HomeMy WebLinkAboutOrange County Regsitrar of Voters - 2021-09-14 Registrar of Voters
1300 S Grand A,c.Building('
Sane Ann
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS 1S A LICENSE TO ENTER("Permit")executed July 8, 2021 ("Effective Date"), by and between
CITY OF HUNTINGTON BEACH, (hereinafter referred to as "Permitter") and the COUNTY OF
ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or
"Permitted") without regard to number or gender. Permitter and County may sometimes hereinafter be
individually referred to as"Party"or jointly as"Parties."
I. PURPOSE: Pursuant to Section 12283 of the Election Code, which authorizes an Election Official to
request the use of a public building to be used as a polling place or voting center as needed, and to
provide in-person voting sites for voters, Permitter hereby grants to County use of the
HUNTINGTON BEACH CENTRAL LIBRARY, C/D ROOM property located at 7111 TALBERT
AVE,HUNTINGTON BEACH,CA("Property")on August 30,2021,and terminating on September
21,2021 ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its
invitees and licensees permission to enter and use the Property for the purpose of providing an
early voting location as follows:
Vote Center Dates Vote Center Vote Center
Staff Hours Public Hours
Thursday, September 2 8am - 5pm rt/a
Friday, September 3 gain - 5pm n/a
Saturday, September 4 7:30am - 6 m Sam - 5pm
Sunday, September 5 7:30am -6 m 8am - 5 m
Monday, September 6 7:30am - 6 m gain - 5pm
Tuesday, September 7 7:30am - 6 m 8am - 5pm
Wednesday, September 8 7:30am - 6 m gam- 5pm
Thursday, September 9 7:30am -6 m 8am -5pm
Friday, September 10 7:30am -6 m 8am -5pm
Saturday, September I I 7:30am - 9pm Sam - 8pm
DL 7111 Talaan Awv lluntoi?o Beach Page 1 Of
Vote Ceaer FXry P"d IGa ertan m buhryl
Regis,of Vo
Sunday, September 12 7:30am - 9 m 8am - 8pm
Monday, September 13 7:30am - 9 m E7am
m - 8pmTuesda Se tember 14 6:30am - 10 m - 8pm
Wednesday, September 15 8am - 5pm n/a
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Monday, August 30 through Wednesday, September 1
Pick-up Date Period: Thursday, September 16 through 'Tuesday. September 21
Permitter shall provide County staff with the means necessary to access the Property no later than
Thursday. September 2, 2021. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property. Permitter shall provide staff to open and close the Property
during the hours stated in the table above.
Permitter shall provide any necessary parking passes to County staff no later than Friday, August 20.
2021.
2.2. PROPERTY EOUIPMI3N-I AND SUPPLIES. The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in .Attachment 1. PERMITTER
OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the
Property during the dates and hours described in Section 2.1, above. To that end, the Permitter
agrees to the following:
2.3.1. The Permitter shall secure the Property.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule. or allow to be scheduled, events or activities on the
Property.
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for voters and County staff.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
23.9. The Permitter shall ensure the Property has adequate lighting both inside the Property and
outside the Property.
DI. 7111 TelbM Ace.Huntington SCU11 Pa«2 of
Vote cooler F.ntty Petmii(Government F'acilityl
Registrar or Votrt
23.10. The Permitter shall, if' identified by County, allow for drive-thru VBM option in their
parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff.
24. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated
equipment delivery company to establish a mutually agreed upon date and time for portable
storage container delivery for delivery no later than August 20, 2021.
2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated
equipment delivery company to establish a mutually agreed upon date and time for portable
storage container removal which shall occur no later than September 21, 2021.
3. UTILITIES. -MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1.above.
Pennitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein, per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
County shall be responsible for payment of'any janitorial service, telephone service, cable service,
intemet service. and any other costs not provided for in this section.
4. INDEMNIFICATION: County hereby agrees to indemnity, hold harmless, and defend Permitter
against any and all claims. loss, demands, damages, cost, expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of. Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant, County shall notifv Permitter of such fact and shall represent Pennitter, in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the eventjudgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter, their officers,agents. or employees,an apportionment of liability to pay suchjudgment shall
be made by a court of competent jurisdiction. Neither Party shall request ajury apportionment.
