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HomeMy WebLinkAboutOrange County Registrar of Voters - 2022-01-26 Rcgisuu of Voters 1300 S Grand Ave.RuddingC Sams Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed January 12, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as"Permitter') and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"orjoindy as "Parties." 1. PURPOSE: Pursuant to Section 12283 and 12294 of the Election Code,which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the HUNTINGTON BEACH CIVIC CENTER, MEETING ROOM B7 property located at 2000 MAIN ST, HUNTINGTON BEACH, CA ("Property")on May 24, 2022, and terminating on June 14,2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose,nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.L DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Dates Vote Center Vote Center Staff Hours Public Hours Wednesday,June I gam- S m nn/a Thursday,June 2 8am - 5 m n/a Friday,June 3 8am- 5 m da Saturday, June 4 7:30am - 9 m 8am - 8 m Sunday,June 5 7:30am- 9pm gam- 8 m Monde June 6 7:30am - 9 m - 8pm Tuesday, June 7 6:30am - 1 m -8pm Wednesday.June 8 8am-5 m n/a DL.2000 Maio Y.,H,ntaWm Bwxh Pa'1 of f Vae Center Entry Perms(fq.ameas FeciWy) Rgitra:of Vam Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Thursday, May 26,2022 through Wednesday,June 1, 2022 Pick-up Date Period: Thursday,June 9 2022 throuith Tuesday,June 14 2022 Permitter shall provide County staff with the means necessary to access the Property no later than Tuesday, May 31, 2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, May 20, 2022. 2.2. PROPERTY EQUIPMENT AND SUPPLIES The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to he disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. oi. mooM=AHu ,V eae.w r.aPa6 VM Ce Eeery PWmd(Go.emme.,Fwhry) Rcgrt of Vaal 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than May 20,2022. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than June 14, 2022. 3. UTILITIES AND MAINTENANCE: Permitter shall pay all the charges for the following utilities: water,gas,electricity,trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm. HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE)above,and excluding normal wear and tear. 4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost, expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attomy's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 5. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 7. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall he deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: DL M Main A Huai p^Beni Peke]or{ Vae Cmee Entry Pump(Ga+mam Fae,lur) Repro ofva COUNTY PERMITTER County of Orange City of Huntington Beach Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@rov.ocgov.com --Signatures Follow— DL:2000 M m)i,Hw ingfon Beech PW J off VM C~Entry Pmnn(Gw. .t Fecihtyl P'wV V of Vw. IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel City of Huntington Beach Orange County, California BY ty N e Title Date: TEMPLATE APPROVED 07212020 Date: 1-16'2� COUNTY COUNTY OF ORANGE By Neal Kelley, Registrar of Vo Per Resolution No. 20-091 and Minute Order dated July 14,2020 Dace: ti 1-L7L APPROVED AS war, a` e. ,t±s CITY A?T OF WACN bL "M Mw S,Hu uWw Be" hp7d6 VM Cs En"P~(G< heilky) Repo r orvg 1rlt ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items, except for the provided tables and chairs, if applicable. 3. If Permitter Staff is assigned to open facility and is running late, they are to contact the County immediately at (714) 954-1901. 4. Permitter shall provide soap, water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and he finalized 20 days before Election period begins. ;X. 2000 Ms..St,Hwt,,gm Hex6 6 of 6 VM Cerra Ewry Fw l,N) Rey, of VNM ® VOTE CENTER FACILITY INFORMATION a' , 2022 Statewide Direct Primary Election Vote Center Name Huntington Beach Civic Center, Lower Level i City Huntington Beach Voting Room Meeting Room B 7 VC ID 4 Day•HBEA-M Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt Primary site Contact Name: Robin Estanislau Primary Site Contact Email: 714-536-5405 Office; 714-916-4360 Cell Primary Site Contact Phone Number. Robin.Estanislau@surfcity-hb.org ` ' ' ' ' Emergency contact must be available during Vote Center opening and closing times " • ' Emergency Contact Name: Facilities Maintenance On-Call Staff Emergency contact Email: Same as Primary Emergency Contact Phone Number(s): 714-951-7395 EWHIacility be open to the public, other than for voting? 0 Yes ❑ No ❑ Unknown Will our office be required to pick up facility keys? d Yes ❑ No Key contact Name: Robin Estanislau Key Contact Email: Robin.Estanislau@surfcity-hb.org Key Contact Phone Number. 714-536-5405 Office; 714-916-4360 Cell Will facility staff be onsite to open &dose voting room Yes ❑ No daily? Opening/Closing Contact Name: Same as Pnmary Opening/Closing Contact Email: Same as Primary Opening/Closing Contact Phone Number(s): Same as Primary WiII our Vole Center staff require parking passes? ❑ Yes A No Facility will provide(4) six-foot tables &(6)chairs Yes ❑ No Voting Room will be clear and usable Yes ❑ No Facility notes: Entrance doors will be programmed to allow entry at agreed-upon hours. An entrance key will be provided to ROV Vote Center Lead. POD Placement Information Huntington Beach Civic Center 525 Main St Huntington Beach VCID 4 Day - HBEA-006 Thank you for hosting a Vote Center for the June Statewide Direct Primary Election To help ensure a smooth process we want to review a few items as it pertains to equipment delivery • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7 x7 in size and will need 2 parking spaces for placement • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD For easy access. we ask for placement near a curb ramp • Date and window delivery schedule will be provided once it is received from our vendor We do ask that you block off the space to vehicles with cones or signage prior to POD delivery This will help ensure the identified location is used Our placement recommendation is below The yellow square represents the POD Please acknowledge approval of placement by initialing. Return within 5 business days- Confirm placement Id 44 . .... . ........................ . _ . _ l i.�w�x < elm 3 Vote Center Kcgiwar of Vaers 13M S Gmd AVC.Building(: Sanu Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS 1S A LICENSE TO ENTER ("Permit") executed January 12, 2022 ("Effective Date'), by and between CITY OF HUNTINGTON BEACH (hereinafter referred to as "Permitter') and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee'l without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"or jointly as "Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the EDISON COMMUNITY CENTER, HALL A property located at 21377 MAGNOLIA ST, HUNTINGTON BEACH, CA ("Property") on May 17, 2022, and terminating on June 14, 2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose, nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Dates Vote Center Vote Center Staff Hours Public Hours Thursday, May 26 gam—5pm n/a Friday,May 27 gam—5pm n/a Saturday. May 28 7:30am - 6 m Sam-5pm Sunday, May 29 7:30am -6 m 8am - 5pm Monday, May 30 7:30am -6 m 8am - 5pm Tuesday, May 31 7:30am -6 m 8am - 5pm Wednesday,June 1 7:30am - 6 m 8am- 5pm Thursday,June 2 7:30am - 6 m 8am- 5pm Friday,June 3 7:30am - 6rim I Sam -SPm Saturday,June 4 7:30am -9pm Sam - 8pm DL.21377 64pulu Si,Huntmpon 9 Page 1 of{ Vol*CmMr Entry Pamil IGowmmem FaNi1y1 KapYrr of Vgal Sunday,June 5 7:30am - 9 m 8am - 8pm Monday,June 6 7:30am - 9 m 8ani - 8pm Tuesday, June 7 6:30am - 10 m 7ant - 8pm Wednesday,June 8 Sam- 5 m n/a Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Monday, May 23, 2022 through Wednesday, May 25, 2022 Pick-up Date Period: Thursday,June 9 2022 through Tuesday, June 14 2022 Permitter shall provide County staff with the means necessary to access the Property no later than Wednesday, May 25,2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, May 13, 2022. 2.2. PROPERTY EQUIPMENT AND SUPPLIES,The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Pemdtter shall not disrupt,or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. X.21377 MywW St,HW iupw arc► PW r or4 Vac Ca WWr ftM(G�FacNy) Revs or Va 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than May 20,2022. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than June 14, 2022. 3. UTILITIES AND MAINTENANCE: Permitter shall pay all the charges for the following utilities: water,gas,electricity,trash disposal and sewer.Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein, per Clause 2 (AREA AND USE)above, and excluding normal wear and tear. 4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims,loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs,expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 5. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 7. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) horns after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: DI:21377 t.Lpioha St,Hwmpoe Hnoh Pye)of Vote Ceuta Entry Permit(Go�nrit,nt Ewhty) RepVW of Vol. COUNTY PERMITTER County of Orange City of Huntington Beach Registrar of Voters 2000 Main Street Facilities Services Iuntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Fstanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Ilostler@rov.ocgov.com —Signatures Follow-- -:. 11371 Map !.St.H.tug..Bach Pays y of Varc Cma Fatry P.,,(fovemmsry Faci!iry) Reym:u o(Ymas IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMIT'l ER Office of County Counsel Cit of Hu tington Beach Orange County, California By g Name ePutY Title y Date: Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By Neal Kcllcy, Registrar of V rs Per Resoluti No. 20-091 and Minute Order dated July 14, 2020 Date: "tu, APPROVED AS TO FORM BY: E TES CITY A y CITY OF HUNTINGTON BEACH DL 213'7 A4pulu St.Hmtinpoe NtKL N'.S n`t VWt C.7(:11t,Pa 'j(�IOKTTtfll FCII,A) RG`WlV JI YWtlt ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall I. Provide four(4)six-foot tables and six (6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items, except for the provided tables and chairs, if applicable. 3. If Permitter Staff is assigned to open facility and is running late, they are to contact the County immediately at (714) 954-1901. 4. Permitter shall provide soap, water, paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and he finalized 20 days before Election period begins. DL 21777 Magw1ia S,Humin Qtm Bach PW6of 6 Vote Cerra F.mry Pa :'(Govern Fmhty) Regivm of Voim Edison Community Center ' Drive-Thru Drop Off Voters going into the Vote Center and voters using the drive-thru drop off option will both Miter off Magnolia. Voters who would like to vote in person will park in the lot to the left. Voters dropping off ballots will continue to the right and exit off Stilwell Dr. Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement ANIML- • t t, t C _ � 1 �H! r � Vote Center A a • 0 • 1 . VOTE CENTER FACILITY INFORMATION 2022 Statewide Direct Primary Election Vote Center Dame 1 Edisor Community Center City I Huntington Beach Voting Rpom f aek 74 F 5T 0 01 o VC ro I 11 Day-HBEA-001 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth elect on, please complete the required information below and return the completed form within 5 busir a days upon receipt. Primary Site Contact Name: John Valinsky Primary Site Contact Email: jvalinsky@surfcity-hb.org Primary Site Contact Phone Number. 