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Home My WebLink AboutParkwood Landscape Maintenance, Inc. - 2022-09-01 SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PARKWOOD LANDSCAPE MAINTENANCE, INC. FOR FACILITIES LANDSCAPE AND MAINTENANCE THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter called"City," and Parkwood Landscape Maintenance, Inc. a California Corporation, hereinafter referred to as "Contractor." Recitals A. The City desires to retain a Contractor having special skill and knowledge in the field of landscape and maintenance services. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or firm in the field. Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3.02. NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "Project." Contractor hereby designates George Albanez, who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement. 22-11688/289643 1 3. Compensation a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit "B." The total sum to be expended under this Agreement, shall not exceed Three Hundred Twenty Thousand Dollars ($320,000) per year for any one year during the term of this Agreement b. If other departments/divisions utilize this agreement, their requested services will not count towards the annual not to exceed and irrigation failures/repairs will not count towards the annual not to exceed of this specific scope of work/services. C. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. d. Contractor shall be paid pursuant to the terms of Exhibit"B." 4. Term Time is of the essence of this Agreement. The services of Contractor are to commence September 1, 2022, or as soon as practicable after the execution of this Agreement by City (the "Commencement Date") and terminate August 31, 2025, unless terminated earlier in accordance with the provisions of this Agreement. Contract may be extended for 2 additional two-year periods if mutually agreed to in writing by both parties. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit"A" or changes in the scope of services described in Exhibit"A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained. 6. Disposition of Plans, Estimates and Other Documents Contractor agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, date or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall turn these materials over to 22-11688/289643 2 City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees fit. 7. Hold Harmless Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. General Liability Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out of or in connection with the Project/Service, and shall 22-11688/289643 3 provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Service. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self- insured retention, or a"deductible" or any other similar form of limitation on the required coverage. 10. Automobile Liability Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and a separate "Additional Insured Endorsement" page listing both the policy number and naming the "City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder, Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: a. provide the name and policy number of each carrier and policy; b. state that the policy is currently in force; and C. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. 22-11688/289643 4 This requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold harmless and indemnification obligations as set forth in this Agreement. City or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 12. Independent Contractor Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 14. Termination This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivity and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms 22-11688/289643 5 and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. Assignment Inasmuch as to this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. City Employees and Officials Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. Notices Any notices, certificates, or other communications hereunder shall be given either by personal delivery to Contractor's agent (as designated in Section 1 hereinabove) or to City as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses below. City and Contractor may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail-return receipt requested: To City: Contractor: City of Huntington Beach Parkwood Landscape Maintenance, Inc. Attn: Denny Bacon Attn: George Albanez 2000 Main Street 16443 Hart Street Huntington Beach, CA 92648 Van Nuys, CA 91406 19. Consent When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 22-11688/289643 6 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 21. Section Headings The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 22. Interpretation of this Agreement The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. Duplicate Original The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 24. Immigration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 22-11688/289643 7 25. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. Contractor understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City; and City shall not be liable for payment of any legal services expenses incurred by Contractor. 26. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sensitive nature from improper use or disclosure. Contractor warrants that it will use reasonable efforts consistent with practices customary in the facilities management industry in recruiting, training and supervising employees and in otherwise performing its duties hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply with the foregoing confidentiality provision. 27. Discrimination Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 28. Jurisdiction—Venue This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 29. Professional Licenses Contractor shall, through the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Huntington Beach and all other governmental agencies. 22-11688/289643 8 Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 30. Attorney's Fees In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 31. Survival Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 32. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of California. 33. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 34. Entirety (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. (b) All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 22-11688/289643 9 35. Effective Date IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the Mayor. This Agreement shall expire when terminated as provided herein. CONTRACTOR CITY OF HUNTINGTON BEACH, a PARKWOOD LANDSCAPE municipal corporation of the State of MAINTENANCE, INC. California a California Corporation 1* WW By: Mayor Print name ITS: (circle one) Chairma resident/ Vice President City Clerk By: {�,ay.c,�p >�i1 Lc �p 1NITIAT-D AND APPR D: Print name ITS: (circle or1e Chief Financial Officer/As . Secretary-Treasurer Director of P is Wo s APPROVED ORM: City A r RE IEWE AND AP D: it anager 22-11688/289643 10 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) SEE ATTACHED EXHIBIT A B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: 1. 2. D. WORK PROGRAM/PROJECT SCHEDULE: Surfnet Exhibit A i REQUEST FOR QUOTE FOR FACILITIES LANDSCAPE MAINTENANCE Public Works Department CITY OF HUNTINGTON BEACH Released on June 21, 2022 FACILITIES LANDSCAPE MAINTENANCE REQUEST FOR QUOTE (RFQ) 1. BACKGROUND The City of Huntington Beach(City) is soliciting a Request for Quote from qualified firms/ contractors to provide landscape maintenance at City facilities (see Exhibit A). The City desires quotes/bids from qualified contractors with experience and qualifications in facility landscape maintenance. The project consists of specified landscape maintenance tasks at twenty-seven(27) facilities. Such tasks include but are not limited to weekly grounds maintenance (mowing, edging,trimming, clean-up, weed removal,etc.), irrigation systems maintenance, trash removal, and chemical application to be performed on a pre-determined schedule at regular intervals. 2. SCHEDULE OF EVENTS This RFQ will be governed by the following schedule: Release of RFQ June 21, 2022 Mandatory Pre Quote Conference June 29, 2022 @ 10:00 a.m. Location: City of Huntington Beach, Corporate Yard, Administrative Building Training Room 17371 Gothard Street,Huntington Beach, CA 92647 Deadline for Written Questions July 1,2022 Responses to Questions Posted on Web July 6,2022 RFQ Due July 12, 2022 Tentative Award July 15 - 20,2022 3. LIST OF EXHIBITS AND ATTACHMENTS Exhibit A— Facility Maps and Locations Exhibit B— Scope of Work/Services, General Specifications Exhibit C— Performance Deficiency Notice Program Exhibit D— Quote/Bid Sheets Exhibit E - IPM/Integrated Pest Management Program Appendix A— Vendor Form Appendix B— Sample Service Agreement Appendix C— Prevailing Wage Form Appendix D— Insurance Requirements 2 4. SCOPE OF WORK/SERVICES A. See Exhibit B, General Specifications. B. Deficiency Deduction Notice - Failure to comply with any of the specifications in this RFQ will result in a Deficiency Deduction(see Exhibit B and Exhibit C). 5. QUOTE FORMAT GUIDELINES Interested contractors are to provide the City of Huntington Beach with a thorough quote for the Scope of Work/Services(see Exhibit B,General Secifications).Please clearly prepare your firms quote using the following guidelines: A. Vendor Application Form and Cover Letter Complete Appendix A, "Request for Quote-Vendor Application Form" and attach this form to the cover letter. A cover letter,not to exceed two pages in length,should summarize key elements of the quote. An individual authorized to bind the firm must sign the letter. The letter must stipulate that the quote fees /price will be valid for a period of at least 90 days. Indicate the address and telephone number of the firms office located nearest to Huntington Beach,California and the office from which the project will be managed. B. Backiround and Project Summary The Background and Project Summary should describe your understanding of the City,the work to be done, and the objectives to be accomplished(refer to Exhibit B, General Specifications in this RFQ). C. Prevailing Wage This contract requires the payment of prevailing wages. This contract is subject to compliance monitoring and enforcement by the Department of Industrial Relations(DIR)as described in Labor Code Section 1771.4. All Bidders must be registered with the DIR per the provisions of Labor Code Section 1771.1(a). (complete Form,Appendix C) D. Oualifications The information requested in this section should describe the qualifications of the firm,key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include: 1) For the Scope of Work/Services decribed in#3 and Exhibit B,General Specifications, provide at least three local references that received similar services from your firm. The City of Huntington Beach reserves the right to contact any of the organizations or individuals listed. Information provided shall include: ♦ Client Name ♦ Project Description and annual project cost ♦ Project start and end dates ♦ Client project manager name,telephone number, and e-mail address E. Price/Quotes/Bids Contractors quote shall include all services(vehicles,materials, labor,equipment, supplies, etc.) for the Scope of Work / Services described in #3 and Exhibit B, General Specifications. 3 Contractor must clearly complete the Quote / Bid sheets for each specified facility location, including the Summary Quotation Bid Sheet as directed and include in their submittal (see Exhibit D,Bid Sheets). .6. PROCESS FOR SUBMITTING QUOTES All quotes must be submitted in PDF file format. A. Preparation of Quote Each quote shall be prepared simply and economically,avoiding the use of elaborate promotional material beyond those sufficient to provide a complete,accurate and reliable presentation. B. Number of Quotes Submit one (1) PDF file format copy of your quote in sufficient detail to allow for thorough evaluation and comparative analysis. C. Submission of Quotes Complete written quotes must be submitted electronically in PDF file format via the Planetbids.com website no later than 4.00 p.m. (P.S.T) on July 12, 2022. Quotes will not be accepted after this deadline. Faxed or e-mailed quotes will not be accepted D. Inquiries Inquiries/Questions regarding this RFQ must be directed to Q&A Labe via Planetbids no later then July 1, 2022 by 4:00 p.m.for response. From the date that this RFQ is issued until firm is selected and the selection is announced, firms are not allowed to communicate for any reason with any City employee other than the contracting officer listed above regarding this RFQ,except during the pre-quote/job-walk conference. Refer to the Schedule of Events of this RFQ or the City webpage to determine if a pre-quote/job-walk conference has been scheduled. The City reserves the right to reject any quote for violation of this provision. No questions other than written will be accepted, and no response other than written will be binding upon the City. E. Conditions for Quote Acceptance Quotes / bids shall be submitted using the Bid sheets / forms provided by the City in this RFQ (see Exhibit D). All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City may reject any proposal not meeting these requirements. This RFQ does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all quotes received as a result of this RFQ, to negotiate with any or several qualified sources, or to cancel this RFQ in part or in its entirety. All quotes will become the property of the City of Huntington Beach. If any proprietary information is contained in the quote, it should be clearly identified. 7. EVALUATION CRITERIA The City's evaluation and selection process is based upon Qualifications Based Selection (QBS) for professional services. The City of Huntington Beach may use some or all of the following criteria in its evaluation and comparison of quotes submitted and select one or more firms. The criteria listed are not 4 necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance: • Compliance with RFQ requirements and submittal of ALL forms. • Understanding of the project and Scope of Work/ Services,Exhibit B, General Specifications • Recent experience in conducting similar scope, complexity, and magnitude for other public agencies • Educational background, work experience, and directly related firm/contractor experiences • Fee/Price Quote • References The City may also contact and evaluate the bidder's and subcontractor's references; contact any bidder to clarify any response; contact any current users of a bidder's services; solicit information from any available source concerning any aspect of a quote; and seek and review any other information deemed pertinent to the evaluation process. After written quotes have been reviewed, discussions with prospective contractors may or may not be required. If scheduled,the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the quote. The individual from your firm that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. An electronic Notification of Intent to Award may be sent to the selected contractor. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully,the City may negotiate a contract with the next highest scoring firm or withdraw the RFQ. 8. STANDARD TERMS AND CONDITIONS A. Amendments The City reserves the right to amend this RFQ prior to the quote due date. All amendments and additional information will be posted to the Huntington Beach Procurement Registry, Iuntington Beach- Official City Web Site- Business- Bids& RFQ's;bidders should check this web page daily for new information. B. Cost for Preparing Quote The cost for developing the quote is the sole responsibility of the bidder. All quotes submitted become the property of the City. C. Contract Discussions Prior to award, the apparent successful firm may be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized and all exceptions resolved within one (1) week from notification. If no resolution is reached, the quote may be rejected and discussions will be initiated with the second highest scoring firm (see Appendix B-sample City agreement). D. Contract Term 5 It is the intent of the City to solicit RFQ's and award a up to five(5) year,plus two (2) optional two (2)year extensions contract to the selected contractor. The City reserves the right to further negotiate the terms and conditions of the contract. The City reserves the right to reject any quote for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on needs.The City has the right to terminate the contract with a 30-day notice for any reason. E. Confidentiality Requirements The staff members assigned to this project may be required to sign a non-disclosure statement. Quotes are subject to the Freedom of Information Act. The City cannot protect proprietary data submitted in quotes. F. Travel Time The City will not reimburse for travel time. G. Financial Information The City is concerned about bidders' financial capability to perform,therefore,may ask you to provide sufficient data to allow for an evaluation of your firm's financial capabilities. H. Insurance Requirements City Resolution 2008-63 requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful bidders must furnish the City with the Certificates of Insurance proving coverage as specified in Appendix D. Failure to furnish the required certificates within the time allowed will result in forfeiture of the Quote Security. Please carefully review the City Is Sample Agreement and City Insurance Requirements before responding to the Requestfor Quote enclosed herein. The insurance requirements have been mandated by City Council and can be modified only if extraordinary circumstances exist. Your response to the Requestfor Quote must indicate if you are unwilling or unable to execute the agreement as drafted as well as providing the insurance requirements. The City will consider this in determining responsiveness to the Requestfor Quote. 6 EXHIBIT A EXHIBIT A LANDSCAPE MAINTENANCE FACILITIES MAINTENANCE SERVICES LOCATION MAPS LOCATION RD# PAGE# Beach Operations Yard 474 1 Bolsa Chica Pump Station 197 2 Central Library 281 3 City Gym And Pool 441 4 Civic Center 431 5 Don Kiser Corporation Yard 271 6 Downtown Commercial District 451 7 Edwards Fire Station #6 318 8 1 St. At Atlanta Ave. Parking Lot 451 9 1 St. At Walnut Ave. Parking Lot 461 10 Flounder Flood Control Pump Station 426 11 Malibu Flood Control Pump Station 485 12 Marilyn Flood Control Pump Station 169 13 Meredith Flood Control Pump Station 447 14 Newland House And Barn 433 15 Park,Tree and Landscape Yard 281 16 Peck Reservoir 127 17 Scenario Flood Control Pump Station 155 18 Senior Central In Central Park 199 19 Shields Flood Control Pump Station 168 20 Utilities Yard (Water Operations) 422 21 Warner Fire Station/Parking Lot 173 22 Well Site#1—Capetown Ln. 138 23 Well Site#3a—Oak Ln. 272 24 Well Site#5—Warner Ave. 264 26 Well Site#9—Warner Ave. 264 26 Additive Location -Ocean View Estates 291 27 Beach Operations Yard 8669 Edison Ave., RD #474 �T 4 I'Li- < \' IL r y on WIN L . e 4 FAC Landscape RFQ 2022 1 Bolsa Chica Flood Control Pump Station 18401 Springdale St., RD #197 Are � µ { r 'v { � r i 4 `Xi t �} Y� FAC Landscape RFQ 2022 2 LibraryCentral i ParkingLot) Talbert7111 / ' i ,i 4 } M1 rya � *• �� p' City Gym and Pool (Grounds & Parking Lot) 1600 Palm Ave., R D # 441 3: g } x s Y: s 1. r u FAC Landscape RFQ 2022 4 orktown Ave ---y:orktovtn Averi s .s oqto '{ z Y�rgr fyhq o {�r .a- 10 �t Y � 1 / J a r ' 11r i ) S� Park Si.... EL lip CJ y f fA• t � � �, TP' � Y.�y�I • 9 fa Utica-Ave ,. ,Utica Ave_ a € 144V _r - Don Kiser • • • • • 17371 Gothard St., ' D . { r . r v _ FAC Landscape RFQ 2022 6 , z l 0•' .f Edwards Fire Station #6 18591 Edwards St., RD #318 WINK,A , 4 off •its 1 ♦a '�j �< i ci;. g. 777, MOM r �A rr FAC Landscape RFQ 2022 8 df A } S4. 01�p ; to 40 X CJ � c 4t � 1 St. and Walnut Ave . Parking Lot 101 Walnut Ave., R D #461 01. e 3 �4 e FAC Landscape RFQ 2022 10 Flounder Flood Control Pump Station 9731 Flounder Dr., RD #426 m flR ��a i Y� 4 FAC Landscape RFQ 2022 11 Malibu Flood Control Pump Station 22001 Malibu Ln ., RD #485 IT s. e� d„ fie.. ¥ v FAC Landscape RFQ 2022 12 Marilyn Flood Control Pump Station 6746 Marilyn Dr., RD #169 x, i -a ti FAC Landscape RFQ 2022 13 Meredith Flood Control Pump Station 20192 Midland Ln, RD #447 a� r ff 5 �P FAC Landscape RFQ 2022 14 Newland House and Barn 19820 Beach Blvd ., FAC Landscape .ait p � rr r a. • 2022 Park, Tree, and Landscape Yard 17581 Gothard St., RD #281 4 g,c f <, I r R] y 1 i �rt FAC Landscape RFQ 2022 16 Peck Reservoir 14561 Springdale St., RD #127 FAC Landscape RFQ 2022 17 Scenario Flood Control Pump Station 4742 Scenario Dr., RD #155 s+ i i i I a FAC Landscape RFQ 2022 18 x s f a a g.. }kix.�. a� a �. ; SQ i=J u. CD CD LAlb s [f� o f. ,. =z pit F . I—A t.# a 10 I Sheilds Flood Control Pump Station 6252 Shields Dr., RD# 168 moon AOMIW am"* w A � t FAC Landscape RFQ 2022 20 • se -a;; / A � s 9 1' xa .. 40 ri • t c k 3 i ' Warner Fire Station/Parking Lot 3831 Warner Ave ., RD #173 r t �r t� 5 e � v. FAC Landscape RFQ 2022 22 Well Site #1 15041 Ca petown Ln ., RD #138 i ;c a J. FAC Landscape RFQ 2022 23 Well Site #3a 17032 Oak Ln ., RD #272 FAC Landscape RFQ 2022 24 Well Site ■ 8651Warner Ave ., , #264 • FAC ► ti- tt! ix Warner Ave i Landscape • • Well Site #9 8851 Warner Ave., RD #264 v � .4 FAC Landscape RFQ 2022 26 Additive i • Location 10 FAC a l # y u n, .p- ' • 2022 EXHIBIT B GENERAL SPECIFICATIONS FOR FACILITIES LANDSCAPE MAINTENANCE CITY OF HUNTINGTON BEACH 1. GENERAL REQUIREMENTS 1. Work Schedule a. The Contractor shall deliver to the City a complete facilities landscape maintenance weekly work schedule along with the size(number of staff) of work crew, assigned Crew Leader contact information, and equipment summary sheet, prior to start of the maintenance contract. b. The City retains the right to have certain work sites maintained on certain days. C. Contractor is expected to have the same maintenance work crew assigned to its work sites at all times on a continuous basis. d. Contractor at no time shall leave a work site to complete another site or project, without having completed the work.assignment for that day. e. All scheduled weekly/bi-weekly tasks must be completed in one service visit. 2. Emergency Services The Contractor shall provide the City with the names and telephone numbers of at least two (2)qualified persons who can be called by City representatives when emergency maintenance conditions occur during regular business hours when the Contractor's normal work force is not present. Such work will be performed and is considered part of contract. The City shall call for such assistance only in the event of a genuine and substantial emergency. The Contractor shall provide emergency call out personnel, which will respond to the work site within one hour of call from City. Emergency services and call outs are pant of this contract. Failure to respond to emergency call out resulting in the dispatch of city response personnel (or another vendor/contractor)will result in a$500.00 deficiency call out charge. 3. Working Time Limits All work specified shall be performed between the hours of 7:00 a.m. and 5:00 p.m., and between the days of Monday and Friday,or as directed by the Maintenance Operations Manager or designee. 4. Improvements The Contractor or third party may provide additional landscape improvements, including, but not limited to: hardscapes,turf, trees,plants,and irrigation systems, when requested 1 by the City. Such work shall be approved in advance by the Maintenance Operations Manager or designee. Such work shall be considered as extra work and billed separately. 5. Qualifications of Contractor In order to be eligible to enter into this contract with the City,the successful bidder shall: a. Have been engaged successfully in the maintenance of automated/computerized irrigation systems,trees, shrubs, ground cover,turf areas and pest management services for a period of at least three (3) years at the time of the awarding of this contract. b. Be recognized by the City as well qualified to perform facility park and landscape maintenance on the basis of experience, expertise, equipment and financial stability. C. Contractor must have worked for a Public Agency on at least three (3) current landscape contracts for landscape maintenance; one(1) of which must be of relatively similar size, level of service and cost as this specific work or greater than this project. d. The following must be supplied by contractor: i. Contractor must have a valid California C-27 license. ii. Contractor or contractor's employee must be a Certified Pest Control Operator and certified by the State of California and shall maintain the Certification during the term of this agreement. iii. Contractor must have on staff(or sub contracted) and maintain during the term of the contract, a State Certified Pest Control Advisor for written recommendations. iv. Contractor must have on staff and maintain during the term of this contract,an ISA Certified Arborist for written recommendations. V. Contractor must have telephone communications between office and field personnel and tablets at some later point during the contract. vi. Contractor must have 24-hour answering service. vii. Contractor must have sufficient vehicles and equipment to maintain contract and meet City inspection. No employee's personal vehicle shall be used to maintain City Contract. 2 iii. Employees must wear orange or similar fluorescent colored,high-contrast reflective shirts or vests for safety purposes, and uniforms identified with company name. ix. Contractor must obtain upon award and keep current a City Business License. X. Contractor must have vehicles marked with name and telephone number of Company. Vehicles must be in good repair and painted a uniform color. When on duty in City,vehicle must display a sign with the message "Under Contract to City of Huntington Beach." xi. Contractor must maintain insurance as required by City during term of contract. e. Contractor must provide the following organizational information: i. Organization Chart inclusive of executives and descending to on-site supervisor. ii. Brief description of company personnel and training procedures. iii. Contractor shall provide a contract representative that is dedicated full time and solely to this contract who can communicate effectively in written and oral English. iv. The Contractor shall provide a schedule of hourly rates for all job classifications to be used for determining additional/extra costs. 6. Public Safety Where public safety is affected,the Contractor shall make immediate equipment repairs or removals of landscape and irrigation material and shall report such repairs or removals within 24-hours.to the Maintenance Operations Manager or designee. 7. Loss a. City-owned property whether real or personal,which is damaged or destroyed through vandalism or fire or which disappears through an unknown source and is repaired or replaced by the contractor after prior approval by the Maintenance Operations Manager or designee shall be part of this contract. City will cover the cost of replacement materials(at cost,no mark-up) and contractor will provide installation at no additional charge/cost. 8. On-Site Storage 3 The storage of vehicles, trailers, tools,equipment or materials within the project area, public right-of-way or easements is prohibited. 9. Staff Uniforms,Equipment and Vehicles a. The Contractor shall require each of his employees to adhere to basic Public Works standards of working attire. This includes uniforms with company identifier,proper shoes and other gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall be worn at all times,buttoned and tucked in. b. Contractor shall display the firm's name on all vehicles used by the Contractor's employees to transport staff, supplies and equipment. The firm name shall be in letters large enough to be easily legible from a distance of one-hundred(100) feet. C. All contractor trucks and other vehicles shall be uniform in color scheme and paint. All vehicles and equipment shall be in good condition, repair and appearance. 10. Chemical Control a. Contractor shall comply with all rules and regulations of the California Department of Pesticide Regulation, the Department of Health, the Department of Industrial Relations and all other agencies, which govern the use of application of chemicals required in the performance of the work. Chemicals shall include but not be limited to: fertilizers, herbicides, insecticides, fungicides,rodenticides, germicides,nematocides, bactericides,inhibitors, fumigants, defoliants, desiccants, soil sterilants and repellents. b The Contractor shall provide complete and continuous control of all plant pests, diseases,and vertebrates. The contractor shall obtain any necessary permits to comply with City, County, State, and/or Federal regulations or laws prior to commencement of work. C. Contractor will assume responsibility and liability for the use of all chemical controls. Pests and diseases to include, but not limited to,all vertebrates,insects, aphids,mites, invertebrates,pathogens,and nematodes. Controls to include necessary use of integrated pest control systems involving the use of life history information and extensive monitoring. Control through prevention, cultural practices,pesticide applications,exclusion,natural enemies, biological control and host resistance. d. In case a Restricted Use Pesticide is recommended,the City must be in receipt of use permit issued only by the County of Orange Agricultural Commissioner to the Contractor. 4 11. Coordination Contractor shall coordinate work with the Maintenance Operations Manager or designee to prevent conflict with City programs and special events. The Maintenance Operations Manager or designee's office is located at 17371 Gothard Street,Huntington Beach. He may be reached by telephone at(714) 536-5480. 12. Water Conservation a. Contractor shall minimize the use of water during maintenance operations. Watering equipment shall be kept in good working order; water leaks shall be repaired promptly. b. Contractor shall comply with City of Huntington Beach Storm Water and Urban Runoff Management Municipal Code Chapter 14.25 and with City of Huntington Beach Water Efficient Landscape Municipal Code Chapter 14.52 at all times. 13. Sound Control Requirements a. Contractor shall comply with all County sound control and noise level rules, regulations and ordinances and with City of Huntington Beach Noise Control Municipal Code Chapter 8.40,which apply to any work performed pursuant to the Contract, and shall make every effort to control any undue noise resulting from operations. 