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HomeMy WebLinkAboutDirect City Manager to Develop a Job Class Specification Est /tWVOs-.2, l Pow's ( Piny. 110) City of Huntington Beach File #: 21-898 MEETING DATE: 11/16/2021 Submitted by Mayor Carr and Councilmember Kalmick - Proposal to create a new position of Chief of Staff to better support City Council activities It is recommended that the City Council vote to direct the City Manager to develop a job class specification establishing a "Chief of Staff' position modeled after the same role in Costa Mesa for City Council approval. City of Huntington Beach Page 1 of 1 Primed on 11110=1 .+ 634 Leg.star- Kt Pi CITY OF HUNTINGTON BEACH CITY COUNCIL MEETING — COUNCIL MEMBER ITEMS REPORT TO: THE HONORABLE CITY COUNCIL FROM: DAN KALMICK, CITY COUNCIL MEMBER KIM CARR, Mayor DATE: NOVEMBER 16, 2021 SUBJECT: PROPOSAL TO CREATE A NEW POSITION OF CHIEF OF STAFF TO BETTER SUPPORT CITY COUNCIL ACTIVITIES Over the past several years, as the Huntington Beach has instituted dynamic programs and emerged as an organization leading on various fronts in Orange County, the responsibilities, expectations, and roles of the Mayor and City Council have grown more complex. As the 41" largest city in Orange County, with a population of over 200,000, council members face increased demands from constituents, and it has become clear that providing the council with additional staff support would help ensure better, more responsive service to the community. To that end, several nearby cities — including Costa Mesa and other Orange County cities — have established full-time Chief of Staff positions to provide day-to-day constituent and policy development support for the Mayor and for the City Council, on an as needed. In particular, the Chief of Staff position in Costa Mesa (see attached job flyer) reports to the City Manager, and is a role that has responsibility for managing and prioritizing constituent services; meeting requests and communications; community outreach and events; research and data gathering for Council-led agenda items; briefings with City Council; and general projects and assignments as requested. Given the evolving complexity of the role of the Mayor and City Council here in Huntington Beach, it would be prudent to consider establishing such a Chief of Staff position here to provide similar levels of support for the city council. RECOMMENDED ACTION It is recommended that the City Council vote to direct the City Manager to develop a job class specification establishing a "Chief of Staff' position modeled after the same role in Costa Mesa for City Council approval. 534 City Council/ Public Financing Authority ACTION AGENDA November 16, 2021 28. 21-880 Approved introduction of the proposed Memorandum of Understanding between the Huntington Beach Firefighters' Association (HBFA) and the City of Huntington Beach for July 1, 2021 through December 31. 2023. Recommended Action: Approve the introduction of the proposed Memorandum of Understanding between the Huntington Beach Firefighters Association and the City of Huntington Beach for the period of July 1. 2021. through December 31, 2023. Approved 7-0 29. 21-889 Approved introduction of the proposed Memorandum of Understanding between the Huntington Beach Fire Management Association (HBFMA) and the City of Huntington Beach for July 1, 2021, through December 31, 2023. Recommended Action: Approve the introduction of the proposed Memorandum of Understanding between the Huntington Beach Fire Management Association and the City of Huntington Beach for the period of July 1. 2021, through December 31 2023. Approved 7-0 COUNCILMEMBER ITEMS 30. 21-898 Approved as amended item submitted by Mayor Carr and Councilmember Kalmick - Develop a job class specification establishing a City Council staff support position to better support City Council activities Recommended Action: It is recommended that the City Council vote to direct the City Manager to develop a job class specification establishing a 'Chief of Staff City Council staff support position modeled after the same role in Costa Mesa for City Council approval Approved 5-2(Peterson, Posey-No) as amended 31. 21-900 Approved item submitted by Mayor Pro Tern Delgleize - Adopt an Ordinance to prohibit the unlawful possession of Catalytic Converters Recommended Action: Direct the City Manager, Police Chief and City Attorney to draft an ordinance to prohibit the unlawful possession of catalytic converters and present it to the City Council for further consideration Approved 7-0 32. 