714 960-8870 • • • • Emergency contact must be available during Vote Center opening and closing times Emergency Contact Name: Eric Barraza Emergency Contact Email: eric.barraza@surfcity-hb.org Emergency Contact Phone NumberW: 714 960-8870 Will facility be open to the public,other than for voting? Yes ❑ No ❑ Unknown Will our office ix required to pick up facility keys? Yes ❑ No Key Contact Na e: John Valinsky Key Contact Em il: Jvalinsky@surfcity-hb.org Key Contact Ph a Number. 714 960-8870 Will facility staff a onsite to open &close voting morn e Yes ❑ No daily? Opening/Closing Contact Name: not always the same Opening/Closing Contact Email: not always the same Opening/Closing Contact Phone Number(s): not always the Same Will our Vote Cutter staff require parking passes? a Yes ❑ No Facility will provide(4)six-foot tables&(6)chairs d Yes ❑ No Voting Room will be clear and usable e Yes ❑ No Facility notes: We had to switch rooms. Voting will be in the Studio. POD Placement Information I Edison Community Center 21377 Magnolia St Huntington Beach VCID 11 Day - HBEA-001 Thank you for hosting a Vote Center for the June Statewide Direct Primary Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7 in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor We do ask that you block off the space to vehicles with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement—S • f J Y' 1 � A S r (yyI c Vote Center ►apt` _ • �� e T � Regium of Volvs 1300 S Orand Ave,Budding C Swu Am VOTE CENTER ENTRY PERMIT(LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed January 12, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"or jointly as"Parties." 1. PURPOSE: Pursuant to Section 12283 and 12294 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the HUNTINGTON BEACH CENTRAL LIBRARY, CID ROOM property located at 7111 TALBERT AVE,HUNTINGTON BEACH,CA("Property")on May 17, 2022,and terminating on Jura 14,2022("Perm'). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose, nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Dates Vote Center Vote Center Staff Hours Public Hours Thursday, May 26 8am—5pm n/a Friday, May 27 8am—5pm n/a Saturday, May 28 7:30am - 6 m 8am -Spin Sunday, May 29 7:30am- 6 m Sam - 5pm Monday, May 30 7:30am- 6 m 8am - 5pm Tuesday, May 31 7:30am -6 m 8am - 5pm Wednesday, June I 7:30am -6 m 8am -Spm Thursday,June 2 7:30am-6 m 8am- 5pm Friday, June 3 7:30am -6 m 8am - 5pm Saturday,June 4 7:30am -9pm gam - 8pm M.'I I I Tsibcn Aw.Ilunnnpm 13 oh Ps{e 1 ofi V"e C.I.E"Pnwn(G.wn Fwaa,) Rryivnr ut Voters I` Sunday, June 5 7:30am_9pm 8am -8pm Monday, June 6 7:30am -9pm 8am- 8pm Tuesday,June 7 6:30am— 1 opm 7am—8pm Wednesday,June 8 8am—5 m n/a Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Monday, May 23,2022 through Wednesday, May 25,2022 Pick-up Date Period: Thursday, June 9, 2022 through Tuesday,June 14 2022 Permitter shall provide County staff with the means necessary to access the Property no later than Wednesday, May 25,2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, May 13, 2022. 2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.9. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. DL 7111 Ubm Av Xwondon Ouch PW r Of4 Vde C=W Entry Pm m(Go m.,.ni F.Jny) ReyY,a,o(Vde, i 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than May 20,2022. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than June 14, 2022, 3. UTILITIES AND MAINTENANCE: Permitter shall pay all the charges for the following utilities: water,gas,electricity,trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE)above, and excluding normal wear and tear. 4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs,expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 5. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees,costs and expenses. 6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 7. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: DI.1;I I rllbm Aye,Ku Iuo n and PW a ar{ VMCn Emry P1 l(Go�.. mt F.&y) Iteparr of vpm 1F` ■ COUNTY PERMITTER County of Orange City of Huntington Beach Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana,CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@rov.ocgov.com —Signatures Foilow— UL 7111 TAM AK,Hunmpm Bach f1p1 of Vow Casa Eary Penn(Gocernaea F¢niry) Regatta o/Vaaa IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel City of Huntington Beach Orange County, California B amc U Title Date: Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By Neal Kelley, Registrar of Vo Per Resolution No. 20-091 and Minute Order dated July 14, 2020 Date: V"OVEO As FO/yi Hy. Cm A Ey E rt;s mo,M BEAO1 DL 7111 i,lbw Are,kiu ingtw Mace Page 5 (6 Vnc C.'.Entry Pa(Gowomaar F.,N) Regipar e(Vam 1 ENTRY PERMIT(LICENSE) Attachment I Pursuant to Section 2.2 of this Permit, Permitter shall I. Provide four(4)six-foot tables and six (6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items,except for the provided tables and chairs, if applicable. 3. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714) 954-1901. 4. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL 7I11 T.1bW An.HWwgjw Bnh Pg60f6 ` Vp, E Pennd l(iowmmw F�cdilYl i r Cm.. �OFVwns ` Huntington Beach Central Library ' Drive-Thru Drop Off NIMM 1 j Voters going into the Vote Center and voters using the drive-thru drop off option will enter off Talbert. Voters going into the Vote Center will park closest to Goldenwest. Voters using the drive-thru option will continue towards the parking closest to the Sports Complex. All voters will exit towards Goldenwest. Confirm Placement Arrows: Yellow = entering vehicle paths from both Talbert and Goldenwest i Red = vehicles in line for drive thru polling Green = exit path for vehicles after polling / J 4 Box: Purple (wtwhite outline) —drive thru polling location, driver's side of vehicle Gold outline—Area where parking would be prohibited 1 Small orange — Barricades prohibiting traffic in both directions Circle: Small Yellow— Sign directing exiting vehicles to the right F ! _ 11 -7 IP � r 7 L'S � • �� I1/ r" i �,• .