5. ATTORNEYS' PEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense. the Parties shall bear their own
attorneys' fees, costs and expenses.
6. GOVERNING LAB' AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County. California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
UL.7I11 TaIF.e.Ave.Humingion Beach Page 3 of 6
Vac CrnI'f Emry I'ennil(Gmemmem Facility)
Rcg,,i.of Vacrz
7. NOTICES: All written notices pursuant to this Permit shall be addressed asset forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
C(IUNTV PERMITTER
County of'Orange City of l-luntington Beach
Registrar of'Voters 2000 Main Street
Facilities Services I luntington Beach, CA 92648
I300 South Grand Avenue Attention: Robin Estanislau
Building C lZobiti.Estanislau@surt'city-hb.org
Santa Ana. CA 92705
Attention: Administrative Manager
Email: Kimberlv.Golden@rov.ocgov.com
--Signatures Follow--
nl.:7111 Ta@en Alc•Hnntinglon lk dt Page i of 6
Vac Caner Entry Pennit IGovennnau Facility)
R,mtry of V W a,
IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel City of Huntington Beach
Orange County,California
By I( �_
Name Oliver Chi
u%, Title City Manager
Date: +
Date: TEMPLATE APPROVED 07212020
COUNTY
COUNTY OF ORANGE
By
Neal Kelley,
Registrar 0f ers
Per Resolu eo. 20-091
and Minute Order dated July 14,2020
Date: 7/Lt k I
A"Qvw As T9 K*H
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Wi
i E.GATES
CVY ATTORNEY
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ENTRY PERMIT (LICENSE)
Attachment I
Pursuant to Section 2.2 of this Permit, Permitter shall
I. Provide four (4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items, except for the provided tables and chairs, if applicable.
J. if Permitter Staff is assigned to open facility and is running laic, they are to contact the County immediately at
(714) 954-1901.
4. Permitter shall provide soap, water, paper towels in restrooms to ensure proper hygiene. Provide stock supplies
available over the weekend.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days
before Election period begins.
BL.7111 Taitam Ave,Hnnliovion Beach Pe6'c a of6
Vde Center F.mn Permit(Connimenl facility,
Registrar of Valcrs
t� _ Huntington Beach Centrai Library
' Drive-Thru Drop Off
M.W
Voters going into the Vote Center and voters using the drive-thru drop off option r ,ll enter off Talbert
Voters going into 'he Vote Center will park closest to Goldenwest. Voters using the drive-thru option will
ccnt!rue towartls the par< nc closest to the Sports Complex All �cters will exit towards Goldenwest.
Confirm Placemenf-:F—
Arrows:
Yellow = entering venicle paths from ootr Taloec arc
Golcenwest
Rea = vehicles in line for drive thru polling
Green =exit path fo-vehicles after polling
Box: •
Purple iw/white outline?—drive tnru polling location !.
driver s side of vehicle C
Gold cutiine—Area where parking would be prohibited
Small orange- barn.cades prohibiting traffic n both ,r +
directions
Circle:
Sma - -ig exiting vehicles to the right \
i
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INV
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•e r dL
Huntingtor: Beach Central Library
Drive-Thru Drop Off
0 Re
Larger View of drive-thru
e
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VOTE CENTER FACILITY INFORMATION 4'M
2021 California Gubernatorial Recall Election 1 4W
Vote Center Nwme I Huntington Beach Central Library City j -: nniytcr Beach
Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth
Election, we ask that you piease complete the required Information below and return the completed form
within 5 days of receipt.
Primary Contact Nanne: J u
Ch �
Primary Contact Phone Number. -1 ( '} - 3� 5 5
Primary Contact Email: }{t V e N
Em?rgen ..st be available dunm2 Vote Center opening and closing times
Emergency Contact Name:
Emergency Contact Phone Number;
Emergency Contact Email: -3vr t c - S• ,r
Will facility be open to the public
(other than for voting)? 25�Yes = No Unknown
Will our office be required to pick up
facil' ? — Yes $ No
Key Contact Name:
Key Contact Photo Number
Will facility staff be onsite to open and
dose voting room every day? Yes ❑ No
Opening/Closing Contact Name:
et
Opening/Closing Contact one
Number.