14. Inclement Weather a. The prime factors in assigning work shall be the safety of the work force and damage to landscaping, in that order. b. During periods when inclement weather hinders normal operations,the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather. Failure to adjust the work force as needed may result in deduction of payments. The Contractor shall immediately notify the Maintenance Operations Manager or designee when the work force has been adjusted(reduced) or completely removed from the job site due to inclement weather or other reasons. C. During periods of inclement weather, Contractor shall be responsible for immediate removal of water from tot lot areas and nearby drains,removal of debris and silt from sports fields and perimeter area,keeping all drainage facilities clear and in operating condition including curbs, gutters and sidewalks. d. During periods of inclement weather and seasonal storms, Contractor's labor force and equipment may be reassigned to address citywide public safety hazards. Assignments may include, but are not limited to the following: clearing debris, 5 mud,silt and vegetation from public rights of way and clearing storm drains. There will be no extra work charges for these assignments during normal working hours. The Contractor will be compensated at contract unit prices when these assignments occur after normal working hours. e. Contractor shall not work or perform any operations during inclement weather that may destroy or damage ground cover, turf areas or vegetation. 15. Underground Excavations Contractor shall be responsible for locating all underground utility lines to insure the safety of his/her work crew and to protect in place existing utility equipment before commencing any excavation. Contractor shall contact the Maintenance Operations Manager or designee and Underground Service Alert(1/800-422-4133)48 hours before commending any excavation, to locate underground service lines. 16. Plans a. A set of digital irrigation plans for each site will be provided as part of the contract documents for the Contractor's general reference. The Contractor shall be responsible for verifying in the field, areas, quantities and facilities for accuracy. 17. Air Pollution a. Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes which apply to any work performed pursuant to the Contract and shall not discharge smoke, dust or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority. II. PERFORMANCE DEFICIENCIES 1. Inspection of Work,Performance Deficiency Notification and Charges a. The City and Contractor's representative shall make routine inspections of all sites included in the contract. The results of each inspection shall be recorded and retained for reference using a Weekly Inspection Sheet(see Exhibit Q. i. The Contractor will be provided copies of the Weekly Inspection Sheets; ii. When the Contractor has failed to correct deficiencies noted in the Weekly Inspection Sheet,the charges outlined in the Performance Deficiency Charges table (below)will apply. 6 b. The City and Contractor's representative agree to utilize a Performance Deficiency Notification(see Exhibit C)to denote deficiencies and subsequent resulting penalties. i. The Contractor shall be notified initially(verbally or by text) and provided written follow-up each time performance is unsatisfactory and corrective action is necessary. ii. After a Weekly Inspection Sheet(s) has been provided to Contractor, a Performance Deficiency Notification will be issued outlining the charges that apply(or time provided for corrective action if applicable per the Performance Deficiency Charges table below) 1. If the deficiency is not corrected within the time specified by the City, City or third party service providers will be called out to complete the work. Such work shall be done with an additional call out charge of$75.00 per hour for each call-out. Call-out of City forces during off-hours,resulting from improper programming of sprinkler controllers, will be charged to the Contractor at time and a half. It also should be noted that there is a minimum two-hour charge for labor on any call-out. These charges may be in addition to the penalties assessed on the Deficiency Notice. 2. The Contractor's representative shall contact the City on a regular basis for notification of special maintenance item(s)requiring correction. 3. The Contractor shall provide a Crewleader and maintenance crew at all sites weekly during normal working hours as determined by the City. 4. Failure to perform the following duties in one visit will result in an immediate deduction of$500 per task: mowing, edging, string trimming, and clean hardscaped areas of any debris caused from performing landscape maintenance. 5. Failure to protect Public Health and Safety (Risk Management) shall be corrected immediately upon notification from the City Representative ($500 per occurrence). 7 PERFORMANCE DEFICIENCY CHARGES Weekly Regular Tasks (to be performed in Performance Deficiency Deduction Charge one visit Mowing $500.00 per task* Edging $500.00 per task* String trimming $500.00 per task* Clean hardscape(blow pathways,walkways) $500.00 per task* Trash/litter removal 48-hour to remedy/correct* Irrigation 24 hour to remedy/correct* Uniforms 48 hours to remedy/correct* Failure to perform to contract specs 48 hours to remedy/correct* Pest control and pre-emergents* Mulching/Verticutting* *written notice provided *** if not completed in the specified time frame, Contractor will pay ALL costs for a City selected alternative vendor/contractor to complete the tasks. III. STREETS, TRAFFIC AND PUBLIC SAFETY 1. Protection and Restoration of Existing Improvements a. The Contractor shall relocate,repair,replace or re-establish all existing improvements within the project limits which are not designated for removal(e.g., curbs, gutters, sidewalks, driveways,fences,walls, sprinkler systems, signs, utility installations, pavements and structures)which are damaged or removed as a result of their operations. b. Where existing traffic striping,pavement markings, and curb markings are damaged or their reflectivity reduced by the Contractor's operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements. 8 c. Relocations, repairs, replacements or re-establishments shall be equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified. d. All cost to the Contractor for protecting,removing,restoring,repairing,replacing, or re-establishing existing improvements shall be included in the bid and not the City's responsibility unless otherwise agreed upon by both parties. 2. Public Conveniences and Safety(Traffic and Access) a. All traffic control shall be in accordance with the latest editions of the following documentation: Caltrans Manual on Uniform Traffic Control Devices (MUTCD); Sign Specifications, Standard Plans, Standard Specifications; American Public Works Association Southern California Chapter—Work Area Traffic Control Handbook. b. The Contractor shall provide and maintain all signs,barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the work area. Contractor shall also post proper signs to notify the public regarding detours and conditions of the roadway. C. The Contractor shall provide to the Maintenance Operations Manager or designee a telephone number at which the Contractor's representatives can be reached, at any hour, should an emergency occur requiring replacement or relocation of the required traffic control devices. d. Prior to the start of any construction, the Contractor shall inform the City's Police and Fire departments of the project location, approximate start date,completion date,and the name and telephone number of Contractor representatives who may be contacted at any hour in the event of an emergency. i. POLICE DEPARTMENT: Watch Commander @ 714/960-8809 ii. FIRE DEPARTMENT: Battalion Chief/Development @ 714/536-5411 3. Warning Signs Adequate warning signs for motorists shall be placed and maintained throughout all applicable phases of the work including speed limit reduction, loose gravel, fresh oil,and open trench. 4. Street Closures,Detours,Barricades Street closures will not be allowed except as specifically permitted by the Maintenance Operations Manager or designee. 5. Protection of the Public 9 Contractor shall make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions with all operations to protect the public from danger, loss of life or loss of property,which would result from interruption or contamination of public water supply, interruption of other public service or from the failure of partly completed work or partially completed work or partially removed facilities. Unusual conditions may arise which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property,due directly or indirectly to work under this contract. a) Whenever, in the opinion of the Maintenance Operations Manager or designee, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety,protection of utilities and protection of adjacent structures of property, which may be damaged by the Contractor's operations and when, in the opinion of the Maintenance Operations Manager or designee, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract,the Maintenance Operations Manager or designee will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation,the Maintenance Operations Manager or designee may provide suitable protection to said interests by causing such work to be done and material to be furnished as may be necessary. b) The cost and expense of said labor and material,together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the City for emergency repairs will be deducted from the Contractors payments. However, if the City does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. 6. Hauling Spillage resulting from hauling operations on or across public thoroughfares shall be immediately removed at Contractor's expense. IV. MAINTENANCE SPECIFICATIONS 1. TURF MAINTENANCE A. Mowing and Edging 10 a. Contractor shall provide newer equipment(not older than 3 years) for this contract and use only City Representative approved equipment during execution of this contract. b. All equipment shall be in good working order with all manufacturer installed safety guards and devices in place. c. For public safety, all vehicles and equipment shall not exceed 5mph speed limit per park regulations. d. Turf areas shall be mowed, edged and string trimmed weekly, or as directed by the Maintenance Operations Manager or designee. The City may request the Contractor to vary mowing heights for special events and conditions as directed by the Maintenance Operations Manager or designee. e. Turf shall be trimmed to the edge of sidewalks, curbs,mow-strips, retaining walls, posts,valve boxes,controllers, light standards and any paved surface. B. Watering An automatic irrigation system is provided for the Contractor's use to maintain optimum soil moisture content to ensure healthy, vigorous growth but shall not be intended as the only means of irrigation. Should there be an interruption of electrical power or malfunctioning of the controller or control valves for more than two (2)consecutive days, the Contractor shall be required to water by other means if necessary to prevent deterioration of the areas involved. The contractor shall be responsible for providing control and monitoring irrigation operations to provide sufficient water for optimum growth with a minimum of water run-off. Unnecessary flooding or excessive watering shall be corrected as quickly as possible. C. Fertilization A soil sample shall be taken from each site, and sent to a soil-testing lab to determine the nutrient needs for the turf,and application rate. D. Weed Control All vegetation shall be sprayed and removed for a distance of eighteen(18) inches from tree trunks to form tree wells. Any additional weed control in turf areas shall be as needed or as directed by the Maintenance Operations Manager or designee. Weed control required and approved within turf areas by the Maintenance Operations Manager or designee is considered as part of contract. E. Soil Aerification 11 Turf aerification shall be accomplished just prior to each fertilizer application. The entire turf area shall be aerated with a self-propelled machine that removed cores of soil 3/4"in diameter by four(4)to six(6) inches long, spaced on more than six (6)inches before aerofying. Aerification shall be done immediately after thatch removal operation in early May. This is subject to change per Maintenance Operations Manager or designee recommendation. F. Thatch Removal Thatch shall be removed with a vertical mower once a year at the direction of the Maintenance Operations Manager or designee. Sweep or rake the dislodged thatch from the turf areas and remove from each site. After the thatch is removed, turf shall be aerofied, fertilized and watered. 27. Re-Planting The contractor shall re-sod all turf lost due to Contractor's incorrect maintenance or negligence, as determined by the Maintenance Operations Manager or designee. 2. SHRUB AND GROUND COVER MAINTENANCE A. Pruning and Trimming a. Ground cover shall be kept trimmed to the edge of sidewalks,light fixtures, driveways, mow-strips,retaining walls and buildings. Ground cover shall be kept one(1) foot from fences, property lines,trees and shrubs. In no case shall ground cover be allowed to climb walls, fences, light fixtures,buildings, shrubs and trees. b. Shrubs shall be selectively pruned to a distance of(1) foot from fences, buildings, driveways, sidewalks,trees,retaining walls and sprinkler heads. In no case shall hedging or shearing be allowed prior to approval of the Maintenance Operations Manager or designee. The Contractor shall prune where necessary to maintain safe vehicular and pedestrian visibility as directed by the Maintenance Operations Manager or designee. B. Fertilizing Ground cover and shrub areas shall be fed between March and May with a complete fertilizer, 16-6-8 plus trace elements at the rate of 275 pounds per acre or approximately six(6)pounds per 1,000 square feet. Water thoroughly the day before fertilizing and thoroughly again immediately after the application of the fertilizer. Wash all plant food off foliage. C. Weed Control 12 The Contractor shall maintain a pre-emergence and post-emergence program for the entire duration of the contract. Ground cover and shrub areas shall be weeded before any weeds reach four(4)inches in height. Pre-emergent herbicide shall be applied in early March and again in early September according to the manufacturer's recommendation each year in all planters. Post-emergent herbicide shall be applied as needed; as directed and the type approved by the Maintenance Operations Manager or designee. 3. TREE MAINTENANCE A. Pruning and Trimming Using a 20' pole saw the Contractor shall restrict tree growth through pruning to maintain safe road visibility,vehicle and pedestrian clearances, equipment accessibility and to prevent or eliminate hazardous situations. All tree work shall follow all International Society of Arboriculture standards. Work shall be done on an as-needed basis at the discretion of the Maintenance Operations Manager or designee. At the Maintenance Operations Manager, Landscape Maintenance Supervisor or Landscape Maintenance Leadworker's direction,the contractor shall trim and remove all vegetation in the City-owned landscape area,regardless of the vegetation's point of origin,including but not limited to vegetation growing into or onto the City-owned landscape area from adjacent private property. B. Tree Staking and Tying Trees shall be staked in accordance with Standard 703 revision of the City's Standard Plans,dated July 17, 1981. Stakes and ties shall be placed in such a manner that no trunk chafing occurs. Stakes and ties shall be checked periodically to prevent girdling and/or restriction of growth. C. Fallen Tree Limbs The contractor shall remove all fallen tree limbs 12" or less in diameter. 