HomeMy WebLinkAboutEXP US Services - 2022-09-20 2000 Main Street,
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File #: 22-735 MEETING DATE: 9/20/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Keegan Olds, Contract Administrator
Subiect:
Approve and authorize execution of Professional Services Contracts for On-Call General
Engineering Consulting Services with Aztec Engineering, EXP US Services, GHD Inc., Harris &
Associates, Psomas, and Tetra Tech
Statement of Issue:
The Public Works Department requires on-call general engineering, surveying, and consulting
services for as-needed support staff to assist with the design and construction of State and Federally
funded capital improvement projects, which are identified in the annual Capital Improvement Program
(CIP).
Financial Impact:
The City's adopted Fiscal Year (FY) 2022/23 CIP Budget totals $59.7 million for approved projects
citywide. Each approved CIP project has a budget containing sufficient funding for design,
environmental, engineering, construction, project management, and other required costs. The six (6)
recommended general engineering contracts, totaling $9.0 million, will be funded within each
project's individual CIP budget, as needed. Additionally, design services provided under these
contracts will be reimbursable through State and Federal funding. As such, no additional funding is
required by this action.
Recommended Action:
A) Approve and authorize the Mayor and City Clerk to execute $1,500,000 "Professional Services
Contract Between the City of Huntington Beach and Aztec Engineering for On-Call General
Engineering Consulting;" and,
B Approve and authorize the Mayor and City Clerk to execute $1,500,000 "Professional Services
Contract Between the City of Huntington Beach and EXP US Services for On-Call General
Engineering Consulting;" and,
C) Approve and authorize the Mayor and City Clerk to execute $1,500,000 "Professional Services
City of Huntington Beach Page 1 of 3 Printed on 9/14/2022
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File #: 22-735 MEETING DATE: 9/20/2022
Contract Between the City of Huntington Beach and GHD Inc. for On-Call General Engineering
Consulting;" and,
D) Approve and authorize the Mayor and City Clerk to execute $1,500,000 "Professional Services
Contract Between the City of Huntington Beach and Harris & Associates for On-Call General
Engineering Consulting;" and,
E) Approve and authorize the Mayor and City Clerk to execute $1,500,000 "Professional Services
Contract Between the City of Huntington Beach and Psomas for On-Call General Engineering
Consulting;" and,
F) Approve and authorize the Mayor and City Clerk to execute $1,500,000 "Professional Services
Contract Between the City of Huntington Beach and Tetra Tech for On-Call General Engineering
Consulting."
Alternative Action(s):
Do not authorize the contracts and direct staff accordingly. Budgeted State and Federally funded
capital improvement projects could be delayed until new contracts are approved.
Analysis:
On February 7th, 2022 the City advertised a Request for Qualifications (RFQ) for On-Call Engineering
Services featuring 5 sub-categories: Construction Management and Inspection, Material Testing and
Inspection, Architectural Engineering, Civil Engineering, and Environmental Engineering. Proposals
were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal
Code. Sixteen (16) proposals were received for Civil Engineering services, which includes civil,
transportation, water/sewer/stormwater, and ocean engineering and surveying subsections. In
accordance with qualifications-based selected procurement, per the Federal "Brooks Act," State SB
419, and the City of Huntington Beach Municipal Code Section 3.03 "Professional Services," the
Public Works Department established a review board. Each firm provided proposals or joint
proposals providing services for all 5 required subsections. Proposals were then evaluated and
ranked by the review board. The top six (6) firms were selected in the Civil Engineering category to
increase opportunity for competitive proposals for future projects from qualified on-call consultants.
The six (6) contracts recommended for approval are for support staff for civil and design engineering
of State and Federally funded capital improvement projects. These services have historically been
utilized to supplement City staff to meet annual Capital Improvement Program (CIP) goals, as an
extension of staff, and/or to provide required expertise for unique projects. It is anticipated that these
services will be required based on past years. Each project is evaluated on a case-by-case basis to
determine if these as-needed contract services are necessary.
The City's CIP is approximately $59.7 million in Fiscal Year (FY) 2022/23. Typical design and
construction support cost from the use of consultants on a CIP project can vary between 10-20% of
total costs for a CIP project. Therefore, it is practical to conservatively assume minimum annual
consultant costs would be around $9 million to the City for total CIP projects, or approximately $27
million over the next three (3) years.
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File #: 22-735 MEETING DATE: 9/20/2022
Civil engineering, transportation, water/sewer/stormwater, and ocean engineering, surveying, and
consulting services are typically required for a wide variety of State and Federally funded CIP
projects, including but not limited to street improvement projects, community development projects,
sewer and stormwater lift stations, and transportation, ITS, and mobility improvement projects.
Therefore, these consultants were selected to meet projected workload over the next three years with
a total contract limit of$9 million. The proposed contract amounts are a not-to-exceed amount for a
three-year term, with no guarantee of work. Funding for any and all of these contract services is only
through City Council authorization in the budget approval process.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Professional Services Contract between the City of Huntington Beach and Aztec Engineering
Group, Inc. for On-Call General Engineering Consulting
2 Professional Services Contract between the City of Huntington Beach and EXP US Services.
Inc. for On-Call General Engineering Consulting
3. Professional Services Contract between the City of Huntington Beach and GHD, Inc. for On-
Call General Engineering Consulting
4. Professional Services Contract between the City of Huntington Beach and Harris &
Associates, Inc. for On-Call General Engineering Consulting
5. Professional Services Contract between the City of Huntington Beach and Psomas, Inc. for On
-Call General Engineering Consulting
6. Professional Services Contract between the City of Huntington Beach and Tetra Tech, Inc. for
On-Call General Engineering Consulting
7. Professional Services Award Analysis
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
EXP U.S. SERVICES, INC.
FOR
ON-CALL GENERAL ENGINEERING CONSULTING
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and EXP U.S. SERVICES, INC., a California Corporation hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide on-call General
Engineering Consulting; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Portia Gonzalez, P.E. who shall represent it and
be its sole. contact and agent in all consultations with CITY during the performance of this
Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on i 2�► 02 IL', 20,2ti (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than three (3) years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT
shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is
attached hereto and incorporated by reference into this Agreement, a fee, including all costs and
expenses,not to exceed One Million Five Hundred Thousand Dollars($1,500,000.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
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7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices, calculations,
computer code, language, data or programs, maps, memoranda, letters and other documents, shall
belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or
termination of this Agreement or upon PROJECT completion, whichever shall occur first. These
materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
A. CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from
and against any and all claims, damages, losses, expenses,judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind or
nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,
if any) negligent (or alleged negligent)performance of this Agreement or its failure to comply with
any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by CONSULTANT.
B. To the extent that CONSULTANT performs "Design Professional Services" within
the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in
place of subsection A above:
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"CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and
against any and all claims, damages, losses, expenses, demands and defense costs (including,
without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to
the extent that the claims against CONSULTANT arise out of,pertain to, or relate to the negligence,
recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged
to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However,
notwithstanding the previous sentence, in the event one or more other defendants to the claims
and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the
business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid
defense costs_ The duty to indemnify, including the duty and the cost to defend, is limited as
provided in California Civil Code Section 2782.8.
C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by
CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation.
