HomeMy WebLinkAboutHCI Systems Inc. - 2021-07-01 SERVICE AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH
AND
HCI SYSTEMS INC.
FOR
FIRE / LIFE SAFETY TESTING, INSPECTIONS AND MONITORING
THIS AGREENIENT (`Agreement") is made and entered into by and between the City of
1-luntington Beach a municipal corporation of the State of California, hereinafter called "Cite," and
FICI Systems Inc., a California Corporation hereinafter referred to as "Contractor."
Recitals
A. The City desires to retain a Contractor having special skill and knowledge in the field of
Firc/Life Safety Testing, Inspections and Nlonitoring.
13. Contractor represents that Contractor is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledseable in its field and that any services perfortned by Contractor under this
Agreement will be performed in compliance .with such standards as may reasonably be
expected from a comparable company or firm in the field.
Contractor has been selected to perform these services pursuant to the California
Department ol'General Services, State of California Multiple Award Schedule, Cv1AS Number 4-
20-07-0101 A (attached Exhibit "A").
NOW, "ITIEREFORE, it is agreed by City and Contractor as foltows:
1. Scope of Services
Contractor shall provide all services as described in fixhlbit "A" which is attached hereto
and incorporated into this Agreement by this reference and includes: 1) State of California
Department of General Services Multiple Award Schedule. CNIAS 4-20-07-0101 A, 2) FIC1 Systems
Inc. Proposal (V 070920). These services shall sometimes hereinafter be referred to as the
"Project/Service."
Contractor hereby designates Lauren Reyes who shall represent it and be its sole contact and
agent in all consultations with City during the performance of this Agreement.
Page I of 10 2021
2. Cim Staff Assistance
City shall assign a staff coordinator to work directly with Contractor in the performance of
this Agreement.
3. Compensation
In consideration of the performance of the services described herein. City agrees to pay
Contractor on a time and materials basis at the rates specified in Exhibit "A" which is attached
hereto and incorporated by reference into this Agreement. Payment by City shall be made within
thirty (30) days following receipt of proper invoice evidencing work performed, subject to City
accounting procedures. Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals which may reasonably be expected by City.
4. "Perm
Time is of'the essence regarding the Project/Service and execution of this Agreement. The
services of Contractor are to commence July I, 2021 or as soon as practicable after the execution of
this Agreement by City (the "Commencement Date") and terminate .tune 26, 2023, per the CMAS
Number 4-20-07-OIOIA (attached Exhibit "A") unless terminated earlier in accordance with the
provisions of this Agreement. This Agreement may be extended upon notification from the State of
California, Department of General Services (California Multiple Award Schedules Unit) for an
unspecified period(s) if' mutually agreed to in writing by both parties. All tasks specified in Exhibit
"A" shall be completed at the IYeguencv time and schedule indicated in Exhibit "A". The time for
performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This
schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City
and Contractor, in accordance with the CMAS Number 4-20-07-0101 A (attached Exhibit "A").
In the event the Commencement Date precedes the Effective Date, Contractor shall be
bound by all terms and conditions as provided herein.
5. Extra Work
In the event City requires additional services not included in Exhibit "A" or changes in the
scope of services described in Exhibit "A." Contractor will undertake such work only after
receiving written authorization from City. Additional compensation for such extra work shall be
allowed only if the prior written approval of City is obtained.
6. Disposition of Plans, Estimates and Other Documents
Contractor agrees that title to all materials prepared hereunder. including, without limitation.
all original drawings, designs. reports, both field and office notices, calculations computer code,
language, data or programs, maps, memoranda, letters and other documents. shall belong to City.
and Contractor shall turn these materials over to City upon expiration or termination of this
Agreement or upon Project completion, whichever shall occur first. These materials may be used by
City as it sees fit.
Page 2 of 10 2021
7. Hold Harmless
Contractor hereby agrees to protect, defend. indemnify and hold harmless City, its officers,
elected or appointed officials, employees. agents, and volunteers from and against any and all.
claims, damages, losses, expenses, judgments, demands and defense costs, and consequential
damage or liability of any kind or nature, however caused. including those resulting from death or
injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly
out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by
any negligent act or omission of the Contractor, any subcontractors. anyone directly or indirectly
employedby any of them or anyone for whose acts may be liable. including but not limited to
concurrent active or passive negligence, except where caused by the active negligence, sole
negligence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost
and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to
all claims and liability regardless of whether anv insurance policies are applicable. The policy
limits do not act as a limitation upon the amount of indemnification to be provided by Contractor.
S. Workers Compensation Insurance
Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of
Section 3700 et seq. of this Code, which requires every employer to be insured against liability for
workers' compensation: Contractor covenants that it will comply with such provisions prior to
commencing performance of the work hereunder.
Contractor shall obtain and furnish to City workers' compensation and employer's liability
insurance in an amount of not less than the State statutory limits.
Contractor shall require all subcontractors to provide such workers' compensation and
employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to
Citv a certificate of waiver of subrogation under the terms of the workers' compensation and
employer's liability insurance and Contractor shall similarly require all subcontractors to waive
subrogation.
9. General Liabilitv Insurance
In addition to the workers' compensation and employer's liability insurance and Contractor's
covenant to defend, hold harmless and indemnify City. Contractor shall obtain and furnish to City, a
policy of general public liability insurance, including motor vehicle coverage covering the
Project/Service. This policy shall indemnity Contractor, its officers, employees and agents while
acting within the scope of their duties, against any and all claims arising out or in connection with
the Project/Service, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is
provided under a form which includes a designated general aggregate limit, the aggregate limit must
be no less than One Million Dollars ($1,000,000) for this Project/Service. This policy shall name
City. its officers, elected or appointed officials, employees, agents, and Volunteers as Additional
Insureds, and shall specifically provide that any other insurance coverage which may be applicable
to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be
primary.
Page 3 of 10 2021
Under no circumstances shall said above-mentioned insurance contain a self-insured
retention, or a "deductible" or any other similar form of limitation on the required coverage.
10. Automobile Liability Insurance
Contractor shall obtain and furnish to Cite an automotive liability insurance policy covering
the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive
liability in an amount not less than One Nlillion Dollars ($1,000,000.00) per occurrence and a
separate "Additional Insured Endorsement" page listing both the policy number and naming the
''City of Hwitington Beach, its officers, elected and/or appointed nfJicial , employees. agents «nd
voltuiteers" as additional insured on the endorsement. "file above-mentioned insurance shall not
contain a self-insured retention. `'deductible' or any other similar form of limitation on the required
coverage except with the express written consent of City.
11. Certificate of Insurance
Prior to commencing performance of the work hereunder, Contractor shall furnish to City a
certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance
coverage as required by this Agreement; the certificate shall:
a. provide the name and policy number of each carrier and policy;
b. state that the policy is currently in force; and
c. promise that such policy shall not be suspended, voided or canceled by either party,
reduced in coverage or in limits except after thirty (30) days' prior written notice:
however, ten (10) days' prior written notice in the event of cancellation for nonpayment
of' premium.
Contractor shall maintain the foregoing insurance coverage in force until the work under this
Agreement is fully completed and accepted by City.
The requirement for carrying the foregoing insurance coverage shall not derogate from
Contractor's defense, hold harmless and indemnification obligations as set forth in this Agreement.
City or its representative shall at all times have the right to demand the original or a copy of the
policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the
insurance hereinabove required.
12. Independent Contractor
Contractor is, and shall be. acting at all times in the performance of this Agreement as an
independent contractor herein and not as an employee of City. Contractor shall secure at its own
cost and expense, and be responsible for any and all payment of all taxes, social security, state
disability insurance compensation, unemployment compensation and other payroll deductions for
Contractor and its officers, agents and employees and all business licenses, if any, in connection
with the Project and/or tine services to be performed hereunder.
Page 4 of 10 2021
13. Conflict of Interest
Contractor covenants that it presently has no interests and shall not have interests. direct or
indirect, which would conflict in any manner with performance of' services specified under this
Agreement.
14. "termination
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event. Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
Subject to the following conditions:
a. As a condition of such payment, the Director may require Contractor to deliver to the
City all work product completed as of such date, and in such case such work product shall be the
property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such
Purposes as the City deenms appropriate.
b. Pavmcnt need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
15. Exclusivity and Amendment
This Agreement represents the complete and exclusive statement between the City and
Contractor. and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of
this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to. the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which are not embodied herein.
16. Assignment
Inasnuich as this Agreement is intended to secure the specialized services of Contractor.
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without the
City's prior written consent shall be considered null and void. Nothing in this Agreement shall be
construed to limit the Citys ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
17. City Employees and Officials
Contractor shall employ no City official nor any regular City employee in the work
performed pursuant to this r\greenment. No officer or employee of City shall have any financial
P1gc 5 of 10 2021
interest in this Agreement in violation of the applicable provisions of the California Government
Code.
18. Notices
Anv notices, certificates, or other conununications hereunder shall be given either by
personal delivery to Contractor's agent (as designated in Section I hereinabove) or to Cite as the
situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and
depositing the same in the United States Postal Service, to the addresses below. City and Contractor
may designate different addresses to which subsequent notices, certificates or other communications
will be sent by notifying the other party via personal delivery. a reputable overnight carrier or U.S.
certified mail-return receipt requested:
To Citv: "fo Contractor:
City of 1-luntington Beach I-ICI Systems. Inc.
Attn: Denny Bacon, Operations Nlanager Attn: Lauren Reyes
cc: Kevin Dupras. Facilities %Maintenance Sup. li54 South Parkside Place
2000 \lain Street Ontario. CA 91761
Huntington Beach. CA 92648
19. Consent
When City's consent/approval is required under this Agreement; its consent/approval for
one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence
of the same or any other transactions or event.
20. Modification
No waiver or modification of any language in this Agreement shall be valid unless in writing
and dttly executed by both parties.
21. Section Headings
The titles, captions. section, paragraph and subject headings, and descriptive phrases at the
beginning of the various sections in this Agreement are merely descriptive and are included solely
for convenience of reference only and are not representative of matters included or excluded from
such provisions. and do not interpret, define. limit or describe. or construe the intent of the parties or
affect the construction or interpretation of any provision of this Agreement.
22. Interpretation of this Agreement
The language of all pans of this Agreement shall in all cases be construed as a whole,
according to its fair meaning, and not strictly for or against any of the parties. If any provision of
this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void.
illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions
of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so
expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or
Page 6 aP 10 2021
plural number shall be deemed to include the other whenever the context so indicates or requires.
Nothing contained herein shall be construed so as to require the commission of anv act contrary to
law, and wherever there is an_v conflict between any provision contained herein and any present or
future statute, law, ordinance or regulation contrary to which the parties have no right to contract,
then the latter shall prevail, and the provision of' this Agreement which is hereby affected shall be
curtailed and limited only to the extent necessary to bring it within the requirements of the law.
23. Duplicate Original
"rhe original of this Agreement and one or more copies hereto have been prepared and
signed in counterparts as duplicate originals, each of which so executed shall, irrespective of' the
date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed
an original instrument as against any party who has signed it.
24. Immigration
Contractor shall be responsible for full compliance with the immigration and naturalization
laws of the United States and shall, in particular, comply with the provisions of the United States
Code regarding employment verification.
25. Legal Services Subcontracting Prohibited
Contractor and City agree that City is not liable for payment of any subcontractor work
involving legal services, and that such legal services are expressly outside the scope of services
contemplated hereunder. Contractor understands that pursuant to Huntington Bench Ci(p Charter
Section 309. the City Attorney is the exclusive legal counsel for City; and City shall not be liable
for payment of anv legal services expenses incurred by Contractor.
26. Confidentiality
Contractor recognizes that in the performance of its duties under this Agreement, it must
conduct its activities in a manner designed to protect information of a sensitive nature from
improper use or disclosure. Contractor warrants that it will use reasonable efforts consistent with
practices customary in the facilities management industry in recruiting, training and supervising
employees and in otherwise performing its duties hereunder in order to achieve this result. In the
furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute
written undertakings to comply with the foregoing confidentiality provision.
27. Discrimination
Contractor shall not discriminate because of race. color, creed, religion. sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law. in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
Pau 7 of10 2021
28. Jurisdiction - Venue
This Agreement and all questions relating to its validity, interpretation. performance. and
enforcement shall be governed and construed in accordance with the laws of the State of California.