4. WOOD CHIP MULCH AREA MAINTENANCE Wood chip areas shall be kept evenly spread at a uniform three(3)inch depth. Contractor shall remove weeds and debris as required herein. A. Replenishment Twice per year(following pre-emergent application, Spring/March and Fall/September) the contractor will furnish wood chips to the work sites for replenishment. The Contractor shall spread the wood chips evenly over the entire wood chip mulch areas to a uniform depth. The contractor shall remove vegetation,branches, logs,paper and other 13 debris from the wood chips and dispose of any objectionable material off the work site. No ash,palm, or pepper wood chips are to be used on city sites. 5.PARK FURNITURE,ACCESSORIES AND FACILITIES MAINTENANCE Contractor shall report any major deficiency or the need of replacement of park furniture and accessories and facilities included but not limited to walks,play courts, benches, restrooms,picnic tables, fountains,play apparatus and trash receptacles to the Maintenance Operations Manager or designee. The Maintenance Operations Manager or designee will then determine the extent of the removal or replacement, if any. Where public safety is affected,the Contractor shall report to the Maintenance Operations Manager or designee immediately by phone at 714/536-5480 or reporting to Park,Tree and Landscape Maintenance Facility at 17581 Gothard Street,Huntington Beach,CA. 92647. 6. IRRIGATION SYSTEMS MAINTENANCE The controlling factor in the performance of water management within the City landscape maintenance areas is the application of water to landscape plants at a rate which closely matches the actual demands of plant material and little or no runoff. Roadway safety and maintenance is the first and foremost reason why water must be strictly controlled with the City. Other important water management considerations include safe and dry right- of-ways for community use,water costs,plant health and compliance with applicable City water-usage ordinances. A. Watering a. Where an automatic or manual irrigation system is provided for the contractor's use to maintain optimum soil moisture content to ensure healthy vigorous growth but shall not be intended as the only means of irrigation. Should there be an interruption of electrical power or malfunctioning of the controller or control valves for more than two (2) consecutive days,the Contractor shall be required to water by other means if necessary to prevent deterioration of the areas involved. The Contractor shall be responsible for providing control and monitoring irrigation operations to provide sufficient water for optimum growth with a minimum of water run-off. Unnecessary flooding of excessive watering shall be corrected as quickly as possible. b. Manual irrigation by means of water truck shall be provided at all locations where no irrigation system exists. C. Irrigation/Operation and Maintenance 14 All landscaped areas shall be irrigated as required to maintain adequate growth and appearance. Irrigation shall be accomplished in accordance with these specifications/guidelines and the following time frames: Manual Irrigation 7:00 AM — 3:00 PM Slopes 10:00 PM — 5:00 AM Public Works Facilities 10:00 PM — 5:00 AM All Work Sites 10:00 PM -- 5:00 AM B. Operation/Repair a. The entire irrigation system to include all components from connection at back side of water meter shall be maintained in an operational state at all times and the expense included as part of this Contract. This coverage shall include but not be limited to the following: all controllers,backflows and remote control valves, gate valves and sprinkler heads etc. b. All irrigation systems shall be tested and inspected and a written report submitted to the City when requested. C. All systems shall be adjusted in order to: i. Provide adequate coverage of all landscape areas. ii. Prevent excessive runoff and/or erosion. iii. Prevent watering roadways, walkways or private property. iv. Match precipitation rates. v. Limit hazardous conditions. vi. Maintain optimum soil moisture content to ensure healthy vigorous growth. d. All irrigation systems shall be tested and inspected as necessary when damage is suspected or observed, or reported daily if necessary. e. Repair malfunctioning controllers,backflows,quick couplers,flow meters, moisture sensors,manual or automatic valves and sprinkler heads within twenty- four(24)hours of receipt of verbal or written notice. f. Correct deficient irrigation systems and equipment as necessary following verbal notification from the Maintenance Operations Manager or designee. g. The Contractor shall turn off or adjust to low volume exercise irrigation system immediately as directed during periods of rainfall and times when suspension of 15 irrigation is desirable to conserve water while remaining within the guidelines of good horticultural maintenance practices. h. Once the Maintenance Operations Manager or designee acknowledges the necessity to turn on the water once again, all controllers shall be activated within twenty-four(24)hours. i. Battery operated controllers will be kept in continuous operating condition by replacing batteries when necessary at Contractor's expense. j. Contractor will maintain, in continuous optimum operating condition solar powered controllers at all sites at which such units are installed. k. Contractor shall provide personnel fully trained in all phases of landscaping and irrigation systems operation, maintenance, adjustment, and repair, in all types of components to include irrigation control clocks, valves and sprinkler heads; and with all brands and models of irrigation equipment. 1. Adjustment, damage and repairs shall be divided into the following categories and actions: i. All sprinkler heads shall be adjusted or replaced to maintain proper coverage. Adjustment shall include,but not be limited to, actual adjustments to heads, cleaning and flushing heads and lines,and removal of obstructions. Costs for adjustment or replacements shall be included in costs for operation and maintenance of the irrigation system. ii. All damage resulting from Contractor's operations shall be repaired or replaced prior to the end of the workday at the Contractor's expense. iii. Repairs to the irrigation system shall be completed within 24 hours after notification to the Maintenance Operations Manager or designee on major component damage such as broken irrigation lines, defective or broken valves and within 24 hours after approval by the Maintenance Operations Manager or designee on repairs to sprinkler heads and other minor items. iv. All replacements shall be in strict accordance with City of Huntington Beach equipment and installation standard plans,no substitutions will be permitted. v. Turf, shrubs,trees and ground cover shall be regularly mechanically trimmed around sprinkler heads to insure proper operations and coverage of the system. C. Personnel a. The Contractor shall provide personnel fully trained in all phases of landscape irrigation systems operation,maintenance, adjustments, and repair, in all types of 16 components to include irrigation controllers, valves, sprinkler heads, and with all brands and models of irrigation equipment used within the city. b. The Contractor shall provide personnel knowledgeable of, and proficient in current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies. C. The Contractor shall provide personnel capable of verbal and written communication in the English language. D. Materials a. All replacement materials are to be with original types and model materials, unless the Maintenance Operations Manager or designee approves a substitute. b. Contractor shall maintain an adequate inventory of medium to high usage stock items for repair of the irrigation systems. C. Contractor shall implement repairs in accordance with all effective warranties E. Water Management a. Contractor will keep system operating at manufacturer's recommended operating pressure. The valves should be throttled so as to prevent sprinkler heads from fogging, allowing droplets for effective watering. The Maintenance Operations Manager or designee may request a coverage test to evaluate proper settings, timing,usage,or maintenance of system. b. The contractor will be responsible for setting and monitoring the irrigation controllers and will not manually activate automatic valves unless associated with system repairs. C. All systems shall be programmed weekly and/or as needed to maintain healthy plant materials and landscape. i. All program changes shall be recorded on the Irrigation Program Log. 7. CLEAN UP/TRASH RECEPTACLES/WASTE MANAGEMENT A. After Contractor has completed all operations as specified in these specifications,he shall remove and dispose of all clippings,cuttings, trimmings,weeds, leaves,paper,trash and other debris existing or due to this operations from the park and landscape sites,at the end of each day's work. Trash receptacles shall be emptied twice per week, or as agreed upon by the Maintenance Operations Manager or designee. Trash removal and disposal shall be included in the contract price. Contractor shall clean all walkways, driveways, 17 court game pavement areas, gutters,parking lots and other areas adjacent to work locations,per work schedule. B. After Contractor has completed all operations as specified in these documents, he shall remove and dispose of all paper, trash. and other debris existing or due to these operations from all relevant sites, at the end of each day's work. Trash removal and proper disposal via an approved transfer station or state permitted landfill site shall be included in the contract price. Trash receptacles shall be emptied twice per week, or as agreed upon by the Maintenance Operations Manager or designee. Trash removal and disposal shall also include a ten-foot perimeter around all trash cans. Contractor shall vacuum clean all court game pavement areas, driveways, gutters,parking lot areas and other areas adjacent to work locations,per work schedule. C. Landfilling of green waste material removed from all relevant sites due to these operations is prohibited. Contractor shall be responsible to remove all green waste, such as clippings, cuttings, leaves, branches,twigs, and any other green waste vegetation existing or due to these operations, from all relevant sites at the end of each day's work. Contractor is responsible to ensure proper diversion of all green waste via composting at a permitted compost facility. Contractor shall provide reports to Maintenance Operations Manager or designee annually by January 31 on the total tonnage of green waste hauled and the name and location of all compost facilities utilized for the prior calendar year. Weigh tickets may be required for verification. 8. FOUNTAINS A. The following treatments shall be included: a. Treatment of water with algaecides, filter cleaning,pool sweeping, water line scrubbing, debris removal, light bulb replacement as needed. b. Pump or pool repairs when needed along with pool repainting. c. Since the water fountains run continuously it is imperative that Contractor monitor the algaecide tablets at all times. Copper-based algaecides are not permitted. d. If soap is deposited in fountains, Contractor shall drain and clean it or add a state-approved defoamer. e. Contractor is not permitted to discharge drained water onto the street or into a storm drain. Contractor may drain fountain water into adjacent landscaped areas only if chlorine levels are tested and found to be lower than 0.1 ppm. 9. PERFORMANCE REQUIREMENTS FOR HARDSCAPES During each site visit: concrete and asphalt areas, including driveways,parking areas, sidewalks,curb and gutters, expansion joints and walls adjacent to city landscape shall be 18 kept clear of dirt,mud,trash,weeds and any other substances which are either unsightly or unsafe. 19 Facilities - Landscape Maintenance Sample `Quick Glance' Schedule Function/Frequency Task Per Site Visit 1. Remove litter from site. 2. Remove all weeds 4" or greater. Spray weeds under 4". 3. Prune shrubs. 4. Remove plant litter from site. 5. Clean hardscape areas. Including curbs & gutters. Turf Maintenance 1. Mow. Weekly 2. Edge. 3. String trim. (E.g. Along walls and around trees.) 1. Civic Center: Four (4) planters. Quarterly Color Replacement 2. Downtown Commercial District: Thirteen (13) 4x Year planters. Five flat minimum per-planter. Turf Maintenance 1. Aerate. 2x Year 2. Fertilize. (Following the recommendations from the soil reports.) March and October Turf Maintenance 1. Thatch removal. 1x Year Irrigation Maintenance 1. Weekly Planter Fertilization 1x a year between March and May Per contract specifications Pre-emergence 2x a year In early March and again in early September Mulching 2x a year 3" Min After the pre-emergence application. Pest Control As needed 20 EXHIBIT C Weekly Inspection Sheet Location: Date: Inspected By: Hazardous Condition Present: ❑Yes ❑ No Good Fair Needs Improvement Overall Condition ❑ ❑ ❑ Turf Mowing ❑ ❑ ❑ Edging ❑ ❑ ❑ Weeds ❑ ❑ ❑ Litter Removal ❑ ❑ ❑ Clipping Removal ❑ ❑ ❑ Aerate &Fertilize ❑ ❑ ❑ Walkways ❑ ❑ ❑ Play Equipment ❑ ❑ ❑ Playground Sand Plus ❑ ❑ ❑ Chemical Edging ❑ ❑ ❑ Rodent Control ❑ ❑ ❑ Trees Trimming ❑ ❑ ❑ Staking ❑ ❑ ❑ Wood Chipping ❑ ❑ ❑ Planters Trimming ❑ ❑ ❑ Weeding ❑ ❑ ❑ Wood Chipping ❑ ❑ ❑ Irrigation Controller Adjustments ❑ ❑ ❑ Parts Replacements ❑ ❑ ❑ P-enis Shelters ❑ ❑ ❑ Restreams ❑ ❑ ❑ Vertical Mowing ❑ ❑ ❑ Corrections and/or Comments Needed(if any): PERFORMANCE DEFICIENCY NOTIFICATION NOTIFICATION PROVIDED TO: LANDSCAPE INSPECTOR: DATE: TIME: LOCATION: VALUE OF DEDUCTION: $ The following Performance Deficiencies have been identified and require immediate corrective action. All deficiencies shall be penalized at a rate of$500 per occurrence unless otherwise noted. 