HomeMy WebLinkAbout2022 Destruction of Records REQUEST FOR DESTRUCTION OF RECORDS
Department: City Clerk's Office March 8, 2022
Patty Esparza Robin Estanislau
Name of Department Records Coordinator Name of Division Head
(Records on each sheet should all be of the same type. Multiple boxes with various dates
are permissible as long as the records otherwise have a single description.)
The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures)
BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD
In accordance with the Citywide or Department Retention Schedule
approved by Huntington Beach City Council Resolution No 2002-09
on February 4, 2002 and updated by Resolution No. 2011-53 on
September 11, 2011.
None See attached list — Files created and never used
None See attached list — Records outside of retention from
01/01/2012 through 01/01/2020
Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their
destruction or placed a "hold" with an "explanation." RESPONSE /S REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE.
Signatures:
@ e s C dl ator Dlvlsio d if appropriate)
Department Head City-Attorney
Once records have been approved for destruction, it will be the responsibility of the ad Department to arrange for their appropriate
destruction.
THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY.
Records for destruction dated 01/01/2012 through 01/01/2020
CAT ID I Date 1 Can Destroy I Description _ _ ISys ID# 1 Notes I
630.55 1/1/20191 S yrs 2019 -AB1234 - Ethics Training Cert & Sign-in Sheets-Non-Elected 31021 Empty - Never used
630.55� 1/1/20201 5 yrs I2020 AB_1234 - Ethis Training Cert & Sign-in Sheets- Non-Elected 537645_1 Empty - Never used
2020-Library Services Dept FPPC Forms - Statement of Economic
630.851 1/1/2020 2 yrs/5 yrs Interests 5376478 Empty - Never used
2020-Human Resource Dept FPPC Forms - Statement of Economic
630.85 1/1/2020I 2 yrs/5 yrs Interests 5376476 Empty - Never used
Orange County Water District - Poseidon Resources- Failed Motion to Duplicate
600.05, 8/5/2013j 2 yrs Transmit Letter in Opposition to Confidentiality Agmt- by Joe Shaw 27442 System ID
Huntington Beach Tomorrow, Inc. - 2012 FPPC Campaign Disclosure Duplicate
620.751 1/1/2012', 7 yrs Forms ID#861849 25796ISystem ID
When No Longer -- - - - - - - - -- - — --- -- — - - -Duplicate -- -
540.10 4/17/2017' Required _ Supp Comm -CC Study Session #1 PP "Huntington Beach EMS Study" 30184ISystem ID
- -- - - When No Longer-• - --- - -- - --- -, — I --
170.10 1/1/20161 Needed File 1 of 2 2016 Quality Control Imaging Forms 291551
— When No Longer - -- — - - -- - - —I- -- - -
170.101 1/1/2016 Needed (File 2 of 2 2016 Quality Control Imaging Forms 29156!
When No Longer
170.101 1/1/20171 Needed File 1 of 2 2017 Quality Control Imaging Forms 29865
- — i
When No Longer
170.101 1/1/2017 i Needed !File 2 of 2 2017 Quality Control Imaging Forms 29866,
- - : When No Longer - - - - - - - - 1
170.101 1/1/2018_I Needed File 1 of 12018 Quality_ Control Imaging Forms 30502'
When No Longer
170.101 1/1/2019 Needed 1 File 1 of 2 2019 Quality Control Imaging Forms 31134,
When No Longer
170.101 1/1/2019, Needed File 2 of 2 2019 Quality Control Imaging Forms 311361
120.571 1/22/20191 2 yrs (City Council Agenda Packet
120.571 2/4/20191 2 yrs I City Council Agenda Packet
120.571 2/7/2019; 2 yrs City Council Agenda -Strategic Planning Retreat j
120.571 2/19/20191 2 yrs Icity Council Agenda Packet
Records for destruction dated 01/01/2012 through 01/01/2020
120.571 _3/4/2019I 2 yrs (City Council Agenda Packet
120.571 3/18/2019; 2 yrs _ICity Council Agenda Packet -
120.571 4/1/20191 2 yrs (City Council Agenda Packet
_ i
120._57I 4/15/20191 2 yrs !city Council Agenda Packet _
120.571 4/18/20191 2 yrs (City Council Agenda Packet -Special Meeting
120.57! 5/6/2019! 2 yrs City Council Agenda Packet !
120.571 5/20/20191 2 yrs _City Council Agenda Packet ! ! —
120.571 6/3/20191 2 yrs ICity Council Agenda Packet ! !
120.571 6/17/20191 2 yrs !City Council Agenda Packet ! !
2 yrs City Council Agenda Packet
120.571 7/1/2019;
120.571 7/15/20191 2 yrs !City Council Agenda Packet ! !
120.571 _8/5/2019! 2 yrs jcity Council Agenda Packet
120.571 8/19/2019, 2 yrs !City Council Agenda Packet ! !
120.571 9/3/2019I 2 yrs !City Council Agenda Packet
120.571 9/16/20191 2 yrs !City Counci Agenda Packet
120.571 10/7/2019i 2yrs _ CityCouncilAgend_aPacket
120.571 10/21/2019' _ 2 yrs !City Council Agenda Packet
120.57 11/4/2019i _ 2 yrs (City Council Agenda Packet
120.57 11/18/2019' 2 yrs _ _ICity Council Agenda Packet !
120.57 12/2/2019 2 yrs (City Council Agenda Packet—
120.57 12/16/2019 2 yrs ICity Council Agenda Packet