HomeMy WebLinkAbout2023 City Clerk Quarterly Reports (2) �qT 2000 Main Street,
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92648
Q City of Huntington Beach APPROVED 7-0
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File#: 24-037 MEETING DATE: 2/6/2024
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Estanislau, CMC, City Clerk
PREPARED BY: Robin Estanislau, CMC, City Clerk
Subject:
Receive and file the City Clerk's quarterly listing of professional services contracts filed in the
City Clerk's Office between October 1, 2023 and December 31, 2023
Statement of Issue:
On a quarterly basis, the City Clerk provides a list of professional services contracts entered into
between City departments and consultant firms, pursuant to the Huntington Beach Municipal Code.
These contracts have been transmitted to the City Clerk for official filing for the public record, and
funding for them are included in the City budget.
Financial Impact:
Not applicable.
Recommended Action:
Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of October 1, 2023 and December 31, 2023
11
Alternative Action(s):
Do not proceed, and provide alternative direction to staff.
Analysis:
On November 19, 2001, the City Council established a policy to follow the administration of all contracts
entered into between City Departments and consultant firms, pursuant to Huntington Beach Municipal
Code Chapter 3.03. Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the
policy regarding professional service contracts to ensure public review of new contracts through
identification on the City Council agenda, as required by section 6.4.1 of the policy.
Attachment#1 is a list of contracts entered into by City Departments and received in the City Clerk's
Office for the fourth quarter of 2023.
City of Huntington Beach Page 1 of 2 Printed on 1/31/2024
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File#: 24-037 MEETING DATE: 2/6/2024
Environmental Status:
Not applicable
Strategic Plan Goal:
Non Applicable -Administrative Item
Attachment(s):
1. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period October 1, 2023 through December 31, 2023."
City of Huntington Beach Page 2 of 2 Printed on 1/31/2024
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Page 1 of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of October 1, 2023 and December 31, 2023
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
10/12/2023 Finance Arbitrage Compliance Specialists Inc. Additional Amendment#1 to 08/23/2020 08/22/2024
Compensation contract for Arbitrage Rebate
NTE $3,000; Compliance Services
New Contract
Amount NTE
$16,500; Term
of Agreement
Extended for
One Year; X:
08/22/2024.
10/20/2023 Public Works Environmental Innovations, Inc. NTE $30,000 Green Business Certification 10/19/2026
Program Coordination and
Assistance
10/27/2023 Police Howe Aviation Rates Brokering the Sale of Helicopter 10/26/2026
Specified in N523HB
Exhibit B
11/09/2023 Public Works Hunsaker&Associates, Inc. Term Amendment#1 to 04/05/2021 04/04/2025
Extended to contract for On-Call Water
04/04/2025 Engineering, Wastewater
Engineering, Stormwater
Engineering and Consulting
Services
11/09/2023 Public Works Tetra Tech, Inc. Term Amendment#1 to 04/05/2021 04/04/2025
Extended to contract for On-Call Water
04/04/2025 Engineering, Wastewater
Engineering, Stormwater
Engineering and Consulting
Services
*This list includes all contracts received which are public records
63
Page 2 of 2
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
11/09/2023 Public Works GHD, Inc. Term Amendment#2 to 04/05/2021 04/04/2025
Extended to contract for On-Call Water
04/04/2025 Engineering, Wastewater
Engineering, Stormwater
Engineering and Consulting
Services
11/17/2023 Community GRC Associates, Inc. Adding Amendment#2 to 07/01/2021 07/01/2024
