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HomeMy WebLinkAboutAdopt Resolution Nos. 2021-65 and 2021-66 and Approve for In 2000 Main Street. Huntington Beach. CA 92648 City of Huntington Beach 40, ��,�, AIDOMOAl ( Ptr&_)-_soA/ ivo) File #: 21-909 MEETING DATE: 12/21/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Travis K Hopkins, Assistant City Manager Subject: Adopt Ordinance Nos. 4239, 4240, 4241, 4242, 4243, 4244 updating the Huntington Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards. Commissions, and Committees Approved for introduction November 16. 2021 - Vote 7-0 (#4239, #4241, #4242, #4243, #4244) and 6-1 (Peterson-No) on #4240 Statement of Issue: As part of the 2021 Strategic Planning session, City Council identified the streamlining of its Boards, Commissions, and Committees (BCCs) as a key priority and formed an Ad-hoc Council Committee. The ad-hoc Committee subsequently met with City Staff on April 27, May 24, June 8, July 29, August 10. and September 27, 2021 and developed ten recommendations for City Council's consideration. On October 19, the City Council approved ten recommendations to reform, consolidate and/or dissolve a select number of BCCs. Subsequently, on November 16, the City Council approved for Introduction Ordinance Nos. 4239, 4240, 4241, 4242, 4243, and 4244 prepared by Staff to implement approved adjustments on a select number of the City's BCCs. The second reading of these Ordinances are presented tonight for the Council's final adoption. Recommended Action: A) Adopt Ordinance No. 4242, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission:" and. B) Adopt Ordinance No. 4241 , "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2.64 and 2.84 and adding a new chapter 2.64 titled Community and Library Services Commission:" and. C) Adopt Ordinance No. 4243, An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2.86 and 2.30 and add a new chapter 2.30 titled Community and Library Services Department:' and. City of Huntington Beach Page 1 of 2 Pr,ntea on 12 15.2-1 1326 File #: 21-909 MEETING DATE: 12/21/2021 D) Adopt Ordinance No. 4240, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board;" and, E) Adopt Ordinance No. 4239, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.109 entitled Finance Commission;" and, F) Adopt Ordinance No. 4244, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.100." Alternative Action(s): Do not approve the recommendation and direct staff accordingly. Environmental Status: Not applicable Strategic Plan Goal: Community Engagement Attachment(s): 1. Ordinance No. 4242, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission" 2. Ordinance No. 4241, "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2.64 and 2.84 and adding a new chapter 2.64 titled Community and Library Services Commission" 3. Ordinance No. 4243, "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2.86 and 2.30 and add a new chapter 2.30 titled Community and Library Services Department" 4. Ordinance No. 4240, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board" 5. Ordinance No. 4239, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.109 entitled Finance Commission" 6. Ordinance No. 4244, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.100" City of Huntington Beach Page 2 of 2 Printed on 12/15/2021 vowe�1327/Legista Switzer, Donna From: Fikes, Cathy Sent: Monday, December 20, 2021 5:36 PM To: Agenda Alerts Subject: FW:City Council Meeting 12/21/21 Agenda From: donnadillon2l4@aol.com<donnadillon214@aol.com> Sent: Monday, December 20, 2021 5:29 PM To: CITY COUNCIL<city.council@surfcity-hb.org> Subject: City Council Meeting 12/21/21 Agenda Honorable Mayor Delgleize and Council Members, Please pull these items from the consent agenda at the 12/21/21 Council meeting. The citizens of Huntington Beach need to hear your discussion as to why these actions are necessary: 19. 21-1002 Approve and authorize approval of two on-call Professional Services Contracts for Citywide Leadership Development Training with All American Leadership, LLC, and the Southern California Center for Nonprofit Management 24. 21-M Adopt Ordinance Nos. 4239, 4240, 4241, 4242,4243, 4244 updating the Huntington Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards, Commissions, and Committees Approved for introduction November 16, 2021 -Vote 7-0(#4239, #4241, #4242,#4243, #4244) and 6-1 (Peterson-No) on #424 Please take action: H Item 21-1008- Pull this item or vote against it if Mayor Delgleize, Mayor Pro Tern Posey, and Councilman Kalmick proceed. It is unclear to the residents of Huntington Beach, who voted unanimously for City Attorney Michael Gates, why this action is necessary. Does the City's Attorneys Office need extra help? If you are proposing to hire legal council independent of Michael Gates' office,this action will usurp his authority and will end up in protracted litigation. Is this your intention? I am interested to hear their justification of this proposal and why they (Delgleize, Posey, Kalmick)think the City Charter allows this. Michael Gates is stellar attorney, and his office represents our city and wins the most challenging cases. Please vote against this item. Respectfully, from a 49 year property owner and resident of Huntington Beach, SUPPLEMENTAL Donna. DilQon COMMUNICATION 22102 Jonesport Ln Huntington Beach, CA 92646 Men" Dom. donnadillon214@aol.com c� Agande Item No. Switzer, Donna From: Fikes,Cathy Sent: Tuesday, December 21, 2021 9:03 AM To: Agenda Alerts Subject: FW:City Council Meeting 12/21/21 Agenda From: Greg Dillon<gndillon@verizon.net> Sent:Tuesday, December 21, 2021 8:19 AM To:CITY COUNCIL<city.council@surfcity-hb.org> Subject: Fwd:City Council Meeting 12/21/21 Agenda city.co u ncil(dZsu rfcity-h b.ora Greg Dillon SUPPLEMENTAL COMMUNICATION Men" Date: 1 Z LZ//Z. From: Greg Dillon Sent: Monday, December 20, 2021 5:29 PM Agw�thm No„ y -� ��� To: 'city council@surfcity-hb.org' <city.councilasurfcity-hb.org> Subject: City Council Meeting 12/21/21 Agenda Honorable Mayor Delgleize and Council Members, Please pull these items from the consent agenda at the 12/21/21 Council meeting. The citizens of Huntington Beach need to hear your discussion as to why these actions are necessary: 19. 21-1002 Approve and authorize approval of two on-call Professional Services Contracts for Citywide Leadership Development Training with All American Leadership, LLC, and the Southern California Center for Nonprofit Management 24. 21-909 Adopt Ordinance Nos. 4239, 4240, 4241, 4242, 4243, 4244 updating the Huntington Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards, Commissions, and Committees Approved for introduction November 16, 2021 - Vote 7-0 (#4239, #4241, #4242, #4243, #4244) and 6-1 (Peterson-No) on #424 Please take action: H Item 21-1008 - Pull this item or vote against it if Mayor Delgleize, Mayor Pro Tern Posey, and Councilman Kalmick proceed. It is unclear to the residents of Huntington Beach, who voted unanimously for City Attorney Michael Gates, why this action is necessary. Does the City's Attorneys Office need extra help? If you are proposing to hire legal council independent of Michael Gates' office, this action will usurp his authority and will end up in protracted litigation. Is this your 1 intention? I am interested to hear their justification of this proposal and why they (Delgleize, Posey, Kalmick) think the City Charter allows this. Michael Gates is stellar attorney, and his office represents our city and wins the most challenging cases. Please vote against this item. Respectfully, from a 49 year property owner and resident of Huntington Beach, Greg Dillon 22102 Jonesport Ln Huntington Beach, CA 92646 donnadillon214(a)aol.com 2 Switzer, Donna From: Fikes, Cathy Sent: Tuesday, December 21, 2021 12:47 PM To: Agenda Alerts Subject: FW: No on item numbers 19, 24, 37 -----Original Message----- From: Betty<bettyinhb@yahoo.com> Sent:Tuesday, December 21, 2021 11:43 AM To: CITY COUNCIL<city.council@surfcity-hb.org> Subject: No on item numbers 19, 24, 37 Mayor and council I strongly urge you to vote NO on the following item numbers. *"No on; Item# 19. 21-1002 Approve and authorize approval of two on-call Professional Services Contracts for Citywide Leadership Development Training with All American Leadership, LLC, and the Southern California Center for Nonprofit Management Recommended Action: A)Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of Huntington Beach and All American Leadership, LLC, for Leadership Development Training;" and, B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and Southern California Center for Nonprofit Management for Leadership Development Training. "No on; Item#24.21-909 Adopt Ordinance Nos.4239, 4240,4241,4242,4243,4244 updating the Huntington Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards, Commissions, and Committees Approved for introduction November 16, 2021 -Vote 7-0(#4239,#4241,#4242, #4243, #4244)and 6-1 (Peterson-No)on#4240 **No on the most ridiculous H-item have seen to date; Item#37. 21-1008 Submitted by Mayor Delgleize, Mayor Pro Tem Posey and Councilmember Kalmick- Request that Staff engage a process to facilitate City Council selection of an Outside Legal Firm that would directly report to and support the City Council Recommended Action: It is recommended that the City Council direct the City Manager to engage a process to facilitate the City Council's selection of an outside legal firm that would directly report to and support the City Council. Betty Flynn Sent from my Whone SUPPLEMENTAL COMMUNICATION maebm Date: / / .2! / '2i/ Agenda Item No: 1 I rrEMSA,, gD,F6, 14J fK IrE74sc, c0r City of Huntington Beach ASAM4eWxD dysdPnc�tf�mtL (0 NhUq//C/}770K� t 69rV CE A1tc.i-d14U y241 f 4z yN File #: 21-863 MEETING DATE: 11/16/2021 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Oliver Chi, City Manager PREPARED BY: Travis K. Hopkins, Assistant City Manager Subject: Adopt Resolution Nos. 2021-65 and 2021-66 and approve for introduction Ordinance Nos. 4239, 4240, 4241, 4242, 4243, 4244 to update the Huntington Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards, Commissions, and Committees Statement of Issue: As part of the 2021 Strategic Planning session, City Council identified the streamlining of its Boards, Commissions, and Committees (BCCs) as a key priority and formed an Ad-hoc Council Committee. The ad-hoc Committee subsequently met with City Staff on April 27, May 24, June 8, July 29, August 10, and September 27, 2021 and developed ten recommendations for City Council's consideration. On October 19, the City Council approved ten recommendations to reform, consolidate and/or dissolve a select number of BCCs. Per the Council's direction, Staff prepared the appropriate Resolution(s) and Ordinances necessary to implement adjustments approved by the Council. One of adjustments was to modify Personnel Commission's scope to refocus primarily on the critical matters related to investigations, appeals, and impasse matters, and leave job classification reviews to the City's administrative function. Staff is currently in the process of reviewing and updating current Personnel Rules adopted in 1974, including duties of the Personnel Commission and will bring a resolution back to the City Council for its consideration and adoption upon the completion of updating Personnel Rules. Separately, the City Council directed Staff to form the Disability Advisory Committee as a separate stand-alone committee with potentially seven at-large citizen appointees, rather than having it as a subcommittee of the Citizens Infrastructure Advisory Board/Public Works Commission to address needs of people with disabilities in Huntington Beach. As such, Staff plans to present a proposal with roles and structure of such committee to the City Council at a later time. The Huntington Beach Municipal Code 2.100 Operating Policies for Boards and Commissions also requires adjustments to modernize and make rules clear, consistent, and enforceable across all BCCs. The City will be enforce and ensure that all BCCs adhere to this code once the amendment is approved. City of Huntington Beach Page 1 of 6 Printed on 1 111 012 021 oo"re2riiy Legismr" File #: 21-863 MEETING DATE: 11/16/2021 Financial Impact: Not applicable Recommended Action: A) Approve the official dissolution of the Strategic Planning Ad-hoc Committee and BCC Review Ad- hoc Committee; and/or, B) Approve the consolation of the Economic Development Committee and Downtown Economic Development Committee; and/or, C) Approve the conversion of Smart Cities Ad-hob Committee into a standing, three-Council member, Smart Cities & Technology Committee; and/or, D) Adopt Resolution No. 2021-65, "A Resolution of the City Council of the City of Huntington Beach repealing Resolution No. 2000-78 to formally dissolve the Children's Needs Task Force;" and/or, E) Adopt Resolution No. 2021-66, "A Resolution of the City Council of the City of Huntington Beach amending and reconstituting the Human Relations Task Force to the Huntington Beach Human Relations Committee (HBHRC);" and/or, F) Approve for Introduction Ordinance No. 4242, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission;" and approve the official dissolution of the Beautiful, Landscape, and Tree (BLT) Committee; and/or, G) Approve for Introduction Ordinance No. 4241 , "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2.64 and 2.84 and adding a new chapter 2.64 titled Community Services Commission;" and/or, H) Approve for Introduction Ordinance No. 4243, An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2.86 and 2.30 and add a new chapter 2.30 titled Community and Library Services Department;" and/or, 1) Approve for Introduction Ordinance No. 4240, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board;" and/or, J) Approve for Introduction Ordinance No. 4239, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.109 entitled Finance Commission;" and/or, K) Approve for Introduction Ordinance No. 4244, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.100." Alternative Action(s): City of Huntington Beach Page 2 of 6 Printed on 1 111 0/2 02 1 powerz258 Legts;ar'" File #: 21-863 MEETING DATE: 11/16/2021 Do not approve the recommendation and direct staff accordingly. Analysis: Per the City Council's direction, Staff worked with City Attorney's Office and prepared the appropriate Resolution(s), Ordinance(s), and other reports necessary to implement adjustments approved by the Council. Such documents are presented tonight for the Council's consideration and official adoption. 1. Approve the official dissolution of the Strategic Planning Ad-hoc Committee and BCC Review Ad-hoc Committee as their goals have been met. 2. Approve combining of the Downtown Economic Development Committee and the Economic Development Committee (EDC), comprising of the Mayor, Mayor Pro Tem, and Immediate Past Mayor. The EDC will meet every other month and as-needed. 3. Approve the conversion of Smart Cities Ad-hoc Committee into Smart Cities & Technology Committee. Per the Council's approval, this Committee becomes a standing Council Committee comprised of three appointed City Council members, whose goal is to provide strategic policy direction towards the City's Smart Cities roadmap / broadband master plan efforts as well as other innovative technology initiatives. 4. Adopt Resolution No. 2021-65 to repeal Resolution No. 2000-78 to formally dissolve the Children's Needs Task Force. This allows an official dissolution of the Children's Needs Task Force and its current members will retire effectively at the time of its dissolution. 5. Adopt Resolution No. 2021-66 to officially rename the Human Relations Task Force to the Human Relations Committee, approve its updated bylaws, and adopt the Declaration of Policy About Human Dignity (See Attachment 2). On October 19, 2021, the City Council approved the renaming the Human Relations Task Force (HRTF) to Huntington Beach Human Relations Committee (HBHRC) and directed Staff. The updated bylaws were approved by the HRTF and submitted tonight for the City Council's approval. Key changes include: 0 Revise the HRTF's title as the Huntington Beach Human Relations Committee 0 Update the Committee's bylaws to be consistent with HBMC 2.100 o Add the following Vision Statement to the Committee's bylaws: Huntington Beach is a community where all people feel respected, valued, and are free from discrimination and violence. o Revise the Mission Statement from "to promote and celebrate diversity in our community through education and understanding" to "to inspire and promote mutual understanding, respect, safety, and the wellbeing of all in our community through education and engagement." The attached bylaws were reviewed by the City Attorney and are approved as to form. City of Huntington Beach Page 3 of 6 Printed on 1 111 0/2 02 1 powert25a Legistar:u File #: 21-863 MEETING DATE: 11/16/2021 Additionally, on January 19, 2021 , at the requests of Mayor Carr and Councilmember Moser through the Council Item, the City Council also approved the reaffirmation of the Declaration of Policy About Human Dignity. In response to the exponential increase in hate crimes and incidents in the region over the past two years (based on the data included in the 2020 Orange County Human Relations Hate Crimes Report released on September 17, 2021), Mayor Carr also directed the Task Force to review and enhance the 25-year old document. As such, the HRTF discussed and made recommended changes on the Declaration of Policy About Human Dignity. The updated document is being presented for City Council's consideration and official adoption. This declaration was reviewed by the City Attorney and is approved as to form. 6. Adopt Ordinance No. 4242 to amend the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission"; Approve the official dissolution of the Beautiful, Landscape, and Tree (BLT) Committee. This allows the City to consolidate the Citizens Infrastructure Advisory Board (CIAB), Public Works Commission, and Beautification, Landscape, and Trees (BLT) Committee into the new CIAB/Public Works Commission. This will rename the Public Works Commission as the CIAB/Public Works Commission, incorporate the scopes of work for three advisory bodies and include the following provisions: o All current members of both bodies who remain in good standing will continue to serve in the new Commission until their terms sunsets. The Commission will thereafter be comprised of seven members serving the term that coincides with his / her Council appointer's term. o Incorporate the BLT's scope of work (excluding the administrative functions) into the duties of the CIAB/PW Commission. Current BLT Committee members will be released from membership. o Require future new members of the CIAB/PW Commission to be residents with special interest, training, and/or experience in the field of Public Works. o Revise the minimum project dollar threshold ($50,000) to be consistent with the City's policies related to CIP projects. 7. Adopt Ordinance No. 4241 to repeal the HBMC Chapters 2.64 and 2.84 and add a new chapter 2.64 Community Services Commission 8. Adopt Ordinance No. 4243 to repeal the HBMC Chapters 2.30 and 2.86 and add a new chapter 2.30 Community and Library Services Department This enables the City to consolidate the Community Services Commission and Library Board of Trustees and to amend the HBMC chapters reflecting the reorganization of the Community and Library Services Department as one department. Key changes in provisions include: o All existing members in good standing with the Library Board and Community Services Commission will continue to serve in their current terms until they sunset. The Commission will thereafter be comprised of seven members serving the term that City of Huntington Beach Page 4 of 6 Printed on 111102021 power(M Leg,s;aP" File #: 21-863 MEETING DATE: 11/16/2021 coincides with his / her Council appointer's term. o Remove the six one-year term member positions from the Community Services Commission. o Remove the Library Board of Trustee section on "Library Privileges Regulated" and incorporate such duties and authorities to the Community and Library Services Director, who is best equipped to oversee the library privileges and operations. 9. Adopt Ordinance No. 4240 to amend HBMC Chapter 2.102 Environmental and Sustainability Board This allows the City to re-establish the Environmental Board as the Environmental and Sustainability Board and refine its role to develop and monitor progress on the City's comprehensive Sustainability Master Plan. The membership will be changed from 9 to 7 citizen members and chaired by two Council Liaison members. The Board will meet every other month and as needed. 