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File #: 22-885 MEETING DATE: 11/1/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Travis K. Hopkins, Assistant City Manager
PREPARED BY: Shannon Levin, Council Policy Analyst
Subject:
Approve and accept a notice of award/grant agreement with the U.S. Department of Health
and Human Services (Substance Abuse and Mental Health Services Administration) to receive
$500,000 for the Be Well Huntington Beach Mobile Crisis Response program; approve the
appropriation and expenditure of funds into the FY 2022-2023 Budget for program operations
Statement of Issue:
The U.S. Department of Health and Human Services, Substance Abuse and Mental Health Services
Administration (SAMHSA) recently awarded a $500,000 federal earmark grant to the City of
Huntington Beach as a Fiscal Year 2022 Congressional Directive Spending Project sponsored by
U.S. Senator Dianne Feinstein. This $500,000 grant will support the Be Well Huntington Beach
Mobile Crisis Response program and help offset its overall operational costs.
In order to accept and expend grant funds, the City Council must approve and accept a notice of
award/grant agreement with SAMHSA and approve the appropriation of grant funds into the FY2022-
23 Operating Budget, per Budget Resolution 2022-28.
Financial Impact:
If the notice of award/funding agreement is approved, $500,000 in grant funds from SAMHSA would
be budgeted to Account No. 128130101 .69300 for use towards Be Well Huntington Beach
operational expenses.
Recommended Action:
A) Approve and accept the notice of award/grant agreement between SAMHSA and the City of
Huntington Beach for $500,000; and,
B) Authorize the City Manager or his designee to fulfill the requirements of the SAMHSA grant; and,
C) Approve appropriations and estimated revenue source in the amount of$500,000 into the
FY2022-23 Budget to support the implementation of the Be Well Huntington Beach program.
City of Huntington Beach Page 1 of 2 Printed on 10/28/2022
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File #: 22-885 MEETING DATE: 11/1/2022
Alternative Action(s):
Do not approve, and direct staff accordingly.
Analysis:
Since the Be Well Huntington Beach Mobile Crisis Response program launched in August 2021, the
City Manager's Office and the Intergovernmental Relations Committee (IRC) have reached out to
various state and federal legislators to request outside funding that will support the continued
implementation of this citywide program. During its first year of operations, Be Well responded to
2,040 calls for service related to mental health crises, substance abuse, homeless outreach, welfare
checks, and other similar issues. The service is available free of charge to any resident, regardless
of their location in the City, income level, housing status, insurance status, or other qualifier.
Furthermore, Be Well crisis counselors provide follow-up calls to clients who may need additional
support or referrals to obtain the long-term care they may need.
Following the City's outreach to U.S. Senator Dianne Feinstein's Office, the Senator submitted a
$500,000 federal funding request for the Be Well Huntington Beach program. The City was then
notified in March 2022 that the request was approved and would be administered through SAMHSA .
Following the completion of a formal grant application process with SAMHSA, staff was provided a
formal notice of award for$500,000 (see Attachment 1). These funds must be expended between
October 1, 2022 and September 30, 2023 and will be applied towards our annual contract with Mind
OC, which administers the Be Well program. The grant will cover approximately 40% of the annual
contract and the remaining 60% will be funded with Permanent Local Housing Asset entitlement
funds.
To accept and expend grant funds, City Council is requested to approve the notice of award, which
serves as the formal grant agreement between SAMHSA and the City. City Council is also requested
to approve the appropriation of$500,000 into the current fiscal year budget.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Homelessness Response
Attachment(s):
1. SAMHSA Notice of Award/Grant Agreement
City of Huntington Beach Page 2 of 2 Printed on 10/28/2022
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u .a 09 Department of Health and Human Services Notice of Award
Substance Abuse and Mental Health Services Administration FAIN# H79FG000736
Center for Flex Grants Federal Award Date
° 09-28-2022
Recipient Information Federal Award Information
1. Recipient Name
HUNTINGTON BEACH,CITY OF
2000 MAIN ST 11.Award Number
1H79FG000736-01
HUNTINGTON BEACH,92648
12. Unique Federal Award Identification Number(FAIN)
2.Congressional District of Recipient H79FG000736
48
13.Statutory Authority
3.Payment System Identifier(ID) Consolidated Appropriation Act,2022 [P.L. 117-103]
1956000723A1
14. Federal Award Project Title
4.Employer Identification Number(EIN) Mobile Crisis Response Program in the City of Huntington Beach for non-emergency
956000723 mental health crises response.
