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HomeMy WebLinkAboutSunwest Engineering Constructors, Inc. - 2021-10-01 SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SUNWEST ENGINEERING CONSTRUCTORS, INC. FOR UNDERGROUND STORAGE, TANK MANAGEMENT PROGRAM SERVICES THIS AGREEMENT ('`Agreement") is made and entered into by and between the City of' Huntington Beach a municipal corporation of the State of California, hereinafter called "City." and Swi\Vcst Engineering Constructors. a California Corporation hereinafter referred to as "Contractor / Sun Wcst." Recitals A. The City desires to retain a Contractor having special skill and knowledge in the Field of Underground Storage "Tank Program Management. Operations, Maintenance, and Repairs at fixed fuel sites. B. Contractor represents that Contractor is able and willing to provide such smices to the City. C. In undertaking the performance of' this Agreement, Contractor represents that it is knowledgeable in its field and that any services perforned by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected From a comparable company or f inn in the field. Contractor has been selected to perform these services pursuant to HUntington Beach Municipal Code Chapter 3.02. NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in Exhibit "A." Request for Quote, Scope of Services and SunWest RFP Number: 2021-0910. which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "Proiect." Contractor hereby designates Pamela E. Lawrence who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement. I 2 1-10-159267642 3. Compensation a. Cite agrees to pay. and Contractor agrees to accept as total payment for its services. the rates and charges identified in Exhibit "A." Sun%Vest R1=11 Number: 2021-0910, for an annual amount not to exceed 5200,000. per year for monthly/annual regulatory Operations and Maintenance (O&Ni), service calls. and related services. Additional (emergency/unforeseen) services are to be compensated when Contractor provides timely written estimate(s) and receives subsequent written approval from the City. Additional (emergency/unforeseen) services compensation shall not be considered part of the annual not to exceed amount for O&M/service call services. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City. C. City agrees that Contractors proposal offer is binding for the entire initial term of this agreement (5 vears) as noted in Exhibit "A," Sun West, UP Number: 2021-0910, Transmittal Letter, page 6. At the end of the initial agreement term, September 30. 2026, Contractor can request (in writing) compensation review at the same time of agreement extension consideration. d. Charges for time during travel are not reimbursable. 4. Term Time is of the essence in the performance of this Agreement. The services of Contractor are to commence October I. 2021 or as soon as practicable after the execution of this Agreement by City (the "Commencement Date") and terminate September A 2026, unless terminated earlier in accordance with the provisions of this Agreement or extended. Contract may be extended for two (2') additional two (2) year periods it' mutually agreed to in writing by both parties. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule and Tenn may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. In the event the Commencement Date precedes the Effective Date. Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A." Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained. 21-10459/267642 - 6. Disposition of Plans, Estimates and Other Documents Contractor agrees that title to all materials prepared hereunder. including, without limitation, all original drawings, designs, reports, both field and office notices. calculations computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall turn these materials over to City- upon expiration or termination of' this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees frt. 7. Hold Harmless Contractor hereby agrees to protect, def-end, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however Caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of'the obligations or operations herein undertaken by Contractor. caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 ei seq. of this Code, which requires every employer to be insured against liability for workers' compensation: Contractor covenants that it wit] comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and fumish to City workers' compensation and employer's liability insurance in an amount of-not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of- subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. General Liahilit-%, Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to delend. hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Contractor, its officers, employees and agents while 3 2 1-1 Od 59/267642 acting within the scope of their duties, against any and all claims arising out or in connection with the Project/Service, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of-One Million Dollars ($1,000,000) per occurrence. lfcoverage is provided under a fonn which includes a designated general aggregate limit. the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Servicc. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 10. Automobile Liabilitv Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive liability in an amount not less than One (Million Dollars ($1.000,000.00) per occurrence and a separate "Additional Insured Endorsement" page listing both the policy number and naming the "Cil ) of tlunnraglore Beach, i1.r afficerr, elected or cq�pornlecl officials, employees, agents and volunteers" as additional insured on the endorsement. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder. Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this .Agreement; the certificate shall: a. provide the name and policy number of each carrier and policy; b. state that the policy is currently in force; and c. promise that such policy shall not be suspended, voided or canceled by either par y, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold harmless and indemnification obligations as set forth in this Agreement. City or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hercinabove required. 4 21-10459/267642 12. Independent Contractor Contractor is. and shall be. acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of' all taxes, social security. state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any. in connection with the Project and/or the services to be performed hereunder. 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect. which would conflict in any manner with perfonnance of' services specified Linder this Agreement. 14. Termination This Agreement may be terminated by the City, without cause, upon thirty (30) days written notice of termination. In such event. Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt ol' such notice of termination, subject to the following conditions: a. As a condition of such payment. the Director may require Contractor to deliver to the City all work product completed as of such date, and in such case, such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Pavment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivih, and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor. and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the Cit• and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf' of any party. which are not embodied herein. 16. Assignment Inasmuch as this Agreement is intended to secure the specialized services of Contractor. Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the 5 21-10459/267642 City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. Cite Emplovees and Officials Contractor shall employ no City official nor any regular Cite employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any Financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. Notices Any notices, certificates. or other communications hereunder shall be given either by personal delivery to Contractor's agent (as designated in Section I hereinabove) or to City as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses below. City and Contractor may designate different addresses to which subsequent notices, certificates or other conununications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail-return receipt requested: To City: To Contractor: City of Huntington Beach StmWest Ln�inecrine Constructors. Inc. Attn: Denny Bacon, Operations Manager Attn: Pamela Lawrence. President 2000 Main Street 4780 Cheyenne Way Huntington Beach, CA 92648 Chino. CA 91710 19. Consent When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly cxccuted by both parties. 21. Section Headings The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret. define, limit or describe. or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 6 21-10459/267642 22. Interpretation of this Agreement The language of all parts of' this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid. such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law. ordinance or regulation contrary to which the parties have no right to contract. then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. Duplicate Original The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 24. Immigration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. Prevailing Wages Contractor and its subcontractors must be registered with the California Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5. This agreement shall not be effective until Contractor provides proof of registration with the DIR to the City. Contractor shall be responsible for Contractor's compliance in all respects with the Prevailing Wage Law, including the payment of the prevailing wage rates to all the laborers involved and including the keeping of all records required by the provisions of Labor Code Section 1776 and the implementing administrative regulations. 26. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal services. and that such legal services are expressly outside the scope of services contemplated hereunder. Contractor understands that pursuant to Himtirr ton Beach City Charter Section 309. the Citv Attornev is the exclusive legal counsel for City; and City shall not be liable for payment of any legal services expenses incurred by Contractor. 7 21-10459/207642 27. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sensitive nature from improper use or disclosure. Contractor warrants that it will use reasonable efforts consistent with practices customary in the facilities management industry in recruiting, training and supervising employees and in otherwise performing its duties hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply with the foregoing confidentiality provision. 28. Discrimination Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 29. Jurisdiction - Venue "this Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of'anyof the clauses of this Agreement shall be determined and Governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 30. Professional Licenses Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Huntington Beach and all other governmental agencies. Contractor shall notify the City immediately and in writing of leer inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 31. Attorneys Fees In the event suit is brought by either part to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorneys fees from the nonprevailing party. 32. Survival Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination ofthis Agreement, shall so survive. S 21-10459/267642 33. Governing Law This Agreement shall be governed and construed in accordance xwith the laws of the State of California. 34. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Cite fully for any injuries or damages to City in the event that such authority or power is not. in fact, held by the signatory or is withdrawn. 35. Entirety (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive amrs length negotiation, and that each has had the Opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. (b) All Exhibits referenced herein and attached hereto shall be incorporated as it' fully set forth in the body of this Agreement. 36. Effective Date IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 9 21-10.159/267642 CONTRACTOR CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Sunr�We//stt�Engineering Constructors, Inc. California By7"l�x�CO� t Pamela E. Lawrence �— print now ITS: (circle one)Chairma ice President Director of Finance AND INITIATED D APP D: By: � 8 Michael J. Kissick print name ITS: (circle one�Chief Financial Director u lic Works Officer/Asst.Secretary-Treasurer RECEIVED: APPROVED AS FORM: R� +l, �&htna� City Clerk i0/,Z/24 City Attorney 10 21-104591267642 EXHIBIT "A" 1 I II i ,1 I'SUNWEST M WE KNOW =� - IDE AND OUT ' C 1 1 • 1 UNDERGROUND STORAGE MANAGEMENT SERVICES FOR ��NTIN&Tp Z DUE ycFol�l eDUNTY �Pi/� DATE: 1 2021 Table of Contents Request for Proposal (Appendix A)................................................................................................4 Transmittal ................................................................................................................................... 6 Chapter1—Company Information ................................................................................................7 General Company Information......................................................................................................8 ExecutiveFocus........................................................................................................................... 10 Referencesand Affiliates............................................................................................................. 11 Company Organizational Chart.................................................................................................... 12 KeyOffice Personnel...................................................................................................................13 KeyField Staff..............................................................................................................................19 Subcontractor Qualifications.......................................................................................................22 Field Staff Certifications...............__.--__.............................................................. ....................24 Chapter2—Background and Qualifications Summary................................................................. 26 ProjectApproach.........................................................................................................................27 ServiceDescriptions....................................................................................................................28 QualityAssurance Program.........................................................................................................39 Chapter3—Company Certifications.............................................._.............................................45 Women's Business Enterprise.....................................................................................................46 Contractor's State License...........................................................................................................47 Department of General Services Small Business Certification....................................................48 Disadvantage Business Enterprise...............................................................................................49 City of Huntington Beach Business License.................................................................................50 DIRCertification ..........................................................................................................................S1 Certificateof Insurance............................................................................................................... 52 ReferenceLetters .................................................................................................................. 