1. Failure to protect Public Health and/or correct immediate safety hazards. ❑ 2. Failure to Mow. ❑ 3. Failure to Edge. ❑ 4. Failure to clean hardscape. ❑ 5. Failure to remove litter. (Plant debris&Trash) ❑ 6. Failure to remove weeds over 4" in height. ❑ 7. Failure to string trim. ❑ 8. Failure to comply with current City,State,Federal Watering Restrictions. ❑ 9. Failure to respond to an emergence call-out in the specified time. 10. Failure to adhere to City-defined dress code. ❑ 11. Failure to adhere to contract specifications. ❑ Comments• Please initiate necessary corrective actions and notify Maintenance Operations Manager and Landscape Maintenance Supervisor when completed for follow up inspection. Operations Manager Landscape Supervisor Contract Representative PERFORMANCE DEFICIENCY CHARGES Weekly Regular Tasks (to be performed in Performance Deficiency Deduction Charge one visit Mowing $500.00 per task* Edging $500.00 per task* String trimming $500.00 per task* Clean hardscape(blow pathways, walkways) $500.00 per task* Trash/litter removal 48-hour to remedy/correct* Irrigation 24 hour to remedy/correct* Uniforms 48 hours to remedy/correct* Failure to perform to contract specs 48 hours to remedy/correct* Pest control and pre-emergents*** Mulching/Verticutting* *written notice provided *** if not completed in the specified time frame, Contractor will pay ALL costs for a City selected alternative vendor/contractor to complete the tasks. EXHIBIT D EXHIBIT D FACILITIES LANDCAPE MAINTENANCE SERVICES QUOTE / BID SHEET SUMMARY LOCATION Monthly Cost Annual Cost Beach Operations Yard Bolsa Chica Pump Station Central Library City Gym And Pool Civic Center Don Kiser Corporation Yard Downtown Commercial District Edwards Fire Station #6 1 St. at Atlanta Parking Lot 1 St. at Walnut Parking Lot Flounder Flood Control Pump Station Malibu Flood Control Pump Station Marilyn Flood Control Pump Station Meredith Flood Control Pump Station Newland House And Barn Park, Tree and Landscape Yard Peck Reservoir Scenario Flood Control Pump Station Senior Central In Central Park Shields Flood Control Pump Station Utilities Yard (Water Operations) Warner Fire Station/Parking Lot Well Site#1—Capetown Ln. Well Site#3a—Oak Ln. Well Site#5—Warner Ave. Well Site#9—Warner Ave. Additive Location -Ocean View Estates Grand Totals (monthly and annual) BEACH OPERATIONS YARD 8669 Edison Ave.,RD 474 Landscaped Area: 5,356 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 4 BOLSA CHICA FLOOD CONTROL PUMP STATION 18401 Springdale St.,RD 197 Landscaped Area: 1,200 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 5 CENTRAL LIBRARY(GROUNDS &PARKING LOT) 7111 Talbert Ave.,RD 281 & 291 Landscaped Area: 366,995 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I X per year AERATE TURF PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 6 CITY GYM & POOL(GROUNDS & PARKING LOT) 1600 Palm Ave.,RD 441 Landscaped Area: 21,780 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I per year AERATE TURF (PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 7 CIVIC CENTER 2000 Main St.,RD 431 Landscaped Area: 457,155 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST EMPTY TRASH CANS 2 2x per week GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed RAISED PLANTERS QTY WEEDING 16 Weekly REPLACE ANNUAL COLOR 4 4X per year CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I per year AERATE TURF PLUG TYPE 5X per year VERTICAL MOW RENOVATION I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 8 DON KISER CORPORATION YARD 17371 Gothard St.,RD 271 Landscaped Area: 89,300 square feet FREQUENCY FUNCTION TY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I X per year MULCH PLANTERS 2X per ear MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 9 DOWNTOWN COMMERCIAL DISTRICT 200 Main St., RD 451 Landscaped Area: 96,532 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL 2X per week RODENT CONTROL As needed RAISED PLANTERS QTY WEEDING 13 Weekly REPLACE ANNUAL COLOR 13 4X per year CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I X per year AERATE TURF (PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 10 EDWARDS FIRE STATION#6 18591 Edwards St.,RD 318 Landscaped Area: 24,000 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I per year AERATE TURF PLUG TYPE 5X per year VERTICAL MOW RENOVATION I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 11 1 St. AT ATLANTA AVE. PARKING LOT RD 451 Landscaped Area: 29,960 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 12 1 St. AT WALNUT AVE.PARKING LOT 101 Walnut Ave.,RD 461 Landscaped Area: 6,380 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 13 FLOUNDER FLOOD CONTROL PUMP STATION 9731 Flounder Dr.,RD 426 Landscaped Area: 1,108 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 14 MALIBU FLOOD CONTROL PUMP STATION 22001 Malibu Lane,RD 485 Landscaped Area: 1,482 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS 1X per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 15 MARILYN FLOOD CONTROL PUMP STATION 6746 Marilyn Dr., RD 169 Landscaped Area: 1,078 square feet FREQUENCY FUNCTION TY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS 1 X per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 16 MEREDITH FLOOD CONTROL PUMP STATION 20192 Midland Ln.,RD 447 Landscaped Area: 1,102 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE PLANTERS IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 17 NEWLAND HOUSE AND BARN 19822 Beach Blvd.,RD 433 Landscaped Area: 43,560 square feet FREQUENCY FUNCTION L OPTION A MONTHLY COST EMPTY TRASH CANS 2 2x er week GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Week( LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS IX per year AERATE TURF PLUG TYPE 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 18 PARK,TREE,AND LANDSCAPE YARD 17581 Gothard St.,RD 281 Landscaped Area: 6,160 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 19 PECK RESERVOIR 14561 Springdale St.,RD 127 Landscaped Area: 15,000 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I X per year AERATE TURF (PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 20 SCENARIO FLOOD CONTROL PUMP STATION 4742 Scenario Dr., RD 155 Landscaped Area: 792 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS 1 X per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 21 SENIOR CENTER IN CENTRAL PARK 18041 Goldenwest St.,RD 199 Landscaped Area: 283,639.5 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I per year AERATE TURF PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 22 SHIELDS FLOOD CONTROL PUMP STATION 6252 Shields Dr.,RD 168 Landscaped Area: 800 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 23 UTILITIES YARD(aka WATER OPERATIONS) 19001 Huntington St.,RD 422 Landscaped Area: 23,200 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I X per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 24 WARNER FIRE STATION/PARKING LOT 3831 Warner Ave.,RD 173 Landscaped Area: 14,950 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 25 WELL SITE #1 15041 Capetown Ln.,RD 138 Landscaped Area: 1,218 square feet FREQUENCY FUNCTION [--QT-Y OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 26 WELL SITE#3a 17032 Oak Ln.,RD 272 Landscaped Area: 575 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE PLANTERS 1 X per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 27 WELL SITE #5 8651 Warner Ave.,RD 264 Landscaped Area: 2,160 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS 1 X per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 28 WELL SITE #9 8851 Warner Ave.,RD 264 Landscaped Area: 450 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS I per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 29 ADDITIVE BID LOCATION- OCEAN VIEW ESTATES 7051 Ellis Ave.,RD 291 20 acres,87,120 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly CLIPPING REMOVAL Weekly LITTER REMOVAL Weekly RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year PRE-EMERGENCE PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year FERTILIZE PLANTERS I per year AERATE TURF PLUG TYPE 5X per year VERTICAL MOW RENOVATION IX per year MULCH PLANTERS 2X per year MONTHLY ANNUAL GRAND TOTAL OPTION A FAC Landscape RFQ 2022 30 EXHIBIT E Integrated Pest Management Program PURPOSE: To establish criteria for an Integrated Pest Management(IPM)Program. Components of an IPM Program An IPM program is a long-term,multi-faceted system to manage pests. Use of pesticides is a short-term solution to pest problems and should be used only when the other components fail to maintain the pests or their damage below an acceptable level. Successful IPM practitioners are knowledgeable about the biology of the plants and pests and successful IPM programs primarily use combinations of cultural practices as well as a combination of physical, mechanical and biological controls. Pest Identification It is important to learn to identify all stages of common pests at each site. For example, if you can identify weed seedlings, you can control them before they become larger and more difficult to control and before they flower, disseminating seeds throughout the site. It is also important to be sure that a pest is actually causing the problem. Often damage such as wilting is attributed to root disease but may actually be caused by under watering or wind damage. Prevention Good pest prevention practices are critical to any IPM program, and can be very effective in reducing pest incidence. Numerous practices can be used to prevent pest incidence and reduce pest population buildup such as the use of resistant varieties, good sanitary practices and proper plant culture. Examples of prevention include choosing an appropriate location for planting, making sure the root system is able to grow adequately and selecting plants that are compatible with the site's environment. Monitoring; The basis of IPM is the development and use of a regular monitoring or scouting program. Monitoring involves examining plants and surrounding areas for pests, examining tools such as sticky traps for insect pests and quantitatively or qualitatively measuring the pest population size or injury. This information can be used to determine if pest populations are increasing, decreasing,or staying the same and to determine when to use a control tactic. Weather and other environmental conditions may also play a factor in whether a pest outbreak may occur so it is important to monitor temperature and soil moisture as well. It is important to use a systematic approach when monitoring, for example you should examine leaves of a similar age each time you check for pests,rather than looking at the older leaves on Integrated Pest Management Policy 6/2022 Page I some plants and younger ones on others. Randomly looking at a plant and its leaves does not allow you to track changes in pest population or damage over time. It is important to establish and maintain a record-keeping system to evaluate and improve your IPM program.Records should include information such as date of examination,pests found, size and extent of the infestation, location of the infestation, control options utilized, effectiveness of the control options, labor and material costs. Injury Levels and Action Thresholds In order to have a way to determine when a control measure should be taken,injury levels and action thresholds must be set for each pest. An injury level is the level of unacceptable damage. For example,the injury level for a leaf-feeding beetle may be set at 30%of the leaves being damaged. Action thresholds are the set of conditions required to trigger a control action. An example of this would be finding an average of 5 or more beetles on 10 shrubs in a location. Action thresholds are set from previous experience or published recommendations and based on expected injury levels. Injury levels are often set by the public's comments. Pest Control Tactics Integrated pest management programs use a variety of pest control tactics in a compatible manner that minimizes adverse effects to the environment. A combination of several control tactics is usually more effective in minimizing pest damage than any single control method. The type of control that an agency selects will likely vary on a case-by-case basis due to the varying site conditions. The primary pest control tactics to choose from include: • Cultural • Mechanical/Physical • Biological • Pesticide Cultural Controls Cultural controls are modifications of normal plant care activities that reduce or prevent pests. In addition to those methods used in the pest preventions, other cultural control methods include adjusting the frequency and amount of irrigation,fertilization, and mowing height. For example, spider mite infestations are worse on water-stressed plants, over-fertilization may cause succulent growth which then encourages aphids, too low of a mowing height may thin turf and allow weeds to become established. Integrated Pest Management Policy 6/2022 Page 2 Mechanical/Physical Controls Mechanical control tactics involve the use of manual labor and machinery to reduce or eliminate pest problems using methods such as handpicking,physical barriers,or machinery to reduce pest abundance indirectly. Examples include hand-pulling or hoeing and applying mulch to control weeds, using trap boards for snails and slugs,and use of traps for gophers. The use of physical manipulations that indirectly control or prevent pests by altering temperature, light, and humidity can be effective in controlling pests. Although in outdoor situations these tactics are difficult to use for most pests,they can be effective in controlling birds and mammals if their habitat can be modified such that they do not choose to live or roost in the area. Examples include removing garbage in a timely manner and using netting or wire to prevent bird from roosting. Biological Controls Biological control practices use living organisms to reduce pest populations. These organisms are often also referred to as beneficials,natural enemies or biocontrols. They act to keep pest populations low enough to prevent significant economic damage. Biocontrols include pathogens,parasites,predators, competitive species, and antagonistic organisms. Beneficial organisms can occur naturally or can be purchased and released. The most common organisms used for biological control in landscapes are predators,parasites, pathogens and herbivores. • Predators are organisms that eat their prey(e.g. Ladybugs). • Parasites spend part or all of their life cycle associated with their host. Common parasites lay their eggs in or on their host and then the eggs hatch;the larvae feed on the host,killing it(e.g. tiny stingless wasps for aphids and whiteflies). • Pathogens are microscopic organisms, such as bacteria,viruses, and fungi that cause diseases in pest insects, mites,nematodes,or weeds(e.g.Bacillus thuringiensis or BT). • Herbivores are insects or animals that feed on plants. These are effective for weed control. Biocontrols for weeds eat seeds, leaves, or tunnel into plant stems (e.g. goats and some seed and stem borers). Integrated Pest Management Policy 6/2022 Page 3 In order to conserve naturally occurring beneficials,broad-spectrum pesticides should not be used since the use of these types of pesticides may result in secondary pest outbreak due to the mortality of natural enemies that may be keeping other pests under control. Pesticide Controls Any substance used for defoliating plants,regulating plant growth or preventing,destroying, repelling or mitigating any pest,is a pesticide. Insecticides,miticides,herbicides,fungicides, rodenticides and molluscides are all pesticides. Anything with an EPA or DPR registration number on the label is a non-exempt pesticide. Pesticides should only be used when other methods fail to provide adequate control of pests and just before pest populations cause unacceptable damage. The overuse of pesticides can cause beneficial organisms to be killed and pest resistance to develop. When pesticides must be used, considerations should be made for how to use them most successfully. Avoid pesticides that are broad-spectrum and relatively persistent since these are the ones that can cause the most environmental damage and increase the likelihood of pesticide resistance. Always choose the most specific but least toxic to non-target organisms method. In addition, considerations should be given to the proximity to water bodies, irrigation schedules, weather(rain or wind), etc. that are secondary factors that may result in the pesticide being moved off-site into the environment. Consideration should be made of the temporary loss of use of an area(application in a park may result in the area being sectioned off. All users of pesticides should regularly monitor the California Department of Pesticide Regulation web site www.cdpr.ca.gov to incorporate current legislative and/or regulatory changes into the program. POLICY: The City of Huntington Beach will focus on long term prevention or suppression of pest problems with minimum impact on human health,the environment, and non target organisms with the limited use of pesticides for parks, fields and playgrounds; in accordance with City wide Pest Management Principles. City wide Pest Management Principles A. Use of organic pesticides in all city properties. B. Limit exposure to any pesticides where children and the general public