This indemnity shall apply to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be
provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage for
CONSULTANT's professional liability in an amount not less than One Million Dollars
($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not
contain a self-insured retention without the express written consent of CITY; however an insurance
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policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2)years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to famish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives the
right to receive compensation and agrees to indemnify the CITY for any work performed prior to
approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement;the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force;and
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C. shall promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and
whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall
be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the
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event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at
the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all
approved assignees, delegates and subconsultants must satisfy the insurance requirements as set
forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by
personal delivery to CONSULTANT's agent(as designated in Section 1 hereinabove) or to CITY as
the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and
depositing the same in the United States Postal Service,to the addresses specified below. CITY and
CONSULTANT may designate different addresses to which subsequent notices, certificates or
other communications will be sent by notifying the other party via personal delivery, a reputable
overnight carrier or U. S. certified mail-return receipt requested:
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TO CITY: TO CONSULTANT:
City of Huntington Beach EXP U.S. Services,Inc.
ATTN: Director of Public Works ATTN: Khalil Saba,P.E.
2000 Main Street 451 Vanderbilt Way, Suite 375
Huntington Beach, CA 92648 San Bernardino, CA 92408
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in
writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section,paragraph and subject headings, and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are included
solely for convenience of reference only and are not representative of matters included or excluded
from such provisions, and do not interpret, define, limit or describe, or construe the intent of the
parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
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neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall,irrespective of the
date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed
an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
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24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear
its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's
fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority
or power is not,in fact,held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation, and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements, promises, agreements or warranties, oral or otherwise,
have been made by that party or anyone acting on that party's behalf,which are not embodied in this
Agreement, and that that party has not executed this Agreement in reliance on any representation,
inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this
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Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the
parties respecting the subject matter of this Agreement, and supersede all prior understandings and
agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. GENERAL PRINCIPALS CERTIFICATION FOR FEDERAL-AID CONTRACTS
CONSULTANT shall comply generally accepted accounting principles and good
business practices. CONSULTANT shall, at its own expense, furnish all cost items associated with
the proposed services except as specified to be furnished by City. CONSULTANT shall retain
financial records, supporting documents, statistical records, and all other records pertinent to the
proposed services for a period of a minimum of three (3) years from the expiration of the term of
the Master Agreement.
CONSULTANT shall take reasonable measures to safeguard protected personally
identifiable information and other information designated as sensitive or is considered sensitive
consistent with laws regarding privacy and responsibility over confidentiality.
CONSULTANT shall take reasonable measures to safeguard protected personally
identifiable information and other information designated as sensitive or is considered sensitive
consistent with laws regarding privacy and responsibility over confidentiality.
30. NON-DISCRIMINATION CERTIFICATION FOR FEDERAL-AID CONTRACTS
CONSULTANT shall take reasonable measures to safeguard protected personally
identifiable information and other information designated as sensitive or is considered sensitive
consistent with laws regarding privacy and responsibility over confidentiality.
CONSULTANT shall ensure that services and facilities are provided without regard
to ethnic group identification, race, color, national origin, creed, religion, age, sex, physical or
mental disability, political affiliation, or marital status in accordance with applicable laws,
including, but not limited to, Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200-d); Section
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162 (a) of the Federal-Aid Highway Act of 1973 (23 U.S.C. 324); Section 504 of the Rehabilitation
Act of 1973; the Civil Rights Restoration Act of 1987 (P.L. 100-209); Executive Order 12898
(February 11, 1994); Executive Order 13166 (August 16, 2000); Title VII of the Civil Rights Act of
1964 (42 U.S.0 2000-d); the Age Discrimination Act of 1975 (42 U.S.C. 6101); Article 9.5,
Chapter 1, Part 1, Division 2, Title 2 (Section 11135, et seq) of the California Government Code;
Title 9, Chapter 4, Subchapter 6 (Section 10800, et seq) of the CCR and California Department of
Social Services Manual of Policies and Procedures(CDSS MPP)Division 21.
CONSULTANT shall ensure that proposed activities be accomplished in an equitable and
impartial manner so that no person shall be excluded because of race, color, gender, or national
origin from participation in, or be denied the benefits, or any program or activity for which federal
financial assistance is received(31 CFR Part 22).
31. MBE AND WBE CERTIFICATION FOR FEDERAL-AID CONTRACTS
It is the policy of the City to encourage the participation of disadvantaged, minority and
women owned business enterprises in the City's procurement process.
CONSULTANT agrees to use its best efforts to carry out this policy when sourcing the use
of outside consultants, advisors and contractors to the fullest extent practicable, consistent with the
efficient performance of a contract. CONSULTANT may rely on written representations by
consultants, advisors and contractors regarding their status. CONSULTANT shall report to the City
the names of all consultants, advisors and contractors hired for the proposed services and
information on whether or not they are a disadvantaged, minority or women-owned business
enterprise, as defined in Section 8 of the Small Business Act(15 U.S.C. Sec. 637).
CONSULTANT shall, in accordance with 2 CFR 200.321, take affirmative steps to include
minority business, women's business enterprises, and labor surplus area firms when sourcing the
use of outside consultants,advisors,and contractors for a contract by:
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(a) Placing qualified small and minority businesses and women's business
enterprises on solicitation lists;
(b) Assuring that small and minority businesses and women's business enterprises
are solicited whenever they are potential sources;
(c) Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small and minority businesses and
women's business enterprises;
(d)Establishing delivery schedules,where the requirements permit,which encourage
participation by small and minority businesses and women's business enterprises;
and
(e) Using the services and assistance, as appropriate, of such organizations as the
Small Business Administration and the Minority Business Development Agency of
the Department of Commerce.
32. DOMESTIC PREFERENCE CERTIFICATION FOR FEDERAL-AID
CONTRACTS
It is the policy of the City to encourage a preference for the purchase, acquisition, or
use of goods,products, or materials produced in the United States (including but not limited to iron,
aluminum, steel, cement, and other manufactured products). The requirements of this section must
be included in all subawards including all contracts and purchase orders.
CONSULTANT agrees to use its best efforts to comply with 2 CFR 200.322 to the
fullest extent possible consistent with the efficient performance of a contract.
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33. RECOVERED MATERIALS CERTIFICATION FOR FEDERAL-AID
CONTRACTS
CONSULTANT shall comply with 2 CFR 200.322 and procure only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that
contain the highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value
of the quantity acquired during the preceding fiscal year exceeded $10,000. CONSULTANT
certifies that the percentage of recovered materials to be used in the performance of this Agreement
will be at least the amount required by applicable specifications or other contractual requirements.
For contracts over $100,000 in total value, CONSULTANT shall estimate the percentage of total
material utilized for the performance of the project that is recovered materials and shall provide
such estimate to City upon request.
34. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
CERTIFICATION FOR FEDERAL-AID CONTRACTS
CONSULTANT agrees to comply with all applicable standards,orders or regulations
issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401-7671q. CONSULTANT
agrees to report each violation to the USDA and the appropriate EPA Regional Office.
CONSULTANT agrees to comply with all applicable standards,orders or regulations
issued pursuant to the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387).
CONSULTANT agrees to report each violation to the USDA and the appropriate EPA Regional
Office.
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35. CERTIFICATION REGARDING DEBARMENT SUSPENSION AND OTHER
RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order
12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of
the May 26, 1988 Federal Register(pages 19160-19211).
1. The prospective primary participant certifies to the best of its knowledge and
belief that it and its principals:
(a) Are not presently debarred, suspended, proposed for disbarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b)Have not within a three-year period preceding this application been convicted
of or had a civil judgement rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records,making false statements,or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph(1)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transactions(Federal, State,or local)terminated for cause or default.
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2. Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective primary participant shall attach an explanation to
this certification. Indicate to whom it applies,initiating agency, and dates of action.
36. NON-LOBBYING CERTIFICATION FOR FEDERAL-AID CONTRACTS
The prospective participant certifies, by signing and submitting this document, to the
best of his or her knowledge and belief,that:
(1) No Federal appropriated funds have been paid or will be paid,by or on behalf
of the undersigned, to any person for influencing or attempting to influence
an officer or employee of any Federal agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension,continuation,renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any Federal agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure
of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite for
22-11727/289583 16 of 17
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person
who fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or
she shall require that the language of this certification be included in all lower tier subcontracts,
which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
37. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized officers.