Development Additional contract for Administration of the
Compensation Housing Rehabilitation Loan
of$28,774: Program
Total Contract
Amount NTE
$128,773
12/18/2023 Finance Obelisk Achievement, LLC NTE $30,000 Purchasing Policy Consulting 12/17/2025
Services
12/18/2023 Public Works Stearns, Conrad and Schmidt NTE $100,000 Methane Gas Monitoring 12/17/2026
Consulting Engineers, Inc. dba SCS Services
Engineers
12/20/2023 Public Works Bucknam Infrastructure Group, Inc. NTE $95,289 2023-2024 Pavement 12/19/2026
Management Program Update
12/21/2023 Police Interval House Adding Amendment#3 to 01/01/2021 12/31/2024
Additional contract for Victims Assistance
Compensation Services
of$23,591:
Total Contract
Amount NTE
$96,371; Term
Extended to
12/31/2024
*This list includes all contracts received which are public records
64
1Nsro, r. 2000 Main Street,
Huntington Beach,CA
Fm �F� 92648
Q City of Huntington Beach APPROVED 7-0
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File #: 23-1056 MEETING DATE: 1/16/2024
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Estanislau, CMC, City Clerk
PREPARED BY: Robin Estanislau, CMC, City Clerk
Subiect:
Receive and file the City Clerk's quarterly listing of professional services contracts filed in the
City Clerk's Office between January 1, 2023 and September 30, 2023
Statement of Issue:
On a quarterly basis, the City Clerk provides a list of professional services contracts that are entered
into by City Departments and consultant firms, pursuant to the Huntington Beach Municipal Code.
These contracts have been transmitted to the City Clerk for official filing for the public record, and
funds are included in the City budget.
Financial Impact:
Not applicable
Recommended Action:
A) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of January 1, 2023 and March 31, 2023;" and,
B) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of April 1, 2023 and June 30, 2023;" and,
C) Receive and file the "List of Professional Services Contracts Approved by Department Heads and
Submitted to the Office of the City Clerk during the period of July 1, 2023 and September 30, 2023."
Alternative Action(s):
Do not proceed, and provide alternative direction to staff
Analysis:
On November 19, 2001, the City Council established a policy to follow the administration of all contracts
entered into between City Departments and consultant firms, pursuant to Huntington Beach Municipal
Code Chapter 3.03. Administrative Regulation No. 228, effective as of August 4, 2008, prescribes the
policy regarding professional service contracts to ensure public review of new contracts through
identification on the City Council agenda, as required by section 6.4.1 of the policy.
City of Huntington Beach Page 1 of 2 Printed on 1/10/2024
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File #: 23-1056 MEETING DATE: 1/16/2024
Attachment#1 is a list of contracts entered into by City Departments and received in the City Clerk's
Office for the first quarter of 2023. Attachment#2 is a list of contracts entered into by City
Departments and received in the City Clerk's Office for the second quarter of 2023; and, Attachment
#3 is a list of contracts entered into by City Departments and received in the City Clerk's Office for the
third quarter of 2023.
Environmental Status:
Not applicable
Strategic Plan Goal:
Non Applicable -Administrative Item
Attachment(s):
1. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period January 1, 2023 through March 31, 2023."
2. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period April 1, 2023 through June 30, 2023."
3. "List of Professional Services Contracts Approved by Department Heads and Submitted to the
Office of the City Clerk During the Period July 1, 2023 through September 30, 2023."