Will our Vote Center staff require
riun saes? Yes No
Will your facility provide four(4)foc-
i foot tables and six(6)chain? Yes No
Facility notes:
:ENTRn..,BRakr
POD Placement Recommendation
Huntington Beach Central Library
7111 Talbert Ave
Huntington Beach
VCID# HBEA-001
Thank you for partnering with us to host a Vote Center for the upcoming Election To nelp ensure
a smooth process we want to review a few items as it pertains to equipment delivery
• The voting equipment will be delivered by a vendor via Portable on Demand Storage
Unit (POD) which is 7'x7 in size and will need 2 parking spaces for placement
• You do not need to be present for delivery
• Vote Center Staff will be responsible for the contents in the POD For easy access we
ask for placement near a curb ramp.
• Date and window delivery schedule will be provided once its received from our vendor
Our placement recommendaticn is below The yellow square represents the PODS
Please acknowledge approval and confirm placement by initialing here T-
J
Vote Center
1 4��►'
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0 Reglum al Sam
1300 S Grind Ave.Budding C
sanu Ana
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER("Permit")executed July 8, 2021 ("Effective Date"), by and between
CITY OF HUNTINGTON BEACH, (hereinafter referred to as "Permitter") and the COUNTY OF
ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or
"Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be
individually referred to as"Party"or jointly as "Parties."
l. PURPOSE: Pursuant to Section 12283 of the Election Code, which authorizes an Election Official to
request the use of a public building to be used as a polling place or voting center as needed, and to
provide in-person voting sites for voters, Permitter hereby grants to County use of the EDISON
COMMUNITY CENTER, HALL A property located at 21377 MAGNOLIA ST, HUNTINGTON
BEACH,CA("Property')on September 6,2021,and terminating on September 21,2021 ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its
invitees and licensees permission to enter and use the Property for the purpose of providing an
early voting location as follows:
Vote Center Dates Vote Center Vote Center
Staff Hours Public Hoary
Thursday. September 9 8am - 5 m n/a
Friday. September 10 gam- 5 m n/a
Saturday, September I 1 7:30am - 9pm gam - 8 m
Sunda Se tember 12 7:30am - 9pm 1 Urn - 8 m
Monday, September 13 7:30am -9pm gam - g m
Tuesday, September 14 6:30am - I Opm lam - gpm
Wednesday, September 15 gam - 5 m n/a
UL 21177 Magnolu Si,Ilununol �.J, PW 1 orf
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Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Monday. September 6 through Wednesday. September 8
Pick-up Date Period: Thursdav, September 16 through Tuesday, September 21
Permitter shall provide County staff with the means necessary to access the Property no later than
Thursday, September 9. 2021. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property, Permitter shall provide staff to open and close the Property
during the hours stated in the table above.
Permitter shall provide any necessary parking passes to County staff no later than Friday, August 20,
2021.
2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1. PERMITTER
OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the
Property during the dates and hours described in Section 2.1. above. To that end, the Permitter
agrees to the following:
2.3.1. The Permitter shall secure the Property.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.35. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for voters and County staff.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
2.3.9. The Permitter shall ensure the Property has adequate lighting both inside the Property and
outside the Proper.
2.3.10. The Permitter shall, if identified by County, allow for drive-thru V13M option in their
parking lot that would allow the voters to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff.
[X-21377 Magnolia St.Huntington Ueach Page 2 or6
Vote Center Entry Pcnnn(Government Faciliiv)
Registrar of Voters
2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated
equipment delivery company to establish a mutually agreed upon date and time for portable
storage container delivery for delivery no later than August 20, 2021.
2S. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated
equipment delivery, company to establish a mutually agreed upon date and time for portable
storage container removal which shall occur no later than September 21, 2021.
?. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above.
Permitter shall be responsible flor all maintenance and repairs (including but not limited to: fire alarm.
FIVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein. per Clause 2 (AREA AND USE)above, and excluding normal wear and tear.
County shall be responsible for payment of any janitorial service, telephone service. cable service,
internet service, and any other costs not provided for in this section.