CONSULTANT, CITY OF HUNTINGTON BEACH, a
municipal corporation of the State of
EXP U.S. SERVICES, INC. Cali a •
By: M r
777TDW+iA ��amz&u)
print name
ITS: (circle one)Chairman/Presiders ice President City Clerk
AND INITIAT AND APPROVED:
B / /Y l
Y•
D
itoWor s
print name
ITS: (circle one)Secret / hief Financial Officer sst. AP OVED:
Secretary-Treasurer
City an
APPROVED A
City Attorney W
22-11727/289583 17 of 17
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
SEE ATTACHED EXHIBIT A
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
C. CITY'S DUTIES AND RESPONSIBILITIES:
D. WORK PROGRAM/PROJECT SCHEDULE:
EXHIBIT A
t
t
i
EXHIBIT A
Scope of Services
12
SCOPE-OFSERVICES BY SERVICE CATEGORY
In general, the Consultant shall perform consulting services on an "on-call" basis for projects
assigned by the City. If the Consultant does not have the ability to self-perform all aspects of
the scope of services, then the Consultant may subcontract for those services. Firms
demonstrating the capability of completing services in all of the categories identified are
preferred,however,the City will consider finns that demonstrate capabilities in several but not
all areas of the RFQ in order to retain an overall on-call consultant group that can fulfill the
City's needs.
The scope of services for any one project may involve all phases of project development and
may include but is not limited to the following:
A. Conshmctiou Management and Inspection
The City is seeking experienced Construction Management firms to assist the City's staff in
providing construction management and r- resw._ r._._.T_1
1}1S w-tufin t;nvil i ti #i)C ii WI:Yi V ii[GL�' UL 3:2LG i L:LiI GCt.
Federally-Funded,and Locally-Funded capit«t;et_.rx _v. ,<
...........-- _ . =ids for many diftent projects. The City
=-•
-lse next 3 years for various public works
yr&asLruct#,re n eccLs, iIjcluding and not lknited to: pump stations, lift stations, curb, gutter,
sidewalks,pipelines,des,road rehabili
responsible for all professional related Construenan TMdsa,PmPrrt ti�� , r= r
- -
.. . � .�vvledge ofthe Caltrans Local
ion Manual, and other Federal
.., t.:r�rcstel fams shall address in their qualification
gents,their firm's ability to provide the hrinw;,,. c:,;o ,...ya ,u.�r•:.., n e,,.u,.,,e.,..A.1
L.A,
firm will be expected to provide these services for local,State,Ri �Y--`-
_.
his Reyueet, for Qualifications will be administered in arcordence with the procedures aad
f,xpd ements described in Chapter 10 of the Caltrans LAPM:
Jgwl-/medialdvt...� •_ -.. -,T. _' ,, _ , „ . . ,,-. :.,
The City prefers that the firms assigned to its proj ec%s r r'. ':" ':' ``4.I-;`J
ieav ^ sr:
PMP certification by a nationally recognized professional Construction Management organization.
i) Aduabdstrative: _
I. Perform a"third"party contra b'il'
iLY _
prior to the preeonstruction eonfere{Lq�z, .,'
.� ...r...-ate----a-l`�._.. •T i
attention before construction starts.Provide reviews tutu Wirill—M i S.Iiv:ii
compliance perspective.
I
2. Review project permit requirements.
3. Prepare and conduct Pre-Construction Meetings.
4. Provide coordination of project activities and prepare reports and documents,as :
necessary,for City review and action.
5. Maintain at the consultant's local office,on a current basis;a record copy of all
contracts,drawings,specifications,addenda,change orders and other modifications,
in good order and marked to record all changes made during construction;shop
drawings,product data;samples;submittal;purchases;materials;equipment;
applicable handbooks;maintenance and operating mai�waxzl a.u' ��=,uu, is nSq- OLU7_
related documents and revisions which are relevant to the contract work:
b. Provide weekly status reports to The City as required.
shop and mill test reports of materials and equipment,and
as required with Design Engineers.
3. v%iliz:the Public Works Project Tracking System(PT S),developed in Excel,to track
and generate logs,contractor and
weekly statement of working days arms _t,,,,, „ ,
maintained in Drop-box and Agency will,from time to time,access PTS to add or
reirirvr_.eirij id budgets.
" z.iid subcontractor compliance with State and Federal labor law
'including certified payroll,conducting spot interviews
with employees on the project;n7 c. .,:'.,� - .'._•; ';_ -- `-`
-
apprentices employed on the, • - - ----++ -- __.t _ _-
Ilrl!7r::r �.{<i1 t-.+ire i[ia!V >�vi..iFti 1a!•'-1`- ts,;..., -S 2;,tf.E.:C.
—rates are paid and ensuring that contractor has
fiid wage determination at the job site.
�.r iarimini�iPr s_nr r+.n�iri�i=.iifj!:i,iliifrNlt in conformance with the requirements set forth
in the project Plans and
C altrans Standard Plans any'•
Specifications for Public Work._ ' _ '
��`.c'�FS ?!��:iC;rt. tiv cf:r;_:s,�•r. ....:_ti.=mac•!•• ,�
^.UMVIxi jor information(RFI).
Contractor,Subcontractors,City
riutside Agencies,general public,
business owners,other cc►r, ���.�. - -' -------
progress,problems,and snhr-An ;`..-
13.Coordinate and monitor all
14.Maintain xn open-door policy and meet with general public as needed regarding the
r_xirt �r`!Si:r i!h at "make recommendations to address their concerns.
15.Receive and process -
S ✓the Design Engine*
the processing and approval orrrn�fEt �,t:
2
16.Coordinate submittal review with Design Engineer on an as needed basis.
17.Coordinate with the City Engineer and other City Departments.
18.Document all claims and maintain for account records.Provide all necessary
documentation and support to the City in settling claims.
19.Administer implementation of projeefs Traffic Control Plans and perform weekly
review for conformance to approved plan.
20.Coordinate and schedule construction surveying.
21. Coordinate testing requirements.and scheduling of material testing.
22. Review and analyze the Contractor's cost loaded/resource loaded baseline project
schedule for critical path,activity logic sequences,realistic durations,constraints,
of values and schedule of delivery for products with long lead ti- P 'Air-
schedule
includes submittal process.Work with Contractor(weekly)to maintain the prcje-t
schedule updates to show currant conditions and suggest revisions as required that
w"'he congruent wid monthly progress pay requests.
3r desirable changes in the Construction Contractor's scope of
- -x_ VY.FW Y ew and evaluate Contractor's request for changes.Negotiate
with Contractor and submit recur._ _ R" `� '��` '- ,
to any additional work.If change
for signature and authorization by the .Mairad-ifi a Iop ofC,-1Ia igo r -U LS-
24.Create and maintain"As-Buiif'project schedule.
25.Review pay requests and provide recommendation for contractor payments.
26.Coordinate the tri msition of project to City Maintenance.
27.Coordinate any training sessions required for City staff.
28.Conduct regular coordination meetings with properly owners and business owners.
29.Construction Closeout,
Consultant shall provide the following project closeout services:
• Administer and coordinate final inspections.
• Coordinate the correction and completion of the work.
• Assist City in determining when the Project or a designated portion thereof is
substantially complete.
• Calculate the amount of final fY ``-'-"_.--1--
• Obtain evidence of certification .-
• Assist City with Filingthe Project"Notdce of ComPletiu::".
