HomeMy WebLinkAbout2022-03-15 Agenda Packet - HybridIN-PERSON PUBLIC PARTICIPATION/ZOOM ACCESS: Members wishing to attend the meeting in person are encouraged to
wear a face covering.
Assembly Bill 361 (AB 361) authorizes public meetings to take place via teleconference (i.e., virtual using Zoom), or in person
if in part, State and Local officials continue to recommend measures to promote social distancing. In addition to this hybrid
format, alternate ways to view City Council meetings live or on-demand remain: livestreamed on HBTV Channel 3 (replayed
on Wednesday’s at 10:00 a.m. and Thursday’s at 6:00 p.m.); live and archived meetings for on-demand viewing accessed
from https://huntingtonbeach.legistar.com/calendar; or, from any Roku, Fire TV or Apple device by downloading the Cablecast
Screenweave App and searching for the City of Huntington Beach channel.
PUBLIC COMMENTS: Individuals wishing to provide a comment on agendized or non-agendized items, including Study
Session, Closed Session, and Public Hearing, may do so in person by completing a Request to Speak form delivered to the
City Clerk, or from a virtual location by entering Zoom Webinar ID 971 5413 0528 via computer device, or by phone at (669)
900-6833. The Zoom Webinar can be accessed here: https://huntingtonbeach.zoom.us/j/97154130528. Instructions for
those utilizing computer devices to request to speak are provided in each section of the agenda where public comments are
accepted.
Members of the public unable to personally participate in the meeting but interested in communicating with the City Council
on agenda-related items are encouraged to submit a written (supplemental) communication via email at
SupplementalComm@Surfcity-hb.org, or City.Council@surfcity-hb.org. Supplemental Communications are public record,
and if received by 2:00 PM on the day of the meeting, will be distributed to the City Council prior to consideration of
agenda-related items, posted to the City website, and announced, but not read, at the meeting. Communications received
following the 2:00 PM deadline will be incorporated into the administrative record.
MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of
our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour
prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing
impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the
City Clerk's Office at (714) 536-5227 for more information.
AGENDA
City Council/Public Financing Authority
Tuesday, March 15, 2022
4:30 PM Study Session / 5:00 PM Closed Session
Regular Meeting - 6:00 PM
Council Chambers
2000 Main Street
Huntington Beach, CA 92648
--or--
Virtual via Zoom Webinar
MAYOR AND CITY COUNCIL
BARBARA DELGLEIZE, Mayor
MIKE POSEY, Mayor Pro Tem
RHONDA BOLTON, Councilmember
KIM CARR, Councilmember
DAN KALMICK, Councilmember
NATALIE MOSER, Councilmember
ERIK PETERSON, Councilmember
STAFF
SEAN JOYCE, Interim City Manager
MICHAEL E. GATES, City Attorney
ROBIN ESTANISLAU, City Clerk
ALISA BACKSTROM, City Treasurer
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AGENDA March 15, 2022City Council/Public Financing
Authority
4:30 PM - COUNCIL CHAMBERS
CALL TO ORDER
ROLL CALL
Peterson, Bolton, Posey, Delgleize, Carr, Moser, Kalmick
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution)
PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS - At
approximately 4:30 PM, individuals wishing to provide a comment on item(s) scheduled for Study
Session or Closed Session may do so either in person by filling out a Request to Speak form
delivered to the City Clerk, via computer through Zoom Webinar ID 971 5413 0528, or Zoom
Webinar by phone by calling (669) 900-6833. Once the Mayor opens Public Comments, in-person
participants will be called to speak first. Zoom Webinar participants wishing to speak will be
provided a 15-minute window to select the “Raise Hand” feature in the Webinar Controls section.
Attendees entering the Webinar and requesting to speak by phone can enter *9 to enable the
“Raise Hand” feature, followed by the *6 prompt that unmutes their handheld device microphone.
Individuals will be prompted to speak when the Clerk announces their name or the last three digits
of their phone number. After a virtual speaker concludes their comment, their microphone will be
muted but they may remain in Webinar attendance for the duration of the Study Session. All
speakers are encouraged, but not required to identify themselves by name. Each speaker may
have up to 3 minutes unless the volume of speakers warrants reducing the time allowance.
STUDY SESSION
22-1421.Mid-Year Joint Meeting of the Citizen Participation Advisory Board
(CPAB) and City Council to review Community Development Block
Grant (CDBG) Recommendations 2022-23
Roll Call of the Citizen Participation Advisory Board: Mike Massie,
Peter Andres, Gigi Jackson, Parna Ghosh, Macey Lachman
RECESS TO CLOSED SESSION
CLOSED SESSION
22-2252.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION.
(Paragraph (1) of subdivision (d) of Section 54956.9). Name of case:
Bottoms (Mark) v. City of Huntington Beach, et al.; OCSC Case No.
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AGENDA March 15, 2022City Council/Public Financing
Authority
30-2021-01196342.
22-2263.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.
Significant Exposure to Litigation Pursuant to Paragraph (2) of
Subdivision (d) of Section 54956.9: Number of Cases: One (1) - Code
Four.
6:00 PM – COUNCIL CHAMBERS
RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING
ROLL CALL
Peterson, Bolton, Posey, Delgleize, Carr, Moser, Kalmick
PLEDGE OF ALLEGIANCE
INVOCATION
In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any
faith or belief. Neither the City nor the City Council endorses any particular religious belief or form
of invocation.
22-1784.Jenny Braithwaite with Shepard of the Hills’ Self Help Interfaith
Program and member of the Greater Huntington Beach Interfaith
Council
CLOSED SESSION REPORT BY CITY ATTORNEY
AWARDS AND PRESENTATIONS
22-1575.Mayor Delgleize to call on members of the Marina High School Girls
Wrestling Team who recently won the 2022 CIF-Southern Section
Central Division Championships
22-2246.Mayor Delgleize to call on Edison High School Senior Brayden
Boggs who was accepted to the US Merchant Marine Academy in
Kings Point, NY
22-2087.Mayor Delgleize to present the Mayor’s HB Excellence Award for the
month March to Denise Grushon, Office Assistant II, Department of
Public Works
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AGENDA March 15, 2022City Council/Public Financing
Authority
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution)
PUBLIC COMMENTS - At approximately 6:00 PM, individuals wishing to provide a comment on
agendized or non-agendized items may do so either in person by filling out a Request to Speak
form delivered to the City Clerk, via computer through Zoom Webinar ID 971 5413 0528, or Zoom
Webinar by phone by calling (669) 900-6833. Once the Mayor opens Public Comments, in-person
participants will be called to speak first. Zoom Webinar participants wishing to speak will be
provided a 15-minute window to select the “Raise Hand” feature in the Webinar Controls section.
Attendees entering the Webinar and requesting to speak by phone can enter *9 to enable the
“Raise Hand” feature, followed by the *6 prompt that unmutes their handheld device microphone.
Individuals will be prompted to speak when the Clerk announces their name or the last three digits
of their phone number. After a virtual speaker concludes their comment, their microphone will be
muted but they may remain in Webinar attendance for the duration of the meeting. All speakers are
encouraged, but not required to identify themselves by name. Each speaker may have up to 3
minutes unless the volume of speakers warrants reducing the time allowance.
While the City Council welcomes public involvement and free speech, it rejects comments from
anyone that are discriminatory, defamatory or otherwise not protected speech. Those comments
will not inform nor be considered by the City Council and may be cause for the Mayor to interrupt
the public speaker. Such public comments will not be consented to or otherwise adopted by the
City Council in its discussions and findings for any matter tonight.
COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS, AB 1234 REPORTING, AND
OPENNESS IN NEGOTIATIONS DISCLOSURES
CITY MANAGER'S REPORT
CONSENT CALENDAR
22-1878.Approve and Adopt Minutes
A) Approve and adopt the City Council/Public Financing Authority special meeting
minutes dated February 4, 2022; and,
B) Approve and adopt the City Council/Public Financing Authority regular meeting
minutes dated March 1, 2022
Recommended Action:
22-1699.Approve the West Orange County Water Board (WOCWB) proposed
budget for Fiscal Year 2022/23 with the City of Huntington Beach
amount of $1,036,594
Recommended Action:
Page 3 of 7
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AGENDA March 15, 2022City Council/Public Financing
Authority
Approve the WOCWB proposed budget for FY 2022/23 with the City of Huntington Beach
share being $1,036,594.
22-00210.Reaffirm adoption of Resolution No. 2021-62 finding a proclaimed
state of emergency continues to impact the ability to meet safely in
person, and allows meetings of the City Council and all City boards,
commissions and committees to be conducted remotely as needed
in compliance with new Brown Act provisions identified in Assembly
Bill 361
Reaffirm Resolution No. 2021-62, “A Resolution of the City Council of the City of
Huntington Beach, California, finding that the proclaimed state of emergency continues to
impact the ability to meet safely in person.”
Recommended Action:
22-02311.Adopt Resolution 2022-01 ordering the Summary Vacation of a Storm
Drain Easement at 18431 Beach Boulevard and 18455 Beach
Boulevard; and, authorize recordation
A) Adopt Resolution 2022-01, “A Resolution of the City Council of the City of Huntington
Beach Ordering the Summary Vacation of a Storm Drain Easement on Property Located
at 18431 Beach Boulevard and 18455 Beach Boulevard;” and,
B) Authorize the Director of Public Works to determine a specific date to instruct the City
Clerk to record the said Resolution and attached exhibits with the Orange County
Recorder.
Recommended Action:
21-66612.Adopt Resolution No. 2022-05 approving the City of Huntington
Beach Sewer System Management Plan (SSMP) Update
Adopt Resolution No. 2022-05, “A Resolution of the City Council of the City of Huntington
Beach Updating the Sewer System Management Plan.”
Recommended Action:
22-12813.Accept the lowest responsive and responsible bid, approve
appropriation and authorize execution of a construction contract with
California Waters Development, Inc., in the amount of $2,665,504.99
for the Central Library Fountain Restoration Project, CC-1630
A) Accept the lowest responsive and responsible bid submitted by California Waters
Development., Inc., in the amount of $2,665,504.99; and,
Recommended Action:
Page 4 of 7
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AGENDA March 15, 2022City Council/Public Financing
Authority
B) Appropriate $2,110,430 from the Infrastructure Fund to account 31440005.828 00; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form
approved by the City Attorney.
22-14614.Adopt Resolution No. 2022-04 establishing a pierhead line adjacent
to Lots 6 & 7 of Tract 5829 (16850 and 16854 Bayview Drive)
Adopt Resolution No. 2022-04, “A Resolution of the City Council of the City of Huntington
Beach Establishing a Pierhead Line Adjacent to Tract 5829” which provide a wharfage
width of 25 feet adjacent to the subject lots (Attachment 1).
Recommended Action:
22-17615.Accept additive alternative bid item #1 for the Fiber Optic
Communications project from City Hall to Pier Plaza and authorize
execution of a change order contract with project contractor, Elecnor
Belco Electric, Inc. (EBE) to accommodate the additive alternative
bid item; and, approve appropriation of funds, CC-1621
A) Accept the additive alternative bid item #1 to the lowest responsive and responsible
bid submitted by Elecnor Belco Electric, Inc., in the amount of $85,000; and,
B) Authorize the Mayor and City Clerk to execute a construction change order contract
with Elecnor Belco Electric, Inc. in a form approved by the City Attorney; and,
C) Appropriate $110,500 from the Energy Efficiency Fund to account 80787002.82800 to
fund this bid item, which includes the lowest responsive and responsive bid amount of
$85,000 plus contingency and other administrative expenses.
Recommended Action:
22-18416.Approve and authorize execution of contract Amendment No. 1 with
Advanced Avant-Garde Corporation for On-Call Grant Writing and
Administrative Consulting Services
Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to
Agreement Between the City of Huntington Beach and Advanced Avant-Garde
Corporation for On-Call Grant Writing and Administrative Consulting Services” increasing
the not-to-exceed amount to $500,000 and extending the contract term one additional
year.
Recommended Action:
22-21617.Approve and authorize execution of a Service Agreement between
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AGENDA March 15, 2022City Council/Public Financing
Authority
the City of Huntington Beach and the Huntington Beach Downtown
Business Improvement District (HBDBID) for Management and
Operation of an Artisan Fair at Huntington Beach Pier Plaza
Approve and authorize the Mayor and City Clerk to execute “Service Agreement Between
the City of Huntington Beach and the Huntington Beach Downtown Business Improvement
District for Management and Operation of the Pier Plaza Artisan Fair.”
Recommended Action:
22-21218.Consider adoption of the 2022 City Council Strategic Planning Work
Plan
Adopt the 2022 City Council Work Plan.
Recommended Action:
PUBLIC HEARING
Individuals wishing to provide a comment on an item scheduled for Public Hearing may do so
either in person by filling out a Request to Speak form delivered to the City Clerk, via computer
through Zoom Webinar ID 971 5413 0528, or Zoom Webinar by phone by calling (669) 900-6833.
Once the Mayor opens Public Comments, in-person participants will be called to speak first. Zoom
Webinar participants wishing to speak will be provided a 15-minute window to select the “Raise
Hand” feature in the Webinar Controls section. Attendees entering the Webinar and requesting to
speak by phone can enter *9 to enable the “Raise Hand” feature, followed by the *6 prompt that
unmutes their handheld device microphone. Individuals will be prompted to speak when the Clerk
announces their name or the last three digits of their phone number. After a virtual speaker
concludes their comment, their microphone will be muted but they may remain in Webinar
attendance for the duration of the meeting. All speakers are encouraged, but not required to
identify themselves by name. Each speaker may have up to 3 minutes unless the volume of
speakers warrants reducing the time allowance.
22-18319.Approve and authorize execution of a Memorandum of
Understanding (MOU) between the City and the Huntington Beach
Auto Dealers Association extending the Auto Incentive Beach
Parking Program for an additional five (5) years
A) Open the public hearing and receive written and oral testimony; and,
B) Approve and authorize the Mayor and City Clerk to execute a new “Memorandum of
Understanding Between the City of Huntington Beach and the Huntington Beach Auto
Dealers Association.”
Recommended Action:
Page 6 of 7
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AGENDA March 15, 2022City Council/Public Financing
Authority
ADMINISTRATIVE ITEMS
22-19120.Adopt Resolution No. 2022-09 modifying the salary and benefits for
non-represented employees and approve for introduction Ordinance
No. 4250 to amend Section 2.76.010 of the Huntington Beach
Municipal Code related to exclusions from competitive service; and,
authorize appropriation of funds
A) Adopt Resolution No. 2022-09, “A Resolution of the City Council and the City of
Huntington Beach Modifying Salary and Benefits for Non-Represented Employees;” and,
B) Approve for Introduction Ordinance No. 4250, “An Ordinance of the City of Huntington
Beach Amending the Huntington Beach Municipal Code by Amending Section 2.76.010
Thereof Related to Exclusions from the Competitive Service;” and,
C) Authorize appropriations for all costs related to implementation of Resolution No.
2022-09.
Recommended Action:
COUNCILMEMBER ITEMS
22-18621.Submitted by Mayor Delgleize - Request for City Council approval of
direction to staff to identify methods for improving ongoing
maintenance of public restrooms at the 6th Street beach lot
Direct staff to identify methods for improving ongoing maintenance of public restrooms at
various locations along the beach path and return to the City Council with a program for
doing so.
Recommended Action:
COUNCILMEMBER COMMENTS (Not Agendized)
ADJOURNMENT IN MEMORY OF JEREMY AND JOSHUA PAGE
The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is
Tuesday, April 5, 2022, at 4:00 PM in the Civic Center Council Chambers, 2000 Main Street,
Huntington Beach, California.
INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND
STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT
http://www.huntingtonbeachca.gov
Page 7 of 7
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-142 MEETING DATE:3/15/2022
Mid-Year Joint Meeting of the Citizen Participation Advisory Board (CPAB) and City Council to
review Community Development Block Grant (CDBG) Recommendations 2022-23
Roll Call of the Citizen Participation Advisory Board: Mike Massie, Peter Andres, Gigi Jackson,
Parna Ghosh, Macey Lachman
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-225 MEETING DATE:3/15/2022
CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision
(d) of Section 54956.9). Name of case: Bottoms (Mark) v. City of Huntington Beach, et al.;
OCSC Case No. 30-2021-01196342.
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-226 MEETING DATE:3/15/2022
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant Exposure to
Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9: Number of Cases:
One (1) - Code Four.
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-178 MEETING DATE:3/15/2022
Jenny Braithwaite with Shepard of the Hills’ Self Help Interfaith Program and member of the
Greater Huntington Beach Interfaith Council
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-157 MEETING DATE:3/15/2022
Mayor Delgleize to call on members of the Marina High School Girls Wrestling Team who
recently won the 2022 CIF-Southern Section Central Division Championships
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-224 MEETING DATE:3/15/2022
Mayor Delgleize to call on Edison High School Senior Brayden Boggs who was accepted to
the US Merchant Marine Academy in Kings Point, NY
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-208 MEETING DATE:3/15/2022
Mayor Delgleize to present the Mayor’s HB Excellence Award for the month March to Denise
Grushon, Office Assistant II, Department of Public Works
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-187 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Robin Estanislau, CMC, City Clerk
PREPARED BY:Robin Estanislau, CMC, City Clerk
Subject:
Approve and Adopt Minutes
Statement of Issue:
The City Council/Public Financing Authority special meeting minutes of February 4, 2022 and regular
meeting minutes of March 1, 2022, require review and approval.
Financial Impact: None.
Recommended Action:
A) Approve and adopt the City Council/Public Financing Authority special meeting minutes dated
February 4, 2022; and,
B) Approve and adopt the City Council/Public Financing Authority regular meeting minutes dated
March 1, 2022
Alternative Action(s):
Do not approve and/or request revision(s).
Analysis: None
Environmental Status: Non-Applicable
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. February 4, 2022 CC/PFA special meeting minutes
2. March 1, 2022 CC/PFA regular meeting minutes
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
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Minutes
City Council/Public Financing Authority
Strategic Planning Workshop
Friday, February 4, 2022
9:00 AM – Meeting Rooms C & D
Huntington Beach Central Library
7111 Talbert Avenue
Huntington Beach, California 92648
or Virtual via Zoom Webinar
A video recording of this meeting
is on file in the Office of the City Clerk, and archived at
www.surfcity-hb.org/government/agendas/
CALLED TO ORDER — 9:08 AM
ROLL CALL
Present: Bolton (arrived 9:23 a.m.), Delgleize, Carr, Moser, and Kalmick
Absent: Posey, Peterson
Pursuant to City Council Resolution No. 2001-54, Mayor Pro Tem Posey requested, and with no
objections, was granted permission to be absent from this meeting.
Chief Assistant Attorney Mike Vigliotta attended this meeting in place of City Attorney Michael Gates,
who was in trial court.
PLEDGE OF ALLEGIANCE — Led by Councilmember Kalmick
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution)
— None
PUBLIC COMMENTS (3 Minute Time Limit) — 1 In-Person Speaker; Call-in Speakers via Zoom: None
The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in
the archived video located at http://www.surfcity-hb.org/government/agendas.
Steve Engel welcomed City Council and Department Heads to Central Park and the Library, and thanked
them for their service and the focus on the City's parks by continuing to budget for maintenance and
improvements. (00:04:00)
ADMINISTRATIVE ITEMS
1. (21-001) Strategic Planning Workshop Held
• Opening and Introductions
Mayor Delgleize welcomed everyone and stated the purpose of the meeting is to provide an opportunity
for Councilmembers and staff in attendance to share successes from the last year as well as planning
ideas for the coming year.
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Council/PFA Strategic Planning Workshop Minutes
February 4, 2022
Page 2 of 8
Each Councilmember stated appreciation for this opportunity to review progress made in the past year,
and discuss new opportunities for 2022.
Assistant City Manager Travis Hopkins stated his appreciation for the opportunity to work with City
Council and Department Heads to review strategic goals for 2022.
Interim City Manager Sean Joyce noted the enthusiasm and energy which staff responds when
addressing the projects directed by Council, and stated his deep appreciation for the services of
Facilitator Pat West.
Mr. Pat West, CEO of Pat West LLC, introduced himself, congratulated the City Council on their 2021
accomplishments, and introduced his staff member Craig Beck.
• Ice Breaker Exercise and Review of Workshop Expectations
Facilitator West requested workshop attendees to share with the group the first rock concert they
attended.
Facilitators West and Beck reviewed the workshop agenda and objectives with Mayor, City Council, other
elected officials and City staff.
Facilitator West shared unique details about Huntington Beach: 3rd largest city in Orange County; 24th
largest in the State; 130th largest in the U. S.; a world-renown Pier; a special-event city; aerospace
history; only dog beach in Orange County; preserved historic buildings; great public art; wetlands; a park
system which includes a great nature center; huge tourism industry; outdoor lifestyle options; and the
world's largest surfboard.
Facilitator Craig Beck reviewed the five categories from last year's planning session:
Community Engagement
Homelessness Response
Economic Development and Housing
Infrastructure & Parks
COVID-19 Response
Facilitator Beck stated this workshop would focus on determining if new categories are needed for 2022,
and whether there are any new priorities to add to any of the categories.
Dahle Bulosan, Chief Financial Officer, presented a PowerPoint communication entitled Fiscal Condition
and Outlook, with slides entitled: City Budget & Fiscal Position; City General Fund Budget; and Financial
Outlook, and stated inflation will have an impact on the Financial Outlook, and noted that Consumer
Price Index (CPI) adjustments are included in the operating cost numbers presented.
At 9:56 a.m., Facilitator West called for a 15-minute recess.
At 10:14 a.m., the Workshop resumed.
Assistant City Manager Travis Hopkins presented a PowerPoint communication entitled 2021 Strategic
Plan and Council Initiatives, with slides entitled: 2021 Strategic Priorities and Goals; 2021 Strategic Plan
Outcomes; 2021 H-Item Outcomes; Priority: Community Engagement (2); Priority: Homelessness
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Council/PFA Strategic Planning Workshop Minutes
February 4, 2022
Page 3 of 8
Response (2); Priority: Economic Development & Housing (2); Priority: Infrastructure & Parks (2);
Priority: COVID-19 Response (2); Other: Fiscal Sustainability & Capital Improvements; and Other: Fiscal
Sustainability & Public Safety.
Council and staff discussed the City’s current and only rental assistance program, a Tenant-Based Rent
Assistance (TBRA) program that uses Community Development Block Grant (CDBG) funds.
Staff reported that during COVID-19, the City was awarded approximately $5M from the Federal
Government through the County, and over 600 businesses and a number of Huntington Beach non-
profits were assisted with those funds.
Director Luna-Reynosa confirmed that moving forward there will be an effort to establish a GrowHB loan
program with American Rescue Plan Act (ARPA) funds.
Discussion on Pension Obligation Bonds noted the very low rate of 2.9%; California Public Employees'
Retirement System (CalPERS) has lowered their rate; and CalPERS achieved a 21.3% return this past
year.
Public Works Director Sean Crumby joined the PowerPoint communication via Zoom for slides entitled:
Other: Capital Improvements; 2022 Major CIP Initiatives; 2022 Major CIP Initiatives LA2028 Olympics;
2022 Major CIP Initiatives City Facilities Needs Through DBFOM; 2022 Major CIP Initiatives Healing
Center; and 2022 Major CIP Initiatives Other Items.
Mayor Delgleize and Director Crumby discussed the Design-Build-Finance-Operate-Maintain (DBFOM)
process that will involve awarding an Exclusive Negotiating Agreement (ENA) with a Development
Partner, and while initially not needed, $3.4M in American Rescue Plan Act (ARPA) funds are designated
for this effort.
Discussions continued regarding the Navigation Center and Healing Center, which will require major
effort to obtain sustainable income sources. Director Crumby stated Council could expect to see regular
updates during the funding process.
Facilitators West and Beck provided summary highlights:
1) Economic Development and Land Use are going to take a lot of focus, and will involve
community feedback
2) Master Plans in progress are intense and will determine how the City looks for the next
generation
3) Huntington Beach has a great pavement rate of 79 vs 66 for most cities
4) Manager Hopkins and Director Crumby were congratulated for their dedication and focus in
leading the teams that make the Master Plans reality
Facilitator West noted the discussion after lunch would center on determining priorities for 2022.
At 11:22 a.m., Facilitator West called for the lunch break.
At 12:17 p.m., the Strategic Planning Meeting reconvened.
Facilitator West instructed City Council to focus on Strategic Plan Priorities to determine whether they will
remain the same or if there will be any new items, and review of Councilmember “H” Items.
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Council/PFA Strategic Planning Workshop Minutes
February 4, 2022
Page 4 of 8
• 2022 Strategic Plan Priorities
Assistant City Manager Hopkins reviewed the COVID-19 Response 2021 priority and noted that most of
the processes have become part of standard procedures, and there is no longer the need for intense
focus in this area.
Facilitator Beck noted that 101 priorities were determined last year and about half of them were
completed. He asked for Councilmember input on potential new categories.
Sustainability
Improved Communication Mechanisms
Existing four categories are broad enough to include everything
Facilitator Beck asked how the City could be more communicative with businesses and residents about
all the great things going on. Surf City Break (Community Calendar) is friendly and easily accessible, but
how can it be improved? Are there gaps?
Don't wait for a problem to arise
Be proactive with accolades
Take opportunities to identify what the City actually does (Citizen's Academy is an example)
Solid and accurate information is imperative
Pushing out information on Council decisions via regular press releases, i.e., should have been a
press release ready to go after the Council recently voted on selecting the 100% Renewable
Energy base utility standard
Elected leadership needs a means of communicating the bigger picture
Analyze ways people are connecting, as everyone may not go online to access Surf City Break
Plan for emergency or urgent communication
Facilitator Beck asked Councilmembers what they are hearing about how people get information and
suggestions for system improvements:
Update website, determine content and how it is accessed, and ensure accuracy
Determine if website should be “service” or “person” based for accessing information
Develop a ticket tracking system (expensive/complex) that allows for easy reporting and tracking
of response time for accountability
Develop QR codes that say “Download the app” and ensure the app works
Temper expectations; analyze front-end and back-end functionality
Determine the best way to inform community regarding emergencies: sign-up for alerts, indicate
importance or level of alert
Focus on groups/activities that benefit the community, including on Channel 3
Highlight Council interviews, including on Channel 3
Provide a method for residents to recognize/report community-based efforts such as beach clean-
up opportunities, including resources and links for more details
Determine if “Helper” can be connected to City's website, when a phone bank or live phone
answer staff would be effective
Citizen's Academy: augment in-person options, most valuable aspects need to be replicated to
reach a broader audience: i.e., make available self-paced recorded sessions; provide sessions at
City Hall for school district students
HB needs to become an any-age friendly city by considering the best way to communicate with
various segments of the constituents, including volunteers, i.e., snail mail and door hangers for
seniors who may not have online/computer access
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Public records management, centralization, retention and response to public records requests
Council prioritized options as:
Data access
Community communication
My HB workflow tracking system, and should “look” like the City’s website
Update the City's main website
Public Information
Understanding diverse audience, including volunteers, and consider the best ways to reach each
segment
Jennifer Carey, Public Affairs Manager, stated there is a need for better communication and becoming
proactive, which will require more infrastructure, tools, procedures and policies. She stated her focus is
on building a strategy and described the infrastructure needed to provide better communication and
noted Councilmember comments are very helpful.
• Review of Homelessness Priorities
Assistant City Manager Travis Hopkins reviewed the "In Progress" list for 2022 Priorities.
Facilitator Beck stated there should be an effort to use existing resources at the community, County,
State and Federal levels, to ensure you do not pay for services that already exist, and do not re-invent
the wheel. He added the focus should be to ensure people have access to the resources they need.
Discussion topics included:
City's application status for Project Home Key at the Quality Inn
Ensure the Navigation Center is not left floundering as more focus is placed on the Healing
Center
Schedule regular meetings with organizations already offering community resources
Project Zero — developing a system to recognize and incorporate existing provider services so
when a need becomes obvious the resource is already part of the system
Integrate the many data points to help tell the story, get community involved, for making best
decisions, and securing funding
Look both downstream and upstream to prevent homelessness, including ways to help people
who may be facing homelessness, as well as engagement of volunteers
Recognizing existing faith-based and non-profit organizations and utilizing them
Volunteer Coordinator is being hired to thoroughly understand the existing resources, and to
manage the volunteers according to their strengths and interests
Facilitator Beck noted the 2021 efforts to end homelessness resulted in lots of good things, and now the
effort will be to become more mature which includes integrating service partners.
Facilitator Beck asked for other considerations for services integration that are not currently identified:
Permanent supportive housing and/or voucher system
Develop relationships with local property owners to encourage them to accept vouchers; i.e.,
housing options modeled after Family Forward or Roofs for Rent
Explore opportunities to utilize existing assets of local non-profits
Review response, job training, partnerships, housing, State funding, changing/enforcing State
laws (lobbying and policy enforcement)
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Develop integrated data system, with authority to share for community information exchange
• Economic Development and Housing
Facilitator Beck stated that updating the Housing Element is a major undertaking and will require
resources.
Ursula Luna-Reynoso, Director of Community Development, provided an update on the Draft Housing
Element process that was submitted to Housing and Community Development (HCD) in early December
and reply comments are expected to be available in the next week. She shared that the Housing
Element is comprised of programs, and the re-zoning program is the most substantial, which means a
big workload for the Planning Division. In addition, the City’s Accessory Dwelling Units (ADU) and
Density Bonus ordinances must be brought into compliance with State law. The HCD response is
expected to include directives and timeline for those updates.
Interim City Manager Joyce stated this information is helpful, but because this report doesn't specifically
appear on the meeting Agenda, he requested there be no further discussion of it, and encouraged
everyone to feel free to schedule a meeting with Director Luna-Reynosa for any questions.
Chief Assistant City Attorney Mike Vigliotta confirmed the Housing Element process will provide Public
Hearing opportunities for public discussions of the plan.
Facilitator Beck directed the discussion to Downtown revitalization improvements, how local businesses
are being supported for economic development, and the cannabis retail program.
Council responded by confirming there is already an effort for Downtown revitalization through the
Downtown Redesign Project, as well as an Ad Hoc Committee addressing retail cannabis.
Councilmembers expressed the need to:
Focus on a broad view of economic development
Consider the concept of Destination Stewardship, or taking a long view as Huntington Beach is
revitalized as a tourist destination
Tourism is an economic development tool, and there needs to be a strategy to improve it
Potential short-term rental (STR) legislation and California Coastal Commission's stance that
STRs are a form of affordable lodging and therefore it is against the Coastal Act to prohibit STRs
Sea rise level and how that will impact the beaches in 25 or 30 years, therefore diversification or
expansion of tourist-drawing options need to be considered such as the Bolsa Chica wetlands for
birders, or the great equestrian center
Director Luna-Reynosa reminded Council that a new Economic Development Manager, Kriss Casanova,
was recently hired, and she comes with economic development experience. She has been meeting with
the Economic Development Committee, and some of their goals include:
Diversifying the City's economic base including review of land use regulations
Attracting quality industrial businesses, including the research and technology zone
Preserving and supporting retail
Downtown/Main Street revitalization of street scape, the Plaza, and increased outdoor dining
opportunities
Working collaboratively with VisitHB on tourism
Generating wealth which benefits the community, or job creation
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Business retention and expansion through GrowHB funds, and forming better strategic
partnerships with Workforce Development partners
Expanding marketing communication with the business community and investors
There was discussion that Economic Development and Housing In Progress Items 2 and 8 could
probably be combined into one action item, and Assistant City Manager Hopkins suggested moving
those items, including No. 10, to the Sustainability Master Plan, and by consensus, Council agreed.
• Infrastructure and Parks
Facilitator Beck suggested considering community involvement with the New Objective regarding hosting
LA2028 Olympic sporting events, and including the financial commitment required.
Additional New Objectives discussed included:
IT Security and infrastructure audit, i.e., understand vulnerability; consider upgrade maintenance
costs when adding new programs; review need to update legacy programs; implement a system
where when constituent communication is received, it is clearly obvious who is handling it, and
when, to ensure nothing falls through the cracks
Director Crumby provided an update on internal policy development which includes arterial
beautification in conjunction with street paving plans, as well as mobility and safety
considerations
Include project priorities on the maps so the community better understands timing of projects
Become informed of CalTrans plans for Route 39/Beach Boulevard
Ensure the pavement map is easier for community members to find
Currently evaluating costs and implications for taking over portion of Pacific Coast Highway within
City borders
• Fiscal Sustainability, Public Safety or Other
Discussion topics included:
The existing comprehensive plan to transfer any excess funds to the Trust 15 account
Bike safety especially for kids; reaching out to schools encouraging them to include as part of
elementary curriculum
E-bike regulations
Strengthening relationship with school districts should be a stand-alone objective
• Conclusion Facilitated by Pat West, LLC and City Manager’s Office
In summary, for 2022, Council selected four of the current Strategic Priority Categories (Community
Engagement, Homelessness Response, Economic Development and Housing, Infrastructure and Parks)
and agreed with staff’s recommendation to replace COVID-19 Response with Fiscal Sustainability, Public
Safety, or Other.
Interim City Manager Joyce stated his support for continuing to make progress on the stated objectives,
and appreciation for the talented team and cooperative staff in making life better for Huntington Beach
constituents.
Mayor Delgleize expressed Council's appreciation for Interim City Manager Joyce's leadership and voice
of reason. She also thanked Facilitators West and Beck for their efforts to draw out ideas and good
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sharing, and expressed appreciation to Assistant City Manager Hopkins, the Department Heads, and
staff for their dedication and focus on seeing Council's objectives come to fruition.
Each Councilmember in attendance shared their appreciation for the leadership provided to ensure a
successful Strategic Planning opportunity and noted staff's dedication and focus on serving the
community.
Facilitators West and Beck acknowledged the Council, Managers and staff who were instrumental in this
successful workshop.
ADJOURNMENT — 2:17 p.m. to the next regularly scheduled meeting of the Huntington Beach City
Council/Public Financing Authority on Tuesday, February 15, 2022, at 4:00 PM in the Civic Center
Council Chambers, 2000 Main Street, Huntington Beach, California.
INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND
STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT
http://www.huntingtonbeachca.gov
_______________________________________
City Clerk and ex-officio Clerk of the City Council
of the City of Huntington Beach and Secretary of
the Public Financing Authority of the City of
Huntington Beach, California
ATTEST:
______________________________________
City Clerk-Secretary
______________________________________
Mayor-Chair
24
Minutes
City Council/Public Financing Authority
City of Huntington Beach
Tuesday, March 1, 2022
5:00 PM – Council Chambers
6:00 PM – Council Chambers
Civic Center, 2000 Main Street
Huntington Beach, California 92648
or Virtual via Zoom Webinar
A video recording of the 5:00 PM and 6:00 PM portions of this meeting
is on file in the Office of the City Clerk, and archived at
www.surfcity-hb.org/government/agendas/
5:00 PM - COUNCIL CHAMBERS
CALLED TO ORDER — 5:00 PM
ROLL CALL
City Clerk Robin Estanislau announced the presence of Chief Assistant City Attorney Mike Vigliotta
attending in place of City Attorney Michael Gates who has not yet arrived.
Present: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
Absent: None
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO CLOSED SESSION
(Received After Agenda Distribution) — None
PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEMS (3-Minute Time Limit) — None
A motion was made by Bolton, second Carr to recess to Closed Session for Items 2 – 7. With no
objections, the motion carried.
RECESSED TO CLOSED SESSION — 5:02 PM
CLOSED SESSION ANNOUNCEMENT(S)
1. 22-172 Mayor Delgleize Announced: Pursuant to Government Code § 54957.6, the City
Council takes this opportunity to publicly introduce and identify designated labor
negotiators: Sean Joyce, Interim City Manager and Brittany Mello, Administrative
Services Director, who will be participating in today’s Closed Session discussions
regarding labor negotiations for: Surf City Lifeguard Employees’ Association
(SCLEA) and Police Officers’ Association (POA)
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CLOSED SESSION
2. 22-167 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of
subdivision (d) of Section 54956.9). Name of case: Bottoms (Mark) v. City of
Huntington Beach, et al.; OCSC Case No. 30-2021-01196342.
3. 22-168 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of
subdivision (d) of Section 54956.9). Name of case: Handrinos (Mathias) v. City of
Huntington Beach, et al.; USDC Case No.: 8:20-cv-1206 FLA (DFMx).
4. 22-173 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of
subdivision (d) of Section 54956.9). Name of case: California Renters Legal
Advocacy and Education Fund/THDT Investment, Inc. v. City of Huntington Beach;
OCSC Case No.: 30-2020-01140855; Appellate Case No. G060842.
5. 22-174 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of
subdivision (d) of Section 54956.9). Name of case: Californians for
Homeownership, Inc. v. City of Huntington Beach; OCSC Case No. 30-2019-
01107760; Court of Appeal No. G060835.
6. 22-177 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of
subdivision (d) of Section 54956.9). Name of case: Emmer (Cynthia) v. City of
Huntington Beach; OCSC Case No. 30-2020-01145487.
7. 22-171 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency
designated representatives: Sean Joyce, Interim City Manager; also in attendance:
Brittany Mello, Director of Administrative Services, regarding the following: Surf
City Lifeguard Employees’ Association (SCLEA) and Police Officers’ Association
(POA)
6:00 PM — COUNCIL CHAMBERS
RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:20 PM
ROLL CALL
Present: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
Absent: None
PLEDGE OF ALLEGIANCE — Led by Councilmember Carr
INVOCATION
In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or
belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.
8. 22-175 Mike Michaud from Dance4Joy Ministries and member of the Greater Huntington
Beach Interfaith Council
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CLOSED SESSION REPORT BY CITY ATTORNEY — None
AWARDS AND PRESENTATIONS
9. 22-156 Mayor Delgleize called on Victoria Alberty for the Adoptable Pet of the Month
Ms. Alberty introduced S.A.F.E. Rescue Team founder Markelle and 2-year-old Molly, a Labradoodle
who is hypoallergenic, and stated additional details on pet adoption can be found at local rescue sites, or
at https://saferescueteam.org.
10. 22-138 Mayor Delgleize proclaimed March as Women’s History Month
Mayor Delgleize announced that March is Women's History Month, a time to highlight women who have
pushed the envelope and made significant contributions to improve our communities. Women Providing
Healing, Promoting Hope is the theme for 2022, to acknowledge the ceaseless efforts of caregivers and
front-line workers during the on-going pandemic, and recognition of the thousands of ways women of all
cultures have provided healing and hope throughout history. Each Friday in March, HBTV will air
Women's History Month segments to feature women in our community, including the documentary, The
Mayor's 100-Year Reflection, created several years ago for the City's Centennial.
11. 22-139 Mayor Delgleize called on members of the Huntington Beach Firefighters’
Association (HBFA) to present a check to the Huntington Beach High School
Foundation for $40,000 from the HBFA Great Balls of Fire Charity Golf Tournament
A member of the Huntington Beach Firefighters' Association briefly described the annual HBFA Great
Balls of Fire Charity Golf Tournament, and noted that during the past 21 years over $1.4M has been
donated back to the community through this annual event. The December 2021 event resulted in the
$40,000 donation accepted by Lisa Kemmerer, Vice President of Programs, for the Huntington Beach
High School Foundation (HBHSF). Ms. Kemmerer thanked the HBFA as well as the school parents who
were instrumental in this fun and successful event. HBHSF Executive Vice President Teri Moore stated
the funds would go directly back to the campus for the benefit of the students.
12. 22-157 Mayor Delgleize to call on members of the Marina High School Girls Wrestling Team
who recently won the 2022 CIF-Southern Section Central Division Championships
13. 22-158 Mayor Delgleize called on Marina High School Cheerleaders who recently ranked as
2022 National Champions
Mayor Delgleize introduced the Marina High School Cheerleaders, who demonstrated their skills with a
cheer. This team is the first ever, back-to-back, National Champions at Marina High School. Ms. Loren
Murphy, Advisor, introduced Head Coach Vraunwyn Denny, and Coaches Katie Shetlund, Lexi Gutierrez,
and Moriah Vanderbrake, and each team member was presented with a certificate of recognition from
the City.
ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution)
Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental
communications received by her office following distribution of the Council Agenda packet:
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Administrative Items
#22 (22-123) PowerPoint Presentation titled Edison Park Conceptual Plan received from Chris Slama,
Director of Community and Library Services.
#22 (22-123) Eight (8) emails received regarding the proposed withdrawal of previous City Council
approval of the Edison Park Reconfiguration Conceptual Plan.
#23 (22-141) PowerPoint Presentation titled 21 Main Street – First Amendment – Exclusive Negotiating
Agreement Between City and Surf City Partners, LLC received from Ursula Luna-Reynosa,
Director of Community Development.
#23 (22-141) Letter regarding the proposed first amendment to the ENA with Surf City Partners received
from Sean Matsler, of Cox, Castle and Nicholson, LLP.
#23 (22-141) Inter-Office Memo received from Ursula Luna-Reynosa, Director of Community Development,
identifying a correction to the vote count noted on the staff report dated November 2, 2021.
#24 (22-162) Inter-Office Memo received from Travis Hopkins, Assistant City Manager providing an
updated version of Resolution No. 2022-07 and a draft resolution and ordinance.
#24 (22-162) PowerPoint Presentation titled City of Huntington Beach – Cannabis Business Tax Ballot
Measures received from Sean Joyce, Interim City Manager.
Ordinances for Adoption
#25 (22-092) Email received regarding the proposed adoption of Ordinance No. 4249.
PUBLIC COMMENTS (2-Minute Time Limit) — 26 In-Person and 16 Call-In Speakers
The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in
the archived video located at http://www.surfcity-hb.org/government/agendas.
Joe Carchio was called to speak and provided an update on Huntington Beach Central Park
Conservancy. Mr. Carchio noted that the Huntington Beach Police Officers' Association selected their
all-volunteer organization as a recipient of the 2021 Constable Golf Classic, to support The Park Ranger
Program, restoration in Central Park, and added that the next Park project will be dedicated to fallen HB
Officer Vella. (00:47:23)
Bob Herold, a resident of Skandia Mobile Home Park, was called to speak and asked that City Council
amend City Charter Section 803 to create a carve out, or Rent Stabilization Ordinance (RSO), for mobile
home parks. (00:49:38)
Arthur Estrada, a resident of Skandia Mobile Home Park, was called to speak and asked that City
Council amend City Charter Section 803 to create a carve out for mobile home park residents. (00:51:44)
Jeanne Ferrans, a resident of Skandia Mobile Home Park, was called to speak and stated senior citizens
(65+ years old) represent twenty percent (20%) of residents in Huntington Beach, and asked that Council
respond to the needs of this fixed income group by amending City Charter Section 803 to create a carve
out for mobile home parks. (00:53:43)
Shiela Lugenbuehl, Skandia Mobile Home Park Homeowners Association Secretary, was called to speak
and stated her support for Council placing a Rent Stabilization Ordinance (RSO) for mobile home owners
on the November 2022 ballot to allow Huntington Beach voters an opportunity to decide this issue.
(00:55:56)
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Michael Lugenbuehl, Skandia Mobile Home Park resident, was called to speak and stated his support for
Council placing a Rent Stabilization Ordinance (RSO) for mobile home owners on the November 2022
ballot to allow Huntington Beach voters an opportunity to decide this issue. (00:57:38)
Gina Alexander, Vice President, Skandia Mobile Home Park Homeowners Association, and 35-year
resident of Huntington Beach, was called to speak and shared her opinion on how the quality of life
deteriorates for family-owned mobile home parks after they are acquired by what she described as
corporate predatory owners who spike space rents, and bring in oppressive management. Ms.
Alexander asked City Council to represent this City of Compassion with actions, and not just words, to
protect all mobile home owners. (00:59:48)
Dan Pantano, a resident of Skandia Mobile Home Park, was called to speak and shared his opinions on
the latest lease presented by IPG, and asked that Council respond to the resident requests for
assistance by amending City Charter Section 803 to create a carve out for mobile home park owners.
Mayor Delgleize asked that Mr. Pantano complete a blue card for staff follow-up. (01:01:51)
John Buzan, a long-time resident of Huntington Beach, was called to speak and shared his opinions on
the recent alleged attempt by a Black Lives Matter activist to assassinate a prominent Jewish Democratic
figure in Louisville, Kentucky, and stated his support for Council's recent statement condemning local
anti-Semitic activity in Huntington Beach. (01:03:36)
Alan Gandall, American Youth Soccer Organization (AYSO) Area Director, and 40-year resident of
Huntington Beach, was called to speak and stated that AYSO Region 56 is directly impacted by
Administrative Items No. 22 regarding the Edison Park Reconfiguration, and read a statement from Ann
McCarthy, AYSO Commissioner for Region 65. (01:06:13)
Cindi Galey, a resident of Huntington Beach for over 40 years, and a wildlife rehabilitator, was called to
speak and shared information related to birds hitting the reflective windows at Huntington Beach Central
Library. Ms. Galey stated that Central Library staff are aware of the issue, and will soon present a
solution, which she trusts Council will respond to in a timely manner to prevent more bird deaths.
(01:08:28)
Amory Hanson, a Candidate for City Council in 2022, and a member of the Historic Resources Board,
was called to speak and shared his sadness at the recent fire and destruction of buildings in Historic
Wintersburg. Mr. Hanson stated his encouragement for an independent Fire Department investigation
into the cause of the fire, to ensure proper protection of the remaining Wintersburg buildings. (01:10:08)
Mark Currie, a 33-year resident homeowner in Huntington Beach, was called to speak and shared his
parking concerns related to Administrative Items No. 22 regarding the Edison Park Reconfiguration, and
encouraged Council to approve the Conceptual Plan withdrawal so there can be more resident
involvement in a win-win solution. (01:11:17)
Marnie Pavlick, a resident who has walked her dogs in Edison Park for over 40 years, was called to
speak and stated her support for Administrative Items No. 22 regarding withdrawal of previous City
Council approval of the Edison Park Reconfiguration Conceptual Plan to allow for more time for all park
users to be involved in a design review. (01:12:52)
Mary Jo Baretich, a resident of the Cabrillo Beachfront Village for 39 years, was called to speak and
asked that Council listen to the many requests of Huntington Beach mobile home park residents for
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Council to ensure that a Rent Stabilization Ordinance is approved if Huntington Beach voters pass an
amended City Charter Section 803 to create a carve out for mobile home park owners in the November
2022 election. (01:13:48)
Patricia Taylor, a resident of Rancho Huntington Mobile Home Park, was called to speak and shared that
IPG has a history of converting senior mobile home parks into family mobile home parks, and thanked
City Council for approving a senior overlay ordinance in 2014 to protect the 10 existing mobile home
parks. Ms. Taylor asked that City Council ensure an amended City Charter Section 803 to create a
carve out for mobile home park owners is placed on the November 2022 ballot. (01:15:38)
Erica Shane, a resident of Huntington Beach since 1986, currently living near Edison Park, was called to
speak and stated her support for Administrative Items No. 22 regarding withdrawal of previous City
Council approval of the Edison Park Reconfiguration Conceptual Plan to allow for more discussion with
the School District regarding parking and soccer field location options, and her support for the area to
remain an open park, rather than be converted into a sports complex. (01:17:49)
Pam Shane, a resident of Huntington Beach since 1986, currently living within a 1,000 ft. of Edison Park,
was called to speak and stated her support for Administrative Items No. 22 regarding withdrawal of
previous City Council approval of the Edison Park Reconfiguration Conceptual Plan to allow for more
discussion and consideration of input from impacted residents. (01:20:02)
Matt Shane, a resident of Huntington Beach since 1986, currently living within a 1,000 ft. of Edison Park,
was called to speak and stated his support for Administrative Items No. 22 regarding withdrawal of
previous City Council approval of the Edison Park Reconfiguration Conceptual Plan to allow for an
extensive review of Air Quality Management District (AQMD) standards, noting that Edison Park exists
on a previous landfill. (01:22:28)
Nancy Buchoz, a resident of southeast Huntington Beach for over 46 years, was called to speak and
stated her support for Administrative Items No. 22 regarding withdrawal of previous City Council approval
of the Edison Park Reconfiguration Conceptual Plan to allow for an extensive review of Air Quality
Management District (AQMD) standards considering how close it is to the Ascon Landfill site, and
possible destruction of any of the 49-year-old trees. (01:24:40)
Don Albrecht, a 46-year resident of the neighborhood bordering the west side of Edison Park, was called
to speak and stated his support for Administrative Items No. 22 regarding withdrawal of previous City
Council approval of the Edison Park Reconfiguration Conceptual Plan to allow for extensive
consideration of traffic impacts and for dialogue with all impacted neighbors. (01:26:49)
Tim Geddes, a long-time resident of southeast Huntington Beach, was called to speak and shared his
recent Letter to the Editor published in the Daily Pilot to describe his disappointment in learning that the
City Council Recall effort has secured enough signatures to achieve their aims. He further shared his
opinion the City Council Recall effort is based on trumped-up charges and twisted assertions, which may
result in costing the City $1M for an unnecessary special election. (01:28:22)
An unnamed Guest (Lorax) was called to speak and shared the personal experiences of her father, a
decorated combat veteran and former Huntington Beach business owner, who uses Edison Park to walk
and exercise in a safe place. She also stated there are at least three memorial benches in Edison Park,
which have not been addressed in the Conceptual Plan. She stated her support for revisiting the
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Conceptual Plan so that the needs of senior residents, the neurologically challenged community, and
others who do not play organized sports are taken into consideration. (01:30:15)
Gimo Trazo, a 13-year resident of Huntington Beach living across the street from Edison Park, was
called to speak and stated her support for Administrative Items No. 22 regarding Withdrawal of previous
City Council approval of the Edison Park Reconfiguration Conceptual Plan to allow for proper
discussions with all impacted residents on issues such as increased traffic, parking, and removal of
mature trees which would negatively impact quality of life. (01:32:35)
Michael Moussalli, a resident of Huntington Beach, was called to speak and stated his full support for
Administrative Items No. 24 regarding Proposed City Council sponsored initiative regarding a cannabis
business tax, and his opinion that approval will assist with efforts to eliminate the illegal market, as
demonstrated by the efforts in Costa Mesa during the last four years. (01:34:48)
Geri Von Freymann was called to speak and stated her support for Administrative Items No. 22 regarding
Withdrawal of previous City Council approval of the Edison Park Reconfiguration Conceptual Plan, to
allow time for consideration of the needs of people who do not, or cannot, participate in organized sports.
(01:36:30)
Caller Ding-Jo Currie, a resident of Huntington Beach for over 30 years, was invited to speak and stated
her support for Administrative Items No. 22 regarding Withdrawal of previous City Council approval of the
Edison Park Reconfiguration Conceptual Plan to allow for proper discussions with all impacted residents
and Edison Park users. (01:38:51)
Caller Tony Riccobono, a 25-year resident living next to Edison Park, was invited to speak and stated his
support for Administrative Items No. 22 regarding Withdrawal of previous City Council approval of the
Edison Park Reconfiguration Conceptual Plan to address the significant concerns of neighborhood
residents, and allow time for another look at options for all users. (01:41:13)
Caller James Parkinson, a 54-year resident of Huntington Beach currently living on the north side of
Edison Park, was invited to speak and stated support for Administrative Items No. 22 regarding
Withdrawal of previous City Council approval for the Edison Park Reconfiguration Conceptual Plan to
allow for proper discussions to minimize the loss of healthy mature trees. (01:42:52)
Caller Allison Plum, a Del Mar Estates Mobile Home Park resident, was invited to speak and asked that
City Council ensure a fair and equitable future for the City's mobile home owners by considering an
amended City Charter Section 803 carve out for mobile home owners. Ms. Plum encouraged mobile
home residents to attend upcoming Mobile Home Advisory Board meetings at 5 p.m. on March 8 and
April 25. (01:44:39)
Caller Tony, living adjacent to LeBard Park, was invited to speak and shared his opinion that too many
parks are being over developed to the point of eliminating open green space. (01:47:03)
Caller Ruben, a resident of Skandia Mobile Home Park and Navy veteran, was invited to speak and
stated his dismay at the IPG unbearable proposed land rental increases, and asked that City Council
ensure an amended City Charter Section 803 carve out for mobile home owners. (01:48:59)
Caller Ada Hand was invited to speak and shared details related to her and Ms. Bartesch's December
meeting with City Manager and staff to request a new Mobile Home Market Study to update the
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comprehensive study completed in 2002. Ms. Hand stated her dismay that to date the City has not been
forthcoming with information and details to prepare for a new study to compare with what she believes is
skewed and flawed information being presented by predatory mobile home park owners. (01:50:17)
Caller Lonnie Saeger, a resident living adjacent to Edison Park for 25 years, was invited to speak and
stated that he was speaking on behalf of eight neighbors who support Administrative Items No. 22
regarding withdrawal of previous City Council approval of the Edison Park Reconfiguration Conceptual
Plan to allow for proper discussions to ensure compliance with the Pacific Flyover Act, which protects
migratory flight paths. (01:52:30)
Caller #6061, Dave Reynoso, a Skandia Mobile Home Park resident living on a fixed income, was invited
to speak and shared his concerns related to proposed rent increases by the Park's new owners, and
requested that Council assist by amending City Charter Section 803 to create a carve out for mobile
home park owners and placing it on the November 2022 ballot. (01:54:18)
Caller Paul Simonds, Senior Vice President, Curt Cringle & Associates, speaking on behalf of his client,
was invited to speak and stated opposition to Administrative Items No. 23 regarding a First Amendment
to the Exclusive Negotiating Agreement (ENA) with Surf City Partners, LLC for 21 Main Street at the
Huntington Beach Pier. Mr. Simonds stated that neither the current tenant, nor his client, have been
allowed the opportunity to share their concept which includes doubling the original space, and added this
is Council's opportunity to stop a flawed process, and direct staff to issue a new Request for Proposal
(RFP) for either 800 square feet or 1,600 square feet. (01:56:19)
Caller Jonette Hodson, owner of a rental home on 9th Street, was invited to speak and shared her
concerns regarding the Short-Term Rental (STR) policy that only allows owner-hosted rental units. Ms.
Hodson advocated for allowing professional management, and described her failed efforts via phone
calls and emails to communicate directly with Councilmembers to share her concerns and suggestions.
(01:58:49)
Caller Mark Sheldon, a 30+ year resident of Huntington Beach, was invited to speak and shared his
dismay at the recent fire that destroyed buildings at Historic Wintersburg, and the decision of the property
owners to raise additional buildings. Mr. Sheldon encouraged City Council to prioritize the steps
necessary to preserve and protect this important history. (02:01:09)
Caller Krystal Anderson, a resident of Huntington Beach living near Edison Park, was invited to speak
and stated her support for Administrative Items No. 22 regarding withdrawal of previous City Council
approval of the Edison Park Reconfiguration Conceptual Plan to allow for more impacted resident
discussions. Ms. Anderson also stated her opposition to Administrative Items No. 23 regarding a First
Amendment to the Exclusive Negotiating Agreement (ENA) with Surf City Partners, LLC for 21 Main
Street at the Huntington Beach Pier, which after review of the supporting Agenda documentation
appears to her to be an unfair process. (02:03:23)
Caller #4758, Casey McKeon, was invited to speak and stated his opposition to Administrative Items No.
23 regarding a First Amendment to the Exclusive Negotiating Agreement (ENA) with Surf City Partners,
LLC for 21 Main Street at the Huntington Beach Pier, because in his opinion the whole process has been
flawed, and all interested parties should be required to abide by the original Request for Quote (RFQ)
based on an 800 square foot property. Mr. McKeon stated that proceeding by approving this item
creates the image of City Council favoritism. (02:05:15)
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Caller Fran Lebowitz, speaking on behalf of her family and several immediate neighbors, was invited to
speak and stated their support for Administrative Items No. 22 regarding withdrawal of previous City
Council approval for the Edison Park Reconfiguration Conceptual Plan to allow for further discussions on
neighborhood concerns such as the noise from baseball games on School District land, and potential for
additional lighting issues. (02:07:33)
Caller Andrew Chan, a resident of Huntington Beach for 11 years, was invited to speak and stated his
support for Administrative Items No. 24 regarding the proposed City Council sponsored initiative
regarding a cannabis business tax. As a user of Edison Park, Mr. Chan also stated his support for
Administrative Item No. 22 regarding Withdrawal of previous City Council approval of the Edison Park
Reconfiguration Conceptual Plan. (02:09:33)
COUNCIL COMMITTEE – APPOINTMENTS – LIAISON REPORTS, AB 1234 REPORTING, AND
OPENNESS IN NEGOTIATIONS DISCLOSURES
Mayor Pro Tem Posey reported that Orange County Council of Governments (OCCOG) voted to adopt a
resolution in support of the local coastal program amendment for the Magnolia Tank Farm in Huntington
Beach; announced that the Orange County Power Authority (OCPA) held a press conference last week
to memorialize their Memorandum of Understanding (MOU) with Poseidon confirming Poseidon will use
100 percent renewable energy purchased from OCPA if they get their plant built; that OCPA has the
largest portfolio of renewable energy of all of the power authorities in the State; and OCPA recently hired
three new Business Development Managers.
Councilmember Bolton reported attending a meeting of the Historic Resources Board, which is working
on a strategic plan process. She also reported attending a meeting of the Jet Noise Commission that
included an official from Long Beach Airport.
Mayor Delgleize thanked Historic Resources Board Chair Kathie Schey for the wonderful history lesson
she provided at the recent ceremony at Rogers Seniors' Center.
Councilmember Kalmick reported speaking with a representative of the Huntington Beach Police
Officers' Association (HBPOA). He also reported attending meetings of the Design-Build-Finance-
Operate-Maintain (DBFOM) Sub-Committee; Technology and Smart Cities Committee; and Southern
California Association of Government (SCAG) Emerging Technologies Committee as the Orange County
Council of Governments (OCCOG) representative.
Councilmember Moser reported attending meetings of the Technology and Smart Cities Committee;
Homeless Task Force for updates on the Navigation Center, and noted that weekly updates can be
found at hbhomelesssolutions.com; Huntington Central Park Collaborative and confirmed the restroom
project is nearly completed, and work is starting on the elevated path around the lake; and Human
Relations Committee which plans to engage the public regarding recent distribution of anti-Semitic flyers
in Huntington Beach and Orange County.
CITY MANAGER’S REPORT
Interim City Manager Sean Joyce called on Fire Chief Scott Haberle who provided a report on recent fire
activity that damaged historic structures on the Wintersburg property off Warner Avenue in Huntington
Beach.
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CONSENT CALENDAR
Mayor Pro Tem Posey pulled Consent Calendar Item #16, and Councilmember Carr pulled Items #19
and #20 for further discussion.
14. 22-150 Approved and Adopted Minutes
A motion was made by Moser, second Posey to approve and adopt the City Council/Public Financing
Authority regular meeting minutes dated February 15, 2022.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
15. 22-015 Received and filed the City Clerk’s quarterly listing of professional services
contracts filed in the City Clerk’s Office between July 1, 2021 and December 31,
2021
A motion was made by Moser, second Posey to receive and file the "List of Professional Services
Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period
of July 1, 2021 and September 30, 2021;" and, receive and file the "List of Professional Services
Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during the period
of October 1, 2021 and December 31, 2021."
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
16. 22-152 Adopted Resolution No. 2022-06 permitting the City Manager to execute all
documents related to the Permanent Local Housing Allocation Program (PLHA)
A motion was made by Posey, second Delgleize to adopt Resolution No. 2022-06, "A Resolution of the
City Council of the City of Huntington Beach Authorizing the Application and Adopting the PLHA Plan for
Permanent Local Housing Allocation Program" authorizing the City Manager position or his/her designee
to execute all documents related to the PLHA program.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
17. 21-853 Approved and executed a Site License Agreement between New Cingular Wireless
(AT&T) and the City of Huntington Beach for a wireless communication facility
located at Fire Station 6 - Edwards
A motion was made by Moser, second Posey to approve and authorize the Mayor and City Clerk to
execute the "Site License Agreement for Installation and Use of a Communications Antenna Facility and
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Supporting Equipment Between the City of Huntington Beach and New Cingular Wireless PCS, LLC" for
the telecommunications facility at Fire Station 6 - Edwards based on the terms and conditions as
presented herein.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
18. 22-110 Accepted the lowest responsive and responsible bid and authorized execution of a
construction contract with Palp, Inc. dba Excel Paving Company (Excel Paving) in
the amount of $291,600 for the Flow Line Half Round Inlet Drainage Structures
Project, CC-1676
A motion was made by Moser, second Posey to accept the most responsive and responsible bid
submitted by Excel Paving in the amount of $291,600; and, authorize the Mayor and City Clerk to
execute a construction contract in a form approved by the City Attorney.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
19. 22-151 Approved Finance Commission Request to Discuss and Review the City’s Master
Fee and Charges Schedule
Councilmember Carr shared her opinion that this issue was already addressed in December 2018 and
January 2019, and called on Chief Financial Officer Dahle Bulosan to explain the need to repeat
extensive staff time for another review at the request of the Finance Commission.
CFO Bulosan explained that every 3 to 5 years a comprehensive study is made in conjunction with the
services of a consultant to review all fees to ensure they are based on accurate costs. He stated the last
comprehensive study was completed in the 2016/2017 fiscal year, and added there have been
incremental updates since that time. In addition to determining accurate labor costs, there is also
analysis to determine what other agencies charge and this proposal would focus on the Consumer Price
Index (CPI) especially in light of the recent pressures of inflation.
Mayor Delgleize shared her recollection that the 2016/17 FY comprehensive report was an eye opener,
and stated her support for this item.
Councilmember Mosher confirmed with CFO Bulosan that focusing on CPI would not be overwhelming
regarding staff time and would not cost anywhere near $30,000, therefore she supports the item.
Mayor Pro Tem Posey stated his support for an annual market check, and added that soon Council will
task the Finance Commission for a thorough and comprehensive Design-Build-Finance-Operate-
Maintain (DBFOM) analysis, and he speculated that financial issues related to cannabis would also
require Finance Commission time.
Councilmember Kalmick confirmed with CFO Bulosan that the Finance Department asked for this review.
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A motion was made by Carr, second Peterson to direct staff to review the Master Fees and Charges
Schedule and review the results with Finance Commission for input and recommendations prior to City
Council consideration.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
20. 22-149 Approved and authorized execution of a Professional Services Contract with
Townsend Public Affairs (TPA), Inc. for Legislative Advocacy and Grant
Management Services
Councilmember Carr stated she pulled this item to limit the contract to one (1) year versus the traditional
3-year contact, and added she would like to see TPA become more of a partner with the City of
Huntington Beach by participating in the Strategic Planning Session so they are aware of Council's goals
and objectives, as well as expecting TPA to be more aware of and help Huntington Beach acquire
available State funding.
Councilmember Mosher stated her support for Councilmember Carr's comments.
Councilmember Bolton stated her support for proof of an effective public policy partnership, especially
when the cost is $7,500 per month.
Mayor Pro Tem Posey stated his opinion that $7,500 is not really a lot of money for a political consultant,
and noted that the Inter-governmental Relations Committee (IRC) that interfaces with TPA will consist of
all new members next year. He encouraged each Councilmember to become involved in communicating
with TPA this next year to ease that transition.
Mayor Delgleize suggested that Councilmembers who go to any meetings in Sacramento this year also
become aware of other public policy organizations and check them out.
Councilmember Peterson stated he has never had any issues with TPA, whether he was on the IRC or
not, but a productive relationship requires each Councilmember to reach out to them. He added that the
consultant needs to have Council's goals and parameters and with that information, he believes TPA has
always performed well for Huntington Beach. Councilmember Peterson also stated his opinion that using
TPA for at least two years would benefit Huntington Beach knowing the IRC will consist of all new
members next year.
Councilmember Carr stated her opinion that this conversation would not be needed if TPA had met past
expectations, and it is appropriate to give them another chance.
Assistant City Manager Travis Hopkins clarified that this is a new contract, not an extension of a previous
contract.
A motion was made by Carr, second Moser to approve and authorize the Mayor and City Clerk to
execute a "Professional Services Contract between the City of Huntington Beach and Townsend Public
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Affairs, Inc. for On-Call Legislative Advocacy and Grant Management Services," as amended to reduce
contract term from three to one year.
The motion as amended carried by the following vote:
AYES: Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: Peterson
21. 22-153 Adopted Ordinance No. 4234 Approving Zoning Text Amendment (ZTA) No. 21-006
establishing electric vehicle charging station sign standards
Approved for introduction Feb. 15, 2022 – Vote: 7 – 0
A motion was made by Moser, second Posey to adopt City Council Ordinance No. 4234, "An Ordinance
of the City of Huntington Beach Amending Chapter 233 of the Huntington Beach Zoning and Subdivision
Ordinance Establishing Electric Vehicle Charging Station Sign Standards (Zoning Text Amendment No.
21-006)."
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
ADMINISTRATIVE ITEMS
22. 22-123 Approved Withdrawal of Previous City Council Approval of the Edison Park
Reconfiguration Conceptual Plan
Interim City Manager Sean Joyce introduced Community and Library Services Director Chris Slama who
presented a Power Point titled Edison Park Conceptual Plan, with slides entitled: Project Purpose,
Project Timeline, Community Outreach Summary (2), Current Configuration, Edison Park Conceptual
Plan - November 19, 2021, Additional Feedback, Conceptual Plan - Option C, Current Situation,
Recommended Actions, Next Steps, and Questions?
A motion was made by Peterson, second Kalmick to withdraw the November 16, 2021 City Council
approval of the final Edison Park Reconfiguration Conceptual Plan; and, direct staff to conduct further
community outreach and additional review and analysis of the Conceptual Plan, and return to City
Council.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
23. 22-141 Approved and authorized a First Amendment to the Exclusive Negotiating
Agreement (ENA) with Surf City Partners, LLC for 21 Main Street at the Huntington
Beach Pier
Interim City Manager Joyce introduced Community Services Director Ursula Luna-Reynosa who
introduced Economic Development Manager Kriss Cassanova to present a PowerPoint communication
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titled 21 Main Street - First Amendment - Exclusive Negotiating Agreement between City and Surf City
Partners, LLC, with slides entitled: 21 Main Street - Background, 21 Main Street - ENA, Request to
Expand Property Area, Replacement of Exhibit A - Property Description, Next Steps, and Questions?
Councilmember Peterson asked how approving this item is fair to the other groups who responded to the
original Request for Quote (RFQ) based on utilizing only the original building. He stated his opinion that
the project should be rebid because of the apparent change in scope, and expressed concerns about the
appearance of favoritism. He and Director Luna-Reynosa discussed whether any of the regulatory
agencies are aware of the request for use of the expanded space, and the anticipation this will not
change the Pier's public fishing space.
A motion was made by Posey, second Kalmick to approve and authorize the Mayor and City Clerk to
execute the "First Amendment Exclusive Negotiating Agreement Between City of Huntington Beach and
Surf City Partners, LLC" to expand the property area to include the pier restroom building and
surrounding area as part of the 21 Main Street property description.
The motion carried by the following vote:
AYES: Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: Peterson
24. 22-162 Approved proposed City Council Sponsored Initiative Regarding Cannabis
Business Tax
Interim City Manager Sean Joyce introduced Senior Administrative Analyst Grace Yoon-Taylor who
presented a PowerPoint communication titled Cannabis Business Tax Ballot Measures with slides
entitled: Background - City of Huntington Beach, Background - Continued, Special Tax vs. General Tax
(2), Proposed Tax Rates, Cannabis Business Tax Measure - Special Tax, Timeline for June Election as
Special Tax, and Recommended Actions (2).
Councilmember Kalmick thanked both Analyst Yoon-Taylor and Chief Assistant City Attorney Vigliotta for
their extensive time devoted to this project. He stated that in reality, the Finance Commission would
recommend the actual tax rate, and approving this item provides an opportunity for the residents to
decide whether or not to proceed. Councilmember Kalmick stated his opinion that any election costs will
be recouped; the $300,000 to $600,000 potential revenue is very conservative; and placing this item on
the June ballot creates the opportunity for proper regulation by the City, rather than allowing the industry
to present their pro-industry option to the voters.
Councilmember Carr stated her support for Councilmember Kalmick's comments, and belief that
approving this item for the June ballot is the proper way to proceed. She further stated her support for
where the generated funds will be directed, and appreciation for the ability to determine the actual tax
rate in the future.
Councilmember Peterson stated his support for taking the time to bring a complete ordinance before the
voters that contains all of the facts, including amount of proposed tax. He further stated, in light of the
fact that the industry will not be able to get a tax amount on the June ballot, further supports his
recommendation to place a comprehensive item on the November ballot. Councilmember Peterson
added his opinion that proceeding in this manner should prevent making the errors of other cities, who
had to backtrack because of their haste.
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Mayor Pro Tem Posey stated his support of Councilmember Peterson's comments, and thanked Analyst
Yoon-Taylor, and public speaker Michael Moussalli for his recent tour and industry education. Mayor Pro
Tem Posey stated his belief that City Council must stay ahead of this issue, and his support for a more
complete package being presented to the voters that includes tax specifics. He confirmed he is keeping
his mind open and appreciates the dialogue.
Councilmember Moser stated her support for the comments of Councilmembers Carr and Kalmick. She
further stated her opinion that making it possible to vote in June keeps the voters and Council in the
driver's seat on this issue.
Mayor Delgleize confirmed with Councilmember Kalmick that proceeding with a June vote will not limit
options for the November vote. Councilmember Kalmick added that having voter consensus in June will
guide how Council proceeds, and may or may not result in another vote in November.
Councilmember Bolton confirmed with Chief Assistant City Attorney Vigliotta that a June ballot initiative
would also designate where the special tax revenue is used, and therefore has her support. City Attorney
Michael Gates clarified that a "special tax" initiative which defines revenue use, can be placed on either
the June or the November ballot.
Councilmember Kalmick reiterated that the final ordinance will clearly define the tax criteria and rates,
that the item must receive two-thirds (2/3) voter approval and that funding for public safety and homeless
issues is very important.
Mayor Pro Tem Posey and Councilmember Kalmick discussed whether any proposed tax rate would be
applied globally to all cannabis products, or if there might be a different tax rate for different product
types. Councilmember Kalmick added that State regulations on the THC component would have to be
considered.
A motion was made by Kalmick, second Carr to adopt Resolution No. 2022-07, "A Resolution of the City
Council of the City of Huntington Beach, California calling for a Special Election to place a special tax
measure on the June 7, 2022 Statewide Primary election ballot for the submission to the qualified voters
of proposed Ordinance No. 22-XX adding Chapter 3.25 to Title 3 of the Huntington Beach Municipal
Code, establishing a tax on cannabis businesses within the City of Huntington Beach; requesting full
election services from the County of Orange to conduct said election; and setting rules and deadlines for
arguments and rebuttals for and against the Ordinance including designating council to draft arguments;
and, direct staff to schedule a future meeting date at which the City Council can further consider the
implications of various unresolved policy/regulatory matters associated with cannabis, after which time
the City Attorney can prepare and return to the City Council for its consideration, a regulatory ordinance
regarding cannabis regulations for City Council adoption or voter approval; and authorize a General Fund
appropriation of up to $450,000 in Account 10010201.69505 for the OC Registrar of Voters to cover all
associated election costs related to placing the measure on the June 7, 2022 ballot. Additionally,
Council authorized its members Bolton, Carr and Kalmick to file a direct argument in favor of the
measure.
The motion carried by the following vote:
AYES: Bolton, Delgleize, Carr, Moser, and Kalmick
NOES: Peterson, and Posey
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ORDINANCES FOR ADOPTION
25. 22-092 Adopted Interim Urgency Ordinance No. 4249 amending the Huntington Beach
Zoning and Subdivision Ordinance to establish objective standards for urban lot
splits and housing units constructed in accordance with Senate Bill 9
SIX AFFIRMATIVE VOTES ARE REQUIRED TO ADOPT THIS ORDINANCE PER
GOVERNMENT CODE SECTION 65858
Interim City Manager Sean Joyce introduced Community Development Director Ursula Luna-Reynosa,
who introduced Jennifer Villasenor, Deputy Community Development Director to present a PowerPoint
communication titled Senate Bill 9 Interim Urgency Ordinance with slides entitled: Request, SB 9
Qualifying Criteria, Urban Lot Split Criteria, SB 9 Regulations, Proposed Objective Standards, Local
Ordinance Objective Standards (2), and Recommendation & Next Steps.
Mayor Delgleize confirmed with Director Luna-Reynosa that nearly every city in Orange County is
dealing with this issue, and Director Luna-Reynosa thanked City Attorney Michael Gates and his staff for
their immense help by reviewing existing ordinances and drafting objective standards that are
appropriate for Huntington Beach.
Mayor Pro Tem Posey stated his appreciation for this comprehensive ordinance and especially the
design component, which he fully supports. There was further discussion to confirm that solar panel
directives meet the standards in the current Building Code. For the benefit of the public, Mayor Pro Tem
Posey stated that if this ordinance was not adopted, the City would then become subject to the full force
of SB 9; and adopting this ordinance allows for maintaining local control.
Councilmember Kalmick confirmed that SB 9 is not applicable if a Home Owner Association (HOA) has
Covenants, Conditions and Restrictions (CC&Rs) that prohibit lot splits, or if a lot is in the appealable
section of the Coastal Zone. He stated that the real purpose of SB 9 is to allow homeowners to build
additional housing on their current property, and the City would get Regional Housing Needs
Assessment (RHNA) credit for affordable housing. Councilmember Kalmick stated that this Interim
Urgency Ordinance would ensure new building would remain cohesive with existing neighborhoods.
Director Luna-Reynosa confirmed that there have been a number of inquiries from homeowners in all
areas of the City interested in utilizing SB 9 for expansion and asking how to do it.
Councilmember Peterson expressed appreciation for staff addressing parking and a design element in
this ordinance. He confirmed with Director Luna-Reynosa that the ordinance will become effective
immediately if approved by Council, and once the permanent regulations are prepared, the regulations
will go through the Planning Commission and back to Council.
Councilmember Moser thanked staff for their efforts on this ordinance, and noted that "intent to occupy"
will require the development of an enforcement mechanism.
Mayor Delgleize and Deputy Director Villasenor discussed several of the exemptions listed such as flood
zones, and Mayor Delgleize stated Council needs to continue to do their best to ensure maintaining as
much local control as possible.