53 Cityof Long Beach .......................................................................................................................S3 Cityof Arcadia..............................................................................................................................54 Santa Clarita Valley Water Agency .............................................................................................55 Chapter 4—Required Forms........................................................................................................56 Section II:Cost Proposal..............................................................................................................57 DIRCertificate..............................................................................................................................63 2 Letter of Transmittal 3 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: 0 NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: SunWest Engineering Constructors, Inc. Contact Person for Agreement: Pamela E. Lawrence Corporate Mailing Address: 4780 Cheyenne Way City, State and Zip Code: Chino, CA 91710 E-Mail Address: plawrence@s u nweslengineering.wm Phone: (909) 594-9850 Fax: (909) 594-6169 Contact Person for Proposals: Mike McCarthy Title: Estimator E-Mall Address: mlke.m hy@sumv engineedng.wm Business Telephone: (909) 594-9850 Business Fax: (909) 594-6169 Is your business: (check one) ❑ NON PROFIT CORPORATION FOR PROFIT CORPORATION Is your business: (check one) ❑Q CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION i i I i t I oft I 4 Names &Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Pamela E. Lawrence President (909) 594-9850 Michael J. Kissick Corporate Secretary (909) 594-9850 Federal Tax Identification Number: 33-0658866 City of Huntington Beach Business License Number: A229266 (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 09/30/2021 2 of 2 5 certified 12015= BENC September 10, 2021 Dear,Jennifer Anderson Buyer SunWest Engineering Constructors, Inc. hereby transmits our proposal for services requested in RFP 2021-0910 for City of Huntington Beach—Comprehensive underground storage Tank Program Management Services: Fuel Site Designated Underground Storage Tank Operator and Maintenance. The scope of services and work to be provided in this response shall include, but not limited to providing comprehensive Underground Storage Tank(UST) program management services that include:operator services, Including all compliance,testing, maintenance, repairs, polishing(filtration)and additional services at City owned fuel sites according to the Scope of Services(Section 1). SunWest maintains a clear,concise understanding of regulatory requirements and compliance needs which will govern this work and agrees to provide both field-based and administrative response measures. Individuals authorized to make representations for SunWest Engineering Constructors,Inc. are as follows: Pamela E.Lawrence—President Michael Klsslck—Corporate Secretary (909)594-9850 x 7014/Fax (909) 594-6169 (909)594-9950 x 7013/Fax: (909)594-6169 plawrence@sunwestengineering.com mkissick@sunwestengineering.com Office Near Huntington Beach. Office Near Huntington Beach: 4780 Cheyenne Way 4780 Cheyenne Way Chino,CA 91710 Chino,CA 91710 SunWest Intends to provide project management services and accounting services from the above referenced corporate office.All services under this agreement will be performed by In-house personnel. It Is anticipated that subcontractors will be used in the execution of the scope of this Bid. The offer made in this proposal is firm and binding from the date the proposal is opened and recorded and up to the end of the agreement period. SunWest agrees that all aspects of the RFP and the proposal submitted shall be biding if the proposal is selected and a contract awarded. All declarations in this proposal and attachments are true and this shall constitute a warranty,the falsity of which will entitle the City of Huntington Beach to pursue any remedy by law. SunWest agrees to provide the City of Huntington Beach with any other information necessary for an accurate determination of Sun West's ability to perform the services specified herein. We thank you for the opportunity to present our capabilities. Best regards, /f Pamela E. Lawrence President 6 CHAPTER 1-COMPANY INFORMATION General Company Information Established on September 30, 1994,SunWest Engineering Constructors, Inc. is located in Chino,CA and operates as a C Corporation organized under California law. Holding a certification as Women Owned Business Enterprise (WEE)by the Supplier Clearinghouse, Disadvantaged Business(DBE) by the California Unified Certification Program for the Department of Transportation,Small Business Certification by the Department of General Services,SunWest E.C.,Inc. is pleased to assist their clients in meeting their affirmative action goals. With over 200 years of combined experience,the staff at SunWest Engineering Constructors, Inc. has been providing design, repair,testing,maintenance and inspection services to UST/AST fueling system owners for 27 years since the companies establishment in 1994.With many of our clients in the industrial commercial arena,SunWest has vast experience with system components,system designs, installation, maintenance and operations of commercial fueling systems. SunWest maintains a diverse client base of both single and multiple location clients including those in aviation,telecommunications, public utility, municipal government, public transportation,general commercial,and industrial industries. In addition to field-based services,SunWest frequently provides administrative support to clients by filing and obtaining permits for Air Quality Management districts (both new source review and renewals),arranging and managing environmental clean-up and disposals,fuel transfers, plan design and development, permitting and construction services, and acts as a liaison between clients and regulatory agencies addressing Enforcement Orders, Notices of Violation(NOV's) and new regulation implementations.With many current staff members having management or owner level experience,our clients are assured that SunWest is committed to providing the utmost in professional service. Financially stable with no past or pending issues affecting our operations, our clients can count on SunWest to be their service company for years to come.Since the company began in 1994,SunWest has performed well over 5,000 annual monitoring certifications, and over 2,000 secondary containment tests. Since 2005 we have performed over 38,000 monthly designated operator inspections,countless repairs and upgrades to AST and UST tank top equipment, dispensers, piping replacements,and approximately 18,000 varied calls for service. In addition to our primary focus on service, repair,and compliance,we have also performed full tank top upgrades and installation of UST systems. Since 2009,we have designed and permitted over 100 fuel systems for locomotive and aviation fueling, private fleet fueling, hospital, public and private organizations, and telecommunication facility emergency backup fueling systems. We are extremely proud of our track record with maintaining clients through our constant focus on customer service.We have maintained our oldest client for 23 continuous years,our second oldest client for 20 continuous years, and nearly every single client we have accumulated since our inception continues to be a client today.We maintain a tightly knit group of personnel who stand ready and willing to go above and beyond our clients' needs. By utilizing early computing technologies,we have developed a work approach and tracking capability which streamlines both our field and office efforts to ensure compliance dates are maintained,field- generated paperwork is expedited,and on-site facility records are kept up to date. Our goal is to make fuel systems compliance, maintenance, and service an invisible part of facilities management for our j clients.We manage the scheduling of regulators, manage the paperwork and agency submissions so they don't have to think about the details. I 8 General Company Information(Continued) Sun West Engineering Constructors, Inc. operates from a single 6,750 square foot office/warehouse facility located in Chino,CA which is well organized with plenty of room to expand and provides indoor storage for necessary parts and equipment.We maintain a fleet of custom built, late-model service trucks designed specifically to serve our needs. Each truck is regularly stocked with over$25,000.00 of parts inventory, and over$30,000.00 in testing equipment for secondary containment testing, line leak detector testing,vapor recovery testing, hand and power tools,and computer equipment. Sun West currently employs 9 field technicians, and 14 office staff full time. Executive Focus "It Is our mission to provide excellent service backed by sincerity and integrity." (This mission statement was developed by our employees to express the inherent nature of thecompany,and their role in the pursuit of our goals) The phenomenon of true concern and protection for our clients is Inherent within our organization. Our commitment to top quality workmanship, attention to detail,responsiveness, and cost effectiveness is a demonstration of our efforts to anticipate conditions which will affect our clients. Through consistent actions,demonstration of our values, constant efforts to meet or exceed expectations, honestly dealing with clients,and being truthful and forthcoming. We will continue to demonstrate our commitment to this mission statement. Our business model reflects our mission and our core values. • Entrepreneurial Approach It is imperative that our employees fill multiple roles,take initiative tostrengthen the business,and contribute to our growth. • Customer Focus Our ultimate success rests in the success of our customers which is why throughoutthe organization, we view everything we do with the customer in mind. We integrate ourselves deeply into our customers operations and continually analyze our industry to deliver valuable tools,not just services. • Ethically Driven We are unwilling to sacrifice ethics for profit. We treat all stakeholders in our business with fairness and respect while driving to be as successful as possible. • Balanced We expect self-evident dedication from our employees,and we search for employees with broad life interests and well-defined priorities. We encourage our employees to devote time to their faith, families,and community. As reflected on the following pages,our goal is to provide a comprehensive package of services to our clients designed to insure not only that compliance is maintained, but to ensure our clients are provided sufficient opportunity to respondto forthcoming regulatory changes,and employ preemptive maintenance and best management practices for their fueling systems. t References and Affiliates References Current Customers 1. City of Long Beach Oliver Cruz 2600 Temple Avenue Long Beach,CA 90806 Phone: (562) 570-5430 Email:Oliver.Cruz@ Iongbeach,gov 2. Santa Clarita Valley Water Agency Mark Passamani 23780 Pine Street Newhall,CA 91321 Phone: (661) 702-4432 Email: mpassamani@scvwa.org 3. City of Arcadia Tyler Polidon 11800 Goldring Road Acadia, CA 91066-6021 Phone: (#26)254-2720 Email:tpolidori@arcadiaca.gov Complaints and Lawsuits SunWest Engineering Constructors, Inc. is not the subject of or involved in any lawsuits, ad mini strativecomplaints, investigations, or civil or criminal action. Affiliate Entities SunWest Engineering Constructors, Inc. is affiliated by common ownership with: MJK Construction, Inc. SunWest shares office space with this entity which specializes in the construction of fueling systems for the locomotive, aviation, health care, commercial, and industrial industries. Each entity maintains separate employees and equipment. Officers of SunWest Engineering Constructors, Inc. are also officers of MJK Construction, Inc. Lobbying SunWest Engineering Constructors, Inc. has not hired or retained lobbying or advocating services, in reference to this Request for Proposal. 11 President Staff Organizational Chart E.m Lawrence 31 Years P In Position:26 Years General Manager Corporate Secretary a Michael Kisslck Exp:36ar Years \ / :n arPosition Michael Bar Oer .7G nears t� y f I I 6i1. Exp:23 Years In Position.21 Years Human Resources Estimator � Micaela Klsa<k Evp'2 Years Exp:36 Years Michael McCarthy In Position:2 Years In Position:B Yrxs I -T\ Field Service Manager Tony Compton x� E.p:36 Years Project Manager/Strategic In Position:1 Years Accounts Manager Suzanne Kissick ap:9 Years Field Technicians Estimating "Inner Kissick ):E n Position:9 Years A1111tant/Contracts 6 Administrator Michelle Munox P rojectanager Fxp:SYears Ortega In Position:3 Years ars In Position:6 Years r r I r7 Dispatch/Strategic Accounts Protect Manager Madehene Garcia I Eap:19 Years In Position:29 Years i Project Assistant Brittany Lawrence x \ Exp:2 Years \ Y� In Position: Years Auounting Manager' f Damon TolentlZ p Protect CoAssmpton 1 1 Fxp:S Yews �, � � Kelly ComPfpn In Position: 7 Monthf, ,1 Fxp:2 Years l l In Position 2 Years QA/QC Oink Tara Neighbors Project Manager 1 1 Year Spencer Kisslck In POYtbo'1 Year Expo 7 rears j In POLibn:7 Years Subcontractors I �l Purchasing Assistant Brian Theisen Accounting Supervisor Exp:6Years Cynthia Dotson Exp:a Years In Position:2 Years In Position'.a Years 12 Key Office Personnel Harnessing the imagination and dedication of a motivated team,we continue to analyze anddevelop innovative approaches to our work. It is this innovation and dedication to superior customer service which led us to back- to-back awards as one of the Top 100 Largest Woman-Owned companies in Los Angeles for 2010 and 2011,as well as being named one of the Top Environmental Service Companies in the Inland Empire. On the following pages,we introduce each of our valued staff members. Pamela Lawrence President As founder of Sun West Engineering Constructors, Inc., Mrs.Lawrence has a lengthy and extensive background in the fueling and environmental construction industry. She has over 30 years in management of multiple construction and service companies located in multiple states. With an in-depth knowledge of the multiple state regulations that impact fuel system owners, Mrs. Lawrence has been called upon to assist clients in citation resolution, regulatory plan development,and regulatory Years in Position: 26 compliance procedures development. Her experience with clients under Years in Trade:31 License: severe regulatory judgment orders provides a strong understanding of the AZ-299247 A best methods to insure clear and concise compliance and recordkeeping. AZ- 30025 B-1 CA-703190 AA Haz. Responsible for the development of internal company policies and ID-C195245 procedures, Mrs. Lawrence interacts daily with field personnel, management NV-0076303 B-4 personnel, regulatory representatives, manufacturer representatives,and NV-0046599 B-2 most importantly,the many valued clients of SunWest. er company-specific NV-0047895 A-22 responsibilities include contract negotiations and management, corporate NV-0076302 A financial management, corporate risk management,oversight of sales, OR-197100 Comm L-1 WA-603 206 713 marketing, accounting,design,and middle management personnel. Certifications: ICC UC #8075357 NV UT#1152 TCEQ#US0001343-A B 40 HR HazWoper 13 Mr. Kissick brings a wealth of experience and expertise to Michael Kissick the organization. His construction experience began in the commercial Cor rate Secretary building industry in the early 1980's when he worked on major Los Angeles area developments. Experienced in retail,commercial, locomotive and aviation fueling, solvent storage, emergency backup generator systems,hospital waste and firewater storage and supply,and all types of underground and above ground storage and supply systems, Mr. Kissick is often called upon to provide design and specification review for a wide range of systems. Is expertise with shoring, grading and structural design provides a unique range Years in Position: 26 of capabilities for thecompany. Years in Trade:36 License: Mr. Kissick' s knowledge of the capabilities and limits of available CA-S86870A,B, az. NV-0046S99 B-2 products on the market provides Sunwest's clients an invaluable resource of NV-0047895 A-22 information. Mr. Kissick's primary role within the company is to provide Certifications: ICC U1 oversight of field-based policies and procedures,ensuring that work is #817S107 ICC UC performed in accordance with industry standards, in a safe manner and #8175107 NV UT systems are designed and built in a manner which ensures system longevity, #1175 ease of maintenance for the client,and meets or exceeds regulatory 40 HR HazWoper requirements. Michael Barber Mr. Barber's background in environmental consulting provides a broad General Manager base of experience with regulatory compliance,testing, inspection,and reporting requirements across both State and Federal agencies. Serving for over 1S years on the committee at the State Water Resources Control Board, 4111111, Mr. Barber has been instrumental in the development of appropriate examinations administered to individuals seeking certification from the International Code Council. This level of interaction with SWRCB policymakers provides SunWest Years in Position: 21 with a unique insight into the development, implementation,and Years in Trade: 23 administration of state-wide regulations.Communicating often with industry leaders, regulators and manufacturers provides insight intoever-changing regulations and the movement of new equipment through the approval processes within SWRCB and CARE. Mr. Barber's responsibilities at SunWest include oversight and management of daily operations of the company, including Insuring site specific compliance for the over 500 locations managed by SunWest, cost management,and quality control procedures. is daily interaction with clients insures anticipated regulation changes which affect equipment or compliance are communicated quickly to allow for a proactive approach to addressing new requirements. 14 Madeliene Garcia Dispatch/Strategic Ms. Garcia's extensive background in construction industry administration Accounts Project provides Sun West's clients with an invaluable contact within Manager the company. er organizational skills,dedication to follow-through,and customer service skills are highly valued among clients and staff alike. Thoroughly familiar with each of the over 500 facilities under SunWest's management, Ms.Garcia serves a pivotal role in insuring compliance with regulatory documentation,interaction with regulators, and responding to special requests by clients.She has strong working relations with innumerable agency representatives, providing our clients with a valuable conduit for resolving critical Issues should they Years in Position: 19 arise. Years in Trade: 19 Damon Tolentino Accounting Manager Mr. Tolentino effectively manages all accounting related functions of the company. He not only enforces directives, policies, and standard operating procedures for the finance area, but also controls general ledger activity,and prepares required financial statements for our CPA. Mr.Tolentino oversees tax regulations, internal external audits, and supervises accounts receivable and purchasing. Months m Position:4 Years in Trade: 5 Cynthia Dotson Accounting Supervisor Mrs. Dotson oversees all accounts receivable functions and works closely with P , t'T V clients to develop and meet unique billing requirements. In addition, Mrs. Dotson also tracks master agreement expiration dates and requests for new proposals,updates the client's contract information, and tracks Designated Facility Employee(DFE)Class C Training expirations and manages all Accounts Receivable processes and personnel. Years in Position: 4 Years in Trade:4 Tara Neighbors Ms. Neighbors oversees all CA/QC inspection reports and ensures that CA/QC Clerk all regulatory reports are compliant and correctly completed by all service technicians. Ms. Neighbors is a vital part of Sun West in ensuring that all reports are completed and submitted to the agency and client in a timely fashion. Years in Position: 2 Years in Trade:2 15 Michelle Munoz Estimating Assistant/Contracts Miss Munoz is an Estimating Assistant here at SunWest. She attended Citrus Administrator College where she obtained a A.A. in Psychology. Currently, she is attending Cal Poly Pomona to obtain a B.A. in Psychology and will eventually move on to earn a M.S. in C' Behavioral and Cognitive Psychology. Miss. Munoz works closely with the estimator, and project managers to ensure success within the department as it relates to all estimating assignments associated with supplier RFP(Request for Quote) responses, preparation of all project manuals,transmission of proposals, and review submission Years in Position:3 of contracts. Years in Trade: 5 Degree: ----- AA-Psychology BA PsychologyA veteran of the fuel systems service industry for over 30 years, Mr. McCarthy Mike McCarthy serves as our lead estimator. His experience as a field technician, project manager, Estimator business developer, and general manager for several companies with operations similar to SunWest Engineering Constructors, Inc., Inc. provides valuable support `' contact for our field technicians. He continues to maintain his familiarity with current w technologies and equipment through in-field activities and continuing education. Mr. McCarthy's knowledge of regulations for both fuel storage and delivery Years in Position:8 Years in Trade: 36 systems as well as air quality management,which makes Mr. McCarthy an integral part of the SunWest Engineering Constructors, Inc.team. Certifications: ICC U1 #5248502 ICCU2 fi5248502 ICC UT 11S248502 ICC UC #5248502 ICC VI #5248502 V/R Level 4 Tech Cynthia Alvarenga A graduate of Cal Poly Pomona's College of Environmental Design, Mrs. Design Assistant Alvarenga provides development and refinement of SunWest's many systems design Uprojects. er extensive experience in critical facilities systems including emergency generator backup and fire suppression supply systems provides Sun West's clients with a valuable resource to insure the development of reliable systems for their critical needs. Years in Position: 8 Years in Trade: 8 Mrs. Alvarenga's background in architecture has aided Sun West's clients with Degree: development of historical society presentations for those unique projects where ES-Architecture fueling systems are incorporated into historically significant properties. Commercial and industrial fleet fueling systems designs round out Mrs.Alvarenga's breadth of knowledge and experience. 