• Secure and transmit to City,required guarantees.
• issue the notice of substantial completion and process the notice of
completion.
• Coordinate any startup requirements.
3
• Deliver all equipment manuals,special equipment,spare parts,catalogs,and
other materials required by specifications.
• Collect all as-built data from contractors or consultants.
• Make recommendation for the release of retention.
30.Provide construction management documents and records to The City.
ii) Inspection:
1. Review contract documents,plans,and permits. _
2. Attend the pre-construction meeting.
3. Monitor and enforce construction noticing requirements,including but not limited to
PMIO and SWPPP requirements.
4. Maintain field diary(bound workbooks)during construction,including a cumulative
record of quantities constructed,daily and weekly reports,working day reports,
change order documentation,photographs,and other documentation.
5. Monitor the contractor's fugitive dust control plan and ensure the contractor using
approved haul routes and they are kept clean.
b. Ensure compliance with the construction contract by continuously monitoring,
evaluating,approving,or rejecting the Contractor's work in accordance with the
approved construction contract documents.
7. Determine that
�the
,,.Contractors work iis.being performed in accordance with the
icyulicirtents of she contract documents.Endeavor to guard City against defects and
deficiencies in the work.As appropriate,require special inspection or testing,or make
recommendations to City regar4'
accordance with the provisions ` � � �• uCh T'.=is
fabricated,installed or completed.
8. Provide and maintain a digital photographic history of the progress of the project.
Photos will also be taken of the following:
• Showing existing conditions prior to construction.
• Disputed work items.
• Work that has to be duplicated,replaced,or removed.
Completed work.
• Extra Work.
9. Record the progress of the project.Maintain a daily log containing a record of
weather,Contractor and subcontractor's work on site,Contractor and subcontractor's
equipment with hours on site,number and names of workers with hours on site,work
—'-u—encountered,and other relevant data.Provide copies of daily
include information on Contractor and the entire project,
showing pc—,.:cniages of completion.Daily Reports should be detailed enough to
4
develop Time and Material payments for the contractor`s work in case of future
disputes.
10.During the course of construction,maintain one set of plans with markings and
dimensions in red ink to denote field changes or other corrections.
11.Maintain copies of all permits needed to construct the project and enforce special
requirements of each.
B. Construction Material Testing and Inspection
The City is seeking experienced Construction Material Testing firms to assist the City's staff in
providing Construction Material Testing services for a wide variety of capital improvement
construction projects including other types of projects,as necessary.
The City anticipates a steady amount of construction activity in the next 3 years for various public
works infrastructure and facility projects, including and not limited to: traffic signals, pump
stations, curb, gutter,sidewalks,pipelines, structures, road rehabilitation,reservoirs, and bridge
retrofits. In addition, The City expects to perform several building and facility upgrades in the
form of tenant improvements, seismic and structural retrofits, new facility construction, and
existing facility additions. The consultant would be expected to perform special inspections,
structural observations, and general inspections per Uniform Building Code specifications. The
successful firm will be responsible for all professional related Material Testing services.
1. For some projects the consultant shall be responsib.iw; __'_` _'__
the Caltrans Standard Specifications and the Prcj _^, ' , __--
2. Any required sampling and testing shall be done by personnel and laboratory with the
ille testing and sampling designated to perform.Proof of
Litt UPPI UPL 6W accivditation shall be submitted for approval by the City.
?, 'D-v,;d-a q,,;a?:tied technician as necessary to conduct density tests as required.The
Sat- •n"M d
tests will be performed with a nuclear ____. '
or sand cone in accordance with ASTM D1556.M—axfmum.densifv it e I Ati'i lVf
D1557)will be performed on various material types as they are encountered.
___-_--_ _-. ..^•�<:;� satrd technician as necessary to make sets of concrete cylinders as
i%il XAG Yv�itita slump tests for minor concrete and bridge structure concrete.
5. Perforni compression strength tests on concrete cylinders in accordance with ASTM
C39 for bridge structure concr-e.
6. Consultant shall keep records of all samples and fW.s In the rrMent p'pn a!4 nerrmanent
job records.Materials incorporated into the project,represented by failing tests,miser
t,P iinr,,,nf-"ieO +^ One—e,"t files also.Test results shall cite applicable contract
�s7—1 procedures used.Provide actual results and
_'; : Inn,item tested or analyzed conforms or fails to conform to
specified requirements.Test results shall be signal by a testing laboratory
representative authorized to sign certified documentation and forward to the City.
5
I
7. Maintain a rework items list of work performed that does not comply with the
Contract.Tho Contractor shall be responsible for including on this list items needing
rework including those identified by the Engineer.
8. Maximum density tests shall be performed at the job site unless otherwise approved
by the City Engineer.
9. Consultant shall keep records of all samples and tests in the project files as permanent
job records.Materials incorporated into the project,represented by failing tests,shall
also be documented in the project files.
10.Consultant shall use the most economical mode of transportation available consistent
with the time element involved.
11.Project Certification—Send a materials certification memorandum to the Public
Works Contract Administrator,City of Huntington Beach,upon completion of the
project.File a copy of the memorandum in the job files.Note all non-conforming
materials on the memorandum.This includes materials accepted at reduced pay
factors.
12.A California licensed engineer shall sign the materials certification memorandum.
13.Any Non-Compliance results of materials shall be reported to the City's Project
Manager and City Project Inspector within twenty-four(24)hours from the time of
sampling.
C. Architectural Engineering Services
Consultant shall provide experienced personnel,equipment,and facilities to perform the following
tasks.
1. Provide architectural planning and design services primarily for existing City
facilities, i.e.,tenant improvements, ADA modifications, etc. The City is
currently"built out"with limited"new"facilities anticipated in the next 3 years.
2. Prepare sketches,renderings, and materials boards providing alternative
architectural concepts,designs,and options that can be applied to project
requirements.
3. Prepare construction drawings in mylar format,for bidding and archival purposes,
providing code requirements,floor plans,ceiling plans,roof plans, elevations,
walls, materials schedules,door and window schedules, and details.
4. Provide technical specification for materials and methods to be incorporated into the
City's Standard Supplemental Master Specifications.
5. Prepare construction cost estimates.
6.� Provide architectural support during construction of projects.
7. Provide as4builts in mylar and.dwg formats.
6
D.General Civil Engineering
The City is seeking experienced civil engineering firms to assist the City's staff in providing
civil engineering and surveying services for a wide variety of capital improvement projects.
The City anticipates a steady amount of construction activity in the next 3 years for various
public works infrastructure projects,including but not limited to: rehabilitation of roads,
alleys, curb, gutter, and sidewalks within the public right-of-way, as well as off-street
improvements, such as rehabilitation of City parking k►ts. The successful firm will be
responsible for all professional related civil engineering. Surveying services, performed by in-
house staff or sub-contracted, in support of these projects and/or stand alone,shall be made a
part of your proposal.
i) General Civil:
The consultant must be well versed in all aspects of design/engineering/surveying
and administration including,but not limited to project controls(estimating,cost and
schedule),planning,QA/QC,change control and risk management. Knowledge and
understanding of the latest version of APWA's GreenBook,as well as the standard
plans and specifications of the City of Huntington Beach. Consultant shall provide
qualified staff with significant experience in the professional fields.
1. Preparation of PS&E packages for street rehabilitation,widening, realignment
or other related street improvements.
2. Preparation of PS&E packages for rehabilitation of City Facilities site
work, i.e.parking lots and ADA site compliance
3. Preparation and review of NPDES reports, Water Quality Management Plans
(WQMP)and Storm Water Pollution Prevention Plans(SWPPP).
