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HomeMy WebLinkAboutCity Council Vacancy Appointment Process (OGl�CiL Afp�PA✓r� /t if1c /rYt-7)A rp ale Apd �,C-S4wr rnt,�Q 7r�i° 3 PAS ' A" mop iNr�nr�lr �e.��.vA r R.J� HOC�.tS City of Huntington Beach uNn� ,� o� File#: 21-516 MEETING DATE: 7/10/2021 Discussion on the Vacancy Appointment Process City of Huntington Beach Page 1 of 1 Pnnteo on 7/7/2021 Huntington Beach City Council Filling Our Current City Council Vacancy Special City Council Meeting July 10, 2021 I . F1l NIING70N BIACH SUPPLEMENTAL COMMUNICATION mw*vDaw:_ 7 24oZ/ Aqmftftm► o.: #3 <a/- si�� City Council Options Moving Ahead • Pursuant to Charter Section 312, the City Council is required to attempt to fill the current vacancy by appointment —The City Council has until July 31 to appoint an individual to fill the vacant seat • If the City Council is unsuccessful in filling the vacancy by appointment by July 31, a Special Election will have to be called —Based on current election cycles, the Special Election would be held on November 212021 City Council Appointment Process — Next Steps • Continued City Council assessment of candidates —Until the City Council meets next, members can continue their assessment of current candidates • Joint City Council deliberation either at a Special Meeting or at our July 20 meeting —The City Council should decide if we meet next via a Special Meeting, or if we take this issue up at our next regularly scheduled meeting on July 20 • Identification of a candidate selection framework —The City Council should also determine a framework through which the formal selection process will be coordinated for when we meet next 3 Possible Candidate Selection Framework — Use of Selection Rounds • Staff has been assessing various city council vacancy appointment processes, and there are numerous options that can be considered —In many instances, the process used to make a final selection involves individual council members nominating their preferred candidate, and then attempting to garner support for that selection from council colleagues —This is the process that we have used previously in HB when filling a vacancy on the City Council • However, given the unprecedented number of candidates who have applied to fill the vacancy that currently exists, an alternate selection process exists which staff believes warrants considerations —This alternate process for consideration involves the use of selection rounds to focus and advance the decision making process a Round 1 • In the first round, each member of the City Council would identify their top candidate for filling the existing vacancy —In this way, we would narrow the existing pool of candidates from our current listing of 131 final applicants down to no more than 6 finalists S Round 2 • In the second round, the City Council would only consider the finalists identified in Round 1, and each City Council member would then select their top candidate from that narrowed listing —After that selection process, the finalist candidate that receives the least amount of support in Round 2 would be dropped from further consideration 6 Round 3 • In the third round, only the finalist candidates who are moved forward in Round 2 would be considered by the City Council —Out of this grouping, each City Council member would identify their preferred candidate, and again, the individual who receives the least amount of support would be dropped from further consideration • Additional (or fewer) rounds would be coordinated using this same process, until one candidate receives support from at least 4 members of the City Council —Ultimately, if no candidate receives support from a majority of the City Council by our July 31 deadline, we would then have to coordinate a special election Special Election Details • If the City Council is unable to reach consensus on a candidate to fill our current vacancy by July 31, the City Charter directs that a special election must be coordinated • Under such a scenario, the Special Election would be held on November 2, 2021 —Resolutions calling for the Special Election would have to be adopted no later than August 6, 2021 —The Orange County Registrar of Voters has informed the City that the Special Election would cost Huntington Beach $885K - $1M 8 Next Steps • Determine when we would meet next to coordinate the candidate selection process —Our next regularly scheduled meeting is planned for Tuesday, July 20, 2021 —City Council can also call for a Special Meeting • Identify a selection process format for use at that next meeting —Does the City Council want to pursue use of the selection rounds format option, or maintain use of the individual City Council nomination process 9 Questions? HUNTINGTON REACH