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A motion was made by Posey, second Moser to, after City Clerk reads by title, adopt Urgency Ordinance
No. 4249, "An Interim Ordinance of the City Council of the City of Huntington Beach Adding Chapter 237
to Title 23 of the Huntington Beach Zoning and Subdivision Ordinance to Provide Objective Standards for
Urban Lot Splits and Housing Units Built in Accordance with Senate Bill 9, Declaring the Urgency
Thereof, and Making a Finding of Exemption Under CEQA."
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
COUNCILMEMBER ITEMS
26. 22-166 Approved Item submitted by Mayor Pro Tem Posey and Councilmember Carr -
Establishing a Memorial for Officer Nicholas Vella
Mayor Pro Tem Posey introduced this item, explaining that he had already spoken with Newport Beach
Councilmember Will O'Neill, Mayor Kevin Muldoon, and Interim City Manager Joyce had spoken with
Newport Beach City Manager Grace Leung, who have all stated their support for this effort. Mayor Pro
Tem Posey stated this incident reminds us of the real danger Police Officers face every day, and this is
an appropriate way to remind people of that fact.
Councilmember Carr stated it has been nearly 50 years since a Huntington Beach Officer has fallen in
the line of duty. She thanked Mayor Pro Tem Posey for starting the conversation with Newport Beach
and stated this is a small token of the City's appreciation for Officer Vella's service to the community.
Mayor Pro Tem Posey also noted there is only one official donation link for Officer Vella at
https://porac.org/fundraiser/support-officer-vella-his-family/.
A motion was made by Posey, second Carr to ask staff to work collaboratively with the City of Newport
Beach to determine all associated logistics with the development of a memorial for Officer Nicholas Vella
at or near the crash site. Furthermore, staff will inform Officer Vella's family regarding the proposed
memorial and seek their input throughout the process to ensure that it is reflective of his life and his
commitment to public safety.
The motion carried by the following vote:
AYES: Peterson, Bolton, Posey, Delgleize, Carr, Moser, and Kalmick
NOES: None
COUNCILMEMBER COMMENTS (Not Agendized)
Mayor Pro Tem Posey thanked Public Speaker Michael Moussalli for providing a tour of his Se7enLeaf
facility; reported attending the OCTax Annual Meeting and providing a City of Huntington Beach Housing
Update to the Building Industry Association Government Affairs Committee.
Councilmember Carr reported participating in the Point-In-Time Count, Everyone Counts, on February
22, and gave a huge shout-out to Huntington Beach Officer Carsten, a member of the Homeless Task
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Force, for escorting the Count team and knowing the name of each homeless person they spoke with.
She also noted that the Navigation Center has already made a huge difference in the community.
Councilmember Moser reported speaking at a 5th Grade Scout meeting at Moffett Park; reminded
everyone of the Saturday, March 5th Blood Drive at City Hall; reported the Human Relations Committee
hosting a cultural cinema showcase for Black History Month on HBTV, as well as a live audience
screening night at Huntington Beach Central Library on Thursday, March 24th; and, remembered retired
K-9 Officer Marco who retired from the HBPD in Dec 2021, and passed a few days ago. Councilmember
Moser asked for a moment of silence for peace in Ukraine.
Councilmember Bolton reported attending a Roundtable hosted by Orange County Human Relations
where people were encouraged to respond to hate incidents by letting the targeted know they are not
alone, and to articulate what the community expects in terms of standards. She reported making a visit
to Vista View Middle School and answered student questions.
Mayor Delgleize shared her pleasure at joining Garden Grove Mayor Jones for the final meeting of the
year for OCTax; attending the Huntington Beach Chamber of Commerce Best of 2021 Awards
ceremony; acknowledged Orange County Sheriff's Officer Don Barnes for a contribution to Officer Vella's
memorial fund; and noted the Assistance League's children's books give-a-way, and Treasures by the
Sea 2022 fundraising event on Saturday, March 26, 2022.
ADJOURNMENT – at 10:04 PM to the next regularly scheduled meeting of the Huntington Beach City
Council/Public Financing Authority on Tuesday, March 15, 2022, at 4:00 PM in the Civic Center Council
Chambers, 2000 Main Street, Huntington Beach, California.
INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND
STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT
http://www.huntingtonbeachca.gov
_______________________________________
City Clerk and ex-officio Clerk of the City Council
of the City of Huntington Beach and Secretary of
the Public Financing Authority of the City of
Huntington Beach, California
ATTEST:
______________________________________
City Clerk-Secretary
______________________________________
Mayor-Chair
42
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-169 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Sean Crumby, Director of Public Works
PREPARED BY:Chris Davis, Senior Administrative Analyst
Subject:
Approve the West Orange County Water Board (WOCWB) proposed budget for Fiscal Year
2022/23 with the City of Huntington Beach amount of $1,036,594
Statement of Issue:
The City is a member of the West Orange County Water Board (WOCWB) Joint Powers Authority. All
individual member agencies of the WOCWB are required to approve their share of the proposed
WOCWB budget for Fiscal Year (FY) 2022/23 before it is adopted by the Board as a whole.
Financial Impact:
The City’s share of the proposed FY 2022/23 WOCWB budget of $1,627,000 is $1,036,594, which is
comprised of $57,222 for the annual operating budget, $418,372 for the City’s share of the loan
repayment for the OC-35 Pipeline Relocation Project, and $561,000 for the Cathodic Protection
Program. The FY 2022/23 proposed operating budget is included in Water Fund business unit
50685801. The debt service and the Cathodic Protection Program are included in the Water Master
Plan business unit 50785999.
Recommended Action:
Approve the WOCWB proposed budget for FY 2022/23 with the City of Huntington Beach share
being $1,036,594.
Alternative Action(s):
Do not approve the proposed budget and direct staff accordingly.
Analysis:
The WOCWB is a Joint Powers Authority comprised of the cities of Garden Grove, Seal Beach,
Westminster and Huntington Beach for the purpose of purchasing water from the Municipal Water
District of Orange County and transporting it via the OC-9 and OC-35 transmission mains. The
transmission mains and associated appurtenances are owned by the Joint Powers cities, of which
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File #:22-169 MEETING DATE:3/15/2022
the City of Huntington Beach owns 56.1 percent. WOCWB is governed by five elected officials,
including one each from the cities of Garden Grove, Seal Beach and Westminster, and two from the
City of Huntington Beach: Council Members Dan Kalmick and Natalie Moser.
The General Manager of the WOCWB (the City of Huntington Beach Deputy Director of Public Works
-Utilities) submits a proposed budget to the Board at mid-year for review by the Board. Each
member agency must approve its share of the budget before the Board approves the budget as a
whole, prior to the beginning of the new fiscal year.
The proposed budget for FY 2022/23 is $1,627,000 and is comprised of the following:
·Operating Budget - funding for maintenance, electricity and administrative costs ($102,000);
·Debt Service - funding for repayment of the OC-35 Pipeline Relocation Project reimbursement
agreement with the Orange County Transportation Authority ($525,000); and
·Cathodic Protection Program - funding to extend the lifespan of both the OC-9 and OC-35
transmission mains ($1,000,000)
The Board reviewed the proposed budget at the January 19, 2022 regular meeting as an information
item. Upon approval by each agency, the Board will consider approval of the budget at its next
regular meeting scheduled for April 20, 2022. Included as attachments are the WOCWB Proposed
FY 2022/23 Budget and Agency Contributions to receive and file.
Environmental Status:
Not applicable
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. West Orange County Water Board Proposed FY 2022/23 Budget
2. West Orange County Water Board Proposed FY 2022/23 Agency Contributions
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WEST ORANGE COUNTY WATER BOARD
PROPOSED FISCAL YEAR 2022/23 BUDGET
FY 21/22
Approved
FY 22/23
Proposed
ACCOUNT NUMBER ACCOUNT DESCRIPTION
OPERATING EXPENSES
50885101.61200 Electricity $4,500 $4,500
50885101.64620 Contracts for Repairs and Maintenance $50,000 $30,000
PLC Design for SCADA $25,000 $25,000
Vault (2) Refurbishment $20,000 $20,000
50885101.69345 Auditing $5,500 $5,500
50885101.69375 Attorney Fees $2,500 $2,500
50885101.69365 Other Contract Services $2,000 $0
50885101.73010 General/Liability Insurance $9,500 $9,500
50885101.75400 Board Stipend Expense $2,500 $2,500
50885101.79100 Contingency $2,500 $2,500
50885101.82100 Cathodic Protection $1,000,000 $1,000,000
OPERATING EXPENSES $1,124,000 $1,102,000
NON OPERATING EXPENDITURES
50885102.88010 Debt Service*$525,000 $525,000
TOTAL $1,649,000 $1,627,000
*Cities of Huntington Beach and Seal Beach for OC-35 realignment project loan
January 10, 2022
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FISCAL YEAR 2022/23 PROPOSED BUDGET
AGENCY CONTRIBUTIONS
ACCOUNT NUMBER AGENCY OWNERSHIP
PERENTAGE
FY 22/23 COST
50800508.46610 Huntington Beach 56.1 $618,222
50800508.46620 Garden Grove 4.2 $46,284
50800508.46630 Seal Beach 14.3 $157,586
50800508.46640 Westminster 25.4 $279,908
Totals 100.0 $1,102,000
50800508.46610 Huntington Beach 56.1 $418,372
50800508.46620 Garden Grove*4.2 $0
50800508.46630 Seal Beach 14.3 $106,628
50800508.46640 Westminster*25.4 $0
Totals 100.0 $525,000
50800508.46610 Huntington Beach 56.1 $1,036,594
50800508.46620 Garden Grove*4.2 $46,284
50800508.46630 Seal Beach 14.3 $264,214
50800508.46640 Westminster*25.4 $279,908
Total Budget $1,627,000
Operating Budget (Including Cathodic Protection)
Fourth Year OC-35 Relocation Project Loan Payment
Total Adopted Budget
*Garden Grove and Westminster have paid off their portions of the loan
January 10, 2022 46
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-002 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Robin Estanislau, CMC, City Clerk
PREPARED BY:Robin Estanislau, CMC, City Clerk
Subject:
Reaffirm adoption of Resolution No. 2021-62 finding a proclaimed state of emergency
continues to impact the ability to meet safely in person, and allows meetings of the City
Council and all City boards, commissions and committees to be conducted remotely as
needed in compliance with new Brown Act provisions identified in Assembly Bill 361
Statement of Issue:
On September 16, 2021, Governor Newsom approved Assembly Bill 361 (Rivas) that amends the
Ralph M. Brown Act to include a new authorization that allows all local agencies to host remote
meetings and remote public comments. The authorization, which largely extends the provisions of
the Governor’s Executive Order N-29-20 (approved March 17, 2020) and Executive Order N-35-20
(approved March 21, 2020), is in effect until January 1, 2024. To comply with the new provisions
identified in AB 361, the City Council adopted Resolution No. 2021-62 finding a proclaimed state of
emergency continues to impact the ability to meet safely in person, and allows meetings of the City
Council and all City boards, commissions and committees to be conducted remotely as needed due
to health and safety concerns for the public.
Financial Impact:
Not applicable.
Recommended Action:
Reaffirm Resolution No. 2021-62, “A Resolution of the City Council of the City of Huntington Beach,
California, finding that the proclaimed state of emergency continues to impact the ability to meet
safely in person.”
Alternative Action(s):
Do not reaffirm Resolution No. 2021-62 and direct staff accordingly.
Analysis:
A provision of Assembly Bill 361 requires local agencies to verify every 30 days that the exemption
from traditional teleconference requirements is still necessary. Specifically, the legislative body must
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File #:22-002 MEETING DATE:3/15/2022
make findings no later than 30 days after the first teleconference and every 30 days thereafter that:
·The legislative body has reconsidered the state of emergency circumstances; and
·Either i) the state of emergency continues to directly impact the ability of the members to meet
safely in person, or ii) state or local officials continue to impose or recommend measures to
promote social distancing.
If necessary, the City will continue to make appropriate findings at least every 30 days to ensure
compliance with this verification requirement of Assembly Bill 361 until its sunset date of January 1,
2024.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Resolution No. 2021-62
2. Assembly Bill 361
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-023 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Sean Crumby, Director of Public Works
PREPARED BY:Jacob Aube, Senior Civil Engineer
Subject:
Adopt Resolution 2022-01 ordering the Summary Vacation of a Storm Drain Easement at
18431 Beach Boulevard and 18455 Beach Boulevard; and, authorize recordation
Statement of Issue:
The Public Works Department requests that the City Council adopt a resolution to summarily vacate
a storm drain easement at 18431 and 18455 Beach Boulevard pursuant to Division 9, Part 3, Chapter
4 of the California Streets and Highways Code commencing with Section 8334(a). Public notice is not
required for a summary vacation of a public service easement.
Financial Impact:
Not applicable.
Recommended Action:
A) Adopt Resolution 2022-01, “A Resolution of the City Council of the City of Huntington Beach
Ordering the Summary Vacation of a Storm Drain Easement on Property Located at 18431 Beach
Boulevard and 18455 Beach Boulevard;” and,
B) Authorize the Director of Public Works to determine a specific date to instruct the City Clerk to
record the said Resolution and attached exhibits with the Orange County Recorder.
Alternative Action(s):
Deny the recommended action.
Analysis:
The properties at 18431 Beach Boulevard and 18455 Beach Boulevard have an existing storm drain
easement over a portion of their sites that was dedicated to the City of Huntington Beach per parcel
map filed in Book 76, Page 4 of parcel maps, in the office of the Orange County Recorder.
This storm drain easement is used for the public storm drain system that serves the existing catch
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basin on Beach Boulevard. With the development of the 18431 Beach Boulevard property for
Jamboree Housing, a new public storm drain with associated easement will be constructed and the
existing storm drain abandoned to accommodate the development. As a result of the public storm
drain abandonment, the storm drain easement must be vacated.
Upon vacation of the excess storm drain easement, the right to the underlying land would revert back
to the fee owner of the properties. The vacation of the storm drain easement (public service
easement) does not require a Planning Commission Approval for General Plan Conformance under
Government Code Section No. 65402.
Unlike the general street vacation process, the summary vacation of a public service easement does
not have public noticing requirements, nor does it require a separate public hearing prior to the City
Council taking action.
Environmental Status:
The proposed project is categorically exempt pursuant to Class V: Alterations in Land Use
Limitations, sub-section (a) Minor street, alley, and utility easement vacations, of Resolution No. 4501
of the City of Huntington Beach. Categorically Exempt.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Resolution of the City Council of the City of Huntington Beach Ordering the Summary Vacation
of a Storm Drain Easement on Property Located at 18431 Beach Boulevard and 18455 Beach
Boulevard.
2. New City of Huntington Beach Storm Drain Easement Replacing the Existing Storm Drain
Easement.
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:21-666 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Sean Crumby, Director of Public Works
PREPARED BY:Alvin Papa, Deputy Director of Public Works
Subject:
Adopt Resolution No. 2022-05 approving the City of Huntington Beach Sewer System
Management Plan (SSMP) Update
Statement of Issue:
Per State Water Resources Control Board (State Water Board) Order No. 2006-003-DWQ, Statewide
General Waste Discharge Requirements for Sanitary Sewer Systems (Order), the City of Huntington
Beach is required to develop, implement, and adopt a written SSMP.
Financial Impact:
Adoption of the SSMP does not require funding. Programs described in the SSMP are included in
the Sewer Service Fund (511) and Sewer Development Fund (210) approved budgets.
Recommended Action:
Adopt Resolution No. 2022-05, “A Resolution of the City Council of the City of Huntington Beach
Updating the Sewer System Management Plan.”
Alternative Action(s):
Do not approve the recommended action and direct staff accordingly.
Analysis:
The City of Huntington Beach owns, operates, and maintains a wastewater collection system
comprised of approximately 360 miles of wastewater pipelines and 27 sewer lift stations that
transport a combined, estimated 20.3 million gallons of wastewater per day. The size of these
pipelines range from 6 to 30 inches in diameter and convey the wastewater to Orange County
Sanitation District regional trunk lines for wastewater treatment and resource recovery at
Reclamation Plant No. 1 in Fountain Valley or Treatment Plant No. 2 in Huntington Beach.
On May 2, 2006, the State Water Board adopted the Order that required all public entities that own or
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File #:21-666 MEETING DATE:3/15/2022
operate sanitary sewer systems greater than 1 mile in length to develop and implement a system-
specific SSMP. The SSMP serves as a document that describes the activities an agency uses to
manage its wastewater collection system effectively. The required elements of an SSMP include the
following:
1. Goals
2. Organization
3. Legal Authority
4. Operations and Maintenance Program
5. Design and Performance Provisions
6. Overflow Emergency Response Plan
7. Fats, Oils, and Grease (FOG) Control Program
8. System Evaluation and Capacity Assurance Plan (SECAP)
9. Monitoring, Measurement, and Program Modifications
10. Program Audits
11. Communications
To be effective, the SSMP includes provisions to provide proper and efficient management, operation,
and maintenance of our sanitary sewer system while also taking into consideration risk management
and cost benefit analysis. The SSMP also contains a spill response plan that establishes standard
procedures for immediate response to an SSO in a manner designed to minimize water quality
impacts and potential nuisance conditions. To ensure long-term program effectiveness, the SSMP
includes provisions for monitoring, measurement, and program modifications for each required
program element.
On April 6, 2009, City Council adopted Resolution No. 2009-20 approving the City of Huntington
Beach SSMP to comply with the Order. As part of the Order, the SSMP must be updated every five
years, and needs to include any significant program changes. Adoption of this resolution approves
the City of Huntington Beach SSMP Update that City staff will submit to the State Water Board for re-
certification.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Sewer System Management Plan Update
2. Resolution No. 2022-05
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City of Huntington Beach Sewer System Management Plan 1
Sewer System Management Plan
City of Huntington Beach, Public Works Department
California State Water Resources Control Board
Order No. 2006-003-DWQ
PREPARED BY:
CITY OF HUNTINGTON BEACH PUBLIC WORKS DEPARTMENT
2000 MAIN STREET
HUNTINGTON BEACH, CA 92648
MARCH 2022
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City of Huntington Beach Sewer System Management Plan 2
Contents
EXECUTIVE SUMMARY .......................................................................................................................... 6
Background ............................................................................................................................................... 6
City Service Area and Sewer System ....................................................................................................... 6
Purpose and Need ..................................................................................................................................... 6
Organization of the SSMP ........................................................................................................................ 6
About the SSMP ....................................................................................................................................... 7
PROHIBITIONS AND PROVISIONS ......................................................................................................... 8
Prohibitions ............................................................................................................................................... 8
Provisions .................................................................................................................................................. 8
SECTION 1 – GOALS ............................................................................................................................... 12
Purpose and Need ................................................................................................................................... 12
Goals ....................................................................................................................................................... 12
SECTION 2 – ORGANIZATION .............................................................................................................. 14
Authorized Representative ...................................................................................................................... 14
Management and Administration ............................................................................................................ 14
Maintenance ............................................................................................................................................ 15
Chain of Communications ...................................................................................................................... 16
Organization Chart .................................................................................................................................. 18
SECTION 3 – LEGAL AUTHORITY ....................................................................................................... 19
Prevention of illicit discharges ................................................................................................................ 19
Require that sewers and connections be properly designed and constructed .......................................... 19
Ensure access .......................................................................................................................................... 20
Limit the discharge of fats, oils, and greases .......................................................................................... 20
Enforce any violation of its sewer ordinances ........................................................................................ 21
Compliance Documents .......................................................................................................................... 21
SECTION 4 – OPERATIONS AND MAINTENANCE ............................................................................ 22
General Information ................................................................................................................................ 22
Mapping .................................................................................................................................................. 23
Preventative Maintenance ....................................................................................................................... 27
Line Cleaning ...................................................................................................................................... 28
Lift Station Maintenance ..................................................................................................................... 29
Manhole Monitoring System .............................................................................................................. 30
Closed Circuit Television Program ..................................................................................................... 32
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City of Huntington Beach Sewer System Management Plan 3
Sewer Lateral Program........................................................................................................................ 33
Rehabilitation and Replacement Plan ..................................................................................................... 33
Training ................................................................................................................................................... 35
Equipment and Replacement .................................................................................................................. 36
SECTION 5 – DESIGN AND PERFORMANCE PROVISIONS ............................................................. 38
Design and Construction Standards and Specifications, and Standards for the Inspection and Testing of
New Sewer Facilities .............................................................................................................................. 38
“GREENBOOK” Standard Specifications for Public Works Construction, latest edition ................. 38
City of Huntington Beach Standard Plans, Section 500 ..................................................................... 38
City of Huntington Beach Sewer Master Plan .................................................................................... 38
City of Huntington Beach Sewer Lift Station Design Manual ........................................................... 38
Standard Plans and Specifications for Private Sewer Lift Stations ..................................................... 39
Compliance Documents .......................................................................................................................... 39
SECTION 6 – OVERFLOW EMERGENCY RESPONSE PLAN ............................................................ 40
Compliance Documents .......................................................................................................................... 41
SECTION 7 – FATS, OILS, AND GREASE CONTROL PROGRAM .................................................... 42
FOG Program Development and Implementation .................................................................................. 42
Assessment of Sources of Sanitary Sewer Overflows (SSOs) ................................................................ 43
Inventory of Grease Producing Food Service Establishments ................................................................ 43
Adoption of FOG Ordinance .................................................................................................................. 43
Adoption of Fee Resolution .................................................................................................................... 44
Identifying Resources & Staff to Develop and Implement the FOG Control Program .......................... 44
Implementation of FOG Control Inspection Program ............................................................................ 44
Identification of FSEs to Enroll in FOG Control Inspection Program ................................................ 45
Inspection of FSEs in the FOG Control Inspection Program .............................................................. 45
Minimum FOG Best Management Practices (BMPs) ......................................................................... 45
Outreach to the Public ......................................................................................................................... 45
Record Keeping and Reporting ........................................................................................................... 46
Compliance Documents ...................................................................................................................... 46
SECTION 8 – SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN ............................... 47
Evaluation ........................................................................................................................................... 47
Design Criteria .................................................................................................................................... 48
Capacity Enhancement Measures ....................................................................................................... 48
Schedule .............................................................................................................................................. 49
SECTION 9 – MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ................... 50
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City of Huntington Beach Sewer System Management Plan 4
Performance Measure Identification ................................................................................................... 50
Goals ................................................................................................................................................... 50
Organization ........................................................................................................................................ 51
Legal Authority ................................................................................................................................... 51
Operation and Maintenance Program ................................................................................................. 51
Overflow Emergency Response Program (OERP) ............................................................................. 52
Fats, Oils and Grease (FOG) Control Program ................................................................................... 52
Design and Performance Provisions ................................................................................................... 52
System Evaluation and Capacity Assurance Plan (SECAP) ............................................................... 52
Monitoring, Program Modifications and Program Audits .................................................................. 52
Communication Program .................................................................................................................... 52
Program Modification Plan ................................................................................................................. 53
SECTION 10 – SSMP PROGRAM AUDITS ............................................................................................ 54
Compliance Summary ............................................................................................................................. 54
Schedule of Program Audits and Updates .............................................................................................. 54
SSMP Audit and Update Schedule ......................................................................................................... 54
Program Audit and Update Process ........................................................................................................ 54
SECTION 11 – COMMUNICATIONS ...................................................................................................... 56
Compliance Summary ............................................................................................................................. 56
Compliance Documents .......................................................................................................................... 56
ABBREVIATIONS / ACRONYMS ........................................................................................................... 57
APPENDICES ............................................................................................................................................ 59
APPENDIX A - SWRCB Order No. 2006-003 .......................................................................................... 60
APPENDIX B - Municipal Codes .............................................................................................................. 61
APPENDIX C - Enhanced Cleaning Locations .......................................................................................... 62
APPENDIX D - Sewer Lateral Program ..................................................................................................... 63
APPENDIX E - Certifications .................................................................................................................... 64
APPENDIX F - Sewer Master Plan (2003) ................................................................................................ 65
APPENDIX G - Sewer Capacity Analysis (2009) ...................................................................................... 66
APPENDIX H - Sewer Lift Station Priority List ........................................................................................ 67
APPENDIX I - Overflow Response Plan ................................................................................................... 68
APPENDIX J - FOG Impact Study............................................................................................................. 69
APPENDIX K - FOG Training Manual ...................................................................................................... 70
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City of Huntington Beach Sewer System Management Plan 5
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City of Huntington Beach Sewer System Management Plan 6
EXECUTIVE SUMMARY
Background
On May 2, 2006, the State Water Board adopted Water Quality Order 2006-0003-DWQ, Statewide Waste
Discharge Requirements (WDR) for Sanitary Sewer Systems (Order) which required that every public
agency in California with more than one (1) mile of sanitary sewers that collect and/or convey untreated
or partially treated wastewater to a publicly owned treatment facility in the State of California are
required to prepare a Sewer System Management Plan (SSMP) outlining the management, operation, and
maintenance practices needed to prevent and mitigate the impact of sanitary sewer overflows (SSOs).
Public agencies that meet this criteria are required to develop a system-specific SSMP per the provisions
set forth in the WDR and comply with Monitoring and Reporting Program (MRP) attached therein.
A copy of the Order, along with the Amended MRP for Sanitary Sewer Overflows, MRP Order WQ
2013-0058-EXEC (Amended MRP), is included in Appendix A.
City Service Area and Sewer System
The City of Huntington Beach (City) is a coastal city in Orange County covering approximately 28.33
square miles. According to the United States Census Bureau, the City holds an estimated population of
199,223 residents as of July 1, 2019. The City’s wastewater collection system consists of approximately
360 miles of City-owned sewer lines and 27 sewer lift stations, which transport a combined, estimated
20.3 million gallons of wastewater per day. Regarding service laterals, the City is responsible for the
maintenance and repair of the lower portion of the service laterals located within the City public right-of-
way from the property line to the connection at the City’s sewer main.
Purpose and Need
The purpose of the City’s SSMP is to document system-specific activities utilized by the City to
effectively operate, maintain, and manage its wastewater collection system to reduce the number and
frequency of SSOs. This approach will in turn decrease the risk to human health and environment caused
by SSOs. The SSMP includes provisions for proper and efficient management, operation, and
maintenance, while also taking into consideration risk management and cost benefit analysis. The SSMP
also contains a SSO response plan that establishes standard procedures for immediate response to an SSO
in a manner designed to minimize water quality impacts and potential nuisance conditions.
Organization of the SSMP
The structure of this document follows the section numbering and nomenclature specified in the WDR.
The SSMP includes eleven elements as listed below:
i. Goals
ii. Organization
iii. Legal Authority
iv. Operations and Maintenance Program
v. Design and Performance Provisions
vi. Overflow Emergency Response Plan
vii. Fats, Oils and Grease (FOG) Control Program
viii. System Evaluation and Capacity Assurance Plan
ix. Monitoring, Measurement, and Program Modifications
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City of Huntington Beach Sewer System Management Plan 7
x. SSMP Program Audits
xi. Communication Program
About the SSMP
The SSMP serves as the City’s guidance document to ensure compliance with the various provisions of
the Order and provides references to supporting documentation. Appendices within the SSMP contain
reference information and support materials. Due to physical constraints, some references, i.e. large
format drawings, relational databases, voluminous documents, etc., are not physically included in the
SSMP. In these instances, documents links and references have been provided within the SSMP to
indicate the type, owner, and location of the reference and support material.
The City’s first SSMP was completed and certified by the City Council in 2005, with an update to the
SSMP conducted in 2009. This document constitutes the latest update to the SSMP and reflects current
information on the City’s sewer system management, operation, and maintenance programs.
Per the requirements of the Order, this SSMP was developed by technically qualified and experience
personnel. Update of this SSMP has been conducted by the City of Huntington Beach Department of
Public Works per the requirements of the Order and the Amended MRP.
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City of Huntington Beach Sewer System Management Plan 8
PROHIBITIONS AND PROVISIONS
Prohibitions
(In accordance with Section C of the Order)
1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the
United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a
nuisance as defined in California Water Code Section 13050(m) is prohibited.
Provisions
(In accordance with Section D of the Order)
1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order
constitutes a violation of the California Water Code and is grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner
consistent with the general WDRs. Nothing in the general WDRs shall be:
i. Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a
more specific or more stringent state or federal requirement in an existing permit, regulation, or
administrative/judicial order of Consent Decree;
ii. Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an
applicable Basin Plan prohibition or water quality standard, or the California Water Code;
iii. Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES
permit or WDR, superseding this general WDR, for sanitary sewer system, authorized under the
Clean Water Act or California Water Code; or
iv. Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement
order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the
Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially
treated wastewater from discharging from storm drains, flood control channels or waters of the
United States by blocking the storm drainage system and by removing the wastewater from the storm
drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate
factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the
Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee’s efforts to
contain, control, and mitigate SSOs when considering the California Water Code Section 1327
factors. In assessing these factors, the State and/or Regional Water Boards will also consider
whether:
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i. The Enrollee has complied with the requirements of this Order, including requirements for
reporting, developing and implementing a SSMP;
ii. The Enrollee can identify the cause or likely cause of the discharge event;
iii. There were no feasible alternatives to the discharge, such as temporary storage or retention of
untreated wastewater, reduction of inflow and infiltration (I&I), use of adequate backup
equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase
in capacity of the system as necessary to contain the design storm event identified in the SSMP. It
is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a
periodic or continuing process to identify and correct problems.
iv. The discharge was exceptional, unintentional, temporary, and caused by factors beyond the
reasonable control of the Enrollee;
v. The discharge could have been prevented by the exercise of reasonable control described in a
certified SSMP for:
• Proper management, operation and maintenance;
• Adequate treatment facilities, sanitary sewer system facilities, and/or components with an
appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging
treatment or collection facilities to accommodate growth, I&I , etc.);
• Preventive maintenance (including cleaning and FOG control);
• Installation of adequate backup equipment; and
• I&I prevention and control to the extent practicable.
vi. The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs.
vii. The enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as
possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary
remedial actions to 1) control or limit the volume of untreated or partially treated wastewater
discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as
possible for proper disposal, including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be applicable to the
discharge and not inconsistent with an emergency response plan including the following:
i. Interception and rerouting of untreated or partially treated wastewater lows around the
wastewater line failure;
ii. Vacuum truck recovery of sanitary sewer overflows and wash down water;
iii. Cleanup of debris at the overflow site;
iv. System modifications to prevent another SSO at the same location;
v. Adequate sampling to determine the nature and impact of the release; and
vi. Adequate public notification to protect the public from exposure to the SSO.
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8. The Enrollee shall properly manage, operate, and maintain all parts of the sanitary sewer system
owned or operated by the Enrollee, and shall ensure that the system operators (including employees,
contractors, or other agents) are adequately trained and possess adequate knowledge, skills and
abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its
sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing
procedures to ensure an adequate measure of revenues and expenditures. These procedures must be
in compliance with applicable laws and regulations and comply with generally acceptable accounting
practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows
related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the
Enrollee’s System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system
owned or operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and
make it available to the State and/or Regional Water Board upon request. A copy of this document
must be publicly available at the Enrollee’s office and/or available on the Internet. This SSMP must
be approved by the Enrollee’s governing board at a public meeting.
12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1
all engineering and geologic evaluations and judgments shall be performed by or under the direction
of a registered professional, competent and proficient in the fields pertinent to the required activities.
Specific elements of the SSMP that require professional evaluation and judgments shall be prepared
by or under the direction of appropriately qualified professionals, and shall bear the professionals
signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any
element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the
SSMP program does not need to address that element. The Enrollee must justify why that element is
not applicable. The SSMP must be approved by the deadline listed in the SSMP Time Schedule
below.
The SSMP includes eleven elements as listed below. Each of these elements forms a section of this
document that contains detailed information regarding each element.
i. Goals
ii. Organization
iii. Legal Authority
iv. Operation and Maintenance Program
v. Design and Performance Provisions
vi. Overflow Emergency Response Plan
vii. FOG Control Program
viii. System Evaluation and Capacity Assurance Plan
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City of Huntington Beach Sewer System Management Plan 11
ix. Monitoring, Measurement, and Program Modifications
x. SSMP Program Audits
xi. Communication Program
14. Discharges Caused by Other Factors – For SSOs other than those covered under these provisions, the
Permittee may establish an affirmative defense to an action brought for noncompliance if the
discharger demonstrates through properly signed, contemporaneous operating logs, or other relevant
evidence that:
i. The Permittee can identify the cause or likely cause of the discharge event;
ii. The discharge was exceptional, unintentional, temporary, and caused by factors beyond the
reasonable control of the permittee;
iii. The discharge could not have been prevented by the exercise of reasonable control, such as
proper management, operation and maintenance, preventive maintenance; or installation of
adequate backup equipment; and
iv. The Permittee took all reasonable steps to stop, and mitigate the impact of, the discharge as soon
as possible.
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SECTION 1 – GOALS
This chapter describes the goals of the Sewer System Management Plan (SSMP).
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all
parts of the sanitary sewer system. That will help reduce and prevent SSOs, as well as mitigate any SSOs
that do occur.
Purpose and Need
The City is required to comply with Order No. 2006-0030-DWQ on General Waste Discharge
Requirements, the 2013 Amended MRP, and any future amendments for publicly owned sewage
collection agencies having more than one (1) mile of collection pipelines.
The goal of the SSMP is to serve as a guidance document for City staff. It provides a documented plan
that describes all wastewater collection activities and programs employed by the City to ensure proper
management of all wastewater collection system assets. Implementing the SSMP helps reduce and
prevent SSOs, as well as mitigate any SSOs that do occur, including meeting all applicable regulatory
notification and reporting requirements.
Goals
As a living and sustainable document, the SSMP is regularly reviewed and updated to address any
changes to the City’s needs. The City’s current SSMP goals are as follows:
a. Protect public health and the environment through proper management, operations, and
maintenance of all portions of the City’s wastewater collection system;
b. Provide needs-based maintenance, including line cleaning, closed-circuit television (CCTV)
inspection and evaluation, sewer lift station maintenance, and repair, replacement, and
rehabilitation of the City’s entire sanitary sewer system to prevent, reduce, or eliminate
preventable SSOs.
At a minimum, the City shall clean all of its sewer pipelines every two (2) years, and annually
review its operation and maintenance practices and procedures;
c. Maintain a CCTV Inspection Program to assess maintenance effectiveness and identify system
deficiencies. CCTV re-inspections of the entire wastewater collection system, including
manholes, shall be performed a minimum of every 5-10 years (10-20% per year).
CCTV re-inspection videos are to replace current system inspection videos. Spot CCTV
inspections will be conducted during line cleaning operations to ensure line cleaning quality.
d. Respond to and mitigate all SSOs discharging from the City’s sanitary sewer system and provide
accurate reporting of all SSOs as described by the Order and the Amended MRP;
e. Properly fund, manage, operate, and maintain the City’s sanitary sewer system with adequately
trained staff and/or contractors. Maintain adequate reserves for future sanitary sewer system
rehabilitation and/or replacement. Periodically review the City’s Sewer Service Fee to ensure
that the fee is adequate to fund the need of the City’s sanitary sewer system.
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City of Huntington Beach Sewer System Management Plan 13
Also included are the following specific goals:
a. Incorporate Standard Plans and Specifications for the development of privately owned sewer lift
stations that discharge into the City’s wastewater collection system;
b. Continue to improve the ability to provide real time monitoring to the City’s collection system.
The first step in this process is to capture data from the City’s existing facilities by monitoring
wastewater flow at key locations, such as sanitary sewer lift stations and select manholes;
c. Regularly obtain flow data from the Orange County Sanitation District (OC San), for sewers
downstream of Huntington Beach, in order to capture and trend overall sewage flows coming
from the City; and
d. Update the City’s Sewer Master Plan every ten (10) years to review for capacity for new
developments, and changes in industry standards for design and operating capacity.
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City of Huntington Beach Sewer System Management Plan 14
SECTION 2 – ORGANIZATION
This chapter describes the City’s organization and chain of communication.
The SSMP must identify:
a. The name of the responsible or authorized representative as described in Section J of this Order;
b. The names and telephone numbers for management, administrative, and maintenance positions
responsible for implementing specific measures in the SSMP program. The SSMP must identify
lines of authority through an organization chart or similar document with a narrative
explanation; and
c. The chain of communication for reporting SSOs, from receipt of a complaint or other
information, including the person responsible for reporting SSOs to the State and Regional Water
Board and other agencies if applicable (such as County Health Officer, County Environmental
Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
Authorized Representative
The authorized representative and Legally Responsible Official (LRO) for the City of Huntington Beach
is Alvin Papa, Deputy Director of Public Works-Utilities.
Management and Administration
Sean Crumby, Director of Public Works, Alternate LRO, 714-374-5348
Under administration of the City Manager, the Director of Public Works is responsible for directing,
planning, organizing, and managing the Public Works Department and its five (5) divisions:
Administration, Engineering, Maintenance and Operations, Transportation, and Utilities.
Alvin Papa, Deputy Director of Public Works – Utilities, LRO, 714-536-5503
Under administration of the Director of Public Works, the Deputy Director of Public Works-Utilities is
responsible for directing, planning, organizing, and managing the Utilities Division and its five (5)
sections: Wastewater, Water Distribution, Water Production, Water Quality, and Utilities Technology.
The Deputy Director of Public Works-Utilities provides oversight to the Wastewater Supervisor who is
the primary person responsible for implementing all sewer related operations and maintenance activities
outlined within the SSMP.
Chau Vu, Deputy Director of Public Works, 714-375-5345
Under administration of the Director of Public Works, the Deputy Director of Public Works is responsible
for directing, planning, organizing, and managing the Engineering Division and Transportation Division.
The Deputy Director of Public Works provides oversight to the City Engineer, who is responsible for
engineering design and construction of all sewer related capital improvements, and to the Environmental
Services Manager, who is responsible for the Fats, Oils, and Grease (FOG) Program, the Food Service
Establishment (FSE) Inspection Program, and National Pollution Discharge Elimination System (NPDES)
compliance citywide.
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City of Huntington Beach Sewer System Management Plan 15
Tom Herbel, City Engineer, 714-375-5077
The City Engineer works under the administrative direction of the Deputy Director of Public Works and
manages the Engineering Division.
The City Engineer is responsible for the all engineering design, inspection, construction administration,
surveying, right-of-way encroachment permitting, development plan review and approval processes. This
work includes planning, design, and construction of all sewer related capital improvement program (CIP)
projects. Five (5) full-time equivalent (FTE) engineering positions comprise the Water and Sewer
Engineering Section and report directly to the City Engineer.
Jim Merid, Environmental Services Manager, 714-374-1548
The Environmental Services Manager works under the administrative direction of the Deputy Director of
Public Works and manages the Stormwater Quality Section.
The Environmental Services Manager is responsible for the FOG Program, the FSE Inspection Program,
and NPDES compliance citywide. Two (2) administrative environmental specialists report directly to the
Environmental Services Manager.
Maintenance
Mark Birchfield, Wastewater Supervisor, 714-375-5041
Under general direction from the Deputy Director of Public Works-Utilities, the Wastewater Supervisor
plans, supervises, and coordinates the operation, maintenance and repair of the City's wastewater and
stormwater collection systems.
This Wastewater Supervisor is responsible for exercising supervisory authority over field crews assigned
to wastewater collection, transmission, and pumping systems, while the Wastewater Operations
Crewleader determines daily priorities, issues assignments, and provides on-site training for personnel
within the Wastewater Operations section. The Wastewater Supervisor also serves and the primary
coordinator of the Citywide CCTV Inspection Program.
Enrique Lemus, Wastewater Operations, Crewleader, (714) 375-5054
Under general supervision from the Wastewater Supervisor, oversees the work of crews in the
maintenance and repair of sanitary sewer and storm drain systems.
The Wastewater Operations Crewleader serves as the working supervisor who monitors and oversees the
work of the section and crews, which includes SSO response and reporting. The Wastewater Operations
Crewleader determines daily priorities, issues assignments, and provides on-site training for personnel
within the Wastewater Operations section.
Harry Bessa, Wastewater Leadworker, (714) 374-1706
Under general supervision from the Wastewater Operations Crewleader, performs a variety of skilled and
semi-skilled tasks in the maintenance of the City's wastewater systems. Wastewater Operations
Leadworkers differs from the Wastewater Operations Crewleader in that Wastewater Operations
Leadworkers are responsible for coordinating and assigning the daily activities of other crewmembers
This position is responsible for overseeing the maintenance activities of the sewer lift stations and
response to/and immediate reporting of SSOs.
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City of Huntington Beach Sewer System Management Plan 16
Paul Boucier, Wastewater Leadworker, (714) 916-8620
Under general supervision from the Wastewater Operations Crewleader, performs a variety of skilled and
semi-skilled tasks in the maintenance of the City's wastewater systems. Wastewater Operations
Leadworkers differs from the Wastewater Operations Crewleader in that Wastewater Operations
Leadworkers are responsible for coordinating and assigning the daily activities of other crewmembers
This position is responsible for overseeing the maintenance activities of the sewer line cleaning and
response to/and immediate reporting of SSOs. This position is also responsible for leading CCTV
inspections and evaluations for spot locations.
Jason Jarosek, Wastewater Leadworker, (714) 375-5040
Under general supervision from the Wastewater Operations Crewleader, performs a variety of skilled and
semi-skilled tasks in the maintenance of the City's wastewater systems. Wastewater Operations
Leadworkers differs from the Wastewater Operations Crewleader in that Wastewater Operations
Leadworkers are responsible for coordinating and assigning the daily activities of other crewmembers
This position is responsible for overseeing the maintenance activities of the sewer lateral program and
response to/and immediate reporting of SSOs.
Chain of Communications
During business hours, reports of SSO’s are initially referred to the Public Works Department, Utilities
Division, followed by immediate communication to the Wastewater Supervisor, the Wastewater
Operations Crewleader, or to a Wastewater Leadworker. After the initial report is received, a work order
is generated in the Huntington Beach Service Management System (HBSMS) and a wastewater crew is
dispatched to investigate and respond in accordance with the City’s Overflow Emergency Response Plan,
e.g. Section 6 of the SSMP, included herein.
The Wastewater Supervisor is responsible for immediately notifying the Orange County Health Care
Agency (OCHCA), the Santa Ana Regional Water Quality Control Board (SARWQCB), California
Office of Emergency Services (Cal-OES), and other agencies as applicable. The Wastewater Supervisor
is also responsible for submitting the draft SSO report to the State and Regional Water Quality Control
Boards via the California Integrated Water Quality System Project (CIWQS).
The Wastewater Supervisor shall notify the Deputy Director of Public Works-Utilities immediately
thereafter. The Deputy Director of Public Works-Utilities, via the Director of Public Works, is
responsible for notifying the City Manager in instances where the SSO poses an immediate threat the
public health and/or the environment. The Deputy Director of Public Works-Utilities, as LRO, will
submit and certify the final SSO report to the State and Regional Water Quality Control Boards via
CIWQS.
After hours, SSO concerns are received by the City of Huntington Beach, Police Department, who
notifies the Wastewater Crew stand-by personnel, and a wastewater crew is dispatched to investigate and
respond in accordance with the City’s Overflow Emergency Response Plan, e.g. Section 6 of the SSMP.
The Wastewater Leadworker is responsible for immediately notifying the Orange County Health Care
Agency (OC HCA), the Santa Ana Regional Water Quality Control Board (SARWQCB), California
Office of Emergency Services (Cal-OES), and other agencies as applicable. The Wastewater Leadworker
shall notify the Wastewater Operations Crewleader and/or Wastewater Supervisor immediately thereafter.
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If the SSO poses an immediate threat to public health and/or the environment, the Wastewater
Leadworker, through the Wastewater Operations Crewleader and/or Wastewater Supervisor, shall notify
the Deputy Director of Public Works-Utilities immediately. The Deputy Director of Public Works-
Utilities, via the Director of Public Works, is responsible for immediately notifying the City Manager in
instances where the SSO poses an immediate threat the public health and/or the environment.
The next business day, the Wastewater Supervisor is responsible for collecting all information related to
the SSO and submitting the draft SSO report to the State and Regional Water Quality Control Boards via
the California Integrated Water Quality System Project (CIWQS). The Deputy Director of Public Works
-Utilities, as LRO, will submit and certify the final SSO report to the State and Regional Water Quality
Control Board via CIWQS.
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City of Huntington Beach Sewer System Management Plan 18
Organization Chart
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City of Huntington Beach Sewer System Management Plan 19
SECTION 3 – LEGAL AUTHORITY
This chapter describes the legal authority required to implement the SSMP plans and procedures.
Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or
other legally binding procedures, that it possesses the legal authority to:
a. Prevent illicit discharges into its sanitary sewer system (examples may include I/I, storm water,
chemical dumping, unauthorized debris and cut roots, etc.);
b. Require that sewers and connections be properly designed and constructed;
c. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or
maintained by the Public Agency;
d. Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
e. Enforce any violation of its sewer ordinances.
Prevention of illicit discharges
Resolution No. 2003-52 adopted the City’s 2003 Sewer Master Plan, which includes an analysis of the
need for replacement of existing sewer facilities and construction of new facilities needed to serve new
development and additional capacity demands. To deal with the uncertainty of future development at the
time, extra pipeline capacity was added to allow for the possibility of actual wastewater flows being
slightly higher than anticipated flows. The Sewer Master Plan also included probable locations of I&I to
assist with future CIP project planning. Additionally, the pipe capacity criteria therein reserved a portion
of the capacity for I&I, ventilation, and hydraulic instability.
Municipal Code 14.36.030 requires submission of plans and specifications for new sewer mains and/or
connections for approval by the Director of Public Works. As part of said approval, any new illicit
connections are prohibited. Municipal Code 14.25.030, as well as Section 306.0 – 306.2 of the Uniform
Plumbing Code, as adopted by Municipal Code 17.44, prohibits discharge of inflow other than sewage,
which includes existing illicit connections.
It should be noted that the City storm water infrastructure has low flow diversions (LFD) at most of its
flood control stations. These LFDs are not considered illicit connections. A LFD is a structural system
that diverts urban dry weather flow into the wastewater system for the purpose or reducing pollution in
the ocean. Flow is only diverted during non-peak wastewater flow periods and is monitored and remotely
controlled via supervisory control and data acquisition (SCADA) systems at each flood control station to
ensure that the diverted stormwater flow remains within the wastewater collection systems operational
capacity. In addition, LFDs are permitted by OC San to ensure regulatory and operational compliance
with their wastewater collection system and wastewater treatment facility.
Require that sewers and connections be properly designed and constructed
Municipal Code 14.44.020 requires submission of plans and specifications for new sewer mains or
connections for approval by the Director of Public Works. In addition, Municipal Code 12.10 adopts the
Standard Specifications for Public Works Construction together with adopted Standard Plans of the
Department of Public Works, as well as the Uniform Plumbing Code, as adopted by Municipal Code
17.44, outline design criteria and construction methods.
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Ensure access
The entire City’s wastewater collection system is already within the public right-of-way, on City-owned
property, or within maintenance and access easements.
For new developments, Municipal Code 14.36.030 requires submission of plans and specifications for
new sewer mains or connections for approval by the Director of Public Works. Conditions of approval
are written to require that ingress/egress for maintenance of the sewer main and any connecting laterals is
provided. Maintenance and access easements are conditioned as needed to ensure adequate access for
maintenance and repair of all sewer infrastructure.
Regarding service laterals, the City took ownership of the portion of the sewer service laterals within the
public right-of-way in 2008. As service laterals are repaired, replaced, and/or rehabilitated, clean-outs are
being added at the public right-of-way as part of the Sewer Lateral Program to enhance and ensure access
to all sewer service lateral connections.
Limit the discharge of fats, oils, and greases
In 2004, the City adopted Municipal Code 14.56, the Control and Regulation of Fats, Oils, & Grease
(FOG Ordinance), and developed the FOG Control Program to address this element. Municipal Code
17.44 adopts the Uniform Plumbing Code, which requires the installation of a grease control device as
required. Further, Section 306 of the Uniform Plumbing Code prohibits grease and other debris from
entering the sewer system.
In 2013, the FOG ordinance was revised by City staff and adopted by City Council. The major revisions
to the FOG ordinance include:
• FOG pre-treatment required for all existing FSEs that produce FOG upon change of ownership or
change in operation which would involve the onsite cooking of beef, poultry, or fish;
• FOG pre-treatment required for FSEs that undergo a remodel exceeding $50,000 in costs or
involving one or a combination of the following:
o Under slab plumbing in the food processing area;
o 30% increase in the net public seating area;
o 30% increase in the kitchen area;
o Any changes in the size or type of food preparation equipment;
• Clarification of language regarding employee training for FSEs in the FOG Control Inspection
program. Revised ordinance requires existing employees to be trained at least once every six (6)
months and all new-hires within two weeks of hire; and
• Require periodic maintenance of private sewer laterals to prevent blockages; no more than 25%
of sewer lateral capacity can be impacted.
The FOG Control Program as coordinates with the Line Cleaning Program to add problematic FOG
locations to the “Enhance Cleaning Locations” list to ensure more frequent cleaning of the sewer pipe at
these problematic locations. Cleaning frequency is determined based on FOG severity at the location.
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Enforce any violation of its sewer ordinances
As adopted, the FOG ordinance gives the authority to the inspector to cite FSE’s that are found to be in
violation of the FOG ordinance. City staff also has the authority to issue enforcement actions for SSOs
under the City’s Storm Water and Urban Runoff Management ordinance (Municipal Code Section 14.25).
Enforcement actions include Notice of Non-Compliance (formal written warning) that are issued for
minor violations and Administrative Civil Citations, ranging from $125 to $1,000, that are issued for
more severe or repeat violations. City staff also has the authority to issue Administrative Compliance
Orders requiring the repair and/or replacement of private sewer laterals that are in poor condition due to
structural deficiencies or lack of maintenance.
Compliance Documents
The aforementioned Municipal Codes are included in Appendix B, and can also be accessed on the City’s
website at the following link:
http://www.qcode.us/codes/huntingtonbeach/view.php?topic=municipal_code&frames=on
Enhanced Cleaning Locations as part of the FOG Control Program is included in Appendix C.
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SECTION 4 – OPERATIONS AND MAINTENANCE
Per the Order, Enrollees shall properly manage, operate, and maintain all parts of the sanitary sewer
system owned or operated by the Enrollee, and shall ensure that the system operators (including
employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills,
and abilities.
The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s
system:
a. Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and
manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance
facilities;
b. Describe routine preventive operation and maintenance activities by staff and contractors,
including a system for scheduling regular maintenance and cleaning of the sanitary sewer system
with more frequent cleaning and maintenance targeted at known enhanced cleaning service
areas. The Preventative Maintenance (PM) program should have a system to document scheduled
and conducted activities, such as work orders;
c. Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and
implement short-term and long-term rehabilitation actions to address each deficiency. The
program will include regular visual and TV inspections of manholes and sewer pipes, and a
system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and
replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent
blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a
capital improvement plan that addresses proper management and protection of the infrastructure
assets. The plan shall include a time schedule for implementing the short- and long-term plans
plus a schedule for developing the funds needed for the capital improvement plan;
d. Provide training on a regular basis for staff in sanitary sewer system operations and
maintenance, and require contractors to be appropriately trained; and
e. Provide equipment and replacement part inventories, including identification of critical
replacement parts.
General Information
The City of Huntington Beach is an urban city with a population of 199,223 residents, as of July 1, 2019
per the United States Census Bureau. The City encompasses approximately 17,730 acres, or 27.32 square
miles, of which 97 percent is developed for residential, commercial, industrial, institutional, public, and
street/highway use. Residential use is the largest single land use in the City. The City of Huntington
Beach is surrounded by the City of Westminster to the north, the City of Fountain Valley to the northeast,
the City of Costa Mesa to the east, the City of Newport Beach to the southeast, Sunset Beach to the
northwest, and the Pacific Ocean to the west. Elevations vary from below sea level to approximately 200
feet above sea level.
The City owns, operates, and maintains a wastewater collection system consisting of 27 sewer lift
stations, 360 miles of sewer pipelines, and 10,091 manholes. Pipe sizes range from 4 to 30 inches in
diameter, and collectively transport approximately 20.3 million gallons of wastewater a day. The lift
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stations vary in capacity from approximately 80 to 1,800 gallons per minute, and assist in transporting
roughly a third of the city’s wastewater. The remaining amount is conveyed via gravity flow.
Mapping
The requirement for this section is to maintain an up-to-date map of the sanitary sewer system showing all
gravity line segments and manholes, pumping facilities, pressure pipes and valves, and storm water
conveyance facilities.
The City of Huntington Beach currently utilizes a Geographic Information System (GIS) based mapping
system for its sanitary sewer system. The GIS database was developed to assist with compliance for
GASB-34 requirements to inventory and assess the current value and depreciation of the sewer collection
system.
At a minimum, the following information is continuously maintained within the City’s GIS Utilities
database for all public sewer lines and sewer manholes:
a. Type of sewer pipe installed (e.g. vitrified clay, cast iron, etc.)
b. Date of installation or replacement based on the date of record drawings
c. Size of pipe (based on diameter in inches)
d. Manhole rim invert elevations
Detailed information is stored within the general description fields of the point and line elements of the
Sewer GIS database as follows:
Points
Depth Depth of entity in inches
Source Source of spatial accuracy (GPS, digital orthophoto, CAD, plans, field crew)
SewerIndex Unique system index number
EntityType Point feature entity (manhole, cleanout, plug/cap… etc.)
DrawInfo Record drawing reference number in document imaging software (Laserfiche)
Owner Owner (City, county, private… etc.)
Arterial Yes/No value related to arterial lines
DateAlter Date of spatial revision in GIS
Lined Yes/No value for slip lining/sleeving
LinedSource Source of lining information
LinedYear Year of lining
Problems
Comments
Lines
SewerIndex Unique system index number
Slope Slope of pipe
GreaseCon Grease concentration for FOG study
GreaseCln Grease cleaning for FOG study
Deficient Deficient lines for FOG study
FOGIndex FOG study index reference number
FieldAtlas Rounded length of pipe segment
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City of Huntington Beach Sewer System Management Plan 24
Diameter Diameter of pipe in inches
SewerType Gravity, Force Main, Siphon
DrawInfo Record drawing reference number in document imaging software (Laserfiche)
DateRecorded Year of record drawing
Owner Owner (City, county, private…etc.)
Material Material of pipe (VCP, PVC, HDPE… etc.)
Label For Atlas pipe labelling
Arterial Yes/No value related to arterial lines
DateAlter Date of spatial revision in GIS
CCTV Yes/No value for CCTV camera inspection
CCTVYear Year of latest inspection
Lined Yes/No value for slip lining/sleeving
LinedMaterial Lining material (PVC/CIPP)
LinedSource Source of lining information
LinedYear Year of lining
PipeRunInsp Yes/No value for CCTV camera inspection documentation
Calcium Yes/No value for calcium deposits from field crew
All wastewater collection system GIS database information is housed and maintained by the Public
Works GIS Section, who are overseen by the Utilities Technology Coordinator. The City’s wastewater
collection system maps accurately reflect pipe locations and are useful tools for planning maintenance
activities. The maps are checked by line cleaning crews as they are being used with any changes
coordinated with GIS personnel and updated as needed. All updated information is submitted to the GIS
section for correction on all future printed maps.
In addition to the electronic database, the GIS Section also maintains up-to-date hardcopy map books for
reference by maintenance field personnel. Copies of these hardcopy maps are also distributed to various
departments citywide. Tract As-Built maps showing both the sanitary sewer system and storm drain
systems are stored via document imaging with hardcopies housed in the Engineering Division of the
Public Works Department for the City. The maps include the locations of manholes and their ID tags,
siphons, easements, property parcels, pipelines, their depth and direction of flow, and other details. The
GIS section also creates and maintain “atlas books” that serve to provide map reference of the City
through “reporting districts”. Each reporting district is a half-mile by half-mile square that makes
referencing easier for field personnel.
Original sanitary sewer and storm drain system maps are owned and maintained by the Engineering
Division of the Public Works Department. The documents supporting compliance with the requirements
for mapping are as follows:
• Tract Maps – available at the Engineering Division of the Public Works Department.
• Sewer Atlas Maps – located within first responder’s vehicles, at the Public Works Utilities Yard,
and at the Engineering Division of the Public Works Department.
• Storm Drain Atlas Maps – located within first responder’s vehicles, at the Public Works Utilities
Yard, and at the Engineering Division of the Public Works Department.
• Sewer and Storm Drain GIS – Access available at City Hall and the Public Works Utilities Yard.
• 2009 Sewer Master Plan– located at the Engineering Division of the Public Works Department.
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City of Huntington Beach Sewer System Management Plan 25
The GIS Section also maintains the GIS information for the City’s storm drain system. Like the sewer
atlas maps, the storm drain atlas maps are housed in the Engineering Division of the Public Works
Department. Similar to the wastewater collection system maps, the storm drain system maps are regularly
reviewed and updated as needed.
The GIS databases can be accessed via the City’s intranet. These databases are maintained via nightly
server backup by the City’s Information Services Division. Local copies of the databases are backup up
on a monthly basis by the GIS Section.
The hardcopy map books are available for reference either at City Hall, City Corporate Yard, City
Utilities Yard, and the Emergency Operations Center. Copies of both the sewer atlas and storm drain
atlas maps are kept in each Public Works maintenance field personnel/first responder’s vehicles and
updated as needed.
A sample copy of the digitized mapping data is attached (Figure III-1).
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City of Huntington Beach Sewer System Management Plan 26
Figure III-1 – Sewer Facilities GIS Map (sample)
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City of Huntington Beach Sewer System Management Plan 27
Preventative Maintenance
The Order requires the City to describe routine preventive operation and maintenance activities by staff
and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer
system with more frequent cleaning and maintenance targeted at enhanced cleaning service areas. The
Preventive Maintenance (PM) program should have a system to document scheduled and conducted
activities, such as work orders.
Funding for the operation and maintenance of the City’s sanitary sewer system is provided by the City’s
sewer service fee. The sewer service fee was last adjusted the City Council in April 2019 and is dedicated
to providing necessary funds for the sanitary sewer system.
The Wastewater section is composed of 19 full time employees. The organizational structure of the
section is as follows:
Deputy Director of
Public Works-
Utilities
Wastewater
Supervisor
Wastewater
Crewleader
LIFT STATIONS
Wastewater
Leadworker
Senior Pump
Mechanic
Pump Mechanic
COLLECTION
SYSTEMS
Wastewater
Leadworker
Equipment
Operator (4)
Maintenance
Service Worker (6)
SEWER LATERALS
Wastewater
Leadworker
Equipment
Operator
Maintenance
Service Worker
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City of Huntington Beach Sewer System Management Plan 28
Line Cleaning
Currently, the majority of the City’s sewer system is proactively cleaned with all gravity sewer pipe
segments routinely cleaned and serviced every two (2) years.
The Wastewater Section owns and operates one (1) hydro-jetter truck, one (1) hydro-jetter trailer, three
(3) combination high-velocity, hydro-cleaning trucks, and one (1) CCTV equipped truck. Routine
preventative maintenance of the Wastewater equipment is performed by the Fleet Maintenance Personnel
in the Operations and Maintenance Division of the Public Works Department.
Traffic control devices are established by the Equipment Operator and conform to the requirements of the
latest California Manual on Uniform Traffic Control Devices (CA MUTCD) issued by the State of
California, or the latest Work Area Traffic Control Handbook (WATCH) Manual.
Line cleaning work is primarily performed by City forces with contractors utilized on an as-needed basis.
Hydro-jetting is the primary method utilized to remove grease, roots, debris, and other obstructions from
the sewer lines. When necessary, additional methods, such as the use of a chain-flail, are used to remove
calcium buildup and other obstructions. The Leadworker is responsible for ensure the proper cleaning
method used is appropriate for the type of sewer pipe being cleaned, i.e. vitrified clay pipe (VCP),
polyvinyl chloride (PVC), etc. Sanitary sewer grit is disposed of in a grit chamber waste receptacle
housed at the City Yard.
It should also be noted that the City historically treats root cutting as a normal part of line cleaning
operations. A root cutter is carried on one (1) of the four (4) hydro-jet cleaning trucks, and is routinely
used in the field. In addition, a contractor is scheduled to treat certain root locations in two-year treatment
cycles, as needed.
At the beginning of each year, one of the Wastewater Leadworkers is assigned to manage the Line
Cleaning Program and is responsible for scheduling line cleaning work for the rest of year. Under the
general guidance of the Wastewater Crewleader, the Wastewater Leadworker develops a cleaning
schedule that plans routine maintenance activities based on the results of the CCTV inspections, field
observations, associated GIS data, and historical SSOs. Generally, work is planned by scheduling work
via Reporting Districts (RD), and going from North to South and West to East. The Leadworker refers to
progress made in the previous year as part of the planning process for scheduling of work in the current
year. The three (3) cleaning crews generally follow the sewer system’s gravity flow, from the northeast
part of the City to the southwest. Data gathered by CCTV inspections and entered into the GIS database
is analyzed to establish the most effective cleaning schedule in each basin.
Once the schedule is developed, the Wastewater Leadworker develops a cleaning schedule that includes
an estimated breakdown on a day-by-day basis. Work is scheduled such that cleaning begins at the far
upstream end of the sewer segment and proceeds in a downstream direction until all work on the subject
sewer segment has been complete. In the event the crew cannot access a manhole for cleaning
procedures, the Equipment Operator shall immediately notify the Leadworker and document the
occurrence on their Daily Worksheet.
Even with a regular cleaning schedule, some locations may still develop problems. These locations are
placed on an “enhanced cleaning” location list and are cleaned more frequently. A list of the City’s
enhanced cleaning locations is included in Appendix C. The frequency of the cleaning cycle varies
based on the severity of the problem or the possible impact to the surrounding area. These cycles are
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reviewed by Wastewater personnel during the cleaning of the line and adjusted as necessary to ensure the
prevention of future blockages. The City currently has 235 enhanced cleaning locations and assigns two
(2) full-time employees to their maintenance.
Regarding documentation of schedule and conducted work activities, the City uses an in-house,
computerized maintenance management system called HBSMS for recordkeeping and reporting purposes.
These records are kept and maintained by the Wastewater Supervisor.
Lift Station Maintenance
The City’s 27 sewer lift stations are generally reliable. To maintain their reliability the City performs
preventative maintenance on daily, monthly, quarterly, and yearly schedules.
Lift stations are inspected weekly at a minimum. This includes visual inspection of all lift stations,
exercising of valves and replacement of worn parts. Based on system design and capacity, some stations
may require more frequent inspections. In addition to scheduled visits, emergency maintenance is
performed on an as needed basis. Lift station maintenance and repair is performed by a combination of
City forces and specialty contractors.
Wet wells are typically pumped down and cleaned at least four (4) times a year, or more often if
necessary to prevent solids and grease build-up. Inspection of pumps (submersible and dry) and impellers
are typically performed quarterly, but may be adjusted depending on pump motor hours. Inspection and
exercising of all gate and check valves are also performed quarterly to ensure proper working order.
Cleaning and inspection of transducers and back-up floats are performed six (6) times a year to ensure
proper performance. Inspection of lighting and alarm systems are performed weekly. Alarm system
inspections and repairs are coordinated with the Utilities Technology Coordinator.
Hour meters on each motor is reviewed with lead pumps alternated at least weekly. A logbook of motor
hour readings, dates, and maintenance performed is kept at each station. It is the responsibility of staff to
enter any work performed at the station prior to leaving the station.
A quarterly inspection of all electrical motor control equipment is performed to identify poor connections
and worn parts. This inspection includes infrared testing and panel maintenance. Inspection work is
performed by the City Electrician or an appropriately licensed Contractor. Any deficiencies are reported
to the Wastewater Supervisor for attention.
For emergency situations, the City owns 14 portable generators and five (5) onsite, emergency generators
to provide power to the sewer lift stations in the event of an unforeseen power failure and/or planned SCE
outages. A copy of the SCE Rotating Outages Map is included in Figure IV-1.
As part of routine weekly inspections, the onsite emergency back-up generator is visually inspected. At
least quarterly, the generator is operated under load to ensure proper operation per operating permit
requirements. This test conducted by tripping power to the station and observing a successful transfer to
generator power for at least 15 minutes.
The City’s warehouse maintains adequate stock of essential parts and equipment along with additional
pumps and motors for all 27 sewer lift stations. Each lift station is design to be redundant and can handle
normal incoming flows with only one pump. The secondary pump is utilized if the primary pump fails to
operate, or is down for repair. The Wastewater Section owns two (2) 6-inch bypass pumps and six (6) 3-
inch bypass pumps available for emergency use.
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Float switches are also set up to run the pumps in the event of a control panel failure. Lastly, an
automated telemetry system monitors the stations 24-hours a day and reports any potential issues to
standby personnel.
At the beginning of each year, one of the Wastewater Leadworkers is assigned to manage the Lift Station
Program and is responsible for scheduling lift station cleaning to ensure continued and proper operation.
Under the general guidance of the Wastewater Crewleader, the Wastewater Leadworker develops a
cleaning schedule and/or repair schedule that plans routine maintenance activities based proactive,
preventative maintenance practices the help reduce costs and increase equipment reliability and lifespan.
Regarding documentation of schedule and conducted work activities, the City uses an in-house,
computerized maintenance management system called HBSMS for recordkeeping and reporting purposes.
These records are kept and maintained by the Wastewater Supervisor.
As part of lift station inspections the following information is collected: date, time, initials of City
personnel or contractor performing inspection, meter/hour readings for each pump-motor, general
appearance, any maintenance and/or repairs performed, date of maintenance and/or replacement of pump
and equipment, and other remarks as needed for future reference.
In addition, all work performed is recorded in a written “Daily Log” that is collected and compiled by the
Leadwork at the end of the year. The Annual Daily Log Book for each year is kept for a minimum of five
(5) years, or per the City’s Record Retention Policy, whichever is longer in duration.
Manhole Monitoring System
The City of Huntington Beach, Utilities Division installed 27 Smart Cover with sensor technology at
strategic locations in the sewer system pipelines to generate an alert with any potential capacity
constraints and manholes with potential for vandalism or illegal dumping. The sensors trigger alarms in
the case of surcharging beyond preset levels or in the case of intrusion. The Smart Covers are placed in
areas with historic high maintenance and at the area of first discharge proximate to a lift station.
Maintenance is performed in accordance with manufacturer’s recommendations and is contracted out
directly to the Smart Cover vendor. Maintenance is performed on an annual basis and involved
inspection of the unit and replacement of the battery. Defective units are replaced and/or repaired on an
as-needed basis. Replacement/repair records are kept and maintained by the Wastewater Supervisor.
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Figure IV-1 – SCE Rotating Outages Map
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Closed Circuit Television Program
The Wastewater Supervisor oversees the CCTV Inspection Program. All CCTV inspection work is
completed by certified National Association of Sewer Service Companies (NASSCO) Pipeline
Assessment and Certification Program (PACP) trained operator(s) using established PACP coding and
observations. The City intends to CCTV its entire system over the next five (5) years via Contractors,
with the long-term goal of updating Citywide CCTV inspections every 5-10 years. Based upon these
CCTV inspections and evaluations, routine maintenance is tailored to meet the actual needs of the system
including updating the City’s capital improvement program (CIP) for system rehabilitation and
replacement.
The City owns, operations, and maintains one (1) CCTV truck for localized CCTV inspections or sewer
pipeline. The Leadworker overseeing the Line Cleaning Program also serves as the lead coordinator of
the CCTV crew. For large-scale CCTV inspections, certified Contractors are used.
Prior to CCTV inspection, sewers are cleaned by removing grit, loose solids, grease, and any construction
debris that are present. Cleanings are typically completed within 72 hours, and no less than one hour,
prior to inspection. The City crew and/or Contractor traps all debris at the downstream manhole and
properly disposes of debris within the pipeline.
All CCTV cameras have pan-and-tilt capabilities with a minimum of 460 lines of resolutions and meet
Cal-OSHA requirements for operating in the sanitary sewer environment. Video inspection is conducted
at a rate that does not exceed a traverse rate of 30 feet per minute. Video inspections for each pipe
segment, e.g., manhole to manhole, are identified with an initial test screen and completed in accordance
with PACP standards with inspection and reported submitted in a NASSCA-compatible format.
All observations and defects are documented in a database that included the digital video recordings and
digital photographs. Each video clip and photograph provided corresponds to inspection data in the
database and is properly linked to the appropriate video clip and photos. The severity of each defect or
observation is recorded and rated using PACP codes as outlined in NASSCO’s PACP Reference Manual.
A minimum of two (2) photographs of each defect is taken, one (1) with a perspective view and one (1)
with a close-up view. One (1) photograph is required for each lateral connection looking directly at the
connection and from each manhole, from the bottom of the manhole looking up.
Digital photographs in JPEG format are made for all recorded defect observations. JPEG images are
captured at a minimum resolution of 640x480 pixels per inch. At a minimum, all photographs shall be
named consisting of the following descriptions: “from manhole station number”, “to manhole station
number”, and eight digit inspection date.
After CCTV inspections are complete, as submittal review package consisting of a hard drive or DVD(s)
and printed report is prepared. The hard drive or DVD(s) contain the inspection database, videos, and
photo files. The printed report contains the footage calibration report for each camera used and PACP
certificate copies for all CCTV equipment operators.
Once the final review is complete, a final report and submittal is prepared that includes all video
recordings, image files, and databases on a maximum of 20 DVDs or one (1) external hard drive. If a
hard drive is submitted, the submittal shall include the power cord and USB connection cable. DVDs or
the external hard drive, binder cover, and binder spine label shall include the following computer-
generated labels: Public Works Utilities Division – Wastewater Section, City Crew or Contractor Name,
Project Name, Start Date of CCTV Inspections, and Finish Date of CCTV Inspections.
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Sewer Lateral Program
The City of Huntington Beach has a Sewer Lateral Program which has been in place since January 2008.
Per Section 14.54.035 Maintenance and Repair of the Huntington Beach Municipal Code, the:
City will pay the cost of repair and maintenance of all lateral lines from the City-
owned sewer main through the public right-of-way to the private property line. The
owner is responsible for all costs of repair and maintenance of all lateral lines on
private property not within the public right-of-way.
Historically, it was the property owner’s responsibility maintain and repair the entire sewer lateral up to
the point of connection to the public sewer main. This differed from standard municipal practice where
cities take full or partial responsibility for maintaining the public portion of the lateral, with the property
owner responsible for the private side of the lateral. In January 2008, the Municipal Code was updated to
match standard municipal practice and transferred responsibility for maintaining the public portion of the
lateral from the main to the property line to the City of Huntington Beach.
The Sewer Lateral Program is a response driven program that facilitates the repair or replacement of
sewer laterals on an as-needed basis. As part of the Sewer Lateral Program, homeowners experience
problems with their sewer lateral can notify the Public Works Department, Utilities Division, to
coordinate a repair. CCTV inspection of the sewer lateral is conducted by the property owner as part of
the investigation process. Depending on the situation, there are typically two options for repair, e.g. slip
lining or lateral replacement, which is completed by City forces.
As part of the repair, tree roots are cut and a sewer cleanout is added at the property line, typically just
behind the sidewalk. The sewer cleanout designates the transition between the public and private portion
of the sewer lateral and facilitates easier maintenance in the future. The City is responsible for the
replacement, repair, and/or lining of the portion of the sewer within the public right-of-way. Any sewer
replacement, repair, and/or lining on private property remains the responsibility of the owner.
The Sewer Lateral Program is scheduled on a daily basis by the Leadworker under the general oversight
of the Wastewater Crewleader. A four (4) man crew with four (4) service trucks, one (1) backhoe, and
one (1) trailer-jetter implement the Sewer Lateral Program four (4) days a week, 10 hours per day.
All maintenance and repair work conducted as part of the Sewer Lateral Program is documented via the
City’s HBMS Work Order Management System. A copy of the Sewer Lateral Program and procedure is
included in Appendix D.
Rehabilitation and Replacement Plan
Every Enrollee is responsible for developing a rehabilitation and replacement plan to identify and
prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address
each deficiency. The program should include regular visual and CCTV inspections of manholes and
sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. The
rehabilitation and replacement plan should include a CIP that addresses proper management and
protection of the infrastructure assets. The plan shall include a time schedule for implementing the short-
and long-term plans plus a schedule for developing the funds needed for the capital improvement plan.
The City has an adopted Sewer Master Plan dated May 2003 that was recently updated by the firm of
Kennedy-Jenks Consultants. The Sewer Master Plan evaluates the comprehensive condition of the
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Wastewater system including lines and equipment. Update of the City’s Sewer Master Plan is currently
planned to start in 2022 with completion scheduled for Summer 2023.
Per the current Sewer Master Plan, the City’s primary collection system generally appears to have
adequate hydraulic capacity. The short term rehabilitation and replacement plan is focused primarily on
sewer lift station replacement and sewer lining. The City currently has 27 sewer lift stations and budgets
to replace one (1) sewer lift station per year. The current FY 2021-22 budget for sewer lift station
replacement is approximately $4 million per year. The scope of work for each sewer replacement project
includes the full replacement of the sewer lift station, which includes but is not limited to: wet well,
pumps, motors, electrical equipment, telemetry, and appurtenances. Onsite emergency power is included
in projects when feasible. For sewer lining projects, the City dedicates approximately $1 million per year
toward sewer lining. Pipeline sections scheduled for replacement are guided by CCTV inspections and
per feedback received from the Wastewater Supervisor and Wastewater Operations Crewleader based on
current field conditions.
Long-term CIP development is guided by the City’s Sewer Master Plan. Identification of structural
deficiencies in the sewer lines is performed via television inspection of the City’s sewer lines. Damaged
or broken sewer lines, which could result in a sewage spill, are designated as high priority. The lines in
need of repair are evaluated and scheduled to either be slip-lined or replaced.
The City of Huntington Beach adopted a Sewer Service Charge in 2001 and created a Sewer Service
Fund. The Sewer Service Fund revenue is designated solely for the rehabilitation, replacement, repair,
and maintenance of City-owned sewers, sewer lift stations, and sewer related facilities. This is in
accordance with the California Health and Safety Code Section 5470, and is included in Ordinance Title
14 – Water and Sewers, which adds Chapter 14.54 to the Huntington Beach Municipal Code.