4. Construction support.
5. Provide record drawings both mylar and.dwg formats
6. While the City maintains contracts with Geotechnical Engineering consultants,
geotechnical engineering may be requested as part of and under the direction
of the Civil consultant, depending on the project needs. The geotechnical
engineering sub consultant of your choice does not need to be identified in your
proposal to this RFQ and can be deferred until such time that a project specific
fee proposal/task order is requested.
ii) Survey:
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.
1. Performing horizontal and vertical control.
2. Perform design and topographic surveys.
7
3. Setting aerial targets and performing photo control.
4. Aerial and topographic surveys for project layout and design.
5. Performing boundary surveys and boundary analysis.
b. Performing centerline surveys and centerline ties.
7. Preparing corner records.
8. Preparing Records of Survey.
9. PreparingiReviewing legal descriptions and plat maps.
10.Reviewing Subdivision Maps,Tentative and Final.
11.Reviewing Title Reports.
12.Performing construction staking for various public works projects.
iii) Ocean:
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.Consultant shall provide experienced personnel to solve
engineering problems and preparing engineering plans associated with preserving
coastal resources such as piers,seawalls,bulkheads,harbors,and beaches,which may
include the study of the ocean to determine the effects of waves,tides,currents,sand,
and the salt-water environment in addition to assisting the City with issues or permits
related to the California Coastal Commission.
iv) Water,Wastewater,Stormwater:
A)Water
Potable Water Pipeline End ueeriaa
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.
1. Preparation of plans,specifications and estimates(PS&E)packages for
water pipeline design or other related water improvements.
2. Establish pipeline size requirements and limits with City staff. Submit
hydraulic calculations signed and stamped by the engineer.
3. Soil corrosion potential analysis and cathodic protection system
requirements.
4. Develop typical cross-sections detailing horizontal and vertical
locations of the proposed pipeline alignment;include limits of ROW
(existing and future), State Water Resources Control Board (SWRCB)
division of drinking water and other separation requirements,pavement
limits,surface improvements,traffic striping,tntvel lane limits,existing
and other proposed utilities,existing and proposed easements,etc.
8
5. Develop and execute potholing plan specific to the project.
6. Select pipe material, class or thickness, linings and coatings, joint
design, thrust restraint,bedding and compaction requirements,etc.
7. Determine location, type and sizing of blow offs, air valves,
isolations valves and other appurtenances.
8. Provide construction support services.
9. Provide Development Review Water Plan Check Services.
10.Provide record drawings.
Potable Water. (Production).Wells.Reservoirs,and Pressure Reeulating
Facilities
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.
l. Preparation of PS&E packages for water production infrastructure
including but not limited to wells,reservoirs,pressure control stations,
turnouts,and metering.
2. Establish facility sizing requirements and limits with City staff. Submit
hydraulic calculations including system curve development,pump
selection,pipe and appurtenance sizing, reservoir floor and high water
elevations (etc.), and transient evaluation signed and stamped by the
engineer.
3. Preliminary Design Report. Prepare a preliminary design report (P DR)
which includes all of the design assumptions, materials and evaluation
of alternatives for the project in a cost-effective manner. During the
PDR development, the Consultant shall keep City informed of the
basic design decisions as they are made and shall seek the City's input.
The Consultant shall document all decisions in the report.
4. Provide survey,structural,mechanical,and architectural design services.
5. Provide electrical,control and SCADA design services.
6. Perform preliminary siting, grading and alignment evaluations and
recommend preferred sites and alignment(s).
7. Provide environmental and other regulatory permitting requirements.
8. Develop site plans, yard piping plans and sections, building layouts,
mechanical plans and sections,tank plans and orientation drawings.
9. Provide construction support services.
10.Provide record drawings.
9
Potable Wafter Master Plan Update and Water FinmsW Plan Update
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.
1. Preparation of water master plan.
2. Preparation of water master plan financial plan update.
B)Wastewater(Sanitary Sewer):
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.
I. Preparation of PS&E packages for wastewater system infrastructure
including but not limited to pipelines, lift stations, force mains, hydraulic
calculations,mechanical, electrical and control, structural, etc. for review
and comment to the City or other related improvements.
2. The City plans on replacing one wastewater lift station per year, so an
emphasis on this type of project experience is recommended
3. Establish pipeline size requirements and limits with City staff.
4. Conduct preliminary alignment evaluations and recommend preferred
alignment(s).
5. Conduct site and field investigations to verify locations of existing and
proposed facilities.
6. Provide utility and agency coordination.
7. Develop and execute potholing plan specific to the project.
8. Select pipe material, class or thickness, linings and coatings,joint design,
bedding and compaction requirements,etc.
9. Determine location,type,and sizing of manholes.
10.Develop project specific details and specifications for all points of
connection including materials, transitions, phasing, and/or bypass
requirements.
11.Provide construction support services.
I2.Provide record drawings.
10
t)Wastewater Master Plan Update
Consultant shall provide experienced personnel, equipment, and facilities
to perform the following tasks.
1. Preparation of wastewater master plan update.
C.Stormwater:
Consultant shall provide experienced personnel, equipment, and facilities to
perform the following tasks.
1. Preparation of PS&E packages for stormwater system infrastructure
including butnot limited to pipelines,pump stations,force mains,hydraulic
calculations,mechanical, electrical and control, structural, etc. for review
and comment to the City or other related improvements.
v) Transportation:
The City is seeking experienced Transportation Engineering firms to assist the
City's staff in providing Transportation Engineering services for a wide variety
of capital improvement projects.
The City anticipates a steady amount of construction activity in the next 3 years
for various public works infrastructure projects,including and not limited to:traffic
signals, traffic signal communications, signing and striping plans, street lighting,
traffic calming designs, and traffic studies.
Interested firms shall address in their qualification statements,their firm's ability to
provide the following services if selected by the City.
I. Prepare Plans,Specifications,and estimate(PS&E)for new or modified traffic
signals.
2. Prepare PS&E for signing&striping modifications.
3. Prepare PS&E for street lighting including photometric calculations.
4. Prepare traffic studies. Studies may include, but are not limited to; Traffic
impact analysis, geometric and alignment studies, parking studies, sight
distance analysis,bicycle studies and pedestrian studies.
5. Prepare traffic signal timing analysis utilizing SYNCHRO. Prepare local
intersection tinning sheets.
6. Prepare PS&E for traffic signal interconnect and communication projects.
Projects include the use of fiber optic and twisted pair cable. Projects may
include closed circuit television (CCTV) and dynamic message signs.
Integration with the City's existing communication infrastructure and Traffic
Management Center will be required.
ll
7. Prepare traffic control and staging plans.
8_ Review of plans prepared by others.
9. Collect traffic data, including but not limited to, turning movement counts,
machine counts, pedestrian volume and speed, and vehicle classification
studies.
10.Provide construction engineering support.
11.Assist with grant preparation and administration.
12.Prepare PS&E for other transportation/traffic related facilities including
bicycle and pedestrian facilities and traffic calming measures.
E Environmental:
The City is seeking qualified environmental engineering consultants with experience under
the following capacity:
General
1. Prepare,assist,and review Preliminary Environmental Studies.
2. Review of project plans and specifications.
3. Perform field investigations.
4. Provide site assessment and preliminary studies.
S. Prepare and review engineering analysis reports.
6. Prepare and review technical and research studies.
7. Process and review Grant and Federal Funding Applications.
8. Assist in the development of City specifications.
9. Provide training to City staff on various environmental review processes.
Water_OualjW
1. Assist in reviewing, evaluating, and recommending various Low Impact
Development BNM for storm water systems.
2. Perform commercialrndustrial water quality inspections for compliance with
latest NPDES regulations.