10. Adopt Ordinance No. 4239 to amend HBMC Chapter 2.109 Finance Commission This allows the City to modify the Finance Commission structure to better align with the Finance Department's fiscal year milestones, which include mid-year and annual budget reviews and audits. The composition of the Commission continues to be seven (7) individual Council appointees, but preferably with a professional finance or budgeting background. The Finance Commission will meet six times per year and as needed at the request of the City Council or by Finance Commission request with the approval of the City Council. 11. Adopt Ordinance No. 4244 to amend HBMC Chapter 2.100 Operating Policies for Boards and Commissions During this review, it was identified that the Huntington Beach Municipal Code 2.100 Operating Policies for Boards and Commissions also requires adjustment to modernize and make rules consistent and enforceable across all BCCs. The City will ensure that all BCCs adhere to this code once the amendment is approved. The amendment include rules regarding removal of members, record retentions, and attendance requirements. Change in provisions include: o Removal of Members (New): Members may be appointed and positions maintained by individual or majority of City Council. o Attendance (Revised): Members with unexcused absences greater than one third of the scheduled meetings during a calendar year or miss more than two consecutive unexcused absences shall automatically vacate the office. o Records (New): Records of the boards and commissions, and committees shall be retained per the City's Records Retention Guideline. Environmental Status: Not applicable City of Huntington Beach Page 5 of 6 Printed on 1111012021 rmefEW: Leoista,T" File #: 21-863 MEETING DATE: 11/16/2021 Strategic Plan Goal: Community Engagement Attachment(§): 1. PowerPoint Presentation 2. Resolution No. 2021-65, "A Resolution of the City Council of the City of Huntington Beach repealing Resolution No. 2000-78 to formally dissolve the Children's Needs Task Force" 3. Resolution No. 2021-66, "A Resolution of the City Council of the City of Huntington Beach amending and reconstituting the Human Relations Task Force to the Huntington Beach Human Relations Committee (HBHRC" 4. Ordinance No. 4242, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission" 5. Ordinance No. 4241 , "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2.64 and 2.84 and adding a new chapter 2.64 titled Community Services Commission" 6. Ordinance No. 4243, An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2.86 and 2.30 and add a new chapter 2.30 titled Community and Library Services Department" 7. Ordinance No. 4240, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board" 8. Ordinance No. 4239, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.109 entitled Finance Commission" 9. Ordinance No. 4244, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.100" City of Huntington Beach Page 6 of 6 Printed on 1 111 0/2 0 2 1 po erE262 Legis;a:'- City Council/ Public Financing Authority ACTION AGENDA November 16, 2021 ADMINISTRATIVE ITEMS 21. 21 -852 Authorized the City Manager to execute a Sole Source purchase order for the purchase of two (2) Tesla Model Y Electric Vehicles for addition to the Police Department fleet Recommended Action: Approve the sole source purchase of two (2) Tesla Model Y Electric Vehicles Approved 6-1 (Peterson-No) 25. 21-863 Adopted Resolution Nos. 2021-65 and 2021-66 and approved for introduction Ordinance Nos. 4239, 4240, 4241, 4242, 4243, 4244 to update the Huntington Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards, Commissions, and Committees Recommended Action: A) Approve the official dissolution of the Strategic Planning Ad-hoc Committee and BCC Review Ad-hoc Committee, and/or, B) Approve the consolation of the Economic Development Committee and Downtown Economic Development Committee, and/or. C) Approve the conversion of Smart Cities Ad-hob Committee into a standing. three-Council member. Smart Cities & Technology Committee, and/or, D) Adopt Resolution No 2021-65. 'A Resolution of the City Council of the City of Huntington Beach repealing Resolution No. 2000-78 to formally dissolve the Children Needs Task Force." and/or. E) Adopt Resolution No. 2021-66, "A Resolution of the City Council of the City of Huntington Beach amending and reconstituting the Human Relations Task Force to the Huntington Beach Human Relations Committee (HBHRC)." and/or. F) Approve for Introduction Ordinance No 4242. "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission," and approve the official dissolution of the Beautiful. Landscape. and Tree (BLT) Committee. and/or. G) Approve for Introduction Ordinance No 4241, "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2 64 and 2.84 and adding a new chapter 2 64 titled Community and Library Services Commission." and/or. 7 City Council/ Public Financing Authoritv ACTION AGENDA November 16, 2021 H) Approve for Introduction Ordinance No 4243, An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2 66 and 2 30 and add a new chapter 2.30 titled Community and Library Services Department." and/or. 1) Approve for Introduction Ordinance No 4240. "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2 102 entitled Environmental & Sustainabdity Board" and/or. J) Approve for Introduction Ordinance No 4239, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2 109 entitled Finance Commission:" and/or. K) Approve for Introduction Ordinance No 4244, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2 100 " Items A), B), D), 17, G), H), J), K)Approved 7-0: Items C), E), 1) Approved 6-1 (Peterson-NO), as amended by Supplemental Communication (Ordinance Nos. 4240, 4241, and 4244) 26. 21 -875 Directed Staff to solicit proposals to prepare construction documents for a redesign of Main Street and extended the temporary closure of the second block on Main Street to vehicular traffic Recommended Action: A) Direct staff to solicit proposals to prepare construction documents for Main Street reconfiguration. And B) Direct Staff to extend the temporary closure of the second block of Main Street to vehicular traffic during the reconfiguration evaluation. Approved Plaza Scheme 6-1 (Peterson-No) 27. 21-877 Approved Revised Edison Park Reconfiguration Conceptual Plan "Option 3" submitted via Supplemental Communication Recommended Action: Approve the final Edison Park reconfiguration conceptual plan (Option 3), and authorize staff to move forward with initiating development of the design and bid package for construction of the updated facility. Approved 7-0. as amended by Supplemental Communication (Option 3) Pursuant to Resolution No. 2015-46, at approximately 10:50 PM a consensus of Council was reached to continue the meeting past the hour of 11:00 PM. 8 LHIHNGTON City of Huntington Beach Board, Commission, & Committee ( BCC) Reconfiguration - Approval and Adoption of Resolutions and Ordinances City Council Meeting November 16, 2021 City Council Meeting 263 Background • A part of the 2021 Strategic Planning and Policy Priority document, staff was directed to work with City Council to develop recommended updates. • An Ad-hoc Committee of 3 City Council Members was formed on March 15, 2021 > Committee met six times on April 27, May 24, June 8, July 29, August 10, and September 27, 2021 and developed ten recommendations. • On October 19, the City Council approved ten recommendations to reform, consolidate and/or dissolve a select number of BCCs. • Per the Council's direction, Staff prepared the appropriate Resolution(s) and Ordinances necessary to implement adjustments for your approval. • The HBMC 2.100 Operating Policies for Boards and Commissions also requires adjustment to make rules consistent and enforceable across all BCCs. 5� City Council c.r. 264 Recommended Actions 1. Approve the official dissolution of the Strategic Planning Ad-hoc Committee and BCC Review Ad-hoc Committee 2. Approve the consolidation of the Economic Development Committee and Downtown Economic Development Committee • A standing Council Committee, comprised of the Mayor, Mayor Pro Tern, and Immediate Past Mayor • The EDC will meet every other month and as needed 3. Approve the conversion of Smart Cities Ad-hoc Committee into a standing Smart Cities & Technology Committee • Structure: a standing, three-Council member Committee, appointed by the City Council • Goal: to provide strategic policy direction towards the City's Smart Cities roadmap / broadband master plan efforts as well as other innovative technology initiatives. 41 City Council Meeting ? 3 265 3 Recommended Actions 4. Adopt Resolution No. 2021-65, "A Resolution of the City Council of the City of Huntington Beach repealing Resolution No. 2000-78 to formally dissolve the Children's Needs Task Force;" • Their purpose of addressing the needs of the children in the community can be served by school districts, community-based organizations, and through on-going programs performed by City staff, the Library, the Youth Board, and quarterly School District / City Committee meetings • Current members will retire effectively at the time of its dissolution 5. Adopt Resolution No. 2021-66, "A Resolution of the City Council of the City of Huntington Beach amending and reconstituting the Human Relations Task Force to the Huntington Beach Human Relations Committee (HBHRC);" • Approve its updated bylaws voted by the HRTF on August 10, 2021 including a new Vision Statement and revised Mission Statement, along with minor administrative changes. • Adopt the updated Declaration of Policy About Human Dignity; per Mayor Carr and Councilmember Moser's direction, HRTF reviewed and made recommended changes on the Declaration document. City Council Meeting 4 .un 266 d Recommended Actions 6. Adopt Ordinance No. 4242, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission;" and approve the official dissolution of the Beautification, Landscape, and Tree (BLT) Committee. • All current members of both bodies who remain in good standing will continue to serve in the new Commission until their terms sunsets. • The Commission will thereafter be comprised of seven members serving the term that coincides with his / her Council appointer's term. • Incorporate the BLT's scope of work (excluding the administrative functions) into the duties of the CIAB/PW Commission. Current BLT Committee members will be released from membership. • Require future new members of the CIAB/PW Commission to be residents with special interest, training, and/or experience in the field of Public Works. • Remove the minimum project dollar threshold ($50,000) to be consistent with the City's policies related to CIP projects. City Council Meeting 1411n 267 5 Recommended Actions 7. Adopt Ordinance No. 4241, "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2.64 and 2.84 and adding a new chapter 2.64 titled Community Services Commission;" 8. Adopt Ordinance No. 4243, An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2.86 and 2.30 and add a new chapter 2.30 titled Community and Library Services Department;" All existing members in good standing with the Library Board and Community Services Commission will continue to serve in their current terms until they sunset. The Commission will thereafter be comprised of seven members serving 4-year terms. • Remove the six one-year term member positions from the Community Services Commission. • Remove the Library Board of Trustee section on "Library Privileges Regulated" and incorporate such duties and authorities to the Community and Library Services Director, who is best equipped to oversee the library privileges and operations. City Council Meeting 6 268 6 Recommended Actions 9. Adopt Ordinance No. 4240, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board;" To re-establish the Environmental Board as the Environment and Sustainability Board and refine its role to develop and monitor progress on the City's comprehensive Sustainability Master Plan • Membership: changed from 9 to 7 members including five (5) citizen members appointed by the City Council and two Council Liaison members who shall be Chair and Vice Chair, unless the Council Liaison delegates the positions to another Board member • Limit board membership to two consecutive terms of 4 years, to be consistent with the "HBMC 2.100 — Operating Policies for Boards and Commissions" • Meeting: meet every other month and as needed. City Council Meeting 7 1i411 M. 269 7 Recommended Actions 10. Adopt Ordinance No. 4239 "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.109 entitled Finance Commission;" • To modify the Finance Commission structure to better align with the Finance Department's fiscal year milestones • 7 individual Council appointees, but preferably with a professional finance or budgeting background • Meeting: meet six times per year and as needed at the request of the City Council or by Finance Commission request with the approval of the City Council City Council Meeting 8 270 8 Recommended Actions 11. Adopt Ordinance No. 4244 "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.100 Operating Policies for Boards and Commissions" To modernize and make rules consistent and enforceable across all BCCs. Key changes include: — Removal of Members (NEW) "Members may be appointed and positions maintained by individual or majority of City Council" Attendance (REVISED) "Members with unexcused absences greater than one third of the scheduled meetings during a calendar year or miss more than two consecutive unexcused absences shall automatically vacate the office." — Records (NEW) "Records (e.g. meeting agendas, minutes, and staff reports) of the boards and commissions, and committees shall be retained per the City's Records Retention Guideline." vCityCouncil n.4ln 271 9 RESOLUTION NO. 2021-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGFON 13EACI-I REPEALING RESOLUTION NO. 2000-78 TO FORMALLY DISSOLVE THE CHILDREN'S NEEDS TASK FORCE WHEREAS, the City Council of the Cite of Huntington Beach established the Children's Needs Task Force (CN-fF) by the approval of Resolution No. 2000-13. The CNTF was designed to identify the needs of the children in the community and to develop goals and objectives to meet those needs. The City Council has determined that the Children's Needs Task Force is no longer necessary and therefore dissolves it. The City Council formally thanks the members of this Task Force for their important contributions and years of service. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: I. Repeal Resolution No. 2000-73, thereby dissolving the Children's Needs Task Force and anv minute orders, resolutions or instructions pertaining to the Children's Needs Task Force. 2. The Children's Needs -task Force is hereby declared dissolved upon approval of this Resolution. PASSED AND ADOPTED by the City Counci of the City of Huntington Beach at a regular meeting thereof held on the /loy^ day of " _, 2021. o Mayor INITIATED AND APPROVED: City Manager APPROV CD AS T ORNI: � V City Attorney 21-10639271020 Res. No. 2021-65 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on November 16, 2021 by the following vote: AYES: Peterson, Bolton, Delgleize, Carr, Posey, Moser, Kalmick NOES: None ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California RESOLUTION NO. 2021-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ANIE'NDING AND RECONSTITUTTNG THE HU\-lAN RELATIONS TASK FORCE TO THE HUNTINGTON BEACH HUMAN RELATIONS COMMITTEE (HBFIRC) WHEREAS: on April 7, 1997, the City Council of the City of Huntington Beach created and established the Human Relations Task Force; and WHEREAS, on October 19, 2021, the City Council desires to amend and restate the purpose, changing the name and redoing the bylaws in order to better meet the needs of the City Council and the community, NOW THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: I. The Human Relations Task Force is hereby renamed Huntington Beach Human Relations Committee (HBFIRC). 2- That the primary duty of the HBI-IRC shall be to implement programs supporting the City's Declaration of Policy about Flutnan Dignity, a copy of which is attached hereto as Exhibit '`A" and incorporated by this reference as though fully set forth herein. The City Council may, by minute action, assign other such duties to the HBFIRC as may be convenient or necessary. 3. The 1-1131-IRC's updated bylaws are attached hereto as Exhibit "B" and approved by this Resolution and incorporated by reference as though fully set forth herein. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on this /*Nay of M Vernhe��2021- 0 Mayor I 'IT[ TED ,X 'D r1djP12OVED: City Manager APPROVED AST R-M: Crt1A tort y AV 21-10619/271165 Resolution No. 2021-66 Exhibit "A" Declaration of Policy On Human Dignity Huntington Beach is a city whose residents represent every walk of life, come from many nations, share varied lifestyles, and hold different religious beliefs. This diversity brings to our city a rich and varied cultural heritage. Our citizens honor and respect the diversity that exists in Huntington Beach. When acts of hate are committed against any citizen, it is considered an act against the entire community. The Huntington Beach City Council declares that everyone should be treated with courtesy and respect, regardless of their actual or perceived racial background, their nation of origin, the religion they practice, their sexual orientation, gender, gender identity or gender expression, or disability status. It is the right of all residents to pursue their daily lives with the knowledge that they will not be physically harmed or verbally abused. The Huntington Beach City Council states in the strongest terms that it condemns all hate incidents and hate crimes and will vigorously fight criminal activity related to hate with all of the resources at its disposal. A hate incident is the behavior that is motivated by hate or bias towards a person's actual or perceived disability, gender, gender identity, or gender expression, nationality, race or ethnicity, religion or sexual orientation but is not criminal in nature. Typically, these behaviors are protected by the First Amendment right to freedom of expression. If this type of behavior escalates to threats or is carried out against a person or property, or becomes an incitement to commit violence, it would be classified as a hate crime. According to California penal code 422.55, a hate crime is a criminal act committed, in whole or in part, because of one or more of the following actual or perceived characteristics of the victim: disability, gender, gender identity, or gender expression, nationality, race or ethnicity, religion, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. It may involve a verbal, written, or physical action that is intended to create emotional suffering, physical harm or property damage. The City Council warns those who advocate or perpetrate hate not to test the community's resolve to oppose them. It is the city's stated policy to vigorously pursue a course of investigation, apprehension, prosecution, conviction, and incarceration of all those who participate in hate crimes. For hate incidents, and in cases where incarceration or prosecution is not sought or granted, the City Council strongly supports alternatives to carceral punishment, which gives an opportunity to repair harm within the community where and if possible. In support of this declaration, the City Council sends these messages: To the Community To the community we say, "Believe in the value of interdependence of all people. Every member of our community has the right to be treated with dignity and it is our collective responsibility to ensure this is normalized behavior. Participate at your places of worship community meetings, and wherever you are; lend your voice in opposing hate." To the Schools To the schools we say, "Continue fostering safe environments of learning and care. Encourage curiosity and keep developing programs and curricula which promote respect, inclusion and acceptance towards all. Call on resources of the city, the county, the state, and the nation as you engage in the educational process to combat hate." To the Parents To the parents we say, "Act as positive role models for your children by demonstrating inclusion and acceptance of those whose race, nationality, religion, sexual orientation, gender, gender identity, or gender expression, or disability status may be different from yours. You are the most powerful influence on your children's behavior." To the Youth To the youth we say, "Educate yourself to the ways of the world and the lessons of history. Develop sensitivity towards the feelings of others. Thus, as you grow into adulthood and become society's leaders, you will be more effective in the fight to preserve our humanity. " Do not ignore history. What we do should be a monument to all who have lost their lives because of hatred. We must all become activists in this battle as a living memorial. Remember that silence and apathy are the greatest allies of those committing hate crimes and initiating hate incidents. If you are a victim or a witness of a hate crime or hate incident, call 9-1-1, and say "I want to report a hate crime." With those seven words, you will instantly have as an ally the full resources of the city of Huntington Beach and the nearly 200,000 residents of our city. You are not alone! Together, the city of Huntington Beach and its residents will promote a city that welcomes all and vigilantly protects against hate crimes and hate incidents. The Huntington Beach City Council declares that it will not tolerate any hate crimes or hate incidents in our community. The previous Declaration of Policy on Human Dignity was unanimously adopted by the Huntington Beach City Council on May 6, 1996 in response to brutal hate crimes in Huntington Beach resulting in the murder of Vernon Flournoy and attempted murder of George Mondragon by members of white supremacist groups. The matter of hate incidents and hate crimes, which are numerous and pernicious, do much to degrade the quality of life for all in our community. Now known as Declaration of Policy on Human Dignity, this document was adopted by the Huntington Beach City Council on November 16, 2021. Resolution No. 2021-66 Exhibit "B" HUNTINGTON BEACH HUMAN RELATIONS COMMITTEE BYLAWS 1. Article I: NAME The name of this committee shall be the Huntington Beach Human Relations Committee (HBHRC). 