congregate. Integrated Pest Management Policy 6/2022 Page 4 C. Incorporate additional guidance on use of pesticides for city rights of way, facilities and other properties owned by the city. D. Use EPA level pesticides in a targeted manner and only if deemed necessary to protect public health and economic loss by a licensed pest control advisor and/or city staff,when pests cannot be managed by other methods that we would have. PROCEDURES: The procedures seek to increase the long-term prevention and suppression of pest problems (insects, weeds, diseases, and vertebrates)with the minimum impact on human health, the environment, and non-target organisms. Emphasis is placed on improving cultural practices to prevent problems and utilizing alternative control measures instead of broad spectrum pesticides. Information on the latest IPM information including management of new pests in the landscape is obtained from local UC Cooperative Extension Advisors, UC IPM Regional Advisor, or the Statewide UC IPM Web Site at www.ipm.ucdavis.edu. Designated IPM Coordinator or IPM Contact Information: Denny Bacon City of Huntington Beach 714-536-5480 Personnel responsible for the care and maintenance of facilities under the above- mentioned jurisdiction agree to implement a suite of basic integrated pest management procedures selected from the following five main components of an IPM program: 1) Prevention 11) Pest and Symptom Identification III) Monitoring for Pests and Problems IV) Action Thresholds and Guidelines V) Selection of Appropriate Management Methods (Control Tactics) Integrated Pest Management Policy 6/2022 Page 5 I. PREVENTION A. Landscape Design Procedures (a minimum of three must be selected) ® Drainage, soil characteristics, water quality and availability are considered during plant selection. ® Sun exposure, heat, and high temperature conditions are considered during plant selection. ® Adequate space is allowed for root growth, especially trees. ® Nursery stock is inspected and rejected if not healthy (injuries, diseased, circling roots/pot bound, poor staking and/or pruning). ❑ Pest resistant species and cultivars are selected. ® Plants with similar growth characteristics and irrigation requirements are grouped together. ® Landscape design matches available irrigation technology to avoid excess water use and to minimize surface runoff. B. Site Preparation and Planting Procedures (a minimum of three must be selected) ® Assess soil drainage properties and improve compacted soils prior to planting. ❑ Conduct a soil analysis to determine chemical and physical properties of the existing soil and then add appropriate amendments such as organic matter. ® Ensure irrigation is installed as designed in order to avoid poor uniformity once plants are in place. ® Follow proper planting procedures for particular plant species to avoid planting too deeply or too shallow. ® Nursery tree stakes are removed at planting and replaced with staking that allows trunk to flex; removing these stakes after 1 to 1.5 years. ® Utilize a soil probe or other soil moisture measurement device to monitor soil moisture levels in existing root ball and surrounding soil during establishment period. Integrated Pest Management Policy 6/2022 Page 6 C. Water Management (a minimum of three must be selected) ❑ Plants are examined weekly for symptoms of water stress and to assist in determining irrigation scheduling. ❑ Monitor soil moisture with a soil probe or soil moisture sensors to assist in scheduling irrigation. ® Utilize evapotranspiration (ET) data or'smart' clock technology to schedule irrigation. ® Cyclic irrigation (short-multiple run times) is employed to minimize surface runoff. ® Utilize low precipitation sprinklers or low-volume systems to reduce surface runoff. ® Systems are inspected monthly to check for leaks, broken pipes, and clogged or broken sprinkler heads. ❑ Adjust sprinklers to avoid application of water directly to the trunk of trees (can promote disease) or on to concrete surfaces where it can enter storm drains. ® Establish a hotline or email or other dedicated method where citizens can report leaks and broken sprinkler heads D. Fertilizing Procedures (a minimum of three must be selected) ❑ Fertilize only when plants are actively growing to avoid nutrient losses below the root zone. ® Fertilizer is not applied within 48 hours of a rain event to avoid losses below the root zone and in surface runoff. ❑ Soil analyses are conducted in order to determine existing nutrient levels in the soil prior to fertilizing. Z Overfertilization, especially of trees and shrubs, is avoided to ensure plant growth is not excessively succulent making it more susceptible to pest infestations. ® Off-target fertilizer applications or spills are cleaned up immediately by sweeping up and applying to landscape or turf or replacing in spreader or bag to ensure material does not enter storm drains. Integrated Pest Management Policy 6/2022 Page 7 E. Pruning Procedures (a minimum of three must be selected) ® Damaged or diseased wood is regularly pruned from landscape plants. ® Trees are pruned according to standards set forth by a professional tree care organization such as the International Society of Arboriculture. ❑ Replace plants too large for a space instead of pruning them severely. ❑ Unnecessary pruning is avoided as wounds are entry sites for decay and disease organisms. ❑ The age and species of the plant is taken into account when determining the time of year to prune. For example, eucalyptus should be pruned in December and January when long-horned beetles are not active. ® Tree height reduction is discouraged. When deemed necessary by a licensed arborist, the crown reduction method approved by a professional tree care organization is utilized. Topping is never done to reduce tree size. NO TOPPING OR 'HAT RACKING' IS PERMITTED. II. PEST AND SYMPTOM IDENTIFICATION A. Insects, Mites, and Snails and Slugs (a minimum of three must be selected) ® Field personnel are trained to recognize basic pests found in the landscape in the following groups: insects, mites, and mollusks. ® A licensed Pest Control Adviser is on staff or hired to properly identify a pest and the symptoms caused by the pest. ❑ Field personnel are trained to utilize disease life cycles to apply treatments when the organism can be controlled most effectively. ® Field personnel are trained to distinguish between beneficial insects and actual pests found in the landscape (e.g. parasitizing wasps). ® Unknown samples are submitted to the Orange County Agricultural Commissioner for identification by the county entomologist or plant pathologist. ® Abiotic or nonliving factors (wind, sunburn, air pollution, etc...) are considered as possible causes of observed symptoms as well as biotic (living) factors. Integrated Pest Management Policy 6/2022 Page 8 B. Weeds (a minimum of one must be selected) ® Field personnel are trained to identify common weeds in the landscape. Z Field personnel are trained to utilize weed life cycles to properly control weeds such as controlling crabgrass utilizing a pre-emergent herbicide applied in mid-January. ® A licensed Pest Control Adviser is on staff or contracted to properly identify the pest. C. Diseases (a minimum of one must be selected) ® Field personnel are trained to recognize common diseases or their signs/symptoms in the landscape. ® Field personnel are trained to utilize disease life cycles to apply treatments when the organism can be controlled most effectively. ® Field personnel are trained to recognize the difference between biotic and abiotic problems. ® Field personnel are trained to understand how common diseases are spread throughout the landscape. ® Disease signs and symptoms are sampled and submitted to the Orange County Agricultural Commissioner for identification by the county plant pathologist. ® A licensed Pest Control Adviser is on staff or contracted to properly identify the pest. ® Photographs of disease signs and symptoms are taken and compared to reference guides such as UC IPM's Pests of Landscape Trees and Shrubs. D. Vertebrates (a minimum of one must be selected) ® Field personnel are trained to recognize vertebrate pests and the damage they cause in the landscape. ® Field personnel are trained to utilize vertebrate behavior to properly control the pest most effectively. ® At least one field staff member is trained in vertebrate baiting and trapping. Integrated Pest Management Policy 6/2022 Page 9 ® A licensed Pest Control Adviser is on staff or contracted to properly identify vertebrate pest. II1. MONITORING FOR PESTS AND PROBLEMS A. Insect/Mollusk Monitoring Procedures (a minimum of three must be selected) ® Visually inspect plants for insects, mites, snail and slug damage at least monthly; recording results utilizing a method conducive to tracking changes and easy recall of data. ❑ Yellow sticky traps are utilized to assess populations of insects. ® Insects are dislodged from plants by shaking over a collection surface usually consisting of a clipboard with a white sheet of paper. ❑ If available for a particular insect, pheromone-baited traps are utilized. ❑ Soil-dwelling turf insects are brought to the surface for monitoring by flushing a specific area of soil (i.e. 2' x 2' grid) with plain water or a soapy water mixture. ® The amount of honeydew(aphids) and frass (caterpillars) present is utilized as an indicator of population levels. B. Weed Monitoring Procedures (a minimum of two must be selected) ® Landscapes are inspected at least 4 times a year(early winter, early spring, summer and early fall) for weeds in order to determine if and when a weed problem exists. ® Utilize site surveys to record the location, date, and severity of weed problem; recording results utilizing a method conducive to tracking changes and easy recall of data. ❑ Count and record the number of weeds encountered at periodic intervals (e.g. every 1 to 2 feet) along a straight line transecting a landscapes area or within a selected area, for example 4 sq. ft. samples done in random places in a bed or turf area. Integrated Pest Management Policy 6/2022 Page 10 C. Disease Monitoring Procedures (a minimum of two must be selected) ® Landscapes are regularly checked for conditions, such as overwatering and injuries, which promote disease. ® Landscapes are checked monthly, at a minimum,for disease symptoms and signs. Disease prone plants are checked more frequently. ❑ Records are kept utilizing a method conducive to tracking changes and easy recall of data of each landscape inspection noting, date when disease signs and symptoms were first noticed and the current environmental conditions and soil moisture levels. D. Vertebrate Monitoring Procedures (a minimum of two must be selected) ® Landscapes are regularly inspected for vertebrate presence either by damage caused by animal, actual animal sightings, and/or droppings. ® Records are kept of the absence or presence of actual vertebrates, the damage caused, and/or the presence or absence of droppings. ❑ Maps are created and updated at least twice a year, recording area of high vertebrate damage or signs (such as gopher mounds). IV. ACTION THRESHOLDS AND GUIDELINES A. Insect/Mollusk Thresholds and Guidelines (a minimum of one must be selected) ® Insect tolerance levels are established based on the public's acceptance of damage to the landscape or a certain level of nuisance pests (i.e. ants), the actual plant species in the landscape, and long-term monitoring and knowledge of pests causing the damage. ❑ Thresholds are based on levels were reasonable control of the pest can be achieved with minimum impact on the environment. ❑ Insect monitoring records are utilized to establish threshold levels for the implementation of control strategies. For example, the threshold for the presence of aphids on a rose garden at City Hall is low, while in a native shrub border it might be considerably higher. Integrated Pest Management Policy 6/2022 Page I I B. Weed Thresholds and Guidelines (a minimum of one must be selected) ® Weed tolerance levels are established based on public safety or the public's acceptance and the resources available to manage the landscape at that level. ❑ Weed monitoring records are utilized to rank the percentage of the landscape area infested (none, light, moderate, heavy, or very heavy) with weeds. ® Public areas are ranked according to high, medium, or low level of weed control and management conducted according to levels set for each rank (see Appendix A) C. Disease Thresholds and Guidelines (a minimum of one must be selected) ® Disease tolerance levels are established based on the public's acceptance and the resources available to manage the landscape at the level required. ❑ Disease monitoring records are utilized to establish threshold levels for the implementation of control strategies. For example, the threshold for the presence of powdery mildew on roses at City Hall is much lower than the threshold for its presence on Euonymus in a parking lot at a city sports park. D. Vertebrate Thresholds and Guidelines (a minimum of one must be selected) ® Vertebrate tolerance levels are established based on public safety, the public's acceptance and the resources available to manage the landscape at the level required. ® Vertebrate monitoring records are utilized to establish threshold levels for the implementation of control strategies. For example, the threshold for the presence of gopher mounds in a sport field is zero, while in a native shrub border it might be two before a trapping strategy is implemented. V. SELECTION OF APPROPRIATE MANAGEMENT METHODS A. Insect/Mollusk Management Methods Integrated Pest Management Policy 6/2022 Page 12 Cultural/Mechanical/Physical Control Methods (a minimum of three methods must be selected) ® Sticky barriers are applied to trunks of trees and large shrubs to prevent ants and other wingless invertebrates from plant canopies. ® Small insect infestations are removed by pruning infested plant parts. ❑ Copper bands are installed around base of trees or planting areas where snail and slug infestations are prevalent. ® Plant canopies are thinned to increase light penetration to exposure certain soft-bodied insects (soft-scale) as well as snails and slugs to heat. ❑ Strong streams of water are used to dislodge insects such as aphids and whiteflies, from leaves. ❑ Avoid use of plants that snails and slugs use for shelter. ❑ Avoid irrigating between 5pm and 5am when moisture remains on plant material for several hours. Biological Control Methods (a minimum of one method must be selected) ® Persistent broad-spectrum pesticides are avoided, especially if biological control of an insect has been established by UC researchers. Examples include parasitoid wasps controlling Eugenia Psyllids, Giant Whitefly, and Ash Whitefly. ❑ Natural predators (beneficial insects) are augmented with purchases of additional predators from commercially available resources. Pesticide Control Methods (a minimum of five methods from must be selected) ❑ The most selective, rather than broad-spectrum, pesticide is used ® If available for controlling a particular insect, biological and botanical pesticides are selected ® Insecticidal soaps are utilized to control infestations of soft-bodied insects such as aphids, thrips, and immature scales. ❑ Horticultural oils (neem oil and narrow-range refined oils) are utilized to control infestations of soft-bodied immature and adult insects such as aphids, scales, and whiteflies. Integrated Pest Management Policy 6/2022 Page 13 ❑ Pesticides are only utilized when