3. Perform inspections of food service establishments under the Fats,Oils,&Grease
(FOG)Control Program.
4. Assist in reviewing and preparing documentations in various aspects of water
discharge permits from applicable regulatory agencies.
12
Monitoring and _Inspections
1. Perform maintenance, monitoring, and inspections of City's facilities in
accordance to requirements by various applicable regulatory agencies.
2. Provide testing and sampling of various constituents and media.
Studies and Baorts
1. Prepare reports and studies that utilize sound practical environmental engineering
analysis and principles.
2. Prepare documentations that comply with applicable regulatory agency
requirements for permitting.
3. Review 31 party reports and studies and provide City staff with comments and
recommendations.
Grant Applications
1. Assist in preparing various grant applications to obtain additional sources of
funding for various proposed City projects.
Preliminary Engineering
1. Perform site investigation, prepare alternatives by providing recommendations
and analyses that describes the advantages of each attenwive, and prepare
estimates of probable cost for each alternative.
2. Prepare Preliminary plans, cost estimates, engineering details, and support
calculations.
Construction Documents
1. Prepare engineering calculations and designs, plans, specifications, cost
estimates,and contract bidding documents.
Permits
1. Assist in obtaining approvals from applicable regulatory agencies for
environmental,and/or other permits as may be required.
Bid4ng_Stage
1. Assist the City in answering bidders'questions,attend pre-bid conferences,and
job walks,prepare addendums,and analyze bids.
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Construction Stage
1. Attend pro-construction conferences.
2. Monitor construction schedule,_visit construction sites as required for progress
and quality of evaluation.
3. Assist the engineer,contractor,construction manager/contract administrator,and
inspector with interpretation of plans and specifications, analysis of changed
conditions,development of corrective action,review of shop drawings and other
submittals,and the review and negotiation of change orders.
4. Prepare"as-built"drawings.
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EXHIBIT"B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule:
SEE ATTACHED EXHIBIT B
B. Travel Charges for time during travel are not reimbursable.
C. BillinP-
1. All billing shall be done monthl in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
1
Exhibit B
5. Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
2
Exhibit B
State of California Department of Transportation
Cost Proposal
Consultant: EXP US Services Prime Consultant Date: March 16,2022
ON-CALL CONTRACT
ADM 2033(Rev.10112)
Fringe Benefit% Overhead% G&A% Combined%
NORMAL-OFFICE 62,05% + 106.64% + 0.29% 168.98%
OVERTIME 62.05% + 106.64% + 0.29% 168.98%
FEE% = 10.0%
BILLING INFORMATION CALCULATION INFORMATION!
t:''' r i. 1`i.,t f% '.)lfl ill i�''If r 4l:{^P{'R�'r'r."1'� '( V N i/;h ;�:7i✓:'(T 6 9 ..i l.xi' 1 4: T 1^r I [* f.�r'1..,7,K ,�... .L r c ,, .r
1, r\{t
PoIla Gonzalez 340.97 N/C 5/25/2022 12/31/2022 115.24 0% N/A
Contract Manager 351.21 N/C 1/1/2023 12/31/2023 118.70 3.00% N/A
Exempt 361.74 N/C 1/112D24 12/31/2024 122.26 3.00% N/A
372.60 N/C 1/1/2025 12/31/2025 125.93 3.00% N/A
383.78 N/C 1/112026 12/31/2026 129.71 3.00% N/A
Gabriel Rodriguez 340.97 N/C 5/25/2022 12/31/2022 115.24 0% N/A rn
Project Manager 351,21 N/C 111/2023 12/31/2023 118.70 3.00% N/A V
Exempt 361.74 N/C 1/112024 12/31/2024 122.26 3.00% NIA 1�
372.60 N/C 1/112025 12/31l2025 125.93 3,00% N/A =_
383.78 N/C 1/1/2026 12/31/2026 129.71 3,00% N/A 11TT77
Emilio Rodgriguez 320.05 N/C 6/25/2022 12/31/2022 108.17 0% N/A
Supervising Transportation Engineer 329.67 N/C 1/1/2023 12/31/2023 111.42 3.00% NIA
Exempt 339.55 N/C 1/1/2024 12/31/2024 114.76 3.00% N/A
349.73 N/C 1/1/2025 12/31/2025 118.20 3.00% N/A
360.23 N/C 1/1/2026 12/31/2026 121.75 3.00% NIA
Syed Raza 348.51 N/C 5/25/2022 12/31/2022 117.79 0% N/A
Senior Transportation Engineer 358.96 N/C 1/1/2023 12/31/2023 121.32 3.00% N/A
Exempt 369.73 N/C 1/1/2024 12/31/2024 124.96 3.00% N/A
380.82 N/C 1/1/2026 12/31/2025 128.71 3.00% N/A
392.25 N/C 1/1/2026 12/31/2026 132.67 3.00% N/A
Jose Carrillo 142.26 N/C 5/25/2022 12/31/2022 48.08 0% N/A
Senior Transportation Engineer 146.52 N/C 1/1/2023 12/31/2023 49.52 3.00% 1 N/A
Exempt 150.93 N/C 1/1/2024 12131/2024 51.01 3,00% N/A
155.45 N/C IM12025 12/31/2025 52.54 3.00% N/A
160.13 N/C 1/112026 12/31/2026 54.12 3.00% N/A
State of California Department of Transportation
Cost Proposal
Consultant: EXP US Services Prime Consultant Rate: March 16,2022
ON-CALL CONTRACT
ADM 2033(Rev.10/12)
Fringe Benefits/o Overhead% G A% Combined%
NORMAL-OFFICE 62.05% + 106.64% + 0.29% 168.98%
OVERTIME 62.05% + 106.64% + 0.29% = 168.98%
FEE% - 10.0%
BILLING INFORMATION CALCULATION INFORMATION
>r 'S t �; 1�(rY�h ,f} l" 1�"'i=;l:J. ,.i:;(Y.cfrR„{ Y i4 r:n ri1Y,l,• t s t r,,. 3P, .;y..t ` ,t ix i �r r,. �r�1S i' .; r, ..�x,, t.
y
t 5..