5. Data Universal Numbering System(DUNS) 15.Assistance Listing Number
078143948 93.493
6.Recipient's Unique Entity Identifier 16.Assistance Listing Program Title
LKKFRC4PW7L4 Community Funded Projects
7.Project Director or Principal Investigator 17.Award Action Type
Shannon Levin New Competing
shannon.levin@surfcity-hb.org 18. Is the Award R&D?
714-536-5237 No
8.Authorized Official Summary Federal Award Financial Information
Mr.Sean Joyce 19. Budget Period Start Date 09-30-2022-End Date 09-29-2023
city.manager@surfcity-hb.org 20.Total Amount of Federal Funds Obligated by this Action $500,000
714-536-5202 20a. Direct Cost Amount $500,000
20b. Indirect Cost Amount $0
21.Authorized Carryover
Federal Agency Information 22.Offset
9.Awarding Agency Contact Information 23.Total Amount of Federal Funds Obligated this budget period $500,000
Lesley Schrier 24.Total Approved Cost Sharing or Matching,where applicable $0
25.Total Federal and Non-Federal Approved this Budget Period $500,000
Center for Flex Grants
lesley.schrier@samhsa.hhs.gov 26. Project Period Start Date 09-30-2022-End Date 09-29-2023
240-276-0566 27.Total Amount of the Federal Award including Approved Cost $500,000
10. Program Official Contact Information Sharing or Matching this Project Period
Tara Andrews
28.Authorized Treatment of Program Income
Center for Flex Grants Additional Costs
Tara.Andrews@samhsa.hhs.gov
29.Grants Management Officer-Signature
Eileen Bermudez
30.Remarks
Acceptance of this award,including the"Terms and Conditions,"is acknowledged by the recipient when funds are drawn down or otherwise
requested from the grant payment system.
Page 1 of 11
96
Notice of Award
, FY 2022 Congressional Directive Spending Projects Issue Date: 09-28-2022
f Department of Health and Human Services
n Substance Abuse and Mental Health Services Administration
Center for Flex Grants
Award Number: 1H79FG000736-01
FAIN: H79FG000736
Program Director:Shannon Levin
Project Title: Mobile Crisis Response Program in the City of Huntington Beach for non-emergency mental
health crises response.
Organization Name:HUNTINGTON BEACH,CITY OF
Authorized Official:Mr.Sean Joyce
Authorized Official e-mail address:city.manager@surfcity-hb.org
Budget Period: 09-30-2022—09-29-2023
Project Period: 09-30-2022—09-29-2023
Dear Grantee:
The Substance Abuse and Mental Health Services Administration hereby awards a grant in the amount of
$500,000(see"Award Calculation"in Section I and"Terms and Conditions"in Section III)to HUNTINGTON
BEACH,CITY OF in support of the above referenced project.This award is pursuant to the authority of
Consolidated Appropriation Act,2022[P.L. 117-1031 and is subject to the requirements of this statute and
regulation and of other referenced,incorporated or attached terms and conditions.
Award recipients may access the SAMHSA website at www.samhsa.gov(click on"Grants"then SAMHSA
Grants Management),which provides information relating to the Division of Payment Management
System, HHS Division of Cost Allocation and Postaward Administration Requirements. Please use your
grant number for reference.
Acceptance of this award including the`Terms and Conditions"is acknowledged by the grantee when
funds are drawn down or otherwise obtained from the grant payment system.
