HomeMy WebLinkAboutNone - 2022-02-15 (2) �,g,nJ �L/✓�H--
2000 Main Street,
Huntington Beach.CA
City of Huntington Beach �?,p�o W
File #: 22-078 MEETING DATE: 2/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sean Joyce, Interim City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
Reject all bids for the Storm Water Pump Station Facility Improvements Project CC-1657:
update specifications and rebid the project
Statement of Issue:
On December 2, 2021 bids were opened for the Storm Water Pump Station Facility Improvements
Project CC 1657. It is recommended that all bids be rejected, update the project specifications and
the project be rebid.
Financial Impact:
Funds for the project totaling $575,000 are included in the Fiscal Year 2021-22 approved budget in
Infrastructure Account No. 31440005.82500. The recommended action will preserve funds in the
Account.
Recommended Action:
Reject all bids for the Storm Water Pump Station Facility Improvements Project CC-1657, update
project specifications and the rebid the project.
Alternative Action(s):
Do not reject bids at this time and direct staff on how to proceed.
Analysis:
Following a facility assessment of the fifteen storm water pump stations, the Utilities Division
prioritized the roof replacements of the Adams, Atlanta, Bolsa Chica, Flounder, and Indianapolis
stations. These roofs were last replaced in the 1990s and have reached end of life, with some
having leaks. A modern membrane style roofing system with a 30-year life will be installed at these
stations. Roof hatches and fascia boards will also be replaced as they have deteriorated due to
weather and termite damage.
In addition to the roof work, facility louvers and doors will also be replaced or installed to improve
security and equipment reliability. The (20) existing louvered openings located throughout these five
City of Huntington Beach Page 1 of 2 Printed on 2/92022
oawered74 Leg s[ar-
File #: 22-078 MEETING DATE: 2/15/2022
stations are wooden, original, and have become a security concern. They will be replaced with steel
louvers. Some of the (7) existing doors have also been damaged from break-ins, or are at end of life,
and will be replaced with heavy gage metal doors.
The Engineer's Estimate for this project was $575.000. Bids for the Storm Water Pump Station
Facility Improvements Project CC1657 were opened on December 2, 2021, and are listed in
ascending order.
Bidder Submitted Bid Corrected Bid
1 Zara Construction $508,474.05 $508,474.05
2 ERC Roofing $531,040.00 $531,040.00
3 Elegant Construction Inc. $558,750.04 $558,750.04
ME Builders Inc $619,506.00 $619,506.00
5 Corner Keystone Construction Corporation 1$637,773.70 1$637,773.70
After the bids were opened the City received a bid protest from the second place bidder claiming that
the apparent low bidder, Zara Construction, had not properly completed the bid bond form and was
not qualified by the equipment supplier as required in the project specifications. After review, the
validity of Zara Construction's bid bond was not completely clear to the City as the bond was not
signed by Zara, but was in fact signed and validated by the company's surety. Additionally, the
specifications listed certification from the material supplier as a requirement, but did not clearly state
if this was required prior to submission of bids. Due to the uncertainty on these two issues, it is
recommended by the City's legal department to reject all bids and rebid the project with clarified
specification requirements on these two items.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section
15303.c.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1 . Project Location Map
City of Huntington Beach Page 2 of 2 Printed on 2/912022
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LEGEND
ARTERIAL REHABILITATION LOCATIONS
REV 03/19/2012
ARTERIAL REHABILITATION SPRINGDALE AVE. CC-1428
LOCATION MAP
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS 1 of 1
76
Cm�cil; /oP11.2 /
SECTION A )0000 6 25'/a/
NOTICE INVITING ELECTRONIC BIDS
FOR THE
STORM WATER PUMP STATION FACILITIES
(ROOF, DOORS, LOUVERS)
REPLACEMENT & IMPROVEMENT
AT
ADAMS, ATLANTA A & B, BOLSA CHICA, FLOUNDER, AND
INDIANAPOLIS PUMP STATIONS
CC NO. 1657
IN THE
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH, as
AGENCY, invites electronic bids for the above stated project and will receive such bids prior to
2:00 PM on Tuesday, December 2,2021,on the City's PlanetBids System Vendor Portal,at which
time or thereafter bids will be opened and made available online. Bids received after this time will
be considered non-responsive. Prospective bidders must first register as a vendor and then bid on
this project via the City's PlanetBids System Vendor Portal website at:
https://www.planetbids.com/pprtal/pgrtal.cfin?CompanylD=15340
Copies of the bid documents, including instructions to bidders, bidder proposal form, and
specifications may be downloaded free at:
htti)s://www.Rlanetbids.com/pgrtal/t)orW.eftn?Comr)anvlD= Bidders must first register as
a vendor on the City of Huntington Beach PlanetBids system to view and download the Contract
Documents, to be added to the prospective bidders list, and to receive addendum notifications
when issued.