Public Works is the City of Huntington Beach’s department responsible for the
sewage collection system. The maintenance program consists of a recordkeeping and
reporting system, a program to address requests for service from the public, an
established cycle for regular cleaning as well as an “Enhanced cleaning list”, a 24-
hour emergency response program, an inspection program, a GIS mapping program,
and a sewer lift station maintenance program.
Table VI-1 denotes the budget for the Wastewater section operations and capital improvements. The FY
2021-22 budget includes $4,000,000 for sewer lift station reconstruction of the Humboldt Lift Station.
TABLE VI-1 -- FY 2020-21 Budget
511185201 Sewer Service Maintenance
00511 Sewer Service Fund
51000 Personnel Services 3.898,354
60000 Operating Expenses 4,323,398
80000 Capital Expenditures 5,097,500
TOTAL 13,319,252
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Training
The City is required to provide training on a regular basis for staff in sanitary sewer system operations
and maintenance, and to ensure that contractors to be appropriately trained.
The City has an ongoing training program for its Public Works employees. As part of this program, the
Wastewater Section personnel have received safety training that includes the following:
• Traffic Flagger - CalTrans Flagger Training Traffic and Driver Safety
• Use of Personal Protective Equipment
• Lockout-Tagout Programs
Confined Space Entry -OSHA 29 CFR 1910.146
• Permit-required Confined Space standards for general industry - OSHA Compliance
• Confined Space Rescue
• Confined Space Entry Fall Protection - OSHA Compliant Safety Training
• NFPA 70e Arc Flash
• SCBA & Respiratory Training
• Sanitary Sewer Overflows - Waste Discharge Requirements Training
• Trenching & Excavation Safety
• OSHA health precautions related to working around and with raw sewage including blood-borne
pathogens.
The Wastewater Supervisor, with support from the Utilities Division Secretary, is responsible for keeping
training records and ensuring that training and refresher courses are scheduled as needed.
Wastewater personnel have current certificates for the following, with current copies of all required
certificates and training documentation maintained and stored by the Wastewater Supervisor at the Public
Works Utilities Yard Administration Building:
• California Water Environment Association (CWEA) (13 employees)
• Grade 1 Collection System Maintenance Certification (5 employees)
• Grade 2 Collection System Maintenance Certification (2 employees)
• Grade 3 Collection System Maintenance Certification (2 employees)
• Grade 4 Collection System Maintenance Certification (3 employees)
Copies of each employees’ certifications are included in Appendix E.
Lastly, contractors working on wastewater infrastructure within the City of Huntington Beach are
required to have the appropriate licenses and permits are required by law. For CIP projects, contractor
license requirements are included in the Notice Inviting Bids and within the Project Bid Documents. For
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contractors utilized for sewer maintenance or repair work, the Wastewater Supervisor or Wastewater
Crewleader is responsible for verifying that the contractor is appropriately licensed and certified.
Equipment and Replacement
Each Enrollee is required to provide equipment and replacement part inventories, including identification
of critical replacement parts for the operation and maintenance of its sanitary sewer system. A copy of
the Wastewater Asset List in included in Table VII-1 below.
In addition, the City’s warehouse maintains adequate stock of essential parts and equipment along with
additional pumps and motors for all 27 sewer lift stations. The Wastewater Section also owns two (2) 6-
inch bypass pumps and six (6) 3-inch bypass pumps available for emergency use.
For emergency situations, the City owns 14 portable generators and six (6) onsite, emergency generators
to provide power to the sewer lift stations in the event of an unforeseen power failure and/or planned SCE
outages.
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Table VII-1 –Wastewater Asset List
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SECTION 5 – DESIGN AND PERFORMANCE PROVISIONS
This chapter references the design and construction standards and specifications for new sewer systems,
pump stations, and other appurtenances, and for the rehabilitation and repair of existing sewer systems.
Also included are the procedures and standards for the inspections and testing of these facilities.
The Order requires the following design and performance provisions:
a. Design and construction standards and specifications for the installation of new sanitary sewer
systems, pump stations, and other appurtenances; and for the rehabilitation and repair of existing
sanitary sewer systems; and
b. Procedures and standards for inspecting and testing the installation of new sewers, pumps, and
other appurtenances and for rehabilitation and repair projects.
Design of the City’s sanitary sewer system is performed by licensed California registered civil engineers
under the general oversight of the City Engineer. Construction management, inspection, and testing is
performed by qualified City personnel or consultant firms, also under the general oversight of the City
Engineer. Contractors must be appropriately licensed and insured.
Design and Construction Standards and Specifications, and Standards for the Inspection
and Testing of New Sewer Facilities
“GREENBOOK” Standard Specifications for Public Works Construction, latest edition
The City utilizes the latest edition of the “Standard Specifications for Public Works Construction” or
“Greenbook” specifications for general construction and inspection of sewer facilities. The “Greenbook”
is a readily available document, which is utilized by the majority of public agencies in Southern
California and throughout the United States. Due to its large size and regular update every three (3)
years, it is not included in this Plan.
City of Huntington Beach Standard Plans, Section 500
The City’s Standard Plans and Specifications provides specific design criteria for construction and
inspection for the sanitary sewage system. The City Standard Drawings (Section 500) can be accessed on
the City’s website at the following link:
https://www.huntingtonbeachca.gov/government/departments/public_works/standard_plans.cfm
City of Huntington Beach Sewer Master Plan
The City utilizes the City of Huntington Beach Sewer Master Plan, Final Report, May 2003, by Kennedy
Jenks Consultants, to prioritize Sewer Lift Station replacement and gravity sewer segments that are
considered to be hydraulically deficient.
City of Huntington Beach Sewer Lift Station Design Manual
The City utilizes the City of Huntington Beach Sewer Lift Station Design Manual, by Camp Dresser &
McKee Inc., August 2001, to provide a consistent and uniform design criteria for the replacement of City
owned Sewer Lift Stations.
At Sewer Lift Stations, wherever possible, the City has installed natural gas powered site generators to
provide a redundant energy supply in case of electrical power outage. The City also has mobile trailer
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mounted generators available to power the Sewer Lift Stations that lack onsite backup generators. The
City also has the capability to pump sewage with mobile diesel powered pumps, which couple to the
existing force mains at each Sewer Lift Station.
City of Huntington Beach, Design Standards for Instrumentation, Controls, and Electrical
The City recently developed design standards for instrumentation, controls, and electrical equipment
installations for SCADA equipment for Utilities Division facilities. The purpose of the document is to
standardize controls system design and implementation across Utilities Division infrastructure.
Standard Plans and Specifications for Private Sewer Lift Stations
The City has drafted a set of requirements for privately owned sewer lift stations. These standards are not
yet incorporated into a City of Huntington Beach Standard Plan, or Standard Specification. However, the
City anticipates the adoption of these Standard Plans and Specifications in the near future. These
standards will allow the City’s sewer maintenance personnel to respond to emergency disruptions of
service at private facilities, with standard City equipment, such as portable pumps and generators.
Compliance Documents
The City’s 2003 Sewer Master Plan, prepared by Kennedy-Jenks Consultants in 2003 can be found in
Appendix F. The Sewer Capacity Analysis, prepared by AKM Consulting Engineers in 2009 can be
found in Appendix G. The Sewer Lift Station Priority List, which is a “living” list, subject to change,
can be found in Appendix H.
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SECTION 6 – OVERFLOW EMERGENCY RESPONSE PLAN
Under the Order, each Enrollee shall develop and implement an Overflow Emergency Response Plan that
identifies measures to protect public health and the environment.
At a minimum, this plan must include the following:
a. Proper notification procedures so that the primary responders and regulatory agencies are
informed of all SSOs in a timely manner;
b. A program to ensure an appropriate response to all overflows;
c. Procedures to ensure prompt notification to appropriate regulatory agencies and other
potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc.) of
all SSOs that potentially affect public health or reach the Waters of the State in accordance with
the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code,
other State Law, and other applicable Regional Water Board WDRs of NPDES permit
requirements. The SSMP should identify the officials who will receive immediate notification;
d. Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the
Emergency Response Plan and are appropriately trained;
e. Procedure to address emergency operations, such as traffic and crowd control and other
necessary response activities; and
f. A program to ensure that all reasonable steps are taken to contain and prevent the discharge of
untreated and partially treated wastewater to Waters of the United States and to minimize or
correct any adverse impact on the environment resulting from the SSOs, including such
accelerated or additional monitoring as may be necessary to determine the nature and impact of
the discharge.
In 2002, the City developed an SSO Emergency Response Plan, to meet the aforementioned criteria. All
public spills, and any known private spills that reach storm drain facilities, are reported to the State Water
Resources Control Board via the California Integrated Water Quality System Project (CIWQS) online
reporting program.
All discharges of sewage, whether a sanitary sewer overflow or a subsurface sewer leak, shall be first be
reported to the Public Works Department, Utilities Division. Leadworkers or a higher position will make
the initial data submission to CIWQS. The Wastewater Section Supervisor or his/her designee, will be
responsible for reporting all discharges of sewage immediately to applicable Federal, State, regional and
local agencies. The California Emergency Management Agency and the Regional Water Quality Control
Board are contacted by telephone. If the spill enters a county channel, the County of Orange
Environmental Resources Department is notified by telephone. The Orange County Health Care Agency
and the Regional Water Quality Control Board are also provided a copy of the spill report, normally via
facsimile copy. After the draft SSO report is input into CIWQS by the Wastewater Section Supervisor,
the Deputy Director of Public Works-Utilities certifies the final report and submits it to the SWRCB.
Any discharge caused by defects in the system that cannot be corrected by the Utilities Division through
normal maintenance efforts will be referred to the Engineering Division for assessment and recommended
action.
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Discharges that are determined to be caused by activities on private property will be directed to the Public
Works Department, Wastewater Section for cleanup, billing and agency notifications.
Compliance Documents
The SSO Emergency Response Plan is documented as Administrative Regulation AR808, a copy of
which is included in Appendix I.
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SECTION 7 – FATS, OILS, AND GREASE CONTROL PROGRAM
Under the Order, each Enrollee is required to evaluate its service area to determine whether a FOG
Program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must
provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare
and implement a FOG source control program to reduce the amount of these substances discharged to
the sanitary sewer system. This plan shall include the following as appropriate:
a. An implementation plan and schedule for a public education outreach program that promotes
proper disposal of FOG;
b. A plan and schedule for the disposal of FOG generated within the sanitary sewer system service
area. This may include a list of acceptable disposal facilities and/or additional facilities needed
to adequately dispose of FOG generated within a sanitary sewer system service area;
c. The legal authority to prohibit discharges to the system and identify measures to prevent SSOs
and blockages caused by FOG;
d. Requirements to install grease removal devices (such as traps or interceptors), design standards
for the removal devices maintenance requirements, BMP requirements, record keeping and
reporting requirements.
e. Authority to inspect grease producing facilities, enforcement authorities, and whether the
Enrollee has sufficient staff to inspect and enforce the FOG ordinance;
f. An identification of sanitary sewer system sections subject to FOG blockages and establishment
of a cleaning maintenance schedule for each section; and
g. Development and implementation of source control measures for all sources of FOG discharged
to the sanitary sewer system for each section identified in (f) above.
FOG Program Development and Implementation
The City of Huntington Beach FOG Control Program was initially developed and implemented in 2004 as
a preventative measure to reduce the potential for SSOs. The development of the FOG Control Program
included the following elements that were the foundation of the program development and
implementation phase:
• Assessment of the sources of sanitary sewer overflows;
• Inventorying grease producing food service establishments (FSEs);
• Adoption of a FOG ordinance (Control and Regulations of Fats, Oils, & Grease ordinance);
• Adoption of a fee resolution to fund the program;
• Identifying resources and staff to develop and implement the FOG Control Program;
• Implementation of a FOG Control Inspection program; and
• Outreach to the public.
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The program was developed in collaboration with the OC SAN and member agencies as a shared-cost
cooperative effort to develop and implement FOG Control Programs that met the requirements of the
2004 SSO WDR and that were consistent between the member agencies. The cooperative collaboration
included the development of the FOG Control Program Best Management Practices (BMPs) Training
Manual for Food Service Establishments (Appendix J) and the FOG Impact Study (Appendix K).
The program has undergone some minor changes since its inception in 2004 with adoption of the
amended FOG ordinance (Municipal Code Section 14.56) as the most notable programmatic change.
Assessment of Sources of Sanitary Sewer Overflows (SSOs)
In 2004, City staff conducted an informal review of SSOs from the City’s sanitary sewer system in the
previous three years (2001-2003) to determine the cause of the SSOs. Although at the time of the
informal review there were no formal records kept regarding the source of the SSOs, it was estimated that
FOG related blockages resulted in more than half of the SSOs. This estimate was based on anecdotal
evidence and historical knowledge of “enhanced cleaning areas” that were known to accumulate grease.
Inventory of Grease Producing Food Service Establishments
The City continually updates its inventory of grease producing FSEs on a monthly basis. This process is
initiated at the beginning of every month by staff reviewing all business licenses issued to FSEs the
previous month and assessing the need to include the FSE(s) in the FOG Control Inspection program.
The basis for inclusion in the program is whether the FSE processes and/or prepares beef, poultry, or fish.
This may require a site visit by City staff to confirm if the menu is not available online. The inventory of
FSEs in the FOG Control Inspection program ranges between 270 to 300 FSEs.
The inventory is divided into two categories; FSEs with a grease control device (GCD), which includes
mechanical grease interceptors and/o gravity grease interceptors, and FSEs without a GCD. The current
inventory of FSEs in the FOG Control Program has 286 FSEs of which 70% (201 FSEs) have a GCD and
30% (85 FSEs) do not have a GCD.
Adoption of FOG Ordinance
The City adopted the Control and Regulation of Fats, Oils, and Grease Ordinance in 2004 (Municipal
Code Section 14.56) to grant the legal authority to:
i. Declare sewer system overflows as a public nuisance;
ii. Require FOG pre-treatment for FOG producing FSEs;
iii. Grant City staff authority to conduct inspections under the FOG Control Inspection program;
iv. Establish a minimum frequency for maintenance of FOG pre-treatment devices;
v. Require the implementation of FOG best management practices (BMPs);
vi. Establish enforcement penalties and cost recovery procedures for violations of the FOG ordinance
and/or SSOs.
In 2013, the City amended the Control and Regulation of Fats, Oils, and Grease ordinance to include the
following provisions:
i. FOG pre-treatment required of existing FSEs that under-go a change in ownership;
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ii. FOG pre-treatment required of FSEs that apply for building permits in excess of $50,000 in
improvements or involving one or a combination of the following:
a. Under slab plumbing in the food processing/preparation area;
b. 30% increase in the net public seating area;
c. 30% increase in the kitchen area;
d. Any change in the size or type of food preparation equipment.
iii. Authorizes the Director of Public Works to require FSEs that have two or more SSOs with a one
year period or three within a five year period to install FOG pre-treatment;
iv. Require routine cleaning of private sewer laterals at a minimum frequency that prevents SSOs
from occurring and that no more than 25% of the sewer lateral capacity is to be impacted by the
accumulation of FOG or other substances.
Adoption of Fee Resolution
In 2004, the City adopted a Fee Resolution (Resolution No. 2004-89) to establish a fee structure to charge
FOG producing FSEs enrolled in the FOG Inspection program a monthly fee (FOG Control Fee) to fund
the FOG Control program. The FOG Control Fee is a two-tiered monthly fee that is assessed in a similar
fashion to the utility user fee. The first tier is for FSEs that have FOG pre-treatment. These FSEs are
charged a lower rate of approximately $0.40/day. The second tier is for FSEs that do not have a FOG pre-
treatment device. These FSEs are charged approximately $1.05/day. The higher rate for FSEs without
FOG pre-treatment was established to fund the additional inspection costs of these facilities as they are
inspected bi-annually year versus FSEs that have FOG pre-treatment that are inspected annually.
Identifying Resources & Staff to Develop and Implement the FOG Control Program
Following the initial assessment 2004 of the FSEs that would be enrolled in the FOG Control Program,
the City identified the staffing and resources required to develop and administer a FOG Control Program.
The initial assessment in 2004 identified approximately 300 FSEs as potential enrollees in the FOG
Control Program. This initial assessment was used as a baseline to assess the staffing and other required
resources. Based on this initial assessment, the City identified the need to hire at least one full time
employee and augment the hiring of the new employee with assistance from Wastewater staff from the
Department of Public Works’ Utilities Division.
In 2005, the City hired an Environmental Specialist to develop and administer the FOG Control Program.
Over the years, the program has dovetailed with the Storm Water/Urban Runoff program and now has
two Environmental Specialists that report to the Environmental Services Manager administering the FOG
Control Program.
The Environmental Specialists coordinate with the Wastewater Section staff to respond to SSOs, identify
potential “enhanced cleaning areas” in the sanitary sewer system, conduct CCTV inspections of sewer
mains and laterals, and conduct training and outreach to the public.
Implementation of FOG Control Inspection Program
The FOG Control Program consists of the following elements:
• Identification of potential FOG Control Inspection Program enrollees;
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• Inspection of FSEs in the FOG Control Inspection Program;
• CCTV inspection of sewer laterals.
Identification of FSEs to Enroll in FOG Control Inspection Program
On a monthly basis, Environmental Specialists administering the FOG Control Program review the City’s
business license database to identify new FSEs that would potentially need to be enrolled into the FOG
Control Inspection Program. Staff confirms the status by reviewing the menu (if available) or conducting
a site visit once the FSE has opened for business. Once confirmed, the new FSEs are enrolled and
inspected at least once a calendar year.
Inspection of FSEs in the FOG Control Inspection Program
The FOG Control Inspection Program consists of two tiers; high priority and low priority. The FSEs that
have a GCD are considered a lower threat to introducing FOG to the City’s sanitary sewer system and are
thus designated a low priority facility and inspected only once a calendar year. The FSEs without any
FOG pre-treatment are categorized as high priority since there is a greater potential for these FSEs to
introduce FOG into the City’s sanitary sewer system. These facilities are inspected at least twice a
calendar year.
Minimum FOG Best Management Practices (BMPs)
All FSEs in the FOG Control Program are required to implement the minimum FOG BMPs. These
include proper disposal of waste oil/grease, dry wiping cookware/serving utensils to remove food and
grease, wiping down of hood filters prior to washing, using absorbent to clean grease spills, and training
staff every six months and all new hires within two weeks of hire.
In addition to the minimum BMPs, FSEs with FOG pre-treatment are required to service the GCD on a
quarterly basis at minimum. This is the minimum requirement and FSEs that consistently have FOG
percentages above 25% of the total hydraulic volume of the GCD are required to increase the service
frequency to every two months or even monthly in order to prevent exceeding the 25% FOG threshold.
Other additional BMPs include requiring FSEs to service internal (kitchen) and external sewer laterals on
a routine basis to remove FOG build-up in the lines.
The most important element of all of the BMPs is the employee training. City staff provides FSEs a copy
of the FOG Training Manual at the time of the initial inspection. The FOG Training Manual (Appendix
J) is a three ring binder that includes all of the minimum BMPs required and an Employee Training Log
to document all training. The FOG Training Manual also includes a DVD with all of the training
materials and BMPs in four languages; English, Spanish, Mandarin, and Vietnamese.
Outreach to the Public
The City has developed a FOG Program webpage on its website
https://www.huntingtonbeachca.gov/government/departments/public_works/fog/. The webpage targets
both the general public and FSEs enrolled in the FOG Control Inspection Program. The webpage
contains information for the general public on methods of how to properly dispose of FOG, and how to
prevent FOG blockages.
For FSEs in the FOG Control Inspection Program, the webpage includes links to the FOG Training
Manual that FSEs can download and/or print and links to the FOG training videos in English and Spanish.
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Record Keeping and Reporting
FSE’s are responsible for maintaining training logs, GCD service records, and grease collection/disposal
records for a minimum of four (4) years. All records are kept onsite by FSE’s and made available during
their routine inspections. Although not a mandatory requirement, the City provides regular reports on the
FOG program to the SWRCB as part of its Annual NPDES Report submittal.
Compliance Documents
The FOG Training Manual for Food Service Establishments is included in Appendix J and FOG Impact
Study is included in Appendix K.
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SECTION 8 – SYSTEM EVALUATION AND CAPACITY
ASSURANCE PLAN
The Order requires that each Enrollee shall prepare and implement a capital improvement program (CIP)
that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow
conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must
include:
a. Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are
experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation
must provide estimates of peak flows (including flows from SSOs that escape from the system)
associated with conditions similar to those causing overflow events, estimates of the capacity of
key system components, hydraulic deficiencies (including components of the system with limiting
capacity) and the major sources that contribute to the peak flows associated with overflow
events;
b. Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation
identified in (a) above to establish appropriate design criteria; and
c. Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to
address identified hydraulic deficiencies, including prioritization, alternative analysis, and
schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and
redundancy in pumping capacity, and storage facilities. The CIP shall include an
implementation schedule and shall identify sources of funding.
d. Schedule: The enrollee shall develop a schedule of completion dates for all portions of the
capital improvement program developed in (a) – (c) above. This schedule shall be reviewed and
updated consistent with the SSMP review and update requirements as described in Section D. 14.
Evaluation
The City utilizes the City of Huntington Beach Sewer Master Plan, Final Report, May 2003, by Kennedy
Jenks Consultants, to prioritize sewer lift station replacement and the replacement of those gravity sewer
segments that are considered hydraulically deficient. The evaluation included a limited field flow
monitoring program to obtain actual field measure wastewater data and a desktop I&I analysis to assess
potential I&I areas of the City. The recommended capital improvements within the report were
developed to correct system deficiencies, provide the ability to serve future growth, and to replace aging
infrastructure to improve system reliability.
The City’s 27 sewer lift stations were also analyzed as part of the Sewer Master Plan. Based on this
analysis, and with input from the City’s maintenance staff, a priority list was established for rehabilitation
and/or replacement of these lift stations.
Although the City is approximately 97% built out with only a minimal increase in future wastewater
flows projected, the Sewer Master Plan identified possible deficiencies for further site specific evaluation
in approximately nine miles (or less than 3%) of the entire gravity system. In 2008, the City completed
an evaluation of those segments that exceeded the design criteria for “new” sewers. It was found that in
all but two cases, the actual flow in the pipes was less than identified in the Sewer Master Plan’s desktop
analysis. One segment, located on Beach Blvd., was upsized in 2016. The other segment was located
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immediately downstream of the Edinger Lift Station. Modifications to that sewer lift station were made
to limit the amount of flow discharged to this segment.
With these two improvements, the City’s gravity sewer system does not exhibit any capacity issues, based
on existing uses. In the event properties are redeveloped to a higher density that might impact the
downstream sewer system, those property owners are required to provide an engineering analysis and
make the necessary downstream improvements as a condition of approval of those projects.
Design Criteria
The City utilizes industry standards as the design criteria for its sanitary sewer system. All design work is
conducted by registered California professional engineers and all contractors are required to be
appropriately license and insured. The City required that all sewer infrastructure design be compliant
with the “Standard Specifications for Public Works Construction” or “Greenbook”, current edition, the
City of Huntington Beach Standard Plans, the City of Huntington Beach Sewer Lift Station Design
Manual, and City of Huntington Beach Design Standards for Instrumentation, Controls, and Electrical,
along with all other relevant building code standards and regulations.
Wastewater flow criteria such as, but not limited to, land use wastewater generation factors, peaking
factor, I&I, design capacity, pumping capacity, wet well sizing, and other design criteria is detailed and
including within the City’s Sewer Master Plan, included as Appendix F.
Capacity Enhancement Measures
The City has incorporated several capacity enhancement measures into its sanitary sewer system. The
City has an I&I program that rehabilitated existing sewer pipe via in situ lining technology to prevent
storm water and groundwater from entering the system. The City’s CCTV Inspection Program and
proactive Line Cleaning Program ensure the sanitary sewer system can handle its wastewater flows as
design. The CCTV Inspection Program provides the City with visual data on internal deficiencies while
the Line Cleaning Program keeps the sanitary sewer lines free of accumulations of FOG, roots, and other
debris.
The City also updated its CIP to regularly fund a sewer lining projects as part of the I&I program.
Approximately, $1 million is dedicated annually toward this program. Furthermore, the City budgets for
the replacement of one (1) sewer lift station per year to ensure that every sewer lift station is appropriately
sized and in good working condition to handle its design flow.
As a result of the City’s sewer master planning efforts, Chapter 14.36 of the City’s Municipal Code was
updated to increase the sewer connection fee commensurate with the necessary capital improvements.
The projects identified within the 2003 Sewer Master Plan report as being hydraulically deficient have
already been replaced or remediated. The City considers the 2003 Sewer Master Plan viable, since trends
in the generation of sewage in Huntington Beach have shown a decrease in sewage per capita and an
overall decrease for the City as a whole even though the City’s population has increased since 2003. Data
from the OC San supports this conclusion. The decline in sewage flows can be attributed to a trend
towards water conservation and a decline in infiltration and inflow resulting from the City providing
aggressive sewer lining projects.
To further substantiate the adequacy of the 2003 Sewer Master Plan, the City will undergo a flow analysis
study in key segments of the collection system and compare the actual flows to the flows and capacities
provided in the 2003 document. The study is currently planned to be implemented as part of the City’s
2022 Sewer Master Plan Update.
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Schedule
The City’s current CIP lists improvements to the sanitary sewer system for the next five (5) years. The
CIP is periodically reviewed with changes being made to the project list and start dates to meet the
changing needs of the City. The CIP also contains budgetary cost projections for the listed projects.
Funding is provided for the replacement and rehabilitation of the City’s sanitary sewer by the Sewer
Enterprise Fund balance.
Since adoption of the Sewer Master Plan, sewer lift stations B and #15 have been eliminated and twelve
lift stations have been rebuilt. The City has sufficient sewer funding and plans to continue with replacing
aged sewer lift stations at an average rate of one (1) sewer lift station per year, as needed. In addition to
the replacement of aged sewer list stations, the City has also installed magnetic flow meters, and the
SCADA capability adequate to capture flow data from these newer lift stations.
Regarding sewer pipelines, the City regular allocates funds for sewer lining every year. Replacement
and/or upsizing of sewer pipe is performed on an as-needed basis. The City is currently plans to update
its Sewer Master Plan starting in 2022. Future CIP budgets will be adjusted in consideration of CIP
project recommendations provided as part of the Sewer Master Plan Update.
8.1 Compliance Documents
The City’s 2003 Sewer Master Plan, prepared by Kennedy-Jenks Consultants in 2003 can be found in
Appendix F. The Sewer Capacity Analysis, prepared by AKM Consulting Engineers in 2009 can be
found in Appendix G. The Sewer Lift Station Priority List, which is a “living” list, subject to change,
can be found in Appendix H.
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SECTION 9 – MONITORING, MEASUREMENT, AND PROGRAM
MODIFICATIONS
Under the Order, Enrollees shall monitor and measure the effectiveness of the SSMP and shall make
modifications as necessary to maintain the program’s effectiveness. This section describes City of
Huntington Beach’s monitoring, measurement and program modification program.
Under the Order, the Enrollee shall:
a. Maintain relevant information to establish and prioritize appropriate SSMP activities;
b. Monitor the implementation and, where appropriate, measure the effectiveness of each element
of the SSMP;
c. Assess the success of preventive maintenance activities;
d. Update program elements, as appropriate, based on monitoring of performance
evaluations; and
e. Identify and illustrate SSO trends, including frequency, location and volume.
Performance Measure Identification
Improved wastewater infrastructure performance is a core task of any properly managed utility. The City
of Huntington Beach is committed to continuous improvement by:
• Utilizing a formalized program for continuous improvement
• Institutionalizing continual evaluation of its performance
• Identifying opportunities for continuous improvement
To accomplish the above goals, the City of Huntington Beach has established a number of performance
measures and routinely monitors progress in meeting those performance measures. The performance
measures relating to each SSMP program element are listed in the following subsections.
Goals
The overall goal of the SSMP is to achieve zero preventable SSOs. While the City of Huntington Beach
recognizes that US EPA and State of California regulatory agencies are encouraging a zero SSO goal, the
random and unexpected nature of many SSO events make it challenging to achieve a goal of zero. SSOs
that are caused by such acts as vandalism, contractor or property owner “hits,” excessive customer
discharge of FOG or extreme weather events that are potentially able to be minimized by the utility,
cannot always be prevented or totally eliminated.
Consequently, the City of Huntington Beach has established a performance measure of zero preventable
SSOs. SSO events will continue to be tracked by the City of Huntington Beach for cause and for location
to identify “enhanced cleaning service areas” for additional preventive maintenance activities, but overall
success of the program will be measured by progress in reducing the number of preventable SSO events
towards an ultimate goal of zero preventable SSOs.
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Organization
The City of Huntington Beach has established an effective organizational structure for sewer
management, operations and maintenance. The success of this structure depends, however, in retaining
existing staff and in filling those staff positions that do become vacant with skilled and talented
individuals. To measure organizational success, the City of Huntington Beach will monitor:
• Staff resignations as a percent of filled positions
• Staff vacancy rate as a percent of budgeted positions
• Staff training and certification expiration and renewals
Establishment of a performance goal associated with the performance measure for staff resignations may
need to take unavoidable resignations, such as those due to retirements or disability, into account.
Legal Authority
The City of Huntington Beach has well-defined legal authority in place for the SSMP programs. No
additional goals or performance measures are needed in this area at this time.
Operation and Maintenance Program
The City of Huntington Beach has established a number of performance measures for collection system
O&M. The following lists the key performance measures for the SSMP program:
• Miles of sewer cleaned
• Miles of laterals cleaned
• Miles of sewers inspected
• Miles of sewer repaired/replaced
• Number of laterals repaired
• Number of sewer cleanouts installed
• Number of sewer investigations
• Number of manholes treated (roach control)
• Number of stoppages cleared
• Number of SSOs
• Number of wet wells cleaned
• Number of pump station inspections
• Miles of force mains walked for visual inspection
• Number of force main air relief valves inspected
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These performance measures are reported in the Annual Sewer Service Fund Performance Audit as
codified by Huntington Beach Municipal Code 14.54.070.
Overflow Emergency Response Program (OERP)
The following performance measures will be tracked to monitor OERP performance:
• Time elapsed from SSO notification call received to time responders arrive on-site
• Time elapsed until overflow is controlled
Fats, Oils and Grease (FOG) Control Program
The following performance measures will be tracked to monitor FOG control effectiveness:
• Number of grease-related SSO events
• Number of Food Service Establishment (FSE) inspections performed
• Number of FSE enforcement actions initiated
• Number of FSE enforcement actions resolve
Design and Performance Provisions
The following performance measures will be tracked to monitor the effectiveness of the City of
Huntington Beach’s design and construction standards and specifications:
• Number of warranty inspections completed
• Percent of warranty inspections requiring follow-up work by the contractor
System Evaluation and Capacity Assurance Plan (SECAP)
The following performance measures will be tracked to monitor SECAP performance:
• Number of capacity-related SSO events (including wet weather-related SSOs)
• Number of recommended Capacity Enhancement CIP Projects completed
Monitoring, Program Modifications and Program Audits
The following performance measures will be tracked to monitor the effectiveness of the
Monitoring program:
• On-time completion of bi-annual SSMP program review and self-audit
Communication Program
The following performance measures will be tracked to monitor the effectiveness of the
Communications program:
• Number of public information brochures, newsletters, or similar materials distributed
• Number of public education events attended
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• Number of public education presentations completed
Program Modification Plan
The success of the SSMP program elements should lead to a reduction of SSOs within the City of
Huntington Beach collection system. If no reduction in SSOs is seen, the program elements will be
critically reviewed to determine areas for improvement. Those program elements will be modified as
needed to improve performance.
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SECTION 10 – SSMP PROGRAM AUDITS
As a part of the SSMP, the permittee shall conduct periodic internal audits, appropriate to the size of the
system and the number of SSOs. At a minimum, these audits must occur every two years and a report
must be prepared and kept on file. This audit shall focus on evaluation the effectiveness of the SSMP and
the Enrollees compliance with the SSMP requirements identified in this subsection (D.13), including
identification of any deficiencies in the SSMP and steps to correct them.
Compliance Summary
The City uses the SSMP update process to identify actions for improving how it manages, operates, and
maintains the collection system. This process identifies the tasks and actions that are required to meet
SSMP goals and defines and prioritizes them. Resourcing and planning for delivery of the actions
identified in the SSMP audit are incorporated into the City’s strategic planning process, described in
Section 9 - Monitoring, Measurement and Program Modifications.
Schedule of Program Audits and Updates
The City monitors the performance of the collection system on an on-going basis through performance
reviews. It also performs a formal audit of its SSMP every two years in accordance with the WDRs. The
two-year frequency is the maximum allowed by the regulation; however this frequency is appropriate to
the size of the City’s collection system and the historical number of overflows, and should be sufficient to
identify any necessary improvements to the SSMP. The City will assess the need to audit the SSMP more
frequently based on the performance of the sanitary sewer system using information from the key
performance indicators and input from the Wastewater Department staff. Every five years, the City
formally updates and recertifies the SSMP. Table 10-1 shows the timeline for SSMP audits and updates
for the last five years and the anticipated schedule for the next five years.
SSMP Audit and Update Schedule
Year Task
2020 5 year SSMP update. Project/task commenced in 2019 and completed February 2021,
revised in November 2021.
2023 Biennial self-audit to commence in late 2022.
2025 Biennial self-audit to commence in late 2024. Commence review and update of SSMP.
2026 5 year SSMP update.
Program Audit and Update Process
A team composed of City staff and management directly involved in the development and administration
of the elements of the SSMP will be formed once every two (2) years to perform biennial self-audits in
accordance with regulatory requirements for SSMP Program Audits. The team will be led by the Deputy
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Director of Public Works-Utilities and will meet in a series of in-person meetings over the course of
approximately three months to evaluate the effectiveness of each SSMP element, identify any
deficiencies, and make recommendations for improvements and updates. This will be conducted by
answering a set of questions developed specifically for the purpose of the audit for each element of the
SSMP. It also includes referencing and reviewing performance reports and capacity reports, flows, and
other important metrics gathered in the past two years. These findings will be documented in an audit
report. Upon completion of the audit, a quality control review of the audit report will be performed, with a
focus on consistency, completeness, and inclusion of references and attachments as appropriate. The final
audit report will be reviewed by the City’s LRO (Deputy Director of Public Works-Utilities) before final
acceptance. Audit reports and related materials will be maintained in a hard copy and an electronic copy.
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SECTION 11 – COMMUNICATIONS
The Enrollee shall communicate on a regular basis with the public on the development, implementation
and performance of its SSMP. The communication system shall provide the public the opportunity to
provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to
the Enrollee’s sanitary sewer system.
Compliance Summary
The City maintains a website (https://www.huntingtonbeach.gov/SSMP) to inform the public about the
Sewer System Management Program. The website provides a full version of the SSMP, including all
attachments, for public review. The City’s website is an effective communication source for providing
information and news to the public. The website also provides information on reporting sewer system
issues; includes phone numbers for reporting purposes during and after business hours.
The City uses an electronic application called MyHB for use with both iPhones and Android systems.
This application is a work-order system that allows the public to report issues of concern anywhere in the
City (sewer non-emergency, storm drain non-emergency, odor issues, etc.). The City’s SSMP website
includes a direct link to report sewer non-emergency issues.
During FOG inspections, City staff provides information to business operators on protecting the sewer
system, avoiding sewer overflows, and how to report sewer related issues.
The City’s plan of communication with systems that are tributary consists of maintaining constant
communication with neighboring agencies. Throughout the year, the City has several opportunities to
regularly meet and communicate with local agencies through the CA WDR Group Meetings. The
Wastewater Supervisor attends these meetings. The focus of the CA WDR Group is share information on
everything related to sanitary sewer systems, including SSO notification, monitoring, reporting and
requirements.
Compliance Documents
The FOG Control Program Best Management Practices Training Manual for Food Service Establishments
is included in Appendix J. Examples of Public Outreach are included in Appendix L.
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ABBREVIATIONS / ACRONYMS
AB Assembly Bill
BAT Best Available Technology
BC Brown and Caldwell
BMP Best Management Practice
CCTV Closed-Circuit Television
CFR Code of Federal Regulations
CIP Capital Improvement Program
CM Corrective Maintenance
CMMS Computerized Maintenance Management System
CWEA California Water Environment Association
ERP Emergency Response Plan
FSE Food Service Establishment
FOG Fats, Oils, and Grease
GPS Global Positioning System
I/I Inflow / Infiltration
IERP Integrated Emergency Response Plan
MRP Monitoring and Reporting Program
O&M Operation and Maintenance
OCHCA Orange County Health Care Agency
OC SAN Orange County Sanitation District
OES Office of Emergency Services
Order State Water Resources Control Board (SWRCB), Order No. 2006-0003
Pd Predictive Maintenance
PM Preventative Maintenance
PMP Preventative Maintenance Program
R&R Rehabilitation and Replacement
RWQCB Regional Water Quality Control Board
SOP Standard Operating Procedure or Standard Maintenance Procedure
SSO Sanitary Sewer Overflow and any sewer spill or overflow of sewage
SSMP Sewer System Management Plan
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WDR Waste Discharge Requirements
WWTP Wastewater Treatment Plant
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APPENDICES
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APPENDIX A - SWRCB Order No. 2006-003
141
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as “State
Water Board”, finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public
entities that own or operate sanitary sewer systems greater than one mile in
length that collect and/or convey untreated or partially treated wastewater to a
publicly owned treatment facility in the State of California are required to comply
with the terms of this Order. Such entities are hereinafter referred to as
“Enrollees”.
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of
domestic wastewater, as well as industrial and commercial wastewater,
depending on the pattern of land uses in the area served by the sanitary sewer
system. SSOs often contain high levels of suspended solids, pathogenic
organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil
and grease and other pollutants. SSOs may cause a public nuisance,
particularly when raw untreated wastewater is discharged to areas with high
public exposure, such as streets or surface waters used for drinking, fishing, or
body contact recreation. SSOs may pollute surface or ground waters, threaten
public health, adversely affect aquatic life, and impair the recreational use and
aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that
may affect waters of the state. There are many factors (including factors related
to geology, design, construction methods and materials, age of the system,
population growth, and system operation and maintenance), which affect the
likelihood of an SSO. A proactive approach that requires Enrollees to ensure a
system-wide operation, maintenance, and management plan is in place will
reduce the number and frequency of SSOs within the state. This approach will in
turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line
flood damage, manhole structure failures, vandalism, pump station mechanical
failures, power outages, excessive storm or ground water inflow/infiltration,
debris blockages, sanitary sewer system age and construction material failures,
lack of proper operation and maintenance, insufficient capacity and contractor-
caused damages. Many SSOs are preventable with adequate and appropriate
facilities, source control measures and operation and maintenance of the sanitary
sewer system.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2/06
SEWER SYSTEM MANAGEMENT PLANS
5. To facilitate proper funding and management of sanitary sewer systems, each
Enrollee must develop and implement a system-specific Sewer System
Management Plan (SSMP). To be effective, SSMPs must include provisions to
provide proper and efficient management, operation, and maintenance of
sanitary sewer systems, while taking into consideration risk management and
cost benefit analysis. Additionally, an SSMP must contain a spill response plan
that establishes standard procedures for immediate response to an SSO in a
manner designed to minimize water quality impacts and potential nuisance
conditions.
6. Many local public agencies in California have already developed SSMPs and
implemented measures to reduce SSOs. These entities can build upon their
existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance and, in some cases, funding to
improve sanitary sewer system operation and maintenance in order to reduce
SSOs.
7. SSMP certification by technically qualified and experienced persons can provide
a useful and cost-effective means for ensuring that SSMPs are developed and
implemented appropriately.
8. It is the State Water Board’s intent to gather additional information on the causes
and sources of SSOs to augment existing information and to determine the full
extent of SSOs and consequent public health and/or environmental impacts
occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are
needed to collect information to allow the State Water Board and Regional Water
Quality Control Boards (Regional Water Boards) to effectively analyze the extent
of SSOs statewide and their potential impacts on beneficial uses and public
health. The monitoring and reporting program required by this Order and the
attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary
to assure compliance with these waste discharge requirements (WDRs).
10. Information regarding SSOs must be provided to Regional Water Boards and
other regulatory agencies in a timely manner and be made available to the public
in a complete, concise, and timely fashion.
11. Some Regional Water Boards have issued WDRs or WDRs that serve as
National Pollution Discharge Elimination System (NPDES) permits to sanitary
sewer system owners/operators within their jurisdictions. This Order establishes
minimum requirements to prevent SSOs. Although it is the State Water Board’s
intent that this Order be the primary regulatory mechanism for sanitary sewer
systems statewide, Regional Water Boards may issue more stringent or more
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prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of
a Regional Water Board’s WDRs for a system subject to this Order, the Regional
Water Board shall coordinate its requirements with stated requirements within
this Order, to identify requirements that are more stringent, to remove
requirements that are less stringent than this Order, and to provide consistency
in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may
prescribe general WDRs for a category of discharges if the State Water Board
finds or determines that:
xThe discharges are produced by the same or similar operations;
xThe discharges involve the same or similar types of waste;
xThe discharges require the same or similar treatment standards; and
xThe discharges are more appropriately regulated under general discharge
requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and
discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will:
a) Reduce the administrative burden of issuing individual WDRs to each
Enrollee;
b) Provide for a unified statewide approach for the reporting and database
tracking of SSOs;
c) Establish consistent and uniform requirements for SSMP development
and implementation;
d) Provide statewide consistency in reporting; and
e) Facilitate consistent enforcement for violations.
14. The beneficial uses of surface waters that can be impaired by SSOs include, but
are not limited to, aquatic life, drinking water supply, body contact and non-
contact recreation, and aesthetics. The beneficial uses of ground water that can
be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground waters throughout the state support these uses to varying
degrees.
15. The implementation of requirements set forth in this Order will ensure the
reasonable protection of past, present, and probable future beneficial uses of
water and the prevention of nuisance. The requirements implement the water
quality control plans (Basin Plans) for each region and take into account the
environmental characteristics of hydrographic units within the state. Additionally,
the State Water Board has considered water quality conditions that could
reasonably be achieved through the coordinated control of all factors that affect
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water quality in the area, costs associated with compliance with these
requirements, the need for developing housing within California, and the need to
develop and use recycled water.
16. The Federal Clean Water Act largely prohibits any discharge of pollutants from a
point source to waters of the United States except as authorized under an
NPDES permit. In general, any point source discharge of sewage effluent to
waters of the United States must comply with technology-based, secondary
treatment standards, at a minimum, and any more stringent requirements
necessary to meet applicable water quality standards and other requirements.
Hence, the unpermitted discharge of wastewater from a sanitary sewer system to
waters of the United States is illegal under the Clean Water Act. In addition,
many Basin Plans adopted by the Regional Water Boards contain discharge
prohibitions that apply to the discharge of untreated or partially treated
wastewater. Finally, the California Water Code generally prohibits the discharge
of waste to land prior to the filing of any required report of waste discharge and
the subsequent issuance of either WDRs or a waiver of WDRs.
17. California Water Code section 13263 requires a water board to, after any
necessary hearing, prescribe requirements as to the nature of any proposed
discharge, existing discharge, or material change in an existing discharge. The
requirements shall, among other things, take into consideration the need to
prevent nuisance.
18. California Water Code section 13050, subdivision (m), defines nuisance as
anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. 68-16 (Statement
of Policy with Respect to Maintaining High Quality of Waters in California) in that
the Order imposes conditions to prevent impacts to water quality, does not allow
the degradation of water quality, will not unreasonably affect beneficial uses of
water, and will not result in water quality less than prescribed in State Water
Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California
Environmental Quality Act (Public Resources Code §21000 et seq.) because it is
an action taken by a regulatory agency to assure the protection of the
environment and the regulatory process involves procedures for protection of the
environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt
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this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to
the extent that it applies to existing sanitary sewer collection systems that
constitute “existing facilities” as that term is used in Section 15301, and §15302,
to the extent that it results in the repair or replacement of existing systems
involving negligible or no expansion of capacity.
21. The Fact Sheet, which is incorporated by reference in the Order, contains
supplemental information that was also considered in establishing these
requirements.
22. The State Water Board has notified all affected public agencies and all known
interested persons of the intent to prescribe general WDRs that require Enrollees
to develop SSMPs and to report all SSOs.
23. The State Water Board conducted a public hearing on February 8, 2006, to
receive oral and written comments on the draft order. The State Water Board
received and considered, at its May 2, 2006, meeting, additional public
comments on substantial changes made to the proposed general WDRs
following the February 8, 2006, public hearing. The State Water Board has
considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the
Enrollees, their agents, successors, and assigns, in order to meet the provisions
contained in Division 7 of the California Water Code and regulations adopted
hereunder, shall comply with the following:
A. DEFINITIONS
1.Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or
diversion of untreated or partially treated wastewater from a sanitary sewer
system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that
reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do
not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are
caused by blockages or flow conditions within the publicly owned portion
of a sanitary sewer system.
2.Sanitary sewer system – Any system of pipes, pump stations, sewer lines, or
other conveyances, upstream of a wastewater treatment plant headworks used
to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping,
construction trenches, wet wells, impoundments, tanks, etc.) are considered to
be part of the sanitary sewer system, and discharges into these temporary
storage facilities are not considered to be SSOs.
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For purposes of this Order, sanitary sewer systems include only those systems
owned by public agencies that are comprised of more than one mile of pipes or
sewer lines.
3.Enrollee - A federal or state agency, municipality, county, district, and other
public entity that owns or operates a sanitary sewer system, as defined in the
general WDRs, and that has submitted a complete and approved application for
coverage under this Order.
4.SSO Reporting System – Online spill reporting system that is hosted,
controlled, and maintained by the State Water Board. The web address for this
site is http://ciwqs.waterboards.ca.gov. This online database is maintained on a
secure site and is controlled by unique usernames and passwords.
5.Untreated or partially treated wastewater – Any volume of waste discharged
from the sanitary sewer system upstream of a wastewater treatment plant
headworks.
6.Satellite collection system – The portion, if any, of a sanitary sewer system
owned or operated by a different public agency than the agency that owns and
operates the wastewater treatment facility to which the sanitary sewer system is
tributary.
7.Nuisance - California Water Code section 13050, subdivision (m), defines
nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application – All public agencies that currently own or operate
sanitary sewer systems within the State of California must apply for coverage
under the general WDRs within six (6) months of the date of adoption of the
general WDRs. Additionally, public agencies that acquire or assume
responsibility for operating sanitary sewer systems after the date of adoption of
this Order must apply for coverage under the general WDRs at least three (3)
months prior to operation of those facilities.
2. Applications under the general WDRs – In order to apply for coverage pursuant
to the general WDRs, a legally authorized representative for each agency must
submit a complete application package. Within sixty (60) days of adoption of the
general WDRs, State Water Board staff will send specific instructions on how to
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apply for coverage under the general WDRs to all known public agencies that
own sanitary sewer systems. Agencies that do not receive notice may obtain
applications and instructions online on the Water Board’s website.
3. Coverage under the general WDRs – Permit coverage will be in effect once a
complete application package has been submitted and approved by the State
Water Board’s Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater
to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater
that creates a nuisance as defined in California Water Code Section 13050(m) is
prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance
with this Order constitutes a violation of the California Water Code and is
grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated
in a manner consistent with the general WDRs. Nothing in the general WDRs
shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean
Water Act, or supersede a more specific or more stringent state or
federal requirement in an existing permit, regulation, or
administrative/judicial order or Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the
Clean Water Act, an applicable Basin Plan prohibition or water quality
standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an
individual NPDES permit or WDR, superseding this general WDR, for a
sanitary sewer system, authorized under the Clean Water Act or
California Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent
WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an
SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate
the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent
untreated or partially treated wastewater from discharging from storm drains into
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flood control channels or waters of the United States by blocking the storm
drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider
the appropriate factors under the duly adopted State Water Board Enforcement
Policy. And, consistent with the Enforcement Policy, the State and/or Regional
Water Boards must consider the Enrollee’s efforts to contain, control, and
mitigate SSOs when considering the California Water Code Section 13327
factors. In assessing these factors, the State and/or Regional Water Boards will
also consider whether:
(i) The Enrollee has complied with the requirements of this Order, including
requirements for reporting and developing and implementing a SSMP;
(ii) The Enrollee can identify the cause or likely cause of the discharge event;
(iii) There were no feasible alternatives to the discharge, such as temporary
storage or retention of untreated wastewater, reduction of inflow and
infiltration, use of adequate backup equipment, collecting and hauling of
untreated wastewater to a treatment facility, or an increase in the
capacity of the system as necessary to contain the design storm event
identified in the SSMP. It is inappropriate to consider the lack of feasible
alternatives, if the Enrollee does not implement a periodic or continuing
process to identify and correct problems.
(iv) The discharge was exceptional, unintentional, temporary, and caused by
factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable
control described in a certified SSMP for:
xProper management, operation and maintenance;
xAdequate treatment facilities, sanitary sewer system facilities,
and/or components with an appropriate design capacity, to
reasonably prevent SSOs (e.g., adequately enlarging treatment or
collection facilities to accommodate growth, infiltration and inflow
(I/I), etc.);
xPreventive maintenance (including cleaning and fats, oils, and
grease (FOG) control);
xInstallation of adequate backup equipment; and
xInflow and infiltration prevention and control to the extent
practicable.
(vi) The sanitary sewer system design capacity is appropriate to reasonably
prevent SSOs.
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(vii) The Enrollee took all reasonable steps to stop and mitigate the impact of
the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps
and necessary remedial actions to 1) control or limit the volume of untreated or
partially treated wastewater discharged, 2) terminate the discharge, and 3)
recover as much of the wastewater discharged as possible for proper disposal,
including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be
applicable to the discharge and not inconsistent with an emergency response
plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater
flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash down
water;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location;
(v) Adequate sampling to determine the nature and impact of the release;
and
(vi) Adequate public notification to protect the public from exposure to the
SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the
sanitary sewer system owned or operated by the Enrollee, and shall ensure that
the system operators (including employees, contractors, or other agents) are
adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance,
and repair of its sanitary sewer system, by establishing a proper rate structure,
accounting mechanisms, and auditing procedures to ensure an adequate
measure of revenues and expenditures. These procedures must be in
compliance with applicable laws and regulations and comply with generally
acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak
flows, including flows related to wet weather events. Capacity shall meet or
exceed the design criteria as defined in the Enrollee’s System Evaluation and
Capacity Assurance Plan for all parts of the sanitary sewer system owned or
operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management
Plan (SSMP) and make it available to the State and/or Regional Water Board
upon request. A copy of this document must be publicly available at the
Enrollee’s office and/or available on the Internet. This SSMP must be approved
by the Enrollee’s governing board at a public meeting.
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12. In accordance with the California Business and Professions Code sections 6735,
7835, and 7835.1, all engineering and geologic evaluations and judgments shall
be performed by or under the direction of registered professionals competent and
proficient in the fields pertinent to the required activities. Specific elements of the
SSMP that require professional evaluation and judgments shall be prepared by
or under the direction of appropriately qualified professionals, and shall bear the
professional(s)’ signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the
Enrollee believes that any element of this section is not appropriate or applicable
to the Enrollee’s sanitary sewer system, the SSMP program does not need to
address that element. The Enrollee must justify why that element is not
applicable. The SSMP must be approved by the deadlines listed in the SSMP
Time Schedule below.
Sewer System Management Plan (SSMP)
(i)Goal: The goal of the SSMP is to provide a plan and schedule to properly
manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent SSOs, as well as mitigate any SSOs
that do occur.
(ii)Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as
described in Section J of this Order.
(b) The names and telephone numbers for management,
administrative, and maintenance positions responsible for
implementing specific measures in the SSMP program. The
SSMP must identify lines of authority through an organization chart
or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a
complaint or other information, including the person responsible for
reporting SSOs to the State and Regional Water Board and other
agencies if applicable (such as County Health Officer, County
Environmental Health Agency, Regional Water Board, and/or State
Office of Emergency Services (OES)).
(iii)Legal Authority: Each Enrollee must demonstrate, through sanitary
sewer system use ordinances, service agreements, or other legally
binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system
(examples may include I/I, stormwater, chemical dumping,
unauthorized debris and cut roots, etc.);
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(b) Require that sewers and connections be properly designed
and constructed;
(c) Ensure access for maintenance, inspection, or repairs for
portions of the lateral owned or maintained by the Public
Agency;
(d) Limit the discharge of fats, oils, and grease and other debris
that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those
elements listed below that are appropriate and applicable to the
Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system,
showing all gravity line segments and manholes, pumping
facilities, pressure pipes and valves, and applicable stormwater
conveyance facilities;
(b) Describe routine preventive operation and maintenance activities
by staff and contractors, including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem
areas. The Preventative Maintenance (PM) program should have
a system to document scheduled and conducted activities, such
as work orders;
(c) Develop a rehabilitation and replacement plan to identify and
prioritize system deficiencies and implement short-term and long-
term rehabilitation actions to address each deficiency. The
program should include regular visual and TV inspections of
manholes and sewer pipes, and a system for ranking the
condition of sewer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on sewer pipes that
are at risk of collapse or prone to more frequent blockages due to
pipe defects. Finally, the rehabilitation and replacement plan
should include a capital improvement plan that addresses proper
management and protection of the infrastructure assets. The plan
shall include a time schedule for implementing the short- and
long-term plans plus a schedule for developing the funds needed
for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer
system operations and maintenance, and require contractors to
be appropriately trained; and
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(e) Provide equipment and replacement part inventories, including
identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the
installation of new sanitary sewer systems, pump stations and other
appurtenances; and for the rehabilitation and repair of existing
sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation
of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi)Overflow Emergency Response Plan - Each Enrollee shall develop and
implement an overflow emergency response plan that identifies
measures to protect public health and the environment. At a minimum,
this plan must include the following:
(a) Proper notification procedures so that the primary responders and
regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory
agencies and other potentially affected entities (e.g. health
agencies, Regional Water Boards, water suppliers, etc.) of all SSOs
that potentially affect public health or reach the waters of the State
in accordance with the MRP. All SSOs shall be reported in
accordance with this MRP, the California Water Code, other State
Law, and other applicable Regional Water Board WDRs or NPDES
permit requirements. The SSMP should identify the officials who
will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor
personnel are aware of and follow the Emergency Response Plan
and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and
crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain
and prevent the discharge of untreated and partially treated
wastewater to waters of the United States and to minimize or
correct any adverse impact on the environment resulting from the
SSOs, including such accelerated or additional monitoring as may
be necessary to determine the nature and impact of the discharge.
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(vii)FOG Control Program: Each Enrollee shall evaluate its service area to
determine whether a FOG control program is needed. If an Enrollee
determines that a FOG program is not needed, the Enrollee must provide
justification for why it is not needed. If FOG is found to be a problem, the
Enrollee must prepare and implement a FOG source control program to
reduce the amount of these substances discharged to the sanitary sewer
system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education
outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the
sanitary sewer system service area. This may include a list of
acceptable disposal facilities and/or additional facilities needed to
adequately dispose of FOG generated within a sanitary sewer
system service area;
(c) The legal authority to prohibit discharges to the system and
identify measures to prevent SSOs and blockages caused by
FOG;
(d) Requirements to install grease removal devices (such as traps or
interceptors), design standards for the removal devices,
maintenance requirements, BMP requirements, record keeping
and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to inspect
and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to
FOG blockages and establishment of a cleaning maintenance
schedule for each section; and
(g) Development and implementation of source control measures for
all sources of FOG discharged to the sanitary sewer system for
each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall
prepare and implement a capital improvement plan (CIP) that will
provide hydraulic capacity of key sanitary sewer system elements for
dry weather peak flow conditions, as well as the appropriate design
storm or wet weather event. At a minimum, the plan must include:
(a)Evaluation: Actions needed to evaluate those portions of the
sanitary sewer system that are experiencing or contributing to an
SSO discharge caused by hydraulic deficiency. The evaluation
must provide estimates of peak flows (including flows from SSOs
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that escape from the system) associated with conditions similar to
those causing overflow events, estimates of the capacity of key
system components, hydraulic deficiencies (including components
of the system with limiting capacity) and the major sources that
contribute to the peak flows associated with overflow events;
(b)Design Criteria: Where design criteria do not exist or are
deficient, undertake the evaluation identified in (a) above to
establish appropriate design criteria; and
(c)Capacity Enhancement Measures: The steps needed to
establish a short- and long-term CIP to address identified
hydraulic deficiencies, including prioritization, alternatives
analysis, and schedules. The CIP may include increases in pipe
size, I/I reduction programs, increases and redundancy in
pumping capacity, and storage facilities. The CIP shall include an
implementation schedule and shall identify sources of funding.
(d)Schedule: The Enrollee shall develop a schedule of completion
dates for all portions of the capital improvement program
developed in (a)-(c) above. This schedule shall be reviewed and
updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee
shall:
(a) Maintain relevant information that can be used to
establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
program;
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including:
frequency, location, and volume.
(x) SSMP Program Audits - As part of the SSMP, the Enrollee shall
conduct periodic internal audits, appropriate to the size of the system
and the number of SSOs. At a minimum, these audits must occur every
two years and a report must be prepared and kept on file. This audit
shall focus on evaluating the effectiveness of the SSMP and the
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Enrollee’s compliance with the SSMP requirements identified in this
subsection (D.13), including identification of any deficiencies in the
SSMP and steps to correct them.
(xi) Communication Program – The Enrollee shall communicate on a
regular basis with the public on the development, implementation, and
performance of its SSMP. The communication system shall provide the
public the opportunity to provide input to the Enrollee as the program is
developed and implemented.
The Enrollee shall also create a plan of communication with systems that
are tributary and/or satellite to the Enrollee’s sanitary sewer system.
14. Both the SSMP and the Enrollee’s program to implement the SSMP must be
certified by the Enrollee to be in compliance with the requirements set forth
above and must be presented to the Enrollee’s governing board for approval at a
public meeting. The Enrollee shall certify that the SSMP, and subparts thereof,
are in compliance with the general WDRs within the time frames identified in the
time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee’s authorized representative
must complete the certification portion in the Online SSO Database
Questionnaire by checking the appropriate milestone box, printing and signing
the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any
significant program changes. Re-certification by the governing board of the
Enrollee is required in accordance with D.14 when significant updates to the
SSMP are made. To complete the re-certification process, the Enrollee shall
enter the data in the Online SSO Database and mail the form to the State Water
Board, as described above.
15. The Enrollee shall comply with these requirements according to the following
schedule. This time schedule does not supersede existing requirements or time
schedules associated with other permits or regulatory requirements.
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Sewer System Management Plan Time Schedule
Task and
Associated Section
Completion Date
Population >
100,000
Population
between 100,000
and 10,000
Population
between 10,000
and 2,500
Population <
2,500
Application for Permit
Coverage
Section C
6 months after WDRs Adoption
Reporting Program
Section G 6 months after WDRs Adoption1
SSMP Development
Plan and Schedule
No specific Section
9 months after
WDRs Adoption2 12 months after
WDRs Adoption2
15 months after
WDRs
Adoption2
18 months after
WDRs
Adoption2
Goals and
Organization Structure
Section D 13 (i) & (ii)
12 months after WDRs Adoption2 18 months after WDRs Adoption2
Overflow Emergency
Response Program
Section D 13 (vi)
Legal Authority
Section D 13 (iii)
Operation and
Maintenance Program
Section D 13 (iv)
Grease Control
Program
Section D 13 (vii)
24 months after
WDRs Adoption2 30 months after
WDRs Adoption2
36 months after
WDRs
Adoption2
39 months after
WDRs
Adoption2
Design and
Performance
Section D 13 (v)
System Evaluation and
Capacity Assurance
Plan
Section D 13 (viii)
Final SSMP,
incorporating all of the
SSMP requirements
Section D 13
36 months after
WDRs Adoption
39 months after
WDRs Adoption
48 months after
WDRs Adoption
51 months after
WDRs Adoption
157
State Water Resources Control Board Order No. 2006-0003-DWQ Page 17 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2/06
1. In the event that by July 1, 2006 the Executive Director is able to execute a
memorandum of agreement (MOA) with the California Water Environment
Association (CWEA) or discharger representatives outlining a strategy and time
schedule for CWEA or another entity to provide statewide training on the adopted
monitoring program, SSO database electronic reporting, and SSMP development,
consistent with this Order, then the schedule of Reporting Program Section G shall
be replaced with the following schedule:
Reporting Program
Section G
Regional Boards 4, 8,
and 9 8 months after WDRs Adoption
Regional Boards 1, 2,
and 3 12 months after WDRs Adoption
Regional Boards 5, 6,
and 7 16 months after WDRs Adoption
If this MOU is not executed by July 1, 2006, the reporting program time schedule will
remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by
July 1, 2006, then the deadline for this task shall be extended by six (6) months.
The time schedule identified in the MOA must be consistent with the extended time
schedule provided by this note. If the MOA is not executed by July 1, 2006, the six
(6) month time extension will not be granted.
E. WDRs and SSMP AVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at
appropriate locations (such as the Enrollee’s offices, facilities, and/or Internet
homepage) and shall be available to sanitary sewer system operating and
maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized
representative, upon presentation of credentials and other documents as may be
required by law, to:
a. Enter upon the Enrollee’s premises where a regulated facility or activity
is located or conducted, or where records are kept under the
conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must
be kept under the conditions of this Order;
158
State Water Resources Control Board Order No. 2006-0003-DWQ Page 18 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2/06
c. Inspect at reasonable times any facilities, equipment (including
monitoring and control equipment), practices, or operations regulated
or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring
compliance with this Order or as otherwise authorized by the California
Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a
reasonable time, any information that the State or Regional Water Board may
request to determine whether cause exists for modifying, revoking and reissuing,
or terminating this Order. The Enrollee shall also furnish to the Executive
Director of the State Water Board or Executive Officer of the applicable Regional
Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program
No. 2006-0003 and future revisions thereto, as specified by the Executive
Director. Monitoring results shall be reported at the intervals specified in
Monitoring and Reporting Program No. 2006-0003. Unless superseded by a
specific enforcement Order for a specific Enrollee, these reporting requirements
are intended to replace other mandatory routine written reports associated with
SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a “Username”
and “Password” by registering through the California Integrated Water Quality
System (CIWQS). These accounts will allow controlled and secure entry into the
SSO Database. Additionally, within 30days of receiving an account and prior to
recording spills into the SSO Database, all Enrollees must complete the
“Collection System Questionnaire”, which collects pertinent information regarding
a Enrollee’s collection system. The “Collection System Questionnaire” must be
updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without
regard to intent or negligence, causes or permits any untreated wastewater or
other waste to be discharged in or on any waters of the State, or discharged in or
deposited where it is, or probably will be, discharged in or on any surface waters
of the State, as soon as that person has knowledge of the discharge, shall
immediately notify the local health officer of the discharge. Discharges of
untreated or partially treated wastewater to storm drains and drainage channels,
whether man-made or natural or concrete-lined, shall be reported as required
above.
Any SSO greater than 1,000 gallons discharged in or on any waters of the State,
or discharged in or deposited where it is, or probably will be, discharged in or on
any surface waters of the State shall also be reported to the Office of Emergency
Services pursuant to California Water Code section 13271.
159
State Water Resources Control Board Order No. 2006-0003-DWQ Page 19 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2/06
H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the
Executive Director. The Enrollee shall submit this notice in writing at least 30
days in advance of any proposed transfer. The notice must include a written
agreement between the existing and new Enrollee containing a specific date for
the transfer of this Order's responsibility and coverage between the existing
Enrollee and the new Enrollee. This agreement shall include an
acknowledgement that the existing Enrollee is liable for violations up to the
transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any
report required under this Order, the Enrollee shall promptly submit such facts or
information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the
State or Regional Water Board shall be signed and certified by a person
designated, for a municipality, state, federal or other public agency, as
either a principal executive officer or ranking elected official, or by a duly
authorized representative of that person, as described in paragraph (ii) of
this provision. (For purposes of electronic reporting, an electronic
signature and accompanying certification, which is in compliance with the
Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in
paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having
responsibility for the overall operation of the regulated facility or
activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil
monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to
furnish technical or monitoring program reports, as required under this Order, or
160
State Water Resources Control Board Order No. 2006-0003-DWQ Page 20 of 20
Statewide General WDR For Wastewater Collection Agencies 5/2/06
falsifying any information provided in the technical or monitoring reports is
subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or
the application of any provision of this Order to any circumstance, is held invalid,
the application of such provision to other circumstances, and the remainder of
this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive
privileges. The requirements prescribed herein do not authorize the commission
of any act causing injury to persons or property, nor protect the Enrollee from
liability under federal, state or local laws, nor create a vested right for the
Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing
is a full, true, and correct copy of general WDRs duly and regularly adopted at a
meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc
Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None
__________________________
Song Her
Clerk to the Board
161
-------- ---------------
State Water Resources Control Board
July 26, 2013
All Enrollees Subject to the Statewide General Waste Discharge Requirements for Sanitary
Sewer Systems
Dear Enrollees:
AMENDMENT OF STATEWIDE MONITORING AND REPORTING PROGRAM (MRP)
REQUIREMENTS FOR SANITARY SEWER OVERFLOWS; MRP ORDER 2006-0003-DWQ
Effective September 9, 2013, the MRP for the Statewide General Waste Discharge
Requirements for Sanitary Sewer Systems (Order 2006-0003-DWQ) are amended. The
amendments to the MRP set forth in Order 2013-0058-EXEC address compliance and
enforceability in the existing MRP. The amendments additionally address stakeholder concern
regarding cost of compliance issues. A copy of the amending Order and corresponding Fact
Sheet describing my Executive Officer action, are enclosed.
Monitoring and reporting requirements in MRP Order 2008-0002-EXEC that have been effective
since 2008 are superseded by the amended requirements set forth in Order 2013-0058-EXEC.
If you have any questions regarding these amendments, please contact Russell Norman, Water
Resource Control Engineer at (916) 323-5598 or rnorman@waterboards.ca.gov .
Sincerely,
~H
Executive Director
Enclosures
cc: Regional Water Quality Control Board Executive Officers
FELICIA MAF'::us, cHAti'l I THOM AS HewARD, execur·1e DIRECTOR
1001 I Street, Sacramento, CA 95814 I Mail ing Address: P.O. Box 100, Sacramento, Ca 95812-0100 I www.waterboards.ca.gov
6 RECYCLED PA?CR
162
STATE OF CALIFORNIA
WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
The State of California, Water Resources Control Board (hereafter State Water Board) finds:
1.The State Water Board is authorized to prescribe statewide general Waste Discharge
Requirements (WDRs) for categories of discharges that involve the same or similar
operations and the same or similar types of waste pursuant to Water Code section 13263(i).
2.Water Code section 13193 et seq. requires the Regional Water Quality Control Boards
(Regional Water Boards) and the State Water Board (collectively, the Water Boards) to
gather Sanitary Sewer Overflow (SSO) information and make this information available to
the public, including but not limited to, SSO cause, estimated volume, location, date, time,
duration, whether or not the SSO reached or may have reached waters of the state,
response and corrective action taken, and an enrollee's contact information for each SSO
event. An enrollee is defined as the public entity having legal authority over the operation
and maintenance of, or capital improvements to, a sanitary sewer system greater than one
mile in length.
3.Water Code section 13271, et seq. requires notification to the California Office of
Emergency Services (Cal OES), formerly the California Emergency Management Agency,
for certain unauthorized discharges, including SSOs.
4.On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ, "Statewide Waste
Discharge Requirements for Sanitary Sewer Systems"1 (hereafter SSS WDRs) to comply
with Water Code section 13193 and to establish the framework for the statewide SSO
Reduction Program.
5.Subsection G.2 of the SSS WDRs and the Monitoring and Reporting Program (MRP)
provide that the Executive Director may modify the terms of the MRP at any time.
6.On February 20, 2008, the State Water Board Executive Director adopted a revised MRP for
the SSS WDRs to rectify early notification deficiencies and ensure that first responders are
notified in a timely manner of SSOs discharged into waters of the state.
7.When notified of an SSO that reaches a drainage channel or surface water of the state, Cal
OES, pursuant to Water Code section 13271(a)(3), forwards the SSO notification
information2 to local government agencies and first responders including local public health
officials and the applicable Regional Water Board. Receipt of notifications for a single SSO
event from both the SSO reporter and Cal OES is duplicative. To address this, the SSO
notification requirements added by the February 20, 2008 MRP revision are being removed
in this MRP revision.
1 Available for download at:
http://www.waterboards.ca.gov/board decisions/adopted orders/water guality/2006/wgo/wgo2006
0003.pdf
2 Cal OES Hazardous Materials Spill Reports available Online at:
http://w3.calema.ca.gov/operational/malhaz.nsf/$defaultview and
http://w3.calema.ca.gov/operational/malhaz.nsf 163
Monitoring and Reporting Program No. WQ 2013-0058-EXEC
Statewide Waste Discharge Requirements for Sanitary Sewer Systems Page 2 of 2
8.In the February 28, 2008 Memorandum of Agreement between the State Water Board and
the California Water and Environment Association (CWEA), the State Water Board
committed to re- designing the CIWQS3 Online SSO Database to allow "event" based SSO
reporting versus the original "location" based reporting. Revisions to this MRP and
accompanying changes to the CIWQS Online SSO Database will implement this change by
allowing for multiple SSO appearance points to be associated with each SSO event caused
by a single asset failure.
9.Based on stakeholder input and Water Board staff experience implementing the SSO
Reduction Program, SSO categories have been revised in this MRP. In the prior version of
the MRP, SSOs have been categorized as Category 1 or Category 2. This MRP implements
changes to SSO categories by adding a Category 3 SSO type. This change will improve
data management to further assist Water Board staff with evaluation of high threat and low
threat SSOs by placing them in unique categories (i.e., Category 1 and Category 3,
respectively). This change will also assist enrollees in identifying SSOs that require Cal OES
notification.
10.Based on over six years of implementation of the SSS WDRs, the State Water Board
concludes that the February 20, 2008 MRP must be updated to better advance the SSO
Reduction Program4 objectives, assess compliance, and enforce the requirements of the
SSS WDRs.
IT IS HEREBY ORDERED THAT:
Pursuant to the authority delegated by Water Code section 13267(f), Resolution 2002-0104,
and Order 2006-0003-DWQ, the MRP for the SSS WDRs (Order 2006-0003-DWQ) is
hereby amended as shown in Attachment A and shall be effective on September 9, 2013.
Date
3 California Integrated Water Quality System (CIWQS) publicly available at
http://www.waterboards .ca.gov/ciwgs/publicreports.shtml
4 Statewide Sanitary Sewer Overflow Reduction Program information is available at:
http://www.waterboards.ca.gov/water issues/proqrams/sso/
164
ATTACHMENT A
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and
public notification requirements for Order 2006-0003-DWQ, “Statewide General Waste Discharge
Requirements for Sanitary Sewer Systems” (SSS WDRs). This MRP shall be effective from
September 9, 2013 until it is rescinded. The Executive Director may make revisions to this MRP at
any time. These revisions may include a reduction or increase in the monitoring and reporting
requirements. All site specific records and data developed pursuant to the SSS WDRs and this MRP
shall be complete, accurate, and justified by evidence maintained by the enrollee. Failure to comply
with this MRP may subject an enrollee to civil liabilities of up to $5,000 a day per violation pursuant to
Water Code section 13350; up to $1,000 a day per violation pursuant to Water Code section 13268;
or referral to the Attorney General for judicial civil enforcement. The State Water Resources Control
Board (State Water Board) reserves the right to take any further enforcement action authorized by
law.
A. SUMMARY OF MRP REQUIREMENTS
Table 1 – Spill Categories and Definitions
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sewer
Overflow (SSO) definition]
CATEGORY 1
Discharges of untreated or partially treated wastewater of any volume resulting
from an enrollee’s sanitary sewer system failure or flow condition that:
· Reach surface water and/or reach a drainage channel tributary to a
surface water; or
· Reach a Municipal Separate Storm Sewer System (MS4) and are not fully
captured and returned to the sanitary sewer system or not otherwise
captured and disposed of properly. Any volume of wastewater not
recovered from the MS4 is considered to have reached surface water
unless the storm drain system discharges to a dedicated storm water or
groundwater infiltration basin (e.g., infiltration pit, percolation pond).
CATEGORY 2
Discharges of untreated or partially treated wastewater of 1,000 gallons or
greater resulting from an enrollee’s sanitary sewer system failure or flow
condition that do not reach surface water, a drainage channel, or a MS4 unless
the entire SSO discharged to the storm drain system is fully recovered and
disposed of properly.
CATEGORY 3 All other discharges of untreated or partially treated wastewater resulting from
an enrollee’s sanitary sewer system failure or flow condition.
165
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sewer
Overflow (SSO) definition]
PRIVATE
LATERAL
SEWAGE
DISCHARGE
(PLSD)
Discharges of untreated or partially treated wastewater resulting from blockages
or other problems within a privately owned sewer lateral connected to the
enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that
the enrollee becomes aware of may be voluntarily reported to the California
Integrated Water Quality System (CIWQS) Online SSO Database.
Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements
ELEMENT REQUIREMENT METHOD
NOTIFICATION
(see section B
of MRP)
· Within two hours of becoming aware of any
Category 1 SSO greater than or equal to 1,000
gallons discharged to surface water or
spilled in a location where it probably will be
discharged to surface water, notify the
California Office of Emergency Services (Cal
OES) and obtain a notification control number.
Call Cal OES at:
(800) 852-7550
REPORTING
(see section C
of MRP)
· Category 1 SSO: Submit draft report within three
business days of becoming aware of the SSO
and certify within 15 calendar days of SSO end
date.
· Category 2 SSO: Submit draft report within 3
business days of becoming aware of the SSO
and certify within 15 calendar days of the SSO
end date.
· Category 3 SSO: Submit certified report within
30 calendar days of the end of month in which
SSO the occurred.
· SSO Technical Report: Submit within 45
calendar days after the end date of any
Category 1 SSO in which 50,000 gallons or
greater are spilled to surface waters.
· “No Spill” Certification: Certify that no SSOs
occurred within 30 calendar days of the end of
the month or, if reporting quarterly, the quarter in
which no SSOs occurred.
· Collection System Questionnaire: Update and
certify every 12 months.