'['his Agreement has been executed and delivered in the State of California and the validity.
interpretation, performance. and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County. California, shall be the venue for any action or proceeding that may be brought or
arise out of'. in connection with or by reason of this Agreement.
29. Professional Licenses
Contractor shall. throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers. and exemptions necessary for the provision of' the services hereunder
and required by the laws and regulations of' the United States, the State of' California, the City of
Huntington Beach and all other governmental agencies. Contractor shall notify the City
immediately and in \yriting of-their inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
30. Atturnev's Fees
In the event suit is brought by either party to construe, interpret and/or enforce the terms
and/or provisions of this Agreement or to secure the performance hereol', each party shall bear its
own attorneys fees, such that the prevailing party shall not be entitled to recover its attorneys fees
From the nonprevailing party.
31. Survival
Terms and conditions of this Agreement, which by their sense and context survive the
expiration or termination of this Agreement, shall so survive.
32. Governing Law
This Agreement shall be governed and construed in accordance with the laws of the State of
California.
33. Sipnatories
Each undersigned represents and warrants that its signature hercinbelow has the power.
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully for any injuries or damages to City in the event that such authority or power is
not. in fact, held by the signatory or is withdrawn.
34. Entirety
(a) The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive ann's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
Page S of 10 2021
DocuSign Envelope ID 49FF3FC61-084B-43B/-B3H7-2A2AFFE5AFDB
acknowledge and agree that no representations, inducements, promises, agreements or warranties,
oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are
not embodied in this Agreement, and that that party has not executed this Agreement in reliance on
any representation, inducement, promise, agreement warranty, fact or circumstance not expressly
set forth in this Agreement.
(b) All Exhibits referenced herein and attached hereto shall be incorporated as if
fully set forth in the body of this Agreement.
35. Effective Date
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized officers. This Agreement shall be effective on the date of its approval
by the City Manager. This Agreement shall expire when terminated as provided herein.
CONTRACTOR:
HCI Systems, Inc. CITY OF HUNTINGTON BEACH, a
� - W municipal corporation of the State of
By:
California
Hany Dimitry, CEO INITIATED AND AP
print name
ITS: (circle one)ChairmantPresident/V ice President
AND
°oc1 1m" Public Works Di ctor
By: �640124C
ff
9nfeEeHe9bEE
Dario Canizalez, CFO APPROVED AS TO FORM:
print name
ITS: (circle one) Secretary/Vice-President/Chief
Financial Officer/Asst. Secretary-Treasurer
k -
..City Attorney
REPWD AN ROVED:
City Manager
RECEIVED:
City Clerk �S
Page 9 of 10 2021
EXHIBIT A
I4CI Systems Inc. proposal (V 070920) (attached):
1. Scope of Work
2. Service Labor Rates
California Department of General Services.
State of California Multiple Award Schedule, CMAS Number 4-20-07-0101 A (attached)
Page 10Ot 10 2021
ca ,
Ontario •San Diego •Irvine a Pttada •Fresno
Pleasanton
Sacramento*
Telephone:(877)331-2084 • Fax: (909)G28-7774
ti y s t e m s I n n.
State Cattnclors L¢eiaw C-10,C-16 M905493
Date: April 6, 2021
Job Site: City of Huntington Beach To: Kevin Dupras
Multiple Sites
FACP: Multiple Systems Phone: 714-907.7299
From: Lauren Reyes Email: Kevin.duoras(cisurfcity-hb.ora
949.415-9621
Scope of Work:
HCI Systems, Inc. is pleased to present this proposal to perform the FireA-ife Safety Inspections on the system
located at the above referenced address.The scope of work and details of the inspections to be completed is as
follows:
Annual Fire Alarm Test
HCI will perform the inspection on the Fire Alarm System, audio/visuals, magnetic door holds,auxiliary functions
(HVAC shutdown,elevator recall,etc.), and central station monitoring. HCl will test all waterflow and tamper switches
during this inspection. HCI will test and inspect all fire alarm related devices and functions, per NFPA 72.
Quarterly&Annual Fire Sprinkler System Inspection
HCI will perform one(1)Annual Sprinkler Inspection to include the visual inspection of the sprinkler heads(in all
areas accessible during the inspection)and the required main drain test and perform three(3)quarterly inspections
of the fire sprinkler system components only per NFPA 25,2011 edition(2013 California edition). HCI will include one
(1)lest of the waterflow and tamper switches in conjunction wtth one of the quarterly inspections to satisfy the semi-
annual requirement. Be advised that waterflow and tamper switches mll be tested one(1)time during the annual fire
alarm inspection,as noted above.
Annual Fire Hydrant Flow Test
HCI will perform the required annual flow test of the onsite fire hydrants as required per NFPA 25(Section 7.2.2.5).
HCI will attempt to locate road box to access the fire hydrant shut off valve. Hydrant will be opened fully and water
flowed until all foreign material has cleared.
Annual Fire Pump Inspection
HCI will perform the annual fire pump inspection on fire pump. NFPA 25 requires that an annual flow test of the pump
assembly be performed to determine its ability to continue to attain satisfactory performance at shutoff, rated flow,
and peak loads. Annual flow tests allow for year-by-year comparisons of pump performance.
Semi-Annual Kitchen Hood Inspection
HCI will perform the required semi-annual inspections of the kitchen hood systems per NFPA 17A.This inspection
will take place in intervals of 6 months. Links will be billed on an as needed basis at$12 per link.
Annual Preaction inspection
HCI will perform the annual Preaction system inspection and trip test, per NFPA 25
Semi-Annual Suppression Inspection
HCI will perform the semi-annual test of the suppression system,per NFPA 2001.
V 070920,Quoted 4161211 Page 1 of 5
Ontario•San Diego •Irvine•Pasadena• Fresno
Ila,
Sacramento•Pleasanton
"telephone:(877)331-2084 •Pas:(909)G28-7774
tiy,te . Sane Contractors Licenm.C-10,C-16 9905493
Annual Fire Door Inspection
HCI will perform inspections on the fire doors one(1)time during the calendar year.
Monthly Fire Alarm Monitoring 2417
HCI Systems will monitor the fire alarm systems at each location as listed on the pricing spreadsheet 2417. HCI
Systems, Inc.subcontracts Advanced Monitoring for the 2417 monitoring.
Following each inspection noted above will be a detailed report.Any deficiencies noted will be quoted on a
separate proposal.
Annual CostSummary
• See attached pricing spreadsheet
5p6cial:Instruction sand Exclusions
• Testing to be performed during regular HCI business hours.
• Engineering to assist with auxiliary function testing and resetting of equipment(elevators. HVAC)mechanical
equipment,etc.).
• Notifying inhabitants of the subject building(s)about the time and duration of testing is excluded and is the
responsibility of others.
• Control of Electric power in the subject building during the testing is excluded and is the responsibility of
others.
• Access to all areas are to be provided by the facilities engineering staff.
• Billing will take place upon completion of the testlinspection.
• Inspection reports will be provided following each inspection. Quote to repair any deficiencies noted will be
made in a separate proposal and submitted for approval.
• This proposal excludes semi-annual visual inspections of all fire alarm control andlor peripheral equipment.
• This proposal excludes sensitivity testing.
• This proposal excludes any and all fees related to re-test.AHJ permits, and background checks.
• A facility representative must be present with HCI technicians when entering a residential space,for the
purpose of fireilife safety testing only. No other in-house maintenance is to be performed during this period.
• Any lack of access or delays to HCI is subsequent to a change order.
• This proposal is based on current codes,as of the date listed on this proposal. Any code change that
increases the frequency of items to be tested will be subsequent to a change order.
• Devices provided to HCI via a previous lest report or point list is what this quote is based on. Additional
devices found will be subsequent to a change order.
• If facility preforms a remodel and additional devices are added,a new proposal will need to be generated.
• Lift rental is excluded,unless otherwise listed above in the pricing.
• Unless expressly stated otherwise under the Scope of Work,the price quoted EXCLUDES any prevailing
wage, special wage,and/or certified payroll.
V 070920,Quoted 416121 Page 2 of 5
�— • Ontario •San Diego•Irvine•Pasadena•Fresno
Sacramento.Pleasanton
'� II��YY�1111}WW911,Vp►�C./� Telephone:(877)331.2084 • Pax:(909)628-7774
Smle Conlmclors Licensc.C-10,C-16 N905493
Systems i 11 e.
.SeNiceLilibor,Rates. � .
HCI publishes an official Service Labor Rate Schedule a minimum of once per year. This Rate Schedule includes
standard labor rates for customers that do not participate in our Customer Support Program(CSP)and a discounted
rate structure for current CSP customers. Under this inspection contract rates for non-scheduled, emergency or T&M
services will be as follows:
Straight Time Over time Double time
Technician
(Fire/SecudtylDASI $ 140.00 $ 196.00 $245.00
Suppression/Nurse Call
Fire Sprinkler Fitter $ 160.00 $ 224.00 $280.00
IT Technician $300.00 $420.00 $525.00
Dispatch Labor Charge $69.00
Travel Time Travel time rtaHo• ortal
Minimum Char a 3-hr technician 14-hr sprinkler fitter
Parkin if notprovided) $40.00
Thank you for the opportunity to review your needs and offer this proposal. Please feel free to contact me if you have
any questions or concerns at 949-415-9621.
Sincerely,
Lauvevv1Zeye3,
HCI Systems Inc.
Authorizition to Proceed
If you would like us to proceed with the work included in this proposal, please sign below and return to HCI. Proposal
is accepted in accordance with the attached Terms&Conditions.
I
Company
Proposal Approved By(Signature)
Printed Name
Title
Date
PO# (if required)
V 070920,Quoted 4/6121 Page 3 of 5
�a Ontario•San Diego •Irvine•Pasadena is Fresno
Sacramento•Pleasanton
/ Telephone:(877) 331.2084 • Fix:(909)628-7774
It
l� S y s t o nl s I tic. Slulc Contractors License.C-10,C.16 N90549I
a $ a
1. 7ER1d: The original term of this Agreement is 12 months,after the month during which services commence.The term will automatically renew
itself for an additional sag_months from the last day of the original term or any renewal term unless either you or we give the other at least 30
days prior wntten nouce of Its Intention to cancel the Agreement at the and of the original term or at the and of the applicable renewal term.
2. Customer agrees'.
To provide free access to all areas of the facility covered by the fire alarm system. Where necessary,the customer will provide a person
familiar with the facility who can gain access to all areas;
• To provide the necessary equipment or lifts to reach inaccessible equipment and peripheral$:
To supply suitable eleclncal service,and;
• That in the event of any emergency or system failure,reasonable safely precautions will be taken to protect Ile and property(induding lire
watch)during the panod of time from when HCI Is Brat nettled of the emergency or failure and until such time that HCI notifies the Customer
that the system Is operational or that the emergency has cleared.
3. This Agreement assumes the system covered is In maintainable corMiuen. It repairs are found necessary upon Inspection,a proposal for repair at
an additional cost will be submitted for approval. Should such repair proposal be declined,those non-maintainable Items will be removed from the
service agreement and the contmO amount adjusted accordingly.
4. It Is undmtood that repair,replacement and emergency service provisions apply only to the systems and equipment covered by th s agreement
and Identified In the list of Covered Equipment. Repair or replacement of non-mainsinoble parts of the system such as,but not limited to,unit
Cabinets,insulating materials,eleaVlcal wiring,structural supports and other non-moving pans,Is expressly exduded from thus Agreement.
5. Emergency Service Exclusions. Emergency Service does not Include travel expense,material and labor charges required as a result of accident,
lire,stone,water,negligence,misuse,vandalism,power failure,source current fluctuations,lighting surges,any failure whalwaver resulting In
whole or in pan from a non-HCl installation,pans,service,attachments,or devices.or any other cause external to the equipment. Emergency
Service will be provided in accordance with the description provided In Scope of Whrk. All saMces will be provided during normal business
hours unless outlined elsewhere In this agreement.
6. If HCI tests a system that was not installed by NCI,MCI assumes no liability for Nat system either in whole or In part,and we eryressly disclaim
any liability or warranty,as such system or any of its Components viol installed by us.Any components that are Installed by us or repaired by us
are subject to the limited warranty given In the applicable repair agreement.It Is not our duty to Investigate or Inquire Into your legal
obligations to any third pony with respect to any system that we Inspect,or any of Its components not Installed by us,and you agree
to provide third party Indomnlllcatlon to HCI In the event of any third party claims arising out of testing under this agreement.