SCHEDULE OF EVENTS
Release of Invitation For Bids October 28, 2021
Pre Bid Job Walk(Highly Recommended)@ 9:00 am November 9, 2021
(Meet @ Atlanta Station—8151 Atlanta Ave.)
Deadline for Written Questions November 15, 2021
Responses to Questions Posted on Web November 19, 2021
Bids are Due @ 2:00 pm December 2, 2021
A-I
Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor
Code. Pursuant to the provisions of the Labor Code of the State of California. the minimum
prevailing rate of per diem wages for each craft, classification or type of workman needed to
execute the contract shall be those determined by the Director of Industrial Relations of the State
o1 California, which are available online at www.dir.ca.gov/DLSR and also on file at the Office of
the Director of Public Works, 2000 Main Street. Huntington Beach. CA 92648.
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute an escrow holder surety of equal value to the retention in accordance with the provisions
of the Public Contract Code. Section 10263. The Contractor shall be beneficial owner of the surety
and shall receive anv interest thereon.
The AGENCY hereby affirmatively ensures that minority business enterprises will be afforded
full opportunity to submit bids in response to this notice and will not be discriminated against on
the basis of race, color, national origin, ancestry. sex, or religion in any consideration leading to
the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal forms in conformance
with the Instructions to Bidders as determined by the AGENCY. The bid must be accompanied by
a certified check. cashier's check. or bidder's bond made payable to the AGENCY for an amount
no less than 10% of the amount bid. For electronic submittal of bids, the bid security must be
received at the City of Fluntington Beach Public Works Office. 2000 Main Street. no later than the
bid opening date and time. The bid security must be submitted in a sealed envelope bearing the
name and address of the bidder, and the outside of the envelope must read as follows:
OFFICIAL BID SECURITY - DO NOT OPEN
Project Name: Storm Water Pump Station Facilities (Roofs, Doors, Louvers) Replacement
& Improvement at Adams, Atlanta A & B, Bolsa Chica, Flounder, and Indianapolis
CC #: 1657
Bid Opening Date: December 2, 2021 at 2:00 p.m.
The successful bidder shall be licensed in accordance with provisions of the Business and
Professions Code and shall possess a State Contractor's License Class A — General Engineering
Contractor or B— General Building Contractor, at the time of the bid opening.
The successful Contractor and his subcontractors will be required to possess business licenses from
the AGENCY. All extension of unit prices will be subject to verification by the AGENCY. In
case of a variation between the unit price and the extension, the unit price will govern.
Project Description:
Removal. replacement/repair of existing roofs,access hatches, and fascia, removal and furnish and
installation of new doors, and removal and furnish and installation of new louvers and louvered
doors at storm water pump stations located at Adams. Atlanta A & B. Bolsa Chica. Flounder, and
Indianapolis.
The contract shall allow the Contractor 80 working days to complete the contract.
All questions related to this bid solicitation must be submitted through the City's PlanetBids
Svstem Vendor Portal per the information provided in the Instructions to Bidders. Any other
contact to City staff regarding this bid solicitation will be referred back to the PlanetBids system.
A-2
The AGENCY reserves the right to reject any or all bids. to waive any irregularity and to take all
bids under advisement for a maximum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTING;fON BEACH. CALIFORNIA.
the 29th day of June 2020, by Resolution No. 2020-39.
