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HomeMy WebLinkAboutApprove, Accept and Authorize Execution of Grant Agreements d v-J o 1JPP,4C0VED 7 -0 City of Huntington Beach File #: 21-638 MEETING DATE: 9/21/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi. City Manager PREPARED BY: Julian Harvey, Interim Chief of Police Subiect: Approve, accept and authorize execution of a Grant Agreement for the Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Pedestrian and Bicycle Safety grant; and approve appropriation and expenditure of funds by the Chief of Police Statement of Issue: On August 6. 2021, the Huntington Beach Police Department received notice from the California Office of Traffic Safety (OTS) that the City of Huntington Beach has tentatively been awarded new one-year traffic safety grants. The first, a Selective Traffic Enforcement Program (STEP) grant (Grant Number PT22153) provides funding in the amount of $788,000.00 to reimburse the City's costs associated with Sobriety/Driver License checkpoints, two full-time DUI enforcement officer positions. focused and specific traffic enforcement operations and speed detection devices for motor officers. The STEP funds will also be used to raise awareness of the dangers of DUI through the Department's "Know your Limit" campaign which is an educational tool directly targeting would-be drivers inside drinking establishments. Collectively, these targeted enforcement and education efforts are designed to reduce DUI related traffic collisions, injuries and fatalities. The second OTS grant (Grant Number PS22030) is in the amount of $42,795.00 to reimburse costs associated with pedestrian and bicycle safety and education. Since far too many injury traffic collisions occurring in the city involve pedestrians and bicyclists, these funds will allow for targeted education and media campaigns to raise awareness of the importance of remaining alert and attentive. Financial Impact: These one-year reimbursable grants are funded by the California Office of Traffic Safety in the amounts of $788,000.00 and S42.795.00 are to be expected between October 1. 2021 . and September 30. 2022. The appropriation request is fully offset by this revenue source. Recommended Action: A) Approve and accept the "Selective Traffic Enforcement Program " and "Pedestrian and Bicycle City of Huntington Beach Page 1 of 3 Pnnted on 9/15/2021 File #: 21-638 MEETING DATE: 9/21/2021 Safety" grant agreements between Office of Traffic Safety (OTS) and the City of Huntington Beach for S788,000.00 and $42,795.00; and, 8) Authorize the Chief of Police to execute the grant agreement with OTS; and, C) Approve appropriations and estimated revenue source in the amount of $788.000.00 and $42,795.00; and, D) Establish a separate business unit for this funding and authorize the Chief of Police to expend up to a total of $788,000.00 and $42,795.00 plus accrued interest on the "Selective Traffic Enforcement Program" (STEP) grant and "Pedestrian and Bicycle Safety" grant. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: With the safety of its residents and visitors as the highest priority, the City of Huntington Beach recognizes the devastating impacts of impaired driving. The City also understands the effectiveness of enforcement both in terms of prevention and as a deterrent. These funds will supplement the department's current efforts in reducing injury traffic collisions wherein DUI is a factor and will greatly enhance its ability to raise awareness across all modes of travel including vehicular, bicycle, and pedestrian traffic on City highways, streets and bike paths. The City of Huntington Beach is also currently undergoing several redevelopment roadway construction projects, which will add to both seasonal and normal vehicle traffic and pedestrian/bicycle related issues. In 2019 and 2020, the police department investigated over 650 injury traffic collisions, 215 of which were DUI related. Also during that time-period, the police department made over 1,700 DUI arrests. This grant will allow us to use progressive and innovative enforcement techniques to increase DUI enforcement efforts, and continue to provide coverage with two full time officers dedicated to DUI enforcement. We are seeking to use the proposed funding to increase traffic enforcement and expanded public education to address and prevent traffic collisions resulting in injury and death. This particular grant will reimburse the City of Huntington Beach for expenditures associated with Sobriety/Driver License Checkpoints, two full time DUI enforcement officers, and a variety of traffic City of Huntington Beach Page 2 of 3 Printed on 9/15/2021 oowere137/Lem,@r* File #: 21-638 MEETING DATE: 9/21/2021 related details. OTS will administer and handle the grant funds for the Selective Traffic Enforcement Program. Environmental Status: Not applicable. Strategic Plan Goal: Community Engagement Attachment(§): 1 . Agreement for OTS STEP Grant (Number PT22153) 2. Agreement for Pedestrian/Bicycle Safety Program Grant (Number PT22030) City of Huntington Beach Page 3 of 3 Printed on 9/15/2021 oowere139 Legistar" State of California -Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Huntington Beach From 10/01/2021 4. AGENCY UNIT TO ADMINISTER GRANT To: 09/30/2022 Huntington Beach Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors The funded strategies may include impaired driving enforcement enforcement operations focusing on primary crash factors. distracted driving, night-time seat belt enforcement special enforcement operations encouraging motorcycle safety enforcement and public awareness In areas with a high number of bicycle and pedestrian crashes. and educational programs These strategies are designed to earn media attention thus enhancing the overall deterrent effect 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $788,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement • Schedule A - Problem Statement. Goals and Objectives and Method of Procedure • Schedule B - Detailed Budget Estimate and Sub-Budget Estimate (If applicable) • Schedule B-1 - Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A- Certifications and Assurances • Exhibit B' -OTS Grant Program Manual • Exhibit C -Grant Electronic Management System (GEMS) Access 'Items shown with an asterisk ('), are hereby Incorporated by reference and made a part of this agreement as if attached hereto These documents can be viewed at the OTS home web page under Grants www ots ca gov We. the officials named below. hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME Chris Nesmith ADDRESS Julian Harvey TITLE Police Lieutenant Chief of Police EMAIL cnesmith@hbpd org Iharvey@hbpd org PHONE (714)374-1577 (714)536-5903 ADDRESS 2000 Main Street 2000 Main Street Huntington Beach CA 92648 Huntington Beach. CA 92648 Sep 20,2021 Sep 28,2021 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS Kathy Baldwn ADDRESS Barbara Rooney Accounting Technician II Director kbaldwrn@hbpd org barbara rooney@ots ca gov (714) 536-5935 (916)509-3030 2000 Main Street 2206 Kausen Drive Suite 300 Huntington Beach. CA 92648 Elk Grove CA 95758 1, Sep 22,2021 Sep 29,2021 (Signature) (Date) (Signature) (Date) 9/14/2021 2:37:47 PM Page 1 of 19 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM#: LKKFRC4PW7L4 ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 2000 Main Street CITY: Huntington Beach Zia+4: 92648-2763 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 164AL-22.1 20.608 0521-0890-101 2020 6/20 BA/20 $635,000.00 402PT-22 20.600 0521-0890-101 2021 21121 BA/21 $153,000.00 AGREEMENT TOTAL $788,000.00 AMOUNT ENCUMBERED BY THIS DOCUMENT $788,000.00 1 CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and AGREEMENT purpose of the expenditure stated above. $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE e a Sep 28,2021 $788,000.00 9/14/2021 2:37:47 PM Page 2 of 19 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Schedule A 1. PROBLEM STATEMENT Huntington Beach is a unique city, given its population of over 200,000 people, its continued growth, miles of beachfront, large and expanding entertainment and hotel district, high traffic volume, and an estimated 16 million annual beach visitors. One thing that sets Huntington Beach apart, and provides continuing challenges to the police department, is the number of high profile events that are regularly scheduled during the year. This includes the Surf City Marathon, AVP Volleyball competition, 41h of July Parade and Fireworks show (rated by the Department of Homeland Security as a SEAR LEVEL 2 Event), weekly Tuesday night downtown street fair, and the 9-day U.S. Open of Surfing. These events regularly draw large crowds, with the US Open of surfing drawing an estimated 500,000 visitors annually. Even though many of these events were postponed or cancelled in 2020 because of the Covid-19 pandemic, the city still saw large crowds because of our miles of beachfront. In a time where people found it harder to travel further, our large beachfront hotels still filled up and our beaches stayed full throughout and beyond the summer months. These crowds bring with them challenges, including the effects of alcohol consumption, traffic congestion, and impaired driving. Furthermore, it is expected that our special events will start back up once the Covid-19 pandemic is brought under control, and many special events have already started planning with the city to take place in the summer and fall if they are able to. Over the past few years, the Huntington Beach Police Department has seen other problems emerge, such as the increasing homeless epidemic, which has created a need to funnel resources to non-traffic related enforcement. Unfortunately the number of personnel we have assigned to the traffic bureau is far fewer than it was a decade ago. Because of these challenges, departments often look to outside resources such as the Office of Traffic Safety as an additional resource to assist with traffic enforcement and education with the expressed goal of eliminating traffic deaths and injuries, reducing economic loss, and increasing public safety. The Office of Traffic Safety currently funds two full-time DUI officers at our department, both of whom remain proactive and are enthusiastic about DUI enforcement. Both officers are SFST and ARIDE certified and will attend Drug Recognition Expert school. While our total traffic crashes and traffic fatalities have dropped slightly since last year (2019) we still had more fatalities in 2020 than we did in 2017 and 2018. Driving under the influence remains a very common primary crash factor, which shows the continuing issues with impaired driving in Huntington Beach. We have taken several unique approaches to try and better deploy our resources as it relates to DUI enforcement. As part of this, we track a lot of data related to our DUI arrests, including where an impaired driver was drinking, and where the DUI arrest took place. This not only allows us to better understand what locations are best for proactive DUI enforcement, but our department