If you have any questions about this award,please contact your Grants Management Specialist and your
Government Project Officer listed in your terms and conditions.
Sincerely yours,
Eileen Bermudez
Grants Management Officer
Division of Grants Management
See additional information below
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SECTION I—AWARD DATA—1H79FG000736-01
Award Calculation(U.S.Dollars)
Contractual $500,000
Direct Cost $500,000
Approved Budget $500,000
Federal Share $500,000
Cumulative Prior Awards for this Budget Period $0
AMOUNT OF THIS ACTION(FEDERAL SHARE) $500,000
SUMMARY TOTALS FOR ALL YEARS
YR AMOUNT
1 $500,000
Note: Recommended future year total cost support,subject to the availability of funds and satisfactory
progress of the project.
Fiscal Information:
CFDA Number: 93.493
EIN: 1956000723A1
Document Number: 22FG00736E
Fiscal Year: 2022
IC CAN Amount
FG C96CF01 $500,000
IC`: CAN 2022
FG C96CF01 $500,000
FG Administrative Data:
PCC:CDS-CMHS/OC:4145
SECTION II—PAYMENT/HOTLINE INFORMATION—1H79FG000736-01
Payments under this award will be made available through the HHS Payment Management System(PMS).
PMS is a centralized grants payment and cash management system,operated by the HHS Program
Support Center(PSC), Division of Payment Management(DPM). Inquiries regarding payment should be
directed to:The Division of Payment Management System,PO Box 6021, Rockville, MD 20852,Help Desk
Support—Telephone Number: 1-877-614-5533.
The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud,waste,
or abuse under grants and cooperative agreements.The telephone number is: 1-800-HHS-TIPS(1-800-
447-8477).The mailing address is:Office of Inspector General, Department of Health and Human Services,
Attn: HOTLINE,330 Independence Ave.,SW,Washington, DC 20201.
SECTION III—TERMS AND CONDITIONS—1H79FG000736-01
This award is based on the application submitted to,and as approved by,SAMHSA on the above-title
project and is subject to the terms and conditions incorporated either directly or by reference in the
following:
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a. The grant program legislation and program regulation cited in this Notice of Award.
b. The restrictions on the expenditure of federal funds in appropriations acts to the extent those
restrictions are pertinent to the award.
c. 45 CFR Part 75 as applicable.
d. The HHS Grants Policy Statement.
e. This award notice, INCLUDING THE TERMS AND CONDITIONS CITED BELOW.
Treatment of Program Income:
Use of program income—Additive: Recipients will add program income to funds committed to the project
to further eligible project objectives.Sub-recipients that are for-profit commercial organizations under
the same award must use the deductive alternative and reduce their subaward by the amount of program
income earned.
In accordance with the regulatory requirements provided at 45 CFR 75.113 and Appendix XII to 45 CFR
Part 75,recipients that have currently active Federal grants,cooperative agreements,and procurement
contracts with cumulative total value greater than$10,000,000 must report and maintain information in
the System for Award Management(SAM)about civil,criminal,and administrative proceedings in
connection with the award or performance of a Federal award that reached final disposition within the
most recent five-year period.The recipient must also make semiannual disclosures regarding such
proceedings. Proceedings information will be made publicly available in the designated integrity and
performance system(currently the Federal Awardee Performance and Integrity Information System
(FAPIIS)). Full reporting requirements and procedures are found in Appendix XII to 45 CFR Part 75.
SECTION IV— FG SPECIAL TERMS AND CONDITIONS—1H79FG000736-01
REMARKS
CDS Remark
USE OF SAMHSA FUNDS:
SAMHSA s mission is to reduce the impact of substance use and mental illness on America's
communities. SAMHSA works in partnership with states, communities, and private
organizations to advance mental and substance use disorder prevention,treatment,and
recovery services to improve individual, community,and public health. Funds approved for
this award must be used in support of the SAMHSA mission.