2. Article It: VISION & MISSION STATEMENT 2.1 VISION STATEMENT Huntington Beach is a community where all people feel respected, valued, and are free from discrimination and violence. 2.2 MISSION STATEMENT The HBHRC mission is to inspire and promote mutual understanding, respect, safety and the wellbeing of all in our community through education and engagement. 3. Article III: MEMBERSHIP COMPOSITION 3.1. MEMBERSHIP Membership shall consist of 9 voting members. All members shall be residents and electors of the City of Huntington Beach. 3.2. FULL VOTING MEMBERSHIP The full voting membership of the HBHRC shall consist of 9 members. 4. Article IV: MEMBERSHIP TERMS OF SERVICE Each member shall be appointed by the City Council as recommended by the Council liaisons for a four-year term, with no member serving more than two consecutive terms. Members seeking reappointment for a second term shall submit a letter requesting reappointment to the City Council Liaisons for review and consideration 90 days prior to the expiration of their current term. Approximately one-half of the membership shall be appointed every two years. If a member fills a vacant seat with more than 2 years left for that term, this will count as 1 term. 5. Article V: MEMBERSHIP ATTENDANCE 5. 1. RULES FOR MEMBERSHIP Any member shall automatically vacate his/her membership upon a fifth (5th) unexcused absence during the calendar year or upon more than three (3) consecutive absences. With the exception of emergencies, absences must be reported to the Chairperson preceding the meeting so the absence may be recorded as excused in the minutes. 5.2. VACANCIES Upon removal or resignation of a member prior to the end of a term, a successor shall be appointed in accordance with Article IV to complete the vacated term. Resolution No. 2021-66 Exhibit "B" 6. Article VI: VOTING 6.1. RULES Each member of the HBHRC shall have one vote. 6.2. QUORUM A quorum of the full membership is required in order to transact business at every regular meeting. For the purposes of the HBHRC, a quorum is represented by a simple majority of the members then in office. 7. Article VII: MEETING REQUIREMENTS 7.1. TIME AND PLACE Regular meetings of the HBHRC shall be held in a designated location specified in the public posting. Additionally, if unforeseen or extenuating circumstances arise alternate accommodations can be made via digital platform. 7.2. OPEN MEETINGS All meetings of the HBHRC shall be open and public, and all persons shall be permitted to attend any meeting. All meetings shall be governed by Robert's Rules of Orders and the Brown Act. 7.3. POSTING OF PUBLIC MEETING NOTICE All agendas and notices of meetings for the HBHRC and its standing committees shall be posted for public review in accordance with the Brown Act. 7.4. ADJOURNED REGULAR MEETINGS Any regular meeting of the HBHRC may be adjourned to a subsequent date prior to the next regular meeting to consider further items. An adjournment notice shall be posted on the official posting board within 24 hours after the time of the adjournment. If a regular meeting of the HBHRC is adjourned to a subsequent date, a new agenda and notice of meeting must be posted as required by the Brown Act. 7.5. SPECIAL MEETINGS Special meetings may be called by the chairperson or a majority of the HBHRC. Notice of a special meeting must be given as required by the Brown Act. 8. Article VIII: OFFICERS 8.1. COMPOSITION Officers shall consist of one chairperson, one vice chairperson, and one secretary. 8.2. NOMINATION OF OFFICERS At the regular meeting immediately preceding the meeting at which officers shall be elected, the chairperson shall appoint a Nominations Committee consisting of three members. The Nominations Committee shall solicit and/or receive nominations and meet as frequently as necessary to screen nominees for the officers who will be elected. All officers shall be drawn from the membership. EXHIBIT B Resolution No. 2021-66 Exhibit "B" 8.3. ELECTION The annual election of officers shall be held at the regular meeting each December, or at such other meeting set by the membership. The Nominations Committee shall announce the names of those members who are seeking election to each of the officer positions to be elected. The chairperson shall ask the membership for additional nominations for each of the officers to be elected. Members may nominate other members or themselves. The chair shall allow the members to question any of the nominees. The election of each of the officers shall be conducted by secret ballot. 8.4 POSTPONING ELECTION OF OFFICERS By a majority vote of the members present, the HBHRC may postpone for a period not to exceed 90 days, the annual election of officers. In the event of a postponement, those members serving in the positions whose election was postponed shall be asked to continue until the new election. In the event that such officers do not wish to continue to serve in their positions, interim officers shall be elected by the membership to serve until the postponed election takes place. 8.5 TERMS All officers shall be elected by the full membership for a one-year term, with no officer serving more than three consecutive terms in the same position. 8.6 ATTENDANCE Officers are required to attend all regular meetings. Any officer having more than three unexcused absences during his or her term of office shall automatically vacate his or her position. 8.7 VACANCIES An unanticipated vacancy of an officer, which may occur during the course of an Officer's term, shall be filled by a vote of the membership within 30 days of the notice of resignation or vacancy. 9. Article IX: DUTIES OF OFFICERS 9. 1. CHAIRPERSON The Chairperson shall preside at all regular meetings of the HBHRC, prepare the agenda for all regular meetings, and shall have powers and duties as may be prescribed from time to time by the membership. The Chairperson shall be the spokesperson for the HBHRC and shall also have a vote on all matters. 9.2. VICE CHAIRPERSON The Vice Chairperson shall preside at all regular meetings in the absence of the Chairperson and perform duties as assigned by the Chairperson. The Vice Chairperson shall also have a vote on all matters. 9.3. SECRETARY The Secretary shall prepare minutes for all regular meetings. Other duties include the drafting of required business correspondence and the preparation of an annual summary of activities. The Secretary shall also have a vote on all matters. EXHIBIT B Resolution No. 2021-66 Exhibit "B" 9.4. ADDITIONAL DUTIES The executive officers, in conjunction with the staff liaison, will maintain a calendar of events and activities. 10. Article X: AUTHORIZATION TO TAKE ACTION The HBHRC shall take such actions that it deems necessary and proper to further the goals identified in its Mission Statement set forth in Article ll; provided, however, that such actions shall not be inconsistent with all applicable federal, state and local laws, regulations and ordinances as well as any recommendation or guidance received from a majority of the City Council. 11. Article XI: CONFLICT OF INTEREST Any member who believes they may have a financial or business conflict of interest with respect to any activities of the HBHRC shall disclose the fact to the membership and refrain from voting on such matters. No member of the HBHRC may utilize information obtained by reason of membership for personal gain. 12. Article XII: AMENDMENT OF BY-LAWS These by-laws may be amended at any regular meeting by a two-thirds majority vote of board members then in office, providing that the amendment has been submitted in writing at the previous meeting. All by-laws are subject to approval of the Huntington Beach City Council. EXHIBIT B Res. No. 2021-66 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on November 16, 2021 by the following vote: AYES: Bolton, Delgleize, Carr, Posey, Moser, Kalmick NOES: Peterson ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ORDINANCE NO. 4242 AN ORDNANCE OF THE CITY COUNCIL OF TFIE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH N4UNICIPAL CODE BY REPEALING CHAPTER 2.103 AND 2.111 AND CREATING A NEW CHAPTER 2.111 TITLED "CITIZEN INFRASTRUCTURE ADVISORY BOARD/PUBLIC WORKS COMMISSION." WFIEIZEAS. the City Council established an Ad-hoc Committee in March 2021 to perform an assessment of the duties, priorities, current relevancy, and overall framework of the City's Boards, Commissions; and Committees, as well as providing recommendations to streamline any overlapping functions for consideration by the City Council. WHEREAS, the City Council desires to consolidate the Citizens Infrastructure Advisory Board, the Public Works Commission and the Beautification, Landscape, and "Frees Committee. WHEREAS, pursuant to City Council's direction, a new`Citizen's Infrastructure Advisory Board/Public Works Commissions" is formed which consolidates the following three Boards, Commissions and Committees: 1. Citizen Infrastructure Advisory Board (CIAB): 2. Public Works Commission; 3. Beautification; Landscape and 'frees (BLT) Committee. The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Chapter 2.103 of the Huntington Beach ]vlunicipal Code entitled "Citizens Infrastructure Advisory Board" is hereby repealed in its entirety. A subset of the primary functions and authorities of the Board will be consolidated into the Citizens Infrastructure Advisory/Public works Commission as outlined in Section 2 of this Ordinance. A subset of the primary functions of the BLT Committee will be consolidated into the Citizens Infrastructure Advisory Board/Public Works Commission. SECTION 2. Chapter 2.111 of the Huntington Beach Municipal Code is hereby repealed in its entirety and replaced with a new Chapter 2.1 1 1 to read as follows: Chapter 2.111 This Chapter will be Icnown as CITIZEN INFRASTRUCTURE ADVISORY BOARD/PUBLIC WORKS COMMISSION. Section 2.111.010 Commission Established. There is hereby established a Citizens Infrastructure Advisory Board/Public Works Commission, which may be referenced as CIAB/Public Works Commission. Section 2.111.020 Authority/Non-Interference. The Commission will act in an advisory capacity to the City Council. Nothing in this ORDINANCE NO. 4242 Chapter shall convey any final authority to the Commission pertaining to infrastructure and Capital Improvement Projects (CIPs). Except as otherwise provided in this Chapter, no member of the Public Works Commission shall order, directly or indirectly, the Director of Public Works or his/her staff in the administration or execution of the Director's Powers and Duties. Section 2.111.030 Duties Pursuant to the City Council direction, the duties of the Commission may include as follows: (a) Conduct an annual review and performance audit of the infrastructure fund and report its findings to the Cite Council prior to the City Council's adoption of the ensuing fiscal year budget. (b) Provide advice regarding a comprehensive Tree Management Plan and enhanced landscaping elements. (c) Provide annual review and comment on ("CIPs'). (d) Review and comment on: (1) The long-term infrastructure maintenance and repair program; and (2) Oil pipeline permits issued by Public Works staff. (e) Recommend C1Ps. (1) Review CIP construction change orders that exceed the authorized change order limit for the project. (g) Receive regular reports of active CIPs. (h) Conduct an annual review and performance audit of the sewer service fund. (i) Recommend to the City Council on an annual basis any fees. rates and/or charges proposed to be modified or added to the sewer service user charge. 0) Pursuant to California Vehicle Code Section 21950.5, or its successor statute. the Public Works Commission shall conduct public meetings as necessary to consider the removal of a marked crosswalk or crosswalks on public streets: and based upon the results of such meetings. direct City staff, by motion, to either retain the marked crosswalk(s) or take any necessary steps for removal of the marked crosswalk(s). Any person who disagrees with the decision of the Public Works Commission may; in writing, no later than 10 days after the date of such decision, appeal the decision to the City Council. Such appeal shall be filed with the City Clerk. If a timely appeal is filed. the City Manager shall cause the matter to be set for hearing before the City 2 21-10640/271227 ORDINANCE NO. 4242 Council within 30 days. The City Manager shall give the appellant at least 10 days' written notice of the time and place of the City Council hearing. After hearing the appeal, the City Council may affirm, overrule or modify the decision of the Public Works Commission. The decision of the City Council shall be final. If the Public Works Commission's decision is to direct City staff to take the necessary steps to remove a marked crosswalk(s), and, further, if a timely appeal is filed, the decision of the Public Works Commission shall be stayed until the City Council has decided the appeal. If the decision of the City Council directs removal of a marked crosswalk(s), such removal shall not occur until at least 30 days after the City Council's decision. (k) Act as the Administrative Hearing body for appeals following street work construction permit decisions, sewer service user charges, or fair share traffic impact fee made by the Director of Public Works. Section 2.111.040 Records of Commission The Commission records of meetings shall be kept on file with the Office of the City Clerk, which shall be available for public inspection as required by law. Section 2.111_050 Composition Current members of the Citizens Infrastructure Advisory Board in good standing, are hereby appointed to the CIAB/Public Works Commission until their terms or previous board end. Vacancies created by members of the CIAB will permanent) remain unfilled. Following the sunset of all CIAB's current terms, the CIAB/Public Works Commission shall solely consist of seven (7) members individually appointed by the City Council. Members shall be residents and electors of the City of Huntington Beach who have special interest, training and/or experience in Public Works matters. Members of the Public Works Commission in good standing will be appointed to the CIAB/Public Works Commission. Any vacancies created by these members will be filled pursuant to Section 2.1 1 1 .060. The BLT Committee member's term ends upon the adoption of this ordinance. The CIAB/Public Works Commission shall not be officers or employees and strictly adhere to the California Political Reform Act including Government Code Section 1090. Section 2.111.060 Appointment Each City Councilmember shall appoint one member of the Commission to serve the same term as the City Councilmember. The term shall coincide with the term of the City Councilmember making the appointment. 3 21-10640/271227 ORDINANCE NO. 4242 Section 2.11.070 Vacancies Vacancies in the Commission shall be filled by appointment by the Cite COU ICilmenlber or his/her successor; who made the appointment that was vacated. Section 2.1 11.030 Bylaws The Commission may adopt such bylaws and rules, as it deems necessary to provide for its officers and their method of selection of time and place of meetings and for such other matters relative to its work and administration of its duties; which are not otherwise provided for by statute or ordinance. Section 2.111.090 Operating Policies Except as otherwise provided in this Chapter, the Commission shall conform to the operating policies for Boards and Commissions as set forth in Chapter 2.100 of the Huntington Beach Municipal Code. Section 2.111.100 ,N'Icctings The Commission shall meet once a month at a time and place determined by the Commnmission. Special meetings nmay be called by the Chairperson. SECTION 3. 'Phis Ordinance shall beconme effective immediately 30 days after its adoption PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21st clay of December 2021. Mayor ATTEST: APPROVED AS "IO RM: City Clerk ny r torcy �(() INITIATED ANDp APPROVED: Ctgy Manager 4 21-10640/271227 Ord. No. 4242 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUiNTINGTON BEACH ) 1, ROBIN LSTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on November 16, 2021, and was again read to said City Council at a Regular meeting thereof held on December 21, 2021, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bolton, Posey, Delgleize, Carr, Moser, Kalmick NOES: Peterson ABSENT: None ABSTAIN: None L Robin Estanislau,CITY CLERK of the City of Huntington Beach and es-officio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in -7 the Huntington Beach Wave on December 30,2021. In accordance with the City Charter of said City. Yr',/C/f�•,r/'f"''_ti ,'��C�1N�'�Gw, ] Robin Estanislau, City Clerk Cite Clerk and ex-officio Clerk Deputy City Clerk of the City Council of the City of Huntineton Beach, California LEGISLATIVE DRAFT ihr kk%nrd .Im11 V 1W+-A C'4m7"6rT5l 1 1f19 11A11 fl..L'.... 1T7•Y�VQiiCi �5 2.103.980 Brew" Meetings ol,tile 1400fj m hall be subjmie the ape"meming low 88866H 54950). LEGISLATIVE DRAFT HBMC CHAPTER 2.111 Chapter 2.111 PUBUC WORKS COMMISSION Citizen Infrastructure Advisory Board/Public Works Commission -''beta :. 6o.. bN o...,,bliShed a D..MO WE)Fk-q f`,.......:«ion i.. ....d f..F the C:6.Of L UR!i....!.... NeBeL_ %%hi h 2z44:030-0* ics R. Re,. and eamment upon !be fellowing T t ....The L. I.,F.. :..ff.............F.. .....:.........Ree ORd ..,.....:....._....�.... i. Resewed. ♦L.. ._..._L,.d ,._Rgq.....11.(,.) A...'........... WhO d:........e.... With lhA d....:..:,... ..F the U.d.l:.. WOFIES deeision to the Qfy COUROPI. sueh appeal ghall he filed with the C-45'PeFk. ICH liffieb'appeal filed,the City Manager shall eause the mat4eF to be Set f6F heffing befOFe the Git�'GFH.fleil --vishia 10 of the Cal),Couneil heafing. After hearing!he appeal,the City CouneW may affim, e,,,eFpd'e o media,the d....:..:en of the o..l.ce o/,...1,.. r,.......iggi,... TL.,d....:..:.... ..C.6., r:..,r,....eil .hall be MIBAS C3RFFIFRiS.9iRFI shall be s",ed until the City Couneil has deeided!he appeal. if the deemsion e Aeewate atid Permanent Feeefds ofthe Ress AfthA Asmmmqqen shall be kept; and stieh reeeFds she'! ha*e 2.111.050 Memo .ps s defined :.. A.w:,Je A !`1.....te..9 Division A Title 1 of d.e r..l:G.m:.. !]...,..m. ent r,.d., (33 L& andve OthO_e....J8),...e... ..,6:e1. :.. ineempatible...:.h r,.......:....:e., ce._,:,.e Eaeh r:... ThereafteF, Se'Oetiffl shall he made upon expimion ofIeFffis, and shall be by lei dFam" among!he B. UPOR demand Of OR5' FneMbff, !he Fall eoll gho" he Polled fOF�*@S anti mayg ,,,, ,,, ,�Bylaws offippm And i(z 3 18 ,r-�v7196) 'r�'r -c 2.111.120 w.1..:....�.. CnTe"i / 2.111.010_C l hcrc i. hereby established a Citizens Infrastructure Ad j§2MBQarAftbfic Works Commission_ which mad be referenced as CIAB/Public Works Commissio, 2,111,020 Authority/Non-Inteferenee The Commission will act in an advisor) capacity to the Ciy-gQuncil—Nothing_iriAthis Chapter shall come) any final authority to the Commission pertainingt9.infrastructure_and_Capital Improvement Projects (CIPs), li\ccpt as otherwise provided in this Chapter romember ofthe Public Works Commission shall order. directly or indirectly,the Director of Public Works or his/her_staff in the administration or execution of the Director's Poivel', and Duties. 