7. HCI may transfer of assign this Agreement to any other fire alarm company or financing institution without notice to you.you may not transfer this
Agreement to someone also(including someone who purchases or lenses or subleases your premises)unless we pre.approve the transfer in
writing.We may use suttmnuactors to provide the services herein.
S. HCI will not reload sotlware,nor make repairs or replacements necessitated by reason of negligence or misuse of the equipment by others,or
caused by lightning,alactdcal storm,or other violent weather,or by any Como beyond HCI control except ordinary weer and leer.
9. The customer shall promptly notify HCI of any malfunction in the system($)that Comes Id the customers attention. HCI will not be responsible for
rite watch in the event of system failure.
10. It is mutually understood that in providing the services Included in this agreement.HCI Is not an Insurer and does not guarantee any damage to
property or injury to person will not occur.
11. This Agreement shall be governed and Construed In accordance with the laws of the states of California. Both parties agree to submit to the
exclusive venue and jurisdiction of the counts of California for any litigation pertaining to this agreement.
I
12. Multiyear Agreements MCI shall modify the annual amount at the renewal date and the Agreement shall otherwise continuo without change.
However,the customer stay notify HCI within 30 days of receipt of the modification of a decision to terminate or renegotiate the services being
provided,rather than swept the new amount. All discounted service labor rates for non-covered work are listed fa initial year of Agreement.
Rates are subject to an annual Increase not to exceed 4%per year.
13. Neither HCI or Is representative shall be liable to the purchaser or anyone else for any liability,Claim,loss,damage or expense of any kind,or for
any direct,consequential,collateral or Incidental damages,relative to or arising from or Caused directly by the equipment,its installation.Is
service,or the use thereof or any deficiency,defect or Inadequacy of the equipment. It is expressly agreed that purchasels exclusive remedy for
any cause of action relating to the puminase,installation,service and/or use of equipment shall be for damages and HCI liability for any and all
losses or damages resulting from any cause whatsoever,Including negligence,shall in no event exceed the price of the service agreement for
the equipment in nespea to which the Claim Is made or,at the election of HCI.the restoration or replacement or repair of such equipment.
14. Fire watch is excluded.
15. Payments are due within 30 clays of the submittal of an Invoice. Overdue payments shall bear interest at the rate of 1-12%per month from the
date on which payment is due until paid.
16. If any dispute adsas out of this Agreement,such dispute shall be subject to Arbitration at the sole disaation of MCI. If any arbitration or action at
law or equity shall be broughl on account of any breach of this agreement or to enforce or Interpret any of its provisions,the prevailing party shall
be entitled to recover tram the other pony Its reasonable attorneys'fees,which shall be flxod by Me tribunal or court and be made a part of any
award or judgment rendered.
V 070920,Quoted 4/6121 Page 4 of 5
Ontario• San Diego •Irvine•Pasadena• Fresno
`'1'';YI1��21H(Illlt Sacramento •Pleasanton
Telephone:(877)33 1-2084 •Fax:(909)628-7774
Systems I n t' State Comments License.C-10,C-16#905493
17. The person executing this Agreement on behalf of Customer represents and warrants that they are authorized to do so by Customer to bind
Customer to all terms herein. As a further Inducement to HCI to enter Iola this Agreement,the person executing this Agreement agrees to
guarantee the performance of Customer herein and to be personally liable for any payments not made by Customer.
10. The Parties acknowledge that this Agreement Is the result of good faith negotiations between the Parties through their respective coumel. My
statute or rule of construction Nat any ambiguity is to be resolved against the Party that mused such an ambiguity shall not be employed in the
Interpretation or enforcement a this Agreement.
19. This Agreement may be executed In counterparts,each of which shag be deemed an original,and all of whirls taken together shall constitute one
and the same Instrument. In addition,the Parties agree that facsimile and/or electmnk signatures*ban be acceptable to evidence the Parties'
eastern to able Agreement and are deemed equivalent to original*vat ink-signatures for all purposes under this Agreement.
V 070920,Quoted 4/6/21 Page 5 of 5
Procurement Division
CALIFORNIA ueVARMENr of 707 Third Street, 2nd Floor, MS #2-202
OSS GENERAL SERVICES west Sacramento, CA95605-2811
State of California
MULTIPLE AWARD SCHEDULE
HCI Systems , Inc.
CMAS NUMBER: 4-20-07-0101A
CMAS TERM DATES: 7/14/2020 through 6/26/2023
CMAS CATEGORY: Non Information Technology Commodities
December 1 , 2017
APPLICABLE (www,dgs.ca.gov/-/media/Divisions/PD/Acquisitions/
& CONDITIONS: CMAS/Non-IT-Commodities-CMAS-Terms-and-
TERMSConditions.ashx?la=en&hash=9AD54FF697C740F342
E8B9B5BDEEDFC263632CB3
FOR USE BY: State & Local Government Agencies
BASE GSA SCHEDULE #: GS-06F-0054N
BASE SCHEDULE HOLDER: Johnson Controls Fire Protection LP
I
This CMAS provides for the purchase, warranty, maintenance, and repair of fire
alarm and suppression systems. (See page 3 for the labor categories and
restrictions applicable to this CMAS.)
NOTICE: Products and/or services on this CMAS may be available on a Mandatory
Statewide Contracts. If this is the case, the use of this CMAS is restricted unless the State
agency has an approved exemption as explained in the Statewide Contract User Instructions.
Information regarding Statewide Contracts can be obtained at the Statewide Contract Index
Listing (www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-
List/Acquisitions/Statewide-Contracts) under the Resources heading. This requirement is not
applicable to local government entities.
Buyers must verify that the CMAS vendor has a letter of authorization from the manufacturer
or an authorized distributor for the sale of the products being procured. Service specific
letters of authorization are required if the CMAS vendor is providing maintenance and repair
services.
The services provided under this CMAS are only in support of the products covered by this
CMAS.
Original Signature On File Effective Date: 7/14/2020
BRYAN DUGGER, Program Analyst, California Multiple Award Schedules Unit
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
The most current Ordering Instructions and Special Provisions, CMAS Terms and
Conditions, and products and/or services are included herein. All purchase orders issued by
State agencies under this CMAS shall incorporate these Ordering Instructions and Special
Provisions and CMAS Terms and Conditions dated December 1, 2017.
Agency non-compliance with the requirements of this CMAS may result in the loss of
delegated authority to use the CMAS program.
CMAS contractor non-compliance with the requirements of this CMAS may result in
termination of the CMAS.
I
i
I
Ordering Instructions and Special Provisions 2
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
CMAS PRODUCT & SERVICE CODES You may verify the following current
information about the job titles available on
The CMAS Product & Service Codes listed this CMAS at the GSA eLibrary
below are for marketing purposes only. (www.gsaelibrary.gsa.gov) (using the base
Review this CMAS and the base contract GSA schedule number identified below):
identified below for the products and/or
services available on this CMAS. • Description of the functional requirements
• Minimum education and experience
Alarm System-Fire requirements
Service-Hardware Installation • Maximum pricing allowed (lower pricing
Service-Hardware Maintenance acceptable)
Service-Hardware Repair
Fire Alarm Srvc CMAS BASE CONTRACT
AVAILABLE PRODUCTS AND/OR This CMAS is based on some or all of the
SERVICES products and/or services and prices from
GSA Schedule Number GS-06F-0054N
All of the products from the (JOHNSON CONTROLS FIRE
manufacturer/manufacturers listed in the base PROTECTION LP) with a GSA term of
GSA schedule are available within the scope 6/27/2018 through 6/2612023.
of this CMAS.
Replace "Johnson Controls Fire Protection
The ordering agency must verify all products LP" with "HCI Systems, Inc." where
and/or services are currently available on the "Johnson Controls Fire Protection LP" is
base General Services Administration (GSA) referenced in the federal GSA multiple
schedule. Access the GSA eLibrary at award Contract Terms and Conditions.
www.gsaelibrary.gsa.gov.
i EXCLUDED PRODUCTS AND/OR SERVICES
Only the following job titles are available
within the scope of this CMAS: Training Courses and order-level materials are
not available under this CMAS.
Suppression Technician
ISSUE PURCHASE ORDER TO
Sprinkler Technician
Fire Alarm Technician (non-software Agency purchase orders must be either
based) - NICET Level II Technician mailed or emailed to the following:
(Conventional System)
HCI Systems, Inc.
1354 South Parkside Place
Ontario, CA 91761
Attn: Dario Canizalez
E-mail: dcanizalez@hcisystems.net
Ordering Instructions and Special Provisions 3
I
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
Agencies with questions regarding products CMAS PRICES
and/or services may contact the CMAS
contractor as follows: The maximum prices allowed for the products
and/or services available in this CMAS are
Contact: Dario Canizalez those set forth in the base contract identified
Phone: (909) 628-7774 on page 3 of this CMAS.
E-mail: dcanizalez@hcisystems.net
The ordering agency is encouraged to seek
TOP 500 DELINQUENT TAXPAYERS prices lower than those on this CMAS. When
responding to an agency's Request for Offer
In accordance with Public Contract Code (RFO), the CMAS contractor can offer lower
(PCC) § 10295.4, and prior to placing an prices to be competitive.
order for non-IT goods and/or services,
agencies must verify with the Franchise Tax DARFUR CONTRACTING ACT
Board and the California Department of Tax
and Fee Administration that this CMAS This CMAS contractor has certified
contractor's name does not appear on either compliance to the Darfur Contracting Act, per
list of the 500 largest tax delinquencies Public Contract Code (PCC) § 10475, et seq.
pursuant to Section 7063 or 19195 of the It is the agency's responsibility to verify that
Revenue and Taxation Code. See next the contractor has a Darfur Contracting Act
paragraph for information. Certification on file.
The Franchise Tax Board's list of Top 500 CALIFORNIA CIVIL RIGHTS LAW
Delinquent Taxpayers is available at CERTIFICATION
www.ftb.ca.g ov/a bout-ftb/news room/top-500-
past-due-balances/index.html. Pursuant to Public Contract Code section
2010, effective January 1, 2017, applicants
The California Department of Tax and Fee must certify their compliance with the
Administration's list of Top 500 Sales & Use California Civil Rights laws and Employer
Tax Delinquencies in California is available at Discriminatory Policies (section 51 of the Civil
www.cdtfa.ca.gov/taxes-and-fees/top500.htm. Code, section 12960 of the Government
Code). It is the agency's responsibility to
CALIFORNIA SELLER'S PERMIT verify that the contractor has a California Civil
Rights Law Certification on file.
HCI Systems, Inc.'s California Seller's Permit
Number is 101114754. Prior to placing an WARRANTY
order with this company, agencies must verify
that this permit is still valid at the California For warranties, see the federal GSA schedule
Department of Tax and Fee Administration and the CMAS Terms and Conditions,
website (cdtfa.ca.gov). General Provisions, CMAS Warranty.
CMAS contractor personnel shall have the
experience, education and expertise as
delineated in the base contract.
Ordering Instructions and Special Provisions 4
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101 A
DELIVERY HOW TO USE CMAS
As negotiated between agency and CMAS Agencies must adhere to the detailed
contractor and included in the purchase order, requirements in the State Contracting Manual
or as otherwise stipulated in the contract. (SCM) when using CMAS. The requirements
for the following bullets are in the SCM,
SHIPPING INSTRUCTIONS Volume 2, Chapter 6 (for non-IT), the SCM,
Volume 3, Chapter 6 (for IT), and the SCM,
F.O.B. (Free On Board) Destination. Seller Volume FISCAL, Chapter 5 (FISCAL):
pays the freight charges.
• Develop a Request for Offer, which
PURCHASING AUTHORITY DOLLAR includes a Scope of Work (SOW), and
THRESHOLD Bidder Declaration form. For information
on the Bidder Declaration requirements,
Order limits for the purchase of goods and/or see the SCM, Volume 2, Section 3.5.7
services is determined by the individual and Volume 3, Section 3.4.7.
agency purchasing authority threshold. Search for potential CMAS contractors on
the CMAS website
No CMAS order may be executed by a State (www.dgs.ca.gov/PD/About/Page-
agency that exceeds that agency's purchasing Content/PD-Branch-Intro-Accordion-
authority threshold. State agencies with List/Acquisitions/California-Multiple-
approved purchasing authority, along with Award-Schedules) and select "Find a
their dollar thresholds can be obtained at the CMAS Contractor."