Attest:
/s/ Robin Estanislau
CITY CLERK OF THE CITY OF HUNTINGTON BEACH
A-3
Switzer, Donna
From: Christine Gonzalez <cgonzales@scng.com>
Sent: Thursday, October 21, 2021 3:43 PM
To: Switzer, Donna
Subject: Re: Request for Publication - NIES - CC No. 1657
Attachments: 11496601.pdf
Cost $ 1 ,490.00, pub HB WAVE 10/28. 11/4
OC Register Legal Advertising
Chrissy Gonzalez
1771 S. Lewis St.
Anaheim, CA 92805
714-796-6736
M-F 8:00 a.m. - 4:30 p.m.
Lunch 12 Noon to 1:00 p.m.
Closed Sat. and Sun.
On Thu, Oct 21, 2021 at 2:55 PM Switzer, Donna<Donna.Switzer( .surfcity-hb.org> wrote:
Hi Chrissy,
Please publish the attached Notice Inviting Electronic Bids for CC No. 1657, in The Wave, on October 28'and
November 4'h, 2021.
Thank you.
'Don„a.SwiiW' CMC
Senior Deputy City Clerk-City of Huntington Beach
2000 Main Street-Huntington Beach,CA 92648
(714)374-1649
1
z
SECTION A
NOTICE INVITING electronic BIDS
for the
STORM WATER PUMP STATION FACILITIES
(ROOF, DOORS, LOUVERS)
REPLACEMENT& IMPROVEMENT
at
ADAMS, ATLANTA A& B, BOLSA CHICA, FLOUNDER, AND
INDIANAPOLIS PUMP STATIONS
CC No. 1657
in the
CITY OF HUNTI NGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH,as
AGENCY, invites electronic bids for the above stated proiect and will receive such bids Pri-
or to 2:00 PM on Tuesday, December 2, 2021, on the City's Planet Bids System Vendor Por-
tal,at which time or thereafter bids will beopened and made available online. Bids received
after this time will be considered non-responsive. Prospective bidders must first register as
vendor and then bid on this proiect via the Cityy's Plane Bids System Vendor Portal web-
site of: htfps://www.olanetbids.coMportal/porfal.cfm?fom2nylD=15340
Copies of the bid documents, including instructions to bidders, bidder proposal form, and
specifications may be downloaded free at:
httPs://www.planetbids.com/portal/portal.cfm?CompanYID-15340. Bidders must first regis-
ter as a vendor on the City of Huntington Beach PlanetBids system to view and download
the Contract Documents, to be added to the prospective bidders list, and to receive adden-
dum notifications when issued.
SCHEDULE OF EVENTS
Release of Invitation For Bids October 28, 2021
Pre Bid Job Walk (Highly Recommended) 9:00om November9,2021
(Meet @ Atlanta Station-8151 Atlanta Ave.
Deadline for Written Questions November 15,2021
Responses to Questions Posted on Web November 19, 2021
Bids are Due @ 2:00 pm December 2,2021
Any contract entered into pursuant to this notice will incorporate the provisions of the State
Labor Code. Pursuant to the provisions of the Labor Code of the State of California, the
minimum prevailing rate of Per diem wages for each craft, classification or type of work-
man needed to execute the contract shall be those determined by the Director of Industrial
Relations of the Stateof California,which are available online at www.dir.co.gov/DLSR and
also on file at the Office of the Director of Public Works, 2000 Main Street, Huntington
Beach,CA 92648.
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute an escrow holder surety of equal value to the retention in accordance with the
provisions of the Public Contract Code, Section 10263. The Contractor shall be beneficial
owner of the surety and shall receive any interest thereon.
The AGENCY hereby affirmatively ensures that minority business enterprises will be af-
forded full opportunity to submit bids in response to this notice and will not be discriminated
against on the basisof race,color, national origin,ancestry,sex,or religion in any consider-
ation leading to the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal forms in conform-
ance with the Instructions to Bidders as determined by the AGENCY. The bid must be ac-
companied by a certified check, cashiers check, or bidders bond made Payable to the
AGENCY for an amount no less than 10% of the amount bid. For electronic submittal of
bids,the bid security must be received at the City of Huntington Beach Public Works Office,
2000 Main Street, no later than the bid opening date and time. The bid security must be sub-
mitted in a sealed envelope bearing the name and address of the bidder, and the outside of
the envelope must read as follows:
OFFICIAL BID SECURITY- DO NOT OPEN
Proiect Name: Storm Water Pump Station Facilities (Roofs, Doors, Louvers) Re-
placement& Improvement at Adams, Atlanta A& B, Balsa Chico, Flounder, and In-
dianapolis
CC N: 1657
Bid Opening Date: December 2, 2021 at 2:00 P.m.
