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HomeMy WebLinkAboutOrange County Fire Authority (OCFA) - 2021-11-02 FIRE ORANGE COUNTY FIRE AUTHORITY P.O. Box 57115, Irvine,CA 92619-7115 • 1 Fire Authority Road. Irvine, CA 92602 4 Brian Fennessy, Fire Chief (714)573-6000 www.ocfa.org R'>leoat� November 24, 2021 City of Huntington Beach Attn: Fire Chief Scott M. Haberle 2000 Main Street Huntington Beach, CA 92648 Re: Automatic Aid Agreement VIA: P Class Mail Dear Fire Chief Haberle, Enclosed for your file, please find an original Automatic Aid Agreement by and between the Orange County Fire Authority and the City of Huntington Beach, dated November 2, 2021. If you have any questions, please feel free to contact this office at (714) 573-6042. Sincerely, Martha Halvorson Assistant Clerk of the Authority Clerk of the Authority's Office Enclosure: Fully executed Automatic Aid Agreement c: General Counsel David Kendig Proudly Serving the Cities of Aliso Viejo•Buena Park•Cypress•Dana Point•Garden Grove•Irvine•Laguna Hills•Laguna Niguel•Laguna Woods•Lake Forest La Palma•Los Alamitos•Mission Viejo•Rancho Santa Margarita•San Clemente•San Juan Capistrano•Santa Ana•Seal Beach Stanton•Tustin•Villa Park•Westminster•Yorba Linda•and Unincorporated Areas of Orange County RESIDENTIAL SPRINKLERS AND SMOKE ALARMS SAVE LIVES AUTOMATIC AID AGREEMENT THIS AGREEMENT, made and entered into this 2,,,Iday of Lo_vu.� 20 t i, by and Between the ORANGE COUNTY FIRE AUTHORITY AND THE CITY OF HUNTINGTON BEACH, CALIFORNIA RECITALS Both the Orange County Fire Authority (hereinafter called "OCFA") and the City of Huntington Beach (hereinafter called "City": City and OCFA are referred to individually herein as the "Party" or the "Agency", and are collectively referred to herein as the "Parties") maintain organized and equipped fire protection functions, charged with the duty of fire protection and rescue within their respective jurisdictions, and they agree it would be to the benefit of each Party that the services of each be, in some circumstances, extended outside of the jurisdictional boundaries: and The Parties both desire that in some circumstances the fire department of the City will respond to emergency fire and emergency medical/rescue incidents outside of the boundaries of the City, and that in some circumstances the OCFA will respond to emergency fire and emergency medical/rescue incidents within the boundaries of the City. Responses from both agencies will be "closest unit responses" based on AVL technology. NOW, THEREFORE, AND IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREINAFTER SET FORTH, THE PARTIES HERETO AGREE AS FOLLOWS 1 The specific details of the emergency services to be provided under this Agreement shall be determined by the respective Fire Chiefs of both the City Fire Department and the OCFA These emergency services shall be detailed in an Operating Plan (Attachment) which the Fire Chiefs shall develop and annually review. The Operating Plan and/or the Automatic Aid Boundaries may be amended from time to time by written agreement of the Fire Chiefs and. as amended. shall become part of this Agreement and shall supersede or amend the Operating Plan (Attachment) consistent with the terms in such amendment. It is understood that all plans which deal with emergency response shall adhere as closely as practical to the "nearest unit auto-aid" concept which forms the basis for AUTOMATIC AID AGREEMENT 850689 1 BETWEEN THE OCFA&THE CITY OF HUNTINGTON BEACH April 2021 this Agreement. This Agreement is a guide for day-to-day operations and is not intended to replace or revise the Orange County Fire Services Operational Area Mutual Aid Plan. 2. Pursuant to the authority granted by Section 55632 of the California Government Code, and in furtherance of the objectives of the California Disaster and Civil Defense Master Mutual Aid Agreement, the Parties agree to respond to emergency alarms outside of their geographical jurisdictions, and into the geographical jurisdiction of the other Party in accordance with the terms set forth in this Agreement. 3. Each Party shall maintain Worker's Compensation Insurance covering its own employees without cost to the other Agency, and each Agency shall pay its own personnel without cost to the other Agency. 4. Each Party hereto shall be fully responsible for all repair and maintenance, including gas, oil, lubrication, parts, replacement and repair, of casualty damage of all of its own apparatus and equipment used pursuant to this Agreement while said equipment is used outside of its geographical boundaries. 5. The Fire Chiefs of the Parties shall have joint authority and responsibility for the administration of this Agreement, which they may delegate to their agents or employees in their respective Fire Departments. 