City of Huntington Beach Page 2 of 2 Printed on 1/10/2024
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Page 1 of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of January 1, 2023 and March 31, 2023
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
01/01/2023 Finance HDL Coren & Cone NTE $95,000.00 Municipal Property Tax 12/31/2025
Audit Services
01/03/2023 Public Works The Jerde Partnership, Inc. NTE $30,000 Huntington Beach 01/02/2026
Restrooms Conceptual
Studies
01/19/2023 Community & Library Jay Daniyarova Adding Additional Amendment#1 to 03/22/2025
Services Compensation of 03/23/2022 contract for
$1,040; Total Contract Develop and Design
Amount NTE $8,320 Curriculum for New ESL
Program
01/19/2023 City Manager Snow &Associates, Inc. NTE $41,000 Development and 01/18/2026
Implementation of
Customer Service Training
Program
01/31/2023 City Manager Townsend Public Affairs, Inc. Adding Additional Amendment#1 to 03/01/2023
Compensation of 02/01/2022 contract for On-
$10,000; Total Contract Call Legislative Advocacy
Amount NTE $100,000; and Grant Management
Term Extended One Services
Additional Month
02/01/2023 Police TOC Public Relations LLC NTE $24,000 Recruitment Services 01/31/2024
02/01/2023 Community GRC Associates, Inc. NTE $108,000 Program Monitoring of 01/31/2024
Development Mobile Home Tenant Based
Rental Assistance (TBRA)
and Housing Quality
Standards (HQS)
Inspections
02/07/2023 City Manager North Star Consulting, Inc. NTE $40,000 Development and 02/06/2026
Implementation of
Customer Service Training
Program
*This list includes all contracts received which are public records
94
Page 2 of 2
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
02/09/2023 City Manager Teri Black & Company, LLC NTE $ 59,650 Executive Recruitment 02/08/2026
Services
02/09/2023 Risk Management JL Group, LLC Adding Additional Amendment#1 to 06/05/2025
Compensation of 06/06/2022 contract for
$70,000; Total Contract Workplace Investigative
Amount NTE $100,000 Services
02/10/2023 City Manager Fairbank, Maslin, Maulin, Metz & NTE $40,000 Quality of Life Community 02/09/2026
Associates Survey Project
03/01/2023 Police Interval House Adding Additional Amendment#2 to 12/31/2023
Compensation of 01/01/2021 contract for
$23,559; Total Contract Victims Assistance Services
Amount NTE $72,780
03/01/2023 City Manager Rafetlis NTE $30,000 On-Call Graphic Facilitation 02/28/2026
Services
03/01/2023 City Manager The Lew Edwards Group NTE $30,000 Quality of Life Community 02/28/2026
Survey &Visioning Project
*This list includes all contracts received which are public records
95
Page 1 of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk during
the period of April 1, 2023 and June 30, 2023
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
04/01/2023 City Manager Five Elements Consulting NTE $30,000 On-Call Graphic Facilitation Services 03/31/2026
Group, LLC
05/02/2023 Police Nancy K. Bohl Inc. dba The NTE $50,000 Psychological Services 05/01/2026
(Received on Counseling Team International
07/17/2023)
05/02/2023 City Manager Baker Tilly US, LLP NTE $29,800 A Citywide Strategic Plan 05/01/2026
05/10/2023 Community Responsible Hospitality NTE $95,000 Citywide Assessment for Nightlife 05/09/2026
Development Institute, Inc. Management
05/11/2023 City Manager Dorado Creative, Inc. NTE $40,000 On-Call Video Services 06/30/2023
05/12/2023 Community AVRP Studios, Inc. Adding Amendment#1 to 09/21/2022 contract for 09/20/2024
Development Additional Amending Public & Private Frontage
Compensation Form-Based Coding Conflicts Adjacent to
of$25,000; Caltrans Facilities
Total Contract
Amount NTE
$55,000
05/15/2023 Community Parking Advisors, Inc. NTE $29,500 Financial Review Services for City 05/14/2026
Development Parking Structures, Parking Garages and
Parking Lots
05/16/2023 Fire Atlas Planning Solutions Adding Amendment#1 to 04/12/2021 contract for 04/11/2024
Additional The Provision of the City of Huntington
Compensation Beach Emergency Operations Plan