List of State Departments with Approved Solicit offers from a minimum of 3 CMAS
Purchasing Authority website contractors including one small business
(www.dgs.ca.gov/PD/Resources/Page- and/or DVBE, if available, who are
Content/Procurement-Division-Resources- authorized to sell the products and/or
List-Folder/List-of-State-Departments-with- services needed.
Approved-Purchasing-Authority). If soliciting offers from a certified DVBE,
include the Disabled Veteran Business
Enterprise Declarations form (Standard
843) in the Request for Offer. This
declaration must be completed and
returned by the DVBE prime contractor
and/or any DVBE subcontractors. (See
the SCM Volumes 2, 3, and FISCAL,
Chapter 3).
• This is not a bid transaction, so the small
business preference, DVBE incentives,
protest language, intents to award,
evaluation criteria, advertising, etc., are
not applicable.
i
I
i
5
Ordering Instructions and Special Provisions
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
• If less than 3 offers are received, State ORDERING PROCEDURES
agencies must document their file with the
reasons why the other suppliers solicited 1. Purchase Orders
did not respond with an offer.
• Assess the offers received using best All Ordering Agency purchase order
value methodology, with cost as one of documents executed under this CMAS
the criteria. must contain the applicable CMAS number
• Issue a Purchase Order to the selected as show on page 1.
CMAS contractor.
• For CMAS transactions under $10,000, 1 . State Departments:
only one offer is required if the State
agency can establish and document that Standard 65 Purchase Documents —
the price is fair and reasonable. The fair State departments not transacting in
and reasonable method can only be used FI$Cal must use the Purchasing
for non-customizable purchases. Authority Purchase Order (Standard 65)
for purchase execution. An electronic
Local governments set their own order limits, version of the Standard 65 is available
and are not bound by the order limits on the at the DGS-PD website
cover page of this CMAS. (www.dgsapps.dgs.ca.gov/osp/Statewid
eFormsWeb/Forms.aspx), select
SPLITTING ORDERS Standard STD Forms.
Splitting orders to avoid any monetary FISCAL Purchase Documents — State
limitations is prohibited. departments transacting in FISCAL will
follow the FISCAL procurement and
Do not circumvent normal procurement contracting procedures.
methods by splitting purchases into a series of
delegated purchase orders, per Public 2. Local Governmental Departments:
Contract Code (PCC) § 10329.
Local governmental agencies may use
Splitting a project into small projects to avoid their own purchase document for
either fiscal or procedural controls is purchase execution.
prohibited, per State Administrative Manual
(SAM) § 4819.34. The agency is required to complete and
distribute the purchase order. For services,
MINIMUM ORDER LIMITATION the agency shall modify the information
contained on the order to include the
There is no minimum dollar value limitation on service period (start and end date), and
orders placed under this CMAS. the monthly cost (or other intermittent
cost), and any other information pertinent
to the services being provided. The cost
for each line item should be included in the
order, not just system totals.
Ordering Instructions and Special Provisions 6
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
The contractor must immediately reject For each individual CMAS (as
purchase orders that are not accurate. differentiated by alpha suffix), the
Discrepancies are to be negotiated and agency must identify and group together
incorporated into the purchase order prior the CMAS number with the line items
to the products and services being and subtotal per CMAS number (do not
delivered. include tax in the subtotal), and
sequentially identify each individual
2. Service and Delivery after CMAS CMAS as Sub #1, Sub #2, Sub #3, etc.
Expiration This facilitates accurate billing of
administrative fees by the Procurement
The purchase order must be issued before Division.
the CMAS expires. However, delivery of The total of all items on the purchase
the products or completion of the services order must not exceed the purchase
may be after the CMAS expires (unless order limit identified in the CMAS.
otherwise specifically stated in the Do not combine items from both non-IT
purchase order). and Information Technology CMAS(s).
A non-IT CMAS begin with the number
3. Multiple CMAS Agreements on a Single "4" and an Information Technology
Purchase Order CMAS begins with the number"3." The
purchase order limits are different for
Agencies wishing to include multiple these two types of CMAS agreements.
CMAS(s) on a single FISCAL purchase
order must adhere to the following 4. Amendments to Agency's Purchase
guidelines: Orders
• All CMAS must be for the same CMAS Agency purchase orders cannot be
contractor. amended if the CMAS has expired.
• The purchase order must go to one
contractor location. The SCM, Volumes 2 & 3, Chapter 6.A5.0
• Write the word "CMAS" in the space and SCM, Volume FISCAL, Chapter
usually reserved for the contract 5.A4.0 provides the following direction
number. On Standard 65's, this is at the regarding amendments to all types of
top of the form. The word "CMAS" CMAS purchase orders:
signifies that the purchase order
contains items from multiple CMAS Original orders, which include options for
agreements. The purchasing agency changes (e.g., quantity or time), that
may only use one bill code. were evaluated and considered in the
selection for award during the RFO
process, may be amended consistent
with the terms of the original order,
provided that the original order allowed
for amendments. If the original order did
not evaluate options, then amendments
are not allowed unless an NCB is
iapproved for those amendments.
i
Ordering Instructions and Special Provisions 7
I,
i
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
Amendments unique to non-IT services SMALL BUSINESS MUST BE
are covered in the SCM, Volume 2, CONSIDERED
Chapter 6.132.9 and SCM, Volume
FISCAL, Chapter 5.A4.1 as follows: Prior to placing orders under the CMAS
program, State agencies shall whenever
If the original contract permitted practicable first consider offers from small
amendments, but did not specify the businesses that have established CMAS
changes (e.g., quantity or time), it may [Government Code (GC) § 14846(b)]. NOTE:
be amended, per Public Contract Code The Department of General Services auditors
(PCC) § 10335 (d)(1). This only applies will request substantiation of compliance with
to the first amendment. The time shall this requirement when agency files are
not exceed one year, or add not more reviewed.
than 30% of the original order value and
may not exceed $250,000. If the original CMAS Small Business and Disabled Veteran
contract did not have language Partners lists
permitting amendments, the NCB (www.dgs.ca.gov/PD/AbouUPage-
process must be followed. Content/PD-Branch-Intro-Accordion-
List/Acquisitions/California-Multiple-Award-
Also, see the SCM, Volumes 2 & 3, Schedules) can be found on the CMAS
Chapter 8, Topic 6, for more information website by selecting "Find a CMAS
on amending purchase orders. Contractor".
CMAS CONTRACTOR OWNERSHIP In response to our commitment to increase
INFORMATION participation by small businesses, the
Department of General Services waives the
HCI Systems, Inc. is a certified small business administrative fee (a fee currently charged to
enterprise. Their Office of Small Business and customer agencies to support the CMAS
DVBE Services (OSDS) certification program) for orders to certified small business
#2013936 expires on 2/28/2021. enterprises.
I
If this certification has expired, the current See the current fees in the DGS Price Book
expiration date for this company's certification at: www.dgs.ca.gov/OFS/Price-Book.
should be verified at: Cal eProcure
(caleprocure.ca.gov/pages/index.aspx) or by SMALL BUSINESSIDVBE -TRACKING
contacting the Office of Small Business and
DVBE Services at (916) 375-4940. Note that State agencies are able to claim
some companies have been assigned a new subcontracting dollars towards their small
certification number, so use the company business or DVBE goals whenever the CMAS
name and/or certification number when contractor subcontracts a commercially useful
checking status on-line. function to a certified small business or DVBE.
The CMAS contractor will provide the ordering
agency with the name of the small business or
DVBE used and the dollar amount the
ordering agency can apply towards its small
business or DVBE goal.
t
Ordering Instructions and Special Provisions 8
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
SMALL BUSINESS/DVBE - iv. Indicate what commercially useful
SUBCONTRACTING function the small business or
DVBE subcontractor will be
1 . The amount an ordering agency can providing towards fulfillment of the
claim towards achieving its small order,
business or DVBE goals is the dollar
amount of the subcontract award made 3. The ordering agency's purchase order
by the CMAS contractor to each small must be addressed to the prime
business or DVBE. Contractor, and the purchase order must
reference the information provided by the
2. The CMAS contractor will provide an prime Contractor as outlined above.
ordering agency with the following
information at the time the order is NEW EQUIPMENT REQUIRED
quoted:
The State will procure new equipment. All
a. The CMAS contractor will state that, equipment must be new (or warranted as
as the prime contractor, it shall be newly manufactured) and the latest model in
responsible for the overall execution of current production. Used, shopworn,
the fulfillment of the order, demonstrator, prototype, or discontinued
models are not acceptable.
b. The CMAS contractor will indicate to
the ordering agency how the order Where Federal Energy Management Program
meets the small business or DVBE (FEMP) standards are available, all State
goal, as follows: agencies shall purchase only those products
that meet the recommended standards. All
i. List the name of each company products displaying the Energy Star label
that is certified by the Office of meet the FEMP standards.
Small Business and DVBE
Services that it intends to SPECIAL MANUFACTURED GOODS
subcontract a commercially useful
function to; and Any CMAS for goods to be manufactured by
ii. Include the small business or the CMAS contractor specifically for the State
DVBE certification number of each and not suitable for sale to others may require
company listed, and attach a copy progress payments.
of each certification; and For Non-IT goods CMAS, see the CMAS Non-
iii. Indicate the dollar amount of each IT Commodities Terms and Conditions,
subcontract with a small business Provision 69, Progress Payments.
or DVBE that may be claimed by
the ordering agency towards the
small business or DVBE goal; and
I
I
Ordering Instructions and Special Provisions
9
i
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
TRADE-IN EQUIPMENT ELECTRONIC WASTE RECYCLING
Trade-ins at open market price may be State agencies are required to recycle state
considered. The product description and owned surplus electronic equipment that has
trade-in allowance must be identified on the no useful life remaining (E-Waste), to the
purchase order. maximum extent possible. State agencies
shall dispose of E-Waste using the services of
Agencies are required to adhere to State the California Prison Industry Authority
Administrative Manual (SAM) § 3520 through (CALPIA), unless the agency meets the
3520.6, Disposal of Personal Property and pickup quantity and location exemption criteria
Surplus Personal Property, as applicable, detailed in State Administrative Manual (SAM)
when trade-ins are considered. A Property § 3520.10. Electronic equipment that is usable
Survey Report, Standard 152, must be and still retains value is not considered E-
submitted for approval prior to disposition of Waste and must be reutilized through the
any State-owned personal property, including DGS. Office of Fleet and Asset Management
general office furniture regardless of the (OFAM) Surplus Personal Property
acquisition value, or if the property was Warehouse.
recorded or capitalized for accounting
purposes. State agencies shall determine which
equipment meets the definition of E-Waste or
STATE AGENCY BUY RECYCLED reusable Electronic Equipment, per the
CAMPAIGN (SABRC) definitions provided in the State Administrative
Manual Management Memo MM 17-06.
State ordering agencies are required to report OFAM will validate that equipment meets the
purchases made within the eleven product appropriate definition when reviewing the
categories in the California Department of submitted Property Survey Report
Resources Recycling and Recovery's State (STANDARD 152).
Agency Buy Recycled Campaign (SABRC) per
Public Contract Code sections 1 2200-1 221 7. Please see State Administrative Manual
(SAM) § 3520.10 for more information on this
Contractor will be required to complete and policy.
return a Recycled-Content Certification form
(www.calrecycle.ca.gov/contracts/forms) upon Information for submitting a STANDARD 152
request by the state ordering agency. can be found on the DGS OFAM surplus
property website
(www.dgs.ca.gov/RESD/Resources/Page-
Content/Real-Estate-Services-Division-
Resources-List-Folder/DGS-Surplus-Property-
Homepage).
Information on the CALPIA E-Waste Pro rq am
can be found at:
catalog.calpia.ca.gov/services/e-waste/.