21-899 Approved item submitted by Councilmembers Kalmick and Moser — Consider implementing a study to identify Street Segments eligible for Speed Limit Reductions under AB 43 (Friedman) Y THE CITY OF COSTA MESA • r Chief of Staff to the Mayor and City Council (Senior Management Analyst-Confidential) FULL-TIME SALARY: CURRENT: 569,588- $93,252 per year EFFECTIVE JULY 7,2019: $71,508-S95,832 per year City Council Aide (Management Aide-Confidential) PART-TIME SALARY: CURRENT: $27.71 - $37.13 per hour EFFECTIVE JULY 7, 2019: $28.47 -$38.15 per hour APPLY BY: FRIDAY, DECEMBER 14, 2018, 5:00 P.M. THE CITY OF COSTA MESA IS AN EQUAL OPPORTUNITY EMPLOYER 535 The Positions Qualifications CHIEF OF STAFF TO THE MAYOR AND CITY COUNCIL Senior Management Analyst-Confidential (Senior Management Analyst—Confidential) ■ Responsible professional experience equivalent to five years of full-time experience in a public agency performing analytical The full-time Chief of Staff to the Mayor and City Council will be work. responsible for managing constituent services,legislative research and analysis, coordination with Federal and State offices, special ■ Graduation from an accredited four-year college or university projects and ensuring the Mayor and Councilmembers are fully with major coursework in business administration, public briefed and prepared for council meetings, press events, and administration,or a closely-related field. A Master's,Master of community meetings. Duties include: Business Administration or Juris Doctorate degree or current enrollment in any of these programs may substitute for two ■ Project Management: Works with the Mayor and years of experience. Councilmembers to set SMART goals (Strategic, Measurable, Management Aide—Confidential Achievable,Relevant,and Time bound)and priorities,and works ■ Previous administrative work experience in a public agency is with staff to implement work plans that achieve the goals. desirable. Tracks progress weekly,sets project specific meetings including the team,ensures successful projects,provides status reports to ■ Graduation from an accredited four-year college or university the Mayor and Councilmembers and tracks impacts of with major coursework in business administration, public completed projects. Responds to any items of urgency and is administration,or a closely-related field;or current enrollment responsible for notifying the Mayor and Councilmembers. in a four-year college or university as a junior or senior with major coursework in business administration, public ■ Council Agenda: Ensures the Mayor and Councilmembers administration,or a closely-related field. review agenda one week priorto meeting,works with the Mayor and Councilmembers on all agenda items, ensures the Mayor and Councilmembers staff reports are prepared thoroughly and Requisite Knowledge, Skills, that any agenda item questions are answered. and Abilities ■ Budget: Prepares and monitors the office's budget, including Knowledge of the principles and practices of administration processing check requests, monitoring balances,and planning including program monitoring, personnel policy, project annual budget, as well as managing unexpected variables; measurement and control administration. monitors and researches items in City budget. Provides a Knowledge of municipal operations, procedures, policies, laws, quarterly report to the Mayor and Councilmembers to assess objectives and organization. budget priorities. Knowledge of research methods and techniques, statistical and ■ Constituent Services:Manages Management Aides to respond work measurements, and standards development and promptly to constituent complaints or inquiries by gathering implementation. information, coordinating with city staff or others; discusses Knowledge of modern office practices,procedures and equipment. constituent complaints or inquiries with the Mayor or Councilmembers and receives direction; responds to Knowledge of recordkeeping techniques and procedures. constituent via letter, phone,or e-mail;researches and follows Knowledge of correct English usage, grammar, spelling, up on status of projects or pending issues.Attends meetings, punctuation and vocabulary. neighborhood association meetings, special meetings on urgent issues in the community,and others of a variable nature; Knowledge of budget systems and procedures. represents the Mayor and/or Councilmembers at a wide variety Skill in using a computer and Microsoft Office programs. of meetings both during workday and evening,as required. Ability to interpret