts with public affairs specialists, FSB Public Affairs and Barrios & Associates, to provide community outreach and public affairs services. These services would be provided on an “as-needed” basis to supplement City efforts to distribute information to City of Huntington Beach Printed on 10/28/2020Page 1 of 2 powered by Legistar™121 File #:20-1989 MEETING DATE:11/2/2020 would be provided on an “as-needed” basis to supplement City efforts to distribute information to residents and the media, generate multimedia content, and assist with various special outreach projects. Staff issued a Request for Qualifications and received 15 responses. Following an evaluation of all responses and interviews with the top three candidates, staff is recommending that on-call contracts be approved with FSB and Barrios. Both firms are uniquely qualified to provide services to the City, due to their extensive resources, staffing, and experience working with other agencies and corporations.Pursuant to the proposed agreements, work will only be performed on an as-needed basis, with each contract containing a not-to-exceed amount of $150,000 year. The term of the agreements is for one year, with the option to renew annually for two successive years. Environmental Status: Not applicable. Strategic Plan Goal: Non-Applicable - Administrative Item Attachment(s): 1. Professional Services Contract Between the City of Huntington Beach and FSB Public Affairs for On-Call Public Affairs Services 2. Professional Services Contract Between the City of Huntington Beach and Barrios & Associates, LLC, for On-Call Public Affairs Services City of Huntington Beach Printed on 10/28/2020Page 2 of 2 powered by Legistar™122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 Fee Schedule Barrios & Associates, LLC 1. Flat Monthly Retainer Fee - $7,500 a. This fee includes services related to Strategic Communications, HBTV Channel 3 programming, website development, city newsletter development, and on-call services for up to 50 hours per month. 2. Other Supplemental Services - $135/hour a. See attached letter/proposal dated October 23, 2020. 152 153 154 155 156 157 158 City of Huntington Beach File #:20-1979 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Chris Slama, Director of Community Services Subject: Approve Memorandum of Understanding (MOU) between the City of Huntington Beach and the Huntington Beach Community Garden (HBCG) to manage a community garden on Southern California Edison (SCE) property located south of Atlanta Avenue and adjacent to the Santa Ana River Statement of Issue: A request to approve the renewal of the Memorandum of Understanding (MOU) between the City of Huntington Beach and the Huntington Beach Community Garden (HBCG), which expired on July 1, 2020, for individual gardening plots for use by members. Financial Impact: Not applicable. Recommended Action: Approve and authorize the Mayor and City Clerk to execute a “Memorandum of Understanding Between the City of Huntington Beach and the Huntington Beach Community Garden.” Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: On June 21, 2010, City Council approved a five-year MOU with an additional five-year extension between the City and HBCG to create a community garden on Southern California Edison (SCE) property located south of Atlanta Avenue and adjacent to the Santa Ana River. The 2.5-acre parcel provides a location where community garden members can use the available land for individual gardening plots. Recently, the City renewed the five-year License Agreement between the City and SCE, which will expire on November 30, 2025. The MOU with the HBCG will coincide with SCE agreement terms. Both the SCE and HBCG agreements will be re-evaluated for renewal upon their expiration in 2025. City of Huntington Beach Printed on 10/28/2020Page 1 of 2 powered by Legistar™159 File #:20-1979 MEETING DATE:11/2/2020 The Huntington Beach Community Garden is a 501(c)3 corporation. They have bylaws for their organization, and provide rules and regulations for the garden members to follow. Additionally, the HBCG has been provided a copy of the SCE license agreement to ensure compliance with SCE regulations. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain high quality City services Attachment(s): 1) Memorandum of Understanding between the City of Huntington Beach and the Huntington Beach Community Garden City of Huntington Beach Printed on 10/28/2020Page 2 of 2 powered by Legistar™160 161 162 163 164 165 166 167 168 169 170 171 LICENSE AGREEMENT BETWEEN SOUTHERN CALIFORNIA EDISON AND THE CITY OF HUNTINGTON BEACH EXHIBIT A 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 HUNTINGTON BEACH COMMUNITY GARDEN BYLAWS ATTACHMENT 1 195 196 197 198 199 HUNTINGTON BEACH COMMUNITY GARDEN RULES & REGULATIONS ATTACHMENT 2 200 1 Huntington Beach Community Garden Rules and Regulations I. General The purpose of the Rules and Regulations is to maintain a neat and productive garden area and provide a pleasant environment for all persons in the garden. As a member, you agree to abide by the Rules and Regulations of Huntington Beach Community Garden (HBCG). The Officers and Board of Directors of HBCG are final arbiters of any disputes or violations of garden rules and regulations. Suggestions or questions about the HBCG Rules and Regulations should be brought to the attention of the Officers and Board, in person or in writing. II.Eligibility A. A plot holding member (plot holder) is a person assigned a plot who actively gardens within the Bylaws and Rules and Regulations of the HBCG and whose fees and dues are current. A general member is a person within the Bylaws and Rules and Regulations of the HBCG and whose fees and dues are current. B. Plots may be assigned or reassigned at the discretion of the Board of Directors. C. Plot assignment is given to Huntington Beach residents only. D. Residence qualification is a verifiable address of property ownership or residence in the City of Huntington Beach, which must be shown at the time of admittance to group and upon yearly renewal. Acceptable verification is as follows: California driver’s license or California ID card plus a current bill. If a question of residency or property ownership should arise, the following may be used to support residency verification: a current property tax bill, mortgage statement, or rent receipt. E. One plot will be assigned per verified residential address of the applicant. F. Applications for more than one plot may be accepted at the discretion of the Board of Directors. G. Dues are payable on or before January 1st for the coming year. Current year membership expires for non- payment of dues on January 2nd. H. Plots are assigned and cannot be transferred, exchanged or sublet to another person without prior approval of the Board of Directors. I. It is the responsibility of each member to keep HBCG notified of his/her most current home and email addresses and telephone number. Any correspondence mailed to the current address on file is considered delivered. J. Each plot holder will sign a HBCG Plot Use Agreement agreeing to abide by the current Bylaws and Rules and Regulations. K. If a plot holder dies, the spouse or significant other of the same address may take over the garden plot as a member in his/her own right. L. Anyone sharing a plot with a plot holder must become a general member, and sign a Plot Use Agreement that they agree to abide by the current Bylaws and Rules and Regulations. III.Member Responsibilities A. General 1.Be aware of and follow the Rules and Regulations of HBCG. 2.Notify HBCG when giving up a plot or membership. 3.Ensure that guests follow the Rules and Regulations of HBCG; members are responsible for their guest's actions. 4.Only enter another member’s garden plot with his or her permission. Stealing is cause for permanent loss of membership. 5.Do not take anything (bags or produce) from the produce donation area. Doing so will 201 2 result in immediate and permanent loss of membership. 6.Do not destroy or damage any property of HBCG. 7.All Primary and Secondary Plot Holders are responsible for reading HBCG notices and announcements sent to the e-mail address on file, and contacting HBCG if clarification is needed. 8.Arrange for someone to take care of your plot if ill or on vacation. HBCG is not responsible for the upkeep of any plot. Give a copy of Rules and Regulations to the person taking care of your plot and notify the Board of Directors of the arrangement. 9.All Primary and Secondary Plot Holders must attend two (2) work parties per year or give four (4) hours of service. After June 30, hours are pro-rated to (2) hours for new members only. 10.Children brought to the garden must be supervised by an adult at all times. 11.Properly use the equipment and tools of HBCG and return them to their proper place. 12.Return wheelbarrows, EMPTY, to the storage area and never leave one in a plot. 13.Do not consume alcoholic beverages or smoke on site. 14.Do not sell or use garden produce for profit and affirm that produce is intended for home use. 15.Do not bring any animals to the garden nor provide food or water for wild animals. 16.Do not ride your bicycle anywhere in the garden. 17.Keep paths at their original width and keep adjacent paths free of weeds at all times. 18.Stay with the hose when the water is turned on and perform hand held watering only. No drip system, oscillating sprinkler, diffusers and soaker hoses are allowed in the garden. Conserve water at all times. Be sure to turn off the spigot when you are finished watering. 19.Report problems with the water or a hose to any Board member or Area Representative as soon as possible. 20.Place trash and refuse from the garden into the dumpster provided. If the dumpster is full, keep trash in your plot or take home. Do not bring trash/garbage in from outside the garden. 21.Be considerate to the neighbors, both in the garden and the neighborhood. Voices carry to the neighborhood; please no yelling. 22.HBCG recommends that each gardener donate 10% of their crop yield to a charity feeding the needy. 23.Amplified music is prohibited without express permission of the board. 24.Garden hours are 7:00 a.m. through 7:00 p.m. during Daylight Savings Time (Spring- Summer months), and 7:00 a.m. through 5:00pm during Standard Time (Fall-Winter months). Opening hours on Sunday is at 8:00 a.m. 25.The garden is closed on the following Federal holiday observances: New Year’s Day, Martin Luther King, Jr. Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas. 26.Automobile parking is in the marked spots on Atlanta. Loading and/or unloading for garden materials may occur in the area east of the garden entrance, but must be moved immediately after loading/unloading is complete. B. Garden Plot 1.Keep your garden plot planted and harvested at all times; at least 50% in spring, summer and fall. 2.Remove and/or trim all diseased and pest infested plants. 3.Keep your plot and adjacent pathways free of all weeds and invasive plants such as Bermuda grass. See the complete list of weeds and banned plants in Section D. 4.Do not use pressure treated wood in the garden as it is toxic. 202 3 5.City requires new or replacement fences to be constructed of standard white vinyl lattice material. They can be secured with non-metallic stakes no higher than 2’ and no wider than 2.5”. No metal materials such as support posts, chicken wire or fencing material may be used. 6.Do not alter, attach to, replace or paint the borders of the plot and keep them free of soil and plants 7.Soil within the boundary of a plot must be at a uniform level. No raised beds are allowed within the plot. 8.Keep the plot marker on your plot clear and readable. If the marker is missing, report to your Area Representative or HBCG Board member. 9.Trellis Guidelines - These materials may be used for trellis construction: Wooden stakes – no greater than 1” x 1”, Bamboo poles – no greater than 1” diameter, PVC pipe – no greater than 1” diameter. Ready-made tomato cages must be made of plastic. Ready-made trellises must be made of approved materials. Trellises must be easily removed and provide no risk to safety or access to transmission wires. Trellises may not exceed 5’ in height. Metal is not allowed in the construction of trellises, tomato cages or other structures. 10.You may bring one storage bench/container only to the garden. Containers must be no taller than 42” (3 ½ feet) and no wider than 48” (4 feet). 11.No furniture is allowed; no chairs, no stored materials such as containers, wheel barrows and building materials; this includes all materials outside of the plot borders. 12.No decorative items are allowed except pinwheels, which can be no higher than 4’ for bird deterrents. 13.Wood chips, hay, straw and borders made of stone or masonry are not allowed. 14.Stepping stones must be installed at grade level. 15.Keep crops trimmed and out of pathways and understand that if a crop extends into a pathway, it may be cut back. Pathways are considered fire lanes by Huntington Beach Fire Department. 16.Power equipment is not allowed without prior approval. 17.As HBCG is an organic garden, packaged soil amendments must be labeled as organic and/or must not list any synthetic ingredients. 18.Garden Towers and Hydroponics systems are prohibited. 19. Bushy plants such as lavender and rosemary must be trimmed to no larger than 3 feet high and 2 feet wide. C. Pesticides, Fungicides, Herbicides and Fertilizers 1.The use of synthetic pesticides, fungicides and fertilizers is prohibited. 2.All herbicides are prohibited. 3.The use of allowable pesticides and fungicides is limited to minimum risk pesticides defined as minimum risk pesticides and active ingredients exempted under 25(b) of the Federal Insecticide, Fungicide, & Rodenticide Act. See ‘Active Ingredients Exempted’ Table: http://www.epa.gov/opp00001/biopesticides/regtools/25b_list.htm#activeingredients 4.Fertilizers must be natural. D. Banned Plants 1.Any illegal plant 2.Invasive plants: a.Bamboo b.Berry plants, except strawberries and blueberries 203 4 c.Canna Lilly d.Grapevines e.Horseradish f, Mint g.Morning Glory; any type: weed, domestic, flower h.Passion Fruit i.Sorghum j.Sugar Cane k.Wild dandelion l.Any invasive plant that spreads aggressively from the original site of planting and takes over or overwhelms any nearby plants. 3.Thorns: a.Berry plants, except strawberries and blueberries b.Rose bushes c.Cacti and succulents 4.Disease carriers: a.Petunias b.Volunteer tomato plants c.White and Black Nightshade 5.Poisonous: a.Castor Bean b.Datura (flowering vine) 6.Trees: a.Bamboo b.Plumeria c.Any tree that grows over four feet tall and/or is hard wood 7.Exceptions to the Banned Plants listed above may be allowed in the common areas of the garden at the discretion of the Board of Directors. E. Fees 1.Annual dues for plot and membership are: a.$20 general membership fee b.$150 for 15”x20” plots c.$75 for ½ plots d.Plot rental fees are non-refundable e.$100 plot deposit to be held by HBCG and subject to refund once departing Plot Holder returns the plot to its original condition. Amount returned to plot holder to be determined by the Treasurer and shall not be subject to any earned interest. Terminated members will forfeit plot deposit. 2.Plot rental fees are subject to change; fees are prorated after June 30th. 3.A $50 fee will be charged for returned checks; subject to change. F. Termination of Membership 1.Membership in the HBCG may be terminated if any rules are broken, or if false registration/address information is given. 2.Members who fail to abide by the above rules will receive a Notice of Correction for each violation. Correction must be made according to the timeline stated in the notice. 204 5 3.Failure to make requested correction to garden plot, upon receipt of a Notice of Correction, in the specified time could result in termination of membership. Plots receiving three (3) Notices of Correction within twelve months may be reassigned and membership terminated. 4.Termination for stealing or for drinking alcohol in the garden or selling produce is cause for permanent loss of membership. 5.If membership is terminated, a re-application may be submitted one year after termination, if plot is left in compliance with the Rules and Regulations of HBCG. 6.Abandoned plots will be reassigned. Abandoned by HBCG standards means no crops, no activity, i.e., planting, watering or weeding, overrun by weeds or blooming weeds, crop going to waste or rotting for a period of 30 days. Examples are not limited to the above and are subject to the discretion of the Board of Directors. 7.Members are obliged to inform the Board of Directors if plots will be unused for a period of time due to absence and shall be maintained to prevent weeds. 8.When a membership is terminated, voluntarily or for cause, the member so terminated is to collect his or her personal belongings within the period stated in their termination letter or by agreement with the Board of Directors. Any items left in the plot after the agreed upon date become the property of HBCG to dispose of or use as the HBCG deems appropriate. 9.New members are on probation for the first 90 days and membership may be terminated immediately for cause or rules violation during this time. 10.Members can appeal the loss of membership to the Board of Directors. The appeal must be written. The member requesting the appeal should contact the President of the Board to be placed on the meeting agenda. The appeal will be heard at the next Board meeting or at a special meeting called by the Board President. The Board of Directors’ decision is final. Decision could be loss of membership or probation of one (1) year. Should probation be violated, then loss of membership will ensue with no appeal. Only one probation is allowed every seven (7) years. 11.Members must be willing to vacate the premises within 30 days of notice by SCE or the City of Huntington Beach. Although such notice is not expected except under extreme and unexpected circumstances, all structures must be removed and gardening activity ceased. IV.Board of Directors Responsibilities A. In a garden emergency such as flooding, fire, unauthorized entry or other such events, the Board President, Vice-President or other Board members on site may take appropriate corrective action in consideration of the welfare of the garden and/or its members as a whole. B. HBCG, through its Food Donation Program, provides free produce to organizations approved by the Board of Directors including, but not limited to, the homeless, battered women, abused children, the poor, etc. Each member is encouraged to contribute a portion of their produce to the Food Donation Program. If you would like to suggest a group to receive food, please contact the Board of Directors. C. Members’ personal information will not be disclosed by any Officers or by the Board of Directors without permission. D. The HBCG Board of Directors is the determining body on the interpretation of the Rules and Regulations. Its decisions are final. E. Subsidies: The Board of Directors will consider applications to subsidize garden plot fees at its discretion. F. For further information about the duties and responsibilities of the Officers and Board Members, refer to the HBCG Bylaws. 