16 Vanessa Ortega Project Manager With a Bachelor of Science In Architecture from University of Nevada, Las Vegas,a Bachelor of Architecture from Cal Poly Pomona,and certificates in Construction Management and Construction Business Management at Cal Poly Pomona, Miss Ortega directs, plans, organizes, and acts as the company's representative,under the direction of the Field Services Manager,as it pertains to project documentation. Miss Ortega aides in coordinating projects from the beginning of work to the Years in Position: 6 end, she also works on overseeing the permitting portions of the projects and acts as a Years in Trade:6 liaison between the permitting agencies and clients. Miss Ortega prepares all project Degree: manuals for the SunWest field crew. BS-Architecture BA-Architecture Certificates: Contract Management Construction Business Management Spencer Kissick Mr. Kissick has been a creative force for SunWest and holds a recent patent Project Manager/ for a Line Leak Detection system which he developed for emergency generator Service Technician systems to comply with new regulations.The invention has been incorporated into several of SunWest's recent installations. is expertise with controls has led to the manufacture of numerous control intercept panels which allow for regulatory testing to be performed without interfering with PLC units frequently found in critical infrastructure facilities. A graduate of the University of La Verne with a Bachelor of Science in Business Administration,and his years of experience in the field, Mr. Years in Positions:7 Kissick is tasked with oversight and coordination of SunWest's many construction Years in Trade: 7 projects. Responsible for tracking the project from award Degree: BS-Business through final completion and closeout,Spencer is focused on the delivery Administration of every project to the complete satisfaction of the client within budgetary and cost Certificates(partial list): parameters. ICCU1 #8169987 ICC U2 p 8169987 Mr. Kissick meets with estimating and project personnel in advance ICC UC #8169987 of each project start to review the contractual cost,specifications,and completion ICC BU#8169987 requirements of the project. a oversees progress in the field throughout the work, ICC VT k8169987 assisting and supporting field personnel, manages all subcontracts, materials orders V/R Level Tech and deliveries, and coordinates final OPW EVR Phase I closeout activities and inspections. a has the authority to make necessary adjustments Modern Welding Installer in schedules, materials, and manpower as required to ensure each project remains on NOV FRP Systems 40HR HazWoper schedule and within budget. 11 Brian Theisen Purchasing Agent A Marines veteran with a Bachelor of Arts in Accounting from Park t} University and a Masters in Procurement and Acquisition Management from Webster University, Mr.Theisen oversees the material purchases for all projects from submitting purchase orders,to receiving and staging. Years in Position:2 Years in Trade: 6 Tony Compton Mr.Compton has extensive experience in the general building,fuel storage, Field Service and distribution facilities.Well versed in the above ground and underground storage Manager tank and environmental compliance standards for the petroleum industry,Mr. Compton has managed a wide variety of projects for numerous private companies and public agencies. With 36 years of experience in commercial and industrial construction, Mr. Compton has worked on a variety of projects including airport terminals,correction facilities, retail facilities,convention centers,schools, hospitals, performing art centers, 0 postal distributing centers, hotels, and truck stops. is responsibilities throughout these Years in Position: 2 projects included, but were not limited to,creating subcontractor scopes of work,aid Years in Trade: 36 in creating subcontract agreements,scheduling work and deliveries,overseeing all aspects of grading paving, underground utilities, building foundations, building construction, plumbing,electrical, VAC,fire suppression systems,AST UST systems, interior exterior finishes,landscaping,daily work documentation,and worker site safety. Mr. Compton has extensive experience in the general building,fuel storage, and distribution facilities.Well versed in the above ground and underground storage tank and environmental compliance standards for the petroleum industry, Mr.Compton has managed a wide variety of projects for numerous private companies and public agencies. 18 Key Field Staff SunWest is very proud to have assembled a team of professionals with the breadth of experience and skill of our field services team. Todd Hansen(Paramount) Service Tech/CP Tester/ This group provides our clients with over 80 years' experience in service, D.O. Inspector/V/R Tester maintenance,compliance, and inspection of fueling systems. Their experiences range from new construction and upgrading of fueling systems, testing, repair and installation of specialized electrical and corrosion protection systems, retail,commercial and industrial fueling systems,dispensing and point of sale systems, in-station diagnostics, system set up,programming,troubleshooting, etc. tvk-_ The diversity of their backgrounds brings fresh ideas and perspectives to ` il their work and the team. With experience ranging from public works and residential construction, automotive service,general contracting, and Years in Position: 11 electrical, this group has a wealth of collective knowledge and experience Years in Trade: 11 that serves as the basis of their commitment to excellent workmanship Leonardo Aguilar(Ontario) and professionalism. Service Tech/CP Tester/ The certifications held within the group are impressive. All field personnel D.O. Inspector/V/R Tester hold at least one, and often multiple,certifications from the International Code Council including: rt California Designated Operator Certification California UST Service Technician Underground Tank Installation Retrofitting ASTlnstallation Retrofitting I Vapor Recovery System Testing and Repair • NACE CP Tester Years in Position: 14 NGVI Fuel Stations Operations and Years in Trade: 14 Maintenance Each technician is required to maintain Health and Safety Training certifications as follows: Ruben Becerra (Palmdale) Service Tech / 40-Hour HazardousMaterials D.O.Inspector/V/R Tester • Worker Confined Space Entry • CPR • First Aid + Competent Person Excavation Each technician is required to undergo annual physical exams in compliance with CFR 1910.120 as part of their Hazardous Materials training. f Manufacturer certifications held among the group include(partial Years in Position:8 listing): Years in Trade: 8 19 Brandon Bowers (Ontario) -Blueline Technologies Service Tech/ D.O.Inspector/CARB Tester -Bravo Systems -CNI Manufacturing EVR Systems Installer -Emco Wheaton Phase II EVR-Franklin Fueling(FE Petro) -Franklin Fueling FMS Incon Programming -Franklin Fueling Healy -Franklin Fueling INCON Levels I, 2, 3, 4, 5 Years in Position: 2 Years in Trade: 2 -Franklin Fueling Phil-rite -Gilbarco Encore -Healy Albert Quieros( Lake Elsinore) -Hirt VCS 100 Service Tech/D.O. Inspector/Line Tester/QA/QC Inspector -ICC California Service Technician -ICC LIST Installation -Retrofitting -ICC Vapor recovery System Installer -ICC Vapor Recovery Test Repair(VT) -Incon TS-STS -Leighton O'Brien -Modern Welding Installer Certification -Morrison Brothers Years in Position: 2 Years in Trade: 2G NOV Fiberglass -OMNITEC Manufacturing -DPW LIST EVR Phase I -Pneumercator Llquld Level Systems Tyler Davidson (Glendora) Service Tech/D.O.Inspector -Red Jacket Mechanical Line Leak Detector -Red Jacket Products -Ronan Leak Detection-Vaporless Install and Replace Vaporless Leak Detector -Veeder Root Level IV Technician -Veeder Root Technician TLS-350 Years In Position: 4 -Veeder Root Vapor Systems Installation Maintenance Years in Trade: 4 -VST Hanging Hardware -Xerxes LIST Installation 20 This team's expertise with regulations across the industry, including Kraig Kinder(Paso Robles) Washington's DOE 90.76 and 173-360 WAC, Oregon DE Chapter 340, Service Tech/ D.O. Inspector/ Division 150, Nevada NRS 459.400 to 459.600 and NAC 459.970 to 459.9729, National Operator California Air Resources Board, South Coast Air Quality Management District Rule 461 and 1166,San Joaquin APCD Rule 4622,Santa Barbara APCD Rules 315 and 316,California Code of Regulations,California's Title 23, Division 3, chapter 16(UST Regulations)and Federal Regulations coupled with their extensive service background serves as the foundation of SunWest's capabilities. With each having a familiar name to the regulatory community, they have worked with nearly every agency in multiple states over their careers.Their strong working relationships with regulators have served to earn them a great deal of respect among our clients. Years in Position: 3 Years in Trade: 5 Julio Escobar(Chino; Service Tech is Months in Position: 7 Years in Trade: S Ryan Anderson (Chino) D.O.Inspector Months in Position:7 Years in Trade: 3 21 Subcontractor Qualifications Am ruvR ae" umftn ► Tank Cleaning ► Industrial and Hazardous Waste Services 406 E. Alondra Blvd. •Gardena, CA 90248-2902•Tel.:(310)523-4430•Fax:(310)523-1518 STATEMENT OF QUALIFICATIONS DTSC Registered Hazardous Waste Transporter#3216 CHP Hazardous Materials Transporter# 139075 US DOT#1586715 EPA Hazardous Waste Transporter#CAR 000189431 South Coast Air Quality Management District Permit#D93903 Ventura Air Pollution Control District Permit If 07192 Completed Projects: City of Long Beach Water Department; Clean,transport and dispose of 6 Aboveground chemical storage tanks. City of Pasadena Department of Water and Power; Clean,transport and dispose of 4 water filtration tanks, 3- 100,000 gallon aboveground Fuel oil storage tanks and associated piping. City of Glendale Department of Water and Power; Remove 100,000 gallons of residual fuel oil,clean 2-1,000,000 gallon underground Fuel oil storage vaults and associated piping. Main point of contact: Ryder Adams Vice President Adams services, Inc. 25 years experience handling hazardous waste and cleaning above ground and under ground petrochemical storage tanks. Certified Hazardous Materials Management Certificate issued by University of Irvine. References: 1. Edgar Herrera 2. Monica Molinar Howmet Aerospace CBRE Chevron Products Team 0. (626) 297-9654 0. (714)745-0415 3. David Lasky Fastech 0. (714) 809-8738 22 Subcontractor Qualifications FUELSER V I� Service Station Equipment and Muintenonce •4714 Murrieta Street, Suite 14. •Chino,CA 91710•Tel.: (800) 581-3710 STATEMENT OF QUALIFICATIONS Corporate Information Contractor's State License#986361 Department of Industrial Relations#1000031152 Small Business (Micro) H1755788 Corporation Number#C3807146 Completed Projects: 1. Client Name: City of Fontana Brief Scope of Work: Fuel Master System upgrade. 2. Client Name:City of Ontario Brief Scope of Work: Fuel Master Installation for public access CNG 3. Client Name: Food Express Brief Scope of Work: Fuel Master install to existing fuel management network. Main point of contact: Bob Rodriguez President Fuel Equipment Services Inc. Fueling Equipment Services.Specializes in Fleet Fueling Management systems Installation and start up. References: 1.Name Manny Rebolledo 2. Name Eric Ninemire Company City of Ontario Company City of Fontana 3. Name Jim Terry Company Food Express 23 Field Staff Certifications ICC I CC 1 ill 1CODE elan COUNCIL O} or o '11Lr O v..ah.u<u/e.nN wHy.luuM1.r�1MY3L "'Id llansen r45710 Leonardo AOuaar 53W718 '-OAX22019 10,02/2021 Cntfva U5T Spree 0IM12020 0130912012 Cabrarna UST Service 1 chle,an Technacan 01/11/2021 01/1112023 cwM UST System Operator 1AM2019 10,09/2021 Caft r Usl Syxan Operaw (Deng-red) (D"V.W' 02/24/2021 02MIMI Vapor Oecoeery Sysem irotalat. 12AWN19 12109IM21 Vaper Recovery Sanon,-.Wn and Repae "peparr 09/142020 0U14/2022 Orc made orplecucn CC ICC 1 SUL ❑ ji'I�h•tfM3Mu 0 Customer Name Account Number = anocn Bo.Sers 3390639 3UST Srnem Oe . `110 YJ10 Ob:.'<tlt veµn f me,Slwem mnMean —'3 CV 71,/ 11 WCor Fe:ov�5isam"rr,+� erva 4pr and A,., Ww"21 01,119/413 cem.UST Sane remecan OMf2020 Olp3/ZWZ CdlOma UST SJstem Opnnoo 01AL2021 01,0V2023 CMtvrw USl Sysren Opaeamr foffgnawl IDeayasHl 09101/2020 CMN42022 Vapor Recovery s"IM iraaenwn and eepae 09/23R 20 09223/N22 Cuss 9 UST System Cm.. o9/Od/2020 O&AW202Z CA ..UST Service TecMrc,, 24 Field Staff Certifications (Continued) STATE OF CALIFORNIA WATER RESOURCES CONTROL BOARD la1DEROROU1,O STORAGE TANK TESTER LICENSE INTERNATI 1 I iemsd R 91-I44A EApIRES:(n•ill_U_3 ICC1 DE COUNCIL SIL.SIliLn(Mims MAT Frn1 Glen Circle IaLe I CA 92530 dean Farrow.0T11,SWRCR T Customer Narnez Acccaunt Number. ate► . INTER114TIONAL 11 AIQuenaS - ._-_ ' 0712212022 v.o:,`• - - , slron 06,WZ020 O&M2022 Ca4rpm4 UST Sy,IM CW s1W vMy.W (Oesgnarcd) _�❑ OPM2021 OSOA/2023 viper rtecosnrry System.Tes"n - Repatr Customer Name Account Number. 01/12/2021 W1212023 Callomw UST Smrce Krag Kinder 8296393 01/22/2020 01/22/2022 Gass a UST System Operator ICCINTERNATIONAL O112212O20 01/2212OU Usrprrua UST Senxe Techv wn COUNCILWIND 06/13/2020 06/13/2022 UST lnsta taryRfMAtnng 11 1111712020 T1/1712022 Ca3domw UST System Operator (Designated) o i o ICC 13 !Customer Name Account Number Tyler Davidson 8380863 �s O 09A7i2020 )810712022 CaldOmu UST System Opeotor (De,"ted) Ryan Anderson 1)a 1109 06 M2021 Mi2312023 Cairorma UST S.,Tecisncwn 6rI32021 l5"i-U, .nbrna-Sl Cytlem ipe..K. IOetprww0) 25 CHAPTER 2-BACKGROUND AND QUALIFICATIONS SUMMARY 26 Project Approach The following describes, in detail; those services required to meet the specifications of this Bid. Field staff assigned to this project with qualifications was detailed in the previous section "Key Office and Field Personnel".All assigned field personnel meet or exceed the training requirements of each task. Each field employee of Sun West is required to wear company-issued uniform shirts with company logo. Each employee is issued a Sun West identification badge and is required to wear these badges in plain view at all times. Emergency Contact information for this project is as follows: Primary Contact: Michael Kissick, Corporate Cell:(909) 721-2817 Secretary Home:(909)614-1306 Email:mkissick@sunwestengineering.com Secondary Contact: Michael Barber, General Cell: (909) 721-3895 Manager Home: (951)340-3364 Email: mbarber@sunwestengineering.com Backup Contact: Pamela Lawrence, President Cell: (562)716-8168 Home: (909)982-2247 Email:plawrence@sunwestengineering.com The City of Huntington Beach personnel are encouraged to contact any of these listed personnel directly in the event of an emergency. Response Times: Sun West is available with qualified technicians 24/7/365 should an emergency arise. Each technician is on a rotating"on-call"status every 5 weeks. Response times are typically within 2 hours,depending upon location. During regular business hours,Sun West averages a 2-hour response time. Staffing: Primary staffing for this project was presented in the previous section "Key Field Personnel".Additional staff members may be assigned as necessary.Any additional field staff members assigned to this project meet or exceed the requirements of manufacturer and state certification required by this Bid. 27 Service Descriptions ANNUAL UST VAPOR RECOVERY SYSTEM(AIR QUALITY MANAGEMENT DISTRICT&CARB) CERTIFICATION WITH BOOM LIFT • Notification of testing will be made to the respective agency within the agency's timeframe. • During scheduling, the minimum total unleaded ullage will be communicated to the designated facility contact • Facility arrival will be communicated to designated facility contact. • Health &Safety Plans and confined space entry protocols will be observed. • Setup traffic barriers,don personal—protective equipment,observe lock-out/tag out procedures,take note of fuel shutoff valves and pump electrical disconnects as necessary to ensure safety during tank system inspection and testing. • Service technicians shall hold current training certification as evidenced by a certificate of training issued by the manufacturer(s)of the underground storage tank system components. • Service technicians shall possess a current certificate from the International Code Council (ICC)for the work being performed in accordance with state regulations. • Technician