The successful bidder shall be licensed in accordance with provisions of the Business and
Professions Code and shall Possess a State Contractors License Class A- General Engi-
neering Contractor or B-General Building Contractor,at the time of the bid opening.
The successful Contractor and his subcontractors will be required to possess business li-
censes from the AGENCY. All extension of unit prices will be subject to verification by the
AGENCY. In Case of a variation between the unit price and the extension,the unit price will
govern.
Proiect Description:
Removal, replacement/repair of existing roofs, access hatches, and fascia, removal and
furnish and installation of new doors. and removal and furnish and installation of new
louvers and louvered doors at storm water pump stations located at Adams, Atlanta A & B,
Balsa Chico, Flounder,and Indianapolis.
The contract shall allow the Contractor 60 working days to complete the contract.
All questions related to this bid solicitation must be submitted through the City's PlanelBids
System Vendor Portal per the information provided in the Instructions to Bidders. Any oth-
er contact to City staff regarding this bid solicitation will be referred back to the PlanelBids
system.
The AGENCY reserves the right to reject any or all bids, to waive any irregularity and to
take all bids under advisement for a maximum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALI FORN IA,
the 2=1 day of June 2020, by Resolution No..2020:n.
Attest:
/s/Robin Estani slau
CITY CLERK OF THE CITY OF HU NTI NGTON
Published Huntington Beach Wave Oct.28, Nov.4,2021 11496601
Huntington Beach Wave
1771 S. Lewis Street
Anaheim, CA 92805
714-796-2209
5196687
HUNTINGTON BEACH, CITY OF - PLANNING 8 BUILDING PROOF OF PUBLICATION
2000 MAIN ST Legal No. 0011496601
ISELA SIORDIA
HUNTINGTON BEACH, CA 92648
FILE NO. NIEB - CC No. 1657
AFFIDAVIT OF PUBLICATION
STATE OF CALIFORNIA,
SS.
County of Orange
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above entitled
matter. I am the principal clerk of the Huntington Beach
Wave, a newspaper that has been adjudged to be a
newspaper of general circulation by the Superior Court of
the County of Orange, State of California, on July 1,
1998, Case No. A-185906 in and for the City of
Huntington Beach, County of Orange, State of California;
that the notice, of which the annexed is a true printed
copy, has been published in each regular and entire
issue of said newspaper and not in any supplement
thereof on the following dates, to wit:
1012812021, 11104/2021
1 certify (or declare) under the penalty of perjury under
the laws of the State of California that the foregoing is
true and correct:
Executed at Anaheim, Orange County, California, on
Date: November 04, 2021.
("KI;A'�Uoaj
Signature
'wi-1v1&18 1
SECTION A
NOTICE INVITING electronic BIDS
for the
STORM WATER PUMP STATION FACILITIES
(ROOF, DOORS, LOUVERS)
REPLACEMENT&IMPROVEMENT
at
ADAMS.ATLANTAA& B. BOLSACHICA, FLOUNDER,AND
INDIANAPOLIS PUMP STATIONS
CC No.1657
in the
CITY OF HUNTINGTON BEACH
PUBLIC NOTICE IS HEREBY GIVEN that the CITY OF HUNTINGTON BEACH as
AGENCY, Invites electronic bids for the above stated project and will receive such bids prl-
or to 2:00 PM on Tuesday, December 2, 2021,an the City's Planel Bids System Vendor Por-
tal,of which time or thereafter bids will be opened and made available online. Bids received
after this time will be considered non-respcnslve. Prospective bidders must first register as
a vendor and then bid on this proiect Via the CitY's PlanetBids System Vendor Portal web
site at: https://wow.planetbids.corlVporttiVportal.c(m?Companv10-1534f1
Copies of the bid documents, including instructions to bidders, bidder proposal form, and
specifications fray b4 downloaded free at:
https:/7Www.p_anelbids.coMportoVpprtal.cfm?CompanylD_15360.Bidders must first regis.
ter as a vendor on the City of Huntington Beach Plonet Bids system to view and download
the Contract Documents, to be added to the prospective bidders list, and to receive adden-
dum notifications when issued.