Ricky Carrillo 142.26 N/C 5/25/2022 12/31/2022 48.08 0% N/A
Transportation Engineer 146.52 WC 1/1/2023 12/31/2023 49.52 3.00% N/A
Exempt 150.93 N/C 1/1/2024 12/3l/2024 51.01 3.00% NIA
155.45 N/C 1/1/2025 12131/2025 52.54 3.00% NIA
160.13 N/C 1/1/2026 12/31/2026 54.12 3.00% NIA
Hany Peters 256.29 N/C 5/25/2022 12/31/2022 90.00 0% N/A
Senior Water Resource Engineer 274.28 N/C 1/1/2423 12/31/2023 92.70 3,00% NIA
Exempt 282.50 N/C 1/1/2024 12/31/2024 95.48 3.00% NIA
290.97 N/C 1/1/2025 12/31/2025 98.34 3.00%
299.69 NIC 1/1/2026 12/31/2026 101.29 3.00% N/A
Kiran Pallachulla 213.39 N/C 5/25/2022 12/31/2022 72.12 0% NIA
Senior Water Resource Engineer 219.78 N/C 1/1/2023 12/3l/2023 74.28 3.00% NIA
Exempt 226.38 NIC 1/1/2024 12/31/2024 76.51 3.00% N/A
233.18 N/C 1/1/2025 12/31/2025 78.81 3.00% N/A
240.16 NIC 1/1/2026 12/3112026 81.17 3.00% N/A
Shubhee Saxena 119.24 NIC 5/25/2022 12/31/2022 40.30 0% N/A
Transportation Engineer 122.82 NIC 1/1/2023 12/31/2023 41.51 3.00% NIA
Exempt 126.52 N/C 1/1/2024 12/31/2024 42.76 3.00% N/A
130.30 NIC 1/1/2025 12/3l/2025 44.04 3.00% NIA
134.21 NIC 1/1/2026 12/31/2026 45.36 3.00% N/A
Parakh Jaiswal 116.52 NIC 5/25/2022 12/31/2022 39.38 0% N/A
Water Resource Engineer 120.01 NIC 1/1/2023 12131/2023 40.56 3.00% 1 N/A
Exempt 123.62 N/C 1/1/2024 12/31/2024 41.78 3.00% N/A
127.32 N/C 1/1/2025 12/31/2025 1 43.,03 3.00% N/A
131.13 N/C 1/1/2026 12/31/2026 1 44.32 3.00% N/A
State of California Department of Transportation
Cost Proposal
Consultant: EXP US Services Prime Consultant Date: March 16,2022
ON-CALL CONTRACT
ADM 2033(Rev.10/12)
Fringe Benefit% Overhead% G&A% Combined%
NORMAL-OFFICE 62.05% + 106,64% + 0.29% = 168.98%
OVERTIME 62.05% + 106.64% + 0.29% = 168.98%
FEE% = 10.0%
BILLING INFORMATION CALCULATION INFORMATION
1ytd.�,�n..,1 pn('Ct 'I �t n `4 T,+;:pr,'.,5;:%'i?;v5'iiS�(•�',�kjX�/Z<, yS ri G„ .1�.C.,?^,%,,,;.. �. ,}>7,0.! u} lini'itGLt`.c{`i i`i:.'rp•w,•'rr' z r .i
p•4Y; ., 1 r t] 111,11
r�r�,�::
Christine Brown 149.48 N/C 5/25/2022 12131/2ti22 50.52 0% N/A
Associate Civil Engineer 153.97 N/C 1/1/2023 12/31/2023 52.04 3,00% N/A
Exempt 158.69 N/C 1/1/2024 12/31/2024 53.60 3,00% N/A
163.36 N/C 1/1/2025 12/31/2025 55.21 3.00% N/A
168.27 N/C 1/1/2026 12/31/2026 56.87 3.00% N/A
Ben Hashemloo 161.55 N/C 5/25/2022 12/31/2022 54.60 0% WA
Senior Transportation Engineer 166.40 N/C 1/1/2023 12/3l/2023 56.24 3.00% N/A
Exempt 171.40 WC 1/1/2024 12/31/2024 57.93 3.00% N/A
176.55 N/C 1/1/2025 12/31/2025 59.67 3.00% N/A
181.85 WC 1/1/2D26 12/31/2026 61.46 3,00% N/A
Yves-Marie Monereau 224.42 N/C 5/25/2022 12/3112M 75.85 0% N/A
Senior Transportation Engineer 231.17 N/C 1/1/2023 12/31/2023 78.13 3.00% N/A
Exempt 238.09 N/C 1/1/2024 12/31/2024 80.47 3.00% NfA
245.22 WC 1/1/2025 12/3l/2025 82.88 3.00% N/A
252.59 N/C 1/1/2026 12/31/2026 85.37 3.00% N/A
Byron Danley 290.43 N/C 5/25/2022 12/31/2022 98.16 0% N/A
Senior Bridge Engineer 299.13 N/C 1/1/2023 12/31/2023 101.10 3.00% N/A
Exempt 308.10 N/C 1/1/2024 12/31/2024 104.13 3.00% N/A
317.33 N/C 1/1/2025 12/31/2025 107.26 3.00% N/A
326.86 N/C 1/1/2026 12131/2026 110.47 3.00% N/A
Tim Kirkley 236.91 N/C 5/25/2022 12/31/2022 80.07 0% N/A
Senior Utilities Engineer 244.01 N/C 1/1/2023 12/31/2023 82.47 3.00% N/A
Exempt 251.32 N/C 1/1/2024 12/31/2024 1 84.94 3.00C N/A
258.86 N/C 1/1/2025 12/31/2025 87.49 3.00% N/A
26f WC 1/1/2026 12/31/2026 90.11 3.00% N/A
State of California Department of Transportation PRIME: EXP US Services
Cost Proposal
ON-CALL CONTRACT
ADM 2033 OOCs(Rev.10/12)
SCHEDULE OF OTHER DIRECT COST ITEMS
PRIME CONSULTANT- Subconsultant-<<INSERT NAME>>
Advanced Civil Technologies
DESCRIPTION OF ITEMS UNIT COST DESCRIPTION OF ITEMS UNIT COST
Special Tooling Spa a[Tooling
A.Outside Reproduction Services EA Actual Cost A.Outside Re roduction Services EA Actual Cast
B.FedEx/US Postal/UPS Courier E4 Actual Cost I B.FedEx/US Postal/UPS Courier EA Actual Cost
C.Courier Service E4 Actual Cost C.Courier Service EA Actual Cost
Travel Travel
A.Mile Personal Vehicle Mlle IRS Rate A Mileage-Personal Vehicle Mile IRS Rate
B.Company Vehicle Mile N/C B.Company Vehicle mile N!C
C.Travel/Per Dlem Caltrans Rate C.Travel/Per Dlem Caltrans Rate
EXHIBIT 1Q-H2 COST PROPOSAL(Page 3 of 3)
Certification of Direct Costs:
I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost
proposal(s)in this contract are actual,reasonable,allowable,and allocable to the contract in accordance
with the contract terms and the following requirements.
1. Generally Accepted Accounting Principles(GAAP)
2. Terms and conditions of the contract.
3. Title 23 United State Code Section 112-Letting of Contracts
4. 48 Code of Federal Regulations Part 31-Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172-Procurement, Management,and Administration of
Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904-Cost Accounting Standards Board(when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be
retained in the project files and be in compliance with applicable Federal and State requirements. Costs
that are non-compliant with the Federal and State requirements are not eligible for reimbursement
Prime Consultant or Subconsultant Certifying:
Name: Khalil Saba P.E. Title*: Vice President
l
Signature: '""�`I oi—O.- Date of Certification(mm/dd/yyyy): 3/16/2022
Email: khalil.saba exn.com Phone Number: (909)228-2821
Address: 451 E.Vanderbilt Way Suite 375 San Bernardino CA 92408
*An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a
List of services the consultant is providing under the proposed contract:
General Civil Engineering,Roadway Design, Drainage Design,Traffic,Structures
t ^ Page 1 of 1
AC40IR ,7� CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY)
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this certificate does not confer rights to the certificate holder in lieu of such endorsements),
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR NSR EOFINSURANCE OD BR PIIDYMY LIMITS
POLICY NUMBER POLICY
POLICY
X COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE S 2,000,000
TEO
CLAIMS-MADE I OCCUR E E E r $ 2,000,000
A X Contractual Liability MEP EXP(Any one person $ 25,000
Y Y US00057823LI22A 03/31/2022 03/31/2023 2,000,000
PERSONAL BADV INJURY $
OEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY[X]jE0 D LOC PRODUCTS-COMPIOPAGO $ 2,000,000
OTHER;
AUTOMOBILE LIABILITY COMBINED SINGLE LI IT $ 1,000,000
Me accident
X ANY AUTO BODILY INJURY(Per person) S
B OWNED SCHEOULED 6076413496 03/31/2022 03/31/2023 BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
S
C C NJ X UMBRELLALIAII [I OCCUR EACH OCCURRENCE $ 6,000,000
EXCESS LIAS CLAIMS-MADE CA000026B2LI22A 03/31/2022 03/31/2023 AGGREGATE $ 5,000,000
DED RETENTION S
WORKERS COMPENSATION X SEATUTE ERA
AND EMPLOYERS'LIABILITY Y 1 N 1,000,000
D ANYPROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT $
OFF ICERIMEMBEREXCLUDED? N0 NIA 6046IB6681 03/31/2022 03/31/2023
(Mandatory InNHI E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under E.L.DISEASE-POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS below
E Professional Liability 061127095 03/31/2022 03/31/2023 Per Claim $3,000,000
Aggregate $3,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Addillcna)Remarks Schedule,may be attached If more apace Is requlrad)
City of Huntington Beach is included as an Additional Insured as respects to Gen vl6] �p^
APP D
Waiver of Subrogation applies in favor of Additional Insured with respects t neral iability
B CI HAEL E.GATES
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Huntington Beach
Attn: Director of Public Works AUTHORIZED REPRESENTATIVE
2000 Main Street
Huntington Beach, CA 92648 S^""
®1988-2016 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
an 10: 22974995 BATca: 2641806
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call General Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects using state or federal funding sources.