4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless. and defend Permitter
against any and all claims, loss, demands, damages, cost.expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant, County shall notify Permitter of such fact and shall represent Permitter, in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action. in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter, their officers,agents,or employees,an apportionment of liability to pay suchjudgment shall
be made by a court of competent jurisdiction. Neither Party,shall request a jury apportionment.
5. ATTORNFYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attomeys' fees, costs and expenses.
b. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court. notwithstanding Code of Civil Procedure
Section 394.
7. NOTICES: All written notices pursuant to this Permit shall be addressed asset forth belowor as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
DI.:11377,.M Vol in Si,Huntinpon bead: Page!of 6
Vole Conner Entry Permit(Gownancm Facility)
Rcginuar of Vac,,
COUNTY PERMITTER
County of Orange City of Huntington Beach
Registrar of Voters 2000 Main Street
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue Attention: Robin Estanislau
Building C Robin.Fstanislau@surfcity-hb.org
Santa Ana, CA 92705
Attention: Administrative Manager
Email: Kimberly.Golden@rov.ocgov.com
--Signatures Follow--
DI.:21377 Magnolia Sr.Hmuin6aon Rwch Pal, 4 of 6
Vom Cm,,Eoiry hnnfl(G.,.n. an Fauliw)
Rows of VWas
IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel City of Huntington Beach
Orange County, California By
li Name Oliver Chi
epuly Title City Manager
Date:
Date: TEMPLATE, APPROVED 07212020
COUNTY
COUNTY OF ORANGE
By
Neal Kelley,
Registrar of Vj ers
Per Resoluti No. 20-091
and Minute Order dated July 14,2020
Date: 7111 h t
T
AVPAOVEP AS TO K*"
►{t AEL e.GAPES
t! CM ATTORNEY
Cm of mwnr4GT0t4 SEAL"
D. 7 to Mspx�lu 11,Mumnryaon Fkac� a .�.n A
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ENTRY PERMIT (LICENSE)
Attachment I
Pursuant to Section 22 of this Permit. Permitter shall
1. Provide four(4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items, except for the provided tables and chairs; if applicable.
3. If Permitter Staff is assigned to open facility and is running late, they arc to contact the County immediately at
(714) 954-1901.
4. Permitter shall provide soap, water, paper towels in restrooms to ensure proper hygiene. Provide stock supplies
available over the weekend.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days
before Election period begins.
UL 21377 Magn06a 51.amnmgon Heath Pots 6 of
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Registrar of Voters
POD Placement Recommendation
Edison Community Center
21377 Magnolia St
Huntington Beach
VCID## HBEA-003
1 nank you for partnering with us to host a Vote Center for the upcommg Election. To help ensure
a smooth process, we want to review a few items as it pertains to equipment delivery.
• The voting equipment will be delivered by a vendor via Portable on Demand Storage
Unit (POD) which is TxT in size and will need 2 parking spaces for placement.
• You do not need to be present for delivery.
• Vote Center Staff will be responsible for the contents in the POD. For easy access, we
ask for placement near a curb ramp.
• Date and window delivery schedule will be provided once it's received from our vendor.
Our placement recommendation is below. The yellow square represents the POD
Please acknowledge approval and confirm placement by initialing here
.e,
do
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VOTE CENTER FACILITY INFORMATION
10 2021 California Gubernatorial Recall Election y,
Vote Center Name Edison Community Center City Huntington Beach
Thank you for partnering with the Registrar of Voters and serving as a vote Center. To help ensure a smooth
Election. we ask that you please complete the required information below and return the completed form
within 5 days of receipt.
Primary Contact Name: L 1 0 F
Primary Contact Phone Number. ( l 6 0—(F-r
Primary Contact Email: -�I C r K k 4ci 6, 0 14
Emergency contact must be available during Vote Center ing and closing tim s.
Emergency Contact Name: B P p
Emergency Contact Phone Number. I({l 6 Q —gg D
Emergency Contact Email_
Will facility be open to the public
(other than for voting)? Yes ❑ No ❑ Unknown
Will our office be required to pick up
facil' k ? ❑ Yes No
Key Contact Name:
Key Contact Phone Number. f
Will facility staff be onsite to open and `R( Yes ❑ No
close voting room everyay? f
Opening/Closing Contact Name: N O 1 5C 1q pU Leo E.t
Opening/Closingri Contact Phone �()� SC t(Le
Number.er. 1 l
Will our Vote Center staff require Yes ❑ No
parking passes?