Ordering Instructions and Special Provisions 10
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
The E-Waste Exemption Request Form EWR- NOTE: In accordance with Labor Code (LC) §
F400 can be found at: 1773.2, the ordering agency is responsible for
www.calpia.ca.gov/calpia/assets/File/ewaste/F determining the appropriate craft,
400.pdf. classification or type of worker needed for any
contract for public works. Also, the agency is
The electronic waste recycling fee must be to specify the applicable prevailing wage rates
shown as a line item on the agency purchase as determined by the Director of the
order before the CMAS contractor can include Department of Industrial Relations (DIR). In
it on their invoice. lieu of specifying the prevailing wage rates,
the agency may include a statement on the
PUBLIC WORKS (INSTALLATION order that the prevailing wage rates are on file
SERVICES ONLY) at the agency's office, and will be made
available upon request. The prevailing wage
A public works contract is defined as an rates are available from the DIR at
agreement for "the erection, construction, www.dir.ca.gov (select Statistics & Research)
alteration, repair, or improvement of any or (415) 703-4774.
public structure, building, road, or other public
improvement of any kind" in accordance with Bonds: For guidelines, see CMAS, General
the Public Contract Code (PCC) § 1101 . State Terms and Conditions, Public Works
agencies planning these types of projects Requirements.
need to review the SCM, Volume 1, Chapters
10 and 11 for applicable guidelines and State Contractor's License: Public works
regulations. Also, the Department of General services can be obtained through CMAS only
Services (DGS), Real Estate Services if incidental to the overall purchase order. If
Division (RESD) can be contacted at (916) incidental public works services are included
376-1748. if you have questions about these in the purchase order, prior to issuing the
types of transactions. order agencies should contact the State
Contractor's License Board (www.cslb.ca.gov)
Agency CMAS purchase orders may allow for at 1-800-321-2752 or at www.cslb.ca.gov to
j public works installation only when it is verify that the Contractor's License shown
incidental to the total purchase order amount. below is still active and in good standing.
Agencies are to ensure that the applicable HCI Systems, Inc.'s California Contractor's
laws and codes pertaining to the contractor License number is 1046082. This is a Class
and sub-contractor licensing, prevailing wage C10 and C16 license that is valid through
rates, bonding, labor code requirements, etc., 10/31/2020.
i are adhered to by the prime contractor as well
as any sub-contractor during performance
under the CMAS purchase order.
� The bond amount for public works is not less
than one hundred percent (100%) of the
purchase order price.
i
Ordering Instructions and Special Provisions 11
i
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
BUY CLEAN CALIFORNIA ACT CMAS contractors must be authorized
providers of the hardware, software and/or
Per Management Memo 20-01, beginning services they offer under the Not Specifically
January 1, 2020, awarding authorities will Priced (NSP) Items provision.
request successful bidders for public works
contracts to submit current facility-specific Agency and CMAS contractor use of the NSP
Environmental Product Declarations (EPDs) provision is subject to the following
for all eligible materials. requirements:
Awarding authorities are those identified in 1. Purchase orders containing only NSP
PCC § 3501 (a) and state agencies granted items are prohibited.
authority to work on public works projects
under MM 18-01. Eligible materials subject to 2. A purchase order containing NSP items
the EPD requirement are structural steel, may be issued only if it results in the
carbon steel rebar, flat glass, and mineral lowest overall alternative to the State.
wool board insulation.
3. NSP items shall be clearly identified in the
Project bid specifications must require that order. Any product or service already
facility-specific EPDs are compliant to ISO specifically priced and included in the base
14025 and applicable product category rules contract may not be identified as an NSP
located on the Department of General item.
Services (DGS) Buy Clean California Act
website. 4. NSP Installation Services: The CMAS
contractor is fully responsible for all
Awarding authorities must report the following installation services performed under the
information to DGS upon request: CMAS. Product installations must be
performed by manufacturer authorized
Awarded contract information personnel and meet manufacturer
Eligible materials used in project(s) documented specifications. The prime
EPDs submitted by successful bidder(s) contractor, as well as any subcontractors,
must hold any certifications and/or
The Department of General Services Buy licenses required for the project. The total
Clean California Act website is located at dollar value of all installation services
www.dgs.ca.gov/PD/Resources/Page- included in the purchase order cannot
Content/Procurement-Division-Resources- exceed the dollar value of the products
List-Folder/Buy-Clean-California-Act. included in the purchase order, nor can
they exceed the NSP Maximum Order
NOT SPECIFICALLY PRICED (NSP) ITEMS Limitation.
The only time that open market/incidental, non-
schedule items may be included in a CMAS
order is when they fall under the parameters of
the Not Specifically Priced (NSP) Items
provision.
i
Ordering Instructions and Special Provisions 12
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
5. Maximum Order Limitation: For orders 2. Supply type items, except for the minimum
$250,000, or less, the total dollar value of amount necessary to provide initial support
all NSP items included in a purchase order to the priced items included in the same
shall not exceed $5,000. For orders order.
exceeding $250.000, and at the option of
the contractor, the total dollar value of all 3. Items that do not meet the Productive Use
NSP items in a purchase order shall not Requirements for information technology
exceed 5% of the total cost of the order, or products, per the SCM. Volume 3, Chapter
$25,000 whichever is lower. 2, Section 2.66.2 and SCM, Volume
FISCAL, Chapter 2, Section 2.E3.2.
6. An NSP item included in an order issued
against a CMAS is subject to all of the 4. Any other item or class of items
terms and conditions set forth in the specifically excluded from the scope of this
contract. CMAS.
7. Trade-ins, upgrades, involving the 5. Public Works components NOT incidental
swapping of boards, are permissible, to the total purchase order amount.
where the contract makes specific
provisions for this action. In those 6. Products or services the CMAS contractor
instances where it is permitted, the is NOT factory authorized or otherwise
purchase order must include the certified or trained to provide.
replacement item and a notation that the
purchase involves the swapping of a 7. Follow-on consultant services that were
board. previously recommended or suggested by
the same CMAS contractor.
The following NSP items ARE The CMAS contractor is required to reject
SPECIFICALLY EXCLUDED from any order purchase orders containing NSP items that do
issued under this CMAS:
not conform to the above requirements. The
1. Items not intended for use in directly CMAS contractor will promptly notify the
supporting the priced items included in the agency issuing the non-conforming order of its
same order. An NSP item must be non-acceptance and the reasons for its non-
subordinate to the specifically priced item acceptance.
that it is supporting. For example, a cable,
which is not otherwise specifically priced in
the base contract, is subordinate to a
specifically priced printer or facsimile
machine, and is eligible to be an NSP item
subject to that cable meeting the
remaining NSP requirements. However, a
printer or facsimile machine, which is not
otherwise specifically priced in the base
contract, is not subordinate to a
specifically priced cable, and is not eligible
to be an NSP item.
Ordering Instructions and Special Provisions 13
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
STATE AND LOCAL GOVERNMENTS CAN SELF-DELETING FEDERAL GSA TERMS
USE CMAS AND CONDITIONS
State and local government agency use of Instructions, or terms and conditions that
CMAS is optional. A local government is any appear in the Special Items or other
city, county, city and county, district, or other provisions of the federal GSA and apply to the
local governmental body or corporation, purchase, license, or rental (as applicable) of
including UC, CSU, K-12 schools and products or services by the US Government in
community colleges empowered to expend the United States, and/or to any overseas
public funds. While the State makes this location shall be self-deleting. (Example:
CMAS available, each local government "Examinations of Records" provision).
agency should make its own determination
whether the CMAS program is consistent with Federal regulations and standards, such as
their procurement policies and regulations. Federal Acquisition Regulation (FAR), Federal
Information Resources Management
UPDATES AND/OR CHANGES Regulation (FIRMR), Federal Information
Processing Standards (FIPS), General
A CMAS amendment is not required for Services Administration Regulation (GSAR),
updates and/or changes once the update or Federal Installment Payment Agreement
and/or change becomes effective for the (FIPA) shall be self-deleting. Federal blanket
federal GSA schedule, except as follows: orders and small order procedures are not
applicable.
• A CMAS amendment is required when the
CMAS is based on specific products ORDER OF PRECEDENCE
and/or services from another contractor's
multiple award contract and the contractor The CMAS Terms and Conditions takes
wants to add a new manufacturer's precedence if there is a conflict between the
products and/or services. terms and conditions of the contractor's
A CMAS amendment is required for new federal GSA, (or other multiple award
federal contract terms and conditions that contract), packaging, invoices, catalogs,
constitute a material difference from brochures, technical data sheets or other
existing contract terms and conditions. A documents (see CMAS Terms and
material change has a potentially Conditions, CONFLICT OF TERMS).
significant effect on the delivery, quantity
or quality of items provided, the amount
paid to the contractor or on the cost to the
State.
li A CMAS amendment is required to update
and/or change terms and conditions and/or
products and services based on a non-federal
l GSA multiple award contract.
i
I
i
Ordering Instructions and Special Provisions 14
I
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
APPLICABLE CODES, POLICIES AND 2. Payee Data Record (Standard 204)
GUIDELINES
State Agencies not transacting in FISCAL,
All California codes, policies, and guidelines must obtain a copy of the Payee Data
are applicable. THE USE OF CMAS DOES Record (Standard 204) in order to process
NOT REDUCE OR RELIEVE STATE payments. State Ordering Agencies
AGENCIES OF THEIR RESPONSIBILITY TO forward a copy of the Standard 204 to their
MEET STATEWIDE REQUIREMENTS accounting office(s). Without the Standard
REGARDING CONTRACTING OR THE 204, payment may be unnecessarily
PROCUREMENT OF GOODS OR delayed. State Agencies should contact
SERVICES. Most procurement and contract the CMAS contractor for copies of the
codes, policies, and guidelines are Payee Data Record.
incorporated into CMAS agreements.
Nonetheless, there is no guarantee that every 3. DGS Administrative and Incentive Fees
possible requirement that pertains to all the
different and unique State processes has Orders from State Agencies:
been included. The Department of General Services
(DGS) will bill each State agency directly
PAYMENTS AND INVOICES an administrative fee for use of CMAS.
The administrative fee should NOT be
1. Payment Terms included in the order total, nor remitted
before an invoice is received from DGS.
Payment terms for this CMAS are net 45 This administrative fee is waived for CMAS
days. purchase orders issued to California
certified small businesses.
Payment will be made in accordance with
the provisions of the California Prompt See the current administrative fees in the
Payment Act, Government Code (GC) § DGS Price Book
927 et. seq. Unless expressly exempted (www.dgs.ca.gov/OFS/Price-Book).
by statute, the Act requires State agencies
to pay properly submitted, undisputed Orders from Local Government
invoices not more than 45 days after (1) Agencies:
the date of acceptance of goods or
performance of services; or (2) receipt of CMAS contractors, who are not California
an undisputed invoice, whichever is later. certified small businesses, are required to
remit to the DGS an incentive fee equal to
1.25% of the total of all local government
agency orders (excluding sales tax and
freight) placed against their CMAS. The
incentive fee is in lieu of local government
agencies being billed the above
referenced DGS administrative fee.
This incentive fee is waived for CMAS
purchase orders issued to California
certified small businesses.
Ordering Instructions and Special Provisions 15
i
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
The check covering this fee shall be made It is NOT acceptable to pay in advance,
payable to the Department of General except software maintenance and license
Services, CMAS Unit, and mailed to the fees, which are considered a subscription
CMAS Unit along with the applicable and may be paid in advance if a provision
Quarterly Report. See the provision in this addressing payment in advance is
CMAS entitled "Contractor Quarterly included in the purchase order.
Report Process" for information on when
and where to send these checks and Software warranty upgrades and
reports. extensions may also be paid for in
advance, one time.
4. Contractor Invoices
6. Credit Card
Unless otherwise stipulated, the CMAS
contractor must send their invoices to the HCI Systems, Inc. accepts the State of
agency address set forth in the purchase California credit card (CAL-Card).
order. Invoices shall be submitted in
triplicate and shall include the following: A purchase order is required even when
the ordering department chooses to pay
• CMAS number the CMAS contractor via the CAL-Card.
• Agency purchase order number
• Agency Bill Code (State Only) 7. Lease/Purchase Analysis
• Line item number
Unit price State agencies must complete a
• Extended line item price Lease/Purchase Analysis (LPA) to
• Invoice total determine best value when contemplating
a lease/rental, and retain a copy for future
State sales tax and/or use tax shall be audit purposes (State Administrative
itemized separately and added to each Manual (SAM) § 3710).
invoice as applicable.
For short-term rental equipment, the
The company name on the CMAS, lease/purchase analysis must be approved
purchase order and invoice must match or by the Department of General Services,
the State Controller's Office will not Office of legal Services.
approve payment.