Enter data into the
CIWQS Online SSO
Database
(http://ciwqs.waterboar
ds.ca.gov/), certified by
enrollee’s Legally
Responsible Official(s).
WATER
QUALITY
MONITORING
(see section D
of MRP)
· Conduct water quality sampling within 48 hours
after initial SSO notification for Category 1 SSOs
in which 50,000 gallons or greater are spilled to
surface waters.
Water quality results
are required to be
uploaded into CIWQS
for Category 1 SSOs in
which 50,000 gallons
or greater are spilled to
surface waters.
166
RECORD
KEEPING
(see section E
of MRP)
· SSO event records.
· Records documenting Sanitary Sewer
Management Plan (SSMP) implementation and
changes/updates to the SSMP.
· Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
· Collection system telemetry records if relied
upon to document and/or estimate SSO Volume.
Self-maintained
records shall be
available during
inspections or upon
request.
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B. NOTIFICATION REQUIREMENTS
Although Regional Water Quality Control Boards (Regional Water Boards) and the State
Water Board (collectively, the Water Boards) staff do not have duties as first responders, this
MRP is an appropriate mechanism to ensure that the agencies that have first responder duties
are notified in a timely manner in order to protect public health and beneficial uses.
1. For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a
surface water or spilled in a location where it probably will be discharged to surface water,
either directly or by way of a drainage channel or MS4, the enrollee shall, as soon as possible,
but not later than two (2) hours after (A) the enrollee has knowledge of the discharge, (B)
notification is possible, and (C) notification can be provided without substantially impeding
cleanup or other emergency measures, notify the Cal OES and obtain a notification control
number.
2. To satisfy notification requirements for each applicable SSO, the enrollee shall provide the
information requested by Cal OES before receiving a control number. Spill information
requested by Cal OES may include:
i. Name of person notifying Cal OES and direct return phone number.
ii. Estimated SSO volume discharged (gallons).
iii. If ongoing, estimated SSO discharge rate (gallons per minute).
iv. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number).
c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO.
e. SSO cause (if known).
v. Indication of whether the SSO has been contained.
vi. Indication of whether surface water is impacted.
vii. Name of surface water impacted by the SSO, if applicable.
viii. Indication of whether a drinking water supply is or may be impacted by the SSO.
ix. Any other known SSO impacts.
x. SSO incident location (address, city, state, and zip code).
3. Following the initial notification to Cal OES and until such time that an enrollee certifies the
SSO report in the CIWQS Online SSO Database, the enrollee shall provide updates to Cal
OES regarding substantial changes to the estimated volume of untreated or partially treated
sewage discharged and any substantial change(s) to known impact(s).
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Statewide Waste Discharge Requirements for Sanitary Sewer Systems Page 5 of 12
4. PLSDs: The enrollee is strongly encouraged to notify Cal OES of discharges greater than or
equal to 1,000 gallons of untreated or partially treated wastewater that result or may result in a
discharge to surface water resulting from failures or flow conditions within a privately owned
sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD.
C. REPORTING REQUIREMENTS
1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWQS Online SSO
Database account and receive a “Username” and “Password” by registering through CIWQS.
These accounts allow controlled and secure entry into the CIWQS Online SSO Database.
2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results in
multiple appearance points in a sewer system asset, the enrollee shall complete one SSO
report in the CIWQS Online SSO Database which includes the GPS coordinates for the
location of the SSO appearance point closest to the failure point, blockage or location of the
flow condition that caused the SSO, and provide descriptions of the locations of all other
discharge points associated with the SSO event.
3. SSO Categories
i. Category 1 – Discharges of untreated or partially treated wastewater of any volume
resulting from an enrollee’s sanitary sewer system failure or flow condition that:
a. Reach surface water and/or reach a drainage channel tributary to a surface water; or
b. Reach a MS4 and are not fully captured and returned to the sanitary sewer
system or not otherwise captured and disposed of properly. Any volume of
wastewater not recovered from the MS4 is considered to have reached
surface water unless the storm drain system discharges to a dedicated storm
water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
ii. Category 2 – Discharges of untreated or partially treated wastewater greater than or equal
to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition
that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO
volume discharged to the storm drain system is fully recovered and disposed of properly.
iii. Category 3 – All other discharges of untreated or partially treated wastewater resulting
from an enrollee’s sanitary sewer system failure or flow condition.
4. Sanitary Sewer Overflow Reporting to CIWQS - Timeframes
i. Category 1 and Category 2 SSOs – All SSOs that meet the above criteria for Category 1
or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS
Online SSO Database within three (3) business days of the enrollee becoming
aware of the SSO. Minimum information that shall be reported in a draft Category 1
SSO report shall include all information identified in section 8.i.a. below. Minimum
information that shall be reported in a Category 2 SSO draft report shall include all
information identified in section 8.i.c below.
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b. A final Category 1 or Category 2 SSO report shall be certified through the CIWQS
Online SSO Database within 15 calendar days of the end date of the SSO. Minimum
information that shall be certified in the final Category 1 SSO report shall include all
information identified in section 8.i.b below. Minimum information that shall be
certified in a final Category 2 SSO report shall include all information identified in
section 8.i.d below.
ii. Category 3 SSOs – All SSOs that meet the above criteria for Category 3 SSOs shall be
reported to the CIWQS Online SSO Database and certified within 30 calendar days after
the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs
occurring in the month of February shall be entered into the database and certified by
March 30). Minimum information that shall be certified in a final Category 3 SSO report
shall include all information identified in section 8.i.e below.
iii. “No Spill” Certification – If there are no SSOs during the calendar month, the enrollee
shall either 1) certify, within 30 calendar days after the end of each calendar month, a “No
Spill” certification statement in the CIWQS Online SSO Database certifying that there were
no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days after the
end of each quarter, “No Spill” certification statements in the CIWQS Online SSO
Database certifying that there were no SSOs for each month in the quarter being reported
on. For quarterly reporting, the quarters are Q1 - January/ February/ March, Q2 -
April/May/June, Q3 - July/August/September, and Q4 - October/November/December.
If there are no SSOs during a calendar month but the enrollee reported a PLSD, the
enrollee shall still certify a “No Spill” certification statement for that month.
iv. Amended SSO Reports – The enrollee may update or add additional information to a
certified SSO report within 120 calendar days after the SSO end date by amending the
report or by adding an attachment to the SSO report in the CIWQS Online SSO Database.
SSO reports certified in the CIWQS Online SSO Database prior to the adoption date of this
MRP may only be amended up to 120 days after the effective date of this MRP. After 120
days, the enrollee may contact the SSO Program Manager to request to amend an SSO
report if the enrollee also submits justification for why the additional information was not
available prior to the end of the 120 days.
5. SSO Technical Report
The enrollee shall submit an SSO Technical Report in the CIWQS Online SSO Database
within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater
are spilled to surface waters. This report, which does not preclude the Water Boards from
requiring more detailed analyses if requested, shall include at a minimum, the following:
i. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered.
b. Diagram showing the SSO failure point, appearance point(s), and final destination(s).
c. Detailed description of the methodology employed and available data used to
calculate the volume of the SSO and, if applicable, the SSO volume recovered.
d. Detailed description of the cause(s) of the SSO.
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e. Copies of original field crew records used to document the SSO.
f. Historical maintenance records for the failure location.
ii. Enrollee’s Response to SSO:
a. Chronological narrative description of all actions taken by enrollee to
terminate the spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was
implemented to respond to and mitigate the SSO.
c. Final corrective action(s) completed and/or planned to be completed,
including a schedule for actions not yet completed.
iii. Water Quality Monitoring:
a. Description of all water quality sampling activities conducted including
analytical results and evaluation of the results.
b. Detailed location map illustrating all water quality sampling points.
6. PLSDs
Discharges of untreated or partially treated wastewater resulting from blockages or other
problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer
system or from other private sanitary sewer system assets may be voluntarily reported to the
CIWQS Online SSO Database.
i. The enrollee is also encouraged to provide notification to Cal OES per section B above
when a PLSD greater than or equal to 1,000 gallons has or may result in a discharge to
surface water. For any PLSD greater than or equal to 1,000 gallons regardless of the spill
destination, the enrollee is also encouraged to file a spill report as required by Health and
Safety Code section 5410 et. seq. and Water Code section 13271, or notify the responsible
party that notification and reporting should be completed as specified above and required
by State law.
ii. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the
sewage discharge as occurring and caused by a private sanitary sewer system asset and
should identify a responsible party (other than the enrollee), if known. Certification of PLSD
reports by enrollees is not required.
7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or e-
mail all required information to the appropriate Regional Water Board office in accordance with
the time schedules identified herein. In such event, the enrollee must also enter all required
information into the CIWQS Online SSO Database when the database becomes available.
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8. Mandatory Information to be Included in CIWQS Online SSO Reporting
All enrollees shall obtain a CIWQS Online SSO Database account and receive a
“Username” and “Password” by registering through CIWQS which can be reached at
CIWQS@waterboards.ca.gov or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M.
These accounts will allow controlled and secure entry into the CIWQS Online SSO
Database. Additionally, within thirty (30) days of initial enrollment and prior to
recording SSOs into the CIWQS Online SSO Database, all enrollees must complete a
Collection System Questionnaire (Questionnaire). The Questionnaire shall be updated
at least once every 12 months.
i. SSO Reports
At a minimum, the following mandatory information shall be reported prior to finalizing and
certifying an SSO report for each category of SSO:
a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall
be reported for a draft Category 1 SSO report:
1. SSO Contact Information: Name and telephone number of enrollee contact
person who can answer specific questions about the SSO being reported.
2. SSO Location Name.
3. Location of the overflow event (SSO) by entering GPS coordinates. If a single
overflow event results in multiple appearance points, provide GPS coordinates for
the appearance point closest to the failure point and describe each additional
appearance point in the SSO appearance point explanation field.
4. Whether or not the SSO reached surface water, a drainage channel, or entered
and was discharged from a drainage structure.
5. Whether or not the SSO reached a municipal separate storm drain system.
6. Whether or not the total SSO volume that reached a municipal separate storm
drain system was fully recovered.
7. Estimate of the SSO volume, inclusive of all discharge point(s).
8. Estimate of the SSO volume that reached surface water, a drainage channel, or
was not recovered from a storm drain.
9. Estimate of the SSO volume recovered (if applicable).
10. Number of SSO appearance point(s).
11. Description and location of SSO appearance point(s). If a single sanitary sewer
system failure results in multiple SSO appearance points, each appearance point
must be described.
12. SSO start date and time.
13. Date and time the enrollee was notified of, or self-discovered, the SSO.
14. Estimated operator arrival time.
15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was
called.
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16. For spills greater than or equal to 1,000 gallons, the Cal OES control number.
b. Certified Category 1 SSOs: At a minimum, the following mandatory information
shall be reported for a certified Category 1 SSO report, in addition to all fields in
section 8.i.a:
1. Description of SSO destination(s).
2. SSO end date and time.
3. SSO causes (mainline blockage, roots, etc.).
4. SSO failure point (main, lateral, etc.).
5. Whether or not the spill was associated with a storm event.
6. Description of spill corrective action, including steps planned or taken to
reduce, eliminate, and prevent reoccurrence of the overflow; and a
schedule of major milestones for those steps.
7. Description of spill response activities.
8. Spill response completion date.
9. Whether or not there is an ongoing investigation, the reasons for the
investigation and the expected date of completion.
10. Whether or not a beach closure occurred or may have occurred as a
result of the SSO.
11. Whether or not health warnings were posted as a result of the SSO.
12. Name of beach(es) closed and/or impacted. If no beach was impacted,
NA shall be selected.
13. Name of surface water(s) impacted.
14. If water quality samples were collected, identify parameters the water
quality samples were analyzed for. If no samples were taken, NA shall
be selected.
15. If water quality samples were taken, identify which regulatory agencies
received sample results (if applicable). If no samples were taken, NA
shall be selected.
16. Description of methodology(ies) and type of data relied upon for
estimations of the SSO volume discharged and recovered.
17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO
Database will issue a final SSO identification (ID) number.
c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall
be reported for a draft Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO.
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d. Certified Category 2 SSOs: At a minimum, the following mandatory information
shall be reported for a certified Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-9, and
17 in section 8.i.b above for Certified Category 1 SSO.
e. Certified Category 3 SSOs: At a minimum, the following mandatory information
shall be reported for a certified Category 3 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-5, and
17 in section 8.i.b above for Certified Category 1 SSO.
ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an enrollee from reporting SSOs to other
regulatory agencies pursuant to state law. In addition, these reporting requirements do not
replace other Regional Water Board notification and reporting requirements for SSOs.
iii. Collection System Questionnaire
The required Questionnaire (see subsection G of the SSS WDRs) provides the Water
Boards with site-specific information related to the enrollee’s sanitary sewer system. The
enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate
program implementation, compliance assessment, and enforcement response.
iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS
Online SSO Database where a downloadable copy of the enrollee’s approved SSMP,
critical supporting documents referenced in the SSMP, and proof of local governing board
approval of the SSMP is posted. If all of the SSMP documentation listed in this subsection
is not publicly available on the Internet, the enrollee shall comply with the following
procedure:
a. Submit an electronic copy of the enrollee’s approved SSMP, critical supporting
documents referenced in the SSMP, and proof of local governing board approval of the
SSMP to the State Water Board, within 30 days of that approval and within 30 days of
any subsequent SSMP re-certifications, to the following mailing address:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
1001 I Street, 15th Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS:
To comply with subsection D.7(v) of the SSS WDRs, the enrollee shall develop and implement
an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in
which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality
Monitoring Program, shall, at a minimum:
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1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be
possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an
accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality
Monitoring Program to be properly maintained and calibrated, including any records to
document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for,
at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or
Regional Board direction which may include total and fecal coliform, enterococcus, and e -
coli.
E. RECORD KEEPING REQUIREMENTS:
The following records shall be maintained by the enrollee for a minimum of five (5) years and
shall be made available for review by the Water Boards during an onsite inspection or through
an information request:
1. General Records: The enrollee shall maintain records to document compliance with all
provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including
any required records generated by an enrollee’s sanitary sewer system contractor(s).
2. SSO Records: The enrollee shall maintain records for each SSO event, including but not
limited to:
i. Complaint records documenting how the enrollee responded to all notifications of possible
or actual SSOs, both during and after business hours, including complaints that do not
result in SSOs. Each complaint record shall, at a minimum, include the following
information:
a. Date, time, and method of notification.
b. Date and time the complainant or informant first noticed the SSO.
c. Narrative description of the complaint, including any information the caller can
provide regarding whether or not the complainant or informant reporting the
potential SSO knows if the SSO has reached surface waters, drainage
channels or storm drains.
d. Follow-up return contact information for complainant or informant for each
complaint received, if not reported anonymously.
e. Final resolution of the complaint.
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ii. Records documenting steps and/or remedial actions undertaken by enrollee, using all
available information, to comply with section D.7 of the SSS WDRs.
iii. Records documenting how all estimate(s) of volume(s) discharged and, if applicable,
volume(s) recovered were calculated.
3. Records documenting all changes made to the SSMP since its last certification indicating when
a subsection(s) of the SSMP was changed and/or updated and who authorized the change or
update. These records shall be attached to the SSMP.
4. Electronic monitoring records relied upon for documenting SSO events and/or estimating the
SSO volume discharged, including, but not limited to records from:
i. Supervisory Control and Data Acquisition (SCADA) systems
ii. Alarm system(s)
iii. Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow
rates and/or volumes.
F. CERTIFICATION
1. All information required to be reported into the CIWQS Online SSO Database shall
be certified by a person designated as described in subsection J of the SSS
WDRs. This designated person is also known as a Legally Responsible Official
(LRO). An enrollee may have more than one LRO.
2. Any designated person (i.e. an LRO) shall be registered with the State Water
Board to certify reports in accordance with the CIWQS protocols for reporting.
3. Data Submitter (DS): Any enrollee employee or contractor may enter draft data
into the CIWQS Online SSO Database on behalf of the enrollee if authorized by
the LRO and registered with the State Water Board. However, only LROs may
certify reports in CIWQS.
4. The enrollee shall maintain continuous coverage by an LRO. Any change of a registered LRO
or DS (e.g., retired staff), including deactivation or a change to the LRO’s or DS’s contact
information, shall be submitted by the enrollee to the State Water Board within 30 days of the
change by calling (866) 792-4977 or e-mailing help@ciwqs.waterboards.ca.gov.
5. A registered designated person (i.e., an LRO) shall certify all required reports under
penalty of perjury laws of the state as stated in the CIWQS Online SSO Database at the
time of certification.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and
correct copy of an order amended by the Executive Director of the State Water Resources
Control Board.
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City of Huntington Beach Sewer System Management Plan 61
APPENDIX B - Municipal Codes
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
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City of Huntington Beach Sewer System Management Plan 62
APPENDIX C - Enhanced Cleaning Locations
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City of Huntington Beach Utilities Division Wastewater Section
Enhanced Cleaning 2022
DIST STREET # MEN LOCATION
128 128-200 2
LARCHWOOD WEST OF NORTHRIDGE… JET EAST 400'
(SIPHON)
128 128-001 2 GLENWOOD & EDGEVIEW…JET EAST 400' (SIPHON )
138 138-040 2 THOR 625' (SIPHON)
138 518-090 3
SOUTHEAST CORNER SPRINGDALE & MCFADDEN
JET NORTH 350' (SIPHON)
139 520-170 2 OXFORD & GOLDENWEST…JET NORTH150'
139 139-230 2 OXFORD & YORKSHIRE ..JET EAST 500'
139 139-240 2 CANTERBURY & YORKSHIRE.. JET NORTH 275'
139 502-050 3 HANOVER AT MC FADDEN... JET EAST…275'
149 149-230 2 MCFADDEN & DAWSON…JET SOUTH 800'
149 149-030 2 REDCOACH AND DAWSON…JET WEST 800'
154 154-040 2 HUMBOLDT & WEST OF WAYFARER…AT THE WET WELL JETWEST 875'
155 155-020 3 EDINGER & WAIKIKI..JET SOUTH 500'
155 503-010 3 EDINGER FROM MELODY TO BOLSA CHICA 1,375'
156 156-060 2
SISSON EAST OF WARREN…JET SOUTH UNDER THE CHANNELTOWARD
MEADOWALARK 450' (SIPHON)
157 518-160 2
SPRINGDALE SOUTH OF EDINGER…JET SOUTH 250'
AND EAST 30'
158 158-070 2 BRADBURY & CHRISTY…JET EAST 525'
158 158-080 3 HEIL & BRADBURY JET NORTH 500'
165 165-150 2 VISTA &GREEN…JET EAST 175'
165 165-090 2 PEARCE FROM LYNN TO BOLSA CHICA 1,475' ( CCTV Green 655' only)
165 165-100 2
GREEN & PEARCE... JET NORTH 525' AND
SOUTH 400' ( CCTV 525' N only)
165 504-010 2 HEIL FROM GREEN TO ALGONQUIN 2,125'
165 529-020 2
ALGONQUIN ONE MANHOLE SOUTH OF HEIL
JET NORTH 325'
165 516-305 3 BOLSA CHICA FROM SOUTH PEARCE TO HEIL 1,675
166 504-270 3 REGINA & HEIL…JET WEST 1,175' (TWO LNES)
169 169-305 2
DIANE & SYLVIA…JET TOWARD WEST
THRU-PARK 700'
169 169-170 2 MARILYN & DIANE…JET NORTH 575'
169 169-180 3 MARILYN & GOLDENWEST…JET WEST 875' (CCTV 161'only)
169 519-085 3 EDWARDS & MARILYN…JET EAST 700'
169 518-080 3
EDWARDS SOUTH OF MARILYN & THE CHANNEL JET
NORTH 800 (SIPHON )
169 505-080 3 WARNER FROM POST OFFICE TO GOLDENWEST 1,175'
173 173-055 2 CORAL CAY & PCH …JET NORTH EAST 375'
174 174-135 2
WARNER ACROSS FROM HUNTINGTON HARBOR BAY &
RACQUET CLUB …JET NORTH TOWARD THE CLUB 150'
177 177-210 2
NORDINA FROM FORBES TO SLATER LIFT
STATION..1,225'
176 176-080 2 ST ANDREWS & KENILWORTH…JET NORTH 700'
176 176-090 3 GRAHAM & KENILWORTH…JET WEST 875'
176 517-020 3
GRAHAM & GRAHAM SEWER LIFT STATION
JET NORTH 325'
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City of Huntington Beach Utilities Division Wastewater Section
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DIST STREET # MEN LOCATION
176 517-200 3
GRAHAM & GRAHAM SEWER LIFT STATION
JET SOUTH 75'
177 177-001 3 GERSHWIN JET 175'
179 179-120 2 ARGO JET 375'
179 179-090 2 CAPSTONE & DREY…JET EAST 300'
179 179-160 2 KURT AT MANHATTAN…JET SOUTH 275'
179 179-170 2 MANHATTAN FROM GIBSON TO MAYOR…JET 925'
179 179-240 2
MAYOR & SLATER AT THE COUNTY LINE
JET NORTH 575'
179 179-290 3 SHENLYN & EDWARDS…JET EAST 525' (SIPHON)
187 187-340 2
WRIGHTWOOD FROM SOUTH OF PINON TO PRICE
JET 1,425'
187 187-360 2
SPRINGDALE SOUTH OF SLATER..JET WEST 250'
TOWARD PRICE.
188 188-050 2
FENLEY FROM EAST OF COLLIE TO SPRINGDALE
JET 1,075'
188 518-220 2 SLATER LIFT STATION…JETSOUTH 275'
188 178-080 2
SLATER LIFT STATION…JET EAST TOWARD
POINT LOMA 600'
189 189-020 2
FRONTAGE ROAD OFF EDWARDS SOUTH OF ARMADA
JET EAST TOWARD VILLA NUEVA 500'
189 189-210 3
EDWARDS NORTH OF ARMADA…JET TOWARD EAST UNDER
THE CHANNEL TOWARD SABBICAS 550' (SIPHON)
252 252-030 2
ALLEY BEHIND APT AT AMAZON & GANGES…JET EAST
TOWARD AMAZON 875'
252 252-040 2
ALLEY BEHIND APT AT AMAZON AND GANGES NEXT
MANHOLE JET NORTH 100'
252 252-001 2
RHONE BETWEEN ALHAMRA & NANCY…JET NORTH 500'
SOUTH 175' BEHIND HOUSE NORTH OF HEIL..JET NORTH
THEN EAST TOWARD RHONE 200'
253 523-150 2
NEWLAND 2 ND HOLE SOUTH OF EDINGER
JET NORTH 275'
262 262-160 2 VIEWPOINT AND DAMASK …JET NORTH 875'
262 262-170 2 DAMASK…JET 500'
262 499-000 2 BEACH SOUTH OF DAMASK JET NORTH 200' (SIPHON)
263 263-275 2
ALLEY BEHIND NORMS SOUTH OF HEIL AND EAST OF BEACH
LAST MANHOLE…JET TOWARD NORTH 400'
263 263-275 2 WAITE & BRUSH JET WEST TOWARD ALLEY BEHIND NORMS 175'
263 263-150 2 WAITE …JET 425'
263 263-140 2 BRUSH FROM WAITE TO NEWLAND 2,125'
263 523-170 3 NEWLAND FROM LOIS TO LAMAR 825'
263 523-180 3 NEWLAND FROM LAMAR TO THE SOUTH 150'
263 523-140 3 NEWLAND NORTH OF WARNER…JET NORTH 800' & SOUTH 100' ( SIPHON )
263 263-030 3 "A ''& WARNER…JET NORTH 625'
292 292-130 2 DELAWARE SOUTH OF FRANKLIN…JET NORTH 350'
292 292-100 2
DELAWARE WEST BETWEEN HOUSE TOWARD
YUKON 525'
292 292-305 2 DELAWARE EAST INTO ALLEY 700'
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City of Huntington Beach Utilities Division Wastewater Section
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DIST STREET # MEN LOCATION
292 292-130 2 DELAWARE & ELLIS...JET NORTH 275'
292 508-030 2 HUNTINGTON & ELLIS..JET EAST 675'
292 532-060 3 MAIN FROM FLORIDA TO BEACH 1,025'
292 499-000 3 BEACH NORTH OF ELLIS TO ELLIS 950'
293 508-060 3 ELLIS WEST OF NEWLAND…JET WEST 275'
293 508-050 3 ELLIS WEST OF NEWLAND…JET EAST 250'
412 412-060 2 AMBERLEAF…JET 575'
412 536-080 2 DELAWARE FROM ELLIS TO MAIN 1,000' ( CCTV 346' only )
412 536-090 2 DELAWARE FROM MAIN TO SOUTH ..JET 475'
412 508-070 3 ELLIS & MAIN …JET NORTH 175'
412 499-000 3 BEACH NORTH OF MAIN…JET SOUTH 325'
413 508-050 3 BEACH & ELLIS…JET EAST 875'
413 499-000 3 BEACH & ELLIS…JET SOUTH 800'
423 510-020 3
YORKTOWN WEST OF NEWLAND…JET EAST 325'
& WEST 600' ( CCTV 442" only )
423 523-280 3
NEWLAND NORTH OF BRIDGEPORT TO SOUTH OF YORKTOWN
JET 2,125' (SIPHON)
423 423-290 3 DANBURY & NEWLAND…JET WEST 525' (SIPHON)
423 423-280 3 GILFORD & NEWLAND…JET WEST 450' (SIPHON)
423 423-280 3 GILFORD & NEWLAND…JET North 600'
424 424-340 2
HOME DEPOT SHOPPING CENTER SOUTH OF GARFIELD WEST
OF MAGNOLIA…JET WEST TOWARD LUSS 400' AND
NORTH 50' AND EAST 625'
424 524-130 3
MAGNOLA SOUTH OF GARFIELD TO
GARFIELD 650'
424 424-220 3
YORKTOWN WEST OF MAGNOLA…JET NORTH TOWARD
CORALWOOD 500'
424 510-030 3
YORKTOWN WEST OF MAGNOLA…JET EAST 175'
FROM THE FIRST MANHOLE
424 510-160 3
YORKTOWN WEST OF MAGNOLA…JET WEST 800'
FROM THE FRIST MANHOLE
425 510-130 3
YORKTOWN WEST OF BUSHARD
JET EAST 875' (SIPHON)
426 526-160 3
BROOKHURST FROM GARFIELD TO KAMUELA
1,875' (SIPHON DO THE EVERY 3 MONTHS!!!)
427 427-170 3 KAMUELA EAST OF BROOKHURST…JET WEST 30'
432 511-010 3 HUNTINGTON & ADAMS…JET WEST 450'
433 433-060 2 ROTHERT FROM FLAXMAN TO NORTH NEWBRITAIN 550'
435 435-130 2 CRAWFORD JET 500' (DO NOT JET LOTUS)
435 435-250 3 CHESAPEAKE AND ADAMS …JET NORTH 500'
435 435-230 3 BUSHARD SVS RD WESTSIDE…JET NORTH 600'
435 510-140 3 YORKTOWN AND HONEYWOOD JET 800' ( SIPHON)
435 435-001 3 HONEYWOOD…JET 175'
436 436-450 2
CHARING CROSS…JET 200'
(DO NOT GET ON THE SIDE WALK !)
436 436-490 2 SUTTON & ADAMS…JET NORTH 200'
436 511-060 3 SUTTON & ADAMS…JET EAST 875'
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City of Huntington Beach Utilities Division Wastewater Section
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DIST STREET # MEN LOCATION
436 436-690 3
ADAMS TWO MANHOLES EAST OF BUSHARD…JET NORTH
TOWARD LURES 400'
436 511-050 3
ADAMS & BUSHARD WEST SIDE…
JET EAST 875' (SIPHON)
437 437-230 2
FRONTAGE ROAD & ADAMS SEWER LIFT STANTION
JET EAST 500'
442 442-370 2 JOLIET & ALLEY EAST OF ENGLAND…JET EAST 675'
442 442-300 2
INDIANAPOLIS AND ALLEY EAST OF ENGLAND
JET NORTH 800'
443 511-020 2
ADAMS & NORTH NEW BRITAIN WEST TOWARD THE
STATION 100'
443 443-030 2 SOUTHPORT & CAPE COTTAGE…JET NORTH 500'
443 443-030 2
SOUTHPORT & CAPE COTTAGE…JET SOUTH THEN EAST
THRU THE PARK 375'
443 443-050 2
SOUTH NEW BRITAIN…JET 700'
(USE 600LB PRESSURE 4TH HOUSE!!)
443 443-040 2 SOUTHPORT…JET 500'
444 444-190 2 NEWBY…JET 250'
444 444-310 2
MEANDER SOUTH OF BURLCREST…JET WEST BETWEEN
HOUSE 275'
444 444-310 2 BURLCREST FROM CROFT TO MAGNOLIA 1,075'
446 526-200 3
INDIANAPOLIS & BROOKHURST EAST SIDE
JET NORTH 425' & SOUTH 100'
451 532-001 2
ALLEY BETWEEN 5TH & MAIN AT WALNUT
JET SOUTHWEST 25' & JET NORTHEAST 400'
451 532-135 2
WALNUT SOUTH EAST OF MAIN AT ALLEY
JET SOUTH WEST 200'
451 497-290 2
ALLEY BETWEEN 12TH & 13TH SOUTHWEST OF ORANGE
JET NORTHEAST 400'
452 512-135 2 FLORDIA & INDIANAPOLIS…JET WEST 250'
452 452-040 2 GENEVA & FLORIDA…JET NORTH 275'
452 452-060 2
FRANKFORT & ALLEY EAST OF DELAWARE
JET NORTH 800'
452 536-001 2
ALLEY & DETROIT EAST OF CALIFORNIA
JET NORTH 800'
452 452-100 2 CALIFORNIA & DETROIT…JET EAST 175'
455 455-140 2
CARROLTOWN WEST OF HOPETOWN
JET EAST 325' (SIPHON)
455 524-050 3 ATLANTA & MAGNOLIA…JET NORTH 650'
456 457-030 3
BROOKHURST SOUTH OF ENDEVER
JET EAST150' (SIPHON )
456 526-220 3 BROOKHURST AND ATLANTA JET NORTH 500'
457 457-150 3
BROOKHURST SOUTH OF INDIANOPOLIS JET EAST
TOWARD SUBURBIA 175'
457 526-110 3
BROOKHURST & INDIANAPOLIS WEST SIDE
175' JET NORTH,.
457 446-260 3
THEN WEST BETWEEN HOUSES TOWARD
HOTSPRINGS 600'
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DIST STREET # MEN LOCATION
457 512-060 3
INDIANAPOLIS AND BROOKHURST
JET EAST JET FROM BOTH SIDES 150' (SIPHON)
464 464-095 2 ST AUGUSTINE & BRETON…JET NORTH SOUTH 375'
464 464-090 2 ST AUGUSTINE & BRETON…JET NORTH 600'
464 464-080 2
ST AUGUSTINE FROM BRETON TO
SEAFORTH 525'
464 464-085 2 ST AUGUSTINE FROM SEAFORTH TO NEWLAND 625'
464 523-320 2
NEWLAND NORTH OF ST AUGUSTINE…JET SOUTH 100'
AND WEST 15'
475 523-190 2 RAMBLER & BUSHARD WEST SIDE..JET NORTH 675'
475 475-020 2 RHODESIA WEST OF KANEOHE…JET EAST 100' (SIPHON)
467 467-050 3 BROOKHURST AND SPAR…JET EAST 475' (SIPHON)
475 475-210 2 RAMBLER AND BUSHARD JET WEST 575' (SIPHON)
475 475-020 2 RHODESIA WEST OF KANEOHE…JET EAST 100' (SIPHON)
475 475-100 2 ALOHA WEST OF KANEOHE…JET EAST 75' (SIPHON)
ONCE A MONTH CLEANING
138 138-186 3 COLUMBIA & MC FADDEN…JET NORTH 475' (SIPHON)
138 502-040 3 COLUMBIA & MC FADDEN…JET EAST 800'
242 242-000 3
CENTER FROM EAST OF HUNTINGTON VILLAGE TO
HUNTINGTON VILLAGE…JET 975' (SIPHON)
253 253-001 2 STARK EAST OF BEACH…JET 625'
253 253-040 2
ALLEY FROM STARK EAST OF BEACH TO STARK AND
MALAGA (SIPHON) …JET 1O25'
253 253-020 2
BEHIND WESTMONT SCHOOL…JET NORTH 750'
(SIPHON)
CLEANED EVERY TWO MONTHS
445 445-280 2
HARBOR ISLE AND BROWNING …JET EAST UNDER THE
CHANNEL TOWARD RAMONA…JET 400' (SIPHON)
151 151-001 2 MARINER…JET 1150' ( CODE FOR GATE * 2468)
151 151-001 2
BEHIND SAM'S SEAFOOD PARKING LOT BY
SAM'S SEAFOOD..JET N.W 300'
151 151-001 2 SAM'S & PCH …JET N.E. INTO PARKING LOT 150'
151 498-000 2
PETER'S LANDING AT PCH…PCH FROM SAM'S TO LAST
HOLE IN THE GRASS AT PETER'S LANDING…JET 1,625'
166 505-250 3
GRAHAM ACROSS FROM MEADOW CIR …JET TOWARD THE SOUTH 600'
( CCTV 290' Only )
166 517-030 3 ON WARNER FROM O.C.S.D M/H…JET TOWARD THE NORTH 350'
281 281-030 2 CENTRAL PARK ………………….1400'
412 412-070 2 FLORIDA FROM SOUTH OF MAIN TO SHAFFER JET 975'
462 540-010 2 BEACH FRONTAGE ROAD…JET 1750'
462 540-010 2 BEACH PARKING LOT…JET 900'
461 540-010 2 PIER…JET 1725' Call Bait Shop 24 HRS a head 714-960-1392
426 426-040 3 VELARDO AND BUSHARD JET EAST 800' (SIPHON)
465 465-020 3
HAMILTON AND BUSHARD JET TOWARD NORTHWEST…JET 100' (SIPHON)
(NOTE TWO SIPHON)
476 526-049 2 BROOKHURST SOUTH OF HAMILTION JET SOUTH …375'
5 213
City of Huntington Beach Utilities Division Wastewater Section
Enhanced Cleaning 2022
DIST STREET # MEN LOCATION
CLEANED EVERY THREE MONTHS
272 272-120 2 SYCAMORE AND ASH…JET EAST 450'
158 158-199 1 MYRTLE AND MERCIER JET WEST 550'
137 518-100 3 SPRINGDALE SOUTH OF BOLSA JETT TOWARD THE NORTH 925'
443 511-020 4 ON BEACH BLVD & OCEAN HILL JET WEST 500'
443 511-020 3 ON ADAMS AVE JET SOUTH 200' (SIPHON)
443 511-020 4
ON BEACH BLVD & ADAMS AVE JET SOUTH 300' (SIPHON)( NEED TO
SCHEDUL EARLY MORNING)
453 453-339 2
ATLANTA LIFT STATION THE MANHOLE NEXT TO THE WET WELL
JET…TOWARD NORTH 300'
CLEANED EVERY FOUR MONTHS
166 501140 3 BOLSA CHICA & WARNER MANHOLE NUMBER 2 LANE…JET NORTH 800'
232 232-060 2
COLGATE & CASCADE…JET WEST NEXT TO SCHOOL
150' AND JET SOUTH 500'
272 499-000 2 BEACH AND CYPRESS…JET NORTH 300'
272 499-000 2 BEACH AND CYPRESS…JET SOUTH 800'
272 272-110 3 CYPRESS AND ELM JET EAST 425'
272 272-173 3 ELM AND SCYAMORE…JET SOUTH 450'
262 505-200 3 WARNER FROM WEST OF BEACH TO OAK…JET 775'
264 505-160 3 WARNER & MAGNOLIA…JET WEST 475'
264 524-120 3 WARNER & MAGNOLIA…JET SOUTH 30'
262 505-200 3 LYNDON AND WARNER ...JET EAST 800'
262 262-220 3 LYNDON…JET 400'
271 271-200 2 BACK OF THE CITY YARD…JET ?
271 271-140 2 FORD AND CANNA JET EAST
CLEANED EVERY SIX MONTHS
242 242-000 3
CENTER FROM HUNTINGTON VILLAGE TO RAIL
ROAD TRACKS...JET 700'
157 157-190 3 PAR AND SPRINGDALE…JET WEST 800'
152 152-001 2
PARKING LOT OFF OF COUNTESS FROM
PORTOFINO CONDO'S TO SEABRIDGE CONDO'S 625'
157 157-160 2
CHIPPER AND SNEAD…JET TOWARD THE NORTH
BETWEEN THE HOUSES TOWARD THE STORE 150'
157 157-150 2 JET SNEAD...JET 575'
253 253-020 2
AROUND WESTMONT SCHOOL YARD FROM
TO HEIL 1300'
253 504-140 2 HEIL FROM WESTMONT SCHOOL TO NEWLAND 1,050'
349 532-001 3 ON MAIN ST TO PCH JET 1,700
441 497-300 2
ALLEY BETWEEN 11TH AND 12TH AT PALM…JET 300' NORTH TO THE
START AT CREST
463 463-001 3 SURFWOOD & ATLANTA…JET SOUTH 750'
463 513-010 3
ATLANTA FROM EAST OF SURFWOOD
TO THE EAST OF BEACH…JET 1,100'
463 513-190 3 ATLANTA EAST OF BEACH…JET WEST 125'
453 513-010 2 ENTRANCE TO ATLANTA STATION…JET SOUTH 100'
457 513-030 3 ATLANTA AND NEWLAND...JET EAST 800'
6 214
City of Huntington Beach Utilities Division Wastewater Section
Enhanced Cleaning 2022
DIST STREET # MEN LOCATION
457 523-030 3 ATLANTA AND NEWLAND JET NORTH 500'
457 523-320 3
ATLANTA AND NEWLAND SOUTH 25'
TOWARD THE COUNTY
463 463-150 2
NEWLAND NORTH OF DONCASTER AT ALLEY
JET WEST 800'
CLEANED ONCE A YEAR
154 499-000 3 EDINGER & BEACH…JET SOUTH 875'
252 503-150 3 EDINGER FROM BEACH TO RR TRACKS…JET 2,700
327 327-015 3 SEAPOINT FROM GARFIELD TO SUMMIT..JET
189 520-060 3
GOLDENWEST FROM TALBERT THROUGH (SIPHON)
AT RIO VISTA...JET 1,375 &
(JET BACKWARD FROM TALBERT)
7 215
City of Huntington Beach Sewer System Management Plan 63
APPENDIX D - Sewer Lateral Program
216
Parkway Tree Root Intrusion Into Sewer Lateral ‐ Policy and Procedures
Section 14.54.035 of the City of Huntington Beach Municipal Code addresses responsibilities for the operation,
maintenance and repair of sewer laterals. The City is responsible for the maintenance and repair of the portion of the
sewer lateral within the public right‐of‐way that extends from the City‐owned sewer main to the private property line.
The property owner is responsible for the repair and maintenance of the portion of the sewer lateral located on private
property.
Reminder‐ liquid grease solidifies as it travels from your sink to the collection system down‐stream and many items such
as baby wipes, feminine hygiene products, eggshells and coffee grounds should not be flushed.
Sewer Lateral Program Procedure:
1. A property owner experiencing problems* with the sewer lateral calls the Public Works Utilities Division at
(714) 536‐5921, to notify them of the problem.
2. The property owner secures the services of a qualified contractor to clean and video tape the interior of the sewer
lateral from the house cleanout to the public sewer main. While cleaning and/or video taping the lateral, it is
important for the contractor to locate and mark the actual sewer lateral location at the property line, on the
sidewalk, at the curb and at the connection with the sewer main. The use of water soluble spray paint to show the
location of the sewer lateral is highly recommended as laterals are often at different angles and locations than
portrayed on many record drawings.
3. The property owner submits a copy of the video to the Utilities Division staff at 19001 Huntington Street between
the hours of 7:00 AM and 4:30 PM, Monday through Friday.
4. The Utilities Division staff will review the video to determine the cause of the blockage, if and what type of repair is
needed and whether the location of the blockage and repair are within the City’s right‐of‐way.
5. Depending on the situation, there are typically two options for repair: 1) Slip Lining the sewer lateral within the
public right‐of‐way and on the private property leaving the parkway tree intact. In this case, the city arborist needs
to determine that the integrity of the tree will not be impacted by the repairs made to the sewer lateral. The
property owner is responsible for the cost of slip lining the sewer lateral on their private property. 2) In a case
where it is determined that the tree must be removed to complete the repair, and it falls within the City’s
responsibility, the City will initiate repairs at the City’s cost and reimburse the cost of the video to the property
owner.
Questions regarding the Sewer Lateral Program should be directed to the Public Works Utilities Division at
(714) 536‐5921. This information can also be reviewed at the City’s website: www.surfcity‐hb.org
*The first course of action for a blocked or clogged sewer line is a call to a qualified plumber or sewer contractor. Often
times, cleaning of the line is needed immediately and residents should not wait for the claim process to be completed.
The need for frequent cleaning/rooting of the line is an indication of a possible sewer lateral break or tree root intrusion.
217
City of Huntington Beach Sewer System Management Plan 64
APPENDIX E - Certifications
218
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City of Huntington Beach Sewer System Management Plan 65
APPENDIX F - Sewer Master Plan (2003)
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City of Huntington Beach Sewer System Management Plan 66
APPENDIX G - Sewer Capacity Analysis (2009)
399
CITY OF HUNTINGTON BEACH
SEWER CAPACITY ANALYSIS
Prepared by:
AKM Consulting Engineers
October 2008
400
CITY OF HUNTINGTON BEACH
SEWER CAPACITY
ANALYSIS
Submitted to
City of Huntington Beach
2000 Main Street
Huntington Beach, California 92648
Submitted by
AKM Consulting Engineers
553 Wald
Irvine, California 92618
October 2008
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TABLE OF CONTENTS
Section Page
ES EXECUTIVE SUMMARY
ES-1 Introduction ..........................................................................................................................ES-1
ES-2 Criteria..................................................................................................................................ES-1
ES-3 Existing System....................................................................................................................ES-1
ES-4 System Analysis...................................................................................................................ES-2
1 SEWER CAPACITY ANALYSIS
1-1 Introduction .........................................................................................................................1-1
1-2 Criteria.................................................................................................................................1-1
1-3 Existing System...................................................................................................................1-2
1-4 System Analysis..................................................................................................................1-3
APPENDICES
A Deficient Locations
B Flow Monitoring Locations
C Diurnal Curves
D 2003 Master Plan Capacity Analysis
LIST OF TABLES
Table No. Page
ES1 2003 Master Plan Identified Deficiencies...................................................................................... ES-2
ES2 Flow Monitoring Summary............................................................................................................ ES-2
1 2003 Master Plan Identified Deficiencies.........................................................................................1-2
2 Initial Flow Monitoring Locations......................................................................................................1-4
3 Flow Monitoring Summary...............................................................................................................1-5
4 Precipitation and Flow Monitoring Summary...................................................................................1-6
5 Dry and Wet Weather Summary......................................................................................................1-6
6 Peaking Coefficients per Flow Monitoring Data...............................................................................1-7
7 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 1 ...........1-8
8 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 3 ...........1-9
9 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 4 .........1-10
10 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 5 .........1-11
11 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 6 .........1-11
12 Pump No 1 Discharge Rate Summary...........................................................................................1-16
13 Pump No 2 Discharge Rate Summary...........................................................................................1-16
14 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 9 .........1-17
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15 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 8
(Flow Monitoring Site 11)...............................................................................................................1-19
16 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 8
(Flow Monitoring Site 8).................................................................................................................1-20
17 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No 8
(Flow Monitoring Site 12)...............................................................................................................1-21
18 Comparison of Master Plan Results and Flow Monitoring Data – Deficient Location No. 7 .........1-22
LIST OF FIGURES
Figure No. Page
1 Manhole on Edwards Street and Brad Drive (Photo)......................................................................1-4
2 Flow Pattern Schematic for Site No.’s 7, 8, 10, 11 and 12............................................................1-12
3 SCADA Data at the Edinger Lift Station, July 14, 2007 .................................................................1-13
4 SCADA Data at the Saybrook Lift Station, July 14, 2007..............................................................1-13
5 SCADA Data at the Edinger Lift Station, July 20, 2007 .................................................................1-14
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City of Huntington Beach
SEWER SYSTEM CAPACITY ANALYSIS
EXECUTIVE SUMMARY
ES-1 Introduction
The City of Huntington Beach’s Sewer Master Plan was completed in May 2003. The Master Plan conducted
a capacity analysis of the collection system and determined that out of approximately 360 miles of sewer
reaches, only several reaches were found deficient based on the model results and criteria. The calculated
deficiencies are based upon somewhat conservative unit flow factors and peaking relationships. Therefore it
is prudent to verify the calculated deficiencies before investing in replacement or relief projects. The objective
of this study is to conduct flow monitoring along the reaches that were identified as deficient by the 2003
Sewer Master Plan in order to ascertain whether a deficiency exists, and to provide recommendations for
eliminating the verified deficiencies.
ES-2 Criteria
Sewer Design Criteria
The 2003 Master Plan analysis of sewer pipes was based upon the depth to diameter ratio (d/D), resulting
from peak dry weather flows. The criteria used for the 2003 Master Plan are as follows:
- Depth to diameter ratio (d/D) less than or equal to 0.5 for pipes 12-inch and smaller in diameter
- d/D less than or equal to 0.67 for 15-inch diameter pipes
- d/D less than or equal to 0.75 for 18-inch diameter and larger pipes
Reaches that do not satisfy the City’s d/D criteria are considered deficient and require additional capacity
analyses.
The 2003 Master Plan flow depths were calculated utilizing estimated peak dry weather flows. Average dry
weather flows, which are calculated based upon the product of the tributary land use areas and unit flow
factors, and a peaking relationship were used to estimate the peak dry weather flows.
The depth of flow and design capacity of gravity pipes were calculated based on the Manning formula with a
friction factor (Manning’s n) of 0.013.
ES-3 Existing System
The 2003 Sewer Master Plan identified nine (9) areas as deficient, which are listed in Table ES1. The
locations of the deficient reaches are shown in Appendix A.
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SEWER SYSTEM CAPACITY ANALYSIS
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Table ES1
2003 Master Plan Identified Deficiencies
Deficiency
No. Hydraulic Model Pipe Numbers Existing
Size
Proposed
Size
Length
(feet)
1 Hamilton Ave Brookhurst Street to extension of Archer Circle 1019, 1017, 1016, 1015, 1014, 1013 18" 21"1,540
2
Edwards Street,
Heil Avenue
From Brad Drive to Heil Avenue;
From Edwards Street to Oakmont Lane
345, 335, 321, 308
293, 5005
10"
10", 8"
15"
15", 12"1,692
3 Heil Avenue From Sabot Lane to Goldenwest Street 296, 295, 294 12" 15"833
4 Speer Avenue Jacquelyn Lane to Beach Boulevard 550, 549, 543, 544, 545, 548 10" 15"1,397
5 Beach Boulevard From Speer Avenue to Slater Avenue 547, 531 12" 18"659
6 Beach Boulevard From South of Talbert Avenue to Ronald Road 5013, 1080, 598, 590 8", 10" 12", 15"1,086
7 Saybrook Lane South of Heil Avenue to Morning Star Drive 2586 12" 18 299
8 Mandalay Circle From Edinger Avenue to Humboldt Drive
202, 206, 211, 213, 216, 219, 221, 222,
232, 237 10" 15"
2,181
9 Edinger Avenue
From Trinidad Lane to Santa Barbara Lane 194, 165, 166, 167, 168, 169, 170, 174 10" 15'1,967
Total Length 11,654
Location
ES-4 System Analysis
Flow Monitoring Locations
The flow monitoring locations were chosen to analyze the capacity deficient sewers that were identified in the
2003 Sewer Master Plan. Extensive flow monitoring near the Edinger Lift Station was required to analyze the
effects the pumped flows have on the existing sewer system.
Initially, eleven (11) sites were selected for flow monitoring. Flow monitors were installed at nine (9) of the
eleven (11) sites. Data was collected between 12:00 A.M. June 14, 2007 and 11:45 P.M. June 27, 2007.
Two (2) additional flow monitoring sites were selected and monitors were installed between 12:00 A.M.
January 16, 2008 and 11:45 P.M. February 5, 2008 to analyze the flows with the improved Edinger Lift
Station. The flow monitoring results are summarized in Table ES2.
Table ES2
Flow Monitoring Summary
Site #
Ave
GPM
Peak
GPM
Existing
Size Slope
Total
Days
Min
GPM
ADWF
GPM
PDWF
GPM
Max
Depth d/D
1 Hamilton Ave West of John Ln 807 1,533 18 0.001 12.5 137 520 928 9.29 0.52
2 Edwards St Peggy Cir
3 Heil Ave Goldenwest St 186 411 12 0.002 14.0 40 149 256 5.54 0.46
4 Speer Ave Beach Blvd 263 561 8 0.002 14.0 3 41 140 4.35 0.54
5 Beach Blvd Slater Avenue 453 914 12 0.002 14.0 100 284 508 9.38 0.78
6 Beach Blvd Talbert Ave 149 336 10 0.002 14.0 64 234 431 7.67 0.77
7 Saybrook Ln Heil Ave 0 12 0.002 14.0 46 346 642 7.10 0.59
8 Mandalay Cir Humboldt Dr 229 494 10 0.002 14.0 29 227 455 8.78 0.88
8* Mandalay Cir Humboldt Dr 0 494 10 0.002 21.0 29 228 500 10.00 1.00
9 Edinger Ave Santa Barbara Ln
10 Edinger Ave Trinidad Ln 190 419 10 0.002 14.0 67 157 277 5.18 0.52
11 Santa Barbara Ln Shorebreak Dr 198 434 10 0.002 14.0 2 205 520 8.67 0.87
12* Saybrook Ln Fisher Dr 190 758 12**21.0 58 247 517 7.01 0.68
* Additional Flow Monitoring performed between January 16, 2008 to February 5, 2008
** At Flow Monitoring Location the height of the inflow pipe was 11" which is used to calculate the d/D
Removed from Flow Monitoring
Removed from Flow Monitoring
General Data Flow Monitoring Data
Location
2003 Sewer Master Plan Data
The City’s 2003 Sewer Master Plan used the following peaking relationship to develop the peak dry weather
flow (Qpdw) from the average dry weather flow (Qadw):
Qpdw = 1.93(Qadw)0.898
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SEWER SYSTEM CAPACITY ANALYSIS
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This relationship was evaluated with the use of the flow monitoring data, maintaining the exponent 0.898.
Flow Monitoring Sites No.’s 4, 7, 8, 11, and 12 were excluded from this analysis because they are
downstream of lift stations. The coefficient used in the Master Plan (1.93) is higher than the values calculated
from the flow monitoring data, which average approximately 1.60. Therefore, the peak dry weather flow
estimates used in the 2003 Master Plan were conservative, which is appropriate for planning level studies.
Capacity Analysis and Recommendations
During the initial field verification at Flow Monitoring Site No. 2, the field crew realized that the Sewer Master
Plan Deficiency No. 2 was no longer in existence. The Orange County Sanitation District installed a 30-inch
diameter trunk sewer on Heil Avenue, and the City was able to divert its wastewater directly into this facility.
This also allowed the City to abandon the sewers on Heil Avenue from Torjian Lane to Oakmont Lane, and on
Edwards Street from Heil Avenue to Brad Drive. Deficient Location No. 2 was part of these abandoned pipes
and does not require further analysis.
Assuming that the normal maximum flow recordings from the flow monitoring effort represent the peak dry
weather flows, the flow monitoring results were analyzed based on the 2003 Sewer Master Plan criteria.
• Sewer Master Plan Deficiency No.’s 1 and 3 meet the existing depth to diameter (d/D) criteria and are
not recommended to be replaced for capacity.
• Deficiency No.’s 4 and 9 do not satisfy the City’s d/D criteria. However, these deficiencies are minor
and do not warrant replacement of the existing pipes for capacity. If the tributary land use is
proposed to be changed significantly in the future, resulting in higher wastewater flows, then these
reaches should be re-evaluated.
• The flow monitoring measurements at Sewer Master Plan Deficiency No. 5 show a maximum depth to
diameter ratio of 0.78. Based on a pipe slope of 0.002 and Manning’s n of 0.013, the Master Plan
estimated that the ultimate peak dry weather flow would require a minimum pipe diameter of 15
inches to meet the City’s depth to diameter design criteria of 0.67. These reaches will require further
evaluation by the City.
• At Sewer Master Plan Deficiency No. 6, the flow monitoring shows the four reaches of sewer pipes
flowing at a maximum depth to diameter ratio of 0.77. Based on the record slope of 0.002, Manning’s
n of 0.013 and the ultimate peak dry weather flow, the existing sewers would require a minimum pipe
diameter of 15 inches to meet the City’s depth to diameter criteria of 0.67. These reaches will require
further evaluation by the City.
• Sewer Master Plan Deficiency No. 7 is downstream of the Saybrook Lift Station, which is scheduled
to be replaced in the next 3 to 8 years. The flow monitoring shows the reach flowing at a depth to
diameter ratio of 0.59, which does not meet the City’s criteria. Based on a slope of 0.002, Manning’s
n of 0.013 and the anticipated Saybrook Lift Station discharge of 826 gpm, a minimum pipe diameter
of 15 inches in needed to meet the City’s depth to diameter design criteria of 0.67. This reach will
require further evaluation by the City when the Saybrook Lift Station is improved.
• The Edinger Lift Station underwent improvements during the recent sewer capacity analysis. Sewer
Master Plan Deficiency No. 8 is downstream of this lift station and required additional analysis, which
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SEWER SYSTEM CAPACITY ANALYSIS
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included flow monitoring before and after the pump station improvements were completed as well as
pump capacity tests at the Edinger Lift Station. The flow monitoring performed after the Edinger Lift
Station was replaced indicated maximum flow rates of 500 gpm. Pump capacity tests conducted in
May 2008 estimated similar flows of 510 gpm. Based on this flow rate, the record slope of 0.002, and
Manning’s n of 0.013, a minimum pipe diameter of 15 inches would be necessary to meet the City’s
depth to diameter criteria of 0.67 for the ten (10) reaches identified as deficient in the 2003 Sewer
Master Plan. During the Edinger Lift Station pump capacity testing, the existing peak inflow into the
lift station was measured as 285 gpm. To reduce the depth to diameter ratio in the ten (10)
downstream sewers, the City may decrease the pump capacity from 500 gpm to 400 gpm. In doing
so, approximately 37% of the ultimate PDWF will remain available for wet weather inflow and
infiltration. By reducing the flow to 400 gpm, the downstream sewers are expected to flow at a depth
to diameter ratio of approximately 0.744.
• The 2003 Sewer Master Plan identified three (3) “Borderline” deficient reaches just downstream of
Deficiency No. 8. During the master planning effort, “Borderline conditions” were the reaches that
had calculated d/D values which were close to the deficiency criteria d/D values, but were not
determined “Deficient” by engineering judgment. For this current analysis, these reaches were
evaluated with the relevant Edinger Lift Station flow monitoring data. While the d/D ratios for these
reaches were 0.59, which is deficient according to the master plan standards, it does not warrant
replacement of the existing pipes for capacity. If the tributary land us is proposed to be changed
significantly in the future, resulting in higher wastewater flows, then these reaches should be
reevaluated.
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City of Huntington Beach
SEWER SYSTEM CAPACITY ANALYSIS
1-1 Introduction
The City of Huntington Beach’s Sewer Master Plan was completed in May 2003. The Master Plan conducted
a capacity analysis of the collection system utilizing a computer hydraulic model. Out of approximately 360
miles of sewer reaches, only a few reaches (less than 0.6 percent) were determined to be deficient. The
calculated deficiencies are based upon somewhat conservative unit flow factors and peaking relationships.
Therefore it is prudent to verify the calculated deficiencies before investing in replacement or relief projects.
The objective of this study is to conduct flow monitoring along the reaches that were identified as deficient by
the 2003 Sewer Master Plan in order to ascertain whether a deficiency exists, and to provide
recommendations for eliminating the verified deficiencies.
1-2 Criteria
The 2003 Sewer Master Plan generated the average dry weather flows by summing the product of tributary
land uses and their corresponding unit flow factors. The land use was designated based on the general plan.
The flow factors were created using the flow monitoring results as well as previous studies.
The adequacy of a sewage collection system is based upon its ability to convey the peak flows. At any
individual point in the system, peak dry weather flow (PDWF) is estimated by converting the total average dry
weather flow upstream of the point in question to peak dry weather flow by an empirical peak-to-average
relationship.
The peaking relationship used in preparing the 2003 Master Plan was developed based upon the flow
monitoring conducted at 12 locations throughout the City.
Qpdw = 1.93(Qadw)0.898
Flowrates are in million gallons per day (mgd).
Sewer Design Criteria
Design criteria are established to ensure that the sewer system can operate effectively under all flow
conditions. Each sewer reach must be able to carry peak wet weather flows without surcharging the system.
Low flows must be conveyed at a velocity that will prevent solids from settling and blocking the system.
The design and analysis of sewer pipes were based upon the depth to diameter ratio (d/D), resulting from
peak dry weather flows. The criteria used for the 2003 Master Plan are as follows:
Depth to diameter ratio (d/D) less than or equal to 0.5 for pipes 12-inch and smaller in diameter
d/D less than or equal to 0.67 for 15-inch diameter pipes
d/D less than or equal to 0.75 for 18-inch diameter and larger pipes
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SEWER SYSTEM CAPACITY ANALYSIS
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The remaining area above the maximum dry weather flow depth is primarily reserved for the selected design
wet weather flows; however, this space also keeps the sewage aerated which reduces the possibility of septic
conditions and odors.
The 2003 Master Plan flow depths were calculated based on peak dry weather flows.
The design capacity of gravity pipes is calculated based on the Manning formula:
Q = 1.486 A R2/3 S1/2 / n
Q = flow in cubic feet per second
R = hydraulic radius in feet = A / P
A = cross-sectional area of the pipe in square feet
P = wetted perimeter in feet
S = slope of pipe in feet of rise per foot of length
n = Manning’s friction factor (n=0.013 was used for vitrified clay pipe in the 2003 Master Plan)
The peak flow velocity should be greater than 2 feet per second to prevent deposition of solids in the pipe.
1-3 Existing System
The City’s existing sewer collection system is made up of a network of gravity sewers, consisting of
approximately 360 miles of pipe, and twenty-nine (29) sewer lift stations.
The general direction of flow is from north to south and west to east. The majority of the City sewers tie into
the Orange County Sanitation District (OCSD) trunk sewers for conveyance to the local treatment plant.
The sewers are primarily constructed of vitrified clay pipe with sizes ranging from 6-inches to 30-inches in
diameter. Approximately 85 percent of the pipes are 8-inches in diameter.
The 2003 Sewer Master Plan identified nine (9) areas as deficient, which are listed in Table 1. The locations
of the deficient reaches are shown in Appendix A.
Table 1
2003 Master Plan Identified Deficiencies
Deficiency
No. Hydraulic Model Pipe Numbers Existing
Size
Proposed
Size
Length
(feet)
1 Hamilton Ave Brookhurst Street to extension of Archer Circle 1019, 1017, 1016, 1015, 1014, 1013 18" 21"1,540
2
Edwards Street,
Heil Avenue
From Brad Drive to Heil Avenue;
From Edwards Street to Oakmont Lane
345, 335, 321, 308
293, 5005
10"
10", 8"
15"
15", 12"1,692
3 Heil Avenue From Sabot Lane to Goldenwest Street 296, 295, 294 12" 15"833
4 Speer Avenue Jacquelyn Lane to Beach Boulevard 550, 549, 543, 544, 545, 548 10" 15"1,397
5 Beach Boulevard From Speer Avenue to Slater Avenue 547, 531 12" 18"659
6 Beach Boulevard From South of Talbert Avenue to Ronald Road 5013, 1080, 598, 590 8", 10" 12", 15"1,086
7 Saybrook Lane South of Heil Avenue to Morning Star Drive 2586 12" 18 299
8 Mandalay Circle From Edinger Avenue to Humboldt Drive
202, 206, 211, 213, 216, 219, 221, 222,
232, 237 10" 15"
2,181
9 Edinger Avenue
From Trinidad Lane to Santa Barbara Lane 194, 165, 166, 167, 168, 169, 170, 174 10" 15'1,967
Total Length 11,654
Location
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There are four (4) sewer lift stations that are upstream of the identified deficient sewer pipes. Speer Lift
Station (LS No. 20) affects Deficient Location No. 4; Saybrook Lift Station (LS No. 22) affects Deficient
Location No. 7; Edinger Lift Station (LS No. 25) affects Deficient Location No.’s 8 and 9; and Trinidad Lift
Station (LS No. 29) affects Deficient Location No. 9.
Speer Lift Station (LS No. 20) is located at Speer Avenue and Crabb Lane. It has two (2) Wemco 6 x 11
pumps with 9-inch impellers. Each pump has a rated capacity of 400 GPM at 14 foot total dynamic head
(TDH). The 2003 Sewer Master Plan estimated the peak dry weather flow at 300 gpm, and did not
recommend any capacity improvement at this lift station.
Saybrook Lift Station (LS No. 22) is located on Saybrook Avenue, north of Heil Avenue. It has two (2) Wemco
4 x 11 M pumps with 9.75-inch impellers. Each pump has a rated capacity of 550 GPM at 23 foot TDH. The
estimated ultimate peak dry weather flow is 739 gpm. The 2003 Sewer Master Plan recommended that the
firm capacity of this pump station be increased to 1,000 gpm to accommodate the peak wet weather flows.
Firm capacity is the total pumping capacity at the lift station when the largest pump is not in operation.
The Edinger Lift Station (LS No. 25) is located on Edinger Avenue and Santa Barbara Drive. According to the
2003 Sewer Master Plan, the estimated ultimate peak dry weather flow is 423 gpm. Prior to the recent
improvements, the lift station had two (2) Wemco 4 x 11 M pumps with 8-inch impellers. These pumps were
rated at 300 GPM capacity and 12 foot TDH. Recent improvements increased the design capacity of the
Edinger Lift Station pumps from 300 gpm to 400 gpm each. It currently contains two (2) Wemco 4 x 11 S
pumps with 8.5-inch impellers. As shown in Tables 16 and 17, the flow monitoring conducted in January and
February 2008 indicated that the flows recorded at Site No.’s 8 and 12 respectively, are notably higher than
the improved pump station design capacity. Further testing at the pump station was performed to verify the
actual pumping capacity, as detailed in Section 1-4. The downstream sewer facilities were analyzed based
upon the actual pump capacities.
Trinidad Lift Station (LS No. 29) is located on Trinidad Lane and Aquarius Drive. It has two (2) Wemco
4x11M pumps with 8-inch impellers. Each pump is rated at 250 gpm and 15 foot TDH. The estimated
ultimate peak dry weather flow is 153 gpm. Since the existing firm capacity is greater than the expected peak
wet weather flow, the 2003 Sewer Master Plan did not recommend any capacity improvement at this lift
station.
1-4 System Analysis
Flow Monitoring Locations
The flow monitoring locations were chosen to analyze the capacity deficient sewers that were identified in the
2003 Sewer Master Plan. Ideally, the flow monitoring locations would have smooth flows with sufficient depth
and velocity that could be detected by the flow monitoring equipment. Manholes with multiple inflow pipes or
sharp turns are generally avoided because the turbulent flows cannot be accurately measured by the flow
monitors.
Extensive flow monitoring near the Edinger Lift Station was required to analyze the effects the pumped flows
have on the existing sewer system.
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The locations of the flow monitoring sites are described in Table 2, and shown in Appendix B.
Table 2
Initial Flow Monitoring Locations
Site Size
1 Hamilton Ave
Between Archer Circle and St.
John Lane 18"
2
3 Heil Avenue East of Goldenwest Street 12"
4 Speer Avenue West of Beach Boulevard 10"
5 Beach Boulevard South of Slater Avenue 12"
6 Beach Boulevard
Between Talbert Ave and
Ronald Road (line flowing to the
north)
10"
7 Saybrook Lane Morning Star Drive 12"
8* Mandalay Circle North of Humboldt Drive 10"
9
10 Edinger Avenue Montego Drive 10"
11 Santa Barbara Lane South of Shorebreak Drive 10"
12* Saybrook Lane Fisher Drive 12"
* Additional flow monitoring performed January 16, 2008 to
February 5, 2008
Location
Removed due to diverted flow
Removed due to pump station upgrade
Initially, eleven (11) sites were selected for flow monitoring. Prior to the installation of the flow monitoring
equipment, field verifications were made on June 6, 2007 to ensure that the locations would provide useful
data. Following the review of Flow Monitoring Site No. 2 at Edwards Street and Brad Drive, the field crew
realized that the study sewer no longer exists at the location. The 2003 Sewer Master Plan shows that there
are three (3) manholes on Edwards Street, between Brad Drive and Heil Avenue. The field crew could not
locate any of these manholes. The inspection of the manhole at the intersection of Edwards Street and Brad
Drive shows that the inlet pipe from the north had been blocked off, as shown on Figure 1.
Figure 1
Manhole on Edwards Street and Brad Drive
Blocked North
Inlet
±
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The Orange County Sanitation District installed a 30” diameter trunk sewer on Heil Avenue. The City was
able to divert its wastewater directly into this OCSD facility at the intersection of Heil Avenue and Torjian Lane
from the southwest and at the intersection of Heil Avenue and Oakmont Lane from the northeast. In doing
so, the City abandoned the sewers on Heil Avenue from Torjian Lane to Oakmont Lane and on Edwards
Street from Heil Avenue to Brad Drive. Since the sewers at Deficient Location No. 2 are included in this
abandoned pipe set, there will be no need for improvements.
Furthermore, while reviewing the flow monitoring Site No. 9 at Edinger Avenue and Santa Barbara Lane, the
field crew became aware that the Edinger Lift Station was undergoing construction. The sewers that are
upstream of the Edinger Lift station were inaccessible due to the construction of the improvements.
Therefore, flow monitoring at Site No. 9 was not possible.
Following the field verification, nine (9) flow monitoring sites were selected for the capacity analysis study.
The improvements to the Edinger Lift Station were finalized after the initial flow monitoring was completed.
Since the new pumps have higher capacities, further flow monitoring was required to accurately evaluate the
capacity of the downstream sewer reaches with the new pumps. Flow monitoring was performed between
January 16, 2008 and February 5, 2008 at two locations. One flow monitor was installed at Site No. 8, and
another was installed at Saybrook Lane and Fisher Drive (Site No.12). The initial and additional flow
monitoring data at Site No. 8 will be utilized throughout this report for various purposes; however, the final
recommendations are based on the most recent flow monitoring data which reflect the current sewer system.
General Flow Monitoring Results
The initial flow monitors were installed and data was collected between 12:00 A.M. June 14, 2007 and 11:45
P.M. June 27, 2007. Subsequent flow monitoring was performed between 12:00 A.M. January 16, 2008 and
11:45 P.M. February 5, 2008. Flow vs. time graphs are located in Appendix C. The flow monitoring results
are summarized in Table 3.
Table 3
Flow Monitoring Summary
Site #
Ave
GPM
Peak
GPM
Existing
Size Slope
Total
Days
Min
GPM
ADWF
GPM
PDWF
GPM
Max
Depth d/D
1 Hamilton Ave West of John Ln 807 1,533 18 0.001 12.5 137 520 928 9.29 0.52
2 Edwards St Peggy Cir
3 Heil Ave Goldenwest St 186 411 12 0.002 14.0 40 149 256 5.54 0.46
4 Speer Ave Beach Blvd 263 561 8 0.002 14.0 3 41 140 4.35 0.54
5 Beach Blvd Slater Avenue 453 914 12 0.002 14.0 100 284 508 9.38 0.78
6 Beach Blvd Talbert Ave 149 336 10 0.002 14.0 64 234 431 7.67 0.77
7 Saybrook Ln Heil Ave 0 12 0.002 14.0 46 346 642 7.10 0.59
8 Mandalay Cir Humboldt Dr 229 494 10 0.002 14.0 29 227 455 8.78 0.88
8* Mandalay Cir Humboldt Dr 0 494 10 0.002 21.0 29 228 500 10.00 1.00
9 Edinger Ave Santa Barbara Ln
10 Edinger Ave Trinidad Ln 190 419 10 0.002 14.0 67 157 277 5.18 0.52
11 Santa Barbara Ln Shorebreak Dr 198 434 10 0.002 14.0 2 205 520 8.67 0.87
12* Saybrook Ln Fisher Dr 190 758 12**21.0 58 247 517 7.01 0.68
* Additional Flow Monitoring performed between January 16, 2008 to February 5, 2008
** At Flow Monitoring Location the height of the inflow pipe was 11" which is used to calculate the d/D
Removed from Flow Monitoring
Removed from Flow Monitoring
General Data Flow Monitoring Data
Location
2003 Sewer Master Plan Data
For the most part, the flow monitoring results appear to be reasonable. The sites experienced flow patterns
typical of their tributary sewersheds throughout the day, with the low flows occurring in the very early morning
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hours. High flows for residential areas occur around 8:00 AM during weekdays and 11:00 A.M. during
weekends. High flows in commercial areas occur roughly near 12:00 P.M.
The flow monitoring between January 16, 2008 and February 5, 2008 included periods of wet weather. The
precipitation data at Station 219, Costa Mesa, was obtained from Orange County Public Works (OC Public
Works), Watershed and Coastal Resources Division. Table 4 shows the daily flow monitoring results and
precipitation data at Site No 8. and Site No. 12.
Table 4
Precipitation and Flow Monitoring Summary
Daily
Average
(GPM)
Daily
Max
(GPM)
Max
Depth
(in)
Time of
Max
Depth
Daily
Average
(GPM)
Daily
Max
(GPM)
Max
Depth
(in)
Time of
Max
Depth
Wed 1/16/2008 226 499 10 7:25 245 499 6.86 8:35
Thu 1/17/2008 229 512 10 7:25 249 511 6.92 8:20
Fri 1/18/2008 220 508 10 7:30 245 505 7.01 8:40
Sat 1/19/2008 229 499 10 9:05 251 460 6.64 10:20
Sun 1/20/2008 233 508 10 9:10 250 517 6.9 9:35
Mon 1/21/2008 222 508 10 8:30 243 502 6.8 9:50
Tues 1/22/2008 0.11 226 508 10 7:05 246 497 6.83 10:00
Wed 1/23/2008 235 490 10 8:20 264 495 7.06 8:25
Thu 1/24/2008 0.7 237 482 10 7:25 258 537 6.97 13:05
Fri 1/25/2008 0.34 262 517 10 7:15 284 524 7.11 7:20
Sat* 1/26/2008*238 672 10 8:30 261 772 11 17:55
Sun 1/27/2008 0.31 243 511 10 9:15 281 512 7.27 10:30
Mon 1/28/2008 0.53 244 482 10 7:35 283 513 7.02 9:45
Tues 1/29/2008 0.04 232 490 10 7:45 265 509 7.15 7:50
Wed 1/30/2008 226 474 10 8:20 263 504 6.84 8:30
Thu 1/31/2008 218 465 10 7:25 258 526 6.85 7:20
Fri 2/1/2008 217 521 10 7:40 254 553 7.09 7:45
Sat 2/2/2008 222 508 10 9:55 256 499 6.85 10:25
Sun 2/3/2008 0.21 238 547 10 10:55 276 569 7.52 11:45
Mon 2/4/2008 0.26 227 525 10 11:20 265 510 7.05 8:35
Tues 2/5/2008 225 508 10 7:25 262 504 7 7:30
*Saybrook and Edinger Lift Stations were out of operation due to a power outage
Day
Flow Monitoring Site #8
(10" Pipe Diameter)
Flow Monitoring Site #12
(12" Pipe Diameter)
Date
Precipitation
at Station
#219, Costa
Mesa (in)
Table 5 summarizes the average and peak flow conditions at these sites. For the purposes of this report, the
dry weather conditions will be utilized for the pipe capacity analysis.
Table 5
Dry and Wet Weather Summary
Site #
ADWF
GPM
PDWF
GPM
Max
Depth d/D
Ave
GPM
Max
GPM
Max
Depth d/D
8 228 500 10.00 1.00 231 546 10.00 1.00
12 247 517 7.01 0.64 260 569 7.52 0.68
Includes Wet Weather Disregards Wet Weather
As described in the criteria section, the City’s 2003 Sewer Master Plan used the following peaking relationship
to develop the peak dry weather flow (Qpdw) from the average dry weather flow (Qadw):
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Qpdw = 1.93(Qadw)0.898
This relationship was evaluated with the use of the flow monitoring data, maintaining the exponent 0.898.
Flow Monitoring Sites No.’s 4, 7, 8, 11, and 12 were excluded from this analysis because they are
downstream of lift stations. This review shows that the coefficient used in the Master Plan (1.93) is higher
than the values calculated from the flow monitoring data, as shown in Table 6. Therefore, the peak dry
weather flows calculated by the Master Plan are estimated conservatively, which is appropriate for planning
studies.
Table 6
Peaking Coefficients per Flow Monitoring Data
Site #
Minimum
MGD
Average
MGD
Maximum
MGD (Qave)^0.898
Coefficient =
Qmax/(Qave)^0.898
1 Hamilton Ave West of John lane 0.197 0.749 1.337 0.77 1.73
2 Edwards St Peggy Cir
3 Heil Ave Goldenwest St 0.058 0.214 0.368 0.25 1.47
4 Speer Ave Beach Blvd 0.005 0.059 0.202
5 Beach Blvd Slater Avenue 0.144 0.409 0.731 0.45 1.63
6 Beach Blvd Talbert Ave 0.092 0.337 0.62 0.38 1.65
7 Saybrook Lane Heil Ave 0.066 0.498 0.925
8 Mandalay Cir Humboldt Dr 0.042 0.327 0.656
8**Mandalay Cir Humboldt Dr 0.042 0.329 0.720
9 Edinger Ave Santa Barbara Ln
10 Edinger Ave Trinidad Lane 0.096 0.226 0.399 0.26 1.52
11 Santa Barbara Ln Shorebreak Dr 0.003 0.295 0.75
12** Saybrook Lane Fisher Drive 0.084 0.356 0.744
Average Peaking Coeficient = 1.60
* Downstream of Pump Station
** Additional Flow Monitoring
Excluded*
Excluded*
Excluded*
Excluded*
Not Flow Monitored
Not Flow Monitored
General Data Flow Monitoring Data Calculations
Location
Excluded*
Excluded*
Capacity Analysis and Recommendations
The hydraulic analysis for the 2003 Sewer Master Plan is included in Appendix D. It includes the calculated
existing peak dry weather flow and the ultimate peak dry weather flow.