also mails letters to bar owners whose patrons are arrested for DUI, in order to make them better aware of the problem. Because we believe education is also very important in reducing instances of impaired drivers, we have also embraced and helped develop the "Know Your Limit'campaign. Our department has been at the forefront of this program, and we have trained numerous other departments throughout Southern California. In addition, we continue to use social media to reach many residents and visitors to Huntington Beach. Because Huntington Beach receives so many visitors from outside of the area, we have one of the largest social media followings on Facebook (Almost 70,000 followers) and Instagram (Almost 30,000 followers). In comparison, numerous local agencies that are much larger than us, both inside and outside of Orange 9/14/2021 2:37:47 PM Page 3 of 19 County, have a much smaller following on social media. This puts us in a unique position where we can reach many people on these social media platforms, spreading education and advice on traffic safety. A comprehensive analysis of our crash data reveals there are multiple factors which contribute to crashes, traffic injuries, and traffic fatalities in Huntington Beach. These factors go beyond impaired driving, and include distracted driving, safety violations, and other primary crash factors. Simply issuing citations for these violations does not address the entire problem, and we believe in an approach that in addition to enforcement, also incorporates education, visibility, and public relation activities. We are seeking funding in these categories as well as the "Know Your Limit"campaign to continue bringing awareness and enforcement to the public. Many of our neighboring cities have smaller police departments with limited traffic enforcement resources. With grant funding, these agencies may be willing to help on collaborative efforts when staffing is minimal. We expect this to be a mutually beneficial relationship, leading to the goal of safer streets in our jurisdiction as well as the jurisdictions of our neighboring agencies. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol-involved crashes. 8. Reduce the number of persons injured in alcohol-involved crashes. 9. Reduce the number of persons killed in drug-involved crashes. 10. Reduce the number of persons injured in drug-involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo-involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo-involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime (2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate and report data (as required) in the following campaigns, National Walk 10 to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 3. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol 12 and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 8 Testing SFST minimum 16 hours POST-certified trainin . 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 4 Driving Enforcement (ARIDE) 16 hour POST-certified training. 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 2 9/14/2021 2:37:47 PM Page 4 of 19 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 8 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or AR I DE-trained. 8. Conduct DUI Saturation Patrol operation(s). 47 9. Conduct Traffic Enforcement operation(s), including but not limited to, primary 75 crash factor violations. 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 29 drivers using hand held cell phones and texting. 11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 4 during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 15 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 13. Conduct Traffic Safety educational presentation(s) with an effort to reach 5 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 14. Conduct Know Your Limit campaigns with an effort to reach members of the 5 community. 15. Conduct highly visible collaborative DUI Enforcement operations 5 16. Conduct highly visible collaborative Traffic Enforcement operations 5 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (11'Quarter of Grant Year) • The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. • In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. Media Requirements • Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B. Phase 2— Program Operations (Throughout Grant Year) • The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements The following requirements are for all rant-related activities 9/14/2021 2:37:47 PM Page 5 of 19 • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date. • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. 9/14/2021 2:37:47 PM Page 6 of 19 • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3— Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 9/14/2021 2:37:47 PM Page 7 of 19 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Schedule B FUND NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT NUMBER CFDA 164AL-22 20.608 Minimum Penalties for Repeat $635,000.00 Offenders for Driving While Intoxicated 402PT-22 20.600 State and Community Highway $153,000.00 Safety COS'I'CATECORY FUND UNITCOSTOR UNI'I's TOTA I-COSTTO NUJIBER RATE CRAM' A. PERSONSEL COSTS Straight Time DUI Officer 164A1--22 $58.65 2.080 S121,992.00 Benefits- DUIOfficerl a,90% 164AL-22 S121.992.00 1 S109,793.00 DUI Officer 164AL 22 S58.65 2.080 S121.992.00 Benefits - DUI Officer 2 a,90% 164AL-22 S121,992.00 1 S109.793.00 Overtime DUI/DL Checkpoints 164AL-22 SI 1,400.00 8 $91,200.00 DUI Saturation Patrols 164AL-22 S1.140.00 47 S53.580.00 Coflaborative DUI Enforcement 164AI 22 S1.140.00 5 S5,700.00 Know Your Limit 164AI,22 S1000.00 5 SI5.000.00 Benefits for 164AL -OT a, 1.45% 164AL-22 S165.480.00 1 S2.399.00 "traffic Enforcement 402PT-22 $1.140.00 75 S85.500.00 Distracted Driving 40213"1"-22 S1.140.00 29 S33,060.00 Motorcycle Safety 402PT 22 S1.140.00 4 S4.560.00 Pedestrian and Bicvcle Enforcement 4021IT-22 S1.140.00 15 S17.100.00 Collaborative Traffic Enforcement 4021)T-22 S1.140.00 5 $5.700.00 Benefits for 402P -OT a, 1.45% 40213T-22 S145.920.00 1 S2.116.00 Category Sub-Total S779.485.00 B. I'KAN'Ei. ExI'ENSES In State Travel 402PT-22 S4.964.00 I S4.964.00 S0.00 Category Sub-"Total S4,964.00 C. CON]RACTUAL SERVICES S0.00 Category Sub-Total S0.00 D. EQuw.NlEN.I. S0.00 Category Sub-Total S0.00 E. OTIIER DIRECT COS'I:S DUI Checkpoint Supplies 164AL-22 53.551.00 F I 1 $3.551.00 Category Sub-Total $3551.00 F. INDIREc'r COSTS S0.00 Category Sub-Total S0.00 9/14/2021 2:37:47 PM Page 8 of 19 C RAn'r To'r,%i, S788.000.00 9/14/2021 2:37:47 PM Page 9 of 19 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Schedule B-1 BUDGET NARRATIVE PERSONNEL COSTS DUI Officer- Hours for officer dedicated strictly to DUI Enforcement. Benefits - DUI Officer 1 @ 90% - TOTAL BENEFIT RATE: 90.0% Retirement - 51% Supplemental Retirement- 4% Workers Compensation - 9% Health - 19% Other Medical - 4% Other Benefits - 3% DUI Officer- Hours for officer dedicated strictly to DUI Enforcement. Benefits - DUI Officer 2 @ 90% -TOTAL BENEFIT RATE: 90.0% Retirement- 51% Supplemental Retirement- 4% Workers Compensation - 9% Health - 19% Other Medical - 4% Other Benefits- 3% DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols- Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement- Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel. Benefits for 164AL - OT @ 1.45% - Benefits breakdown: Medicare - 1.45% Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement- Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel 9/14/2021 2:37:47 PM Page 10 of 19 Benefits for 402P - OT @ 1.45% - Benefits breakdown: Medicare - 1.45% TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. INDIRECT COSTS STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements. Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency. Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. 9/14/2021 2:37:47 PM Page 11 of 19 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Exhibit A CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended • Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs • 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination("Federal Nondiscrimination Authorities'). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.. 78 slat. 252). (prohibits discrimination on the basis of race, color. national origin)and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of ]970. (42 U.S.C. 4601).(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects): • Federal-Aid Highway Act of 1973.(23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended(20 U.S.C. 168 1-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973. (29 U.S.C. 794 et seq.). as amended. (prohibits discrimination on the basis of disability) and 49 CFR part 27: • The Age Discrimination Act of 1975, as amended.(42 U.S.C. 6101 et seq.). (prohibits discrimination on the basis of agc): • The Civil Rights Restoration Act of 1987,(Pub. L. 100-209), (broadens scope.coverage and applicability of Title VI of the Civil Rights Act of 1964. The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973. by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients.subrecipients and contractors. whether such programs or activities are Federally-funded or not); • Titles 11 and III of the Americans with Disabilities Act (42 U.S.C. 1213 1-1 2 189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems. places of public accommodation. and certain testing)and 49 CFR parts 37 and 38: • Executive Order 12898, Federal Actions to Address Environmental Justice in minority Populations and Low- Income Populations(prevents discrimination against minority populations by discouraging programs, policies,and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FIR 74087-74100). The Subgrantee- • Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, 9/14/2021 2:37:47 PM Page 12 of 19 or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractorifunding recipient agrees— a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of 9/14/2021 2:37:47 PM Page 13 of 19 any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement, 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100.000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification Nvas erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person 9/14/2021 2:37:47 PM Page 14 of 19 who is proposed for debarment under 48 CFR part 9. subpart 9 4. debarred. suspended. declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7 The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification. in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200 8 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9. subpart 9 4. debarred, suspended. ineligible. or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to. check the System for Award Management Exclusions website (https //www sam gov/) 9 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings Ill. Lxcept for transactions authorized under paragraph 6 of these instructions, if a participant in a cosered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR pan 9, subpart 