6. The Agency receiving aid shall provide (if possible) an officer of its Agency, who will be in charge and direct activities and assume the responsibility for releasing all fire department resources of both Agencies from the scene. 7. Subject to any amendments to the Operating Plan agreed to by the Fire Chiefs, no payments of any kind shall be made between the Parties as compensation for the following categories of services performed pursuant to this Agreement is limited to normally staffed fire apparatus and identified overhead. Compensation for other services shall be as set forth in the Operating Plan (Attachment), as amended, on the date of delivery of such services through the cost apportionment process. The Fire Chiefs may agree to amend the compensation requirements in the Operating Plan. Automatic Aid shall not be utilized for non-emergency responses or station coverage purposes. This coverage shall be ordered through the master mutual aid request process. 8. Each Agency may, upon its own initiative, go upon land which is within the boundaries of the other Agency to engage in emergency operations work without prior authorization, but such Agency shall provide notice to the other Agency of such work as soon as practical to do so; provided however, an Agency's forces shall not knowingly perform any act of a nature which will reflect to the discredit or which is contrary to the established policy of the other Agency. AUTOMATIC AID AGREEMENT 850689.1 BETWEEN THE OCFA 8 THE CITY OF HUNTINGTON BEACH 2 April 2021 9. When an emergency incident occurs along the border between protection jurisdictions, it is agreed that under no circumstances should there be any delay in response pending determination of the precise location. It is agreed policy that both Agencies shall send forces promptly to start appropriate action on borderline incidents. 10. Each of the Parties hereto shall be fully responsible for the preservation of evidence. Any incident related documentation shall be provided to the agency having jurisdictional responsibility as soon as practical following the close of the incident. 11. Each Party hereto shall defend, indemnify, and hold harmless the other Party and its respective council members, board members, officers, employees, and agents, from and against any and all liabilities, claims, demands, debts, suits, actions, and causes, arising out of any negligent or willful act or omission of such indemnifying Party or its officers, employees or agents, done or performed pursuant to the terms and conditions of this Agreement. 12. Joint training exercises and classes are to be carried out periodically under the direction of the Fire Chief or their designees for the purpose of maintaining efficient interdepartmental coordination. 13. This Agreement shall be effective as of the day and year hereinabove written and continue until terminated by either party be giving 90 (ninety) days written notice. Written notice shall be delivered or mailed to: To OCFA: Attn: Fire Chief Orange County Fire Authority 1 Fire Authority Road Irvine, CA 92602 To CITY: Attn: Fire Chief Huntington Beach Fire Department 2000 Main Street Huntington Beach, CA 92648 IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. AUTOMATIC AID AGREEMENT 850689.1 BETWEEN THE OCFA&THE CITY OF HUNTINGTON BEACH 3 April 2021 Dated: CITY CITY OF HUNTINGTON BEACH By: �- By: Oliver Chi Scott M. Haberle City Manager Fire Chief ATTEST: APPROVED AS BT 'Robin Estanislau chael E. Gates City Clerk City Attorney kw (SEAL) Dated: /I/ 0 2! ORANGE CO FIRE AUTHORITY (, :�-, By: rian Fennessy Fire Chief ATTEST: APPROVED AS TO FORM: By: By: 099,10 , Mara D. Huizar David E. Kendig Clerk of the Authority General Counsel (SEAL) AUTOMATIC AID AGREEMENT 850689.1 BETWEEN THE OCFA 6 THE CITY OF HUNTINGTON BEACH 4 Apn12021 EXHIBIT "A" AUTOMATIC AID AGREEMENT BETWEEN ORANGE COUNTY FIRE AUTHORITY AND THE CITY OF HUNTINGTON BEACH, CALIFORNIA "OPERATING PLAN" This "Operating Plan" is adopted pursuant to the Automatic Aid Agreement date Z , 20 21, between the Orange County Fire Authority ("OCFA") and the City of Huntington Beach Fire Department ("HBFD") HBFD and OCFA are referred to individually herein as the "Party" or the "Agency", and are collectively referred to herein as the "Parties". The following "Operating Plan" outlines the Dispatching and Emergency Incident Response elements to implement this Agreement This plan can be modified at any time with mutual written agreement by the Fire Chiefs for the Orange County Fire Authority and the City of Huntington Beach Fire Departments (HBFD). DEFINITIONS Battalion Chief: A Fire Agency Chief Officer capable of and responsible for commanding incident resources