VENDOR: Tetra Tech
OVERALL RANKING: lout of 16
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Senior Civil Engineer 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Ave. of 85.1
Total
Weighted Maximum
Criteria Score Score
Understanding of Work to be Done 21.2 25
Experience with Similar Kinds of Work 16.9 20
Staffing 12.5 15
Capability of Developing Innovative or
Advanced Techniques 8.0 10
Familiarity with State and Local Procedures 9.0 10
Financial Responsibility 93 10
Demonstrated Technical Ability 8.2 10
Total
II. DUE DILIGENCE REVIEW
• Interview Ranking: N/A
• Good staffing experience
• Previous experience in city—Beach Lots
• Innovation—BIM technology including drones and
adaptive management
• Clearly outlined familiarity with federal procedures
W.R13,10NO
3w°.�. 5i,.rc'.st...'vd.,4.«.ab, "L
• Low end from $105/hr for Engineer 1 or Survey Tech
• High end to $388/hr for Principal
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call General Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects using state or federal funding sources.
VENDOR: GHD, Inc.
OVERALL RANKING: 2 out of 16
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Senior Civil Engineer 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Ave. of 83.1
�*MIN`WAWANEV
Total
Weighted Maximum
Criteria Score Score
Understanding of Work to be Done 20.5 25
Experience with Similar Kinds of Work 17.6 20
Staffing 11.8 15
Capability of Developing Innovative or
Advanced Techniques 7.7 10
Familiarity with State and Local Procedures 7.1 10
Financial Responsibility 9.5 10
Demonstrated Technical Ability 8.9 10
Total ....
II. DUE DILIGENCE REVIEW
• Interview Ranking: N/A
• Excellent staffing experience including
subconsultants
• Familiar with Caltrans LAP
• Innovations—New types of pavement design and
public outreach
• Current on-call, also works with neighboring
agencies
r
• Low end from $75-80/hr for Admin Officers,
Inspectors/Specialists
• High end to $210/hr for Business Services Manager
-$205 for Construction Manager or$200 for
Technical Director
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call General Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects using state or federal funding sources.
VENDOR: Aztec Engineering
OVERALL RANKING: 3 out of 16
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Senior Civil Engineer 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Ave. of 81.2
,aY _
Total
Weighted Maximum
Criteria Score Score
Understanding of Work to be Done 18.8 25
Experience with Similar Kinds of Work 17.5 20
Staffing 11.8 15
Capability of Developing Innovative or
Advanced Techniques 7.8 10
Familiarity with State and Local Procedures 8.8 10
Financial Responsibility 8.0 10
Demonstrated Technical Ability 8.5 10
Total r'
�£
II. DUE DILIGENCE REVIEW
• Interview Ranking: N/A
s-�
t
• Excellent staffing experience
• Innovative techniques—BIM and Laser Modeling
• Experience with state and federal procedures,
NEPA, CEQA
,NE
• Low end from $103/hr(EIT Designers)
• High end to$309/hr for Project manager
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call General Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects using state or federal funding sources.
VENDOR: EXP US Services, Inc.
OVERALL RANKING: 4 out of 16
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Senior Civil Engineer 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Ave. of 79.8
Total
Weighted Maximum
Criteria Score Score
Understanding of Work to be Done 20.2 25
Experience with Similar Kinds of Work 17.3 20
Staffing 11.2 15
Capability of Developing Innovative or
Advanced Techniques 7.7 10
Familiarity with State and Local Procedures 7.9 10
Financial Responsibility 8.1 10
Demonstrated Technical Ability 7.5 10
Total
II. DUE DILIGENCE REVIEW
• Interview Ranking: N/A
y
3
• Excellent staffing experience both prime and
subconsultant
• Familiar with Caltrans LAP
• Familiar with sustainable and LEED design practices
• Works with neighboring OC agencies
s�
• Low end from $116/hr for water resources engineer
• High end to $383/hr for Project Manager
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call General Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects using state or federal funding sources.
VENDOR: Psomas
OVERALL RANKING: 5 out of 16
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Senior Civil Engineer 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Ave. of 78.0
_._ __._... . Total
Weighted Maximum
Criteria Score Score
Understanding of Work to be Done 23.0 25
Experience with Similar Kinds of Work 15.9 20
Staffing 11.2 15
Capability of Developing Innovative or
Advanced Techniques 3.7 10
Familiarity with State and Local Procedures 7.7 10
Financial Responsibility 8.8 10
Demonstrated Technical Ability 7.8 10
Total
II. DUE DILIGENCE REVIEW
• Interview Ranking: N/A
• Detailed understanding of work to be done
• Previous work experience with the City on lift
stations
• Reviewers wanted slightly more info on familiarity
with federal procedures and innovations
�..
��111
• Low end from $58/hr—Transportation Engineer
• High end to$321/hr for Principal-in-charge (note
construction personnel prices are higher, but are
considered in the CM Services on-call instead
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On-Call General Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects using state or federal funding sources.
VENDOR: Harris & Associates
OVERALL RANKING: 6 out of 16
SUBJECT MATTER EXPERTS/RATERS:
1. Principal Civil Engineer 2. Senior Civil Engineer 3. Senior Traffic Engineer
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Ave. of 76.0
Total --
Weighted Maximum
Criteria Score Score
Understanding of Work to be Done 18.8 25
Experience with Similar Kinds of Work 15.3 20
Staffing 11.3 15
Capability of Developing Innovative or
Advanced Techniques 7.0 10
Familiarity with State and Local Procedures 7.0 10
Financial Responsibility 9.5 10
Demonstrated Technical Ability 7.0 10
Total
II. DUE DILIGENCE REVIEW
• Interview Ranking: N/A
• Excellent staffing experience—reviewer noted water,
drainage, landscaping, rehab in particular.
• Familiarity with state and federal processing of
rants and guidelines
"NOW
r 1010
• Low end from $158/hr for Civil Engineer
• High end to$440/hr for Principal-in-Charge
' .• City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 • www.huntingtonbeachca.gov
Isola,I -
Office of the City Clerk
Robin Estanislau, City Clerk
September 26, 2022
EXP U.S. Services, Inc.
Attn: Khalil Saba, P.E.
451 Vanderbilt Way, Suite 375
San Bernardino, CA 92408
Dear Mr. Saba:
Enclosed is a fully executed copy of the Professional Services Contract between the
City of Huntington Beach and EXP U.S. Services, Inc. for On-Call General Engineering
Consulting, approved by City Council on September 20, 2022.
Sincerely,
Robin Estanislau, CMC
City Clerk
RE:ds
Enclosure
Sister City., Anjo, Japan