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HomeMy WebLinkAboutCounty of Orange - Registrar of Voters - 2022-08-01 - VOTE CENTER FACILITY INFORMATION �1 2022 General Election Vote Center Name Huntington Beach Civic Center, Lower Level City Huntington Beach Voting Room Meeting Room B 7 VCID HBEA-006 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Patty Esparta Primary Site Contact Email: pesparza@surfcity-hb.org surfcity-hb.org Primary Site Contact Phone Number: 714-536-5260, Cell 714-305-1183 * * * * Emergency contact must be available during Vote Center opening and closing times What are your normal hours of operation during the voting period? 8:00 a.m.-5:00 p.m. M-F Emergency contact Name: Facilities Maintenance Stand-by Staff Emergency Contact Email: Same as Primary Emergency Contact Phone Number(s): 71 4-951 -7395 (Please provide an after-hours phone number) Will our office be required to pick up facility keys? ❑ Yes No Key Contact Name: Key Contact Email: Key Contact Phone Number: Will facility staff be onsite to open &close voting room ❑ Yes I No daily? Opening/Closing Contact Name: Opening/Closing Contact Email: Opening/Closing Contact Phone Number(s): Will our Vote Center staff require parking passes? Yes ❑ No Facility will provide (4) six-foot tables &(6) chairs: Yes ❑ No Voting Room will be clear and usable: Yes ❑ No Facility notes: Entrance doors will be programmed to allow entry at agreed-upon hours. An entrance key will be provided to ROV Vote Center Lead. POD Placement Information Huntington Beach Civic Center, Lower Level 2000 Main St Huntington Beach VCID 4 Day - HBEA-006 Thank you for hosting a Vote Center for the November Statewide General Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off two parking spots with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement M KD .. ........ oil .. .o 41111111111 a --- Vote Center VOTE CENTER FACILITY INFORMATION 2022 General Election Vote Center Name Main Street Branch Library City Huntington Beach Voting Room Blue Room VCID HBEA-008 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Erin Spivey Primary Site Contact Email: erin.spivey@sur-fcity-hb.org Primary Site Contact Phone Number: 714-375-5071 * * * * Emergency contact must be available during Vote Center opening and closing times What are your normal hours of operation during the voting period? Tues-Sat 9-5 Emergency Contact Name: Richard CrOSthWaite Emergency Contact Email: rcrosthwaite@surfcity-hb.org Emergency Contact Phone Number(s): (Please provide an after-hours phone number) 714-765-9441 Will our office be required to pick up facility keys? • •Yes M• No Key Contact Name: Key Contact Email: Key Contact Phone Number: Will facility staff be onsite to open & close voting room •Yes • No daily? Opening/Closing Contact Name: ej��Aklb Opening/Closing Contact Email: /-OST a- - EJ Opening/Closing Contact Phone Number(s): 714 _, 7405- _ Will our Vote Center staff require parking passes? •Yes M• No Facility will provide (4) six-foot tables & (6) chairs: M•Yes • • No Voting Room will be clear and usable: M•Yes • •No Facility notes: Limited parking POD Placement Information Main Street Branch Library 4f,. 525 Main St Huntington Beach VCID 4 Day - HBEA-008 Thank you for hosting a Vote Center for the November Statewide General Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off two parking spots with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement ❑ JF Vote Center VOTE CENTER FACILITY INFORMATION 2022 General Election Vote Center Name Huntington Beach Central Library City Huntington Beach Voting Room C/D Room VOID HBEA-002 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Jessica Franlson Primary Site Contact Email: jessica.framson@surfcity-hb.org Primary Site Contact Phone Number: 714-374-5333 * * * * Emergency contact must be available during Vote Center opening and closing times What are your normal hours of operation during the Monday 1-9, T/W/Th 9-9, F/S 9-5, Sun 12-5 voting period? Emergency Contact Name: Richard CrosthWaite Emergency Contact Email: rcrosthwaite@surfcity-hb.org Emergency Contact Phone Number(s): (Please provide an after-hours phone number) 714-765-9441 Will our office be required to pick up facility keys? • •Yes A•No Key Contact Name: Key Contact Email: Key Contact Phone Number: Will facility staff be onsite to open & close voting room •Yes -No daily? Opening/Closing Contact Name: Richard CroSthWaite Opening/Closing Contact Email: rcrosthwaite@surfcity-hb.org surfcity-hb.org Opening/Closing Contact Phone Number(s): 714-765-9441 Will our Vote Center staff require parking passes? •Yes M•No Facility will provide (4) six-foot tables & (b) chairs: M•Yes • • No Voting Room will be clear and usable: M•Yes • • No Facility notes: Modifications made by CSRs so that doors are not blocked POD Placement Information Huntington Beach Central Library 7111 Talbert Ave Huntington Beach VCID 11 Day - HBEA-002 Thank you for hosting a Vote Center for the November Statewide General Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off two parking spots with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement ❑ JF j' l 6 mum Q0 r r �inur ni �r r u �iihi�" �m mrn r - rrr u r r r r r rrr r rnnro �n rru �i rnu ru a ur Hill rrmr urrrrrr rrr rrrr�r rmmmm mrrnr rrr mnrrnrnrnri�rrr nm � r - � WII ---U — e t t Vote Center ti i VOTE CENTER FACILITY INFORMATION -- 2022 General Election Vote Center Name Murdy Community Center City Huntington Beach Voting Room Studio VOID HBEA-003 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Aaron Katayama Primary site Contact Email: aaron.katayama@surfcity-hb.org Primary Site Contact Phone Number: (408)8396579 * * * * Emergency contact must be available during Vote Center opening and closing times P 9 g * * * * What are your normal hours of operation during the voting period? Mon-Fri 9am-9pm, Saturday 9am-1pm, Sunday Closed. Emergency Contact Name: Alyssa Hare Emergency Contact Email: alyssa.hare@surfcity-hb.Org Emergency Contact Phone Number(s): (Please provide an after-hours phone number) (949)981 -4697 Will our office be required to pick up facility keys? ❑ Yes 8 No Key Contact Name: Aaron Katayama Key Contact Email: aaron.katayama@surfcity-hb.org Key Contact Phone Number: (714) 960-8895 Will facility staff be onsite to open &close voting room daily? Yes ❑ No Opening/Closing Contact Name: Alyssa Hare Opening/Closing Contact Email: alyssa.hare@surfcity-hb.org Opening/Closing Contact Phone Numbegs): (949)98 1_4697 [Will our Vote Center staff require parking passes? ❑ Yes 4 No Facility will provide (4)six-foot tables&(6)chairs: 4 Yes ❑ No Voting Room will be