9.4.suspended,debarred, ineligible,or voluntarih excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals (a) Are not presently debarred suspended. proposed for debarment. declared ineligible. or voluntarily excluded from participating in covered transactions by any Federal department or agency: (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain. or performing a public (Federal. State or local) transaction or contract under a public transaction. violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery. falsification or destruction of records. making false statements. or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal. State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification. and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal. State, or local) terminated for cause or default (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification. such prospective participant shall attach an explanation to this proposal Instructions for Lower Tier Participant Certification 1 By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200 2 The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered in to If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies available to the Federal government the 9/14/2021 2 37 47 PM Page 15 of 19 department or agency with which this transaction originated may pursue available remedies. including suspension or debarment 3 The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,person,principal, and volunmrily excluded,as used in this clause,are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into. it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9. subpart 9.4, debarred, suspended. declared ineligible. or voluntarily excluded from participation in this covered transaction. unless authorized by the department or agency with which this transaction originated 6 The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment. Suspension. Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction." without modification. in all lower tier covered transactions and in all solicitations for lower her covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9 subpart 9 4. debarred. suspended, ineligible. or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous A participant is responsible for ensuring that its principals are not suspended, debarred or otherwise ineligible to participate in covered transactions To verify the eligibility of its principals as well as the eligibility of any prospective lower tier participants. each participant may, but is not required to. check the System for Award Management Exclusions website (https //www sam qov/). 8 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings 9 Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred. ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government. the department or agency with which this transaction originated may pursue available remedies including suspension or debarment. Certification Regarding Debarment. Suspension. Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions 1 The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred. suspended. proposed for debarment. declared ineligible. or voluntarily excluded from participating in covered transactions by any Federal department or agency N here the prospective lower tier participant is unable to certify to any of the statements in this certification,such prosprcti%e participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U S C 313) when purchasing items using Federal funds Buy America requires a State, or subrecipient to purchase with Federal funds only steel. iron and manufactured products produced in the United States unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent In order to use Federal 9/14/2021 2 37 47 PM Page 16 of 19 funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10.Text Messaging While Driving, States are encouraged to adopt and enforce workplace salety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles. Government-awned. leased or rented vehicles. or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit test messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with testing while driving. 9/14/2021 2.37.47 PM Page 17 of 19 State of California -Office of Traffic Safety GRANT NUMBER OTS-55 Grant Electronic Management System (GEMS) Access PT22153 Exhibit C INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS I. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Grant Number: PT22153 Agency Name: Huntington Beach Police Department Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $788,000.00 Authorizing Official: Julian Harvey Fiscal Official: Kathy Baldwin Grant Director: Chris Nesmith CURRENT GEMS USER(S) 1. Roman Altenbach Title: Sergeant Media Contact: No Phone: (714) 960-8811 Email: raltenbach@hbpd.org 2. Kathy Baldwin Title: Accounting Technician II Media Contact: No Phone: (714) 536-5935 Email: kbaldwin@hbpd.org 3. Julian Harvey Title: Chief of Police Media Contact: No Phone: (714) 536-5903 Email: jharvey@hbpd.org 4. Joshua Page Title: Sergeant Media Contact: No Phone: (714) 536-5667 Email: jpage@hbpd.org 5. Ryan Reilly Title: Lieutenant Media Contact: Yes Phone: (714) 374-1577 Email: rreilly@hbpd.org 9/14/2021 2:37:47 PM Page 18 of 19 Complete the below information if adding. removing or editing a GEMS user(s) GEMS User 1 Add as a media contact? Yes ❑ No[] Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 2 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 3 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 4 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 5 Add as a media contact? Yes © No ❑ Add/Change © Remove Access ❑ Chris Nesmith Lieutenant Name Job Title cnesmith@hbpd.org (714) 374-1S77 Email address Phone number Form completed by - -- -- Date: Sep 20,2021 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access Chris Nesmith Signature Name Sep 20, 2021 Grant Director Date Title 9/14/2021 2:37:47 PM Page 19 of 19 Grant Agreement - PT22153 Final Audit Report 2021-09-29 Created 2021-09-14 By Kristen MKkey(Knsten.miticey@ots.ra go,) Status Signed Transaction lD CBJCHBCAABAAZWcLGhGOgPRPxgAX5DaZOToP30KGIROk "Grant Agreement - PT22153rr History u Document created by Kristen Mickey (Knsten.mickey@ots.ca.gov) 2021-09-14-9 38 04 PM GMT-IP address 96.43.153.8 Document entailed to Chris Nesmith Opage@hbpd.org)for signature 2021-09-14-9 38 10 PM GMT Email viewed by Chris Nesmith Qpage@hbpd.org) 2021-09-15-2.40.42 PM GMT-IP address 192.5.222.2 dv Document e-signed by Chris Nesmith ppage@hbpd.org) Signature Date 2021-09-20-5 10 04 PM GMT-Time Source server-IP address 192 5.222 2 Document entailed to Chris Nesmith (cnesmith@hbpd.org) for signature 2021-09-20-5.10.06 PM GMT Email viewed by Chris Nesmith (cnesmith@hbpd.org) 2021-09-20-5 10 39 PM GMT-IP address 192.5 222.2 do Document e-signed by Chris Nesmith (cnesmith@hbpd.org) Signature Date 2021-09-20-5 11 06 PM GMT-Time Source server-IP address 192.5.222.2 C: Document entailed to Kathy Baldwin (kbaldwin@hbpd.org) for signature 2021-09-20-5 11 08 PM GMT Email viewed by Kathy Baldwin (kbaldwin@hbpd.org) 2021-M20-7.16 12 PM GMT-IP address. 174.24a.205.18 do Document e-signed by Kathy Baldwin (kbaldwin@hbpd.org) Signature Date 2021-09-22-2 54 48 PM GMT-Time Source server.IP address 192.5.222 2 Document entailed to Julian Harvey oharvey@hbpd.org)for signature � iO2021-09-22-2.54 50 PM GMT NMODe SW urnr Email viewed by Julian Harvey oharvey@hbpd.org) 2021-09-28-8 50 01 PM GMT-IP address 192.5.222.2 -'o Document e-signed by Julian Harvey Qharvey@hbpd.org) Signature Date 2021-09-28-8 50 34 PM GMT-Time Source server-IP address 192.5.222 2 Document emailed to Carolyn Vu (carolyn.vu@ots.ca.gov) for signature 2021-09-28-8 50 36 PM GMT Email viewed by Carolyn Vu (carolyn.vu@ots.ca.gov) 2021-09-28.9 30 29 PM GMT.IP address 104 47.65.254 .'� Document e-signed by Carolyn Vu (carolyn.vu@ots.ca.gov) Signature Date 2021-09-28-9 30 38 PM GMT-Time Source server-IP address 98.255,192,50 C: Document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov) for signature 2021-09-28-9 30 40 PM GMT Email viewed by Barbara Rooney(barbara.rooney@ots.ca.gov) 2021-09-29-5 09 13 PM GMT.IP address 1D4.47.64.254 o Document e-signed by Barbara Rooney (barbara.rooney@ots.ca.gov) Signature Date 2021-09-29-5 D9 32 PM GMT-Time Source server.IP address 173.85.193.239 0 Agreement completed. 2021-09-29-5 09 32 PM GMT on TRA1,i 'loot W SA IP ni State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Huntington Beach From: 10/01/2021 4. AGENCY UNIT TO ADMINISTER GRANT To: 09/30/2022 Huntington Beach Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement. enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $788,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A— Problem Statement, Goals and Objectives and Method of Procedure • Schedule B — Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 — Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A—Certifications and Assurances Exhibit B' —OTS Grant Program Manual • Exhibit C —Grant Electronic Management System (GEMS) Access 'Items shown with an asterisk ('), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: Ryan Reilly NAME: Julian Harvey TITLE: Lieutenant TITLE: Chief of Police EMAIL: rreilly@hbpd.org EMAIL: jharvey@hbpd.org PHONE: (714)374-1577 PHONE: (714)536-5903 ADDRESS: 2000 Main Street ADDRESS: 2000 Main Street Huntington Beach, CA 92648 Huntington Beach, CA 92648 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Kathy Baldwin NAME: Barbara Rooney TITLE: Accounting Technician II TITLE: Director EMau kbaldwin@hbpd.org EMAIL: barbara.rooney@ots.ca.gov PHONE: (714)536-5935 PHONE: (916)509.3030 ADDRESS: 2000 Main Street ADDRESS: 2208 Kausen Drive, Suite 300 Huntington Beach, CA 92648 Elk Grove, CA 95758 (Signature) (Date) (Signature) (Date) By. MICHAEL E.GATES U Cr A* ORNEY 8/6/2021 4:4323 PM cm or HiINII. .T^N r;FACH Pagd3P of 17 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM#: LKKFRC4PW7L4 ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 2000 Main Street CITY: Huntington Beach 71p+4: 92648-2763 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES AGREEMENT $788,000.00 TOTAL AMOUNT ENCUMBERED BY THIS DOCUMENT $788,000.00 1 CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and AGREEMENT purpose of the expenditure stated above. $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $788,000.00 8/6/2021 4:43:23 PM PagI442 of 17 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Schedule A 1. PROBLEM STATEMENT Huntington Beach is a unique city, given its population of over 200,000 people, its continued growth, miles of beachfront, large and expanding entertainment and hotel district, high traffic volume, and an estimated 16 million annual beach visitors. One thing that sets Huntington Beach apart, and provides continuing challenges to the police department, is the number of high profile events that are regularly scheduled during the year. This includes the Surf City Marathon, AVP Volleyball competition, 41h of July Parade and Fireworks show (rated by the Department of Homeland Security as a SEAR LEVEL 2 