shall possess current Air Quality Management District certifications. • Test equipment will meet CARB standards for construction,size,and resolution, be confirmed operational,and calibrated as required- • Technician shall review facility's current Air Quality Management District Permits-to-Operate, CARB Executive Orders,and Installation, Operation and Maintenance Manual for required test procedures and necessary forms for submittal and performs the required testing). • Technician shall immediately relate Pass/Fail results to the designated facility contact and Air Quality Management District within the respective agency's required timeframe. Boom Lift Set Up for P/V Vent Valve and Carbon Canister Testing a) Worker(s)shall be properly trained in the safe use of the equipment. b) Maintain and operate elevating work platforms according to the manufacturer's instructions. c) Never override hydraulic, mechanical,or electrical safety devices. d) Never move the equipment with workers in an elevated platform unless this is permitted by the manufacturer. e) Do not allow workers to position themselves between overhead hazards,such as joists and beams, and the rails of the basket. f) Maintain a minimum clearance of at least 10 feet, or 3 meters,away from the nearest energized overhead lines. g) Always treat power lines,wires, and other conductors as energized, even if they are down or appear to be insulated. h) Use a body harness or restraining belt with a lanyard attached to the boom or basket to prevent the worker(s)from being ejected or pulled from the basket. i) Use outriggers. j) Do not exceed the load limits of the equipment. Allow for the combined weight of the worker, tools and materials 28 ANNUAL ELECTRONIC UST MONITORING SYSTEM CERTIFICATION • Notification of testing will be made to the respective agency within the agency's timeframe. • Facility arrival will be communicated to designated facility contact. • Health & Safety Plans and confined space entry protocols will be observed. • Setup traffic barriers, don personal-protective equipment, observe lock-out/tag out procedures, take note of fuel shutoff valves and pump electrical disconnects as necessary to ensure safety during tank system inspection and testing. • Service technicians shall hold current training certification as evidenced by a certificate of training issued by the manufacturer(s)of the underground storage tank system components. • Service technicians shall possess a current certificate from the International Code Council • (ICC)for the work being performed in accordance with state regulations. • Test equipment will meet manufacture or industry standards for construction, size, and resolution, be confirmed operational,and calibrated as required. • Monitoring system set-up reviewed to ensure proper settings. • Ensure that all monitoring equipment is operational per manufacturer's specifications. • All sensors will be visually inspected,functionally tested, and confirmed operational and properly positioned. • SWRCB Monitoring System Certification will be completed to document testing and servicing of the monitoring equipment. • All spill containment buckets shall be filled to capacity and tested for one hour. • All deficiencies will be immediately communicated to designated facility contact. • Manway and inspection port gaskets and surfaces will be cleaned prior to returning the system to operational condition. • All test results will be submitted with print out from monitoring panel evidencing all alarms conditions created during functional testing and All Systems Normal condition upon completion of testing. • Test results will be submitted to the respective agency within the agency's timeline ANNUAL SPILL BUCKET TESTING • Facility arrival will be communicated to designated facility contact. • Health &Safety Plans and confined space entry protocols will be observed. • Setup traffic barriers, don personal—protective equipment, observe lock-out/tag out procedures, take note of fuel shutoff valves and pump electrical disconnects as necessary to ensure safety during tank system inspection and testing. • Service technicians shall hold current training certification as evidenced by a certificate of training issued by the manufacturer(s)of the underground storage tank system components. • Service technicians shall possess a current certificate from the International Code • Council(ICC)for the work being performed in accordance with state regulations. • Test equipment will meet manufacture or industry standards for construction, size, resolution, be confirmed operational, and calibrated as required. • Inspect for fuel. If fuel is present, remove fuel and recycle or dispose according to federal,state, and local guidelines. • Remove sensorl(disconnecting cable should not be necessary)and protect from damage. 29 ANNUAL SPILL BUCKET TESTING (Continued) • Seal off all secondary containment piping. Spot cleaning may be performed with Environmental Chemical Solutions, Inc. FM 186-2 solution. • Remove generated rinsate with shop rags and/or drum and label for disposal by client. • Fill containment with clean water to maximum capacity. • Install Incon Sump Testing System (TS-STS) hydrostatic tester according to manufactures guidelines and precede with testing. Proceed with two consecutive 15-minute tests on each containment area. If the results of the tests are -0.002 inches or less,the test is considered a pass. • Log all results on State Water Resources Control Board Secondary Containment Testing Report Form. • If results indicate a failure: remove water, repair and retest. If after a second series of tests,the containment does not pass,the test will be considered not liquid tight. • If results indicate a pass: remove water and return sump to its original configuration. • Test results will be submitted to the respective agency within the agency's timeline. ANNUAL LEAK DETECTION TESTING • Facility arrival will be communicated to designated facility contact. • Health &Safety Plans and confined space entry protocols will be observed. • Setup traffic barriers,don personal protective equipment, observe lock-out/tag out procedures, take note of fuel shutoff valves and pump electrical disconnects as necessary to ensure safety during tank system inspection and testing. • Service technicians shall hold current training certification as evidenced by a certificate of training issued by the manufacturer(s) of the underground storage tank system components. • Service technicians shall possess a current certificate from the International Code Council(ICC) for the work being performed in accordance with state regulations. • Turn power off, lock out, and tag out the submersible pump breaker. • Start with dispenser at highest elevation, or if no difference in elevation,go to farthest dispenser. • Hold nozzle handle open, relieve any built-up pressure,and fuel into approved safety test can. • Trip the safety impact valve. • Remove plug from test port of impact valve install the 18"whip hose into test port and connect to quick-disconnect of test cabinet hose. Reset safety impact valve. Check for Leaks () Set the 4-way valve on test cabinet to Pressure Step Test. o Turn power on at submersible pump breaker. o Turn dispenser pump lever on o Watch for pump to achieve full operating pressure seen on the right-hand gauge. o Check all connections for leaks 30 ANNUAL LEAK DETECTION TESTING (Continued) Purging Test Systems a) With the nozzle from the dispenser, run approx. 2 gallons into test can to purge air from piping system (more may be needed to insure there is no air trapped). b) Set 4-way valve to Dispensing Nozzle position and purge LDT-890 test system completely of air. c) Turn 4-way valve to Pressure Step Test and record pump pressure on right hand gauge. Leak Test: Phase 1;Calibrating a leak at 10 PSI a) Turn 4-way valve to 1.Calibrate G.P.H. b) Watching the left-hand gauge,use the 2. Calibrate Pressure knob to adjust pressure to 10 psi. c) Using 250 ml beaker time leak rate for 30 sec.To adjust leak rate use the 3.Calibrate Orifice knob (the pressure on the left-hand gauge will change). d) Reset the pressure back to 10 psi using the Calibrate Pressure knob.Time leak rate for 30 sec. e) Repeat process until desired leak rate is achieved. f) Set 4-way valve to Pressure Step Test. g) Turn pump control handle off and record gallons per hour rate. Bleed-back Test a) Turn 4-way valve to dispenser nozzle and drain pressure to 0 psi using large beaker. b) Record amount of product in Bleed-back test with pump off Step-through Time a) Turn 4-way valve to Pressure Step Test and turn control handle on. b) With a stopwatch, time the right-hand gauge as it moves from 0 psi to full pump pressure. c) Record time. d) Turn dispenser off. e) Turn 4-way valve to Dispenser Nozzle and drain line pressure to 0 psi. Leak Test: Phase 2. Does the Leak Detector Search For and Find a leak a) Turn 4-way valve to Pressure Step Test and turn control handle on. b) With a stopwatch, time the right-hand gauge as it moves from 0 psi to full pump pressure. c) Record time- d) Turn dispenser off. e) Turn 4-way valve to Dispenser Nozzle and drain line pressure to 0 psi. Test results will be submitted to the respective agency within the agency's timeline. 31 TRIENNIAL SECONDARY CONTAINMENT TESTING • Notification of testing will be made to the respective agency within the agency's timeframe. • Facility arrival will be communicated to designated facility contact. • Health &Safety Plans and confined space entry protocols will be observed. • Setup traffic barriers,don personal—protective equipment, observe lock-out/tag out procedures,take note of fuel shutoff valves and pump electrical disconnects as necessary to ensure safety during tank system inspection and testing. • Service technicians shall hold current training certification as evidenced by a certificate of training issued by the manufacturer(s) of the underground storage tank system components. • Service technicians shall possess a current certificate from the International Code Council ([CC) for the work being performed in accordance with state regulations. • Test equipment will meet manufacture or industry standards for construction,size,and resolution, be confirmed operational, and calibrated as required. • Tests shall be performed in accordance with manufacturer's guidelines or standards. For equipment with no manufacturer guidelines, an industry code or engineering standard will be utilized. Vacuum Interstitial Space Test a) Open lid to interstitial space. b) Remove interstitial space sensorl (disconnecting cable should not be necessary) c) Protect from damage. d) Install test adapter and connect to vacuum pump. e) Connect the vacuum pump to the test gauge assembly and slowly apply 10" hg. After establishing a stable vacuum of 10" hg with no decrease for one hour, maintain this vacuum for one additional hour(two additional hours for tanks 20,000-gallons or greater). At the end of the test period if the vacuum reading does not decrease below the established vacuum of 10" hg the test is complete. f) Log all results on State Water Resources Control Board Secondary Containment Testing Report Form. g) If results indicate a failure:slowly release any remaining vacuum, repair and retest. If after a second test,the tank does not hold a vacuum, the test will be considered not liquid tight. h) If results indicate a pass:slowly release vacuum and return system to its original configuration. Pneumatic Secondary Piping Test a) Push test donut into compression seal at cuff or into bulkhead fitting. b) Seal test donut to compression seal at cuff or to bulkhead fitting with stainless steel clamp provided. Torque clamps 1 to 2 foot-pounds. c) Pressurize secondary pipe with nitrogen to 5 psi,allow pressure to stabilize for 10 minutes,and maintain pressure for 60 minutes. If pressure is maintained, lines are tight. d) Log all results on State Water Resources Control Board Secondary Containment Testing Report Form. e) If results indicate a failure: slowly release any remaining pressure, repair and retest. If after a second test, the piping does not hold pressure,the test will be considered not liquid tight. 32 Pneumatic Secondary Piping Test(Continued) f) If results indicate a pass:slowly release pressure and loosen clamps holding test donuts. Back off donuts. Note: Do not cut test donuts off as they may be needed for future air pressure tests. Hydrostatic Fill/Piping/Tur a) Inspect for fuel. If fuel is present, remove fuel and recycle or dispose according to federal,state, and local guidelines. b) Remove sensorl (disconnecting cable should not be necessary)and protect from damage. c) Seal off all secondary containment piping. Spot cleaning may be performed with Environmental Chemical Solutions, Inc. FM 186-2 solution. d) Remove generated rinsate with shop rags and/or drum and label for disposal by client. e) Fill containment with clean water to 2" above the highest penetration. Wait 60 minutes before proceeding with test. f) Install Incon Sump Testing System(TS-STS) hydrostatic tester according to manufactures guidelines and precede with testing. Proceed with two consecutive 15-minute tests on each containment area. If the results of the tests are-0.002 inches or less,the test is considered a pass. g) Log all results on State Water Resources Control Board Secondary Containment Testing Report Form. h) If results indicate a failure: slowly release any remaining vacuum, repair and retest. If after a second test,the tank does not hold a vacuum,the test will be considered not liquid tight. i) If results indicate a pass:slowly release vacuum and return system to its original configuration. • Test results will be recorded on the SWRCB, Secondary Containment Testing Report). • All deficiencies will be immediately communicated to designated facility contact. • Man way and inspection port gaskets and surfaces will be cleaned prior to returning the system to operational condition. • Test results will be submitted to the respective agency within the agency's timeline. 33 TRIENNIAL CATHODIC PROTECTION SURVEY- IMPRESSED CURRENT • Notification of testing will be made to the respective agency within the agency's timeframe. • Facility arrival will be communicated to designated facility contact. • Health &Safety Plans and confined space entry protocols will be observed. • Setup traffic barriers,don personal protective equipment, observe lock procedures, take note of fuel shutoff valves and pump electrical disconnects as necessary to ensure safety during tank system inspection and testing. • Service technicians shall possess a current certificate from the International Code Council (ICC) for the work being performed in accordance with state regulations. • Technician is to be NACE certified as a CPl or higher. • Test equipment will meet manufacture or industry standards for construction, size, and resolution, be confirmed operational,and calibrated as required. • Locate the rectifier and record the hour meter reading,voltmeter reading, and ammeter readings. Verify the rectifier is turned on and operating properly. • Using a multi-meter,take the amperage reading of the shunt on the rectifier. • Connect the circuit interrupter to the rectifier. • Using a multi-meter and reference cell, take instant off voltage readings of the tank and connected metallic components. • All readings are recorded on the Cathodic Protection Survey form and certified per NACE standards. • Readings must meet at least one of the two criteria per NACE to be considered passing. If readings meet neither then the result is a fail. • Test results will be submitted to the respective agency within the agency's timeline. DESIGNATED OPERATOR INSPECTIONS In the course of conducting monthly Designated Operator inspections by certified Designated Operators, SunWest will perform the following tasks as appropriate to the fuel system type: • Upon Notice to Proceed SunWest Engineering Constructors, Inc. (SWEC)will create a Project in our proprietary Service/Dispatch software platform. Each site will be entered with pertinent information,type of inspection required,and inspection schedule based on a 30-day inspection cycle. • Every SWEC Inspector/Technician is equipped with a Microsoft tablet,vehicle mounted printer,vehicle telemetry, and Verizon GPS. Our Service/Dispatch Manager uploads each Inspector/Technician schedule the week prior and performs 24/7 updates to each schedule. • In addition, SWEC uses the Help Lightning App to provide real time interactive video conferencing with staff the from the facility.This will allow facility staff to Record Video, Freeze Image,and Telestrate. SWEC will store videos from the project for up to 36 months. • Client will be able to access any document,or video, 24/7 with a secure login from our Fueltrac system. • Each Inspector/Technician tablet has a fillable approved State Water Resources Control Board Designated Operator Form,SPCC inspection form, and vapor recovery visual inspection form. 34 DESIGNATED OPERATOR INSPECTIONS(Continued) • Once onsite, and the inspection has been completed,the form will be filled in, uploaded to the SWEC QA/QC operator, and a printed copy of the form will be left onsite in the facility logbook. • A QA/QC PDF copy of the inspection document will be delivered electronically to the client by the 15th of the following month. • Clients'contract administrator will be notified via a mail of any condition that requires follow up action • A weekly report for all facilities inspected the prior week will electronically be delivered to the contract administrator. • All weekly reports, and 30-day reports will be accessible to the contract administrator for a minimum of two years and will be produced on demand. SWEC 30 Day Designated Operator Inspections: • In the course of conducting 30-day designated operator inspections by ICC certified Designated Operator Inspectors,SWEC will perform the following tasks as appropriate to the UST system type: o Review the alarm history, leak test results and/or any log records for the previous 30- day period. o Verify that each alarm condition was documented and responded to appropriately. o Physically inspect an alarm condition for which a response record cannot be located. o Print a copy of the tank gauge report,alarm history, and any alarm response documentation and attach it to the Designated Operator Inspection report. o Inspect the spill containers for product,water, or debris. o Inspect the condition of the fill/vapor cap gaskets,and proper seal. o Inspect the Under-Dispenser containment for product,water,debris, and proper position of the sensor. o Test the audible/visual overfill alarm for proper operation. o Verify that all required testing and maintenance documentation is present and current. o Visually inspect the site for any visible leaks, or seeping in piping, hanging hardware, dispensers, and generators. o For unleaded dispensing sites, perform/record a visual inspection of the unleaded hanging hardware, hose retractors,and nozzles. Any compliance issues will be reported immediately by a mail to the contract administrator. o For AST sites, perform/record 30-day inspection, and annual inspection, including the tank, containment, leak detection, tank equipment, overfill equipment, piping connections,tank attachments,and other associated AST equipment. o SWEC will conduct annual Designated Facility Employee UST training,and maintain training records. Training shall include but not be limited to: Best Management Practices, Explanation of monitoring system function, Spill and Overfill response procedures, Emergency Contacts, and proper operation of the fuel system. 