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HomeMy WebLinkAboutAnnual Review and Performance Audit- Infrastructure Fund - F RPMO✓EZ) City of Huntington Beach File #: 21-369 MEETING DATE: 5/17/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Sean Crumby, Director of Public Works Subject: Approve the Infrastructure Fund Annual Report for Fiscal Year 2019/20 Statement of Issue: The City Charter requires an annual review and performance audit of the Infrastructure Fund, as well as a report of the findings to the City Council, prior to adoption of the following Fiscal Year (FY) budget. This review covers FY 2019/20. Financial Impact: Not applicable Recommended Action: Approve the Infrastructure Fund Annual Report for FY 2019/20. Alternative Action(s): Direct staff to make revisions and resubmit to Council at a later date. Analysis: The Infrastructure Fund was established in 2002 by City Charter Section 617(c), which states, "the City Council shall by ordinance establish a Citizens Infrastructure Advisory Board (CIAB) to conduct an annual review and performance audit of the Infrastructure Fund and report its findings to the City Council prior to adoption of the following fiscal year budget." The single substantial revenue source to the fund is General Fund excess fund balance per the Financial Policy adopted in FY 2006/07 and revised in FY 2009/10. The policy states the General Fund unassigned fund balance will be allocated 50% to the Economic Uncertainties Reserve, 25% to the Infrastructure Fund, and 25% to the Capital Improvement Reserve. Beginning in FY 17-18, Capital Improvement Program (CIP) projects previously budgeted in the General Fund, were instead budgeted in the Infrastructure Fund with an accompanying General Fund City of Huntington Beach Page 1 of 2 Pnnted on 511212021 19 File #: 21-369 MEETING DATE: 5/17/2021 transfer. Transfers in FY 2019/20 totaled $4,250,000 to fund infrastructure improvements. Interest and market adjustments totaled $329,936. Other revenue included a maintenance agreement reimbursement and sales of plans and specs totaling $10,185. The fund also received a grant reimbursement of $20,029 for the use of recycled asphalt on the FY 2018/19 Arterial Rehabilitation project. The remaining bond funds totaling $514,651 from the Senior Center Project were transferred to the Infrastructure Fund. Total revenue was $5,124,801. Expenditures for the year totaled $3,080,342. The fund balance at year's end (June 30, 2020) was $12,157,318. Per the City Charter, the Infrastructure Fund is designated for the sole purpose of infrastructure expenditures. 'Infrastructure' is defined in the Charter as "long-lived capital assets that normally are stationary in nature and normally can be preserved for significantly greater number of years. They include storm drains, storm water pump stations, alleys, streets, highways, curbs and gutters, sidewalks, bridges, street trees, landscaped medians, parks, beach facilities, playgrounds, traffic signals, streetlights, block walls along arterial highways, and all public buildings and public ways." Infrastructure expenditures are defined as "direct costs related to infrastructure improvements or maintenance, including construction, design, engineering, project management, inspection, contract administration and property acquisition." Citizens Infrastructure Advisory Board Action: The annual Infrastructure Fund Report was approved at the April 15, 2021 , meeting of the Citizens Infrastructure Advisory Board by a vote of 3-0-1 (absent - Schlosser) (three seats on the Board are currently vacant). Environmental Status: Not applicable. Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1 . Infrastructure Fund Annual Report FY 2019/20 City of Huntington Beach Page 2 of 2 Printed on 5/12/2021 paw ere,2i1 Legislm" •� CITY OF HUNTINGTON BEACH CITIZEN'S INFRASTRUCTURE ADVISORY BOARD SUBMITTED TO: Citizen's Infrastructure Advisory Board SUBMITTED BY: Sean Crumby, PE, Director of Public Works DATE: April 15, 2021 SUBJECT: Approve Infrastructure Fund Annual Report for Fiscal Year 2019/20 Statement of Issue: The City Charter requires an annual review and performance audit of the Infrastructure Fund, and a report of the findings to the City Council. This provides audited information on Fiscal Year 2019/20. Funding Source: Infrastructure Fund No. 314 Recommended Action: Motion to recommend to City Council approval of the Infrastructure Fund Annual Report. Alternative Actionfs]: Direct staff to modify the Annual Report. Analysis: The Infrastructure Fund was established in 2002, by City Charter Section 617. Per Section 617 (a), the originally intended revenue source for the Infrastructure Fund was a planned utility use tax on natural gas purchased to generate electricity. However, this ballot measure failed. So, while the Charter amendment created the fund, it was left with no source of revenue. Other Charter requirements related to the fund are: • Revenue placed in the Infrastructure Fund shall not supplant existing infrastructure funding. • General Fund expenditures for infrastructure improvements and maintenance, subsequent to 2001 , shall not be reduced below 15% of general fund revenues based on a five-year rolling average. • The City Council shall, by ordinance, establish a Citizens Infrastructure Advisory Board to conduct an annual review and performance audit of the Infrastructure Fund and report its findings to the City Council prior to adoption of the following fiscal-year budget. The single substantial revenue source to the fund is General Fund excess fund balance per the Financial Policy adopted in Fiscal Year 2006/07. The Policy was i 21 revised beginning in Fiscal Year 2009/10 to allow for an Economic Uncertainties Reserve commitment. Excerpts addressing the Infrastructure Fund for the previous and current policies are shown in Attachment 1 along with Municipal Charter Section 617. Revenue - FY 2019/20: 1 . There were total General Fund transfers of $4,250,000 for capital improvements and equipment replacement in FY 2019/20. 2. The fund was reimbursed $10,028 for traffic signal maintenance at Beachmont Plaza per a development agreement. In addition, $157 in plans and specs sales was recorded for a total miscellaneous revenue of $10,185. 3. Interest and market adjustments are paid in proportion to the citywide investments and fund balance. This amounted to $329,936 in FY 2019/20. 4. The City received a $20,029 grant reimbursement for the use of recycled asphalt on the FT 2018/19 arterial rehabilitation project. 5. The remaining bond funds totaling $514,651 from the Senior Center Project were transferred to the Infrastructure Fund. Total Revenue for FY 2019/20 was $5,124,801 . Revenue Item Actual Reimbursements $10,185 Interest and Market Adjustments $329,936 General Fund Transfers $4,250,000 Recycled Asphalt Grant $20,029 Bond Transfer $514,651 Total Revenue $5,124,801 Expenditures —2019/20: Budgeted expenditures for FY 2019/20 consisted of new and carry forward projects and carry over encumbrances from 2018/19. Where applicable, project sheets from the FY 2019/20 Capital Improvement Program (CIP) are included as Attachment 2. Total expenditures for the year were $3,080,342. Below is a detail of expenditures by business unit. Project Spent 31440001 - Infrastructure Projects $2,194,597 31440002 - Infrastructure Central Park $84,662 31445003 - Main Prom P.S. Improvements $34,500 31485201 - Infrastructure Engineer Design $6,966 2 22 31487004 - Police Facility Improvements $715,495 31490004 - Atlanta Avenue Widening $43,322 31490005 - Arterial Rehabilitation 18-19 $800 Total $3,080,342 Fund Balance Fund Balance 7/1/19 $10,112,859 Revenue FY 2019/20 $5,124,801 Expenditures FY 2019/20 ($3,080,342) Fund Balance 7/1/20 $12,157,318 Budgeted Revenue FY 2020/21 $3,000,000 