HomeMy WebLinkAboutAll American Leadership, LLC - 2022-01-01 pi "7rr�.V y 1kJ,z co
2000 Main Street,
Huntington Beach CA
92648
City of Huntington Beach
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File #: 21-1002 MEETING DATE: 12/21/2021
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Brittany Mello, Interim Administrative Services Director
Subject:
Approve and authorize approval of two on-call Professional Services Contracts for Citywide
Leadership Development Training with All American Leadership, LLC, and the Southern
California Center for Nonprofit Management
Statement of Issue:
To advance internal leadership development training within the City. the City's human resources staff
is requesting approval of on-call contracts with two leadership training firms to provide services on an
as-needed basis. These services are critical to meeting the human capital needs of the organization,
and will assist with developing skillsets to improve operations and customer service, and reducing
employee turnover To provide these services, two qualified firms have been selected through the
City's Request for Qualifications (RFQ) process.
Financial Impact:
Given that the proposed contracts are for on-call services, there is no additional appropriation
requested at this time. If the on-call contracts are approved, services would be provided on an as-
needed basis, subject to annual City Council budget appropriation authority.
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract
Between the City of Huntington Beach and All American Leadership, LLC. for Leadership
Development Training:- and,
B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract
Between the City of Huntington Beach and Southern California Center for Nonprofit Management for
Leadership Development Training."
Alternative Action(s):
Do not approve one or both of the agreements and provide staff with alternative direction.
Analysis:
The City's unique OneHB culture forms the foundation for how the City operates in a team-oriented
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File #: 21-1002 MEETING DATE: 12/21/2021
manner in order to accomplish shared goals in service to the Huntington Beach community, as
summarized below:
• We are One Team working together to serve the people of Huntington Beach
exceptionally to inspire pride in our community.
• We have One Focus to stay fanatical about achieving municipal excellence by being
active caretakers of our unique, people-centric HB culture.
• We have One Goal to ensure that HB continually improves its standing as a premier
coastal enclave as measured through the health of our people, our organization, our
infrastructure, and our community.
Human Resources is seeking to create leadership and professional development training programs
that will assess a variety of the City's organizational practices to identify ways to better embed the
OneHB culture and organizational values into our daily operations. These training programs will
create alignment throughout the organization, from front-line staff to executive management, resulting
in the improved ability to communicate across departments, break down silos, and use emotional
intelligence in our daily interactions internally and with the public.
These trainings will help develop core supervisory, management, and leadership skills for our team,
creating an internal talent pipeline for succession planning to better meet the short and long-term
needs of the organization. These programs are also aimed at improving employee retention and
morale, thereby reducing costs associated with recruitment, training, loss of institutional knowledge,
and service delays due to employee turnover.
In compliance with Chapter 3.03 of the Municipal Code, proposals for these services were requested
through the RFQ process and sixteen (16) firms responded. Representatives from City departments
ranked the proposals based on qualifications, experience, and references, and interviewed six (6) of
the firms.
Upon final review, it was determined that All American Leadership and Center for Nonprofit
Management would best meet the needs of the City. Each of the proposed contracts are designed to
facilitate on-call services during the next three-year period.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Professional Services Contract Between the City of Huntington Beach and All American
Leadership, LLC, for Leadership Development Training
2. Professional Services Contract Between the City of Huntington Beach and Southern California
City of Huntington Beach Page 2 of 3 Printed on 1211512021
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File #: 21-1002 MEETING DATE: 12/21/2021
Center for Nonprofit Management for Leadership Development Training
City of Huntington Beach Page 3 of 3 Printed on 12/15/2021
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City Council/Public Financing Authority ACTION AGENDA December 21. 2021
C) Instruct the City Clerk to file the bonds with the City Treasurer
Approved 7-0
19. 21-1002 Approved and authorized approval of two on-call Professional Services
Contracts for Citywide Leadership Development Training with All
American Leadership, LLC, and the Southern California Center for
Nonprofit Management
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract
Between the City of Huntington Beach and All American Leadership. LLC. for Leadership
Development Training.' and.