clear and usable: 11 Yes ❑ No Facility notes: Aaron will be out of town 11/2-11/9 Alyssa will be here the entire time of voting. POD Placement Information Murdy Community Center i 7000 Norma Dr • Huntington Beach VCID 11 Day - HBEA-003 Thank you for hosting a Vote Center for the November Statewide General Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'xT in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off two parking spots with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business da S. Confirm placement ' _ Norma Dr . D . * INA FPO uraNDriVe � Vote Center A VOTE CENTER FACILITY INFORMATION , 2022 General Election Vote Center Name Edison Community Center City Huntington Beach Voting Room Studio VCID HBEA-001 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: John Valinsky Primary Site Contact Email: jvalinsky@surfcity-hb.org Primary Site Contact Phone Number: 714-960-8870 * * * * Emergency contact must be available during Vote Center opening and closing times What are your normal hours of operation during the voting period? M-F 9a-8p, Sat 9a-1 p Emergency Contact Name: John Valinsky Emergency Contact Email: jvalinsky@surfcity-hb.org Emergency Contact Phone Number(s): 714-351 -0968 (Please provide an after-hours phone number) Will our office be required to pick up facility keys? Yes • • No Key Contact Name: John Valinsky Key Contact Email: jvalinsky@surfcity-hb.org Key Contact Phone Number: 714-960-8870 Will facility staff be onsite to open & close voting room . .Yes M• No daily? Opening/Closing Contact Name: Opening/Closing Contact Email: Opening/Closing Contact Phone Number(s): Will our Vote Center staff require parking passes? M•Yes • •No Facility will provide (4) six-foot tables & (6) chairs: M•Yes • • No Voting Room will be clear and usable: M•Yes • • No Facility notes: Facility staff will be onsite during operational hours. POD Placement Information ,.� Edison Community Center ' 21377 Magnolia St Huntington Beach VCID 11 Day - HBEA-001 Thank you for hosting a Vote Center for the November Statewide General Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off two parking spots with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement N JV t f r Vote Center ♦ ` • L X,, s O P VOTE CENTER FACILITY INFORMATION " � 2022 General Election Vote Center Name City Gym and Pool City Huntington Beach Voting Room Room B VCID HBEA-004 Thank you for partnering with the Registrar of Voters and serving as a Vote Center. To help ensure a smooth election, please complete the required information below and return the completed form within 5 business days upon receipt. Primary Site Contact Name: Kad Thol Primary Site Contact Email: kaci.thol@surfcity-hb.org Primary Site Contact Phone Number: 714-960-8884 * * * * Emergency contact must be available during Vote Center opening and closing times What are your normal hours of operation during the voting period? 8am - 9pm Emergency Contact Name: Kad Thol Emergency Contact Email: kaci.thol@surfcity-hb.org Emergency Contact Phone Number(s): 7149608884 (Please provide an after-hours hone number) UC7c7 Will our office be required to pick up facility keys? ❑ Yes No Key Contact Name: Key Contact Email: Key Contact Phone Number: Will facility staff be onsite to open &close voting room Yes ❑ No daily? Opening/Closing Contact Name: Kad Thol Opening/Closing Contact Email: kaci.thol@surfcity-hb.org Opening/Closing Contact Phone Number(s): 7 1 4-960-8884 F�illour Vote Center staff require parking passes? ❑ Yes 4 No Facility will provide (4) six-foot tables &(b) chairs: Yes ❑ No Voting Room will be clear and usable: L■J Yes ❑ No Facility notes: AC needs key access POD Placement Information 0'01�0% City Gym and Pool qu 1600 Palm Ave Huntington Beach VCID 4 Day - HBEA-004 Thank you for hosting a Vote Center for the November Statewide General Election. To help ensure a smooth process, we want to review a few items as it pertains to equipment delivery. • The voting equipment will be delivered by a vendor via Portable on Demand Storage Unit (POD) which is 7'x7' in size and will need 2 parking spaces for placement. • You do not need to be present for delivery. • Vote Center Staff will be responsible for the contents in the POD. For easy access, we ask for placement near a curb ramp. • Date and window delivery schedule will be provided once it is received from our vendor. We do ask that you block off two parking spots with cones or signage prior to POD delivery. This will help ensure the identified location is used. Our placement recommendation is below. The yellow square represents the POD. Please acknowledge approval of placement by initialing. Return within 5 business days. Confirm placement 0 KT Ballpark .o0 Paim Avenue Vote Center �+� MW 1 AMk Registrar of Voters 1300 S Grand Ave,Building C Santa Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed August 1, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"or jointly as"Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the MAIN STREET BRANCH LIBRARY, BLUE ROOM property located at 525 MAIN ST, HUNTINGTON BEACH, CA ("Property")on October 27, 2022, and terminating on November 15, 2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose,nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Thursday, October 27, 2022 through Wednesday,November 2, 2022 Pick-up Date Period: Thursday, November 10,2022 through Tuesday,November 15, 2022 *Specific dates to be provided no later than October 14, 2022. Vote Center Dates Hours of Use* Wednesday, November 2 8am—5 m Thursday,November 3 Sam—5 m Friday,November 4 8am—5 m Saturday,November 5 7:30am - 9 m Sunday,November 6 7:30am - 9 m Monday, November 7 7:30am - 9 m DL 525 MAIN ST.,HUNTINGTON BEACH Page I of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters Tuesday,November 8 6:30am— 12am Wednesday, November 9 8am—5 m *Vote Center hours are subject to change based on the operational needs presented by the election turnout. Permitter shall provide County staff with the means necessary to access the Property no later than Wednesday, November 2, 2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. 2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1,above. To that end,the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. If parking passes are necessary for County staff parking,the passes shall be provided no later than Friday,October 14, 2022. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. DL:525 MAIN ST.,HUNTINGTON BEACH Page 2 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters 3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE)above,and excluding normal wear and tear. Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service and any other costs not provided for in this section if approved in writing and noted in section 4 below. An estimated cost breakdown of fees shall be included in Attachment 2. 4. AUTHORIZATION FOR USE OF PROPERTY. Parties acknowledge and agree that the use of this property is provided pursuant to Elections Code section 12283. 4.1. PERMIT FEE: If applicable, County agrees to pay Permitter in arrears a one-time payment in an amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead describing the service rendered and the permit fee amount. Invoice and support documentation are to be sent to: ROV Attn: Accounts Payable PO Box 11298 Santa Ana, CA 92711 Said Permit Fee shall be submitted to N/A. 5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees,costs and expenses. 7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the DL:525 MAIN ST..HUNTINGTON BEACH Page 3 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY PERMITTER County of Orange CITY OF HUNTINGTON BEACH Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@ocvote.gov --Signatures Follow— DL:525 MAIN ST.,HUNTINGTON BEACH Page 4 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel CITY OF NTI TON EACH Orange County, California By ' B Name Al Z i (3--"!dun, Title City Manager Date: U-q-u Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By 'hjAk Bob P ge, Registrar of Voters Per Resolution No. 20-091 and Minute Order dated July 14, 2020 Date: ' / 3 J '2s, APPROVE AS TO FORM By: lEL e ATTORNEY CITY OF HUNTINGTON BEACH DL:525 MAIN ST.,HUNTINGTON BEACH Page 5 of 7 Vote Center Entry Pennit(Government Facility)0.28.22 Registrar of Voters ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4) six-foot tables and six(6) chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items from Property(Voting Room referenced in Section 1), except for the provided tables and chairs, if applicable. Said room shall be free and clear by Set Up Day. 3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714) 954-1901. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:525 MAIN ST.,HUNTINGTON BEACH Page 6 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters FEE SCHEDULE Attachment 2 DL:525 MAIN ST.,HUNTINGTON BEACH Page 7 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters AML Registrar of Voters 1300 S Grand Ave,Building C Santa Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed August 1, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as "Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party" or jointly as"Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the CITY GYM AND POOL, ROOM B property located at 1600 PALM AVE, HUNTINGTON BEACH, CA("Property")on October 27, 2022, and terminating on November 15, 2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to entcr and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose,nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Thursday, October 27, 2022 through Wednesday,November 2, 2022 Pick-up Date Period: Thursday,November 10, 2022 through Tuesday,November 15, 2022 *Specific dates to be provided no later than October 14, 2022. Vote Center Dates Hours of Use* Wednesday, November 2 8am—5 m Thursday,November 3 8am—5 m Friday,November 4 8am—5 m Saturday,November 5 7:30am - 9 m Sunday,November 6 7:30am - 9 m Monday,November 7 7:30am- 9 m Tuesday, November 8 6:30am— 12am DL: 1600 PALM AVE,HUNTINGTON BEACH Page 1 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters Wednesday, November 9 8am—5 m *Vote Center hours are subject to change based on the operational needs presented by the election turnout. Permitter shall provide County staff with the means necessary to access the Property no later than Wednesday, November 2, 2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. 2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1, above. To that end,the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. If parking passes are necessary for County staff parking,the passes shall be provided no later than Friday,October 14, 2022. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. DL:1600 PALM AVE.HUNTINGTON BEACH Page I of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters 3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to. fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE)above, and excluding normal wear and tear. Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service and any other costs not provided for in this section if approved in writing and noted in section 4 below. An estimated cost breakdown of fees shall be included in Attachment 2. 4. AUTHORIZATION FOR USE OF PROPERTY. Parties acknowledge and agree that the use of this property is provided pursuant to Elections Code section 12283. 4.1. PERMIT FEE: If applicable,County agrees to pay Permitter in arrears a one-time payment in an amount not to exceed N/A dollars($N/AJ as a fee for the use of the Property("Permit Fee")during the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead describing the service rendered and the permit fee amount. Invoice and support documentation are to be sent to: ROV Attn: Accounts Payable PO Box 11298 Santa Ana, CA 92711 Said Permit Fee shall be submitted to N/A. 5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims,loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees,costs and expenses. 7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the DL:1600 PALM AVE,HUNTINGTON BEACH Page 3 of Vote Center Entry Permit(Government Facility)v7.29.22 Registrar of Voters event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY PERMITTER County of Orange CITY OF HUNTINGTON BEACH Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@ocvote.gov --Signatures Follow— DL:1600 PALM AVE,HUNTINGTON BEACH Page 4 of 7 Vote Center Entry Permit(Government Facility)0.28.22 Registrar of Voters IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel Y tF INGTON BIFACH Orange County, California By B Name 1 Zelinka eputy Title City Manager Date: 'T Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE B T?LA+- Y Bob Pa e, Registrar of Voters Per Resolution No. 20-091 and Minute Order dated July 14, 2020 Date: APPRO ED AST FORM 13V I AEL E.GATES CITY AITORNEY cpy OF HoNT[NGTON BEACH DL:1600 PALM AVE,HUNTINGTON BEACH Page 5 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4)six-foot tables and six(6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items from Property (Voting Room referenced in Section 1),except for the provided tables and chairs, if applicable. Said room shall be free and clear by Set Up Day. 3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies available over the weekend. 