Budgeted Expenditures FY 2020/21 ($10.368,781) Budgetary Fund Balance 7/1/21 $4,788,537 Attachments: 1 . Excerpts from Financial Policies adopted FY 2006/07 and 2009/10 2. Project Sheets 3 23 Attachment 1 Financial Policies 24 City of Huntington Beach Financial Policies Adopted FY 2006/07 FINANCIAL REPORTING AND ACCOUNTING STANDARDS The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board and the Government Finance Officers Association. The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. BUDGETING The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers. In addition, a summary version will be provided to the public in a user-friendly format. The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ' Ongoing revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE The General Fund reserve (designation) will be a minimum of seven percent of the General Fund budget. In addition, a second tier reserve will consist of the net accumulation of amounts that were in excess of the seven percent reserve (designation) and remained in the General Fund after application of the financial ! policy that immediately follows. This second tier reserve will be used to balance budget fluctuations. Allocation of the audited General Fund balance in excess of the above reserves (designations) may be as follows: 25 percent for capital projects (transferred to the Capital Improvement Reserve) j 25 percent for Infrastructure transferred to the Infrastructure Fund) 50 percent to increase the 2 tier reserve i All supplemental appropriations from the General Fund minimum reserve that cannot otherwise be funded during the current fiscal year operating budget must meet one of the three following criteria: i It is an unanticipated emergency. € It is required to implement a Memoranda of Understanding (MOU) or a mandate. It is a new expense that is offset by related revenues. 25 City g of Huntington Beach � leas�xoos`�a Financial Policies 5 Adopted Budget — FY 2009110 FINANCIAL REPORTING AND ACCOUNTING STANDARDS ❑ The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the dose of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. ❑ The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. e BUDGETING ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. • The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On-going revenues will support on-gang expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE ❑ There will be an established Economic Uncertainties Reserve commitment in the General Fund. The goal is to have an Economic Uncertainties Reserve commitment equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Once established, appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: • An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue taken by another government entity Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget Should the Economic Uncertainties Reserve commitment be used, and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goals is to replenish the fund within three fiscal years. i 350 26 City of Huntington Beach �' 't L909 9009 .: ✓ Financial Policies Adopted Budget — FY 2O09110 0 ❑ Allocation of the audited General Fund unassigned fund balance will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50%to Economic Uncertainties Reserve commitment 25% for Infrastructure Fund 25% to Capital Improvement Reserve (CI R) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance .will be divided as follows: • 25% for Infrastructure Fund 25% to Capital Improvement Reserve (CI R) commitment • 50% to Equipment Replacement commitment ❑ Any unanticipated and unrestricted revenues received during the fiscal year will be added to the fund balance of the General Fund. FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonspendable fund balance typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. • The committed fund balance classification includes amounts that can be used only for j the specific purposes determined by a formal action of the City Council. The City t Council has authority to establish, modify, or rescind a fund balance commitment. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Administrator or designee has the authority to establish, modify, 1 or rescind a fund balance assignment. • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. i ❑ The City considers restricted or unrestricted amounts to have been spent when an 1 expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. a The City's committed, assigned, or unassigned amounts are considered to have been spent when an expenditure is incurred for purposes for which amounts in any of those unrestricted ' fund balance classifications could be used. i APPROPRIATION AUTHORITY ❑ The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. E i 351 27 Attachment 2 28 CITY OF HUNTINGTON BEACH CAPITAL I41P8OVEMENT NFOIR PROJECT TITLE City Hall J ROJECT DESCRIPTION Replace ca�pehng at City Hall cn 5th floor in the Community Services Replace Department. PROJECT NEED: Carpet is worn and stained. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 15/16 Facilities Condition Assessment Jerry Thompson STRATEGIC PLAN GOAL: Fnhance and maintain the infrastnicturP SCHEDULE: PROJECT COSTS FY 19'20 FY 20121 FY 71'22 FY 22R] FY 23 24 Design Complete: Design Environmental I Construction Complete: FY 2019120 Construction S 70 000 Project Management J Supplementals RNY PROJECT LOCATION Other TOTAL S 70,000 r FUNDING SOURCES FY 19/20 FY 20121 FY 21'22 FY 22.23 FY 2344 Infr Fund(314) S 70.000 i ms�ww =,r^ - 5 _ TOTAL $ 70,000 - 2 t� MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: $ 70,000 ■� Additionalannual cost $0 uu�«Aye Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operatinq Budget. j I COMMENTS ON GRANTS i OTHER FUNDS: CATEGORY: Facilities 'General Fund (100) transfer to 314 Facilities.xlsx City Hall Carpet Replacement CITY OF HUNTINGTON BEACH PlTA! .IMP OVEMENTPR JECT_INFORMATION: New PROJECT TITLE City Hall Fire Alarm PROJECT DESCRIPTION Replace the City Hall fire alarm panel. Replacement PROJECT NEED: The existing fire alarm panel is no longer supported by the manufacturer and FUNDING DEPARTMENT: replacement parts are limited. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 15/16 Facilities Condition Assessment Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 19120 Fv 201 1 Fr 2r22 Fv 22i23 Fr u24 Design Complete DesigmEnvironmental Construction Complete: FY 201920 Construction $ 75 000 Project Management Supplementals R/W PROJECT LOCATION Other TOTAL S 75,000 FUNDING SOURCES FY 19120 FY 20R1 FY 21,22 FY 22 23 FY 23�24 li Fund(314)' S 75,000 (Yo,kttn n Ave TOTAL S 75,000 zMAINTENANCE annual so IMPACT: TOTAL PROJECT COST: S 75,000 Additional vice Ave Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operating Pudget. CATEGORY: Facilities COMMENTS ON GRANTS I OTHER FUNDS. 'General Fund (100)transfer to 314 Facilities.xlsx City Hall Fire Alarm CITY OF HUNTINGTON BEACH PLTAL IMPROVEMENT PROJECT INFORMATION i.-el:<t.. , ,..:.r:n -._.y�; t<: - y.�r_-=.- - ..1ir - ,, �t a.'•cC h:•• PROJECT TITLE PTL Yard Asbestos PROJECT DESCRIPTION Provide asbestos abatement and ceiling restoration in offices at the Park. Tree. Abatement and Landscape maintenance yard. PROJECT NEED: Staff is currently unable to occupy their office space due to presence of FUNDING DEPARTMENT: asbestos. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: December 2018 Environmental Assessment Jerry Thompson STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure SCHEDULE: PROJECT COSTS rFY 19120 FV 20121 FY 21122 FY 2L23 FV 23,2C Design Complete. Design/Environmental Construction Complete: FY 2111920 Construction 250 000 Project Management Supplementals RNV II PROJECT LOCATION Other I L== TOTAL S 250,000 -FUNDING 90011CF9 FY 19120 FY 20:21 FV 2V22 1 FY 22,23 FV 23R4 Infr Fund(314)• $ 250,000 Tab A� TOTAL S 250,000 MAINTENANCE COST IMPACT: I TOTAL PROJECT COST: S 25Q000 Additional annual cost so �`. ny unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operating Budget. CATEGORY: Facilities OMMENTS ON GRANTS I OTHER FUNDS: 'General Fund (100) transfer to 314 Facilities.xlsx PTL Yard Asbestos Abatement CITY OF HUNTINGTON BEACH CA ITAL IMP.ROVEMENT.P JECT,INFORMATION (New) PROJECT TITLE. Central Library- Tabby PROJECT DESCRIPTION Complete renovation of the Story Time Theater at the Central Library-replace Theater Renovation carpet, paint, lighting, sound system, projection equipment and story time supplies. PROJECT NEED: The Tabby Theater has not been renovated in over 10 years. All elements of the FUNDING DEPARTMENT: Theater are failing and need to be replaced, repaired or reconfigured to continue Library Services providing service to our youngest citizens. DEPT. PROJECT MGR: SOURCE DOCUMENT: Carpet quotes.curtain quotes, projector quotes. construction estimates Stephanie Beverage STRATEGIC PLAN GOAL: Erhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 19i20 FY 20121 FY 21122 FY 22R3 FY 23r24 Design Complete: Design/Environmental Construction Comp/eto: FY 2020/21 Construction $ 50.000 5 30.000 Project Management Supplementals R1W PROJECT LOCATION Other w.vw.w s s I TOTAL S 50.000 S 30,000 w•o-r w FY 19.20 FY 20121 fV 2L22 FY 2Z23 FY 27.24 Inlr Fund(314)' S 51 5 30.000 s ! I TOTAL S 50,000 S 30,000 l c a.ss MAINTENANCE COST IMPACT: TOTAL PROJECT COST: S SQ000 �.EAdditional annual cost. S0 Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in Library Services Operating Budget. CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: v 'General Fund(100)transfer to 314 Facilities.xlsx Library Tabby Theater CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION (Continuing Project) PROJECT TITLE: Central Library- Main PROJECT DESCRIPTION. Second year of Theater renovation-Replace and upgrade all of the lighting, Theater Renovation sound and projection equipment in the Library Theater. PROJECT NEED: The Library Theater equipment has not been upgraded in over 20 years. New FUNDING DEPARTMENT: lighting, sound and projection equipment will complete the renovation project and Library Services bring the Theater up to date for cultural productions and events. DEPT. PROJECT MGR: ISOURCE DOCUMENT: Lighting, sound and Tech Booth upgrade quote from Contract Theater Tech Stephanie Beverage company STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure A pm veo Requested SCHEDULE: PROJECT COSTS Prior FY 19j2D FY 21/22 FY 22:23 Design Complete. Design/Environmenial Construction Complete: FY 201920 Construction 5 100.000 $ 90.000 Project Management Supplementals R/W PROJECT LOCATION Other TOTAL S 100,000 E 90,000 w warms d N�d�ls d FUNDING SOURCES Prior FY 19120 FY 20121 FY 21'22 FY 22�21 IN I Infir Fund(314)' $ 100,000 $ 90,000 TOTAL $ 100,000 $ 90,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 190,000 d•5Additional annual cost. 5D Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in Library Services Operating Budget (,CATEGORY: Facilities COMMENTS ON GRANTS/OTHER FUNDS: 'General Fund (100) transfer to 314 Facilities.xlsx Library Man Theater CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project) PROJECT TITLE: Lake Fire Station PROJECT DESCRIPTION. Project construction for reconfiguration and renovation of Fire Station 5-Lake Renovation dorm rooms, restrooms and kitchen and installation of ventilation and air conditioning system. PROJECT NEED: Needed for gender accommodation and ADA compliance. in addition to better FUNDING DEPARTMENT: use of space and upgrade of this fire station,which was built in 1981 and I ire provides service to the rapidly developing downtown area. DEPT. PROJECT MGR: SOURCE DOCUMENT: NIA Dave McBride STRATEGIC PLAN GOAL: Enhance and modernize eublic safety service delive