and overall scene management. Dozer: Any bulldozer with a compliment of personnel as identified in FIRESCOPE ICS 420-1 as type. staffing, and equipment. Engine An Engine Company resource as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. Assigned personnel must be trained to EMT-Basic level in compliance with Orange County EMSA policy. Engines may be typed by the capability and requirements of ICS as Type 1, Type ll, Type III. or Type IV 1 A Type I Engine is primarily a municipal fire engine capable of responding on improved highways and streets 2. A Type II Engine has the dual capability of responding on both improved highways and streets and unimproved road environments. Exhibit"A' 85C714 1 Operating Plan—OCFA/HBFD t April 2021 3. A Type III Engine is specifically designed to operate on unimproved roads and extreme off-road environments. Handcrew: A number of individuals that have been organized, trained and are supervised principally for operational assignments on an incident as identified in FIRESCOPE 420-1 as type, staffing, and equipment. Helicopter: A Fire Department resource identified in FIRESCOPE ICS 420-1 as a Type II Medium Helicopter, with the ability to drop water and perform rescues utilizing an externally mounted hoist. Nearest Unit: Fire Department resource closest to the active incident based on Automated Vehicle Locator (AVL) technology. Paramedic: Fire Department resource providing Advanced Life Support (ALS) services in compliance with Orange County EMSA policy. A Fire Department Paramedic Unit may be an Engine with two ALS qualified paramedics as crew members or any other fire department vehicle (e.g. Van, Utility, SUV, or Sedan) with two paramedics capable of responding to an incident and providing ALS level care. Patrol Unit: A patrol vehicle is an Engine Company resource (Type 6) as identified in FIRESCOPE ICS 420-1 as type, staffing and equipment. It is equipped with a Compressed Air Foam System (CAFS) for initial attack and structure protection assignments on wildland and urban interface fires. Truck: Fire Department resource capable of providing a minimum elevated stream and rescue capability of not less than 50 feet. Current minimum staffing level is four personnel. US&R: The term "US&R" refers to a fire department resource capable of conducting safe and effective search and rescue operations on structural collapse incidents, confined space entry, trench and rope rescues, as found in the US&R Operational System Description, ICS-US&R-120-1. Water Tender: Any ground vehicle capable of transporting specified quantities of water as identified in FIRESCOPE ICS 420-1 as type, staffing, and equipment. EMERGENCY INCIDENT RESPONSE 1. Each of the Parties hereto will dispatch the appropriate apparatus and equipment based on closest unit response using Automated Vehicle Locator(AVL) technology. 2. Both Agencies may provide to each other, upon request: any special equipment needed to meet unusual emergency needs, provided such special equipment is Exhibit"A' 850714.1 Operating Plan—OCFA/HBFD 2 April 2021 available. This shall include Chief Officer response as well as approved apparatus and equipment upon request. 3. The services to be rendered pursuant to this Agreement shall consist of providing First Alarm Fire Response, Emergency Medical/Rescue Services, and Fire Alarm activations. Each Agency agrees to also provide, where possible, all of its own additional apparatus and equipment necessary in the event of a Second or Third Alarm involvement within its own geographical boundaries. OPERATIONAL COMMAND The first arriving officer will assume command until the officer re-assigns command or is relieved by a chief officer. All operations will be conducted in a coordinated and organized manner. When appropriate, an ICS Unified Command will be established. Initial Attack Incidents: Incidents requiring a Battalion Chief will get the closest Battalion Chief from the responsible agency having jurisdiction. If the Battalion Chief is not available, the next closest Battalion Chief will be assigned regardless of jurisdiction. Extended Attack Incidents — Greater Alarm or Complex Incidents: When no representative from the jurisdictional agency responds to an extended or complex incident, the Incident Commander shall request a Battalion Chief/ Agency-Rep from the jurisdictional agency for the purposes of fire investigation, incident reporting, and liaison services to the occupants. DISPATCH PROCEDURE 1. Dispatch into OCFA Automatic Aid areas will be nearest unit utilizing AVL technology: City agrees to provide, if available, the following resources: Incident Scene Management and Safety - nearest Chief Officer (typically a Battalion Chief) to assist with incident scene management and act in the capacity of an Incident Safety officer if needed. Current policy is two chief officers on any "working" incident. Preferably, one from the agency of jurisdiction and the second from the agency providing automatic aid. Medical Aid - Nearest Engine Company, Truck Company (ALS or BLS) or Paramedic Unit as requested. Structure Fire - Nearest Engine Company(s) or Truck Company(s). Exhibit"A' 850714.1 Operating Plan—OCFA/HBFD 3 April 2021 Vegetation Fire — Nearest Engine Company(s) (Type I or Type III) Other Fire - One Engine Company or Truck Company (automatic response upon notification). 