2.111.030 Dutles Pursuant to the Cjbt-Coungil direction. the duties of the Commission may include_as follows; (a) Conduct an annual review and performance audit of the infrastructure fund and report its findings to the Cit) Council prior to the( it) CUtlnCll's adoption of the ensuing fiscal year budget. (b) Provide ach ice,regarding a comprehensk c free Management Plan and enhanced landscaping elements. (cl Provide annual review and comment on Projects("CIPs"). (d) Review and comment on: (1) The long-term infrastructure maintenance and repair program:and 2) Oil pipeline permits issued by Public Works staff. (el Recommend CIPs. fl Review CIP construction change orders that exceed the authorized change order limit fo the vdw W Receive regular reports of active CIPs. (it) Conduct an annual review and performance audit of the sewer service fund. fi) Recommend to the Ctv Council on an annual basis any fees,rates and/or charges dto be modified or added to the sewer service userchame. 0) Pursuant to California Vehicle Code Section 21959-'L"its successor statute_the Public ]Yorks_Commission shall conduct public meetings as necessary to coWAcr the removal of_ m et crosswalk or crosswalks on public streets,' and based upon the results of such meetings, direct City staff. b) motion, tQ either retain the marked crosswapk(sl or take an) necessarc steps for removal ofthe marked eross%%alk(sjAny person xs ho disagrees with the decision of the Public \1 orks Commission may. in witing, no later than 10 day s alder the date of such decision, appeal the deci,ion to the_CityCouncil, Such appeal shall be filed �s ith the Cit% Clerk. If a timcl) appeal is tiled. the City 1lanager shall cause the matter to be ,et for hearing before the City Council Nvithill i0 days. t he ( 0 Marlagcr ,hall give the appellant at least Ill day x ritten notice of the time and place of the C it) Council liearL]E._Af[er hearing (lie appeal, the Cit) Council iliay al lirm, oserrulc or ntoditj the decision oflhe Public Works Commission. the dcci,ion of the ( 11N COamcil shall be final If the Public Works Conunissiaals decision is to direct City staff to take the necessary steps to remove a marked crosswalk(s),and, further, if a timely appeal is filed,the decision of the Public Works Commis sion shall be stayed until the City Council has decided the appeal. If the decision of the City Council directs iemQyal of a marked crosswalks)such removal shall not occur until at least 30 days_after the City C9.una ciCa decision. (k) Act uAhe Administrative Heatingh�dylor alsfoll�vying street work construction permit decisions, sewer service user charges,or fair share traffic impact fee made by the Director of Public Works. 2.111.040 Records of Commission The Commission records of meetings shall be kept on file with the (Mice of the ('it% ('leek which shall be available for public inspection as required by law. 2.111,050 Composition Current members of the Citizens Infrastructure_Advi oard in good standing,are hereby appointed to the CIAB/Public Works Commission until their terms Quprevious board end. Vacancies created by members of the CIAB will permanently remain unfilled.-Following the sunset of all CIAB's current terms,the CIAB/Public Works Commission shall solely consist of seven(7) members individually appointed by the City Council. Members shall be residents and electors of the OiN of Huntington Beach who have special interest,training and/or experience in Public orks matters. Members of the Public Works Cgmmiion in good standing will tK appointed to the CIAB/Public Works_Cnmmil ion.Any vacancies created It these membcmwill be_filled pursuant to Section 2.111,060. The BLT Committee member's term ends uponn the_adoptio�s ordinance. The CIAB/Public Works Commission shall not be officers or employees and strictly adhere to the California Political Reform Act including Government Code Section 1090. 2.111-060 Appointment Ea.Y_CiaCouncilntember shall appoint one member-of the Commission to serve the same term as the City Councilmcmher. The term shall coincide with the term of the City Counciljnem�7jiiakingthc appointment. 2.111.070 Vacancies Vacancies in.tbe Commission.shall-k filled by appointment by the Citv Cinimilmember or his/her successor, who made the appointment that was vacatetk 2,111,080 Bylaws The Commission may adopt such bylaws and rules,as it deems necessary to provide for its officers and their method of selection of time and place of meetings and for such other matters relative to its work and admini,tration of its duties, which are not otherwise proyided-&by statute or ordinance. 2.111.090 Operating-Policies Except as othen%ise proN'idcd in this Chapter,the Commission shall conform to the operating policies for Boards and Commissions as set forth in Chapter 2.100 of the Iluntington Beach Municipal Code. 2-111.100 Meetinas The Commission shall meet once a month at a time and place dcicommission. Special meetings may be ealled-by_the-Ch_airperson. ORDINANCE- NO. 4241 AN ORDINANCE OF TI-IE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH REPEALING THE I IUNTINGTON BEACH MUNICIPAL CODE CHAPTERS 2.64 AND 2.84 AND ADDING A NEW CHAPTER 2.64 TI'1-1,ED "COMNIUNI"1'Y AND LIBRARY SERVICES COMMISSION" WHEREAS, the Cite Council established an Ad-hoc Committee in March 2021 to perform an assessment of the duties, priorities, current relevancy, and overall framework of the City's Boards, Commissions, and Committees, as well as providine recommendations to streamline any overlapping functions for consideration by the City Council. WHEREAS, the City Council desires to create a new "Conununity and Library Services Commission" by consolidating the following two entities: 1 . Community Services Commission: 2. Library Board of Trustees. The City Council of the City of 1-luntington Beach does hereby ordain as follows: SECTION 1. Chapter 2.64 is hereby repealed in its entirety and replaced with a new Chapter 2.64 as follows: Title: Community and Library Services Commission 2.64.010 Established There is hereby established a new Community R Library Services Commission which shall be advisory to City Council. 2.64.020 Authority/Non-Interference It is intended that the Community and Library Services Commission act only in an advisory capacity with no final decision making authority. No member of the Community and Library Services Commission shall order, directly or indirectly, the Director of Community and Library Services or his/her staff in the administration or execution of the Director's Powers and Duties. 2.64.030 Duties The Commission shall act in an advisory capacity to the City Council, and the Director of Community and Library Services, in matters pertaining to the acquisition and development of Community and Library Services facilities, parks, libraries, and beaches except those dealing with administrative functions. The Commission shall cooperate with other governmental agencies and civic groups in the advancement of sound parks, library planning, and recreational plarming under the direction of the City Council. OIZllINANCE NO. 4241 Commissioners may study, report and interpret the needs of the public for beaches, parks, library, and recreational needs and may assist in obtaining financial support. The Commission may review the annual budget for Community and Library Services' proposed capital improvement projects presented to the City Council and advise it on the park, recreational, and library planning needs. The Commission shall perform such other functions as the City Council may direct and require from time to time. 2.64.040 Composition Nlembers of the Community Services Commission in good standing are hereby appointed to the Community and Library Services Commission. Any vacancies created by these members will be filled per Sections 2.64.050 and 2.64.060. All current members of the Library Board of Trustees in good standing are hereby appointed to the Community and Library Services Commission until their current terms sunset, from the time of the adoption of the ordinance. Vacancies created by members of the Library Board of Trustees kill permanently remain unfilled. Following the sunset of all Library Board of Trustee's current terms, the Community and Library Services Commission shall solely consist of seven (7) members individually appointed by City Council. 2.64.050 Appointment Each Cite COLrnCilmember shall appoint one member of the Community and Library Services Commission to serve the same term as the City COnnCilrmember. The tern shall coincide with the term of the City Councilmember making the appointment. 2.64.060 Vacancies Vacancies in the Community and Library Services Commission shall be filled by appointment by the City Councilmember or his/her successor, who made the appointment that was vacated. The term of such appointment shall be for the remainder of the tenn of the appointment Councilmember. 2.64.070 Election of Officers The Commission shall elect from its members a chairperson and vice chairperson at the first regular meeting of the calendar year and such officers shall serve for one year and until their successor are elected and qualified. The chairperson and vice chairperson may make and second motions and shall have a voice and vote in all proceedings of the Commission. 2.64.080 SecretarN The Director of'Comnumity and Library Services, or his/her designee, shall serve as secretary to the Commission without vote and shall retain permanent minutes of the Committee meetings approved by the Commission per the City's Records Retention Policy. Roberts' Rules of Order (current edition) shall govern the procedure of the meetings of the Commission unless inconsistent with other provisions of this Chapter. 2 21-10640/271141 ORDINANCE NO. 4241 2.64.090 Operative Policy Except as otherwise provided in this Chapter, the Commission shall conform to the policy for boards and commissions as set forth in Chapter 2.100 of the Huntington Beach MUllicipal Code. 2.64.100 Nlecting,s A Commission shall meet regularly once a month at a time and place determined by the Commission. Special meetings may be called by the Chairperson. SECTION 2. Chapter 2.84 of the I Iuntinston Beach Municipal Code is hereby repealed in its entirety. SECTION 3. This Ordinance shall become effective immediately 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of I-luntington Beach at a regular meeting thereof held on the 21st day of December 2021. Nlay AVI'EST: APPROVED AS TO PORiNI: City Clerk City r ttorney AA/ TTIIP-- 6t— CityTIATED AND APPROVED: Manager 3 21-10640/271141 Ord. No. 4241 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) 1, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on November 16, 2021, and was again read to said City Council at a Regular meeting thereof held on December 21, 2021, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bolton, Posey, Delgleize, Carr, Moser, Kalmick NOES: Peterson ABSENT: None ABSTAIN: None I,Robin Estanislau,CITY CLERK of the City of I luntingion Beach and ex-officio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach Wave on December 30,2021. In accordance with the City Charter of said City. Robin Estanislau. Citv Clerk City Clerk and ex-officio Clerk Deputy City Clerk of the City Council of the City of Huntington Beach, California LEGISLATIVE DRAFT HBMC CHAPTER 2.64 januaFy 1 following a geneFal municipal eleowen at which the appointing CeunEi'FAPFnhPF M.0ag PIPOP V.......,.;es n the C,.......u..:.y ce...i..es r.,.,.migg;.... ghali hp staled by a RuAe...1.. the Ciw. 2.64.040 One Ye ..... to re....e..e....-..ph ..,.heal a:s...:et an the ee......:....:on i 1 i i 2 W69 1300 z icy 2383 Inn 2389 nivn 3729 12i05 9983 1A 4) 1.eFee AeF ORPN.'PA-FS /901 v 11i ` 44494 ...rl......e_' Inn OfShk r,.,le i29)18 11187) C..e..:..1 ... Fna. be ....11ed 1.. !he ..6..:....e........ (1 113 7165 7]8] 7n9 990 999 ]ny; 1114) 9 Gw 120 Cl..r:on of 11K.eers ,h,,:Fp ff.._...,..a III' 1/ M Title Community and Library Services Commission 2.64.010 Established There is hereby established_a_new Community&Library Services Commission which shall be ate[ _to City Council. 2.64.420 Authority/Non-Interference It is intended that the Community and Library Services Commission act only in an advisory rapacity with no final decision making authority. No member of the Community and Library Services Commission shall order, directly or indirectly, the Director of Community and Library Services or his/her staff in the administration or execution of the Director's Powers and Duties, 2.64-nao Duties The Commission shall act in an advisory capacity to the City Council, and the Director of Community and library Services, in matters pertaining to the acquisition and development of Community and Library Services facilities, parks, libraries, and beaches except those dealing with administrative functions. The Commission shall cooperate with others aovernmental_agencies and civic groups in the advanoementof sound parks, library planning, and recreatianalplantung under the direction of the City CQunQL Commissioners may study, report and interpret the needs of the public forbeaches, parks, L"brU>yd recreational needs and may assist in obtaining financial support. The Commission may revie the annual budget for Community and Library Services' proposed capital improvement projects presented to the City Council and advise it on the park,recreationaLandd bra4 olannino needs. The Commission shall perform such other functions as the City Council may direct and require from time to time. Members of the Communeices Commission in good standing are hereby appointed tom Community and Library Services ignMi5sion. Any vacancies created-by these members will be filled= Sections 2.64.050 and 2.64.060, All current members of the Library Board of Trustees in good standing are hereby appointed to the Community and Library Services Commission until their current terms sunset, from the bme of the adoption of the ordinance. Vacancies created by members of the Library_Board of Trustee -wfll permanently remain unfilled. Following the sunset of all Library Board of Tnstee's current terins the Community and Library Services Commission shall solely consist of sevenMZ members individual appointed by City Council. 2.64.OSO Appointment Each City Councilmember shall appoint one member of the Community and Library Services Commission to serve the same term as the City Councilmember. The term shall coincide with the term of the City Councilmember making_the.a intment, 2.54AM Vacancies Vacancies in the Communityand Library Services Commission shall be filled by apt tmenntb the City Co ricilmember ,or his%her successor, who made then Mtmentthat was vacated. The term o_f_ such pointmentshall be-for_the-remainder of the term oflhe appointing Counr+lmernber. 7-64.070 Election of Officers The Commission shall elect from its mem bemA chairperson and vice chairperson at the first regular meeting of the calendar year and such officemshall serve for one year and-until their successor are elected and qualified. The chairperson and vice chairperson_may make and tecand motions and shall have a voice and vote in all proceedings of the Commission. 7 64 090 Cecrer_.1N The Director of Community and Library Services, or his/her designee, shall serve as secretary to the Commission without vote and shall retain permanent minutes of the Committee meetings approved by She_Commission per the City's Records Retention Policy, Roberts' Rules of Order (current edition) shall govern the procedure of the meetings of the Commission unless inconsistent with other provisions of this Chapter. 2.64.090 Operative PoIlLY Except as otherwise provided in this Chapter, the Commission shall Conform to the policy for wand commissions as set for'LhSn-Chapter 2.100 of the Huntingtonl1each MunicipaLgpde. 2.64.100 Meetings ASDmmission shall meet regularly once a month at a time and place determined by the Commission. special meetings may be called by the Chaircerson. LEGISLATIVE DRAFT HBMC CHAPTER 2.84 Chapter Z.84 PUBLIC LIBRARY GENERAL PROVISIGNS 16e Cky gave... mew ..:h ile se...,:..,. ..n sue6 Leefd (2625 W83 3924 12/1 1 Fhe bkitifd a l + ORDINANCE NO. 4243 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNFINGTON BEACH REPEALING HUNTINGTON BEACH MUNICIPAL CODE CHAPTER 2.86 and 2.30 AND ADDING A NEW CHAPTER 2.30 TITLED "COM MUNITY AND LIBRARY SERVICES DEPARTMENT" WHEREAS, on November 20, 2020, the City Council merged the Community Services Department and the Library Services Department. WHEREAS, pursuant to City Council's direction, a new "Community and Library Services Department' was formed. The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1 . Chapter 2.36 and 2.30 are hereby repealed in its entirety and replaced with a new Chapter 2.30 as follows: Chapter 2.30 DEPARTMENT OF COt'•41IUNITY AND LIBRARY SERVICES 2.30.010 Established There is hereby established a Department of Community and Library Services. 2.30.020 Objectives The objectives of the Department shall be as follows: A. To establish, facilitate, and maintain ample and sufficient programs and services for the harbors and beaches owned. leased and controlled by the City. B. To operate and maintain all department facilities. C. To encourage: foster, facilitate. establish and maintain systematized recreation, park acquisition and development, human, cultural and library services programs as directed by the City Council. D. To provide information and assistance to department advisory boards. commissions; and committees as well as other civic groups related to community and library services as directed by City Council. E. To cooperate with other governmental agencies and civic eroups in the advancement Of sound recreational, park, beach and cultural planning under the direction of the City Council. F. To be responsible for human services, including direct service delivery as well as the enhancement of communication, cooperation, and coordination among agencies, organizations, and those individuals providing services to the residents of the City, such services to be offered on any part of the properties owned or controlled by the City or on any other properties with the consent of the owners and the authorities thereof. G. To ensure that park property shall not be subject to continuous or exclusive use of anv one particular or special interest group unless the membership of such group is open to the public on a nondiscriminatory basis. 1 ORDNANCE NO. 4243 1-I. To be responsible for cultural services including both direct and indirect services delivery in the areas of municipal arts and museum/historic services by cooperative efforts with numerous cultural organizations for the enhancement of the cultural enviromnent and economic viability of the community- 1. Assists in the educational development and cultural enrichment of the citizens of the community by providing access to library facilities, encouraging and fostering literacy; providing materials and information for the betterment of the community. J. Provide, acquire, circulate, maintain and secure library materials and service including: Issuing library cards, collecting fees, recovering overdue material, answering inquiries for the residents and visitors of Huntington Beach. L. Develop comprehensive children's services and collections to encourage and promote reading and education. M. Develop, maintain, and promote relevant library material collections by skilled, professional librarians. Utilize technology for efficient and effective circulation control, including providing library services in outlying areas through local library branches. 2.30.030 Director—Powers and Duties The Director of Community and Library Services shall be appointed by the City Manager. The Director shall have the following powers and duties: A. Plans, organizes and directs programs and services in the libraries, beaches, recreation, parks, human services, and the arts and historichnuseum services. B. Directs and coordinates all activities and phases of operations within the department. C. Advises on acquisition, design and construction of recreational, beach, park, library and cultural facilities. D. Ensures recreation, beach, park, human services, library, cultural, library, arts and museum needs are met and maintained within established framework, and executes policy, rules and regulations as established by the City Council. E. Investigates and authorizes purchase of materials and equipment necessary to implement and operate programs. F. Determines department policies and procedures. G. Communicates program plans and activities to various City, intercity and community groups. 1-1. Directs the preparation of the annual budget, administers the approved budget and controls expenditures. 1. Serves as the City contact to the department's advisory boards, commissions and community partners or appoints appropriate staff so to serve. J. Reviews and approves purchase of materials, supplies, and capital outlay for Department operations. K. Selects and evaluates employees in accordance with established procedures. L. Directs the maintenance of the department statistics, records and related reports. 