Deficient Location No. 1
This location includes six (6) reaches of 18-inch diameter sewer located on Hamilton Avenue, from
Brookhurst Street to Archer Circle with a total length of 1,530 feet. The flow monitor was installed in Pipe
1014, upstream of the manhole between Pipes 1013 and 1014. This location is near the downstream end of
the deficient pipe, with nearly the largest tributary area of the six segments. The comparison of the flow
monitoring data and the 2003 Sewer Master Plan data is shown in Table 7.
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Table 7
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 1
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
1 1013 0.001 18" VCP 370 807 1,533 Full Full 1,547 Full Full
1* 1014 0.001 18" VCP 100 795 1,514 Full Full 1,527 Full Full 520 928 9.29 0.52
1 1015 0.001 18" VCP 226 794 1,512 Full Full 1,524 Full Full
1 1016 0.001 18" VCP 200 758 1,451 Full Full 1,460 Full Full
1 1017 0.001 18" VCP 330 757 1,448 14.28 0.79 1,458 14.40 0.80
1 1019 0.001 18" VCP 304 731 1,403 13.92 0.77 1,411 13.92 0.77
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
With the Master Plan calculated peak dry weather flows, four (4) of the six (6) reaches would flow full, and the
depth to diameter ratio would exceed 0.75 in the other two reaches. The Site 1 flow monitor recorded
average dry weather flow, peak dry weather flow, and depth values that are much lower than those calculated
by the Sewer Master Plan. The Sewer Master Plan average dry weather flow (795 gpm) is larger than the flow
monitoring average dry weather flow (520 gpm) by a factor of 1.5. The Sewer Master Plan peak dry weather
flow (1,514 gpm) is larger than the flow monitoring peak dry weather flow (907 gpm) by a factor of 1.7.
According to the flow monitoring data, this 18” sewer is flowing at a d/D of 0.52, which is considered sufficient.
The sewers in this location are not recommended to be replaced for capacity. If the tributary land use is
proposed to be changed in the future resulting in higher wastewater flows, these sewers should be re-
evaluated.
Deficient Location No. 2
Appendix D of the 2003 Sewer Master Plan shows that the ultimate d/D’s for the reaches of sewer on
Edwards Street from Heil Avenue to Brad Drive and on Heil Avenue from Oakmont Lane to Edwards Street
were calculated from 0.67 to full, which is deficient according to the master plan criteria. When these sewers
were reviewed in the field for selecting flow monitoring locations, the field crew concluded that the sewer on
Edwards Street was removed because the City sewers upstream have been diverted to the OCSD’s trunk
sewer on Heil Avenue. The OCSD records show that the City facilities have been diverted to the OCSD trunk
sewer on Heil Avenue at Torjian Lane and Heil Avenue at Oakmont Drive. The 2003 Master Plan indicates
that none of these pipes are on the City’s Sewer GIS.
Deficient Location No. 3
The 2003 Sewer Master Plan identified capacity deficiencies in three (3) reaches of 12-inch diameter pipe
located on Heil Avenue between Sabot Lane on the east and Goldenwest Street on the west. With the
master plan calculated peak dry weather flows, the d/D’s of these three (3) reaches are approximately 0.68,
which is deficient per the master plan criteria. The total length of these reaches is approximately 830 feet.
The flow direction is from east to west. The flow monitor was installed in Pipe 295, upstream of the manhole
between Pipes 294 and 295. It measures nearly the entire flow tributary to the most downstream pipe. The
comparison between the flow monitoring data and the 2003 Sewer Master Plan data is shown in Table 8.
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Table 8
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 3
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
3 294 12" VCP 335 579 8.16 0.68
3* 295 0.002 12" VCP 330 186 411 6.60 0.55 579 8.16 0.68 149 256 5.54 0.46
3 296 0.002 12" VCP 165 186 410 6.60 0.55 578 8.16 0.68 .
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
The Pipe 294 data is missing the slope value in the Master Plan. However, this value can be estimated as
0.002, which is representative of the slopes for the nearby pipes. The 2003 Sewer Master Plan estimates a
depth to diameter ratio of 0.55 for all three reaches of 12” pipe. According to the 2003 Sewer Master Plan
Criteria, these pipes are considered deficient. However the average dry weather flow from the flow
monitoring (149 gpm) was lower than the calculated 2003 Sewer Master Plan existing average dry weather
flow (186 gpm). Likewise, the peak dry weather flow from the flow monitoring (256 gpm) was far lower than
the calculated 2003 Sewer Master Plan existing peak dry weather flow (411 gpm). The flow monitoring data
shows that these pipes are flowing at a depth to diameter ratio of about 0.46 with the actual peak dry weather
flows. Therefore, these reaches of pipe are currently sufficient per the 2003 Sewer Master Plan criteria, and
are not recommended to be replaced for capacity. The 2003 Sewer Master Plan shows the ultimate peak dry
weather flow at 579 gpm, an increase of nearly 41 percent. Based upon review of the aerial photographs, the
tributary area does not seem to include significant vacant land. However, assuming a similar increase over
the existing flows, the peak dry weather flow would be 354 gpm, and the depth to diameter ratio would be
approximately 0.5, which is still sufficient. If the tributary land use is proposed to be changed in the future
resulting in higher wastewater flows, then these reaches should be re-evaluated.
Deficient Location No. 4
The 2003 Sewer Master Plan identified capacity deficiencies in six (6) reaches of 8-inch diameter sewer on
Speer Avenue between Jacquelyn Lane to the west and Beach Boulevard to the east. With the master plan
calculated peak dry weather flows, these six (6) reaches will flow full. The total length of these reaches is
approximately 1,365 feet. The flow direction is from west to east. These reaches convey the wastewater flow
pumped by Speer Lift Station (LS No. 20), which is located at Crabb Lane and Speer Avenue, as well as the
wastewater collected from the tributary area to the east of the lift station.
The flow monitor was installed in Pipe 545, upstream of the manhole between Pipes 545 and 548. It
measures nearly the entire flow tributary to the most downstream reach of the deficient sewers. The
comparison between the flow monitoring data and the 2003 Sewer Master Plan data is shown in Table 9.
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Table 9
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 4
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
4 543 0.002 8" VCP 300 239 513 Full Full 514 Full Full
4 544 0.002 8" VCP 300 262 558 Full Full 561 Full Full
4* 545 0.002 8" VCP 300 263 561 Full Full 565 Full Full 41 140 4.35 0.54
4 548 0.002 8" VCP 300 205 449 Full Full 566 Full Full
4 549 0.002 8" VCP 15 237 511 Full Full 512 Full Full
4 550 0.002 8" VCP 150 237 511 Full Full 512 Full Full
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
The 2003 Sewer Master Plan estimates peak dry weather flows of over 500 gpm near the pump station, and
449 gpm at the most downstream reach. All six reaches of pipe would flow full with the Master Plan
estimated flows. However, the average dry weather flow from the flow monitoring (41 gpm) is approximately
25 percent of the Master Plan flows. The peak dry weather flow from the flow monitoring (140 gpm) is also
approximately 25 percent of the Master Plan flows and the reported pump capacity of 500 gpm. Available
aerial photography shows the lift station tributary area to be industrial. The flow monitoring results are clearly
of an industrial land use with weekend flows significantly lower than the weekday flows. The discrepancy
between the measured and calculated flows is most likely due to the high industrial unit flow factors used in
the Master Plan, and the selected peaking relationship. The discrepancy between the reported pump
capacity and measured flows may be due to the attenuation in the gravity pipe system, infrequent pump
operation, and short duration of pumping. The tributary area is fully developed, and the ultimate flows are not
expected to be greater than the existing flows.
The flow monitoring data shows that these pipes are flowing at a maximum depth to diameter ratio of 0.54.
While this is deficient per the City’s criteria, it does not warrant replacement of the existing pipes for capacity.
If the tributary land use is proposed to be changed significantly in the future, resulting in higher wastewater
flows, then these reaches should be re-evaluated.
Deficient Location No. 5
The 2003 Sewer Master Plan identified capacity deficiencies in two (2) reaches of 12-inch diameter sewer on
Beach Boulevard between Speer Avenue to the south and Slater Avenue to the north. With the master plan
calculated peak dry weather flows, both reaches will flow full. The total length of these reaches is 657 feet
and the flow direction is from south to north. The Deficient Location No. 4 flows, including the Speer Lift
Station are tributary to this area.
The flow monitor was installed in Pipe 547, upstream of the manhole between Pipes 531 and 547. It
measures nearly the entire flow tributary to the most downstream reach of the deficient sewers. The
comparison between the flow monitoring data and the 2003 Sewer Master Plan results is shown in Table 10.
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Table 10
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 5
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
5 531 0.002 12" VCP 329 453 914 Full Full 946 Full Full
5* 547 0.0032 12" VCP 328 453 912 Full Full 944 Full Full 284 508 9.38 0.78
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
The 2003 Sewer Master Plan estimates existing peak dry weather flows of about 912 and 914 gpm in the two
reaches of pipe. Both of these reaches would flow full with the Master Plan estimated flows. The average dry
weather flow from flow monitoring (284 gpm) is approximately 63 percent of the Master Plan estimated
existing flow. Likewise, the peak dry weather flow from the flow monitoring (508 gpm) is approximately 56
percent of the Master Plan estimated existing flows. The Master Plan estimates only a 3.9 percent increase
in the average dry weather flows and 3.5 percent increase in the peak dry weather flows with the ultimate
development of the tributary area. The discrepancy between the estimated and measured flows is most likely
due to the high industrial unit flow factors, and the peaking relationship used in the Master Plan.
The 2003 Sewer Master Plan estimated peak dry weather flow exceeds the capacity of the pipe, and both
pipes would flow full under these conditions. The flow monitoring data shows a maximum depth to diameter
ratio of 0.78. Based upon a pipe slope of 0.002, and Manning’s n of 0.013, the Master Plan estimated that the
ultimate peak dry weather flow would require a minimum pipe diameter of 15 inches to meet the City’s depth
to diameter design criteria of 0.67. These reaches will require further evaluation by the City.
Deficient Location No. 6
The 2003 Sewer Master Plan identified deficiencies in two (2) reach of 8-inch and two reaches of 10-inch
diameter sewer on Beach Boulevard between south of Talbert Avenue to the south and Ronald Road to the
north. With the master plan calculated peak dry weather flows, two (2) of the four (4) reaches flow full and
the d/D’s exceed 0.66 in the other two (2) reaches. The total length of the four reaches is 1,086 feet. The
flow direction is from south to north.
The flow monitor was installed in Pipe 598, upstream of the manhole between Pipes 590 and 598. It
measures nearly the entire flow tributary to the most downstream reach of the deficient sewers. The
comparison between the flow monitoring data and the 2003 Sewer Master Plan results is shown in Table 11.
Table 11
Comparison of Master Plan and Flow Monitoring Data
Deficient Location No. 6
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
6 590 10" VCP 293 360 6.96 0.69
6* 598 0.002 10" VCP 284 149 336 6.48 0.65 357 6.84 0.68 234 431 7.67 0.77
6 1080 0.002 8" VCP 294 149 336 Full Full 357 Full Full
6 5013 0.002 8" VCP 209 104 244 Full Full 263 Full Full
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
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The Pipe 590 data is missing the slope value in the 2003 Sewer Master Plan. However, this value can be
estimated as 0.002, which is representative of the slopes for the nearby pipes. The 2003 Sewer Master Plan
estimates existing average and peak dry weather flow of 149 gpm and 336 gpm respectively in Pipe 598. The
average dry weather flow from flow monitoring (234) is approximately 57 percent higher than the Master Plan
estimated existing average dry weather flow. The peak dry weather flow from flow monitoring (431 gpm) is
approximately 28 percent higher than the Master Plan estimated existing peak dry weather flow. The
discrepancy between the measured and estimated flows may be due to the presence of some high water
users in the tributary area. A detailed study of the water use in the tributary area should be conducted to
identify the reason for the difference. The Master Plan estimates only a 7.3 percent increase in the average
dry weather flows with the ultimate development of the tributary area. Applying the same increase to the
measured flows, the ultimate peak dry weather flow would be 460 gpm.
The flow monitoring shows these pipes flowing at a depth to diameter ratio of 0.77. Based on the slope of
0.002, Manning’s n of 0.013 and the ultimate peak dry weather flow of 460 gpm, the four (4) existing sewers
would require a minimum pipe diameter of 15 inches to meet the City’s depth to diameter design criteria of
0.67. These reaches will require further evaluation by the City.
Site No.’s 7, 8, 10, 11, and 12 - Flow Monitoring Sites No.’s 8, 10, 11, and 12 are tributary to Flow Monitoring
Site No. 7. These five flow monitoring sites will be described together for clarity. The flow pattern is shown on
Figure 2.
Figure 2
Flow Pattern Schematic for Site No.’s 7, 8. 10, 11 and 12
FM
#10
FM
#11
FM
#8 FM
#12
FM
#7
Edinger
Lift Station
LS No. 25
Saybrook
Lift Station
LS No. 22
Qin Qin Qin QinQin Qin
Since the flow monitoring sites are tributary to one another; a variation at one site could affect all of the sites.
Prior to the installation of the flow monitors, it was understood that the Edinger Lift Station (Lift Station No. 25)
was undergoing replacement. During the period when the flow monitors were initially installed (June 14, 2007
to June 28, 2007), the City ran tests on this lift station. These tests might have altered the initial results at
Flow Monitoring Sites No.’s 7, 8, and 11. To analyze the flow monitoring data at these three unique sites, the
flow monitoring must be done simultaneously. Therefore, the Site No. 8 flow monitoring data described
hereon will refer to the initial flow monitoring that took place in June 2007. The flow monitoring at Site No. 8
performed in January, 2008 will be analyzed later.
The Edinger Lift Station underwent testing at roughly 10:30 AM on July 14, 2007. According to Dudek
Engineering, the existing lift station (before capacity improvements) was temporarily shut down to test the
capacity of the new pumps. The SCADA data at the Edinger Lift Station, illustrated on Figure 3, shows that
the existing pumps were not in operation at 10:30 A.M.
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Figure 3
SCADA Data at the Edinger Lift Station, June 14, 2007
Blue line represent the “Pump Trend”
Value = 1 is when Pump 1 is turned on. Value = 2 is when Pump No. 2 is turned on.
During the testing period, Flow Monitoring Site No.’s 7, 8 and 11 experienced higher flow rates, as can be
seen on the flow versus time graphs for these sites in Appendix C. The Saybrook Lift Station also showed
abnormal behavior at this time. Beginning at roughly 10:00 am, this station was incapable of pumping the
entire inflow. Figure No. 4 shows the rise in the wet well water level during this time period.
Figure No. 4
SCADA Data at the Saybrook Lift Station, June 14, 2007
#1
#2
#3
Green line represent water surface elevation in the wet well.
Blue line represent the “Pump Trend”
Value = 1 when Pump No. 1 is turned on. Value =2 when Pump No. 2 is turned on. Value =3 is when both Pumps are on.
Pump #1 is
turned on.
Pump #1 and #2
are turned on.
Pumps return to
normal pumping
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The Edinger Lift Station underwent testing at roughly 9:00 AM on June 20, 2007. According to the City, the
flow was diverted around the Edinger Lift Station during this period. The flow data does not reflect normal
operating conditions.
Figure No. 5
SCADA Data at the Edinger Lift Station, June 20, 2007
The increased flows during the Edinger Lift Station testing must be analyzed in further detail before analyzing
the downstream sewer lines. During these two periods, the Site No.’s 7, 8 and 11 flow monitors recorded
abnormally high flow rates. These abnormalities can be seen on the flow versus time graphs for these sites in
Appendix C. These high flow rates are more representative of the improved pump station conditions, not the
conditions during that time period. The additional flow monitoring was performed at Site No. 8 and Site No.
12 following the completion of the improvement to the Edinger Lift Station (LS No. 25) in order to analyze the
capacity of the downstream system.
Prior to the improvements, each pump at the Edinger Lift Station had a design capacity of roughly 225 gpm.
With both pumps running, the lift station has a capacity of about 450 gpm. The 2003 Sewer Master Plan
calculated the existing PDWF at the Edinger Lift Station at 415 gpm. The pumped flow was measured at Site
No. 11, which is directly downstream of the existing lift station. Not including the high flow values related to
the pump station testing, the peak dry weather flows were measured to be roughly 460 gpm during the initial
flow monitoring. These various flows are consistent and are representative of the Edinger Lift station flows
before the improvements were completed.
The existing pumps at the Edinger Lift Station were designed for a capacity of 400 gpm. Under normal
circumstances, one pump will be in operation. The pumps currently alternate to avoid wear-and-tear on one
single pump. However, during extreme wet weather conditions and/or emergencies, both pumps may be
required to operate simultaneously when the wet well level exceeds the maximum set level. The results at
the downstream Flow Monitoring Sites No. 8 and 11 exhibited flows that are greater than what the pumps
were designed for. The maximum daily flows at these flow monitoring sites were frequently greater than 500
gpm, which is higher than what was expected if the Edinger Lift Station were in operation with one pump at a
capacity of 400 gpm. During the flow monitoring period, the Edinger Lift Station required both pumps to run
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simultaneously on only one occasion, which occurred when wastewater accumulated in the wet well during a
power outage.
Since the measured flows from the flow monitoring study were considerably higher than the design pump
capacity, pump tests were performed to verify the actual capacity of the pumps. The testing was performed
when the wastewater flows were expected to be largest. The City crew informed AKM Consulting Engineers
that the testing should be performed at approximately 7:00 a.m., which is when the City generally observes
peak dry weather flows. The tidal affects on the inflow to the lift station were also taken into consideration.
The different tide levels affect the groundwater levels, which contribute to the amount of infiltration into the
wastewater system. Since the Edinger Lift Station tributary area is adjacent to the Pacific Ocean, a tide
analysis was conducted before performing the pump tests.
The average daily flows from the recent Flow Monitoring Sites No. 8 and 12 were analyzed with the daily tide
history during the same period. It was concluded that larger average day flows occurred approximately 5
days after a spring tide, which is when a tide’s range is at a maximum. The tide tables showed that the next
spring tide occurred on May 5, 2008. The Edinger Lift Station testing was performed on Friday May 9, 2008
between 7:00 and 9:00 a.m. when the wastewater flows were anticipated to be at its highest.
The flow rates determined during the field testing were compared to the readings at the existing flow meter at
the Edinger Lift Station, which may be too low. The field testing consisted of measuring the time it takes to fill
the wet well, every 0.5-foot increment between wet well levels of 2 feet to 5 feet. The time it takes each pump
to lower the depth of wastewater in the wet well, every 0.5-foot increment between wet well levels of 5 feet to
2 feet was also measured.
The wastewater levels in the wet well are constricted because the tributary sewer system will experience
backflow conditions once the waste water level reaches an elevation of -8.50 feet amsl.
The average incoming flow rate was calculated as follows:
Time) ed(Accumulat
Volume) ed(AccumulatQdaccumulate=
Accumulated Volume = (L*W*H)*(7.48 gallons/cubic foot)
L = Length (7.5-feet)
W = Width (10.0-feet)
H = Height (0.5-feet)
Accumulated Time = Time to fill the wet well 3.0 feet (min)
During the testing period, the wet well filled from the 2-foot elevation to 5-foot elevation at a minimum time of
6 minutes and 15 seconds which corresponds to a flow rate of 269.3 gpm. The minimum time it took to raise
the wet well level 0.5 feet was measured to be 59 seconds, which corresponds to a flow rate of 285.3 gpm.
This value is used as the peak dry weather flow into the Edinger Lift Station.
The rate at which the flow is discharged is calculated in a similar manner; however, the flow into the wet well
also needs to be accounted for. The flow rates were measured at every half foot increment to see how the
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different elevations in the wet well affect the pump discharge rate. The discharge flow rate was calculated as
follows:
daccumulatedischargeQTime) (Discharge
Volume) (DischargeQ +=
Discharge Volume = (L*W*H)*(7.48 gallons/cubic foot)
L = Length (7.5-feet)
W = Width (10.0-feet)
H = Height (0.5-foot)
Discharge Time = Time to lower the wet well every 0.5 Feet (min)
Qaccumulated = Flow coming in to the wet well while pumps are on
The discharge time was recorded at each 0.5 foot wet well depth increment. The flow reading from the lift
station flow meter was also logged at most of the 0.5 foot increments. The results show that the flow meters
indicate flow rates lower than those measured by the testing. Tables 12 and 13 show the measured
discharge rate as well as the flow meter readings for each pump.
Table 12
Pump No. 1 Discharge Rate Summary
Level
Reading
on Stop
Watch
Calculated
Flow (gpm)
Flow Meter
Reading
(gpm)
Reading
on Stop
Watch
Calculated
Flow (gpm)
Flow Meter
Reading
(gpm)
5 0:1:18 494 0:30:18 476 419
4.5 0:2:18 485 415 0:31:34 474 424
4 0:3:20 477 0:32:51 460 417
3.5 0:4:24 465 403 0:34:13 442 407
3 0:5:31 454 402 0:35:43 438 402
2.5 0:6:41 451 395 0:37:15 425 395
2 0:7:52 0:38:54 390
Maximum 494.48 415.00 476.48 424.00
Average 470.27 403.75 450.73 407.71
Minimum 451.01 395.00 425.03 390.00
Test No. 1 Test No. 2
Table 13
Pump No. 2 Discharge Rate Summary
Level
Reading
on Stop
Watch
Calculated
Flow (gpm)
Flow Meter
Reading
(gpm)
Reading
on Stop
Watch
Calculated
Flow (gpm)
Flow Meter
Reading
(gpm)
5 0:15:44 493 440 0:45:30 510 440
4.5 0:16:51 486 435 0:46:40 494 430
4 0:18:0 470 415 0:47:55 485 421
3.5 0:19:14 450 415 0:49:13 477 422
3 0:20:35 455 412 0:50:34 458 412
2.5 0:21:54 436 405 0:52:3 463 407
2 0:23:21 0:53:30 397-402
Maximum 493.39 440.00 509.74 440.00
Average 463.15 420.33 479.69 422.00
Minimum 435.64 405.00 458.41 407.00
Test No. 1 Test No. 2
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Pump No. 1 has an average discharge rate of 461 gpm, while Pump No. 2 has a discharge rate of 471 gpm.
On average Pumps 1 and 2 are pumping 15% and 18% more flow than the rated 400 gpm. The maximum
calculated discharge rate at Pump No. 1 is 494 gpm or 124% of the design flow rate of 400 gpm. The
maximum calculated discharge rate at Pump No. 2 is 510 gpm or 128% of the design flow rate of 400 gpm.
The pump testing appears to validate the recent flow measurements at Flow Monitoring Site No. 8 and 12.
For the purposes of this study, the Edinger Lift Station is rated at the maximum output of 510 gpm.
Deficient Location No. 9
The 2003 Sewer Master Plan identified deficiencies in one (1) reach of 10-inch diameter sewer on Trinidad
Lane south of Edinger Avenue; and seven (7) reaches of 10-inch diameter sewer on Edinger Avenue between
Trinidad Lane to the west and Santa Barbara Lane to the east. With the master plan calculated peak dry
weather flows, the d/D’s exceed 0.70 for all eight (8) reaches, which is deficient according to the master plan
criteria. The total length of these deficient reaches is 2,171 feet. The flow direction is from south to north and
west to east. These deficient sewers are downstream of the Trinidad Lift Station (LS No. 29), which has two
pumps with rated capacities of 250 gpm, and upstream of the Edinger Lift Station (LS No. 25).
The flow monitor was installed in Pipe 166 on Edinger Avenue west of Bimini Lane, upstream of the manhole
between Pipes 167 and 166. It measures most, but not all, of the flows tributary to the most downstream
reach of the deficient sewers. The comparison between the flow monitoring data and the 2003 Sewer Master
Plan results is shown in Table 14.
Table 14
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 9
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
10 194 0.002 10" VCP 138 382 7.20 0.72
10 165 0.002 10" VCP 320 169 376 7.08 0.71 382 7.20 0.72
10* 166 0.002 10" VCP 347 169 376 7.08 0.71 383 7.20 0.72 157 277 5.18 0.52
10 167 0.002 10" VCP 314 169 377 7.08 0.71 383 7.20 0.72
10 168 0.002 10" VCP 335 184 408 7.68 0.77 415 7.80 0.78
10 169 0.002 10" VCP 308 186 410 7.68 0.77 418 7.80 0.78
10 170 0.002 10" VCP 304 190 418 7.80 0.78 427 7.92 0.79
10 174 0.002 10" VCP 105 190 419 7.80
0.78 428 7.92
0.79
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
The Pipe 194 data is missing the slope value in the Master Plan. However, the value can be estimated as
0.002, which is representative of the slopes for the nearby pipes. The 2003 Sewer Master Plan estimates
existing average dry weather flows of about 169 gpm in Pipe 165 to 190 gpm in Pipe 174. The average dry
weather flow from flow monitoring (157 gpm) in Pipe 166 is approximately 92 percent of the Master Plan
estimated existing average dry weather flow of 169 gpm in Pipe 166. The average dry weather flows
estimated in the Master Plan are relatively similar to the average dry weather flows recorded by the flow
monitors; however, the relationship between the peak dry weather flows is not as close. The 2003 Sewer
Master Plan estimates existing peak dry weather flows of about 376 gpm in Pipe 165 to 419 gpm in Pipe 174.
The peak dry weather flow from flow monitoring (277 gpm) in Pipe 166 is approximately 74 percent of the
Master Plan estimated existing peak dry weather flow of 376 gpm in Pipe 166. The discrepancy between the
measured and estimated flows may be due to the high coefficient used in the Master Plan peaking
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relationships. The Master Plan estimates only a 1.9 percent increase in the peak dry weather flows with the
ultimate development of the tributary area.
The 2003 Sewer Master Plan calculated similar flow values through Pipes 194, 165, 166, and 167. The peak
dry weather flows from the Master Plan calculations were exceeding the capacity of these pipes with both the
existing and ultimate peak dry weather flows. The Master Plan also calculated the depth to diameter ratios at
0.72. The flow monitoring data shows that these four (4) pipes are flowing at a maximum depth to diameter
ratio of 0.52. While this is deficient per the City’s criteria, it does not warrant replacement of the existing pipes
for capacity. If the tributary land use is proposed to be changed significantly in the future, resulting in higher
wastewater flows, then these reaches should be re-evaluated.
According to the 2003 Sewer Master Plan, the four (4) reaches along Edinger Avenue between Bimini Lane to
the west and the Edinger Lift station to the east, experience higher flows than the upstream reaches. The
average dry weather flows from the lift station are a conservative estimate of the average dry weather flows
through these four (4) reaches. The Master Plan calculated the average dry weather flow rates for Pipes
168, 169, 170, and 174 between 184 gpm to 190 gpm. The average dry weather flow from Flow Monitoring
Site No. 11 (205 gpm) is approximately 8 percent higher than the Master Plan estimated average dry weather
flow at Pipe 174 (190 gpm).
During the pump testing on Friday May 9, 2008, the existing peak dry weather flows were measured to be
approximately 285 gpm at the Edinger Lift Station. The Master Plan estimates only a 2.1 percent increase in
the average dry weather flows with the ultimate development of the tributary area. Applying the same
increase to the measured flows, the ultimate peak dry weather flow would be 291 gpm. Based on a slope of
0.002, Manning’s n of 0.013 and the ultimate peak dry weather flow, the four (4) existing 10-inch sewers are
flowing at a d/D of 0.59. While this calculated d/D is deficient per the City’s criteria, it does not necessarily
warrant replacement of the existing pipes for capacity. If the tributary land use is proposed to be changed in
the future, resulting in higher wastewater flows, then these reaches should be re-evaluated.
Deficient Location No. 8
The 2003 Sewer Master Plan identified capacity deficiencies in ten (10) reaches of 10-inch diameter sewers
located on Santa Barbara Lane and Mandalay Circle between the Edinger Lift Station (LS No. 25) and
Humboldt Drive. With the master plan calculated peak dry weather flows, all ten (10) reaches were flowing
full. The total length of these reaches is 1,964 feet.
In order to evaluate the effect of Edinger Lift Station (LS No. 25) flows on the downstream sewers, two flow
monitors were initially installed on June 14, 2007. Two additional flow monitors were installed once the
improvements to the Edinger Lift Stations were finalized.
On June 14, 2007, the first flow monitor was installed in the downstream end of Pipe 202 at the manhole
between Pipes 206 and 202 on Santa Barbara Lane and Shorebreak Drive (FM Site No. 11). Pipe 202 is the
first pipe downstream of the Edinger Lift Station force main.
The comparison of the initial flow monitoring data and the 2003 Sewer Master Plan results for the area
tributary to the flow monitoring site is shown in Table 15.
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Table 15
Comparison of Master Plan and Flow Monitoring Data
Deficient Location No. 8 (Flow Monitoring Site 11)
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
11* 202 0.002 10" VCP 136 198 434 8.04 0.80 443 Full Full 205 520 8.67 0.87
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
The 2003 Sewer Master Plan estimated the existing and ultimate peak dry weather flows at 434 gpm and 443
gpm, respectively. During pump operations before the improvements were implemented, the flow monitor
recorded the peak dry weather flow at 520 gpm, which was significantly higher than both master plan values.
During the Edinger Lift Station testing on June 14, 2007, the flow monitor recorded the peak dry weather flow
at 900 gpm, which is significantly higher than all values.
The Master Plan also estimated that this pipe would flow at a depth to diameter ratio of 0.80 with the existing
peak dry weather flows and full with the ultimate peak dry weather flows. With the normal pump operations
during June 2007, the flow monitoring equipment recorded the maximum depth to diameter ratio at about 0.87
which verifies that this 10” diameter sewer does not meet the existing criteria. When the Edinger Lift Station
testing was performed, Site No 11 experienced full flow conditions.
The design flow for the Edinger Lift Station is roughly 400 gpm; however, the pumping tests performed on
May 9, 2008 show that the actual pumping rate is as high as 510 gpm. The measured pumping rate is
capable of conveying both the existing and ultimate peak dry weather flows, and this value (510 gpm) will be
used to evaluate the downstream sewer capacities. Based on a slope of 0.002, and a Manning’s n of 0.013,
the required pipe size would be 15-inch diameter.
Flow monitoring was performed at the downstream end of Pipe 232 at the manhole between Pipes 237 and
232 on Mandalay Circle north of Humboldt Drive (FM Site No. 8). The flow monitoring was performed in
June, 2007 to analyze the affect the Edinger Lift Station had on the downstream sewer system. However, the
Edinger Lift Station capacity was recently increased, and additional flow monitoring was necessary to analyze
the downstream system based on the new pump capacities. A flow monitor was installed at Site No. 8 in
January, 2008. The comparison of the flow monitoring data and the 2003 Sewer Master Plan results is shown
in Table 16. This table shows the flows at Site No. 8 before and after the improvements to the Edinger Lift
Station (LS No. 25) were completed. For the purposes of this report, the downstream reaches will be
analyzed with the most-recent flow monitoring data because it represents the existing flow conditions.
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Table 16
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 8 (Flow Monitoring Site 8)
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
8 206 0.002 10" VCP 226 200 438 8.04 0.80 447 Full Full
8 211 0.002 10" VCP 204 202 443 Full Full 452 Full Full
8 213 0.002 10" VCP 112 204 447 Full Full 455 Full Full
8 216 0.002 10" VCP 240 205 449 Full Full 458 Full Full
8 219 0.002 10" VCP 240 208 453 Full Full 464 Full Full
8 221 0.002 10" VCP 108 208 453 Full Full 463 Full Full
8 222 0.002 10" VCP 213 223 483 Full Full 496 Full Full
8* (June
2007)0.002 10" VCP 239 226 490 Full Full 504 Full Full 227 455 8.78 0.88
8* (January
2008)0.002 10" VCP 239 226 490 Full Full 504 Full Full 228 500 Full Full
8 237 0.002 10" VCP 246 229 494 Full Full 509 Full Full
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
232
The 2003 Sewer Master Plan existing and ultimate peak dry weather flows exceed the capacities of the nine
(9) reaches of sewers listed above. The existing peak dry weather flows varied from 438 gpm to 494 gpm,
with the ultimate peak dry weather flows approximately 3 percent higher. With the upgraded Edinger Lift
Station in operation, Flow Monitoring Site No. 8 recorded the peak dry weather flow as 500 gpm, which is
similar to the Master Plan values. The Peak Dry weather flow (500 gpm) at flow monitoring Site No. 8 is less
than the measured discharge at the Edinger Lift Station, due to the attenuation of the flows in the upstream
gravity system.
For the most part, the flow monitoring data at Site No. 8 consistently displays typical flow patterns during the
three (3) weeks that the flow monitor collected data. However, on January 26, 2008, there was a power
outage which shutdown both the Edinger Lift Station (#25) and the Saybrook Lift Station (#22). The power
outage lasted between 5:45 P.M. to 7:10 P.M. As shown in Appendix C, Site 8 displays an abnormally high
flow rate at 7:30. Once the power at the pump station was restored, the two (2) pumps were both
automatically turned on to discharge the wastewater that accumulated in the wet well. This flow rate (656 cfs)
at 7:30 illustrates the scenario when both pumps are running.
During normal operations, the flow monitor recorded full or near full levels between 7:00 A.M. and 10:30 A.M,
which coincides with normal peak wastewater production periods. Although it does not appear that two (2)
pumps are running simultaneously during this time, the pumps are required to operate more frequently since
the wet well fills at a faster rate during the peak period. The detailed flow monitoring results show the daily
depths rise to full or near full levels at Site No. 8 for 1 to 4 hour periods. Based on the slope of 0.002,
Manning’s n of 0.013 and the flow monitoring maximum flow of 500 gpm, a minimum pipe diameter of 15
inches would be necessary to meet the City’s depth to diameter design criteria of 0.67 for the nine (9) study
reaches. The 15-inch pipe would also have the capacity to convey the measured flow rate of 656 cfs during
the case when both pumps were in operation.
The maximum inflow into the Edinger Lift Station was measured to be approximately 285 gpm and the pumps
are discharging roughly 500 gpm. To reduce the depth to diameter ratio in the ten (10) downstream sewers,
the City may decrease the pump capacity from 500 gpm to 400 gpm. In doing so, approximately 37% of the
ultimate PDWF will remain available for wet weather inflow and infiltration. By reducing the flow to 400 gpm,
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the downstream sewers are expected to flow at a depth to diameter ratio of approximately 0.744. While this is
deficient according to the City’s standards, the sewers will no longer experience full flow conditions.
To evaluate the effects of the improvements to the Edinger Lift Station (LS No. 25), an additional flow monitor
was installed between Site No. 8 and the Saybrook Lift Station (LS No. 22). The flow monitor was installed in
Pipe 256, upstream of the manhole between Pipes 256 and 261. It measures nearly the entire flow tributary
to the Saybrook Lift Station. The comparison between the flow monitoring data and the 2003 Sewer Master
Plan results is shown in Table 17.
Table 17
Comparison of Master Plan Results and Flow Monitoring Data
Deficient Location No. 8 (Flow Monitoring Site 12)
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
Depth
Existing
d/D
Ultimate
ADWF
GMP
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
12 239 12" VCP 302
300 632 7.80 0.65
12 256 12" VCP 513 347 719 7.20 0.60
12* 261 12" VCP 246 368 758 6.60 0.55 247 517 7.01 0.58
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
Like Site No. 8, the flow monitoring results at Site No. 12 are fairly typical, however, the site experienced high
and low flows when the power outage left the Saybrook Lift Station (LS No. 22) and Edinger Lift Stations (LS
No. 25) inoperable. As Shown in Appendix C, Site No. 12 experienced back water conditions at about 6:00
P.M. where the flow level reached the top of the pipe and the flow rate is zero. Site 12 is just upstream of the
Saybrook Lift Station; therefore, the flow accumulated in the pipe once the wet well had reached its maximum
capacity. During the power outage, Site No. 8 did not experience these backwater conditions because it is
further upstream. Once the power at the lift station was restored, the two (2) pumps were automatically
turned on to discharge the wastewater that accumulated in the wet well during the power outage. This flow
rate (771 cfs) at 7:30 illustrates the scenario when both pumps are running.
The 2003 Sewer Master Plan considered Pipes 239, 256, and 261 to be “Borderline conditions”, with ultimate
average dry weather flows between 300 gpm and 368 gpm. During the master planning effort, “Borderline
conditions” were the reaches that had calculated d/D values which were close the deficiency criteria d/D
values, but were not determined “Deficient” by engineering judgment.
During normal dry weather conditions the flow monitoring shows that the average and peak dry weather flows
are 247 gpm and 517 gpm respectively. The Sewer Master Plan peak dry weather flow (758 gpm) is larger
than the flow monitoring peak dry weather flow (517 gpm) by a factor of 1.47. According to the flow
monitoring data, this 12” sewer is flowing at a d/D of 0.58. While this is deficient per the City’s criteria, it does
not warrant replacement of the existing pipes for capacity. If the tributary land use is proposed to be changed
significantly in the future, resulting in higher wastewater flows, then these reaches should be re-evaluated.
Deficient Location No. 7
The 2003 Sewer Master Plan identified a capacity deficiency in one (1) reach of 8-inch diameter sewer on
Saybrook Lane between Heil Avenue to the north and Morning Star Drive on the south. With the master plan
calculated peak dry weather flow, this reach is flowing full. The total length is 290 feet, and the flow direction
428
SEWER SYSTEM CAPACITY ANALYSIS
1-22 City of Huntington Beach
K:\Huntington Beach\Huntington_Beach_Capacity_study Capacity Analysis
is from north to south. This reach conveys the wastewater flow pumped by Saybrook Lift Station (LS No. 22),
located on Saybrook Lane north of Heil Avenue.
The flow monitor was installed in the downstream end of Pipe 2586, upstream of the manhole between Pipes
312 and 2586 at the intersection of Saybrook Lane and Morning Star Drive. It measures the entire flow
tributary to the deficient sewer. The comparison between the flow monitoring data and the 2003 Sewer
Master Plan results is shown in Table 18.
Table 18
Comparison of Master Plan and Flow Monitoring Data
Deficient Location No. 7
Flow
Monitoring
Site
Pipe
ID
Report
Slope
Size
Material
Model
Length
Existing
ADWF
GPM
Existing
PDWF
GPM
Existing
Depth
Existing
d/D
Ultimate
PDWF
GPM
Ultimate
Depth
Ultimate
d/D
ADWF
(GPM)
PDWF
(GPM)Depth d/D
7* 2586 0.002 12" VCP 299 311 652 9.00 0.75 760 Full Full 346 642 7.10 0.59
* Location of Flow Monitor
Master Plan Data Data Flow Monitoring Data
Based upon information contained in Appendix D of the 2003 Sewer Master Plan, the existing peak dry
weather flow is 652 gpm, and the ultimate peak dry weather flow is 760 gpm. The Master Plan calculated a
depth to diameter ratio of 0.75 in this 12-inch pipe with the existing peak dry weather flows. The flow
monitoring equipment recorded a peak dry weather flow of 642 gpm, which is nearly the firm capacity of the
Saybrook Lift Station. The flow monitors recorded the maximum depth to diameter ratio at 0.59 which verifies
that this 12” diameter sewer does not meet the City’s existing criteria.
The City anticipates that the Saybrook Lift Station will be replaced within the next 3 and 8 years. To reduce
the length of time that the pumps are running, it is anticipated that the City will double the firm capacity of the
pumps. Each pump’s existing design capacity is 413 gpm. The City recommends that the future design
capacity of the downstream sewers will be 826 gpm. A minimum pipe diameter of 15 inches is needed to
meet the City’s depth to diameter design criteria of 0.67. These reaches will require additional evaluation by
the City.
The system downstream of this reach should also be evaluated for this planned increase in the flows.
429
Deficient Location #1 Brookhurst St. City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE A-1Master Plan Deficient Location 1
430
Deficient Location #3 Deficient Location #2 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE A-2Master Plan Deficient Locations 2 & 3
431
Deficient Location #5 Deficient Location #6 Deficient Location #4 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE A-3Master Plan Deficient Locations 4, 5, & 6
432
Deficient Location #7 Pump Station #22 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE A-4Master Plan Deficient Location 7
433
Deficient Location #8 Deficient Location #9 Pump Station #25 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE A-5Master Plan Deficient Locations 8 & 9
Mandalay Cir
Santa Barbara Ln. Humboldt Dr. 434
FM Site #1 Brookhurst St. City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE B-1Flow Monitoring Site 1
435
FM Site #3 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE B-2Flow Monitoring Site 3
436
FM Site #5 FM Site #4 FM Site #6 Pump Station #20 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE B-3 Flow Monitoring Sites 4, 5, & 6437
FM Site #7 Pump Station #22 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE B-4 Flow Monitoring Site 7438
FM Site #8 FM Site #10 FM Site #11 Pump Station #25 Pump Station #22 FM Site #12 City of Huntington BeachSewer SystemCapacity AnalysisJune, 2008FIGURE B-5 Flow Monitoring Sites 8, 10, 11, & 12Mandalay Cir
Santa Barbara Ln Humboldt Dr. 439
Site #1, Flow VS. Time010020030040050060070080090010003924639246.53924739247.53924839248.53924939249.53925039250.53925139251.53925239252.53925339253.53925439254.53925539255.53925639256.53925739257.53925839258.5Flow (GPM)440
Site #3, Flow VS. Time0501001502002503006/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)441
Site #4, Flow VS. Time0204060801001206/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)442
Site #5, Flow VS. Time01002003004005006006/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)443
Site #6, Flow VS. Time0501001502002503003504004506/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)444
Site #7, Flow VS. Time01002003004005006007008006/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)445
Site #8, Flow VS. Time (Before Edinger Lift Station Improvements)01002003004005006007006/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)446
Site #8, Flow VS Time (After Edinger Lift Station Improvements)01002003004005006007001/16/2008 0:001/17/2008 0:001/18/2008 0:001/19/2008 0:001/20/2008 0:001/21/2008 0:001/22/2008 0:001/23/2008 0:001/24/2008 0:001/25/2008 0:001/26/2008 0:001/27/2008 0:001/28/2008 0:001/29/2008 0:001/30/2008 0:001/31/2008 0:002/1/2008 0:002/2/2008 0:002/3/2008 0:002/4/2008 0:002/5/2008 0:002/6/2008 0:00Flow (GPM)447
Site #10, Flow VS. Time0501001502002503006/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)448
Site #11, Flow VS. Time01002003004005006007008006/14/2007 0:006/14/2007 12:006/15/2007 0:006/15/2007 12:006/16/2007 0:006/16/2007 12:006/17/2007 0:006/17/2007 12:006/18/2007 0:006/18/2007 12:006/19/2007 0:006/19/2007 12:006/20/2007 0:006/20/2007 12:006/21/2007 0:006/21/2007 12:006/22/2007 0:006/22/2007 12:006/23/2007 0:006/23/2007 12:006/24/2007 0:006/24/2007 12:006/25/2007 0:006/25/2007 12:006/26/2007 0:006/26/2007 12:006/27/2007 0:006/27/2007 12:006/28/2007 0:00Flow (GPM)449
Site #12, Flow VS Time (After Edinger Lift Station Improvements)01002003004005006007008001/16/2008 0:001/17/2008 0:001/18/2008 0:001/19/2008 0:001/20/2008 0:001/21/2008 0:001/22/2008 0:001/23/2008 0:001/24/2008 0:001/25/2008 0:001/26/2008 0:001/27/2008 0:001/28/2008 0:001/29/2008 0:001/30/2008 0:001/31/2008 0:002/1/2008 0:002/2/2008 0:002/3/2008 0:002/4/2008 0:002/5/2008 0:002/6/2008 0:00Flow (GPM)450
Appendix D
2003 Master Plan Capacity Analysis
451
City of Huntington Beach Sewer System Management Plan 67
APPENDIX H - Sewer Lift Station Priority List
452
Priority No Station No.Station Name Year Built
113Slater & Springdale 1966
222Saybrook & Heil 1965
323New Britain & Adams 1972
421McFadden & Dawson 1972
519Bushard & Pettswood 1969
618Atlanta & Beach 1973
711Lark & Warner 1964
82 Humboldt & Wayfarer 1964
95 Davenport & Baruna 1963
10 3 E Station 1962
11 20 Speer & Crabb 1968
12 14 Gothard & Ellis 1992
13 17 Brookhurst & Effingham 2000
14 4 A Station 2000
15 31 Boeing 2003
16 28 Coral Cay 2006
17 25 Edinger & Santa Barbara 2006
18 9 D Station 2007
19 32 Brightwater 2008
20 26 Brighton & Shoreham 2009
21 24 Edwards & Balmoral 2010
22 16 Adams & Ranger 2012
23 10 Algonquin & Boardwalk 2013
24 7 C Station 2014
25 30 Trinidad & Edinger 2016
26 1 Graham & Kenilworth 2019
27 6 Edgewater & Davenport 2019
SEWER LIFT STATION PRIORITY LIST
453
City of Huntington Beach Sewer System Management Plan 68
APPENDIX I - Overflow Response Plan
454
ADMINISTRATIVE REGULATION
Office of the City Administrator
Number
Sections
Effective Date
Responsible Department
Review Date
808
1-7
8/1/07
Public Works
8/1/12
SUBJECT: Sanitary Sewer Overflow and Subsurface Sewer Leak
Response Procedures
1. Purpose: To minimize the impact of an accidental discharge from the City's
wastewater collection system.
2. Authoritv:
3. Application:
Beach.
Section 401 of the Huntington Beach City Charter
This regulation applies to all officers and employees of the City of Huntington
4. Definitions:
4.1. An above-ground release of untreated sewage from the City's wastewater collection and/or
pumping system.
4.2. Subsurface Sewer Leak: A release of untreated sewage through collection system pipe
and/or pumping system defects below the ground.
5. Responsibilities:
5.1. All discharges of sewage, whether a sanitary sewer overflow or a subsurface sewer leak,
shall be reported to the Public Works Utilities Division.
5.2. The Public Works Utilities Division, Wastewater Section Supervisor or his designee, will be
responsible for reporting all discharges of sewage immediately to applicable Federal,
State, regional and local agencies.
5.3. Any discharge caused by defects in the system that cannot be corrected by the Public
Works Utilities Division through normal maintenance efforts will be referred to the
Engineering Division for assessment and recommended action.
5.4. The Director of Public Works shall be notified of all discharges of sewage.
5.5. Records of discharges shall be kept for a period of not less than five years, subject to the
latest adopted version of the City's records retention policy.
6. Procedures:
6.1. A representative of the Fire Department, Public Works Department, or both, will respond to
all reported discharges to identify the responsible party.
6.2. Discharges that are determined to be caused by activities on private property will be
directed to the Public Works Department Wastewater Section for enforcement of cleanup,
billing and agency notifications.
6.3. Discharges that are determined to be caused by activities on City property, or which
responsibility cannot be established, will be directed to the Public Works.
6.4. Department Wastewater Section for cleanup and agency notifications. Actions to alleviate
discharges will be performed in the following order:
455
Page 2
6.4.1. Contain and/or minimize the discharge.
6.4.2. Identify and notify the responsible party.
6.4.3. Collect information, estimate discharge volumes and capture photo documentation.
6.4.4. Begin cleanup of the discharge (concurrently with 7.4.3.)
6.4.5. Notify all applicable Federal, State, regional and local agencies.
6.4.6. Notify Public Works management up through the Director of Public Works.
6.4.7. Inform the Public Works Department, Engineering Division for an assessment and
recommended course of action if the problem cannot be corrected through normal
maintenance efforts.
6.5. Private property owners will be billed for all City costs, including overhead, associated with
the response or cleanup of a spill caused as a result of activities on their property.
7.Attachments
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Detailed Sanitary Sewer Overflow Response Procedures
Detailed Subsurface Sewer Leak Response Procedures
Sanitary Sewer Overflow Report Form
Calculation of Sanitary Sewer Overflow Volumes
4~4
Penelope Culbreth-Graft,DPA,City Administrator
808 456
Page 3
808
ATTACHMENT A:
Detailed Sanitary Sewer Overflow Response Procedures
457
Page 4
Detailed Sanitary Sewer Overflow Response Procedures
Notification:
Notification ofa sewage spill on public or private property typically will be received by
telephone, either through Police Dispatch (9-1-1) or through the Public Works Department
Utilities Operations Division. A call received via 9-1-1 will result in Fire Department
response. Calls received by the Public Works Department will initiate dispatch of trained
response crews to the site where the spill will be evaluated and other, appropriate City
departments will be notified as necessary.
Incident Response:
Fire Department and/or Public Works Department will respond to all reported sewage spills
to identify the responsible party and provide clean-up protocol procedures for sewage that
has been discharged into the environment on public or private property.
Assessment Process:
The Fire Department/Public Works Department Incident Commander will investigate the
incident and determine if the sanitary sewer overflow is on public or private property.
If the overflow is on City property, or has the potential of reaching City property, the Public
Works Department Wastewater Section will respond. Notification schedule: Utilities Yard
7:00 a.m. - 4:00 p.m. (714) 536-5921 or Wastewater Section after hours callout at (714)
296-9295. The Public Works Department Utilities Division Wastewater Section Supervisor
or his/her designee shall be responsible for immediately notifying applicable Federal,
State, regional and local agencies noted in Attachment C by phone, Internet-based
reporting to the State Water Resources Control Board, facsimile and certified mail/return
receipt.
If the overflow is on private property, the Fire Department Incident Commander and/or
Public Works Department Utilities Division Wastewater Section Supervisor or his designee
will contact the responsible party for proper removal of the sewage. The responsible party
shall be advised that the substance must be removed immediately under the applicable
Federal, State, regional and local codes and regulations.
The Fire Department and/or Public Works Department Wastewater Section Supervisor or
his designee shall immediately notify applicable Federal, State, regional and local
agencies by phone, Internet-based reporting to the State Water Resources Control Board,
facsimile and certified mail/return receipt. In addition, the State Water Resources Control
Board also shall be notified by and Internet-based reporting system established for such
purpose. The City may initiate cleanup if deemed appropriate to protect the public health,
safety and welfare.
808 458
Page 5
Incident Action Plan:
Action taken at the scene by Public Works Department or private contractor pertaining to
sewage spills on public or private properties:
1. Contain and/or minimize the discharge.
2. Identify and notify the responsible party.
3. Collect information, estimate overflow volumes and capture photo
documentation.
4. Begin cleanup of the overflow (concurrently with step 3).
5. Notify all applicable Federal, State, regional and local agencies by phone,
facsimile and certified mail/return receipt.
6. Notify management up through the Director of Public Works.
7. Inform the Engineering Division for an assessment and recommended course of
action if the problem cannot be corrected through normal maintenance efforts.
8. Send billing information to Administrative Services Department to invoice
responsible private property owners for any City costs associated with the
responses/clean-up of the overflow caused as a result of activities on private
property.
808 459
Page 6
808
ATTACHMENT B:
Detailed Subsurface Sewer Leak Response Procedures
460
Page 7
Detailed Subsurface Sewer Leak Response Procedures
Notification:
Notification of a subsurface sewer leak is typically made during routine cleaning or robotic
camera inspection by Public Works Department crews but may also be received from the
public via calls to Fire or Police. All notifications shall be referred to the Public Works
Utilities Division 7:00 a.m. - 4:00 p.m. at (714) 536-5921 or Wastewater Section after-
hours callout at 714-206-9295.
Incident Procedure:
The Public Works Department, Wastewater Section crews shall respond to all suspected
subsurface sewer leaks that are within the public right-of-way and will take appropriate
action as determined by an assessment process. If the suspected subsurface leak is in a
service lateral to a privately-owned building, regardless if said lateral is in the public right-
of-way, it is the responsibility of the building owner and said owner will benotified to repair
the line immediately.
Assessment Process:
The Public Works Wastewater Supervisor, or his/her designee, shall investigate all
reported subsurface sewer leaks within the public right-of-way.
If the Supervisor determines that a crack or leak could be in violation of applicable water
quality and/or health care regulations, he/she shall immediately report the incident to the
County of Orange Health Care Agency, the California Regional Water Quality Control
Board, Santa Ana Region, and the Public Works Street/Wastewater Supervisor(1). Outside
agency notifications shall be made by phone, facsimile and certified mail/return receipt.
The Public Works Wastewater Supervisor shall immediately notify the Utilities Manager
and submit an Incident Report to the Public Works Department, City Engineer.
The Utilities Manager, via the Director of Public Works, shall immediately notify the City
Administrator.
Upon receipt of an Incident Report, the City Engineer shall immediately cause the leak to
be assessed and, if deemed appropriate, develop a Corrective Action Plan, which may
include excavation and repair/replacement, slip lining or other appropriate techniques.
808 461
Page 8
Incident Action Plan:
Continuous communication shall be established with the Santa Ana Regional Water
Quality Control Board with regard to all findings, decisions and timetables pertaining to
repair and/or monitoring of possible subsurface leaks. Subsurface leaks, at the
determination of the Public Works Street/Wastewater Supervisor, may require the
immediate diversion of sewage until the repair of the damaged infrastructure may be
affected by the City Engineer; however the Street/Wastewater Supervisor, in consultation
with the City Engineer, may determine that the extent of the damage is not susceptible to
immediate violations of applicable laws and repair may be deferred, or deemed
unnecessary, but subject to a specific monitoring schedule to be determined at that time.
(1)Subsurface sewage leaks of less than 1,000 gallons per day are not subject to
immediate repair and reporting to regulatory agencies unless there is a potential for
contamination of Waters of the State. Nonetheless, documentation and any necessary
repair of the damaged line shall be affected pursuant to the City Engineer's Corrective
Action Plan and included in the sewer system audit and routine reports to the Regional
Water Quality Control Board.
808 462
Page 9
808
ATTACHMENT C:
Sanitary Sewer Overflow report Form
(Delivery by Facsimile and Certified Mail/Return Receipt)
463
Page 10
CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD
SANTA ANA REGION
SANITARY SEWER OVERFLOW REPORT FORM
ALL ITEMS ARE REQUIRED TO BE ADDRESSED.
1. THIS REPORT IS (CHECK ONE):D PRELIMINARY D FINAL D REVISED FINAL
2. SANITARY SEWER OVERFLOW SEQUENTIAL TRACKING NUMBER:_
3. REPORTED TO:.(ENTER FAX,
VOICE MAIL, OR NAME OF REGIONAL BOARD STAFF)
4. DATE REPORTED: / / (MM/DD/YY)
5. TIME REPORTED:(MILITARY OR 24-HOUR TIME)
6. REPORTED BY:_
7. PHONE: ~(_~)_
8. REPORTING SEWER AGENCY:
9. RESPONSIBLE SEWER AGENCY:
(MM/DD/YY)
(MILITARY OR 24 HOUR TIME)
(MM/DD/YY)
(MILITARY OR 24 HOUR TIME)
11. ESTIMATED OVERFLOW FLOW RATE:(GALLONS PER MINUTE)
12. TOTAL OVERFLOW VOLUME:(GALLONS)
DATE:_
9. OVERFLOW START:
10. OVERFLOW END:
DATE:
TIME:_
TIME:_
L
13. DESCRIPTION OF HOW VOLUME WAS DETERMINED/CALCULATED. ATTACH
PHOTOG RAPH(S )/DIAGRAM(S):
14. OVERFLOW VOLUME RECOVERED:(GALLONS)
15. OVERFLOW VOLUME RELEASED TO ENVIRONMENT:(GALLONS)
808 464
Page 11
SANITARY SEWER OVERFLOW LOCATION AND DESCRIPTION:
16. ADDRESS:
CITY:_
17. COUNTY:(SB, RV, OR)
ZIP CODE:
18. SANITARY SEWER OVERFLOW STRUCTURE I.D.:_
19. NUMBER OF OVERFLOWS WITHIN 1000FT. OF THIS LOCATION IN PAST 12 MONTHS:
20. DATES OF OVERFLOWS WITHIN 1000FT. OF THIS LOCATION IN PAST 12 MONTHS:
21. OVERFLOW CAUSE - SHORT DESCRIPTION - CHECK ONE:
D ROOTS D GREASEDLINE BREAKDINFILTRATION
DROCKS
D BLOCKAGEDPOWER FAILUREDPUMP STATION FAILURE
oDEBRIS
D VANDALISMDFLOOD DAMAGEDMANHOLE FAILURE
DOTHER
D UNKNOWNDCONSTRUCTIONDPRIVATE PROPERTY
22.
OVERFLOW CAUSE - DETAILED DESCRIPTION OF CAUSE:
23. SANITARY SEWER OVERFLOW CORRECTION - DESCRIPTION OF ALL PREVENTATIVE AND
CORRECTIVE MEASURES TAKEN OR PLANNED:
24. WAS THERE MEASURABLE PRECIPITATION DURING 72-HOUR PERIOD PRIOR TO THE
OVERFLOW?
INITIAL AND SECONDARY RECEIVING WATERS:
25. DID THE SANITARY SEWER OVERFLOW ENTER A STORM DRAIN?(Y OR N)
26. DID THE SANITARY SEWER OVERFLOW REACH SURFACE WATERS OTHER THAN A STORM
DRAIN?(Y OR N)
808 465
Page 12
27. NAME OR DESCRIPTION OF INITIAL RECEIVING WATERS: (IF NONE, WRITE "NONE")
28. NAME OR DESCRIPTION OF SECONDARY RECEIVING WATERS: (IF NONE, WRITE "NONE")
29. IF THE SANITARY SEWER OVERFLOW DID NOT REACH SURFACE WATERS, DESCRIBE THE
FINAL DESTINATION OF SEWAGE.
NOTIFICATION:
30. WAS THE lOCAL HEALTH SERVICES AGENCY NOTIFIED?(Y OR N)
County of Orange, Health Care Agency (714) 667-3751
After Hours (714) 628-7008, FAX (714) 667-3754
Date of Call: / / Time of Call: _~_
Date Faxed:L /
31. WAS THE OFFICE OF EMERGENCY SERVICES (OES) NOTIFIED? __ (Y OR N)
State Office of Emergency Services (800) 852-7550
Date of Call: / / Time of Call:_
Reported To:_
Control #:
ADDITIONAL NOTIFICATIONS:
Regional Water Quality Control Board (909) 782-4130
After Hours (916) 262-1621 or (800) 962-8179
FAX (909) 781-6288 Date of Call: / / Time of Call: _~ __
Reported To:_
Date Faxed:
Public Facilities & Resources Department (714) 567-6363
(If the spill enters a county channel)Date of Call: / / Time of Call: _
Reported To:_
Repol
808
Utilities Manager (714) 536-5921
Director of Public Works (714) 536-5437
City Attorney Investigator (714) 536-5257
Date of Call: / / Time of Call: _~ __
Date of Call: / / Time of Call:_
Date of Call: / / Time of Call:
466
Page 13
AFFECTED AREA POSTING:
32. WERE SIGNS POSTED TO WARN OF CONTAMINATION?(Y OR N)
33. LOCATION OF POSTING (IF POSTED):
34. HOW MANY DAYS WERE THE WARNING SIGNS POSTED?
35. WERE SAMPLES OBTAINED OF CONTAMINATED WATER?(Y OR N,IF YES ATTACH
RESUL TS)
36. OTHER REMARKS:
I swear under penalty of perjury that the information submitted in this document is true and correct, and that
I have personally examined and am familiar with the information submitted in this document, including all
attachments. Based on my inquiry of those individuals immediately responsible for obtaining the information,
I believe the information is true, accurate, and complete. I am aware that there are significant penalties for
submitting false information, including the possibility of fine and imprisonment.
SIGNATURE:_____________NAME:_
DATE:
808
________________TITLE:_
467
Page 14
808
ATTACHMENT D:
Calculation of Sanitary Sewer Overflow Volumes
(Excerpt from Irvine Ranch Water District Operations Manual)
468
Page 15
SEWER SPILL PROCEDURE
)CALCULATING SPILLS
The purpose ofthis report is to take the mystery out of calculating spills. Almost all
spills can be calculated usmg the two examples discussed in this section.
You can use the orifice equation when trying to fi~e out the volume of a spill.
Understanding the orifice equation is not as complex as it may sound. If you know
the diameter ofthe hole (i.e., pick hole or annual space between the ring and cover)
and the height at which the fluid is coming out of the hole, then you can figure the ..
flow out of that hole.
The equation is Q = Ca-r2gh.
mere:
Q =
C
=
a
=
g
=
h
=flow of fluid from the hole,
coefficient of discharge,
area of the hole (measured in feet),
gravity (32.2 ftIsec), and
height of the fluid above the cover (measured in feet).
The coefficient of discharge (C) is the product of the coefficient of velocity (Cv)
multiplied by the coefficient of contraction (Cc). The values for Cv have been found
to vary from 0.954 for :x ·inch orifices to 0.991 for 2.5 inch orifices. The values for Cc
have been found to vary from 0.67 for *inch.orifices to 0.614 for 2.5 inch orifices.
Example 1
You receive a report of a spill occurring at 12 noon. Your crews respond to the spill
and relieve the spill at 2:30 p.m. In addition, they inform you that the flow was
coming from two *inch pick holes in the manhole cover, and when they arrived on
the scene, the flow appeared to be coming out of the holes approximately 4 inches
above the lid. What is the total flow that you are to report to the Regional Board?
Assumptions forExample 1 spill:
1. Flow started at noon and was stopped at 2:30 p.m. Total time of spill was
2.5 hours (150 minutes).
2. Flow was coming from two *inch pick boles. Tbe area of each :x inch hole is
0.44179 in. (see Table 1-2).To convert in2 to ft2multiply by 0.006944.
Therefore, a =0.44179 inch2x 0.006944 =0.0031 ft zfor each hole.
808
tRVVOTechnical Operations Manual
1.14 -6
March 2000
469
Page 16
3.
SEWER SPILL PROCEDURE
Flow was coming out of each hole at a height of 4 inches.
1foot
To convert inches to feet, multiply by
12 inches
1 foot
Therefore, H= 4 inches x --- = 0.33 ft
12 inches
4. The coefficient of di~cbaIge. C =Cv x Cc. For a *inch hole, Cv ==0.954. Cc ==
0~67.
Therefore, C =0.954 x 0.67 =0.639
5. Using the orifice equation Qh =CQ~2gh the flow from each hole is:
Qh =0.639 {(.0031 ft2)J2(32.2ft Isec1)(0.33ft)
6. Total flow, Qt = Qh:x: number of holes x length of spill (minutes)
. Qt = 4:099 gpmlhole x 2 holes x 150 minutes ==.1.230 gallons.
Example 2
In this next Example, the facts aIe similar to Example 1, except in addition to the
flow. coming out of the two pick holes, it is also coming out of the ~ inch gap
between tbe ring and cover at a height of 4 inches.
7. In addition to steps 1 through 6 in Example 1, you also need to figure the
total area where the flow is coming·out between the ring and cover.
We know that the relationship between the ring and cover probably looks like
this:
FIGURE 1.14.2
SEWER SPILL CALCULATION EXAMPLE
36"~ '/." GAP
] I I
RING
IRVVOTechnical Operctions Manual
RING
1.14-7 March 2000
470
Page 17
I.j
SEWER SPILL PROCEDURE
This problem is made simple if you take the ID of the ring (shown hereto be 36
. inches), figure out its area and subtract it from the area of the cover (shown here to
be 36" -Y:"=35.5 inches). Since both of these areas are cixcles, we know that the
formula is A =[l(D/2)2.Therefore:
A =A ring - A Cover
=m(36/2)2] -mC35.5/2 2]TI=3.1416
=[3.1416 (324)] - [3.1416(315.1)]
=1017.9 - 989.8
=28.1 in2 x 0.006944 =0.195 ft2
8. From Example 1; H =0.33 ft, g =32.2 r-Jsec, C =0.639
9. Using ormce equation Q =Ca..J2gh
Q =0.639 {(O.195 ft2)~2(32.2ft /see!(0.33ft)
=0.574 CFS =257.82 gpm
=257.82 gpm x 150 min =38,673· gallons
10. In this example, flow was coming from two pick holes and the space between
the ring and cover. So in this example we must add the flow calculated in
Step 6 above to the flow calculated in Step 9 above - making the total flow of
the spill in this example:
Qt =1230 gallons +38,673 gallons
=39,903 gallons
IR\ND Technical Operations Manual
1.14-6 March 2000
471
Page 18
W ASTEW ATER SPILL CALCULATOR
How high in inches was the water coming out of the pick
1inches
hole?How many pick holes (there are two per manhole)?
2pick holes
How many minutes was the water running?
15minutes
Complete the following if water was also coming out around the manhole lid.
(Leave these fields blank if the above condition does not apply)
How high was the water coming out around the manhole
inches
lid?How many manhole lids?
manholes
808
The spill rate is:
The amount spilled is:
7.28 gallons per minute
109 gallons
472
City of Huntington Beach Sewer System Management Plan 69
APPENDIX J - FOG Impact Study
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City of Huntington Beach Sewer System Management Plan 70
APPENDIX K - FOG Training Manual
510
1
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511
Table of Contents
Section 1 What is FOG? ............................................................................................ 1
1.1 How Does FOG Affect You? ......................................................................................................................... 1
1.2 The City of Huntington Beach FOG Control Program .................................................................................. 1
Section 2 How to Achieve Compliance with the Food Service Establishment FOG
Control Program ......................................................................................... 2
Section 3 Employee Training and Awareness ............................................................. 2
3.1 “Dry Wiping” Pots, Pans, Dishware and Work Areas to Remove Grease .................................................... 3
3.2 Spill Prevention and Proper Clean-Up Methods .......................................................................................... 3
3.3 Drain Screening ............................................................................................................................................ 4
3.4 Dishwashing and Equipment Cleaning ........................................................................................................ 4
3.5 Recycling FOG .............................................................................................................................................. 5
3.6 Maintenance of Kitchen Exhaust Filters ...................................................................................................... 5
3.7 Post “No Grease” Signs ................................................................................................................................ 6
Section 4 Grease Control Devices; Grease Trap vs. Grease Interceptor ...................... 6
4.1 Grease Trap Maintenance ........................................................................................................................... 9
4.2 Grease Interceptor Maintenance ................................................................................................................ 9
Section 5 Recordkeeping ......................................................................................... 11
Attachments
Attachment I Employee Training Record
Attachment II Grease Trap Maintenance Log
Attachment III Grease Recycling and Grease Control Device Service Providers
Attachment IV Hood Filter Service Vendor
512
1
The City of Huntington Beach has developed the “Best Management Practices
(BMPs) for Food Service Establishments” Training Manual to assist Food
Service Establishments in developing simple, easy-to-follow steps and
procedures to prevent Fats, Oils, and Grease (FOG) from entering the City’s
sewer system. This manual covers all the basic elements to eliminate FOG and
is a helpful tool to convey the message to your staff and achieve compliance
with the FOG Control Program.
1.What is FOG?
FOG is a combination of fats, oils, and grease used in food preparation, and is
generated by Food Service Establishments (FSEs). Products that contain and create
FOG include cooking oil, fat, grease, butter, shortening, and cooking meat.
1.1 How Does FOG Affect You?
Food waste, as well as water that has been used
to wash kitchen equipment, dishes, and floors,
contains FOG. When FOG is washed or poured
down the drain and into the sewer, it cools and
solidifies causing sewer pipes to become clogged.
Over time, FOG builds up and eventually blocks
entire sewer pipes, causing sewage backups and
overflows. Property damage can result from
sewage backing up into the building leading to
expensive cleanup and plumbing repairs that you
are responsible for. Sewage spills and backups
can also result in Health Department code
violations that can lead to the closure of your business operations.
If a sewer spill occurs, immediately stop using water, call a plumber, and the
City of Huntington Beach at (714) 536-5921 or (714) 960-8825 after hours. If
sewage is released and enters a storm drain, the sewage will flow to the ocean
causing an immediate public health hazard and possible beach closure.
1.2 The City of Huntington Beach FOG Control Program
To eliminate FOG related sewer spills and backups, the City has adopted an
aggressive maintenance program to frequently inspect and clean the City’s sewer
lines. However, the most effective way to minimize FOG accumulation in sewers is
to prevent the introduction of FOG into the sewer system in the first place. To
achieve this goal, the City adopted Municipal Code 14.56, Control and Regulation of
Fats, Oils, and Grease, a FOG Control Program that regulates FSEs and provides a
FOG Blockage in Sewer Pipe
513
2
mechanism to help control and minimize the introduction of FOG into the City’s
sewer system. The City’s FOG Control Program implements a three-part approach:
o Public Outreach and Education
Public outreach programs educate commercial business operators/owners and
residents on the problems associated with improper disposal of FOG and
encourage the implementation of FOG BMPs.
o Food Service Establishment FOG Control Program
The FSE FOG Control program provides the City, through the FOG ordinance,
with the authority to inspect and monitor the implementation of BMPs.
o Enhanced Sewer Maintenance and Cleaning
Enhanced sewer maintenance activities are scheduled as a result of the City’s
inspection of the sewer system using a closed circuit television (CCTV)
inspection system.
2.How to Achieve Compliance with the Food Service Establishment
FOG Control Program
Achieving compliance with the City’s FSE FOG Control Program requires the
implementation of all of the following BMPs by the owner/operator of the FSE through an
Employee Training and Awareness Program.
o “Dry Wiping” Pots, Pans, Dishware, and Work Areas to Remove Grease
o Spill Prevention and Proper Clean Up Methods
o Drain Screening
o Proper Dish Washing and Equipment Cleaning
o Recycling FOG
o Maintenance of Kitchen Exhaust Filters
o Posting “No Grease” Signs
o Maintenance of Grease Control Devices (Grease Traps and Grease Interceptors)
The above BMPs are designed to reduce or eliminate FOG into the sewer system.
Other BMPs not listed may be necessary to further reduce or eliminate FOG.
3.Employee Training and Awareness Program
The success of your establishment's BMP program to eliminate FOG from entering your
sewer system is largely dependent upon your employees. The City requires the training
of all employees at least twice a calendar year and all new hires within two calendar
weeks of hire on the following subjects:
514
3
o “Dry wiping” pots, pans, dishware, and work areas to remove grease
o Spill prevention and proper cleanup methods
o Drain Screening
o Dishwashing and Equipment Cleaning
o Proper FOG Recycling/Disposal
o Maintenance of Kitchen Exhaust Filters
o Post “No Grease” Signs
o Employee training must be documented in the
Employee Training Record (Attachment I) and include employee signatures
indicating each employee’s attendance and understanding of the practices reviewed.
All training records must be kept on site at all times and made available for
review by the City.
The following sections cover training elements required by the City of Huntington Beach.
The italic/bold texts are recommendations for restaurant managers/supervisors to train
employees. These are only recommendations that may or may not work and should be
used or modified accordingly.
3.1 “Dry Wiping” Pots, Pans, dishware, and Work Areas to Remove
Grease
Remove food waste with paper towels or a spatula from dishes, pans, and work-
areas by “dry wiping” before washing will prevent FOG from entering your sewer
system. Washing food waste and FOG into the drains will eventually cause FOG to
build up and create costly blockages in your sewer lines.
Train employees how to “dry wipe” food waste from pots, pans, and dishware
by:
o Using rubber scrapers or paper towels to remove food waste, fats, oils and
grease from cookware, utensils, pots, and pans before washing. Food
waste should be disposed in a double bagged trash can.
o Keep “dry wipe” tools by the dish washing area for easy access and use.
o Using food grade paper to soak up oil and grease under fryer baskets prior
to mopping floors.
3.2 Spill Prevention and Proper Clean-Up Methods
All employees shall be trained on spill containment and proper spill cleanup methods.
Preventing spills will help prevent slips and fall hazards as well as clogged drains.
515
4
For spill prevention:
o Empty containers before they are full to avoid spills.
o Place lids on all containers when transporting liquids, particularly
containers with liquid wastes containing FOG.
o Provide employees with proper tools, e.g., carts with wheels, and ample
containers to transport materials without spilling.
o Practice effective spill containment and clean up. Sweep or vacuum spills of
dry products.
Establishments that use large amounts of cooking fats, such as deep fryers, should
post their spill response procedures and have a spill kit in an easily accessible well
known location. The spill kit shall contain absorbent material, like absorbent
pads or kitty litter for liquid spills.
To clean FOG spills employees should be trained to:
o Block off all sinks and floor drains near the spill.
o Use absorbent material in the spill kit to completely surround the spill.
o Sweep up used absorbent material and throw it away.
o Mop with a degreaser only to remove trace residues.
3.3 Drain Screening
Keeping food particles containing FOG out of the
sewer system can prevent clogged drains and
pipe blockages. To implement this, install screens
that have 1/8-inch or 3/16-inch screen openings in
each floor, mop and hand sink.
Train employees on the following:
o How to clean drain screens frequently and
dispose of the collected material in a trash
can.
o How to replace damaged or missing screens.
3.4 Dishwashing and Equipment Cleaning
Proper dishwashing and cleaning methods will prevent food solids and FOG from
clogging drains and causing backups.
516
5
Train employees to:
o Use a rubber spatula to scrape the sides of deep fryers and large pots then
wipe with paper towels before washing All excess grease and oil should be
placed into a waste grease container and throw paper towels in the trash.
o Empty grill and broiler drip pans into a waste grease container and then
wipe down with paper towels prior to washing. Dispose of the paper towels
in trash.
3.5 Recycling FOG
All waste fryer oil and cooking grease must be disposed into designated waste FOG
containers. A list of suggested recycling companies is provided in Attachment III.
To recycle FOG, train your employees to:
o Never throw waste oil down any drain.
o Collect and store deep fryer waste oil in a
designated recycling container. Please see
Attachment III of this manual for a suggested
list of vendors that may provide this service.
o Keep FOG waste containers covered at all
times and promptly clean all spills and residue.
o If FOG waste containers are stored outside,
lock and secure lids to prevent theft and/or
vandalism, and rain from getting into the
container.
o Keep containers in good working order and
free of leaks.
o If possible store waste FOG containers
indoors. This will minimize the risk of theft
and spills.