1. This Notice of Award (NoA) is issued to inform your organization that the application
submitted through the funding opportunity FY2022 Congressional Directive Spending
Projects Notice of Funding Announcement FG-22-099 has been selected for
funding. Services and activities are to commence on September 30,2022.
la)This award reflects conditional approval of the budget submitted June 14,2022,as part
of the application by your organization. This award also reflects conditional acceptance of
the responses received on August 2,2022.
***Throughout the budget justification,the narrative references that, "this grant funding
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will support 40%of the total budget."
Federal award funds must supplement,not replace(supplant)nonfederal funds.
All recipients who receive awards under programs that prohibit supplanting by law
must ensure that federal funds do not supplant funds that have been budgeted
for the same purpose through non-federal sources. Applicants or award recipients
may be required to demonstrate and document that a reduction in non-federal
resources occurred for reasons other than the receipt of expected receipt of
federal funds.
2. Recipients are expected to plan their work to ensure that funds are expended within the 12-
month budget and project period reflected on this Notice of Award.
3.All responses to award terms and conditions must be submitted as.pdf documents in eRA
Commons. For more information on how to respond to tracked terms and conditions or how
to submit a post award amendment request please refer to
https://www.samhsa.gov/grants/grants-training-materials under heading Grant Management
Reference Materials for Grantees.
4.All Post-Award Amendments must be submitted in eRA Commons for prior approval.
Please refer to the SAMHSA website for specific SAMHSA guidance on how to submit a post-
award amendment in eRA Commons: https://www.samhsa.gov/grants/grants-
management/post-award-amendments Prior approval is required for, but is not limited to: a
change in key personnel and level of effort, a budget revision,a change in scope,and a no cost
extension. Reference the full prior approval term on the SAMHSA website under Standard
Terms and Conditions at: https://www.samhsa.gov/grants/grants-management/notice-award-
noa/standard-terms-conditions.Technical questions regarding the submission of a post-award
amendment in eRA Commons should be directed to the eRA Service Desk:
http://grants.nih.gov/support/
5.Register Program Director/Project Director(PD)in eRA Commons:
If you have not already done so,you must register the PD in eRA Commons to assign a
Commons ID. Once the PD has received their Commons ID, please send this information to
your Grants Management Specialist.You can find additional information about the eRA
Commons registration process at https://era.nih.gov/reg accounts/register commons.cfm.
6. Key Personnel Key personnel (or key personnel positions, if staff has not been selected)are
listed below:
TBD,Project Director @ TBD%level of effort
If the Project Director identified on the NoA is incorrect,submit a post award amendment for
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a change in key personnel via eRA Commons.
Organizations receiving Federal Funds may not exceed 100%level of effort for any program
staff member(Key Personnel or otherwise)across all federally funded sources. Any changes
to key personnel including level of effort involving separation from the project for more than
three months or a 25 percent reduction in time dedicated to the project requires prior
approval and must be submitted as a post-award amendment in eRA Commons.
Note: If an organization is awarded a grant and chooses to move forward with hiring an
individual for a Key Personnel position before receiving SAMHSA s formal approval,this will be
done at the organization s own risk. If SAMHSA s review of the Key Personnel request results
in the proposed individual not being approved or deemed not qualified for the position,the
expectation is that the organization must submit a qualified candidate to be placed in the Key
Personnel position. SAMHSA will not be liable for any costs incurred or pay for salaries of a Key
Personnel that is not approved or deemed not qualified on this grant program.
For additional information on how to submit a post-award amendment, please visit the
SAMHSA website: https://www.samhsa.gov/grants/grants-management/post-award-changes.
Any technical questions regarding the submission process should be directed to the eRA
Service Desk: http://grants.nih.gov/support/.
CDS Project Remarks
1. Allowable,allocable,reasonable,and necessary costs-Award recipients are
responsible for ensuring that costs allocated to the grant award are reasonable and
allowable in accordance with the Notice of Funding Opportunity and all applicable
Policies& Regulations. Recipients must exercise proper stewardship over Federal funds
and ensure that costs charged to awards are allowable,allocable, reasonable,and
necessary for the performance of the Federal award,adequately documented, and
consistently applied regardless of the source of funds according to reasonable costs
consideration per 2 CFR 200.404 and the factors affecting allowability of costs per 2 CFR
200.403.