The lease/purchase analysis for all other
5. Advance Payments purchases must be approved by the
Department of General Services, GS
Advance payment is allowed for services SMart State Financial Marketplace. Buyers
only under limited, narrowly defined may contact the GS SMart Administrator,
circumstances, e.g., between specific Kris Bianchini via email at
departments and certain types of non- kristopher.bianchinipdgs.ca.gov for
profit organizations, or when paying further information.
another government agency (Government
Code (GC) § 11256 — 11263 and 11019).
I
Ordering Instructions and Special Provisions 16
I
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
8. Leasing 2. For agreements that provide for both
maintenance services and
The State reserves the right to select the consumable supply items (i.e., toner,
form of payment for all procurements, be it developer, and staples, for example),
either an outright purchase with payment the provision of the consumable
rendered directly by the State, or a supplies is considered a taxable sale
financing/lease-purchase or operating of tangible personal property.
lease via the State Financial Marketplace Therefore, State agencies awarding
(GS SMart and/or Lease SMart). If optional maintenance contracts are
payment is via the financial marketplace, responsible for paying the applicable
the Supplier will invoice the State and the sales tax on the consumable supplies
State will approve the invoice and the used during the performance period of
selected Lender/Lessor for all product the maintenance contract.
listed on the State's procurement
document will pay the supplier on behalf of The Contractor will be required to
the State. itemize the consumables being taxed
for State accounting purposes.
Buyers may contact the GS SMart
Administrator, Kris Bianchini via email at CONTRACTOR QUARTERLY REPORT
kristopher.bianchini(a)dgs.ca.gov for further PROCESS
information.
CMAS contractors are required to submit a
9. Maintenance Tax detailed CMAS Business Activity Report on a
quarterly basis to the CMAS Unit. See
The California Department of Tax and Fee Attachment B for a copy of this form and
Administration has ruled that in instructions.
accordance with Section 1546 of the Sales
and Use Tax Regulations of the Business This report shall be mailed to:
Taxes Law Guide, whenever optional
maintenance contracts include Department of General Services
consumable supplies, such supplies are Procurement Division — CMAS Unit
subject to sales tax. Attention: Quarterly Report Processing
PO Box 989052, MS #2-202
Generally, the State has two options: West Sacramento, CA 95798-9052
1. For agreements that provide for only Reports that include checks for incentive fees
maintenance services (i.e., the must be mailed and shall not be e-mailed. All
furnishing of labor and parts other reports may be e-mailed to the attention
necessary to maintain equipment), the of Quarterly Report Processing as follows:
charges for the provision of
maintenance services are not taxable. CMAS Unit E-Mail: cmas@dgs.ca.gov
Ordering Instructions and Special Provisions 17
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
For the full instructions on completing and New CMAS agreements, renewals,
submitting CMAS Quarterly Business Activity extensions, and amendments will be
Reports, and a soft copy of a blank quarterly approved only if the CMAS contractor has
report form, go to the CMAS website submitted all required quarterly reports
(www.dgs.ca.gov/PD/About/Page- and incentive fees.
Content/PD-Branch-Intro-Accord ion-
List/Acquisitions/California-Multiple-Award- CMAS Quarterly Business Activity Reports
Schedules) and then select "File a CMAS are due in the CMAS Unit within two weeks
Quarterly Report". after the end of each quarter as shown below:
Important things to remember regarding Quarter 1 Jan 1 to Mar 31 Due Apr 15
CMAS Quarterly Business Activity Reports Quarter 2 Apr 1 to Jun 30 Due Jul 15
(referred to as "reports" below): Quarter 3 Jul 1 to Sep 30 Due Oct 15
Quarter 4 Oct 1 to Dec 31 Due Jan 15
• A report is required for each CMAS, each
quarter, even when no new purchase CONTRACTOR QUARTERLY INCENTIVE
orders are received in the quarter. FEES
• A separate report is required for each
CMAS. CMAS contractors who are not California
• Each purchase order must be reported certified small businesses must remit to DGS
only once in the quarter identified by an incentive fee equal to 1.25% of the total of
the purchase order date, regardless of all local government agency orders (excluding
when the services were performed, the sales tax and freight) placed against their
products were delivered, the invoice CMAS agreement(s). This incentive fee is in
was sent, or the payment was lieu of local government agencies being billed
received. the above referenced DGS administrative fee.
• Purchase orders from State and local
government agencies must be separated CMAS contractors cannot charge local
on the report, as shown in the government agencies an additional 1.25%
instructions. charge on a separate line item to cover the
• CMAS contractors must report the sales incentive fee. The CMAS contractor must
activity for all resellers listed on their include the 1.25% incentive fee in the price of
CMAS. the products or services offered, and the line
• Any report that does not follow the item prices must not exceed the applicable
required format or excludes required base contract prices.
information will be deemed incomplete
and returned to the CMAS contractor for A local government agency is any city, county,
corrections. district, or other local governmental body,
• Taxes and freight must not be included in including the California State University (CSU)
the report. and University of California (UC) systems, K-
• CMAS contractors must attach to their 12 public schools and community colleges
quarterly report a check covering the empowered to expend public funds.
required incentive fee for all CMAS sales
to local government agencies (see more This incentive fee is waived for CMAS
information below). purchase orders issued to California certified
small businesses.
Ordering Instructions and Special Provisions 18
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
The check covering this fee shall be made CONTRACTORS ACTING AS FISCAL
payable to the Department of General AGENTS ARE PROHIBITED
Services, CMAS Unit, and mailed to the
CMAS Unit along with the applicable When a subcontractor ultimately provides all
Quarterly Report. See the provision in this of the products or performs all of the services
CMAS entitled "Contractor Quarterly Report that a CMAS contractor has agreed to
Process" for information on when and where provide, and the prime contractor only
to send these checks and reports. handles the invoicing of expenditures, then
the prime contractor's role becomes that of a
OBTAINING COPY OF ORIGINAL CMAS fiscal agent because it is merely
AND AMENDMENTS administrative in nature, and does not provide
a Commercially Useful Function (CUF). It is
A copy of a CMAS and amendments, if any, unacceptable to use fiscal agents in this
can be obtained at Cal eProcure manner because the agency is paying
(caleprocure.ca.gov). A complete CMAS unnecessary administrative costs.
consists of the following:
AGENCY RESPONSIBILITY
• CMAS cover pages (which includes the
signature page, ordering instructions and Each agency is responsible for its own
special provisions, and any attachments contracting program and purchasing
or exhibits as prepared by the CMAS decisions, including use of the CMAS program
Unit) and associated outcomes.
• CMAS Terms and Conditions.
• Federal GSA (or Non-GSA) terms and This responsibility includes, but is not
conditions necessarily limited to, ensuring the necessity
• Product/service listing and prices of the services, securing appropriate funding,
• Amendments, if applicable. complying with laws and policies, preparing
the purchase order in a manner that
It is important for the agency to confirm that safeguards the State's interests, obtaining
the required products, services, and prices required approvals, and documenting
are included in the CMAS and are at or below compliance with Government Code (GC) §
base contract rates. To streamline 19130.b (3) for outsourcing services.
substantiation that the needed items are in the It to
base contract, the agencies should ask the cis the responsibility with
each agency
CMAS contractor to identify the specific pages consult as applicable wth their legal staff and
from the base contract that include the contracting offices for advice depending upon
required products, services, and prices. the scope or complexity of the purchase
Agencies should save these pages for their order.
file documentation.
If you do not have legal services available to
you within your agency, the DGS Office of
Legal Services is available to provide services
on a contractual basis.
Ordering Instructions and Special Provisions 19
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
CONFLICT OF INTEREST ACCEPTANCE TESTING CRITERIA
Agencies must evaluate the proposed If the agency wants to include acceptance
purchase order to determine if there are any testing for all newly installed technology
potential conflict of interest issues. See the systems, and individual equipment, and
CMAS Terms and Conditions, Conflict of machines which are added or field modified
Interest, for more information. (modification of a machine from one model to
another) after a successful performance
FEDERAL DEBARMENT period, the test criteria must be included in the
purchase order to be applicable.
When federal funds are being expended, the
agency is required to obtain (retain in file) a AMERICANS WITH DISABILITY ACT (ADA)
signed "Federal Debarment" certification from
the CMAS contractor before the purchase Section 504 of the Rehabilitation Act of 1973
order is issued. as amended; Title VI and VII of the Civil
Rights Act of 1964 as amended; Americans
This certification is required by the regulations with Disabilities Act, 42 USC 12101; California
implementing Executive Order 12549, Code of Regulations, Title 2, Title 22.
Debarment and Suspension, 29 CFR Part 98, California Government Code, Sections 11135,
Section 98.510, Participants; responsibilities. et seq.; and other federal and State laws, and
The regulations were published as Part VI of Executive Orders prohibit discrimination. All
the May 26, 1988 Federal Register (pages programs, activities, employment
1 91 60-1 921 1). opportunities, and services must be made
available to all persons, including persons
CONTRACTOR TRAVEL with disabilities. See Attachment A for
Procurement Division's ADA Compliance
The Travel provision is not applicable to this Policy of Nondiscrimination on the Basis of
CMAS. Disability.
LIQUIDATED DAMAGES FOR LATE Individual government agencies are
DELIVERY responsible for self-compliance with ADA
regulations.
The value of the liquidated damages cannot
be a penalty, must be mutually agreed upon Contractor sponsored events must provide
by agency and contractor and included in the reasonable accommodations for persons with
purchase order to be applicable. disabilities.
DGS PROCUREMENT DIVISION CONTACT
AND PHONE NUMBER
Department of General Services
Procurement Division, CMAS Unit
707 Third Street, 2nd Floor, MS 2-202
West Sacramento, CA 95605-2811
Phone # (916) 375-4365
Ordering Instructions and Special Provisions 20
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
HCI SYSTEMS, INC.
CMAS NO. 4-20-07-0101A
ATTACHMENT A
ADA NOTICE
Procurement Division (State Department of General Services)
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the
Americans with Disabilities Act (ADA), it is the policy of the Procurement Division
(within the State Department of General Services) to make every effort to ensure
that its programs, activities, and services are available to all persons, including
persons with disabilities.
For persons with a disability needing a reasonable accommodation to participate
in the Procurement process, or for persons having questions regarding reasonable
accommodations for the Procurement process, please contact the Procurement
Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD
(telephone device for the deaf) or California Relay Service numbers which are
listed below. You may also contact directly the Procurement Division contact
person who is handling this procurement.
IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST
THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.
The Procurement Division TTY telephone numbers are:
Sacramento Office: 916-376-5127 (CALNET 480-5127)
The California Relay Service Telephone Numbers are:
Voice: 1-800-735-2922, or7-1-1
Speech to Speech Service: 1-800-854-7784
Ordering Instructions and Special Provisions 21
CMAS QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year: Revision ❑
CMAS Number: Reporting Quarter: ❑ Q1 (January to March)
For Questions Regarding this Report Contact: ❑ Q2 (April to June)
Name: ❑ Q3 (July to September)
Phone Number: ❑ Q4 (October to December)
E-mail: Check Here if No New Orders for This Quarter ❑
X,t.,L y[( l `y.' +v'' V ^'4-'^• r K, 4r"'RF�1'{�+N'r4u�n+wa" Fpc -r•Mc_��Jim4'n•7-a M1C;i^H'fd M; H �� •yam ( �5 Y i
h,S;i�A5TkE4G�UERNMENT?AGENQY.PURCHASE
Purchase
State Agency Name Purchase Order Order Total Dollars Per Agency Agency Address Phone
Number Date Purchase Order Contact Number
Total State Agency Dollars Reported for Quarter: $
���nr. ��w ', a" ii caLOCALyGOVE �'M NTh�4GENCY�PUbASES= u� . tAcn* h4h sc r.1$Qf�a 3
Local Government Agency Purchase Order PurchaseOrder Total Dollars Per Agency Agency Address Phone
Name Number Date Purchase Order Contact Number
Total Local Government Agency Dollars for Quarter: $
1.25% Remitted to DGS (does not apply to CA certified Small Businesses): $
Total of State and Local Government Agency Dollars Reported for this Quarter: $
Updated 7/2019
ATTACHMENT B
CMAS Quarterly Business Activity Report
Instructions for completing the CMAS Quarterly Business Activity Report
1 . Complete the top of the form with the appropriate information for your company.