21-10640- ORDINANCE- NO. 4243 M. Advises on the acquisition, design and construction of Department parks, facilities; and open space. N. Preserve the Library Bill of Rights by challenging censorship and affirming that all libraries are forums for information and ideas, and that library resources be provided for the interest, information and enlightenment of the people. 2.30.040 Appointment of Subordinates The Director. with the approval of the City Manager, shall appoint all other officers, assistants, deputies, and employees of the Community and Library Services Department. 2.30.050 Fees and Charges The department has authority to charge reasonable fees for use of City buildings, property, and facilities, and for participation in related activities to help defray public expense, subject to approval of the City Council. 2.30.060 Acceptance of Gifts The department may accept all gifts, devises, legacies, or bequests from any source; public or private, in the name of the City subject to the approval of the City Council. All monies so obtained by the department shall be deposited by the Director or his or her duly authorized subordinate in the acneral fund of the treasury of the City or in any special fund the City Council may designate. 2.30.070 Annual Budget The City Council shall annually establish a Community and Library Services budget. 2.30.081) Terms Wherever the terms "Harbors and Beaches Department," "Recreation, Parks and Human Services Department` or "Department of Harbors, Beaches, Recreation and Parks" "Community Services Department" or "Library" are used in this Code, or in any resolution adopted by the City Council. they shall be deemed to mean and read "Community and Library Services Department." Wherever the terms "Director of Harbors and Beaches." "Director of Recreation, Parks and Human Services" or "Director of Harbors. Beaches. Recreation and Parks" "Director of Communitv Services" or"Library Director' are used in this Code, they shall be deemed to mean and read "Director of Community and Library Services." SUCTION 2. This Ordinance shall become effective immediately 30 days after its adoption. 3 21-10640- ORDINANCE NO. 4243 PASSED AND ADOP"rED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21st day of December . 2021. e W r V� 78 A'I-rES"r: APPROVED . PO12t\q: City Clerk C ttorney I 'ATI. Nl vPROVED: City \ganager 4 21-10640- Ord. No. 4243 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) 1, ROB1iNT ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach; and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on November 16, 2021, and was again read to said City Council at a Regular meeting thereof held on December 21, 2021, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bolton, Posey, Delgleize, Carr, Moser, Kalmick NOES: Peterson ABSENT: None ABSTAIN: None 1,Robin Btanislau,CITY CLERK of the City of Huntington Reach and esbfficio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in f the Huntington Beach Wave on December 30,2021. In accordance with the City Charter of said City. Robin Estanislau. City Clerk City Clerk and ex-officio Clerk Deputv Citv Clerk of the Cin Council of the City of Huntington Beach, California LEGISLATIVE DRAFT HBMC CHAPTER 2.30 f inn» :voa �m< Inlnn� 2.104130 DiFe ...._ .._ .._d- n..t:_- ;e by Opeffite PfOgFRFAS, Oe.A;......o- .eL ,..Le..d...:vo. Rood WAS SUeL o..LeF..owe as.I.e City!`o une:i ... esiaWo-L LeFORRe.L.. _e..,do..:.... rIn» eioo 305 Ininn 4086 ene) The n:..e,..O.. . .L.L.Le e..o..eyal ef.Le City AAe..o.o.eF ..Lodi a all o.LeF Off eeF.- a 4de....i:e.- defray r_me:I fen» 44884 t he d....e F....e... may oeee..t all gifts, dey sew legoe:e.. OF LegUeS..- C.3... o,.,.' o.OUFee ....Li L. OF..F:.,e.e :n d Il........._.•_...•• _..ile..o...._.e... of u..a.e_. BeOe L_,- oe,._e...:ff ....d o.._L._•• .._.. ....ed :.. .L:,. retie 2.30-MO Estahliched There is hereby established a Department of Community and Libran Sen ices. 2.3 0.02D Oble"htes I he obicc. ves of the Department shall be as follows: A. Ig establish, facilitate,and maintain ample_and sufficien amsand services for tkbKbMjw beaches owned, leased and controlled by the City, B. To operate and maintain all department facilities, Cam, To encourage, foster, facilitate,establish and maintain systematized recreation,park a,auisifign_and development, human, cultural and libraq scn ices programs as directed by the City cuuna p. To provide information and assistance to department advisory boards,comm6sio➢�Snd committees u well as other civic groups relatedlosommunity and library services-asAinxi€d=by-City CQ f,_, To cooperate withotherjovernmental agencies and civic groups in the advancement of sound recreatimal,park,beach andcul_tural planning under the direction of the City Council E.-To be responsible for human servicesoncluding direct service delivery as well as the enhancemenLof communication,cooperatiomand_coordination among agencies, organizations,and those individuals-pioviding servicesto the residents of the City,such services to be offered on any part of the properties owned or controlled.by�Cjq or on any other properties with the consent oft a ow tiers and the authorities thereof. G. To ensure that park properly shall not be subject to continuous or cxchtsive use of any one particular or special interest group_unless the membership of such group isoVettto the public on a nondiscriminatoty..baSis. H. To be-msponsibic for cultural sen ices including bothdirect_and.lndirect scn ices delivery in the areas of municipal arts and museum,historic scn ices by cooperative efforts with numerous cultural organizations for the enhancement of the cultural cm ironmcnt and economic viability of the community. 1. Assists in the.educational development and cultural enrichment of the citizens of the conununity by providing access to library facilities,env_-- xi tj and fostering_literacy,providing materials and information for the betterment of the community. ,L.Provide,acquire,circulate, maintain and secure library'.materials and service including:.issuing library cards,collecting fecs.recovering os crdue material,answering inquiries for the residents and visitors of Huntington @each, L. Develogegmprehensive chi ldren's scn ices and collections to encourage and promote reading and education. M. _Develop.maintain-and promote relevant library material collections by skilled,professional librarians,Utilize technology fo"Ifiicientand effective circulation control, including providing library Cn ices in oudying_amw throughJuca library branches. 2.30,030 Director-Powers and Duties I he Director of C'onununity and Library Serxiceshe appointed by the City Manager.77te Director .hal I hay c the lollow ing powers and duties, A. Plans.or¢anizes and directs program- and services in the libraries,beaches,recreation,parks, human services,and the arts and historic/museum services. B. Directs and coordinates all activities and phases of operations within the department. C. Advises on acquisition,design and construction of recreational, beach, park, library and cultural facilities. D. Ensures recreation, beach,park,human services, library,cultural, library, arts and museum needs are met and maintained within established framework, and executes police, rules and regulations as established by the Cit) Council. E. Investigates and authorizes purchase of materials and equipment necessary to implement and operate programs. F. Determines department policis end procedures. Q.-Communicates program plans and activities to various City_ intercip�nd communitgrous H. DirectLtk- paration of the annual bud¢et administers the apprQved_lzltdget m controls expenditures. I. Serves-as the City contact to the deparune_ nt'aedYisor} boards.commissions and commtutity partners or appoints appropriate staff so to serve. J. Reviews and approves pymhase of materials, supplies,and capital outlay for Department operations. K. Selects and evaluates employees in accordance with established procedures. L. Directs the maintenance of the Department statistics, records and related reports, M- Advises on the acquisition,design and construction of Department parks, facilities, and open space, N. Preserve the Library Bill of Rights b) challenging censorship and affirming that all libraries amforums for information and ideas,and that library resources be provided for the interest, information and enIightenmenLofthe people. 2.30.040 Appointment of-Subordinates I ho DirCctor, %k ith the approval kit the Ciq Manager, shall appoint all other otfrcers,_Assistants , plllie and employees of the Community and Library Services Department. 7.30.050 Fees and Charges Tl+e deoar=nLhas authorin_to charge reasonable fees for use of Ci building;,property, and facilities, and for participation in related activitieslo help defray_public sgense,subject to approval Qf the City Council. 2,30,060 Acceptance a CAft The department may accept all ei8s.devises,lcacot bequests from any source,public or private, in the name of the City subject to the approval of the City Council. NI monies so obtained by the department shall be deposited by the Director or his or her duly authorized subordinate in the general fund of th€Ircasury of the City,or in anv_special fund the City Council may designate. 2,30,070 Annual Budget fhe City Council shall annuahy establish a Community and Library Services budget. 2.30.080 Terms Wherever the terms"thubgmand Beaches Department;'"Recreation, Parks and Human Services Department' or"Department of I larbors, Beaches,-Recreation and Parks""Community Services Department' or"Librar)" arc u>ed in ibis Code,or in any resolution adopted b� the City CounciLthey shall be deemed to mean and read "Community and Library Services Departmem." \1 hcrc\cr the terms :erector of Harbors and Beaches;'"1?�' ctor of Recreation.Parks and Human >cr ice:'or"Director of Harbom caches. __ _ icc," or ._I ibraryDirec_or,are used in this Code,they shall be deemed to mean and read"Director of(ommunit) and Library Services." LEGISLATIVE DRAFT HBMC CHAPTER 2.86 Chapter 2.96 LIBRARY SERVICES THE W iF5-eRVfFeH& !he llbwy. Slid ed"ealme" by eh"dFeW �s 6renekes. K. Eneeaffige and fOster li:eraey. b. Adre:n+sEwnon and en#ereernenEfoeetient1S2 020 of the Beneh Mun}ei�nl C. DiFeeis the PFePBFBI*OR of!he annual budge!, adFH'Fiis!eFS!he appFaved budget and eentre's 1eS. 1• A ONS e..d .,....4e...- M..A •6e 1 :6....R, O..e FJ e..d mo.A ele...ed of fieie1s City ed...:..:Se.s:.... e..d eed e..l:..lne.....e..4 Of 16e ..eO.Je 14. Rer#eran --aeh Olherauiies al d have seep a.:epewefs as the City Eenneil FRON establish 1he1 feelk+r.-wish "cam loig The Gw%- `e....e" ..hell e.mall.. esiabl:..6 a 1:6..._. ,, 6..dgel (;07;1 1 W90) the name All .. antes se ebie:..ed 6..i6e 0 ) ORDINANCE NO. 4240 AN ORDINANCE OF THE CITY COUNCIL OP THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE CHAPTER 2.102 ENTITLED ENVIRONMENTAL & SUSTAiNABILITY BOARD WHEREAS. the Cite Council established an Ad-hoc Committee in March 2021 to perform an assessment of the duties, priorities, current relevancy, and overall framework of the City's Boards, Commissions, and Committees. as well as providing recommendations to streamline any overlapping functions for consideration by the City Council. WHEREAS, the Cite Council desires to amend the City's provisions applicable to the Environmental & Sustainability Board. The City Council of the Cite of Huntington Beach does hereby ordain as follows: SECTION 1. Chapter 2.102 is hereby amended as follows: This Chapter will be known as the Environmental & Sustainability Board. SECTION 2. Section 2.102.010 of the I-luntington Beach \Municipal Code is hereby amended to read as follows: 2.102.010 Established The City of Huntington Beach hereby creates the Huntington Beach Environmental & Sustainability Board hereinafter revered to as the Environmental & Sustainability board. SECTION 3. Section 2.102.020 of the Huntington Beach \Muncicipal Code is hereby amended to read as follows: 2.102.020 Composition A. The Erivironmental & Sustainability shall consist of seven voting members, to include five eligible individuals appointed by the City Council, plus two City Council liaisons. The City Council shall serve as chair and vice chair of the Board, unless the City Council liaison delegates the position to another Board ;Member. B. The members shall serve a tern of four years. i\Members shall have a term starting JUN I" and expiring June -) , and present members shall continue in office until June 30" of the year of expiration of teen. Each member shall serve his or her term, unless removed, or until his or her successor is qualified and appointed. If vacancies shall occur otherwise than by expiration of term, they shall be filled by appointments for the unexpired portion of the term. ORDINANCE NO. 4240 SECTION 4. Section 2.102.030 of the Huntington Beach \Municipal Code is hereby amended to read as follows: 2.102.030 (Reserved) SECTION 5. Section 2.102.040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.040 General Duties The Environmental and Sustainability Board may: A. Provide advice and monitor the City's comprehensive Sustainability \Master Plan that incorporates water and energy conservation, recourse recovery/waste management, renewable/recycle products, air quality, mobility and other pertinent issues that affect the overall Sustainability, economic, ecological and social enviromnents of I-luntington Beach. B. Perform such other duties as may from time to time be properly assigned or delegated to it by the City Council. SECTION 6. Section 2.102.050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.050 Bylaws The Board may establish bylaws and amendments thereto, subject to prior submission to and approval by the City Council. SECTION 7. Section 2.102.060 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.060 Operating Policies Except as otherwise provided in this Chapter, the Board shall conform to the operating policies for Boards and Commissions as set forth in Chapter 2.100 of this Code. SECTION S. This Ordinance shall become effective immediately 30 days after its adoption. 21-10640/271090 ORDINANCE NO. 4240 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21 st day of December 2021. - s Mayor AVITST: APPROVED AS TO \-1: City Clerk Ci y At rney INP- ATED AND APPROVED: ty Manager 3 21-10640/271090 Ord. No. 4240 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISL.AU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on November 16, 2021, and was again read to said City Council at a Regular meeting thereof held on December 21, 2021, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bolton, Posey, Deleleize, Carr, Moser, Kalmick NOES: Peterson ABSENT: None ABSTAIN: None I,Robin Estanisluu,CITY CLERK of the City of Huntington Beach and esoff cio Clerk of the City Council,do hereby certify,that a synopsis of this ordinance has been published in the liuntingtan Beach Nave on December 30,2021. In accordance with the City Charter of said City. Robin Estanisfau. City Clerk City Clerk and ex-officio Clerk Deputy Citv Clerk of the City Council of the City of Huntington Beach, Califomia LEGISLATIVE DRAFT HBMC CHAPTER 2.102 Chapter 2.102 ENVIRONMENTAL &SUSTAII'JABIL11YBOARD 2.102,010 Established Them is heFeby eFemed Fe tThe City of Huntington Beach hereby creates the Huntington Beach Environmental & Sustainability Board hereinafter referred to as the Environmental & Sustainability Board. 2.102.020 Composition A. The Environmental & Sustainability Board shall consist of Fiet FneFe 1haR Ri"e seven voting members, to include five individuals eA appointed by the City Council,plus two City Council liaisons. the City Council shall serve as chair and vice chair of the Board, unless the City Council liaison delegates the position to another Board member.,"" --ffibeF .`'tea" ~' -,._:.,__.s Of the G HUMIRgIOR ROa0h. Ali FReFRheFS Shall SeFYew4hout eempensa!"an, and Hone shall hold wiy effiee 9 B. The members shall serve a term of four years. Members shall have a term starting July 1st and expiring June 30th, and present members shall continue in office until June 30th of the year of expiration of term. Each member shall serve his or her term unless,removed.or until his or her successor is qualified and appointed. [f vacancies shall occur otherwise than by expiration of term, they shall be filled by appointments for the unexpired portion of the term. Netwithstanding anw 2.102.03 (ReserveAlarrrataf 2.102.040 General Duties The Environmental and Sustainability Board may: A. Provide advice and monitor the City's�comprehensive Sustainability Master Plan that incorporates water and energy conservation, recourservcovery/waste management, renewable/recycle prodgW.air quality, m,Abiht% and other pertinent issues_.that affect the overall sustainabilitq, economic, ecolog_isaland social �m irolmtents of Huntington Beach. B. PSrtivm .Il h other duties as may from time to time be properly assigned or delegated to ii b\ the Ciq Council, 2.102.050 Powers and Duties GeneFally Bylaws The ERViFORFRefit&I Reffd shall be empewpFed and have the duty;w FeeOFRffiOFId-AIiORq feF legklatiOR afid E)IheF aeliSH!he!esuld eF might ewlsil ar limit!hose seiiviiie eeefiem th"C_*J F rc9 fiebl The Board may establish bylaws and amendments thereto,subject to prior submission to and approval_bv the City Coancil. 2.102.060 t3ylayf2: tlna Policies the Ei;N CeUxeii. Except as otherwise provided in this Chapter, the Hoard shall confirm to the operating policies for Boards and Commissions as set forth in Chapter 2.100 of this Code. ORDINANCE'- NO. 4239 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ANIENDING TFIE HUNTINGTON BEACH MUNICIPAL CODE CHAPTER 2.109 ENTITLED FINANCE COMMISSION WHEREAS, the City Council established an Ad-hoc Committee in March 2021 to perform an assessment of the duties, priorities, current relevancy, and overall framework of the City's Boards, Commissions, and Committees, as well as providing recommendations to streamline any overlapping functions for consideration by the City Council. WHEREAS, the City Council desires to amend the City's provisions applicable to the Finance Commission. The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION I. Chapter 2.109.020 is hereby amended as follows: 2.109.020 Composition The Finance Commission shall consist of seven (7) members, preferably with a professional finance or budgeting background. Each City Council Member shall appoint one member of the Commission to serve the same term as the City Council Member. The Commission shall adopt such bylaws and rules as it deems necessary to provide for its Chair and officers and their method of selection, time and place of meetings and for such other matters relative to its work and administration of its duties, which are not otherwise provided for by statute or ordinance. SECTION 2. Section 2.109.030 of the Funtington Beach Municipal Code is hereby amended to read as follows: 2.109.030 Purpose The Finance Commission shall act in an advisory capacity to the City Council in matters pertaining to financial planning, aligned with the Finance Department's fiscal year milestones outlined in Section 2.109.040. SECTION J. Section 2.109.040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.109.040 Duties and Agenda Items The Finance Commission may review and make recommendations to the City Council on the following specific topics: 1. January—Mid-Year Budget Review and Budget Kick-Off 2. March — Year End Audit, Single Audit, and new GAS13 Standards Review 3. May— CIP and Infrastructure Calculation Review 4. July—Adopted Budget Review 5. September— Investment Update, Debt and Refinancing Opportunities ORDNANCE NO. 4239 6. November/December— Year-End Review 7. Additional agenda items with a financial impact at the request of the City Council, or by Finance Commission request with the approval of the City Council. 8. Perform such other duties or studies as may be directed by the City Council. SECTION 4. Section 2.109.060 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.109.060 Meetings The regular meetings for the Finance Committee shall be bi-monthly or six times a year. SF..C"PION 5. Section 2.109.070 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.109.070 Operating Policies Except as otherwise provided in this Chapter, the Commission shall conform to operating policies for Boards and Commissions as set forth in Chapter 2.100 of the Huntington Beach Municipal Code. SECTION 6. Section 2.109.080 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.109.080 Financial Disclosure In accordance with California Law, members of the Finance Commission shall be required to file appropriate statements of economic interest. SECTION 7. This Ordinance shall become effective immediately 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21st day of December . 