2. Dispatch into City Automatic Aid areas shall be nearest resource based on AVL technology as follows: OCFA agrees to provide, if available, the following resources: Incident Scene Management — Nearest Chief Officer (typically a Battalion Chief) to assist with incident scene management or act in the capacity of an Incident Safety Officer if needed. Current policy is two chief officers on any "working" incident. Preferably, one from the agency of jurisdiction and the second from the agency providing automatic aid. Medical Aid — Nearest Engine Company, Truck Company (ALS or BLS) or Paramedic Unit as requested. Structure Fire — Nearest Engine Company(s) or Truck Company(s), Vegetation Fire — Nearest Engine Company (Type I or Type III). Other Fire — Nearest Engine Company(s) or Truck Company(s). 3. Upon receipt of an alarm as described above, the Agency receiving the alarm will immediately notify the Agency providing the resources and provide periodic status reports or changes in status. 4. Automatic Aid shall be performed for no compensation on staffed fire apparatus including Battalion Chiefs, Engines, Trucks, and Paramedic units. Unless reciprocal, this does not include identified "Specialty Apparatus". If cooperating agencies of this Automatic Aid Agreement have identified specialty apparatus available for reciprocal responses, there will be no required or expected compensation for reciprocal resources. Specialty Apparatus include but are not limited to: Water Tenders Helicopters and Helicopter Support Vehicles HAZMAT Units Heavy Fire Equipment Hand Crew (s) with Supervision Foam Units Exhibit"A" 850714.1 Operating Plan—OCFA/HBFD 4 April 2021 Type VI Patrol Units 5. The Agency with jurisdiction over the Automatic Aid area receiving services shall compensate the Agency providing the services for all specialized services and equipment not considered reciprocal. Such compensation shall be at the approved Assistance-by-Hire (ABH) rate. EXAMPLE: The OCFA may provide one (1) helicopter for other special requests within the city of Orange. This helicopter service will be reimbursable as Assistance for Hire at the OCFA Board approved Forestry Agency Rate, plus helicopter support vehicle costs if required. Helicopter support vehicles may respond with the OCFA Helicopter at the request of the Helicopter Crew Chief or Pilot. 6. Station coverage is not included in Automatic Aid, but may be requested separately, subject to availability and approval by both Agencies. If approved, station coverage may be compensated based on the agreement of the two Agencies as appropriate. 7. Automatic Aid shall apply only to emergency dispatches, and shall not apply to service calls or non-emergency situations such as water removals, standbys, public assistance, etc. INCIDENT REPORTS a. When units of both agencies have responded to an incident, the unit of the agency having jurisdiction will be responsible for preparing the incident report. On EMS incidents the report shall be transmitted via ePCR. b. Emergency Medical Services: When no units from the jurisdictional agency respond to an incident, the units from the responding jurisdiction shall prepare their own EMS incident report, pursuant to their home agency protocols. The responding agency shall provide copies of the incident report or access to the report through an OC-MEDS to the jurisdictional agency. C. Fires: A unit of the agency having jurisdiction will be responsible for preparing the Fire Incident Report and coordinating any necessary follow-up activities, pursuant to local jurisdictional agency protocols. When no units from the agency having jurisdiction respond, a unit may be requested Code 2 for report writing and follow-up activities or the responding agency unit will provide all appropriate information to the local agency before the end of the shift. Exhibit'A' 850714.1 Operating Plan—OCFA/HBFD 5 April 2021 Reviewed and Approved by: Dated: ORANGE COUNTY FIRE AUTHORITY 1 Brian Fenne sy Fire Chief OCFA Dated: CITY OF HUNTINGTON BEACH FIRE DEPARTMENT Scott M. Haberle Fire Chief Huntington Beach Fire Department Exhibit W 850714.1 Operating Plan—OCFAIHBFD 6 April 2021