2. Agency Name - Identify the State agency or Local Government agency that issued the order.
3. Purchase Order Number - Identify the purchase order number (and amendment number if
applicable) on the order form. This is not your invoice number. This is the number the State
agency or Local Government agency assigns to the order.
4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the
order. This is not the date you received, accepted, or invoiced the order.
5. Total Dollars Per Purchase Order - Identify the total dollars of the order excluding tax and
freight. Tax must NOT be included in the quarterly report, even if the agency includes tax on
the purchase order. The total dollars per order should indicate the entire purchase order
amount (less tax and freight) regardless of when you invoice order, perform services, deliver
product, or receive payment.
6. Agency Contact - Identify the ordering agency's contact person on the purchase order.
7. Agency Address - Identify the ordering agency's address on the purchase order.
8. Phone Number - Identify the phone number for the ordering agency's contact person.
9. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or
Local Government agency dollars (pre-tax) for all orders placed in quarter.
10.1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars
reported for the quarter. This is the amount to be remitted to DGS by contractors who are not
California certified small businesses.
11.Grand Total - Identify the total of all State and Local Government agency dollars reported for
the quarter.
Notes:
• A report is required for each CMAS, each quarter, even if there are no new orders for the quarter.
• Quarterly reports are due two weeks after the end of the quarter.
Ordering Instructions and Special Provisions 23
HCISYST-01 A C
CERTIFICATE OF LIABILITY INSURANCE DATE
7181 0212Y1
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the cor(llicato holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, sub)oct to the forms and conditions of the policy,certain policies may require an andorsomenl. A statement on
this certificate does not confer rights to the certificate holder in Ileu of such endorsemont a.
PRODUCER License III OM70471 c 1ACT Ana Bricono
Orlon Risk Management Insurance Services,An Alera Group Insurance PHONEo,ea 949 608-4918 Fuc Ho:
Aggency,LLC .1—.——IL�_) I
1800,Quail Sheet Suite 110 .abriceno@orionrisk.com
Newport Beach,CA 92660
INSURERISI AFFORUNO COVERAGE NAICI
INSURER A'Everest Indemnity Insurance Company 10851
INSURED alsuseRB'Federal Insurance Company 20201
HCI Systems,Inc. N§UBEH c
1364 South Parksldo Place INSURER D:
Ontario,CA 91761
_INSURER a'
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 1
THIS IS 10 CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERHI9CAIE KAY BE ISSUED OR MAY PERTAIN, TIIE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR AULN SUnR POLICY EFF POLICY EXP
LillTYPE INSURANCE Mc Wyll POLICYNUMDER Mr,rDQA=yT WIUDDIYMl UVITS
A X CONMERCIALGENERALUABILITY ;q H Ilryn" 1,000,000
cWMS-MAOF. X OCCUR 61GLO14270201 3/2/2021 3/2/2022 Da.'AGEiORfnreD 600.000
x pJiFJAJSf;S.(EnAcwrroamJ 3
X $6,000,000 Per Pro]. MED EXP 1Anr we Puonl_ 10,000
PERSONAL A AM INJURY 1,000,000
C_ Nt AGCRF.GMELUAIIAPPLF.S PER: GENERAL AGGREGATE IS 2,000,000
(_I 1—I 2,000,000
POLICY X Jo LOC Prof.LiabilityrP PA 1,000,000
OTHER,B AUTOMOBILE LIAOIUTY COMBINED SINGLE GLUT 1,000,000
-$
X ANY AUTO X 54309497 3/212021 312/2022 BODILY INJURY Par Pawn S
AUppI��0.��9DONLY X ANUpTT0g9,W,ry�
AL [0 BODILY INJURY `..a Pn
X nLi0.H Ot&Y X AUi➢S OAIR ACIP&MYIOAMAGE s
A X u&..on LA LIAO X OCCUn FACHOCCUBR,ENCF" $ 10,000,000
Excess LlAu cwMs MADE 6100005185201 31212021 312/2022 EGAIE $ 10,000.000
DED X IRETENTIONS 10,000 3—
B WORKERS COMPENSATION X PERTMLJ
OTH"
AND EMPLOYERS'LIAMLITY YIN
ANY PROPRIETOWPANINERJUAICUINE X 54399498 312/2021 3/2/2822 F.I.F C ACCIDENT Ell 1,000,00D
WpF7C.1 19 pq EXCLUDED? NIA
IM+nOrlury In QH) _f:,L [�]ISFASE-FA F.IA ROY y 11000,000
H ed deefIQN"O 1,000,000
P bn
q Prof.Liability 510L014270201 312/2021 3/2I2022 Each Incident 1,000,000
DESCRWP ONOFOPERATIONSILOCAPGNS/VEHICLES(ACORD101 ALdaNnal RenurYaacheEule MIvaA more
bttached it e apace Is ref ball
RE:California Depannhonl of General Services,State of Glallrornla Multiple Award Scbodulo,CMAS 94-20-07-001A.
City of Huntington Beach,Its officers,elected or appointed officials,employees,agents and volunteers are Included as Ad61�5QH(nsured per the terns of the
attached General Liability and Auto Liablllly Endorsements. gPVROVEO A5 T
Primary wording applies per the terms of the attached General Liability and Auto Liability Endorsements. _
SEE ATTACHED ACORD 101 BY' p1 PEL E.G EY
CERTIFICATE HOLDER CANCELLATION O xEtd
C
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
CII Of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Y g ACCORDANCE WITH THE POLICY PROVISIONS.
Attn:Donny Bacon,Operations Manager
2000 Mehl St.
Huntington Beach,CA 9264E AUTHORIZED REPRESENTATIVE
t i
` --''�
ACORD 25(2016103) 0 1 9 88-201 6 ACORD CORPORATION. All rights roservod.
The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER 10:HCISYST-01 ABRICENO
i1 LOC#: 1
4�RR 1" ADDITIONAL REMARKS SCHEDULE Page t or t
AGENCY Llcenso#0M70471 NAMEn INSURED
rIon Risk Management Insurance Smicos,An Alora Group Insurance Agency,LLC HCI S stems Inc.
1364 South darksldo Place
AOI.ICY NUMBER Ontario,CA 91761
San Bernardino
SEE PAGE 1
CARRIER NAIL CODE
EE PAGE 1 SEEP 1 EFFEcnva DATE:SEE PAQU
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 7E FORM TITLE: Certificate of Liability Insurance
Description of OperatlonslLocationsNehfcles:
Waiver of SUbrogation applies per the terms of the attached Workers Compensation Endorsement.
30 Days'Notice of Cancellation; 10 Days'Notice for Non-Payment(non-reporting If applicable)apply per policy provisions.
ACORD 101 (2008/01) (E)2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: 51GL014270201 COMMERCIAL GENERAL LIABILITY
CG 20 10 0413
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Or anizatlon s Locations Of Covered Operations
City of Huntington Beach Job Site:City of Huntington Beach
2000 Main Street I'he City of Huntington Beach, its officers,elected or
Huntington Beach,CA 92648 appointed officials,employees, agents and volunteers
Information required to complete this Schedule if not shown above will be shown in the Declarations.
A. Section II — Who Is An Insured Is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional insureds, the following additional
organization(s) shown in the Schedule, but only exclusions apply:
with respect to liability for "bodily injury', 'property This insurance does not apply to "bodily injury' or
damage" or 'personal and advertising injury" "property damage" occurring after:
caused, in whole or in part, by:
1. Your acts or omissions; or 1. All work, including materials, parts equipment furnished in connection with such
2. The acts or omissions of those acting on your work, on the project (other than service,
behalf; maintenance or repairs) to be performed by or
in the performance of your ongoing operations for on behalf of the additional insured(s) at the
the additional insured(s) at the location(s) location of the covered operations has been
designated above. completed; or
However: 2. That portion of 'your work' out of which the
1. The insurance afforded to such additional injury or damage arises has been put to its
intended use by any person or organization
insured only applies to the extent permitted by other than another contractor or subcontractor
law; and engaged in performing operations for a
2. If coverage provided to the additional insured Is principal as a part of the same project.
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 10 0413 T)Insurance Services Office, Inc., 2012 Page 1 of 2
C. With respect to the insurance afforded to these 2. Available under the applicable Limits of
additional insureds, the following is added to Insurance shown in the Declarations;
Section III—Limits Of Insurance: whichever is less.
If coverage provided to the additional insured is This endorsement shall not Increase the
required by a contract or agreement, the most we applicable Limits of Insurance shown in the
will pay on behalf of the additional insured is the Declarations.
amount of insurance:
1. Required by the contract or agreement; or
Page 2 of 2 0 Insurance Services Office, Inc., 2012 CG 20 10 04 13
i
POLICY NUMBER: 51GLO14270201 COMMERCIAL GENERAL LIABILITY
CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY,
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations
(71 y aHuntington eac Job Site: City of Huntington Beach
000 Again Street The City of Huntington Beach, its officers,elected or
Huntington Boach,CA 92648 appointed officials,employees, agents and volunteers
Information required to complete this Schedule if not shown above will be shown in the Declarations.
A. Section II — Who Is Art Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional Insureds, the following is added to
organization(s) shown in the Schedule, but only Section 111 —Limits Of Insurance:
with respect to liability for 'bodily injury" or If coverage provided to the additional insured is
"property damage"caused, in whole or in part, by required by a contract or agreement, the most we
"your work" at the location designated and will pay on behalf of the additional insured is the
described in the Schedule of this endorsement amount of insurance:
performed for that additional insured and
included in the "products-completed operations 1. Required by the contract or agreement;or
hazard". 2. Available under the applicable Limits of
However: Insurance shown in the Declarations;
1. The insurance afforded to such additional whichever is less.
insured only applies to the extent permitted This endorsement shall not Increase the applicable
by law; and Limits of Insurance shown in the Declarations.
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 37 04 13 m Insurance Services Office, Inc., 2012 Page 1 of 1
Policy No. 61GLO14270201
COMMERCIAL GENERAL LIABILITY
CG 20 01 0413
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance (2) You have agreed in writing in a contract or
Condition and supersedes any provision to the agreement that this insurance would be
contrary: primary and would not seek contribution
Primary And Noncontributory Insurance from any other Insurance available to the
This insurance is primary to and will not seek additional Insured.
contribution from any other insurance available
to an additional insured under your policy
provided that:
(1) The additional insured is a Named Insured
under such other insurance,and
CG 20 01 04 13 ®Insurance Services Office, Inc., 2012 Page 1 of 1
Policy No. 54309497
COMMERCIAL AUTOMOBILE
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM borrow in your business or your personal
This endorsement modifies the Business Auto Coverage Form. affairs.
1. EXTENDED CANCELLATION CONDITION C. Lessors as Insureds
Paragraph A.2.1b.—CANCELLATION -of the Paragraph A.I. —WHO IS AN INSURED—of
COMMON POLICY CONDITIONS form IL 00 17 is SECTION II—LIABILITY COVERAGE is
deleted and replaced with the following: amended to add the following:
b. 60 days before the effective date of cancellation if e. The lessor of a covered"auto'while the
we cancel for any other reason. "auto' is leased to you under a written
2. BROAD FORM INSURED agreement if:
A. Subsidiaries and Newly Acquired or Formed (1) The agreement requires you to
Organizatlons As Insureds provide direct primary insurance for
The Named Insured shown in the Declarations is the lessor; and
amended to include: (2) The"auto" is leased without a driver.
1. Any legally incorporated subsidiary in which Such leased"auto"will be considered a
you own more than 50% of the voting stock on covered"auto"you own and not a covered
the effective date of the Coverage Farm. "auto'you hire.
However, the Named Insured does not include However, the lessor Is an"Insured"only
any subsidiary that is an"insured'under any for*bodily injury" or"property damage'
other automobile policy or would be an resulting from the acts or ornissions by:
"Insured' under such a policy but for Its 1. You;
termination or the exhaustion of its Limit of 2. Any of your"employees"or agents;
Insurance. or
2. Any organization that is acquired or formed by 3. Any person, except the lessor or
you and over which you maintain majority any"employee"or agent of the
ownership. However, the Named Insured lessor, operating an"auto"with the
does not include any newly formed or acquired permission of any of 1. and/or 2.
organization: above.