205 6 V. Information A. The Board of Directors of HBCG meets bi-monthly first Wednesday of months of January, March, May, July, September and November. The Annual General Meeting is held prior to the end of the fiscal year in June. Members are encouraged to attend Board meetings. To bring any concerns or questions before the Board, in person or in writing, please contact the Board President to be added to the agenda. B. Letters may be sent to HBCG, P.O. Box 5891, Huntington Beach, CA 92615. C. Members may also contact any Board member to express concerns by phone or email. D. The email address for HBCG is hbcommunitygarden@gmail.com. E. The HBCG website address is http://huntingtonbeachcommunitygarden.com. F. The physical address of HBCG is 10134 Atlanta Avenue, Huntington Beach, CA 92646. VI.Definitions A. Primary Plot Holder – The individual or household who is primarily responsible for the use and care of the garden. Plot Holders are responsible for payment of dues and adherence to HBCG rules and regulations by all users of the garden. A signed Plot Use Agreement and primary B. Secondary Plot Holder(s) – Individual who has been granted permission by the Plot Holder to use their garden; current membership and signed Plot Use Agreement is required. C. Garden Member – Individual or household who supports the mission of the Huntington Beach Community Garden and has completed a membership application and keeps annual dues current. Revised September 2020 206 HUNTINGTON BEACH COMMUNITY GARDEN PLOT ASSIGNMENT/ MASTER PLAN ATTACHMENT 3 207 E A C E B D F 208 HUNTINGTON BEACH COMMUNITY GARDEN 501 © (3) ATTACHMENT 4 209 210 HUNTINGTON BEACH COMMUNITY GARDEN CERTIFICATE OF INSURANCE ATTACHMENT 5 211 212 213 214 215 216 217 City of Huntington Beach File #:20-1998 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Ursula Luna-Reynosa, Director of Community Development Subject: Adopt Resolution No. 2020-81 supporting the mural-based architectural treatment and associated funding, and approve and authorize execution of a Memorandum of Understanding (MOU) between the City of Huntington Beach and AES Southland Development, LLC Statement of Issue: In 2016, the City Council approved Resolution No. 2016-27, “A Resolution of the City Council of the City of Huntington Beach Supporting Proposed Architectural Improvements as Modified and Approximate 150-Foot-High Structures Related to the Reconstruction of the Huntington Beach Energy Project,” which, in part, provided that construction of the project would include architectural enhancements to soften the view of the new structures, including the use of an architectural screen wall design to preserve and enhance public visual resources as required in the Coastal Zone overlay. AES Southland Development, LLC (AES) is proposing to change the architectural enhancements from the previously approved ball-wall structure to a mural. AES is requesting that the City adopt the attached resolution indicating support for the change as well as approve a Memorandum of Understanding (MOU) that would provide a mechanism for the company to provide $4,900,000 to the City to pursue additional community benefits. Financial Impact: There is a positive fiscal impact to the General Fund in an amount of $4,900,000. Recommended Action: A) Adopt Resolution No. 2020-81, “A Resolution of the City Council of the City of Huntington Beach Supporting the Mural-Based Architectural Treatment and Capital Improvement Projects and Programs Related to the Newly Constructed Huntington Beach Energy Project” (Attachment 1); and , B) Approve the “Memorandum of Understanding AES Southland Development, LLC and City of Huntington Beach” (Attachment 2) and authorize and direct the City Manager to execute the MOU on behalf of the City. City of Huntington Beach Printed on 10/28/2020Page 1 of 3 powered by Legistar™218 File #:20-1998 MEETING DATE:11/2/2020 Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: AES has begun operation of the new Huntington Beach Energy Project (HBEP), a natural gas-fired, combined cycle air-cooled 644-megawatt electrical generation facility, which shall serve as a replacement for the AES Huntington Beach Generating Station (HBGS). The City previously adopted Resolution No. 2016-27, “A Resolution of the City Council of the City of Huntington Beach Supporting Proposed Architectural Improvements as Modified and Approximate 150-Foot-High Structures Related to the Reconstruction of the Huntington Beach Energy Project ,” which, in part, provided that construction of the HBEP would include architectural enhancements to soften the view of the new HBEP structures, including the use of an architectural screen wall design to preserve and enhance public visual resources as required in the Coastal Zone overlay. The screen wall design was commonly referenced as the “ball wall.” Due to certain concerns related to timing, scale, and potential noise impacts associated with the previously approved ball wall, AES desired to explore alternative architectural enhancements, primarily a mural, to improve the aesthetics of the newly constructed plant. Following an extensive public outreach effort by AES to the local community, much of the local community supports the development of a mural-based surface treatment by renowned Southern California artist, Kim West, as an alternative to the previously-approved architectural screen. The mural highlights imagery depicting the natural environment, local fauna and flora, and regional features, all intended to highlight nature and the unique Huntington Beach experience. In support of the mural-based aesthetic design, AES submitted a Design Review Planning Application to the City seeking input from the Design Review Board (DRB). The DRB discussed the proposal at their regularly scheduled meeting on October 8, 2020, and supported the alternative mural concept. The California Energy Commission (CEC) is the permitting agency for the AES project and , therefore, AES is requesting that the City Council consider adopting an Advisory Resolution from the City recommending approval by the California Energy Commission (“CEC”) for the mural at the HBEP. In consideration of the City issuing an Advisory Resolution recommending approval of the mural, AES agrees to fund, in an amount not to exceed $4,900,000, certain Capital Improvement Projects (CIPs) and Programs for the City as set forth in the attached MOU. Environmental Status: The action to adopt an advisory resolution in support of the mural constitutes an administrative activity by the City Council that will not result in a direct or indirect physical change in the environment. As such, the adoption of the resolution is not a project as defined by Section 15378(b) (5) of the CEQA guidelines and no further environmental analysis is required. Approving the MOU is exempt in accordance with Section 15061(b)(3) of the CEQA Guidelines as the MOU will not cause a significant effect on the environment. Future projects funded with the City of Huntington Beach Printed on 10/28/2020Page 2 of 3 powered by Legistar™219 File #:20-1998 MEETING DATE:11/2/2020 monies provided by AES for community benefits will be analyzed once sufficient detail is available to define project descriptions and the appropriate level of environmental analysis will be conducted. Strategic Plan Goal: Non-Applicable - Administrative Item Attachment(s): 1. Resolution No. 2020-81, “A Resolution of the City Council of the City of Huntington Beach Supporting Proposed Architectural Improvements as Modified and Approximate 150-Foot-High Structures Related to the Reconstruction of the Huntington Beach Energy Project” 2. Exhibit A - Memorandum of Understanding between AES Southland Development, LLC and the City of Huntington Beach City of Huntington Beach Printed on 10/28/2020Page 3 of 3 powered by Legistar™220 221 222 223 224 225 226 227 City of Huntington Beach File #:20-1999 MEETING DATE:11/2/2020 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Oliver Chi, City Manager Dahle Bulosan, Chief Financial Officer Subject: Approve the Fiscal Year 2020/21 Reorganization Plan in Response to COVID-19 by adopting Resolutions No. 2020-77, 2020-78, 2020-79, 2020-80 related to Side Letters of Agreement with the Huntington Beach Municipal Teamsters (HBMT) , Marine Safety Management Association (MSMA), and Huntington Beach Municipal Employees’ Organization (MEO); by adopting Resolution No. 2020-80 modifying salary and benefits for Non-Associated (NA) employees; and, by approving for introduction Ordinance No. 4221 to amend Section 2.76.010 of the Huntington Beach Municipal Code related to exclusions from competitive service Statement of Issue: The City Council approved the Fiscal Year (FY) 2020/21 budget at a Special Meeting on June 29, 2020. As part of the approved budget, City Council approved the use of a Separation Incentive Program to reorganize the City’s operations in response to the negative economic impacts of COVID- 19 and to balance the FY 2020/21 budget. City Council approval is requested to approve a Citywide Reorganization Plan to achieve the necessary savings in FY 2020/21, including updated classification plans and side letters of agreement with the impacted employee associations. Financial Impact: The Separation Incentive Program is estimated to save the City’s General Fund $6 million in Fiscal Year 2020/21, and in excess of $6 million annually in future years. Recommended Action: A) Adopt Resolution No. 2020-77, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and Memorandum of Understanding Between the City and the Huntington Beach Municipal Teamsters (HBMT) by Adopting the Side Letter of Agreement” (Attachment 1); and, B) Adopt Resolution No. 2020-78, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and the Memorandum of Understanding Between the City and the Huntington Beach Marine Safety Management Association (MSMA) by Adopting the Side Letter of Agreement” (Attachment 2); and, City of Huntington Beach Printed on 10/28/2020Page 1 of 5 powered by Legistar™228 File #:20-1999 MEETING DATE:11/2/2020 C) Adopt Resolution No. 2020-79, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and the Memorandum of Understanding Between the City and the Huntington Beach Municipal Employees’ Organization (MEO) by Adopting the Side Letter of Agreement” (Attachment 3); and, D) Approve for Introduction Ordinance No. 4221, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Section 2.76.010 Thereof Related to Exclusions From the Competitive Service” (Attachment 4); and, E) Adopt Resolution No. 2020-80, “A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees by Adding the Director and Deputy Director of Administrative Services, Deputy Director of Public Works, Deputy Director of Community & Library Services, & Amending the Classification and Compensation for the Director of Community Services” (Attachment 5), and delegate authority to the City Manager and City Attorney to execute the corresponding employment agreements; and, F) Authorize the City Manager to take all administrative and budgetary actions necessary to implement the Citywide Reorganization Plan. Alternative Action(s): Do not approve the recommended Citywide Reorganization plan and direct staff accordingly. In accordance with Personnel Rule 12-4, if an amendment to the City’s Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: Citywide Reorganization Plan On June 29, 2020, the City Council approved a balanced FY 2020/21 Budget with significant budget cuts made to address the financial challenges due to the COVID-19 pandemic. $21.03 million in General Fund budget cuts were identified to address a $20 million revenue shortfall. The City Council approved the use of a Separation Incentive Program (SIP) to reorganize the City’s operations to balance the City’s budget. The SIP provides $1,500 for every year of service plus 6-months’ worth of insurance coverage as an incentive for employees to separate from the City. An adequate level of participation in the program is required for the FY 2020/21 budget to remain balanced. Based on the results of the SIP, coupled with the proposed citywide reorganization plan the General Fund budget is balanced. A total of 97 individuals (34 sworn and 63 non-sworn) participated in the program. Altogether, the reorganization plan contemplates reductions to the City workforce by 33 positions,from 964.25 positions to 931.25 positions. The proposed plan will not result in service level impacts and includes fully restoring sworn public safety positions. The following are key components of the reorganization plan: ·Larger scale reorganization in the Public Works Department ·Community Services and Library Departments will merge into one operation ·Information Technology and Human Resource operations will be combined into a single City of Huntington Beach Printed on 10/28/2020Page 2 of 5 powered by Legistar™229 File #:20-1999 MEETING DATE:11/2/2020 ·Information Technology and Human Resource operations will be combined into a single Administrative Services Department ·Additional operational adjustments to the Community Development, Finance, Police and Fire Departments ·Use of 960 program to bring back retirees in public safety operation as a way to fill permanent positions temporarily to realize savings and address business continuity needs. The 960 program allows the City to hire retirees at a lower pay rate and without benefits. City Administration met and conferred with representatives of the Huntington Beach Municipal Teamsters (HBMT), Huntington Beach Management Employees’ Organization (MEO), and the Huntington Beach Marine Safety Management Association (MSMA) to discuss the proposed reorganization plan and corresponding positional adjustments. All parties have agreed to the proposed side letters of agreement (Attachments 1 - 3). Included in the proposed side letters are updates to the City’s Classification Plan resulting from the positional adjustments outlined in the FY 2020/21 Reorganization Plan. Additionally, City Council authorization is requested to approve Ordinance No. 4221 amending Section 2.76.010 of the Huntington Beach Municipal Code to implement the positional adjustments outlined in the FY 2020/21 Reorganization Plan for at-will positions (Attachment 4), along with the amended Non-Associated Employees Salary Resolution (Attachment 5). The following tables summarize the net changes of the reorganization plan to the Citywide FTE funded positions for FY 2020/21: Citywide FTE Funded Positions Department Adopted FTE FY20/21 Net Change Revised FTE FY20/21 City Council 1.00 - 1.00 City Attorney 11.00 - 11.00 City Clerk 4.00 - 4.00 City Treasurer 2.00 - 2.00 City Manager 9.00 (1.50) 7.50 Administrative Services 43.00 (10.00) 33.00 Community Development 51.50 - 51.50 Community Services / Library Services 64.25 (4.00) 60.25 Finance 33.00 (2.00) 31.00 Fire 193.00 (6.00) 187.00 Police 345.50 (2.50) 343.00 Public Works 207.00 (7.00) 200.00 Total 964.25 (33.00) 931.25 Attached is the Table of Organization that details all the positional adjustments proposed in the Citywide Reorganization Plan (Attachment 6). In addition, both the current Organizational Chart (Attachment 7) and proposed Organizational Chart (Attachment 8) are included for City Council review. Together, the SIP and the Citywide Reorganization Plan are estimated to save the City’s General City of Huntington Beach Printed on 10/28/2020Page 3 of 5 powered by Legistar™230 File #:20-1999 MEETING DATE:11/2/2020 Together, the SIP and the Citywide Reorganization Plan are estimated to save the City’s General Fund $6 million in the current fiscal year and increased savings in subsequent years. A summary of the Estimated General Fund Savings by department is as follows: Estimated General Fund Savings by Department (in thousands) Department FY20/21 FY21/22 FY22/23+ City Manager $246 $369 $369 Administrative Services $560 $840 $840 Community Development $119 $179 $179 Community Services / Library Services $339 $536 $536 Finance $75 $112 $112 Fire $565 ($37)($163) Police $585 ($329)($459) Public Works $3,480 $5,220 $5,220 Total $5,970 $6,890 $6,634 Also, additional General Fund savings are being realized through the realignment of certain General Fund funded positions in the Public Works department into appropriate restricted funding sources to perform program eligible services. As part of this shift, an increase in General Fund contributions to the Infrastructure Fund is required to meet the Infrastructure Charter requirement (Section 617) to spend 15% of General Fund revenues on infrastructure on a 5-year rolling average basis. Based on that situation, additional appropriation and transfer authority from the General Fund to the Infrastructure Fund of up to $2 million is requested in the current fiscal year to fulfill the Charter requirement. That additional transfer will also allow the City to ensure that every capital initiative contemplated this year continues to be funded. The SIP costs are estimated to be $4.7 million, and is fully offset by current year vacancy savings, operational adjustments made as part of the Citywide Reorganization Plan, and updated revenue projections. Council approval is requested to approve the proposed Citywide Reorganization Plan to achieve the required savings to balance the FY 2020/21 budget. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain high quality City services Strengthen long-term financial and economic sustainability City of Huntington Beach Printed on 10/28/2020Page 4 of 5 powered by Legistar™231 File #:20-1999 MEETING DATE:11/2/2020 Attachment(s): 1. Resolution No. 2020-77, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and Memorandum of Understanding Between the City and the Huntington Beach Municipal Teamsters (HBMT) by Adopting the Side Letter of Agreement” 2. Resolution No. 2020-78, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and the Memorandum of Understanding Between the City and the Huntington Beach Marine Safety Management Association (MSMA) by Adopting the Side Letter of Agreement” 3. Resolution No. 2020-79, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan and the Memorandum of Understanding Between the City and the Huntington Beach Municipal Employees’ Organization (MEO) by Adopting the Side Letter of Agreement” 4. Ordinance No. 4221, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Section 2.76.010 Thereof Related to Exclusions From the Competitive Service” and Legislative Draft 5. Resolution No. 2020-80, “A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees by Adding the Director and Deputy Director of Administrative Services, Deputy Director of Public Works, Deputy Director of Community & Library Services, & Amending the Classification and Compensation for the Director of Community Services” 6. Table of Organization 7. Adopted FY 2020/21 Organization Charts 8. Revised FY 2020/21 Organization Charts City of Huntington Beach Printed on 10/28/2020Page 5 of 5 powered by Legistar™232 233 234 SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND THE HUNTINGTON BEACH MUNICIPAL TEAMSTERS (HBMT) Representatives of Huntington Beach Municipal Teamsters (HBMT) and the City of Huntington Beach (City) have negotiated this Side Letter of Agreement to modify the following sections of the HBMT MOU dated October 1, 2019, through September 30, 2020: ARTICLE II – REPRESENTATIONAL UNIT/CLASS The City of Huntington Beach proposes to modify/add the following classifications to the City’s Classification Plan and the HBMT MOU (see Exhibit A – Pay Schedule): • Social Services Supervisor • Senior Buyer • Utilities Technology Coordinator • Fire Prevention Inspector II (formerly Fire Prevention Inspector) • Fire Prevention Inspector I (formerly Fire Safety Program Specialist) The parties agree that some of the above classifications are new and that the class specifications and minimum qualifications have not been completed. The parties agree to meet and confer on these class specifications and minimum qualifications before final implementation of the new classifications. The parties agree that no incumbent employee shall be required to serve a probationary period as a result of being reclassified, retitled, reassigned, or placed under new supervision, a new department, or new reporting relationship as a result of this reorganization. The parties agree that all of the intended additions or deletions of HBMT positions are encompassed in this side letter agreement. If the City proposes any additional additions and/or deletions to HBMT positions following the adoption of this agreement, the parties agree to meet and confer on those matters. 235 ARTICLE XII – LEAVE BENEFITS G. Personal Time Each full-time unit employee will be entitled to utilize a maximum of ten (10) hours as “personal time.” a. Supervisor approval is required to utilize Personal Time. b. Personal Time has no cash value. c. All Personal Time (10 hours) must be used by not later than June 30, 2021. d. No portion of unused Personal Time may be carried over beyond June 30, 2021. e. Part-time employees shall be granted ten (10) hours as Personal Time on a proportional hours computation to full-time equivalent employee status. i. Half-time employees shall be granted a total of five (5) hours. ii. Three-quarter employees shall be granted a total of seven and one half (7.5) hours. ARTICLE XV – DURING THE TERM OF THE AGREEMENT A. COVID-19 Restructure Plan To address the fiscal impacts from COVID-19, the City has worked to develop a comprehensive restructuring plan of City operations. Given the adjustments contemplated through this Side Letter of Agreement, no additional employee impacts will be contemplated for Fiscal Year 2020/21. Due to the volume of vacancies and open and promotional examinations needed as a result of the Separation Incentive Program and the COVID-19 Restructure Plan, both parties agree to modify the examination process as follows: 1. Management reserves the right to determine if a position will be advertised as a promotional or open recruitment. This decision may be appealed to the Personnel Director. 