• pNGE CpfjN � oQa��as • . � • • . • VOTE CENTERS . . • �4l f F 0 NN�P OF%, a 1 r� i i ® VOTE CENTER FACILITY INFORMATION 2022 Statewide Direct Primary Election Vote Center Name Huntington Beach Central Library City Huntington Beach Voting Room CID Room VC ID 11 Day-HBEA-W2 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Steven Park Primary Site Contact Email: steven.park@surfcity-hb.org Primary Site Contact Phone Number. (562) 964-3416 ' " ' ' Emergency contact must be available during Vote Center opening and closing times Emergency Contact Name: Steven Park Emergency Contact Email: steven.park@surfcity-hb.org Emergency Contact Phone Number(s): (562) 964-3416 Will facility be open to the public, other than for voting? Yes ❑ No ❑ Unknown Will our office be required to pick up facility keys? ❑ Yes S No Key Contact Name: Key Contact Email: Key Contact Phone Number. Will facility staff be onsite to open & dose voting room daily? Yes El No Opening/Closing Contact Name: Richard Crosthwaite Opening/Closing Contact Email: richard.crosthwaite@surfcity-hb.org Opening/Closing Contact Phone Number(s): (714)765-9441 Will our Vote Center staff require parking passes? ❑ Yes d No Facility will provide(4) six-foot tables&(6)chairs 0 Yes ❑ No Voting Room will be dear and usable IN Yes ❑ No Facility notes: POD Placement Information Huntington Beach Central Library 7111 Talbert Ave Huntington Beach VCID 11 Day - HBEA-002 Thank you for hosting a Vote Center for the June Statewide Direct Primary Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is Tx7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off the space to vehicles with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement 0 SP !S I ......Iry q__ n mmmmnn ammm a n ia, : n mmnmm . t C � L _ i --. . � Vote Center p t Rcgislrm of Voicm 1300 S Grand Avc,Hwlding C Santa Ana VOTE CENTER ENTRY PERMIT(LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed January 12, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH,(hereinafter referred to as"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"or jointly as"Parties." I. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the MAIN STREET BRANCH LIBRARY, BLUE ROOM property located at 525 MAIN ST, HUNTINGTON BEACH, CA ("Property") on May 24, 2022, and terminating on June 14, 2022 ("rerm'). 2. AREA AND USE: Permitter grants County and its invitees and licensees percussion to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose, nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Dates Vote Center Vote Center Staff Hours Public Hours Wednesday, June 1 Sam - 5 m n/a Thursday,June 2 8am - 5 m n/a Friday, June 3 8am - 5 m n/a Saturday,June 4 7:30am - 9 m 8am- 8pm Sunday,June 5 7:30am- m Sam-8 m Monday, June 6 7:30am -9pm Sam - 8pm Tuesday,June 7 6:30am — 10 m 7am—8pm Wednesday,June 8 gam—5 m n/a DL 525 Mam A,Hunrms m Be.h Poe 1 off VM Cava Ea"Pamir(Go.v laaliq) RCOfra u!Vam 1` A Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Thursday, May 26,2022 through Wednesday, June 1, 2022 Pick-up Date Period: Thursday,June 9 2022 through Tuesday, June 14, 2022 Permitter shall provide County staff with the means necessary to access the Property no later than Tuesday, May 31, 2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, May 20, 2022. 2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt,or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. JL 523 Mon Si.Hunun"Barb Par I ur6 Vm Cnto F.rnry Pomn(G�F"tyj Reyurte or VNM 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than May 20, 2022. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than June 14, 2022. 3. UTILITIES AND MAINTENANCE: Permitter shall pay all the charges for the following utilities: water,gas,electricity,trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional act-, not in accordance with the uses permitted herein, per Clause 2 (AREA AND USE)above,and excluding normal wear and tear. 4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims,loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs,expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 5. ATTORNF,YS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees,costs and expenses. 6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 7. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: IH. 525 W,n St,Hwtmpon anti PW 7 aFG Vde Cm Fntry Pe ..n(Go aomem FK:!IW Repvru of Vddf COUNTY PERMITTER County of Orange City of Huntington Beach Registrar of Voters 2000 Main Street Facilities Services Huntington Beach,CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@rov.ocgov.com --Signrttares FoUow— rx'525 Main 9e.Hm- Rwc► vane a Ord VM Cues Fwy Pmok(G�Fwbry) Repmv of Vdva IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel City of Huntington Beach Orange County, California By sty Name Title r Date: TEMPLATE APPROVED 07212020 Date: COUNTY COUNTY OF ORANGE By Neal Kelley, Registrar of\ ten Per Resolutid No. 20-091 and Minute Orderdated July 14,2020 Date:`IO AdWe A movED AS TO FORM E. T!S CRY A aEAQ� CM OF OL 525 kWn St.Hwmgp Back pw 7of6 vW Cols E"Pwmim(Games F=1*yj Rums of Vohs ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4)six-foot tables and six (6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items,except for the provided tables and chairs, if applicable. 