Will your facility provide four(4)six- Yes ❑ No
foot tables and six(6)chairs?
Facility notes:
':;W"WA 003 F"tSON COMMUMTY C WO?
Relligru of Voters
1300 S Gmd Ave.Building C
Suite And
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit")executed July 8. 2021 ("Effective Date"), by and between
CITY OF HUNTINGTON BEACH, (hereinafter referred to as "Permitter") and the COUNTY OF
ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or
"Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be
individually referred to as"Party"orjointly as"Parties."
1. PURPOSE: Pursuant to Section 12283 of the Election Code, which authorizes an Election Official to
request the use of a public building to be used as a polling place or voting center as needed, and to
provide in-person voting sites for voters, Permitter hereby grants to County use of the MURDY
COMMUNITY CENTER STUDIO property located at 7000 NORMA DRIVE, HUNTINGTON
BEACH, CA("Property")on August 30,2021.and terminating on September 21, 2021 ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its
invitees and licensees permission to enter and use the Property for the purpose of providing an
early voting location as follows:
Vote Center Dates Vote Center Vote Center
Staff Hours Public Hours
Thursday, September 2 8am - 5pm n/a
Friday, September 3 Sam - 5pm n/a
Saturday, September 4 7:30am - 6 m gam- 5pm
Sunday, September 5 7:30am -6 m 8am- 5 m
Monday, September 6 7:30am -6 m 8am - 5pm
Tuesday, September 7 7:30am - 6 m 8am - 5pm
Wednesday, September 8 7:30am - 6 m 8am- 5pm
Thursday, September 9 7:30am - 6 m 8am - 5pm
Friday, September 10 7:30am -6 m 8arn - 5pm
Saturday, September 11 7:30am - 9 m gam - 8pm
Sunday, September 12 7:30am - 9vm Sam- 8pm
DL 7000 f anU Dnw.Hunnngon Rtete4 Pr I of
Vote Lenin Entry Perms IGawn,mete Friltryl
Regm.of Vden
Monday, September 13 7:30am - 9pm 8am - Rpm
Tuesday, September 14 6:30am - 10 m 7am - 8pm
Wednesday. September 15
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Monday, August 30 through Wednesday, September I
Pick-Lip Date Period: Thursday, September 16 through Tucsday. Se tember 2I
Permitter shall provide County staff with the means necessary to access the Property no later than
Thursday, September 2. 2021. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property. Permitter shall provide staff to open and close the Property
during the hours stated in the table above.
Permitter shall provide any necessary parking passes to County staff no later than Friday, August 20,
2021.
2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in .Attachment 1. PERMITTER
OBLIGATIONS. The Permitter acknowledges that the COLIMY must have exclusive access to the
Property during the dates and hours described in Section 2.1, above. To that end, the Permitter
agrees to the following:
2.3.1. The Permitter shall secure the Property.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted. the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule. or allow to be scheduled, events or activities on the
Property.
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for voters and County staff.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
2.3.9. The Permitter shall ensure the Property has adequate lighting both inside the Property and
outside the Property.
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2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their
parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff.
2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated
equipment delivery company to establish a mutually agreed upon date and time for portable
storage container delivery for delivery no later than August 20. 2021.
2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated
equipment delivery company to establish a mutually agreed upon date and time for portable
storage container removal which shall occur no later than September 21. 2021.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity. trash disposal and sewer. Permitter shall provide air
conditioning and/or heating mm the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of CoungI's negligence or intentional acts not in accordance with the uses
Permitted herein, per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
County shall be responsible for payment of any janitorial service, telephone service, cable service,
interpet service, and any other costs not provided for in this section.