35 REPAIRS Sun West Engineering Constructors, Inc. technicians carry a wide range of repair parts on the trucks to deliver the quickest possible repair times.Sun West is one of the only service providers capable of effectively servicing a geographic territory spanning over several states.Our technicians perform everything from preventative/routine maintenance services to emergency repairs. Sunwest ensures that all repairs have prior written approval by facility personnel before moving forward with any repair.We understand that permitting may be required on certain projects, our knowledge of the requirements requested by governing agencies within Orange County will help streamline the permitting process to ensure that repairs are completed in a timely manner. With our experience, Sun West's team of professionals will work diligentlyto facilitate troubleshooting efforts, provide technical support, and make timely repairs as specified in this RFP. 36 Additional Service Capabilities Performed by SunWest (All listed services are provided by in-house personnel on a quote request basis) Remote Inspection Services • California Accepted • Oregon Accepted Meets all Federal EPA requirements Video Storage Document Storage RFID Tagging Permitting/Agency Intervention Services • Air Quality Management District Permitting • Building, Planning, Grading,and Fire Department Permitting • CUPA Permitting • CERS Maintenance Design Services • As-Built development • UST/AST systems design, planning, permitting • OSHPD compliant design Dispensing and storage systems design Specification and Standards Development Corrosion Protection: System Surveys System Testing/Reporting System Installation Testing/inspection: Extensive site certification including overall site review and report preparation Secondary Containment Testing(SB989) Designated Operator Inspections Federal EPA Walkthrough Inspections Tank/Line/Leak Detector/Air to Liquid Ratio Testing Air Quality Testing Corrosion Protection Systems Testing Precision Line Testing 37 Service Capabilities(cont'd) Upgrades for tank-top equipment and hardware Sump and piping retrofit/replacements Hardware repairs/replacements ° Signage Man-way lid replacement Pump replacement Large stock of parts (hardware and software) Dispensing systems service Dispenser repairs/replacements Hose/nozzle replacements Leak repair High-flow systems configuration and repair UST/AST Storage tank construction, monitoring and repair services UST Removals/Installs System upgrades and retrofits • Remote location monitoring • Polling for usage, inventory, and alarm conditions,etc. • Alarm notification response Heavy Line/Commercial Distribution Pipeline/ Locomotive and Aviation Fueling Systems ATA Specification 103 Testing Pump Alignment Hydrostatic Testing Pneumatic Functional Testing Fuel Quality Testing New System Commissioning Controls 38 Quality Assurance Program Field Inspection Quality SunWest's proprietary RFID tagging system tracks and monitors inspection quality. Discreet RFID tags are placed on the equipment and areas to be inspected or tested, creating a "roadmap" of the facility's fueling system. The RFID tag presents all known information about the area (i,e. "piping transition sump for Tank p1")or equipment(i.e. location, model number, size,construction, date installed, etc.) and presents this information to the technician when scanned. Walkthrough inspections cannot be completed until all specified areas are scanned, ensuring a thorough inspection is performed. For purposes of repairs,the tags provide the technician with readily available information for parts replacements, or warranty information thereby improving accuracy of replacement parts orders. Inspection reports are automatically populated with RFID information allowing the technician to concentrate on the inspection instead of the paperwork. Test report and training information are also populated from SunWest's database, allowing the technician to verify against on site documents to ensure all required regulatory paperwork is posted. 0 Field Generated Documentation Procedures SunWest utilizes a paperless tracking system to manage all field-generated reports and facility related documentation. Each document received from the field or received on behalf of a client (i.e. permit copies) is indexed to identify the document type, client name and ID, location, pertinent dates,and description. Thereafter,each document in SunWest's system is easily searchable using any of these index values. Each document stored in SunWest's system contains an expiration date, and 90 days prior to the expiration date, alert messages are sent to SunWest personnel for comparison to dispatch schedules to ensure that upcoming scheduled test events comply with expiring test dates. Incoming field-generated reports are electronically submitted into SunWest's paperless workflow. Forms submitted from field personnel automatically load into a QA/QC review queue. QA/QC staff works each report through a workflow,comparing submitted information to facility records. If corrections are needed, the report can be rejected back to the technician for clarifications or corrected in house. The report is then automatically sent to the customer for signature in accordance with regulatory agency requirements. Upon return of the signed report,formal agency submittals are sent. it M/OC Domes qbr,M NwrR/pern,. 39 Quality Control • Setup and Scheduling Sun West utilizes a combination of technologies to not only ensure that field services are scheduled in a timely manner, but also completed in accordance with industry standards, regulatory requirements, and facility-specific requirements. Beginning with our facility set up, each site has specific notes added to alert field technicians of any site - specific requirements. Additional notes such as Holiday Schedules are included in all facility set up notes. Our system allows users to quickly link to nearly 30 related objects such as historical proposals and quotes, past service appointments and work orders,invoices etc. all from a single dashboard view. c ®Site specific check- . . in protocols,security •. , information,emergency ., procedures and contacts m o may also be added for immediate reference by field technicians All related images, report, facility records,certifications, and test reports are available via direct link from the location, providing immediate and easy access to historical information: • xau.q.Yvu `°'"'"'"°f" Historical service ■ mb.mr..UNI, information,site photos, T,arf.I C.VraYf,N Tyr• Y G]]f videos and site-specific }O�G I rl • "Is,,23 Yaw] documents,plans,and • ro»ss,.uao other relative a m»]su Yaw.a x»s],r Y information is attached . .rea lb rowwi..s..,u, to each facility record, pft-lM. a anew„.Y w„ providing immediate wwss„ Y-nw access to all SWC • ]woar.,r.aw]fa x]awu.sf m, personnel of pertinent c asww information ■ MAYFLM hmi 40 ©Setup and Scheduling lcont'dl Each facility's test anniversary dates are set up with automatic work ticket generation occurring a minimum of 60 days in advance of the due date. This automatic generation insures timely scheduling with agency representatives and staff coordination. ra OClients receive emailed schedules on a - - - periodic basis which provides advance notification of upcoming events. Technician Travel/Site Times SunWest utilizes GPS tracking technologies to verify technician arrival and departure times from client facilities. This information is compared against historical records of similar work to ensure that site times coordinate with work assignments. Technicians are also required to check in with site personnel and record the names of those on site witnessing their work. OReporting Comaliance SunWest utilizes all state or local agency-approved forms for reporting test results and inspection findings. We tailor the delivery of these forms to the technicians according to agency, event, and facility. For example, if a technician was performing a monitoring system certification along with a Designated Operator inspection in a particular agency's jurisdiction, they would be presented with any agency-specific forms, state-recommended forms,as well as any facility forms preferred by our clients. ORemote Assistance All SunWest technicians utilize our state-of-the-art remote assistance technology to assist clients and each other. Should an issue arise on site, a quick call can put a technician virtually on site in a few moments. The interactive, merged reality capabilities allow technicians to see problems firsthand and where allowed, help the client resolve problems immediately. Recordings of all interactions are tagged with location information for storage. 41 Transparency and Accountability .. FuelTrac We continue our tradition of transparency and accountability with our proprietary - Fueltroc system. Recognizing the need for auditable activities while effectively tracking hundreds of facilities, hundreds of deadlines, across hundreds of regulatory agencies in multiple states,the management team at Sun West collaborated with experts in the field of service dispatching software development and document image storage to develop a proprietary software that eliminates the potential for missed deadlines, insures proper matching of technician certifications to job type, provides customizable report generation,and insures your regulatory paperwork is filed timely. o Interlinks scheduling, agency and client pre/post work notifications and alerts, regulatory agency forms o Provides real-time tracking of field work and constant status updates o Provides immediate upload of field reports and service records o Tracks document submissions to agencies, tracks QA/QC review process o Publishes upcoming event notices and reports o Electronically stores completed documentation o Provides on-line access to reports/records and custom report generation by clients o Provides audit trail from request receipt through billing, including document images o Insures consistency in data, recurring event schedules and published reports o Requires site-specific health and safety documentation to be completed prior to work start, insuring compliance with Cal-OSHA requirements and clients health and safety programs o Allows immediate access by field personnel to site-related protocols, photographs,and other critical information surwest Coordinating with state regulators,we have adopted state-approved electronic protocols which will further expedite and secure the work produced by our field staff by allowing the use of digital signatures on field generated reports. 42 Fuel Systems Innovation IeFl Inspection Document Management System Continuing SunWest's tradition of innovation,our eFl program provides the ability to electronically deliver all regulatory required documentation instantly to/from your facilities instantly. This ensures the latest information is readily available for regulatory personnel, eliminates the need for bulky records binders and eliminates the potential for lost documents. • Touchscreen monitor provides instant access to records • Security features limit document access by user type • Secure technician access enables on-site report development • All facility related documents accessible on-site in one convenient location including: o Facility maintenance records o Fire system inspection records o Facility permits o Regulatory reports o Operational reports/run logs o Audit reports • Service History • Historical records maintenance up to 5 years • Ability to store any desired documents in one location including o Multiple vendor generated reports/documents o Internally generated reports/documents o Corporate wide policy or program documents o Emergency contact information • Auto-generate inspection documents o Incorporate historical data into current reports o Reduces current inspection times by eliminating a search through records for information o Performs CA designated operator or Federal Class "R" inspections effortlessly • Access fuel monitoring panel status in real time o Enhances existing equipment without need for full upgrade' o Allows user to view alarm data, sensor locations, alarm type • Remote placement of information where you need it most o Place unit in remote office or control room for quick access or notification o No need to place unit near monitored equipment • Continuous information updates • Regulator Read-Only • Independent of LAN configuration capable • Wi-Fi, hardline,or cellular capable 43 Fuel Systems Innovation (cont'd) eFl Remote Designated Operator/Federal Class"B" Underground Fuel Storage Inspections A first in the petroleum industry, Sun West's remote inspection services is ideal for those clients who want to save money, have on-site personnel available, and want to eliminate the costly maintenance of regulatory required certification. Approved by the State of California State Water Resources Control Board,and in compliance with all Federal EPA requirements, Sun West's proprietary service allows you to set your own schedule for monthly walkthrough inspections,eliminate unnecessary personnel entering your facility, and as seen in the recent COVID-19 pandemic,allow you to stay in compliance without exposing your employees (or ours)to unnecessary risks. All inspections are video recorded,and all recordings are maintained in accordance with regulatory requirements. • Reduce inspection costs • Scheduled 30-day inspection intervals • Compliance management o We maintain your compliance o We maintain/submit paperwork for regulatory compliance o We schedule at your convenience • State-certified technicians o No need to maintain certifications for your employees • Full regulatory documentation with video' • SWRCB Compliant • Media capture/storage/catalog Inspection records delivered direct to facility' • Eliminate inspection technician travel to site • Multiple service provider capabilities • Improved utilization of in-house personnel o Combine with tasks already being performed by your employees o Reduce subcontract costs • Customer-determined schedule o You decide when the inspection is most convenient o No unexpected interruptions, or calls for access • Eliminate potential security issues o No subcontractor access required o Control access to your facility • Independent communication—requires no facility-based LAN/network/internet connection2 httus://www.youtube com/watch?v=XSOnoMan5GI 44 CHAPTER 3-COMPANY CERTIFICATIONS 45 Women Business Enterprise w � r i ti .SUPPLIER CLEARINGHOUSE CM11FIC'.ATION F:SPIRA'I g)N DAFE..lene ld,20D Ilnc Suypber C'le=tgismc hx Ile L'Tnbt) Sup}itet DI%•enaur liuW mn of Ile C'ubfirnta Public L'bbltcs C'onm wei m hertby«nifits that it his aTdiled and%xnfied the chgihd ty of. Sun West EngineeringCon0mclors, Inc ll ontrn Business Enterprise(WBE) pmnoat to(hullo n lleactal Chdc le6. and the Ienm and nvhfli.nc enlnd.ved in the Venficaian Applicaiat Pacmp< This Certitinle shall be%•,.lid%vib.with the Ckannghtm sral affixed hCeaJ. Ebpibdilp mn.I be nwnemnnl a all time, and tene%vl%%niwn ill d:q.of am chromes m owsn•Itip,r nnlM fiubue to cnnply may rawdT in a denial of eligibility The('lamglumt may rec.nsider ml:ficaion if it o determined Ihs taclt slaws%u Matted b5 hlse,misleading v tn:mra ufonnaium Dcamli:aim mar x=rif any%xn6caliencnlerien miler akcb ebgihMy wiw a%rndnl Ian leunes mvdd dm la(lmmisslai mh�ge. the Cleunigbcme may u<Iue4 adtitiMAI mfommison or crTkW oo-s:te%vas damp the lerm of rtnficatim to rtrify ehig(bday. Thu.x0ifh-Jlan a rdid MY fm the Ivrinl Iht The ab,.%x fnm mnnurn eligible a demnimied by Ilse(1r.mnglmme Clubs c,ngts iCA nm) dmcl Tnquina naeumng Ibis Ceni6:at to Ile (1eaninghxne a (90(0) 359-799g in I.,> kigtics 11 I'OJ':9KJ00t0 DEMMSMONIILAIM/vie:?.1010 46 Contractor's License CONTRACTORS j=Ca STATE LICENSE BOARD -• - - ACTIVE LICENSE 703190 CORP SUNWEST ENGINEERING CONSTRUCTORSINC r .« . ABHAZ .,� 02/28/2023 www.cslb.ca.gov 47 Department of General Services Small Business Certification Printed on 12 U2021 8 38 35 AAl To venty most cunent certification status go to naps/NY cateprocure ra go'd 7G5 sFneaat •., Office of Small Business & DVBE Services Certification ID: 1198461 Email Address: Legal Business Name: plawrence;nlsumvestengineenng corn SUNWEST ENGINEERING CONSTRUCTORS, Business Web Page: INC hnp i;% w sunwestengineenng Corn Doing Business As(DBA)Name 1: Business Phone Number: SUNWEST ENGINEERING CONSTRUCTORS. 9091594 9850 INC Business Fax Number: Doing Business As(DBA)Narne Y: 9091594 6169 Business Types: Address. Construction , Service 4780 CHEYENNE WAY CHINO CA 91710 Certification Type Status From To Approved 04110t2020 04,30M22 Stay xlfomK•dl KEEP YOUR CERTIFICATION PROFILE UPDATEDI -LOG IN at CaleRtxtre CA WV Cluesbons? Emil OSDSHELP®DGS CA GOY Cal OSDS Main Number 916-3754940 707 3r0 Sbeet. 1400.West Sacramento.CA 9W5 48 Disadvantage Business Enterprise Search Returned 1 Records Wed Mar 11 06:10:36 PDT 2020 Query Criteria Certification Types:OBE Firm 10:41911 Firm ID 41971 OBA Name SUN WEST ENGINEERING CONSTRUCTORS,INC Firm Name Address Linel 4780 CHEYENNE WAY Address Line2 City CHINO Slate CA Zip Codel 91710 Zip Code2 Mailing Address Linet Mailing Address Lme2 Mailing City Mailing State Mailing Zip Codel Mailing Zip Code2 Certification ORE Type Email pigWrencegsunhestengneenng corn Contact Name PAMELA E LA`A'RENCE Area Code 888 Phone Number 588 8737 Extension 0 An Area Cade Alt Phone Nnmhnr Fax Phone c,946169 Number Agency Name DEPARTMENT OF TRANSPORTATION Counties 14. 