Approved Requested SCHEDULE: PROJECT COSTS Prior FY 1a120 FY 20R1 FY 21122 FY 22I1 Design Complete FY 2018119 Design/Environmental S 125.000 Construction Complete FY 2019/20 Construction 5 1 500,000 Project Management Supplementa/s j R/W PROJECT LOCATION Other - — -- �� TOTAL $ 125,000 S 1,500,000 FUNDING SOURCES Prinr FY 19120 FY 20121 FY 21122 FY 22P17 Intr Fund(314) $ 125,000MT 5 88D,000 6 Fire Dev. Impact(231) 5 620,000 / St. #5 Lake TOTAL S 125,000 S 1,500.000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: S 1,625,000 ddltlonal annual cost: $0 y unanticipated maintenance cost will oe included m 'PROJECT TYPE: Rehabilitation r� a Fire Department Operating Butlget. CATEGORY: Facilities OMMENTS ON GRANTS/OTHER FUNDS: 'General Fund (100) transfer to 314 Facilhles.xlsx Lake Fire Station Renovation CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project PROJECT TITLE: PD Build.ng Renovanon PROJECT DESCRIPTION: Renovate and refurbish the interior of the Police Department. This includes plumbing,electrical, HVAC, and bathroom facilities. Complete redesign of interior walls and workspace to accommodate 21st century policing. PROJECT NEED: The police building,completed in 1974, needs infrastructure upgrades due to FUNDING DEPARTMENT: age. The locker room (men's and women's) is too small to accommodate the Police current employees. The building is in disrepair. DEPT. PROJECT MGR: SOURCE DOCUMENT: Brian Seitz TRATEGIC PLAN GOAL: Enhance and maintain the infrastructure Approved Requested SCHEDULE: PROJECT COSTS Prior FY 19120 FY 2041 FY 21122 FY 22,23 Design Complete FY 2019:'9 Design/Environmental $ 280,000 Construction Complete: FY 202�.21 Construction $ 2 000.000 S 20.000,000 Project Management Supplementals R./W PROJECT LOCATION Other TOTAL S 2,280.00D S 20,000,000 FUNDING SOURCES I Pnr,r FY 19/20 FY 20.21 FY 21r22 FY z2 z3 General Fund(100) 2 rif' Oc;) Potential Bond Financing $ 20.000.000 i s Yorhraw Aw TOTAL S 2,280,0001 S 20,000,000 '� \+►� / MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 22,280,000 Additional annual cost: SD m ry unanliopated mamlenanoe cost will be included in I PROJECT TYPE: Rehabilitation 9 Police Department Operating Budget. j Utica A" CATEGORY: Facilities / COMMENTS ON GRANTS I OTHER FUNDS: N Facilities.irlsir PD Building Renovation CITY OF HUNTINGTON BEACH CAPITAL lMPROVEM P OJECTINEORMATION (New) PROJECT TITLE. Concrete Replacement PROJECT DESCRIPTION Replace worn,damaged, lifted, and broken sections of concrete sidewalk, curb and gutter,and curb ramps in various locations in support of the zone maintenance program in Zone 9. PROJECT NEED: Provide safe pedestrian walkways and facilitate drainage. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management Database Denny Bacon STRATEGIC PLAN GOAL: Fnhanre and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 1920 FY 20121 FY 2112 FY zz27 FY 27!ia Design Complete Design/Environmental Construction Complete. FY 2019/20 Construction $ 250.000 $ 250,000 S 250 000 $ 250,000 $ 250.000 Project Management Supplementals Pi PROJECT LOCATION Other TOTAL = $ 250,000 $ 250,000 S 254000 S 250,000 S7 2 00.000 - { FUNDING SOURCES FY 19,20 FY 20/21 FY 2v22 FY 22,23 FY 2724 Infr Fund(314)* S 250.000 S 250.000 $ 250,000 $ 250,000 S 250.000 TOTAL S 250.000 S 250,000 $ 250,0001 $ 250,000 S 250,000 t - MAINTENANCE COST IMPACT: jffqfAL7PROJECT COST: $ 1,250,000 Additional annual cost so Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operating Budget CATEGORY: Neighborhood COMMENTS ON GRANTS I OTHER FUNDS: 'General Fund (100) transfer to 314 Neighborhood.xlsx Concrete Replacement CITY OF HUNTINGTON BEACH CAPITAL lMPRDVEMENT PROJECTJNFORMA.TION New ,.;.' incaf 't rgd`vd ii -:ry.:tsr-r`-siha */'. PROJECT TITLE Glen Mar Frontage PROJECT DESCRIPTION Refurbish the landscaping along the frontage road perimeter of RD 435, 0), Landscape Rehabilitation Glen Mar Tract, including fencing, irrigation, and landscape improvements. PROJECT NEED: Improve the appearance of the perimeter landscaping which is worn and dated. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA Denny Bacon STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 19120 FY 20121 FY 21122 FY 22,23 FY 23124 Design Complete. Design/Environmental Construction Complete. FY 201920 Construction 5 50.000 Project Management Supplementals RAN PROJECT LOCATION Other TOTAL $ 50,000 FUNDING SOURCES FY 19120 FY 20/21 FY 2 V22 FY 22127 FY 20/24 (- -- I In/r Fund(314) $ 50.000 ! TOTAL $ 50.000 _ MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 50,00011 Additional annual cost. $4,800 Maintenance costs will be included in the Public PROJECT TYPE: Rehabilitation Works Operating Budget. CATEGORY: Neighborhood COMMENTS ON GRANTS I OTHER FUNDS: 'General Fund (100)transfer to 314 Neighborhood.xlsx Glen Mar Frontage Landscape CITY OF HUNTINGTON BEACH PI.�AL.IMPROVEWIE T PR JECT 1NFORMATJON(Jyew - I...4mossimaggwhwrlltgm M PROJECT TITLE Sports Complex Turf Fields PROJECT DESCRIPTION There are four artificial turf fields at the Huntington Central Park Sports Complex, The arena field was replaced in FY 14115,turf field#3 was replaced in FY 17/18, and turf field#1 was replaced in FY 18/19. Field#2 is the final field to be replaced and completed in FY 19/20. PROJECT NEED: The average life span of artificial turf fields over aggregate base is 8-10 years: FUNDING DEPARTMENT: for turf fields over concrete,this life span is cut In half. Each of the fields have Community Services outlasted this lifespan as a result of diligent maintenance and upkeep. DEPT. PROJECT MGR: SOURCE DOCUMENT: Average attendance for these three fields totals 35,000 visits and$75,000 Ray Frankeny annually. General Plan-Goal RCS 4 and Objective RCS 4.1 STRATEGIC PLAN GOAL: Fnhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY IBM FY 20)21 FY 21,22 FY 22 23 FY 23 24 Design Complete. FY 201920 Design,'Environmen fal Construction Complete: FY 2019/20 Construction S 240,000 Project Management Supplementals R/W PROJECT LOCATION Other j TOTAL $ 240,000 1 •� JFUNDING SOURCES FY 19/20 FY 20,21 FY 21122 FY 22123 FY 23124 !- Inlr Fund(314)' $ 240,000 TOTAL $ 240,000 MAINTENANCE COST IMPACT: JITOTAL PROJECT COST: $ 240.000 PBOIFO LOCATION _ 1 !4 Additional annual cost. SC -�-- - ! Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation mciuded in Comm. Services Operating Budget. _ CATEGORY: Parks & Beaches f COMMENTS ON GRANTS I OTHER FUNDS: 'General Fund (100) transfer to 314 Parks& Beaches.xlsx Sports Complex Turf Field CITY OF HUNTINGTON BEACH $ITAL IMPROVE ENT P OJEC , NiR TION(N PROJECT TITLE. Bluff Top Railing PROJECT DESCRIPTION. Replace worn and/or damaged metal railing at Bluff Top area of the beach with Replacement new post and rail fence. PROJECT NEED: Improve appearance and safety. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA Denny Bacon STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 19 20 FY 20121 FY 2122 FY 2223 FY 2324 Design Complete: Design/Environmentat Construction Complete FY 2020/21 Construction S 100.000 S 150.000 Project Management Supp/ementa/s RiW PROJECT LOCATION Other -�� - TOTAL $ 100,000 S 150,000 FY 19'20 FY 20i21 FY 2122 FY 2223 FY 2324 1i Fund(314)' S 100.000 $ 150 000 TOTAL $ 100.000 $ 150.000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: S 250,000 Additional annual cost $5.000 - Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operating Budget CATEGORY: Parks & Beaches COMMENTS ON GRANTS I OTHER FUNDS: 'General Fund(100) transfer to 314 Parks & Beaches.xlsx Blufftop Railing Replacement CITY OF HUNTINGTON BEACH CgPlTAL IMPROVEMENT.PROJECT 1NFORMA7ON(Newt '!'-:r-iY."�Y=�'MJ,Gt�l_!3 Y..a^rr�/.. �t..•a-r^kJ'_:1:•.�'�:^1`�s..3.z�t•e='� :—.:Y.._.