2. Flow down of requirements to sub-recipients-The recipient,as the awardee
organization, is legally and financially responsible for all aspects of this award including
funds provided to sub-recipients, in accordance with 45 CFR§75.351—75.352,Sub-
recipient and contractor determinations.
3. Non-supplant-Federal award funds must supplement, not replace (supplant)
nonfederal funds.All recipients who receive awards under programs that prohibit
supplanting by law must ensure that federal funds do not supplant funds that have
been budgeted for the same purpose through non-federal sources. Applicants or award
recipients may be required to demonstrate and document that a reduction in non-
federal resources occurred for reasons other than the receipt of expected receipt of
federal funds.
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4. Client Assistance-Client Assistance costs should be considered as a temporary solution
to address a specific need that advances mental and substance use disorder prevention,
treatment,and recovery services.
5. Meals(food not allowable) are generally unallowable unless they are an integral part
of a conference grant or specifically stated as an allowable expense in the NOFO.
6. Entertainment(45 CFR§75.438)-Costs of entertainment, including amusement,
diversion, and social activities and any associated costs are unallowable, except where
specific costs that might otherwise be considered entertainment have a programmatic
purpose and are authorized either in the approved budget for the Federal award or
with SAMHSA's prior written approval.
7. Promotional Materials(45 CFR§75.421(e)(3))-Appropriated funds shall not be used to
pay for promotional items and memorabilia including, but not limited to,gifts,
souvenirs, clothing, and commemorative items such as pens, mugs/cups,folders/folios,
lanyards,and conference bags.
8. Stipends or payments made to individuals are generally unallowable unless they are
permitted by a program's statute authorizing or implementing regulations or they are
payments made to individuals under a Traineeship, Fellowship, and Similar Award Made
to Organizations on Behalf of Individuals.
9. Indirect Charges- Indirect costs or General, Facilities,and Administration costs are
those expenses incurred for common or joint objectives which cannot be readily
identified with an individual project or program but are necessary for the operations of
the organization. Costs must be consistently charged as either indirect or direct costs
but may not be double charged or inconsistently charged as both.
10. Award Payments- Payments under this award will be made available through the HHS
Payment Management System (PMS). PMS is a centralized grants payment and cash
management system, operated by the HHS Program Support Center(PSC), Division of
Payment Management(DPM). First time PMS users must obtain access to view
available funds, request funds,or submit reports. Users will need to request permission
and be approved by PSC. Inquiries regarding payments should be directed to PMS by
emailing the helpdesk at PMSSupport@psc.hhs.gov or call 1-877-614-553. You should
also visit the PSC website for more information about their services-
https://pms.psc.gov/
11. Special Terms&Conditions of Award—There may be special terms and conditions
associated with your grant award. Recipients must address all special terms and
conditions by the reflected due date.See the Special Terms of Award and Special
Conditions of Award sections below for the specific terms and conditions associated
with your grant award. A recipient's failure to comply with the terms and conditions of
award, may cause SAMHSA to take one or more actions, depending on the severity and
duration of the non-compliance. SAMHSA will undertake any such action in accordance
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with applicable statutes, regulations, and policies
SPECIAL TERMS
CDS Risk Assessment
The Office of Financial Advisory Services (OFAS),SAMHSA may perform an administrative
review of your organization's financial management systems, policies, procedures and records.
If the review discloses material weaknesses or other financial management concerns,grant
funding may be restricted in accordance with 45 CFR 75/2 CFR 200, as applicable.The
restriction will affect your organization's ability to withdraw funds from the Payment
Management System account, until the concerns are addressed.