B) Approve and authorize the Mayor and City Clerk to execute Professional Services Contract
Between the City of Huntington Beach and Southern California Center for Nonprofit Management
for Leadership Development Training "
Approved 7-0 as amended by Supplemental Communication
20. 21-952 Approved and authorized execution of a Landscape Maintenance
Agreement and License Agreement for the Pierside Pavilion Project at
300 Pacific Coast Highway
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute the 'Landscape
Maintenance Agreement Within State Highway Right of Way on Route 1 Within the City of
Huntington Beach with Caltrans for the Pierside Pavilion project (Attachment 1), and,
B) Approve and authorize the Mayor and City Clerk to execute and record the "License
Agreement Between the City of Huntington Beach and Pierside Pavilion. LLC. to Provide
Installation and Maintenance of Landscaping Improvements in the Public Right-of-Way.- for
the Pierside Pavilion project (Attachment 2)
Approved 7-0
21. 21-968 Approved the Section 3-Labor Compliance Plan, HOME Program
Rehabilitation Standards, and the Affordable Housing Program
Underwriting and Subsidy Layering Guidelines
Recommended Action:
A) Approve and adopt the Section 3-1-abor Compliance Plan: and,
B) Approve and adopt the HOME Program Rehabilitation Standards. and.
C) Approve and adopt the Affordable Housing Program Underwriting and Subsidy
Layering Guidelines
Approved 7-0
PROFESSIONAL SERVICES CONTRACT BETWEEN
Tl IE CITY OP 11UNfINGTON REACH AND
ALL AMERICAN LEADERSHIP, LI_C
I-OR
LEADERSHIP NTTRAINING
THIS AGREI:MEN'I' ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of Califivnia, hereinafter referred to as
'TATY," and ALL AMC•RICAN LEADERSHIP, a LLC hereinafter referred to as
"CO N S U L'I'A N'r."
WHEREAS. CITY desires to engage the sevices of a consultant to provide professional
leadership training: and
Pursuant to documentation on file in the otilec of the City Clerk, the provisions of the
Iluntinglon Reach Municipal Code. Chapter 3.03. relating to procurement of professional service
contracts have been complied %with: and
CONSULTANT has been selected to perform these services,
NOW. 'mERL•FORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all serices as described in Exhibit "4 " which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PRO1I Cr.'
CONSULTANT hereby designates Rob Niclscn who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE:
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
perfomtance of this Agreement.
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3. TERM: TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on January I, 2022 (the "Commencement Date"). This Agreement shall automatically
terminate three (3) ),cars from the Commencement Date, unless extended or sooner terminated as
provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years
from the Commencement Date. The time for performance of the tasks identified in Exhibit "A"
are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT
if mutually agreed to in writing by CITY and CONSUI:TANT,
In the event the Commencement Date precedes the Effective Date, CONSULTANT
shall be hound by all terms and conditions as provided herein.
4. COMPLNSATION
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT on it time and materials basis at the rates specified in Exhibit 'B," which is
attached hereto and incorporated by reference into this Agreement, a fee, including all costs and
expenses, not to exceed Four litmdred Fifty Thousand Dollars (5450,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only it'the prior written approval of CITY is obtained.
6. MI:THODOI-- PAYMENT
CONSULTANT shall be paid pursuant to the terns of Lxhibit "B."
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7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices, calculations,
computer code, language, data or programs, maps, memoranda, letters and other documents, shall
belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or
termination of this Agreement or upon PROJECT completion, lvhicllcver shall occur first. These
materials may be used by CITY as it sees lit.
8. MOLD IiARMLESS
A. CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY. its officers, elected or appointed officials, employees. agents and volunteers from
and against anv and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and ices of litigation of every nature or liability of any kind or
nature) arising out of or in connection with CONSULTANT's (or CONSUL FANT's subcontractors,
if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with
any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as linitation upon the amount of indenmification to be provided by CONSULTANT.
D. To the extent that CONSULTANT- performs "Design Professional Services" within
the meaning of Civil Code Section 2782.8, then the following Hold I larniless provision applies in
place of subsection A above:
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"CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and
against any and all claims, damages, losses, expenses, demands and defense costs (including.
without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to
the extent that the claims against CONSULTANT arise out of, pertain to. or relate to the negligence.
recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged
to CONSULTANT exceed CONSULTAN 's proportionate percentage of- fault. Ilowever,
notwithstanding the previous sentence, in the event one or more other defendants to the claims
and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the
huslnCSS. CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid
defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as
provided in California Civil Code Section 2792.8.
C. Regardless of whether subparagraph A or B applies. CITY shall be reimbursed by
CONSULTANT for all costs and attorney's tees incurred by CITY in enforcing this obligation.