�:rl� - PROJECT TITLE- Central Park Improvements PROJECT DESCRIPTION: Improve landscaping and infrastructure in Central Park. including pathways, irrigation systems,and tree trimming, removals,and planting. PROJECT NEED: Improve the park appearance, safely, function, and water use efficiency. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: NA Denny Bacon STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 1940 FY 20121 Fv 2v22 FY 22,23 FY 2124 Design Complete Design/Environmental Construction Complete' FY 201920 Construction S 25C,000 Project Management Supplementals R/W PROJECT LOCATION Other �— — TOTAL S 250,000 FUNDING SOURCES FY 19120 FV 20R1 FY 21,22 FY 22/23 FY 27/24 Infr Fund(314) $ 250,000 4 i .,� ✓ - — TOTAL 5 250,000 \\� MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: S 250,000 Additional annual cost: $0 / _ I Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operating Budget. CATEGORY: Parks & Beaches COMMENTS ON GRANTS I OTHER FUNDS: ,. 'General Fund (100)transfer to 314 Parks& Beaches.xlsx Central Park Improvements CITY OF HUNTINGTON BEACH _CAPITAL IMPROVEMENT PROJECT INFORMATION(New) PROJECT TITLE: City Boat Docks PROJECT DESCRIPTION Refurbish decking, support structures, and Floats at the French Dock at French Rehabilitation Park in Huntington Harbour. PROJECT NEED: Docks are more than 40 years old and have deteriorated with exposure and use. FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: General Plan-Goal RCS 4 and Objective RCS 4.1 Denny Bacon STRATEGIC PLAN GOAL: Enhance and ma ntain the infrastructure SCHEDULE: PROJECT COSTS FY 19/20 FY 20121 FY 21Y22 FY 22123 FY 23,24 Design Complete. Design;Environmental Construction Complier e FY 2019120 Construction $ 50,000 Project Management Supplementals R/W PROJECT LOCATION Other Edm%m Are TOTAL 5 50,000 FUNDING SOURCES FY 19 20 FY 20121 FY 2V22 FY 22,23 FY 23124 Frenc p p lnlr Fund(314)' 5c.00� TOTAL $ 50,000 ` Wemer Dock MAINTENANCE COST IMPACT: TOTAL PROJECT COST: 5 50,000 qy, wemerAn. Additional annual cost. $C Any unanticipated maintenance cost will be iPROJECT TYPE: Rehabilitation included in the Public Works Operating Budget. CATEGORY: Parks & Beaches COMMENTS ON GRANTS/OTHER FUNDS: 'General Fund (100) transfer to 314 Parks & Beaches.xlsx French Park Boat Dock Rehab CITY OF HUNTINGTON BEACH C'LL'd. CAPITAL IMPROVEMENT PROJECT INFORMATION (Ne PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Streets include Slater (Gothard-Beach). Atlanta (busnard-Brookhurst), Newland (Yorktown-Garfield), Graham (Slater-Warner), Atlanta(Delaware-Beach), Garfield (Main-Delaware), Newland (Ellis-Talbert),Talbert (Springdale-Edwards). and Brookhurst (Garfield-Yorktown)as budget allows. PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2018 Pavement Management Plan Todd Broussard STRATEGIC PLAN GOAL: Enhance and maintain the infrastructure SCHEDULE: PROJECT COSTS FY 19n1) FY 2or21 FY 21/22 FY 22+23 FY 23124 Design Complete: FY 201920 Design/Environmental $ 50,000 $ 50,000 S 50,000 S 50.000 S 50,000 Construction Complete: FY 2019/20 Construction $ 4.954,156 S 4,750.000 S 4.750,000 $ 4.750.000 S 4,750,000 Project Management $ 25,000 S 25.000 S 25 000 S 25.000 S 25,000 Supplementals $ 25.000 S 25,000 S 25.000 S 25.000 S 25.000 R/W PROJECT LOCATION Other TOTAL $ 5.054,156 $ 4,650,000 S 4,850,000 S 4,850,000 $ 4,850,000 FUNDING SOURCES FY 1940 Fy 20121 FY 21122 FY 22,23 FY 23,24 Measure M (213) $ 1.000,000 $ 1 000,000 S 1.00o,coo $ 1,000,000 S 1.000 ODG Infr Fund(314)' $ 700.000 S 500.000 $ `OO.coo $ 500.000 S 500 OOC r•- RMRA (1247) S 3 354,156 S 3.350,0130 $ 3.350.000 ! S 3 35C.000 S 3,350,000 -- TOTAL $ 5,054,156 $ 4,850,000 S 4,850,000 $ 4,850,000 $ 4,850,000 MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: $ 24,454.156 dddional annual cost. SO _ fI ny unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation included in the Public Works Operating Budget. CATEGORY: Streets COMMENTS ON GRANTS 1 OTHER FUNDS: > 'General Fund (100)transfer to 314 Streets& Transportation.xlsx Arterial Rehabilitation