3.6 Maintenance of Kitchen Exhaust
Filters
Routinely clean kitchen exhaust system filters. If
filters are not cleaned on a regular basis, grease
and oils escape through the kitchen exhaust system
and can accumulate on the roof of your
establishment and eventually enter the storm drain
system when it rains. Hood filters can be cleaned by
a company or employees.
517
6
If employees clean hood filters train your employees to:
o Place the hood filters over a double bagged trash can. Spray degreaser on
the dirty hood filters to loosen the grease and allow the excess degreaser to
drip into the trash can.
o Use a paper towel to wipe down the hood filters once the degreaser has
been applied.
o Dispose of the paper towel in the trash can.
o Wash the hood filters with soap and hot water once all the excess grease
has been removed.
Spraying filters with hot water using little or no detergent over a mop sink connected
to a grease trap or interceptor can also effectively clean hood filters. After a hot
water rinse (drain must be connected to a grease trap or interceptor), filter panels can
be placed into the dishwasher.
3.7 Post “No Grease” Signs
Post “No Grease” signs near three compartment
sinks and mop sinks to remind your staff that
FOG should never be poured down the drain.
This will serve as a constant reminder to your
employees to properly recycle FOG and to
dispose of food waste in the garbage, not down
the drain.
The City will provide your facility with “No
Grease” signs and other FOG related information
that you can use to educate your staff.
4.Grease Control Devices; Grease Trap vs. Grease Interceptor
Grease Trap vs. Grease Interceptor
Grease traps and grease interceptors
are both considered grease control
devices. Grease traps are smaller
devices, usually 25-100 gallon
capacity, that are typically located
inside a food service facility. A grease interceptor is a larger
device, usually 750 to 2,000 gallon capacity, which is located
underground and outside of a food service establishment.
Typical Grease Traps
518
7
Grease control devices are
designed to collect, contain and
remove food solids and grease
from wash water while allowing the
remaining liquid waste to
discharge to the sewer system.
Maintenance of Grease Control Devices
For grease control devices to be effective, the units must be properly sized and
maintained to allow adequate time for food solids and FOG to settle and accumulate.
Inspecting and cleaning a grease control device is critical to ensure that it is functioning
properly. Grease Control Devices are required to be cleaned at minimum on a
quarterly basis. Proof of maintenance shall be retained in the training manual.
The maintenance frequency for your grease control device depends on the volume of
FOG your facility generates. Your FSE will save grease control device maintenance
costs by implementing the BMPs detailed in this manual.
Here are some basic maintenance requirements for grease control devices:
The total FOG and solids in the grease control device should never be over 25% of the
capacity of the tank. Always review the maintenance record to see that it is less than
25%. If the grease control devices is greater than 25 percent of the holding capacity you
are required to perform a full cleaning of the device.
FSEs that choose to service the grease traps on their own are required to maintain a
record that documents the cleaning activities in the FOG Training Manual. Records
should include the name of the employee who performed the cleaning, date/time of
cleaning, amount of grease removed and the disposal location for the grease. A sample
maintenance log (see Attachment II – Maintenance Log) has been provided for your use
and should be utilized to document the inspection and cleaning of your grease trap.
Grease interceptors should be serviced, at a minimum, quarterly by a licensed service
provider and service records must be kept onsite for review by City staff. A suggested list
of service providers is in Attachment III - Grease Recycling and Grease Control Device
Service Providers.
Grease Interceptor Manholes
519
8
It is important to review the grease control device maintenance record. Often, the
grease service provider performing the cleaning will indicate repairs that need to be made
if something is broken, missing, and requires additional cleaning or repair.
520
9
4.1 Grease Trap Maintenance
When inspecting and/or cleaning your grease trap, confirm that the grease traps
contain their internal baffles and inlet piping flow restrictors/air relief during every
inspection and cleaning. These components aid in grease removal by reducing
turbulence and increasing holding time within the trap.
The proper maintenance procedure for a grease trap is outlined below:
Steps Actions
1 Remove water in the trap to facilitate cleaning. The water should be disposed of in
the sewer system.
2 Remove baffles, if possible.
3 Remove the accumulated grease out of the interceptor and deposit in a FOG
container.
4 Scrape the sides, lid, and baffles to remove as much of the grease as possible, and
deposit the grease into a FOG container.
5 Replace the baffle and lid.
6 Record the volume of grease removed on the maintenance log (see Attachment II).
7 Contact a hauler or recycler for grease pick-up.
Oil & Grease
Accumulation
521
10
4.2 Grease Interceptor Maintenance
Grease interceptors, due to their size, will usually be cleaned by licensed grease
haulers.
The proper maintenance procedures for a grease interceptor are outlined below:
Steps Actions
1 Contact a licensed grease hauler for cleaning (Attachment III).
2 Ensure that all flow is stopped to the interceptor by shutting the isolation valve in
the inlet piping to the interceptor.
The Following Steps Should Be Performed By a Licensed Grease Hauler
3 Remove the lid and bail out any water in the interceptor to facilitate cleaning. The
water should be discharged to the sanitary sewer system.
4 Remove baffles, if possible.
5 Remove the accumulated grease out of the interceptor and deposit in a watertight
container.
6 Pump out the settled solids and then the remaining liquids.
7 Scrape and wash the walls, lid, and baffles to remove as much of the grease as
possible, and deposit the grease into a watertight container.
8 Replace the lids.
9 Record the volume of grease removed on the maintenance log.
Oil & Grease
Accumulation
Oil & Grease
Accumulation
522
11
5.Recordkeeping
Recordkeeping and documentation is an important element to successfully implementing
a FOG elimination program. The City requires that each FSE retain the following records
and documents on-site for at least three (3) years, and be
available for review during normal operating hours:
Employee Training Records (Attachment I)
Grease Trap Cleaning and Maintenance Log (Attachment II)
Grease Interceptor Cleaning and Maintenance Invoices and
manifests
Management should inform all supervisory staff where FOG
related documents are located so they can be reviewed upon
request by City inspectors.
Grease Interceptor Service Record
523
Employee Training Record
Training Required Every 6 Months
Business Name: __________________________________________________
Training Topic(s): _______________________________________________
Trainer: _________________________________________________________
Employee Name Employee Signature Date
524
GREASE TRAP MAINTENANCE LOG
Service Company used (if contracted): _______________________________
DATE CLEANED BY GALLONS
PUMPED GREASE DISPOSAL
SITE (i.e., grease barrel) REMARKS/COMMENTS
525
Grease Recycling and Grease Control Device Service Providers
Grease is the number one cause of sewer line blockages. Grease from restaurants and
other food service establishments clogs the lines and blocks the flow, causing backups
and sewer spills. These spills can enter the storm drain and pollute the ocean, causing
beach closures.
Renderers are companies that collect Fats, Oil, and Grease (FOG) from food service
establishments. The renderer then properly recycles or disposes of the grease.
The two most common products rendered from a food service facility are yellow grease
and brown grease.
Yellow grease: from bulk deep fat frying operations and oil/water separator units.
Brown grease: from grease traps and grease interceptor waste.
The following is a listing of businesses that provide rendering services. Please note that
the City of Huntington Beach does not endorse the following contractors and their
services:
Baker Commodities
www.bakercommodities.com
4020 Bandini Blvd.
Los Angeles, CA 90023
(800) 427-0696
Orange County Pumping
http://ocpumping.com
P.O. Box 10415
Santa Ana, CA 92701
(714) 836-6258
Eco-Fry (Grand Natural)
www.grandnaturalinc.com
1415 E. McFadden St., Suite H
Santa Ana, CA 92705
(855) 519-5550
Darling International
www.darlingii.com
2624 S. Hickory
Santa Ana, CA 92707
(714) 556-7867
R.E. Commodities
www.recommoditiesandpumping.com
31650 Rockridge Circle
Lake Elsinore, CA 92532
(951) 830-7315
Martinez Pumping Grease Trap Service
P.O. Box 39144
Downey, CA 90239
(626) 625-6051
S.M.C. Grease Specialists
www.smcgrease.com
P.O. Box 1343
Corona, CA 92878
(951) 788-6042
Triple A Pumping & Jetting Services
www.tripleapumping.com
P.O. Box 1147
Orange, CA 92856
(714) 628-0900
526
Hood Filter Cleaning Service & Soak Tank Service Providers
Grease is the number one cause of sewer line blockages. Grease from restaurants and
other food service establishments clogs the lines and blocks the flow, causing backups
and sewer spills. These spills can enter the storm drain and pollute the ocean, causing
beach closures.
The following is a listing of businesses in the area that provide hood filter cleaning and
tank services. Please note that the City of Huntington Beach does not endorse the
following contractors and their services:
Hood Filter Cleaning
Diversified Kitchen Solutions (DKS)
alan@DKSsolutions.com
www.DKSsolutions.com
Alan Inselberg
(866) DKS-1033
(866) 357- 1033
Super Clean Inc
CMS_superclean@yahoo.com
Jerry Suh
(800) 700-0404
Royal Exhaust Hood Cleaning Services
www.royalexhaustcleaning.com
Henry Beltran
Jerry Suh
1-323-582-7443
Soak Tanks
(Used to clean stainless steel kitchen
equipment by soaking in
cleaning/degreasing solution)
Diversified Kitchen Solutions (DKS)
alan@DKSsolutions.com
www.DKS .com
Alan Inselberg
(866) DKS-1033
(866) 357- 1033
Kitchen
Cleaning Service
Ricky Tejada
(818) 481-2629
Flue Steam Inc
www.fluesteam.com
Contact@fluesteam.com
Kathy Corona
1-800-700-3583 (ext. 208)
Hyginix
info@hyginix.com
www.fogtank.com
Katrina
(858)566-6212
527
528
529
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-128 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Sean Crumby, Director of Public Works
PREPARED BY:John Martin, Construction Manager
Subject:
Accept the lowest responsive and responsible bid, approve appropriation and authorize
execution of a construction contract with California Waters Development, Inc., in the amount
of $2,665,504.99 for the Central Library Fountain Restoration Project, CC-1630
Statement of Issue:
On January 27, 2022, bids were electronically opened for the Central Library Fountain Restoration
Project, CC-1630. City Council action is requested to award the construction contract to California
Waters Development, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $3,285,000.
Funds are available for this project in the Infrastructure Fund 31440005.82800 ($847,000), Park
Development Impact 22845022.82900 ($27,570), and Library Impact Fee Acct 22950002.82900
($300,000). Staff is seeking an additional appropriation for the balance of $2,110,430 from the
Infrastructure Fund.
Recommended Action:
A) Accept the lowest responsive and responsible bid submitted by California Waters Development.,
Inc., in the amount of $2,665,504.99; and,
B) Appropriate $2,110,430 from the Infrastructure Fund to account 31440005.82800; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the
City Attorney.
Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
City of Huntington Beach Printed on 3/9/2022Page 1 of 3
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File #:22-128 MEETING DATE:3/15/2022
Analysis:
The project involves the renovation of the Central Library’s two exterior fountain systems, which
consist of an approximately 4,000 square foot cascading fountain located southeast of the building’s
main entrance, and an approximately 16,750 square foot fountain located outside the northwest
portion of the facility in addition to associated piping and pumping systems. Originally constructed in
1975, the Central Library was designed by internationally renowned architect Dion Neutra.
Incorporated into Neutra’s library design were several internal and external water feature bowls and
fountains, which were intended to reflect the surrounding park, lakes, and landscape. This project
will restore the two large exterior water fountains and renovate the entire pumping and filtration
system.
The original fountain liner membrane on both fountains has frayed and delaminated from the
perimeter fountain walls. Due to a liner failure in 2016, the northwest pool has not been able to retain
water and has experienced soil undermining through retaining wall toe drains. The lighting system
and panel, level control system, and electrical sub-panels are either obsolete analog systems or no
longer functioning. Old buried piping, conduit, and wiring are at end of life and will be replaced due to
the risk of water damage. The deficient water treatment and filtration systems will be upgraded or
installed as a new system. The perimeter fountain walls have also sustained several cracks that
need to be ground out and sealed. To achieve better flow and water chemistry control, the northwest
and southeast fountains will also be segregated to two independent systems.
Bids were electronically opened on January 27, 2022, with the following results:
BIDDER'S NAME BID AMOUNT
Klassic Engineering & Construction Inc. (withdrew bid)$1,753,000.00
California Waters Development, Inc.$2,665,504.99
Woodcliff Corporation $3,441,000.00
Mehta Mechanical Company, Inc.$4,795,260.00
The apparent low bidder, Klassic Engineering & Construction (KEC), wtihdrew its bid proposal due to
clerical and mathematical errors. The apparent second lowest bidder, California Waters Development
Inc., has provided the requisite work experience references on similar projects as required by the
project specifications. Therefore, staff recommends awarding a contract to California Waters
Development Inc., in the amount of $2,665,504.99. The total cost of the project is $3,285,000, which
includes the construction contract of $2,665,504.99, plus fifteen-percent (15%) construction
contingency, and supplemental expenses for project inspection and material testing.
Environmental Status:
The project is categorically exempt pursuant to Class 1, Section 15301(c) of the California
Environmental Quality Act
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
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File #:22-128 MEETING DATE:3/15/2022
1. Vicinity Map
City of Huntington Beach Printed on 3/9/2022Page 3 of 3
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533
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-146 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Sean Crumby, Director of Public Works
PREPARED BY:Bob Milani, Principal Civil Engineer
Subject:
Adopt Resolution No. 2022-04 establishing a pierhead line adjacent to Lots 6 & 7 of Tract 5829
(16850 and 16854 Bayview Drive)
Statement of Issue:
In the harbor along the waterways used for water vessel navigation, wharfage areas are designated
for docking vessels. The City is responsible for establishing the pierhead lines that provide the
separation of navigation waterways and the wharfage area. The pierhead lines have not yet been
created for the subject properties and must now be established.
Financial Impact:
No expenditure of funds is involved in this action.
Recommended Action:
Adopt Resolution No. 2022-04, “A Resolution of the City Council of the City of Huntington Beach
Establishing a Pierhead Line Adjacent to Tract 5829” which provide a wharfage width of 25 feet
adjacent to the subject lots (Attachment 1).
Alternative Action(s):
Deny recommended action.
Analysis:
A pierhead line is the line between the bulkhead and a waterway that separates the area open for
navigation from the area in which mooring and docking of vessels is permitted. Pursuant to Section
13.32.020 of the Municipal Code, the distance from the bulkhead line to the pierhead line is
established by the City Council.
The pierhead lines in the City are typically established on a Final Tract Map to create wharfage area
for the purpose of mooring and docking of vessels of the adjacent lots being created by the same
City of Huntington Beach Printed on 3/9/2022Page 1 of 2
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File #:22-146 MEETING DATE:3/15/2022
map. However, Tract Map 5829 (Attachment 2) did not locate the pierhead line adjacent to the newly
created lots, but rather across Ramora Channel, next to what would become Channel Lane with the
construction of Admiralty Island. On that map, the Huntington Harbour Corporation dedicated Lots A
& B (i.e. Remora Channel) as a navigable public waterway, but further reserved an easement over
Lot B for the purpose of mooring and docking, thereby establishing the wharfage area on Lot B
across from the residential lots. Since the map recorded in 1968, only one dock has existed on Lot B,
within an easement that was recently sold and quitclaimed to the owners of Lots 6 & 7 (Attachment
3), who have relocated the easement to their side of the channel (Attachment 4). Those owners are
now requesting that City establish the pierhead line that will accommodate the relocated easement
and subsequent docks adjacent to their properties. Once the new pierhead line is established, the
owners will be required to obtain the necessary permits from other agencies such as California
Coastal Commission and Army Corps of Engineers, prior to the City’s issuance of permits for the
actual docks (Attachment 5). Additionally, prior to issuing the said permit, the City will require that the
owner extinguish and quitclaim the existing easement on Lot B by recording the Termination and
Elimination Agreement (Attachment 6) as well as demolish and physically remove the dock itself.
It is important to note the owner’s claim that the easement and subsequent dock relocation will
benefit navigation in the channel, and they have obtained signatures in support of that claim
(Attachment 7). Staff coordinated the relocation with the Army Corps of Engineers and the Corps
opined that navigation would be unaffected by the relocation of the pierhead line.
Environmental Status:
This action is exempt pursuant to Section 15305 Class 5, of the California Environmental Quality Act.,
which exempts minor alterations in land use limitations that do not result in any changes to land use
or density.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Resolution 2022-04
2. Tract Map 5829
3. Existing easement on Lot B (sold)
4. New easements adjacent to Lots 6 & 7 (relocated)
5. New dock exhibit adjacent to Lots 6 & 7
6. Termination and Elimination of existing easement on Lot B
7. Signatures in support of relocating the easement and docks
City of Huntington Beach Printed on 3/9/2022Page 2 of 2
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536
537
538
539
540
541
^fr)
PREPARED NND RECORDING REQUESTED BY:
Ashley Skylar
l6{t50 Bayvierv Drive
Huntington llcach, Ch 92649
WHF,N RF,CORDED, MN IL TO
AND MAIL TAX STATEMENTS TO:
Ashlcy Skylar
16850 llayvicw Drive
Huntinglon Beach, CA 92(o/i9
Recorded in Offlclal Records, Orange County
Hugh Nguyen, Clerk-Recorder
I illl I lllill lll llll lll llll ilil lll lru mil il ilil| ll I I ll lll s+ oo
t-3 R 0 0 t 3 4 2 2 3 3 2 3 *
2021000764632 11:23 am 1A2A2'l
380 414A Q01 4
0.00 0.00 0.00 0.00 9.00 0.00 0.000.0075.00 3.00
4l t(,{r.'}c,. \vr..,' : -
Martin Fcnton, Jr.
Fluntington Flarbour Corporation
Spacc Abovc This Linc for Rcconlcr's Usc Only
APN: l7&53L13
eUITCLATM DEED (€osm"n\)
Thc undcmigncd grantor(s) dcclare(s): Docurncntary transfcr tax is d gi++
Sf-ornputc.t on thc consitlcration or vatuc of property.on@f-
ll Conrputed on thc full value of licns and cncurnbranccs rcrnaining at thc timc of salc
I Unincorporatcd arca: fl City of Huntington Bcach, ancl;
FOR A VALUABLE CONSIDERATION, rcccipt of which is hcrcby acknowtcdgcd,
HUNTINGTON HARBOUR CORPORATION, a corporation organizcd undcr thc laws of thc Statc of
Dclawarc
hcrcby REMISE, RELEASE, AND FOREVER QUITCLAIM to
ASHLEY SKY[,AR, an Unrnarricd Wornan,
thc follorving dcscribed rcal propcrty in lhc City of Fluntington Bcach, County of Orangc, Statc of Califonria;
An cascmcnt for thc purposcs of locating, constructing, maintaining, using, and opcrating thercon docks, wharyqs,
slips, ratnps, piers, floats, landings, and othcr mooring slruclurcs ovcr southwcstcrly 25.00 fcct of Lot A of Tract
No. 5829, in thc City of Huntington Bcach, County of Orangc, Statc of Califomia, as pcr lnap rccordcd in book
222, pages I 3 and I 4 of M isccllaneous Maps, in thc officc of thc County Rccordcr of said county, said cascmcnt
bcing boundcd northwcstcrly by lhc northcastcrly prolongation of the northrvcstcrly line of Lot 6 of said Tract No.
5829 and boundcd southeastcrly by thc norlhcastcrly prolongation of lhc southcastcrly linc of said Lot 6.
Arca of said cascrncnt is 750 squarc fcct, morc or lcss.
Scc attached Exhibits "A" and "8"
tf
tlt)
1)/
ft
td lb J.tI
542
CALttFORNttA ALLoPURPOSE ACKHOWLEDGMENT CIVIL CODE s l180
A notaり public or other o“icer∞mpleting this cenittcate vettnes onげ the identⅢ of the indi胡 duat who doned the
documentto whtth this cenmcate`attached,and notthe tn〕thf』ne鶴・a∝uracy,or v創 耐ity ofthat d∝ument.
State of CanfOrnia
County of 訥 iじ ♂】
On
Date
personaIIy appeared
!`2f bofore me,和咀m.K.61お ilπ 卜´器h膨 陀.脱″十A膨 、十ム ′ザere
」r′r,sett Name a′,J釉わorf′,e dttσ
日Attorney in Fact
回Guardian or ConseⅣator
Namero)o「説9暉 儲
who proved to me on the basis of saustactOry evidence to be the personlsl WhOSe namelSl iS′are
subscttbed to the within instrument and acknowiedged to me that he/she/they executed the same in
his′her/theirauthottzed capacityliesl,and that by his′her/their signaturo(s10n the instrumentthe personlsli
orthe entity upon behar Of which the personlsl aCted,ex∝uted the instrument.
i certi,y under PENALTY OF PERJURY underthelaws
of the State of Califomia that the foregoing paragraph
is true and corect.
WiTNESS my hand and o“iciai seal. .
Signature_」(3Jと と
1争 jl!1方 と141イ 落ti;I甘 !:|:L≧
一―………
P′a∞Ⅳotaり Sea′ハboye
OPTrONAと
ηЮvg′,P′,た sectio,た op詭爾.oo′ηρ′otilng i拘 た加′ormatio′,ca′,Jeter a′どo燿 riOn Orrん e」Ocvtter,Po「
rttvJv′。′,t reattac′,pe′,t ort′,た rO″η!。al,v′,il「,ren」eJ Jocw′ηer,と
Desc両 ption of Attched
Tiuo Or Type of Document ,虫
D∝ument Date:Number of Pages:
Signer(s,Other Than Named Above:′
′Signer's Name:
□CoHporate Oricer_Tide6〉口Corporato O“icer―Tttielsl:
同Partner― ロロ mtted tt General □Partner―□日mked □General
回 individual □Attomey in Fact
口Trust∞ □Guardian or ConseⅣator
□OtheR □Other
Signer is Representing:
洵 dMdual
□Trustee
餓 25
02016 NationaI Notaり Association e www.NationaINotaryo「g。1‐800‐US NOTARY(牛 800‐876‐68271 kem#5907
543
EXHIBIT A
PROPOSED EASEMENT
AN EASEMENT FOR THE PURPOSES OF LOCATING, CONSTRUCTING′
MAINTAINING′USING′AND OPERATING THEREON DOCKS′WHARVES′
SLIPS′ RAMPS′ PIERS′ FLOATS′ LANDINCS, AND OTHER MOORING
STRUCTURES OVER SOUTHWESTERLY 25.00 FEET OF LOT A OF TRACT
NO. 5829, IN THE CIttW OF HUNⅥNGTON BEACH, COUNTY OF
ORANGE′ STATE OF CALIFORNIA′AS PER MAP RECORDED IN B00K
222,PAGES 13 AND 14 0F MISCELLANEOUS MAPS,IN THE OFFICE OF
THE COUNW RECORDER OF SAID COUNTY′SAID EASEMENT BEING
BOUNDED NORTHWESTERLY BY THE NORTHEASTERLY
PROLONGATION OF THE NORTHWESTERLY LINE OF LOT 6 0F SAIDTRACT NO. 5829 AND BOUNDED SOUTHEASTERLY BY THE
NORTHEASTERLY PROLONGATION OF THE SOUTHEASTERLY LINE OF
SAID LOT 6.
AREA OF SAID EASEMENT IS 750 SQUARE FEET,MORE OR LESS.
SEE AttACHED EXHIBIT B
544
2448N42ロロ.ロロ'N42°19'26賄ロロ.ロロB′ШN42°48.24増3口.ロロ・,ヽ田IIШ」く日切田545
5J)
PREPARI;D AND RECORDINC REQUESTED BY:
'Ihomas Nucunt
l6854llayvicw l)rivc
Huntinglon Beach, CA 92Ug
WI{EN RECORDED. MAIL TO
AND MNIL TAX STATEMENTS 1'O:
Thomas Nucum
l6854llayvicw Drivc
Huntington Beach, CA 92Mg
APN: 17&532-14
lrT lv .)l
Recorded ln Official Records, Orange County
Huoh Nouven. Clerk-Recorder
ll]l! lfilllluilrilUlfill[nlil[lil[lilUiltllll lll o+ oo
2021000764633 11:23 am 1212212,,l
3804r4AQ01 4
o.oo o.oo 0.00 0.00 9.00 0.00 0.000.0075.00 3.00
Spacc Abovc This Linc for Rqcordcr's Usc Only
Martin Fcnton, Jr.
Fluntington Harbour Corporation
(
'l12
tt,
rrQUITCLAIM DEED C€ qsr+nen| )
Thc unclcrsigncd granror(s) dcclarc(s): f)ocunrcntary lransfcr lax is O Gtl+
E Cornputed on thc consideration or valuc of propcrty convcycd, or
! Computcd on thc full valuc of licns and cncumbranccs rcmaining at thc tirnc of salc
fl Unincorporatcd arca: ! City of Huntington Bcach, and;
FOR A VALUABLE CONSIDERATION, rcceipt of which is hcrcby acknowlcdged,
HUNTINGTON HARBOUR CORPORATION, a corporation organizcd undcr thc larvs of thc State of
Dclawarc,
hcrcby REMISE, RELEASE, AND FOREVER QUITCLAIM to
THOMAS NUCUM, an Unmanicd Man,
thc following dcscribed rcal property in thc City of Huntington Bcach, County of Orangc, State of California;
An caserncnt for thc purposes of locating, constructing, maintaining, usirtg, and opcrating thcrcon docks, wharycs,
slips, ramps, picrs, floats, landings, and othcr rnooring structurcs ovcr southwcstcrly 25.00 fcct of Lot A of Tract
No. 5829, in thc City of Huntington Beach, County of Orangc, Statc of California, as pcr map rccordcd in book
222, pagcs t 3 and l4 of Misocllancous Maps, in thc ofTicc of thc County Rccordcr of said county, said eascmcnt
bcing boundcd northrvcslcrly by lhc northcasterly prolongation of thc northwcstcrly linc of Lot 7 of said Tmct No.
5829 and boundcd southcaslcrly by thc norlhcastcrly prolongation of thc soulhcastcrly linc of said Lot 7.
Arca of said easenlcnt is 750 squarc fcct, morc or lcss.
Ses attachcd Exhibits "A" and "8"
4i\ K. -,- '1,I f'r.
546
CALBFORNBA ALL・ PUR,OSE ACKNOWLEDGMEHT CiViL CODE s l189
A notary puЫ ねo「other omcer OOmtteting thに cerericaぃ 耐ies onり the dentt orthe indi胡 dutt who Sgned he
document to which this cenricate is attached]and not the truthfuiness,accuracy,or vatidity of that document,
State of
CountyD i生 (2 ●)On 後也 before me,￢駒に猟.K.θl迅|Tわ れ'生
Name arlJ胤 燈 O廟 ∞rDare
persona∥y appeared
NanerS)orsenerrs,
岳縮紹r吼 縮r脳 L解 饂:却 t講 蹴1珊 艦縄冊沼珊絲S弼 諾訛鵡.orthe enttty upon behar Of which the personlsl aCted,executed the instrument.
M評 へ
汗配階配鞣理瀦濡鋸篇紀駕鶏S駕 器鑑結
is true and corect.
WiTNESS my hand and o“iciat seal.
Signature
Sむ 贈tVre NOraり Pvb施
P′ace Norary sea′Aboye 0打 ′ONAと
ア′,ov9′,的 おsectilonね oρ tion餌,COmp′etilng的 た加romatil。′,can」eter arte′a囃 銀 Orr′,e docvme′,t or
rttvJv′er)f reattac力 阿er,r ort′,is rO打 ,tO an vlつ ″,ten」OJ Jocvment
Descttption of Attached
lム たTiue Or Type of Document:
Document Date:Number of Pages:
Signerls1 0ther Than Named Above:れ, 一
Capacity〔ioS'
Signer's Name:rSigner's Name:
□Corporate Officer―Title6〉□Corporate Omcer_Titielsl:
回Pattner一 口日mited □General □Pattner一 口Limked □General
□ind帝 idual □Attorley in Fact
□Tttst∞ □Guardian or ConseⅣator
E〕Other:□Other:
Signer is Representing:
測nd胡 du』
□Trust∞
□Attorney in Fact
□Guardian or ConseⅣator
餓 25
◎2016 NationaI Notary Association・ 岬 .NationaINotary.org。1‐800‐US NOTARY(1‐300‐87併 6827)item#5907
547
EXHIBIT A
PROPOSED EASEMENT
AN EASEMENT FOR THE PURPOSES OF LOCATING,CONSTRUCTING′
MAINTAINING′USING′AND OPERATING THEREON DOCKS,WHARVES,
SLIPS′ RAMPS′ PIERS′ FLOATS′ LANDINGS, AND OTHER M00RING
STRUCTURES OVER SOUTHWESTERLY 25.00 FEET OF LOT A OF TRACT
NO. 5829′ IN THE CITY OF HUNTINGTON BEACH, COUNTY OFORANGE,STATE OF CALIFORNIA,AS PER MAP RECORDED IN B00K
222,PAGES 13 AND 14 0F MISCELLANEOUS MAPS′IN THE OFFICE OF
THE COUNtt RECORDER OF SAID COUNTY′SAID EASEMENT BEING
BOUNDED NORTHWESTERLY BY THE NORTHEASTERLY
PROLONGATION OF THE NORTHWESTERLY LINE OF LOT 7 0F SAIDTRACT NO. 5829 AND BOUNDED SOUTHEASTERLY BY THE
NORTHEASTERLY PROLONGATION OF THE SOUTHEASTERLY LINE OF
SAID LOT 7.
AREA OF SAID EASEMENT IS 750 SQUARE FEET′MORE OR LESS.
SEE ATTACHED EXHIBIT B
548
N42°19・26増Ξ口.口 lB
N42°48324賄Ξ口.ロロB′Ш田′N42°43.24BWΞロロロロB′トZ′口LШ′||′ロ549
FOR
REVIEW
& NOT
FOR
CONSTRUCTION
(E) FLOATING DOCK
(N) 2 1/2' X 18'
GANGWAY
PROPOSED
PL
(E) SEAWALL
GANGWAY AREA:
(2) 2.5' X 18' )7ò
TOTAL )7ò
LANDING AREA:
(2) 3' X 4' )7ò
TOTAL )7ò
TOTAL AREA:)7ò
CLIENT
SITE
DATEDRAWNCHECKED REVISION
1.0
CONTRACTOR LIC. #797052-A
ROSKYLAR, ASHLEY
NUCUM, THOMAS
16850-16854 BAYVIEW DR. HUNTINGTON BEACH, CA 92649
6351 Industry Way, Westminster, CA 92683
Phone: (949) 631-3121
Fax: (714) 509-0618
www.swiftslipdocks.com
06/24/21
AMENDMENTS
REV DESCRIPTION BY
DATE
INITIAL HERE
PL PL
25'8'1'25'4'
30'30'
4'1'
(N) 3' X 4' LANDING
(N) FLOATING
DOCK
(N) FLOATING
DOCK
(N) PIPE DAVITS
(2 PER DOCK)
DOCK AREA:
(2) 8' X 25' )7ò
TOTAL )7ò
(E) GANGWAY &
LANDING
550
551
552
553
554
555
556
557
558
559
560
Date: 4/25/21
To whom it may concern,
My name is Irene Nortler and I have owned Huntington Harbor Boat Rentals which is
located at 16732 PCH in Sunset Beach since 2012. I have paddleboards, kayaks, and
eleven duffys that are rented out daily for use on the Huntington Beach harbor. The renters
often use the Sunset Island Channel that is adjacent to Admiralty Island. There has always
been navigation problems on the Admiralty side of the channel due to the oversized boats
that occup y the large docks making navigation difficult. For this reason, I always discourage
all of the renters from using that side of the channel because of the safety issues created by
the large docks that have oversized vessels on that narrow channel. However, renters still
will typically frequent that side of the channel as they go around the Sunset Island loop. I
am supportive of any changes that can improve safe ty and navigation for p addleboarder s,
kayakers, and duffy boat renters that use that area of the Ramora Channel.
Sincerely,
Irene Nortler
Owner Huntington Harbor Boat Rentals
562-592-7877
561
4/25/21
To whom it may concern,
I have lived at 16848 Bayview Drive that is adjacent to Ashley Skylar who lives at
16850 Bayview Drive since 2004. I have noticed over the years, an abundance of
oversized boats on the large dock that is a rental on the Admiralty side of the
channel across the south end of my property. I have never seen the dock being used
by the owner and it has only been occupied by renters who rent it out and to my
knowledge the renters have not been local to the island. For example, the last
renters for several years lived in Corona and their young son frequently came with
large groups of friends to party at the dock and take the boat out.
These extremely large boats that have occupied the large dock have been causing a
problem with navigation for years in this channel. In addition to the size of the
boats, I have also witnessed the tenants being very loud at all hours of the day and
night partying on the boat for days at a time. They also party on the north end of
the dock in the water which is not even part of their dock area as this end of the
dock is open with ou t an neig hboring dock. All of this impacts our quality of life
and safety in n avigation in the channel who live here on Bayview Drive. This
disrupts the peacefulness and safety of this chan nel. I am in full support
eliminating the large dock and creating two 30 foot easements for my neighbors
properties at 16850 and 16854 Bayview drive that will be owner occupied and
adjacent to their property. As two smaller docks that are used and maintained by
the neighbors would naturally imp rove safety, navigation and quality of life for us
all on this side of the channel.
Dante Almendral
16848 Bayview Drive Owner
562
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-176 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sean Joyce, Interim City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY:Brian Polivka, Contract Administrator
Subject:
Accept additive alternative bid item #1 for the Fiber Optic Communications project from City
Hall to Pier Plaza and authorize execution of a change order contract with project contractor,
Elecnor Belco Electric, Inc. (EBE) to accommodate the additive alternative bid item; and,
approve appropriation of funds, CC-1621
Statement of Issue:
In May 2021, the City awarded a contract to the lowest responsive and responsible bidder, Elecnor
Belco Electric, Inc. (“EBE”), for the construction of fiber optic communications from City Hall to Pier
Plaza. Since then, staff has identified the necessity of including additive alternative bid item #1 to the
initial contract with EBE to install fiber optic connection to an additional City facility. Therefore, it is
recommended to award a change order to fund this additive alternative bid item #1 to EBE.
Financial Impact:
Staff is seeking an appropriation of $110,500 from the Energy Efficiency Fund (807) to account
number 80787002.82800 to fund the proposed change order contract with EBE.
Recommended Action:
A) Accept the additive alternative bid item #1 to the lowest responsive and responsible bid submitted
by Elecnor Belco Electric, Inc., in the amount of $85,000; and,
B) Authorize the Mayor and City Clerk to execute a construction change order contract with Elecnor
Belco Electric, Inc. in a form approved by the City Attorney; and,
C) Appropriate $110,500 from the Energy Efficiency Fund to account 80787002.82800 to fund this
bid item, which includes the lowest responsive and responsive bid amount of $85,000 plus
contingency and other administrative expenses.
Alternative Action(s):
City of Huntington Beach Printed on 3/9/2022Page 1 of 2
powered by Legistar™563
File #:22-176 MEETING DATE:3/15/2022
Deny approval of the recommended actions and recommend an alternative action.
Analysis:
The Information Services Division of the Administrative Services Department, in consultation with the
Public Works Department, identified the need to develop a fiber optic connection between City Hall
and various City facilities in the downtown area. Following a bid process, the City awarded to EBE a
contract for the installation of a new fiber network from City Hall to Pier Plaza that includes
connections to the 5th Street Police Substation, Downtown Library, Art Center and Lake Street Fire
Station.
The proposed bid package also included an Add Alternative item for an additional connection to the
Main Street Parking Structure. That item was not approved at the time of contract award to EBE, and
since then, the City has engaged in additional analysis of the City’s infrastructure and concluded that
this connection to the Parking Structure is critical for public safety, security, and connectivity between
City Hall and City facilities in the downtown area. The need for these improvements is identified in
the Fiber and Communications Master Plan.
EBE has confirmed that they will honor their original bid price for additive alternative bid item #1
without a cost escalation. The total estimated cost of the item as a change order to their initial
contract with the City is $110,500:
Additive Alternative Bid Item #1 $ 85,000
10% Construction Contingency $ 8,500
10% Construction Administration $ 8,500
10% Construction Supplementals $ 8,500
Total $110,500
Attachment(s):
1. Vicinity/Location Map
2. Approved Plan Set
3. Agreement, Bid Package
4. Elecnor Proposal
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CITY OF HUNTINGTON BEACH
DOWNTOWN FIBER OPTIC COMMUNICATION PLANS
DEPARTMENT OF PUBLIC WORKS
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FIBER OPTIC COMMUNICATION PLANS
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FIBER OPTIC COMMUNICATION PLAN
PACIFIC COAST HIGHWAY
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STA 7+00 TO 20+00
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SCALE: 1"=10'
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CONSTRUCTION DETAILS
REMOVAL AND REPLACEMENT OF EXISTING PULL BOX/UTILITY VAULT
TYPICAL UTILITY VAULT/ FIBER OPTIC ENTERING CABINET DETAIL
TYPICAL CONDUIT ENTERING UTILITY VAULT/ PULL BOX DETAIL TYPICAL CONDUIT RADIUS TYPICAL TRENCH DETAIL
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FIBER OPTIC COMMUNICATION PLAN
CONSTRUCTION DETAILS
JACK AND BORE METHOD
PACIFIC COAST HIGHWAY FROM 6TH STREET TO MAIN STREET
SECTION B-B
PACIFIC COAST HIGHWAY CROSSING
MAIN ST6TH STREET
PACIFIC COAST HIGHWAY
PLAN VIEW
NOT TO SCALE
PROFILE VIEW
NOT TO SCALE
TYPICAL CONDUIT INSTALLATION - JACK AND BORE METHOD
TRENCH IN PAVEMENT DETAIL
PER CALTRANS ENCROACHMENT PERMIT MANUAL
TYPICAL TRENCH DETAIL TR-1053
CALTRANS ENCROACHMENT PERMIT #1221-NUS-0831
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14320 Albers Way
Chino, CA 91710
We think about a better world (909) 993-5470 Office
www.elecnorbelco.com (909) 993-5476 Fax
CA License 738518
1/24/2022
City of Huntington Beach Serial No. 14-0605-004
2000 Main Street
Huntington Beach, CA 92648
Attention: Mr. Brian Polivka, Contract Administrator
Reference: Downtown Fiber Optic Communications
City of Huntington Beach Project CC No. 1621
Belco Job No. 14-0605
Subject: PCO 1.00R2 Yorktown to City Hall Fiber Route Revision, Installation of 144 SMFO in City Hall Basement,
and Upgrade of 12 SMFO Drop Cable to 24 SMFO, Confirmation of Additive Alternate Bid Pricing
Dear Mr. Polivka:
Please consider the following as our price proposal for the Yorktown to City Hall Fiber Revision, Installation of 144 SMFO in the
City Hall Basement Floor Plan Improvement Plans, and upgrade of the 12 SMFO drop cables in the Additive Alternate bid item to
24 SMFO. This pricing includes installing new conduit from the fiber vault on Yorktown Ave (contract work) to the existing pull
box on Yorktown Ave, and installing an additional 144 SMFO into the existing conduit from this box to the City Hall basement
(plan page 2 of 7, Fiber Optics Installation project). Belco will install new 144 SMFO and the necessary equipment, in existing
conduit, to the City Hall basement and terminate at the existing server rack as shown on the attached plans (sheet A-26, Partial
Basement-Admin & Develop. Bldg.). Belco will also upgrade the specified 12 SMFO drop cables to 24 SMFO drop cables as
shown on the ArchSplice Revision for the additive alternate bid item.
Our price for this work is: $23,803.52.
Belco is also confirming the price submitted in the original bid proposal for the additive alternate bid item: $85,000.000
The total for both of these items of work is: $108,803.52.
If this price is acceptable, please sign and return this change order for implementation.
Should you have any questions or concerns, please do not hesitate to contact me at (909) 993-5470 ext. 234.
Sincerely,
Elecnor Belco Electric, Inc.
Doug McWhorter
Project Manager
618
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-184 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Sean Crumby, Director of Public Works
PREPARED BY:Ken Dills, Administrative Services Manager
Subject:
Approve and authorize execution of contract Amendment No. 1 with Advanced Avant-Garde
Corporation for On-Call Grant Writing and Administrative Consulting Services
Statement of Issue:
On July 21, 2021, City Council approved a three-year agreement with Avant-Garde Corporation for
on-call grant writing and administrative consulting services in an amount not to exceed $250,000.
Staff anticipates an increase in workload necessary to manage the labor compliance and
administration of the City's Federal American Rescue Plan Act (ARPA) and Federal Emergency
Management Agency (FEMA) funding and is seeking the amend Advance Avant-Garde’s contract by
increasing the not-to-exceed amount to $500,000 and adding one additional year to the term.
Financial Impact:
Services provided by Advanced Avant-Garde will be funded by available project funding in the Fiscal
Year 2022/23 Capital Improvement Program (CIP) and in subsequent year CIPs.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement
Between the City of Huntington Beach and Advanced Avant-Garde Corporation for On-Call Grant
Writing and Administrative Consulting Services” increasing the not-to-exceed amount to $500,000
and extending the contract term one additional year.
Alternative Action(s):
Do not approve the amendment.
Analysis:
On July 20, 2021, staff anticipated federal stimulus grants related to infrastructure and secured the
support services of Advance Avant-Garde to apply for grant funding and administer those funds
related to water, wastewater, stormwater, transportation and park improvements. Since that time, the
City has secured almost $30 million in ARPA funding and $6 million in FEMA funding. Advance Avant
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Garde’s expertise is in federal compliance, and its services have been required to review documents
for all of the City’s federally funded projects. Staff anticipates an increase in workload necessary to
manage the labor compliance and administration as the federal projects progress into implementation
and construction phases
Environmental Status:
Not applicable for this action.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Amendment No.1 to Agreement Between the City of Huntington Beach and Advanced Avant-
Garde Corporation
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-216 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
PREPARED BY:Chris Slama, Director of Community & Library Services
Subject:
Approve and authorize execution of a Service Agreement between the City of Huntington
Beach and the Huntington Beach Downtown Business Improvement District (HBDBID) for
Management and Operation of an Artisan Fair at Huntington Beach Pier Plaza
Statement of Issue:
There exists a need to approve a service agreement with the Huntington Beach Downtown Business
Improvement District (HBDBID) to offer quality programmed events and activities at Huntington
Beach Pier Plaza (Pier Plaza) and the downtown area throughout the year. Hosting a regularly
scheduled arts and craft fair on certain weekends throughout the year is a viable option that has
shown success and encourages residents and visitors to patronize downtown businesses while
providing a family-friendly recreational opportunity.
Financial Impact:
Approval of the Recommended Action is estimated to generate approximately $53,000 annually.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute “Service Agreement Between the City of
Huntington Beach and the Huntington Beach Downtown Business Improvement District for
Management and Operation of the Pier Plaza Artisan Fair.”
Alternative Action(s):
Do not approve the recommended action and direct staff accordingly.
Analysis:
In addition to many major annual and seasonal events that are held in Pier Plaza, the City has hosted
a craft fair in the downtown area since the 1990s. Prior to 2022, the operator of the downtown craft
fair had been Pier Plaza Art-A-Faire (Art-A-Fair). The Promotional Agreement between Art-A-Faire
and the City of Huntington Beach began in 2009 and expired in February 2012. Between 2012 and
2021, service conditions and fees for Art-A-Faire were honored by the City in accordance with the
agreement approved in 2009. Art-A-Faire continued to provide a premier venue for various local
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artists to display and sell their work, while appealing to local residents and visitors alike. However,
due to the expired agreement and outdated terms coupled with additional requests from event
organizers to conduct craft fairs similar to Art-A-Faire, there has been a need to formalize a new
agreement with one or more craft fair operators to continue offering this long-standing fair to the
City’s residents, visitors, and local businesses.
On September 7, 2021, City Council approved a motion to direct staff to issue a Request for
Qualifications (RFQ) to identify the most qualified arts and craft fair operators and return to City
Council with a proposed operator and promotional agreement for consideration (Attachment 2).
On November 15, 2021, a Request for Proposals (RFP) for the operation and management of an
artisan fair in Pier Plaza was issued (Attachment 3). The City sought proposals from qualified
individuals or firms with a strong background in outdoor arts and craft fair planning, development, and
promotion. The goal was to provide an artisan fair that would promote artistry and provide a venue
for works of merit as well as create a family-friendly event experience at Pier Plaza.
One proposal was received (Attachment 4) from the HBDBID, and after thorough review and an in-
depth interview process, staff recommends that the City of Huntington Beach enter into a service
agreement with HBDBID for a three-year term with the option of two additional one-year terms.
Listed below are the main responsibilities of both the HBDBID and the City, as included in the
agreement.
HBDBID:
·Shall curate, produce and manage an Artisan Fair that provides locally and regionally
produced artisan wares and goods
·Maintain vendor rates and fees at a fair market value
·May review rates with City on an annual basis upon submission of satisfactory documentation
of rates at similar facilities
·Shall pay to the City a flat rate of $650.00 per event
·May display event banners & signage in compliance with City Zoning and Municipal Code
City of Huntington Beach:
·Shall assign a staff coordinator to work with Operator
·May approve rate adjustment at a rate not higher than the Consumer Price Index (CPI) based
upon satisfactory documentation at similar facilities
·Maintains the right to approve or require changes or removal of banners and signage
·Reserves the right to cancel or reschedule events from time to time due to other activities at
the Pier or the beach
The HBDBID will strive to provide a quality artisan faire experience at Pier Plaza referred to as Surf
City Collective on approximately forty-two (42) Fridays per year with the opportunity for additional
weekends each month and the occasional extended holiday weekend when available. The Surf City
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Collective will showcase regionally produced artisan wares and goods and will strive to cultivate
community connectedness and work with artists and the local business community to foster cultural
harmony and accessibility. The Collective will also feature space for local nonprofits and offer other
ancillary experiences such as music, artisanal consumable goods and educational opportunities.
Environmental Status:
The actions to approve a service agreement to operate an art fair at Pier Plaza meets the categorical
exemption criteria set forth in the CEQA State Guidelines pursuant to Section 15301 (Existing
Facilities), which exempts the operation, repair, maintenance, permitting, leasing, licensing or minor
alterations of existing public or private structures or facilities involving negligible or no expansion of
use; Section 15311 (Accessory Structures) which exempts placement of minor structures accessory
to existing commercial, industrial, or institutional facilities, including, but not limited to, temporary use
items in publicly owned facilities or other facilities designated for public use; and Section 15323
(Normal Operations of Facilities for Public Gatherings) which allows for the normal operations of
existing facilities for public gatherings for which the facilities were designed, where there is a past
history of the facility being used for the same or similar kind of purpose has been occurring for at
least three years and that there is a reasonable expectation that the future occurrence of the project
would not represent a change in the operation of the facility
Strategic Plan Goal:
Community Engagement
Attachment(s):
1) Service Agreement between the City of Huntington Beach and HBDBID for Management and
Operation of an Artisan Fair at Huntington Beach Pier Plaza
2) RCA Options Regarding the Pier Plaza Art-A-Faire Events at Pier Plaza (September 7, 2021)
3) City RFP for the Operations and Management of an Artisan Fair in Pier Plaza (November 15,
2021)
4) HBDBID RFP submittal (December 8, 2021)
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CITY OF HUNTINGTON BEACH
REQUEST FOR PROPOSAL
for the Operations and Management
of an Artisan Fair in Pier Plaza, Huntington Beach
Issued
November 15, 2021
Site Visit Meeting
Monday, November 22, 2021 at 10:00 AM
Pier Plaza
RFP RESPONSE DUE DATE:
Wednesday, December 8, 2021, no later than 4:00 PM
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PURPOSE
The City of Huntington Beach Community & Library Services Department (City) is seeking
proposals from highly qualified individuals or firms with a solid background in outdoor Arts and
Crafts Fair planning, development, and promotion, to operate and manage the City’s Artisan
Fair. This Artisan Fair is located at the “world-famous” Huntington Beach Pier Plaza. The
Artisan Fair is currently held most Fridays and some weekends. The Artisan Fair should
promote artistry and provide a venue for works of merit. The wares should be unique in design,
hand-made by skilled artisans, and not mass-produced commercial items. In addition to
qualifications, the City is asking Proposers to provide their vision on how to best provide a
family friendly experience for visitors.
BACKGROUND
The City of Huntington Beach has been home to an Arts and Crafts Fair in the downtown area
since approximately 1993. These events started as a means to bring foot traffic into the
downtown and to create a positive community atmosphere. The Fair has been a fixture at Pier
Plaza since 2000. Offering quality programmed events and activities at the Huntington Beach
Pier Plaza (Pier Plaza) and the downtown area throughout the year is a practicable option that
has shown success in encouraging residents and visitors alike to patronize the downtown
businesses while providing a family-friendly recreational opportunity.
QUALIFICATIONS
The City of Huntington Beach is seeking proposals from qualified individuals or firms to provide
comprehensive management services for an Artisan Fair at Pier Plaza in downtown Huntington
Beach. The goal is to create and manage a weekly Artisan Fair featuring locally and regionally
produced wares and goods.
The information requested in this section should describe the qualifications of the individual or
firm and key staff performing projects of a similar size and scope to demonstrate competence
to perform these services. Information shall include:
Previous Projects
Provide a list of previous projects, including the names of key staff that participated on the
named projects and their specific responsibilities with respect to this scope of work.
Experience
Provide a summary of the individual’s or firm’s demonstrated capability, experience developing,
managing and/or operating Artisan Fairs, including the length of time services were provided.
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References
Provide up to three (3) references that received similar services from you or your firm. The City
of Huntington Beach reserves the right to contact any of the organizations or individuals listed.
Information provided should include:
A. Client Name
B. Project Description
C. Project Start and End Dates
D. Client Project Manager’s Name, Telephone Number, and Email Address
Staffing and Artisans
• Provide a list of key individuals who will be working on this project and indicate the
functions that each will perform. Include a resume for each designated individual.
• Provide a sample list of past artists who have exhibited for you and provide images of
their work with the Proposal.
SCOPE OF WORK
General
Operator shall at all times during the term of the Agreement, at its own cost and expense,
provide administration, marketing, and supervision of the Artisan Fair operations. The
Operator will cultivate community connectedness and work with artists and the local business
community to foster cultural harmony and accessibility.
Operator shall curate, produce and manage an Artisan Fair that provides locally and regionally
produced artisan wares and goods. Mass-produced goods, multi-level marketing items and
craft/art items made from kits will not be permitted. Additionally, City and Operator shall
follow all health and safety guidelines and regulations, put forth by the Federal, State, County,
and other governmental health agencies.
Best industry or management practices may require additional services not noted in this RFP.
Additionally, the Proposer is encouraged to propose additional concepts outside of the Scope of
Work, in order to enhance the Artisan Fair experience.
City will provide a staff member of the Community & Library Services Department as the
primary contact for business purposes.
Goals & Objectives
• The City’s objective for the Artisan Fair at Pier Plaza is to provide residents, visitors and
artists alike with a fun, friendly, and safe environment where they can enjoy the beauty
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of the surroundings. Please provide a summary of the Firm’s goals and objectives for
this Event, and how they align with the City’s objectives.
Administrative
• Operator shall obtain and maintain all permits and supporting documentation to satisfy
all permitting requirements for the State of California, County of Orange, and the City of
Huntington Beach.
• Operator shall abide by all Federal, State, and local laws, rules and regulations, and all
City policies and directions.
• Operator shall adhere to specific safety and security measures as required by the City of
Huntington Beach Police and Fire Departments.
• Operator shall provide City with quarterly statistical reports, which reflect the total
number or vendors, the type of products exhibited/sold, the estimate Fair attendance,
and the quarterly gross revenue.
• Operator shall conduct outreach to identify artists who make hand-made products and
who will diligently display and sell their wares at the Artisan Fair. Note: Products that
are not hand-made by an artist cannot be offered for sale at the Artisan Fair.
• Operator shall not allow the sales of alcohol; CBD products; smoking, or vape
paraphernalia or products.
• Operator shall participate in an annual evaluation and review of the operation by the
City.
Operations & Maintenance
• Operator shall operate the Artisan Fair year-round on most Fridays, with the
opportunity for additional weekends each month and the occasional extended holiday
weekend when available. As a reference, in the past the Fair has ran approximately 48
Fridays per year, 34 weekend days, which included holiday Mondays on President’s Day,
Martin Luther King Day, Memorial Day, Labor Day, and Veteran’s Day. (Note: This
information is a sample only and not intended as a verified schedule.)
• The City may request at times throughout the year that Operator conduct an Artisan
Fair to accompany other City-sponsored activities. The Operator will strive to operate
the Artisan Fair when requested.
• The Artisan Fair shall be developed annually upon mutual agreement of both Parties.
City and Operator will review the schedule quarterly to keep the Operator apprised of
additional Pier Plaza and beach events, and/or additional opportunities for Artisan Fair
business.
• The City reserves the right to cancel or relocate the event from time to time due to
other activities at the Pier or the beach that may conflict with the Artisan Fair.
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• Operational hours will be mutually agreed upon based on seasonal time changes.
Operator may propose additional activities/events to enhance the Artisan Fair
experience, including evening hours when available.
• The City reserves the right to change the schedule due to Specific Events, weather,
natural disaster, facility issues, or other acts beyond the City’s control.
• In most cases, City will notify Operator 7-days in advance, should modification be
required to the date or location of the Fair.
• Selected Operator is expected to provide all essential materials that are in line with best
management practices for a professionally run Artisan Fair, including but not limited to
uniform tents/booths (which are equal in size and shape), tables and signage, in order to
maintain a cohesive aesthetic.
• Operator shall provide on-site supervision the day of the event(s). Operator shall
coordinate all logistics including setup, take down, and move-in and move-out of
vendors.
• Operator shall prevent unauthorized vendors from participation in the Artisan Fair.
• Operator shall maintain the cleanliness of the property and leave it completely clean
and free of trash and debris after each day’s event.
• Operator shall use trip-guards with all cables, cords, hoses, wires, and conduits where
applicable. These items are not permitted to cross pedestrian pathways.
• Signage - Per M.C. 13.48.140 (Advertising), limited commercial/sponsorship signage may
be considered by the Director or their designee.
• Operator must provide access in accordance with requirements set forth by the
Americans with Disabilities Act (ADA).
• Operator will see that Vendors unload and load merchandise from the location where
the parking lot meets Pier Plaza. Vendors may not drive onto the Plaza.
• No sales may be conducted after the conclusion of the event.
• Food or beverages may not be sold or given away to the public at Pier Plaza without
prior approval by the Director or their designee.
• Polystyrene (commonly referred to by the trade name Styrofoam) is prohibited at all
events on public property and within City facilities. This prohibition shall apply to event
organizers, agents of the event, event vendors and any other party who enter into an
agreement with one or more of the sponsors of the event to sell or provide goods, food,
or beverages at the event.
Marketing & Outreach
Contractor shall provide the following minimum services:
• Design, publish and distribution of marketing materials and vendor forms. Materials to
include print and digital media platforms. City will assist Operator with social media
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marketing through the City’s platforms. Logos and branding materials must be
approved by City staff.
• Operator shall design and operate a website for the Artisan Fair activities that may
include, but are not limited to, vendor registration; upcoming events; past, present and
future artist lists and their public contact information. An example of the website
should be included with the proposal.
• Dissemination of social media and public relations material shall be approved by City
staff prior to any press release dissemination. City reserves the right to have Operator
remove any marketing or messaging that is not in line with the City’s core values.
• Operator shall provide at least one free space each Fair occurrence for use by the City of
Huntington Beach and/or its partners, if requested.
Merchandise and Contracting of Vendors
• Operator shall not permit merchandise vendors that do not meet the Artisan Fair
criteria.
• Operator may include artisanal consumable products, applicable to all County of Orange
Health and Food Safety permits and regulations.
• Operator will prepare and distribute any required forms to vendors for registration and
exhibition, rules and regulations, and health and safety, prior to contracting with artisan
vendors.
Fees and Financial Terms
• Proposer understands that in lieu of permit fees, the City of Huntington Beach intends
to enter into a revenue sharing agreement with selected Operator(s). Operator shall
provide a recommended business model to include revenue-sharing opportunities paid
to the City.
• Operator shall be responsible for collection and payment of all fees, including, but not
limited to, all booth and events fees, artwork and artisan product sales, payment of all
appropriate sales taxes, etc.
• Operator shall maintain a current business license on file with the City during the term
of the agreement.
• Operator shall verify that all artisan vendors maintain a current sellers’ permit, listing
the Huntington Beach as the point of sale.
• Operator shall keep copies on file of sale receipts pursuant to State requirements.
Independent Contractor/Staffing
• Operator shall be retained as an independent contractor and will not be considered an
employee of the City of Huntington Beach. Operator is responsible for any and all staff
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hired to work the Artisan Fair, and shall be responsible for following best labor practices
in accordance with the State of California labor laws.
The Site
• The Artisan Fair is located in Pier Plaza, which is northwest of the Huntington Beach Pier
entrance and north of the Pier Plaza Amphitheater. The Artisan Fair site and its
immediate surroundings are shown in Exhibit A aerial map for reference.
ROLE OF ARTISAN FAIR OPERATOR AND CITY
The selected Operator will provide comprehensive development and management services that
result in a weekly Artisan Fair at Pier Plaza in downtown Huntington Beach. The Operator will
be responsible for, but not limited to, recruitment of appropriate artisan vendors, development
of a marketing image and plan, establishment of an Artisan Fair website and social media
platforms, Fair setup and takedown, regular reporting to the City of Huntington Beach,
scheduling of special activities and participation in downtown events, among other duties.
Operator will also be responsible for all permitting, insurance, tax liability and other items
related to operation of the Artisan Fair. Operator will regularly confer with inspectors to ensure
safety and proper food sanitation practices. Operator will be expected to stay in
communication with adjacent businesses and strive to coordinate with and maintain a positive
and productive relationship with the business district.
The City is committed to facilitating the ongoing presentation of an Artisan Fair by any
reasonable means, including possibly offering assistance in the form of advertising, assistance
with communications, assistance with access to power, potable water, etc.
SELECTION PROCESS
The City reserve the right to select more than one firm, should it be in the best interest of the
project.
RFP Assessment Process
• The City’s contractor evaluation and selection process is based on Qualifications Based
Selection (QBS) for operational services. The City of Huntington Beach may use some or
all of the following criteria in its evaluation and comparison of proposals submitted. The
criteria listed are not necessarily an all-inclusive list. The order in which they appear is
not intended to indicate their relative importance:
• Compliance with RFP requirements.
• Understanding the project.
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• Recent experience in conducting similar scope, complexity, and magnitude for other
public agencies.
• Price.
• References.
The City may also contact and evaluate the Proposer’s and subcontractor’s references; contact
any Proposer to clarify any response; contact any current users of a Proposer’s service; visit any
site the Proposer may currently manage; solicit information from any available sources
concerning any aspect of a proposal; and seek and review any other information deemed
pertinent to the evaluation process. The evaluation committee shall not be obligated to accept
the lowest priced proposal, but shall make an award in the best interest of the City.
After written proposals have been reviewed, discussions with prospective firms may or may not
be required. If scheduled, the oral interview will be a question/answer format for the purpose
of clarifying the intent of any portions of the proposal. The individual from your firm will be
directly responsible for carrying out the contract, if awarded, should be present at the oral
interview.
A Notification of Intent to Award may be sent to the selected Proposer(s). Award is contingent
upon the successful negotiation of final contract terms. Negotiations shall be confidential and
not subject to disclosure to competing Proposers unless an agreement is reached. If contract
negotiations cannot be concluded successfully, the City may negotiate a contract with the next
highest scoring vendor or withdraw the RFP.
This Request for Proposal (RFP) will be governed by the following schedule:
Release of RFP November 15, 2021
Pre-Proposal Site Inspection November 22, 2021
Deadline for Written Questions by 4:00 PM, November 29, 2021
Responses to Questions Posted on Website December 2, 2021
Proposal Due by 4:00 PM, December 8, 2021
Tentative Interview Date (if needed) December 15 2021
Proposal Evaluation Completed December 17, 2021
Approval of Contract January 2022
NOTE: A Pre-Proposal Site Inspection will be held at 10:00 AM PST, on Monday, November 22,
2021 at Pier Plaza in Huntington Beach. Attendance is optional, however, highly
recommended. Copies of the RFP will NOT be available onsite.
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The purpose of the site inspection is to give potential Proposers an opportunity to become
familiar with any conditions, which may affect performance and pricing, and to prevent any
misunderstanding of the City’s position. Submission of an offer will be prima facie that
Proposer did, in fact, make the pre-proposal site inspection and is aware of all conditions.
QUESTIONS AND INQUIRIES REGARDING THE RFP:
All questions and requests for clarifications, changes, exceptions, deviations to the terms and
conditions set forth in the RFP must be submitted in written form prior to the “Questions
Deadline” listed above for response. Questions are to be submitted through the PlanetBids
Q&A tab no later than 4:00 PM, November 29, 2021 for consideration. The sole point of
contact for this Request for Proposal is:
Jennifer Anderson
City of Huntington Beach, Finance Dept.
(714) 374-1569
Email: Jennifer.Anderson@surfcity-hb.org
From the date that this RFP is issued until a firm is selected and the selection is announced,
firms are not allowed to communicate for any reason with any City Council Member or City
employee other than the contracting officer listed above regarding the RFP, except during the
pre-proposal site visit. The City reserves the right to reject any proposal for violation of this
provision. No questions other than written will be accepted and no response other than
written will be binding upon the City.
TERMS AND CONDITIONS
Agreement Terms
The Community & Library Services Department for the City will administer the agreement.
Pending the quality of proposals received and cost for services, the City may enter into a three
(3) year agreement with an option to renew the service upon mutual agreement for an
additional one (1) year term, but not to exceed two (2) additional renewal terms before
opening the project up for rebid.
Amendments
The City reserves the right to amend this RFP prior to the proposal due date. All amendments
and additional information will be posted to the PlanetBids website
https://www.planetbids.com/portal/portal.cfm?CompanyID=15340, bidders should check this
webpage daily for new information.
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Cost of Preparing Proposal
The cost for developing the proposal is the sole responsibility of the Proposer. All proposals
submitted become the property of the City.
Contract Discussions
Prior to award, the apparent successful firm will be required to enter into discussions with the
City to reach agreement on details, to include, but not limited to, final logistics, hours of
operations, and revenue sharing terms. These discussions are to be finalized and all exceptions
resolved within approximately 2-4 weeks from notification. If no agreement is reached, the
proposal may be rejected and discussions will be initiated with the second highest scoring firm.
See Exhibit “C” for a sample agreement.
Financial Information
The City is concerned about bidders’ financial capabilities to perform, and, therefore, may ask
you to provide sufficient data to allow for an evaluation of your firm’s financial capabilities.
Insurance Requirements
City Resolution 2008-63 requires that licensees, lessees, and vendors have an approved Certificate of
Insurance (not a declaration or policy) on file with the City for the issuance of a permit or contract.
Within ten (10) consecutive calendar days of award of contract, successful bidder must furnish the City
with the Certificates of Insurance proving coverage as specified in Insurance Requirements, Exhibit “D”.
For full details of City’s Insurance Requirements, see Resolution 2008-63. Failure to furnish the required
certificates within the time allowed will result in forfeiture of the Proposal Award and discussions will be
initiated with the second highest scoring firm.
Note: Please carefully review the Sample Agreement and Insurance Requirements before responding to
the Request for Proposal enclosed herein. The terms of the agreement, including insurance
requirements have been mandated by City Council and can be modified only if extraordinary
circumstances exist. Your response to the Request for Proposal must indicate if you are unwilling or
unable to execute the agreement as drafted as well as providing the insurance requirements. The City
will consider this in determining responsiveness to the Request for Proposal.
Ethics and Conflicts of Interest
Operator shall discharge their duties impartially so as to ensure fair competitive access to the
Artisan Fair opportunities by interested vendor or artist. Moreover, Operator shall conduct
business in such a manner as to foster public confidence in the integrity of City programming
and activities.
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Operator shall not solicit, demand, accept or agree to accept from any other person a gratuity
or benefit in connection with the Agreement.
Employees are prohibited from engaging in any outside activities that conflict with, or have the
appearance of conflicting with, the duties assigned to them in the employment of the City.
• Please do not ask employees for any special favor or consideration that is not available
to every other citizen.
• Please do not ask an employee to disclose any information that is not available to every
other citizen through normal public information channels.
• Please do not offer to compensate the employee by offering to hire or do business with
any business entity of the employee or family member.
• Do not ask employees to represent you or your company or make any recommendations
on your behalf other than those that are a part of their official duties with the City.
• Please do not ask employees to endorse the products or services of your company.
• Please do not ask employees to hand out or post advertising materials, unless
designated.
PROPOSAL GUIDELINES
Interested Proposers are to provide the City of Huntington Beach with a thorough proposal
using the following guidelines:
Number of Proposals
Submit one (1) PDF file format copy of your proposal in sufficient detail to allow for thorough
evaluation and comparative analysis.
Proposal Format
Proposal should be typed and should contain no more than 20 typed pages using a 12-point font size,
including transmittal letter and resumes of key people, but excluding Index/Table of Contents, tables,
charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections.
Proposal should be straightforward, concise and provide “layman” explanations of technical terms that
are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the
RFP requirements, and on providing a complete and clear description of the offer. Proposals, which
appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative
of failure to comprehend the complexity and risk of this contract, may be rejected. The following
proposal sections are to be included in the bidder’s response:
• Proposer Application Form and Cover Letter - Complete Exhibit “B”, “Request for Proposal-
Vendor Application Form” and attach this form to the cover letter. A cover letter, not to exceed
two pages in length, should summarize key elements of the proposal. An individual authorized
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to bind the consultant must sign the letter. The letter must stipulate that the proposal price will
be valid for a period of at least 180 days. Indicate the address and telephone number of the
Contractor’s office located nearest to Huntington Beach, California and the office from which
the project will be managed.
• Background and Project Summary Section - The Background and Project Summary Section
should describe your understanding of the City, the work to be done, and the objectives to be
accomplished. Refer to Scope of Work of this RFP for details.
• Methodology Section - Provide a detailed description of the approach and methodology to be
used to accomplish the Scope of Work of this RFP. The Methodology Section should include:
o Implementation of a plan that describes:
The methods, including controls by which your firm manages projects of the type
and size sought by this RFP.
Methodology for soliciting and documenting input from internal and external
stakeholders and how you will address both positive and negative feedback.
And any other project management or implementation strategies or techniques that
the respondent intends to employ in carrying out the work.
o A detailed project schedule identifying the rollout of all tasks and deliverables to be
performed.
o Provide a health and safety plan describing your ability to ensure the safety and security of
participants, visitors, and staff with emphasis on emergency response, first aid/CPR/AED, or
other official certification or permit requirements.
o Provide in detail, the firm’s methodology for selecting artisan vendors.
o Provide your firm’s methodology for attracting attendees, including local residents and
visitors alike.
o Provide your firm’s methodology or proposal for creating ancillary activities to make and
keep the Artisan Fair a fresh and new experience for visitors.
CONDITIONS FOR PROPOSAL ACCEPTANCE
This RFP does not commit the City to award a contract or pay any costs incurred for any services. The
City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result
of this RFP to negotiate with any qualified source or to cancel this RFP in part or in its entirety. All
proposals will become the property of the City of Huntington Beach, USA. If any proprietary information
is contained in the proposal, it should be clearly identified.
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EXHIBIT “A”
SITE LOCATION
Pacific Coast Hwy and Main Street
(Entrance area to Huntington Beach Pier)
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APPENDIX B
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REQUEST FOR PROPOSAL
VENDOR APPLICATION FORM
TYPE OF APPLICANT: NEW CURRENT VENDOR
Legal Contractual Name of Corporation: ______________________________________
Contact Person for Agreement: ____________________________________________________
Corporate Mailing Address: ________________________________________________
City, State and Zip Code: __________________________________________________
E-Mail Address: _________________________
Phone: ________________________ Fax: ________________________
Contact Person for Proposals: ______________________________________________________
Title:______________________________ E-Mail Address: ______________________
Business Telephone: _________________________ Business Fax: ________________
Is your business: (check one)
NON PROFIT CORPORATION FOR PROFIT CORPORATION
Is your business: (check one)
CORPORATION LIMITED LIABILITY PARTNERSHIP
INDIVIDUAL SOLE PROPRIETORSHIP
PARTNERSHIP UNINCORPORATED ASSOCIATION
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Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts)
Names Title Phone
___________________________________ ________________ ___________________
___________________________________ ________________ ___________________
___________________________________ ________________ ___________________
___________________________________ ________________ ___________________
___________________________________ ________________ ___________________
___________________________________ ________________ ___________________
Federal Tax Identification Number: __________________________________________
City of Huntington Beach Business License Number: _____________________________
(If none, you must obtain a Huntington Beach Business License upon award of contract.)
City of Huntington Beach Business License Expiration Date: __________________________
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APPENDIX C
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SERVICE AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND _______________
FOR
_____________________
THIS AGREEMENT (“Agreement”) is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
called “City,” and___________________, a California Limited Liability Company,
hereinafter referred to as “Contractor.”
Recitals
A. The City desires to retain a Contractor having special skill and knowledge in the
field of janitorial and porter services.
B. Contractor represents that Contractor is able and willing to provide such services
to the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a comparable company or firm in the field.
Contractor has been selected to perform these services pursuant to Huntington
Beach Municipal Code Chapter 3.02.
NOW, THEREFORE, it is agreed by City and Contractor as follows:
1. Scope of Services
Contractor shall provide all services as described in Exhibit “A,” which is
attached hereto and incorporated into this Agreement by this reference. These services
shall sometimes hereinafter be referred to as the “Project.”
Contractor hereby designates ________________, who shall represent it and be
its sole contact and agent in all consultations with City during the performance of this
Agreement.
2. City Staff Assistance
City shall assign a staff coordinator to work directly with Contractor in the
performance of this Agreement.
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3. Compensation
a. City agrees to pay, and Contractor agrees to accept as total payment for its
services, the rates and charges identified in Exhibit “B.” The total sum to be expended
under this Agreement, shall not exceed ___________ ($______) per year for any one
year during the term of this Agreement, with a _____ year aggregate total not to exceed
amount of __________ ($_______).
b. Payment by City shall be made within thirty (30) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance set
forth in the Recitals which may reasonably be expected by City.
c. Contractor shall be paid pursuant to the terms of Exhibit “B.”
4. Term
Time is of the essence of this Agreement. The services of Contractor are to
commence _________, or as soon as practicable after the execution of this Agreement by
City (the “Commencement Date”) and terminate ________, unless terminated earlier in
accordance with the provisions of this Agreement. Contract may be extended for 2
additional one-year periods if mutually agreed to in writing by both parties. The time for
performance of the tasks identified in Exhibit “A” are generally to be shown in Exhibit
“A.” This schedule and Term may be amended to benefit the Project if mutually agreed
to in writing by City and Contractor.
In the event the Commencement Date precedes the Effective Date, Contractor
shall be bound by all terms and conditions as provided herein.
5. Extra Work
In the event City requires additional services not included in Exhibit “A” or
changes in the scope of services described in Exhibit “A,” Contractor will undertake such
work only after receiving written authorization from City. Additional compensation for
such extra work shall be allowed only if the prior written approval of City is obtained.
6. Disposition of Plans, Estimates and Other Documents
Contractor agrees that title to all materials prepared hereunder, including, without
limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, date or programs, maps, memoranda, letters and
other documents, shall belong to City, and Contractor shall turn these materials over to
City upon expiration or termination of this Agreement or upon Project completion,
whichever shall occur first. These materials may be used by City as it sees fit.
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7. Hold Harmless
Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its
officers, elected or appointed officials, employees, agents, and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense
costs, and consequential damage or liability of any kind or nature, however caused,
including those resulting from death or injury to Contractor’s employees and damage to
Contractor’s property, arising directly or indirectly out of the obligations or operations
herein undertaken by Contractor, caused in whole or in part by any negligent act or
omission of the Contractor, any subcontractors, anyone directly or indirectly employed
by any of them or anyone for whose acts any of them may be liable, including but not
limited to concurrent active or passive negligence, except where caused by the active
negligence, sole negligence, or willful misconduct of the City. Contractor will conduct
all defense at its sole cost and expense and City shall approve selection of Contractor’s
counsel. This indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by Contractor.
8. Workers Compensation Insurance
Pursuant to California Labor Code Section 1861, Contractor acknowledges
awareness of Section 3700 et seq. of this Code, which requires every employer to be
insured against liability for workers’ compensation; Contractor covenants that it will
comply with such provisions prior to commencing performance of the work hereunder.
Contractor shall obtain and furnish to City workers’ compensation and employer’s
liability insurance in an amount of not less than the State statutory limits.
Contractor shall require all subcontractors to provide such workers’ compensation
and employer’s liability insurance for all of the subcontractors' employees. Contractor
shall furnish to City a certificate of waiver of subrogation under the terms of the workers’
compensation and employer’s liability insurance and Contractor shall similarly require all
subcontractors to waive subrogation.
9. General Liability Insurance
In addition to the workers’ compensation and employer’s liability insurance and
Contractor’s covenant to defend, hold harmless and indemnify City, Contractor shall
obtain and furnish to City, a policy of general public liability insurance, including motor
vehicle coverage covering the Project/Service. This policy shall indemnify Contractor,
its officers, employees and agents while acting within the scope of their duties, against
any and all claims arising out of or in connection with the Project/Service, and shall
provide coverage in not less than the following amount: combined single limit bodily
injury and property damage, including products/completed operations liability and
blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If
coverage is provided under a form which includes a designated general aggregate limit,
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the aggregate limit must be no less than One Million Dollars ($1,000,000) per
occurrence. If coverage is provided under a form which includes a designated general
aggregate limit, the aggregate limit must be no less than One Million Dollars
($1,000,000) for this Project/Service. This policy shall name City, its officers, elected or
appointed officials, employees, agents, and volunteers as Additional Insureds, and shall
specifically provide that any other insurance coverage which may be applicable to the
Project/Service shall be deemed excess coverage and that Contractor’s insurance shall be
primary.
Under no circumstances shall said above-mentioned insurance contain a self-
insured retention, or a “deductible” or any other similar form of limitation on the required
coverage.
