The URL can be used to link to this page

Home My WebLink About2021-07-19 Agenda Packet - Spcl Mtg AGENDA City Council/Public Financing Authority Monday, July 19, 2021 Special Meeting – 6:00 PM MAYOR AND CITY COUNCIL KIM CARR, Mayor BARBARA DELGLEIZE, Mayor Pro Tem DAN KALMICK, Councilmember NATALIE MOSER, Councilmember ERIK PETERSON, Councilmember MIKE POSEY, Councilmember Council Chambers 2000 Main Street Huntington Beach, CA 92648 --or-- Virtual via Zoom Webinar STAFF OLIVER CHI, City Manager MICHAEL E. GATES, City Attorney ROBIN ESTANISLAU, City Clerk ALISA BACKSTROM, City Treasurer On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows a local legislative body to hold public meetings via teleconferencing, and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body. IN-PERSON PUBLIC PARTICIPATION/ZOOM ACCESS: Members wishing to attend the meeting in person are encouraged to wear a face covering unless fully vaccinated. Alternate ways to view City Council meetings live or on-demand remain: livestreamed on HBTV Channel 3 (replayed on Wednesday’s at 10:00 a.m., and Thursday’s at 6:00 p.m.); live and archived meetings for on- demand viewing accessed from https://huntingtonbeach.legistar.com/calendar; or, from any Roku, Fire TV or Apple device by downloading the Cablecast Screenweave App and searching for the City of Huntington Beach channel. PUBLIC COMMENTS: At 6:00 PM on Monday, July 19, 2021, individuals wishing to provide a comment on agendized or non-agendized items may do so in person by completing a Request to Speak form delivered to the City Clerk, or from a virtual location by entering Zoom Webinar ID 971 5413 0528 via computer device, or by phone at (669) 900-6833. The Zoom Webinar can be accessed here: https://huntingtonbeach.zoom.us/j/97154130528. Those utilizing computer devices to request to speak may select the “Raise Hand” feature in the Webinar Controls section. Attendees entering the Webinar and requesting to speak by phone can enter *9 to enable the “Raise Hand” feature, followed by the *6 prompt that unmutes their handheld device microphone. Once the Mayor opens Public Comments, in-person attendees will be called to speak first. Speakers attending via Zoom will be provided a 15-minute window to raise their hands, and will be prompted to speak when the City Clerk announces their name or the last three digits of their phone number. All speakers are encouraged, but not required to identify themselves by name. Each individual may have up to 3 minute to speak, but the Mayor, at her discretion, may reduce the time allowance if warranted by the volume of speakers. The Public Comment process will only be active during designated portions of the agenda (Public Comments and/or Public Hearing). After a virtual speaker concludes their comment, their microphone will be muted but they may remain in Webinar attendance for the duration of the meeting. 1 Members of the public unable to personally participate in the meeting but interested in communicating with the City Council on agenda-related items are encouraged to submit a written (supplemental) communication via email at SupplementalComm@Surfcity-hb.org, or City.Council@surfcity-hb.org. Supplemental Communications are public record, and if received by 2:00 PM on Monday, July 19, 2021, will be distributed to the City Council prior to consideration of agenda-related items, posted to the City website, and announced, but not read, at the meeting. Supplemental Communications received following the 2:00 PM deadline will be incorporated into the administrative record the following day. MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the City Clerk's Office at (714) 536-5227 for more information. 2 AGENDA July 19, 2021City Council/Public Financing Authority 6:00 PM – COUNCIL CHAMBERS CALL TO ORDER ROLL CALL Peterson, Delgleize, Carr, Posey, Moser, Kalmick City Attorney Michael Gates has requested permission to be absent pursuant to City Charter Section 309(d) PLEDGE OF ALLEGIANCE ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3-Minute Time Limit) – At approximately 6:00 PM, individuals wishing to provide a comment on agendized or non-agendized items may do so either in person by filling out a Request to Speak form, via computer through Zoom Webinar ID 971 5413 0528, or Zoom Webinar by phone by calling (669) 900-6833 (see agenda cover sheet for request to speak instructions). Zoom Webinar participants wishing to speak will be provided a 15-minute window to “raise their hands,” and prompted to speak when the Clerk announces their name or the last three digits of their phone number. All speakers are encouraged, but not required to identify themselves by name. Speakers providing comments in person will be called to speak first, and each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. ADMINISTRATIVE ITEMS 21-5441.Filling an unscheduled vacancy on the City Council Select a candidate for appointment to the vacated City Council seat . Recommended Action: ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Tuesday, July 20, 2021, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 1 of 1 3 City of Huntington Beach File #:21-544 MEETING DATE:7/19/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Oliver Chi, City Manager PREPARED BY:Travis K. Hopkins, Assistant City Manager Subject: Filling an unscheduled vacancy on the City Council Statement of Issue: On June 1, 2021, Mayor Pro Tem Jacob “Tito” Ortiz abandoned and resigned his City Council seat. Pursuant to Section 312 of the Huntington Beach Charter, unscheduled vacancies on the City Council are to be filled by an appointment of the City Council within 60 days. Further, the Charter stipulates that if the City Council fails to fill the vacancy within that specified timeframe, a special election must then be held to fill the vacated role. Financial Impact: There is no fiscal impact associated with appointing a candidate to fill the current vacant City Council seat. However, if the City Council fails to reach consensus on an individual to appoint to the abandoned City Council seat, the subsequent Special Election will cost an estimated $885K - $1M . Recommended Action: Select a candidate for appointment to the vacated City Council seat. Alternative Action(s): Provide direction to hold a Special Election to fill the vacant City Council seat. Analysis: A Special Meeting of the City Council was held on June 10, 2021 to consider the vacancy, at which time the City Council directed that an appointment process be coordinated to include an application period, introductory interviews with eligible