2021. —_ Mayor AT"I-EST: APPROVED AS City Clerk riy r orncy AU ATED D APPROVED: City Manager 21-10640/271092 Ord. No. 4239 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on November 16, 2021, and was again read to said City Council at a Regular meeting thereof held on December 21, 2021, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bolton, Posey, Delgleize, Carr, Moser, Kalmick NOES: Peterson A13SENT: None ABSTAIN: None 1,Robin Estanislau,CITY CLERK of City of Huntington Beach and eaot3'mio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach Wave on December 30,2021. In accordance with the City Charter of said City. Robin Estanislau. Citv Clerk City Clerk and ex-officio Clerk Denuty City Clerk of the City Council of the City of Huntington Beach, California LEGISLATIVE DRAFT HBMC CHAPTER 2.109 2.109.20 Composition The Finance Commission shall consist of seven i7]members.preferably with a Urofessiona flame or budgetin¢ background. Each City Council member shall appoint one member of the Commission to serve the same term as the City Council fnMember. The Commission shall adopt such bylaws and rules as it deems necessary to provide for its Chair and officers and their method of selection, time and place of meetings and for such other matters relative to its work and administration of its duties which are not otherwise provided for by statute or ordinance. 2.109.030 Purpose The Finance Commission shall act in an advisory capacity to the City Council in matters pertaining to financial planning aligned with the Finance Departrnent's fiscal Year milestones outlined in Section 2.109.040 2.109.040 Duties and Agenda Items The Finance Commission : may review and make recommendations to the. City Couppil on the f2jLQwjng specific topics; A.R_A me.., mid mono, rppsm-e...lation dine. ccc� � cuvvcivuv roesarviuS . 1il Seat . mivtceS, rrti 2 adep;ed budget; 9 p.-ape..el..rele.ed in financial Matters; , ; S. Ser+iae-eenifeets en 1, ianuary—Mid-Year Budget Review and B deer Kick-Off �. March—Year End Audit. Single Audit. and new GASB Standards Review May—CIP and lnfrastructure Calculation$cvicw 4. July—Adopted Bud Review I September— Inyealment Update. Debt and Refinancing Opportunities I November/December-Year-End Review Z_ Additional agenda items with a by Finance Coi'Ssion request with the approval of the City Council, Pertor I sltch other duties or studies as may be directed by the City Council. 2.109.060 BPer-at ng Peticies Meetin_o _ItAtCeptitic kl i*thii C6..pw the r,.. MI.O...iOR RL..n . om f .. le o FMing Munieipel Cede The reeular meetines for the Finance Committee shall he hi-monthly or six timcs a year. 2.109.070 Hnandal ENSE'osur-eOoeratlna Policies t pie interest—l{kept as othemise provided in this Chanter. the Commission shall conform to oceratitlepclieie> 10r the Board and Commissions as set forth in Chapter 2.100 of the Hunting= Brach Municipal 'ode. 2.109.080 Brown A Einancial Disclosure In accordance with California Law. members of the Finance Commission shall be required to file appropriate statements of economic interest. ORDINANCE NO. 4244 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF I-IUN,rINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE: CHAPTER 2.100 WHEREAS, the City Council established an Ad-hoc Committee in March 2021 to perform an assessment of the duties, priorities, current relevancy. and overall framework of the City's Boards, Commissions, and Committees, as well as providing recommendations to streamline any overlapping functions for consideration by the City Council. WHEREAS, the City Council wishes to modify provisions applicable to the City's Boards, Commissions and Committees. The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION I. Chapter 2.100.010 is hereby amended as follows: 2.100.010 Establishment All advisory boards and commissions shall be established or dissolved by ordinance. Committees may be established or dissolved by resolution or Council action. SECTION 2. Section 2.100.020 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.020 Definitions Board. A body of members appointed pursuant to Huntington Beach Charter Section 405 to serve in a continuing advisory capacity to the City Council in a specific area, except for such boards which have decision making authority pursuant to the particular establishing ordinance creating such a board: Commission. A body of members appointed pursuant to Huntington Beach Charter Section 405 which may have decision making authority in those activities delegated to them by the City Council Committee. A body of members appointed pursuant to the Huntington Beach Charter Section 405 to advise City Council on a particular subject for a limited amount of time. Standing Council Committee. A standing committee created by Council action in response to an ongoing issue. Standing Council Committees are made up of Council members only (three or less) with support from a staff liaison. This Committee is subject to the Ralph M. Brown Act. Ad Hoc Council Committee. A temporary committee created by Council action in response to an issue that is limited in scope and duration. Ad hoc Council Committees are made up of Council members only (three or less) with staff support. ORDINANCE NO. 4244 Council Liaison. Council members assigned by the Mayor to serve as the liaison to a specific advisory board. SECTION 3. Section 2.100.040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.040 Staff Liaison The City shall assign a staff liaison to each board and commission. SECTION 4. Section 2.100.050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.050 Eligibility Unless otherwise specified, all members of boards and commissions shall be residents and electors of the City of l-luntington Beach. SECTION 5. Section 2.100.065 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.065 Duration of Terms Unless otherwise specified, or removed, members shall serve until their respective successors are appointed and qualified. The City Council shall have the power to fill any vacancies. Unless otherwise specified, terms of members of boards and commissions shall be four years, staggered so that the majority of terms shall end in odd-numbered years following the election of four council members and remainder of the term shall end in odd-numbered years following the election of three council members. SECTION 6. Section 2.100.070 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.070 Statements of Economic Interests Every person appointed to a Board, Commission or Committee listed in the City's Conflict of Interest Code shall file a statement of economic interests with the City Clerk. Statements of economic interests shall be filed within 30 days of taking office and annually thereafter, and upon leaving office. .Any such person who fails to file a statement of economic interests as provided in this section may be required to vacate the office. SECTION 7. Section 2.100.080 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.080 Employment Limitation No person serving on any board or commission shall hold any full or pan-time paid office or employment in the Huntington Beach personnel system while so serving, unless otherwise specified. 21-10640/271102 ` ORDINANCE NO. 4244 SECTION 3. Section 2.100.85 of the Huntington Beach Municipal Code is hereby deleted in its entirety. SECTION 9. Section 2.100.090 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.090 Attendance Persons appointed to any City Board, Commission or Committee are required to attend regular and/or special meetings. Upon request to be absent, in writing, each advisory body shall have the authority to determine whether an absence is excused. Members with unexcused absences greater than one third of the scheduled meetings during a calendar year or miss more than two consecutive unexcused absences shall automatically vacate the office. The appointing authority shall appoint a successor to fill the vacancy for the unexpired remaining teen. SECTION 10. Section 2.100.100 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.100 Removal of Members Members may be appointed and positions maintained by individual or majority of City Council. SECTION 11. Section 2.100.110 of the Huntington Beach ,funicipal Code is hereby amended to read as follows: 2.100.110 Open Meetings All meetings of Boards, Commissions and Committees shall be subject to the public per the Ralph M. Brown Act (Government Code Section 54950) including requirement that meeting be open to the public. SECTION 12. Section 2.100.120 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.120 Records Records (e.g. meeting agendas, minutes, and staff reports) of the boards and commissions; and committees shall be retained per the City's Records Retention Guideline. 3 21-10640/271102 ORDINANCE NO. 4244 SECTION 13. Section 2.100.130 of the Huntington Beach iNlunicipal Code is hereby added to read as follows: 2.100.130 Rules Each board and commission may adopt such bylaws and rules as may be necessary or convenient for the conduct of its business, subject to approval of the City Council, SECTION 14. Section 2.100.140 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.140 Applicability This chapter shall apply to all boards and commissions. SECTION 15. This Ordinance shall become effective immediately 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21stday of .Deceaber 2021. bpi • Mayor AT-rEST: APPROVED AS TO FORiM: City Clerk 61�1 City Attorney INITIATED AND APPROVED: t City Manager 4 2 1-10640/2 7 110 2 Ord. No. 4244 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) 1, ROBIN ESTANISLAU, the duly elected; qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a Regular meeting thereof held on November 16, 2021, and was again read to said City Council at a Regular meeting thereof held on December 21, 2021, and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bolton, Posey, Delgleize, Carr, Nloser, Kalmick NOES: Peterson ABSENT: None ABSTAIN: None 1,Robin Estanislau,CITY CLERK of the City of Huntington Reach and es-officio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach f1'avc on December 30,2021. In accordance with the City Charier of said City. Robin Estanislau, Citv Clerk Citv Clerk and ex-officio Clerk Dcnuty Citv Clerk of the City Council of the City of Huntington Beach, California LEGISLATIVE DRAFT HBMC CHAPTER 2.100 Chapter 2.100 Establishment 2.100.010 Established All advisory boards and commissions shall be established or dissolved by ordinance. Committees may be established or rewlted by resolution or Council action. 2.102.020 Gemeesitien Ogffinitlom Board. A body of members appointed pursuant to Huntington Beach Charter Section 405 to serve in a continuing advisory capacity to the City Council. in a specific area,except for such boards which have decision making authority pursuant to the particular establishing ordinance creating such board; Commission. A body of members appointed pursuant to Huntington Beach Charter Section 405 which may have decision making authority in those activities delegated to them by the City Council; Committee. A body of members appointed pursuant to Huntington Beach Charter Section 405 on an ad J adyisr_Qijy_CQllnciLon particular subject for a limited amountoflime. Standing Council Committee A cLndips committce created by Council action in response to an ongoing issue. Standing Council Committers are made up of Council membersonly (three or less) with support from a staff liaison. This Committee is subject to the Ralph hl BrawaAct Ad Hoc Council Committee_A temnorary committsv_yL ed_bI Council action in response to an issue that is limited in scope and duration. Ad hoc Council Committees are made up of Council members only (three or less) %%ith staff support. Couacil_Uaison. Council nlembcn assigned.by-the Mayor to serve as the liaison to a specific adyj board. 2.100.040-Staff LlaLum The City shall assign a staff liaison to each board and commission. 2.100.050 Staff Maisen and Reside tey Eligibill�t Unless othem ise specified, Ft.ntingle" Neseh. all members of boards and commissions shall be rrsidents and electonDf thrSitY_of Huntington Beach. 2.100.065 Statements of E_..___:_ ._..._es DurationOeFk OR feMS Pffi%,ided by !he Ciiy CIPFk- StRiemenis of eeenefflie inieFesis shall be filed upon talking refs R MAO f-a-.*'..-q 89 file a S-18fe-FRI-MI PC P-1-30RORI-e iMeFeSIS as PFO% this seeii on she'I A Mamatipally e!he offie .-Unless others%ise specified.or removed,members shall serve until their respective successom me,appointed and qualified. 'fhe City Council shall have the poµer to fill any vacancies. Unlcss otherwise specified,term, of members of boards and commissions shall be four)cars, staggered so that the majority of terms shall end in odd-numbered years following the election of lour council members and remainder of the term ,hall end in odd-numbered)ears following the election of three WAMil members. 2.100.070 ...he u....,a....40FI 13o,...1 ..e_..,.....o. ..-....e.... ..title . seFviiig, l....s e;hen%i,a specified Gv'er) person appointed to a Board.Commission or Committee listed in the Cisy's Conflisi_of_lnterest Code shall file a statement of economiainterests with the Ciq Clerk. Statements-of economic interests shall be filed within 30 days of taking office and annuall) thereafter,and uponlming office. An) such person who fails to file a statement of economic interests as provided in this section be required to c acate the office. 2.100.080 Duration et-eFms Emolovment Limitation No persop_serving on an) board or comet i,sion shall hold any full or part-time paid office or empj9ymenr i_n the_iuntington Beach personnel S),tem while so scn ing, unless otherwise specified. 2.1:00.085 Attendance 2.100.090 Attendance Persons appointed to an) Cit) Board,Commission or Committee are required to attend regular and(o3 special meetings._Upon request to be absent, in writing, each ad\i,on hod) ,hall ha%c the authority,IQ determine whether an absence is excused. Members with unexcused absences greater than one third of the scheduled nnctings during a calendar)ear or miss more than two conseculi\c unCXcu,ed absence, ,hall aulomaticalh \aeate the off". The appointing authority shall appoint a successor to fill the Nacanc) tier the unexpired remaining term. 2.100.100 Rr11es Removal of Members kW II-lkkifd--mtd cv wi iiri.,i.ffr nmi " he fnvr.+kr+.w�+�rt�cwir�H-a:.r+lar . Member, m:n he appointed and 2g§ltions maintained b} individual or majority of City Council 2.100.110 Anptieability Open Meetings All meetings of Boards. Commissions and Committees shall be subject to the public per the Ralph M. Brown Act (Government Code Section 54950) including requircmcnt that meeting he open a public. 2.100.120 Records Record, tc.g. meeting agendas, minutC., and staff'reports)of the boards and winmissions,and committees shall be retained per the l it;"s Records Kctcntion Guideline. 2 OQ.13QBulm Each board and commission may adopt such bylaws and rules as may be necessary or convenient or the conduct of its business. subiect to approval of the Citv Council. 2,100,140 Aoplleabillty This chapter shall apply to all boards and coa�missionA. CITY OF HUNTINGTON BEACH Inter-Office Memo TO: Robin Estanislau, City Clerk FROM: Travis Hopkins, Assistant City Hager CC: Michael Gates, City Attorney DATE: November 16, 2021 SUBJECT: Supplemental to City Council Item # 21-863 For the City Council meeting tonight, there are three items that we would like to update regarding the Agenda Item # 21-863: 1 . Introduction Ordinance No. 4240 (page 2) and Legislative Draft should be amended as below. 2.102.030 (Reserved) 2.1102.030 .4ch.omsers and Assistants to the 13oaFd m�Le }hen a of fhe Qnnrd 2. Introduction Ordinance No. 4244 and Legislative Draft should be amended as below. The Huntington Beach Municipal Code Chapter 2.100.085 should be deleted in its entirety and Chapter 2.100.060 stays unchanged. year or „nnn more fh�n three n ,dive erl ahnennen at r f'me rl, r iRg Gomm droll have the o,dhorifv to r}eferm'ne u,hefher -ten ehconne in evn mtzd r SUPPLEMENTAL 2.100.060 Service Limitation COMMUNICATION ►r►e@*V Dale: 111 i tv bO a l Agw4e Hem No.;. 'S No person shall serve on more than one board or commission at any one time. No person shall serve more than two consecutive terms on any one board or commission, and no person who has been a member for more than two years of a term to which some other person was appointed a member shall be appointed to the same board or commission for more than one further consecutive term. No person who has served two consecutive terms on any one board or commission shall be eligible for reappointment to the same board or commission within 30 days of the expiration of the person's most recent term. 3. We found a typo / discrepancy on the title of the ordinance on the Recommendation G. To match with the attached ordinance No.4241 document, it should read the following: G) Approve for Introduction Ordinance No. 4241 , " An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municpal Code Chapter 2.64 and 2.84 and adding a new chapter 2.64 titled Community and Library Services Commission;" and or, Should you have any questions, please contact our office. The original copies will be sent to you shortly before the Council meeting. Thank you. Attachments: 1 . Ordinance No. 4240 (Page 2) with Legislative Draft HBMC Chapter 2.102 2. Ordinance No. 4244 with Legislative Draft HBMC Chapter 2.100 0�� LQ'L CITY OF HUNTINGTON BEACH Inter-Office Memo TO: Robin Estanislau, City Clerk �� FROM: Travis Hopkins, Assistant City nagf6Fa e� CC: Michael Gates, City Attorney DATE: November 16, 2021 SUBJECT: Supplemental to City Council Item # 21-863 For the City Council meeting tonight, there are three items that we would like to update regarding the Agenda Item # 21-863: 1. Introduction Ordinance No. 4240 (page 2) and Legislative Draft should be amended as below. 2.102.030 (Reserved) 2�1-02.nan na..� ...,a n o •.,.,� Fg-t#ag_B©aid The Environment and C R ct"'Rability earMay he�UaS -C4t '� rtno agc provide-provide4nfafma-tier ands�Tush-asp sistanee as may be helpful and ocirabte-to make4il4e-pu94eses-ef-tbe-Bear4- 2. Introduction Ordinance No. 4244 and Legislative Draft should be amended as below. The Huntington Beach Municipal Code Chapter 2.100.085 should be deleted in its entirety and Chapter 2.100.060 stays unchanged. Airy-person-appointed-te-any-Gi ^ "ee-Shatt tGM@tiG@II y vaGate the GffiGe a fifth uReXGused abseRGe during a GaleRda e than three G Aivo eL..-r,r. at e . time CIi iriRg the4e;;;-o€-e#ise—Upen--ref}eest-ef-the-absent-membe— b reaeh- eard- reo lss�ion-or m'tto sh-,II have the ,thOF ty tG deteFMiRe .,L.ett,e F a R a b se PGee is ear sP_ The-appointing-al4t-4erity-sha{I-appoint-a-suGGesser to €il14he-vasa4iey. SUPPLEMENTAL 2.100.060 Service Limitation COMMUNICATION t w*V Date: Ilv`aoa1 Agenda rem Io.� �s No person shall serve on more than one board or commission at any one time. No person shall serve more than two consecutive terms on any one board or commission, and no person who has been a member for more than two years of a term to which some other person was appointed a member shall be appointed to the same board or commission for more than one further consecutive term. No person who has served two consecutive terms on any one board or commission shall be eligible for reappointment to the same board or commission within 30 days of the expiration of the person's most recent term. 3. We found a typo / discrepancy on the title of the ordinance on the Recommendation G. To match with the attached ordinance No.4241 document, it should read the following: G) Approve for Introduction Ordinance No. 4241, " An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municpal Code Chapter 2.64 and 2.84 and adding a new chapter 2.64 titled Community and Library Services Commission;" and or, Should you have any questions, please contact our office. The original copies will be sent to you shortly before the Council meeting. Thank you. Attachments: 1 . Ordinance No. 4240 (Page 2) with Legislative Draft HBMC Chapter 2.102 2. Ordinance No. 4244 with Legislative Draft HBMC Chapter 2.100 ORDINANCE NO. 4240 SECTION 4. Section 2.102.030 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.030 (Reserved) SECTION 5. Section 2.102.040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.040 General Duties The Environmental and Sustainability Board may: A. Provide advice and monitor the City's comprehensive Sustainability Master Plan that incorporates water and energy conservation, recourse recovery/waste management, renewable/recycle products, air quality, mobility and other pertinent issues that affect the overall sustainability, economic, ecological and social environments of Huntington ntington Beach. B. Perform such other duties as may from time to time be properly assigned or delegated to it by the City Council. SECTION 6. Section 2.102,050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.050 Bylaws The Board may establish bylaws and amendments thereto, subject to prior submission to and approval by the City Council. SECTION T Section 2.102.060 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.060 Operating Policies Except as otherwise provided in this Chapter, the Board shall conform to the operating policies for Boards and Commissions as set forth in Chapter 2.100 of this Code. SECTION S. This Ordinance shall become effective immediately 30 days after its adoption. 