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HomeMy WebLinkAboutKOA Corporation - 2021-07-20 NGTo''� 2000 Main Street, :, lillik ti Huntington Beach,CA F ` (.,,. City of Huntington Beach 92648 9A� . .= _v \APPROVED 7-0 �vGF ry-l>1f99.>�'\� 1 C t' File #: 23-699 MEETING DATE: 9/5/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Alvin Papa, Acting Director of Public Works PREPARED BY: Ken Dills, Public Works Administrative Services Manager Subject: Approve Amendment No. 1 to an Agreement with KOA Corporation for On-call Grant Writing and Administrative Consulting Services and Approve an Appropriation of$50,000 Statement of Issue: On July 20, 2021, the City approved a 3-year agreement with KOA Corporation (KOA) for on-call grant writing and administration services. This contract has a not-to-exceed limit of$250,000 of which $246,420 has been spent on services related to the Local Roadway Safety Plan (LRSP) grant program and other traffic programs. Staff is seeking a one-year extension and a $50,000 increase to the contract not-to-exceed amount to continue this work and address the upcoming Safe Streets and Roads for All (SS4A) federal grant program, which is anticipated to open in Spring 2024. Financial Impact: Staff is requesting an appropriation of$50,000 from the Traffic Congestion Relief Prop 42 fund balance to account no. 21985201.69365. Recommended Action: A) Approve Amendment No. 1 to the agreement with KOA Corporation for on-call grant writing and administrative consulting services, extending the term by one year and increasing the not-to-exceed agreement amount by $50,000; and B) Appropriate $50,000 from the undesignated Traffic Congestion Relief Prop 42 fund balance to Account 21985201.69365 Alternative Actions) Do not approve the amendment and direct staff accordingly. Alternate direction may include issuing a Request for Proposals to identify another firm. Analysis: City of Huntington Beach Page 1 of 2 Printed on 8/31/2023 power LegistarTP° File #: 23-699 MEETING DATE: 9/5/2023 On July 20, 2021, the City entered into agreements with a number of consultants for on-call grant writing and administrative services. Since then, KOA worked with the City by developing the Local Roadway Safety Plan (LRSP) and obtaining grant funding for the same KOA has extensive experience in securing grant awards for Federal and State transportation grants and recently secured $670,000 from the Highway Safety Improvement Program (HSIP) through Caltrans for the Edinger and Heil Corridor Improvements. The contract has a not-to-exceed amount of$250,000. To date, KOA has billed $246,420,primarily to conduct feasibility and traffic studies in order to qualify for funding such as HSIP; nominal costs were incurred to prepare and obtain HSIP grant funds. The amendment to KOA's contract will enable the City to pursue funding opportunities through the Department of Transportation's Safe Streets and Roads for All (SS4A) grant program. The SS4A program contains $5 billion in funding to support safety improvements and was apportioned through the Bipartisan Infrastructure Law. The SS4A notice of funding opportunity is scheduled to open in Spring 2024. To be SS4A action plan compliant, additional work on the LRSP is required. Specifically, KOA will update the LRSP project list and strategies to ensure they meet the SS4A self- certification checklist and prepare the SS4A action plan. KOA's agreement with the City is set to expire in July of 2024. For continuity, staff is seeking a contract increase of$50,000 and a one-year extension to the agreement for a revised not-to-exceed amount of$300,000. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1. Amendment No. 1 to Agreement between the City of Huntington Beach and KOA Corporation for On-Call Grant Writing and Administrative Consulting Services 2. PowerPoint Presentation City of Huntington Beach Page 2 of 2 Printed on 8/31/2023 powerErzaly LegistarTM AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND KOA CORPORATION FOR ON-CALL GRANT WRITING AND ADMINISTRATIVE CONSULTING SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and KOA CORPORATION, hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated July 20, 2021, entitled "Professional Services Contract Between the City of Huntington Beach and KOA Corporation for On-Call Grant Writing and Administrative Consulting Services"which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B which is attached hereto and incorporated by reference into this Agreement. City further agrees to pay Consultant an additional sum not to exceed Fifty Thousand Dollars ($50,000.00). The additional sum shall be added to the original sum of Two Hundred Fifty Thousand Dollars ($250,000.00), for a new contract amount not to exceed Three Hundred Thousand Dollars ($300,000.00). 23-13152/314561 1 2. TERM The term of the Agreement is extended for one additional year until July 19, 2025. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on September 5 , 2023. KOA CORPORATION CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: print name ITS: (circle one)Chairman/PresidentNice President Mayor 9,614-i74,164) AND City Clerk 4//-2/-25't By: INITIATE AND APPROVED: print name ��,, ITS: (circle one) Secretary/Chief Financial `�°"' Officer/Asst. Secretary-Treasurer Director of Public Works APPROV.,i : TO FORM: CC(4 C. y Attorney COUNTERPART 23-13152/314561 2 2. TERM The term of the Agreement is extended for one additional year until July 19, 2025. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers on September 5 ,2023. KOA CORPORATION CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California By: Al / r print name ITS: (circle one)Chairman/President/Vice President Mayor AND City Clerk Ate4..e"¢.5 o-j.1 a. INITIATE AND APPROVED: print name I • circle one)Secretar7hief Financial.) (ir sst. Secretary-Treasurer Director of Public Works APPROVED AS TO FORM: (cv City Attorney COUNTERPART 23-13152/314561 2 t t . ® CERTIFICATE OF LIABILITY INSURANCE DA7E(MM/0911 9/0232023 Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:if the certificate holder is an ADDITIONAL INSURED,the pclicy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If m SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this 4= certificate does not confer rights to the certificate holder In lieu of such endorsement(s). e PRODUCER CONTACT -Op Aon Risk Services Northeast, Inc. PHONE FAX New York NY Office (NC.No.Mil): (866) 283-7122 (NC.No.): (800) szi 363-01o5 One Liberty Plaza E-MAIL O 165 Broadway, suite 3201 ADDRESS: _ New York NY 10006 USA INSURER(S)AFFORDING COVERAGE NAIL N INSURED INSURER A: American Casualty Co. of Reading PA 20427 KOA Corporation INSURERS: The Continental Insurance Company 35289 1100 Corporate Center Drive Suite 201 iNSURERC: National Fire Ins, Co. of Hartford 20478 Monterey Park CA 91754 USA INSURER D: Beazley America'insurance co, Inc. 16510 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:570099770905 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LimIts shown are as requested INSR ADDL SUER POLICY EFF POLICY EXP LTII TYPE OF INSURANCE INSR WVD POLICY NUMBER ``MMODNmYYvYY1� (MM MOON LIMITS e X COMMERCIAL GENERAL LIABILITY 7018734441 05/01/2023 OS/01/2024 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED CLAIMS-MADEri OCCUR PREMISES(Ea occurrence) MED EXP(Any one person) $15,000 PERSONAL8ADVINJURY $1,000,000 a aGEN-'LAGGREGATELIMITRo-APPLIESPER: GENERAL AGGREGATE $2,000,000 — POLICY 1-1 Jn LOC PRODUCTS-COMPlOPAGG cnI IEC7 0 OTHER: N- C BHA 7018734438 05/01/2023 05/01/2024 COMBINED SINGLE OMIT 1O AUTOMOBILE LIABILITY $1,OOO,OOO (Ea accident) X ANY AUTO BODILY INJURY(Per person) 0 Z OWNED SCHEDULED BODILY INJURY(Per accident) at AUTOS ONLY AUTOS PROPERTY DAMAGE a HIRED AUTOS NON-OWNED —ONLY _AUTOS ONLY (Per accident) w. 05 B X UMBRELLA UAB X OCCUR CUE7018734407 05/01/2023 05/01/2024 EACH OCCURRENCE $15,000,000 V EXCESS LIAR CLAIMS-MADE AGGREGATE $15,000,000 DED X RETENTION 810,000 -A WORKERS COMPENSATION AND WC718734424 05/01/2023 05701/2024 x PERSIATUTE OTH- EMPLOYERS'LIABILITY YIN AOS ER ANY B OFFICER,RR BER EXCLUDED?TOR/PARTNER EXECUTIVE I' 1 N 1 A WC718734410 05/01/2023 05/01/2024 EL.EACH ACCIDENT $1,000,000 (Mandatory In NH) CA E.L.DISEASE-EA EMPLOYEE $1,000,000 if yes describe under DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY UdIT $1,000,000— D Environmental contractor c2AEA4230401 . 06/01/2023 05/01/2024 Prof Per Claim $10,000,000 Poll/Prof [E80] Prof Aggregate $10,000,000 MI Deductible $10,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached II more space Is required) RE: KOA: # #3C12042 I Huntington Beach RFQ - Grant Writing The city of Huntington Beach, its officers, elected or appointed � officials, employees, agents and volunteers are named as Additional Insured on General and Auto Liability , per policy forms, with respect to the operations of the Named Insured as required by written contract or agreement. General Li �+, ability 1s •Jak Primary/Non-contributory per policy form wording. Insurance coverage includes waiver of sApirlAtivEvAstrofF6RE4 M /3 GU( CERTIFICATE HOLDER CANCELLATIONyAAICHAEL E.BATES - CITY ATTORNEY y- SHOULD ANY OF THE ABOVE AVEN(66:1$cItILINTANOZOILBEACti THE M EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED iN ACCORDANCE WITH THE POLICY PROVISIONS. M city of Huntington Beach AUTHORIZED REPRESENTATIVE el' Risk Management 2000 Main St _JOT' Huntington Beach CA 92648 USA (�/f i�� �- OeQ � �/Zp {� � cXxan tDi�c cJ c/i faaaDG e! ®_ ©198B-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000088080 LOC#: "4v ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY NAMED INSURED Aon Risk Services Northeast, Inc. KOA Corporation POLICY NUMBER See Certificate Number: 570099770905 CARRIER NAIL CODE see certificate Number: 570099770905 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S)AFFORDING COVERAGE NAIC# INSURER INSURER INSURER INSURER ADDITIONAL POLICIES If a policy below does not include limit information,refer to the corresponding policy on the ACORD certificate form for policy limits. RISE POLICY POLICY ADD!,SUM POLTCYNUMBERLIMITS LTR TYPE OP INSURANCE INSD WVD RFFECTIVF. EXPIRATIONE DATE DATE (MM/DD/YYYY) (i•IM/DD/YYYT) OTHER D Environmental contractor c2AEA4230401 06/01/2023 05/01/2024 Poll Per $10,000,000 Poll/Prof CE&0] Claim Poll $10,000,000 Aggregate Deductible $10,000 ACORD 101(2008/01) ©2006 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD UTIN6 0/ v City of . = :untington Beach iAa % �'_�R'n r';O po v 2000 Main Street ♦ Huntington Beach, CA 92648 _ _= Yam (714) 536-5227 • www.huntingtonbeachca.gov .. •''�`� e Office of the City Clerk Robin Estanislau, City Clerk September 21, 2023 KOA Corporation Attn: Min Zhou 2141 W. Orangewood Avenue Orange, CA 92868 Dear Ms. Zhou: Enclosed is a fully executed copy of Amendment No. I to Agreement between the City of Huntington,Beach and KOA Corporation for On-Call Grant Writing and Administrative Consulting Services, approved by City Council on September 5, 2023. Sincerely, 9Ahtizzi(1,640 • Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister City: Anjo, Japan A00-4,04,-....,.. . ...,. \ %IwC I ,.;..r' . - ....61.04, 4"k •` •.- pRPORAT ••••� A. \ _--__- r _ t�`' ''\ Approve Amendment No. 1 to ,,,j; ,,it/ , C) Agreement with KOA ,„ ,A1 * /) _4 t �= Cornortaion wr September 5, 2023 ,. . .. --,-r- /./ )/Pi,,,4 ---.... t • �� . tS .., . OS •• .••‹. •,... 17, 19n , "...- c \ 0 10 0UNTN c1 -411110 ArAll • ,f,,,,1:4,- 595 Background • July 20, 2021 — Council approves 3-year on-call agreement with KOA for grant writing and administration • Not-to-exceed $250,000 • KOA assisted with : • Local Roadway Safety Plan (LRSP) • Highway Safety Improvement Program (HSIP) l G • Total billed to date - $246,420 ,••* ...R....... • Additional work - Safe Streets and Roads for All $ c_. (. fowi ,� _ (SS4A) funding through the USDOT ‘4N:. =ebilNTy A 596 Actions • Recommended Action • Approve Amendment No. 1 extending the contract by one year and increasing the not-to-exceed by $50,000 for a total not-to-exceed of $300,000 • Appropriate $50,000 from the Prop 42 (219) fund balance • Alternative Action • Do not approve the amendment and instruct staff to ,,, �-7 utilize another on-call consultingservice ,,off..--,N��RPORgTFa•,.���, gI ;ten • Wi • \`' F O"B ': ........ � •19O '' cam UNTY C. i,1 597 Moore, Tania From: Galassi, Cecelia <cgalassi@gwc.cccd.edu> Sent: Monday, September 4, 2023 12:58 PM To: supplementalcomm@surfcity-hb.org; CITY COUNCIL(INCL. CMO STAFF) Subject: Response to Sept. 5 City Council Agenda SUPPLEMENTAL COMMUNICATION Meeting Date: 9/,S/apas September 4, 2023 To the Huntington Beach City Council: Agenda Item No.; all (a.'l:gq) I am writing to tell you that your latest planned actions are an outrage and that I will join other citizens of HB and Orange County in fighting your efforts now and as long as you try tooccupy your current positions.I'm a 12-year homeowner in this city, I work full time in the city, and I'm raising a child here. As far as I can tell, this is part of what you want to do, starting on Sept. 5: ---Item 15—spendtaxpayer money to hire two sets of lobbyists for the city because you want different rules than any other town in the state. •--Item 16—spendup to 2.8 million dollars to hire a medical management firm to fight and, it looks like, manipulate workers' compensation arrangements that are already in existence. •---Item 19—refuseto respond to the OC Grand Jury's report on drought. •--Item 22—spend$3,831,000 to continue to fight the state of California in your ongoing,tax-guzzling lawsuit (again, as if HB goes by different rules than the rest of the state—uh, no). •--Item 24—simplysteal funds from the Traffic Congestion relief Prop 42 fund to hire a grant writer. •---Items 27, 28—In totally bad faith cancel a number of existing contracts and open up re-bidding (is that because you want to hire a friend's firm?). •--Item 29—Ina total attack on the democratic vote that denied you the opportunity to change City Charter Amendments, you want to fund and arrange a new March 5, 2024 election, so you can try to force your wishes on all of us again. •---Item 30—Appropriatel.2 million dollars from taxpayer funds for.... "Business Unit." That's all the explanation you give: Business Unit. i •--Item 16-- I will join other citizens to fight your attack on freedom (Item 16) to censor the HB Library and its trained librarians so that citizens have less access to books that you—without training,without any definition of what youmean by"obscene" (there's an existing Supreme Court ruling on that, by the way) want to pick and choose.You also want to "part ways with the American Library Association." What the hell?You don't get to determine anybody's reading options.That's not your job,you aren't qualified to do it, and it is a complete attack on citizen freedoms. You want to deny the supportof experts and the recognized national organization joining libraries across the country. We know you are attempting to copy what you have seen other power-greedy leaders do in Southern states. It appears you want HB to become like them, and that is a disaster. •Finally,the cowardly vote to rebuke Councilwoman Moser because she called out Mayor Pro Tem Van Der Mark'sdocumentedHolocaust denial record and racism. Van Der Mark's racism been publicly known since before 2018, and though she tries to cover it up and claim that her Latino background means she's not an anti- Semite, she has expressedracist views, and she has posted social media to that effect. In view of the fact that Moser has to watch her and most of you attack our civil liberties and use our money to do it, her frustration is understandable. Van der Mark has shown who she is, and slappingthe wrists of someone who calls it out is dishonest and petty. We see you. We will continue to fight your actions and power grabs. HB Resident Cecelia Galassi 2 w o�N11NGTpy� APPROV b 6-0 --__. City of Huntington Beach r?rEcpUNTI \EO�✓ File #: 21-484 MEETING DATE: 7/20/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Sean Crumby, Director of Public Works Subject: Approve and authorize execution of Professional Services Contracts for On-Call Grant Writing and Administration Consulting Services with Advanced Avant-Garde, Inc., Engineering Solution Services, KOA Corporation, and Villa Civil, APC Statement of Issue: The Public Works Department requires professional grant writing and administrative services on an on-call or as-needed basis to prepare and administer grant applications for federal, state, regional, and local funding opportunities. Consultants will conduct research to identify grant resources that support the City's funding needs and priorities; provide community outreach services, including developing community involvement strategies; and coordinate with funding agencies on post-award procedures, project delivery, funding requests, quarterly reporting, and labor compliance. Financial Impact: The City's Fiscal Year (FY) 2021/22 Capital Improvement Program (CIP) Budget was adopted on June 1, 2021, and totals $39.3 million (All Funds) for approved projects citywide. Each approved CIP project has a budget containing sufficient funding for project administration and other required costs. The four recommended contracts, totaling $1.0 million, will be funded out of the CIP or department operating budget, as needed. As such, no additional funding is required by this action. Recommended Action: +A) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and Advanced Avant-Garde Corporation, for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000; and, B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and Engineering Solutions Services for On-Call Grant Writing and Administrative ConsultingServices," in an amount not to exceed $250,000; and, -)1/4�e aepArw tc, l) C) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and KOA Corporation for On-Call Grant Writing and City of Huntington Beach Page 1 of 3 Printed on 7/14/2021 powered31j LegistarT'' File #: 21-484 MEETING DATE: 7/20/2021 Administrative Consulting Services," in an amount not to exceed $250,000; and, D) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and Villa Civil, APC, for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000. r-A. yqLe) Alternative Action(s): Do not authorize the proposed contracts and direct staff accordingly. Budgeted Capital Projects could be delayed until new contracts are approved. Analysis: On April 1, 2021, the City advertised a Request for Qualifications (RFQ) for On-tall Grant Writing & Administrative Consulting Services. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Eleven (11) proposals were received for On- Call Grant Writing & Administrative Consulting Services. In accordance with qualifications-based selected procurement per the Federal "Brooks Act," State SB 419, and the City of Huntington Beach Municipal Code Section 3.03 "Professional Services," the Public Works Department established a review board. Each firm submitted a proposal indicating their category of expertise. Proposals were then evaluated and ranked by the review board. The top four firms were selected to increase opportunity for competitive proposals for future projects from qualified on-call consultants. The four contracts recommended for City Council approval are for on-call support staff to pursue grant funding and administer existing grant funds related to water, wastewater, stormwater, transportation, and park improvement projects. These services will be utilized to supplement City staff in meeting annual CIP goals, as an extension of staff, and/or to provide required expertise for unique projects. Additionally, these services will be required to secure federal stimulus grants anticipated this year. Each project is evaluated on a case-by-case basis to determine if these services are necessary. Typical grant application and administrative support costs from the use of consultants on a CIP project varies between three to ten percent of the total costs for a CIP project. Therefore, it is practical to conservatively assume minimum annual consultant costs would be around $250,000 to the City for total CIP projects, or approximately $1 million over the next three years. Some of the typical grants for water, wastewater, stormwater, transportation, and park improvements include the following: Active Transportation Program (ATP), Highway Safety Improvements Program (HSIP), Prop 1 Groundwater, Recreational Trails Program, Prop 68 Sustainable Groundwater Management, Rebuilding America Infrastructure with Sustainability & Equity Program (RAISE), CalOES Flood Mitigation Assistance, Infrastructure State Revolving Fund, USBR Water Smarts Program, and Drinking Water State Revolving Fund. Administrative support services are needed for grants related to water, wastewater, stormwater, parks , and transportation CIP projects. These consultants have been selected to meet the projected workload over the next three years, with a total not to exceed amount of $250,000 per firm. Environmental Status: City of Huntington Beach Page 2 of 3 Printed on 7/14/2021 powerecA2j Legistar'" File#: 21-484 .MEETING DATE: 7/20/2021 Not applicable. Strategic Plan Goal: Infrastructure& Parks Attachment(s): 1. Professional Services Contract between the City of Huntington. Beach and Advanced Avant- Garde Corporation for On-Call Grant Writing and Administrative consulting Services 2. Professional Services Contract between the City of Huntington Beach and Engineering Solutions Services for On-Call Grant Writing and Administrative Consulting Services 3. Professional Services Contract between the City of Huntington. Beach and KOA Corporation for On-Call Grant Writing sand:Administrative Consulting Services 4. Professional Services Contract between the City of'Huntington Beach and Villa Civil, APC,.for On-Call Grant Writing and Administrative:Consulting Services 5. RFQ Award Analysis City of Huntington Beach Page 3 of 3 Printeiton 7/14/2021 powered3l LegistarT PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND KOA CORPORATION FOR ON-CALL GRANT WRITING AND ADMINISTRATIVE CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and KOA Corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on-call grant writing and administrative consulting services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Min Zhou who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 21-9858/260296 1 of 11 5/19-204082 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to 7J1.. commence on t��!c,e 029 , 2021 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Fifty Thousand Dollars ($250,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 21-9858/260296 2 of 11 5/19-204082 i , 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT'S subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 21-9858/260296 3 of 11 5/19-204082 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of,pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 21-9858/260296 4 of 11 5/19-204082 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 21-9858/260296 5 of 11 5/19-204082 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT'S defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 21-9858/260296 6 of 11 5/19-204082 i 1 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 21-9858/260296 7 of 11 5/19-204082 TO CITY: TO CONSULTANT: City of Huntington Beach KOA Corporation ATTN: Chau Vu/Sarah Whitecotton Attn: Min Zhou 2000 Main Street 2141 W. Orangewood Avenue Huntington Beach, CA 92648 Orange, CA 92868 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 21-9858/260296 8 of 11 5/19-204082 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 21-9858/260296 9 of 11 5/19-204082 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 21-9858/260296 10 of 11 5/19-204082 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a KOA COROPRATION municipal corporation of the State of California By: I-f Mayor print name ITS: (circle one)Chairman resident nice President City Clerk AND INITIATED AND APPROVED: By: 6c print name Director of Public Works ITS: (circle one)Secretary/ hief Financial Of /Asst. Secretary-Treasurer REVIEWED AND APPROVED: COUNTERPART City Manager APPROVED AS TO FORM: LIA/ICity Attorney 21-9858/260296 11 of 11 5/19-204082 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a KOA COROPRATION municipal corporation of the State of Califo is e By: M r print name 94.412M,4U) ITS: (circle one)Chairman/President/Vice President City Clerk 9 281-Li AND INITIA AND ; : 'ROV:D: By: print name Director of Public Wo ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer '4 I D DAP OVED: COUNTERPART City Manager APPR VED AS TO FORM: ity Attorney 21-9858/260296 11 of 11 5/19-204082 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an"as-needed"basis for projects to be determined during the term of the agreement. During the term of the agreement, CITY may elect to solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to City for its review and approval. Scope of services to be provided: Grant Writing Services Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks. • Prepare grant applications for available federal, state, regional, local and other grant funding opportunities. • Conduct research to identify grant resources that support the City's funding needs and priorities. • Provide