2. When the decision has been made to conduct a promotional examination, as long as one or more internal candidate applies who meets the minimum qualifications, the Hiring Manager may forego an open recruitment, certify, and appoint from this list. 236 Side Letter Implementation Should the MOU between HBMT and the City of Huntington Beach continue beyond September 30, 2020, either through a successor MOU or an extension of the current MOU, all terms and conditions of this side letter shall remain in full force and effect unless changes are mutually agreed to by both parties. IN WITNESS WHEREOF, the parties have caused this SIDE LETTER AGREEMENT to be executed by and through their authorized officers on _______________________________. City of Huntington Beach Huntington Beach Municipal Teamsters By: By: Oliver Chi Terry Tintle City Manager HBMT Chief Steward By: By: Travis Hopkins Cristian Leiva Assistant City Manager In-House Counsel Teamsters 911 APPROVED AS TO FORM: Michael Gates City Attorney 237 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE Job Type Description Pay Grade A B C D E 0111 Accountant MEA111 33.59 35.43 37.37 39.42 41.60 0286 Accounting Technician I MEA286 23.33 24.61 25.97 27.40 28.90 0287 Accounting Technician II MEA287 25.65 27.05 28.55 30.12 31.77 0294 Accounting Technician Supv MEA294 29.64 31.27 33.00 34.80 36.71 0428 Administrative Aide MEA428 32.92 34.73 36.64 38.66 40.78 0278 Administrative Assistant MEA278 29.06 30.66 32.34 34.12 36.00 0289 Administrative Secretary MEA289 24.76 26.12 27.56 29.08 30.68 0297 Art Programs Curator MEA297 29.35 30.96 32.65 34.46 36.35 0698 Assistant Civil Engineer MEA698 33.59 35.43 37.37 39.42 41.60 0108 Assistant Planner MEA108 34.43 36.32 38.32 40.43 42.65 0267 Assistant Social Worker MEA267 23.92 25.23 26.62 28.09 29.63 0358 Beach Equip Operator MEA358 27.25 28.74 30.33 31.98 33.74 0149 Beach Maint Crewleader MEA149 35.29 37.24 39.28 41.44 43.72 0452 Beach Maint Service Worker MEA452 25.02 26.39 27.84 29.37 30.99 0210 Building Inspector I MEA210 31.78 33.52 35.37 37.31 39.37 0211 Building Inspector II MEA211 35.13 37.05 39.09 41.23 43.50 0208 Building Inspector III MEA208 38.80 40.93 43.18 45.56 48.07 0176 Building Plan Checker I MEA176 38.23 40.33 42.55 44.89 47.36 0520 Building Plan Checker II MEA520 44.39 46.83 49.41 52.13 55.00 0366 Business License Supervisor MEA366 34.60 36.49 38.51 40.63 42.87 0112 Buyer MEA112 33.08 34.90 36.83 38.84 40.98 0106 Civil Engineering Assistant MEA106 39.19 41.34 43.61 46.02 48.55 0162 Civilian Check Investigator MEA162 26.29 27.73 29.26 30.86 32.56 0186 Code Enforcement Officer I MEA186 26.42 27.87 29.40 31.03 32.74 0182 Code Enforcement Officer II MEA182 32.60 34.38 36.28 38.27 40.38 0511 Code Enforcement Technician MEA511 21.98 23.19 24.47 25.80 27.23 0263 Community Relations Specialist MEA263 27.77 29.30 30.92 32.61 34.41 0597 Community Services Officer MEA597 28.47 30.05 31.69 33.44 35.28 0269 Community Srvcs Rec Specialist MEA269 25.02 26.39 27.84 29.37 30.99 238 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE 0258 Community Srvcs Rec Supv MEA258 34.60 36.49 38.51 40.63 42.87 0172 Construction Inspector I MEA172 31.78 33.52 35.37 37.31 39.37 0463 Construction Inspector II MEA463 35.13 37.05 39.09 41.23 43.50 0312 Court Liaison Specialist MEA312 24.76 26.12 27.56 29.08 30.68 0166 Crime Analyst MEA166 32.92 34.73 36.64 38.66 40.78 0165 Crime Analyst Senior MEA165 38.41 40.52 42.76 45.12 47.59 0255 Crime Scene Investigator MEA255 31.00 32.72 34.51 36.41 38.41 0119 Criminalist MEA119 34.60 36.49 38.51 40.63 42.87 0192 Cross Connection Control Spec MEA192 32.60 34.38 36.28 38.27 40.38 0400 Custodian MEA400 22.52 23.76 25.07 26.44 27.89 0134 Deputy City Clerk MEA134 27.11 28.59 30.16 31.82 33.58 0138 Development Specialist MEA138 34.60 36.49 38.51 40.63 42.87 0339 Electrician MEA339 32.10 33.87 35.73 37.69 39.78 0232 Emergency Medical Srvcs Coord MEA232 49.06 51.75 54.60 57.60 60.78 0198 Emergency Services Coordinator MEA198 42.25 44.58 47.02 49.61 52.33 0175 Engineering Aide MEA175 27.77 29.30 30.92 32.61 34.41 0180 Engineering Technician MEA180 34.08 35.97 37.94 40.03 42.23 0445 Environmental Specialist MEA445 39.19 41.34 43.61 46.02 48.55 0382 Equip Services Crewleader MEA382 36.38 38.38 40.49 42.71 45.05 0142 Equip/Auto Maint Crewleader MEA142 36.38 38.38 40.49 42.71 45.05 0472 Equip/Auto Maint Leadworker MEA472 33.08 34.90 36.83 38.84 40.98 0383 Equipment Support Assistant MEA383 25.77 27.19 28.69 30.26 31.93 0061 Executive Assistant MEA061 33.42 35.25 37.18 39.23 41.38 0143 Facilities Maint Crewleader MEA143 36.19 38.18 40.28 42.50 44.84 0407 Facilities Maint Leadworker MEA407 28.19 29.75 31.38 33.10 34.92 0391 Facilities Maintenance Tech MEA391 26.03 27.46 28.97 30.56 32.24 0398 Field Service Representative MEA398 26.84 28.31 29.86 31.51 33.23 0588 Fire Prevention Inspector Fire Prevention Inspector II MEA588 39.79 41.97 44.29 46.72 49.29 0260 Fire Safety Program Specialist Fire Prevention Inspector I MEA260 33.59 35.43 37.37 39.42 41.60 0173 Fire Training Maintenance Tech MEA173 30.85 32.55 34.34 36.24 38.22 239 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE 0470 Forensic Systems Specialist MEA470 37.09 39.13 41.30 43.56 45.95 0576 GIS Analyst I MEA576 37.85 39.93 42.12 44.44 46.89 0178 GIS Analyst II MEA178 40.99 43.24 45.62 48.14 50.79 0190 Haz Mat Program Specialist MEA190 37.47 39.53 41.70 44.00 46.42 0337 Helicopter Maintenance Tech MEA337 30.38 32.05 33.81 35.69 37.65 0115 Info Technology Analyst I MEA115 37.85 39.93 42.12 44.44 46.89 0505 Info Technology Analyst II MEA505 40.99 43.24 45.62 48.14 50.79 0117 Info Technology Analyst III MEA117 43.75 46.15 48.69 51.37 54.19 0118 Info Technology Analyst IV MEA118 48.09 50.74 53.52 56.46 59.56 0495 Info Technology Technician I MEA495 23.58 24.87 26.23 27.68 29.20 0494 Info Technology Technician II MEA494 26.55 28.01 29.55 31.18 32.90 0493 InfoTechnology Technician III MEA493 29.78 31.41 33.15 34.97 36.89 0492 Info Technology Technician IV MEA492 32.92 34.73 36.64 38.66 40.78 0491 Info Technology Technician Sr. MEA491 35.29 37.24 39.28 41.44 43.72 0155 Irrigation Crewleader MEA155 35.29 37.24 39.28 41.44 43.72 0357 Irrigation Specialist MEA357 26.42 27.87 29.40 31.03 32.74 0359 Landscape Equip Operator MEA359 27.25 28.74 30.33 31.98 33.74 0145 Landscape Maint Crewleader MEA145 35.29 37.24 39.28 41.44 43.72 0402 Landscape Maint Leadworker MEA402 29.50 31.11 32.82 34.63 36.54 0163 Latent Fingerprint Examiner MEA163 33.23 35.07 37.00 39.03 41.18 0300 Legal Assistant MEA300 27.77 29.30 30.92 32.61 34.41 0114 Librarian MEA114 30.09 31.74 33.48 35.32 37.27 0432 Library Facilities Coordinator MEA432 27.11 28.59 30.16 31.82 33.58 0451 Library Services Clerk MEA451 21.01 22.17 23.38 24.66 26.02 0257 Library Specialist MEA257 25.02 26.39 27.84 29.37 30.99 0302 Literacy Program Specialist MEA302 30.09 31.74 33.48 35.32 37.27 0392 Maint Service Worker MEA392 25.02 26.39 27.84 29.37 30.99 0394 Maintenance Worker MEA394 21.98 23.19 24.47 25.80 27.23 0448 Marine Equipment Mechanic MEA448 32.77 34.57 36.46 38.46 40.57 0384 Mechanic I MEA384 25.90 27.31 28.82 30.41 32.09 0348 Mechanic II MEA348 28.76 30.36 32.02 33.78 35.64 240 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE 0347 Mechanic III MEA347 30.54 32.22 34.00 35.86 37.84 0380 Media Services Specialist MEA380 25.02 26.39 27.84 29.37 30.99 0306 Office Assistant I MEA306 17.82 18.81 19.84 20.94 22.09 0304 Office Assistant II MEA304 21.43 22.63 23.87 25.17 26.56 0290 Office Specialist MEA290 22.63 23.87 25.18 26.57 28.03 0378 Painter Leadworker MEA378 32.25 34.03 35.90 37.88 39.97 0153 Park Maintenance Crewleader MEA153 36.19 38.18 40.28 42.50 44.84 0177 Parking Meter Repair Tech MEA177 28.76 30.36 32.02 33.78 35.64 0395 Parking Meter Repair Worker MEA395 26.55 28.01 29.55 31.18 32.90 0570 Parking/Camping Assistant MEA570 21.98 23.19 24.47 25.80 27.23 0459 Parking/Camping Crewleader MEA459 35.29 37.24 39.28 41.44 43.72 0401 Parking/Camping Leadworker MEA401 29.50 31.11 32.82 34.63 36.54 0455 Parking/Traffic Control Coord MEA455 27.77 29.30 30.92 32.61 34.41 0262 Parking/Traffic Control Officr MEA262 21.98 23.19 24.47 25.80 27.23 0577 Parking/Traffic Control Supv MEA577 29.64 31.27 33.00 34.80 36.71 0458 Payroll Specialist MEA458 38.60 40.72 42.96 45.33 47.83 0447 Payroll Technician MEA447 26.03 27.46 28.97 30.56 32.24 0295 Permit Technician MEA295 23.92 25.23 26.62 28.09 29.63 0279 Personnel Assistant MEA279 25.29 26.67 28.13 29.67 31.31 0367 Pest Control Specialist MEA367 26.42 27.87 29.40 31.03 32.74 0136 Planning Aide MEA136 27.77 29.30 30.92 32.61 34.41 0342 Plumber MEA342 31.31 33.03 34.85 36.76 38.79 0197 Police Photo/Imaging Specialist MEA197 30.85 32.55 34.34 36.24 38.22 0307 Police Records Specialist MEA307 22.63 23.87 25.18 26.57 28.03 0283 Police Records Supervisor MEA283 26.42 27.87 29.40 31.03 32.74 0282 Police Records Technician MEA282 20.50 21.63 22.81 24.06 25.38 0308 Police Services Specialist MEA308 25.02 26.39 27.84 29.37 30.99 0215 Police Systems Coordinator MEA215 29.20 30.80 32.50 34.29 36.17 0584 Program Coord - Human Srvcs MEA584 30.85 32.55 34.34 36.24 38.22 0259 Property and Evidence Officer MEA259 27.51 29.01 30.62 32.30 34.07 0261 Property and Evidence Supervisor MEA261 31.78 33.53 35.37 37.32 39.37 241 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE 0583 Rideshare Coordinator MEA583 34.25 36.14 38.13 40.23 42.45 0256 Risk Management Specialist MEA256 25.02 26.39 27.84 29.37 30.99 0515 SCADA Coordinator MEA515 35.29 37.24 39.28 41.44 43.72 0346 SCADA Technician MEA346 31.31 33.03 34.85 36.76 38.79 0110 Senior Accountant MEA110 38.60 40.72 42.96 45.33 47.83 0288 Senior Accounting Technician MEA288 28.19 29.75 31.38 33.10 34.92 0630 Senior Buyer MEA630 34.97 36.88 38.90 41.04 43.30 0434 Senior Code Enforcement Officer MEA434 36.02 37.99 40.09 42.29 44.61 0171 Senior Construction Inspector MEA171 38.80 40.93 43.18 45.56 48.07 0135 Senior Deputy City Clerk MEA135 34.60 36.49 38.51 40.63 42.87 0586 Senior Engineering Technician MEA586 39.58 41.76 44.06 46.48 49.05 0343 Senior Facilities Maint Tech MEA343 30.54 32.22 34.00 35.86 37.84 0334 Senior Helicopter Maint Tech MEA334 42.04 44.35 46.79 49.36 52.07 0301 *Senior Legal Assistant MEA301 35.86 37.84 39.92 42.11 44.43 0450 Senior Library Specialist MEA450 27.38 28.88 30.47 32.14 33.91 0363 Senior Marine Equip Mechanic MEA363 36.38 38.38 40.49 42.71 45.05 0446 Senior Payroll Technician MEA446 28.62 30.20 31.86 33.62 35.46 0437 Senior Permit Technician MEA437 30.54 32.22 34.00 35.86 37.84 0265 Senior Services Assistant MEA265 16.70 17.62 18.59 19.61 20.70 0481 Senior Services Transp Coord MEA481 26.70 28.16 29.71 31.35 33.07 0709 Senior Telecommunications Technician MEA709 35.29 37.24 39.28 41.44 43.72 0349 Senior Wastewtr Pump Mechanic MEA349 27.25 28.74 30.33 31.98 33.74 0396 Senior Water Meter Reader MEA396 26.29 27.73 29.26 30.86 32.56 0148 Signs & Markings Crewleader MEA148 36.19 38.18 40.28 42.50 44.84 0338 Signs Leadworker MEA338 30.09 31.74 33.48 35.32 37.27 0354 Signs/Markings Equip Operator MEA354 27.25 28.74 30.33 31.98 33.74 0266 Social Worker MEA266 29.35 30.96 32.65 34.46 36.35 0629 Social Services Supervisor MEA629 31.31 33.03 34.85 36.76 38.79 0386 Stock Clerk MEA386 21.98 23.19 24.47 25.80 27.23 0361 Street Equip Operator MEA361 27.25 28.74 30.33 31.98 33.74 242 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE 0150 Street Maint Crewleader MEA150 35.29 37.24 39.28 41.44 43.72 0406 Street Maint Leadworker MEA406 31.00 32.72 34.51 36.41 38.41 0183 Survey Party Chief MEA183 39.79 41.97 44.29 46.72 49.29 0174 Survey Technician I MEA174 27.77 29.30 30.92 32.61 34.41 0185 Survey Technician II MEA185 30.09 31.74 33.48 35.32 37.27 0631 Utilities Technology Coordinator MEA631 38.80 40.93 43.18 45.56 48.07 0195 Telecommunications Specialist MEA195 39.98 42.19 44.51 46.96 49.54 0181 Traffic Engineering Technician MEA181 36.19 38.18 40.28 42.50 44.84 0389 Traffic Maint Service Worker MEA389 25.02 26.39 27.84 29.37 30.99 0410 Traffic Markings Leadworker MEA410 29.50 31.11 32.82 34.63 36.54 0336 Traffic Signal Electrician MEA336 32.60 34.38 36.28 38.27 40.38 0140 Traffic Signal/Light Crewleadr MEA140 36.19 38.18 40.28 42.50 44.84 0365 Tree Equipment Operator MEA365 27.25 28.74 30.33 31.98 33.74 0144 Trees Maintenance Crewleader MEA144 35.29 37.24 39.28 41.44 43.72 0460 Trees Maintenance Leadworker MEA460 29.50 31.11 32.82 34.63 36.54 0268 Volunteer Services Coordinator MEA268 26.70 28.16 29.71 31.35 33.07 0385 Warehousekeeper MEA385 27.77 29.30 30.92 32.61 34.41 0362 Wastewater Equip Operator MEA362 27.25 28.74 30.33 31.98 33.74 0454 Wastewater Maint Service Workr MEA454 25.02 26.39 27.84 29.37 30.99 0146 Wastewater Ops Crewleader MEA146 35.29 37.24 39.28 41.44 43.72 0404 Wastewater Ops Leadworker MEA404 29.50 31.11 32.82 34.63 36.54 0387 Wastewater Pump Mechanic MEA387 26.55 28.01 29.55 31.18 32.90 0582 Water Conservation Coordinator MEA582 34.25 36.14 38.13 40.23 42.45 0151 Water Dist Maint Crewleader MEA151 35.29 37.24 39.28 41.44 43.72 0379 Water Dist Maint Leadworker MEA379 31.94 33.70 35.55 37.51 39.57 0147 Water Dist Meters Crewleader MEA147 35.29 37.24 39.28 41.44 43.72 0377 Water Dist Meters Leadworker MEA377 29.50 31.11 32.82 34.63 36.54 0364 Water Equip Operator MEA364 29.50 31.11 32.82 34.63 36.54 0397 Water Meter Reader MEA397 24.28 25.61 27.01 28.50 30.07 0356 Water Meter Repair Technician MEA356 27.11 28.59 30.16 31.82 33.58 0152 Water Operations Crewleader MEA152 35.29 37.24 39.28 41.44 43.72 243 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – PAY SCHEDULE 0371 Water Operations Leadworker MEA371 32.92 34.73 36.64 38.66 40.78 0156 Water Quality Coordinator MEA156 35.29 37.24 39.28 41.44 43.72 0191 Water Quality Technician MEA191 31.00 32.72 34.51 36.41 38.41 0461 Water Service Worker MEA461 25.77 27.19 28.69 30.26 31.93 0368 Water Systems Technician I MEA368 25.77 27.19 28.69 30.26 31.93 0369 Water Systems Technician II MEA369 27.51 29.01 30.62 32.30 34.07 0370 Water Systems Technician III MEA370 30.38 32.05 33.81 35.69 37.65 0449 Water Utility Locator MEA449 31.00 32.72 34.51 36.41 38.41 244 245 246 247 248 MARINE SAFETY MANAGEMENT ASSOCIATION EXHIBIT A – SALARY SCHEDULE EXHIBIT A Job Code Classification Pay A B C D E Grade 0618 Ocean Lifeguard Specialist MSM618 24.25 25.59 27.00 28.49 29.91 0467 Marine Safety Officer MSM467 33.56 35.39 37.35 39.40 41.58 0468 Marine Safety Captain MSM468 38.01 40.10 42.30 44.64 47.08 0105 Marine Battalion Chief MSM105 42.64 44.98 47.45 50.06 52.82 249 250 251 SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND THE HUNTINGTON BEACH MANAGEMENT EMPLOYEES’ ORGANIZATION (MEO) Representatives of MEO and the City of Huntington Beach (City) have negotiated this Side Letter of Agreement to modify the following sections of the MEO MOU dated November 1, 2019, through October 31, 2020: ARTICLE I – REPRESENTATIONAL UNIT/CLASSIFICATIONS The City of Huntington Beach proposes to modify/add the following classifications to the City’s Classification Plan and the MEO MOU (see Exhibit A – Salary Schedule): Code Enforcement Supervisor (modify) Human Resources Manager (modify) Deputy Fire Marshal (formerly Fire Protection Analyst) Fire Marshal (formerly Assistant Fire Marshal) Economic Development Manager Police Support Services Manager Administrative Services Manager Operations Manager Senior Information Technology Manager Water Distribution Superintendent Permit and Plan Check Manager The parties agree that some of the above classifications are new and that the class specifications and minimum qualifications have not been completed. The parties agree to meet and confer on these class specifications and minimum qualifications before final implementation of the new classifications. The parties agree that no incumbent employee shall be required to serve a probationary period as a result of being reclassified, retitled, reassigned, or placed under new supervision, a new department, or new reporting relationship as a result of this reorganization. The parties agree that all of the intended additions or deletions of MEO positions are encompassed in this side letter agreement. If the City proposes any additional additions and/or deletions to MEO positions following the adoption of this agreement, the parties agree to meet and confer on those matters. 252 ARTICLE XII – LEAVE BENEFITS G. Personal Time Each full-time unit employee will be entitled to utilize a maximum of ten (10) hours as “personal time.” a. Supervisor approval is required to utilize Personal Time. b. Personal Time has no cash value. c. All Personal Time (10 hours) must be used by not later than June 30, 2021. d. No portion of unused Personal Time may be carried over beyond June 30, 2021. e. Part-time employees shall be granted ten (10) hours as Personal Time on a proportional hours computation to full-time equivalent employee status. i. Half-time employees shall be granted a total of five (5) hours. ii. Three-quarter employees shall be granted a total of seven and one half (7.5) hours. ARTICLE XIV – DURING THE TERM OF THE AGREEMENT A. COVID-19 Restructure Plan To address the fiscal impacts from COVID-19, the City has worked to develop a comprehensive restructuring plan of City operations. Given the adjustments contemplated through this Side Letter of Agreement, no additional employee impacts will be contemplated for Fiscal Year 2020/21. Due to the volume of vacancies and open and promotional examinations needed as a result of the Separation Incentive Program and the COVID-19 Restructure Plan, both parties agree to modify the examination process as follows: 1. Management reserves the right to determine if a position will be advertised as a promotional or open recruitment. This decision may be appealed to the Personnel Director. 2. When the decision has been made to conduct a promotional examination, as long as one or more internal candidate applies who meets the minimum qualifications, the Hiring Manager may forego an open recruitment, certify, and appoint from this list. 253 Side Letter Implementation Should the MOU between MEO and the City of Huntington Beach continue beyond October 31, 2020, either through a successor MOU or an extension of the current MOU, all terms and conditions of this side letter shall remain in full force and effect unless changes are mutually agreed to by both parties. IN WITNESS WHEREOF, the parties have caused this SIDE LETTER AGREEMENT to be executed by and through their authorized officers on _______________________________. City of Huntington Beach Management Employees Organization By: By: Oliver Chi Debra Jubinsky City Manager MEO President By: By: Travis Hopkins Aaron Peardon Assistant City Manager OCEA Representative APPROVED AS TO FORM: Michael Gates City Attorney 254 MANAGEMENT EMPLOYEES’ ORGANIZATION EXHIBIT A – SALARY SCHEDULE Job No Job Description Pay Grade A B C D E 0025 Admin Analyst MEO025 37.65 39.72 41.92 44.23 46.65 0084 Admin Analyst Principal MEO084 46.91 49.48 52.21 55.07 58.10 0089 Admin Analyst Sr MEO089 43.33 45.71 48.21 50.86 53.66 0622 Administrative Services Manager MEO622 52.61 55.50 58.55 61.77 65.16 0626 Police Support Services Manager MEO626 43.33 45.71 48.21 50.86 53.66 0078 Assistant City Attorney MEO078 66.53 70.18 74.03 78.10 82.40 0132 Assistant City Clerk MEO132 40.40 42.61 44.95 47.42 50.03 0595 Assistant Fire Marshal Fire Marshal MEO595 48.33 60.49 50.99 63.82 53.79 67.33 56.76 71.02 59.86 74.93 0057 Assistant to the City Manager MEO057 50.55 53.32 56.26 59.35 62.62 0123 Associate Civil Engineer MEO123 43.75 46.15 48.69 51.37 54.20 0071 Associate Planner MEO071 41.00 43.24 45.62 48.14 50.79 0569 Beach Maint Operations Mgr MEO569 52.61 55.50 58.55 61.77 65.16 0044 Beach Operations Supervisor MEO044 43.11 45.47 47.97 50.61 53.40 0064 Budget Analyst Senior MEO064 41.62 43.90 46.33 48.87 51.56 0598 Building Manager MEO598 60.49 63.82 67.33 71.02 74.93 0024 City Engineer MEO024 68.87 72.67 76.66 80.87 85.33 0125 Code Enforcement Supervisor MEO125 42.88 55.01 45.24 58.04 47.72 61.23 50.35 64.59 53.13 68.14 0471 Community Relations Officer MEO471 46.91 49.48 52.21 55.07 58.10 0353 Community Services Manager MEO353 52.61 55.50 58.55 61.77 65.16 0097 Construction Manager MEO097 52.61 55.50 58.55 61.77 65.16 0085 Contract Administrator MEO085 44.85 47.32 49.92 52.67 55.56 0081 Deputy City Attorney I MEO081 43.75 46.15 48.69 51.37 54.20 0080 Deputy City Attorney II MEO080 52.61 55.50 58.55 61.77 65.16 0079 Deputy City Attorney III MEO079 60.49 63.82 67.33 71.02 74.93 0068 Deputy City Engineer MEO068 58.69 61.92 65.34 68.93 72.72 0571 Deputy Dir of Econ Development MEO571 59.60 62.87 66.33 69.99 73.83 0486 Detention Administrator MEO486 43.33 45.71 48.21 50.86 53.66 255 MANAGEMENT EMPLOYEES’ ORGANIZATION EXHIBIT A – SALARY SCHEDULE 0621 Econ Development Manager MEO621 55.01 58.04 61.23 64.59 68.14 0039 Econ Development Proj Mgr MEO039 47.84 50.48 53.25 56.17 59.26 0580 Energy Project Manager MEO580 47.84 50.48 53.25 56.17 59.26 0923 Environmental Services Manager MEO923 47.84 50.48 53.25 56.17 59.26 0474 Facilities, Devel & Conc Mgr MEO474 50.05 52.80 55.70 58.76 61.99 0050 Facilities Maint Supervisor MEO050 43.11 45.47 47.97 50.61 53.40 0879 Finance Manager - Accounting MEO879 54.20 57.17 60.33 63.65 67.14 0889 Finance Manager - Budget MEO889 54.20 57.17 60.33 63.65 67.14 0899 Finance Manager - Fiscal Services MEO899 54.20 57.17 60.33 63.65 67.14 0869 Finance Manager - Treasury MEO869 54.20 57.17 60.33 63.65 67.14 0131 Fire Medical Coordinator MEO131 42.65 45.00 47.49 50.09 52.86 0130 Fire Protection Analyst Deputy Fire Marshal MEO130 42.65 45.00 47.49 50.09 52.86 0590 Fleet Operations Supervisor MEO590 43.11 45.47 47.97 50.61 53.40 0581 General Services Manager MEO581 58.13 61.32 64.70 68.25 71.99 0498 GIS Manager MEO498 55.57 58.63 61.84 65.26 68.84 0043 Housing Manager MEO043 55.01 58.04 61.23 64.59 68.14 0006 Human Resources Manager MEO006 57.26 59.28 60.40 62.56 63.72 65.99 67.23 69.62 70.93 73.45 0489 Info Technology Mgr- Infrastructure MEO489 55.57 58.63 61.84 65.26 68.84 0200 Info Technology Mgr-Operations MEO200 55.57 58.63 61.84 65.26 68.84 0500 Info Technology Mgr-Systems MEO500 59.60 62.87 66.33 69.99 73.83 0075 Inspection Manager MEO075 53.37 56.32 59.42 62.69 66.14 0073 Inspection Supervisor MEO073 45.53 48.03 50.67 53.46 56.40 0251 Investigator MEO251 37.08 39.13 41.29 43.56 45.95 0158 Landscape Architect MEO158 42.65 45.00 47.49 50.09 52.86 0049 Landscape Maint Supervisor MEO049 43.11 45.47 47.97 50.61 53.40 0572 Liability Claims Coordinator MEO572 38.99 41.13 43.40 45.80 48.31 0623 Operations Manager MEO623 68.87 72.67 76.66 80.87 85.33 0030 Maintenance Operations Mgr MEO030 58.13 61.32 64.70 68.25 71.99 0490 Network Systems Administrator MEO490 49.78 52.53 55.41 58.47 61.69 256 MANAGEMENT EMPLOYEES’ ORGANIZATION EXHIBIT A – SALARY SCHEDULE 903 Parks Development Facilities Project Coordinator MEO903 41.00 43.24 45.62 48.14 50.79 0443 Payroll Systems Analyst MEO443 45.53 48.03 50.67 53.46 56.40 0098 Permit & Plan Check Manager MEO098 60.49 55.01 63.82 58.04 67.33 61.23 71.02 64.59 74.93 68.14 0209 Permit & Plan Check Supervisor MEO209 42.88 45.24 47.72 50.35 53.13 0453 Personnel Analyst MEO453 37.47 39.53 41.70 43.99 46.42 0060 Personnel Analyst Principal MEO060 46.91 49.48 52.21 55.07 58.10 0464 Personnel Analyst Senior MEO464 42.65 45.00 47.49 50.09 52.86 0099 Plan Check Engineer MEO099 51.06 53.86 56.82 59.96 63.25 0444 Planning Manager MEO444 55.57 58.63 61.84 65.26 68.84 0625 Police Admin Division Srvcs Mgr MEO625 60.49 63.82 67.33 71.02 74.93 0594 Police Admin Services Manager MEO594 48.33 50.99 53.79 56.76 59.86 0022 Police Communications Manager MEO022 43.33 45.71 48.21 50.86 53.66 0094 Police Records Administrator MEO094 43.33 45.71 48.21 50.86 53.66 0028 Principal Accountant MEO028 44.18 46.62 49.17 51.88 54.73 0096 Principal Civil Engineer MEO096 57.85 61.02 64.38 67.92 71.65 0072 Principal Electrical Inspector MEO072 41.41 43.70 46.09 48.63 51.30 896 Principal Finance Analyst MEO0896 47.84 50.48 53.25 56.17 59.26 0076 Principal Inspector Plb/Mech MEO076 41.41 43.70 46.09 48.63 51.30 0482 Principal Librarian MEO482 41.20 43.47 45.86 48.39 51.05 0074 Principal Planner MEO074 52.86 55.77 58.83 62.08 65.48 0579 Project Manager MEO579 47.84 50.48 53.25 56.17 59.26 0037 Project Manager Assistant MEO037 41.00 43.24 45.62 48.14 50.79 0496 Public Safety Systems Manager MEO496 56.41 59.51 62.78 66.23 69.87 0497 Public Safety Systems Supv MEO497 54.47 57.47 60.63 63.95 67.48 0839 Real Estate & Project Manager MEO839 47.84 50.48 53.25 56.17 59.26 0619 Risk Management Analyst MEO619 37.47 39.53 41.70 43.99 46.42 0054 Risk Manager MEO054 55.01 58.04 61.23 64.59 68.14 0069 Senior Civil Engineer MEO069 48.83 51.51 54.34 57.33 60.48 0484 Senior Deputy City Attorney MEO484 63.59 67.09 70.77 74.65 78.77 868 Senior Finance Analyst MEO868 45.49 47.99 50.62 53.41 56.35 257 MANAGEMENT EMPLOYEES’ ORGANIZATION EXHIBIT A – SALARY SCHEDULE 499 Senior Info Technology Analyst MEO499 49.55 52.28 55.14 58.18 61.38 0627 Senior Info Technology Manager MEO627 63.20 66.68 70.35 74.22 78.30 0077 Senior Librarian MEO077 35.47 37.43 39.49 41.65 43.94 0036 Senior Planner MEO036 47.84 50.48 53.25 56.17 59.26 0575 Senior Sprvsr Cultural Affairs MEO575 40.40 42.61 44.95 47.42 50.03 0578 Senior Sprvsr Human Services MEO578 40.40 42.61 44.95 47.42 50.03 0519 Senior Risk Management Analyst MEO519 42.65 45.00 47.49 50.09 52.86 0034 Senior Traffic Engineer MEO034 48.83 51.51 54.34 57.33 60.48 0333 Senior Trial Counsel MEO333 68.87 72.67 76.66 80.87 85.33 0457 Special Events Coordinator MEO457 34.09 35.97 37.94 40.03 42.23 0488 Street Maint Supervisor MEO488 43.11 45.47 47.97 50.61 53.40 0133 Supervisor, Prkng & Cmping Fac MEO133 40.40 42.61 44.95 47.42 50.03 0033 Transportation Manager MEO033 60.19 63.49 66.99 70.67 74.56 0051 Tree Maintenance Supervisor MEO051 43.11 45.47 47.97 50.61 53.40 0483 Utilities Manager MEO483 59.28 62.56 65.99 69.62 73.45 0487 Wastewater Supervisor MEO487 43.11 45.47 47.97 50.61 53.40 0052 Water Distribution Supervisor MEO052 43.11 45.47 47.97 50.61 53.40 0624 Water Distribution Superintendent MEO624 47.84 50.48 53.25 56.17 59.26 0053 Water Production Supervisor MEO053 43.11 45.47 47.97 50.61 53.40 0056 Water Quality Supervisor MEO056 43.11 45.47 47.97 50.61 53.40 258 259 260 261 262 263 RESOLUTION NO. 2016-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH MODIFYING SALARY AND BENEFITS FOR NON-REPRESENTED EMPLOYEES INCLUDING THE ELECTED CITY ATTORNEY, CITY CLERK, AND CITY TREASURER WHEREAS, the City Council of the City of Huntington Beach desires to modify the salary and benefits for Non-Represented Employees upon adoption of this Resolution. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: SECTION 1. Salaries and Benefits for Non-Represented employees shall be as reflected in Exhibit "A", attached hereto and incorporated by this reference. SECTION 2. The salary range for the elected City Attorney, City Clerk and City Treasurer shall be modified as reflected in the Non-Associated Executive Management Salary Schedule—Exhibit 1. SECTION 3. Benefits for the elected City Attorney, City Clerk and City Treasurer shall be as reflected in Exhibit "A", attached hereto and incorporated by this reference. SECTION 4. Resolution 2007-6, Resolution 2010-106, and Resolution 2014-94 are hereby repealed. SECTION 5. Any existing provisions in conflict with the foregoing, whether by minute action or resolution of the City Council, are hereby repealed. SECTION 6. All other benefits and salary ranges established and reflected in the Non- Associated Employees Pay and Benefits Resolution 2016-50, shall continue unless modified by City Council action. RLS 6/27/16/16-5325/138993/MV 1 837264 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 8"i6day of L.-7-4=e , 2016. RLS 6/27/16/16-5325/138993/MV 2 838265 6 -SOLI-L770,1) .20/e &,‹,6/ NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION EXHIBIT A - NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT PROVISION 1 SECTION I PAY 1 A. SALARY SCHEDULE 1 B. DIRECT DEPOSIT 1 C. ASSIGNED VEHICLE/AUTO ALLOWANCE 1 1. Department Heads 1 D. Deferred Compensation 1 SECTION II— HOURS OF WORK/OVERTIME/TIME OFF 1 A. EXECUTIVE LEAVE 1 B. FLEXIBLE AND ALTERNATIVE WORK SCHEDULES 2 1. 5/40 Work Schedule 2 2. 9/80 Work Schedule 2 3. Alternative Work Schedule 2 SECTION III — HEALTH AND OTHER INSURANCE BENEFITS 2 A. HEALTH INSURANCE 2 1. Medical, Dental and Vision Insurance 2 2. City and Employee Paid Health Insurance 2 3. Medical Cash Out 4 4. Section 125 Plan 4 B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE 4 C. LONG-TERM DISABILITY INSURANCE 4 D. CITY-PAID PHYSICAL EXAMINATIONS 5 E. MISCELLANEOUS 5 F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY MEDICAL RETIREE SUBSIDY PLAN 5 G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE 6 SECTION IV — RETIREMENT 6 A. BENEFITS 6 1. Self-Funded Supplemental Retirement Benefit 6 2. Medical Insurance for Retirees 6 B. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING 7 1. Miscellaneous Unit Members 7 2. Safety Unit Members 7 3. IRS Code 414(h)(2) 8 4. Pre-Retirement Optional Settlement 2 Death Benefit 8 5. Fourth Level of 1959 Survivor Benefits 8 6. VEBA Plan Requirements 8 SECTION V — LEAVE BENEFITS 10 Exhibit "A" to Non-Associated Resolution No. 2016-50 Item 25. - 5 HB -656 839266 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION A. GENERAL LEAVE 10 1. Accrual 10 2. Eligibility and Approval 10 3. Leave Benefit Entitlements 10 4. Conversion to Cash 10 B. HOLIDAYS AND PAY PROVISIONS 11 C. SICK LEAVE 11 1. Accrual 11 2. Credit 12 3. Usage 12 4. Payoff at Termination 12 D. BEREAVEMENT LEAVE 13 E. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM 13 SECTION VI — RETIREE SUBSIDY MEDICAL PLAN 13 SECTION VII - MISCELLANEOUS 13 A. COLLECTION OF PAYROLL OVERPAYMENTS 13 B. UNIFORMS AND CALPERS REPORTING 14 EXHIBIT 1 - NON-ASSOCIATED SALARY SCHEDULE 15 EXHIBIT 2 - RETIREE MEDICAL PLAN 16 EXHIBIT 3 - 9/80 WORK SCHEDULE 20 EXHIBIT 4- VOLUNTARY CATASTROPHIC LEAVE DONATION 22 Exhibit "A" to Non-Associated Resolution No. 2016-50 ii HB 657 Item 25. -6 840267 NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT PROVISIONS EXHIBIT A SECTION I — PAY A. Salary Schedule 1. All current Non-Associated employees shall receive the salaries as identified in Exhibit 1. 2. The City Council shall set the salaries of the elected executive management positions identified in Exhibit 1, at any rate within the designated salary range. 3. The City Manager is authorized to set the salaries of the non-elected executive management positions identified in Exhibit 1 at any rate at or below the control point of the designated salary range. The City Manager is authorized to increase the salary by any percentage not greater than 5% based upon performance at annual review and market data. However, no salary for a new employee may be set above the control point at any time without City Council approval. B. Direct Deposit All Non-Associated employees are required to utilize direct deposit of payroll checks. C. Assigned Vehicle/Auto Allowance 1. Department Heads Appointed Department Heads and the City Clerk, City Treasurer, and City Attorney shall have the option of an assigned City vehicle or an auto allowance in the amount of two hundred thirty dollars and seventy-seven cents ($230.77) per bi-weekly pay period plus reimbursement of out-of-town travel at the approved mileage rate. D. Deferred Compensation Effective the beginning of the pay period following City Council approval of this resolution, each employee covered by this resolution, including the City Attorney, City Clerk and City Treasurer, shall receive a one-time deposit to the employee's 457 Deferred Compensation account in the amount of $3,800.00. 1. This shall be a single, one-time only deposit. All appropriate Federal and State legal mandates regarding the tax-treatment of this one-time deposit shall apply. SECTION II — HOURS OF WORK/TIME OFF A. Executive Leave Non-Associated exempt employees shall not be eligible for overtime compensation. Exempt department heads shall be credited with eighty (80) hours of executive leave per calendar year. Item 25. - 7 "A" to Non-Associated Resolution No. 2016-50 HB -658 841268 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION B. Flexible and Alternative Work Schedules 1. 5/40 Work Schedule The 5/40 work schedule shall be defined as working five (5) eight (8) hour days Monday through Friday each week with a one-hour lunch during each work shift, totaling a forty (40) hours work week. 2. 9/80 Work Schedule The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA designated work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. 3. Alternative Work Schedule Non-associated employees may elect any alternative work schedule approved by the City Manager or designee. SECTION III — HEALTH AND OTHER INSURANCE BENEFITS A. Health Insurance 1. Medical, Dental and Vision Insurance The City shall continue to make group medical, dental and vision benefits available to all Non-Associated employees. 2. City and Employee Paid Health Insurance The City and the employee shall pay for health insurance premiums for employees and qualified dependent(s) effective the first of the month following the employee's hire date. The employee payroll deduction for premium contributions shall be deducted on a pre-tax basis. Such deductions shall be aligned with the effective date of coverage and the ending date of coverage upon employment separation. The employee's payroll deduction amount shall begin no later than the beginning of the first full pay period following the effective date of coverage and pro-rated for coverage through the end of the month in which employment was separated. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -659- Item 25. - 8 842269 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION i. Health Plan Employee and Employer Contributions Chart for Non-Safety Classifications in EXHIBIT 1 City of Huntington Beach 2016 Health Premiums and Contributions Effective pay period following final City Council approval Non -Associated/Non -Safety Plan IJ Tier Mo thly Pre p m ium Employer Monthly Contribution Employee Monthly Contribution Employee Bi-Weekly Contribution Kaiser Single 466.65 466.65 0.00 0.00 Two-Party 1,022.11 974.36 47.75 22.04 Family 1,343.90 1,170.04 173.86 80.24 Blue Shield HMO Single 671.00 640.76 30.24 13.96 Two-Party 1,466.00 974.36 491.64 226.91 Family 1,896.00 1,170.04 725.96 335.06 Blue Shield PPO Single 736.00 736.00 0.00 0.00 Two-Party 1,555.00 1,135.78 419.22 193.49 Family 1,927.00 1,314.31 612.69 282.78 Delta Dental PPO Single 58.10 45.02 13.08 6.04 Two-Party 108.60 85.91 22.69 10.47 Family 143.20 122.18 21.02 9.70 Delta Care HMO Single 30.11 30.11 0.00 0.00 Two-Party 51.19 51.19 0.00 0.00 Family 78.29 78.29 0.00 0.00 VSP Vision Single 25.12 0.00 25.12 11.59 Two-Party 25.12 0.00 25.12 11.59 Family 25.12 0.00 25.12 11.59 Medical Opt-Out: $466.65 per month ($215.38 bi-weekly) ii. "Safety Member" Health Premiums - Employer Contribution Employees that are classified as "safety member" by the California Public Employees' Retirement System (CalPERS) may have access to the medical plans offered by CalPERS as contracted by the City. In accordance with eligibility provisions, the Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance program offered by the City. The City's maximum monthly employer contributions for the CalPERS health insurance program is set forth in the current City of Huntington Beach Non- Associated Safety Health Premiums and Contributions Chart. The amounts listed therein include the mandated Public Employees' Medical and Hospital Care Act (PEMHCA) contribution. Item 25. - 9 "A" to Non-Associated Resolution No. 2016-50 1113 -660 843270 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION iii. Employees shall not be entitled to the difference between the employer contribution and the premiums for insurance plan(s) selected by the employee. iv. Future Premiums The City "caps" its contributions toward monthly group medical, dental and vision plan premiums by category (EE, EE + 1, and EE + 2 or more) as outlined in sections i and ii above. The City agrees to increase the contribution toward monthly group medical by $200 per plan, per tier, effective following City Council approval of this resolution. The employee and employer contributions rates set forth in sections i and ii above shall remain in effect in 2017 and beyond unless otherwise modified by a successor Non-Associated Resolution. Employee and City Contributions subject to change as a result of City Council approval. The City's contribution caps for dental and vision in effect as of August 1, 2014 shall not be increased. The City's contribution caps will remain in place, even if premium increases result in these additional costs being borne by the employee. 3. Medical Cash Out If an employee is covered by a medical program outside of a City-provided program (evidence of which must be supplied to Human Resources), the employee may elect to discontinue City medical coverage and receive the monthly value of the City's contribution to the lowest cost employee-only medical plan paid bi-weekly. 4. Section 125 Plan Employees shall be eligible to participate in a City-approved Section 125 Flexible Spending Account Plan the same as all other eligible employees, as provided by IRS law. This plan allows employees to use pre-tax salary to pay for regular childcare, adult dependent care and/or medical expenses. B. Life and Accidental Death and Dismemberment Insurance Each Non-Associated employee shall be provided with $50,000 life insurance and $50,000 accidental death and dismemberment insurance paid for by the City. Each employee shall have the option, at his/her own expense, to purchase additional amounts of life insurance and accidental death and dismemberment insurance to the extent provided by the City's current providers. Evidence of insurability is contingent upon total participation in additional amounts. C. Long-Term Disability Insurance This program provides benefits for each incident of illness or injury after a waiting period of thirty (30) calendar days during which the Non-Associated employee may use accumulated sick leave, general leave, executive leave pay. Subsequent to the thirty-(30) day waiting period, the employee will be covered by an insurance plan paid for by the City providing sixty-six and two- thirds percent (66 2/3%) of the first $12,500 of the employee's basic monthly earnings up to a maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury or illness shall be to age sixty-five (65). Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -661- Item 25. - 10 844271 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Worker's Compensation, Social Security and other non-private program benefits to which the employee may be entitled. Disability is defined as: "The inability to perform all of the duties of regular occupation during two years and thereafter the inability to engage in any employment or occupation, for which he/she is fitted by reason of education, training or experience." Rehabilitation benefits are provided in the event the individual, due to disability, must engage in other occupation. Survivor's benefits continue the plan payment for three (3) months beyond death. A copy of the plan is on file in the Human Resources Department. D. City-Paid Physical Examinations Non-Associated employees shall be provided, once every two years, with a City-paid physical examination comparable to the current pre-placement class physical examination or reimbursed the amount authorized for said physical examination. No more than one-half of the eligible employees shall receive examinations in any one fiscal year. Said exam shall be comprehensive in nature and shall include: 1. A complete medical history, physical exam and review of results by physician. 2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG. 3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test for blood. E. Miscellaneous When a Non-Associated employee is on a leave of absence without pay for reason of medical disability, the City shall maintain the City-paid insurance premiums during the period the employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24) months. F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan Employees who retire from the City after January 1, 2004, and are granted a retirement allowance by the California Public Employees' Retirement System and are not eligible for the City's Retiree Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until the first of the month in which they turn age sixty-five (65). The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or qualified dependents without any City subsidy. Employees who retire from the City and receive a retirement allowance from the California Public Employees' Retirement System and are not eligible for the City's Retiree Subsidy Medical Plan and choose not to participate in City-sponsored medical insurance upon retirement permanently lose eligibility for this insurance. However, if a retiree who is not eligible for the City's Retiree Subsidy Medical Plan chooses not to participate in City-sponsored medical insurance plans because the retiree has access to other group medical insurance, and subsequently loses eligibility for that group medical insurance, the retiree and their qualified dependents will have access to City-sponsored medical insurance plans reinstated. Item 25. - "to Non-Associated Resolution No. 2016-50 HB -662 845272 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or qualified dependent turns age sixty-five (65). G. Post-65 Supplemental Medicare Coverage Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004 and all future retirees who meet the criteria to participate in City-sponsored medical insurance, with or without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance plans that are supplemental to Medicare, after a contract is in place between the City and a health insurance provider. A retiree or qualified dependent must choose to participate in City-sponsored medical insurance plans that are supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent turns age sixty-five (65). The retiree shall pay the full premium to participate in City-sponsored medical insurance plans that are supplemental to Medicare for themselves or qualified dependents without any City subsidy. Retirees or qualified dependents, upon turning age 65, who choose not to participate in the City-sponsored medical insurance plans that are supplemental to Medicare permanently lose eligibility for t this insurance. SECTION IV — RETIREMENT A. Benefits 1. Self-Funded Supplemental Retirement Benefit In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or #4 of the Public Employees' Retirement law, the City shall pay the difference between such elected option and the unmodified allowance which the member would have received for his or her life alone as provided in California Government Code sections 21455, 21456, 21457, and 21548 as said referenced Government Code sections exist as of the date of this agreement. This payment shall be made only to the member (Non- Associated employee), shall be payable by the City during the life of the member, and upon that member's death, the City's obligation shall cease. Unless previously excluded by employment or resolution, eligibility for this benefit is limited to employees hired before December 27, 1997. 2. Medical Insurance for Retirees a. Upon retirement, whether service or disability connected, each Non Associated employee shall be entitled to cause self, spouse and dependents to participate fully in the City's group health insurance program at the equivalent of the City's group premium rate in accordance with the provisions specified by Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at employee's expense and upon terms, conditions and restrictions currently in effect. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 663 Item 25. - 12 846273 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION b. As an alternative to the benefit described in paragraph IV.A.2.a above, the City will provide a financial contribution towards the cost of retiree medical premiums as described in Section VI. B. Public Employees' Retirement System Contributions and Reporting 1. Miscellaneous Members a. The City shall provide all miscellaneous employees described as "classic members by the Public Employees' Pension Reform Act of 2013 — "PEPRA" with that certain retirement program commonly known and described as the "2.5% at age 55 plan" which is based on the retirement formula as set forth in the California Public Employees' Retirement System (CalPERS), Section 21354 of the California Government Code. b. Miscellaneous bargaining unit "classic members" shall pay to CalPERS as part of the required member retirement contribution eight percent (8%) of pensionable income. This provision shall not sunset. c. The City shall contract with CalPERS to have retirement benefits calculated based upon the "classic" employee's highest one year's compensation, pursuant to the provisions of Section 20042 (highest single year). d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution. e. For "New" Members within the meaning of the California Public Employees' Pension Reform Act of 2013. 1) New Members shall be governed by the two percent at age 62 (2% @ 62) retirement formula set forth in Government Code section 7522.20. 2) Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of his or her retirement, or some other 36 consecutive month period designated by the member. 3) Effective January 1, 2013, "new" members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost as established by CalPERS. 2. Safety Members a. The City shall provide all safety employees described as "classic" members by the Public Employees' Pension Reform Act of 2013 — "PEPRA" with that certain retirement program commonly known and described as the "3% at age 50 plan" which is based on the retirement formula as set forth in the California Public Employees' Retirement System (CalPERS), Section 21362.2 of the California Government Code. Item 25. - 13 "to Non-Associated Resolution No. 2016-50 HB -664 847274 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION b. All safety employees described as "classic" members shall pay to CalPERS as part of the required member retirement contribution nine percent (9%) of pensionable income. This provision shall not sunset. c. The City shall contract with CalPERS to have retirement benefits calculated based upon the "classic" employee's highest one year's compensation, pursuant to the provisions of Section 20042 (highest single year). d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution. e. For "New" Members within the meaning of the California Public Employees' Pension Reform Act of 2013. 