15. 16. 19.30. 33.34. 36.37 38.42.43. Districts 03.04.05.06.07.08,09. 11, 12. DBE NAICS 238290.811310. AC D BE NAIC S nan;^+�as a eo:'w�utmt Min - 49 City of Huntington Beach Business License Record Information A229266: Out of City Contractor Record Status: Active Expiration Date: 09/30/2021 Record Info - Record Details Business Information: SUNWFST FNGINFERING CONSTRUCTORS INC SUNWESr ENGINEERING CONSTRUCTORS INC 50 Department of Industrial Relations Registration L 11 State of California (naps/Mwwdlrcagovl) Department of Industrial Relations Contractor Information Registration History EHf[rlvf Data f apintmn Data Legal Entity Name SE10'•Y ES 1 E%G U EE A iVG COPS 7 REC TORS. tK 05/:8/18 C600+19 sagas Ennt7 Typ. Corxrs:o, OS/W17 06/10111 Sutra 0111016/16 06rSW 17 Asu.e Regnt"t.0"Nomaer 06/17/15 06/70/16 f00000%w RegitlraLon alledm date 01/27/IS 06/1011S 07/01/19 Regbtlabon e.pvalren date 07At119 WSW., C6110'__ Madrnq Addrera 4780CHEYIENNE WAY CHINO 91710CAUmbd Stet Phyfrul Add,.,. 4'80 CH E'rENNE WAY CH'NO 91710 CA Unryad Scat EnHd AddreN p'awrl^Cf i 1V na'fitln9nNnnq Mm Trade Narne/06A Uteme Naml.er PI CSL87a7190 Legal Entity Information Corporation Entity Number: 1751565 Federal Employment Identification Number: 330658866 President Name: PAMELA E LAWRENCE Vice President Name: treasurer Name: secretary Name: NIICHAEL 1 KISSICK CEO Name: Agency for Service: Agent of Service Name: PAMELA E LAWRENCE Agent of Service Mailing Address: 4780 CHEYENNE WAY CHINC1 91710 CA 51 Certificate of Insurance MJKCONS 01 AnACATA CERTIFICATE OF LIABILITY INSURANCE °;,,�,o' THIS CERTIFICATE IS ISSUED AS A MATTER Of NFORIARMN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MOLDER THIS CERTIFICATE DOES NOT AFFRYATNELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE►OLICES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTMUTE A CONTRACT BETWEEN THE ISSUING WSUREWSF AUTHOFAED REPRESENTATIVE OR MEODUC ER.AND THE CERTIFICATE HOLDER IMPRORTANT I Me uAAute Hoeoer n an AODTIONAL WSUREO,Me ,obgfmsj must new.MWIONAL INSURED proengm of Nlont efad E SUBROGATION IS WANED. sbb)M to Me terms Anti wndwoons of Me PObty.eona,n pWKNS May novae an endOlHnynl AStxWnent on 1An cerHScaw does not conf.n Ht,to the uMKne HOYer m Into of 1uN eMonenen s rRcOHca. runtyB acTAl6 Dadxay IDA Me...Swyca, ,a )a] 7]7.5510 57007 )a] 797.5SSD 130 Vans 3Re 25o m+ale dadaca C. Alpo VNp,CA)7656 N t V an 17370 blurb wvnt.9 Kam R b In uranConovany 104#5 S..RIEnsneonnBCom.N Ioc,.Inc ae n on f nd of CA also[MyM+Y Wry Trzve Pr Ca,u Con a of AnYnea 7 ChM.CA 91710 CERTIFICATE R T '.TO C117IFy TWAT Tn! o0.KQ: OR \:urea%CE —TEJ SE CM-A':E 01" SC.IO TO N,V!0 A)G11 IC5'-!-O.CI A!•JO M}CAT1a NOTY+T•:TAYJI\D Al.REQ,AIVENT, TEeV OR CC%D.➢ON CI ANV CONTRACT CA OT+fA DO VENI•tl Tn Rfl.!_t TJ'A+{„wq ce ..CIT! V.,BE I',C.JED OR VAy 0!ATAN Tn! v;InA\Cff nIFORC!J er TM! RC.C!' O!:CR B!D'!RE,'L',:.).!CT TO a„Tn T!\VC. EaC:.:FOY�AND CO\DnTCCI�UCN A0.K!C .NITC�,DAV 4AT A•yE[LN R•WCW By ANJCAV' TMOIMWKE .GK.NWR' 11iL A x CMANAfYI AFItAY IYWIyy •a v �% x:_+ ECFNII"710 1711I00n Ib UT011 �=Rw'a.^ 100, AM D.aNENw'ss.00D B "u.Aa aao.a er• tooD. SAP707114112 121144100 12.V2011 A •...,u,u.a x amN x a.cue,AR aA•a•ve1 FFE707166317 12f1F7071 t71011171 5.000. Ae % vnsnewe IB, C •ugAamwso.m. % M =V0=9MaRe m 7aLtf>d tblRolo Ib V7071 1000.00 mmar- 1, A MCeten +YIN 1) IL'1 tb 1 Pay Ayvayaft I000, p lanedgmaWRC 311111616 1D 1RBiB tb Iq/71 Oad4cLBY:$1,000 250.000 p QV'pq«[ryLiCAe I .. IRRR LaA JCCiY1..MweYM+e/N...w.M nVaelAeea�e\wYeA ROO MI qe CaltraDbe,Polusm Canty.Na blN -PobcY PEC%071SQ11 EINCbw 1101'7M m IM V1071 Ae reBHe SALBL E.h Con S7LLL-Ded S5.000 CERTIFICATER CAJOCIELLATION I rOIIIO ART OF T"t aBOy[Of SMIRM F E2 BE CANCELLED MORE 1M1 EAINRA7 N DATE TNEREq HOME 'MLL BE Olt 41D In 1000nOANCE MTN TM Y011C1 pROALOMl uTweao•wuo.+.ns An ACORD M(2016001 T15ss70,5ACORDCCPJ`CMTIOt4 AII%hft esanred TM ACORO name acid IoOo an npsmm,J n.VL•of ACORD Reference Letters CITY OF LONG BEACH March 6'",2020 SunWest Engineering Constructors, Inc. 4780 Cheyenne Way Chino,CA 91710 RE:Letter of Reference To whom it may concern, it is with pleasure that I share the following comments and key points about the services SunWest Engineering Constructors, Inc.provides to the City of Long Beach Fleet Services Bureau.SunWest has been an excellent partner in the area of service and maintenance and are dependable and reliable.Their leadership and responsibility have been an added benefit to our organization. SunWest has provided fuel tank maintenance and testing services for City of Long Beach's 17 fuel sites since 2016.Specifically during monthly designated operator inspections SunWest is tasked with printing and reviewing of UST Alarm History,identifying any UST secondary containment spares that have had an alarm since prior inspection,ensuring that UST alarms that have occurred have appropriate documentation of correction,inspect any UST secondary containment spaces with alarms that do not have appropriate documentation of correction,inspect under dispenser containments,inspect spill containments,verifying tank testing has been conducted as required,tabulate all instances of non- compliance,and ensuring completion reports are received to us within 48 hours. SunWest has undertaken the responsibility of ensuring that all sites receive nsonthly visual inspections and annual training for our site personnel as required by The State Water Resources Control Board. Their responses have exceeded our expectations on several occasions. SunWest has provided the resources,level of responsibility, and expertise to successfully meet our requests on every occasion.They truly understand what it takes to maintain a successful relationship with their customers.Ifyou should desire to discuss their performance,please feel free to contact me. Sincerely, Olver Cruz O Fuel Operotions Program Officer City of Long Beach Department of Financial Management I Fleet Services Bureau 2600 Temple Avenue I Long Beach,CA 90806 Office: 562-570-5430 I Mobile:949-433-6469 53 'wreI `1,Irnh zn,7010 Sun Wcsl Engineering Cumtna.tors,Inc City Of ii8 1710 0Chcy9ay Arcadia RIP Letter of Reference To whom it may concern, Public Works Services It is my privilege to recommend Sunwe,t Gngioecring('nnslnlclon, Inc,for wmice a21t1 maintenance of smragc tanks and fuel dispensing systems. Department Sun%cst Fngincaing Conslmclors, Inc has pmsidcd accurate and fellable scrvicc to the('try of Arcadia at lour kev facilities for a ntlmher of%cars.1 he scope of scr%ices included in the conlnct include monthly designated operator inspections,annual designated operator training,conducimp all regulatory Torn Tait testing and corresponding record keeping,and compliance will)all npplicablc Nbn,a'..4 S.w,r.LM.,,w tegulatWali. Sun"vsl Frginttting Cunstmctor, Inc pusexes the s'asr degree of knowledge and expencnce nccesw% to main Win stongc tanks and fuel dispcnsinp systems in accnrdanee with all mandate!regulations.In addition, they strive to maintain ptaitivc rclntiom hips and IcliNcf a high level of cuvlomn.cervice.Please feel lire to contact me at ;, ... ,iorca&aca.gov if )ou would like to further discuss the performance of SunwcA Engineering Constructors,Inc.. Sincerely. / J 1 ylcr I'olidori General Services Supermlendent I IWatN.4iR Rna1 P,nt(Mice Roe"21 Anadw CA 91OW6021 (626a 254 272a (6!61 559Jo211R, 54 AL SCV am March 24'",2022 SunWest Engineering Constructors, Inc. 4780 Cheyenne Way Chino,CA 91710 RE:Letter of Reference TO whom it may concern It is my privilege to recommend Sunwest Engineering Constructors,Inc,for service and maintenance of storage tanks and foes dispensing systems.Sunwest Engineering Constructors,Inc.has provided precise and dependable services to the Santa Clarita Valley Water Agency for several years.The scope of services Included In the contract include monthly designated operator inspections,Annual DFE Training, conducting all regulatory testing. Sunwest Engineering Constructors,Inc holds the considerable amount of expertise and capability required to maintain storage tanks and fuel dispensing systems in agreement with all required guidelines.In addition,they maintain constructive relations and convey a high level of customer service and professionalism. Should you require additional information,please feel free to contact me at mpasmmani@scvwa.org if you would like to further review the performance of Surwest Engineering Constructors, Inc. Since(* Ik , a.- n i Mark Passa manl Safety Officer Santa Clanta Valley Water Agency 23780 Pine Street Newnan,CA 91321 Oliver Cruz l/ Fuel Operations Program O/)icer City of Lang Beach Department of Flnani Management I Fleet Services Bureau 2600 Temp'e Avenue long Beach,CA 90906 Office 562-570-5430 Mobile:949.433-6469 55 CHAPTER 4-REQUIRED FORMS 56 SECTION II: COST PROPOSAL 1. Designated UST Operator: Provide price per month to perform all tasks necessary for Designated UST Operator services: Location N Tanks Type of Fuel Tank Capacity in Monthly Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 $123.00 1 Unleaded Double Wall 10,000 Park Tree and Landscape Yard I Diesel D ouble ,OOD 17581 Golhard Street $123.00 1 Waste Oil 550 Heliport I Jet A 2,000 18401 Gothard Street $123.00 Civic Center I Unleaded 2,000 2000 Main Street I Diesel ,000 $123.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way 1 Diesel Double Wall 12,000 $123.00 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 $123.00 Lake Fire Station I Diesel Double Wall 4,000 530 lake Street $123.00 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 $123.00 1 Unleaded Double Wall 15,000 1 Diesel Double Wall 12,000 City Yard 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 I Waste Oil Double Wall 2,000 $145.00 I TOTAL MONTHLY UST OPERATOR FEE $1,129.00 i i 3 57 SECTION II: COST PROPOSAL 2. Annual Monitor Certification: Provide annual fee per site to perform all tasks necessary for Monitor Certification. Location N'I'anks 'Type of Fuel Tank Capacity in Annual Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 $549.00 I Unleaded Double Wall 10,000 Park Tree and Landscape Yard 17581 Gothard Street I Diesel Double Wall 5,000 1 Waste Oil Double Wall 550 $658.00 Heliport I Jet A Double Wall 12,000 18401 Gothard Street $407.00 Civic Center I Unleaded Single Wall 12,000 2000:Main Street I Diesel Double Wall 5,000 $494.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 1$631.00 Utilities Yard aka Water Operations 1 Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 1 $549.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $489.00 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue 1 Diesel Double Wall 2,000 $467.00 1 Unleaded Double Wall 15,000 1 Diesel Double Wall 12,000 City Yard I Motor Oil Double Wall 1,000 17371 Gothard Street 4 Various Oil Double Wall 550 1 Waste Oil Double Wall 2,000 $1,377.00 TOTAL ANNUAL MONITOR CERTIFICATION FEE $5,621.00 i I i 4 i 58 SECTION II: COST PROPOSAL 3. Annual Vapor Recovery (SCAOMD Rule 461) Testing: Provide annual fee per site to complete all tasks necessary for annual Vapor Recovery testing. Location H'ranks Type of Fuel rank Capacity ill Annual Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4 000 18311 Gerhard Street I Diesel Double Wall 2,000 $696.00 I Unleaded Double Wall 10,000 Park Tree and Landscape Yard I Diesel Double Wall 5,000 17581 Gothard Street $696.00 I Waste Oil Double Wall 550 Heliport I Jet A Double Wall 12,000 18401 Gothard Street $0.00 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 $826.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 $696.00 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 $696.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $0.00 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 $761.00 I Unleaded Double Wall 15,000 1 Diesel Double Wall 12,000 City Yard 17371 Gothard Street Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 I Waste Oil Double Wall 2,000 $826.00 ! TOTAL ANNUAL VAPOR RECOVERY TESTING FEE $5,197.00 i I i I 5 i59 SECTION 11: COST PROPOSAL 4. SB-989 Testine and Certification (required every 3 Years): Provide fee per site to complete all tasks necessary for SB-989 testing and certification: Location M Tanks Type or Fuel Tank Capacity in Annual Fee Construction Gals. Gothard Fire Station 1 Unleaded ruble Wall 4,000 18311 Gothard Street I Diesel Double Well 2,000 $2,388.00 1 Unleaded Double Wall 10,000 Park Tree and Landscape Yard 17581 Gothard Street I Diesel Double Wall 5,000 I Waste Oil Double Wall 550 $2,745.00 Heliport I let A Double Wall 12,000 18401 Gothard Street 1,180.00 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 $2,470.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 $2,141.00 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 112,306.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $1,153.00 Warner Fire Station I Unleaded Double Wail 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 $2,882.00 1 Unleaded Double Wall 15,000 1 Diesel Double Wall 12,000 City Yard 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 1 Waste Oil Double Wall 2,000 $6,203.00 TOTAL ANNUAL SB-989 TESTING AND CERTIFICATION FEE $23,468 00 6 60 SECTION II: COST PROPOSAL 5. Overfill Prevention Inspection (required every 3 years): Provide fee per site to complete all tasks for Overfill Prevention Inspection: Location N Tanks Type of Fuel Tank Capacity in Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 $140.00 I Unleaded Double Wall 10,000 Park Tree and Landscape Yard 17581 Gothard Street I Diesel Double Wall 5,000 1 Waste Oil Double Wall 550 $140.00 Heliport I Jet A Double Wall 12,000 18401 Gothard Street $70.00 Civic Center 1 Unleaded Single Wall 12,000 2000 Main Street 1 Diesel Double Wall 5,000 $140.00 Beach Mainlcmnce Yard 1 Unleaded Double Wall 12,000 8669 Edison Way 1 Diesel Double Wall 12,000 $140.00 Utilities Yard aka Water Operations I Unleaded Double Well 12,000 19001 Huntington Street 1 Diesel Double Wall 12,000 1)140.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $70.00 Warner Fire Station l Unleaded Double Wall 6,000 3831 Warner.Avenue I Diesel Double Wall 2,000 $140.00 I Unleaded Double Wall 15,000 1 Diesel Double Wall 12,000 City Yard 17371 Gothard Street 1 Motor Oil Double Wall 15500 < Various Oil Ioub::WW 11 550 1 Waste Oil Double Wall 2,000 $560.00 TOTAL ANNUAL COST FOR OVERFILL PREVENTION INSPECTION FOR ALL SITES $1,540.00 7 61 SECTION II: COST PROPOSAL G. Annual Site Staff Training: $19.00 Provide annual cost per person to train site staff at various fuel sites as necessary: 7. Repairs and Maintenance: Repairs and maintenance are exclusive of fees quoted above for inspections, testing, certification and designated UST Operator. A timely written estimate perjob will be required for repairs and maintenance. Labor per Hour: $98.00 Parts and Materials (provide cost plus markup or cost minus discount): 9.5% 8. Sntech Fuel Master Sofhvare and Component Management: Provide annual cost for Fuel Master Software and component support management services for all fuel sites: $3,829.50 9. Additional/Optional Services: A timely written estimate perjob will be required for additional, optional or emergency services. Please provide hourly labor rates: Permit Drawings $145.00 Per Hour, Project Manager $117.00 Per Hour Clerical $79.80 Per Hour, Construction Labor $105.00 Per Man Hour Service Labor $98.00 Per Man Hour. Parts and Materials (provide cost plus markup or cost minus discount): 9.5% 8 62 CONTRACTOR REGISTRATION WITH CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) CERTIFICATE Pursuant to SB 854 (citing Labor Code Section 1771.1(a)), passed by the California State Senate on June 20,2014,established a new public works Contractor Registration Program,which requires all contractors and subcontractors bidding and performing work on Public Works Projects to register on an annual basis (each July 1 through June 30 state fiscal year) with the California Department of Industrial Relations(DIR).Currently the annual non-refundable registration fee for Contractors is $300. Each contractor to whom a public works contract has been awarded shall sign the following certificate. DIR FACT SHEET on SB 854 http://www.dir.ca.gov/DLSrJPublicWorks/SB854FactSheet 6.30.14.pdf DIR's Contractor Registration Link—Call (844) 522-6734 https://ef i I ing.dir,ca.gov/P W CR/Act ionSery let?action=d isplay P W C Registrat ion Form DIR's Contractor Registration searchable database: ht(ps:Hefiling.dir.ca.gov/PWCRJSearch.action I am aware and will comply with the provisions of Labor Code Section 1771.1(a)which states: "A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code,or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded." 1 furthermore will comply by providing proof of registration with DIR as the primary contractor, as well as for ALL subcontractors at the time of submitting the bid,or no later than contract award date. SunWest Engineering Constructors, Inc. Contractor By President Date: 09/10/2021 Title 63 SUNWEST-%'%- 4780 Cheyenne Way Chino, CA 91710 888-588-8737 www.SunWestEngineer ng.com SECTION Ik COST PROPOSAL 1. Designated US'r Operator: Provide price per month to perform all tasks necessary for Designated UST Operator services: Location k'1'anks Type of Rue1 Tank Capacity in Monthly Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 $123.00 1 Unleaded Double Wall 10,000 Park Tree and Landscape Yard I Diesel Double Wall 5,000 17581 Gothard Street $123.00 I Waste Oil Double Wall 550 Heliport I Jet A Double Wall 12,000 18401 Gothard Street $123.00 Civic Center I Unleaded Sin le Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 $123.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 $123.00 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 $123.