21-10640/271090 LEGISLATIVE DRAFT HBMC CHAPTER 2.102 Chapter 2.102 ENVIRONMENTAL &-SUSTAINABILITY BOARD 2.102.010 Established TheFe is h eb_' ereated °^^#The City of Huntington Beach here Lj ereat_e the Huntington Beach Environmental �C'-Suaaitt_a.bilitw�Board hereinafter referred to as the Environmental �C Stl ai0.abjlit� Board. 2.102.020 Composition A. The Environmental & Suslainabilin' Board shall consist of not more than nin even voting members,LQitLgInde five individuals A appointed by the Cite Council, tw p��Qstttcil liaismnS T1Le Cit 'Counciuhall a chair and vice chai 1:}be Pgard,jinless the iJ ' uncil liais4ttslcic ;tLes tb_ 4t-ta, ier k34atd ne ubl g_[ 411 +##embers-shHll be reside+ns-of+#+a C ty Wn+#FiH_iolrBeHeh-rlN-H, ,,«�.;;-serve-w++!#oHi-eoH#}#ensHt-ion-and-none-sht+IN+ekJ-+t+#v-c#f{ise-ee ern,le .. the r . yment if! B. The members shall serve a term of four years. Members shall have a term starting July 1 st and expiring June 30th, and present members shall continue in office until June 30th of the year of expiration of term. Each member shall serve his or her teen unle5-s remQcs}, or until his or her successor is qualified and appointed. If vacancies shalt occur otherwise than by expiration of tern, they shall be filled by appointments for the unexpired portion of the term. Notwithstanding an� other-prorisiel+-o�ik++s-;�tmie+pHl-Eode-#Here-shH!I-l>e-I+o-li++#+t-on-#he-min#ber-of:�onsee+n+ve-terns-H bearc}n+embeF ma". serge 2.102.03^ ReFmA a' at •••,••••bets f-Resenced) Any men bei: of the C,,.'.., nme •al BeaF,J inel .din ,p ,.the e1, 'r.,efse-, shall be .ub}eet_t6_reeino-al h} motien efthe 6+ty Cet+neil Hdepted-brat-least f©t+f offir+nHttve-wares=N#e-n+e+nlxrs}++p oFH++y t++e+nber-ef the !;nN iFemmental BeaFal shall he vApatLd ;�suek member absents hill! OF herself front three aeflSeeutive rag+#laf-+#+eeti+#gs�Ftt+e-trl+rireHnxnta{-BaHrcl-t++#less-by-per++++ss+o++-oC-seteh--Enrirenlne+x�l n.�,�.,l- ,.r c 2.102.040 General Duties The the City NliniageF, sueh ass stanee as may be helpfol--and-des#fable-t9-effc'0k.i.}c-tl+C-pk+t7+o5e5-of the linVifeflfflefAftl Board The SnN iren mayas .,,any e,. „ff:eia members without the ,over to vets a., may h.. appointed by the G=w'- r., .,..'I TI, FiWiF,,.,..,e.,t..l n.,Hrfl-t#H3Y'I+#HIi2 ++#test+�H+i©ns Hnd e+nploy perseHs-subject to theappfewl e "nay to-p.;, m�its -. ORDINANCE NO. 4244 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE CHAPTER 2.100 WHEREAS, the City Council established an Ad-hoc Committee in March 2021 to perform an assessment of the duties, priorities, current relevancy, and overall framework of the City's Boards, Commissions, and Committees, as well as providing recommendations to streamline any overlapping functions for consideration by the City Council. WTIEREAS, the City Council wishes to modify provisions applicable to the City's (Boards. Commissions and Committees. .fhe City Council of the City of Huntington Beach does hereby ordain as follows: SECTION I. Chapter 2.100.010 is hereby amended as follows: 2.100.010 Establishment All advisory boards and commissions shall be established or dissolved by ordinance. Committees may be established or dissolved by resolution or Council action. SECTION 2. Section 2.100.020 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.020 Definitions Board. A body of members appointed pursuant to Huntington Beach Charter Section 405 to serve in a continuing advisory capacity to the City Council in a specific area, except for such boards which have decision making authority pursuant to the particular establishing ordinance creating such a board: Commission. A body of members appointed pursuant to Huntington Beach Charter Section 405 which may have decision making authority in those activities delegated to them by the City Council Committee. A body of members appointed pursuant to the Huntington Beach Charter Section 405 to advise City Council on a particular subject for a limited amount of time. Standing Council Committee. A standing committee created by Council action in response to an ongoing issue. Standing Council Committees are made up of Council members only (three or less) with support from a staff liaison. This Committee is subject to the Ralph M. Brown .Act. Ad Hoc Council Committee. A temporary committee created by Council action in response to an issue that is limited in scope and duration. Ad hoc Council Committees are made up of Council members only (three or less) with staff support. ORDINANCE NO. 4244 Council Liaison. Council members assigned by the Mayor to serve as the liaison to a specific advisory board. SECTION 3. Section 2.100,040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.040 Staff Liaison The City shall assign a staff liaison to each board and commission. SECTION 4. Section 2.100.050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.050 Eligibility Unless otherwise specified, all members of boards and commissions shall be residents and electors of the City of Huntington Beach. SECTION' 5. Section 2.100.065 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.065 Duration of Terms Unless otherwise specified, or removed, members shall serve until their respective successors are appointed and qualified. The City Council shall have the power to fill any vacancies. Unless otherwise specified, terms of members of boards and commissions shall be four years, staggered so that the majority of terms shall end in odd-numbered years following the election of four council members and remainder of the term shall end in odd-numbered years following the election of three council members. SECTION 6. Section 2.100.070 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.070 Statements of Economic Interests Every person appointed to a Board, Commission or Committee listed in the City's Conflict of Interest Code shall file a statement of economic interests with the City Clerk. Statements of economic interests shall be filed within 30 days of taking office and annually thereafter, and upon leaving office. Any such person who fails to file a statement of economic interests as provided in this section may be required to vacate the office. SECTION 7. Section 2.100.080 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.080 Employment Limitation No person serving on any board or commission shall hold any full or part-time paid office or employment in the Huntington Beach personnel system while so serving, unless otherwise specified. 2 21-10640/271102 ORDINANCE NO. 4244 SECTION 8. Section 2.100.85 of the Huntington Beach Municipal Code is hereby deleted in its entirety. SECTION 9. Section 2.100.090 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.090 Attendance Persons appointed to any City Board, Commission or Committee are required to attend regular and/or special meetings. Upon request to be absent, in writing, each advisory body shall have the authority to determine whether an absence is excused. Members with unexcused absences greater than one third of the scheduled meetings during a calendar year or miss more than two consecutive unexcused absences shall automatically vacate the office. The appointing authority shall appoint a successor to fill the vacancy for the unexpired remaining tens. SECTION 10. Section 2.100.100 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.100 Removal of Members Members may be appointed and positions maintained by individual or majority of City Council. SECTION 11. Section 2.100.110 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.110 Open I\'Iectings All meetings of Boards, Commissions and Committees shall be subject to the public per the Ralph M. Brown Act (Government Code Section 54950) including requirement that meeting be open to the public. SECTION 12. Section 2.100.120 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.120 Records Records (e.g. meeting agendas, minutes, and staff reports) of the boards and commissions, and committees shall be retained per the City's Records Retention Guideline. 3 21-10640/271102 ORDINANCE NO. 4244 SECTION 13. Section 2.100.130 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.130 Rules Each board and commission may adopt such bylaws and rules as may be necessary or convenient for the conduct of its business, subject to approval of the City Council. SECTION 14. Section 2.100.140 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.140 Applicability This chapter shall apply to all boards and commissions. SECTION 15. This Ordinance shall become effective immediately 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of 2021. Mayor ATTEST: APPROVED AS TO PORivt: Citv Clerk City Attorney INITIATED AND APPROVED: t rl_�Plr City Manager 4 21-10640/271102 LEGISLATIVE DRAFT HBMC CHAPTER 2.100 Chapter 2.100 Establishment 2.100.010 Established All advisory boards and commissions shall be established Qr dissolved by ordinance. Committees may be established or-re5� ti ved_by resolution 4rQtimcil actQi. The enabl --g ,h, oaaem �e 4ablligll-zhe „ ,m.-. anneFof-a ppointl .,n-e,�e, r,nd pewef-s and EjUT,e,. 2.102.020 Gemeesitien Definitions Board. A body of members appointed pursuant to Huntington Beach Charter Section 405 to serve in a continuing advisory capacity to the City Council, itLa�Recif c_arc t,except for such boards which have decision making authority pursuant to the particular establishing ordinance creating such board; Commission. A body of members appointed pursuant to Huntington Beach Charter Section 405 which may have decision making authority in those activities delegated to them by the City Council; Committee. A body of members appointed pursuant to Huntington Beach Charter Section 405 an an ad line bass. te .,ha.,, the Q0,-Council ,,. partieular-inanefs—. T c_$_ C tlncil-Qn-l2artiiculau�ybiect for a_limitedsimQuta-LQfsimc. -Standing-CQuncil CQmipittee 1:97dine c ujwjttee-�jeated��, Cotu]eil aCS.i41]_itLieiJ?QIl�e�a� gQint _isstte.�tatidine Cosu>c�lSQmmittce are made uR4f GQuncil memlZe��Qttl (tb[ee_Q Ice Nti_ith s�luRort�rQm a� affJii n Thi �Qmmittee is�ubjecLtQthe RalitliNl I� wn AcL Adc�Qunc_il_C.Qti�ee to nuyran=eomm ltec c�e�ted�zL�tacilcsiQu�itr€�p4tt e ante that_is litttite itLscQ2e and dur_atn�ldJic CounciLQmmitte_e -are_made u�fQaslpciljnesn�cltl� bhree- rode w'tt-�taff-sjtgp-Q-L CQu�c_i_Ll,iais2rtt>c_iln�etnlZer �si�tiesl�v theila«r_tQse�e�s11te1iais�tt"Qits2csjfic�dv ard. 2.100.040-Staff Liaison The City shall assign a staff liaison to each board and commission. 2.100.050 Staff Liaison and Residency Eligltllh. Unless otherwise specified, each beat-d .f eennnission is-te-4e-as-signed one st ff liaison ei fie l by the City-C-ottne-i!. All .,,,.mbers of b0aids and .....,;ntissiens-shall-be-resident H..,I l.,,,._,. O fth. city .f 4lant+ngton l3cach all members of bQardsand csnunis�i4ns shaiLiZelc�iticnt�attd electorof the Cit�n Llun_innLon_aeach, 2.100.065 Statements of EEen, mir inteF,,..t.. DuratiouLof Terms appeinted-to , boardeanifn9sien, e de .,aced-byi4e-Gits adopting the G . s Gen fliet of interest C�tle shall-fl a ., ifnel-eStS .h the G"'. Clerk On c,._...,. .._, N ide+ h..tile 945'f l"di. Staie+tte#s ode emiowfests .h..n he I:h. c ie . alb, ne iatefrthnn ^n days ,FteF the date .pee fied h-. i .... ^ttd t�pen4earin�eff ee a�rsueh who flails ... FIB ., �.,..�.,,o.,t�eeenoiiik—if..,_". provided '.. .h",. ,.�.,.:..., .-h..n ., . call- person - wacate the-efe-mess otherwise gtzecjfed�r retved me�n�eall�en�e untiLtheir[es ective successsrs-are_aQRsiated rid tuabFieslil'I y �pncjljiall-have the�o ie7 t2Ct11_iti esi icier 1lttless otherjyise�necified temis Cmem4ers of bsard�attd cQmmi5si4ns s}ttU�e fsur 'e+ eta , rrd + t ioUhetna u the eiection of four cQuac.il nteinbers_and rentaindej---af the tern-5hall end inszdd mmtlze[ed yearS�U int`the_elec14p4C#hCce cstlnciljnembcrs, 2.100.070 Employment Limitafien Statements-of_Economic-Interests ktexrEl-er-ca+tt+n+ss+e+�shall he#d-++nv4 +4-er paft time paid ..fire e ,mile yme. in the 1 r nt' ,,.ten Reach peFs,,.,.,el -yste .,.1,'i, o.,,:.,,, lill ieSS Othff%ViSe specified. - a000inLedt2aJ}onr_d.S 2tnttti5 i4n_4r_ QmmitLe h cd�ntlte—Q Lv's Co igi LQf Inicrejt Qodc-�ihallf le a 5tateJncrtt�f economic itllese-5j5, �itlt_the ih' Ic[k �tatet eats 4 ecQnomicjntere ts�hall Ite (fled within 3-Q daKUf takingsffice and_atmualh the[ea$er,andttllonJeavitti Q[fice—lny-astciLRguo hQ fai1�[Q f le �tatetnenl4CecQnQttttcJpiereits a�tzroJdedJtL#his�eclt4nCegyjred to vacate the Qfl_tc_e. - — 2.100.080 Durateen of Term Employment-Limitation +klen+bets-s#htl{-serve-tu+ti I-tl+ei�resryeet+va-s++c=cessors-++re-x�{+o i ntet#-a+tcktuaf+fied-=#=k+e-E itrC�ttxtc i#-s{+xN terms of membeFs of eat+++nissiens-sl+f+##-be-fot+F- ears, staggered se th t-the +najerity-ef-tenns sl+al#-e+x#-in-c dtt# nt++++beret{-years faltevvit+g-the-e#eetie+-of-fem eeve+eilfnef,beTaxes rentai++derof-tile tern+s Shall �..1��1 ,t++nbe+ed yeafs f„ne,.N-inn the „ p4:e- i-efthfee ea••��,. iinie,,,�•��he Tj lZerSQ.ps-cn'inSt9Jts+nl�2t+CS1�cQrnnIJSS.i52tt shallholcls•+nv fltil9t-It�uA-time p r p-Q nient in the I IuntinatQn_Beach_perspimel sXLlcnj wltile._SQ_s_erving, unle s othenvi e� ecQ_ fed, 2.100.085 ttendane—e fifth n ;e,t ab-eoee r er-t+l+on-snore t#tan-d+ree-eo+seetttive tn+e et+sec# ab.ge;+ees-fit any ti+++e-chit++g'the-term the Asent-Ri.mberr ��*""1, beaid, e©tt+nt ssio+t x co++++}+inee-si+xii-hive the-axti erity to-E#etermi++e-wheal+erxt+-xbse++ce s eiet+seci-Fhe shall a 2.100.090 Opening Meetings" " I Attendance All meetings of boards tii,.t eenimissiens shall h.- ,,pen to the fwblic •-�rnless-sxbjzt4e4he-&Wad#�'S&!en e eeptiens eeri6imetfin4he-Ralph-`l. vea+++x++t C _ 1950) Per-s-QoLap#jQioted_iQanv C-itv R4a[d �ottuttissiQ.ttsr Coltlmiltee1nrereQs�i[cdt9s��endleQulat�+•+adLQI soecial_nteetipes. U t_ t_ o{ q request tojeaLent, ir�dtuta,each adv_isQry bod�halLha�'ethe_as!tltQrit�t4 determine �+'Itether att?t25eneeJs_c�cus_ed, 11embers tith une�cusesl altsencei�reaterthatt4nethirsl�fthc�cltetis+Je�l�tteetin e i trjnga calendar year or miss more tlt n t�cQn�ecstS Etme�cstsed ac�tcc�sl+alLautomaticaU 'ac Itetlte f LS 'Lb_c_ap12o ti 1l: ft il�'�hall_Tp jq��ucces�gr�f.i Utlic�caacv for the unext ed remaipipg term. 2.100.100 Rules Removal-of-Membeo ! aeh bo +ll a+xl eom+++assign-mE+y +dc �+ws a+ci rt+aes +slriay be ar-eenvement-for-the 'ducto;=t-,4 s+++ess7 subjetto ppFeval 4the Gity ''eunc 1. tidembers may be a2 inted ancJ positions maintained by itidividua r majQritv�}_C2uncil_ 2.100.110 App"eabili O9en-Maetin9s 'I'hiS 01japteF shall apply to all beaFds and Pemniissiens, unless aii oFdinanee enaeted af4eF the date ef this sectien establishes difve•e,. .e.. 'Fee n. S All meetings of Boards, Commissions and Committees shall be suhject to theazuib c ear the Ralph \b. r ��n tict_ i vernmetibde ecti n 549>Q) including requirement that meeting be open to the u lic. 2.10--0.120-Records I�ecQrds c..i umcU a tl}cnstas.�nianle5, and.staffJepQLIS)-Qf the boards attd cQtninis iQas,_+nd eQmmitte_e hall l2e_rctniaed_iZershc �Itv's I�ecQrSls_RLtenti.Qn C Slclilic, 2.100..13ORuLes Each board and con-, y adoi>t suchb�l_a and_rul_ca a5_nm� n_ecc ary cQm ement for the conduct of'its business, subjeet to aoorQ- al of the City uncil. 2100.140 Applicabili. This_citaate�halLaRnL�IQall�sa�d�aad csntntis�iQtts. ORDINANCE NO. 4244 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FIUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE CHAPTER 2.100 WHEREAS. the City Council established an Ad-hoc Committee in Mafch 2021 to perform an assessment of the duties; priorities, current relevancy; and overall framework of the City's Boards; Commissions, and Committees, as well as providing recommendations to streamline any overlapping functions for consideration by the City Council. WHEREAS, the City Council wishes to modify provisions applicable to the City's Boards. Commissions and Committees. The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Chapter 2.100.010 is hereby amended as follows: 2.100.010 Establishment All advisory boards and commissions shall be established or dissolved by ordinance. Committees may be established or dissolved by resolution or Council action. SECTION 2. Section 2.100.020 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.020 Definitions Board. A body of member"§ appointed pursuant to Huntington Beach Charter Section 405 to serve in a continuing advisory capacity to the City Council in a specific area; except for such boards which have decision making authority pursuant to the particular establishing ordinance creating such a board; i Commission. Ailiody of members appointed pursuant to Huntington Beach Charter Section 405 which may have decision making authority in those activities delegated to them by the City Council // Committee. A body of members appointed pursuant to the Huntington Beach Charter Section 405 to vise City Council on a particular subject for a limited amount of time. Standing Council Committee. .A standing committee created by Council action in response to an ongoing issue. Standing Council Committees are made up of Council members only (three or less) with support from a staff liaison. This Committee is subject to the Ralph M. Brown Act. Ad floc Council Committee. A temporary committee created by Council action in response to an issue that is limited in scope and duration. Ad hoc Council Committees are made up of Council members only (three or less) with staff support. i ORDINANCE NO, 4244 Council Liaison. Council members assigned by the Mayor to serve as the liaison to a specific advisory board. SECTION 3. Section 2.100.040 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.040 Staff Liaison The City shall assign a staff liaison to each board and commission. SECTION 4. Section 2.100.050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.0i0 Eligibility Unless otherwise specified, all members of boards and commissions shall be residents and electors of the City of Huntington Beach. SECTION 5. Section 2.100.065 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.065 Duration of Ternts Unless otherwise specified, or removed; members shall serve until their respective successors are appointed and qualified. The City Council shall have the power to fill any vacancies. Unless otherwise specified; terms of members of boards and commissions shall be four years, staggered so that the majority of terms shall end in odd-numbered nears following the election of four council members and remainder of the term shall end in odd-numbered years following the election of three council members. SECTION 6. Section 2.100.070 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.070 Statements of Economic Interests Every person appointed to a Board. Commission or Committee listed in the City s Conflict of interest Code shall file a statement of economic interests with the City Clerk. Statements of economic interests shall be filed .within 30 days of taking office and annually thereafter, and upon leaving office. Any such person who fails to file a statement of economic interests as provided in this section may be required to vacate the office. SECTION 7. Section 2,100.080 of the Huntington Beach Municipal Code is hereby amended to "read as follows: 2.100.080 Employment Limitation No person serving on any board or commission shall hold any fill or pan-time paid office or employment in the Huntington Beach personnel system while so serving, unless otherwise specified. 