1) New Members shall be governed by the two and seven tenths percent at age 57 (2.7% @ 57) retirement formula set forth in Government Code section 7522.25(d) 2) Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of retirement, or some other 36 consecutive month period designated by the member. 3) Effective January 1, 2013, "new" members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost, as established by CalPERS. 3. IRS Code Section 414(h)(2) The City has adopted the CalPERS Resolution in accordance with IRS Code section 414(h)(2) to ensure that both the employee contribution and the City pickup of the required member contribution are made on a pre-tax basis. However, ultimately, the tax status of any benefit is determined by the law. 4. Pre-Retirement Optional Settlement 2 Death Benefit Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement 2 Death Benefit as identified in Section 21548 of the California Government Code when approved by the City Council. 5. Fourth Level of 1959 Survivor Benefits Non-Associated employees shall be covered by the Fourth Level of the 1959 Survivor Benefit as identified in Section 21574 of the California Government Code. 6. VEBA Plan Requirements a. Eligibility Defined Effective December 23, 2009, all eligible Unrepresented Management Employees with 25 years of continuous service to the City of Huntington Beach will participate in the Plan. An eligible employee is an employee who works twenty (20) or more hours per week and receives benefits. Exhibit "A" to Non-Associated Resolution No. 2016-50 HI3 -665- Item 25. - 14 848275 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION b. Employee Contributions c. Leave Payout Each eligible unrepresented management employee shall designate all leave payouts to be rolled over to his/her VEBA Plan account based on the established range upon separation from City employment. d. Participant Account A separate account is maintained for each contributing eligible unrepresented management employee, which documents the employee's contributions and disbursements. Contributions to a VEBA plan account as well as any disbursements to cover nonreimbursed, post-tax medical care expenses are both tax free. Eligible benefits subject to reimbursement by the Plan shall be limited to long-term care expenses and nonreimbursed medical premiums, co-pays, prescribed drug expenses and other medical care costs as that term is defined by the Internal Revenue Code Section 213. e. Administrative Fees Any Plan administrative fees will be deducted from interest on the total Plan investments. An eligible unrepresented management employee's Plan account is subject to a monthly administrative fee for expenses related to recordkeeping, claims processing, and claims reimbursement. The fee will first be deducted from interest on total plan investments, and then deducted, if necessary, from the employee's individual account. f. Dispute Resolution This Resolution and any disputes arising under or in connection with this Resolution shall not be subject to any dispute resolution procedures in the City's Personnel Rules, nor shall this Resolution and any such dispute relating thereto be subject to the jurisdiction of the City's Personnel Board for any reason whatsoever. g. Indemnification All Unrepresented Management Employees agree to indemnify and hold the City of Huntington Beach harmless against any claims made of any nature and against any suit instituted against the City arising from this Resolution, including, but not limited to, claims arising from an employee's participation in VEBA or from any salary reduction initiated by the City for VEBA contributions. Item 25. - 15 ." to Non-Associated Resolution No. 2016-50 HB -666 849276 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION SECTION V — LEAVE BENEFITS A. General Leave 1. Accrual Employees will accrue General Leave at the accrual rates outlined below. General leave may be used for any purpose, including vacation, sick leave, and personal leave. General leave for non-associated employees shall be accrued as follows: Years of Service Annual General Leave Allowance Biweekly General Leave Allowance First through Fourth Year 176 hours 6.77 Fifth through Ninth Year 200 hours 7.69 Tenth through Fourteenth Year 224 hours 8.62 Fifteenth Year and Thereafter 256 hours 9.85 2. Eligibility and Approval General leave must be pre-approved except for illness, injury or family sickness, which may require a physician's statement for approval. General leave accrued time is to be computed from hiring date anniversary. Employees shall not be permitted to take general leave in excess of actual time earned. Employees shall not accrue general leave in excess of six hundred forty (640) hours. Employees may not use their general leave to advance their separation date on retirement or other separation from employment. 3. Leave Benefit Entitlements The City shall comply with all State and Federal leave benefit entitlement laws. An eligible employee on an approved leave shall be allowed to use applicable earned Sick Leave, General Leave, or Executive Leave for family or personal health issues. For more information on employee leave options contact the Human Resources Department. 4. Conversion to Cash a. Pay Off at Termination An employee shall be paid for unused general leave upon termination of employment at which time such terminating employee shall receive compensation at their current salary rate for all unused, earned general leave to which they are entitled up to and including the effective date of their termination. b. Conversion to Cash Two times during each fiscal year, each permanent employee shall have the option to convert into a cash payment or deferred compensation up to a total of one hundred-twenty (120) general leave benefit hours per fiscal year. The employee shall give payroll two (2) weeks advance notice of their decision to exercise such option. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -667 Item 25. -16 850277 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION c. One Week Minimum Vacation Requirement The City Manager may require certain positions which handle money or transfer funds to take a minimum of one week, (i.e., five consecutive work days) paid vacation each calendar year. d. Deferred Compensation Contribution at Time of Separation The value of any unused earned leave benefits may be transferred to deferred compensation at separation (including retirement), but only during the time that the employee is actively employed with the City. The latest opportunity for such transfer must be the beginning of the pay period prior to the employee's last day of employment. B. Holidays and Pay Provisions 1. Non-Associated employees shall receive the following legal holidays as of the first pay period following adoption of the Non-Associated Resolution paid in full per the employee's regularly scheduled work shift: (1) New Year's Day (January 1) (2) Martin Luther King Day (third Monday in January) (3) Presidents Day (third Monday in February) (4) Memorial Day (last Monday in May) (5) Independence Day (July 4) (6) Labor Day (first Monday in September) (7) Veteran's Day (November 11) (8) Thanksgiving Day (fourth Thursday in November) (9) The Friday after Thanksgiving (10) Christmas Day (December 25) 2. Any day declared by the President of the United States to be a national holiday or by the Governor of the State of California to be a state holiday and adopted as an employee holiday by the City Council of the City of Huntington Beach. 3. For Civic Center holiday closure purposes, holidays which fall on Sunday shall be observed the following Monday, and those falling on Saturday shall be observed the preceding Friday. C. Sick Leave 1. Accrual No employee shall accrue sick leave. Item 25. - 17," to Non-Associated Resolution No. 2016-50 HB -668 851278 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 2. Credit Employees assigned to Non-Associated shall carry forward their sick leave balance and shall no longer accrue sick leave credit. 3. Usage Employees may use accrued sick leave for the same purposes for which it was used prior to December 25, 1999. Sick leave shall not be used to extend absences due to work related (industrial) injuries or illnesses, this provision shall be added to Personnel Rule 18.10. 4. Payoff at Termination a. Non Associated employees with continuous service with the City since November 20, 1978, shall be entitled to the following sick leave payoff plan: At involuntary termination by reason of disability, or by death, or by retirement, employees shall be compensated at their then current rate of pay for seventy-five percent (75%) of all unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of unused sick leave accumulated subsequent to July 1, 1972, up to a maximum of seven hundred and twenty hours (720) of unused, accumulated sick leave, except as provided in paragraph V.C.5.d below. Upon termination for any other reason, employees shall be compensated at their then current rate of pay for fifty percent (50%) of all unused accumulated sick leave, up to a maximum of 720 hours of such accumulated sick leave. b. Non-Associated employees hired after November 20, 1978 shall be entitled to the following sick leave payoff plan: Upon termination, all employees shall be paid, at their then current salary rate, for twenty-five percent (25%) of unused, earned sick leave to 480 hours accrued, and for thirty-five percent (35%) of all unused, earned sick leave in excess of 480 hours, but not to exceed 720 hours, except as provided in paragraph V.C.2.c below. c. Except as provided in paragraph V.C.5.d below, no Non-Associated employee shall be paid at termination for more than 720 hours of unused, accumulated sick lave. However, employees may utilize accumulated sick leave on the basis of "last in, first out," meaning that sick leave accumulated in excess of the maximum for payoff may be utilized first for sick leave, as defined in Personnel Rule 18-8. d. Non-Associated employees who had unused, accumulated sick leave in excess of 720 hours as of July 5, 1980, shall be compensated for such excess sick leave remaining on termination under the formulas described in paragraphs V.C.5.a and b above. In no event shall any employee be compensated upon termination for any accumulated sick leave in excess of the "cap" established by this paragraph (i.e., 720 hours plus the amount over 720 hours existing on July 5, 1980). Employees may continue to utilize sick leave accrued after that date in excess of such "cap" on a "last in, first out" basis. To the extent that any such "capped" amount of excess sick leave over 720 hours is utilized, the maximum compensable amount shall be correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six months after July 5, 1980, employee had accumulated another 48 hours. Employee Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 669- Item 25. - 18 852279 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION is then sick for 120 hours. Employee's maximum sick leave "cap" for compensation at termination is now reduced by 72 hours to 928.) D. Bereavement Leave Employees shall be entitled to bereavement leave not to exceed twenty-four (24) hours in each instance of death in the immediate family. Immediate family is defined as father, mother, sister, brother, spouse, children, grandfather, grandmother, stepfather, stepmother, step grandfather, step grandmother, grandchildren, stepsisters, stepbrothers, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepchildren, or wards of which the employee is the legal guardian. E. Voluntary Catastrophic Leave Donation Program Under certain conditions, an employee may donate leave time to another employee in need. The program is outlined in Exhibit 4. SECTION VI — RETIREE SUBSIDY MEDICAL PLAN An employee who has retired from the City shall be entitled to participate in the City-sponsored medical insurance plans in accordance with the Retiree Subsidy Medical Plan as outlined in Exhibit 2. Employees hired on or after December 1, 2009, shall not be eligible for this benefit. SECTION VII — MISCELLANEOUS A. Collection of Payroll Overpayments In the event that a payroll overpayment is discovered and verified, and considering all reasonable factors including the length of time that the overpayment was made and if and when the employee could have reasonably known about such overpayment, the City shall take action to collect from the employee the amount of overpayment(s). Such collection shall be processed by payroll deduction over a reasonable period of time considering the total amount of overpayment. In the event the employee separates from employment during the collection period, the final amount shall be deducted from the last payroll check of the employee. If applicable, the balance due from the employee shall be communicated upon employment separation if the last payroll check does not sufficiently cover the amount due the City. It shall be the responsibility of the employee and the City to periodically monitor the accuracy of compensation payments or reimbursements due to the possibility of a clerical oversight or error. The City reserves the right to also collect compensation overpayments caused by or the result of misinterpretation of a pay provision by non-authorized personnel. The interpretation of all pay provisions shall be administered by the City Manager or designee and as adopted by the City Council. Unauthorized compensation payments shall not constitute a past practice (1/03/05). Item 25. - 19' " to Non-Associated Resolution No. 2016-50 HB -670 853280 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION B. Uniforms and CalPERS Reporting The City provides uniforms to active duty employees in the classifications of Police Chief and Fire Chief. These employees are required to wear a standard uniform for appearance, uniformity, and public recognition purposes. The City will report to the California Public Employees' Retirement System (CalPERS) the average annual cost of uniforms as special compensation for each eligible employee in accordance with Title 2, California Code of Regulations, Section 571(a)(5). Exhibit "A" to Non-Associated Resolution No. 2016-50 FIB 671- Item 25. -20 854281 NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS EXHIBIT 1 NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE EFFECTIVE SEPTEMBER 24, 2016 - 2.0% Increase Job No. Description Pay Grade Starting Point Control Point High Point EXECUTIVE MANAGEMENT 0591 City Manager NA0591 NA NA 128.29 DEPARTMENT HEADS 0592 Assistant City Manager NA0592 85.82 95.51 106.32 0009 Director of Building & Safety NA0009 74.64 83.07 92.46 0014 Director of Community Services NA0014 74.64 83.07 92.46 0008 Director of Economic Development NA0008 74.64 83.07 92.46 0574 Director of Human Resources NA0574 74.64 83.07 _ 92.46 0479 Chief Information Officer NA0479 74.64 83.07 92.46 0007 Director of Library Services NA0007 69.94 77.85 86.66 0589 Community Development Director NA0589 80.82 89.97 100.13 0010 Director of Public Works NA0010 80,82 89.97 100.13 0518 Chief Financial Officer NA0518 80.82 89.97 100.13 0015 Fire Chief NA0015 85.82 106.31 95.51 0011 Police Chief NA0011 85.82 95.52 106.31 ELECTED OFFICIALS 0016 City Attorney NA0016 100.18 111.51 124.10 0017 City Clerk NA0017 69.94 77.85 86.66 ELECTED OFFICIALS PART-TIME 0018 City Treasurer - PART-TIME NA0018 74.64 83.07 92.46 *Annual Salary Not to Exceed $51,812 CONTRACT NON-DEPARTMENT HEAD Job No. Description Pay Grade A B C D E 0593 Chief Assistant City Attorney NA0593 71.05 74.96 79.08 83.43 88.01 Historical changes to Non-Associated position titles: Per Ordinance 3855 adopted on 1/19/10, Building & Safety Department duties were combined with the Planning Department creating a new position of Director of Planning and Building. Per Resolution 2010-106 adopted on 12/20/10 the City Treasurer was established as a part-time position. Per Ordinance 3906 adopted on 2/7/11 amended the title of City Administrator to City Manager. Per Ordinance 3959 adopted on 10/01/12, the position of Chief Assistant City Attorney was established. Per Resolution 2012-95 adopted on 12/17/12 the title of Deputy City Manager was changed to Assistant City Manager. Per Ordinance 4086 adopted 4/18/16: the position of Finance Director was changed to Chief Financial Officer, the Director of Information Services was changed to Chief Information Officer and the Director of Planning and Building was changed to Community Development Director. Item 25. - 21" to Non-Associated Resolution No. 2016-50 HB -672 855282 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION EXHIBIT 2 RETIREE MEDICAL PLAN An employee who has retired from the City shall be entitled to participate in the City sponsored medical insurance plans and the City shall contribute toward monthly premiums for coverage in an amount as specified in accordance with this Plan, provided: A. At the time of retirement the employee has a minimum of ten (10) years of continuous full time City service or is granted an industrial disability retirement; and B. At the time of retirement, the employee is employed by the City; and C. Following official separation from the City, the employee is granted a retirement allowance by the California Public Employees' Retirement System. The City's obligation to pay the monthly premium as indicated shall be modified downward or cease during the lifetime of the retiree upon the occurrence of any one of the following: 1 On the first of the month in which a retiree or dependent reaches age 65 or on the date the retiree or dependent can first apply and become eligible, automatically or voluntarily, for medical coverage under Medicare (whether or not such application is made) the City's obligation to pay monthly premiums may be adjusted downward or eliminated. Benefit coverage at age 65 under the City's medical plans shall be governed by applicable plan document. 2. In the event of the death of any employee, whether retired or not, the amount of the retiree medical insurance subsidy benefit which the deceased employee was receiving at the time of his/her death would be eligible to receive if he/she were retired at the time of death, shall be paid on behalf of the spouse or family for a period not to exceed twelve (12) months. D. Schedule of Benefits 1. Minimum Eligibility for Benefits With the exception of an industrial disability retirement, eligibility for benefits begins after an employee has completed ten (10) years of continuous full time service with the City of Huntington Beach. Said service must be continuous unless prior service is reinstated at the time of his/her rehire in accordance with the City's Personnel Rules. Employees hired on or after December 1, 2009 shall not be eligible for this benefit. 2. Disability Retirees Industrial disability retirees with less than ten (10) years of service shall receive a maximum monthly payment toward the premium for health insurance of $121. Payments shall be in accordance with the stipulations and conditions, which exist for all retirees. Payment shall not exceed dollar amount, which is equal to the full cost of premium for employee only. 3. Marital Status — Married retirees eligible for benefits under the Retiree Medical Subsidy Plan may each receive the benefit earned pursuant to Section 4 — Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -673- Item 25. - 22 856283 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Maximum Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or whether enrolled as a dependent on any City-sponsored medical plan. a. In the case where a retiree is married to a City employee (active or retired) who is not an unrepresented/non-associated employee or retiree, this provision shall remain applicable. b. This provision shall apply to State of California registered domestic partners the same as married spouses. 4. Maximum Monthly Subsidy Payments Payment amounts may be reduced each month as dependent eligibility ceases due to death, divorce or loss of dependent child status. However, the amount shall not be reduced if such reduction would cause insufficient funds needed to pay the full premium for the employee and the remaining dependents. In the event no reduction occurs and the remaining benefit premium is not sufficient to pay the premium amount for the employee and the eligible dependents, said needed excess premium amount shall be paid by the employee. All retirees, including those retired as a result of disability whose number of years of service prior to retirement, exceeds ten (10) years of continuous full time service, shall be entitled to maximum monthly payment of premiums by the City for each year of completed City service as follows: Maximum Monthly Payment for Retirements After: Years of Service Subsidy 10 $121 11 136 12 151 13 166 14 181 15 196 16 211 17 226 18 241 19 256 20 271 21 286 22 300 23 315 24 330 25 344 Item 25. - 23' to Non-Associated Resolution No. 2016-50 HB -674 857284 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION MISCELLANEOUS PROVISIONS A. Eligibility: 1. The effective start-up date of the Retiree Subsidy Medical Plan for the various employee groups shall be the first of the month following retirement date. 2. A retiree may change plans, add dependents, etc., during annual open enrollment. The Human Resources Department shall notify covered retirees of this opportunity each year. 3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of completed service with the City of Huntington Beach. B. Benefits: 1. The Retiree Subsidy Medical Plan includes any medical plan offered by the City to active and/or retired unrepresented/non-associated employees and retirees. 