(a)That Is an "insured" under any other D. Persons And Organizations As Insureds
automobile policy; Under A Written Insured Contract
(b)That has exhausted its Limit of Insurance Paragraph A.1 —WHO IS AN INSURED—of
under any other policy; or SECTION II—LIABILITY COVERAGE is
(c) 180 days or more after its acquisition or amended to add the following:
formation by you, unless you have given f. Any person or organization with respect to
us written notice of the acquisition or the operation, maintenance or use of a
formation. covered 'auto", provided that you and
Coverage does not apply to"bodily injury"or such person or organization have agreed
"property damage"that results from an"accident" under an express provision in a written
that occurred before you formed or acquired the "insured contract', written agreement or a
organization. written permit issued to you by a
B. Employees as Insureds governmental or public authority to add
Paragraph A.I. —WHO IS AN INSURED—of such person or organization to this policy
SECTION II—LIABILITY COVERAGE is amended to as an"insured".
add the following: However, such person or organization is
d. Any"employee"of yours while using a an"insured"only:
covered"auto"you don't own, hire or
Form: 16-02-0292 (Rev. 11-16) Page 1 of 3
"Includes copyrighted material of Insurance Services Office, Inc. with its permission"
(1) with respect to the operation, d. Rental Expense
maintenance or use of a covered We.will pay the following expenses that you or
"auto"; and any of your"employees"are legally obligated
(2) for"bodily injury"or"property damage" to pay because of a written contract or
caused by an'accident'which takes agreement entered into for use of a rental
place after: vehicle in the conduct of your business:
(a) You executed the"insured MAXIMUM WE WILL PAY FOR ANY ONE
contract"or written agreement; or CONTRACT OR AGREEMENT:
(b) The permit has been issued to 1. $2.500 for loss of income incurred by the
you. rental agency during the period of time that
3. FELLOW EMPLOYEE COVERAGE vehicle is out of use because of actual
EXCLUSION B.5. -FELLOW EMPLOYEE—of
SECTION II—LIABILITY COVERAGE does not apply. damage to, or"loss' of, that vehicle, including
4. PHYSICAL DAMAGE—ADDITIONAL TEMPORARY income lost due to absence of that vehicle for
TRANSPORTATION EXPENSE COVERAGE use as a replacement;
Paragraph A.4.a.—TRANSPORTATION EXPENSES 2. $2,500 for decrease in trade-in value of the
—of SECTION III—PHYSICAL DAMAGE rental vehicle because of actual damage to
COVERAGE is amended to provide a limit of$50 per that vehicle arising out of a covered'loss"; and
day for temporary transportation expense, subject to a 3. $2,500 for administrative expenses incurred
maximum limit of$1,000. by the rental agency, as stated in the contract
5, AUTO LOAN/LEASE GAP COVERAGE or agreement.
Paragraph A. 4.—COVERAGE EXTENSIONS -of 4. $7,500 maximum total amount for paragraphs
SECTION III —PHYSICAL DAMAGE COVERAGE is 1., 2. and 3. combined.
amended to add the fallowing: 7. EXTRA EXPENSE—BROADENED COVERAGE
c. Unpaid Loan or Lease Amounts Paragraph A.4. —COVERAGE EXTENSIONS—of
In the event of a total"loss"to a covered"auto', we will SECTION III—PHYSICAL DAMAGE COVERAGE
pay any unpaid amount due on the loan or lease for a is amended to add the following:
covered"auto"minus: e. Recovery Expense
1. The amount paid under the Physical Damage We will pay for the expense of returning a
Coverage Section of the policy; and stolen covered "auto"to you.
2. Any: 8. AIRBAG COVERAGE
a. Overdue Ioan4ease payments at the time of Paragraph B.3.a. -EXCLUSIONS—of SECTION
the'loss"; III—PHYSICAL DAMAGE COVERAGE does not
b. Financial penalties imposed under a lease for apply to the accidental or unintended discharge of
excessive use, abnormal wear and tear or an airbag. Coverage is excess over any other
high mileage; collectible insurance or warranty specifically
c. Security deposits not returned by the lessor: designed to provide this coverage.
d. Costs for extended warranties, Credit Life 9. AUDIO, VISUAL AND DATA ELECTRONIC
Insurance, Health, Accident or Disability EQUIPMENT-BROADENED COVERAGE
Insurance purchased with the lean or lease; Paragraph C.1.b. —LIMIT OF INSURANCE-of
and SECTION III- PHYSICAL DAMAGE is deleted
e. Carry-over balances from previous loans or and replaced with the following:
leases. b. $2,000 is the most we will pay for"loss"in any
We will pay for any unpaid amount due on the loan or one"accident'to all electronic equipment that
lease if caused by: reproduces, receives or transmits audio,visual
1. Other than Collision Coverage only if the or data signals which, at the time of"loss", is:
Declarations indicate that Comprehensive (1) Permanently installed in or upon the
Coverage Is provided for any covered"auto'; covered"auto" in a housing, opening or
2. Specified Causes of Loss Coverage only if the other location that is not normally used by
Declarations indicate that Specified Causes of the"auto'manufacturer for the installation
Loss Coverage is provided for any covered'auto"; of such equipment;
or (2) Removable from a permanently installed
3. Collision Coverage only if the Declarations indicate
that Collision Coverage is provided for any housing unit as described in Paragraph
covered"auto. 2.a. above or is an integral part of that
6. RENTAL AGENCY EXPENSE equipment; or
Paragraph A.4.—COVERAGE EXTENSIONS—of (3) An integral part of such equipment.
SECTION III—PHYSICAL DAMAGE COVERAGE
is amended to add the following: 10. GLASS REPAIR—WAIVER OF DEDUCTIBLE
Form: 16-02-0292 (Rev. 11-16) Page 2 of 3
"Includes copyrighted material of Insurance Services Office, Inc.with its permission"
Under Paragraph D.- DEDUCTIBLE—of their rights of recovery against such person or
SECTION III—PHYSICAL DAMAGE COVERAGE organization under a contract or agreement
the following is added: that is entered into before such"loss",
No deductible applies to glass damage if the glass To the extent that the"insured's' rights to
is repaired rather than replaced. recover damages for all or part of any
11.TWO OR MORE DEDUCTIBLES payment made under this insurance has not
Paragraph D: DEDUCTIBLE—of SECTION III— been waived, those rights are transferred to
PHYSICAL DAMAGE COVERAGE is amended to us. That person or organization must do
add the following: everything necessary to secure our rights and
If this Coverage Form and any other Coverage must do nothing after"accident"or"loss"to
Form or policy issued to you by us that is not an impair them. At our request, the insured will
automobile policy or Coverage Form applies to the bring suit or transfer those rights to us and
same'accident", the following applies: help us enforce them.
1. If the deductible under this Business Auto
Coverage Form is the smaller(or smallest) 14. UNINTENTIONAL FAILURE TO DISCLOSE
deductible, it will be waived;or HAZARDS
2. If the deductible under this Business Auto Paragraph 8.2.—CONCEALMENT,
Coverage Forrn is not the smaller(or smallest) MISREPRESENTATION or FRAUD of SECTION
deductible, it will be reduced by the amount of IV—BUSINESS AUTO CONDITIONS-is deleted
the smaller(or smallest)deductible. and replaced with the following:
If you unintentionally fail to disclose any hazards
12. AMENDED DUTIES IN THE EVENT OF existing at the inception date of your policy,we will
ACCIDENT,CLAIM, SUIT OR LOSS not void coverage under this Coverage Form
Paragraph A.2.a. -DUTIES IN THE EVENT OF because of such failure.
AN ACCIDENT, CLAIM, SUIT OR LOSS of
SECTION IV-BUSINESS AUTO CONDITIONS is 15. AUTOS RENTED BY EMPLOYEES
deleted and replaced with the following: Paragraph B.5. -OTHER INSURANCE of
a. In the event of"accident", claim,"suit"or SECTION IV—BUSINESS AUTO CONDITIONS-
"loss",you must promptly notify us when the is arnended to add the following:
"accident" is known to: e. Any"auto" hired or rented by your"employee"
(1) You or your authorized representative, if on your behalf and at your direction will be
you are an individual; considered an "auto"you hire. If an
(2) A partner, or any authorized employee's" personal insurance also applies
representative, if you are a partnership; on an excess basis to a covered "auto" hired
(3) A member, if you are a limited liability or rented by your"employee"on your behalf
company; or and at your direction, this insurance will be
(4) An executive officer, insurance manager, primary to the"employee's"personal
or authorized representative, if you are an insurance.
organization other than a partnership or 16. HIRED AUTO—COVERAGE TERRITORY
limited liability company. Paragraph 13.7.b.(5). - POLICY PERIOD,
Knowledge of an"accident', claim, "suit"or COVERAGE TERRITORY of SECTION IV—
"loss" by other persons does not imply that the BUSINESS AUTO CONDITIONS is deleted and
persons listed above have such knowledge, replaced with the following:
Notice to us should include: (5)A covered"auto'of the private passenger
(1) How,when and where the"accident` or type is leased, hired, rented or borrowed
"loss'occurred, without a driver for a period of 45 days or
(2) The"insured's°name and address; and less; and
(3) To the extent possible, the names and 17. RESULTANT MENTAL ANGUISH COVERAGE
addresses of any injured persons or paragraph C. of-SECTION V—DEFINITIONS is
witnesses. deleted and replaced by the following:
13. WAIVER OF SUBROGATION Paragraph A.5. -TRANSFER OF RIGHTS OF "Bodlly Injury" means bodily Injury, sickness or
RECOVERY AGAINST OTHERS TO US of disease sustained by any person, Including
SECTION IV—BUSINESS AUTO CONDITIONS is mental anguish or death as a result of the"bodily
deleted and replaced with the following: injury"sustained by that person.
5. We will waive the right of recovery we would
otherwise have against another person or
organization for"loss" to which this insurance
applies, provided the"Insured" has waived
Form: 16-02-0292 (Rev. 11-16) Page 3 of 3
"Includes copyrighted material of Insurance Services Office, Inc.with its permission"
POLICY NUMBER: 54309497 COMMERCIAL AUTO
16-02-0316 Ed. 10 14
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NON-CONTRIBUTORY LIABILITY
INSURANCE
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless
modified by the endorsement.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Named Insured:Advanced Leasing,Inc.:HCI Systems,Inc.;HC Integrated Systems,Inc.;Advanced Monitoring,Inc.:HCI Services,Inc.
Endorsement Effective Date: 03/02/2021
SCHEDULE
Name(s) Of Person(s)Or Organlzation(s):
WHERE REQUIRED BY WRITTEN CONTRACT.
Information required to complete this Schedule, if not shown above will be shown in the Declarations.
The following is added to Item 5. —'Other
Insurance"of Item B.—"General Conditions"under
Section IV—"Business Auto Conditions":
e. Regardless of the provisions of Paragraph 5.a.
through d. above, for any liability arising out of the
ownership, maintenance, use, rental, lease, loan, hire
or borrowing by an "Insured" of a covered "auto' for
which an "insured" is contractually obligated to
provide primary insurance coverage to a client, this
Coverage Form will be primary and non-coniributory
with respect to the Persons or Organizations in the
schedule, regardless of the availability or existence of
other collectible insurance under any other Coverage
Form or policy that applies on a primary basis.
16-02.0316 Ed. 10 14 Page 1 of 11
WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE POLICY
WC 99 03 04 (Ed. 7-08)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT—CALIFORNIA
This endorsement changes the policy to which it is attached effective on the inception date of the policy
unless a different date is indicated below.
(The following "attaching clause"need to be completed only when this endorsement is issued subsequent to preparation of the
Policy.)
This endorsement, effective on 3212021 at 12:01 A. M. standard time, forms a part of
(DATE)
Policy No. 54309498 of the Federal Insurance.company
(NAME OF INSURANCE COMPANY)
issued to I-ICI Systems, Inc.
HCI Sprinkler, Inc.
Advanced Monitoring, Inc.
Endorsement No, f t;LdQ Cn �lldJxJ
Authorized Reprosentative
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will
not enforce our right against the person or organization named in the Schedule. The additional premium for
the blanket waiver offered by this endorsement shall be 0.00 % of total California premium.
Schedule
Person or Organization Job Description
WHERE REQUIRED BY WRITTEN
CONTRACT.
WC 99 03 04 (Ed.7-08)
I