the potential for impacts to the environment, especially water quality, are minimized. ❑ Equipment is calibrated prior to the application of the insecticide to avoid excess material being applied to the landscape environment. ® Applicators are trained to not apply pesticides to hard surfaces and to not allow any pesticide to enter the storm drain system ® Spot treatments are utilized rather than broadcast methods ® Insecticide/fertilizer combinations are only used if appropriate timing for BOTH the insecticide application and the fertilizer application. B. Weed Management Methods Cultural, Mechanical, and Physical Control Methods (a minimum of three methods must be selected) ® Timers are set to avoid overwatering as weeds establish in areas where soil moisture is excessive. ® Drainage is managed to avoid wet areas. ® Weeds are removed from a site prior to planting. ® Mower height is adjusted to turf species and time of year. ❑ Mower is washed after mowing a weedy site. ® Hand-pulling, mowing, trim mers/b rush cutters, flaming, hoeing, and rototilling around landscape plants are the main methods utilized to control annual weeds and young perennial weeds. ❑ Soil solarization is utilized to control some annual and perennial weed species. ® Bare soil areas are covered with a thick layer of mulch to suppress weeds and conserve soil moisture. ® Soil, mulch, and plant material is weed-free before it is introduced into the landscape. Pesticide Control Methods (a minimum of three methods must be selected) ❑ Spot treatments are utilized rather than broadcast methods. Integrated Pest Management Policy 6/2022 Page 14 ® Herbicide/fertilizer combinations are only used if appropriate timing for BOTH the herbicide application and the fertilizer application. ® Herbicides are utilized according to established thresholds (see Appendix A). ❑ Organically acceptable herbicides (shown to be effective through science- based research) are used where appropriate. ® Herbicides are applied to the stage of weed growth most susceptible to the chemical. ® Equipment is calibrated prior to the application of the herbicide to avoid excess material being applied to the landscape environment. C. Disease Management Methods Cultural, Mechanical, and Physical Control Methods (a minimum of three methods must be selected) ® Prune out and dispose of localized areas of diseased plants. ® Pathogen-infested plant parts are removed from the soil surface area to reduce certain pathogens (e.g. Camellia Petal Blight). ® Pruning tools are sterilized (e.g. a diluted bleach solution) between plants to prevent the spread of pathogen to other plants. ® Proper irrigation and fertilization are maintained to prevent plant stress, water-logging, and subsequent susceptibility to disease. ❑ Soil solarization is utilized to control soil pathogens in annual beds where it is most effective. ® Mulch is kept at least 6" from base of plants to avoid excessive moisture around crown possibly resulting in crown rots and is no deeper than 4" ® Replace disease-prone plants with non-susceptible species. Pesticide Control Methods (a minimum of two methods must be selected) Integrated Pest Management Policy 6/2022 Page 15 ❑ Preventative fungicides and bactericides are only used where diseases can be predicted from environmental conditions and applied prior to infection or the appearance of symptoms. ® Synthetic fungicides are used sparingly in the landscape and only in high visibility areas in order to minimize development of resistance. ❑ Organic fungicides and bactericides are utilized in combination with cultural, mechanical, and physical control methods in order to improve their effectiveness. ❑ Copper-based fungicides are only utilized in situations where its entry into surface runoff and storm drains is virtually impossible and after consultation with PCA and IPM coordinator. ❑ Mycopesticides, commercially available beneficial microorganisms, are used where appropriate. ® Fungicides classes are rotated to avoid resistance. D. Vertebrate Management Methods Cultural and Physical Control Methods (a minimum of two methods must be selected) ® Groundcovers are maintained such that they do not harbor rats. ❑ Shrubs pruned at least 1 foot from the ground (rats). ® Sources of drinking water removed (leaky faucets, puddles). ❑ Trash cans have lids and are emptied daily (rats). ® Screens or other barriers installed under structures that have a space between soil and floor (rabbits). ❑ Habitat modification, based on pest biology is used to reduce shelter. ® Trapping is used for gophers when safe and practical. ® Kill traps used for ground squirrels and rabbits, are checked daily, and in places not accessible by children or non-target animals. ❑ Gas cartridges are used for ground squirrels according to UC recommendations. Pesticide Control Methods (a minimum of two methods must be selected) Integrated Pest Management Policy 6/2022 Page 16 ® Anti-coagulant baits are used and applied according to label. ® Bait is applied in a manner that non-target animals do not access to it. ® Restricted use rodenticides, aluminum or zinc phosphide, are used only after applicator has been trained for that product or only by a wildlife management contractor. VI. GENERAL PESTICIDE MANAGEMENT PRACTICES (all practices listed below must be selected) ® Restricted use pesticides are only used when no other alternatives are practical. ® If pesticides are necessary, CAUTION-labeled pesticides are considered before more toxic alternatives. ® Only small quantities of pesticides are purchased eliminating the need for stockpiling. ® MSDSs are regularly updated to reflect new pesticides or label changes to pesticides in storage. ® Pyrethroid based chemicals are applied according to current (July 2012) DPR regulations and are only scheduled after rain forecast monitoring. Integrated Pest Management Policy 612022 Page 17 Appendix A Ranking public areas for weeds (or other pest) management: Areas ranked as HIGH may include areas that the public sees and expects to be well- maintained. Examples are entrances to public buildings such as city hall and libraries. These areas are allowed to use pesticides based on established thresholds. Areas ranked as MEDIUM may include areas the public sees but does not expect a high level of maintenance. Examples are landscaped areas away from the entrance, recreational and picnic areas. These areas can tolerate a higher level of weeds. These areas are allowed to use pesticides but the threshold is much higher and pesticides are used infrequently and only after consultation with IPM coordinator. Areas ranked as LOW may include areas the public rarely sees or does not expect a high level of maintenance. Examples are medians, landscaped areas in parking lots, wildlands. These areas can tolerate a higher level of weeds. These areas are not allowed to use pesticides except in extreme cases and only after consultation with IPM coordinator. Integrated Pest Management Policy 6/2022 Page 18 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: "SEE ATTACHED EXHIBIT B" B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. EXHIBIT B FACILITIES LANDCAPE MAINTENANCE SERVICES QUOTE / BID SI3EET SUMMARY LOCATION Monthly Cost Annual Cost Beach Operations Yard $226.84 $2,722.08 Bolsa Chica Pump Station $50.88 $610.56 Central Library $5,400.71 $64,808.52 City Gym And Pool $692.18 $8,306.16 Civic Center $5,383.75 $64,605.00 Don Kiser Corporation Yard $1,419.34 $17.032.08 Downtown Commercial District $2,557.78 $30,693.36 Edwards Fire Station#6 $445.20 $5,342.40 1 St. at Atlanta Parking Lot $634.94 $7,619.28 1 St.at Walnut Parking Lot $135.68 1,628.16 Flounder Flood Control Pump Station $40.28 $483.36 Malibu Flood Control Pump Station $55.12 $661.44 Marilyn Flood Control Pump Station $40.28 $483.36 Meredith Flood Control Pump Station $41.34 $496.08 Newland Mouse And Barn $1,057.88 $12,694.56 Park,Tree and Landscape Yard $196.10 2,353.20 Peck Reservoir $318.00 $3,816.00 Scenario Flood Control Pump Station $31.80 $381.60 Senior Central In Central Park $300.00 $ $3,600.00 Shields Flood Control Pump Station $31.80 $381.60 Utilities Yard (Water Operations) $860.72 $10,328.64 Warner Fire Station/Parking Lot $554,38 $6,652.56 Well Site 01-Capetown Ln. 1$45.58 $546.96 Well Site#3a-Oak Ln. $23.32 $279.84 Well Site#5--Warner Ave. $79.50 $954.00 Well Site M9-Warner Ave. $23.32 $279.84 Additive Location-Ocean View Estates 1,630.28 $19,563.36 Grand Totals (monthly and annual) $22,277.00 $267,324.00 BEACH OPERATIONS YARD 8669 Edison Ave.,RD 474 Landscaped Area: 5,356 square Pect FREQUENCY FUNCTION ° [1tTY OPTION A MONTHLY COST GROUNDS MAINTENANCE „ PLANTER MAINTENANCE Wcckl $191.84 LITTER REMOVAI. Weeks $24.00 RODENT CONTROL As needed $2.00 CHEMICAL APPLICATION_ PRE-EMERGENCE $3 00 PLANTER BEDS 2X per year AERATE&FERTILIZF. FERTILIZE PLANTERS FX er car 4 $4.00 MULCH PLANTERS _, 2X ver vear $2.00 1 MONTHLY ANNUAL GRAND TOTAL OPTION A 1 $226.84 $2,722.08 FAC Landscape RrQ 20224 r BOLSA CHICA FLOOD CONTROL PUMP STATION 18401 Springdale St.,RD 197 Landscaped Area: 1,200 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Week! $35.88 LITTER REMOVAL Week!y $7.00 RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $2,OO PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year $3,00 MULCH PLANTERS 2X per year $2.00 MONTHLY ANNUAL GRANDTOTAL OPTION A $50.88 $610.56 rAC l.m,dsopc Itr•Q 2022 5 CENTRAL LIBRARY(GROUNDS& PARKING LO'T) 7111 Talbert Ave.,RD 281 & 291 Landscaped Aren: 366,995 square feet FREQUENCY FUNCTION TQTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly $4,106.71 CLIPPING REMOVAL Weekly $49.00 LITTER REMOVAL Weekly $84.00 RODENT CONTROL As needed $16.00 CHEMICAL APPLICATION EDGE TURF AREAS 6X per year $38.00 PRE-EMERGENCE PLANTER BEDS 2X per year $10.00 AERATE&FERTILIZE FERTILIZE TURr SX per year $370.00 FERTILIZE PLANTERS IX per year $48.00 AERATE TURT SXcrcar $272 00 PLUG TYPE VERTICAL MOW RENOVATION IX per year $385.00 MULCH PLANTERS 2X per year $22.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $5,400.71 $64,808.52 r•AC I.andscape RFQ 2022 6 CITY GYM & POOL(GROUNDS& PARKING LOT) 1600 Palm Ave.,RD 441 Landscaped Area: 21,780 square feet FREQUENCY FUNCTION TQT-Y OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Wcck-1x $344.18 CLIPPING REMOVAL Wcckty $27.00 LITTER REMOVAL Weekly $92.00 RODENTCONTROL As needed $24.00 CHEMICAL APPLICATION EDGE TURF AREAS 6X per year $19.00 PRC-EMERGENCE PLANTER BEDS 2X per year $20.00 AERATE&FERTILIZE FERTILIZE TURF 5X per year $48.00 FERTILIZE PLANTERS IX per year $17.00 AERATE TURF $19.00 (PLUG TYPE) 5X per year VERTICAL MOW RENOVATION I per ycor $42.00 MULCH PLANTERS 2X per year $36.00 MONTHLY ANNUAL GRAND TOTAL $692.18 $8,306.16 OPTION A FAC Landscape RFQ 2Q22 7 3 w CIVIC CENTER 2000 Main St.,RD 431 Landscaped Area:457,155 square feet FREQUENCY FUNCI-ION TY OPTION A MONTIILY COST EMPTY TRASH CANS 2 2x per Wreck $32.00 GROUNDS MAINTENANCE TURF MAINTENANCE Weekly $3,746.75 CLIPPING REMOVAL Weekly $49.00 LITTER REMOVAL Weekly $210.00 RODENT CONTROL As needed $38.00 RAISED PLANTERS CzTY WEEDING 16 Weckly $72.00 RCPLACE ANNUAL $175.00 COLOR d 4X per year CHEMICAL APPLICATION EDGE TURF AREAS 6X per year $68.00 PRE-EMERGENCE. PLANTER BEDS 2X per year $82.00 AERATE&FERTILIZE rERTILIZE TURF SX per year $310.00 FERTILIZE PLANTERS IX per year $42.00 AERATETURF $127.00 (PLUG TYPE) SX per year VERTICAL MOW RENOVATION IX per year $290.00 MULCH PLANTERS 2X per year $142.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $5,383.75 $64,605.00 VAC Lnndscape RVQ 2022 S a DON KISER CORPORATION YARD 17371 Gothard St.,RD 271 Landscaped Area: 89,300 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Wcckly $1,212.34 LITTER REMOVAL Weekly $52.00 RODENT CONTROL As needed $28.00 CHEMICAL APPLICATION PRE-EMERGENCE $30.00 PLANTER BEDS 2X i3er year AERATE&FERTILIZE FERTILIZE PLANTERS I X per year $71.00 MULCH PLANTERS 2X per year $26.00 MONTHLY___,_ ANNUAL GRANDTOTAL $1,419.34 OPTION A 1$17,032.08 FAC Landscapc RVQ 2022 9 DOWNTOWN COMMERCIAL DISTRICT 201)Main St.,RD 451 Landscaped Area: 96,532 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAIN'I'LNANCE Weekly $1,054.78 CLIPPING REMOVAL Weekly $47.00 LITTER REMOVAL 2X Nr week $192.00 RODENT CONTROL As needed $36.00 RAISED PLANTERS TY WEEDING 13 Weekly $384.00 REPLACE ANNUAL $39Q.00 COLOR 13 4X per year CHEMICAL APPLICATION EDGE TURF AREAS GX per year $42.00 PRE-EMERGENCE $28.00 PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE TURF 5X per Xear $72.00 FERTILIZE PLANTERS iX cr year $99.00 AERATE TURF' $62.00 PLUG TYPE) 5X er year VERTICAL MOW RENOVATION IX per year $115.00 MULCH PLANTERS 2X per year $36.00 MONTHLY ANNUAL GRAND TOTAL $2 557.78 $30,693.36 OPTION A VAC Landscape ItFQ 2022 10 EDWARDS FIRE STATION 96 18591 Edwards St.,RD 318 Landscaped Area:24,0011 square Feet FREQUENCY FUNCTION TY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly $163.20 CLIPPING REMOVAL Weckly $20.00 LITTER REMOVAL Weekly $46.00 RODENT CONTROL As needed $18.00 CHEMICAL APPLICATION EDGE TURF AREAS 6Xp�crycar $22.00 PRE-EMERGENCE $14.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X per year $28.00 FERTILIZE PLANTERS 1X per year $42.00 AERATE TURF $16.00 (PLUG TYPE) 5X FELY.Sar VERTICAL MOW RENOVATION I X per year $49.00 MULCH PLANTERS 2X per ycar $27.00 MONTHLY ANNUAL GRAND TOTAL $445.20 $5,342.40 OPTION A FAC Lundscupc RFQ 2022 If I St.AT ATLANTA AVE. PARKING LOT RD 451 Landscaped Area.29,960 square feet FREQUENCY FUNCTION1-9my OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly $504,94 LITTER REMOVAL Wcekl $42.00 RODENT CONTROL As needed $16.00 CHEMICAL APPLICATION PRE-EMERGENCE $12.00 PLANTER BEDS 21 er ear AERATE&FERTILIZE rERTILIZE PLANTERS IX 2cr ycar $48.00 MULCH PLANTERS 2X per yeat $12.00 MONTHLY ANNUAL GRAND TOTAL $634 94 $7,619.28 OPTION A FAC Lmidscope RrQ 2022 12 i St.AT WALNUT AVE. PARKING LOT 101 Walnut Ave.,RD 461 Landscaped Area: 6,380 square feet FREQUENCY FUNCTION J_ TY OPTION A MONTHLY COST_] F. 1 GROUNDS MAINTENANC f PLANTER MAINTENANCE W,ckly $10968 LITTER REMOVAL Weckl $12.00 RODENT CONTROL As needed $2.00 CHEMICAL APPLICATION ..........._....... _........_ PRE-EMERGENCE $3.00 PLANTER BEDS 3X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX Per year $5.00 MULCH PLANTERS _ 2X per year $4.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $135 68 $1,628 16 FAC Lmndscopc RFQ 202213 FLOUNDER FLOOD CONTROL PUMP STATION 9731 Flounder Dr,,RD 426 Landscaped Area: 1,108 square feet FREQUENCY FUNCTION 2.I.Y OPTION A„ MONTHLY COST E GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly $31.28 LITTER REMOVAL Weekly $4.00 RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $1.00 PLANTER BEDS 2X ner vear AERATE&FERTILIZE FERTILIZC PLANTERS lX erycar � $2.00 MULCH PLANTERS 2X per vtor $1.00 ... .. i MONTHLY ANNUAL . _ .... - GRAND TOTAL $40.28 $483 36 OPTION A FAC I.andscnp:Rr-Q 2022 14 MALIBU FLOOD CONTROL PUMP STATION 22001 Malibu Lane,RD 485 Landscaped Area: 1,482 square feet FREQUENCY UNCCION TY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weckly I $ 12 LITTER REMOVAL Weekly $6.00 v RODENT CONTROLAs needed $1 00 CHEMICAL APPLICATION t PRE-EMERGENCE $1 00 PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE PLANTERS IX pELlear $2.00 MULCH PLANTERS 2X per ear $1.00 s MONTHLY ANNUAL GRAND TOTAL $55 12 $661.44 OPTION A FAC Undscapc RFQ 2022 15 MAR]LYN FLOOD CONTROL 1'UMP STATION 6746 Marilyn Dr.,RD 169 Landscaped Area: 1,078 square feet rREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER,MAINTENANCE Weekl $28.28 LITTER REMOVAL Weekly $7.00 RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $1.