2. City Plans are the primary payer for active employees age 65 and over, with Medicare the secondary payer. Retirees age 65 and over have no City Plan options and are eligible only for Medicare. 3. Premium payments are to be received at least one month in advance of the coverage period. C. Subsidies: 1. The subsidy payments will pay for: a. The Retiree Subsidy Medical Plan. b. HMO. c. Part A of Medicare for those retirees not eligible for paid Part A. 2. Subsidy payments will not pay for: a. Part B Medicare. b. Any other employee benefit plan. c. Any other commercially available benefit plan. d. Medicare supplements D. Medicare: 1. All persons are eligible for Medicare coverage at age 65. Those with sufficient credit quarters of Social Security will receive Part A of Medicare at no cost. Those without sufficient credited quarters are still eligible for Medicare at age 65, but will have to pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of Medicare is paid for by the participant. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 675- Item 25. - 24 858285 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 2. When a retiree and his/her spouse are both 65 or over, and neither is eligible for paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum subsidy, whichever is less. 3. When a retiree at age 65 is eligible for paid Part A of Medicare and his/her spouse is not eligible for paid Part A, the spouse shall not receive subsidy. When a retiree at age 65 is not eligible for paid Part A of Medicare and his/her spouse who is also age 65 is eligible for paid Part A of Medicare, the subsidy shall be for the retiree's Part A only. E. Cancellation: 1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation provisions apply: a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated on the first day of the month in which the retiree reaches age 65. If such retiree was covering dependents under the Plan, dependents will be eligible for COBRA continuation benefits effective as of the retiree's 65th birthday. b. Dependent coverage will be eliminated upon whichever of the following occasions comes first: 1) After 36 months of COBRA continuation coverage, or 2) When the covered dependent reaches age 65 in the event such dependent reaches age 65 prior to the retiree reaching age 65. c. At age 65 retirees are eligible to make application for Medicare. Upon being considered "eligible to make application," whether or not application has been made for Medicare, the Retiree Subsidy Medical Plan will be eliminated. 2. See provisions under "Benefits," "Subsidies," and "Medicare" for those retirees/dependents not eligible for paid Part A of Medicare. 3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non- payment of premium by means of a certified letter from Employee Benefits in accordance with provisions of the Non-Associated Resolution. 4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty (60) days shall be terminated from the Plan and shall not have reinstatement rights. Item 25. - 25; to Non-Associated Resolution No. 2016-50 HB -676 859286 NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS EXHIBIT 3 - 9/80 WORK SCHEDULE This work schedule is known as "9/80". The 9/80 work schedule is designed to be in compliance with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 9/80 WORK SCHEDULE DEFINED The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. A Forty (40) Hour FLSA Work Week The actual FLSA workweek is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.). No employee working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the FLSA workweek is 12:00 noon Friday. B. Two Week Pay Period The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14) days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine (9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) work hours in each work week (e.g. the Friday is split into four (4) hours for the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which is charged to work week two). C. A/B Schedules To continue to provide service to the public every Friday, employees are to be divided between two schedules, known as the "A" schedule and the "B" schedule, based upon the departmental needs. For identification purposes, the "A" schedule shall be known as the schedule with a day off on the Friday in the middle of the pay period, or, "off on payday", the "B" schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or "working on payday". An example is listed below: AM PM AM PM AM PM FFSSMTWThFFSSMTWThFF A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4 B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - - Exhibit "A" to Non-Associated Resolution No. 2016-50 HB -677- Item 25. - 26 860287 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION D. A/B Schedule Changes FLSA exempt employees may change A/B schedules at the beginning of any pay period with supervisor or City Manager approval. E. Emergencies All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, or designee may require such service from any of said employees. LEAVE BENEFITS When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee's leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval requirements. 1. General Leave — As stated in the Non-Associated Resolution. 2. Sick Leave — As stated in the Non-Associated Resolution. 3. Executive Leave — As stated in the Non-Associated Resolution. 4. Bereavement Leave — As stated in the Non-Associated Resolution. 5. Holidays - As stated in the Non-Associated Resolution. 6. Jury Duty — The provisions of the Personnel Rules shall continue to apply, however, if an FLSA exempt employee is called to serve on jury duty during a normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered the same as having occurred during the employees day off work, therefore, the employee will receive no added compensation. Item 25. - 27' to Non-Associated Resolution No. 2016-50 HB -678 861288 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION EXHIBIT 4- VOLUNTARY CATASTROPHIC LEAVE DONATION Guidelines 1. Purpose The purpose of the voluntary catastrophic leave donation program is to bridge employees who have been approved leave time to either return to work, long-term disability, or medical retirement. Permanent employees who accrue vacation, general leave or compensatory time may donate such leave to another permanent employee when a catastrophic illness or injury befalls that employee or because the employee is needed to care for a seriously ill family member. The leave-sharing Leave Donation Program is Citywide across all departments and is intended to provide an additional benefit. Nothing in this program is intended to change current policy and practice for use and/or accrual of vacation, general, or sick leave. 2. Definitions Catastrophic Illness or Injury - A serious debilitating illness or injury, which incapacitates the employee or an employee's family member. Family Member - For the purposes of this policy, the definition of family member is that defined in the Family Medical Leave Act (child, parent, spouse or domestic partner). 3. Eligible Leave Accrued compensatory, vacation or general leave hours may be donated. The minimum donation an employee may make is two (2) hours and the maximum is forty (40) hours. 4. Eligibility Permanent employees who accrue vacation or general leave may donate such hours to eligible recipients. Compensatory time accrued may also be donated. An eligible recipient is an employee who: • Accrues vacation or general leave; • Is not receiving disability benefits or Workers' Compensation payments; and • Requests donated leave. 5. Transfer of Leave The maximum donation credited to a recipient's leave account shall be the amount necessary to ensure continuation of the employee's regular salary during the employee's period of approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours donated will be converted into a dollar amount based on the hourly wage of the donor. The dollar amount will then be converted into accrued hours based on the recipient's hourly wage. An employee needing leave will complete a Leave Donation Request Form and submit it to the Department Director for approval. The Department Director will forward the form to Human Resources for processing. Human Resources, working with the department, will send out the request for leave donations. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 679- Item 25. -28 862289 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Employees wanting to make donations will submit a Leave Donation Form to the Finance Department (payroll). All donation forms submitted to payroll will be date stamped and used in order received for each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of time from donors. Any donation form submitted that is not needed will be returned to the donor. 6. Other Please contact the Human Resources Department with questions regarding employee participation in this program. Item 25.- 29" to Non-Associated Resolution No. 2016-50 HB -680 863290 End donation date will bridge to: E Long Term Disability —1 Medical Retirement beginning ri Length of FMLA leave ending Return to work Human Resources Director Signature: D epartment Director Signature of Support: Human Resources Department Use Only NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Voluntary Catastrophic Leave Donation Program Leave Request Form Requestor, Please Complete According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request donated vacation, general leave or compensatory time. MY SIGNATURE CERTIFIES THAT: • A Leave of absence in relation to a catastrophic illness or injury has been approved by my Department; and • I am not receiving disability benefits or Workers' Compensation payments. Name: (Please Print or Type: Last, First, MI) Work Phone: Department: Job Title: Employee ID#: Requester Signature: Date: Please submit this form to the Human Resources Office for processing. Exhibit "A" to Non-Associated Resolution No. 2016-50 HB 681 Item 25. - 30 864291 Donor Name: (Please Print or Type: Last, First, MI) 'Work Phone :: Donor Job Title: Type of Accrued Leave: ,r7 Vacation Compensatory Time in General Leave Number of Hours I wish to Donate: Hours of Vacation Hours of Compensatory Time Hours of General Leave NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION Voluntary Catastrophic Leave Donation Program Leave Donation Form Donor, please complete I understand that this voluntary donation of leave credits, once processed, is irrevocable; but if not needed, the donation will be returned to me. I also understand that this donation will remain confidential. I wish to donate my accrued vacation, comp or general leave hours to the Leave Donation Program for: Eligible recipient employee's name (Last, First, MI): Donor Signature: IDate: Please submit to the Finance Department. Item 25. 31' to Non-Associated Resolution No. 2016-50 HB -682 865292 Res. No. 2016-50 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on July 18, 2016 by the following vote: AYES: NOES: OUT OF ROOM: ABSTAIN: O'Connell, Sullivan, Hardy, Delgleize Posey, Peterson Katapod is None 94.244,444) City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 866293 RESOLUTION NO. 2020-80 20-9111/238622 EXHIBIT 1 NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE EFFECTIVE NOVEMBER 2, 2020 Job No. Description Pay Starting Control High Grade Point Point Point EXECUTIVE MANAGEMENT 0591 City Manager NA0591 Per Contract 125.00 128.29 0029 Interim City Manager NA0029 NA NA 122.68 DEPARTMENT HEADS 0592 Assistant City Manager NA0592 85.82 95.51 106.32 0014 Director of Community & Library Services NA0014 74.64 80.82 83.07 89.97 92.463 100.13 0479 Chief Information Officer NA0479 74.64 83.07 92.46 0007 Director of Library Services NA0007 69.94 77.85 86.66 0589 Community Development Director NA0589 80.82 89.97 100.13 0010 Director of Public Works NA0010 80.82 89.97 100.13 0800 Administrative Services Director NA0800 80.82 89.97 100.13 0518 Chief Financial Officer NA0518 80.82 89.97 100.13 0015 Fire Chief NA0015 85.82 95.51 106.31 0011 Police Chief NA0011 85.82 95.52 106.31 0012 Director of Organizational Learning & Engagement NA0012 74.64 83.07 92.46 ELECTED OFFICIALS 0016 City Attorney NA0016 100.18 111.51 124.10 0017 City Clerk NA0017 69.94 77.85 86.66 ELECTED OFFICIALS PART-TIME 0018 City Treasurer - PART-TIME NA0018 69.94 77.85 86.66 CONTRACT NON-DEPARTMENT HEAD Job No. Description Pay A B C D E Grade 0593 Chief Assistant City Attorney NA0593 74.64 78.75 83.07 87.64 92.46 0699 Deputy Community Prosecutor NA0699 43.20 45.58 48.08 50.73 53.52 0840 Deputy Director of Community Dev NA0840 66.54 70.21 74.07 78.14 82.44 0650 Assistant Chief of Police NA0650 78.70 83.03 87.60 92.41 97.50 0900 Assistant Chief Financial Officer NA0900 66.54 70.21 74.07 78.14 82.44 0845 Deputy Director of Public Works NA0845 72.82 76.82 81.04 85.50 90.21 0850 Deputy Director of Administrative Services NA0850 66.54 70.21 74.07 78.14 82.44 0855 Deputy Director of Community & Lib Svcs NA0855 66.54 70.21 74.07 78.14 82.44 *Per Resolution 2020-80 adopted on 11/02/2020, the title and compensation of the Director of Community Services was modified; the positions of Administrative Services Director, Deputy Director of Administrative Services, Deputy Director of Public Works, and Deputy Director of Community & Library Services were added; and the positions of Director of Organizational Learning & Engagement and the Director of Library Services were deleted. 294 City Council ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Administrative Assistant 1.00 1.00 1.00 1.00 Council Member*6.00 6.00 6.00 6.00 Mayor*1.00 1.00 1.00 1.00 TOTAL 8.00 - 8.00 8.00 - - - - 8.00 * Mayor and Council Members are not included in the FTE Count. City Attorney ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Assistant City Attorney 1.00 1.00 1.00 1.00 Chief Assistant City Attorney 2.00 2.00 2.00 2.00 City Attorney 1.00 1.00 1.00 1.00 Deputy Community Prosecutor 1.00 1.00 1.00 1.00 Legal Assistant 2.00 2.00 2.00 2.00 Senior Deputy City Attorney 3.00 3.00 3.00 3.00 Senior Legal Assistant 1.00 1.00 1.00 1.00 Senior Trial Counsel - - - TOTAL 11.00 - 11.00 11.00 - - - - - 11.00 City Clerk ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Assistant City Clerk 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 Senior Deputy City Clerk 2.00 2.00 2.00 2.00 TOTAL 4.00 - 4.00 4.00 - - - - - 4.00 City Treasurer ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Administrative Analyst 0.50 0.50 0.50 0.50 Administrative Assistant 0.50 0.50 0.50 0.50 City Treasurer 1.00 1.00 1.00 1.00 TOTAL 2.00 - 2.00 2.00 - - - - - 2.00 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds 295 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds City Manager ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Secretary - 0.50 0.50 0.50 Assistant City Manager 1.00 1.00 1.00 1.00 Assistant to the City Manager 2.00 2.00 1.00 (1.00) 1.00 City Manager 1.00 1.00 1.00 1.00 Community Relations Officer 1.00 1.00 1.00 1.00 Director of Organizational Learning & Engagement 1.00 1.00 - (1.00) - Energy Project Manager - - - Executive Assistant - - - Principal Administrative Analyst 2.00 2.00 2.00 2.00 Project Manager - - - TOTAL 9.00 - 9.00 7.50 - (0.50) - (1.00) - 7.50 296 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Administrative Services ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Administrative Assistant 2.00 2.00 2.00 2.00 Chief Information Officer 1.00 1.00 1.00 1.00 Deputy Director of Administrative Services - 1.00 1.00 1.00 Director of Administrative Services - 1.00 (1.00) - 1.00 - GIS Analyst II 4.00 4.00 1.00 (3.00) 1.00 Human Resources Manager 1.00 1.00 1.00 1.00 Liability Claims Coordinator 1.00 1.00 - (1.00) - Personnel Analyst Principal 1.00 1.00 1.00 1.00 Personnel Analyst Senior 3.00 3.00 2.00 (1.00) 2.00 Personnel Assistant 3.00 3.00 4.00 1.00 4.00 Information Technology Analyst II 3.00 3.00 2.00 (1.00) 2.00 Information Technology Analyst III 1.00 1.00 1.00 1.00 Information Technology Analyst Senior 5.00 5.00 3.00 (1.00) (1.00) 3.00 Information Technology Analyst IV 3.00 3.00 2.00 (1.00) 2.00 Information Technology Technician I 2.00 2.00 2.00 2.00 Information Technology Technician III 1.00 1.00 1.00 1.00 Information Technology Technician IV 1.00 1.00 - (1.00) - Information Tech Mgr - Infrastructure 1.00 1.00 1.00 1.00 Information Tech Mgr - Systems 1.00 1.00 1.00 1.00 Information Tech Mgr - Operations 1.00 1.00 - (1.00) - Network Systems Administrator 1.00 1.00 1.00 1.00 Risk Management Specialist 2.00 2.00 1.00 (1.00) 1.00 Risk Manager 1.00 1.00 1.00 1.00 Senior Risk Management Analyst 1.00 1.00 - (1.00) - Senior Information Technology Manager - 1.00 1.00 1.00 Senior Information Technology Technician 2.00 2.00 2.00 2.00 Senior Telecommunication Technician 1.00 1.00 1.00 1.00 TOTAL 43.00 - 43.00 34.00 (1.00) (6.00) 1.00 (4.00) - 33.00 297 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Community Development ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Administrative Aide - 1.00 1.00 1.00 Administrative Analyst 1.00 1.00 1.00 1.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Secretary 2.50 2.50 2.50 (0.50) 0.50 2.50 Assistant Planner 2.00 2.00 2.00 2.00 Associate Planner 4.00 4.00 4.00 (1.00) 3.00 Building Inspector I 1.00 1.00 1.00 1.00 Building Inspector II 2.00 2.00 2.00 (1.00) 1.00 Building Inspector III 6.00 6.00 6.00 6.00 Building Manager 1.00 1.00 1.00 1.00 Code Enforcement Officer I 2.00 2.00 2.00 2.00 Code Enforcement Officer II 3.00 3.00 3.00 3.00 Code Enforcement Supervisor 1.00 1.00 1.00 1.00 Code Enforcement Technician 1.00 1.00 1.00 1.00 Deputy Director of Community Development 2.00 2.00 2.00 2.00 Director of Community Development 1.00 1.00 1.00 1.00 Economic Development Manager - 1.00 1.00 1.00 Economic Development Project Manager 1.00 1.00 1.00 1.00 GIS Analyst II - 1.00 1.00 1.00 Housing Manager - 1.00 1.00 1.00 Inspection Supervisor 2.00 2.00 1.00 (1.00) 1.00 Office Assistant II 1.00 1.00 1.00 1.00 Permit & Plan Check Manager - 1.00 1.00 1.00 Permit & Plan Check Supervisor 1.00 1.00 - (1.00) - Plan Check Engineer 2.00 2.00 2.00 (1.00) 1.00 Planning Manager 1.00 1.00 1.00 1.00 Principal Administrative Analyst 1.00 1.00 1.00 1.00 Principal Electrical Inspector 1.00 1.00 1.00 1.00 Principal Inspector Plumbing/Mechanical 1.00 1.00 1.00 1.00 Principal Planner 1.00 1.00 1.00 1.00 Real Estate & Project Manager 1.00 1.00 - (1.00) - Senior Code Enforcement Officer 2.00 2.00 2.00 2.00 Senior Permit Technician 3.00 3.00 4.00 1.00 4.00 Senior Planner 2.00 2.00 2.00 2.00 TOTAL 51.50 - 51.50 54.50 (3.00) (0.50) 4.50 (1.00) - 51.50 298 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Community & Library Services ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Accounting Technician II 2.00 2.00 2.00 2.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 Administrative Assistant 2.00 2.00 2.00 2.00 Administrative Secretary 1.00 1.00 1.00 1.00 Community Services & Recreation Specialist 8.00 8.00 9.00 1.00 9.00 Community Services Deputy Director - 1.00 1.00 1.00 Community Services Manager 2.00 2.00 3.00 1.00 3.00 Community Services Recreation Supervisor 6.00 6.00 5.00 (1.00) 5.00 Director of Community Services 1.00 1.00 1.00 1.00 Director of Library Services 1.00 1.00 - (1.00) - Librarian 5.00 5.00 5.00 (1.00) 4.00 Library Services Clerk 6.50 6.50 6.50 (1.00) 5.50 Library Specialist 3.00 3.00 2.00 (1.00) 2.00 Literacy Program Specialist 2.00 2.00 2.00 2.00 Maintenance Worker 1.00 1.00 - (1.00) - Media Services Specialist 1.00 1.00 1.00 1.00 Office Assistant II 1.00 1.00 1.00 1.00 Park Development Project Coordinator 1.00 1.00 - (1.00) - Parking Meter Repair Worker 2.00 2.00 2.00 2.00 Parking/Camping Assistant 1.00 1.00 1.00 1.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 Parking/Camping Leadworker 2.00 2.00 2.00 2.00 Principal Librarian 1.00 1.00 1.00 1.00 Senior Librarian 4.00 4.00 4.00 4.00 Senior Library Specialist 0.75 0.75 0.75 0.75 Senior Services Assistant 1.00 1.00 1.00 1.00 Senior Services Transportation Coordinator 1.00 1.00 1.00 1.00 Senior Supervisor Cultural Affairs 1.00 1.00 1.00 1.00 Senior Supervisor Human Services 1.00 1.00 1.00 1.00 Social Services Supervisor - 1.00 1.00 1.00 Social Worker 1.00 1.00 - (1.00) - Supervisor, Parking/Camping Facility 1.00 1.00 1.00 1.00 Volunteer Services Coordinator 2.00 2.00 2.00 2.00 TOTAL 64.25 - 64.25 62.25 (2.00) (1.00) 3.00 (4.00) - 60.25 299 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Finance ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Accounting Technician II 9.00 9.00 9.00 (1.00) 8.00 Accounting Technician Supervisor 1.00 1.00 2.00 1.00 2.00 Administrative Analyst 0.50 0.50 0.50 0.50 Administrative Assistant 1.50 1.50 1.50 1.50 Assistant Chief Financial Officer 1.00 1.00 1.00 1.00 Business License Supervisor 1.00 1.00 1.00 1.00 Buyer 2.00 2.00 1.00 (1.00) 1.00 Chief Financial Officer 1.00 1.00 1.00 1.00 Field Service Representative 1.00 1.00 1.00 1.00 Finance Manager - Accounting 1.00 1.00 1.00 1.00 Finance Manager - Budget 1.00 1.00 1.00 (1.00) - Finance Manager - Fiscal Services - - - Finance Manager - Treasury 1.00 1.00 1.00 1.00 Information Technology Analyst Senior - 1.00 1.00 1.00 Payroll Specialist 1.00 1.00 1.00 1.00 Principal Finance Analyst 2.00 2.00 2.00 2.00 Project Manager - - - Senior Accountant 1.00 1.00 1.00 1.00 Senior Accounting Technician 3.00 3.00 2.00 (1.00) 2.00 Senior Buyer - - 1.00 1.00 1.00 Senior Finance Analyst 3.00 3.00 3.00 3.00 Senior Payroll Technician 2.00 2.00 2.00 (1.00) 1.00 TOTAL 33.00 - 33.00 34.00 (3.00) 1.00 - - - 31.00 300 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Fire ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Accounting Technician II 2.00 2.00 2.00 2.00 Administrative Aide 1.00 1.00 1.00 1.