HomeMy WebLinkAboutCity Clerk's Quarterly Report - Professional Services Contra von
City of Huntington Beach
File #: 21-256 MEETING DATE: 4/19/2021
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Estanislau, CMC, City Clerk
PREPARED BY: Robin Estanislau, CMC, City Clerk
Subject:
Receive and file the City Clerk's quarterly listing of professional services contracts filed in the
City Clerk's Office between July 1 , 2020 and December 31, 2020
Statement of Issue:
On a quarterly basis, the City Clerk provides a list of professional services contracts that are entered
into by City Departments and consultant firms, pursuant to the Huntington Beach Municipal Code.
These contracts have been transmitted to the City Clerk for official filing for the public record, and
funds are included in the City budget.
Financial Impact:
Not applicable
Recommended Action:
A) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of July 1, 2020 and September 30, 2020;"
and,
B) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of October 1, 2020 and December 31,
2020."
Alternative Action(s):
Do not proceed, and provide alternative direction to staff.
Analysis:
On November 19, 2001, the City Council established a policy to follow the administration of all contracts
entered into between City Departments and consultant firms, pursuant to Huntington Beach Municipal
Code Chapter 3.03. Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the
policy regarding professional service contracts to ensure public review of new contracts through
identification on the City Council agenda, as required by section 6.4.1 of the policy.
City of Huntington Beach Page 1 of 2 Printed on 4/142021
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File #: 21-256 MEETING DATE: 4/19/2021
Attachment #1 is a list of contracts entered into by City Departments and received in the City Clerk's
Office for the third quarter of 2020. Attachment #2 is a list of contracts entered into by City Departments
and received in the City Clerk's Office for the fourth quarter of 2020.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Strengthen long-term financial and economic sustainability
Attachment(§):
1. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period July 1, 2020 through September 30, 2020."
2. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period October 1, 2020 through December 31, 2020."
City of Huntington Beach Page 2 of 2 Printed on 4/1 412 0 2 1
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Page 1 of3
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of July 1, 2020 and September 30, 2020
AGREEMENT DEPARTMENT NAME OF • • - __A • NT PURPOSEEXPIRATION
DATE
07/01/2020 Police Cron & Associates Transcription, Inc. me $99,000 Transcription Services 07/01/2023
08/18/2020 Public Works Albert Grover & Associates/AGA me $300,000 Amendment #1 to 10/1/2018 10/01/2021
Effective Engineers, Inc. contract for On-Call
07/01/2020 Transportation and
Engineering Services and
Assignment to AGA Engineers,
Inc.
07/01/2020 Administrative Aon Risk Insurance Services West, me $19,500 Actuarial Services for Self- 07/01/2023
Received on Services Inc. Insured Workers'
12/10/2020 Compensation and Liability
Programs
07/06/2020 Public Works Babcock Laboratories Inc. me $30,000 On-Call Water Quality Sample 07/06/2023
Collections and Analyses
0 711 4/2 0 2 0 Fire The Counseling Team International Adding Amendment #1 to 11/1/2019 11/01/2022
additional contract for Psychological
compensation Counseling Services
of $14,400 for a
new ttl contract
amount me
$30,000
07/21/2020 Administration Goal Productions, Inc. Adding Amendment #1 to 7/23/2019 07/23/2021
additional contract for On-Call Video
compensation Productions Services
of $30,000 for a
new ttl contract
amount me
$50,000
*'this list includcs all contracts rcccived which are public rccords
39
Page 2 ol'3
07/25/2020 Police Winbourne Consulting, LLC Adding Amendment# 1 to 1/11/2019 01/11/2022
additional contract for Consulting
compensation Services for CAD Mobile Law
of $65,000 for a RMS Replacement Services
new ttl contract
amount me
$93,000
07/31/2020 Administration Barrios and Associates, LLC dba me $51,060 Consulting Services 07/31/2023
Communications Lab
08/01/2020 Community Mercy House Living Centers me $30,000 Emergency Shelter and 07/31/2021
Development Homeless Strategies
Consulting Services
08/14/2020 Public Works RPM Team, LLC me $27,680 As Needed Construction 08/14/2023
Design Management for the
City of Huntington Beach
Navigation Center
08/14/2020 Public Works Totum Consulting me $143,000 As Needed Construction 08/14/2023
Project Management for the
City of Huntington Beach
Navigation Center
08/23/2020 Finance Arbitrage Compliance Specialists, me $13,500 Arbitrage Rebate Compliance 08/23/2023
Inc. Services
08/26/2020 Finance Weststar Loan Servicing Corporation me $20,000 Providing Loan Servicing for 08/26/2023
the City of Huntington Beach
08/27/2020 Public Works RPM Team, LLC Sections added Amendment#1 to 8/14/2020 08/14/2023