Event), weekly Tuesday night downtown street fair, and the 9-day U.S. Open of Surfing. These events regularly draw large crowds, with the US Open of surfing drawing an estimated 500,000 visitors annually. Even though many of these events were postponed or cancelled in 2020 because of the Covid-19 pandemic, the city still saw large crowds because of our miles of beachfront. In a time where people found it harder to travel further, our large beachfront hotels still filled up and our beaches stayed full throughout and beyond the summer months. These crowds bring with them challenges, including the effects of alcohol consumption, traffic congestion, and impaired driving. Furthermore, it is expected that our special events will start back up once the Covid-19 pandemic is brought under control, and many special events have already started planning with the city to take place in the summer and fall if they are able to. Over the past few years, the Huntington Beach Police Department has seen other problems emerge, such as the increasing homeless epidemic, which has created a need to funnel resources to non-traffic related enforcement. Unfortunately the number of personnel we have assigned to the traffic bureau is far fewer than it was a decade ago. Because of these challenges, departments often look to outside resources such as the Office of Traffic Safety as an additional resource to assist with traffic enforcement and education with the expressed goal of eliminating traffic deaths and injuries, reducing economic loss, and increasing public safety. The Office of Traffic Safety currently funds two full-time DUI officers at our department, both of whom remain proactive and are enthusiastic about DUI enforcement. Both officers are SFST and ARIDE certified and will attend Drug Recognition Expert school. While our total traffic crashes and traffic fatalities have dropped slightly since last year (2019) we still had more fatalities in 2020 than we did in 2017 and 2018. Driving under the influence remains a very common primary crash factor, which shows the continuing issues with impaired driving in Huntington Beach. We have taken several unique approaches to try and better deploy our resources as it relates to DUI enforcement. As part of this, we track a lot of data related to our DUI arrests, including where an impaired driver was drinking, and where the DUI arrest took place. This not only allows us to better understand what locations are best for proactive DUI enforcement, but our department also mails letters to bar owners whose patrons are arrested for DUI, in order to make them better aware of the problem. Because we believe education is also very important in reducing instances of impaired drivers, we have also embraced and helped develop the "Know Your Limit"campaign. Our department has been at the forefront of this program, and we have trained numerous other departments throughout Southern California. In addition, we continue to use social media to reach many residents and visitors to Huntington Beach. Because Huntington Beach receives so many visitors from outside of the area, we have one of the largest social media followings on Facebook (Almost 70,000 followers) and Instagram (Almost 30,000 followers). In comparison, numerous local agencies that are much larger than us, both inside and outside of Orange 8/6/2021 4:43:23 PM Page Y of 17 County, have a much smaller following on social media. This puts us in a unique position where we can reach many people on these social media platforms, spreading education and advice on traffic safety. A comprehensive analysis of our crash data reveals there are multiple factors which contribute to crashes, traffic injuries, and traffic fatalities in Huntington Beach. These factors go beyond impaired driving, and include distracted driving, safety violations, and other primary crash factors. Simply issuing citations for these violations does not address the entire problem, and we believe in an approach that in addition to enforcement, also incorporates education, visibility, and public relation activities. We are seeking funding in these categories as well as the "Know Your Limit"campaign to continue bringing awareness and enforcement to the public. Many of our neighboring cities have smaller police departments with limited traffic enforcement resources. With grant funding, these agencies may be willing to help on collaborative efforts when staffing is minimal. We expect this to be a mutually beneficial relationship, leading to the goal of safer streets in our jurisdiction as well as the jurisdictions of our neighboring agencies. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol-involved crashes. 8. Reduce the number of persons injured in alcohol-involved crashes. 9. Reduce the number of persons killed in drug-involved crashes. 10. Reduce the number of persons injured in drug-involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo-involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo-involved crashes. 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16, Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime 2100 - 0259 hours injury crashes. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate and report data (as required) in the following campaigns, National Walk 10 to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 3. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol 12 and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic officers monthly. 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 8 Testing SFST minimum 16 hours POST-certified training. 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 4 Driving Enforcement (ARIDE) 16 hour POST-certified training. 6. Send law enforcement personnel to the Drug Recognition Expert DRE trainin . 2 8/6/2021 4:43:23 PM Pagdl�of 17 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 8 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 8. Conduct DUI Saturation Patrol operation(s). 47 9. Conduct Traffic Enforcement operation(s), including but not limited to, primary 75 crash factor violations. 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 29 drivers using hand held cell phones and texting. 11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 4 during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 15 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 13. Conduct Traffic Safety educational presentation(s) with an effort to reach 5 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 14. Conduct Know Your Limit campaigns with an effort to reach members of the 5 community. 15. Conduct highly visible collaborative DUI Enforcement operations 5 16. Conduct highly visible collaborative Traffic Enforcement operations 5 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (111 Quarter of Grant Year) • The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. Media Requirements • Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B. Phase 2 — Program Operations (Throughout Grant Year) • The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Media Requirements • The following requirements are for all grant-related activities • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for rant-related activities to the OTS PIO 8/6/2021 4:43:23 PM PagdVof 17 at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date. • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in APRs. 8/6/2021 4:43:23 PM PagJ46 of 17 • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 8/6/2021 4:43:23 PM Page"rl of 17 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Schedule B FUNb NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT NUMBER CFDA 164AL-22 20.608 Minimum Penalties for Repeat $635,000.00 Offenders for Driving While Intoxicated 402PT-22 20.600 State and Community Highway $153,000.00 Safety K - COST CATEGORY FUND 'UNIT COSTOR ,:.UNITS• TOTAL t6sT TO NU MBER RATE x ; GRANT A. PERSONNEL COSTS Positions and Salaries Straight Time DUI Officer 164AL-22 $58.65 2.080 $121,992.00 Benefits - DUI Officer 1 90% 164AL-22 $121'992.00 1 $109,793.00 DUlOfficer 164AL-22 S58.65 2,080 $121,992.00 Benefits - DUI Officer 2 @ 90% 164AL-22 $121,992.00 1 $109,793.00 Overtime DUI/DL Checkpoints 164AL-22 $11,400.00 8 $91,200.00 DUI Saturation Patrols I 164AL-22 $1,140.00 47 $53,580.00 Collaborative DUI Enforcement 164AL-22 $1,140.00 5 $5,700.00 Know Your Limit 164AL-22 $3,000.00 5 $15,000.00 Benefits for 164AL - OT @ 1.45% 164AL-22 $165,480.00 1 $2,399.00 Traffic Enforcement 402PT-22 I $1,140.00 75 $85,500.00 Distracted Driving I 402PT-22 $1,140.00 29 $33.060.00 Motorcycle Safety 402PT-22 $1,140.00 4 $4,560.00 Pedestrian and Bicycle Enforcement 402PT-22 $1,140.00 I 15 $17,100.00 Collaborative Traffic Enforcement I 402PT-22 S1,140.00 I 5 1 $5,700.00 Benefits for 402P - OT @ 1.45% 402PT-22 $145,920.00 1 $2,116.00 Category Sub-Total I $779,485.00 B. TRAVEL ExPENSES In State Travel 402PT-22 I $4,964.00 1 $4,964.00 $0.00 Category Sub-Total I $4,964.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total I $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS DUI Checkpoint Supplies I 164AL-22 $3 551.00 1 $3 551.00 Category Sub-Total I I $3,551.00 F. INDIRECT COSTS I $0.00 Category Sub-Total I $0.00 8/6/2021 4:43:23 PM Pagelfof 17 GRANT TOTAL $788,000.00 8/6/2021 4:43:23 PM PagdVof 17 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Schedule B-1 BUDGET NARRATIVE:' . PERSONNEL COSTS DUI Officer - Hours for officer dedicated strictly to DUI Enforcement. Benefits - DUI Officer 1 @ 90% - TOTAL BENEFIT RATE: 90.0% Retirement- 51% Supplemental Retirement - 4% Workers Compensation - 9% Health - 19% Other Medical - 4% Other Benefits - 3% DUI Officer- Hours for officer dedicated strictly to DUI Enforcement. Benefits - DUI Officer 2 @ 90% - TOTAL BENEFIT RATE: 90.0% Retirement - 51% Supplemental Retirement - 4% Workers Compensation - 9% Health - 19% Other Medical - 4% Other Benefits - 3% DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel. Benefits for 164AL - OT @ 1.45% - Benefits breakdown: Medicare - 1.45% Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel 8/6/2021 4:43:23 PM Pagelib of 17 Benefits for 402P - OT @ 1.45% - Benefits breakdown: Medicare - 1.45% TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10). traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. INDIRECT COSTS STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements. Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency. Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. 