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 Administrative Analyst Principal - 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 - (1.00) - Administrative Fire Captain 3.00 (2.00) 1.00 3.00 1.00 Administrative Secretary 4.00 4.00 3.00 (1.00) 3.00 Ambulance Operator 30.00 30.00 30.00 30.00 Emergency Medical Services Coordinator 1.00 (1.00) - 1.00 - Emergency Services Coordinator 1.00 1.00 1.00 1.00 Fire Battalion Chief 5.00 5.00 5.00 (1.00) 4.00 Fire Captain 30.00 30.00 30.00 (5.00) 25.00 Fire Chief 1.00 1.00 1.00 1.00 Fire Division Chief 2.00 2.00 2.00 (1.00) 1.00 Fire Engineer 30.00 30.00 30.00 (2.00) 28.00 Fire Marshal 1.00 1.00 1.00 1.00 Fire Medical Coordinator 1.00 1.00 1.00 1.00 Fire Prevention Inspector I *- 1.00 1.00 1.00 Fire Prevention Inspector II *4.00 4.00 4.00 4.00 Deputy Fire Marshal *2.00 2.00 2.00 2.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 Firefighter 12.00 12.00 12.00 12.00 Firefighter Paramedic 48.00 48.00 48.00 48.00 Marine Safety Division Chief 1.00 1.00 1.00 1.00 Marine Safety Battalion Chief *3.00 3.00 3.00 3.00 Marine Safety Captain I *- 2.00 2.00 2.00 Marine Safety Captain II *10.00 (1.00) 9.00 10.00 (1.00) 8.00 Ocean Lifeguard Specialist - 3.00 3.00 3.00 Office Assistant II 1.00 (1.00) - 1.00 - Senior Permit Technician 1.00 1.00 - (1.00) - TOTAL 198.00 (5.00) 193.00 202.00 - - 6.00 (2.00) (10.00) 187.00 NOTES: * Position Retitling: Fire Protection Analyst to Deputy Fire Marshal Fire Prevention Inspector to Fire Prevention Inspector II Fire Safety Program Specialist (new position) retitled to Fire Prevention Inspector I Marine Safety Lieutenant to Marine Safety Battalion Chief (already approved) Marine Safety Officer II to Marine Safety Captain (already approved) 301 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Police ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Job Description FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Accounting Technician II 3.00 3.00 3.00 3.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Assistant Chief of Police 1.00 1.00 1.00 1.00 Communications Operator-PD 18.00 (1.00) 17.00 18.00 17.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 Community Relations Officer - 1.00 1.00 1.00 Community Relations Specialist 1.00 1.00 2.00 1.00 2.00 Community Services Officer 13.00 13.00 13.00 (1.00) 12.00 Crime Analyst 1.00 1.00 1.00 1.00 Crime Scene Investigator 2.00 2.00 1.00 (1.00) 1.00 Detention Administrator 1.00 1.00 - (1.00) - Detention Officer 9.00 9.00 9.00 9.00 Detention Officer - Nurse 4.00 4.00 4.00 4.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 Facilities Maintenance Crewleader 1.00 1.00 1.00 1.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 Helicopter Maintenance Technician - - - Information Technology Analyst II - 1.00 1.00 1.00 Information Technology Analyst IV - 1.00 1.00 1.00 Information Technology Technician IV - 1.00 1.00 1.00 Latent Fingerprint Examiner 2.50 2.50 2.00 (0.50) 2.00 Parking/Traffic Control Officer 16.00 (5.00) 11.00 15.00 (1.00) 10.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 Police Administrative Services Division Manager 1.00 1.00 1.00 1.00 Police Captain 3.00 3.00 3.00 3.00 Police Chief 1.00 1.00 1.00 1.00 Police Communications Manager 1.00 1.00 1.00 1.00 Police Lieutenant 9.00 (1.00) 8.00 10.00 1.00 9.00 Police Officer 191.00 (8.00) 183.00 191.00 (2.00) 181.00 Police Photo/Imaging Specialist 1.00 1.00 - (1.00) - Police Records Administrator 1.00 1.00 1.00 1.00 Police Records Specialist 11.00 11.00 11.00 11.00 Police Records Supervisor 3.00 3.00 3.00 3.00 Police Records Technician 6.00 6.00 5.00 (1.00) 5.00 Police Recruit 4.00 (4.00) - 4.00 - Police Sergeant 28.00 (1.00) 27.00 29.00 1.00 28.00 Police Services Specialist 11.00 11.00 10.00 (1.00) (1.00) 9.00 302 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Police (continued)ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Police Support Services Manager - 1.00 1.00 1.00 Police Systems Coordinator 1.00 1.00 1.00 1.00 Principal Personnel Analyst 1.00 1.00 1.00 1.00 Property and Evidence Officer 3.00 3.00 3.00 3.00 Property and Evidence Supervisor 1.00 1.00 1.00 1.00 Senior Helicopter Maintenance Technician 2.00 2.00 2.00 2.00 TOTAL 365.50 (20.00) 345.50 367.00 - 3.00 5.00 (6.50) (4.00) 343.00 303 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Public Works ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Accounting Technician II 3.00 3.00 2.00 (1.00) 2.00 Administrative Analyst - 1.00 1.00 1.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 Administrative Environmental Specialist 2.00 2.00 2.00 2.00 Administrative Services Manager - 1.00 1.00 1.00 Administrative Secretary 3.00 3.00 3.00 3.00 Assistant Civil Engineer 1.00 1.00 1.00 1.00 Associate Civil Engineer 1.00 1.00 1.00 1.00 Beach Equipment Operator*3.00 3.00 2.00 (1.00) 2.00 Beach Maintenance Crewleader*2.00 2.00 2.00 2.00 Beach Maintenance Service Worker*1.00 1.00 1.00 1.00 Beach Operations Supervisor*1.00 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 1.00 Civil Engineering Assistant 2.00 2.00 2.00 2.00 Code Enforcement Officer I 1.00 1.00 1.00 1.00 Construction Inspector II 1.00 1.00 1.00 1.00 Construction Manager 1.00 1.00 1.00 1.00 Contract Administrator 3.00 3.00 3.00 3.00 Cross Connection Control Specialist 2.00 2.00 2.00 2.00 Deputy Director of Public Works - 1.00 1.00 1.00 Director of Public Works 1.00 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 1.00 Engineering Aide 1.00 1.00 1.00 1.00 Environmental Services Manager 1.00 1.00 1.00 1.00 Equipment Support Assistant 2.00 2.00 1.00 (1.00) 1.00 Equipment/Auto Maintenance Crewleader 2.00 2.00 2.00 2.00 Equipment/Auto Maintenance Leadworker 3.00 3.00 3.00 3.00 Facilities Maintenance Crewleader 2.00 2.00 2.00 2.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 Facilities Maintenance Technician 3.00 3.00 3.00 3.00 Field Service Representative 3.00 3.00 2.00 (1.00) 2.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 General Services Manager 1.00 1.00 - (1.00) - GIS Analyst II - 2.00 2.00 2.00 Irrigation Specialist 1.00 1.00 1.00 1.00 Landscape Equipment Operator 1.00 1.00 1.00 1.00 Landscape Maint Crewleader 1.00 1.00 1.00 1.00 304 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Public Works (continued)ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Landscape Maintenance Leadworker 3.00 3.00 3.00 (1.00) 2.00 Landscape Maintenance Supervisor 1.00 1.00 1.00 1.00 Operations Manager - 1.00 1.00 1.00 Maintenance Operations Manager 1.00 1.00 - (1.00) - Maintenance Service Worker 7.00 7.00 7.00 7.00 Mechanic II 4.00 4.00 3.00 (1.00) 3.00 Mechanic III 6.00 6.00 6.00 6.00 Office Assistant II 4.00 4.00 5.00 1.00 5.00 Office Specialist 1.00 1.00 - (1.00) - Park Development Project Coordinator - 1.00 1.00 1.00 Pest Control Specialist 1.00 1.00 1.00 1.00 Principal Civil Engineer 4.00 4.00 4.00 4.00 Project Manager 1.00 1.00 - (1.00) - Real Estate & Project Manager - 1.00 1.00 1.00 SCADA Coordinator 1.00 1.00 - (1.00) - SCADA Technician 1.00 1.00 1.00 1.00 Senior Accounting Technician 1.00 1.00 1.00 1.00 Senior Civil Engineer 5.00 5.00 5.00 5.00 Senior Construction Inspector 3.00 3.00 3.00 3.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 Senior Facilities Maintenance Technician 2.00 2.00 2.00 2.00 Senior Traffic Engineer 2.00 2.00 2.00 2.00 Senior Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 Signs & Markings Crewleader 1.00 1.00 - (1.00) - Signs Leadworker 1.00 1.00 1.00 (1.00) - Signs/Markings Equipment Operator 1.00 1.00 - (1.00) - Stock Clerk 1.00 1.00 2.00 1.00 2.00 Street Equipment Operator 3.00 3.00 3.00 (1.00) 2.00 Street Maintenance Crewleader 1.00 1.00 1.00 1.00 Street Maintenance Leadworker 2.00 2.00 2.00 2.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 Survey Party Chief 1.00 1.00 - (1.00) - Survey Technician II 2.00 2.00 2.00 2.00 Utilities Technology Coordinator - 1.00 1.00 1.00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 Traffic Maintenance Service Worker 2.00 2.00 2.00 2.00 Traffic Signal Electrician 2.00 2.00 2.00 2.00 305 City of Huntington Beach FY 2020/21 Re-Organization Authorized Full-Time Equivalent Personnel All Funds Public Works (continued)ADOPTED REVISED Adopted DEFUNDED Funded REVISED DEFUND MOVE DEPT RECLASS / NEW ELIMINATE Temp Fill FT Funded Title FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 FY 2020/21 Positions w/960 FY 2020/21 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 Transportation Manager 1.00 1.00 1.00 1.00 Tree Equipment Operator 3.00 3.00 3.00 (1.00) 2.00 Tree Maintenance Leadworker 1.00 1.00 1.00 1.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 Utilities Manager 1.00 1.00 1.00 1.00 Warehousekeeper 1.00 1.00 1.00 1.00 Wastewater Equipment Operator 5.00 5.00 5.00 5.00 Wastewater Maintenance Service Worker 7.00 7.00 7.00 7.00 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 Wastewater Operations Leadworker 3.00 3.00 3.00 3.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 Wastewater Supervisor 1.00 1.00 1.00 1.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 Water Distribution Meters Crewleader 1.00 1.00 1.00 1.00 Water Distribution Maintenance Crewleader 2.00 2.00 2.00 2.00 Water Distribution Maintenance Leadworker 6.00 6.00 6.00 6.00 Water Distribution Meters Leadworker 2.00 2.00 2.00 2.00 Water Distribution Superintendent - 1.00 1.00 1.00 Water Distribution Supervisor 1.00 1.00 - (1.00) - Water Equipment Operator 4.00 4.00 4.00 4.00 Water Meter Reader 2.00 2.00 2.00 2.00 Water Meter Repair Technician 5.00 5.00 5.00 5.00 Water Operations Crewleader 1.00 1.00 1.00 1.00 Water Operations Leadworker 2.00 2.00 2.00 2.00 Water Production Supervisor 1.00 1.00 1.00 1.00 Water Quality Supervisor 1.00 1.00 1.00 (1.00) - Water Quality Coordinator 1.00 1.00 1.00 1.00 Water Quality Technician 1.00 1.00 1.00 1.00 Water Service Worker 13.00 13.00 13.00 13.00 Water Systems Technician II 5.00 5.00 5.00 5.00 Water Systems Technician III 3.00 3.00 3.00 3.00 Water Utility Locator 1.00 1.00 1.00 1.00 TOTAL 207.00 - 207.00 205.00 (5.00) 4.00 2.00 (8.00) - 200.00 CITYWIDE TOTAL 989.25 (25.00) 964.25 984.25 (14.00) - 21.50 (26.50) (14.00) 931.25 Increase (Decrease) in Table of Organization (5.00) Increase (Decrease) in Funded FTE (33.00) 306 City of Huntington Beach City Manager Adopted Budget – FY 2020/21 Risk Manager LIABILITY Liability Claims Coordinator Risk Management Specialist (2) SAFETY / WORKERS COMPENSATION Senior Risk Management Analyst BENEFITS & RECRUITMENT Human Resources Manager Personnel Analyst Senior (2) Personnel Assistant (3) RISK MANAGEMENT City Manager ADMINISTRATION Assistant to the City Manager (2) Principal Administrative Analyst (2) Administrative Assistant Assistant City Manager PUBLIC INFORMATION Community Relations Officer HUMAN RESOURCES Personnel Analyst Principal Personnel Analyst Senior Administrative Assistant Director of Organizational Learning & Engagement SUSTAINABILITY CITY COUNCIL SUPPORT LABOR RELATIONS TRAINING 307 City of Huntington Beach Information Services Adopted Budget – FY 2020/21 Chief Information Officer TECHNOLOGY OPERATIONS BUSINESS AND PUBLIC SAFETY SYSTEMS IT Manager-Systems (0.50) Senior IT Analyst IT Analyst IV (2) IT Analyst II IT Technician IV IT Manager-Systems (0.50) Senior IT Analyst (4) IT Analyst IV IT Analyst III IT Analyst II IT Manager- Infrastructure (0.50) Senior IT Technician IT Technician III IT Technician I (2) IT Manager-Infrastructure (0.50) Network Systems Admin IT Analyst II Senior IT Technician Senior Telecom Technician IT Manager-Operations GIS Analyst II (4) GEOGRAPHIC INFORMATION SYSTEMS ADMINISTRATION Administrative Assistant 308 City of Huntington Beach Community Development Adopted Budget – FY 2020/21 Director of Community Development ADMINISTRATION Administrative Analyst Principal Administrative Analyst Senior Administrative Assistant Administrative Secretary (2.5) Office Assistant II REAL ESTATE Real Estate Project Manager BUILDING & SAFETY PERMIT/PLAN CHECK Building Manager Plan Check Engineer (2) Permit & Plan Check Supervisor Senior Permit Technician (3) INSPECTION Inspection Supervisor (2) Principal Electrical Inspector Principal Plumbing & Mechanical Inspector Building Inspector I/II/III (9) PLANNING COMMUNITY ENHANCEMENT CODE ENFORCEMENT Code Enforcement Supervisor Senior Code Enforcement Officer (2) Code Enforcement Officer II (3) Code Enforcement Officer I (2) Code Enforcement Technician ECONOMIC DEVELOPMENT, HOUSING, CDBG/HOME Economic Development Project Manager Administrative Analyst CURRENT & ADVANCE PLANNING Planning Manager Principal Planner Senior Planner (2) Associate Planner (4) Assistant Planner (2) Deputy Director of Community Development PLANNING COMMISSION Deputy Director of Community Development 309 City of Huntington Beach Community Services Adopted Budget – FY 2020/21 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant FACILITIES & EVENTS Community Services Manager Administrative Secretary PARKING & CAMPING Supervisor Parking & Camping Facilities Community Services & Recreation Specialist Parking & Camping Crewleader Parking & Camping Leadworker Parking & Camping Assistant PARKING METERS Parking & Camping Leadworker Parking Meter Repair Worker (2) HCP SPORTS COMPLEX Community Services Recreation Supervisor Maintenance Worker SPECIFIC EVENTS Community Services Recreation Supervisor PROGRAMS & SERVICES Community Services Manager Community Services & Recreation Specialist SENIOR SERVICES Senior Supervisor Human Services Office Assistant II Volunteer Services Coordinator Social Worker Senior Services Transportation Coordinator Senior Services Assistant SENIOR RECREATION Community Services Recreation Supervisor Community Services & Recreation Specialist (2) CULTURAL SERVICES Senior Supervisor Cultural Affairs Community Services & Recreation Specialist CITY GYM & POOL Community Services Recreation Supervisor Community Services & Recreation Specialist EDISON COMMUNITY CENTER Community Services Recreation Supervisor Community Services & Recreation Specialist MURDY COMMUNITY CENTER Community Services Recreation Supervisor Community Services & Recreation Specialist PARK DEVELOPMENT AND ACQUISITION Park Development Facilities Project Coordinator 310 TECHNOLOGY & SUPPORT SERVICES City of Huntington Beach Library Services Adopted Budget – FY 2020/21 Director of Library Services Principal Librarian ADMINISTRATION & BUILDING MANAGEMENT ADMINISTRATION Administrative Assistant Volunteer Services Coordinator FACILITY RENTALS FACILITIES MAINTENANCE Library Specialist SECURITY Media Services Specialist YOUTH SERVICES & FAMILY PROGRAMMING Senior Librarian CHILDREN’S LIBRARY Librarian (2) Library Services Clerk (3) PUBLIC SERVICES & COMMUNITY OUTREACH Senior Librarian PUBLIC SERVICES Librarian (2) Library Services Clerk (2.5) ADULT LITERACY Literacy Program Specialist (2) LIBRARY BRANCHES BANNING Library Specialist OAKVIEW Library Specialist HELEN MURPHY MAIN STREET Librarian Senior Librarian TECHNICAL SERVICES Librarian Library Services Clerk ACQUISITIONS Accounting Technician II (2) CIRCULATION Senior Library Specialist (0.75) 311 City of Huntington Beach Finance Adopted Budget – FY 2020/21 Chief Financial Officer ADMINISTRATION Administrative Assistant (1.5) ACCOUNTING SERVICES Finance Manager - Accounting GENERAL ACCOUNTING Principal Finance Analyst Senior Accountant ACCOUNTS PAYABLE Senior Accounting Technician Accounting Technician II (2) PAYROLL Payroll Specialist Senior Payroll Technician (2) MUNICIPAL SERVICES Senior Accounting Technician Accounting Technician II (2) REVENUE SERVICES Finance Manager – Treasury Administrative Analyst (0.5) Accounting Technician Supervisor CASHIERING Accounting Technician II (2) ACCOUNTS RECEIVABLE/ COLLECTIONS Accounting Technician II BUSINESS LICENSE Business License Supervisor Senior Accounting Technician Accounting Technician II (2) Field Service Representative BUDGET MANAGEMENT Finance Manager - Budget BUDGET Principal Finance Analyst Senior Finance Analyst (3) PROCUREMENT Buyer (2) REPROGRAPHICS MAIL Assistant Chief Financial Officer 312 City of Huntington Beach Fire Adopted Budget – FY 2020/21 Fire Chief ADMINISTRATION Administrative Analyst Sr (2) Administrative Assistant Accounting Technician II (2) Office Assistant II CENTRAL NET OPERATIONS AUTHORITY Fire Training Maintenance Technician Administrative Secretary FIRE PREVENTION Fire Division Chief Administrative Secretary PROGRAMS Fire Marshal Fire Protection Analyst (2) Fire Prevention Inspector (3) Senior Permit Technician Administrative Aide CERTIFIED UNIFIED PROGRAM AGENCY Fire Prevention Inspector Administrative Secretary EMERGENCY RESPONSE Fire Division Chief FIRE SUPPRESSION Fire Battalion Chief (3) Administrative Fire Captain (2) Fire Captain (27) Fire Engineer (27) Firefighter Paramedic (42) Firefighter (12) TRAINING Fire Battalion Chief Administrative Fire Captain EMERGENCY MANAGEMENT & HOMELAND SECURITY Emergency Services Coordinator HAZMAT RESPONSE Fire Captain (3) Fire Engineer (3) Firefighter Paramedic (6) EMERGENCY MEDICAL SERVICES & FIREMED ADMINISTRATION Fire Battalion Chief Fire Medical Coordinator Emergency Medical Services Coordinator EMERGENCY TRANSPORT PROGRAM Ambulance Operator (30) ADMINISTRATION MARINE SAFETY Marine Safety Division Chief Marine Safety Lieutenant (3) Marine Safety Officer II (10) Administrative Secretary 313 City of Huntington Beach Police Adopted Budget – FY 2020/21 Police Chief Assistant Chief of Police UNIFORM Police Captain PATROL Police Lieutenant (5) Police Sergeant (13) Police Officer (119) Police Recruit (4) Community Services Officer (4) Crime Scene Investigator (2) TRAFFIC Police Lieutenant Police Sergeant (3) Police Officer (18) Police Records Specialist Community Services Officer (3) AIR SUPPORT Police Sergeant Police Officer (6) Senior Helicopter Maintenance Technician (2) PARKING ENFORCEMENT Parking/Traffic Control Supervisor Parking/Traffic Control Officer (16) SPECIAL ENFORCEMENT Police Sergeant (2) Police Officer (8) CTF/GANGS Police Sargent Police Officers (6) Police Lieutenant INVESTIGATIONS Police Captain INVESTIGATIONS Police Lieutenant Police Sergeant (3) Police Officer (22) Forensic Systems Specialist Crime Analyst Police Services Specialist Community Services Officer (4) NARCOTICS/VICE Police Sergeant Police Officer (6) Police Services Specialist Community Services Officer OCIAC TASK FORCE Police Officer RNSP TASK FORCE Police Sergeant Police Officer CRIME LAB Police Photo/Imaging Specialist Latent Fingerprint Examiner (2.50) Police Services Specialist ADMINISTRATIVE OPERATIONS Administrative Services Manager Community Services Officer ALARMS Police Services Specialist BACKGROUND/HIRING Police Officer COMMUNICATIONS Police Communications Manager Communications Supervisor (6) Communications Operator (18) PERSONNEL Principal Personnel Analyst Police Services Specialist PROPERTY AND EVIDENCE Property and Evidence Supervisor Property and Evidence Officer (3) RECORDS Police Records Administrator Police Records Supervisor (3) Police Records Specialist (11) Police Records Technician (5) Police Services Specialist (5) Police Systems Coordinator Administrative Assistant PROFESSIONAL STANDARDS Police Lieutenant Police Sergeant (2) Police Officer TRAINING Police Sergeant Police Officer Police Services Specialist Police Captain FACILITIES Facilities Maintenance Crewleader BUDGET Administrative Analyst Senior Accounting Technician PAYROLL Account Technician II (2) JAIL Detention Administrator Detention Shift Supervisor (4) Detention Officer , Nurse(4) Detention Officer (9) ADMINISTRATIVE SERVICES COMMUNITY SUPPORT Community Relations Specialist 314 GENERAL SERVICES City of Huntington Beach Public Works Adopted Budget – FY 2020/21 Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Senior Accounting Technician Accounting Technician II Administrative Secretary Office Specialist ENGINEERING City Engineer CONSTRUCTION ENGINEERING Construction Manager Senior Construction Inspector (3) Survey Party Chief Survey Technician II (2) Contract Administrator (3) Construction Inspector II DESIGN ENGINEERING Senior Civil Engineer (2) Senior Engineering Technician DEVELOPMENT ENGINEERING Principal Civil Engineer Senior Civil Engineer (2) Civil Engineering Assistant WATER AND SEWER ENGINEERING Principal Civil Engineer (2) Senior Civil Engineer Civil Engineering Assistant Associate Civil Engineer Assistant Civil Engineer STORM WATER QUALITY Environmental Service Manager Admin. Environmental Specialist (2) TRANSPORTATION Transportation Manager ENGINEERING/ CIP Principal Civil Engineer Senior Traffic Engineer (2) Traffic Engineering Technician SIGNAL & LIGHTS MAINTENANCE Traffic Signal/Light Crewleader Traffic Signal Electrician (2) Traffic Maint Service Worker (2) SIGNS & MARKINGS MAINTENANCE Signs & Markings Crewleader Signs Leadworker Signs/Markings Equipment Operator MAINTENANCE OPERATIONS Maintenance Operations Manager MAINTENANCE ADMINISTRATION Administrative Analyst Senior Administrative Secretary Accounting Technician II Office Assistant II LANDSCAPE MAINTENANCE Landscape Maintenance Supervisor Landscape Maintenance Crewleader Landscape Maint. Leadworker (3) Landscape Equipment Operator Pest Control Specialist Irrigation Specialist TREE MAINTENANCE Tree Maintenance Supervisor Tree Maintenance Crewleader Tree Maintenance Leadworker Tree Equipment Operator (3) Maintenance Service Worker STREET MAINTENANCE Street Maintenance Supervisor Street Maintenance Crewleader Street Maintenance Leadworker (2) Street Equipment Operator (3) Maintenance Service Worker (6) BEACH MAINTENANCE Beach Operations Supervisor Beach Maintenance Crewleader (2) Sr. Facilities Maintenance Technician Beach Equipment Operator (3) Beach Maintenance Service Worker UTILITIES Utilities Manager WATER & SEWER ADMINISTRATION Administrative Analyst Senior Water Conservation Coordinator Field Service Representative SCADA Coordinator SCADA Technician Warehousekeeper Equipment Support Assistant