CDS Funding Limitations and Restrictions
Award recipients are responsible for ensuring that costs allocated to the grant award are
reasonable and allowable in accordance with the Notice of Funding Opportunity and all
applicable Policies& Regulations.The Cost Principles that delineate the allowable and
unallowable expenditures for HHS recipients are described in the Code of Federal Regulations .
Funding Limitations and Restrictions are listed in the Notice of Funding Opportunity and in the
SAMHSA grantee guidelines on Financial Management Requirements.
SPECIAL CONDITIONS
Project Director
By October 30, 2022,submit in eRA.
Submit the Resume, Position Description, Salary, and level of effort associated with the Project
Director identified in the application.
All responses to award terms and conditions must be submitted as .pdf documents in
eRA Commons. For more information on how to respond to tracked terms and conditions
please refer to https://www.samhsa.qov/qrants/qrants-traininq-materials under heading
How to Respond to Terms and Conditions.
CDS Participant Protection
By October 30, 2022, submit via eRA Commons.
The applicant organization did not adequately address the following Confidentiality and
Participant Protection concerns identified during the application review process:
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The reviewer noted that the applicant organization's plans for ensuring confidentiality and
SAMHSA participant protection and expressed concern that the applicant organization not only
does not address the Confidentiality and SAMHSA Participant Protection elements, but it does
not offer any explanation for the omission.
A response from the applicant organization was submitted but has not been reviewed by the
CMHS Participant Protection Officer. At this time, all grant funds are available for this project
except for those funds directly related to Participant Protection issues as outlined in the FOA.
Currently, only activities that do not directly involve Participant Protection issues (i.e., are
clearly severable and independent from those activities that do involve Participant Protection
issues) may be conducted under this award. This restriction of funds will only be lifted if the
Participant Protection issue noted above is resolved to the satisfaction of your designated
Government Project Officer and the Participant Protection Officer.
All responses to award terms and conditions must be submitted as .pdf documents in
eRA Commons. For more information on how to respond to tracked terms and conditions
please refer to https://www.samhsa.gov/grants/grants-training-materials under heading
How to Respond to Terms and Conditions.
STANDARD TERMS AND CONDITIONS
CDS Closeout Requirements - Discretionary Grants
CLOSEOUT
Recipients must complete all actions required for closeout to include:
o Liquidate all obligations incurred under the award. All payment requests must be
submitted before the end of the one hundred-twenty (120) days post-award
reconciliation/liquidation period.
o Reconcile financial expenditures to the reported total disbursements and charges in
PMS.
o Return any funds due to PMS as a result of refunds, corrections,or audits. Refer the
following link for additional guidance https://pms.psc.gov/grant-recipients/returning-funds-
interest.html
Recipients must close the award in accordance with 2 CFR 200.344 Closeout and the terms
and conditions listed in the grant notice of award. Recipients must liquidate all obligations
incurred under an award not later than one hundred-twenty (120)days after the end of
awards obligation and project period. After one hundred-twenty (120)days, PMS account is
automatically-locked. SAMHSA does not approve payment requests after one hundred-
twenty (120)days post-award reconciliation/liquidation period. Therefore, recipients are
expected to complete all expenditure requests within the approved project period and the
aforementioned 120-day post-award reconciliation/liquidation period. Recipients' late
withdrawal requests occurring after the aforementioned periods will be denied. Final reports
are due to SAMHSA no later than 120 days after the end of the project period. Final reports
include:
o Submit via PMS the Final Federal Financial Report(Final FFR,SF-425) (PDF 11.2 MB).
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o Submit in eRA Commons the Final Progress Report(FPR)or other reports required by
the terms and conditions of the award.
o Submit in eRA Commons a Tangible Personal Property Report(TPPR SF-428,SF428B&
if needed additional forms from SF428 series)to certify no acquisition of property or
acquisition of property. Account the property acquired with federal funds and indicate on the
form that you the disposition and handling of the property going forward.