4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims, foss, demands, damages, cost, expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant, County shall notify Permitter of such fact and shall represent Permitter, in such legal action
unless Pennitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter,their officers,agents,or employees,an apportionment of liability to pay suchjudgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
5. ATTORNEYS' PEES: In any action or proceeding to enforce or interpret any provision ofthis Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
7. NOTICES: All written notices pursuant to this Permit shal I be addressed asset forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
UL. 7000 Non.D,ke,Hoonngton Beach Payroll of 6
Vote Center Entry Penno(Govemmem Facilnv)
Rcgwtu of Votes
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange City of Huntington Beach
Registrar of Voters 2000 Main Street
Facilities Services Huntington Beach. CA 92648
1300 South Grand Avenue Attention: Robin Estanislau
Building C Robin.EstanislauCa.surfcity-hb.org
Santa Ana. CA 92705
Attention: Administrative Manager
Email: Kimberly.Golden@rov.ocgov.cont
--Signatures Follow--
Dr. 7000 Norma Dri,.Ii.tinpmn Beach Pope a of 6
Vom Coma Emry P.na Facility)
R,i�m of Volm
IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel City of Huntington Beach
Orange County,California By
ti Name Oliver Chi
fy Tide City Manager
Dater I-OX%
Date: TEMPLATE. APPROVED 07212020
COUNTY
COUNTY OF ORANGE
By
Neal Kelley,
Registrar of V
Per Resolution No. 20-091
and Minute Order dated July 14,2020
Date: 7
APPROVED AS TO ft"
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ENTRY PERMIT(LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit. Permitter shall
1. Provide four (4) six-foot tables and six (6) chairs. If Pennitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items, except for the provided tables and chairs, if applicable.
3. If Permitter Staff is assigned to open facility and is running late. they are to contact the County immediately at
(714) 954-1901.
4. Permitter shall provide soap, water, paper towels in restrooms to ensure proper hygiene. Provide stock supplies
available over the weekend.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. The designated area for POD placement will be in close proximity to the building and he finalized 20 days
before Election period begins.
DL: 7000 Noma DFiw tlumingmn Beach ISge 6 of6
Vote Center Entry Pmoit IGovernmem Faciliryl
Re,slrar of Voters
VOTE CENTER FACILITY INFORMATION
2021 California Gubernatorial Recall Election Owl
Vote Center Name Murdy Community Center City Huntington Beach
Thank you for partnering with the Registrar of Voters and serving as a Vote Center.To help ensure a smooth
Election, we ask that you please complete the required information below and return the completed form
within 5 days of receipt.
Primary Contact Name: Tn L
Primary Contact Phone Number. 'I I I I (Rv Ve"1
Primary Contact Email: (A' SV(- �+
Contact n,t,%r be d�d14U19 tluririq vot. [_Unt[ •lF,`;u."., .ei Hj C'USnC [I[ri@_
Emergency Contact Name: L1
Emergency Contact Phone Number. l Iy o y ��
Emergency Contact Email: r{(j ,-ThoLG)SV
L(Will facility be open to the public Yes ❑ No ❑ Unknown
other than for voting)?
Will our office be required to pick up
facility keys? El Yes �No
Key Contact Name:
Key Contact Phone Number.
Will facility staff be onsite to open and
close voting room every day? Yes ❑ No
Opening/Closing Contact Name: KG GI i l.--U/ C'�L �.I^�
Numbeg/ClosingContadPhone iLq gco6 W� U lJ
Number:
Will our Vote Center staff require
arkin asses? ❑ Yes No
Will your facility provide four(4) six- /
foot tables and six(6) chairs? ® Yes ❑ No
Facility notes:
POD Placement Recommendation
$. Murdy Community Center
7000 Norma Drive
Huntington Beach
VCID# HBEA-002
Thank you for partnering with us to host a Vote Center for the upcoming Election To help ensure
a smooth process, we want to review a few items as it pertains to equipment delivery.
• The voting equipment will be delivered by a vendor via Portable on Demand Storage
Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement
• You do not need to be present for delivery
• Vote Center Staff will be responsible for the contents in the POD For easy access. we
ask for placement near a curb ramp
• Date and window delivery schedule will be provided once it's received from our vendor
Our placement recommendation is below The yellow square represents the PODS.
Please acknowledge approval and confirm placement by initialing here
Norma Dr Norma Dr Norma DI M
Aga
vote center