This indemnity shall apply to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be
provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and lurnish to CITY a professional liability insurance
policy covering the work perfonned by it hereunder. This policy shall provide coverage for
CONS ULTANT's professional liability in an amount not less than One Million Dollars
(51.000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not
contain a self-insured retention without the express written consent of CITY; however an insurance
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policy "deductible" of Ten Thousand Dollars (S10.000.00) or less is pennitted. A claims-made
policy shall be acceptable il'thc policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of lvork (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is tenninated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith tenninate this Agreement. Such termination shall not cllcct Consultant's right to be paid
for its time and materials expended prior to notification of'tennination. CONSULTANT waives the
right to receive compensation and agrees to indemnify the CITY for any work performed prior to
approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder. CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement: the certificate shall:
A. provide the name and policy number of each carrier and policy:
B. state that the policy is currently in force; and
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C. shall promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice: however, ten (10) clays' prior written notice in the event
ofcancellation for nonpayment ol'premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONS UI_TANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hercinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes.
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions For CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT andJor the services to be perfl need hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall he perRirnied in a good and workmanlike manner.
CITY may temrinate CONS U LTA NT's services hereunder at any time with or without cause, and
whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall
be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the
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event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at
the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNIMENT AND DELEGATION
This Agreement is it personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all
approved assignees, delegates and subconsultants most satisfy the insurance requirements as set
forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY 1?\9PLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed purstutnt to this Agreement. No officer or employee of CITY shall have any
Financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICFS
Anv notices. certificates, or other communications hereunder shall be given either by
personal delivery to CONSULTANT's agent (as designated in Section I hercinabove) or to CITY as
the situation shall warrant, or by enclosing the same in a scaled envelope, postage prepaid, and
depositing the same in the United States Postal Service, to the addresses specified below. CITY and
CONSULTANT may designate different addresses to which subsequent notices, certificates or
other communications will be sent by notifying the other party via personal delivery, it reputable
overnight carrier or U. S. certified mail-return receipt requested:
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TO CITY: TO CONSULTANT:
City off lunlinglon Beach All American Leadership, LLC
ATTN: Briltanv Mcllo ATTN: Rob Nielsen
2000 ,\lain Street 2625 Grand Canal
Huntington Beach, CA 92649 Irvine, CA 92620
17. CONSENT
When CITY's consent approval is required wider this Agreement. its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
Is. NIODIFICATION
No waiver or modification of"any language in this Agreement shall be valid unless in
writing and duly executed by both parties.
19. SECTION IlEADINGS
The titles, captions, section, paragraph and subject headings- and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are included
solely for convenience of reference only and are not representative of matters included or excluded
from such provisions, and do not interpret, define, limit or describe, or construe the intent of the
parties or al7ect the construction or interpretation of any provision of this Agreement.
20, INTERPRETATION OP TIIIS AGREE IENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
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neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby aflccted shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the
date of its execution and delivery, be deemed an original. Each duplicate original shall he deemed
an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for toll compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. 1_EGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITE` is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach CaY Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
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24. A"ITORNEY'S 1:1:ES
In the event suit is brought by either party to construe, interpret and/or enlorce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear
its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's
Ices from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hercinbelow has the
power, authority and right to bind their respective parties to each of the ternis of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they arc entering into this Agreement freely
and voluntarily following extensive ann's length negotiation, and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements, promises, agreements or warranties, oral or otherwise.
have been made by that party or anyone acting on that party's behalf, which are not embodied in this
Agreement, and that that party has not executed this Agreement in reliance on any representation,
inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this
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Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the
parties respecting the subject matter of this Agreement, and supersede all prior understandings and
agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized officers.
CONSULTANT,
CITY OF HUNT7NGTON BEACH, a
ALL AMERlCAN LEADERSHIP, LLC municipal corporation of the State o
Calif is
r
By:
PR6" R City Clerk
ITS: rrt,d. cbd,m,nrrR..a� �r.�.ia�c
AND INITIATED AND APPROVED:
,4 P4 .r4j j j-ebftrm Adnoinistrative Swvxn Director
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ITS: lcbrle ony semury Fnwxid Ast
sanury-Tre.nev RE DAND =PRO :
APPRO
City Attorney `1,
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A. STATEMENT OF WORK: (Narrative of work to be perfonned)
Annual components:
• Cultural Assessment - Annual
• Culture 5 —Organizational pulse Survey every 3 Months
• Purpose & Ethos (Values) Review/Internalization Workshop (I Day)
• Pccr Leader Iluddles (Monthly Online Development Program available to all
employees)
• executive Leadership Program (Six — 90 Min Sessions)
New Leader Program (Six Every Other Month V. Day Sessions)
• 1113 Leadership Academy (Seven — Day-long Sessions)
estimated Annual Combined Program Investment: S 134,645
Optional: ESCCLuiVe Coaching Program (Six-month program per participant) S 9,000
Additional Ad Hoc/Custom Programs: Billed by 1/3 Day a 55,000 or Pull Day @ 510,000.