3. If Permitter Staff is assigned to open facility and is running ring late, they are to contact the County immediately at (714) 954-1901. 4. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL 525 Main St.Huntington Reach Page 6 of6 Vrne Center L"Pertn�t IG..e.eol F.,I,t,) Regmm of Votm VOTE CENTER FACILITY INFORMATION 2022 Statewide Direct Primary Election Vote Center Name Main Street Branch Library City Huntington Beach L Voting Room Blue Room VC ID s Day-HBEA-M Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Primary Site Correct Email: Primary Site Contact Phone Number Emergency contact must be available during Vote Center opening an closing times Emergency Contact Name: Emergency Contract Email: S , Emergency Contact Phone Number(s): - will faality be o�pento �pblic. ther than for voting? 8-Yes ❑ No ❑ Unknown Will our office be required to pick up facility keys? ❑ Yes WNo — —� Key Contact Name: Key Contact Email: Key Contact Phone Number. will facility staff be onsite to open&dose voting room --;§rYes ❑ No daily? Opening/Closing Contact Name: Opening/Closing Contact Email: l :1 Opening/Closing Contact Phone Number(s): Will our Vote Center staff require parking passes? ❑ Yes jl�No Facility will provide(4)six-foot tables&(6)chairs Yea ❑ No Voting Room will be dear and usable QAles O No Facility notes: POD Placement Information Main Street Branch Library 525 Main St Huntington Beach VCID 4 Day - HBEA-008 Thank you for hosting a Vote Center for the June Statewide Direct Primary Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD)which is 7'x7 in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be esponsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off the space to vehicles with cones or signage prior to POD delivery This will help ensure the identified location is used. Our placement recommendation is below The yellow square represents the POD Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement El vote center 4 y :A • VL-be: Registrar of Veen 1300 S Grarld Ave,ButWlatC Santa Ana VOTE CENTER ENTRY PERNIIT(LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed January 20, 2022 ("Effective Date'), by and between CITY OF HUNTINGTON BEACH (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as "Party" orjointly as "Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the MURDY COMMUNITY CENTER, HALL B property located at 7000 NORMA DRIVE, HUNTINGTON BEACH, CA ("Property") on May 17, 2022, and terminating on June 14, 2022 ("term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose, nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Dates Vote Center Vote Center Staff Hours Public Hours Thursday, May 26 8am-5pm n/a Friday, May 27 Sam - 5pm r/a Saturday, May 28 7:30am -6 m gain - 5pm Sunday, May 29 7:30am - 6 m 8am- Spat Monday, May 30 7:30am - 6 m 8am - 5pm Tuesday, May 31 7:30am -6 m 8am - 5pm Wednesday,June 1 7:30am - 6 m 8am - 5pm Thursday,June 2 7:30am -6 m gam - 5pm Friday,June 3 7:30am-6 m 8am - 5pm Saturday,June 4 7:30am -9pm gam - 8pm UL 7M Nes Dnve.Huwoyrao a," pa,146 Voo,Case Eooy Penh(Govemmpl Faeildy) R*i of Voo. Sunday,June 5 7:30am- 9orn 8am - 8pm Monday,June 6 7:30am-9w Sam- 8pm Tuesday,June 7 6:30am— 10 m 7am—8pm Wednesday,June 8 gain —5 m n/a Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Monday, May 23, 2022 through Wednesday, May 25,2022 Pick-up Date Period: Thursday,June 9,2022 through Tuesday, June 14 2022 Permitter shall provide County staff with the means necessary to access the Property no later than Wednesday,May 25,2022. if Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, May 13, 2022. 2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment I. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to he scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. DL 7000 Neenu Dnw,Huntinpon L%.n FW 1 of{ Vae C~Eb"Perm,(C..n ,Fwdily) Nepfttv of Vgere 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than May 20,2022. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than June 14, 2022. 3. UTILITIES AND MAINTENANCE: Permitter shall pay all the charges for the following utilities: water,gas,electricity,trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein, per Clause 2(AREA AND USE)above,and excluding normal wear and tear. 4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant, County shall notify Permitter of such fact and shall represent Permitter,in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. S. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees,costs and expenses. 6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 7. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: DL 7000 Na Driw,H=ino n Beech PW J on Vac Cma Emry Pamir(Gowmmem Femliln Regmw of Va COUNTY PERMITTER County of Orange City of Huntington Beach Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin F,stanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@rov.ocgov.com --Signatures Follow— DL 70DO Nana Dm Hu gw S wh Pays 4,46 Vw Cm Fmy Pauii(Gawnoen FaaWly) RWw or Vd IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel City,,oW41itington Beach Orange County, California B *Name Title Date: Date: TEMPLATE APPROVED 07212020 CSC COUNTY OF ORANGE By Neal Kelley, Registrar of Yoters Per Resolution No. 20-091 and Minute Order dated July 14,2020 Date: APPROVED AS TO FORM uv. tQ V1E1 E TES CRYAEy CITY OF M BEAQ4 DL)OW N.Dme,Hmiinpm aach Pq)e Sol t VM Gw Entry Annie(Go�Fmilly) kefi n of Vm ENTRY PERMIT(LICENSE) Attachment I Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4)six-foot tables and six (6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items,except for the provided tables and chairs, if applicable. 3. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714)954-1901. 4. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary oontact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL 7"N .D,,m Hunimpa,Pwh Pqe 6at6 Vae C: &Fmy Rtmrc(Go a,o F.,hq) Repet,a or Voen Murdy Community Center ' Drive-Thru Drop Off Voters going into the Vote Center and voters using the drive-thru drop off option will both enter off Norma Dr. Voters who would like to vote in person will park by the main entrance. Voters dropping off ballots will enter the lot near the baseball fields. Additional directional signage will be placed on the corner of Norma and Goldenwest Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement ME ,. o Vote Center Y� +;• 4 � Cow ® VOTE CENTER FACILITY INFORMATION ;, 2022 Statewide Direct Primary Election Vote Center Name Murdy Community Center City Huntington Beach Voting Room Hall B VC ID 11 Day-HBEA-0113 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 busins=days upon receipt Primary site Contact Name: Aaron Katayama Primary site Contact email: Aaron.katayama@surfcity-hb.org Primary Site Contact Phone Number. 714-960-8895 ' ' ' ' ' Emergency contact must be available during Vote Center opening and closing times " Emergency Contact Name: Aaron Katayama Emergency Contact Email: Aaron.katayama@surfcity-hb.org Emergency Contact Phone Number(s): 408-839-6579 Will facility be open to the public, other than for voting? Yes ❑ No ❑ Unknown Will our office be required to pick up facility keys? ❑ Yes a No Key Contact Name: Aaron Katayama Key Contact Email: Aaron.katayama@surfcity-hb.org Key Contact Phone Number. 714-960-8895 Will facility staff be onsite to open &close voting room Yes ❑ No daily? Opening/Closing Contact Name: Aaron Katayama Opening/Closing Contact Email: Aaron.katayama@surfcity-hb.org Opening/Closing Contact Phone Number(s): Will our Vote Center staff require parking passes? ❑ Yes d No Facility will provide (4) six-foot tables &(6)chairs 4 Yes ❑ No Voting Room will be clear and usable Yes ❑ No Facility notes: M : -� Murdy Community Center Drive-Thru Drop Off i Voters going into the Vote Center and voters using the dnve-thru drop off option will both off Norma Dr. Voters who would like to vote in person will park by the main entrance. Voters dropping off ballots will the lot near the baseball fields, Additional directional signage will be placed on the corner of Norma and Goldenwest Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement E. _. Jr vote Center _ t A •. . . • .• i r = POD Placement Information Murdy Community Center 7000 Norma Dr Huntington Beach VCID 11 Day - HBEA-003 Thank you for hosting a Vote Center for the June Statewide Direct Primary Election To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is TxT in size and will need 2 parking spaces for placement. • You do not need to be present for delivery • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor We do ask that you block off the space to vehicles with cones or signage prior to POD delivery This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD Please acknowledge approval of placement by initialing. Return within 5 business,days. Confirm placement 'J§ i Norma Dr Norma Dr Norma�)I --da _, • ae, orma Drive I Fit vote center t � i !J Rcgisuv of Vtxm 1300 S Grand.Ave,Building C Santa.Ana VOTE CENTER ENTRY PERMIT (LICENSE) TIIIS IS A LICENSE TO ENTER ("Permit") executed January 12, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"orjointly as"Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the CITY GYM AND POOL, GYMNASIUM property located at 1600 PALM AVE, HUNTINGTON BEACH, CA ("Property') on May 24, 2022, and terminating on June 14, 2022 ("Terra"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose, nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DA"TES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Dates Vote Center Vote Center Staff Hours Public Hours Wednesday,June 1 gain - 5 m n/a Thursday,June 2 8am - 5 m n/a Friday, June 3 8am- 5 m n/a Saturday,June 4 7:30am - 9 m 8am- 8 m Sunday, June 5 7:30am -9 m Monday,June 6 7:30am -9pm Sam- 8pm Tuesday,June 7 6:30am— 10prn 7am—8pm Wednesday,June 8 8am—5 m da DL 16M Palm Ave,li minpon Reach PW r afi Vote CmW Einy Permit(Goamnmem Faeility) Repow of Vans Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Thursday, May 26, 2022 through Wednesday, June 1, 2022 Pick-up Date Period: Thursday,June 9, 2022 through I uesday, June 14, 2022 Permitter shall provide County staff with the means necessary to access the Property no later than Tuesday, May 31, 2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the bourn stated in the table above. Permitter shall provide any necessary parking passes to County staff no later than Friday, May 20, 2022. 2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. PERMITTER OBLIGATIONS. The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end, the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. LX 16M Par AV%*AftW .Beth lye 30!{ Vd Cr parry PAii((iou+m,a.F.,Wy) ReZi"or Vote e 2.4. EQUIPMENT DELIVERY DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container delivery for delivery no later than May 20,2022. 2.5. EQUIPMENT REMOVAL DATES. The Permitter shall coordinate with the County designated equipment delivery company to establish a mutually agreed upon date and time for portable storage container removal which shall occur no later than June 14, 2022. 3. UTILITIES AND MAINTENANCE: Permitter shall pay all the charges for the following utilities: water,gas,electricity,trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein, per Clause 2 (AREA AND USE)above,and excluding normal wear and tear. 4. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims,loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. S. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 6. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 7. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: DL-1600 Palm Am huntLepas Br PW l of Vde C< Entry Permit(Go etr nem Fwi,tty) Xepararorvd I` ■ COUNTY PERMITTER County of Orange City of Huntington Beach Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana,CA 92705 Attention: Administrative Manager Email: Kimbcrly.Hostler@rov.ocgov.com —Signatures Follow— DI. 16M ft.Ave,llunun6mn Beuh Paec a ul6 Vm Ca "Fn"PCMII(Gov 31 Fx Jnr) ReyplII nr va IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel City of Huntington Beach Orange County, California B etwty Name Title Date: TEMPLATE APPROVED 07212020 Date: l�A"Z-21 COUNTY COUNTY OF ORANGE By Neal Kellerar y, Regist of V Per Resolution o. 20-091 and Minute Order dated July 14, 2020 Date: -Zh•l vL &WRMWA a� E. qT'I A CItY nF MUNTI M FSEACM DL 1600 Palm Ave,Hmmjlm Balch Lpc 5 1 Vme Cave Fm,,Pemn IGuwvmem Fxdii,l Rcga of Vmm ENTRY PERMIT(LICENSE) Attachment I Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4)six-foot tables and six (6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items,except for the provided tables and chairs, if applicable. 3. If Permitter Staff is assigned to open facility and is running late, they are to contact the County immediately at (714) 954-1901. 4. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:I6M Palm Ave,Hummgloo Pn h Page 6 or6 Vote Center Em,Parch(Government Famhry,) Registrar of VNm VOTE CENTER FACILITY INFORMATION 2022 S atewide Direct Primary Election Vote Center Name City Gym and Poc I I City Huntington Beach Voting Room lz )r vC lD 4 Day-HBEA-W4 - Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete t ie required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: 11-10 Primary Site Contact Email: (a s• y)L € Primary Site Contact Phone Number. -I f y Cluo hTLI Emergency contact must be available during Vote Center opening and closing times • " Emergency Contact Name: Key o -Tiv Emergency Contact Email: �lG 7T-ekC-'%W-R _44-9 (Yr Emergency Contact Phone Number(s): Will fadlity be open to the public, other an for voting? )0 Yes ❑ No ❑ Unknown Will our office be required to pick up fac ity keys? ❑ Yes 3K No Key Contact Name: Key Contact Email: Key Contact Phone Number. Will facility staff be onsite to open & dos i voting room Yes ❑ No daily? Opening/Closing Contact Name: CA G i—The Opening/Closing Contact Email: ) Opening/Closing Contact Phone Num s): L4 O �� Will our Vote Center staff require parkin asses? ❑ Yes No Facility will provide(4)six-foot tables&( chairs `,Sfj Yes ❑ No Voting Room will be dear and usable Yes ❑ No Facility notes: / t'()OM t S Vvr (3 . T x>�r1i -f h� 1x�t IG of Oar POD Placement Information City Gym and Pool 1600 Palm Ave Huntington Beach VCID 4 Day - HBEA-004 Thank you for hosting a Vote Centei for the June Statewide Direct Primary Election. To help ensure a smooth process. we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement • You do not need to be present for delivery • Vote Center Staff will be responsible for the contents in the POD. For easy access. we ask for placement near a rb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off the space to vehicles with cones or signage prior to POD delivery. This will help ensure the identified location is used Our placement recommendation is b low The yellow square represents the POD Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement ❑ it 4- ter - 1 A ♦ .Y to r wr Estanislau, Robin From: Fallon, Leah <Leah.Fallon@ocvote.gov> Sent: Thursday, April 14, 2022 1:51 PM To: Wysocki, Ashley; Estanislau, Robin Cc: Carrillo, Imelda; Tagaloa, Adele; Slama, Chris Subject: Lake Park Vote Center Hi, Ashley and Robin. After lots of research and many hours of driving around Huntington Beach, we wound up with a couple of churches coming through last minute. While we're very appreciative of the offer to use Lake Park Clubhouse, since the church offers more ample parking, we will not be using Lake Park Clubhouse for the June 7" Election. Thank you again for all your help and support in finding those last two locations for Huntington Beach. We're appreciative of everything you do. Best regards. Leah Fallon (She/Her) I Community Program Specialist Orange County Registrar of Voters 1300 S Grand Avenue Bldg C I Santa Ana, CA 92705 (714) 567-7572 My email address has changed Please use Leah Fallon@ocvote gov ORANGE COUNTY REGISTRAR OF R8 From: Fallon, Leah Sent: Monday, March 21, 2022 5:04 PM To: Wysocki, Ashley <ashley.wysocki@surfcity-hb.org>; Estanislau, Robin <Robin.Estanislau@surfcity-hb.org> Cc: Carrillo, Imelda <Imelda.Carrillo@ocvote.gov>; Tagaloa, Adele <Adele.Tagaloa@ocvote.gov>; Slama, Chris <CSlama @surfcity-hb.org> Subject: RE: Response Required -- Lake Park Vote Center Agreement Thanks, Ashley. We'll let you know. Thank you again for all your help, too. We've really been appreciative of all the help Huntington Beach has been able to offer. Best regards. Leah Fallon (She/Her) I Community Program Specialist Orange County Registrar of Voters 1300 S Grand Avenue. Bldg C I Santa Ana. CA 92705 (714) 567-7572 My email address has changed Please use Leah.Fallonaocvote cloy 1 ORANGE COUNTY WPM REGISTRAR OF z-R3 From: Wysocki, Ashley<ashley.wysocki@surfcity-hb.orR> Sent: Monday, March 21, 2022 5:01 PM To: Fallon, Leah <Leah.Fallon @ocvote.Rov>; Estanislau, Robin <Robin.Estanislau @surfcity-hb.org> Cc: Carrillo, Imelda<Imelda.Carrillo@ocvote.rtov>; Tagaloa, Adele<Adele.Tagaloa@ocvote-gov>; Slama, Chris <CSlama @surfcity-hb.orQ> Subject: RE: Response Required -- Lake Park Vote Center Agreement Attention: This email originated from outside the County of