8/6/2021 4:43:23 PM Pagd4h of 17 State of California— Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PT22153 Exhibit A CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4— Highway Safety Act of 1966, as amended • Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011. Pub. L. 114-94 • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs • 2 CFR part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 at seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964. The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FIR 74087-74100). The Subgrantee- •Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, 8/6/2021 4:43:23 PM Pagd5P2 of 17 or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees— a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of 8/6/2021 4:43:23 PM Pagdb of 17 any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than S100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person 8i6i2021 4:43:23 PM Page4i of 17 who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the 8/6/2021 4:43:23 PM Page'19 of 17 department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4. debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled 'Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.go 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal 8/6/2021 4:43:23 PM Pagelit of 17 funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 8/6/2021 4:43:23 PM Page' of 17 State of California - Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 1. GRANT TITLE Pedestrian and Bicycle Safety Program 2. NAME OF AGENCY 3. Grant Period Huntington Beach From 10/01/2021 4. AGENCY UNIT TO ADMINISTER GRANT To 09/30/2022 Huntington Beach Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and Injured in crashes Involving pedestrians and bicyclists The funded strategies may include classroom education, bicycle rodeos community events, presentations and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian- and/or bicycle-related crashes including underserved communities. older adults and school-aged children. Coordinated efforts such as Safe Routes to School initiatives Vision Zero campaigns and working with community-based organizations are highly encouraged to event fatalities and injuries of vulnerable non-motorized road users 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $42,800.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement • Schedule A- Problem Statement. Goals and Objectives and Method of Procedure • Schedule B- Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 -Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A- Certifications and Assurances • Exhibit B' -OTS Grant Program Manual • Exhibit C -Grant Electronic Management System (GEMS) Access 'Items shown with an asterisk I*), are hereby incorporated by reference and made a part of this agreement as if attached hereto These documents can be viewed at the OTS home web page under Grants www ots ca gov. We. the officials named below hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions IN WITNESS WHEREOF this Agreement has been executed by the parties hereto 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME Chns Nesmith ADDRESS Julian Harvey TITLE Police Lieutenant Chief of Police EMAIL cnesmith@hbpd org Ihamey@hbpd org PHONE (714)374-1577 (714)536-5903 ADDRESS. 2000 Main Street 2000 Main Street Huntington Beach CA 92648 Huntngton Beach. CA 92648 Sep 21,2021 zddaAdi Sep 30,2021 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFET ADDRESS Kathy Baldwin ADDRESS Barbara Rooney Accounting Technician II Director kbaldwn@hbpd org barbara rooney@ots ra gov (714)536-5935 (916)509-3030 2000 Main Street 2208 Kausen Drive Suite 300 Huntington Beach CA 92648 Elk Grove. CA 95758 Sep 22,2021 r - •^-, Oct 4,2021 (Signature) (Date) (Signature) (Date) 9/14/2021 3:01:54 PM Page 1 of 17 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM#: LKKFRC4PW7L4 ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 2000 Main Street CITY: Huntington Beach ZIP+4: 92648-2763 10. PROJECTED EXPENDITURES FUND CFDA ITEMIAPPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 402PS-22 20.600 0521-0890-101 2021 21/21 BA/21 S42,800.00 AGREEMENT TOTAL $42,800.00 AMOUNT ENCUMBERED BY THIS DOCUMENT $42,800.00 1 CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and AGREEMENT purpose of the expenditure stated above. $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE C f.v Sep 30,2021 $42,800.00 9/14/2021 3:01:54 PM Page 2 of 17 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Schedule A 1. PROBLEM STATEMENT Huntington Beach is a city with a population of over 200,000, which attracts over an estimated 16 million visitors annually. However, one thing that sets Huntington Beach apart, and provides continuing challenges to the Huntington Beach Police Department, is the number of high profile events that are regularty scheduled here during the year. These annual events regularly draw large crowds, and it should be noted that all of these events take place on or adjacent to the beach where many people choose to walk or ride their bikes, both on the roadways and on miles of bike path. Even though many of these events were postponed or cancelled during 2020 because of the COVID-19 pandemic, the city still drew large crowds because of our miles of beachfront. In a time where people found it harder to travel, our large beachfront hotels continued to fill up and our beaches stayed full throughout the summer months and beyond. These crowds resulted in significant traffic safety challenges, including the effects of alcohol consumption, traffic congestion, and impaired pedestrians, bicyclists and motorists. More importantly, all of these events were adjacent to a bike path which runs the length of the beach and borders the Pacific Coast Highway. During the summer months, as well as during specific events, the pathway is congested with pedestrians, bicyclists and skateboarders, and every year we have multiple pedestrian- and bicyclist-involved injury crashes along the Pacific Coast Highway and adjacent roadways. In Huntington Beach, we not only have numerous adolescents who ride a bicycle as their only means of transportation, but also have a significant population who elect to ride bicycles to alleviate traffic and parking issues, as well as the recreational cyclists who often choose to incorporate this scenic stretch of Pacific Coast Highway into their rides. Additionally, the past few years have also seen an increase in the use of electric bicycles. These electric bicycles not only create challenges to motorists but are often ridden unlawfully, creating additional hazards for bicyclists and pedestrians. We continue to be one of the highest ranked cities for pedestrian- and bicyclist-involved traffic crashes. According to the 2018 Office of Traffic Safety (OTS) crash rankings of California cities, Huntington Beach ranked the 2nd highest out of 59 same-size cities in terms of bicyclists killed and injured, and 131" out of 59 same-size cities in terms of pedestrians killed and injured. When it comes to bicyclists and pedestrians, under the age of 15, killed and injured in traffic crashes, we are ranked 2n° (bicyclists) and 5" (pedestrians) out of 59 same-size cities in California. We currently have a Pedestrian and Bicycle Safety Education grant with OTS, and have also formed a partnership with our Junior Lifeguard program to reach young bicyclists during the summer months, directly targeting adolescents, many of whom ride their bicycles and walk using the area's congested roadways. We anticipate our safety education program's continued success and are awaiting the months preceding summer to launch the majority of our campaign when most people will be walking and riding bicycles. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of pedestrians killed under age 15 in traffic crashes. 6. Reduce the number of pedestrians injured under age 15 in traffic crashes. 7. Reduce the number of pedestrians killed over age 65 in traffic crashes. 8. Reduce the number of pedestrians injured over age 65 in traffic crashes. 9. Reduce the number of bicyclists killed in traffic crashes. 10. Reduce the number of bicyclists injured in traffic crashes. 11. Reduce the number of bicyclists under age 15 killed in traffic crashes. 12. Reduce the number of bicyclists under age 15 injured in traffic crashes. 13. Increase bicycle helmet usage. B. Objectives: Target Number 9/14/2021 3:01:54 PM Page 3 of 17 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate in traffic safety fairs and/or community events with an effort to reach 4 individuals. 3. Work closely with community-based organizations at both the neighborhood and 1 community level with an effort to reach individuals. 4. Participate in the following campaigns: National Walk to School Day, National 4 Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month. 5. Conduct pedestrian and/or bicycle safety presentations at community groups with 2 an effort to reach individuals. 6. Conduct pedestrian and/or bicycle safety presentations with an effort to reach 4 youth. 7. Conduct pedestrian and/or bicycle safety courses with an effort to reach 1 community members. 8. Develop a pedestrian and/or bicycle safety program and materials to be adopted 1 as an on-going ro ram in schools with an effort to reach students. 9. Distribute pedestrian safety equipment to children that may include reflective 1 armbands and/or zipper pulls. 10. Distribute bicycle headlights and tail lights during bicycle safety community events 1 or bicycle safety courses. 11. Develop bicycle and pedestrian safety educational materials to be distributed 1 during classroom presentations, workshops, and community events. 12. Conduct community outreach events with an effort to reach adults. 4 13. Collaborate with health care providers and/or senior centers to promote pedestrian 1 safety. 14. Conduct pedestrian safety presentations with an effort to reach older adults. 3 15. Conduct pre and post-grant activities bicycle helmet usage surveys during the 2 months of October (start of the grant) and September (end of the grant). A pre- survey will be required to determine the base year helmet use rate and a post- survey will be required to determine the operational rate. 16. Conduct bicycle rodeos with an effort to reach individuals. 4 17. Distribute and properly fit bicycle helmets at bicycle rodeos, schools, workshops, 300 and community events. 18. Purchase bicycle helmets 300 19. Conduct bicycle helmet inspections and make necessary adjustments at schools 4 and community events. 20. Conduct bicycle rodeos with an effort to reach students. 4 3. METHOD OF PROCEDURE A. Phase 1 —Program Preparation (1"Quarter of Grant Year) • Develop operational plans to implement the "best practice" strategies outlined in the objectives section. • Finalize OTS related paperwork in order to receive funds. • Train staff on program responsibilities and reporting procedures. • Purchase safety supplies. • Order educational materials needed to initiate programming. • Create Calendar of outreach, education and training events. Media Re uirements 9/14/2021 3:01:54 PM Page 4 of 17 • Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B. Phase 2— Program Operations (Throughout Grant Year) • Complete ordering of safety supplies. • Coordinate distribution of safety supplies. • Conduct outreach, education and training events. Media Requirements The following requirements are for all grant-related activities: • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with "INTERAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date. • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication. 