4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714) 954-1901. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:1600 PALM AVE,HUNTINGTON BEACH Page 6 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters FEESCHEDULE Attachment 2 DL:1600 PALM AVE,HUNTINGTON BEACH Page 7 of 7 Vote Center Entry Permit(Govemment Facility)v7.28.22 Registrar of Voters Registrar of Voters 1300 S Grand Ave,Building C Santa Ana VOTE CENTER ENTRY PERMIT (LICENSE) Y and TH IS IS A LICENSE TO ENTER ("Permit") executed August ed tog 2022 ("Effective as"Permitter") and the'COUNTY between CITY OF HUNTINGTON BEACH, (hereinafter r hereinafter referred to a OF ORANGE, a political subdivision of the "County" or State of Permitter County may sometimesshereinafter be "Permittee") without regard to number or gender. Permrm individually referred to as"Party"or jointly as"Parties." Ele on rizes an 1. PUection RPOSE-. Pursuant to Section 12283 and 12to b of the as a Code,which otr voting ocenter as needed, Official to request the use of a public building to be used as a polling Peritter hereby grants to County use and to provide in voting sites for voters free O charge, LOWER LEVEL,MEETING ROOM B7 property of the HUNTINGTON BEACH CIVIC CENTER, on October 27, 2022, and located at 2000 MAIN ST, HUNTINGTON BEACH, CA ("Property' ) terminating on November 15,2022 "Term"). vote center for voters. County agrees not 2. AREA AND USE: Permitter grants County and its invitees ea and licensees permission to enter an use the Property described above for the purpose of providing rmit to be conducted any public or private to use the Property for any other purpose,nor to engaog�in or permit any other activity within or from the Property. County further agrees not to conduct p nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. y grants y and its 2.1 . DATES AND HOURS OF USE AND ACCESS: Permitter for lthelpurpose of protvidi g an invitees and licensees permission to enter and use theProperty early voting location as follows: Vote Center E ui ment Delivery and Pick-Up November 2,2022 Delivery Date Period: Thursday,October 27,2022 through Wednesday, Pick-up Date Period: Thursday,November 10,2022 through Tuesday,November 15,2022 *Specific dates to be provided no later than October 145 2022. Vote Center Dates Hours of Use* Wednesday,November 2 8am—5 in Thursday,November 3 8am—5 in Friday,November 4 8am—5 m Saturday,November 5 7:30am - 9 m Sunday,November 6 7:30am-9 in Monday,November 7 7:30am-9 m Page I of 7 DL:2000 MAIN ST.HUNTINGTON BEACH Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters Tuesday,November 8 6:30am— 12am Wednesday, November 9 8am—5 m *Vote Center hours are subject to change based on the operational needs presented by the election turnout. Permitter shall provide County staff with the means necessary to access the Property no later than Wednesday, November 2, 2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. 2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1,above. To that end,the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. If parking passes are necessary for County staff parking,the passes shall be provided no later than Friday,October 14, 2022. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. DL:2000 MAIN ST,HUNTINGTON BEACH Page 2 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters 3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE) above, and excluding normal wear and tear. Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service and any other costs not provided for in this section if approved in writing and noted in section 4 below. An estimated cost breakdown of fees shall be included in Attachment 2. 4. AUTHORIZATION FOR USE OF PROPERTY. Parties acknowledge and agree that the use of this property is provided pursuant to Elections Code section 12283. 4.1. PERMIT FEE: If applicable, County agrees to pay Permitter in arrears a one-time payment in an amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead describing the service rendered and the permit fee amount. Invoice and support documentation are to be sent to: ROV Attn: Accounts Payable PO Box 11298 Santa Ana, CA 92711 Said Permit Fee shall be submitted to N/A. 5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims,loss,demands, damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter, in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the DL:2000 MAIN ST,HUNTINGTON BEACH Page 3 ot'7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY PERMITTER County of Orange CITY OF HUNTINGTON BEACH Registrar of Voters 2000 Main Street Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@ocvote.gov --Signatures Follow-- DL:2000 MAIN ST,HUNTINGTON BEACH Page 4 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel CITY OF UNT ON BEACH Orange County, California By B Name 1 Zelinka eputy Title City Manager Date: 0 Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By `I Bob Pag , Registrar of Voters Per Resolution No. 20-091 and Minute Order dated July 14, 2020 tZZDate: 3b)_ APPROVED AS TO FORM By: M CHAEL E.GATES `� CITY ATTORNEY CITY OF HUNTINGTON BEACH DL:2000 MAIN ST,HUNTINGTON BEACH Page 5 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4)six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items from Property(Voting Room referenced in Section 1), except for the provided tables and chairs, if applicable. Said room shall be free and clear by Set Up Day. 3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714) 954-1901. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:2000 MAIN ST,HUNTINGTON BEACH Page 6 of 7 Vote Center Entry Permit(Government Facility)0.28.22 Registrar of Voters FEESCHEDULE Attachment 2 DL:2000 MAIN ST,HUNTINGTON BEACH Page 7 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters Registrar of Voters 1300 S Grand Ave,Building C Santa Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed August 1, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"or jointly as "Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the EDISON COMMUNITY CENTER, STUDIO property located at 21377 MAGNOLIA ST, HUNTINGTON BEACH, CA ("Property") on October 24, 2022, and terminating on November 15, 2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose,nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Monday, October 24, 2022 through Wednesday, October 26, 2022 Pick-up Date Period: Thursday,November 10,2022 through Tuesday,November 15, 2022 *Specific dates to be provided no later than October 14, 2022. Vote Center Dates Hours of Use* Thursday, October 27 8am—5 m Friday, October 28 8am—5 m Saturday, October 29 7:30am -6 m Sunday, October 30 7:30am - 6 m Monday, October 31 7:30am - 6 m Tuesday,November 1 7:30am - 6 m Wednesday, November 2 7:30am DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page 1 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters Thursday, November 3 7:30am- 6 m Friday,November 4 7:30am- 6 m Saturday,November 5 7:30am - 9 m Sunday, November 6 7:30am- 9 m Monday, November 7 7:30am - 9 m Tuesday,November 8 6:30am— 12am Wednesday, November 9 8am—5 m *Vote Center hours are subject to change based on the operational needs presented by the election turnout. Permitter shall provide County staff with the means necessary to access the Property no later than Thursday,October 27,2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. 