to comply with contract for As Needed
FEMA Construction Design
Reimbursement Management for the COHB
Requests Navigation Center
08/31/2020 Public Works Totum Consulting me $87,000 As Needed Construction 08/31/2023
Project Management for the
COHB Edison Community
Center Improvements
08/31/2020 Public Works EEC Environmental me $63.000 Environmental Construction 08/31/2021
Oversight Services for 17631
Cameron Lane and 17642
Beach Blvd., Huntington
Beach
*This list includcS all contracts received which arc public records
40
Pagc 3 of3
09/01/2020 Community National Council for Community me $75,000 Technical Assistance Services 09/01/2023
Development Development (NDC)
09/15/2020 Fire AP Triton, LLC Adding Amendment#1 to 11/13/2017 11/13/2020
additional contract for Cost Report
compensation Processing Services for GEMT
me $10,500 — Reimbursement
for a new ttl
contract amount
me $21,000
09/24/2020 Public Works Project Partners me $29,500 Interim SCADA Coordinator 09/24/2023
Support Services
09/24/2020 Public Works GPA me $28,800 Architectural Assessment and 09/24/2023
Conceptual Planning
09/29/2020 Public Works RPM Team, LLC Adding Amendment #2 to 8/14/2020 08/14/2023
additional contract for As Needed
compensation Construction Design
of $5,920 for a Management for the COHB
new ttl contract Navigation Center
amount me
$33,600
09/29/2020 Public Works AESCO me $55,100 Testing and Inspection 09/29/2023
Services for Construction of
the New Shelter Facility
09/30/2020 Public Works Totum Consulting Sections added Amendment #1 to 8/14/2020 08/14/2023
to comply with contract for As Needed
FEMA Construction Project
Reimbursement Management for the COHB
Requests Navigation Center
09/30/2020 Public Works RPM Team, LLC Adding Amendment # 3 to 8/14/2020 08/14/2023
additional contract for As Needed
compensation Construction Design
me $5,800 for a Management for the COHB
new ttl contract Navigation Center
amount me
$39,400
*This list includes all contracts received which arc public records
41
Page I of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of October 1, 2020 and December 31, 2020
AGREEMENT DEPARTMENT NAME OF • • - AMOUNT PURPOSEEXPIRATION
DATE
10/01/2020 Community Ardurra me $8,200 On Call Code Enforcement 10/01/2022
Development Services
10/14/2020 Fire Matrix Consulting Group me $20,000 Conducting an Emergency 10/14/2023
Medical Services EMS) Study
10/19/2020 Public Works AESCO Sections Added Amendment #1 to 9/29/2020 09/29/2023
to Comply with contract for Testing and
FEMA Inspection Services for
Reimbursement Construction of the New
Requests Shelter Facility
10/26/2020 Community New City America, Inc. me $29,500 Investigation New Downtown 10/26/2021
Development Huntington Beach Property
Assessment District
06/06/2020 Administrative Go Live Technology, Inc. me $90,000 Technical Staffing Services for 6/06/2023
(Received on Services City of Huntington Beach's Elm
10/27/2020) Project
11/01/2020 Administrative Improvisations me $26,100 Upgrade to the City's 11/01/2023
Services Timekeeping Software
11/06/2020 Public Works Totum Consulting Adding Amendment #2 to 8/14/2020 08/14/2023
additional contract for As Needed
compensation Construction Project
of $99,050 for a Management for the COHB
ttl contract nle Navigation Center
$242,050
11/14/2020 Police Norman A. Traub & Associates LLC me $31,000 Background Services 11/14/2023
12/01/2020 Public Works AESCO Adding Amendment #2 to 9/29/2020 09/29/2023
additional contract for Testing and
compensation Inspection Services for
of $11,800 for a Construction of the New
total contract Shelter Facility
me $66,800
*"Phis list includes all contracts received which are public records
42
Page 2 ol'2
12/01/2020 Public Works Totum Consulting Adding Amendment #3 to 8/14/2020 08/14/2023
additional contract for As Needed
compensation Construction Project
of $26,000 for a Management for the COHB
total contract Navigation Center
me $268,050
12/01/2020 Administrative Pelletier & Associates me $90,000 Disability Consulting Services 12/01/2023
Services
12/04/2020 Police Beard Investigative Services, Inc. me $41,500 Background Investigative 12/04/2023
Services
12/11/2020 Fire AP Triton Consulting, LLC me $21.000 The Provision of Cost Report 12/11/2021
Processing Services for GEMT
Reimbursement
12/22/2020 Public Works EEC Environmental Adding Amendment #1 to 8/31/2020 08/31/2021
additional contract for Environmental
compensation Construction Oversight
of $75,000 for a Services for 17631 Cameron
total contract Lane and 7642 Beach Blvd.,
me $138,000 Huntington Beach
12/23/2020 Public Works Totum Consulting Adding Amendment #4 to 8/14/2020 08/14/2023
additional contract for As Needed
compensation Construction Project
of $36,000 for a Management for the COHB
total contract Navigation Center
me $304,050
12/28/2020 Administration Pat West LLC me $11,000 Development and to Facilitate 12/28/2023
Strate is Planning Sessions
*'phis list includes all contracts received which are public records
43