9/14/2021 3:01:54 PM Page 5 of 17 • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3— Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)2. 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 9/14/2021 3:01:54 PM Page 6 of 17 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Schedule B FUND NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT NUMBER CFDA 402PS-22 20.600 State and Community Highway $42,800.00 Safety I COST CAT'ECORV FUND UNITCOSTOR I UNITS TOTA I.COSTTO MEMBER P-%'I'E GRANT A. PERSONNEL COSTS Straight Time SO.00 Overtime Traffic Safetv rairs and/or Communitv Events 402PS-22 S1.140.00 4 S4.560.00 Pedestrian and/or Bicycle Safety Community 40213S-22 S950.00 2 $1.900.00 Group Presentations Pedestrian and/or Bicycle Safety Classroom 402PS-22 S950.00 4 S3.800.00 Presentations Pedestrian and/or Bicvcle Safety Course 402PS-22 S1.710.00 I S1.710.00 Pedestrian and/or Bicvcle Conurulnity 402PS-22 S475.00 4 S1.900.00 Outreach Events Older Adult Pedestrian Safetv Presentations 402PS-22 S475.00 3 51.425.00 Pre-and Post-Bicycle Helmet Usage Surveys 402PS-22 1475.00 2 S950.00 Adult and Student Bicvcle Rodeos 402PS-22 S950.00 8 S7.600.00 Category Sub-Total $23.845.00 B. TRAVEL EXPENSES SO.00 SO.00 Category Sub-Total SO.00 C. CON-I'R,%C I'IIAI.SERVICES SO.00 Category Sub--total SO.00 D. EQUIP.NEN r $0.00 Category Sub-Total SO.00 E. O I'll ER DIRECT COST'S Bicvcle Helmets 402PS-22 S10.00 300 S3.000.00 Bicycle Safety Course/Rodeo Supplies 402PS-22 S955.00 1 S955.00 Bicvcle Safetv Equipment 402PS-22 S5.000.00 1 S5.000.00 Pedestrian Safety Equipment 402PS-22 $5,000.00 1 S5.000.00 Educational Materials 40213S-22 $5,000.00 1 S5,000.00 Category Sub-Total $18,955.00 F. INDIRECT COS Ts 50.00 Category Sub-Total SO.00 GRA\I'ToTAI. S42,800.00 9/14/2021 3:01:54 PM Page 7 of 17 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Schedule B-1 BUDGET NARRATIVE PERSONNEL COSTS Traffic Safety Fairs and/or Community Events - Overtime for officers to participate in grant-funded traffic safety fairs and/or community events. $95 x 6 Hours x 2 Officers = $1,140 Pedestrian and/or Bicycle Safety Community Group Presentations - Overtime for officers to conduct grant- funded pedestrian and/or bicycle safety presentations for community groups. $95 x 5 Hours x 2 Officers = $950 Pedestrian and/or Bicycle Safety Classroom Presentations- Overtime for officers to conduct grant-funded pedestrian and/or bicycle safety classroom presentations. $95 x 5 Hours x 2 Officers = $950 Pedestrian and/or Bicycle Safety Course - Overtime for officers to conduct a grant-funded pedestrian and/or bicycle safety course for community members. $95 x 6 Hours x 3 Officers = $1,710 Pedestrian and/or Bicycle Community Outreach Events - Overtime for officers to conduct grant-funded pedestrian and/or bicycle community outreach events for adults. $95 x 5 Hours x 1 Officer = $475 Older Adult Pedestrian Safety Presentations - Overtime for officers to conduct grant-funded pedestrian safety presentations for older adults. $95 x 5 Hours x 1 Officer= $475 Pre- and Post-Bicycle Helmet Usage Surveys - Overtime for officers to conduct grant-funded pre- and post- bicycle helmet usage surveys during the months of October (start of grant) and September (end of grant). $95 x 5 Hours x 1 Officer= $475 Adult and Student Bicycle Rodeos- Overtime for officers to conduct grant-funded bicycle rodeos for adults and students. $95 x 5 Hours x 2 Officers = $950 TRAVEL EXPENSES CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS 9/14/2021 3:01:54 PM Page 8 of 17 Bicycle Helmets- Helmets to be distributed during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed a maximum average price of$10, before adding shipping, handling and tax. More expensive helmets may be purchased if preapproved by OTS. Bicycle Safety Course/Rodeo Supplies - Costs to include on-scene supplies to conduct bicycle safety courses and/or rodeos. Costs may include cones, pop-up tents, chalk, event signage, and items to repair and maintain bikes such as tires, tubes, brakes, handle grips, tire pumps, tire patch kits and chain oil. Cost of bikes and training wheels to be used to conduct direct education to individuals at bike rodeos, school lessons, community presentations and to be used by staff to conduct training. Additional items may be purchased if approved by OTS. Bicycle Safety Equipment - Safety equipment such as bicycle headlights/taillights, reflectors, and reflective arm and leg bands to be distributed during bicycle rodeos and other bicycle safety related events. Additional items may be purchased if approved by OTS. Pedestrian Safety Equipment - Such as reflective armbands, tape and/or zipper pulls to distribute at training and safety events to increase safety and visibility. Additional items may be purchased if approved by OTS. Educational Materials- Costs of purchasing, developing or printing brochures, pamphlets, fliers, coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS. INDIRECT COSTS STATEMENT$/DISCLAIMERS There will be no program income generated from this grant. 9/14/2021 3:01:54 PM Page 9 of 17 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Exhibit A CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59,As Amended By Sec 4011. Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4— Highway Safety Act of 1966, as amended • Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 • 23 CFR part 1300— Uniform Procedures for State Highway Safety Grant Programs • 2 CFR part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq., 78 stat. 252).(prohibits discrimination on the basis of race,color, national origin) and 49 CFR part 21: • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,(42 U.S.C. 4601). (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects): • Federal-Aid Highway Act of 1973.(23 U.S.C. 324 et seq), and Title IX of the Education Amendments of 1972. as amended(20 U.S.C. 1681-1683 and 1685-1686)(prohibit discrimination on the basis of sex): • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended. (prohibits discrimination on the basis of disability)and 49 CFR part 27: • The Age Discrimination Act of 1975,as amended, (42 U.S.C. 6101 et seq.). (prohibits discrimination on the basis of age): • The Civil Rights Restoration Act of 1987. (Pub. L. 100-209). (broadens scope. coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section .04 of the Rehabilitation Act of 1973, by expanding the definition of the terns "programs or activities" to include all of the programs or activities ofthe Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not): • Titles 11 and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189)(prohibits discrimination on the basis of disability in the operation of public entities. public and private transportation systems. places of public accommodation. and certain testing) and 49 CFR parts 37 and 38: • Executive Order 12898, Federal Actions to Address Environmental.Justice in Minority Populations and Low- Income Populations(prevents discrimination against minority populations by discouraging programs, policies. and activities with disproportionately high and adverse human health or environmental effects on minority and low-income Populations): and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). The Subgrantee- • Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, 9/14/2021 3:01:54 PM Page 10 of 17 or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted, • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority, • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees— a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time, b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA, d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of 9/14/2021 3:01:54 PM Page 11 of 17 any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement, 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions, 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100.000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civiljudgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person 9/14/2021 3:01:54 PM Page 12 of 17 who is proposed for debarment under 48 CFR part 9. subpart 9 4. debarred suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. unless authorized by the department or agency entering into this transaction 7 The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled `Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension. Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction." provided by the department or agency entering into this covered transaction. without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200 8 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9. subpart 9 4. debarred. suspended. ineligible. or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred. or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants. each participant may, but is not required to, check the System for Award Management Exclusions website (https //www sam gov/). 9 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,suspended,debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government. the department or agencp mad terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible. or voluntarily excluded from participating in covered transactions by any Federal department or agency, (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal. State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery. falsification or destruction of records. making false statements. or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification, and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal. State. or local) terminated for cause or default (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal Instructions for Lower Tier Participant Certification 1 By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200 2 The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government. the 9/14/2021 3 01 54 PM Page 13 of 17 department or agency with which this transaction originated may pursue available remedies, including suspension or debarment 3 The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, priruipal. and voluntarily excluded.as used in this clause,are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into. it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9. subpart 9 4. debarred suspended, declared ineligible. or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated 6 The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension. Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction." without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200 7 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9 subpart 9 4, debarred. suspended. ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous A participant is responsible for ensuring that its principals are not suspended. debarred. or otherwise ineligible to participate in covered transactions To verify the eligibility of its principals. as well as the eligibility of any prospective lower tier participants. each participant may, but is not required to check the System for Award Management Exclusions website (https //www sam qov/). 