Assumptions:
- Travel Expense are included in this proposal
- Culture Assessments to be completed online (one initial and second after one year)
- All printing, workbooks and content development are included
- 35 Participants in Leadership Academy
- 15 Participants in Executive Leadership Program
- 35 Participants in New Leader Program
- Peer Huddles take place every 3rd Thursday of the month at 9 AIM and I I AM Pacific
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- Peer Huddle reading groups take place every I st Monday of the month at noon and 2 PM Pacific
- Approx. 1500 eligible employees for Peer I luddIc Program (understand that not all will attend)
- AAL will work with the City to identify delivery dates, assuming initial launch of Culture
Assessment in December 2021, other components to begin in Jan/Fcb2021
- 20%deposit required upon signature.
- Pricing assumes total recommended program:
CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT'S duties and responsibilities shall follow provisions specified in the City of
Huntington Beach Scope of Work shown in Exhibit A.I. Detailed services shall include but is not
limited to the Scope of Work in Exhibit A.1.
C. CITY'S DUTIES AND RESPONSIBILFf1ES:
City shall collaborate with CONSULTANT to promote compliance with Scope of Work
requirements; foster a high level of communication, trust, transparency, and commitment which is
imperative to the success of the program.
D. WORK PROGRAM/PROJECT SCIIEDULE:
The program shall commence as soon as Council approves contract, with a target date of January I,
2022. CONSULTANT- and City shall work together to maintain a reasonable schedule.
EXHIBIT A
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EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
I. CONSUI:PANT shall be entitled to monthly progress payments toward the fixed fee set
forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum, letter, report, calculation and
other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has continents on any such product, CITY
shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
(luc. Such invoice shall:
A) Reference this Agreement;
13) Describe the services perfomucd;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSUL:I-ANT's firm that the
work has been performed in accordance with the provisions of this .Agreement;
and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied than CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement. CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of' the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice. CITY shall notify CONSULTANT in writing of file reasons for non-approval and the schedule
of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree
that past perfomuance by CONSULTANT is in, or has been brought into compliance, or until this
Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information
required above, and in addition shall list the hours expended and hourly rate charged for such time.
Such invoices shall he approved by CITY if the work performed is in accordance with the extra work or
additional services requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the
parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
5. Estimated Annual Combined Program Investment: S 134,645: 20% deposit required upon signature.
Optional: ExeellllVe Coaching Program (Six-month program per participant) S 9,000
Additional Ad Hoc/Custom Programs: Billed by 1/2 Day a 55.000 or Full Day a 510.000
Exhibit B
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EXHIBIT B
A. STATEMENT OF WORK: (Narrative of work to be performed)
Annual components:
• Cultural Assessment - Annual
• Culture 5 — Organizational Pulse Survey Every 3 Months
• Purpose & Ethos (Values) Review/Internalization Workshop (I Day)
• Peer Leader Huddles (Monthly Online Development Program available to all
employees)
• Executive Leadership Program (Six —90 Min Sessions)
• New Leader Program (Six Every Other Month %, Day Sessions)
• I IB Leadership Academy (Seven — Day-long Sessions)
Estimated Annual Combined Program Investment: S 134,645
Optional: Executive Coaching Program (Six-month program per participant) S 9,000
Additional Ad Hoc/Custonm Programs: Billed by 1/2 Day a S5,000 or Full Day @ 510,000.
Assumptions:
- Travel Expense are included in this proposal
- Culture Assessments to be completed online (one initial and second after one year)
- All printing, workbooks and content development arc included
- 35 Participants in Leadership Academy
- 15 Participants in Executive Leadership Program
- 35 Participants in New Leader Program
- Peer huddles take place every 3rd Thursday of the month at 9 AM and I I AM Pacific
EXHIBIT B
- Pecr Huddle reading groups take place every Ist Monday of the month at noon and 2 PM Pacific
- Approx. 1500 eligible employees for Peer Huddle Program (understand that not all will attend)
- AAL will work with the City to identify delivery dates, assuming initial launch of Culture
Assessment in December 2021. other components to begin in Jan/Peb2021
- 20% deposit required upon signature.