10. Automobile Liability Insurance
Contractor shall obtain and furnish to City an automotive liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage
for Contractor’s automotive liability in an amount not less than One Million Dollars
($1,000,000.00) per occurrence and a separate “Additional Insured Endorsement” page
listing both the policy number and naming the “City of Huntington Beach, its officers,
elected or appointed officials, employees, agents and volunteers” as additional insured on
the endorsement. The above-mentioned insurance shall not contain a self-insured
retention, “deductible” or any similar form of limitation on the required coverage except
with the express written consent of City.
11. Certificate of Insurance
Prior to commencing performance of the work hereunder, Contractor shall furnish
to City a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
a. provide the name and policy number of each carrier and policy;
b. state that the policy is currently in force; and
c. promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days’
prior written notice; however, ten (10) days’ prior written notice in the
event of cancellation for nonpayment of premium.
Contractor shall maintain the foregoing insurance coverage in force until the work
under this Agreement is fully completed and accepted by City.
This requirement for carrying the foregoing insurance coverage shall not derogate
from Contractor’s defense, hold harmless and indemnification obligations as set forth in
this Agreement. City or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. Contractor shall pay, in a prompt and
timely manner, the premiums on the insurance hereinabove required.
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12. Independent Contractor
Contractor is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of City.
Contractor shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for Contractor and its officers,
agents and employees and all business licenses, if any, in connection with the Project
and/or the services to be performed hereunder.
13. Conflict of Interest
Contractor covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services
specified under this Agreement.
14. Termination
This Agreement may be terminated by the City upon thirty (30) days written
notice of termination. In such event, Contractor shall be entitled to receive and the City
shall pay Contractor compensation for all services performed by Contractor prior to
receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case such
work product shall be the property of the City unless prohibited by law, and Contractor
consents the City’s use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
15. Exclusivity and Amendment
This Agreement represents the complete and exclusive statement between the City
and Contractor, and supersedes any and all other agreements, oral or written, between the
parties. In the event of a conflict between the terms of this Agreement and any
attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized
representative of Contractor. The parties agree that any terms or conditions of any
purchase order or other instrument that are inconsistent with, or in addition to, the terms
and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements,
orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which are not embodied herein.
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16. Assignment
Inasmuch as to this Agreement is intended to secure the specialized services of
Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the City and any such assignment, transfer,
delegation or subcontract without the City’s prior written consent shall be considered null
and void. Nothing in this Agreement shall be construed to limit the City’s ability to have
any of the services which are the subject to this Agreement performed by City personnel
or by other Contractors retained by City.
17. City Employees and Officials
Contractor shall employ no City official nor any regular City employee in the
work performed pursuant to this Agreement. No officer or employee of City shall have
any financial interest in this Agreement in violation of the applicable provisions of the
California Government Code.
18. Notices
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to Contractor’s agent (as designated in Section 1 hereinabove) or to
City as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses
below. City and Contractor may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail-return
receipt requested:
To City: Contractor:
City of Huntington Beach __________________
Attn: ______________ Attn: _________________
2000 Main Street ___________________
Huntington Beach, CA 92648 ____________________
19. Consent
When City’s consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transactions or event.
20. Modification
No waiver or modification of any language in this Agreement shall be valid unless
in writing and duly executed by both parties.
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21. Section Headings
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
22. Interpretation of this Agreement
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If
any provision of this Agreement is held by an arbitrator or court of competent jurisdiction
to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the
remaining covenants and provisions of this Agreement. No covenant or provision shall be
deemed dependent upon any other unless so expressly provided here. As used in this
Agreement, the masculine or neuter gender and singular or plural number shall be deemed
to include the other whenever the context so indicates or requires. Nothing contained
herein shall be construed so as to require the commission of any act contrary to law, and
wherever there is any conflict between any provision contained herein and any present or
future statute, law, ordinance or regulation contrary to which the parties have no right to
contract, then the latter shall prevail, and the provision of this Agreement which is hereby
affected shall be curtailed and limited only to the extent necessary to bring it within the
requirements of the law.
23. Duplicate Original
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
24. Immigration
Contractor shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
25. Legal Services Subcontracting Prohibited
Contractor and City agree that City is not liable for payment of any subcontractor
work involving legal services, and that such legal services are expressly outside the scope
of services contemplated hereunder. Contractor understands that pursuant to Huntington
Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City;
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and City shall not be liable for payment of any legal services expenses incurred by
Contractor.
26. Confidentiality
Contractor recognizes that in the performance of its duties under this Agreement, it
must conduct its activities in a manner designed to protect information of a sensitive
nature from improper use or disclosure. Contractor warrants that it will use reasonable
efforts consistent with practices customary in the facilities management industry in
recruiting, training and supervising employees and in otherwise performing its duties
hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at
the request of the City, to require its employees to execute written undertakings to comply
with the foregoing confidentiality provision.
27. Discrimination
Contractor shall not discriminate because of race, color, creed, religion, sex,
marital status, sexual orientation, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, training, utilization,
promotion, termination or other employment related activities. Contractor affirms that it
is an equal opportunity employer and shall comply with all applicable federal, state and
local laws and regulations.
28. Jurisdiction – Venue
This Agreement and all questions relating to its validity, interpretation,
performance, and enforcement shall be government and construed in accordance with the
laws of the State of California. This Agreement has been executed and delivered in the
State of California and the validity, interpretation, performance, and enforcement of any of
the clauses of this Agreement shall be determined and governed by the laws of the State of
California. Both parties further agree that Orange County, California, shall be the venue
for any action or proceeding that may be brought or arise out of, in connection with or by
reason of this Agreement.
29. Professional Licenses
Contractor shall, through the term of this Agreement, maintain all necessary
licenses, permits, approvals, waivers, and exemptions necessary for the provision of the
services hereunder and required by the laws and regulations of the United States, the State
of California, the City of Huntington Beach and all other governmental agencies.
Contractor shall notify the City immediately and in writing of her inability to obtain or
maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall
be cause for termination of this Agreement.
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30. Attorney’s Fees
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party
shall bear its own attorney’s fees, such that the prevailing party shall not be entitled to
recover its attorney’s fees from the non-prevailing party.
31. Survival
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
32. Governing Law
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
33. Signatories
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully for any injuries or damages to City in the event
that such authority or power is not, in fact, held by the signatory or is withdrawn.
34. Entirety
(a) The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm’s length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party’s behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement warranty, fact or circumstance not expressly set forth in this
Agreement.
(b) All Exhibits referenced herein and attached hereto shall be
incorporated as if fully set forth in the body of this Agreement.
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35. Effective Date
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on
the date of its approval by the Mayor. This Agreement shall expire when terminated as
provided herein.
CONTRACTOR CITY OF HUNTINGTON BEACH, a
_____________________ municipal corporation of the State of
_____________________, a California
California limited liability corporation
By:_______________________________ ______________________________
Mayor
__________________________________
Print name
ITS: (circle one) Chairman/President/
Vice President ______________________________
City Clerk
AND
By:_______________________________ INITIATED AND APPROVED:
Print name
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary-Treasurer ______________________________
Director of _____________
APPROVED AS TO FORM:
______________________________
City Attorney
REVIEWED AND APPROVED:
______________________________
City Manager
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APPENDIX D
717
HB Insurance Matrix_revised 4-7-16 (2).xlsx 1 of 4
Automobile
Liability General Liability
Professional
Liability
Property
Insurance Workers' Comp
Additional
Insured
Endorsements
Contractors: Any persons or entities who
contract with the City and/or provide services to
the City which are readily available and
efficiently procured by competitive bidding.
Permittees: Any persons or entities who make
application to the City for any use of or
encroachment upon any public street, waterway,
pier, or City property.
Vendors: Any persons or entities who transfers
property or goods to the City which may or may
not involve delivery and/or installation.
CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS
Note 2 - Workers' Compensation Exemption: If entity has no employees, a signed Declaration of Non-Employee Status form is required.
Note 1 - Automobile Liability: The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers must be named as
certificate holder and as additional insured by separate attached endorsement. Permittees who do not use vehicles or equipment in connection with the permit
shall not be required to provide auto insurance. To be exempt from this requirement, permittees must execute a declaration such as Exhibit 1 attached.
Huntington Beach City Council Resolution No. 2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California
admitted carrier with a current A.M. Best’s Rating of no less than A:VII. See Exhibits A1 - 4 for sample forms.
Email: Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210. Fax: 714-536-5212.
Vendor Type
Minimum Insurance Requirements
Any deductible other than those allowed in this matrix, self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk
Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and / or modifications are discouraged and will be considered only under extraordinary
circumstances.
As required by
the State of
California, with
Statutory Limits
and Employer’s
Liability
Insurance with
a limit of no
less than
$1,000,000 per
accident for
bodily injury or
disease. (See
Note 2 below.)
Include the
policy number
and Additional
Insured
Endorsement
Requirement
statement
below. (See Note
3 below.)
Minimum of
$1,000,000 per
occurrence for
bodily injury,
personal injury
and property
damages. Allows
up to $1,000
deductible.(See
Note 1 below.)
Combined single limit
bodily injury and
property damage.
Minimum of
$1,000,000 per
occurrence. Allows
up to $5,000
deductible.
(Additional Insured
Endorsement is always
required with General
Liability Ins.)
Note 3 - Additional Insured Endorsement Requirements: The City, its officers, elected or appointed officials, employees, agents, and volunteers are to be
covered as additional insureds by separate attached endorsement(s) as respects liability arising out of action performed by or on behalf of the contractor,
products and completed operations of the contractor, premises owned, occupied or used by the contractor, or automobiles owned, leased or borrowed by the
contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City.
718
HB Insurance Matrix_revised 4-7-16 (2).xlsx 2 of 4
Automobile
Liability General Liability
Professional
Liability
Property
Insurance Workers' Comp
Additional
Insured
Endorsements
CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS
Huntington Beach City Council Resolution No. 2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California
admitted carrier with a current A.M. Best’s Rating of no less than A:VII. See Exhibits A1 - 4 for sample forms.
Email: Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210. Fax: 714-536-5212.
Vendor Type
Minimum Insurance Requirements
Any deductible other than those allowed in this matrix, self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk
Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and / or modifications are discouraged and will be considered only under extraordinary
circumstances.
Design Professionals: Professional service
contractors who contract with the City and/or
provide architectural and/or engineering services
to the City.
Professional Services: Services that involve
the exercise of professional discretion and
independent judgment based on an advanced or
specialized knowledge, expertise or training
gained by formal studies or experience or
services which are not readily or efficiently
procured by competitive bidding pursuant to HB
Muni Code 3.02. Services includes but are not
limited to those services provided by appraisers,
architects, attorneys, engineers, instructors,
insurance advisors, physicians and other
specialized consultants.
4) The reporting of circumstances or incidents that might give rise to future claims.
1) The policy retroactive date coincides with or precedes the professional services contractor’s start of work (including subsequent policies purchased as
renewals or replacements).
2) The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
3) If insurance is terminated for any reason, professional services contractor agrees to purchase an extended reporting provision of at least two (2) years to
report claims arising from work performed in connection with this agreement or permit.
Claims made policies are acceptable if the policy further provides that:
Minimum of
$1,000,000 per
occurrence and
in the
aggregate.
Allows up to
$10,000
deductible.
719
HB Insurance Matrix_revised 4-7-16 (2).xlsx 3 of 4
Automobile
Liability General Liability
Professional
Liability
Property
Insurance Workers' Comp
Additional
Insured
Endorsements
CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS
Huntington Beach City Council Resolution No. 2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California
admitted carrier with a current A.M. Best’s Rating of no less than A:VII. See Exhibits A1 - 4 for sample forms.
Email: Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210. Fax: 714-536-5212.
Vendor Type
Minimum Insurance Requirements
Any deductible other than those allowed in this matrix, self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk
Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and / or modifications are discouraged and will be considered only under extraordinary
circumstances.
Licensees/Lessees: Any persons or entities
who contract with the City for the use of public
property.
Combined single limit
bodily injury and
property damage.
Minimum of
$1,000,000 per
occurrence. Allows
up to $5,000
deductible.
(Additional Insurance
Endorsement is always
required with General
Liability Ins.)
Full
replacement
cost with no
coinsurance
penalty
provision.
As required by
the State of
California, with
Statutory Limits
and Employer’s
Liability
Insurance with
a limit of no
less than
$1,000,000 per
accident for
bodily injury or
disease. (See
Note 1 below.)
Include the
policy number
and Additional
Insured
Endorsement
Requirement
statement
below.(See Note
2.)
Note 1 - Workers' Compensation Exemption: If entity has no employees, a signed Declaration of Non-Employee Status form is required.
Note 2 - Additional Insured Endorsement Requirements: The City, its officers, elected or appointed officials, employees, agents, and volunteers are to be
covered as additional insureds by separate attached endorsement(s) as respects liability arising out of action performed by or on behalf of the contractor,
products and completed operations of the contractor, premises owned, occupied or used by the contractor, or automobiles owned, leased or borrowed by the
contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City.
720
HB Insurance Matrix_revised 4-7-16 (2).xlsx 4 of 4
Minimum Insurance Requirements
Professional Liability
Design Professionals: Professional service contractors who
contract with the City and/or provide architectural and/or
engineering services to the City.
Professional Services: Services that involve the exercise of
professional discretion and independent judgment based on an
advanced or specialized knowledge, expertise or training gained by
formal studies or experience or services which are not readily or
efficiently procured by competitive bidding pursuant to HB Muni
Code 3.02. Services includes but is not limited to those services
provided by appraisers, architects, attorneys, engineers, instructors,
insurance advisors, physicians and other specialized consultants.
CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS
Huntington Beach City Council Resolution No. 2008-63 requires submittal of certificates of insurance evidencing the
following minimum limits with a California admitted carrier with a current A.M. Best’s Rating of no less than A:VII.
Any deductible other than those allowed in this matrix, self-insured retentions or similar forms of coverage limitations or
modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers
and / or modifications are discouraged and will be considered only under extraordinary circumstances.
4) The reporting of circumstances or incidents that might give rise to future claims.
Vendor Type
Claims made policies are acceptable if the policy further provides that:
Minimum of $1,000,000 per occurrence and in
the aggregate. Allows up to $10,000 deductible.
1) The policy retroactive date coincides with or precedes the professional services contractor’s start of work
(including subsequent policies purchased as renewals or replacements).
2) The professional services contractor will make every effort to maintain similar insurance during the required
extended period of coverage following project completion, including the requirement of adding all additional
insureds.
3) If insurance is terminated for any reason, professional services contractor agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in connection with this agreement or
permit.
721
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726
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728
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730
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737
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748
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-212 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Travis K. Hopkins, Assistant City Manager
PREPARED BY:Catherine Jun, Assistant to the City Manager
Subject:
Consider adoption of the 2022 City Council Strategic Planning Work Plan
Statement of Issue:
On February 4, 2022, the City Council conducted a Strategic Planning Workshop to identify overall
goals and objectives for integration into the City’s annual work plan for 2022. Pat West Consulting
and the City Manager’s Office facilitated discussions during which the City Council reaffirmed 4 of the
5 policy priority areas that were set in 2021 (excluding COVID-19 Response) and moved them
forward for 2022. The City Council also added Fiscal Sustainability, Public Safety and Other as the
fifth policy priority area. The City will continue to achieve goals within these five areas over this
calendar year:
1. Community Engagement
2. Homelessness and Behavioral Services Response
3. Economic Development & Housing
4. Infrastructure & Parks
5. Fiscal Sustainability, Public Safety and other
For each of the areas above, the City Council identified specific goals and objectives that they wished
for the City to achieve. A 2022 City Council Work Plan that includes a summary of these goals and
objectives is attached to this report. Once adopted, the Work Plan will serve to focus and prioritize
the City’s efforts throughout the calendar year.
Financial Impact:
The fiscal impact of specific projects will be considered separately as they are developed.
Recommended Action:
Adopt the 2022 City Council Work Plan.
City of Huntington Beach Printed on 3/9/2022Page 1 of 3
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File #:22-212 MEETING DATE:3/15/2022
Alternative Action(s):
Do not adopt the 2022 City Council Work Plan, and provide staff with additional direction.
Analysis:
The City Council held a Strategic Planning Workshop on February 4, 2022 facilitated by Pat West
Consulting and the City Manager’s Office. During the Workshop, City Council reaffirmed four of the
five policy priority areas and respective strategic goals set in 2021 (excluding COVID-19 Response)
and decided to continue them forward in 2022. The City Council also added Fiscal Sustainability,
Public Safety and Other as a fifth policy priority area:
1. Community Engagement Priorities
o Strategic Goal: Improve Communication Mechanisms Utilized by the City
o Strategic Goal: Improve Community / Constituent Engagement Experience
2. Homelessness and Behavioral Services Response Priorities
o Strategic Goal: Enhance Existing Homeless Response Efforts
o Strategic Goal: Develop Homeless Response Solutions to Address the Root Causes of
Homelessness
o Strategic Goal: Position Huntington Beach to be a Regional Leader in Addressing
Homelessness, Mental Health, and Other Related Issues
3. Economic Development & Housing Priorities
o Strategic Goal: Develop City Programs Aimed at Supporting, Promoting, and
Diversifying our Economic Base
o Strategic Goal: Utilize Updates to the City’s Housing Element and Land Use Policies as
an Economic Development Tool
o Strategic Goal: Pursue Policies and Projects to Increase the Local Housing Supply
4. Infrastructure & Park Priorities
o Strategic Goal: Develop a Plan to Address Major Facility Needs
o Strategic Goal: Prioritize Park and Community Center Improvements in the City’s CIP
Budget
o Strategic Goal: Develop Multi-Modal and Active Transportation Infrastructure Projects
(Inclusive of Disability Access), Especially in the City’s Downtown Resort District
o Strategic Goal: Develop Smart City Policies While Prioritizing Broadband / Small Cell
Access Throughout the Community
5. Fiscal Sustainability, Public Safety and Other
o Strategic Goal: Maintain a balanced budget and responsible spending of annual
surpluses
o Strategic Goal: Implement solutions to enhance public safety
During this exercise, the City Council reviewed the 2021 objectives that were set under each
strategic goal, identifying those that were successfully completed and those that are under progress.
In addition to those items in progress, the City Council set additional objectives under each priority
area for 2022. A summary of those items are available in the proposed 2022 Work Plan (see
City of Huntington Beach Printed on 3/9/2022Page 2 of 3
powered by Legistar™750
File #:22-212 MEETING DATE:3/15/2022
attached). If adopted by the City Council, the Work Plan will serve to focus the City’s resources to
achieve the objectives throughout the calendar year.
Environmental Status:
Not applicable
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. 2022 City Council Strategic Planning Work Plan
City of Huntington Beach Printed on 3/9/2022Page 3 of 3
powered by Legistar™751
2022 Strategic Planning
Workshop Recap
Identified Goals & Objectives
March 15, 2022
752
2
Background
City Council held a 2022 Strategic
Planning Workshop on February 4,
2022 at Central Library from 9:00am to
2:30pm.
The workshop was facilitated by Pat
West Consulting and the City
Manager’s Office.
The Workshop began with a review of
the City’s progress on last year’s goals,
followed by goal setting for 2022.
753
2021 Strategic Plan Outcomes
66 Strategic Plan Objectives
31 Objectives Completed
34ObjectivesIn Progress
1 Objective Tabled
Since the 2021 Strategic Planning
Workshop, staff has initiated all 66
objectives (excluding one item that
was tabled) and has completed
31.
34 in progress objectives have
continued onto 2022 and remain
active.
754
2021 H-Items Outcomes
In 2021, City Council also
initiated 41 additional objectives
through the H-Item process and
approved 35.
Nearly all approved H-Items are
aligned with one of the five 2021
Strategic Planning Priorities.
All 35 objectives have been
initiated, and a majority (23)
have been completed. 12
objectives are in progress.
35 Approved H-Items
23 Objectives Complete
12Objectives In Progress
0 Objectives Tabled
755
2022 Strategic Plan Priorities
Community Engagement
•Improve
communication
mechanisms
•Improve community
engagement
experience
Homelessness Response
•Enhance existing
response efforts
•Develop response
solutions to address
root causes of
homelessness
•Position HB to be a
regional leader in
addressing
homelessness, mental
health and related
issues
Economic Dev. & Housing
•Develop programs to
support, promote and
diversity economic
base
•Utilize updates to
Housing Element and
land use policies as an
economic
development tool
•Pursue policies and
projects to increase
local housing supply
Infrastructure & Parks
•Develop plan to
address major facility
needs
•Prioritize park and
community center
improvements in CIP
•Develop multi-modal
and active transit
infrastructure, esp. in
downtown
•Develop smart city
policies/ small cell
access
Fiscal Sustainability, Public Safety, Other
•Maintain a balanced
budget and
responsible spending
of annual surpluses
•Implement solutions to
enhance public safety
Following a review of 2021 goals and objectives, the City Council reaffirmed 4 of the 5 policy areas (excluding
COVID-19 Response) and added Fiscal Sustainability, Public Safety and Other as the 5th policy area.
These policy areas will serve to focus the City’s efforts throughout 2022.
756
2021 Completed Goals
Community Engagement
Improve Communication Mechanisms
•Developed/standardized information campaign tools
•Hosted 20+ virtual town halls during the pandemic
•Moved Council Meetings to the 1st and 3rd Tuesdays
•Examined creation of a small business roundtable
Improve Community Engagement Experience
•Modernized City’s 40+ board/commission structure
•Coordinated a Charter Review process
•Coordinated Citizen’s Academy during pandemic
•Instituted social media policy for elected and
appointed officials
•Developed partnerships with community groups
Completed in 2021
•Condemned the 1/6 Capitol Insurrection
•Reaffirmed Declaration of Policy About Human
Dignity
•Created a Council Policy Analyst position
•Established Annual Rockin’ Fig Day
•Developed Rockin’ Fig Memorial plans
•Coordinated OC Human Relations and DEI events
•Denounced white supremacy
•Recognized LGBTQ Pride Month; raised Pride flag
•Eliminated the Environmental Assessment /
Subdivision Committees to streamline services
•Recognized October as Nat’l Bullying Prevention
Month and reaffirmed commitment against bullying
757
Community Engagement
Virtual Town Halls during COVID-19
758
Community Engagement
Events to Connect with Residents
Community Pop-Up Picnic in April 2021 2021 Citizens Academy759
2022 Goals
Community Engagement
Improve Communication Mechanisms
•Update the City’s main website
•Expand the Communications Committee’s scope of
work beyond HBTV
•Centralize records management and PRA processes
•Replace or modernize the existing emergency
notification system and constituent communication
tool (MyHB)
•Develop a neighborhood-focused town hall program
•Create a central data platform and performance
dashboard
In Progress and New for 2022
Improve Community Engagement Experience
•Increase resident engagement with proactive,
trustworthy and accurate info on all city outlets
•Develop age-friendly outreach, programs and
infrastructure for all age groups
•Establish a dialogue series to heal community discord
•Develop a volunteer project coordination program
•Examine campaign finance reform options
•Examine ethics policy reform options
•Denounce hate crimes; develop process to manage hate
crime data
760
•Efforts are underway to
redesign and redevelop the
City’s website to be more
user-friendly and serve as a
one-stop shop for all City
related information.
Community Engagement
Website Redevelopment
761
•Develop communication tools
that can reach and engage
with residents of all ages, so
they have greater access to
City services, programs and
civic engagement
opportunities.
Community Engagement
Age-Friendly Communities
762
2021 Completed Goals
Homelessness and Behavioral Services Response
Completed in 2021
Enhance Existing Response Efforts
•Assessed operations of the Navigation Center and
returned with an update of improvements that can be
linked to the future Healing Center project
• Established a full-time position dedicated to
homelessness and behavioral services
• Conducted quality-of-life enforcement activities
• Engaged community organizations to develop
response programs
•Supported regulations on sober living homes and
body brokering
Position City to be Regional Leader in Homelessness,
Mental Health and Other Related Issues
•Launched Be Well mobile crisis response program
Develop Solutions to Address Root Causes of
Homelessness
• Pursued City-sponsored permanent supportive housing
developments
• Examined homelessness prevention program
partnerships
•Created public outreach programs addressing
homelessness and mental health
• Used data to define success at the Navigation Center
763
Homelessness & Behavioral Services
Be Well OC in Huntington Beach
•Be Well OC in Huntington Beach is the first mobile
crisis response program in Orange County to deliver
mental health services directly to all community
members in need.
•The program operates two vans, each staffed with a
pair of crisis counselors who respond to non-
emergency, non-medical situations such as a mental
health crisis and follow up with case management
services to ensure residents receive continual care.
•From August 2021 thru January 2022, the City has
answered approximately 900 calls from 911 dispatch,
freeing up police officers, EMTs and firefighters for
more emergent situations.
764
•Since opening in December 2021, the Navigation
Center has served 277 homeless persons, housed
45, and matched 71 more with housing vouchers.
•The Center has been a key resource for the City’s
homeless response efforts and has given us an
opportunity to connect with 4,411 individuals, serve
73,000 meals and provide onsite services ranging
from health to employment.
Homelessness & Behavioral Services
Navigation Center
765
2022 Goals
Homelessness Response
In Progress and New for 2022
Develop Solutions to Address the Root Causes of
Homelessness
• Continue identifying opportunities to develop or
increase access to transitional or permanent supportive
housing.
•Develop an integrated data system that allows for client
community information exchange to facilitate their care
and housing placement
Position City to be Regional Leader in
Homelessness, Mental Health and Related Areas
•Develop the Healing Center project to provide a local
continuum of care that integrates resources from
regional agencies, non-profit organizations, and
community and volunteer based groups.
•Utilize the Healing Center to incorporate mental health
and addiction response programs such as Be Well;
new job training programs; and regional partnerships
with homeless response agencies.
766
•Reimagine the current Navigation Center
site to provide more comprehensive,
coordinated services for the homeless.
•Staff is beginning to examine a potential site
layout and is also securing partners to help
develop and operate the Center and also
pursue grant funding.
Homelessness & Behavioral Services
Healing Center Project
Photo of the Navigation Center today
767
2021 Completed Goals
Economic Development and Housing
Completed in 2021
Develop Programs to support, promote and
diversify economic base
•Review allowance of retail cannabis sales in HB
• Reviewed existing EV charging station regulations and
amend applicable land use codes to prevent noise
disruptions.
• Adopted a resolution supporting a permanent ban on
new offshore oil, gas drilling off the California coast
•Developed a recovery fund program to support local
businesses impacted by Adrian’s Kickback
Utilize Housing Element Updates and land use
policies as an economic tool
•Provided STR operators with an extension to comply
with updated STR regulations
Pursue Projects to Increase Housing Supply
• Pursued a City-sponsored permanent supportive
housing project
• Pursued workforce housing development projects
• Instituted inclusionary housing program rule updates
768
•City Council formed an ad hoc
subcommittee to begin developing a
proposed ordinance to permit cannabis
businesses (retail and non-retail) to
operate in the City.
•The City has also decided to place a
proposed special tax on the June 2022
ballot while developing an ordinance.
Economic Develoment
Cannabis Sales
769
•The Elan (18504 Beach Bl) and
Breakwater Apartments (16761
Viewpoint Ave.) will be part of the City’s
new housing program to provide
affordable rentals for moderate income
families.
Economic Development
Middle Income Housing
The Elan on 18504 Beach Bl.
770
2022 Goals
Economic Development and Housing
In Progress and New for 2022
Develop Programs to support, promote and diversify
economic base
•Develop a Sustainability Master Plan
•Develop a strategy to reinvest in local tourism and destination
stewardship efforts as an economic development tool
•Consider Downtown revitalization improvements
•Institute new economic development strategy
•Consider investment modification policies that would limit or
prevent investments in fossil fuel corporations
•Consider the development of a program to facilitate music
events at appropriate city venues
•Review need for local hiring preferences ordinance
•Review legality of existing City food truck rules
•Develop a plan to attract millennials and Gen Z
•Partnering with Goldenwest College to develop job training
Utilize Housing Element Updates and land use policies as
an economic tool
•Update Housing Element
•Assess viability of green industry growth / incubator
•Relax parking ratio regulations citywide
•Enable mixed uses in industrial zones
•Develop land-use changes to encourage redevelopment of
strip-malls
•Analyze zoning code to facilitate ongoing outdoor dining and
retail (post-COVID 19)
Pursue Projects to Increase Housing Supply
•Continue to identify opportunities to increase the affordable
housing stock
771
Economic Development
Sustainability Master Plan
•A Sustainability Master Plan will provide a clear roadmap for
the City to evolve into a sustainable community in the areas
of environmental and climate protection. However the Plan
is unique in that it will also promote sustainability in
community health and wellbeing and financial security for
our most vulnerable residents.
772
•City will continue to consider and
identify various potential
improvements to the downtown
to increase public safety,
accessibility and a family-friendly
atmosphere for residents and
tourists alike.
A proposed rendering of a reimagined Downtown HB
Economic Development
Downtown Revitalization
773
2021 Completed Goals
Infrastructure and Parks
Completed in 2021
Develop Plan to Address Major Facility Needs
• Examined viability of a Design-Build-Finance-Operate-
Maintain (DBFOM) program
•Established a DBFOM Committee
Develop multi-modal/active transit infrastructure
•Developed an arterial beautification pilot program
Develop smart city polices and small cell access
• Reconstituted the Smart Cities Council Task Force
Prioritize park and community center improvements
•Constructed a total of 29 capital improvement projects
valued at $18M:
•5 park projects ($2.9M)
•9 facility projects ($1.3M)
•7 street projects ($8M)
•8 utility projects ($5.8M)
• Adopted a resolution in support of an OC Veterans
Cemetery in the City of Anaheim
774
Facility Improvement Needs
•Police Station
•City Hall
•Lake Fire Station
•Marine Safety at Junior Lifeguard
Headquarters
Infrastructure and Parks
DBFOM Project
775
Infrastructure and Parks
Park Improvements
Edison Skate Spot
Central Park Playground
Bluff Top Railing Replacement
776
2022 Goals
Infrastructure and Parks
In Progress and New for 2022
Develop Plan to Address Major Facility Needs
•Develop plan and cost analysis to shift to 100% renewables
•Develop plan to upgrade City fleet to alternative fuel vehicles
Develop multi-modal/active transit infrastructure
•Develop a Citywide ATP plan which prioritizes various transit modes.
•Assess viability of rail in appropriate transit corridors
•Conduct feasibility analysis regarding relinquishment of PCH to
improve vehicle and pedestrian safety
•Permit use of e-bikes on beach paths, coupled with other speed
enforcement and infrastructure improvements
•Implement study to identify street segments eligible for speed
limited reductions under AB 43
•Update residential street paving plan to enhance street maintenance
•Develop a downtown resort district connectivity plan
•Develop a complete streets plan that includes pavement, alleys, and
other surrounding issues
Prioritize park and community center improvements
•Identify a long-term plan for 2nd block of Main Street
•Pursue efforts to host LA2028 sporting events to HB
•Examine the potential annexation of Bolsa Chica
•An additional 77 capital improvement projects valued at $49M are
underway:
5 park projects under construction; 11 in design
3 facility projects under construction; 16 in design
5 street projects under construction; 27 in design
7 utility projects under construction; 3 in design
Develop smart city polices and small cell access
•Develop broadband access plans in appropriate community locations
•Update underground policy to ease telecom / broadband expansions
•Conduct an IT Security Audit to prevent cyberattacks and modernize
our existing IT infrastructure, including constituent communication tools
777
Residential Zone Program
•The City’s 12-year paving
program began in 2011 and
successfully increased our
PCI.
•FY 22/23 will be the final year
of the program. Afterwards,
the City will move on to a 6-
year cycle that will pave
streets in shorter intervals.
Infrastructure and Parks
Paving Program
778
•City has met with stakeholders
to discuss hosting a trio of
Olympic action sports events in
Huntington Beach. Sporting
events include surfing,
skateboarding and BMX.
Infrastructure and Parks
LA2028 Olympics
779
•The City is working collaboratively with the
Ocean View School District and the general
community to prepare a master plan to
redevelop the Community Center and adjacent
Oak View Park, as well as expand and
modernize Oak View Library to better meet the
needs of this neighborhood.
Infrastructure and Parks
Oak View Community Center
780
Other Major Projects
•Central Park Fountains
•Edison Park
•Carr Park
•Bluff Top Erosion
•Main Street Improvements
Master Plans
•Mobility Plan
•ADA Transition Plan
•Fire Station Master Plan
•Fiber Master Plan
•Fleet Management Plan
•Sustainability Master Plan
•Pavement Management Plan (Update)
•Park Master Plan
•Library Facilities Master Plan
Infrastructure and Parks
Major Initiatives in 2022
781
2021 Completed Goals
COVID-19 plus Fiscal Sustainability
Completed in 2021
Monitor and Respond to COVID-19
• Coordinated regular distribution of COVID-19 info
•Facilitated virtual town hall series on vaccine topics
• Served as a role model for COVID-19 guidelines to
facilitate reopening
•Continued to maintain access to all City services
•Developed small businesses economic support programs
•Supported regulatory flexibility to help businesses
recover
• Reviewed applicability of relevant Federal & State
support programs
•Terminated COVID-19 Local Emergency Declaration
•Considered instituting a local eviction moratorium (tabled)
Maintain a balanced budget and responsible spending
of annual surpluses
•Developed and institute a plan to balance the City’s
budget
•Developed and institute a sustainable plan to finalize
labor contracts
•Analyzed the need to update and modernization the
City’s UUT
•Coordinated development of a General Fund Reserve
Policy
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City Budget & Fiscal Position
We are projecting a FY 21-22 surplus with modest surpluses over the next four years as a result of key
financial decisions made by City Council and the ongoing recovery from the COVID-19 economic downturn.
FY2020-21 concluded with a $5.2M surplus, after year-end transfers
•City Council approved additional investments of $4.4M into capital infrastructure and $1.3M of
essential capital equipment needs from the year-end surplus.
FY2021-22 is projected to conclude with a $4.3M surplus (subject to change)
Historic Infrastructure Investments in FY2021-22
General Fund transfer to the Infrastructure Fund increased by 130% to $11.5M.
CIP budget increased 57% to $39.3M
Additional One-Time Funding
City received $29.6M through the American Rescue Plan Act. City Council
approved an expenditure plan to invest funds in projects.
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2022 Goals
Fiscal Sustainability, Public Safety, and Other
In Progress and New for 2022
Provide Public Safety Solutions
• Adopt an ordinance to prohibit the unlawful possession
of catalytic converters
• Develop a bicycle safety plan that promotes safe
routes, safety instruction for students, and e-bike
regulations
• Address the long term future of Main Street
Maintain a balanced budget and responsible spending
of annual surpluses
•Maintain responsible spending of the annual surplus and
a continued balanced budget each year.
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2022 Strategic
Planning
Workshop
Recap
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City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-183 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
VIA:Ursula Luna-Reynosa, Director of Community Development
PREPARED BY:Kriss Casanova, Economic Development Manager
Subject:
Approve and authorize execution of a Memorandum of Understanding (MOU) between the City
and the Huntington Beach Auto Dealers Association extending the Auto Incentive Beach
Parking Program for an additional five (5) years
Statement of Issue:
In 2011, the City Council authorized a one-year Memorandum of Understanding (MOU) with the
Huntington Beach Auto Dealers Association (Association) for an Auto Incentive Beach Parking
Program (program) that provided car purchasers with a voucher to redeem an annual free beach
parking pass from the City. The program has proven to be successful (or associated with) increasing
sales and was renewed on an annual basis until 2015, when it was extended for a five year term. The
Association considers the City’s incentive valuable for attracting vehicle buyers and has requested
another five year extension of the MOU. Per Government Code Section 53083, a public hearing is
required prior to approving the economic development subsidy.
Financial Impact:
Annual sales tax revenue to the City from car sales and leases is estimated to be between $8-9
million. An average of 2,750 passes are redeemed each year at a cost of $150 each, resulting in an
annual subsidy of approximately $412,500 with approximately 250 hours of staff time. The annual
cost of printing parking passes is approximately $1,900 and is included in the Community and Library
Services Department budget.
Recommended Action:
A) Open the public hearing and receive written and oral testimony; and,
B) Approve and authorize the Mayor and City Clerk to execute a new “Memorandum of
Understanding Between the City of Huntington Beach and the Huntington Beach Auto Dealers
Association.”
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Alternative Action(s):
Do not approve the recommended motion and direct staff accordingly.
Analysis:
In 2011, the City Council authorized a one-year Memorandum of Understanding (MOU) with the
Huntington Beach Auto Dealers Association (Association) to pilot an Auto Incentive Beach Parking
Program (program). The program was designed to encourage car sales and downtown eating and
shopping during the off-season by providing qualified vehicle buyers with a voucher to obtain a free
beach parking pass. The program provides an extra incentive over other dealerships in adjacent
communities, allowing the City to receive sales tax revenue that might otherwise be received by
neighboring cities. The Association, made up of 12 dealerships, markets the incentive to prospective
car buyers. Eligible buyers initially include buyers of new vehicle, and in 2015, the program was
extended to buyers of used automobiles selling for at least $20,000. Leased sales have historically
also been eligible.
The pilot program was successful and renewed annually and then for an additional 5-year term in
2015. The Association considers the City’s incentive to be valuable and has requested to continue
the program for five more years until 2027 (Attachment 1). The MOU (Attachment 2) memorializes
the City and the Association’s collective objectives and responsibilities regarding the continued
implementation of the program. Updates to the MOU include memorializing leased vehicles as part
of the program and the inclusion of program procedures for all participating auto dealerships.
Staff recommends that the program be extended given its perceived success enhancing the local
economy. Car dealerships are the largest sales tax generators in the City with annual sales tax
revenue estimated to be between $8-9 million. The program is an indirect marketing tool provided by
the City at a low cost that may entice customers not only to purchase their automobile in Huntington
Beach, but also encourages vehicle owners/lessees to visit the beach, shops and restaurants in the
Downtown area for the year that the beach parking pass is valid, with the hopes of renewing the
pass.
The City is able to analyze the number of parking passes that have been redeemed for the past
several years, including what city each program participant resides. Since 2018, 11,016 parking
vouchers have been redeemed, and of those, 5,539 purchasers were from Huntington Beach
(50.3%). While the majority of the vouchers redeemed are buyers from Huntington Beach and
adjacent cities, the program has also been successful attracting regional buyers and lessees. The
average number of parking passes issued in association with the program between 2018 through
2021 was approximately 2,750 annually. Overall numbers for 2020 were down due to COVID-19,
with a slight increase for 2021. The number of parking passes redeemed for the past several years
are as follows:
Parking Passes Redeemed--Per City
Residence of Buyer2018 2019 2020 2021 TOTAL %
Huntington Beach1,878 1,593 1,043 1,025 5,539 50.3%
Fountain Valley263 241 138 148 790 7.2%
Westminster 177 171 93 111 552 5%
Costa Mesa 165 148 103 84 500 4.5%
Garden Grove160 111 76 76 423 3.8%
Irvine 87 55 30 52 224 2%
Santa Ana 97 87 62 52 298 2.7%
Long Beach 109 66 40 55 270 2.5%
Anaheim 98 79 50 65 292 2.7%
Orange 55 46 20 32 153 1.4%
Others 595 577 383 420 1,975 17.9%
TOTAL 3,684 3,174 2,038 2,120 11,016 100.00%
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File #:22-183 MEETING DATE:3/15/2022
Parking Passes Redeemed--Per CityResidence of Buyer2018 2019 2020 2021 TOTAL %
Huntington Beach1,878 1,593 1,043 1,025 5,539 50.3%
Fountain Valley263 241 138 148 790 7.2%
Westminster 177 171 93 111 552 5%
Costa Mesa 165 148 103 84 500 4.5%
Garden Grove160 111 76 76 423 3.8%
Irvine 87 55 30 52 224 2%
Santa Ana 97 87 62 52 298 2.7%
Long Beach 109 66 40 55 270 2.5%
Anaheim 98 79 50 65 292 2.7%
Orange 55 46 20 32 153 1.4%
Others 595 577 383 420 1,975 17.9%
TOTAL 3,684 3,174 2,038 2,120 11,016 100.00%
Government Code Section 53083 requires that the City Council hold a noticed public hearing and,
prior to the public hearing, provide information to the public through the City’s website regarding the
proposed economic development subsidy in a report. An “economic development subsidy” is any
expenditure of public funds or loss of revenue of $100,000 or more, for the purpose of stimulating
economic development. Since the aggregate expenditure of public funds by the City for the program
is anticipated to be approximately $412,500 annually, an economic development subsidy report
(Attachment 3) has been prepared. Highlights of the report are as follows:
·Agreement term for five years through March 14, 2027.
·Approximately 24,600 vehicles sold on average for the past 3 years (new/used/leased) with
annual sales tax revenue of $8-9 million.
·The City will retain approximately $1,000,000 in annual sales tax revenue from vehicle
purchases or leases in association with continuing the program.
·The City will provide beach passes at a value of approximately $2,000,000 throughout the five
year term.
·Continuation of the program will assist in retaining approximately 1,100 auto dealer jobs.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(4), government fiscal activities that do not result in a
physical change in the environment and do not commit the lead agency to any specific project, do not
constitute a project. Therefore, these activities are exempt in accordance with CEQA Guidelines
Section 15060(c)(3).
Strategic Plan Goal:
Economic Development & Housing
Attachment(s):
1. Huntington Beach Auto Dealers Association - Letter of Support
2. Memorandum of Understanding
3. Economic Development Subsidy Report
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ECONOMIC DEVELOPMENT SUBSIDY REPORT
PURSUANT TO GOVERNMENT CODE SECTION 53083
FOR AUTO INCENTIVE BEACH PARKING PASS PROGRAM
BY AND BETWEEN
THE CITY OF HUNTINGTON BEACH
AND THE
HUNTINGTON BEACH AUTO DEALERS ASSOCIATION
Pursuant to Government Code Section 53083, the City Council of Huntington Beach must hold a noticed
public hearing and, prior to the public hearing, provide all of the following information in written form
and available to the public through the City’s website regarding a proposed economic development
subsidy provided by the City pursuant to a Memorandum of Understanding between the City of
Huntington Beach and the Huntington Beach Auto Dealers Association, in connection with the Auto
Incentive Beach Parking Program. Notice was published on the City’s website for a public hearing to be
held on March 15, 2022.
The purpose of this report is to provide the information required pursuant to Government Code Section
53083 in regards to the City’s Auto Incentive Beach Parking Pass Program. This report shall remain
available to the public and posted on the City’s website until the end of date of the economic
development subsidy, as further described in number two below.
1. The name and address of all corporations or any other business entities, except for sole
proprietorships, that are the beneficiary of the economic development subsidy.
Norm Reeves Honda Superstore Toyota of Huntington Beach
19131 Beach Blvd. 18881 Beach Blvd.
Huntington Beach, CA 92648 Huntington Beach, CA 92648
Car Pros KIA Huntington Beach McKenna Subaru
18835 Beach Blvd. 18801 Beach Blvd.
Huntington Beach, CA 92648 Huntington Beach, CA 92648
Huntington Beach Ford DeLillo Chevrolet
18255 Beach Blvd. 18211 Beach Blvd.
Huntington Beach, CA 92648 Huntington Beach, CA 92648
Surf City Nissan Huntington Beach Mazda
17331 Beach Blvd. 16800 Beach Blvd.
Huntington Beach, CA 92647 Huntington Beach, CA 92647
Huntington Beach Hyundai Huntington Beach Chrysler, Dodge, Ram
16751 Beach Blvd. 16701 Beach Blvd.
Huntington Beach, CA 92647 Huntington Beach, CA 92647
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McKenna Volkswagen Huntington Beach Jeep
18711 Beach Blvd. 16701 Beach Blvd.
Huntington Beach, CA 92648 Huntington Beach, CA 92647
2. The start and end dates and schedule, if applicable, for the economic development subsidy.
Upon City Council approval, the proposed agreement is expected to commence on March 15,
2022 and end on March 14, 2027.
3. A description of the economic development subsidy, including the estimated total amount of
the expenditures of public funds by, or of revenue lost to, the local agency as a result of the
economic development subsidy.
The economic development subsidy will provide an incentive to car buyers, lessees, and
participating members of the Huntington Beach Auto Dealers Association by providing a voucher
to obtain a free annual beach parking pass ($150 per vehicle) with the purchase of new, used
($20,000 or more), or leased vehicles. Data from the on-going program suggests that the City
redeems about 2,750 vouchers each year. Therefore, the City estimates that a subsidy of
approximately $412,500 will be provided annually which equates to the cost of the beach
parking passes provided, with a total expenditure of approximately $2,062,500 throughout the
5-year duration of the program. Additionally, 250 hours of City staff will be devoted to oversee
the program.
4. A statement of the public purposes for the economic development subsidy.
Car dealerships are the largest sales tax generators in Huntington Beach with annual sales tax
revenue estimated to be between $8-9 million. Maintaining sales tax revenue from the City’s
auto dealerships is needed to fund vital City services. The program helps to spur sales tax
revenue growth, encourages local residents and regional visitors to purchase and lease vehicles
in the City of Huntington Beach, and prevents leakage of automotive purchases and leases to
outside jurisdictions.
5. Projected tax revenue to the local agency as a result of the economic subsidy.
The average number of vehicles sold (new and used) and leased by the Huntington Beach Auto
Dealers Association between 2018 and 2020 was roughly 24,600 annually. Approximately, 2,750
vouchers were redeemed each year between 2018 and 2021, which equates to an 11% voucher
redemption rate. The projected total gross sales for vehicles within the City is roughly $800-900
million of which the City will retain 1% in sales tax totaling $8-9 million. Using the 11% voucher
redemption rate as a way to determine the impact of extending the subsidy and keeping the
program active, the City will retain almost $1 million in sales tax annually and $5 million
throughout the 5-year duration of the program. Increased marketing of the economic subsidy
will allow the City to receive additional sales tax from purchases or leases made under the
program, which also provide increased sales tax generation on parts and service.
800
Promotion of this program will allow the City’s auto dealers to stay competitive with other
dealerships throughout the region. The program also encourages car buyers and lessees to
frequent the City’s beach, downtown shops, and restaurants when utilizing the beach parking
pass, expanding support to other local businesses and increasing overall sales tax to the City.
6. Estimated number of jobs created by the economic development subsidy, broken down by
full-time, part-time, and temporary positions.
The proposed subsidy will assist in retaining approximately 1,100 auto dealer jobs.
801
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-191 MEETING DATE:3/15/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO:Honorable Mayor and City Council Members
SUBMITTED BY:Sean Joyce, Interim City Manager
PREPARED BY:Brittany Mello, Administrative Services Director
Subject:
Adopt Resolution No. 2022-09 modifying the salary and benefits for non-represented
employees and approve for introduction Ordinance No. 4250 to amend Section 2.76.010 of the
Huntington Beach Municipal Code related to exclusions from competitive service; and,
authorize appropriation of funds
Statement of Issue:
The Non-Associated Resolution governing compensation and benefits for non-represented
employees is proposed to be amended to include the same adjustments provided to the
Management Employees’ Organization (MEO) in December 2021.
Financial Impact:
The Finance Department estimates the total projected average annual cost increase to be $157,177
per year over a three-year period.
Recommended Action:
A) Adopt Resolution No. 2022-09, “A Resolution of the City Council and the City of Huntington Beach
Modifying Salary and Benefits for Non-Represented Employees;” and,
B) Approve for Introduction Ordinance No. 4250, “An Ordinance of the City of Huntington Beach
Amending the Huntington Beach Municipal Code by Amending Section 2.76.010 Thereof Related to
Exclusions from the Competitive Service;” and,
C) Authorize appropriations for all costs related to implementation of Resolution No. 2022-09.
Alternative Action(s):
Do not approve the proposed modifications to the Resolution for Non-Associated employees or to the
Ordinance related to exclusions from the competitive service, and direct staff to propose an alternate
action.
Analysis:
The Non-Associated Executive Management group is comprised of 21 members. The current
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File #:22-191 MEETING DATE:3/15/2022
resolution governing the compensation and benefits for these employees, Resolution No. 2016-50,
was adopted in July 2016.
Historically, the Non-Associated unit has received comparable wage and benefit adjustments as the
Management Employees’ Organization (MEO). On December 21, 2021, the City Council approved a
successor Memorandum of Understanding with MEO covering the period of January 1, 2022, through
December 31, 2024. The benefits provided to MEO are being proposed to apply to the Non-
Associated group via an updated resolution.
Key changes in the proposed resolution include the following:
Term of Agreement
The proposed resolution has an indefinite term.
Salary Range Adjustment
·Beginning the pay period following City Council approval, employees will shift to a new, seven-
step salary range (A - G). Classifications will be placed on the nearest Step F in the new
range without losing any wages. Once on Step F, classifications will be moved to a range two
percent (2%) higher. All employees will be placed on the step in the new salary range that is
closest to their current base salary step without being less.
·Employees who have reached top step (Step G) will be eligible to earn an annual merit-based
bonus of up to three percent (3%) of their base rate of pay at their regularly scheduled
performance evaluations.
Medical Benefits
·Beginning the pay period following City Council approval, the City’s maximum monthly
contribution to medical plan rates will increase proportionally based on the medical plan and
enrollment tier with the highest maximums correlating to the Blue Shield PPO plan of $789.58
for employee only; $1,402.57 for two party; and $1,590.03 for family coverage.
·Beginning January 1, 2023, the City’s maximum monthly contribution will increase by $23.33
per month, per medical plan, per enrollment tier up to but not to exceed the monthly plan
premium cost.
Leave Benefits
·Add Christmas Eve Day (December 24th each year) and New Year’s Eve Day (December 31st
each year) to the list of approved City-paid holidays.
·Increase the maximum General Leave Cash-Out from 120 hours to 160 hours to match the
MEO pre-existing benefit.
These key changes and all other revisions are included in the proposed resolution including a tracked
-changes version of Resolution No. 2016-50.
Note that Government Code Section 54957.6 prohibits the City Council from deliberating about
compensation adjustments for elected officials in Closed Session. As such, the February 15, 2022,
Closed Session discussion of the Non-Associated Resolution refrained from any reference to the
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City’s three elected staff positions including the City Clerk, City Attorney, and City Treasurer. If
approved, the proposed adjustments will apply to the appointed Non-Associated positions while
preserving the current salary and benefit levels for elected Non-Associated positions.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Resolution No. 2022-09, “A Resolution of the City Council and the City of Huntington Beach
Modifying Salary and Benefits for Non-Represented Employees,” including Exhibit A.
2. Ordinance No. 4250, “An Ordinance of the City of Huntington Beach Amending the Huntington
Beach Municipal Code by Amending Section 2.76.010 Thereof Related to Exclusions from the
Competitive Service.”
3. Resolution No. 2016-50 with Tracked Changes
4. Fiscal Impact Report
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NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 i
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION -
EXHIBIT A …………………………………... .................................................................... 1
SECTION I – PAY ........................................................................................................... 1
A. APPOINTED SALARY SCHEDULE ............................................................................... 1
B. ELECTED SALARY SCHEDULE ................................................................................... 1
C. PERFORMANCE BONUS ............................................................................................ 1
D. DIRECT DEPOSIT ..................................................................................................... 2
E. ASSIGNED VEHICLE/AUTO ALLOWANCE .................................................................... 2
SECTION II – HOURS OF WORK/OVERTIME/TIME OFF ............................................. 2
A. EXECUTIVE LEAVE ................................................................................................... 2
B. FLEXIBLE AND ALTERNATIVE W ORK SCHEDULES........................................................ 2
1. 5/40 Work Schedule .................................................................................................................... 2
2. 9/80 Work Schedule .................................................................................................................... 2
3. Alternative Work Schedule .......................................................................................................... 2
SECTION III – HEALTH AND OTHER INSURANCE BENEFITS ................................... 3
A. HEALTH INSURANCE ................................................................................................ 3
1. Medical, Dental and Vision Insurance......................................................................................... 3
2. City and Employee Paid Health Insurance ................................................................................. 3
3. Medical Cash Out ........................................................................................................................ 5
4. Section 125 Plan ......................................................................................................................... 5
B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE ............................... 5
C. LONG-TERM DISABILITY INSURANCE ......................................................................... 5
D. CITY-PAID PHYSICAL EXAMINATIONS ........................................................................ 6
E. MISCELLANEOUS ..................................................................................................... 6
F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY MEDICAL
RETIREE SUBSIDY PLAN ................................................................................................. 6
G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ...................................................... 6
SECTION IV – RETIREMENT ......................................................................................... 7
A. BENEFITS ............................................................................................................... 7
1. Self-Funded Supplemental Retirement Benefit .......................................................................... 7
2. Medical Insurance for Retirees ................................................................................................... 7
B. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING………...7
1. "Classic Member" Miscellaneous Retirement Benefits…………………………….………………7
2. "New Member" Miscellaneous Retirement Benefits………………….…………………………….8
3. "Classic Member" Safety Members Retirement Benefits…………………………………………..8
4. "New Member" Safety Retirement Benefits…………………….…………………………………...9
5. IRS Code 414(h)(2)………………………………………………………………………………. ....... 9
6. Pre-Retirement Optional Settlement 2 Death Benefit ................................................................. 9
7. Fourth Level of 1959 Survivor Benefits ....................................................................................... 9
8. VEBA Plan Requirements ........................................................................................................... 9
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NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 ii
SECTION V – LEAVE BENEFITS ................................................................................ 11
A. GENERAL LEAVE ................................................................................................... 11
1. Accrual ...................................................................................................................................... 11
2. Eligibility and Approval ............................................................................................................. 11
3. Leave Benefit Entitlements ....................................................................................................... 11
4. Conversion to Cash .................................................................................................................. 11
B. HOLIDAYS AND PAY PROVISIONS ............................................................................ 12
C. BEREAVEMENT LEAVE ........................................................................................... 12
D. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM ........................................ 13
SECTION VI – RETIREE SUBSIDY MEDICAL PLAN .................................................. 13
SECTION VII – MISCELLANE OUS .............................................................................. 13
A. COLLECTION OF PAYROLL OVERPAYMENTS ............................................................. 13
B. UNIFORMS AND CALPERS REPORTING .................................................................. 13
EXHIBIT 1A – NON-ASSOCIATED APPOINTED SALARY SCHEDULE .................... 14
EXHIBIT 1B – NON-ASSOCIATED ELECTED SALARY SCHEDULE…………………15
EXHIBIT 2 – RETIREE MEDICAL PLAN ...................................................................... 16
EXHIBIT 3 – 9/80 WORK SCHEDULE ......................................................................... 20
EXHIBIT 4 – VOLUNTARY CATASTROPHIC LEAVE DONATION............................. 22
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NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 1
EXHIBIT A
SECTION I – PAY
A. Appointed Salary Schedule
Effective March 19, 2022, the parties agree that the salary schedule in Exhibit 1A reflects
the following modifications from the salary schedule in Resolution No. 2016-50:
1. The salary schedule will include seven (7) steps from A-G;
2. The steps will be five percent (5%) steps;
3. The salary ranges will be one percent (1%) apart;
4. Each job classification will be assigned a salary range by:
a. Locating the range on the new salary schedule with a Step F that is nearest to the
position’s current top step (Step E) without being less; and then,
b. Moving two ranges higher, thereby providing a wage increase of not less than two
percent (2%) for all appointed non-represented employees.
5. Each employee will be placed on the step (A-F) of their classification’s assigned salary
range that is nearest to their base salary step (A-E of the November 2, 2020, salary
schedule) without being less.
6. Once placed on the new, seven-step salary schedule, employees will be eligible to move
to the next step on their anniversary date (i.e., the date they are due for their next
evaluation) upon receipt of a satisfactory evaluation.
7. The City Manager is authorized to set the salaries of the appointed executive
management positions identified in Exhibit 1A at any rate at or below Step E of the
designated salary range. The City Manager is authorized to increase the salary by 5%
based upon performance at annual review and market data. However, no salary for a
new employee may be set above Step E at any time without City Council approval.
B. Elected Salary Schedule
1. All elected executive management positions shall receive the salaries as identified in
Exhibit 1B.
2. The City Council shall set the salaries of the elected executive management positions
identified in Exhibit 1B, at any rate within the designated salary range.
C. Performance Bonus
1. Appointed employees who are at Step G on the salary schedule are eligible for an
annual performance bonus of up to three percent (3%) of their base pay at the time of
their evaluation.
2. The annual performance bonus amount will be determined based upon the evaluation
of the employee’s performance. A completed performance evaluation with specific
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NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 2
recognition of outstanding performance must be attached to the Personnel Action Form
and sent to the Human Resources Division. The evaluation will also identify
performance goals and objectives.
The parties agree that to the extent permitted by CalPERS or law, the City will report the
compensation in this section as special compensation pursuant to Title 2 CCR, Section
571(a)(1) Bonus.
D. Direct Deposit
All Non-Associated employees are required to utilize direct deposit of payroll checks.
E. Assigned Vehicle/Auto Allowance
Appointed Department Heads, Contract Non-Department Heads, as well as the City Clerk,
City Treasurer, and City Attorney shall receive an auto allowance in the amount of two
hundred thirty dollars and seventy-seven cents ($230.77) per bi-weekly pay period plus
reimbursement of out-of-town travel at the approved mileage rate. Appointed Department
Heads and the City Clerk, City Treasurer, and City Attorney shall have the option of an
assigned City vehicle in lieu of an auto allowance.
SECTION II – HOURS OF WORK/TIME OFF
A. Executive Leave
Non-Associated exempt employees shall not be eligible for overtime compensation. Exempt
department heads and contract non-department heads shall be credited with eighty (80)
hours of executive leave per calendar year.
B. Flexible and Alternative Work Schedules
1. 5/40 Work Schedule
The 5/40 work schedule shall be defined as working five (5), eight (8) hour days, Monday
through Friday each week, with a one-hour lunch during each work shift, totaling a forty
(40) hour work week.
2. 9/80 Work Schedule
The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days
for eighty (80) hours in a two-week pay period by working eight (8) days at nine (9) hours
per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during
each work shift, totaling forty (40) hours in each FLSA designated work week. The 9/80
work schedule shall not reduce service to the public, departmental effectiveness,
productivity and/or efficiency as determined by the City Manager or designee.
3. Alternative Work Schedule
Non-associated employees may elect any alternative work schedule approved by the City
Manager or designee.
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NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 3
SECTION III – HEALTH AND OTHER INSURANCE BENEFITS
A. Health Insurance
1. Medical, Dental, and Vision Insurance
The City shall continue to make group medical, dental, and vision benefits available to
all Non-Associated employees.
2. City and Employee Paid Health Insurance
The City and the employee shall pay for health insurance premiums for employees and
qualified dependent(s) effective the first of the month following the employee’s hire date.
The employee payroll deduction for premium contributions shall be deducted on a pre-
tax basis.
Such deductions shall be aligned with the effective date of coverage and the ending date
of coverage upon employment separation. The employee’s payroll deduction amount
shall begin no later than the beginning of the first full pay period following the effective
date of coverage and pro-rated for coverage through the end of the month in which
employment was separated.
i. Maximum Employer Contributions – The City’s maximum monthly employer
contributions for each employee’s health and other insurance premiums are set forth
as follows:
a. The City’s maximum monthly contribution to medical premiums for elected
non-represented positions will continue at the current City contribution rate.
Actual contributions for plan year 2022 based on premium costs are shown
in the rate sheet included herein.
b. Effective the beginning of the month following Council approval, the City’s
maximum monthly contribution to medical premiums for appointed non-
represented positions will increase as summarized in the table below.
c. Effective the pay period that includes January 1, 2023, the City’s maximum
monthly contribution to medical premiums will increase by $23.33 per month,
per medical plan and enrollment tier, up to, but not to exceed the monthly
plan premium cost.
d. The maximum City contribution shall be based on the employee’s enrollment
in each plan. If the employee enrolls in a plan wherein the costs exceed the
City contribution, the employee is responsible for all additional premiums
through pre-tax payroll deductions.
810
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 4
Plan Tier
Current City
Contribution //
Maximum for
Elected
Positions*
Maximum City Contributions
for Appointed Positions
Effective the Month
Following City
Council Approval
Effective the Pay
Period Including
January 1, 2023
Kaiser
Single 551.00 587.92 611.25
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
TRIO HMO
Single 621.00 662.61 685.94
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
HMO
Single 677.00 722.36 745.69
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
PPO
Single 740.00 789.58 812.91
Two-Party 1,335.78 1,402.57 1,425.90
Family 1,514.31 1,590.03 1,613.36
Blue Shield
HDHP
Single 567.00 590.33
Two-Party 1,163.00 1,186.33
Family 1,432.00 1,455.33
*Applies to elected non-represented positions for an indefinite period.
ii. “Safety Member” Health Premiums – Employer Contribution
Employees who are classified as a “safety member” by the California Public
Employees’ Retirement System (CalPERS) may have access to the medical plans
offered by CalPERS as contracted by the City. In accordance with eligibility provisions,
the Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance
program offered by the City.
The City’s maximum monthly employer contributions for the CalPERS health insurance
program will match the PORAC Region 2 premiums, but not to exceed the maximum
amounts indicated in the chart below. The amounts listed therein include the mandated
Public Employees’ Medical and Hospital Care Act (PEMHCA) contribution.
Non-Associated Safety Members
Plan Tier Current City
Contribution
Effective the Month
Following City
Council Approval
Effective the Pay
Period Including
January 1, 2023
Medical
Single 774.00 825.86 849.19
Two-Party 1,623.00 1,704.15 1,727.48
Family 2,076.00 2,179.80 2,203.13
iii. Employees shall not be entitled to the difference between the employer contribution
and the premiums for insurance plan(s) selected by the employee.
811
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 5
iv. Future Premiums
The City caps its contributions toward monthly group medical, dental, and vision plan
premiums by category (Single, Two-Party, and Family) as outlined in sections i and ii
above.
For the term of this agreement, and thereafter unless modified by negotiated
agreement of the parties, the City’s monthly contributions to medical, dental, and
vision insurance shall remain as specified for the 2022 and 2023 Health Premiums
and Contribution amounts, unless otherwise specified herein. The City’s contribution
caps will remain in place, even if premium increases result in these additional costs
being borne by the employee.
3. Medical Cash Out
If an employee is covered by a medical program outside of a City-provided program
(evidence of which must be supplied to Human Resources), the employee may elect to
discontinue City medical coverage and receive the monthly value of the City’s contribution
to the Kaiser, Employee-only medical premium offered to this unit. Safety Members will
receive the monthly value of the City’s contribution for the lowest-cost, employee only
medical coverage as described in Article III.A.2.(ii).
4. Section 125 Plan
Employees shall be eligible to participate in a City-approved Section 125 Flexible
Spending Account Plan the same as all other eligible employees, as provided by IRS law.
This plan allows employees to use pre-tax salary to pay for regular childcare, adult
dependent care, and/or medical expenses.
B. Life and Accidental Death and Dismemberment Insurance
Each Non-Associated employee shall be provided with $50,000 life insurance and $50,000
accidental death and dismemberment insurance paid for by the City. Each employee shall have
the option, at their own expense, to purchase additional amounts of life insurance and accidental
death and dismemberment insurance to the extent provided by the City’s current providers.
Evidence of insurability is contingent upon total participation in additional amounts.
C. Long-Term Disability Insurance
This program provides benefits for each incident of illness or injury after a waiting period of
thirty (30) calendar days during which the Non-Associated employee may use accumulated sick
leave, general leave, or executive leave pay. Subsequent to the thirty-(30) day waiting period,
the employee will be covered by an insurance plan paid for by the City providing sixty-six and
two-thirds percent (66 2/3%) of the first $12,500 of the employee’s basic monthly earnings up to
a maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury
or illness shall be to age sixty-five (65).
Days and months refer to calendar days and months. Benefits under the plan are integrated with
sick leave, Worker’s Compensation, Social Security and other non-private program benefits to
which the employee may be entitled. Disability is defined as: “The inability to perform all of the
duties of regular occupation during two years and thereafter the inability to engage in any
employment or occupation, for which they are fitted by reason of education, training or
experience.” Rehabilitation benefits are provided in the event the individual, due to disability,
812
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 6
must engage in other occupation. Survivor’s benefits continue the plan payment for three (3)
months beyond death. A copy of the plan is on file in the Human Resources Office.
D. City-Paid Physical Examinations
Non-Associated employees shall be provided, once every two years, with a City-paid physical
examination comparable to the current pre-placement class physical examination or reimbursed
the amount authorized for said physical examination. No more than one-half of the eligible
employees shall receive examinations in any one fiscal year. Said exam shall be comprehensive
in nature and shall include:
1. A complete medical history, physical exam and review of results by physician.
2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG.
3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test
for blood.
E. Miscellaneous
When a Non-Associated employee is on a leave of absence without pay for reason of medical
disability, the City shall maintain the City-paid insurance premiums during the period the
employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24)
months.
F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan
Employees who retire from the City after January 1, 2004, and are granted a retirement allowance
by the California Public Employees’ Retirement System and are not eligible for the City’s Retiree
Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until
the first of the month in which they turn age sixty-five (65).
The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or
qualified dependents without any City subsidy.
Employees who retire from the City and receive a retirement allowance from the California Public
Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan
and choose not to participate in City-sponsored medical insurance upon retirement permanently
lose eligibility for this insurance.
However, if a retiree who is not eligible for the City’s Retiree Subsidy Medical Plan chooses not
to participate in City-sponsored medical insurance plans because the retiree has access to other
group medical insurance, and subsequently loses eligibility for that group medical insurance, the
retiree and their qualified dependents will have access to City-sponsored medical insurance plans
reinstated.
Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or
qualified dependent turns age sixty-five (65).
G. Post-65 Supplemental Medicare Coverage
Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004, and all
future retirees who meet the criteria to participate in City-sponsored medical insurance, with or
813
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 7
without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance
plans that are supplemental to Medicare, after a contract is in place between the City and a health
insurance provider.
A retiree or qualified dependent must choose to participate in City-sponsored medical insurance
plans that are supplemental to Medicare beginning the first of the month in which the retiree or
qualified dependent turns age sixty-five (65).
The retiree shall pay the full premium to participate in City-sponsored medical insurance plans
that are supplemental to Medicare for themselves or qualified dependents without any City
subsidy.
Retirees or qualified dependents, upon turning age 65, who choose not to participate in the City-
sponsored medical insurance plans that are supplemental to Medicare permanently lose eligibility
for this insurance.
SECTION IV – RETIREMENT
A. Benefits
1. Self-Funded Supplemental Retirement Benefit
In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or
#4 of the Public Employees’ Retirement law, the City shall pay the difference between such
elected option and the unmodified allowance which the member would have received for
their life alone as provided in California Government Code sections 21455, 21456, 21457,
and 21548 as said referenced Government Code sections exist as of the date of this
agreement. This payment shall be made only to the member (Non-Associated employee),
shall be payable by the City during the life of the member, and upon that member’s death,
the City’s obligation shall cease. Unless previously excluded by employment or resolution,
eligibility for this benefit is limited to employees hired before December 27, 1997.
2. Medical Insurance for Retirees
a. Upon retirement, whether service or disability connected, each Non-Associated
employee shall be entitled to cause self, spouse, and dependents to participate fully
in the City’s group health insurance program at the equivalent of the City’s group
premium rate in accordance with the provisions specified by Consolidated Omnibus
Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at
employee’s expense and upon terms, conditions, and restrictions currently in effect.
b. As an alternative to the benefit described in the preceding paragraph, the City will
provide a financial contribution towards the cost of retiree medical premiums as
described in Section VI.
B. Public Employees’ Retirement System Contributions and Reporting
1. “Classic Member” Miscellaneous Members Retirement Benefits
814
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 8
a. Retirement Formula – The City shall provide all miscellaneous employees described
as classic members by the Public Employees’ Pension Reform Act of 2013 with that
certain retirement program commonly known and described as the “2.5% at age 55
plan,” which is based on the retirement formula as set forth in the California Public
Employees’ Retirement System (CalPERS), Section 21354 of the California
Government Code.
b. Classic Member Miscellaneous CalPERS Member Contribution – All miscellaneous
bargaining unit classic members shall pay to CalPERS as part of the required member
retirement contribution eight percent (8%) of pensionable income. This provision shall
not sunset.
c. One-Year Final Compensation – The City shall contract with CalPERS to have
retirement benefits calculated based upon the classic employee’s highest one year’s
compensation, pursuant to the provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this
Article shall survive the term of this resolution.
2. “New Member” Miscellaneous Members Retirement Benefits – For New Members within
the meaning of the California Public Employees’ Pension Reform Act of 2013 as defined in
California Government Code Section 7522.04(f).
a. Retirement Formula – New Members shall be governed by the two percent at age 62
(2% @ 62) retirement formula set forth in Government Code section 7522.20.
b. Final Compensation – Final compensation will be based on the highest annual
average compensation earnable during the 36 consecutive months immediately
preceding the effective date of retirement, or some other 36 consecutive month period
designated by the member.
c. New Member Miscellaneous CalPERS Member Contribution – Effective January 1,
2013, all new members, as defined by PEPRA and determined by CalPERS, shall
contribute one half (50%) of the normal cost as established by CalPERS each year in
its annual valuation for the City, as required by California Government Code Section
7522.30(c).
3. “Classic Member” Safety Members Retirement Benefits
a. Retirement Formula – The City shall provide all safety employees described as
“classic” members by the Public Employees’ Pension Reform Act of 2013 – “PEPRA”
with that certain retirement program commonly known and described as the “3% at
age 50 plan” which is based on the retirement formula as set forth in the California
Public Employees’ Retirement System (CalPERS), Section 21362.2 of the California
Government Code.
815
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 9
b. Classic Member Safety CalPERS Member Contribution – All safety employees
described as “classic” members shall pay to CalPERS as part of the required member
retirement contribution nine percent (9%) of pensionable income. This provision shall
not sunset.
c. One-Year Final Compensation – The City shall contract with CalPERS to have
retirement benefits calculated based upon the “classic” employee’s highest one year’s
compensation, pursuant to the provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this
Article shall survive the term of this resolution.
4. “New Member” Safety Members Retirement Benefits – For New Members within the
meaning of the California Public Employees’ Pension Reform Act of 2013.
a. Retirement Formula – New Members shall be governed by the two and seven tenths
percent at age 57 (2.7% @ 57) retirement formula set forth in Government Code
section 7522.25(d)
b. Final Compensation – Final compensation will be based on the highest annual
average compensation earnable during the 36 consecutive months immediately
preceding the effective date of retirement, or some other 36 consecutive month
period designated by the member.
c. New Member Miscellaneous CalPERS Member Contribution – All new members as
defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of
the normal cost, as established by CalPERS.
5. IRS Code Section 414(h)(2)
The City has adopted the CalPERS Resolution in accordance with IRS Code section
414(h)(2) to ensure that both the employee contribution and the City pickup of the required
member contribution are made on a pre-tax basis. However, ultimately, the tax status of
any benefit is determined by the law.
6. Pre-Retirement Optional Settlement 2 Death Benefit
Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement 2
Death Benefit as identified in Section 21548 of the California Government Code when
approved by the City Council.
7. Fourth Level of 1959 Survivor Benefits
Non-Associated employees shall be covered by the Fourth Level of the 1959 Survivor
Benefit as identified in Section 21574 of the California Government Code.
8. VEBA Plan Requirements
a. Eligibility Defined
Effective December 23, 2009, all eligible non-associated employees with 25 years of
continuous service to the City of Huntington Beach will participate in the Plan. An
eligible employee is an employee who works twenty (20) or more hours per week and
816
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 10
receives benefits. Eligibility criteria may be amended upon a majority vote of non-
associated employees, as no cost is borne by the City.
b. Leave Payout Plan Contribution
Each eligible unrepresented management employee shall designate all leave payouts
to be rolled over to their VEBA Plan account based on the established range upon
separation from City employment.
c. Participant Account
A separate account is maintained for each contributing eligible non-associated
employee, which documents the employee’s contributions and disbursements.
Contributions to a VEBA plan account as well as any disbursements to cover
nonreimbursed, post-tax medical care expenses are both tax free. Eligible benefits
subject to reimbursement by the Plan shall be limited to long-term care expenses and
nonreimbursed medical premiums, co-pays, prescribed drug expenses and other
medical care costs as that term is defined by the Internal Revenue Code Section 213.
d. Administrative Fees
Any Plan administrative fees will be deducted from interest on the total Plan
investments.
An eligible non-associated employee’s Plan account is subject to a monthly
administrative fee for expenses related to recordkeeping, claims processing, and
claims reimbursement. The fee will first be deducted from interest on total plan
investments, and then deducted, if necessary, from the employee’s individual account.
e. Dispute Resolution
This Resolution and any disputes arising under or in connection with this Resolution
shall not be subject to any dispute resolution procedures in the City’s Personnel Rules,
nor shall this Resolution and any such dispute relating thereto be subject to the
jurisdiction of the City’s Personnel Commission for any reason whatsoever.
f. Indemnification
All non-associated employees agree to indemnify and hold the City of Huntington
Beach harmless against any claims made of any nature and against any suit instituted
against the City arising from this Resolution, including, but not limited to, claims arising
from an employee’s participation in VEBA or from any salary reduction initiated by the
City for VEBA contributions.
817
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 11
SECTION V – LEAVE BENEFITS
A. General Leave
1. Accrual
General leave may be used for any purpose, including vacation, sick leave, and personal
leave. General leave for non-associated employees shall be accrued as follows:
2. Eligibility and Approval
General leave must be pre-approved except for illness, injury or family sickness, which
may require a physician’s statement for approval. General leave accrued time is to be
computed from hiring date anniversary. Employees shall not be permitted to take general
leave in excess of actual time earned. Employees shall not accrue general leave in excess
of six hundred forty (640) hours. Employees may not use their general leave to advance
their separation date on retirement or other separation from employment.
3. Leave Benefit Entitlements
The City shall comply with all State and Federal leave benefit entitlement laws. An eligible
employee on an approved leave shall be allowed to use applicable earned Sick Leave,
General Leave, or Executive Leave for family or personal health issues. For more
information on employee leave options contact the Human Resources Office.
4. Conversion to Cash
a. Pay Off at Termination
An employee shall be paid for unused general leave upon termination of employment
at which time such terminating employee shall receive compensation at their current
salary rate for all unused, earned general leave to which they are entitled up to and
including the effective date of their termination.
b. Conversion to Cash
Two times during each fiscal year, each permanent employee shall have the option to
convert into a cash payment or deferred compensation up to a total of one hundred
and sixty (160) general leave benefit hours per fiscal year. The employee shall give
payroll two (2) weeks’ advance notice of their decision to exercise such option.