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX pur year $2.00 MULCH PLANTERS 2X per year $1.00 MONTHLY ANNUAL GRANU'I'OTAL OPTION A $40.28 $483.36 I'AC l.nndscape RFQ 2022 16 3 MEREDITH FLOOD CONTROL PUMP STATION 20192 Midiand Ln.,RD 447 Landscaped Area: 1,102 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST E GROUNDS MAINTENANCE I PLANTER MAINTENANCE Weckl $29.34 LITTER REMOVAL Weekly $7.00 RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $1.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE• PLANTERS IX per year $2.00 MULCH PLANTERS 2X per Xear $1.00 1 MONTHLY ANNUAL GRAND TOTAL OPTION A $41.34 ' $496.08 r•AC Lnndsopc RrQ 202217 NEWLAND HOUSE AND BARN 19822 Beach Blvd., RD 433 Landscaped Area: 43,560 square feet FREQUENCY FUNCTION QTY OPTION A MONTHLY COST EMPTY TRASH CANS 2 2x per week $17.00 GROU14DS MAINTENANCE TURF MAINTENANCE Weekly $668.88 CLIPPING REMOVAL Weekly $34.00 LITTER REMOVAL Weekly $48.00 RODENT CONTROL As needed $27.00 CHEMICAL APPLICATION EDGE TURF AREAS GX ver year $32.00 PRE-EMERGENCE $14.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE TURF 5X ner year $62.00 FERTILIZE PLANTERS 1 X per year $31.00 AERATE TURF $30.00 PLUG TYPE) SX per year VERTICAL MOW RENOVATION IX per year $78.00 MULCH PLANTERS 2X per year $16.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $1,057.88 $12,694.56 CAC Landscape RFQ 202118 d PARK,TREE,AND LANDSCAPE YARD 17531 Gotham St.,RD 281 Landscaped Aren: 6,160 square feet ' FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Week{ $156.10 LITTER REMOVAL Weekly $22.00 RODENT CONTROL As needed $4.00 r CHEMICAL APPLICATION PRE-EMEROENCF. $2.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX ver year $8.00 MULCH PLANTERS 2X per year $4.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $196.10 $2,353.20 r•AC Landxupe RFQ 2022 19 PECK RESERVOIR 14561 Springdale St.,RD 127 Landscaped Area: 15,000 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly $88.00 CLIPPING REMOVAL Weekly $10.00 LITTER REMOVAL Weekly $86.00 RODENT CONTROL As needed $16.00 CHEMICAL APPLICATION EDGE TURF AREAS GX per year $16.00 PRE-EMERGENCE $8.00 PLANTER BEDS 2X Der year AERATE&FERTILIZE FERTILIZE TURF 5X Der ycar $21.00 FERTILIZE PLANTERS IX per year $18.00 AERATE TURF $19.00 (PLUG TYPE) SX per yEar VERTICAL MOW RENOVATION IX per c $12.00 ar MULCH PLANTERS 2X per year $24.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $318 00 $3,816.00 r•AG Landscape RM 2022 20 SCENARIO FLOOD CONTROL PUMP STATION 4742 Sccaario Dr.,RD 155 Landscaped Aren: 792 square fect FREQUENCY FUNCTION QTY OPTION A MONTHLY COST GROUNDS MAINTENANCE $15.80 PLANTER MAINTENANCE Week! LITTER REMOVAL Weckly $12.00 RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $1.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year $1.00 $1.00 MULCH PLANTERS 2X r year _ MONTHLY ANNUAL GRAND TOTAL $81 80 $381.60 OPTION A rAC Lundscupc RFQ 2022 21 SENIOR CENTER IN CENTRAL. PARK 18041 Guldenwest St.,RD 199 Landscaped Aron.283,639.5 square feet FREQUENCY FUNCTION OTY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly $70.00 CLIPPING REMOVAL Weekly $10.00 LITTER REMOVAL Weekly $86.00 RODENT CONTROL As needed $16.00 CHEMICAL APPLICATION EDGE TURF AREAS 5X er car $16.00 PRE-EMERGENCE $8.00 PLANTER B DS 2X per Year AERATE&FERTILIZE FERTILIZE TURF 5X er ear $21.00 FERTILIZE PLANTERS IX oer year $18.00 AERATE TURF $19.00 (PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year $12.00 $24.00 MULCH PLANTERS 2X er car MONTHLY ANNUAL GRAND TOTAL OPTION A $300.00 $3,600.00 rAC Landscapr RrQ 2022 22 SHIELDS FLOOD CONTROL PUMP STATION 6252 Shields Dr.,RD I68 Landscaped Area: 800 square feet FREQUENCY FUNCTION TY OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly $15.80 LITTER REMOVAL weekly $12.00 RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $1.00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year $1.00 MULCH PLANTERS 2X per year $1.00 MONTHLY ANNUAL GRAND TOTAL $31.80 $381.60 OPTION A rAC Landscopc RrQ 2022 23 a UTILITIES YARD(alca WATER OPERATIONS) 19001 I•Iuntington St.,RD 422 Landscaped Area: 23,200 squnre feet M- EQUFNCY FUNCTION jTTX_ OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly $763.72 LITTER REMOVAL Weekly $42.00 RODENT CONTROL !! As needed $8.00 CHEMICAL APPLICATION PRE-EMERGENCE $6.00 PLANTER BEDS 2X aer year AERATE&FERTILIZE FERTILIZE PLANTERS IXper ear $29.00 MULCH PLANTERS 2X cr car 1$12.00 MONTHLY ANNUAL GRAND TOTAL $860 72 $10,328.64 OPTION A FAC Landscape RFQ 2022 24 WARNER TIRE STATIONMARti1NG LOT 3831 Warner Ave.,RD 173 Landscaped Area: 14,950 squnre feet JFREQUENCY FuNC'r10N 7TV OPTION A MONTHLY COST GROUNDS MAINTENANCE: PLANTER MAINTENANCE Weckly $457.38 LITTER REMOVAL Weekly $42.00 RODEN'rCONTROL As needed $10.00 CHEMICAL APPLICATION PRfi•EM ERG ENCE $12.00 PLANTER BEDS 2X per ycar AERATE&FERTILIZE £'GRTILIZE PLANTERS lX er ear $22.00 MULCH PLANTERS 2X per year $11.00 MONTHLY ANNUAL GRAND TOTAL OPTION A $554.38 $6,652.56 rAC Landscape Rr•Q 2022 25 WELL SITE#1 15041 Capetnwn Ln.,RD 138 Landscaped Area: 1,218 square feet FREQUENCY FUNCTION OTY OPTION A MONT14LY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly $27.58 LITTER REMOVAL WcSL!X $12200 w RODENT CONTROL As needed $1.00 CHEMICAL APPLICATION PRE-EMERGENCE $1.00 PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE PLANTERS IX per year $2.00 $2.00 MULCH PLANTERS 2X oer year MONTHLY ANNUAL GRAND TOTAL $45.58 $546.96 OPTION A FAC Landscape RFQ 2022 26 WELL SITE#3:i 17032 Onlc Ln.,RD 272 Landscnpcd Area:575 squnre feel FREQUENCY UNCTION '1'Y OPTION A MONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Week! $11.32 I__,_ . , -,j UTTER REMOVAL Weckl $8.00 RODENT CONTROL As needed $1.00 4 CHEMICAL APPLICATION PRE-EMERGENCE $1 00 PLANTER BEDS 2X per year AERATE&FERTILIZE FERTILIZE PLANTERS IX per year $1.00 MULCH PLANTERS 2X per year $1.00 I MONTHLY ANNUAL GRAND TOTAL OPTION A $23.32 $279.84 �...._. .. ._ r•AC Lwidscape ItrQ 2022 77 Or WELL SITE 95 8651 Warner Ave.,RD 264 Landscaped Area. 2,160 square feet r FRFQUENCY FUNCTION QTY OPTION A MON"rHLY COST GROUNDS MAINTENANCE PLANTER MAINTFNANCE_ .. WC61Y $53.50 $16.00 LITTER REMOVAL Weekly _......». RODENT CONTROL As needed $2'00 CHEMICAL APPLICATION „_,,. PRE-EMERGENCE $1.00 PLANTER BEDS 2X rocir car AERATE&FERTILIZE i $5.00 FERTILIZE PLANTERS IE IX per Year „ MULCH PLANTERS 2X ner year $2.00 MONTHLY ANNUAL GRAND TOTAL $79 50 ` �� $954.00 OPTION A FAC Landscape RFQ 2012 29 WELL SITE#9 8851 Warner Ave.,RD 264 Landscuped Area:450 square feet r•REQUENCV FUNCTION I'Y OPTION A NIONTHLY COST GROUNDS MAINTENANCE PLANTER MAINTENANCE Weekly $11.32 LITTER REMOVAL Weckl $$.00 . RODENT CONTROL As needed $1__ 00 CHEMICALAPPLICATION PRE-EMERGENCE $100 PLANTER BEDS 2X per ynr AERATE&FERTILIZE, FERTILIZE PLANTERS IX Per Year $1.00 j MULCH PLANTERS 2X r car $1.00 MONTHLY ANNUAL GRAND TOT__AL OPTION A $23.32 r•AC Landscape RFQ 2022 29 ADDITIVE DID LOCATION-OCEAN VIEW ESTATES 7051 Ellis Ave.,RD 291 20 acres,87,120 square feet FREQUENCY FUNCTION TY OPTION A MONTHLY COST GROUNDS MAINTENANCE TURF MAINTENANCE Weekly $953.28 CLIPPING REMOVAL Weekly $36.00 LITTER REMOVAL Weekt $122.00 $34.00 RODENT CONTROL As needed CHEMICAL APPLICATION EDGE TURF AREAS 6X per year $70.00 PRE-ENIERGENCE• $18.00 PLANTER BEDS 2X per year AERATE& FERTILIZE FERTILIZE TURF SX per year $48.00 ------------ FERTILIZE PLANTERS iX r ear $90.00 AERATETURF $82.00 PLUG TYPE) 5X per year VERTICAL MOW RENOVATION IX per year $129.00 MULCH PLANTERS 2X per year $48.00 MONTHLY ANNUAL GRAND TOTAL $1 630.28 $19,563.36 OPTION A FAC Laidsmpc RFQ 2022 30 PARKLAN-01 SDOHERT ACORO" CERTIFICATE OF LIABILITY INSURANCE DATr1YYY) 912/20 `--� gl2rzo22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements. PRODUCER C CT Neil Churchill NR Churchill&Associates Insurance Services,Inc. nrc,°°No,Ext:(805)220-1172 arc,No): 31248 Oak Crest Drive,Suite 140 Westlake Village,CA 91361 E•M I ,neil@church11Irisk.com INSURERSAFFORDING COVERAGE NAtO0 INSURER A:XL Insurance America,Inc. 24554 INSURED INSURERB:National Specialty Insurance Company Parkwood Landscape Maintenance,Inc. INSURERC:Texas Insurance Company 16543 16443 Hart Street INSURER o:Alaska National Insurance Company 38733 Van Nuys,CA 91408 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTRA X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS MADE OCCUR X NPC-1000923-03 71512022 7/5/2023 DAEAGETORENcTIED S 100,000 X Special Form MED EXP(Any oneperson) $ 6,000 PERSONAL&ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE S 2,000,000 POLICY JEC LOC 2,000,OQO TX OTHER, Prop Damage Ded s 1,000 B AUTOM0131LE LIABIUTY COMBINED SINGLE LIMIT $ 1,000,000 X ANYAUTO GMI-0428.00 7/512022 716/2023 BODILY INJURY Per wson OWNED SCHEDULED AUTOS ONLY AUTOS Wry p BODILY INJURY Peraccident) X A E'$ONLY X AUTOS ONLY PeOrecGRdenI AMAGE $ $ C UMBRELLALIAB X OCCUR EACH OCCURRENCE S 4,000,000 X EXCESS LIAR CLAIMS-MADE T122XANN-01060-02 7/6/2022 7/6/2023 AGGREGATE S 4,000,000 DEO RETENTION$ S D WORKERS COMPENSATION X PER E OTH- ANDEMPLOYERS'LIABILITY 22D WD 11166 4/26/2022 4/26/2023 1,000,000 ANY PROPREIEMTgORRIPARTNERIEXECUTIVE Y r N E.L.EACH ACCIDENT � .a.EcorylnNH) CLUOEp? �Y NIA 1, E.L.DISEASE-EA EMPLOYE 000,000 byes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) The City of Huntington Beach,its officers,elected or appointed officials,employees,agents a I � A lun V8$,8plined as Additional Insured with respects to General Liability per the attached endorsement forms. 01/ By: MICHAEL E. CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN y ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE 2"o CL0 ACORD 26(2016103) ©1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: NPC-1000923-03 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL_GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations The City of Huntington Beach, its officers,elected or Blanket as required by written contract appointed officials,employees,agents and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury" "property damage"occurring after: caused, in whole or in part, by: 1. All work, including materials, parts or 1. Your acts or omissions; or equipment furnished in connection with such 2. The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs) to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered operations has been designated above. completed; or However: 2. That portion of "your work" out of which the 1. The insurance afforded to such additional injury or damage arises has been put to its intended use by any person or organization insured only applies to the extent permitted by other than another contractor or subcontractor law;and engaged in performing operations for a 2. if coverage provided to the additional insured is principal as a part of the same project. required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 10 04 13 ©Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these 2. Available under the applicable Limits of additional insureds, the following is added to Insurance shown in the Declarations; Section III— Limits Of Insurance: whichever is less. If coverage provided to the additional insured is This endorsement shall not increase the required by a contract or agreement, the most we applicable Limits of Insurance shown in the will pay on behalf of the additional insured is the Declarations. amount of insurance: 1. Required by the contract or agreement; or Page 2 of 2 ©Insurance Services Office, Inc., 2012 CG 20 10 04 13 POLICY NUMBER: NPC-1000923-03 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations The City of Huntington Beach, its City of Huntington Beach, CA 92648 officers, elected or appointed (multiple locations) officials, employees, agents and volunteers Landscaping Gardening Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for "bodily injury" or If coverage provided to the additional insured is "property damage" caused, in whole or in part, by required by a contract or agreement, the most we "your work" at the location designated and will pay on behalf of the additional insured is the described in the Schedule of this endorsement amount of insurance: performed for that additional Insured and included 1. Required by the contract or agreement;or in the"products-completed operations hazard". However: 2. Available under the applicable limits of insurance; 1. The insurance afforded to such additional whichever is less. insured only applies to the extent permitted by law;and This endorsement shall not increase the 2. If coverage provided to the additional insured is applicable limits of insurance. required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 37 12 19 ©Insurance Services Office, Inc.,2018 Page 1 of 1 COMMERCIAL GENERAL LIABILITY CG 20 01 1219 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance (2) You have agreed in writing in a contract or Condition and supersedes any provision to the agreement that this insurance would be contrary: primary and would not seek contribution Primary And Noncontributory Insurance from any other insurance available to the This insurance is primary to and will not seek additional insured. contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and CG 20 01 12 19 0 Insurance Services Office, Inc.,2018 Page 1 of 1 FORMS SCHEDULE POLICY NUMBER: NPC-1000923-03 POLICY PERIOD: FROM 07/05/2022 TO 07/05/2023 NAMED INSURED: Parkwood Landscape Maintenance Inc. Name Description GENERAL LIABILITY CG 00 01 (04-13) Commercial General Liability Coverage Form CG 03 00 (01-96) Deductible Liability Insurance CG 04 35 (12-07) Employee Benefits Liability Coverage CG 20 01 (12-19) Primary And Noncontributory - Other Insurance Condition CG 20 10 (12-19) Additional Insured - Owners, Lessees Or Contractors - Scheduled Person Or Organization CG 20 37 (12-19) Additional Insured - Owners, Lessees Or Contractors - Completed Operations CG 21 06 (05-14) Exclusion - Access Or Disclosure Of Confidential Or Personal Information And Data-Related Liability - With Limited Bodily Injury Exception CG 21 09 (06-15) Exclusion - Unmanned Aircraft CG 2116 (04-13) Exclusion - Designated Professional Services CG 2132 (05-09) Communicable Disease Exclusion CG 21 34 (01-87) Exclusion - Designated Work CG 21 46 (07-98) Abuse or Molestation Exclusion CG 21 47 (12-07) Employment-Related Practices Exclusion CG 21 49 (09-99) Total Pollution Exclusion Endorsement CG 21 53 (01-96) Exclusion - Designated Ongoing Operations CG 21 67 (12-04) Fungi or Bacteria Exclusion CG 21 73 (01-15) Exclusion of Certified Acts of Terrorism CG 21 86 (12-04) Exclusion - Exterior Insulation And Finish Systems CG 21 96 (03-05) Silica Or Silica-Related Dust Exclusion CG 22 34 (04-13) Exclusion - Construction Management Errors And Omissions CG 22 43 (04-13) Exclusion - Engineers, Architects Or Surveyors Professional Liability CG 22 79 (04-13) Exclusion - Contractors - Professional Liability CG 24 17 (10-01) Contractual Liability - Railroads CG 25 03 (05-09) Designated Construction Project(s) General Aggregate Limit CG 4014 (12-19) Cannabis Exclusion GXIL 403 (12-18) Arborist and Landscape Services Workmanship Error Coverage Endorsement GXIL 600 (01-19) Exclusion - ERISA GXIL 601 (01-19) Exclusion - Transmission Spongiform Encephalopathies (TSE) GXIL 602 (01-19) Exclusion - Urea/Formaldehyde XIL 401 (06-05) Asbestos Exclusion XIL 402 (06-05) Radioactive Matter Exclusion XIL 403 (06-05) Broad Form Securities Exclusion XIL 428 (06-05) Lead Exclusion XIL 436 (12-08) XL Plus Endorsement XIL 452 (10-12) Continuous Or Progressive Injury Or Damage And Prior Completed Operations Limitation XAI 300 90 06 ©X.L. 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