community outreach services including developing community involvement strategy, facilitation of outreach meetings,preparation and distribution of bilingual outreach materials including mailing pieces, surveys, interviews and creation of content for project specific web sites as needed for projects assigned by the City. Grant Administration • Serve as the City liaison on project related activities. • Assist in the preparation of agreements and miscellaneous project related documents (i.e. Caltrans E-76). • Coordinate with funding agencies on project delivery and prepare funding requests. • Coordinate with City Attorney for preparation of agreements. • Prepare agenda reports for City Council meetings and presentations as needed. • Prepare quarterly progress reports and reimbursements as needed. • Coordinate with engineering team and/or technical services team as needed. • Attend scheduled project development team meetings. • Provide support for community relations and preparation of informational materials. • Prepare miscellaneous reports and assist City staff as needed B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Shall be per CONSULTANT'S State of Qualifications (Exhibit A), consistent with the City of Huntington Beach Request for Qualifications for On Call Grant Writing and Administrative Consulting Services. Upon award, and the contract period, if CONSULTANT chooses to assign EXHIBIT A different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to City for approval before commending work. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Furnish scope of work request for each project. 2. Furnish any relevant plans, studies, documents, or drawings to the CONSULTANT. D. WORK PROGRAM/PROJECT SCHEDULE: A project schedule will be developed for each project assigned by City. EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: t t *KOA Corp° at>lon 1 p i : :, R3(1?)1.0-PPIPPlogilatev 1, cP. *, ProfessionalSer-vices 2021 Rates President/CEO $ 309.75 Principal II $ 292.16 Principal I $ 248.06 Senior Engineer II $ 237.04 Senior Engineer I $ 198.45 Senior Associate Engineer II $ 154.35 Senior Associate Engineer I $ 137.81 Associate Engineer II $ 126.79 Associate Engineer I $ 110.25 Senior Designer II $ 143.33 Senior Designer I $ 126.79 Associate Designer II $ 110.25 Associate Designer I $ 82.69 Senior Planner II $ 237.04 Senior Planner I $ 198.45 Senior Associate Planner II $ 154.35 Senior Associate Planner I $ 137.81 Associate Planner II $ 126.79 Associate Planner I $ 110.25 Senior Construction Manager $ 189.00 Construction Manager $ 157.50 Senior Construction Inspector $ 144.90 Construction Inspector $ 139.65 AdministrativeAssistantll $ 93.71 Administrative Assistant I $ 72.41 Intern $ 60.64 B. Travel Charges for time during travel are not reimbursable. 1 Exhibit B C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. • Exhibit B PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term; Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices .7 17 Consent 8 18 Modification 8 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 11 7 ® DATE(MM/DD/YYYY) AC D CERTIFICATE OF LIABILITY INSURANCE 6/24/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jennifer Aguirre AssuredPartners Design Professionals Insurance Services, LLC PHONE �.(510)465-3090 FAX ,No): 3697 Mt. Diablo Blvd Suite 230 EMAIL Lafayette CA 94549 ADDRESS: DesignProCerts©AssuredPartners.com INSURER(S)AFFORDING COVERAGE NAIL# License#:6003745 INSURER A:XL Specialty Insurance Co. 37885 INSURED KOACORPOR INSURER B:Travelers Property Casualty Company of America 25674 KOA Corporation 1100 Corporate Center Drive#201 INSURER C:The Travelers Indemnity Company of Connecticut 25682 Monterey Park, CA 91754 INSURER D: (323)260-4703 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:574572715 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER IMM/DD/YYYY) (MM/DD/YYYY), B X COMMERCIAL GENERAL LIABILITY Y Y 6808H966428 3/13/2021 3/13/2022 EACH OCCURRENCE $2,000,000 DAMAGE TO CLAIMS-MADE X OCCUR PREMISES(EaENTED occurrence) $1,000,000 X Contractual Liab MED EXP(Any one person) $10,000 X XCU Included PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $4,000,000 POLICY X JEa LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: $ C AUTOMOBILE LIABILITY Y Y BA4R681356 3/13/2021 3/13/2022 COMBINEDaccident)SINGLE LIMIT $1,000,000 (Ea X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE AUTOS ONLY _ AUTOS ONLY (Per accident) B X UMBRELLA LIAB X OCCUR CUP6464Y033 3/13/2021 3/13/2022 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$n $ B WORKERS COMPENSATION Y UB2L459350 9/19/2020 9/19/2021 X STATUTE ERH AND EMPLOYERS'LIABILITY YIN ANYPROPRIETOR/PARTNER/EXECUTIVE E L EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? N/A APP OV D AS TO FORM (Mandatory NH) E L DISEASE-EA EMPLOYEE $1,000,000 Iyes,f yes,describe under DESCRIPTION OF OPERATIONS below (� E.L.DISEASE-POLICY LIMIT $1,000,000 �Y A Professional Liability DPR997475 ' MICHAEL E.GA t./2021 3/13/2022 PerClalm 2,000,000 Annual Aggregate 4,000,000 Pollution Liability Included CITY ATTORNEY CITY OF HUNTINGTON BEACH DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) AM Best's Rating on all policies above:A/XII or greater.Umbrella Liability policy is follow-form to its underlying Policies:General Liability/Auto Liability/Employers Liability. KOA Project Number/Name' #JC12042/Huntington Beach RFQ-Grant Writing— The City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers are named as Additional Insured on General Liability and Auto Liability,per policy forms,with respect to the operations of the Named Insured as required by written contract or agreement. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per attached. CERTIFICATE HOLDER CANCELLATION 30 Day Notice of Cancellation SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management 2000 Main St AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 344.4tk ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 6808H966428 ISSUED DATE: 6/24/2021 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization that you agree in a written contract to include as an additional insured on this Coverage Part for"bodily injury"or"property damage" included in the"products- completed operations hazard", provided that such contract was signed and executed by you before, and is in effect when, the bodily injury or property damage occurs. Location And Description Of Completed Operations Any project to which an applicable contract described in the Name of Additional Insured Person(s) or Organization(s) section of this Schedule applies. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to in- location designated and described in the schedule of clude as an additional insured the person(s) or or- this endorsement performed for that additional in- ganization(s) shown in the Schedule, but only with sured and included in the "products-completed opera- respect to liability for "bodily injury" or "property dam- tions hazard". age" caused, in whole or in part, by"your work" at the CG 20 37 07 04 ©ISO Properties, Inc., 2004 Page 1 of 1 COMMERCIAL GENERAL LIABILITY POLICY NUMBER 6808H966428 ISSUED DATE: 6/24/2021 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Names of Additional Insured Person(s)or Organization(s): Any person or organization that you agree in a written contract, on this Coverage Part, provided that such written contract was signed and executed by you before, and is in effect when the "bodily injury"or"property damage"occurs or the"personal injury"or"advertising injury"offense is committed. Location of Covered Operations: Any project to which an applicable written contract with the described in the Name of Additional Insured Person(s) or Organization(s)section of this Schedule applies. (Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) A. Section II —Who Is An Insured is amended to in- This insurance does not apply to "bodily injury" or dude as an additional insured the person(s) or "property damage" occurring, or "personal injury" organization(s) shown in the Schedule, but only or "advertising injury" arising out of an offense with respect to liability for"bodily injury", "property committed, after: damage", "personal injury" or "advertising injury" 1. All work, including materials, parts or equip- caused, in whole or in part, by: ment furnished in connection with such work, 1. Your acts or omissions; or on the project (other than service, mainte- 2. The acts or omissions of those acting on your nance or repairs) to be performed by or on behalf; behalf of the additional insured(s) at the loca- tion of the covered operations has been corn- in the performance of your ongoing operations for pleted; or the additional insured(s) at the location(s) desig- 2. That portion of "your work" out of which the nated above. injury or damage arises has been put to its in- B. With respect to the insurance afforded to these tended use by any person or organization additional insureds, the following additional exclu- other than another contractor or subcontrac- sions apply: tor engaged in performing operations for a principal as a part of the same project. CG D3 61 03 05 Copyright 2005 The St. Paul Travelers Companies, Inc. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.with its permission. Policy# 6808H966428 COMMERCIAL GENERAL LIABILITY c. Method Of Sharing a. The statements in the Declarations are If all of the other insurance permits contribution accurate and complete; by equal shares, we will follow this method also. b. Those statements are based upon Under this approach each insurer contributes representations you made to us; and equal amounts until it has paid its, applicable c. We have issued this policy in reliance upon limit of insurance or none of the loss remains, your representations. whichever comes first. The unintentional omission of, or unintentional error If any of the other insurance does not permit in, any information provided by you which we relied contribution by equal shares, we will contribute upon in issuing this policy will not prejudice your by limits. Under this method, each insurers rights under this insurance. However,this provision share is based on the ratio of its applicable limit does not affect our right to collect additional of insurance to the total applicable limits of premium or to exercise our rights of cancellation or insurance of all insurers. nonrenewal in accordance with applicable insurance d. Primary And Non-Contributory Insurance If ___ laws,or regulations. Required By Written Contract 7. Separation Of Insureds If you specifically agree in a written contract or Except with respect to the Limits of Insurance, and agreement that the insurance afforded to an any rights pr duties specifically assigned in this insured under this Coverage Part must apply on Coverage Part to the first Named Insured, this a primary basis, or a primary and non- insurance applies: contributory basis, this insurance is primary to a. As if each Named Insured were the only other insurance that is available to such insured Named Insured; and which covers such insured as a named insured, and we will not share with that other insurance, b. Separately to each insured against whom claim provided that: _ is made or"suit"is brought. (1) The"bodily injury'or"property damage"for 8. Transfer Of Rights Of Recovery Against Others which coverage is sought occurs; and To Us (2) The "personal and advertising injury" for If the insured has rights to recover all or part of any which coverage is sought is caused by an payment we have made under this Coverage Part, offense that is committed; those rights are transferred to us.The insured must subsequent to the signing of that contract or do nothing after Toss to impair them.At our request, agreement by you. the insured will bring "suit" or transfer those rights to us and help us enforce them. 5. Premium Audit 9. When We Do Not Renew a. We will compute all premiums for this Coverage If we decide not to renew this Coverage Part,we will Part in accordance with our rules and rates. mail or deliver to the first Named Insured shown in b. Premium shown in this Coverage Part as the Declarations written notice of the nonrenewal advance premium is a deposit premium only.At not less than 30 days before the expiration date. the close of each audit period we will compute If notice is mailed, proof of mailing will be sufficient the earned premium for that period and send notice to the first Named Insured.The due date proof of notice. for audit and retrospective premiums is the date SECTION V—DEFINITIONS shown as the due date on the bill. If the sum of 1. "Advertisement" means a notice that is