2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1,above. To that end,the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. if parking passes are necessary for County staff parking,the passes shall be provided no later than Friday,October 14, 2022. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. DL:21377 MAGNOLIA ST,HUNTING,rON BEACH Page 2 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein, per Clause 2 (AREA AND USE)above,and excluding normal wear and tear. Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service and any other costs not provided for in this section if approved in writing and noted in section 4 below. An estimated cost breakdown of fees shall be included in Attachment 2. 4. AUTHORIZATION FOR USE, OF PROPERTY. Parties acknowledge and agree that the use of this property is provided pursuant to Elections Code section 12283. 4.1. PERMIT FEE: If applicable, County agrees to pay Permitter in arrears a one-time payment in an amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead describing the service rendered and the permit fee amount. Invoice and support documentation are to be sent to: ROV Attn: Accounts Payable PO Box 11298 Santa Ana, CA 92711 Said Permit Fee shall be submitted to N/A. 5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs,expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page 3 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY PERMITTER County of Orange CITY OF HUNTINGTON BEACH Registrar of Voters 2000 Main St Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@ocvote.gov --Signatures Follow— DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page J of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters IN WITNESS WHEREOF,the Parties have.executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel CITY F H TIN ON EACH Orange County, California ram- By B �r Name Al Ze a eputy Title City Manager Date: Li Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By (� Bob Poke, Registrar of Voters Per Resolution No. 20-091 and Minute Order dated July 14, 2020 D �3d 1 z2 Date: APPROVED AS TO FORM BY. -- ,,-7-MitHAEL-e.7GffES, CITY ATTORNEY CM OF HUNTINGTON BEACH DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page 5 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4) six-foot tables and six (6) chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items from Property(Voting Room referenced in Section 1), except for the provided tables and chairs, if applicable. Said room shall be free and clear by Set Up Day. 3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714)954-1901. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page 6 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters FEESCHEDULE Attachment 2 DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page 7 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters Edison Community Center ' Drive-Thru Drop Off �p Voters going into the Vote Center and voters using the drive-thru drop off option will both enter off Magnolia. Voters who would like to vote in person will park in the lot to the left. Voters dropping off ballots will continue to the right and exit off Stilwell Dr. Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement: u ,r 1 t IV o o • C LEE, .y Vote Center o a O ". 7 Esparza, Patty From: Martinez, Kristin Sent: Monday, August 15, 2022 1:46 PM To: Esparza, Patty Cc: Wysocki, Ashley;Valinsky, John Subject: FW: Drive-Thru Drop-Off Location - Edison Community Center Attachments: Huntington Beach-Edison Community Center-Drive Thru.pdf Hi Patty, The attached will work for voter drop off. Thank you! Kristin Martinez Community Services Manager, Programs and Services Community& Library Services City of Huntington Beach kmartinez@surfcity-hb.org 714-536-5277 From: Esparza, Patty<PEsparza@surfcity-hb.org> Sent: Monday,August 15, 2022 12:08 PM To: Framson,Jessica <Jessica.Fram son @surfcity-hb.org>; Slama, Chris<CSlama@surfcity-hb.org>;Wysocki,Ashley <ashley.wysocki@surfcity-hb.org> Subject: FW: Drive-Thru Drop-Off Location- Edison Community Center Please review to ensure the attached is satisfactory for the drive-thru ballot drop-off location. Please let me know by Friday of any concerns or changes. If none, let me know and I will initial and return to the county. Thanks, Patty Esparza, CAW Assistant City Clerk City of Huntington Beach (714) 536-5260 From: Fallon, Leah<Leah.Fallon@ocyote.goy> Sent: Friday,August 12, 2022 4:19 PM To: Esparza, Patty<PEsparza@surfcity-hb.org>; Valinsky,John<JValinskv@surfcity-hb.org> Cc:Castro, Roxana<Roxana.Castro@ocvote.gov>; Carrillo, Imelda <Imelda.Carrillo@ocvote.gov>;Tagaloa,Adele <Adele.Tagaloa@ocvote.gov>; Larraga,J <J.Larraga@ocvote.gov>;Tran,Thu Mai<ThuMai.Tran@ocvote.gov> Subject: Drive-Thru Drop-Off Location - Edison Community Center 1 Good afternoon, Thank you for approving use of the Edison Community Center as a Vote Center. Your location has once again been chosen to serve as a Drive-Thru Drop-Off location, as noted in the Vote Center agreement. As a reminder, the drive-thru drop-off is designed to take up as little space in your parking lot as possible. It consists of a 10'x10' canopy, a folding table, 2 chairs, 8 cones, and a black ballot container bag staffed by 2 ROV employees. It takes up approximately 2 parking spaces. Attached you will find a map for the placement of the Drive-Thru Ballot Drop Off with a recommended location in your parking lot. Please review and return the initialed document to our office by Friday, August 19. If there are any concerns with the placement of the drive-thru, please let us know where a better placement within your parking lot would be. Thank you for your prompt attention to this matter. We appreciate your partnership and continued support. Best regards, Leah Fallon (She/Her) I Community Program Specialist Orange County Registrar of Voters 1300 S. Grand Avenue, Bldg C I Santa