SCHEDULE OF EVENTS
Release of Invitotion For Bids October 28,202)
Pre Bid Job Walk(Highly Recommended) 9:00am November 9,2021
(Meet COAtia nla Station-8151 Atlanta Ave?
Deadline for Written Questions November 15,2021
Responses to Questions Posted on Web November 19,2021
Bids are Due Ca 2:00 pm December 2,2021
Any contract entered into pursuant to this notice will incorporate the Provisions of the State
Labor Code. Pursuant to the provisions of the Labor Code of the State of California, file
minimum prevailing role of per them wages for each craft, classification or type of work-
man needed to execute the contract shall be those determined by the Director of Industrial
Relations of the State of California, which are available online at www.dlr.co.gov/OLSR and
also on file of the Office of the Director of Public Works, 20DO Main Street, Huntington
Beach.CA 92648.
The AGENCY will deduct 5% retention from all progress payments. The Contractor may
substitute on escrow holder surety of equal value to the retention in accordance with the
Provisions of the Public Contract Code, Section 10263. The Contractor shall be beneficial
owner of the surety and shall receive any interest thereon.
The AGENCY hereby affirmatively ensures that minority business enterprises will be af•
forded full opportunity to submit bids in response to this notice and will not be discriminated
against on the basis of race,color, national origin,oncestry, sex,or religion in any consider-
ation leading to the award of contract.
No bid shall be considered unless it is prepared on the approved Proposal farms in conform-
ance with the Instructions to Bidders as determined by the AGENCY. The bid must be ac.
componied by a certified check, cashier's check, or bidder's bond made Payable to the
AGENCY for an amount no less than 10% of the amount bid. For electronic submittal of
bids, the bid security must be received at the City of Huntington Beach Public Works Office,
2000 Main Street, no later than the bid opening dote and time. The bid security must be sub-
mitted In a sealed envelope bearing the name and address of the bidder, and the outside of
the envelope must read as follows:
OFFICIAL BID SECU RITY-DO NOT OPEN
Project Name: Storm water Pump Station Facilities (Roofs, Doors, Louvers) Re-
placement & Improvement at Adams, Atlanta A & 8, Balsa Chico, Flounder, and In-
dlonopolis
CC V: 1657
B id Opening Dote: December L 2021 at 2:00 p.m.
The successful bidder shall be licensed in accordance with provisions of the Business and
Professions Code and shall possess a State Contractor's License Class A - General Engi-
neering Contractor or B-General Building Contractor ,at the time of the bid opening.
The successful Contractor and his subcontractors will be required to Possess business li-
censes from the AGENCY. All extension of unit prices will be subject to verification by the
AGENCY. In case of a variation between the unit price and the extension, the unit price will
govern.
Proiect Description:
Removal, repiacemenVrepoir of existing roofs, access hatches, and fascia, removal and
furnish and installation of new doors. and remov0l and furnish and installation of new
louvers and louvered doors at storm water pump stations located at Adams, Atlanta A& B,
Bolso Chita, Flounder,and Indianapolis.
The contract shall allow the Contractor 80 working days to complete the contract.
All questions related to this bid solicitation must be submitted through the City's Plonete ids
System Vendor Portal per the Informatlon provided in the Instructions to Bidders. Any oth.
er contact to City staff regarding this bid solicitation will be referred back to the PlanetBids
system.
,LPI IV1U11 2
e =14�r raeI r ie r u i w u n u a iv ur ur u uiu , wur ve u u a u y i"uru,iir uu ru
tak r+e oll bids unde n
r advisemen ret for a maximum period of 60 days.
BY ORDER of the CITY COUNCIL of the CITY OF HUNTINGTON BEACH, CALIFORN I A,
the 2"h day of June 2020 ,by Resolution No.2020.39 .
Attest:
/s/Robin Estanislau CITY CLERK OF THE CITY_OF_HUNTINGTON
Published Huntington Beach Wave Oct.28,Nov,4,2021 11496MI
,.ter-iv:vie 3