- Pricing assumes total recommended program:
PROFESSIONAL SERVICF-S CONTRACT BETWEEN
TI IF CITY OF I IUNTINGTON BEACH AND
ALL ANIERICAN 1.1:ADERSIIIP. LLC
FOR
PROFESSIONAL LEADERSHIP TRAINING
Table of Contents
I Scope ofServices...............................................................................................
......I
ZCity Staff Assistance............................................................................I...................2
3 Term: Time of Perfonnance....................................................................................2
4 Compensation ........................ ...............................................................................2
5 Extra Work...............................................................................................................2
6 Method of Payment..................................................................................................3
7 Disposition of Plans. Estimates and Other Documents ...........................................3
8 I lold Ilarmless .........................................................................................................3
9 Professional Liability InSUrmnce.............................................................................4
10 Certificate of Insurance............................................................................................5
11 Independent Contractor............................................................................................6
12 Termination of Agreement.......................................................................................6
13 Assignment and Delegation......................................................................................6
14 Copyrights/Patents...................................................................................................7
15 City Employees and Officials..................................................................................7
16 Notices.........................................................................................7
17 Consent ....................................................................................................................8
18 \4odiftcation................................----- .......................................................................9
19 Section Headings .....................................................................................................8
20 Interpretation of this Agreement..............................................................................8
21 Duplicate Original....................................................................................................9
22 Immigration...............................................................................................................9
23 Leeal Services Subcontracting Prohibited................................................................9
24 Attorney's Fees..........................................................................................................10
25 Survival.....................................................................................................................10
26 Governing Law .........................................................................................................10
27 Signatories.................................................................................................................10
28 Entirety......................................................................................................................10
29 IFffectivc Date................................................................................. 11
21-10806
we Rom° CERTIFICATE OF LIABILITY INSURANCE DATF,FIEVDDIYJYY) `
4►1* 12/09/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),
AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the cerllllcalG holder Is an ADDITIONAL INSURED, the policy(les) Inust be endorsed. If SUBROGATIONIS WAIVED,
subject to the taints and conditions o1 the policy,certain policies may require an endorsement.A statement on this cor1111cate does not
confer rights to the corllficato holder In Ron of such ondorsonlonl(s).
PRODUCER CONTACT
INS MANAGEMENT ASSOCS INC/PHS Me PR
20263311 PH (866)467 D730 FAX (888)443 6112
,
The Hartford Business SerAco Center O,No,Ea[): (AID No):
3600 Vdlseman Blvd E-MAIL.
San Anloniu,TX 78251 ADDRESS:
INSURERS)AFFORDING COVERAG E HAICN
INSURED INSURER A: Sentinel Insurance Company Ltd. 11000
ALL AMERICAN LEADERSHIP,LLC INSURER 0: Hartford Fire and Its PRC Affiliates 00914
24 WHIT ECLDUD INSURER C:
IRVINE CA 02614-5447
INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTW ILISTANDING ANY REGUMEMF.NT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO MUCH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS TYPE OF INSURANCE ADOL SUBR POLICY NUMBER POLICY r:FF POLICY EXP LIMITS
CCIAMERCIALM)ERALIAMILITY EACH OCCURRENCE $1,000n00
CLAIMS MADE OCCUR DAMAGE IO RENTED nco $1,000,000
X General Liability MED EXP(My one parson) $10,000
A 20 SBA IA3273 12/31/2021 12J31/2022 PER. ALAMADV NJuaY $1,000,000
GEN'LAGGREGAIE LIMITAPPLIES PER: GENERAL AGGREGATE $2.000,000
POLICY❑PRO- LOC PRODUCTS-CO%PA0P AGO $2,00D,000
ECT X
OTHER
AUTOMOBILE LIABILITY CCOMNEDSINCILE LIMIT $1,000,000
ANY AUTO BODILY INJURY(Per person)
A ALLOANEOPSCIIEDGLED 20 SBA IA3273 12J3112021 1213112022 BODILY INJURY(Por eaIdom)
_ AUr0.5 AUTOS
HIRED NONryNtl[n PROPEHIY DAMAGE
X ALUOS AUTOS (Parecoaent)
UMBRELLA LIAR X OCCUR EACHOCCURRENCE $1,000.000
EXCESS LIAR CIAIMS- AGGREGATE $1,000,000
A. _ MADE 20 SDA IA3273 12/31/2021 12131/2022
el X REILNTION$ 10,000 A PROVED AS IOF
WORKERS COMPENSATION _ X PER OTI
AND EMPLOYERS'LIABILITY eyt ( T F
ANY YIN E.L.EACI I ACCIOENr $1,000,000
PROPRIETORMARTNER,sxFcurlVE M��,A/A E. 'ATVs
B CFFICEMIEMBER EkG_UDEDO NIA 20 WEC AS$636 @l /Qm fV&V2312022 E.L.DISUSE EA F1dPLOVEE $1,000,000
(Mantlelory In NHI (,STY OF HUNTING ON BEACH
I(Yee,desWbe wafer E.L.DISUSE-PRICY LIMIT $1.000,000
OESCTUPTIOtl OF OPERATIONS
A PROFESSIONAL LIABII_IlY 20 SEA IA3273 12l3112021 17.13U202.2 Occurrence $1,000,000
Aggregate 81,000,000
DESCRIPTION OF OPERATIONS!LOCATIONS J VEHICLES 1ACORD 101,Additional Remarks Schedule,may De anachaE IT more apace Ia wquVea)
Those usual to the Insured's Operations.