Failure to complete the closeout actions in 120 days after the project period end may result in
a unilateral closeout of the grant by SAMHSA. This may affect future funding of federal
programs and result in the reimbursement of funding to SAMHSA. If the recipient does not
submit all reports satisfactorily in accordance with 2 CFR 200.344 SAMHSA will report the
recipient's material failure to comply with the terms and conditions of the award with the
OMB-designated integrity and performance system (currently FAPIIS). Federal awarding
agencies may also pursue other enforcement actions per 2 CFR 200.339. Refer to the
following SAMHSA for Closeout Standard Terms and Conditions
https://www.samhsa.gov/grants/grants-management/notice-award-noa/standard-terms-
conditions.Additional information on closeout is available at
https://www.samhsa.gov/grants/grants-management/grant-closeout.
CDS Standard Terms for Awards
Your organization must comply with the Standard Terms and Conditions for the Fiscal Year in
which your grant was awarded.The Fiscal Year for your award is identified on Page 3 of your
Notice of Award.SAMHSA's Terms and Conditions Webpage is located at:
https://www.samhsa.gov/grants/grants-management/notice-awa rd-noa/sta ndard-terms-
conditions.
Accepting a grant award or cooperative agreement requires the recipient organization to
comply with the terms and conditions of the NoA, as well as all applicable Federal Policies and
Regulations. This award is governed by the Uniform Guidance 2 Code of Federal Regulations
(CFR) § 200 as codified by HHS at 45 CFR §75; Department of Health and Human Services
(HHS)Grants Policy Statement;SAMHSA Additional Directives;and the Standard Terms and
Conditions for the fiscal year in which the grant was awarded.
Reasonable Costs for consideration
Recipients must exercise proper stewardship over Federal funds and ensure that costs charged
to awards are allowable,allocable, reasonable, necessary,and consistently applied regardless
of the source of funds according to Reasonable Costs consideration per 2 CFR 200.404 and the
Factors affecting allowability of costs per 2 CFR 200.403.A cost is reasonable if, in its nature
and amount, it does not exceed that which would be incurred by a prudent person under the
circumstances prevailing at the time the decision was made to incur the cost.
Consistent Treatment of Costs
Recipients must treat costs consistently across all federal and non-federal grants, projects and
cost centers. Recipients may not direct-charge federal grants for costs typically considered
indirect in nature, unless done consistently. If part of the indirect cost rate,then it may not
also be charged as a direct cost. Examples of indirect costs include(administrative salaries,
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rent, accounting fees, utilities, office supplies, etc.). If typical indirect cost categories are
included in the budget as direct costs, it is SAMHSA s understanding that your organization has
developed a cost accounting system adequate to justify the direct charges and to avoid an
unfair allocation of these costs to the federal government.Also, note that all awards are
subject to later review in accordance with the requirements
of 45 CFR 75.364,45 CFR 75.371,45 CFR 75.386 and 45 CFR Part 75,Subpart F,Audit
Requirements.
Compliance with Award Terms and Conditions
FAILURE TO COMPLY WITH THE ABOVE STATED TERMS AND CONDITIONS MAY RESULT IN
ACTIONS IN ACCORDANCE WITH 45 CFR 75.371, REMEDIES FOR NON-COMPLIANCE
AND 45 CFR 75.372 TERMINATION.THIS MAY INCLUDE WITHHOLDING PAYMENT,
DISALLOWANCE OF COSTS,SUSPENSION AND DEBARMENT,TERMINATION OF THIS AWARD,
OR DENIAL OF FUTURE FUNDING.
eRA Support
o For technical support,contact eRA Service Desk at 866-504-9552(Press 6 for SAMHSA
Grantees).
Training&Resources-Visit the following pages on our website, https://www.samhsa.gov,for
more information on implementation, monitoring and reporting on your new grant award:
o Grants Management
o Training& Resources for recipients
o eRA Commons
Staff Contacts:
Tara Andrews,Program Official
Email:Tara.Andrews@samhsa.hhs.gov
Lesley Schrier,Grants Specialist
Phone:240-276-0566 Email:lesley.schrier@samhsa.hhs.gov
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