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $123.00 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 $123.00 1 Unleaded Double Wall 15,000 City Yard I Diesel Double Wall 12,000 17371 Gothard Street 1 Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 I Waste Oil Double Wall 2,000 $145.00 'r0'rAL MONTHLY UST OPERATOR FEE $1,129.00 3 57 SECTION II: COST PROPOSAL 2. Annual Monitor Certification: Provide annual fee per site to perform all tasks necessary for Monitor Certification. Location N Tanks Type of Fuel Tank Capacity in Annual Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 $549.00 I Unleaded Double Wall 10,000 17581 Park and Landscape Yard I Diesel Double Wall 5,000 Gothard Street I Waste Oil Double Wall 550 $658.00 Heliport I Jet A Double Wall 12,000 18401 Gothard Street $407.00 Civic Center 1 Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 $494.00 Beach Maintenance Yard 1 Unleaded Double Wall 12,000 8669 Edison Way 1 Diesel Double Wall 12,000 $631.00 Utilities Yard aka Water Operations 1 Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 $549.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $489.00 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue 1 Diesel Double Wall 2,000 $467.00 1 Unleaded Double Wall 15,000 I Diesel Double Wall 12,000 City Yard '— 17371 Gothard Street 1 Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 1 Waste Oil Double Wall 2,000 $1,377.00 TOTAL ANNUAL MONITOR CERTIFICATION FEE $5,621.00 4 58 SECTION II: COST PROPOSAL 3. Annual Vapor Recovery (SCAOMD Rule 461) Testing: Provide annual fee per site to complete all tasks necessary for annual Vapor Recovery testing. Location q'ra nks 'Type of Fuel Tank Capacity in Annual Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 $696.00 I Unleaded Double Wall 10,000 Park free and Landscape Yard 17581 Gothard Street I Diesel Double Wall 5,000 I Waste Oil Double Wall 550 $696.00 Heliport I Jet A Double Wall 12,000 18401 Gothard Street $0.00 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 $826.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 $696.00 Utilities Yard An Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 $696.00 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street $0.00 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 $761.00 1 Unleaded Double Wall 15,000 I . Diesel Double Wall 12,000 City Yard 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 I Waste Oil Double Wall 2,000 $826.00 TOTAL ANNUAL VAPOR RECOVERY TESTING FEE. $5,197.00 5 59 SECTION II: COST PROPOSAL a. SB-989 Testing and Certification (required eNco 3 vears): Provide fee per site to complete all tasks necessary for SB-989 testing and certification: Location #Tanks Type of Fuel Tank Capacity in Annual Fee Construction Gals. Gothard Fire Station I Unleaded Double Wall 4 000 18311 Gothard Street I Diesel Double Wall 2,000 $2,388.00 Park Tree and Landscape Yard I Unleaded Double Wall 10 000 17581 Gothard Street I Diesel Double Wall 5,000 1 Waste Oil I Double Wall 550 $2,745.00 Heliport I Jet A Double Wall 12,000 Igao I Gothard street 1 ,180.00 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 $2.470.00 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I I Diesel Double Wall 12,000 $2,141.00 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Well 12,000 2,306.00 Lake Fire Station 1 Diesel Double Wall 4,000 530 lake Street $1,153.00 Warner Fire Station I Unleaded Double Wall 6,000 3931 Warner Avenue I Diesel Double Wall 2,000 $2,882.00 1 Unleaded Double Wall 15.000 City Yard I Diesel Double Wall 12,000 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 1 Waste Oil Double Wall 2,000 $6,203.00 TOTAL ANNUAL SB-989 TESTING AND CERTIFICATION FEE $23 468.00 6 60 SECTION It: COST PROPOSAL 5. Overfill Prevention Inspection (required every 3 years): Provide fee per site to complete all tasks for Overfill Prevention Inspection: Location #Tanks Type of Fuel Tank Capacity in Fee Construction Gala. Gothard Fire Station I Unleaded Double Wall 4.000 18311 Gothard Street I Diesel Double Wall 2,000 $140.00 Park Tree and Landscape Yard I Unleaded Double Wall 10,000 17581 Gothard Street I Diesel Double Wall 5,000 1 Heliport Waste Oil Double Wall 550 $140.00 1 Jet A Double Wall 12,000 18401 Gothard Street $70.00 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall s,000 $140.00 Beach Maintenance Yard 1 Unleaded Double Wall 12,000 8669 Edison Way 1 Diesel Double Wall 12,000 $140.00 Utilities Yard aka Water Operations I Unleaded ;Double Wall 12,000 19001 Huntington Street I Diesel Wall 12,000 $140.00 Lake Fire Station 530 Lake Street I Diesel Wall 4,000 $70.00 Warner Fire Station I Unleaded Wall 6,000 3831 Warner Avenue I Diesel Wall 2,000 $140.00 1 Unleaded Double Wall 15,000 City Yard 1 Diesel Double Wall 12,000 17371 Gothard Street IMotor Oil Double Wall 1,000 4 Various Oil Double Wall 550 Waste Oil FDouble Wall 2,000 $56U-00 TOTAL ANNUAL COST FOR OVERFILL PREVENTION INSPECTION FOR ALL SITES $1.540.00 7 61 SECTION If: COST PROPOSAL G. Annual Site Staff Training: Provide annual cost per person to train site staff at various fuel sites as necessary: $19.00 7. Repairs and Maintenance: Repairs and maintenance are exclusive of fees quoted above for inspections, testing, certification and designated UST Operator. A timely written estimate perjob will be required for repairs and maintenance. Labor per Hour: $98.00 Parts and Materials (provide cost plus markup or cost minus discount): 9.5% 8. Syntech Fuel Master Software and Component Mana ement: Provide annual cost for Fuel Master Software and component support management services For all fuel sites: $3,829.50 9. Additional/Optional Services: A timely written estimate perjob will be required for additional, optional or emergency services. Please provide hourly labor rates: Permit Drawings $145.00 Per Hour, Project Manager $117.00 Per Hour Clerical $79.80 Per Hour Construction Labor $105.00 Per Man Hour Sefyice Labor $98 00 P r Man Hour, Parts and Materials (provide cost plus markup or cost minus discount): 9.5% 8 62 \ REQUEST FOR QUOTE FOR Comprehensive Underground Storage Tank Program Management Services Fuel Site Designated Underground Storage Tank Operator and Maintenance Public Works Department CITY OF HUNTINGTON BEACH Released on August 20, 2021 Revised on September 3, 2021 Comprehensive Underground Storage Tank Program Management Services Fuel Site Designated Underground Storage Tank Operator and Maintenance Request for Quote (RFQ) The City of Huntington Beach invites quotes from highly qualified, experienced firms/vendors/ contractors to provide all equipment, labor and supplies to perform comprehensive Underground Storage Tank (UST) program management services that include: operator services, including all compliance, testing, maintenance, repairs, polishing(filtration) and additional services at City owned fuel sites according to the Scope of Services (Section 1). The City intends to contract with the firm (or firms) whose quote(s) meets the requirements of the RFQ and is most advantageous to the City in terms of qualifications and ability to meet the technical requirements as defined in the Scope of Services (Section 1), and is best suited to providing comprehensive services and best pricing. The City may award one or more contracts as a result of this RFQ. The City reserves the right to reject any or all bids, to waive any irregularity and to take all bids under advisement for a maximum period of 60 days. Overview: One or more vendors shall become the City's comprehensive UST Program Management Operator for twenty-three (23) city-owned underground storage tanks located at nine (9) different city fueling sites located within Huntington Beach. Vendor must be a certified California UST System Operator. Services will include inspections, testing, compliance management, maintenance, and repairs as required by Federal, State and Local regulations pertaining to UST's. The City of Huntington Beach consumes approximately 330,000 gallons of unleaded fuel, 80,000 gallons of ultra low sulfur diesel, and 55,000 gallons of Jet Aviation fuels annually. When awarded, the contract will be managed by the Department of Public Works, Maintenance Division, Fleet Management program. Schedule of Events: Date Activity August 20,2021 RFQ Release September I,2021 Mandatory Pre-Bid Meeting September 3,2021 Questions Close September 7,2021 Responses to Questions Posted September 10, 2021 Bids/Quotes Due September 30, 2021 Anticipated Contract Award 2 Pre-Bid Meeting: A mandatory pre-bid meeting will be held on WEDNESDAV, SEPTEMBER 1, 2021 at 10:00 a.m., for the purpose of reviewing bid documents and receiving questions. The pre-bid meeting will be held at the City of Huntington Beach Corporate Yard, 17371 Gothard Street, Administration Building A, Huntington Beach, CA 92647. Sign-in will be required to verify attendance. Agreement Terms: The agreement/contract term shall be five (5) years with the option of two (2), two (2) year extensions. See Appendix B for a sample City agreement. Bid Submission and Quote Format Guidelines: Interested firms/vendors are to provide the City of Huntington Beach with a thorough quote for the specific Scope of Services using the following guidelines: 1. Complete Appendix A, "Request for Quote— Vendor Application Form" and attach this form to the Cover Letter. 2. Cover Letter—letter of transmittal signed by an individual authorized to bind the proposing firm, not to exceed two (2) pages. Indicate the address and telephone number of the firms office located nearest to Huntington Beach, California and the office from which the project will be managed. 3. General information about the bidding Vendor (eg. company type, size, location, years in business, organizational chart, qualifications of specific staff members, etc.). 4. Background and project summary - should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to the Scope of Services in this RFQ. 5. Qualifications-The information requested in this section should describe the qualifications of the firm, key staff and sub-contractors performing projects within the past three years that are similar in size and scope to demonstrate competence to perform these services. Include a breif bio for the designated individual(s) and copies of pertinent traininings and certifications (UST Operator, Fuel Master, etc). Upon award and during the contract period, if the firm chooses to assign different staff to the project, the firm must submit their names and qualifications including information listed above to the City for approval before they begin work. 6. List of at least three recent references for comparable services provided. 7. Copy of current California UST System Operator certification card(s). 8. List of subcontractors for tank polishing (filtration), UST/pipe removal, replacement, upgrades, repairs and emergency services. 9. Cost proposal form using fixed price (see Section 11. Cost Proposal). Additional hourly rates are requested for unforeseen and/or emergency type services. The City does not guarantee any need for additional services beyond the defined Scope of Services. 10. Prevailing wage applies to this RFQ. Vendor/contractor must be registered with the California Department of Industrial Relations(DIR) and shall be responsible for Contractors (and its subcontractors) compliance in all respects with Prevailing Wage Law and all applicable California Labor Codes. 3 11. ADDENDUM - PREVAILING WAGE AND DIR REQUIREMENTS: A. Vendors/contractors must use Prevailing Wage and present a fixed cost proposal for the first two (2)years of their agreement / contract with the City. At the time of contract award, the City will evaluate terms related to Prevailing Wage adjustment(s) for the remaining term of the contract (beyond the first two (2)years). B. Complete Appendix B,"CONTRACTOR REGISTRATION WITH CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS(DIR) CERTIFICATE^ for vendor/contractor and all subcontractors. Process for Submitting Quotes: ♦ Submission of Quotes Complete written quotes must be submitted electronically in PDFrile format via the Planetbids.cont website no later than 4:00 p.m. (P.S.T) on September 10, 2021. Quotes will not be accepted after this deadline. Faxed or e-mailed quotes will not be accepted. ♦ Inquiries Inquiries/Questions regarding this RFQ must be directed via Planetbids.com no later then September 3,2021 @ 4:00 p.m for response. Jennifer Anderson, Buyer Jennifer.Anderson(a)surfei&-hb.ors From the date that this RFQ is issued until one or more firm(s)are selected and the selection is announced,firms are not allowed to communicate for any reason with any City employee other than the contracting officer listed above regarding this RFQ, except during the pre- quotefjob-walk conference. Refer to the Schedule of this RFQ or the City webpage to determine if a pre-quote/job-walk conference has been scheduled. The City reserves the right to reject any quote for violation of this provision. No questions other than written will be accepted, and no response other than written will be binding upon the City. ♦ Conditions for Quote Acceptance This RFQ does not commit the City to award contracts or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all quotes received as a result of this RFQ, to negotiate with any or several qualified sources, or to cancel this RFQ in part or in its entirety. All quotes will become the property of the City of Huntington Beach. If any proprietary information is contained in the quote, it should be clearly identified. Evaluation Criteria: • Compliance with RFQ requirements • Understanding of the projects and Scope of Services 4 • Recent experience in conducting similar scope,complexity,and magnitude for other public agencies • Educational background,work experience,and directly related firm/contractor experiences • Fee/ Price Quote • References The City may also contact and evaluate the bidder's and subcontractor's references; contact any bidder to clarify any response; contact any current users of a bidder's services;solicit information from any available source concerning any aspect of a quote; and seek and review any other information deemed pertinent to the evaluation process. After written quotes have been reviewed, discussions with prospective firms may or may not be required. If scheduled, the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the quote. The individual from your firm that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. An electronic Notification of Intent to Award may be sent to the firm(s) selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully,the City may negotiate a contract with the next highest scoring firm(s)or withdraw the RFQ. Standard Terms and Conditions • Amendments The City reserves the right to amend this RFQ prior to the quote due date. All amendments and additional information will be posted to the Huntington Beach Procurement Registry, Huntington Beach - Official City Web Site - Business- Bids K RFQ's; bidders should check this web page daily for new information. ♦ Cost for Preparing Quote The cost for developing the quote is the sole responsibility of the firm/bidder. All quotes submitted become the property of the City. ♦ Contract Discussions Prior to award,the apparent successful firms may be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized and all exceptions resolved within one (1) week from notification. If no resolution is reached, the quote may be rejected and discussions will be initiated with the second highest scoring firm. See Appendix B for a sample City agreement. • Confidentiality Requirements 5 The staff members assigned to this project may be required to sign it non-disclosure statement. Quotes arc subject to the Freedom of Information Act. The City cannot protect proprietary data submitted in quotes. ♦ Financial Information The City is concerned about bidders' financial capability to perform, therefore, may ask you to provide sufficient data to allow for an evaluation of your firm's financial capabilities. ♦ Insurance Requirements City Resolution 2008-63 requires that licensees, lessees,and vendors have an approved Certificate of Insurance (not a declaration or policy) on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful bidders must furnish the City with the Certificates of Insurance proving coverage as specified in Appendix C. Failure to furnish the required certificates within the time allowed will result in forfeiture of the Quote Security. Please carefully review the Citv's Sample Agreement and City Insurance Requirements before responding to the Request for Quote enclosed herein. The insurance requirements have been mandated by City Council and can be modified only if extraordinnary circimmstances exist Your response to the Request for Quote mast indicate if you are uinvilling or unable to execute the agreement as drafter(as well as providing the insurance requirements. The City will consider this in determining responsiveness to the Request for Quote. 6 SECTION I: SCOPE OF SERVICES Designated UST Operator: Vendor shall be the Designated UST Operator for the City of Huntington Beach and shall: 1. Conduct monthly US"f inspections. 2. Monitor tank alarms and provide appropriate response. 3. Review the alarm history and ensure alarms have been properly handled. 4. Complete written reports to document the inspection findings. 5. Promptly notify designated City staff member of any issues requiring additional follow-up. 6. Conduct annual employee training. 7. Maintain training records. 8. Any other responsibilities required as liaison and primary point of contact to the Orange County Health Care Agency Certified Unified Program Agencies (CUPA). Electronic UST Monitoring System: Physical inventory for all fuel is monitored electronically through the Veeder Root System which monitors UST's for fuel content, volume, height, usage and temperature. I. Vendor shall calibrate systems annually and maintain as necessary. 2. Vendor shall investigate, reconcile, and resolve significant discrepancies or variances greater than Ll% between Vendor's recorded fuel volume and City's recorded fuel volume. Syntech Fuel Master Sofbvare and Component Management: 1. Vendor shall be experienced with and manage the Syntech Fuel Master fixed site fuel software management systems and all related components. 2. Vendor to provide timely written estimates and schedule all repairs for Fuel Master components. 3. Vendor to provide monthly Fuel Master reports to City Fleet Supervisor and any additional Fuel Master reports upon request. 4. Vendor to provide copies of assigned staff Fuel Master trainings and certifications. Fuel Station Inspections, Testing & Compliance: I. Vendor to schedule and conduct all monthly and annual UST and fuel dispensing equipment inspections and testing on behalf of City and as required by Federal, State and Local regulations, which shall be performed by a certified UST Operator, 2. Vendor to notify designated City staff in advance of scheduled UST and fuel dispensing equipment inspections and testing, at least 2 working days prior to scheduled test. Inspections and testing shall be scheduled to ensure minimal impact to operations whenever possible. 