applicants, and a final deliberation to identify an individual to fill the vacant City Council seat. Pursuant to that direction, applications were accepted from June 11, 2021, through June 18, 2021. Subsequently, a Special City Council Meeting was held on July 9 - 10, 2021, for the introductory candidate interviews. During the overall assessment process, applications received were as follows: City of Huntington Beach Printed on 7/14/2021Page 1 of 2 powered by Legistar™4 File #:21-544 MEETING DATE:7/19/2021 ·190 applications were received prior to the close of the application process on June 18, 2021. ·131 applicants accepted an interview time slot with the City Council on either July 9 - 10, 2021. ·A total of 105 applicants participated in the introductory interviews that were held July 9 - 10, 2021. On July 10, as part of the Special City Council meeting, the appointment process was further defined to include the following parameters: ·A Special City Council meeting would be held on July 19, 2021, at which time the City Council would deliberate and attempt to identify an applicant to fill the vacant City Council seat. ·To facilitate the assessment process, each City Council member will be able to initially nominate up to 3 candidates for consideration of appointment to the vacated role. ·Once the finalist candidates are identified by the City Council, a process consisting of selection rounds will be engaged in an attempt to identify an individual for appointment to the vacant seat. o During each assessment round, Council Members would identify their top candidate for filling the vacancy. o After each round, the candidate that receives the least amount of support would be removed for consideration during the future rounds. o The assessment process would be continued until one candidate receives support of at least 4 Council Members. o Ultimately, if no candidate received support from a majority of the City Council by the July 30, 2021 deadline, then a special election would then be required. Environmental Status: Not Applicable Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. July 10 th Special Council Meeting “Filling Our Current City Council Vacancy” Presentation City of Huntington Beach Printed on 7/14/2021Page 2 of 2 powered by Legistar™5 Special City Council Meeting July 10, 2021 Huntington Beach City Council Filling Our Current City Council Vacancy 6 2 City Council Options Moving Ahead •Pursuant to Charter Section 312, the City Council is required to attempt to fill the current vacancy by appointment –The City Council has until July 31 to appoint an individual to fill the vacant seat •If the City Council is unsuccessful in filling the vacancy by appointment by July 31, a Special Election will have to be called –Based on current election cycles, the Special Election would be held on November 2, 2021 7 3 City Council Appointment Process – Next Steps •Continued City Council assessment of candidates –Until the City Council meets next, members can continue their assessment of current candidates •Joint City Council deliberation either at a Special Meeting or at our July 20 meeting –The City Council should decide if we meet next via a Special Meeting, or if we take this issue up at our next regularly scheduled meeting on July 20 •Identification of a candidate selection framework –The City Council should also determine a framework through which the formal selection process will be coordinated for when we meet next 8 4 Possible Candidate Selection Framework – Use of Selection Rounds •Staff has been assessing various city council vacancy appointment processes, and there are numerous options that can be considered –In many instances, the process used to make a final selection involves individual council members nominating their preferred candidate, and then attempting to garner support for that selection from council colleagues –This is the process that we have used previously in HB when filling a vacancy on the City Council •However, given the unprecedented number of candidates who have applied to fill the vacancy that currently exists, an alternate selection process exists which staff believes warrants considerations –This alternate process for consideration involves the use of selection rounds to focus and advance the decision making process 9 5 Round 1 •In the first round, each member of the City Council would identify their top candidate for filling the existing vacancy –In this way, we would narrow the existing pool of candidates from our current listing of 131 final applicants down to no more than 6 finalists 10 6 Round 2 •In the second round, the City Council would only consider the finalists identified in Round 1, and each City Council member would then select their top candidate from that narrowed listing –After that selection process, the finalist candidate that receives the least amount of support in Round 2 would be dropped from further consideration 11 7 Round 3 •In the third round, only the finalist candidates who are moved forward in Round 2 would be considered by the City Council –Out of this grouping, each City Council member would identify their preferred candidate, and again, the individual who receives the least amount of support would be dropped from further consideration •Additional (or fewer) rounds would be coordinated using this same process, until one candidate receives support from at least 4 members of the City Council –Ultimately, if no candidate receives support from a majority of the City Council by our July 31 deadline, we would then have to coordinate a special election 12 8 Special Election Details •If the City Council is unable to reach consensus on a candidate to fill our current vacancy by July 31, the City Charter directs that a special election must be coordinated •Under such a scenario, the Special Election would be held on November 2, 2021 –Resolutions calling for the Special Election would have to be adopted no later than August 6, 2021 –The Orange County Registrar of Voters has informed the City that the Special Election would cost Huntington Beach $885K- $1M 13 9 Next Steps •Determine when we would meet next to coordinate the candidate selection process –Our next regularly scheduled meeting is planned for Tuesday, July 20, 2021 –City Council can also call for a Special Meeting •Identify a selection process format for use at that next meeting –Does the City Council want to pursue use of the selection rounds format option, or maintain use of the individual City Council nomination process 14 10 Questions? 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44