CERTIF CA E HOLDER CANCELLATION
City Of NEritilon Boach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
ATISN.Brittany Mello BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED
2000 MAIN ST IN ACCORDANCE WITH THE POLICY PROVISIONS.
I IUNTINGTON BEACH CA 92648-2702 AUTHORIZED REPRESENTATIVE
CJ ulJdil�i3� C21�uir-dam.�
C911988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016103) Tile ACORD name and logo are registered marks of ACORD
City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ N,,Ntiw.huntingtonbeachca.gov
Office of the City Clerk
' Robin Estanislau, City Clerk
January 10, 2022
All American Leadership, LLC
Attn: Rob Nielsen
2625 Grand Canal
Irvine, CA 92620
Dear Mr. Nielsen:
Enclosed is a fully executed copy of the "Professional Services Contract between the
City of Huntington Beach and All American Leadership, LLC for Leadership
Development Training" approved by the Huntington Beach City Council on December
21, 2021.
Sincerely,
C ,� �&fI�
Robin Estanislau, CIVIC
City Clerk
RE:ds
Enclosure
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
Switzer, Donna
From: Esparza, Patty
Sent: Tuesday, December 21, 2021 1:11 PM
To: Switzer, Donna; Moore, Tania
Subject: FW: Supplemental Communication Item No. 21-1002
Attachments: Supplemental Communication Item No. 21-1002 (December 21, 2021).pdf
See below & attachment
Parry Esparza, C fC
Assistant City Clerk
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
(714) 536-5260
From: Mello, Brittany<brittany.mello@surfcity-hb.org>
Sent: Tuesday, December 21, 2021 9:50 AM
To: Esparza, Patty <PEsparza@surfcity-hb.org>
Cc: Hopkins, Travis<thopkins@surfcity-hb.org>
Subject: Supplemental Communication Item No. 21-1002
City Clerk's Office,
Please see the attached Supplemental Communication for Item No. 21-1002.
Thank you!
Brittany
Brittany Mello
Interim Administrative Services Director
Administrative Services Department I City of Huntington Beach
(714) 536-5537 1 brittany.mello@surf city-hb.orR
SUPPLEMENTAL
COMMUNICATION
Meeft Data: r 212 J ]Z J l
Agenda Item No.• I�� � l — I)(t 2 )
t
CITY OF HUNTINGTON BEACH
Inter-Departmental Communication
MM11N41(yI �KX
TO: Honorable Mayor and City Councilmembers
FROM: Brittany Mello, Interim Administrative Services Director
DATE: December 21, 2021
SUBJECT: SUPPLEMENTAL COMMUNICATION FOR ITEM NO. 19 (21-1002) —
APPROVE AND AUTHORIZE APPROVAL OF TWO ON-CALL PROFESSIONAL
SERVICES CONTRACTS FOR CITYWIDE LEADERSHIP DEVELOPMENT TRAINING
WITH ALL AMERICAN LEADERSHIP, LLC, AND THE SOUTHERN CALIFORNIA
CENTER FOR NONPROFIT MANAGEMENT
This supplemental communication is to provide further clarification on the two, on-call
contracts with All American Leadership, LLC, and the Southern California Center for
Nonprofit Management
I understand that there were some questions raised regarding the cost of the contracts,
and wanted to provide a clarifying memorandum. Our standard on-call contracts have
typically called for authorizing expenditures in an amount not to exceed S150.000 per
year. Of note, when those on-call contracts are approved, it does not constitute a blanket
authority to expend up to that $150,000 limit. Rather, that authority rests with the City
Council through the annual budgetary appropriations process.