8 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9. subpart 9.4, suspended debarred, ineligible, or voluntarily excluded from participation in this transaction. in addition to other remedies available to the Federal government the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions 1 The prospective lower tier participant certifies. by submission of this proposal. that neither it nor its principals is presently debarred. suspended. proposed for debarment. declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,such prospecto.c participant shall anach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U S.C. 313) when purchasing items using Federal funds Buy America requires a State, or subrecipient. to purchase with Federal funds only steel. iron and manufactured products produced in the United States. unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal 9/14/2021 3:01:54 PM Page 14 of 17 funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10.Text Messaging While Driving. States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles. Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business,such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving. and education. awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/14/2021 3:01:54 PM Page 15 of 17 State of California —Office of Traffic Safety GRANT NUMBER OTS-55 Grant Electronic Management System (GEMS) Access PS22030 Exhibit C INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS I. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Grant Number: PS22030 Agency Name: Huntington Beach Police Department Grant Title: Pedestrian and Bicycle Safety Program Agreement Total: $42,800.00 Authorizing Official: Julian Harvey Fiscal Official: Kathy Baldwin Grant Director: Chris Nesmith CURRENT GEMS USER(S) 1. Roman Altenbach Title: Sergeant Media Contact: No Phone: (714) 960-8811 Email: raltenbach@hbpd.org 2. Kathy Baldwin Title: Accounting Technician II Media Contact: No Phone: (714) 536-5935 Email: kbaldwin@hbpd.org 3. Julian Harvey Title: Chief of Police Media Contact: No Phone: (714) 536-5903 Email: jharvey@hbpd.org 4. Joshua Page Title: Sergeant Media Contact: No Phone: (714) 536-5667 Email: jpage@hbpd.org 5. Ryan Reilly Title: Lieutenant Media Contact: Yes Phone: (714) 374-1577 Email: rreilly@hbpd.org 9/14/2021 3:01:54 PM Page 16 of 17 Complete the below information if adding removing or editing a GEMS user(s) GEMS User 1 Add as a media contact? Yes ❑ No❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 2 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 3 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 4 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 5 Add as a media contact? Yes © No ❑ Add/Change © Remove Access ❑ Chris Nesmith Lieutenant Name Job Title cnesmithwhbpd.org (714) 374-1577 Email address Phone number Form completed by. Date: Sep 21,2021 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access Chris Nesmith Signature Name Sep 21, 2021 Grant Director Date Title 9/14/2021 3:01:54 PM Page 17 of 17 Grant Agreement - PS22030 Final Audit Report 2021-10-04 Created 2021-09-14 By Elsie Machado(etsse machado@ots ca.gov) Status Signed Transacton ID CBJCHBCAABAASVmOKIXMglRz1414zWp1Va-ro37tde1D "Grant Agreement - PS22030" History Document created by Elsie Machado (elsie.machado@ots.ca.gov) 2021-09-14- 10 02 20 PM GMT.IP address 96.43 153.8 Document emailed to Chris Nesmith (frailly@hbpd.org) for signature 2021-09-14- 10 02 27 PM GMT Email viewed by Chris Nesmith (rreilly@hbpd.org) 2021-09-14- 10 04 14 PM GMT-IP address 192.5.222.3 Email viewed by Chris Nesmith (rreilly@hbpd.org) 2021-09-21 - 10 31.22 PM GMT-IP address 192.5.222.3 �o Document e-signed by Chris Nesmith (rreilly@hbpd.org) Signature Date 2021-09-21 -1042.29 PM GMT-Time Source server-IP address 192 5 222.2 Document entailed to Chris Nesmith (cnesmith@hbpd.org) for signature 2021-09-21 - 10 42 31 PM GMT Email viewed by Chris Nesmith (cnesmith@hbpd.org) 2021-09-21 - 10.4300 PM GMT-IP address 192.5.222.2 do Document e-signed by Chris Nesmith (cnesmith@hbpd.org) Signature Date 2021-09-21 -10 43 21 PM GMT-Time Source server-IP address 192 5 222 2 Document emailed to Kathy Baldwin (kbaldwin@hbpd.org) for signature 2021-09-21 -10 43 23 PM GMT Email viewed by Kathy Baldwin (kbaldwin@hbpd.org) 2021-09-22 2 51 38 PM GMT-IP address 192.5.222 2 w Document e-signed by Kathy Baldwin (kbaldwin@hbpd.org) Signature Date 2021-09-22-255:28 PM GMT-Time Source server-IP address 192 5.222.2 On I KMiiif TRAPMC Adobe So •t•I�T Document emailed to Julian Harvey Oharvey@hbpd.org) for signature 2021-09-22-2 55.30 PM GMT Email viewed by Julian Harvey Oharvey@hbpd.org) 2021-09-30-6 40 42 PM GMT-IP address 192.5.222.2 do Document e-signed by Julian Harvey Qharvey@hbpd.org) Signature Date 2021-09-30-6 41 02 PM GMT-Time Source server-IP address 192 5 222 2 Document emailed to Carolyn Vu (carolyn.vu@ots.ca.gov) for signature 2021-09-30-6 41 08 PM GMT Email viewed by Carolyn Vu (carolyn.vu@ots.ca.gov) 2021-09-30-6 43 36 PM GMT-IP address 104 47 6.4 254 6o Document e-signed by Carolyn Vu (carolyn.vu@ots.ca.gov) Signature Date 2021-09-30.6 43 43 PM GMT -Time Source server-IP address 134.186.23.239 Document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov) for signature 2021-09-30-6 43 45 PM GMT Email viewed by Barbara Rooney (barbara.rooney@ots.ca.gov) 2021-10-04-9 29 48 PM GMT-IP address 104 47 64 254 o Document e-signed by Barbara Rooney (barbara.rooney@ots.ca.gov) Signature Date 2021-10-04-9 30 07 PM GMT-Time Source server-IP address 173.85 193.239 Agreement completed. 2021-10-04-9 30 07 PM GMT ivtaan WA R AdOblSlp aanrr State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 1. GRANT TITLE Pedestrian and Bicycle Safety Program 2. NAME OF AGENCY 3. Grant Period Huntington Beach From: 10/01/2021 4. AGENCY UNIT TO ADMINISTER GRANT To: 09/30/2022 Huntington Beach Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian- and/or bicycle-related crashes including underserved communities, older adults, and school-aged children. Coordinated efforts such as Safe Routes to School initiatives, Vision Zero campaigns, and working with community-based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non-motorized road users. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $42,800.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A— Problem Statement, Goals and Objectives and Method of Procedure • Schedule B —Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 — Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A—Certifications and Assurances • Exhibit B' —OTS Grant Program Manual • Exhibit C —Grant Electronic Management System (GEMS)Access 'Items shown with an asterisk ('), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of Califorr.,a that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions N WITNESS WHEREOF, !his Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: Ryan Reilly NAME: Julian Harvey TITLE: Lieutenant TITLE: Chief of Police EMAIL. rreilly@hbpd.org EMAIL: jharvey@hbpd.org PHONE: (714)374-1577 PHONE: (714)536-5903 ADDRESS: 2000 Main Street ADDRESS: 2000 Main Street Huntington Beach, CA 92648 Huntington Beach, CA 92648 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Kathy Baldwin NAME: Barbara Rooney TITLE. Accounting Technician 11 TntE: Director EMAIL kbaldwin@hbpd.org EMAIL: barbara.rooney@ots.ca.gov PHONE: (714)536-5935 PHONE: (916)509-3030 ADDRESS: 2000 Main Street ADDRESS: 2208 Kausen Drive, Suite 300 Huntington Beach, CA 92648 Elk Grove, CA 95758 (Signature)._ y— (Date) (Signature) (Date) // /t� ✓�!/7/ By. MICHAEL E.GATES CITY ATTORNEY 9/2/2021 10:08:23 AM CITY OF HUNTINGTON BEACH Page fof 16 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM#: LKKFRC4PW7L4 ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: 2000 Main Street CITY: Huntington Beach ZIR+4: 92648-2763 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 402PS-22 20.600 0521-0890-101 2021 21/21 BA/21 S42,800.00 AGREEMENT TOTAL $42,800.00 AMOUNT ENCUMBERED BY THIS DOCUMENT $42,800.00 1 CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and AGREEMENT purpose of the expenditure stated above. $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $42,800.00 9/2/2021 10:08:23 AM Pagesl of 16 State of California—Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Schedule A 1. PROBLEM STATEMENT Huntington Beach is a city with a population of over 200,000, which attracts over an estimated 16 million visitors annually. However, one thing that sets Huntington Beach apart, and provides continuing challenges to the Huntington Beach Police Department, is the number of high profile events that are regularly scheduled here during the year. These annual events regularly draw large crowds, and it should be noted that all of these events take place on or adjacent to the beach where many people choose to walk or ride their bikes, both on the roadways and on miles of bike path. Even though many of these events were postponed or cancelled during 2020 because of the COVID-19 pandemic, the city still drew large crowds because of our miles of beachfront. In a time where people found it harder to travel, our large beachfront hotels continued to fill up and our beaches stayed full throughout the summer months and beyond. These crowds resulted in significant traffic safety challenges, including the effects of alcohol consumption, traffic congestion, and impaired pedestrians, bicyclists and motorists. More importantly, all of these events were adjacent to a bike path which runs the length of the beach and borders the Pacific Coast Highway. During the summer months, as well as during specific events, the pathway is congested with pedestrians, bicyclists and skateboarders, and every year we have multiple pedestrian- and bicyclist-involved injury crashes along the Pacific Coast Highway and adjacent roadways. In Huntington Beach, we not only have numerous adolescents who ride a bicycle as their only means of transportation, but also have a significant population who elect to ride bicycles to alleviate traffic and parking issues, as well as the recreational cyclists who often choose to incorporate this scenic stretch of Pacific Coast Highway into their rides. Additionally, the past few years have also seen an increase in the use of electric bicycles. These electric bicycles not only create challenges to motorists but are often ridden unlawfully, creating additional hazards for bicyclists and pedestrians. We continue to be one of the highest ranked cities for pedestrian- and bicyclist-involved traffic crashes. According to the 2018 Office of Traffic Safety (OTS) crash rankings of California cities, Huntington Beach ranked the 2nd highest out of 59 same-size cities in terms of bicyclists killed and injured, and 131h out of 59 same-size cities in terms of pedestrians killed and injured. When it comes to bicyclists and pedestrians, under the age of 15, killed and injured in traffic crashes, we are ranked 2ntl (bicyclists) and 51" (pedestrians) out of 59 same-size cities in California. We currently have a Pedestrian and Bicycle Safety Education grant with OTS, and have also formed a partnership with our Junior Lifeguard program to reach young bicyclists during the summer months, directly targeting adolescents, many of whom ride their bicycles and walk using the area's congested roadways. We anticipate our safety education program's continued success and are awaiting the months preceding summer to launch the majority of our campaign when most people will be walking and riding bicycles. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of pedestrians killed under age 15 in traffic crashes. 6. Reduce the number of pedestrians injured under age 15 in traffic crashes. 7. Reduce the number of pedestrians killed over age 65 in traffic crashes. 8. Reduce the number of pedestrians injured over age 65 in traffic crashes. 9. Reduce the number of bicyclists killed in traffic crashes. 10. Reduce the number of bicyclists injured in traffic crashes. 11. Reduce the number of bicyclists under age 15 killed in traffic crashes. 12. Reduce the number of bicyclists under age 15 injured in traffic crashes. 13. Increase bicycle helmet usage. 9/2/2021 10:08:23 AM Page5Sof 16 B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate in traffic safety fairs and/or community events with an effort to reach 4 individuals. 3. Work closely with community-based organizations at both the neighborhood and 1 community level with an effort to reach individuals. 4. Participate in the following campaigns: National Walk to School Day, National 4 Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month. 5. Conduct pedestrian and/or bicycle safety presentations at community groups with 2 an effort to reach individuals. 6. Conduct pedestrian and/or bicycle safety presentations with an effort to reach 4 youth, 7. Conduct pedestrian and/or bicycle safety courses with an effort to reach 1 community members. 8. Develop a pedestrian and/or bicycle safety program and materials to be adopted 1 as an on-going ro ram in schools with an effort to reach students. 9. Distribute pedestrian safety equipment to children that may include reflective 1 armbands and/or zipper pulls. 10. Distribute bicycle headlights and tail lights during bicycle safety community events 1 or bicycle safety courses. 11. Develop bicycle and pedestrian safety educational materials to be distributed 1 during classroom presentations, workshops, and community events. 12. Conduct community outreach events with an effort to reach adults. 4 13. Collaborate with health care providers and/or senior centers to promote pedestrian 1 safety. 14. Conduct pedestrian safety presentations with an effort to reach older adults. 3 15. Conduct pre and post-grant activities bicycle helmet usage surveys during the 2 months of October (start of the grant) and September (end of the grant). A pre- survey will be required to determine the base year helmet use rate and a post- survey will be required to determine the operational rate. 16. Conduct bicycle rodeos with an effort to reach individuals. 4 17. Distribute and properly fit bicycle helmets at bicycle rodeos, schools, workshops, 300 and community events. 18. Purchase bicycle helmets 300 19. Conduct bicycle helmet inspections and make necessary adjustments at schools 4 and community events. 20. Conduct bicycle rodeos with an effort to reach students. 4 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (1" Quarter of Grant Year) • Develop operational plans to implement the "best practice" strategies outlined in the objectives section. • Finalize OTS related paperwork in order to receive funds. • Train staff on program responsibilities and reporting procedures. • Purchase safety supplies. • Order educational materials needed to initiate programming. • Create calendar of outreach, education and training events. 9/2/2021 10:08:23 AM PagdVof 16 Media Requirements • Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO. B. Phase 2 — Program Operations (Throughout Grant Year) Complete ordering of safety supplies. • Coordinate distribution of safety supplies. • Conduct outreach, education and training events. Media Requirements The following requirements are for all grant-related activities: • Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS coordinator, Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public. • If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated. • Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.). • Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with "INTERAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date. • Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval. • Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid 9/2/2021 10:08:23 AM Pagd4J of 16 media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in APRs. • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIC, approval in a prior grant year needs to be resubmitted for approval in the current grant year. • Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)2. 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed, 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 9/2/2021 10:08:23 AM Pagel 1of 16 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Schedule B FUN_ D NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT NUMBER CFDA 402PS-22 20.600 State and Community Highway $42,800.00 Safety COST CATEGORY FUND* UNITCOST OR UNITS TOTAL COST TO NUMBER RATE GRANT A. PERSONNEL COSTS Straight Time $0.00 Overtime Traffic Safety Fairs and/or Community 402PS-22 $1,140.00 4 $4,560.00 Events Pedestrian and/or Bicycle Safety 402PS-22 $950.00 2 $1,900.00 Community Group Presentations Pedestrian and/or Bicycle Safety 402PS-22 $950.00 4 $3,800.00 Classroom Presentations Pedestrian and/or Bicycle Safety Course 402PS-22 $1,710.00 1 $1,710.00 Pedestrian and/or Bicycle Community 402PS-22 $475.00 4 $1,900.00 Outreach Events Older Adult Pedestrian Safety 402PS-22 $475.00 3 $1,425.00 Presentations Pre- and Post-Bicycle Helmet Usage 402PS-22 $475.00 2 $950.00 Surveys Adult and Student Bicycle Rodeos 402PS-22 $950.00 8 $7,600.00 Category Sub-Total I $23,845.00 B. TRAVEL EXPENSES $0.00 $0.00 Category Sub-Total I $0.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total I I $0.00 E. OTHER DIRECT COSTS Bicycle Helmets 402PS-22 $10.00 300 $3,000.00 Bicycle Safety Course/Rodeo Supplies 402PS-22 $955.00 1 $955.00 Bicycle Safety Equipment 402PS-22 $5,000.00 1 $5.000.00 Pedestrian Safety Equipment 402PS-22 $5,000.00 1 $5,000.00 Educational Materials 402PS-22 $5,000.00 1 $5,000.00 Category Sub-Total I $18,955.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0.00 9/2/2021 10:08:23 AM Page'fof 16 GRANT TOTAL $42,800.00 9/2/2021 10:08:23 AM PagdWof 16 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Schedule B-1 BUDGET NARRATIVE: PERSONNEL COSTS Traffic Safety Fairs and/or Community Events - Overtime for officers to participate in grant-funded traffic safety fairs and/or community events. $95 x 6 Hours x 2 Officers = $1,140 Pedestrian and/or Bicycle Safety Community Group Presentations - Overtime for officers to conduct grant- funded pedestrian and/or bicycle safety presentations for community groups. $95 x 5 Hours x 2 Officers = $950 Pedestrian and/or Bicycle Safety Classroom Presentations - Overtime for officers to conduct grant-funded pedestrian and/or bicycle safety classroom presentations. $95 x 5 Hours x 2 Officers = $950 Pedestrian and/or Bicycle Safety Course - Overtime for officers to conduct a grant-funded pedestrian and/or bicycle safety course for community members. $95 x 6 Hours x 3 Officers = S1,710 Pedestrian and/or Bicycle Community Outreach Events - Overtime for officers to conduct grant-funded pedestrian and/or bicycle community outreach events for adults. $95 x 5 Hours x 1 Officer = $475 Older Adult Pedestrian Safety Presentations - Overtime for officers to conduct grant-funded pedestrian safety presentations for older adults. $95 x 5 Hours x 1 Officer = $475 Pre- and Post-Bicycle Helmet Usage Surveys - Overtime for officers to conduct grant-funded pre- and post- bicycle helmet usage surveys during the months of October (start of grant) and September (end of grant). $95 x 5 Hours x 1 Officer = $475 Adult and Student Bicycle Rodeos - Overtime for officers to conduct grant-funded bicycle rodeos for adults and students. $95 x 5 Hours x 2 Officers = $950 TRAVEL EXPENSES CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS 9/2/2021 10:08:23 AM PagdV of 16 Bicycle Helmets - Helmets to be distributed during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed a maximum average price of $10, before adding shipping, handling and tax. More expensive helmets may be purchased if preapproved by OTS. Bicycle Safety Course/Rodeo Supplies - Costs to include on-scene supplies to conduct bicycle safety courses and/or rodeos. Costs may include cones, pop-up tents, chalk, event signage, and items to repair and maintain bikes such as tires, tubes, brakes, handle grips, tire pumps, tire patch kits and chain oil. Cost of bikes and training wheels to be used to conduct direct education to individuals at bike rodeos, school lessons, community presentations and to be used by staff to conduct training. Additional items may be purchased if approved by OTS. Bicycle Safety Equipment- Safety equipment such as bicycle headlights/taillights, reflectors, and reflective arm and leg bands to be distributed during bicycle rodeos and other bicycle safety related events. Additional items may be purchased if approved by OTS. Pedestrian Safety Equipment - Such as reflective armbands, tape and/or zipper pulls to distribute at training and safety events to increase safety and visibility. Additional items may be purchased if approved by OTS. Educational Materials - Costs of purchasing, developing or printing brochures, pamphlets, fliers, coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS. INDIRECT COSTS STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. 9/2/2021 10:08:23 AM Pagefil0 of 16 State of California —Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS22030 Exhlblt A CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended • Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94 • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs • 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FIR 74087-74100). The Subgrantee- • Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, 9/2/2021 10:08:23 AM Pagell of 16 or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees— a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of 9/2/2021 10:08:23 AM Pagd972 of 16 any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person 9/2/2021 10:08:23 AM Page'it of 16 who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://wvnv.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the 9/2/2021 10:08:23 AM Page'194 of 16 department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled 'Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.Qov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal 9/2/2021 10:08:23 AM Page'1% of 16 funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/2/2021 10:08:23 AM PageA of 16