specific rules,laws and policies and apply them ■ Communications: Assists with and manages Management in a variety of procedural situations. Aides in the review of emails, preparation of responses and ensures messaging is consistent, and is responsible for Ability to perform responsible and difficult administrative work producing one pagers to be shared with constituents on with accuracy,speed and initiative. important community issues.Assists the PIC,Event Coordinator, Ability to conduct analytical studies and surveys. Mayor, Councilmembers and other staff with special events, Ability to prepareanaly[icalreportsand critiquesof both policyand preparing articles for local media, and constituent administrative matters. communication as required. Ensures the Mayor and Councilmembers have bullet point talking points for every Ability to communicate effectively and present technical public speaking occasion. information succinctly In an interesting manner both orally and in ■ Performs other or related duties as assigned. writing. Ability to analyze situations accurately and adopt an effective COUNCIL AIDE course of action. (Management Aide—Confidential) Ability to establish and maintain effective working relationships The part-time Council Aides will work up to 20 hours per week and with staff, city officials, representatives of other agencies, community leaders and the general public. assist City Councilmembers with constituent services, outreach, response to requests, research and analysis, assists with agenda Ability to organize workload to ensure responsibilities are carried packet review and perform other related duties assigned. out in a timely manner. Ability to attend Council,commision and/or committee meetings after hours. sm _ r Compensation & Benefits Senior Management Analyst-Confidential Management Aide-Confidential Full-time Pay and Benefits: Part-time Pay and Benefits: • Current:569,588-$93,252 per year ■ Current: $27.71 -$37.13 per hour ■ Effective July 7,2019: $71,508-595,832 per year ■ Effective July 7,2019: $28.47-$38.15 per hour Retirement-New employees contribute 12%of their salary on a pre-tax basis part-time employees are appointed byand serve at the towards the 2%La60 or 2%@62 CaIPERS retirement formula depending on willof the Department DirectorlCity of Costa Mesa. eligibility. Retirement- Part-time employees participate in The City does not participate in the Social Security system; however, federal either Public Agency Retirement System (PARS) or mandate requires new employees to contribute 1.45%of wages to Medicare. the California Public Employees Retirement System Health Insurance- Employees receive the following health insurance Flexible (CaIPERS). Employees enrolled in PARS contribute benefits contribution: 3.75%of salary with a matching City contribution. at Current: $1,300monthly Employees enrolled in CaIPERS contribute 6.75 - ■ Effective July 7,2019: 51,400 monthly 10.469%of salary depending on elibigility. Long Term Disability (LTD) Insurance- Insurance administered through General Leave- Certain part-time positions are CIGNA with a maximum monthly amount of$7,000. eligible to receive general leave benefits that can be Life Insurance- The City offers a 550,000 term life insurance policy. used for sick,vacation,or holiday time. Supplemental life insurance, short-term disability, accident and/or cancer Direct Deposit-As a condition of employment, all insurance is available at the employees option. new employees are required to participate in the AD&D Insurance- The City offers a 550,000 accidental death and direct deposit program, dismemberment insurance policy. Deferred Compensation-Voluntary contributions up to $19,000 per year for ti 2019. Holidays-96 hours per year(includes 16 floating holiday hours). Vacation-Initially,40 hours per year.This amount increases to 80 hours per year for the second year of service,and increases to a maximum of 120 hours per year in the sixth year of service and beyond(maximum accrual of 320 hours). Sick Leave- 192 hours of available sick time are granted to each new employee. July 1 of each year, the Sick Leave Bank is augmented with a maximum of 96 hours of credited sick leave,but in no case shall the annual augmentation result in more than 192 hours in the Sick Leave Bank. Bilingual Pay-After qualifying,employees may be eligible to receive 2.5%or 5% over assigned pay rate for bilingual pay. Tuition Reimbursement-Up to a maximum of$1,250 per fiscal year. See MOU for specific requirements. Direct Deposit-As a condition of employment,all