of$8,000; Total
Contract
Amount NTE
$30,000;
Amended
Scope of Work
—See Exhibit 'A'
05/19/2023 Public Works PACE Advanced Water NTE $30,000 As Needed Water Well Engineering 05/18/2026
Engineering Backwash and Miscellaneous Services
*This list includes all contracts received which are public records
96
Page 2 of 2
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
06/01/2023 Community Gwynne Pugh Urban Studio, NTE $95,000 Design Consulting & Peer Review 05/31/2026
Development Inc. Services
06/06/2023 r Fire Matrix Consulting Group, LTD Adding Amendment#1 to 08/16/2022 contract for 08/15/2025
Additional Services Related to Preparing Ground
Compensation Emergency Medical Transport (GEMT)
of$5,000; Total Cost Reports for the COHB
Contract
Amount NTE
$25,000
06/12/2023 Community Michael Hennessey dba NTE $94,600 Real Estate Consulting Services 06/11/2026
Development Hennessey Group
06/30/2023 City Manager Fairbank, Maslin, Maulin, Adding Amendment#1 to 02/10/2023 contract for 02/09/2026
Metz, &Associates Additional Quality of Life Community Survey Project
Compensation
of$60,000;
Total Contract
Amount NTE
$100,000;
Language
Added under
Section 12—
Termination of
Agreement
06/30/2023 City Manager North Star Consulting Group, Adding Amendment#1 to 02/07/2023 contract for 02/06/2026
Inc. Additional Development and Implementation of
Compensation Customer Service Training Program
of$30,000;
Total Contract
Amount NTE
$70,000 Scope
of Work
Amended —See
Exhibit A
*This list includes all contracts received which are public records
97
•
Page 1 of 2
List of Professional Services Contracts Approved by Department Heads and Submitted to the Office of the City Clerk
during the period of July 1, 2023 and September 30, 2023
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
07/01/2023 Community Keyser Marston Associates, Inc. NTE $90,000 Economic Analysis for 06/30/2025
Development Successor Agency, Housing,
and Other Financial Analysis
07/01/2023 Police Cron &Associates Transcription, Inc. NTE $99,000 Transcription Services 06/30/2026
07/01/2023 City Manager Pegasus Studios NTE $60,000 On-Call Video Services 06/30/2025
07/01/2023 City Manager Goal Productions, Inc. NTE $70,000 On-Call Video Services 06/30/2025
07/01/2023 Information Services Precision Solutions NTE $29,000 JDE Consulting Services 07/01/2023
07/06/2023 Finance iKW Solutions, Inc. Adding Amendment#1 to 01/14/2021 01/14/2024
Additional contract for Oracle/JD Edwards
Compensation as Needed System Support
of$50,000; Consulting Services
Total Contract
Amount NTE
$100,000
07/19/2023 Police Psychological Services Consulting NTE $50,000 Psychological Services 07/18/2026
Associates, Inc.
07/19/2023 Police Vienna Psychological Group, Inc. NTE $50,000 Psychological Services 07/18/2026
07/19/2023 Police Susan Saxe-Clifford, Ph.D. ABPP NTE $50,000 Psychological Services 07/18/2026
07/19/2023 Police Truth Be Told Polygraph, LLC NTE $50,000 Transcription Services 07/18/2026
08/01/2023 Public Works Robert D. Niehus, Inc. NTE $64,760 Preparation of City Sewer Rate 01/31/2025
Study for City of Huntington
Beach
08/31/2023 City Manager Clara University NTE $9,000 On-Call Applied Ethics 08/30/2026
Consulting and Training
Services
09/01/2023 Community Mohindroo, LLC NTE $95,000 Design Consulting & Peer 08/31/2026
Development Review Services
09/20/2023 Community GRC Associates, Inc. Adding Amendment#1 to 02/01/2023 06/30/2024
Development Additional contract for Program Monitoring
Compensation of Mobile Home Tenant Based
of$126,373; Rental Assistance (TBRA) and
*This list includes all contracts received which are public records
98
Page 2 of 2
AGREEMENT DEPARTMENT NAME OF CONTRACTOR AMOUNT PURPOSE EXPIRATION
DATE
Total Contract Housing Quality Standards
Amount NTE (HQS) Inspections
$234,373;
Term
Extended to
June 30, 2024
09/27/2023 Public Works Water Resources Economics, LLC NTE $30,000 As Needed Financial and Rate 09/26/2026
Services
*This list includes all contracts received which are public records
99