The action before the City Council regarding approval of on-call leadership development
training contracts follows that same process The proposed contracts call for the authority
to expend up to $150.000 per year (for a total not-to-exceed limit of $450,000 over the 3-
year life of the agreements) However. staff is not looking for authority to expend that full
amount — the contracts are for on-call services that would be deployed as needed to meet
operational demands. Further. deployment of services through the on-call contracts
would only occur subject to available funding, as allocated by the City Council through our
annual budgetary authorization processes.
cc City Clerk
Switzer, Donna
From: Fikes, Cathy
Sent: Monday, December 20, 2021 5:36 PM
To: Agenda Alerts
Subject: FW: City Council Meeting 12/21/21 Agenda
From: donnadillon214@aol.com <donnadillon214@aol.com>
Sent: Monday, December 20, 2021 5:29 PM
To: CITY COUNCIL<city.council@surfcity-hb.org>
Subject: City Council Meeting 12/21/21 Agenda
Honorable Mayor Delgleize and Council Members,
Please pull these items from the consent agenda at the 12/21/21 Council meeting. The citizens of Huntington
Beach need to hear your discussion as to why these actions are necessary:
19. 21-1002 Approve and authorize approval of two on-call Professional Services Contracts for Citywide
Leadership Development Training with
All American Leadership, LLC, and the Southern California Center for Nonprofit Management
24. 21-909 Adopt Ordinance Nos. 4239, 4240, 4241, 4242, 4243, 4244 updating the Huntington Beach
Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards, Commissions, and
Committees
Approved for introduction November 16, 2021 - Vote 7-0 (#4239,
#4241, #4242, #4243, #4244) and 6-1 (Peterson-No) on #424
Please take action:
H Item 21-1008 - Pull this item or vote against it if Mayor Delgleize, Mayor Pro Tern Posey, and Councilman
Kalmick proceed. It is unclear to the residents of Huntington Beach, who voted unanimously for City Attorney
Michael Gates, why this action is necessary. Does the City's Attorneys Office need extra help? If you are
proposing to hire legal council independent of Michael Gates' office, this action will usurp his authority and
will end up in protracted litigation. Is this your intention? I am interested to hear their justification of this
proposal and why they (Delgleize, Posey, Kalmick) think the City Charter allows this. Michael Gates is stellar
attorney, and his office represents our city and wins the most challenging cases. Please vote against this
item.
Respectfully, from a 49 year property owner and resident of Huntington Beach,
SUPPLEMENTAL
Donna DiCCon COMMUNICATION
22102 Jonesport Ln
Huntington Beach, CA 92646 Meeting Date. /z�2/�z
donnadillon214@aol.com
Agenda Item No.� '2 / — v 4�
Switzer, Donna
From: Fikes, Cathy
Sent: Tuesday, December 21, 2021 9:03 AM
To: Agenda Alerts
Subject: FW: City Council Meeting 12/21/21 Agenda
From: Greg Dillon <gndillon@verizon.net>
Sent: Tuesday, December 21, 2021 8:19 AM
To: CITY COUNCIL <city.council@surfcity-hb.org>
Subject: Fwd: City Council Meeting 12/21/21 Agenda SUPPLEMENTAL
COMMUNICATION
city council@surfaty-hb orq
Meeting Date: Jzlzl�� l
Greg Dillon
Agenda Item No.:
From: Greg Dillon
Sent: Monday, December 20, 2021 5 29 PM
To: 'city council@surfaty-hb org' <city councd(c surfcii org>
Subject: City Council Meeting 12/21/21 Agenda
Honorable Mayor Delgleize and Council Members.
Please pull these items from the consent agenda at the 12/21/21 Council meeting. The citizens of
Huntington Beach need to hear your discussion as to why these actions are necessary:
19. 21-1002 Approve and authorize approval of two on-call Professional Services Contracts for
Citywide Leadership Development Training with
All American Leadership, LLC, and the Southern California Center for Nonprofit Management
24. 21-909 Adopt Ordinance Nos. 4239, 4240. 4241, 4242, 4243. 4244 updating the Huntington
Beach Municipal Code to reform, consolidate, and dissolve a select number of the City's Boards.
Commissions, and
Committees
Approved for introduction November 16, 2021 - Vote 7-0 (#4239.