21-10640/271102 ORDINANCE NO. 4244 SECTION S. Section 2.100.090 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.090 Attendance Persons appointed to any City Board, Commission or Committee are required to attend regular and/or special meetings. Upon request to be absent, in writing, each advisory body shall have the authority to determine whether an absence is excused. Members with unexcused absences greater than one third of the scheduled meetings during a calendar year or miss more than two consecutive unexcused absences shall automatically vacate the office. The appointing authority shall appoint a successor to [ill the vacancy for the unexpired remaining term. SECTION 9. Section 2.100.100 of the Huntington Beach \ Unicipal Code is hereby amended to read as follows: 2.100.100 Removal of Members Members may be appointed and positions maintained by individual or majority of City Council. SECTION 10. Section 2.100.110 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.100.110 Open Meetings All meetings of Boards. Commissions and Committees shall be subject to the public per the Ralph M. Brown Act (Government Code Section 54950) including requirement that meeting be open to the public. SUCTION 11. Section 2.100.120 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.120 Records Records (e.g: meeting agendas, minutes, and staff reports) of the boards and commissions, and committees shall be retained per the City's Records Retention Guideline. SECTION 12. Section 2.100.130 of the Huntington Beach Municipal Code is hereby added to read as follows: 2.100.130 Rules Each board and commission may adopt such bylaws and rules as may be necessary or convenient for the conduct of its business; subject to approval of the City Council. / 3 21-10640/271102 SECTION 13. Section 2.100.140 of the Huntington Beach \-lunicipal Code is hereby added to read as follows: 2.100.140 Applicability This chapter shall apply to all boards and commissions. SECTION 14. This Ordinance shall become effective immediately 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of 2021. Nlayor ATTEST: APPROVED .AS TO F�O�f/{IM:: City Clerk City ttorney ITIATED AND APPROVED: City Manager 4 21-10640/271102 LEGISLATIVE DRAFT HBMC CHAPTER 2.100 Chapter 2.100 Establishment 2.100.010 Established All advisory boards and commissions shall be established of dis,ok aby ordinance. Committees may be established or rc.ok cd,by resolution or Council action.The enabling doeument may esiablish!he a.lffiti.... ..}ixnstef.11 xppe ' 2.102.020 6ewrmositien Deflnitl4n5 Board. A body of members appointed pursuant to Huntington Beach Charter Section 405 to serve in a continuing advisory capacity to the City Council, in a specific areaexcept for such boards which have decision making authority pursuant to the particular establishing ordinance creating such board; Commission. A body of members appointed pursuant to Huntington Beach Charter Section 405 which may have decision making authority in those activities delegated to them by the City Council; Committee. A body of members appointed pursuant to Huntington Beach Charter Section 405 an an ad TDadvise City Council on particular subject for a limited amount of time. Standings Council Committee. A standing committee created by Council action in responseloan ongoing issue. Standing Council Comminccsap:made up of Council members only(three or less) with support from a staff liaison. ThiLCommittec js_subitstto the RalohM. Brown Act, Ad Hoc Council Committee. A temporary committee created by Council action in resgwtLse to an issue that is limited in scope and duration. Ad hoc Council Committeesaremade up of Council members only (three or less) with staff support. Council Liaison. Council members assigned b) the Mayor to serve as the liaison to a specific advisory board. 2.100.040-Staff Liasim The City shall assign a staff liaison to each board and commission. 2.100.050 Staff Liaison and Residency Unless othen%ise specified, Huritingten eeeeh all members of boards and commissions shall be residents and electors of the City of Huntington Beach. 2.100.060 EEllailalitY Ne peFsen shall SeFVe ON MOFO than One bOaFd of eemmission 9; an) onetime. Ne peFsen shall SeF%e FROM MOM than V-0,-0 A"e-OFS Of- 8 1-P--FFR 89 -AhOP-14 SHIFRO Olhef peFsen was appoinied a member shall be appoiRied to Unless otherwise specified.all members of boards and commissionsshalLb€midents and electors of thesity of Huntington Reach. 2.100.065 Duration of Terms adopting the Cit�,"s Conflie! of WeFes;Code, shell file a statem-em RfPPSRFOfHiP iRI@Fed'-- V-ilh #110 City 2.100.070 Employment LimitationStatements of Economic Interests o VeF OH ff� Hr toll MIN 11ONFE1 OF eO"mi 4sion shall hold an� fid! aF pan time paid effiee oF empla�rmew Every person appointed to a Board, Commission or Committee listed in Conflict of Interest Code shall file a statement of economic interests %%ith the City Clerk. State ,of economic interests shall be filed 4 days of taking office and annuall% ehcreafter,and unen leaving office. Any such person who fails to file a statement of econommie intL:rc,k as pros ided in Phis section may be required to vacate the office. 2.100.080 6dratien of terns oy board or commission shall hold any full or pan-time paid office pr employment in the Huntington Beach personnel system while so serving,unless otherwise specifjed. 2.100.090 Opening Meetings AttgodAM All mee; wigs efhotwd� and eommi9�sians shall be open ie!he publie unless subjee! ie !he elesed session Persons appointed to Wy City 13oard.Commission or Committee are required to attend regular and/or speeialmeetlnas. LInOn request_absent, in writing,_each advisory body shall have the authority determine whether an absepce is excused. Members with unc\cused absences greater thanoneAhird.of the s_c_hgdutledduring a calend;u \ear or mi., More than th\o coroceutivejlrlexcuscdabsences shall_automatieally vacate the office. IN;appyinting awhorm shall appoint a successor to fill the YacancYfoLthe unexpired remaining term. // 2.100.100 Rules Removal of Mew Mentors may be��_nted anti positions_maintained by individual or majority of City-Council. 2.100.110 Appfieabifity Open Meetings "44i.. atrle ....._hc,.h,._ diffeFeRlFeqkIiFLFnLnt--,—. AlI meetings of Roartls, C'ununissivns :ux1 Committees .hall be subject to.the public per the Ralph M, Rro%%n Act t(h,N ernniciaL. e Se4tion 54950) including requirement that mCetjng he open to the puhlIC. 2.100.120 Records Records(e.g, mccungttsEwig�minul%L and staff reports)of the boards and rommissiQns,and committeesAball hr retained per the C&'sltecords Retention Guideline, 2100.130 Rules Each board and connnis,ion nni\ adopt such b}la\cs and[ilea as may be necessary or convenient for the Conduct ol'its hLISInCSS, suhjCCt to ap��al oh the City Council, 2.100.140 Anolicabilit�r This chapter shall apply to all boards and commissions. ORDINANCE NO. 4240 / i� SECTION 4. Section 2.102.030 of the Huntington Beach Municipal Code is he amended to read as follows: 2.102.030 Advisors and Assistants to the Board The Environment and Sustainability Board may request the City Manaeer to provide information and such assistance as may be helpful and desirable to make the,purposes ofthe Board. SECTION 5. Section 2.102.040 of the Huntington Beach Municipal Code is hereb} amended to read as follows: 2.102.040 General Duties The Environmental and Sustainability Board may: A. Provide advice and monitor the City's comprehensive Sustainability Master Plan that incorporates water and energy conservation; recourse recovervAvaste management, renewable/recycle products, air quality; mobility and other pertinent issues that affect the overall sustainabilit_y, economic; ecological and social environments of Huntington Beach. B. Perform such other duties as may from time to time be property assigned or delegated to it by the City Council. SECTION 6. Section 2.102.050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.050 Bylaws The Board may establish bylaws and amendments thereto, subject to prior submission to and approval by the City Council. SECTION 7. Section 2.102.060 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.102.060 Operating Policies Except as otherwise provided in this Chapter, the Board shall conform to the operating policies for Boards/and Commissions as set forth in Chapter 2.100 of this Code. SECTION S. This Ordinance shall become effective immediately 30 days after its adoption. / 21-10640/271090 LEGISLATIVE DRAFT HBMC CHAPTER 2.102 Chapter 2.102 ENVIRONMENTAL & SUSTAINABILIIY BOARD 2,102,010 Established 3fiere is hepeby erruted feF tThe City of Huntington Beach b=ty_er;Ates the Huntington Beach Environmental&_�justainabilitv_Board hereinafter referred to as the Environmental & Sustainability Board. 2.102.020 Composition A. The Environmental & Sustainability Board shall consist of not seven voting members. to include five individuals aN appointed by the City Council,plus two City Council liaisons. The City Council shall serve as chair and vice,chair of the Board._unless-the-C►tyCouncil liaison delegates the position to another Board member. Of ll....•:..,w._.. ti,.Reh e..dSAff e..,. hRlf Hf She ...e...l.e_,- .-Loll be _,,gi sieped .,e:ers of!he City eIlumingieft Neaeh. All M-PiVilieFS Shall 4PA-0 M-4111001 e0ffiPeRS016011. ORd none shall hold any offiee of B. The members shall serve a term of four years. Members shall have a tens starting July I st and expiring June 30th, and present members shall continue in office until June 30th of the year of expiration of term. Each member shall serve his or her tern unlessremoved.or until his or her successor is qualified and appointed. If vacancies shall occur otherwise than by expiration of tern, they shall be filled by appointments for the unexpired portion of the term.Nefwithsufldiiig any eiheF pmvision of this Muniempal Code.them shall be no limis oR 8-h-A Ra-FRI10F 8f P814SOPI-110M.'@ I@FFRS 0 2.102.030 AtIV arlliht! . . inowitof!he r:",I'oune:l adopted by a! le,.... f,..._ .i ffi FF...,:.,e.,,..e.. The, ...e...l.e_..6:..,.C,...., ...e..J.e_Of FegistFetiorr.-The jEm uonmental & Sustainability Board map request the City Manager to provide information and such assistance as may be helpful and desirable to male the purposes of the Board. 2.102.040 General Duties I l... i ... :. .....ielli d ❑ .._ 1 ..... _........ . .1. 1C t 6 tit" i,. e_ .. :de 111141..,.e:.R ,...d .-..6:eel 18 ......_.....I Of I. NUNTINKRACH City of Huntington Beach Board, Commission, & Committee ( BCC) Reconfiguration - Approval and Adoption of Resolutions and Ordinances City Council Meeting November 16, 2021 Background • A part of the 2021 Strategic Planning and Policy Priority document, staff was directed to work with City Council to develop recommended updates. • An Ad-hoc Committee of 3 City Council Members was formed on March 15, 2021 > Committee met six times on April 27, May 24, June 8, July 29, August 10, and September 27, 2021 and developed ten recommendations. • On October 19, the City Council approved ten recommendations to reform, consolidate and/or dissolve a select number of BCCs. • Per the Council's direction, Staff prepared the appropriate Resolution(s) and Ordinances necessary to implement adjustments for your approval. • The HBMC 2. 100 Operating Policies for Boards and Commissions also requires adjustment to make rules consistent and enforceable across all BCCs. j7,ja City Council Meeting 2 Recommended Actions 1. Approve the official dissolution of the Strategic Planning Ad-hoc Committee and BCC Review Ad-hoc Committee 2. Approve the consolidation of the Economic Development Committee and Downtown Economic Development Committee • A standing Council Committee, comprised of the Mayor, Mayor Pro Tern, and Immediate Past Mayor • The EDC will meet every other month and as needed 3. Approve the conversion of Smart Cities Ad-hoc Committee into a standing Smart Cities & Technology Committee • Structure: a standing, three-Council member Committee, appointed by the City Council • Goal: to provide strategic policy direction towards the City's Smart Cities roadmap / broadband master plan efforts as well as other innovative technology initiatives. Recommended Actions 4. Adopt Resolution No. 2021-65, "A Resolution of the City Council of the City of Huntington Beach repealing Resolution No. 2000-78 to formally dissolve the Children's Needs Task Force;" • Their purpose of addressing the needs of the children in the community can be served by school districts, community-based organizations, and through on-going programs performed by City staff, the Library, the Youth Board, and quarterly School District / City Committee meetings • Current members will retire effectively at the time of its dissolution 5. Adopt Resolution No. 2021-66, "A Resolution of the City Council of the City of Huntington Beach amending and reconstituting the Human Relations Task Force to the Huntington Beach Human Relations Committee (HBHRC);" • Approve its updated bylaws voted by the HRTF on August 10, 2021 including a new Vision Statement and revised Mission Statement, along with minor administrative changes. • Adopt the updated Declaration of Policy About Human Dignity; per Mayor Carr and Councilmember Moser's direction, HRTF reviewed and made recommended changes on the Declaration document. Recommended Actions 6. Adopt Ordinance No. 4242, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code by repealing Chapter 2.103 and 2.111 and creating a new chapter 2.111 titled "Citizen Infrastructure Advisory Board/Public Works Commission;" and approve the official dissolution of the Beautification, Landscape, and Tree (BLT) Committee. • All current members of both bodies who remain in good standing will continue to serve in the new Commission until their terms sunsets. • The Commission will thereafter be comprised of seven members serving the term that coincides with his / her Council appointer's term. • Incorporate the BLT's scope of work (excluding the administrative functions) into the duties of the CIAB/PW Commission. Current BLT Committee members will be released from membership. • Require future new members of the CIAB/PW Commission to be residents with special interest, training, and/or experience in the field of Public Works. • Remove the minimum project dollar threshold ($50,000) to be consistent with the City's policies related to CIP projects. .. Recommended Actions 7. Adopt Ordinance No. 4241, "An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapters 2.64 and 2.84 and adding a new chapter 2.64 titled Community Services Commission;" 8. Adopt Ordinance No. 4243, An Ordinance of the City Council of the City of Huntington Beach repealing the Huntington Beach Municipal Code Chapter Chapters 2.86 and 2.30 and add a new chapter 2.30 titled Community and Library Services Department;" All existing members in good standing with the Library Board and Community Services Commission will continue to serve in their current terms until they sunset. The Commission will thereafter be comprised of seven members serving 4-year terms. • Remove the six one-year term member positions from the Community Services Commission. • Remove the Library Board of Trustee section on "Library Privileges Regulated" and incorporate such duties and authorities to the Community and Library Services Director, who is best equipped to oversee the library privileges and operations. .. Recommended Actions 9. Adopt Ordinance No. 4240, "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board;" To re-establish the Environmental Board as the Environment and Sustainability Board and refine its role to develop and monitor progress on the City's comprehensive Sustainability Master Plan • Membership: changed from 9 to 7 members including five (5) citizen members appointed by the City Council and two Council Liaison members who shall be Chair and Vice Chair, unless the Council Liaison delegates the positions to another Board member • Limit board membership to two consecutive terms of 4 years, to be consistent with the "HBMC 2.100 — Operating Policies for Boards and Commissions" • Meeting: meet every other month and as needed. City Council Meeting 7 Recommended Actions 10. Adopt Ordinance No. 4239 "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.109 entitled Finance Commission;" • To modify the Finance Commission structure to better align with the Finance Department's fiscal year milestones • 7 individual Council appointees, but preferably with a professional finance or budgeting background • Meeting: meet six times per year and as needed at the request of the City Council or by Finance Commission request with the approval of the City Council Recommended Actions 11. Adopt Ordinance No. 4244 "An Ordinance of the City Council of the City of Huntington Beach amending the Huntington Beach Municipal Code Chapter 2.100 Operating Policies for Boards and Commissions" To modernize and make rules consistent and enforceable across all BCCs. Key changes include: Removal of Members (NEW) "Members may be appointed and positions maintained by individual or majority of City Council" Attendance (REVISED) "Members with unexcused absences greater than one third of the scheduled meetings during a calendar year or miss more than two consecutive unexcused absences shall automatically vacate the office." — Records (NEW) "Records (e.g. meeting agendas, minutes, and staff reports) of the boards and commissions, and committees shall be retained per the City's Records Retention Guideline." c ity Council Meeting Moore, Tania From: Mark Sheldon <surfcitysheldon@gmail.com> Sent: Tuesday, November 16, 2021 2:00 PM SUPPLEMENTAL To: supplementalcomm@surfcity-hb.org; CITY COUNCIL COMMUNICATION Subject: Comment on HB City Council 11/16/2021 Item 25 Meeting Date: I 1 1 I lc Jah2-1 Honorable Mayor Carr and Members of the City Council: I am writing concerning the 11/16/2021 City Council Agenda Item 25, specifically Recommended Action (1) and the proposed Ordinance 4240 "amending the Huntington Beach Municipal Code Chapter 2.102 entitled Environmental & Sustainability Board." I am concerned that regardless of the desired results of this ordinance that it may lead to consequences that are undesirable for the operation of the Board, for City Council as the beneficiaries of the Board's work, and for the people of Huntington Beach. I voiced some of these concerns in comments to the City Council on 10/19/2021 but wish to speak now to the proposed ordinance as written and presented to City Council for the 11/16/2021 Meeting. I would argue that one of the original duties of the Environmental Board as stated in the Original Municipal Code language of Original Municipal Code Section 2.102.050 is still a need for our city: "Study the environment of the City of Huntington Beach and investigate all actual and potential threats to a clean environment for the City and its inhabitants;" ...and that a need and benefit from this activiq xkill remain, whether or not there is a body so directed. By turning the focus of the Environmental and Sustainability Board to that which is defined in a specific Sustainability Master Plan risks limiting the ability of the board to respond quickly to new situations and opportunities where timeliness is important. These situations could range from -opportunities for community outreach such as the Student Environmental Art Contest which the Environmental Board initially proposed and has successfully conducted in recent years with support by the City Council, to - review of Environmental Impact Reports(EIRs) for the City Council - education of the public on environmental matters, some which may change rapidly. All of these activities are always understood to be at the service, diirection and approval of the City Council, regardless of the structure and procedures of the Environmental Board. The concern is how to enable the Board to take those actions, including it's communication with the City Council Liaisons, as effectively as possible. Toward that end, 1 would like to point out the following concerns about how the proposed changes to the Board may adversely affect it's operation: NUMBER OF MEMBERS The Board has previously operated with nine citizen members. That number ma seem arbitrary but the Board has found it advantageous for carrying out it's mission: -Nine members has allowed the Board to diNide into up to three separate ad hoc committees for review of EIRs. which make the work of effectively addressing these large documents much more feasible, especially when the number or scope of projects is large. -The Board benefits from a diversity of professional and citizenship experiences. t NUMRER OF MEETINGS - To keep the work of the Board moving forward. monthly meetings are beneficial. It is difficult for the bode to conduct planned projects. let alone rapid response. in a timely fashion with less frequent meetings, as has been found when meetings have been unavoidably cancelled. Less frequent nominal meeting schedule would also make the impact of future cancellations even more severe. PARTICIPATION OF CITY COUNCIL AS BOARD MEMBERS While communication with Council Liasons is critical to the Board's operation, placing these Councilmcmbcrs into the Board itself will be a strain on their already heavily-demanded time. It will make their attendance, and the subsequent impact on maintaining Board quorums. more problematic. 1 ask the the Council considers the impacts to the fulfillment of the mission of the Ivironmental and Sustainability Board. and consider a structure closer to that which currently exists, with resolve to maintain active communication with the City Council Liaisons as part of the Boards ongoing work Thank You for your consideration Mark Sheldon 2