new employees are required to participate in the direct deposit program. Costa Mesa 'For a complete listing of available benefits,please review the'Benefits Summary- on the Human Resources section of our website at:www.costamesoca.gov 937 } or 1 Community Profile The City of Costa Mesa--just one mile from the Pacific Coast in the heart of Orange _- County—is one of California's most eclectic and vibrant cities.The city is home to South Coast Plaza, one of the nation's largest shopping centers, and the world-class Segerstrom Center for the Arts and South Coast Repertory theatre.Costa Mesa is also the capitol of the action sports industry and the headquarters for companies such as Hurley International,Volcom,RVCA,Rip Curl,and Vans. Selection Procedure The city's diverse dining scene has earned Costa Mesa the award from Rand/McNally ■ To be considered for this opportunity, and USA Today as being the best small town for restaurants west of the Mississippi candidates must submit an application River. Costa Mesa's creative bent has given rise to The Lab and The Camp, two on-line via the City's website: counter-culture retail developments, and the SoCo Collection, a cutting edge, www.costamesaca.gov (Click on environmentally friendly shopping center. 'Employment Opportunities").Candidates Costa Mesa encompasses 16 square miles and has a population of about 110,000.Since must upload a detailed resume into their its incorporation in 1953, Costa Mesa has evolved from a semi-rural farming on-line application. community of 15,000 to a city with robust local economy that generates tax revenues ■ A select number of candidates with the of about$100 million annually. most relevant qualifications will then be Costa Mesa offers 28 parks, two municipal golf courses, 20 public schools and three invited to participate in the next phase of libraries. Orange Coast College, Coastline Community College, Vanguard University, the selection process. The application and Whittier Law School have their campuses in Costa Mesa.The Orange County Fair filing date is: Friday,December 14,2018 and Event Center is also within the city limits. at 5:00 P.M. Costa Mesa residents enjoy a mild Southern California climate.The City's location ■ Please notify the Human Resources provides easy access to many of Southern California's major attractions, including Division 72 hours in advance of the test beaches, mountain areas, high and low deserts, Disneyland, Knott's Berry Farm,Palm date if you have a disability,which requires Springs and Los Angeles. accommodation for the testing process. All employment offers made by the City are contingent upon establishing proof of a perspective candidate's legal The Organization authorization to work in the United States The Costa Mesa City Council just expanded from a five-member City Council to a and successfully passing a comprehensive seven-member City Council as a result of this last election. Further,the City now has its background investigation and post-offer first directly elected Mayor. medical examination. All new employees The City provides services through eight departments that include: City Manager, will be fingerprinted as part of the Development Services,Finance,Fire and Rescue,Information Technology,Police,Parks employment process and a background and Community Services and Public Services. City services are delivered with the investigation and/or criminal check will be assistance of 475 budgeted full-time staff and the General Fund budget of 5124.4 conducted with the Department of Justice. million for FY 2018-19.The City's capital improvement program has allocated 516.9 The City of Costa Mesa is an Equal million to include improvements of streets,curbs,sidewalks,parks,and traffic signals. Opportunity Employer.References will not be checked without prior permission. 538 Mr.Amory Hanson 8102 Ellis Avenue Apartment 121 Huntington Beach CA 92646 November l6, 2021 The Mayoress of Huntington Beach 2000 Main Street Huntington Beach CA 92648 My Dear Madam Mayoress, 1 am writing to express my opposition to Item XXX,the proposal by The Mayoress and Councilman Kalmick to have a"chief of staff'to the Mayoress. I believe this position is redundant and replicates the responsibilities of Miss Catherine Fikes. Sincerely Yours, Mr.Amory Hanson CC:The Honorable Barbara Delgleize CC:The Honorable Rhonda Bolton CC:The Honorable Daniel Kalmick CC:The Honorable Natalie Tomich Moser CC:The Honorable Erik H. Peterson CC:The Honorable Michael Posey SUPPLEMENTAL COMMUNICATION Meetitq Deb: Apnds Mm 1o.; 3o(a 22l