broadcast or the advance and audit premiums paid for the published to the general public or specific market policy period is greater than the earned segments about your goods, products or services premium, we will return the excess to the first for the purpose of attracting customers or Named Insured. supporters. For the purposes of this definition: c. The first Named Insured must keep records of a. Notices that are published include material the information we need for premium placed :on the Internet or On similar electronic computation, and send us copies at such times means of communication;and as We may request. b. Regarding websites, only that part of a website 6. Representations that is about your goods, products or services By accepting this policy,you agree: for the purposes of attracting customers or supporters is considered an advertisement. Page 16 of 21 ©2017 The Travelers Indemnity Company.All rights reserved. CG T1 00'02 19 Includes copyrighted material of Insurance Services Office,Inc:with its permission. Policy# 6808H966428 COMMERCIAL GENERAL LIABILITY occupational therapist or occupational that is available to any of your "employees" therapy assistant, physical therapist or for "bodily injury" that arises out of providing speech-language pathologist; or or failing to provide "incidental medical (b) First aid or "Good Samaritan services" services" to any person to the extent not by any of your"employees" or"volunteer subject to Paragraph 2.a.(1) of Section II — workers", other than an employed or Who Is An Insured. volunteer doctor. Any such "employees" K. MEDICAL PAYMENTS—INCREASED LIMIT or"volunteer workers" providing or failing The following replaces Paragraph 7. of to provide first aid or "Good Samaritan SECTION III—LIMITS OF INSURANCE: services" during their work hours for you will be deemed to be acting within the 7. Subject to Paragraph 5. above, the Medical scope of their employment by you or Expense Limit is the most we will pay under performing duties related to the conduct Coverage C for all medical expenses of your business. because of "bodily injury" sustained by any 3. The following replaces the last sentence of one person, and will be the higher of: Paragraph 5. of SECTION III — LIMITS OF a. $10,000; or INSURANCE: For the purposes of determining the b. The amount shown in the Declarations of applicable Each Occurrence Limit, all related this Coverage Part for Medical Expense acts or omissions committed in providing or Limit. failing to provide "incidental medical L. AMENDMENT OF EXCESS INSURANCE services", first aid or "Good Samaritan CONDITION—PROFESSIONAL LIABILITY services" to any one person will be deemed to be one"occurrence". The following is added to Paragraph 4.b., Excess Insurance, of SECTION IV 4. The following exclusion is added to COMMERCIAL GENERAL LIABILITY Paragraph 2., Exclusions, of SECTION I — CONDITIONS: COVERAGES — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE This insurance is excess over any of the other LIABILITY: insurance, whether primary, excess, contingent Sale Of Pharmaceuticals or on any other basis, that is Professional Liability or similar coverage, to the extent the "Bodily injury" or "property damage" arising loss is not subject to the professional services out of the violation of a penal statute or exclusion of Coverage A or Coverage B. ordinance relating to the sale of M. BLANKET WAIVER OF SUBROGATION — knowledge pharmaceuticals committed by, or with the WHEN REQUIRED BY WRITTEN CONTRACT knowle or consent of the insured. 5. The following is added to the DEFINITIONS OR AGREEMENT Section: The following is added to Paragraph 8., Transfer "Incidental medical services" means: Of Rights Of Recovery Against Others To Us, of SECTION IV — COMMERCIAL GENERAL a. Medical, surgical, dental, laboratory, x- LIABILITY CONDITIONS: ray or nursing service or treatment, If the insured has agreed in a written contract or advice or instruction, or the related agreement to waive that insured's right of furnishing of food or beverages, or recovery against any person or organization, we b. The fumishing or dispensing of drugs or waive our right of recovery against such person medical, dental, or surgical supplies or or organization, but only for payments we make appliances. because of: 6. The following is added to Paragraph 4.b., Excess Insurance, of SECTION IV — a. "Bodily injury" or "property damage" that COMMERCIAL GENERAL LIABILITY occurs, or CONDITIONS: b. "Personal and advertising injury" caused by This insurance is excess over any valid and an offense that is committed; collectible other insurance, whether primary, subsequent to the signing of that contract or excess, contingent or on any other basis, agreement. CG D3 79 02 19 ©2017 The Travelers Indemnity Company All rights reserved. Page 5 of 6 Includes copyrighted material of Insurance Services Office, Inc.with its permission. COMMERCIAL AUTO POLICY NUMBER: BA4R681356 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modi- fied by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage pro- vided in the Coverage Form. SCHEDULE Name Of Person(s) Or Organization(s): ANY PERSON OR ORGANIZATION THAT YOU ARE REQUIRED TO INCLUDE AS ADDITIONAL INSURED ON THE COVERAGE FORM IN A WRITTEN CONTRACT OR AGREEMENT THAT IS SIGNED AND EXECUTED BY YOU BEFORE THE BODILY INJURY OR PROPERTY DAMAGE OCCURS AND THAT IS IN EFFECT DURING THE POLICY PERIOD. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is ered Autos Liability Coverage in the Business Auto an "insured"for Covered Autos Liability Coverage, but and Motor Carrier Coverage Forms and Paragraph only to the extent that person or organization qualifies D.2. of Section I — Covered Autos Coverages of the as an "insured" under the Who Is An Insured provi- Auto Dealers Coverage Form. sion contained in Paragraph A.1. of Section II — Cov- CA 20 48 10 13 ©Insurance Services Office, Inc., 2011 Page 1 of 1 Policy No. BA4R681356 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM PROVISIONS 2. The following is added to Paragraph B.5., Other 1. The following is added to Paragraph A.1.c., Who Insurance of SECTION IV — BUSINESS AUTO Is An Insured, of SECTION II — COVERED CONDITIONS: AUTOS LIABILITY COVERAGE: Regardless of the provisions of paragraph a. and This includes any person or organization who you paragraph d. of this part 5. Other Insurance, this are required under a written contract or insurance is primary to and non-contributory with agreement between you and that person or applicable other insurance under which an organization, that is signed by you before the additional insured person or organization is the "bodily injury" or "property damage" occurs and first named insured when the written contract or that is in effect during the policy period, to name agreement between you and that person or as an additional insured for Covered Autos organization, that is signed by you before the Liability Coverage, but only for damages to which "bodily injury" or "property damage" occurs and this insurance applies and only to the extent of that is in effect during the policy period, requires that person's or organization's liability for the this insurance to be primary and non-contributory. conduct of another"insured". CA T4 74 02 16 ©2016 The Travelers Indemnity Company.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.with its permission. Policy# BA4R681356 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM The following replaces Paragraph A.5., Transfer of required of you by a written contract executed Rights Of Recovery Against Others To Us, of the prior to any"accident" or"loss", provided that the CONDITIONS Section: "accident" or "loss" arises out of the operations 5. Transfer Of Rights Of Recovery Against Oth- contemplated by such contract. The waiver ap- ers To Us plies only to the person or organization desig- We waive any right of recovery we may have nated in such contract. against any person or organization to the extent CA T3 40 02 15 ©2015 The Travelers Indemnity Company.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office,Inc.with its permission. TRAVELERS/I WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 99 03 76( A)- 001 POLICY NUMBER: UB-2L459350 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. The additional premium for this endorsement shall be 2.00 % of the California workers' compensation pre- mium. Schedule Person or Organization Job Description ANY PERSON OR ORGANIZATION FOR ALL LOCATIONS WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No. Insured Premium Insurance Company Countersigned by ST ASSIGN: Page 1 of 1 PR(( 'SSIONAL SERVICE AWARD AN 'ISIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: Engineering Solution Services OVERALL RANKING: 1 out of 4 SUBJECT MATTER EXPERTS/RATERS: 1. Deputy PW Director— Transp & Eng 2. Deputy PW Director- Utilities 3. Administrative Services Manager 4.Asst. CFO I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 439 VENDOR NAME Minimum Qualifications Review -„_ Total Weighted Maximum Criteria Score Score Compliance with RFP 40 50 Technical Approach 113 125 Qualifications 118 125 Clarity 43 50 Cost 103 125 References and Background 22 25 Total 500 II. DUE DILIGENCE REVIEW • Interview Ranking: 1 'angirikeritig:504110:00,$.0-iff00'4aOrtiiilik of Kqi•iie*,'; • Engineering staff who secured funds for water, sewer,stormwater,transportation, parks & facilities Engineering Solutions Services-Pricing : 1 • Clerical from $58/hr to Project Manager$150/hr 128 ,SSIONAL SERVICE AWARD AN 2,SIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: Avant Garde Corp. OVERALL RANKING: 2 out of 4 SUBJECT MATTER EXPERTS/RATERS: 1. Deputy PW Director— Transp & Eng 2. Deputy PW Director- Utilities 3. Administrative Services Manager 4. Asst. CFO I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 418 VENDOR NAm4'.4mihinium Qualifications Review Total Weigh-tea Maximum Criteria Score Score Compliance with RFP 40 50 Technical Approach 106 125 Qualifications 106 125 Clarity 37.5 50 Cost 112.5 125 References and Background 16 25 Total = 418 500 II. DUE DILIGENCE REVIEW • Interview Ranking: 2 Avant Garde Summary Of Review'',..';; • Admin staff who secured State & Federal funds & provide labor compliance. 'Avant Garde Corp 1 - - _ • Program Asst. from $75/hr to Program Director $130/hr 2 129 PR1,, 'SSIONAL SERVICE AWARD AN, (SIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: Villa Civil Corp. OVERALL RANKING: 3 out of 4 SUBJECT MATTER EXPERTS/RATERS: I. Deputy PW Director— Transp & Eng 2. Deputy PW Director- Utilities 3. Administrative Services Manager 4. Asst. CFO I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 384 VENDOR NAME-Minithurn_Qiialifioationg Reviewe:=: Total Weighted Maximum Criteria Score Score Compliance with RFP 37.5 50 Technical Approach 109 125 Qualifications 106 125 Clarity 40 50 Cost 75 125 References and Background 16.5 25 Total 384 500 , II. DUE DILIGENCE REVIEW • Interview Ranking: 3 Villa civi!-9.0P;=,sprilipotk of Royi0*-;:,, ,, • Engineering staff who secured State &Federal funds for water,sewer,stormwater, transportation, parks &facilities; & provide labor compliance. Villa Civil Corp:.-Pricing • Admin. Asst. from $80/hr to Principal Eng. $220/hr 3 130 PR( SSIONAL SERVICE AWARD AN, :SIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: KOA Corp. OVERALL RANKING: 4 out of 4 SUBJECT MATTER EXPERTS/RATERS: 1. Deputy PW Director— Transp & Eng 2. Deputy PW Director- Utilities 3. Administrative Services Manager 4. Asst. CFO I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 366 VENDOR NAME-Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Compliance with RFP 40 50 Technical Approach 113 125 Qualifications 118 125 Clarity 43 50 Cost 103 125 References and Background 22 25 Total 366 500 IL DUE DILIGENCE REVIEW • Interview Ranking: 4 KOA Summary of Review • Engineering staff who secured funds for transportation, parks &facilities. KOA • Admin Asst.from $72/hr to Principal Engineer II $292/hr 4 131 TING , ! ▪ "8• P0 city of :!= _:untington Beach T 2000 Main Street ♦ Huntington Beach, CA 92648 o V Q (714) 536-5227 ♦ www.huntingtonbeachca.gov `cF =°g` p...�!! Office of the City Clerk Robin Estanislau, City Clerk July 28, 2021 KOA Corporation Attn: Min Zhou 2141 W. Orangewood Avenue Orange, CA 92868 Dear Ms. Zhou: Enclosed is a copy of the "Professional Services Contract between the City of Huntington Beach and KOA Corporation for On-Call Grant Writing and Administrative Consulting Services" approved by the Huntington Beach City Council on July 20, 2021. Sincerely, Rritim tZ67141141,164) Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan • Waitakere, New Zealand