Stock Clerk Administrative Secretary Office Assistant II (2) WATER PRODUCTION/ QUALITY Water Production Supervisor Water Operations Crewleader Water Operations Leadworker (2) Water Systems Technician III (3) Water Systems Technician II (5) Water Quality Supervisor Water Quality Coordinator Cross Connection Control Specialist (2) Water Quality Technician WATER DISTRIBUTION/ METERS Water Distribution Supervisor Water Dist. Maint. Crewleader (2) Water Dist. Meters Crewleader Engineering Aide Water Dist. Maint. Leadworker (6) Water Dist. Meters Leadworker (2) Water Equipment Operator (4) Water Service Worker (13) Water Meter Repair Technician (5) Senior Water Meter Reader Field Service Representative Water Meter Reader (2) Accounting Technician II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker (3) Wastewater Equipment Operator (5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint. Service Worker (7) General Services Manager GENERAL SERVICES ADMINISTRATION Code Enforcement Officer l Field Service Representative Office Assistant II FLEET MAINTENANCE Fleet Operations Supervisor Equip/Auto Maint. Crewleader (2) Equip/Auto Maint. Leadworker (3) Equipment Support Assistant Mechanic III (6) Mechanic II (4) FACILITY MAINTENANCE Facilities Maintenance Supervisor Facilities Maint. Crewleader (2) Facilities Maintenance Technician (3) Electrician Sr. Facilities Maintenance Technician 315 City of Huntington Beach City Manager Revised – FY 2020/21 City Manager ADMINISTRATION Assistant to the City Manager Principal Administrative Analyst (2) Administrative Assistant Administrative Secretary (0.5) Community Relations Officer Assistant City Manager Sustainability City Council Support Public Information 316 City of Huntington Beach Administrative Services Revised – FY 2020/21 Director of Administrative Services * Deputy Director of Admin Services Risk Manager Risk Management Specialist Principal Personnel Analyst Senior Personnel Analyst Personnel Assistant (2) HUMAN RESOURCES Human Resources Manager ADMINISTRATION Senior HR Analyst Personnel Assistant (2) Administrative Assistant LABOR RELATIONS RISK MANAGEMENT DEPARTMENT SERVICES INFORMATION SERVICES Chief Information Officer Senior IT Manager Administrative Assistant APPLICATIONS IT Manager INFRASTRUCTURE IT Manager Network Systems Admin IT Analyst II Senior IT Technician (2) IT Technician I (2) IT Technician III Senior Telecom Technician Senior IT Analyst (3) IT Analyst II IT Analyst III IT Analyst IV (2) GIS Analyst II *Defunded positions: Director of Administrative Services 317 City of Huntington Beach Community Development Revised – FY 2020/21 Director of Community Development ADMINISTRATION Principal Administrative Analyst Senior Administrative Analyst GIS Analyst II Administrative Assistant Administrative Secretary (1.5) PERMIT COUNTER Permit & Plan Check Manager Senior Permit Technician (4) Assistant Planner (2) Administrative Secretary DEVELOPMENT SERVICES PLANNING Planning Manager Principal Planner Senior Planner (2) Associate Planner (4) * Deputy Director of Community Development BUILDING Building Manager Plan Check Engineer (2) * Inspection Supervisor Principal Electrical Inspector Principal Plumbing & Mechanical Inspector Building Inspector I/II/III (9) * Office Assistant II (0.5) COMMUNITY ENHANCEMENT CODE ENFORCEMENT Code Enforcement Supervisor Senior Code Enforcement Officer (2) Code Enforcement Officer II (3) Code Enforcement Officer I (2) Code Enforcement Technician Office Assistant II (0.5) HOUSING Housing Manager Administrative Analyst Administrative Aide ECONOMIC DEVELOPMENT Economic Development Manager Project Manager Deputy Director of Community Development * Defunded positions: Associate Planner (1), Plan Check Engineer (1), and Building Inspector II (1) 318 City of Huntington Beach Community & Library Services Revised – FY 2020/21 Director of Community & Library Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Administrative Secretary (0.5) FACILITIES & EVENTS Community Services Manager Administrative Secretary (0.5) PARKING & CAMPING Supervisor Parking & Camping Facilities Parking & Camping Crewleader Parking & Camping Leadworker Parking & Camping Assistant PARKING METERS Parking & Camping Leadworker Parking Meter Repair Worker (2) SPECIFIC EVENTS Community Services Recreation Supervisor Community Services & Recreation Specialist FACILITY RENTALS Community Services & Recreation Specialist HCP SPORTS COMPLEX PROGRAMS & SERVICES Community Services Manager Community Services & Recreation Specialist SENIOR SERVICES Senior Supervisor Human Services Office Assistant II Social Services Supervisor Volunteer Services Coordinator Senior Services Transportation Coordinator Senior Services Assistant SENIOR RECREATION Community Services Recreation Supervisor Community Services & Recreation Specialist (2) CITY GYM & POOL Community Services Recreation Supervisor Community Services & Recreation Specialist EDISON COMMUNITY CENTER Community Services Recreation Supervisor Community Services & Recreation Specialist MURDY COMMUNITY CENTER Community Services Recreation Supervisor Community Services & Recreation Specialist Community Services Manager CULTURAL SERVICES Senior Supervisor Cultural Affairs Community Services & Recreation Specialist LIBRARY SERVICES Principal Librarian Administrative Assistant Volunteer Services Coordinator Library Specialist Media Services Specialist YOUTH & FAMILY PROGRAMMING SERVICES Senior Librarian Librarian (2)* Library Services Clerk (3) PUBLIC & COMMUNITY OUTREACH SERVICES Senior Librarian (2) Librarian (2) Literacy Program Specialist (2) Library Specialist Library Services Clerk (2.5) TECHNOLOGY & SUPPORT SERVICES Senior Librarian Librarian Library Services Clerk* Senior Library Specialist (0.75) Accounting Technician II (2) LIBRARY & CULTURAL SERVICES Deputy Director of Community & Library Services * Defunded positions: Librarian (1), Library Services Clerk (1) 319 City of Huntington Beach Finance Revised – FY 2020/21 Chief Financial Officer ADMINISTRATION Administrative Assistant (1.5) Senior IT Analyst ACCOUNTING SERVICES Finance Manager - Accounting GENERAL ACCOUNTING Principal Finance Analyst Senior Accountant ACCOUNTS PAYABLE Senior Accounting Technician Accounting Technician II (2)* PAYROLL Payroll Specialist Senior Payroll Technician (2)* MUNICIPAL SERVICES Senior Accounting Technician Accounting Technician II (2) REVENUE SERVICES Finance Manager – Treasury Administrative Analyst (0.5) Accounting Technician Supervisor CASHIERING Accounting Technician II (2) ACCOUNTS RECEIVABLE/ COLLECTIONS Accounting Technician II BUSINESS LICENSE Business License Supervisor Senior Accounting Technician Accounting Technician II (2) Field Service Representative BUDGET MANAGEMENT Finance Manager - Budget* BUDGET Principal Finance Analyst Senior Finance Analyst (3) PROCUREMENT Senior Buyer Buyer REPROGRAPHICS MAIL Assistant Chief Financial Officer *Defunded positions: Finance Manager – Budget (1), Accounting Technician II (1), Senior Payroll Technician (1) 320 * Defunded positions: Office Assistant (1), Admin Fire Captain (2), Emergency Medical Svcs Coordinator (1), Marine Safety Captain (1) City of Huntington Beach Fire Revised – FY 2020/21 Fire Chief PROFESSIONAL STANDARDS Fire Division Chief COMMUNITY RISK REDUCTION Fire Marshal Deputy Fire Marshal (2) Fire Prevention Inspector II (3) CERTIFIED UNIFIED PROGRAM AGENCY Fire Prevention Inspector II Fire Prevention Inspector I ADMINISTRATION Administrative Analyst Sr (2) Accounting Technician II (2) Office Assistant II * Administrative Fire Captain * Administrative Secretary EMERGENCY RESPONSE Fire Division Chief FIRE SUPPRESSION Fire Battalion Chief (3) Fire Captain (27) Fire Engineer (27) Firefighter Paramedic (42) Firefighter (12) TRAINING Fire Battalion Chief Administrative Fire Captain EMERGENCY MANAGEMENT & HOMELAND SECURITY Emergency Svcs Coordinator HAZMAT RESPONSE Fire Captain (3) Fire Engineer (3) Firefighter Paramedic (6) EMERGENCY MEDICAL SERVICES & FIREMED ADMINISTRATION Fire Battalion Chief Fire Medical Coordinator Emergency Medical Services Coordinator * Administrative Fire Captain * EMERGENCY TRANSPORT PROGRAM Ambulance Operator (30) CENTRAL NET OPERATIONS AUTHORITY Fire Training Maintenance Technician Administrative Secretary Administrative Aide MARINE SAFETY Marine Safety Division Chief Marine Safety Battalion Chief (3) Marine Safety Captain (12) * Ocean Lifeguard Specialist (3) Administrative Secretary Principal Administrative Analyst 321 City of Huntington Beach Police Revised – FY 2020/21 Police Chief Assistant Chief of Police UNIFORM Police Captain PATROL Police Lieutenant (5) Police Sergeant (13) * Police Officer (119) * Police Recruit (4) * Community Services Officer (4) Crime Scene Investigator TRAFFIC Police Lieutenant Police Sergeant (3) Police Officer (19) * Community Services Officer (3) AIR SUPPORT Police Sergeant Police Officer (6) Senior Helicopter Maintenance Technician (2) PARKING ENFORCEMENT Parking/Traffic Control Supervisor Parking/Traffic Control Officer (15) * SPECIAL ENFORCEMENT Police Sergeant (2) Police Officer (8) CTF/GANGS Police Sergeant Police Officers (6) * Police Lieutenant * INVESTIGATIONS Police Captain INVESTIGATIONS Police Lieutenant (2) Police Sergeant (3) Police Officer (22) Forensic Systems Specialist Crime Analyst Police Services Specialist Community Services Officer (4) NARCOTICS/VICE Police Sergeant Police Officer (7) * Police Services Specialist Community Services Officer OCIAC TASK FORCE Police Officer RNSP TASK FORCE Police Sergeant Police Officer CRIME LAB Latent Fingerprint Examiner (2) ADMINISTRATIVE OPERATIONS Admin Svcs Division Manager Police Support Services Manager Community Services Officer ALARMS Police Services Specialist BACKGROUND/HIRING Police Officer COMMUNICATIONS Police Communications Manager Communications Supervisor (6) Communications Operator (18) * PERSONNEL Principal Personnel Analyst Police Services Specialist PROPERTY AND EVIDENCE Property and Evidence Supervisor Property and Evidence Officer (3) RECORDS Police Records Administrator Police Records Supervisor (3) Police Records Specialist (11) Police Records Technician (5) Police Services Specialist (5) Police Systems Coordinator INFORMATION TECHNOLOGY IT Analyst IV IT Analyst II IT Technician IV Administrative Assistant PROFESSIONAL STANDARDS Police Lieutenant Police Sergeant (2) Community Relations Officer TRAINING Police Sergeant Police Officer Police Services Specialist Police Captain FACILITIES Facilities Maintenance Crewleader BUDGET Administrative Analyst Senior Accounting Technician II PAYROLL Account Technician II (2) JAIL Police Sergeant Detention Shift Supervisor (4) Detention Officer , Nurse (4) Detention Officer (9) ADMINISTRATIVE SERVICES COMMUNITY SUPPORT Community Relations Specialist (2) * Defunded positions: Patrol - Police Sergeant (1), Officer (4), Recruit (4); Traffic Police Officer (1); Parking/Traffic Control Officer (5); CTF/Gang - Police Officer (2), Lieutenant (1); Narcotics/Vice Police Officer (1), and Communications Operator (1) 322 City of Huntington Beach Public Works Revised – FY 2020/21 Director of Public Works ENGINEERING City Engineer CONSTRUCTION ENGINEERING Construction Manager Senior Construction Inspector (3) Construction Inspector II Contract Administrator (3) DESIGN ENGINEERING Principal Civil Engineer Senior Civil Engineer (2) Park Development Project Coordinator DEVELOPMENT ENGINEERING Principal Civil Engineer Senior Civil Engineer (2) Real Estate & Project Manager Senior Engineering Technician Civil Engineering Assistant WATER AND SEWER ENGINEERING Principal Civil Engineer Senior Civil Engineer Associate Civil Engineer Assistant Civil Engineer Civil Engineering Assistant STORM WATER QUALITY Environmental Service Manager Admin. Environmental Specialist (2) TRANSPORTATION Transportation Manager ENGINEERING/ CIP Principal Civil Engineer Senior Traffic Engineer (2) Traffic Engineering Technician SIGNAL & LIGHTS MAINTENANCE Traffic Signal/Light Crewleader Traffic Signal Electrician (2) Traffic Maint Service Worker (2) Signs Leadworker * UTILITIES Utilities Manager WATER & SEWER ADMINISTRATION Water Conservation Coordinator Warehousekeeper Stock Clerk (2) Administrative Secretary SCADA / GIS / SURVEY Utilities Technology Coordinator SCADA Technician Survey Technician II (2) GIS Analyst II (2) WATER PRODUCTION/ Water Production Supervisor Water Operations Crewleader Water Operations Leadworker (2) Water Systems Technician III (3) Water Systems Technician II (5) WATER DISTRIBUTION / METERS / QUALITY Water Distribution Superintendent Water Dist. Maint. Crewleader (2) Water Dist. Meters Crewleader Engineering Aide Water Dist. Maint. Leadworker (6) Water Dist. Meters Leadworker (2) Water Equipment Operator (4) Water Service Worker (13) Water Meter Repair Technician (5) Senior Water Meter Reader Field Service Representative Water Meter Reader (2) Accounting Technician II Water Utility Locator Water Quality Supervisor * Water Quality Coordinator Water Quality Technician Cross Connection Control Specialist (2) WASTEWATER Wastewater Supervisor Wastewater Ops Crewleader Wastewater Ops Leadworker (3) Wastewater Equipment Operator (5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Service Worker (7) Deputy Director of Public Works ADMINISTRATION Administrative Svcs Manager Senior Administrative Analyst (2) Administrative Analyst Senior Accounting Technician Accounting Technician II Administrative Assistant Administrative Secretary Field Service Representative Code Enforcement Officer I Office Assistant II (5) MAINTENANCE OPERATIONS AND GENERAL SERVICES Operations Manager Administrative Secretary STREET MAINTENANCE Street Maintenance Supervisor Street Maintenance Crewleader Street Maintenance Leadworker (2) Street Equipment Operator (3) * Maintenance Service Worker (5) LANDSCAPE MAINTENANCE Landscape Maintenance Supervisor Landscape Maintenance Crewleader Landscape Maint. Leadworker (3) * Landscape Equipment Operator Pest Control Specialist Irrigation Specialist TREE MAINTENANCE Tree Maintenance Supervisor Tree Maintenance Crewleader Tree Maintenance Leadworker Tree Equipment Operator (3) * Maintenance Service Worker (2) BEACH MAINTENANCE Beach Operations Supervisor Beach Maintenance Crewleader (2) Sr. Facilities Maintenance Technician (2) Beach Equipment Operator (2) Beach Maintenance Service Worker FLEET MAINTENANCE Fleet Operations Supervisor Equip/Auto Maint. Crewleader (2) Equip/Auto Maint. Leadworker (3) Equipment Support Assistant Mechanic III (6) Mechanic II (3) FACILITY MAINTENANCE Facilities Maintenance Supervisor Facilities Maint. Crewleader (2) Facilities Maintenance Technician (3) Electrician * Defunded positions: Landscape Maintenance Leadworker (1), Signs Leadworker (1), Street Equipment Operator (1), Tree Equipment Operator (1), and Water Quality Supervisor (1) 323 City of Huntington Beach File #:20-1931 MEETING DATE:11/2/2020 .REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Ursula Luna-Reynosa, Director of Community Development Subject: Approve for introduction Ordinance No. 4222 amending Chapter 8.40 of the Huntington Beach Municipal Code (HBMC) titled Noise Control relating to the control of unnecessary, excessive, and annoying sounds and protecting noise-sensitive land uses, ensuring land use/noise compatibility, reducing noise from mobile sources, and mitigating noise from construction, maintenance, and other sources Statement of Issue: On October 2, 2017, the City Council approved General Plan Amendment No. 14-002, the General Plan Update, which amended the Noise Element of the Huntington Beach General Plan. The updated Nosie Element incorporated new land use compatibility standards and guidelines to address acceptable noise levels for an expanded list of land uses and proper measurement methods, obtained input from interested parties and concerned groups during the General Plan Update process, and added an implementation program to update the Noise Ordinance, which had not been comprehensively updated since it was adopted approximately 40 years ago. The Noise Element necessitated an update to the noise ordinance for these reasons as the noise ordinance is crucial for the protection of noise-sensitive land uses and is enforced by multiple city departments. If adopted by the City Council, the result would be a noise ordinance that is easy to comprehend and enforce, and meets the goals and policies of the General Plan. Financial Impact: Not applicable. Recommended Action: Approve for introduction Ordinance No. 4222, “An Ordinance of the City of Huntington Beach Amending Chapter 8.40 of the Huntington Beach Municipal Code Relating to Noise Control.” (Attach ment 1). Alternative Action(s): Do not approve the recommended action and direct staff accordingly. City of Huntington Beach Printed on 10/28/2020Page 1 of 3 powered by Legistar™324 File #:20-1931 MEETING DATE:11/2/2020 Analysis: Chapter 8.40 of the HBMC, titled Noise Control (commonly known as “the noise ordinance”), was adopted in 1979 and last updated in 2012, which added the Noise Deviation permit process. However, the noise ordinance has never been comprehensively updated. On October 2, 2017, the City Council approved the General Plan Update, which amended the Noise Element. The goals and policies of the Noise Element are identified to protect noise-sensitive land uses, ensure land use/noise compatibility, reduce noise from mobile sources, and mitigate noise from construction, maintenance, and other sources. The updated Noise Element incorporated new land use compatibility standards and guidelines to address acceptable noise levels for an expanded list of land uses and proper measurement methods, and obtained input from interested parties and concerned groups during the General Plan Update process. An implementation program to comprehensively update the Noise Ordinance was also approved during the General Plan update. The Noise Element required an update to the noise ordinance for these reasons as the noise ordinance is crucial for regulating noise at its source, for the protection of noise-sensitive land uses, and for enforcement by multiple city departments. The General Plan Implementation Program N-P.3 requires an update of Chapter 8.40 to align with the standards established in the General Plan’s Noise Element,and implement the goals, policies,and programs therein. The proposed ordinance amends the Noise Ordinance to incorporate updated standards in line with the current noise conditions of the City, established state guidelines, and implement programs of the Noise Element, including: ·Definitions of noise descriptors that are relevant to the ordinance, noise generators, and noise- sensitive uses o Noise descriptors or rating scales analyze the adverse effect of community noise on people. The choice of specific descriptors is related to the nature of the noise “signature” (frequency and duration) of the source. Updated definitions for common metrics,such as Equivalent Continuous Sound Level (Leq) and Maximum Sound Level (Lmax), were added to help evaluate noise source for code compliance. ·Performance standards for noise-sensitive receptors o Noise-sensitive receptors are newly defined as residential, hotels/motels, schools, hospitals, churches, cultural land uses, public parks, and the active outdoor use areas of commercial and office uses (such as courtyards).Performance standards, such as use prohibition, restricted hours, and/or distance requirements, are added to provide clear guidance and protection from noise impacts related to construction, property maintenance, auto/recreational vehicle repair/activities, commercial deliveries, entertainment events and sound amplifying devices. Additionally, added ground vibration limits protect vibration-sensitive uses (similar to noise-sensitive uses). ·Restrictions on construction activities o Hours of construction are proposed to be revised to be more restrictive for the loudest noise generating construction activities,but offer greater flexibility overall by allowing for lower noise generating construction and property maintenance activities to occur at any time. The new hours would limit construction hours to 7:00 a.m. - 7:00 p.m., provided noise levels do not exceed 80 dBA Leq adjacent to noise-sensitive uses. Construction could occur outside of those hours at lower noise levels. Noise related to typical or occasional property maintenance, including the use of domestic power tools, are not City of Huntington Beach Printed on 10/28/2020Page 2 of 3 powered by Legistar™325 File #:20-1931 MEETING DATE:11/2/2020 occasional property maintenance, including the use of domestic power tools, are not subject to the new construction hours. ·Standards for field measurements, including equipment and methodology o Newly added standards include specific criteria for industry standard measuring tools. Specific location and methods are included to properly measure different noise levels for code compliance. Multiple departments reviewed and contributed to this amendment, particularly to clarify sections that have contributed to noise-related issues for City enforcement. The proposed revisions are necessary for efficient noise control in today’s Huntington Beach,and if adopted by the City Council, the result would be a noise ordinance that is easy to comprehend, enforceable, and meets the goals and policies of the General Plan. Environmental Status: The proposed Huntington Beach Municipal Code amendments are exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3) of the CEQA Guidelines because there is no potential for the amendments to have a significant effect on the environment. Strategic Plan Goal: Enhance and maintain high quality City services Attachment(s): 1. Ordinance No. 4222 2. Legislative Draft City of Huntington Beach Printed on 10/28/2020Page 3 of 3 powered by Legistar™326 327 328 329 330 331 332 333 334 335 Ordinance 4222 336 337 338 339 340 341 342 343 344 345