Orange. Use caution when opening attachments or links. Hi all, Unfortunately, Harbour View will be going down for renovation from April —October, so it wouldn't be available for the voting center. If there are any other facilities you're interested in, please let me know! Make today your masterpiece! Ashlee wiJ.socki Deputy Director Community& Library Services City of Huntington Beach Registration: HBSands.org Website: HuntinatonBeachCA.gov P: (714) 374-5302 E: Ashley.Wysocki@SurfCity-HB.orR Parks Make Life Better! Participate in our Parks & Recreation Master Plan Update: http://bit.ly/HBParksMasterPlan2021 From: Fallon, Leah <Leah.Fallon@ocvote.Rov> Sent: Monday, March 21, 2022 4:44 PM To: Estanislau, Robin<Robin.Estanislau@surfcity-hb.org> Cc: Carrillo, Imelda <Imelda.Carrillo@ocvote.Rov>;Tagaloa, Adele <Adele.Tagaloa@ocvote.aov>; Wysocki,Ashley <ashley.wysocki@surfcity-hb.orR>; Slama, Chris<CSlama@surfcity-hb.org> Subject: RE: Response Required -- Lake Park Vote Center Agreement Yes, we currently do have a ballot box there, but after a long period of canvassing and research, we are at a point where we are looking at the possibility of doubling up: hosting a Vote Center where a drop box currently is. With the deadline to go to print fast approaching, we are running out of leads for the city of Huntington Beach. Best regards Leah Fallon (She/Her) I Community Program Specialist I Orange County Registrar of Voters 1300 S. Grand Avenue, Bldg C I Santa Ana. CA 92705 1 (714) 567-7572 My email address has changed Please use Leah FallonCa�ocvote clov 2 ORANGE COUNTY REGISTRAR OF ER3 From: Estanislau, Robin<Robin.Estanislau@surfcity-hb.org> Sent: Monday, March 21, 2022 4:38 PM To: Fallon, Leah <Leah.Fallon@ocvote.gov> Cc:Carrillo, Imelda<lmelda.Carrillo(@ocvcte.gov>;Tagaloa,Adele<Adele.Tagaloa@ocvote.goy>; Wysocki, Ashley <ashley.wysocki@surfcity-hb.org>; Slama, Chris<CSlama@surfcity-hb.org> Subject: RE: Response Required -- Lake Park Vote Center Agreement Attention:This email originated from outside the County of Orange. Use caution when opening attachments or links. Hi, Unfortunately I have no authority to speak to availability of the Harbor View Clubhouse. I believe that a ballot drop box is currently located at that location,yes? Once again, you would need to reach out the Ashley Wysocki or Chris Slama in our Community and Library Services Department. I have copied them on this email. Robin Estanislau, CMC, City Clerk City of Huntington Beach 714-536-5405 r Please consider the HS City Clerk's office for your passport needs! From: Fallon, Leah<Leah.Fallon@ocvote.pov> Sent: Monday, March 21, 2022 4:07 PM To: Estanislau, Robin <Robin.Estanislau@surfcity-hb.org> Cc: Carrillo, Imelda <Imelda.Carrillo@ocvote.gov>;Tagaloa, Adele <Adele.Tagaloa@ocvote.gov>; Rosales, Katrina <katrina.rosales@ocvote.Rov>; Larraga,J <1.Larraga@ocvote.gov>; Castro, Roxana <Roxana.Castro@ocvote.gov>; Charobee, David <David.Charobee@ocvote.gov> Subject: RE: Response Required -- Lake Park Vote Center Agreement That's fantastic, Robin. Thank you for the quick turnaround. Have I mentioned lately that you're the best? I have a follow-up question, actually. We've visited quiet a few churches and the room sizes haven't been conducive to voting. After talking to Imelcia, we wanted to possibly explore the idea of using Harbor View Clubhouse as both a Vote Center and Ballot Drop Box. Would you be able to see if Harbor View would be available to serve as a 4-Day Vote Center? As a refresher, the dates for our 4 Day locations are: • Set-Up Dates:June 1-3 • Voting Dates: June 4-7 3 • Teardown Dates: June 8 If you can work your magic with Harbor View, that would be much appreciated. Either way, we'll send someone to pick up the agreement for Lake Park tomorrow. As always, thank you! Best regards, Leah Fallon (She/Her) I Community Program Specialist I Orange County Registrar of Voters 1300 S. Grand Avenue, Bldg C I Santa Ana, CA 92705 1 (714) 567-7572 My email address has changed. Please use: Leah.FallonCa.ocvote.gov ORANGE COUNTY REGISTRAR OF VOTERS From: Estanislau, Robin <Robin.Estanislau@surfcity-hb.org> Sent: Monday, March 21, 2022 3:59 PM To: Fallon, Leah<Leah.Fallon@ocvote.gov> Subject: RE: Response Required -- Lake Park Vote Center Agreement ;Attention:This email originated from outside the County of Orange. Use caution when opening attachments or links. Your signed Lake Park Vote Center agreement is ready for pick up—it is being held by our first floor lobby concierge in an envelope addressed to you! Robin Estanislau, CMC, City Clerk City of Huntington Beach 714-536-5405 Please consider the HB City Clerk's office for your passport needs! From: Fallon, Leah<Leah.Fallon@ocvote.gov> Sent: Monday, March 21, 2022 11:43 AM To: Estanislau, Robin <Robin.Estanislau@surfcity-hb.org> Cc: Carrillo, Imelda<Imelda.Carrillo@ocvote.gov>;Tagaloa, Adele<Adele.Tagaloa@ocvote.gov>; Rosales, Katrina <katrina.rosales@ocvote.gov>; Larraga,J<J.Larraga@ocvote.gov>; Castro, Roxana <Roxana.Castro @ocvote.gov>; Charobee, David <David.Charo bee @ocvote.gov> Subject: Response Required -- Lake Park Vote Center Agreement Good morning, Robin. After visiting Lake Park, we're good to move forward with using it as one of our 4-Day Vote Centers in Huntington Beach. 4 Attached is the agreement for signature. I know it's a tight turnaround, but if we could get it signed by Thursday, March 24, that would be much appreciated. As always, thank you, Robin. Best regards, Leah Fallon (She/Her) I Community Program Specialist I Orange County Registrar of Voters 1300 S Grand Avenue, Bldg C I Santa Ana. CA 92705 1 (714) 567-7572 My email address has changed Please use Leah Fallon(c�,ocvote gov 10 ORANGE COUNTY REGISTRAR OF Rs 5