3. Vendor shall provide additional inspections and testing assistance as requested by City and/or by CUPA throughout the year, in order to maintain permits and ensure compliance with all Federal, State, and Local regulations. 4. Vendor to establish, manage, and maintain proper inspection and testing records on behalf of City as required by applicable Federal, State and Local regulations. 5. Vendor shall provide and maintain inspection, testing, and compliance records at each fuel site, at City of Huntington Beach Fleet Operations Office, and retain a backup set at Vendor office. 6. Vendor shall notify City in a timely manner of pending changes to UST and fuel dispensing regulations and provide written recommended action as necessary to maintain compliance. 1 SECTION I: SCOPE OF SERVICES 7. Vendor shall utilize a certified UST Operator to perform necessary adjustments and/or repairs during the monthly and annual inspections as needed. 8. Vendor shall audit and itemize existing records and existing equipment. 9. Vendor shall update the CERS system annually on behalf of the City to maintain compliance with all Federal, State and Local regulations. Fuel Site Repairs and Maintenance: 1. Vendor shall provide all necessary repair and maintenance work for the UST and fuel dispensing equipment systems. 2. Vendor to provide UST polishing (tank filtration) and related services when requested by City staff. 3. Vendor to provide a timely written estimate for UST polishing services when requested by City staff. 4. Vendor may utilize subcontractors as necessary for completion of required maintenance and repairs, provided that the subcontractor has proper state certifications as UST Operator. 5. Vendor shall process and obtain all necessary plan checks and permits required for repairs and maintenance from CUPA and any other applicable regulatory agencies. 6. Vendor shall provide in a timely manner a written estimate for any repairs or maintenance in excess of $500 which must be approved in advance by Fleet Operations Supervisor or his/her designee. 7. Repairs and maintenance may be subject to prevailing wage in accordance with California Department of Industrial Relations requirements. 8. Vendor shall coordinate all maintenance and repairs with designated City staff to ensure minimal impact to operations. 9. All fuel sites are required to be operational on a 24/7 basis to accommodate all work shifts required of various City staff. Additional/Optional Services: 1. Vendor to provide as-needed and/or on-call emergency services for all City fuel sites as requested by City staff. 2. City staff may request Vendor to provide a timely written estimate for additional services outside of the above described Scope of Services (e.g. tank failure, pipe/fuel line breaks, etc.). 3. Additional services and/or emergency services must be approved by City staff before work begins. 4. Additional approved services are to be scheduled and completed in an expeditious and timely manner. 5. Vendor is not guaranteed any additional /optional services will be requested by City staff. 2 SECTION II: COST PROPOSAL 1. Designated UST Operator: Provide price per month to perform all tasks necessary for Designated UST Operator services: Location #Tanks Type of Fuel Tank Capacity in Monthly Fee Construction Gals. Gothard Fire Station. I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 Park Tree and Landscape Yard I Unleaded Double Wall 10,000 17581 Gothard Street I Diesel Double Wall 5,000 1 Waste Oil Double Wall 550 Heliport 18401 Gothard Street I let A Double Wall 12,000 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 Beach Maintenance Yard 1 Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 Lake Fire Station I 530 Lake Street Diesel Double Wall 4,000 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue 1 Diesel Double Wall 2,000 1 Unleaded Double Wall 15,000 I City Yard Diesel Double Wall 12,000 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 1 Waste Oil Double Wall 2,000 TOTAL MONTHLY UST OPERATOR FEE. 3 SECTION II: COST PROPOSAL 2. Annual Monitor Certification: Provide annual fee per site to perform all tasks necessary for Monitor Certification. Location #Tanks Type of Fuel 'Dank Capacity in Annual Fee Construction Cals. Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 I Park'rree and Landscape Yard Unleaded Double Wall 10,000 17581 Gothard Street I Diesel Double Wall 5,000 1 Waste Oil Double Wall 550 Heliport 18401 Gothard Street I Jet A Double Wall 12,000 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 Beach Maintenance Yard 1 Unleaded Double Wall 12,000 8669 Edison Way Diesel Double Wall 12,000 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 Lake Fire Station I Diesel Double Wall 4,000 530 Lake Street Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue 1 Diesel Double Wall 2,000 1 Unleaded Double Wall 15,000 City Yard 1 Diesel Double Wall 12,000 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 1 Waste Oil Double Wall 2,000 TOTAL ANNUAL MONITOR CERTIFICATION FEE 4 SECTION II: COST PROPOSAL 3. Annual Vapor Recovery (SCAOMU Rule 461) Testing: Provide annual fee per site to complete all tasks necessary for annual Vapor Recovery testing. Location 4 Tanks Type of Fuel ]'out( Capacity in yP Construction Gals. Annual Fee Gothard Fire Station I Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2,000 I Unleaded Double Wall l0 000 Park"tree and landscape Yard 17581 Gothard Street I Diesel Double Wall 5,000 1 Waste Oil Double Wall 550 Heliport 18401 Gothard Street I Jet A Double Wall 12,000 Civic Center I Unleaded Single Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 Lake Fire Station 530 Lake Street I Diesel Double Wall 4,000 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 1 Unleaded Double Wall 15,000 City Yard I Diesel Double Wall 12,000 17371 Gothard Street Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 I Waste Oil Double Wall 2,000 TOTAL ANNUAL VAPOR RECOVERY TESTING FEE 5 SECTION II: COST PROPOSAL J. SB-989 Testine and Certification (reouired every i years): Provide fee per site to complete all tasks necessary for SB-989 testing and certification: Location 8 Tanks Type of Fuel Tank Capacity in Construction Gals. Annual Fee Gothard Fire Station 1 Unleaded Double Wall 4,000 18311 Gothard Street I Diesel Double Wall 2.000 Park Tree and Landscape Yard I Unleaded Double Wall 10 000 17581 Gothard Street I Diesel Double Wall 5,000 I Waste Oil Double Wall 550 Heliport 18401 Gothard Street I Jet A Double Wall 12,000 Civic Center 1 Unleaded _ Sin le Wall 12,000 2000 Main Street I Diesel Double Wall 5,000 Beach Maintenance Yard 1 Unleaded Double Wall 12.000 8669 Edison Way I Diesel Double Wall 12,000 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 Lake Fire Station 530 Lake Street I Diesel Double Wall 4,000 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue I Diesel Double Wall 2,000 1 Unleaded Double Wall 15,000 City Yard Diesel Double Wall 12,000 17371 Gothard Street I Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 Waste Oil Double Wall 2.000 TOTAL ANNUAL SB-989 TESTING AND CERTIFICATION FEE s SECTION II: COST PROPOSAL 5. Overfill Prevention Inspection treuuired every 3 years): Provide fee per site to complete all tasks for Overfill Prevention Inspection: Location p Tanks Type of Fuel Tank Capacity in Construction Gals. Fee Gothard Fire Station 1 Unleaded Double Wall 4.000 1831 I Gothard Street I Diesel Double Wall 2,000 Park Tree and Landscape Yard I Unleaded Double Wall 10 000 17581 Gothard Street 1 Diesel Double Wall 5 000 Waste Oil Double Wall 550 Heliport 18401 Gothard Street I Jet A Double Wall 12,000 Civic Center 1 Unleaded Single Wall 12,000 2000 Main Street l Diesel Double Wall 5,000 Beach Maintenance Yard I Unleaded Double Wall 12,000 8669 Edison Way I Diesel Double Wall 12,000 Utilities Yard aka Water Operations I Unleaded Double Wall 12,000 19001 Huntington Street I Diesel Double Wall 12,000 Lake Fire Station 530 take Street 1 Diesel Double Wall 4,000 Warner Fire Station I Unleaded Double Wall 6,000 3831 Warner Avenue 1 Diesel Double Wall 2,000 l Unleaded Double Wall 15,000 City Yard Diesel Double Wall 12,000 17371 Gothard Street 1 Motor Oil Double Wall 1,000 4 Various Oil Double Wall 550 1 Waste Oil Double Wsll 2,000 TOTAL ANNUAL COST FOR OVERFILL PREVENTION INSPECTION FOR ALL SITES 7 SECTION It: COST PROPOSAL 6. Annual Site Staff Trainin Provide annual cost per person to train site staff at various fuel sites as necessary: 7. Repairs and Maintenance• Repairs and maintenance are exclusive of fees quoted above for inspections, testing, certification and designated UST Operator. A timely written estimate perjob will be required for repairs and maintenance. Labor per Hour: Parts and Materials (provide cost plus markup or cost minus discount): 8. Syntech Fuel Master Sofhvare and Component Management: Provide annual cost for Fuel Master Software and component support management services for all fuel sites: 9. Additional /Optional Services: A timely written estimate perjob will be required for additional, optional or emergency services. Please provide hourly labor rates: Parts and Materials (provide cost plus markup or cost minus discount): 8 i EXHIBIT A: FUEL SYSTEM INVENTORY i i Fuel Site Fuel Fuel Location Island Gasoline Gasoline Diesel Diesel Controller Islands Dispensers Hoses Dispensers Hoses Terminals Gothard Fire Station 1831 1 Godtard Street I I 1 1 2 1 2 Park Tree Landscape Yard 17581 Gothard Street 1 I 1 1 2 1 1) Civic Center 2000 Main Street 1 I 1 2 4 0 0 Beach Maintenance Yard 8669 Edison Way 1 1 1 I 2 1 2 Utilities Yard aka Water Operations 1 1 1 1 2 1 19001 Huntin ton Strect 2 Lake Fire Station 530 Lake Street I 0 0 1 1 Warner Fire Station 3831 Warner Avenue 1 2 2 2 3 1 2 City Yard 17371 Gothard Street 1 2 2 2 4 2 4 I Fuel Site Fuel Fuel Island Jet A Jet A Controller Islands Terminals P Dis ensers Hoses Heliport 18401 Gothard Street 0 0 0 1 1 9 p�J MJKCONS-01 DADACAYA A`oFzO' CERTIFICATE OF LIABILITY INSURANCE DATE 9(MMU D2 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certlBcato holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In[IOU of au ch ondorsomonl s . PRODUCER License q OE67768 ?CT Almle Dadacay IDA Insurance Sorvices ac 130 Vands e,uo EaI:(949)297-5530 52002 Fuc No:(949 297-5960 Suite 2505 .almle.dadaca loausa.com Allso Vlajo,CA 92656 INSURE (5)AFFORBINO COVERAGE _NAICE INSURER A-Nautilus Insurance Company 117370 INSURED INSURERe:Key Risk Insurance Company 10885 Sunwest Engineering Constructors,Inc. e15URERC:State Compensation Insurance Fund of CA 36076 4780 Cheyenne Way INSUR o�Trayslors Propory Casually Company of Amerlca 25674 China,CA 91710 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW RAV£BEEN ISSUED TO THE.INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL IRE T FJRNIS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS._ INSR AOOLSVOR POLICY EPP POLICY CXP TVI.9OF INSURANCE 1N50 Y1YD. POLICY NUMI1Fn tMoUQUIYYYY1 ffr1NjwNYyYI _ LBATS . A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE �S 2,000,000 CLAMS-MACE X OCCUR ECP202766213 121112020 1T/112021 DAMAGE TO RENTED 160,000 ❑ X ILu.asvaeDssl D 5,000 i'ERSONAL aADIV INJU rg_ y 2,000,000 GENLAGGREGATE LIRA APPU'S PER: NE LAGGREGATE 41000,000 roucv❑i i 11 LOC PROL TS-CCMPIVP AGO 5 4,000,000 F—IOTIPIER.Deductible: $5,000 PRODUCTS LIAR. 1 Included B AUTOMOBILE LIABILITY CCU"BINED SINGLE LIMIT S 1,000.000 X ANY AUTO X BAP202766112 APPROVEDA 'FlUORN11 12/112021 BOOLYINJIraY(SwRo onI_ S o11vI�i.�EQ ONLY ADUGTNNOOAIJUJ�EEEOpp BODILY INJURY 4V 0c 1 S AVIVS ONLY TAUT"ONLY By: foiag IY AIACE Pere m �M I:P' ^CHAE E. GATES A UMBRELLA LIAO X CCCUN CITY OF HUNTIN TFNl2UAI�H EACH.C4cURRENCE S 61000,000 X EXCESS LIAO cuINS MADE FFX202766312 211 2 '1 21112 0 21 AGGREGATE 5 6,0001000 DED X RETENTIONS 10,000 C WORKERS COMPENSATION X PER I OTR AND EMPLOYERS-UABIDtt 9243819.20 1211/2020 12J112021 1,000,000 ANY PRCPRIEfOR1PARTNET ECUTIVE Y N X L E A (OEM ())PfII�CEER,MEM1IBFN EACLUVED7 Y NlA 1,000,000 IMendtlouMeaadar L.gSFISE-EA EMROYEt�-S 1,000.000 UE RIPTION PEnAnONS ceMI.v E.L. Aggregate gate YDI.In A PL-Per Cla m 1MIL ECP202766213 121U2020 121112021 Per Aggregate 2,000,000 D LeasecifRented-RC --6303R122616 12/112020 1211f2021 Deductible: $1,000 250,000 DESCRIPTION OF OPERATKN45I LOCATIONS I VP.HTOLES IACORDIEI Additional RllolAe ScNedula,may"MUched It more s,ace Is mqulmdl Re:CHB IFS N 2021.0910)SWC Job#2220114-CHB-IF6 2021.0910 UST Management Services Contractors Pollution Carrier: Nautilus-Policy NECP202766213 Effective: 1210112020 to 12101f2021 Aggregalo:74MIL-Each Claim:52MIL-Dad:S5,000 Occurrence Basis SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Huntington Beech 2000 Main Street "" �L,� • r �'J�' urtUngtolLBfl ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered(narks of ACORD AGENCY CUSTOMER ID:MJKCONS-01 DADACAYA LOC p: 1 Alkk R ADDITIONAL REMARKS SCHEDULE Pago 1 of 1 AGENCY License R OE67768 NAMEDIN9URE0 OA Insurance Services Sunwest Engineering Constructors,Inc. 4780 Cheyenne Way POLICY NUMBER no,CA 91710 SEEPAGEI CARRIER NAIL CODE SEE PAGE i SEEP 1 EFFECTIVEDATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: CanlOcato of Liability Insurance Description of OperallonslLocatlonsfVehlcles: City of Huntington Beach,Its officers, elected or appointed officials, employees, agents,and volunteers are recognized as Additional Insured(s)with respects to General Liability and Auto Liability;Waiver of Subrogation applies to Workers'Compensation; Excess Liability follows liability forms; all applicable as required by written contract. 00 Day Notice of Cancellation with 10 Day Notice for Non-Payment of Premium in accordance with the policy provisions. "This Certificate of Insurance volds and supersedes certificate Issued on 0 912 0/2 0 21. ACORD 101 (2008101) ®2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: ECP202766213' ENDORSEMENT This endorsement forms a part of the policy to which it is attached. Please read it carefully. ADDITIONAL INSURED - COVERAGE A,B & D— SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: ENVIRONMENTAL COMBINED POLICY In consideration of the premium charged and notwithstanding anything contained in the policy to the contrary, it is hereby agreed and understood that this endorsement shall apply only to the Coverage Part(s) corresponding with the box or boxes marked below. COVERAGES PARTS A AND 8—GENERAL LIABILITY COVERAGE D—CONTRACTORS POLLUTION LIABILITY SCHEDULE Name of Person or Organization: cr.YalHuaereronaexL iuem«.,ma.c«.ww�waam:..« oars.w•n•.wro,ne., Job Description/Location: SECTION III — WHO IS AN INSURED is amended to include as an insured, with respect to Coverage A, B and D. any person(s)or organization(s) shown in the schedule above. Such additional insured status applies only: 1. Under COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY and COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY for claims or suits resulting from: a. Your work performed for such person(s) or organization(s) in the performance of your ongoing operations for the additional insured; or b. Your work performed for such person(s) or organization(s) and included in the products-completed operations hazard. 2. Under COVERAGE D CONTRACTORS POLLUTION LIABILITY for claims or suits arising out of out pollution conditions that are the results of: a. Your work performed for such person(s) or organization(s) in the performance of your ongoing operations for the additional insured; or b. Your work performed for such person(s) or organizations) and included in the products-completed operations hazard. With respect to damages caused by your work, as described above, the coverage provided hereunder shall be primary and not contributing with any other insurance available to those person(s) or organization(s) shown in the schedule above. ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED. ECP 1005 08 1 B Pane 1 or 1 Policy Number: BAP202766112 BENV CA 06 09 17 ENDORSEMENT This endorsement forms a part of the policy to which it is attached. Please read it carefully. BUSINESS AUTO-'ADDITIONAL INSURED WHEN REQUIRED BY CONTRACT OR AGREEMENT This endorsement modifies Insurance provided under the following: BUSINESS AUTO COVERAGE FORM Section II -Liability Coverage A. -Coverage, 1.Who Is an Insured, is amended to add: d. Any person or organization to whom you become obligated to include as an additional insured under this policy, as a result of any contract or agreement you enter into, excluding contracts or agreements for professional services,which requires you to furnish Insurance to that person or organization of the type provided by this policy, but only with respect to liability arising out of your operations or premises owned by or rented to you. However, the insurance provided will not exceed the lesser of: 1. The coverage and/or limits of this policy; or 2. The coverage and/or limits required by said contract or agreement. ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED. Includes copyrighted material of Insurance services Office,Inc.,with Its permission. BENV CA 06 09 17 Page 1 of 7 ENDORSEMENT AGREEMENT STATE WAIVER OF SUBROGATION REP DB BLANKET BASIS 9243819-20 FUND NEW SP HOME OFFICE SAN FRANCISCO EFFECTIVE DECEVIDER01,2020 AT 12 . 01 A.M. PAGE 1 OF 1 ALLEFFECTIVE DATESARE AND EXPIRING DECEMDER 01,2021 AT 12 . 01 A.M. AT 12:01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME Sunwest Engineering Constructors, Inc. 4780 Chcycnnc Way Chino,CA 91710 WE HAVE THE RIGHT TO RECOVER OUR PAYMENTS FROM ANYONE LIABLE FOR AN INJURY COVERED BY THIS POLICY, WE WILL NOT ENFORCE OUR RIGHT AGAINST THE PERSON OR ORGANIZATION NAMED IN THE SCHEDULE . THIS AGREEMENT APPLIES ONLY TO THE EXTENT THAT YOU PERFORM WORK UNDER A WRITTEN CONTRACT THAT REQUIRES YOU TO OBTAIN THIS AGREEMENT FROM US . THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 2.00% OF THE TOTAL POLICY PREMIUM. SCHEDULE PERSON OR ORGANIZATION JOB DESCRIPTION ANY PERSON OR ORGANIZATION BLANKET WAIVER OF FOR WHOM THE NAMED INSURED SUBROGATION HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: AUTHORIZED REPRESENT PRESIDENT AND CEO 2572 SCIF FORM 10217 fREV.1-2012I OLD OP 217