Ana, CA 92705 (714) 567-7572 Leah.Fallon(a)-ocvote.gov ORANGE COUNTY IV REGISTRAR OF RS 2 Registrar of Voters 1300 S Grand Ave,Building C Santa Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER ("Permit') executed August 1, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as"Party"or jointly as "Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the HUNTINGTON BEACH CENTRAL LIBRARY, C/D ROOM property located at 7111 TALBERT AVE,HUNTINGTON BEACH, CA ("Property")on October 24,2022, and terminating on November 15,2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose,nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Monday, October 24,2022 through Wednesday, October 26, 2022 Pick-up Date Period: Thursday,November 10, 2022 through Tuesday, November 15, 2022 *Specific dates to be provided no later than October 14, 2022. Vote Center Dates Hours of Use* Thursday, October 27 8am—5 m Friday, October 28 8am—5 m Saturday, October 29 7:30am - 6 m Sunday, October 30 7:30am - 6 m Monday, October 31 7:30am- 6 m Tuesday,November 1 7:30am - 6 m DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 1 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters Wednesday, November 2 7:30am - 6 m Thursday,November 3 7:30am- 6 m Friday,November 4 7:30am - 6 m Saturday, November 5 7:30am- 9 m Sunday,November 6 7:30am- 9 m Monday, November 7 7:30am - 9 m Tuesday,November 8 6:30am— 12am Wednesday, November 9----r 8am—5 m *Vote Center hours are subject to change based on the operational needs presented by the election turnout. Permitter shall provide County staff with the means necessary to access the Property no later than Thursday,October 27,2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. 2.2. PROPERTY EQUIPMENT AND SUPPLIES. The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1,above. To that end,the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. If parking passes are necessary for County staff parking,the passes shall be provided no later than Friday,October 14, 2022. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 2 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE)above, and excluding normal wear and tear. Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service and any other costs not provided for in this section if approved in writing and noted in section 4 below. An estimated cost breakdown of fees shall be included in Attachment 2. 4. AUTHORIZATION FOR USE OF PROPERTY. Parties acknowledge and agree that the use of this property is provided pursuant to Elections Code section 12283. 4.1. PERMIT FEE: If applicable,County agrees to pay Permitter in arrears a one-time payment in an amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead describing the service rendered and the permit fee amount. Invoice and support documentation are to be sent to: ROV Attn: Accounts Payable PO Box 11298 Santa Ana, CA 92711 Said Permit Fee shall be submitted to N/A. 5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 3 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY PERMITTER County of Orange CITY OF HUNTINGTON BEACH Registrar of Voters 2000 Main St Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@ocvote.gov --Signatures Follow— DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 4 of Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel CITY OF H TINGTO EACH Orange County, California By B Name Al Zelinka eputy Title City Manager Date: Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By Bob ge, Regis rar of Voters Per Resolution No. 20-091 and Minute Order dated July 14, 2020 Date: APPROVED AS TO FOIRM By:. _.. MICHAEL K.GAPES WY AfT0049Y DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 5 of 7 Vote Center Entry Pennit(Government Facility)v7.2822 Registrar of Voters ENTRY PERMIT(LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit, Permitter shall 1. Provide four(4) six-foot tables and six(6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items from Property(Voting Room referenced in Section 1), except for the provided tables and chairs, if applicable. Said room shall be free and clear by Set Up Day. 3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene. Provide stock supplies available over the weekend. 4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714) 954-1901. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 6 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters FEE SCHEDULE Attachment 2 DL:71 If TALBERT AVE,HUNTINGTON BEACH Page 7 of 7 Vote Center Entry Permit(Government facility)v7.28.22 Registrar of Voters Huntington Beach Central Library ' Drive-Thru Drop Off Voters going into the Vote Center and voters using the drive-thru drop off option will both enter off Talbert Ave either via Gothard or Goldenwest. All voters will use the parking area across from the Library Theater Meeting Rooms. Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement: .d: Vote Center 1F y IL • ' q .a.: +•�,=c, Voter Parking rt �� a � jjo dojo a :r Esparza, Patty From: Framson, Jessica Sent: Tuesday, August 16, 2022 9:20 AM To: Fallon, Leah; Esparza, Patty Cc: Castro, Roxana; Carrillo, Imelda; Tagaloa, Adele; Larraga, J; Tran, Thu Mai Subject: RE: Drive-Thru Drop-Off Location - Huntington Beach Central Library Attachments: vote drive-thru.pdf Hello, Attached is our initialed approval for the drive-thru location. Thank you, Jessica Framson Library and Cultural Services Manager Huntington Beach Public Library 714-374-5333 From: Fallon, Leah<Leah.Fallon@ocvote.gov> Sent: Friday, August 12, 2022 4:19 PM To: Framson,Jessica <Jessica.Framson@surfcity-hb.org>; Park, Steven <Steven.Park@surfcity-hb.org>; Esparza, Patty <PEsparza@surfcity-hb.org> Cc: Castro, Roxana <Roxana.Castro@ocvote.gov>; Carrillo, Imelda <Imelda.Carrillo@ocvote.gov>; Tagaloa, Adele <Adele.Tagaloa@ocvote.gov>; Larraga,J <J.Larraga@ocvote.gov>;Tran, Thu Mai <ThuMai.Tran@ocvote.gov> Subject: Drive-Thru Drop-Off Location - Huntington Beach Central Library Good afternoon, Thank you for approving use of the Huntington Beach Central Library as a Vote Center. Your location has once again been chosen to serve as a Drive-Thru Drop-Off location, as noted in the Vote Center agreement. As a reminder, the drive-thru drop-off is designed to take up as little space in your parking lot as possible. It consists of a 10'x10' canopy, a folding table, 2 chairs, 8 cones, and a black ballot container bag staffed by 2 ROV employees. It takes up approximately 2 parking spaces. Attached you will find a map for the placement of the Drive-Thru Ballot Drop Off with a recommended location in your parking lot. Please review and return the initialed document to our office by Friday, August 19. If there are any concerns with the placement of the drive-thru, please let us know where a better placement within your parking lot would be. Thank you for your prompt attention to this matter. We appreciate your partnership and continued support. Best regards, i Leah Fallon (She/Her) I Community Program Specialist Orange County Registrar of Voters 1300 S. Grand Avenue, Bldg C I Santa Ana, CA 92705 (714) 567-7572 Leah.FallonCaD-ocvote.gov ORANGE COUNTY IV REGISTRAR OFf �. RS 2 Huntington Beach Central Libra � t ry Drive-Thru Drop Off Voters going into the Vote Center and voters using the drive-thru drop off option will both enter off Talbert Ave either via Gothard or Goldenwest. All voters will use the parking area across from the Library Theater Meeting Rooms. Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement: 41 Vote Center TMIr - rt►ttzttt.triltrl/llilq/tit �i'r � � • ft'M11ill�rtt 1l,�� •IruwAittl/►ii1 ,j�11ri«, Titr.t Voter Parking t. „ !►t;a �rtM Njlrl/tti.l iti r --- it .� =t irk6ttlaet 11kk1Ut.1r1� {A l Itlt 1 Iti Pt t t•Hhtt=t ".,. lee*0{. ri�frlttt»flr+ulttrir*iir►setue y ,` �' tt//llliii \ �10 0 1t k plWrrbWrii►1Nytlttlr►etiitN i ° � Iptailttl � \ Y { w \ Registrar of Voters 1300 S Grand Ave,Building C Santa Ana VOTE CENTER ENTRY PERMIT (LICENSE) THIS IS A LICENSE TO ENTER ("Permit") executed August 1, 2022 ("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California (hereinafter referred to as "County" or "Permittee") without regard to number or gender. Permitter and County may sometimes hereinafter be individually referred to as "Party" or jointly as "Parties." 1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election Official to request the use of a public building to be used as a polling place or voting center as needed, and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use of the MURDY COMMUNITY CENTER, STUDIO property located at 7000 NORMA DR, HUNTINGTON BEACH , CA("Property")on October 24,2022,and terminating on November 15, 2022 ("Term"). 2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use the Property described above for the purpose of providing a vote center for voters. County agrees not to use the Property for any other purpose,nor to engage in or permit any other activity within or from the Property. County further agrees not to conduct or permit to be conducted any public or private nuisance in, on, or from the Property and to comply with all governmental laws and regulations in connection with its use of the Property. 2.1. DATES AND HOURS OF USE AND ACCESS: Permitter specifically grants County and its invitees and licensees permission to enter and use the Property for the purpose of providing an early voting location as follows: Vote Center Equipment Delivery and Pick-Up Delivery Date Period: Monday, October 24,2022 through Wednesday, October 26, 2022 Pick-up Date Period: Thursday, November 10, 2022 through Tuesday, November 15, 2022 *Specific dates to be provided no later than October 14, 2022. Vote Center Dates Hours of Use* Thursday, October 27 8am—5pm Friday, October 28 8am—5 m Saturday, October 29 7:30am - 6 m Sunday, October 30 7:30am - 6 m Monday, October 31 7:30am - 6 m Tuesday,November 1 7:30am- 6 m DL:7000 NORMA DR.HUNTINGTON BEACH Page I of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters Wednesday, November 2 7:30am -6 m Thursday,November 3 7:30am - 6 m Friday, November 4 7:30am - 6 m Saturday,November 5 7:30am - 9 m Sunday, November 6 7:30am-9 m Monday, November 7 7:30am- 9 m Tuesday,November 8 6:30am— 12am Wednesday, November 9 8am—5 m *Vote Center hours are subject to change based on the operational needs presented by the election turnout. Permitter shall provide County staff with the means necessary to access the Property no later than Thursday,October 27,2022. If Permitter is unable or unwilling to provide County staff with the means necessary to access the Property, Permitter shall provide staff to open and close the Property during the hours stated in the table above. 2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will supply the County with the equipment and supplies listed in Attachment 1. 2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive access to the Property during the dates and hours described in Section 2.1,above. To that end,the Permitter agrees to the following: 2.3.1. The Permitter shall secure the Property. 2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections operations. 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for placement of a temporary portable storage container for equipment and supplies. 2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the Property. 2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the Property. 2.3.6. The Permitter shall provide restroom access for County staff. 2.3.7. The Permitter shall provide free parking for voters and County staff. If parking passes are necessary for County staff parking,the passes shall be provided no later than Friday,October 14, 2022. 2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical outlets on the Property. DL:7000 NORMA DR,HUNTINGTON BEACH Page 2 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters 2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside the Property and outside the Property. 2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would allow the voter's to drop-off their ballot without exiting their vehicles. Logistics and set up will be responsibility of County staff. 3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above. Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County's negligence or intentional acts not in accordance with the uses permitted herein,per Clause 2 (AREA AND USE)above,and excluding normal wear and tear. Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment of any janitorial service, telephone service, cable service, internet service and any other costs not provided for in this section if approved in writing and noted in section 4 below. An estimated cost breakdown of fees shall be included in Attachment 2. 4. AUTHORIZATION FOR USE OF PROPERTY. Parties acknowledge and agree that the use of this property is provided pursuant to Elections Code section 12283. 