#4241. #4242. #4243. #4244) and 6-1 (Peterson-No) on #424
Please take action:
H Item 21-1008 - Pull this item or vote against it if Mayor Delgleize. Mayor Pro Tem Posey. and
Councilman Kalmick proceed. It is unclear to the residents of Huntington Beach. who voted
unanimously for City Attorney Michael Gates, why this action is necessary. Does the City's Attorneys
Office need extra help? If you are proposing to hire legal council independent of Michael Gates'
office, this action will usurp his authority and will end up in protracted litigation. Is this your
t
intention? I am interested to hear their justification of this proposal and why they (Delgleize. Posey.
Kalmick) think the City Charter allows this Michael Gates is stellar attorney, and his office represents
our city and wins the most challenging cases. Please vote against this item.
Respectfully, from a 49 year property owner and resident of Huntington Beach,
Greg Dillon
22102 Jonesport Ln
Huntington Beach, CA 92646
don nadillon214no.aol com
2
Switzer, Donna
From: Fikes, Cathy
Sent: Tuesday, December 21, 2021 12:47 PM
To: Agenda Alerts
Subject: FW: No on item numbers 19, 24, 37
-----Original Message-----
From: Betty<bettyinhb@yahoo.com>
Sent: Tuesday, December 21, 2021 11:43 AM
To: CITY COUNCIL<city.council@surfcity-hb.org>
Subject: No on item numbers 19, 24, 37
Mayor and council I strongly urge you to vote NO on the following item numbers.
"No on;
Item# 19. 21-1002
Approve and authorize approval of two on-call Professional Services Contracts for Citywide Leadership Development
Training with All American Leadership, LLC, and the Southern California Center for Nonprofit Management
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract Between the City of
Huntington Beach and All American Leadership, LLC, for Leadership Development Training;" and,
B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of
Huntington Beach and Southern California Center for Nonprofit Management for Leadership Development Training.
'"No on;
Item# 24. 21-909
Adopt Ordinance Nos. 4239,4240,4241,4242, 4243, 4244 updating the Huntington Beach Municipal Code to reform,
consolidate, and dissolve a select number of the City's Boards, Commissions, and Committees Approved for introduction
November 16, 2021 - Vote 7-0 (#4239, #4241, #4242, #4243, #4244) and 6-1 (Peterson-No) on#4240
"No on the most ridiculous H-item have seen to date; Item# 37. 21-1008 Submitted by Mayor Delgleize, Mayor Pro
Tern Posey and Councilmember Kalmick - Request that Staff engage a process to facilitate City Council selection of an
Outside Legal Firm that would directly report to and support the City Council Recommended Action:
It is recommended that the City Council direct the City Manager to engage a process to facilitate the City Council's
selection of an outside legal firm that would directly report to and support the City Council.
Betty Flynn
Sent from my iPhone
SUPPLEMENTAL
COMMuNICATION
meek Dom:
Agenda Item No. I 1 14
1
Switzer, Donna
From: Fikes, Cathy
Sent: Tuesday, December 21, 2021 1:09 PM
To: Agenda Alerts
Subject: FW: No on H &training
-----Original Message-----
From: Claudette Brunelli <cbrunellihb@gmail.com>
Sent: Sunday, December 19, 2021 3:44 PM
To: CITY COUNCIL <city.council@surfcity-hb.org>
Subject: No on H & training
> I am completely against spending more of the taxpayer's dollars on hiring outside attorneys. The City of Huntington
Beach has a charter that dictates (or should) policy and the council trying to circumvent the charter is outrageous. When
will you start listening to the people of Huntington Beach? You are supposed to represent the people.
> In addition, I am opposed to spending $450,000 on leadership training, Again, that is the taxpayers money that surely
could go to better things in our city. Fixing roads, feeding the homeless, getting our trash picked up in a timely fashion
and so on. That amount of money sounds like a boondoggle! You are once again spending the taxpayers money- it's not
your money!
> Please start to pay attention to the voice of the citizens!
SUPPLEMENTAL
COMMUNICATION
Meeting Date. /.) ? `7 / -
Agenda Nnm No.*
1
City of Huntington Beach
Bidders' List for Leadership and Professional Development Training
December 2021
ALL AMERICAN LEADERSHIP
CCS LEARNING ACADEMY
CENTER FOR NONPROFIT MGMT
CENTER FOR STRATEGY REALIZATION
COORS & ASSOC
CSW FUNDING LLC
DR. MARIA CHURCH INTERNATIONAL
ELEVATE
J DAVID JACKSON GROUP
JACOB GREEN & ASSOC
ORGANIZATIONAL LEADERSHIP PRTNR
PEOPLE CARE
RIVIERA
TETRA TECH
UMASS GLOBAL
ZIKSANA CONSULTING