Years of Service Annual General Leave
Allowance
Biweekly General Leave
Allowance
First through Fourth Year 176 hours 6.77
Fifth through Ninth Year 200 hours 7.69
Tenth through Fourteenth Year 224 hours 8.62
Fifteenth Year and Thereafter 256 hours 9.85
818
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 12
c. Deferred Compensation Contribution at Time of Separation
The value of any unused earned leave benefits may be transferred to deferred
compensation at separation (including retirement), but only during the time that the
employee is actively employed with the City. The latest opportunity for such transfer
must be the beginning of the pay period prior to the employee’s last day of employment.
B. Holidays and Pay Provisions
1. Non-Associated employees shall receive the following legal holidays as of the first pay
period following adoption of the Non-Associated Resolution paid in full per the employee’s
regularly scheduled work shift:
(1) New Year’s Day (January 1)
(2) Martin Luther King Day (third Monday in January)
(3) Presidents Day (third Monday in February)
(4) Memorial Day (last Monday in May)
(5) Independence Day (July 4)
(6) Labor Day (first Monday in September)
(7) Veteran’s Day (November 11)
(8) Thanksgiving Day (fourth Thursday in November)
(9) The Friday after Thanksgiving
(10) Christmas Day (December 25)
In addition, all appointed positions shall receive the following holidays:
(11) Christmas Eve (December 24)
(12) New Year’s Eve (December 31)
2. Any day declared by the President of the United States to be a national holiday or by the
Governor of the State of California to be a state holiday and adopted as an employee
holiday by the City Council of the City of Huntington Beach.
3. The parties agree that the City shall issue an official City holiday calendar in January of
each year that will determine the dates that holidays are observed, following the
guidelines below:
a. City paid holidays which fall on Saturday shall be observed the preceding Friday,
and those falling on Sunday shall be observed the following Monday.
b. In the event that two consecutive City paid holidays fall on a Friday and Saturday,
the two holidays shall be observed on the preceding Thursday and Friday.
c. In the event that two consecutive City paid holidays fall on a Sunday and Monday,
the two holidays shall be observed on Monday and the following Tuesday.
C. Bereavement Leave
Employees shall be entitled to bereavement leave not to exceed twenty-four (24) hours in
each instance of death in their immediate family. Immediate family is defined as a parent,
sibling, spouse, registered domestic partner, child, grandparent, grandchild, or wards of which
819
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 13
the employee is the legal guardian, recognizing all birth, marital, and other legal ties (i.e., step
relatives, in-laws, etc.).
D. Voluntary Catastrophic Leave Donation Program
Under certain conditions, an employee may donate leave time to another employee in need.
The program is outlined in Exhibit 4.
SECTION VI – RETIREE SUBSIDY MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City-sponsored
medical insurance plans in accordance with the Retiree Subsidy Medical Plan as outlined in Exhibit
2. Employees hired on or after December 1, 2009, shall not be eligible for this benefit.
SECTION VII – MISCELLANEOUS
A. Collection of Payroll Overpayments
In the event that a payroll overpayment is discovered and verified, and considering all reasonable
factors including the length of time that the overpayment was made and if and when the employee
could have reasonably known about such overpayment, the City shall take action to collect from
the employee the amount of overpayment(s). Such collection shall be processed by payroll
deduction over a reasonable period of time considering the total amount of overpayment.
In the event the employee separates from employment during the collection period, the final
amount shall be deducted from the last payroll check of the employee. If applicable, the balance
due from the employee shall be communicated upon employment separation if the last payroll
check does not sufficiently cover the amount due the City.
It shall be the responsibility of the employee and the City to periodically monitor the accuracy of
compensation payments or reimbursements due to the possibility of a clerical oversight or error.
The City reserves the right to also collect compensation overpayments caused by or the result of
misinterpretation of a pay provision by non-authorized personnel. The interpretation of all pay
provisions shall be administered by the City Manager or designee and as adopted by the City
Council. Unauthorized compensation payments shall not constitute a past practice (1/03/05).
B. Uniforms and CalPERS Reporting
The City provides uniforms to active duty employees in the classifications of Police Chief and Fire
Chief. These employees are required to wear a standard uniform for appearance, uniformity, and
public recognition purposes.
The City will report to the California Public Employees’ Retirement System (CalPERS) the
average annual cost of uniforms as special compensation for each eligible employee in
accordance with Title 2, California Code of Regulations, Section 571(a)(5).
820
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 14
EXHIBIT 1A
NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Effective March 19, 2022*
Starting
Point Control
Point High
Point
Job
No Description Pay
Range A B C D E F G
EXECUTIVE MANAGEMENT
0591 City Manager 294 103.38 108.55 113.98 119.68 125.66 131.94 138.54
0029 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82
DEPARTMENT HEADS
0592 Assistant City Manager 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
0015 Fire Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
0011 Police Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
0518 Chief Financial Officer 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0589
Community Development
Director 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0800
Director of Administrative
Services 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0801
Director of Community &
Library Services 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0010 Director of Public Works 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
CONTRACT NON-DEPARTMENT HEADS
0593 Chief Assistant City Attorney 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76
0860 Deputy Dir. of Homelessness &
Behavioral Health Services
258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
0845 Deputy Director of
Public Works
258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
0900 Assistant Chief Financial
Officer
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0850 Deputy Director of
Administrative Services
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0855 Deputy Director of
Community & Library Services
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0840 Deputy Director of
Community Development
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0699 Deputy Community Prosecutor 206 43.07 45.22 47.48 49.86 52.35 54.97 57.72
*Per Resolution No. 2022-09
821
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 15
EXHIBIT 1B
NON-ASSOCIATED ELECTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Effective November 2, 2020*
Job
No Description Pay
Grade Starting
Point Control
Point High
Point
ELECTED OFFICIALS
0016 City Attorney NA0016 100.18 111.51 124.10
0017 City Clerk NA0017 69.94 77.85 86.66
0018 City Treasurer (Part-Time) NA0018 69.94 77.85 86.66
*Per Resolution No. 2020-80
822
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 16
EXHIBIT 2
RETIREE MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City sponsored
medical insurance plans and the City shall contribute toward monthly premiums for coverage in an
amount as specified in accordance with this Plan, provided:
A. At the time of retirement the employee has a minimum of ten (10) years of continuous full
time City service or is granted an industrial disability retirement; and
B. At the time of retirement, the employee is employed by the City; and
C. Following official separation from the City, the employee is granted a retirement allowance
by the California Public Employees’ Retirement System.
The City’s obligation to pay the monthly premium as indicated shall be modified downward
or cease during the lifetime of the retiree upon the occurrence of any one of the following:
1. On the first of the month in which a retiree or dependent reaches age 65 or on
the date the retiree or dependent can first apply and become eligible,
automatically or voluntarily, for medical coverage under Medicare (whether or
not such application is made) the City’s obligation to pay monthly premiums
may be adjusted downward or eliminated. Benefit coverage at age 65 under
the City’s medical plans shall be governed by applicable plan document.
2. In the event of the death of any employee, whether retired or not, the amount
of the retiree medical insurance subsidy benefit which the deceased employee
was receiving at the time of their death would be eligible to receive if they were
retired at the time of death, shall be paid on behalf of the spouse or family for
a period not to exceed twelve (12) months.
D. Schedule of Benefits
1. Minimum Eligibility for Benefits
With the exception of an industrial disability retirement, eligibility for benefits begins
after an employee has completed ten (10) years of continuous full time service with
the City of Huntington Beach. Said service must be continuous unless prior service
is reinstated at the time of their rehire in accordance with the City’s Personnel Rules.
Employees hired on or after December 1, 2009 shall not be eligible for this benefit.
2. Disability Retirees
Industrial disability retirees with less than ten (10) years of service shall receive a
maximum monthly payment toward the premium for health insurance of $121.
Payments shall be in accordance with the stipulations and conditions, which exist for
all retirees. Payment shall not exceed dollar amount, which is equal to the full cost of
premium for employee only.
3. Marital Status – Married retirees eligible for benefits under the Retiree Medical
Subsidy Plan may each receive the benefit earned pursuant to Section 4 – Maximum
Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or
whether enrolled as a dependent on any City-sponsored medical plan.
823
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 17
a. In the case where a retiree is married to a City employee (active or retired)
who is not an unrepresented/non-associated employee or retiree, this
provision shall remain applicable.
b. This provision shall apply to State of California registered domestic partners
the same as married spouses.
4. Maximum Monthly Subsidy Payments
Payment amounts may be reduced each month as dependent eligibility ceases due
to death, divorce or loss of dependent child status. However, the amount shall not
be reduced if such reduction would cause insufficient funds needed to pay the full
premium for the employee and the remaining dependents. In the event no reduction
occurs and the remaining benefit premium is not sufficient to pay the premium amount
for the employee and the eligible dependents, said needed excess premium amount
shall be paid by the employee.
All retirees, including those retired as a result of disability whose number of years of
service prior to retirement, exceeds ten (10) years of continuous full time service, shall
be entitled to maximum monthly payment of premiums by the City for each year of
completed City service as follows:
Maximum Monthly Payment
for Retirements After:
Years of Service
Subsidy
10 $121
11 136
12 151
13 166
14 181
15 196
16 211
17 226
18 241
19 256
20 271
21 286
22 300
23 315
24 330
25 344
824
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 18
MISCELLANEOUS PROVISIONS
A. Eligibility:
1. The effective start-up date of the Retiree Subsidy Medical Plan for the various
employee groups shall be the first of the month following retirement date.
2. A retiree may change plans, add dependents, etc., during annual open enrollment.
The Human Resources Office shall notify covered retirees of this opportunity each
year.
3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of
completed service with the City of Huntington Beach.
B. Benefits:
1. The Retiree Subsidy Medical Plan includes any medical plan offered by the City to
active and/or retired unrepresented/non-associated employees and retirees.
2. City Plans are the primary payer for active employees age 65 and over, with Medicare
the secondary payer. Retirees age 65 and over have no City Plan options and are
eligible only for Medicare.
3. Premium payments are to be received at least one month in advance of the coverage
period.
C. Subsidies:
1. The subsidy payments will pay for:
a. The Retiree Subsidy Medical Plan.
b. HMO.
c. Part A of Medicare for those retirees not eligible for paid Part A.
2. Subsidy payments will not pay for:
a. Part B Medicare.
b. Any other employee benefit plan.
c. Any other commercially available benefit plan.
d. Medicare supplements
D. Medicare:
1. All persons are eligible for Medicare coverage at age 65. Those with sufficient credit
quarters of Social Security will receive Part A of Medicare at no cost. Those without
sufficient credited quarters are still eligible for Medicare at age 65, but will have to pay
for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of
Medicare is paid for by the participant.
825
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 19
2. When a retiree and their spouse are both 65 or over, and neither is eligible for paid
Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum
subsidy, whichever is less.
3. When a retiree at age 65 is eligible for paid Part A of Medicare and their spouse is not
eligible for paid Part A, the spouse shall not receive subsidy. When a retiree at age
65 is not eligible for paid Part A of Medicare and their spouse who is also age 65 is
eligible for paid Part A of Medicare, the subsidy shall be for the retiree’s Part A only.
E. Cancellation:
1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation
provisions apply:
a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated
on the first day of the month in which the retiree reaches age 65. If such retiree
was covering dependents under the Plan, dependents will be eligible for COBRA
continuation benefits effective as of the retiree’s 65th birthday.
b. Dependent coverage will be eliminated upon whichever of the following occasions
comes first:
1) After 36 months of COBRA continuation coverage, or
2) When the covered dependent reaches age 65 in the event such dependent
reaches age 65 prior to the retiree reaching age 65.
c. At age 65 retirees are eligible to make application for Medicare. Upon being
considered “eligible to make application,” whether or not application has been
made for Medicare, the Retiree Subsidy Medical Plan will be eliminated.
2. See provisions under “Benefits,” ”Subsidies,” and “Medicare” for those
retirees/dependents not eligible for paid Part A of Medicare.
3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non-
payment of premium by means of a certified letter from Employee Benefits in
accordance with provisions of the Non-Associated Resolution.
4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty
(60) days shall be terminated from the Plan and shall not have reinstatement
rights.
826
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 20
EXHIBIT 3
9/80 WORK SCHEDULE
This work schedule is known as “9/80”. The 9/80 work schedule is designed to be in compliance with
the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with
the current rules, practices and/or procedures regarding work schedules and leave plans, then the
rules listed below shall govern.
9/80 WORK SCHEDULE DEFINED
The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two week
pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8)
hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA
work week. The 9/80 work schedule shall not reduce service to the public, departmental
effectiveness, productivity and/or efficiency as determined by the City Manager or designee.
A. Forty (40) Hour FLSA Work Week
The actual FLSA workweek is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.). No
employee working the 9/80 work schedule will be able to flex their Friday start time nor the
time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All
employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the FLSA
workweek is 12:00 noon Friday.
B. Two Week Pay Period
The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14)
days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine
(9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours
equal forty (40) work hours in each work week (e.g. the Friday is split into four (4) hours for
the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which
is charged to work week two).
C. A/B Schedules
To continue to provide service to the public every Friday, employees are to be divided
between two schedules, known as the “A” schedule and the “B” schedule, based upon the
departmental needs. For identification purposes, the “A” schedule shall be known as the
schedule with a day off on the Friday in the middle of the pay period, or, “off on payday”, the
“B” schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or “working on
payday”. An example is listed below:
AM PM AM PM AM PM
F F S S M T W Th F F S S M T W Th F F
A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4
B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - -
827
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 21
D. A/B Schedule Changes
FLSA exempt employees may change A/B schedules at the beginning of any pay period with
supervisor or City Manager approval.
E. Emergencies
All employees on the 9/80 work schedule are subject to be called to work any time to meet
any and all emergencies or unusual conditions which, in the opinion of the City Manager, or
designee may require such service from any of said employees.
LEAVE BENEFITS
When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours
of eligible leave per workday shall be charged against the employee’s leave balance or eight (8)
hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual,
eligibility, request and approval requirements.
1. General Leave – As stated in the Non-Associated Resolution.
2. Sick Leave – As stated in the Non-Associated Resolution.
3. Executive Leave – As stated in the Non-Associated Resolution.
4. Bereavement Leave – As stated in the Non-Associated Resolution.
5. Holidays – As stated in the Non-Associated Resolution.
6. Jury Duty – The provisions of the Personnel Rules shall continue to apply, however, if an
FLSA exempt employee is called to serve on jury duty during a normal Friday off, Saturday,
or Sunday, or on a City holiday, then the jury duty shall be considered the same as having
occurred during the employees day off work, therefore, the employee will receive no added
compensation.
828
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 22
EXHIBIT 4
VOLUNTARY CATASTROPHIC LEAVE DONATION
Guidelines
1. Purpose
The purpose of the voluntary catastrophic leave donation program is to bridge employees
who have been approved leave time to either return to work, long-term disability, or medical
retirement. Permanent employees who accrue vacation, general leave or compensatory time
may donate such leave to another permanent employee when a catastrophic illness or injury
befalls that employee or because the employee is needed to care for a seriously ill family
member. The leave-sharing Leave Donation Program is Citywide across all departments and
is intended to provide an additional benefit. Nothing in this program is intended to change
current policy and practice for use and/or accrual of vacation, general, or sick leave.
2. Definitions
Catastrophic Illness or Injury - A serious debilitating illness or injury, which incapacitates the
employee or an employee's family member.
Family Member - For the purposes of this policy, the definition of family member is that defined
in the Family Medical Leave Act (child, parent, spouse or domestic partner).
3. Eligible Leave
Accrued compensatory, vacation or general leave hours may be donated. The minimum
donation an employee may make is two (2) hours and the maximum is forty (40) hours.
4. Eligibility
Permanent employees who accrue vacation or general leave may donate such hours to
eligible recipients. Compensatory time accrued may also be donated. An eligible recipient is
an employee who:
• Accrues vacation or general leave;
• Is not receiving disability benefits or Workers' Compensation payments; and
• Requests donated leave.
5. Transfer of Leave
The maximum donation credited to a recipient's leave account shall be the amount necessary
to ensure continuation of the employee's regular salary during the employee's period of
approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours
donated will be converted into a dollar amount based on the hourly wage of the donor. The
dollar amount will then be converted into accrued hours based on the recipient’s hourly wage.
An employee needing leave will complete a Leave Donation Request Form and submit it to
the Department Director for approval. The Department Director will forward the form to
Human Resources for processing. Human Resources, working with the department, will send
out the request for leave donations.
829
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 23
Employees wanting to make donations will submit a Leave Donation Form to the Finance
Department (payroll).
All donation forms submitted to payroll will be date stamped and used in order received for
each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of
time from donors. Any donation form submitted that is not needed will be returned to the
donor.
6. Other
Please contact the Human Resources Office with questions regarding employee participation
in this program.
830
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 24
Please submit this form to the Human Resources Office for processing.
Voluntary Catastrophic Leave Donation Program
Leave Request Form
Requestor, Please Complete
According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request
donated vacation, general leave or compensatory time.
MY SIGNATURE CERTIFIES THAT:
• A Leave of absence in relation to a catastrophic illness or injury has been approved by my
Department; and
• I am not receiving disability benefits or Workers' Compensation payments.
Name: (Please Print or Type: Last, First, MI)
Work Phone:
Department:
Job Title:
Employee ID#:
Requester Signature:
Date:
Department Director Signature of Support: Date:
Human Resources Office Use Only
End donation date will bridge to:
Long Term Disability
Medical Retirement beginning
Length of FMLA leave ending
Return to work
End donation date:
Administrative Services Director Signature: Date signed:
831
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit A to Non-Associated Resolution No. 2022-09 25
Voluntary Catastrophic Leave Donation Program
Leave Donation Form
Donor, please complete
Donor Name: (Please Print or Type: Last, First, MI)
Work Phone:
Donor Job Title:
Type of Accrued Leave:
Vacation
Compensatory Time
General Leave
Number of Hours I wish to Donate:
Hours of Vacation
Hours of Compensatory Time
Hours of General Leave
I understand that this voluntary donation of leave credits, once processed, is irrevocable;
but if not needed, the donation will be returned to me. I also understand that this donation
will remain confidential.
I wish to donate my accrued vacation, comp or general leave hours to the Leave Donation
Program for:
Eligible recipient employee's name (Last, First, MI):
Donor Signature:
Date:
Please submit to the Payroll/Finance Department.
832
833
834
835
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-50 i
EXHIBIT A - NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION -
EXHIBIT A ……………………………………………………………………………... ........... 1
SECTION I – PAY ........................................................................................................... 1
A. APPOINTED SALARY SCHEDULE ............................................................................... 1
B. ELECTED SALARY SCHEDULE ................................................................................... 1
C. PERFORMANCE BONUS ............................................................................................ 1
D. DIRECT DEPOSIT ................................................................................................... 21
EC. ASSIGNED VEHICLE/AUTO ALLOWANCE .................................................................... 2
1. Department Heads ...................................................................................................................... 2
D. Deferred Compensation ...................................................................................... 1
SECTION II – HOURS OF WORK/OVERTIME/TIME OFF ............................................. 2
A. EXECUTIVE LEAVE ................................................................................................. 21
B. FLEXIBLE AND ALTERNATIVE W ORK SCHEDULES........................................................ 2
1. 5/40 Work Schedule .................................................................................................................... 2
2. 9/80 Work Schedule .................................................................................................................... 2
3. Alternative Work Schedule .......................................................................................................... 2
SECTION III – HEALTH AND OTHER INSURANCE BENEFITS ................................... 3
A. HEALTH INSURANCE .............................................................................................. 32
1. Medical, Dental and Vision Insurance....................................................................................... 32
2. City and Employee Paid Health Insurance ............................................................................... 32
3. Medical Cash Out ...................................................................................................................... 54
4. Section 125 Plan ....................................................................................................................... 54
B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE ............................... 6
C. LONG-TERM DISABILITY INSURANCE ......................................................................... 7
D. CITY-PAID PHYSICAL EXAMINATIONS ...................................................................... 65
E. MISCELLANEOUS ..................................................................................................... 7
F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY MEDICAL
RETIREE SUBSIDY PLAN ................................................................................................. 7
G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ...................................................... 8
SECTION IV – RETIREMENT ....................................................................................... 76
A. BENEFITS ............................................................................................................. 76
1. Self-Funded Supplemental Retirement Benefit ........................................................................ 76
2. Medical Insurance for Retirees ................................................................................................. 76
B. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING………...7
1. "Classic Member" Miscellaneous Unit Members Retirement Benefits ....................................... 7
2. "New Member" Miscellaneous Members Retirement Benefits……………………………..8
3.2. "Classic Member" Safety Unit Members Retirement Benefits ............................................... 87
4. "New Member" Safety Member Retirement Benefits………………………………………………..9
5.3. IRS Code 414(h)(2)………………………………………………………………………………. .. 98
836
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-50 ii
64. Pre-Retirement Optional Settlement 2 Death Benefit ............................................................. 98
75. Fourth Level of 1959 Survivor Benefits ................................................................................... 11
86. VEBA Plan Requirements ....................................................................................................... 98
SECTION V – LEAVE BENEFITS .............................................................................. 110
A. GENERAL LEAVE ................................................................................................. 110
1. Accrual .................................................................................................................................... 110
2. Eligibility and Approval ........................................................................................................... 110
3. Leave Benefit Entitlements ..................................................................................................... 110
4. Conversion to Cash .............................................................................................................. 1112
B. HOLIDAYS AND PAY PROVISIONS .......................................................................... 121
C. SICK LEAVE .......................................................................................................... 15
1. Accrual ...................................................................................................................................... 11
2. Credit ......................................................................................................................................... 12
3. Usage ........................................................................................................................................ 12
4. Payoff at Termination ................................................................................................................ 12
CD. BEREAVEMENT LEAVE ......................................................................................... 123
DE. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM ........................................ 13
SECTION VI – RETIREE SUBSIDY MEDICAL PLAN .................................................. 13
SECTION VII –- MISCELLANEOUS ............................................................................. 13
A. COLLECTION OF PAYROLL OVERPAYMENTS ............................................................. 13
B. UNIFORMS AND CALPERS REPORTING ................................................................ 134
EXHIBIT 1A –- NON-ASSOCIATED APPOINTED SALARY SCHEDULE ................. 145
EXHIBIT 1B – NON-ASSOCIATED ELECTED SALARY SCHEDULE…………………15
EXHIBIT 2 –- RETIREE MEDICAL PLAN .................................................................... 16
EXHIBIT 3 –- 9/80 WORK SCHEDULE ........................................................................ 20
EXHIBIT 4 –- VOLUNTARY CATASTROPHIC LEAVE DONATION ........................... 22
837
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS PROVISIONSRESOLUTION
EXHIBIT A
Exhibit “A” to Non-Associated Resolution No. 2022-0916-50 1
EXHIBIT A
SECTION I – PAY
A. Appointed Salary Schedule
Effective March 19, 2022, the parties agree that the salary schedule in Exhibit 1A reflects the
following modifications from the salary schedule in Resolution No. 2016-50:
1. The salary schedule will include seven (7) steps from A-G;
2. The steps will be five percent (5%) steps;
3. The salary ranges will be one percent (1%) apart;
4. Each job classification will be assigned a salary range by:
a. Locating the range on the new salary schedule with a Step F that is nearest to the
position’s current top step (Step E) without being less; and then,
b. Moving two ranges higher, thereby providing a wage increase of not less than two
percent (2%) for all appointed non-represented employees.
5. Each employee will be placed on the step (A-F) of their classification’s assigned salary
range that is nearest to their base salary step (A-E of the November 2, 2020, salary
schedule) without being less.
6. Once placed on the new, seven-step salary schedule, employees will be eligible to move
to the next step on their anniversary date (i.e., the date they are due for their next
evaluation) upon receipt of a satisfactory evaluation.
7. The City Manager is authorized to set the salaries of the appointed executive
management positions identified in Exhibit 1A at any rate at or below Step E of the
designated salary range. The City Manager is authorized to increase the salary by 5%
based upon performance at annual review and market data. However, no salary for a
new employee may be set above Step E at any time without City Council approval.
B. Elected Salary Schedule
1. All elected executive management positions shall receive the salaries as identified in
Exhibit 1B.
2. The City Council shall set the salaries of the elected executive management positions
identified in Exhibit 1B, at any rate within the designated salary range.
C. Performance Bonus
1. Appointed employees who are at Step G on the salary schedule are eligible for an annual
performance bonus of up to three percent (3%) of their base pay at the time of their
evaluation.
838
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-502
2. The annual performance bonus amount will be determined based upon the evaluation of
the employee’s performance. A completed performance evaluation with specific
recognition of outstanding performance must be attached to the Personnel Action Form
and sent to the Human Resources Division. The evaluation will also identify performance
goals and objectives.
The parties agree that to the extent permitted by CalPERS or law, the City will report the
compensation in this section as special compensation pursuant to Title 2 CCR, Section 571(a)(1)
Bonus.
1. All current Non-Associated employees shall receive the salaries as identified in Exhibit
1.
2. The City Council shall set the salaries of the elected executive management positions
identified in Exhibit 1, at any rate within the designated salary range.
3. The City Manager is authorized to set the salaries of the non-elected executive
management positions identified in Exhibit 1 at any rate at or below the control point of
the designated salary range. The City Manager is authorized to increase the salary by
any percentage not greater than 5% based upon performance at annual review and
market data. However, no salary for a new employee may be set above the control point
at any time without City Council approval.
B.D. Direct Deposit
All Non-Associated employees are required to utilize direct deposit of payroll checks.
C.E. Assigned Vehicle/Auto Allowance
1. Department Heads
Appointed Department Heads, Contract Non-Department Heads, as well asnd the City Clerk,
City Treasurer, and City Attorney shall have the option of an assigned City vehicle or receive
an auto allowance in the amount of two hundred thirty dollars and seventy-seven cents
($230.77) per bi-weekly pay period plus reimbursement of out-of-town travel at the approved
mileage rate. Appointed Department Heads and the City Clerk, City Treasurer, and City
Attorney shall have the option of an assigned City vehicle in lieu of an auto allowance.
D. Deferred Compensation
Effective the beginning of the pay period following City Council approval of this resolution,
each employee covered by this resolution, including the City Attorney, City Clerk and City
Treasurer, shall receive a one-time deposit to the employee’s 457 Deferred Compensation
account in the amount of $3,800.00.
1. This shall be a single, one-time only deposit. All appropriate Federal and State legal
mandates regarding the tax-treatment of this one-time deposit shall apply.
SECTION II – HOURS OF WORK/TIME OFF
A. Executive Leave
839
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-503
Non-Associated exempt employees shall not be eligible for overtime compensation. Exempt
department heads and contract non-department heads shall be credited with eighty (80)
hours of executive leave per calendar year.
B. Flexible and Alternative Work Schedules
1. 5/40 Work Schedule
The 5/40 work schedule shall be defined as working five (5), eight (8) hour days, Monday
through Friday each week, with a one-hour lunch during each work shift, totaling a forty
(40) hours work week.
2. 9/80 Work Schedule
The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days
for eighty (80) hours in a two- week pay period by working eight (8) days at nine (9) hours
per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during
each work shift, totaling forty (40) hours in each FLSA designated work week. The 9/80
work schedule shall not reduce service to the public, departmental effectiveness,
productivity and/or efficiency as determined by the City Manager or designee.
3. Alternative Work Schedule
Non-associated employees may elect any alternative work schedule approved by the City
Manager or designee.
SECTION III – HEALTH AND OTHER INSURANCE BENEFITS
A. Health Insurance
1. Medical, Dental, and Vision Insurance
The City shall continue to make group medical, dental, and vision benefits available to
all Non-Associated employees.
2. City and Employee Paid Health Insurance
The City and the employee shall pay for health insurance premiums for employees and
qualified dependent(s) effective the first of the month following the employee’s hire date.
The employee payroll deduction for premium contributions shall be deducted on a pre-
tax basis.
Such deductions shall be aligned with the effective date of coverage and the ending date
of coverage upon employment separation. The employee’s payroll deduction amount
shall begin no later than the beginning of the first full pay period following the effective
date of coverage and pro-rated for coverage through the end of the month in
which employment was separated.
840
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-504
i. Maximum Employer Contributions – Health Plan Employee and Employer
Contributions Chart for Non-Safety Classifications in EXHIBIT 1 The City’s maximum
monthly employer contributions for each employee’s health and other insurance
premiums are set forth as follows:
a. The City’s maximum monthly contribution to medical premiums for elected
non-represented positions will continue at the current City contribution rate.
Actual contributions for plan year 2022 based on premium costs are shown
in the rate sheet included herein.
b. Effective the beginning of the month following Council approval, the City’s
maximum monthly contribution to medical premiums for appointed non-
represented positions will increase as summarized in the table below.
c. Effective the pay period that includes January 1, 2023, the City’s maximum
monthly contribution to medical premiums will increase by $23.33 per month,
per medical plan and enrollment tier, up to, but not to exceed the monthly
plan premium cost.
i.d. The maximum City contribution shall be based on the employee’s enrollment
in each plan. If the employee enrolls in a plan wherein the costs exceed the
City contribution, the employee is responsible for all additional premiums
through pre-tax payroll deductions.
Plan Tier
Current City
Contribution //
Maximum for
Elected
Positions*
Maximum City Contribution
for Appointed Positions
Effective the Month
Following City
Council Approval
Effective the Pay
Period Including
January 1, 2023
Kaiser
Single 551.00 587.92 611.25
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
TRIO HMO
Single 621.00 662.61 685.94
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
HMO
Single 677.00 722.36 745.69
Two-Party 1,174.36 1,233.08 1,256.41
Family 1,370.04 1,438.54 1,461.87
Blue Shield
PPO
Single 740.00 789.58 812.91
Two-Party 1,335.78 1,402.57 1,425.90
Family 1,514.31 1,590.03 1,613.36
Blue Shield
HDHP
Single 567.00 590.33
Two-Party 1,163.00 1,186.33
Family 1,432.00 1,455.33
*Applies to elected non-represented positions for an indefinite period.
City of Huntington Beach
2016 Health Premiums and Contributions
841
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-505
Effective pay period following final City Council approval
Non-Associated/Non-Safety
Plan Tier Monthly
Premium
Employer
Monthly
Contribution
Employee
Monthly
Contribution
Employee
Bi-Weekly
Contribution
Kaiser
Single 466.65 466.65 0.00 0.00
Two-Party 1,022.11 974.36 47.75 22.04
Family 1,343.90 1,170.04 173.86 80.24
Blue Shield HMO
Single 671.00 640.76 30.24 13.96
Two-Party 1,466.00 974.36 491.64 226.91
Family 1,896.00 1,170.04 725.96 335.06
Blue Shield PPO
Single 736.00 736.00 0.00 0.00
Two-Party 1,555.00 1,135.78 419.22 193.49
Family 1,927.00 1,314.31 612.69 282.78
Delta Dental PPO
Single 58.10 45.02 13.08 6.04
Two-Party 108.60 85.91 22.69 10.47
Family 143.20 122.18 21.02 9.70
Delta Care HMO
Single 30.11 30.11 0.00 0.00
Two-Party 51.19 51.19 0.00 0.00
Family 78.29 78.29 0.00 0.00
VSP Vision
Single 25.12 0.00 25.12 11.59
Two-Party 25.12 0.00 25.12 11.59
Family 25.12 0.00 25.12 11.59
Medical Opt-Out: $466.65 per month ($215.38 bi-weekly)
ii. “Safety Member” Health Premiums – Employer Contribution
Employees whothat are classified as a “safety member” by the California Public
Employees’ Retirement System (CalPERS) may have access to the medical plans
offered by CalPERS as contracted by the City. In accordance with eligibility provisions,
the Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance
program offered by the City.
The City’s maximum monthly employer contributions for the CalPERS health insurance
program will match the PORAC Region 2 premiums, but not to exceed the maximum
amounts indicated in the chart below. is set forth in the current City of Huntington Beach
Non-Associated Safety Health Premiums and Contributions Chart. The amounts listed
therein include the mandated Public Employees’ Medical and Hospital Care Act
(PEMHCA) contribution.
Non-Associated Safety Members
Plan Tier Current City
Contribution
Effective the Month
Following City
Council Approval
Effective the Pay
Period Including
January 1, 2023
842
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-506
Medical
Single 774.00 825.86 849.19
Two-Party 1,623.00 1,704.15 1,727.48
Family 2,076.00 2,179.80 2,203.13
iii. Employees shall not be entitled to the difference between the employer contribution
and the premiums for insurance plan(s) selected by the employee.
iv. Future Premiums
The City “caps” its contributions toward monthly group medical, dental, and vision plan
premiums by category (Single, Two-Party, and FamilyEE, EE + 1, and EE + 2 or more)
as outlined in sections i and ii above.
For the term of this agreement, and thereafter unless modified by negotiated
agreement of the parties, the City’s monthly contributions to medical, dental, and
vision insurance shall remain as specified for the 2022 and 2023 Health Premiums
and Contribution amounts, unless otherwise specified herein. The City agrees to
increase the contribution toward monthly group medical by $200 per plan, per tier,
effective following City Council approval of this resolution.
The employee and employer contributions rates set forth in sections i and ii above
shall remain in effect in 2017 and beyond unless otherwise modified by a successor
Non-Associated Resolution. Employee and City Contributions subject to change as
a result of City Council approval.
The City’s contribution caps for dental and vision in effect as of August 1, 2014 shall
not be increased.
The City’s contribution caps will remain in place, even if premium increases result in
these additional costs being borne by the employee.
3. Medical Cash Out
If an employee is covered by a medical program outside of a City-provided program
(evidence of which must be supplied to Human Resources), the employee may elect to
discontinue City medical coverage and receive the monthly value of the City’s
contribution to the lowest costKaiser, Eemployee-only medical plan paid bi-
weeklypremium offered to this unit. Safety Members will receive the monthly value of
the City’s contribution for the lowest-cost, employee only medical coverage as described
in Article III.A.2.(ii).
4. Section 125 Plan
Employees shall be eligible to participate in a City-approved Section 125 Flexible
Spending Account Plan the same as all other eligible employees, as provided by IRS
law. This plan allows employees to use pre-tax salary to pay for regular childcare, adult
dependent care, and/or medical expenses.
B. Life and Accidental Death and Dismemberment Insurance
Each Non-Associated employee shall be provided with $50,000 life insurance and $50,000
accidental death and dismemberment insurance paid for by the City. Each employee shall have
the option, at their own expense, to purchase additional amounts of life insurance and accidental
843
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-507
death and dismemberment insurance to the extent provided by the City’s current providers.
Evidence of insurability is contingent upon total participation in additional amounts.
C. Long-Term Disability Insurance
This program provides benefits for each incident of illness or injury after a waiting period of
thirty (30) calendar days during which the Non-Associated employee may use accumulated sick
leave, general leave, or executive leave pay. Subsequent to the thirty-(30) day waiting period,
the employee will be covered by an insurance plan paid for by the City providing sixty-six and
two-thirds percent (66 2/3%) of the first $12,500 of the employee’s basic monthly earnings up to
a maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury
or illness shall be to age sixty-five (65).
Days and months refer to calendar days and months. Benefits under the plan are integrated with
sick leave, Worker’s Compensation, Social Security and other non-private program benefits to
which the employee may be entitled. Disability is defined as: “The inability to perform all of the
duties of regular occupation during two years and thereafter the inability to engage in any
employment or occupation, for which they are fitted by reason of education, training or
experience.” Rehabilitation benefits are provided in the event the individual, due to disability,
must engage in other occupation. Survivor’s benefits continue the plan payment for three (3)
months beyond death. A copy of the plan is on file in the Human Resources DepartmentOffice.
D. City-Paid Physical Examinations
Non-Associated employees shall be provided, once every two years, with a City-paid physical
examination comparable to the current pre-placement class physical examination or reimbursed
the amount authorized for said physical examination. No more than one-half of the eligible
employees shall receive examinations in any one fiscal year. Said exam shall be comprehensive
in nature and shall include:
1. A complete medical history, physical exam and review of results by physician.
2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG.
3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test
for blood.
E. Miscellaneous
When a Non-Associated employee is on a leave of absence without pay for reason of medical
disability, the City shall maintain the City-paid insurance premiums during the period the
employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24)
months.
F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan
Employees who retire from the City after January 1, 2004, and are granted a retirement allowance
by the California Public Employees’ Retirement System and are not eligible for the City’s Retiree
Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until
the first of the month in which they turn age sixty-five (65).
The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or
qualified dependents without any City subsidy.
844
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-508
Employees who retire from the City and receive a retirement allowance from the California Public
Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan
and choose not to participate in City-sponsored medical insurance upon retirement permanently
lose eligibility for this insurance.
However, if a retiree who is not eligible for the City’s Retiree Subsidy Medical Plan chooses not
to participate in City-sponsored medical insurance plans because the retiree has access to other
group medical insurance, and subsequently loses eligibility for that group medical insurance, the
retiree and their qualified dependents will have access to City-sponsored medical insurance plans
reinstated.
Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or
qualified dependent turns age sixty-five (65).
G. Post-65 Supplemental Medicare Coverage
Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004, and all
future retirees who meet the criteria to participate in City-sponsored medical insurance, with or
without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance
plans that are supplemental to Medicare, after a contract is in place between the City and a health
insurance provider.
A retiree or qualified dependent must choose to participate in City-sponsored medical insurance
plans that are supplemental to Medicare beginning the first of the month in which the retiree or
qualified dependent turns age sixty-five (65).
The retiree shall pay the full premium to participate in City-sponsored medical insurance plans
that are supplemental to Medicare for themselves or qualified dependents without any City
subsidy.
Retirees or qualified dependents, upon turning age 65, who choose not to participate in the City-
sponsored medical insurance plans that are supplemental to Medicare permanently lose eligibility
for this insurance.
SECTION IV – RETIREMENT
A. Benefits
1. Self-Funded Supplemental Retirement Benefit
In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or
#4 of the Public Employees’ Retirement law, the City shall pay the difference between such
elected option and the unmodified allowance which the member would have received for
their life alone as provided in California Government Code sections 21455, 21456, 21457,
and 21548 as said referenced Government Code sections exist as of the date of this
agreement. This payment shall be made only to the member (Non-Associated employee),
shall be payable by the City during the life of the member, and upon that member’s death,
the City’s obligation shall cease. Unless previously excluded by employment or resolution,
eligibility for this benefit is limited to employees hired before December 27, 1997.
2. Medical Insurance for Retirees
845
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-509
a. Upon retirement, whether service or disability connected, each Non- Associated
employee shall be entitled to cause self, spouse, and dependents to participate fully
in the City’s group health insurance program at the equivalent of the City’s group
premium rate in accordance with the provisions specified by Consolidated Omnibus
Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at
employee’s expense and upon terms, conditions, and restrictions currently in effect.
b. As an alternative to the benefit described in the preceding paragraph IV.A.2.a above,
the City will provide a financial contribution towards the cost of retiree medical
premiums as described in Section VI.
B. Public Employees’ Retirement System Contributions and Reporting
1. “Classic Member” Miscellaneous Members Retirement Benefits
a. Retirement Formula – The City shall provide all miscellaneous employees described
as “classic members by the Public Employees’ Pension Reform Act of 2013 –
“PEPRA” with that certain retirement program commonly known and described as the
“2.5% at age 55 plan,” which is based on the retirement formula as set forth in the
California Public Employees’ Retirement System (CalPERS), Section 21354 of the
California Government Code.
b. Classic Member Miscellaneous CalPERS Member Contribution – All miscellaneous
bargaining unit “classic members” shall pay to CalPERS as part of the required
member retirement contribution eight percent (8%) of pensionable income. This
provision shall not sunset.
c. One-Year Final Compensation – The City shall contract with CalPERS to have
retirement benefits calculated based upon the “classic” employee’s highest one year’s
compensation, pursuant to the provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this
Article shall survive the term of this resolution.
e.2. “New Member” Miscellaneous Members Retirement Benefits -– For “New” Members
within the meaning of the California Public Employees’ Pension Reform Act of 2013 as
defined in California Government Code Section 7522.04(f).
a. Retirement Formula – New Members shall be governed by the two percent at age
62 (2% @ 62) retirement formula set forth in Government Code section 7522.20.
b. Final Compensation – Final compensation will be based on the highest annual
average compensation earnable during the 36 consecutive months immediately
preceding the effective date of retirement, or some other 36 consecutive month
period designated by the member.
c. New Member Miscellaneous CalPERS Member Contribution – Effective January
1, 2013, all, “new” members, as defined by PEPRA and determined by CalPERS,
shall contribute one half (50%) of the normal cost as established by CalPERS
each year in its annual valuation for the City, as required by California
Government Code Section 7522.30(c).
846
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5010
c.
2.3. “Classic Member” Safety Members Retirement Benefits
a. Retirement Formula – The City shall provide all safety employees described as
“classic” members by the Public Employees’ Pension Reform Act of 2013 – “PEPRA”
with that certain retirement program commonly known and described as the “3% at
age 50 plan” which is based on the retirement formula as set forth in the California
Public Employees’ Retirement System (CalPERS), Section 21362.2 of the California
Government Code.
b. Classic Member Safety CalPERS Member Contribution – All safety employees
described as “classic” members shall pay to CalPERS as part of the required member
retirement contribution nine percent (9%) of pensionable income. This provision shall
not sunset.
b. c. One-Year Final Compensation – The City shall contract with CalPERS to have retirement
benefits calculated based upon the “classic” employee’s highest one year’s compensation, pursuant
to the provisions of Section 20042 (highest single year).
c. d. The obligations of the City and the retirement rights of employees as provided in this
Article shall survive the term of this resolution.
d.4. “New Member” Safety Members Retirement Benefits – For “New” Members within the
meaning of the California Public Employees’ Pension Reform Act of 2013.
a. Retirement Formula – New Members shall be governed by the two and seven tenths
percent at age 57 (2.7% @ 57) retirement formula set forth in Government Code
section 7522.25(d)
b. Final Compensation – Final compensation will be based on the highest annual
average compensation earnable during the 36 consecutive months immediately
preceding the effective date of retirement, or some other 36 consecutive month
period designated by the member.
c. New Member Miscellaneous CalPERS Member Contribution – Effective January 1,
2013, all “new” members as defined by PEPRA and determined by CalPERS, shall
contribute one half (50%) of the normal cost, as established by CalPERS.
c.
3.5. IRS Code Section 414(h)(2)
The City has adopted the CalPERS Resolution in accordance with IRS Code section
414(h)(2) to ensure that both the employee contribution and the City pickup of the required
member contribution are made on a pre-tax basis. However, ultimately, the tax status of
any benefit is determined by the law.
6. Pre-Retirement Optional Settlement 2 Death Benefit
Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement
2 Death Benefit as identified in Section 21548 of the California Government Code when
approved by the City Council.
847
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5011
4.7. Fourth Level of 1959 Survivor Benefits
Non-Associated employees shall be covered by the Fourth Level of the 1959 Survivor
Benefit as identified in Section 21574 of the California Government Code.
5.8. VEBA Plan Requirements
a. Eligibility Defined
Effective December 23, 2009, all eligible Unrepresented Managementnon-associated
eEmployees with 25 years of continuous service to the City of Huntington Beach will
participate in the Plan. An eligible employee is an employee who works twenty (20)
or more hours per week and receives benefits. Eligibility criteria may be amended
upon a majority vote of non-associated employees, as no cost is borne by the City.
b. Employee Contributions
c.b. Leave Payout Plan Contribution
Each eligible unrepresented management employee shall designate all leave payouts
to be rolled over to their VEBA Plan account based on the established range upon
separation from City employment.
d.c. Participant Account
A separate account is maintained for each contributing eligible unrepresented non-
associated management employee, which documents the employee’s contributions
and disbursements. Contributions to a VEBA plan account as well as any
disbursements to cover nonreimbursed, post-tax medical care expenses are both tax
free. Eligible benefits subject to reimbursement by the Plan shall be limited to long-
term care expenses and nonreimbursed medical premiums, co-pays, prescribed drug
expenses and other medical care costs as that term is defined by the Internal Revenue
Code Section 213.
e.d. Administrative Fees
Any Plan administrative fees will be deducted from interest on the total Plan
investments.
An eligible unrepresented non-associated management employee’s Plan account is
subject to a monthly administrative fee for expenses related to recordkeeping, claims
processing, and claims reimbursement. The fee will first be deducted from interest on
total plan investments, and then deducted, if necessary, from the employee’s
individual account.
f.e. Dispute Resolution
This Resolution and any disputes arising under or in connection with this Resolution
shall not be subject to any dispute resolution procedures in the City’s Personnel Rules,
nor shall this Resolution and any such dispute relating thereto be subject to the
jurisdiction of the City’s Personnel Board Commission for any reason whatsoever.
848
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5012
g.f. Indemnification
All non-associatedUnrepresented Management eEmployees agree to indemnify and
hold the City of Huntington Beach harmless against any claims made of any nature
and against any suit instituted against the City arising from this Resolution, including,
but not limited to, claims arising from an employee’s participation in VEBA or from any
salary reduction initiated by the City for VEBA contributions.
SECTION V – LEAVE BENEFITS
A. General Leave
1. Accrual
Employees will accrue General Leave at the accrual rates outlined below. General leave
may be used for any purpose, including vacation, sick leave, and personal leave.
General leave for non-associated employees shall be accrued as follows:
2. Eligibility and Approval
General leave must be pre-approved except for illness, injury or family sickness, which
may require a physician’s statement for approval. General leave accrued time is to be
computed from hiring date anniversary. Employees shall not be permitted to take general
leave in excess of actual time earned. Employees shall not accrue general leave in excess
of six hundred forty (640) hours. Employees may not use their general leave to advance
their separation date on retirement or other separation from employment.
3. Leave Benefit Entitlements
The City shall comply with all State and Federal leave benefit entitlement laws. An eligible
employee on an approved leave shall be allowed to use applicable earned Sick Leave,
General Leave, or Executive Leave for family or personal health issues. For more
information on employee leave options contact the Human Resources DepartmentOffice.
4. Conversion to Cash
a. Pay Off at Termination
An employee shall be paid for unused general leave upon termination of employment
at which time such terminating employee shall receive compensation at their current
salary rate for all unused, earned general leave to which they are entitled up to and
including the effective date of their termination.
Years of Service Annual General Leave
Allowance
Biweekly General Leave
Allowance
First through Fourth Year 176 hours 6.77
Fifth through Ninth Year 200 hours 7.69
Tenth through Fourteenth Year 224 hours 8.62
Fifteenth Year and Thereafter 256 hours 9.85
849
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5013
b. Conversion to Cash
Two times during each fiscal year, each permanent employee shall have the option to
convert into a cash payment or deferred compensation up to a total of one hundred
and-twenty (120) sixty (160) general leave benefit hours per fiscal year. The
employee shall give payroll two (2) weeks’ advance notice of their decision to exercise
such option.
c. One Week Minimum Vacation Requirement
The City Manager may require certain positions which handle money or transfer funds
to take a minimum of one week, (i.e., five consecutive work days) paid vacation each
calendar year.
d.c. Deferred Compensation Contribution at Time of Separation
The value of any unused earned leave benefits may be transferred to deferred
compensation at separation (including retirement), but only during the time that the
employee is actively employed with the City. The latest opportunity for such transfer
must be the beginning of the pay period prior to the employee’s last day of
employment.
B. Holidays and Pay Provisions
1. Non-Associated employees shall receive the following legal holidays as of the first pay
period following adoption of the Non-Associated Resolution paid in full per the employee’s
regularly scheduled work shift:
(1) New Year’s Day (January 1)
(2) Martin Luther King Day (third Monday in January)
(3) Presidents Day (third Monday in February)
(4) Memorial Day (last Monday in May)
(5) Independence Day (July 4)
(6) Labor Day (first Monday in September)
(7) Veteran’s Day (November 11)
(8) Thanksgiving Day (fourth Thursday in November)
(9) The Friday after Thanksgiving
(10) Christmas Day (December 25)
In addition, all appointed positions shall receive the following holidays:
(11) Christmas Eve (December 24)
(12) New Year’s Eve (December 31)
2. Any day declared by the President of the United States to be a national holiday or by the
Governor of the State of California to be a state holiday and adopted as an employee
holiday by the City Council of the City of Huntington Beach.
850
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5014
3. For Civic Center holiday closure purposes, holidays which fall on Sunday shall be
observed the following Monday, and those falling on Saturday shall be observed the
preceding Friday.
3. The parties agree that the City shall issue an official City holiday calendar in January of
each year that will determine the dates that holidays are observed, following the
guidelines below:
a. City paid holidays which fall on Saturday shall be observed the preceding Friday, and
those falling on Sunday shall be observed the following Monday.
b. In the event that two consecutive City paid holidays fall on a Friday and Saturday, the
two holidays shall be observed on the preceding Thursday and Friday.
c. In the event that two consecutive City paid holidays fall on a Sunday and Monday, the
two holidays shall be observed on Monday and the following Tuesday.
851
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5015
C. Sick Leave
1. Accrual
No employee shall accrue sick leave.
2. Credit
Employees assigned to Non-Associated shall carry forward their sick leave balance and
shall no longer accrue sick leave credit.
3. Usage
Employees may use accrued sick leave for the same purposes for which it was used
prior to December 25, 1999. Sick leave shall not be used to extend absences due to
work related (industrial) injuries or illnesses, this provision shall be added to
Personnel Rule 18.10.
4. Payoff at Termination
a. Non Associated employees with continuous service with the City since November 20,
1978, shall be entitled to the following sick leave payoff plan:
At involuntary termination by reason of disability, or by death, or by retirement, employees
shall be compensated at their then current rate of pay for seventy-five percent (75%)
of all unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of
unused sick leave accumulated subsequent to July 1, 1972, up to a maximum of seven
hundred and twenty hours (720) of unused, accumulated sick leave, except as provided
in paragraph V.C.5.d below.
Upon termination for any other reason, employees shall be compensated at their then
current rate of pay for fifty percent (50%) of all unused accumulated sick leave, up to
a maximum of 720 hours of such accumulated sick leave.
b. Non-Associated employees hired after November 20, 1978 shall be entitled to the following
sick leave payoff plan:
Upon termination, all employees shall be paid, at their then current salary rate, for
twenty-five percent (25%) of unused, earned sick leave to 480 hours accrued, and for
thirty-five percent (35%) of all unused, earned sick leave in excess of 480 hours, but
not to exceed 720 hours, except as provided in paragraph V.C.2.c below.
c. Except as provided in paragraph V.C.5.d below, no Non-Associated employee shall be
paid at termination for more than 720 hours of unused, accumulated sick lave.
However, employees may utilize accumulated sick leave on the basis of “last in, first
out,” meaning that sick leave accumulated in excess of the maximum for payoff may
be utilized first for sick leave, as defined in Personnel Rule 18-8.
852
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5016
d. Non-Associated employees who had unused, accumulated sick leave in excess of 720
hours as of July 5, 1980, shall be compensated for such excess sick leave remaining
on termination under the formulas described in paragraphs V.C.5.a and b above. In no
event shall any employee be compensated upon termination for any accumulated sick
leave in excess of the “cap” established by this paragraph (i.e., 720 hours plus the
amount over 720 hours existing on July 5, 1980). Employees may continue to utilize
sick leave accrued after that date in excess of such “cap” on a “last in, first out” basis.
To the extent that any such “capped” amount of excess sick leave over 720 hours is
utilized, the maximum compensable amount shall be correspondingly reduced.
(Example: Employee had 1,000 hours accumulated. Six months after July 5, 1980,
employee had accumulated another 48 hours. Employee is then sick for 120 hours.
Employee’s maximum sick leave “cap” for compensation at termination is now
reduced by 72 hours to 928.)
CD. Bereavement Leave
Employees shall be entitled to bereavement leave not to exceed twenty-four (24) hours in
each instance of death in the immediate family. Immediate family is defined as father, mother,
sister, brother, spouse, children, grandfather, grandmother, stepfather, stepmother, step
grandfather, step grandmother, grandchildren, stepsisters, stepbrothers, mother-in-law,
father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepchildren, or wards
of which the employee is the legal guardian. Employees shall be entitled to bereavement
leave not to exceed twenty-four (24) hours in each instance of death in their immediate family.
Immediate family is defined as a parent, sibling, spouse, registered domestic partner, child,
grandparent, grandchild, or wards of which the employee is the legal guardian, recognizing
all birth, marital, and other legal ties (i.e., step relatives, in-laws, etc.).
E. D. Voluntary Catastrophic Leave Donation Program
Under certain conditions, an employee may donate leave time to another employee in need.
The program is outlined in Exhibit 4.
SECTION VI – RETIREE SUBSIDY MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City-sponsored
medical insurance plans in accordance with the Retiree Subsidy Medical Plan as outlined in Exhibit
2. Employees hired on or after December 1, 2009, shall not be eligible for this benefit.
SECTION VII – MISCELLANEOUS
A. Collection of Payroll Overpayments
In the event that a payroll overpayment is discovered and verified, and considering all reasonable
factors including the length of time that the overpayment was made and if and when the employee
could have reasonably known about such overpayment, the City shall take action to collect from
the employee the amount of overpayment(s). Such collection shall be processed by payroll
deduction over a reasonable period of time considering the total amount of overpayment.
In the event the employee separates from employment during the collection period, the final
amount shall be deducted from the last payroll check of the employee. If applicable, the balance
853
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5017
due from the employee shall be communicated upon employment separation if the last payroll
check does not sufficiently cover the amount due the City.
It shall be the responsibility of the employee and the City to periodically monitor the accuracy of
compensation payments or reimbursements due to the possibility of a clerical oversight or error.
The City reserves the right to also collect compensation overpayments caused by or the result of
misinterpretation of a pay provision by non-authorized personnel. The interpretation of all pay
provisions shall be administered by the City Manager or designee and as adopted by the City
Council. Unauthorized compensation payments shall not constitute a past practice (1/03/05).
B. Uniforms and CalPERS Reporting
The City provides uniforms to active duty employees in the classifications of Police Chief and Fire
Chief. These employees are required to wear a standard uniform for appearance, uniformity, and
public recognition purposes.
The City will report to the California Public Employees’ Retirement System (CalPERS) the
average annual cost of uniforms as special compensation for each eligible employee in
accordance with Title 2, California Code of Regulations, Section 571(a)(5).
854
NON-ASSOCIATED EMPLOYEE PAY AND BENEFITS PROVISIONSRESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-50 18
EXHIBIT 1
NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE
EFFECTIVE SEPTEMBER 24, 2016 - 2.0% Increase
Job No. Description Pay Starting Control High
Grade Point Point Point
EXECUTIVE MANAGEMENT
0591 City Manager NA0591 NA NA 128.29
DEPARTMENT HEADS
0592 Assistant City Manager NA0592 85.82 95.51 106.32
0009 Director of Building & Safety NA0009 74.64 83.07 92.46
0014 Director of Community Services NA0014 74.64 83.07 92.46
0008 Director of Economic Development NA0008 74.64 83.07 92.46
0574 Director of Human Resources NA0574 74.64 83.07 92.46
0479 Chief Information Officer NA0479 74.64 83.07 92.46
0007 Director of Library Services NA0007 69.94 77.85 86.66
0589 Community Development Director NA0589 80.82 89.97 100.13
0010 Director of Public Works NA0010 80.82 89.97 100.13
0518 Chief Financial Officer NA0518 80.82 89.97 100.13
0015 Fire Chief NA0015 85.82 95.51 106.31
0011 Police Chief NA0011 85.82 95.52 106.31
ELECTED OFFICIALS
0016 City Attorney NA0016 100.18 111.51 124.10
0017 City Clerk NA0017 69.94 77.85 86.66
ELECTED OFFICIALS PART-TIME
0018 City Treasurer - PART-TIME NA0018 74.64 83.07 92.46
*Annual Salary Not to Exceed $51,812
CONTRACT NON-DEPARTMENT HEAD
Job No. Description Pay A B C D E Grade
0593 Chief Assistant City Attorney NA0593 71.05 74.96 79.08 83.43 88.01
855
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5019
EXHIBIT 1A
NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Effective March 19, 2022*
Starting
Point Control
Point High
Point
Job
No Description Pay
Range A B C D E F G
EXECUTIVE MANAGEMENT
0591 City Manager 294 103.38 108.55 113.98 119.68 125.66 131.94 138.54
0029 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82
DEPARTMENT HEADS
0592 Assistant City Manager 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
0015 Fire Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
0011 Police Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
0518 Chief Financial Officer 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0589
Community Development
Director 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0800
Director of Administrative
Services 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0801
Director of Community &
Library Services 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0010 Director of Public Works 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
CONTRACT NON-DEPARTMENT HEADS
0593 Chief Assistant City Attorney 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76
0860 Deputy Dir. of Homelessness &
Behavioral Health Services
258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
0845 Deputy Director of
Public Works
258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
0900 Assistant Chief Financial
Officer
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0850 Deputy Director of
Administrative Services
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0855 Deputy Director of
Community & Library Services
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0840 Deputy Director of
Community Development
249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0699 Deputy Community Prosecutor 206 43.07 45.22 47.48 49.86 52.35 54.97 57.72
*Per Resolution No. 2022-09
856
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5020
EXHIBIT 1B
NON-ASSOCIATED ELECTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Effective November 2, 2020*
Job
No Description Pay
Grade Starting
Point Control
Point High
Point
ELECTED OFFICIALS
0016 City Attorney NA0016 100.18 111.51 124.10
0017 City Clerk NA0017 69.94 77.85 86.66
0018 City Treasurer (Part-Time) NA0018 69.94 77.85 86.66
*Per Resolution No. 2020-80
Historical changes to Non-Associated position titles:
Per Ordinance 3855 adopted on 1/19/10, Building & Safety Department duties were combined with the Planning
Department creating a new position of Director of Planning and Building.
Per Resolution 2010-106 adopted on 12/20/10 the City Treasurer was established as a part-time position.
Per Ordinance 3906 adopted on 2/7/11 amended the title of City Administrator to City Manager.
Per Ordinance 3959 adopted on 10/01/12, the position of Chief Assistant City Attorney was established.
Per Resolution 2012-95 adopted on 12/17/12 the title of Deputy City Manager was changed to Assistant City Manager.
Per Ordinance 4086 adopted 4/18/16: the position of Finance Director was changed to Chief Financial Officer, the Director
of Information Services was changed to Chief Information Officer and the Director of Planning and Building was changed to
Community Development Director.
857
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5021
EXHIBIT 2
RETIREE MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City sponsored
medical insurance plans and the City shall contribute toward monthly premiums for coverage in an
amount as specified in accordance with this Plan, provided:
A. At the time of retirement the employee has a minimum of ten (10) years of continuous full
time City service or is granted an industrial disability retirement; and
B. At the time of retirement, the employee is employed by the City; and
C. Following official separation from the City, the employee is granted a retirement allowance
by the California Public Employees’ Retirement System.
The City’s obligation to pay the monthly premium as indicated shall be modified downward
or cease during the lifetime of the retiree upon the occurrence of any one of the following:
1. On the first of the month in which a retiree or dependent reaches age 65 or on
the date the retiree or dependent can first apply and become eligible,
automatically or voluntarily, for medical coverage under Medicare (whether or
not such application is made) the City’s obligation to pay monthly premiums
may be adjusted downward or eliminated. Benefit coverage at age 65 under
the City’s medical plans shall be governed by applicable plan document.
2. In the event of the death of any employee, whether retired or not, the amount
of the retiree medical insurance subsidy benefit which the deceased employee
was receiving at the time of their death would be eligible to receive if they were
retired at the time of death, shall be paid on behalf of the spouse or family for
a period not to exceed twelve (12) months.
D. Schedule of Benefits
1. Minimum Eligibility for Benefits
With the exception of an industrial disability retirement, eligibility for benefits begins
after an employee has completed ten (10) years of continuous full time service with
the City of Huntington Beach. Said service must be continuous unless prior service
is reinstated at the time of their rehire in accordance with the City’s Personnel Rules.
Employees hired on or after December 1, 2009 shall not be eligible for this benefit.
2. Disability Retirees
Industrial disability retirees with less than ten (10) years of service shall receive a
maximum monthly payment toward the premium for health insurance of $121.
Payments shall be in accordance with the stipulations and conditions, which exist for
all retirees. Payment shall not exceed dollar amount, which is equal to the full cost of
premium for employee only.
858
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5022
3. Marital Status – Married retirees eligible for benefits under the Retiree Medical
Subsidy Plan may each receive the benefit earned pursuant to Section 4 – Maximum
Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or
whether enrolled as a dependent on any City-sponsored medical plan.
a. In the case where a retiree is married to a City employee (active or retired)
who is not an unrepresented/non-associated employee or retiree, this
provision shall remain applicable.
b. This provision shall apply to State of California registered domestic partners
the same as married spouses.
4. Maximum Monthly Subsidy Payments
Payment amounts may be reduced each month as dependent eligibility ceases due
to death, divorce or loss of dependent child status. However, the amount shall not
be reduced if such reduction would cause insufficient funds needed to pay the full
premium for the employee and the remaining dependents. In the event no reduction
occurs and the remaining benefit premium is not sufficient to pay the premium amount
for the employee and the eligible dependents, said needed excess premium amount
shall be paid by the employee.
All retirees, including those retired as a result of disability whose number of years of
service prior to retirement, exceeds ten (10) years of continuous full time service, shall
be entitled to maximum monthly payment of premiums by the City for each year of
completed City service as follows:
Maximum Monthly Payment
for Retirements After:
Years of Service
Subsidy
10 $121
11 136
12 151
13 166
14 181
15 196
16 211
17 226
18 241
19 256
20 271
21 286
22 300
23 315
24 330
25 344
859
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5023
MISCELLANEOUS PROVISIONS
A. Eligibility:
1. The effective start-up date of the Retiree Subsidy Medical Plan for the various
employee groups shall be the first of the month following retirement date.
2. A retiree may change plans, add dependents, etc., during annual open enrollment.
The Human Resources DepartmentOffice shall notify covered retirees of this
opportunity each year.
3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of
completed service with the City of Huntington Beach.
B. Benefits:
1. The Retiree Subsidy Medical Plan includes any medical plan offered by the City to
active and/or retired unrepresented/non-associated employees and retirees.
2. City Plans are the primary payer for active employees age 65 and over, with Medicare
the secondary payer. Retirees age 65 and over have no City Plan options and are
eligible only for Medicare.
3. Premium payments are to be received at least one month in advance of the coverage
period.
C. Subsidies:
1. The subsidy payments will pay for:
a. The Retiree Subsidy Medical Plan.
b. HMO.
c. Part A of Medicare for those retirees not eligible for paid Part A.
2. Subsidy payments will not pay for:
a. Part B Medicare.
b. Any other employee benefit plan.
c. Any other commercially available benefit plan.
d. Medicare supplements
D. Medicare:
1. All persons are eligible for Medicare coverage at age 65. Those with sufficient credit
quarters of Social Security will receive Part A of Medicare at no cost. Those without
sufficient credited quarters are still eligible for Medicare at age 65, but will have to pay
860
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5024
for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of
Medicare is paid for by the participant.
2. When a retiree and their spouse are both 65 or over, and neither is eligible for paid
Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum
subsidy, whichever is less.
3. When a retiree at age 65 is eligible for paid Part A of Medicare and their spouse is not
eligible for paid Part A, the spouse shall not receive subsidy. When a retiree at age
65 is not eligible for paid Part A of Medicare and their spouse who is also age 65 is
eligible for paid Part A of Medicare, the subsidy shall be for the retiree’s Part A only.
E. Cancellation:
1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation
provisions apply:
a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated
on the first day of the month in which the retiree reaches age 65. If such retiree
was covering dependents under the Plan, dependents will be eligible for COBRA
continuation benefits effective as of the retiree’s 65th birthday.
b. Dependent coverage will be eliminated upon whichever of the following occasions
comes first:
1) After 36 months of COBRA continuation coverage, or
2) When the covered dependent reaches age 65 in the event such dependent
reaches age 65 prior to the retiree reaching age 65.
c. At age 65 retirees are eligible to make application for Medicare. Upon being
considered “eligible to make application,” whether or not application has been
made for Medicare, the Retiree Subsidy Medical Plan will be eliminated.
2. See provisions under “Benefits,” ”Subsidies,” and “Medicare” for those
retirees/dependents not eligible for paid Part A of Medicare.
3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non-
payment of premium by means of a certified letter from Employee Benefits in
accordance with provisions of the Non-Associated Resolution.
4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty
(60) days shall be terminated from the Plan and shall not have reinstatement
rights.
861
NON-ASSOCIATED EMPLOYEE PAY AND BENEFITS PROVISIONSRESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-50 25
EXHIBIT 3 -
9/80 WORK SCHEDULE
This work schedule is known as “9/80”. The 9/80 work schedule is designed to be in compliance with
the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with
the current rules, practices and/or procedures regarding work schedules and leave plans, then the
rules listed below shall govern.
9/80 WORK SCHEDULE DEFINED
The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two week
pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8)
hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA
work week. The 9/80 work schedule shall not reduce service to the public, departmental
effectiveness, productivity and/or efficiency as determined by the City Manager or designee.
A. Forty (40) Hour FLSA Work Week
The actual FLSA workweek is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.). No
employee working the 9/80 work schedule will be able to flex their Friday start time nor the
time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All
employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the FLSA
workweek is 12:00 noon Friday.
B. Two Week Pay Period
The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14)
days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine
(9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours
equal forty (40) work hours in each work week (e.g. the Friday is split into four (4) hours for
the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which
is charged to work week two).
C. A/B Schedules
To continue to provide service to the public every Friday, employees are to be divided
between two schedules, known as the “A” schedule and the “B” schedule, based upon the
departmental needs. For identification purposes, the “A” schedule shall be known as the
schedule with a day off on the Friday in the middle of the pay period, or, “off on payday”, the
“B” schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or “working on
payday”. An example is listed below:
AM PM AM PM AM PM
F F S S M T W Th F F S S M T W Th F F
A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4
B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - -
862
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5026
D. A/B Schedule Changes
FLSA exempt employees may change A/B schedules at the beginning of any pay period with
supervisor or City Manager approval.
E. Emergencies
All employees on the 9/80 work schedule are subject to be called to work any time to meet
any and all emergencies or unusual conditions which, in the opinion of the City Manager, or
designee may require such service from any of said employees.
LEAVE BENEFITS
When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours
of eligible leave per workday shall be charged against the employee’s leave balance or eight (8)
hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual,
eligibility, request and approval requirements.
1. General Leave – As stated in the Non-Associated Resolution.
2. Sick Leave – As stated in the Non-Associated Resolution.
3. Executive Leave – As stated in the Non-Associated Resolution.
4. Bereavement Leave – As stated in the Non-Associated Resolution.
5. Holidays -– As stated in the Non-Associated Resolution.
6. Jury Duty – The provisions of the Personnel Rules shall continue to apply, however, if an
FLSA exempt employee is called to serve on jury duty during a normal Friday off, Saturday,
or Sunday, or on a City holiday, then the jury duty shall be considered the same as having
occurred during the employees day off work, therefore, the employee will receive no added
compensation.
863
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5027
EXHIBIT 4
- VOLUNTARY CATASTROPHIC LEAVE DONATION
Guidelines
1. Purpose
The purpose of the voluntary catastrophic leave donation program is to bridge employees
who have been approved leave time to either return to work, long-term disability, or medical
retirement. Permanent employees who accrue vacation, general leave or compensatory time
may donate such leave to another permanent employee when a catastrophic illness or injury
befalls that employee or because the employee is needed to care for a seriously ill family
member. The leave-sharing Leave Donation Program is Citywide across all departments and
is intended to provide an additional benefit. Nothing in this program is intended to change
current policy and practice for use and/or accrual of vacation, general, or sick leave.
2. Definitions
Catastrophic Illness or Injury - A serious debilitating illness or injury, which incapacitates the
employee or an employee's family member.
Family Member - For the purposes of this policy, the definition of family member is that defined
in the Family Medical Leave Act (child, parent, spouse or domestic partner).
3. Eligible Leave
Accrued compensatory, vacation or general leave hours may be donated. The minimum
donation an employee may make is two (2) hours and the maximum is forty (40) hours.
4. Eligibility
Permanent employees who accrue vacation or general leave may donate such hours to
eligible recipients. Compensatory time accrued may also be donated. An eligible recipient is
an employee who:
• Accrues vacation or general leave;
• Is not receiving disability benefits or Workers' Compensation payments; and
• Requests donated leave.
5. Transfer of Leave
The maximum donation credited to a recipient's leave account shall be the amount necessary
to ensure continuation of the employee's regular salary during the employee's period of
approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours
donated will be converted into a dollar amount based on the hourly wage of the donor. The
dollar amount will then be converted into accrued hours based on the recipient’s hourly wage.
An employee needing leave will complete a Leave Donation Request Form and submit it to
the Department Director for approval. The Department Director will forward the form to
Human Resources for processing. Human Resources, working with the department, will send
out the request for leave donations.
864
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5028
Employees wanting to make donations will submit a Leave Donation Form to the Finance
Department (payroll).
All donation forms submitted to payroll will be date stamped and used in order received for
each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of
time from donors. Any donation form submitted that is not needed will be returned to the
donor.
6. Other
Please contact the Human Resources DepartmentOffice with questions regarding employee
participation in this program.
865
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5029
Please submit this form to the Human Resources Office for processing.
Voluntary Catastrophic Leave Donation Program
Leave Request Form
Requestor, Please Complete
According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request
donated vacation, general leave or compensatory time.
MY SIGNATURE CERTIFIES THAT:
• A Leave of absence in relation to a catastrophic illness or injury has been approved by my
Department; and
• I am not receiving disability benefits or Workers' Compensation payments.
Name: (Please Print or Type: Last, First, MI)
Work Phone:
Department:
Job Title:
Employee ID#:
Requester Signature:
Date:
Department Director Signature of Support: Date:
Human Resources DepartmentOffice Use Only
End donation date will bridge to:
Long Term Disability
Medical Retirement beginning
Length of FMLA leave ending
Return to work
End donation date:
Human Resources Administrative Services Director
Signature:
Date signed:
866
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Exhibit “A” to Non-Associated Resolution No. 2022-0916-5030
Voluntary Catastrophic Leave Donation Program
Leave Donation Form
Donor, please complete
Donor Name: (Please Print or Type: Last, First, MI)
Work Phone:
Donor Job Title:
Type of Accrued Leave:
Vacation
Compensatory Time
General Leave
Number of Hours I wish to Donate:
Hours of Vacation
Hours of Compensatory Time
Hours of General Leave
I understand that this voluntary donation of leave credits, once processed, is irrevocable;
but if not needed, the donation will be returned to me. I also understand that this donation
will remain confidential.
I wish to donate my accrued vacation, comp or general leave hours to the Leave Donation
Program for:
Eligible recipient employee's name (Last, First, MI):
Donor Signature:
Date:
Please submit to the Payroll/Finance Department.
867
City of Huntington BeachNon‐Assoicated (NA) Proposal3‐Year Fiscal Analysis (Indefinite Term)Year 1 Year 2 Year 32022 2023 2024MOU Item # UnionDescription Rate / $Estimated YOYImpactEstimated YOYImpactEstimated YOYImpactTotal Cost of Proposal Notes:1 NA Term: 3 years (January 1, 2022 through December 31, 2024) Fiscal analysis conducted for period of January 1, 2022 ‐ December 31, 2024. If approved, changes to take effect the following pay period. 2a NA Salary Adjustment ‐ Move to new range 2% increase, 7 steps, 5% between steps.Various 230,293 75,490 24,995 330,778 2b NA Annual Top Step Bonus up to 3% Up to 3%‐ 64,425 21,288 85,713 Assume 2% due to department discretion in bonuses given3 NA Health Insurance 9,785 11,053 ‐ 20,837 4 NA 2 Additional Paid Holidays 18 hrs 32,806 1,060 336 34,202 Total Cost of ProposalNA272,884 152,028 46,619 471,530 868
City of Huntington Beach
2000 Main Street,
Huntington Beach, CA
92648
File #:22-186 MEETING DATE:3/15/2022
Submitted by Mayor Delgleize - Request for City Council approval of direction to staff to
identify methods for improving ongoing maintenance of public restrooms at the 6 th Street
beach lot
Direct staff to identify methods for improving ongoing maintenance of public restrooms at various
locations along the beach path and return to the City Council with a program for doing so.
City of Huntington Beach Printed on 3/9/2022Page 1 of 1
powered by Legistar™869
CITY OF HUNTINGTON BEACH
CITY COUNCIL MEETING – COUNCIL MEMBER ITEMS REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BARBARA DELGLEIZE, MAYOR
DATE: MARCH 15, 2022
SUBJECT: REQUEST FOR CITY COUNCIL APPROVAL OF DIRECTION TO STAFF TO IDENTIFY
METHODS FOR IMPROVING ONGOING MAINTENANCE OF PUBLIC RESTROOMS
AT THE 6TH STREET BEACH LOT
I recently received an email from a recent visitor to our community concerning the disturbing
condition of our bathrooms located at the 6th Street beach lot. The visitor’s message resonated
with me on many levels and moves me to ask my City Council colleagues to consider ways to to
address the deplorable conditions that the visitor found on that day, because I am certain that
this was not a unique experience. I say that the visitor’s report moved me on so many levels,
because we have all witnessed scenes in our lives similar to that which he described and want
better for those we serve. We also aspire to remain and gain even greater traction as a premier
tourism destination for people all over the world, for the benefit of our residents and businesses.
In addition to the uncommon beauty of our beaches and top-notch downtown resorts, unique
retail shops, and bountiful restaurants, the proper functionality for all of our public places and
spaces is a critical component of our success.
I am sure that we can all agree that we have an obligation to do everything reasonable to ensure
that the City maintains public restrooms at a high standard. I am open-minded about the steps
necessary to meet this standard, including increasing the staffing level and service frequency, re-
visiting the hours of service, and other creative ways to meet the expectations of residents and
beach visitors throughout the year.
RECOMMENDED ACTION
Direct staff to identify methods for improving ongoing maintenance of public restrooms at
various locations along the beach path and return to the City Council with a program for doing
so.
870