4.1. PERMIT FEE: If applicable, County agrees to pay Permitter in arrears a one-time payment in an amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead describing the service rendered and the permit fee amount. Invoice and support documentation are to be sent to: ROV Attn: Accounts Payable PO Box 11298 Santa Ana, CA 92711 Said Permit Fee shall be submitted to N/A. 5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co- defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment is entered against County and Permitter because of the concurrent active negligence of County and Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall DL:7000 NORMA DR,HUNTINGTON BEACH Page 3 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar 0 f Voters be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment. 6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit, or where any provision hereof is validly asserted as a defense, the Parties shall bear their own attorneys' fees, costs and expenses. 7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. 8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail. Any written correspondence between the Parties shall be addressed as follows: COUNTY PERMITTER County of Orange CITY OF HUNTINGTON BEACH Registrar of Voters 2000 Main St Facilities Services Huntington Beach, CA 92648 1300 South Grand Avenue Attention: Robin Estanislau Building C Robin.Estanislau@surfcity-hb.org Santa Ana, CA 92705 Attention: Administrative Manager Email: Kimberly.Hostler@ocvote.gov --Signatures Follow— DL:7000 NORMA DR,HUNTINGTON BEACH Page 4 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written. APPROVED AS TO FORM: PERMITTER Office of County Counsel CIT OF HUNTINGT BEACH Orange County, California By B Name Al e inka eputy Title City Manager Date: O —6 - 2Z Date: TEMPLATE APPROVED 07212020 COUNTY COUNTY OF ORANGE By q1k G n'--- Bob Ige, Regiar of Voters Per Resolution No. 20-091 and Minute Order dated July 14, 2020 Date: 0 15-0'2� APPROVED AS TO FokM By: MICHAEL E.GATEB� CITY ATTORNEY CITY OF HUNTINGTON 8FACS DL:7000 NORMA DR,HUNTINGTON BEACH Page S of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters ENTRY PERMIT (LICENSE) Attachment 1 Pursuant to Section 2.2 of this Permit,Permitter shall 1. Provide four(4) six-foot tables and six(6)chairs. If Permitter is unable to provide this equipment, it shall notify the County within 20 days before the event if the facility cannot provide tables and chairs. 2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided tables and chairs, if applicable. Said room shall be free and clear by Set Up Day. 3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies available over the weekend. 4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at (714) 954-1901. 5. Permitter shall provide to County facility primary contact and emergency contact information. 6. The designated area for POD placement will be in close proximity to the building and be finalized 20 days before Election period begins. DL:7000 NORMA DR,HUNTINGTON BEACH Page 6 of 7 Vote Center Entry Pennit(Government Facility)v7.28.22 Registrar of Voters FEESCHEDULE Attachment 2 DL:7000 NORMA DR,HUNTINGTON BEACH Page 7 of 7 Vote Center Entry Permit(Government Facility)v7.28.22 Registrar of Voters Murdy Community Center Drive-Thru Drop Off Voters going into the Vote Center and voters using the drive-thru drop off option will both off Norma Dr. Voters who would like to vote in person will park by the main entrance. Voters dropping off ballots will the lot near the baseball fields. Additional directional signage will be placed on the corner of Norma and Goldenwest. Green arrow: Drop off entrance Red arrow: Where car interacts with ROV Staff Orange arrow: Drop off exit Blue arrow: Where voters enter/exit vote center Confirm Placement: a � _ ILI- y moo. j a Vote Center +wr � will, i .ne p *t Y C -10 AMC MMLA v ♦ Esparza, Patty From: Wysocki, Ashley Sent: Wednesday, August 24, 2022 10:45 AM To: Esparza, Patty; Framson, Jessica; Slama, Chris Subject: RE: RESPONSE DUE TODAY! Drive-Thru Drop-Off Location - Murdy Community Center Confirmed for this! Sorry for the delay. Make today your masterpiece! Asklee wrJ,soc%i Deputy Director Community& Library Services City of Huntington Beach Registration: HBSands.org Website: HuntingtonBeachCA.Rov P: (714) 374-5302 E: Ashley.Wysocki@SurfCity-HB.org Parks Make Life Better! Participate in our Parks & Recreation Master Plan Update:http://bit.ly/HBParksMasterPlan2021 From: Esparza, Patty<PEsparza@surfcity-hb.org> Sent:Tuesday,August 23, 2022 1:47 PM To: Framson,Jessica <Jessica.Fra mson@surfcity-hb.org>; Slama, Chris<CSlama@surfcity-hb.org>; Wysocki,Ashley <ashley.wysocki@surfcity-hb.org> Subject: RESPONSE DUE TODAY! Drive-Thru Drop-Off Location - Murdy Community Center Please see below — let me know if everything is agreeable for the recommended location of the Ballot Drop Off at Murdy CC. - the county needs their response by today. I will sign off as soon as I get confirmation. Patty Esparza, C MC Assistant City Clerk City of Huntington Beach (714) 536-5260 From: Esparza, Patty Sent:Thursday,August 18, 2022 2:43 PM To: Framson,Jessica <Jessica.Fra mson @su rfcity-hb.org>; Slama, Chris<CSlama@surfcity-hb.org>; Wysocki,Ashley <ashley.wvsocki@surfcity-hb.org> Subject: FW: Drive-Thru Drop-Off Location- Murdy Community Center See below email re: Murdy Community Center Vote Center. Please let me know if it is good to sign off on. i Thanks! Patty Esparza, CAI C Assistant City Clerk City of Huntington Beach (714) 536-5260 From: Fallon, Leah<Leah.Fa lion @ocvote.gov> Sent:Thursday, August 18, 2022 12:48 PM To: Esparza, Patty<PEsparza@surfcity-hb.org> Cc:Tagaloa,Adele<Adele.Tagaloa@ocvote.gov>; Carrillo, Imelda <Imelda.Carrillo@ocvote.gov>; Larraga,J <J.Larraga@ocvote.gov>; Castro, Roxana <Roxana.Castro@ocvote.gov>;Tran,Thu Mai<ThuMai.Tran@ocvote.gov>; Charobee, David <David.Charobee@ocvote.gov> Subject: Drive-Thru Drop-Off Location - Murdy Community Center Hi, Patty. When I sent out the drive-thru maps last week, I forgot to include Murdy Community Center. Attached please find the map for the placement of the Drive-Thru Ballot Drop Off with a recommended location in your parking lot. As a reminder, the drive-thru drop-off is designed to take up as little space in your parking lot as possible. It consists of a 10'x10' canopy, a folding table, 2 chairs, 8 cones, and a black ballot container bag staffed by 2 ROV employees. It takes up approximately 2 parking spaces. Please review and return the initialed document to our office by Tuesday, August 23. If there are any concerns with the placement of the drive-thru, please let us know where a better placement within your parking lot would be. Thank you for your prompt attention to this matter. We appreciate your partnership and continued support. Best regards, Leah Fallon (She/Her) I Community Program Specialist Orange County Registrar of Voters 1300 S. Grand Avenue, Bldg C ! Santa Ana, CA 92705 (714) 567-7572 Leah.Fallon(o-)-ocvote.gov ORANGE COUNTY qu REGISTRAR OF RS 2