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Home My WebLink About2023 Destruction of Records (2) REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza _ Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 100.45 General Administration — Technology Proposals DATES: 2018 thru 2019 (2 folders — See attached list) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ee- � Dept. Records Coordinator iV f appropriate) Department Head ity Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 100.45 General Administration-Technology Proposals Two-Year Retention All Through 12/31/2020 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy City Manager's Report-Supplemental Communication- PowerPoint communication entitled "Citizen Engagement with 'My HB"'- 100.45 Technology Proposals 8/20/2018 8/20/2020 8/20/2018 31058 0 Yes REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 110.40 Code of Ethics Acknowledgement of Receipt DATES: 2009 thru 2014 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /('- 44A Dept. Records Coordinator P/i .r Pc . • .p. .priate) 1(64414 .1reA/tA-/S.64, — Department Head C r Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records-Destroyed 04/13/2023 Category ID 110.40 Boards/Commissions/Committees-Code of Ethics Acknowledgement of Receipt Forms Retention: Superseded - Minimum Two Years All through 12/31/2014 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Code of Ethics Acknowledgement of Receipt Forms(Not 2009 Code of Ethics Acknowlegements of Receipt- 2 110.40 Ethics Training Certificates) 1/1/2009 2/1/2011 Boards,Commissions and Elected Officials 21739 0 Yes Code of Ethics Acknowledgement of Receipt Forms(Not 3 110.40 Ethics Training Certificates) 8/17/2009 8/17/2011 2009 Annual Review of the City Code of Ethics 21673 0 Yes Code of Ethics Acknowledgement of Receipt Forms(Not 2010 Code of Ethics Acknowledgements of Receipt- 4 110.40 Ethics Training Certificates) 1/1/2010 1/1/2012 Boards, Commissions and Elected Officials 22521 0 Yes Code of Ethics Acknowledgement of Receipt Forms(Not Code of Ethics- updated forms for 2010 for elected, 5 110.40 Ethics Training Certificates) 2/16/2010 2/16/2012 appointed officials, boards and commissions members 23069 0 AD 10-005 Yes Code of Ethics Acknowledgement of Receipt Forms (Not 2011 Code of Ethics Acknowledgements of Receipt- 6 110.40 Ethics Training Certificates) 1/1/2011 1/1/2013 Boards,Commissions and Elected Officials 24734 0 Yes Code of Ethics Acknowledgement of Receipt Forms (Not 2012 Code of Ethics Acknowledgements of Receipt- 7 110.40 Ethics Training Certificates) 1/1/2012 1/1/2014 Boards, Commissions and Elected Officials 25701 0 Yes Code of Ethics Acknowledgement of Receipt Forms(Not 2013 Code of Ethics Acknowledgements of Receipt- 8 110.40 Ethics Training Certificates) 1/1/2013 1/1/2015 Boards, Commissions and Elected Officials 26958 0 Yes Code of Ethics Acknowledgement of Receipt Forms(Not 2014 Code of Ethics Acknowledgements of Receipt- 9 110.40 Ethics Training Certificates) 1/1/2014 1/1/2016 Boards,Commissions and Elected Officials 27608 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 110.45 Maddy Act Postings • DATES: 2019 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: j�Lw ✓�, I Dept. Records Coordinator Dive: : t _f- • •.Ypp'riate) /4/f1AX-4-, INF Department Head ity ttorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 110.45- Boards/Commissions/Committees- Maddy Act Postings Two-Year Retention All Through 12/31/2020 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 110.45 Maddy Act Postings 1/1/2019 1/1/2021 2019 Maddy Act Postings 31020 0 Yes 110.45 Maddy Act Postings 1/1/2020 1/1/2022 2020 Maddy Act Postings 5376388 0 Yes • 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 110.50 Maddy Act Local Appointments List DATES: 2019 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /cz -c j li��,,,_ Dept. Records Coordinator v ppr rate) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 110.50- Boards/Commissions/Committees-Maddy Act Appointments List All Through 12/31/2022 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2019 Maddy Act Local Appointment List- 110.50 Maddy Act Local Appointments List 1/1/2019 1/1/2021 Potential Openings for 2019 31045 0 Yes • 2020 Maddy Act Local Appointment List- 110.50 Maddy Act Local Appointments List 1/1/2020 1/1/2022 Potential Openings for 2020 5376389 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 120.55 City Council Agenda Postings DATES: 1987 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. i/ Signatures: / ( -z,� ar��i/✓�� Dept. Records Coordinator �r.0 - a. apipriate) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04-13-2023 Category ID 120.55-City Council-Agenda Postings Two-Year Retention All through 12/31/2020 A B C D E F G H 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID Destroy 2 120.55 Agenda Postings 1/1/1987 1/1/1989 City Clerk-Agenda Postings 1987 3050 5605 Yes Continued Public Hearing Notices 3 120.55 Agenda Postings 3/1/1987 3/1/1987 March 1987 through 1988 7316 32864 Yes 4 120.55 Agenda Postings 1/1/1989 1/1/1991 Agenda Postings Jan-June 1989 37 533 Yes Continued Public Hearing Notices 5 120.55 Agenda Postings 1/1/1989 1/1/1991 1989 41 538 Yes Agenda Postings July-December 6 120.55 Agenda Postings 7/1/1989 7/1/1991 1989 38 534 Yes 7 120.55 Agenda Postings 1/1/1990 1/1/1992 Agenda Postings Jan-June 1990 39 535 Yes Continued Public Hearing Notices 8 120.55 Agenda Postings 1/1/1990 1/1/1992 1990-1993 42 539 Yes 9 120.55 Agenda Postings 7/1/1990 7/1/1992 Agenda Posting July-December 1990 40 536 Yes 10 120.55 Agenda Postings 1/1/1991 1/1/1993 Agenda Postings Jan-June 1991 791 1987 Yes 11 120.55 Agenda Postings 7/1/1991 7/1/1993 AGENDA POSTINGS JULY-DEC 1991 903 2167 Yes 12 120.55 Agenda Postings 1/1/1992 1/1/1994 AGENDA POSTINGS JAN-JUNE 1992 1231 3225 Yes 13 120.55 Agenda Postings 7/1/1992 7/1/1994 AGENDA POSTINGS JULY-DEC 1992 1353 3403 Yes AGENDA POSTINGS-JAN-JUNE 14 120.55 Agenda Postings 1/1/1993 1/1/1995 1993 JUL- DEC 1993 1467 3564 Yes Agenda Postings- 12/20/93- 15 120.55 Agenda Postings 12/20/1993 12/20/1995 4/25/94 3212 7332 Yes 16 120.55 Agenda Postings 5/2/1994 5/2/1996 Agenda Postings 5-2-94- 12-30-94 2809 5237 Yes 17 120.55 Agenda Postings 1/1/1995 1/1/1997 Agenda Postings 1995 2968 5472 Yes CONTINUED PUBLIC HEARING 18 120.55 Agenda Postings 1/1/1995 1/1/1997 NOTICES- 1995 Through 1999 2898 5382 Yes 19 120.55 Agenda Postings 1/1/1996 1/1/1998 Agenda Postings- 1996 3216 7336 Yes 20 120.55 Agenda Postings 1/1/1999 1/1/2001 Agenda Postings 1999 3983 13427 Yes 21 120.55 Agenda Postings 1/1/2000 1/1/2002 Agenda Postings 2000 4178 14885 Yes CONTINUED PUBLIC HEARING 22 120.55 Agenda Postings 2/22/2000 02/22/20002 NOTICES 2000 through 2004 5052 18967 Yes 23 120.55 Agenda Postings 1/1/2001 1/1/2003 Agenda Postings 2001 4356 15873 Yes 24 120.55 Agenda Postings 12/21/2001 12/21/2003 Agenda Postings 2002-(At Lizs Desk) 4703 17879 Yes 25 120.55 Agenda Postings 1/6/2003 1/6/2005 Agenda Postings 2003 4942 18772 Yes 26 120.55 Agenda Postings 1/5/2004 1/5/2006 Agenda Postings 2004 5092 19050 Yes 1 6/22/2023 City Clerk Records- Destroyed 04-13-2023 Category ID 120.55-City Council-Agenda Postings Two-Year Retention All through 12/31/2020 A B C D E F G H 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID Destroy 27 120.55 Agenda Postings 1/3/2005 1/3/2007 Agenda Postings 2005 5298 19377 Yes CONTINUED PUBLIC HEARING 28 120.55 Agenda Postings 2/22/2005 2/22/2007 NOTICES-2005 through 2006 7246 30281 Yes 29 120.55 Agenda Postings 1/3/2006 1/3/2008 Agenda Postings 2006 7230 28382 Yes 2008 Continued Public Hearing 31 120.55 Agenda Postings 1/1/2008 1/1/2010 Notices 17391 0 Yes 32 120.55 Agenda Postings 1/1/2019 1/1/2021 2019 Agenda Postings 31025 0 Yes 2019 Continued Public Hearing 33 120.55 Agenda Postings 1/1/2019 1/1/2021 Notices 31034 0 Yes 34 120.55 Agenda Postings 1/1/2020 1/1/2022 2020 Agenda Postings 5376391 0 Yes 2020 Continued Public Hearing 35 120.55 Agenda Postings 1/1/2020 1/1/2022 Notices 5376392 0 Yes 2 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 120.60 City Council Commendations/Proclamations DATES: 2019 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ' � � -. �1 Dept. Records Coordinator fir' Ion, :• ifa. • e) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the:Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023- Category ID 120.60-City Council-Proclamations Two-Year Retention All through 12/31/2022 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 120.60 Proclamations 1/1/2019 1/1/2021 2019 City Council Proclamations 31030 0 Yes 120.60 Proclamations 1/1/2020 1/1/2022 2020 City Council Proclamations 5376393 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 120.70 City Council Commendations/Acknowledgements DATES: 2004 thru 2005 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Vim, C%(%�- 4�--�_ I��:�.r ✓�. y�L Dept. Records Coordinator — • ' ap.�. '_ -� Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G.Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 120.70 City Council-Commendations/Acknowledgements Two-Year Retention All through 12/31/2022 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Santa Ana River Impaired Waterway Listing(Clean Water Act) Request Calif State Water Resources Control Board (CSWRCB)- Waterway Clean Water Act 303(d) List CM:8/5/02 Urban 120.70 Commendations/Acknowledgements 6/3/2002 6/3/2004 Runoff/Infrastructure 4839 18536 Yes Adopt Resolution Number 2005-31 Opposing Assembly Bill 991 (De Vore)to Change the Structure of the Orange County Vector Control 120.70 Commendations/Acknowledgements 5/2/2005 5/2/2005 Board of Trustees 5428 20373 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 01-023 120.80 City Council Closed Session DATES: 2019 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: „AA, A J Dept. Records Coordinator Dier '.1 : if appro.r f) Fdk O Aar Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 120.80 City Council-Closed Session Two-Year Retention All through 12/31/2022 Category ID Category Description Meeting Date Can Destroy Description •System ID Record ID RCA Number File Number HOLD Destroy 120.80 Closed Session 1/1/2019 1/1/2021 2019 Closed Session Agendas 31032 0 Yes 120.80 Closed Session 1/1/2020 1/1/2022 2020 Closed Session Agendas 5376394 0 Yes 1 6/22/2023 • REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 02-023 120.90 City Council Request for Staff Reports/Response DATES: 2006 thru 2020 (See Attached List) Retention: Minimum Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: l��-u� \,, Dept. Records Coordinator if appro ate) 611--1() F8.444.(ata% Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 120.90 City Council- Request for Staff Reports/Responses Minimum Two-Year Retention All through 12/31/2022 A 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Donation from Friends of Harbors, Beaches&parks to 2 120.90 Request for Staff Reports/Responses 4/5/2006 4/5/2008 Lease SCE Property for Lebard Park 28194 0 Yes OUTDOOR SALES TEMPORARY USE PERMITS AND NEWSPAPER/FLIER RACKS ON MAIN STREET- H-ITEM 3 120.90 Request for Staff Reports/Responses 8/20/2007 8/20/2009 SUBMITTED BY MAYOR COERPER 16447 H-ITEM Yes PERMIT FEE WAIVER FOR THE REMODELING OF OLDER 4 120.90 Request for Staff Reports/Responses 8/20/2007 8/20/2009 HOMES-H-ITEM SUBMITTED BY JOE CARCHIO 16449 H-ITEM Yes Approve in Concept a Display of the National Motto "In God We Trust" in the City Council Chambers and,Appoint an Ad Hoc City Council Committee to Return With Recommendations on the Appearance and Location of the Display-Submitted By Councilmembers Cathy Green and Joe Carchio-08/04/2008 Approve the Design and Location of a Sign Displaying the National Motto "In God We Trust" 5 120.90 Request for Staff Reports/Responses 4/7/2008 4/7/2010 on the Wall of the City Council Chambers 17878 0 AD 08-012,AD 08-12,H-Item Yes Consolidating Dispatch Facilities for the Police, Fire, and Marine Safety Departments-Constructing a Police Firearms Training Facility and Updating the Main Police Department Building and Increasing the Number of Public Parking Spaces in the City Hall Complex-Study Session 6 120.90 Request for Staff Reports/Responses 9/2/2008 9/2/2010 09/02/2008 19177 Study Session Yes Approve Concept of 2.5 Acre Community Garden on Southern California Edison Property-SCE-Atlanta and Santa Ana River- Beach Community Garden Association- BCGA-08-15-2011 Homeowner Concerns and Objections to the Current Location and Operation of the Huntington 7 120.90 Request for Staff Reports/Responses 12/21/2009, 12/21/2011 Beach Community Garden 22788 0 Yes Hometown Heroes Banner Program- Direct staff to develop a policy and implement program-submitted by Mayor Joe Carchio. CM 7/16/2012 approved to continue &offer a lower-cost renewal option of$140 for 8 120.90 Request for Staff Reports/ Responses 5/16/2011 5/16/2013 replacement banners 25160 0 Yes Plastic Bag Ordinance-Request to develop an ordinance that requires stores located in the City of Huntington Beach to replace single-use plastic shopping bags with reusable bags-Submitted by Councilmembers Boardman, 9 120.90 Request for Staff Reports/ Responses 8/15/2011 8/15/2013 Dwyer and Shaw 25477 0 Yes 1 12/14/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 120.90 City Council- Request for Staff Reports/Responses Minimum Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Fireworks- Direct staff to prepare an ordinance permitting the sale and use of state-approved safe and sane fireworks - 10 120.90 Request for Staff Reports/Responses 12/19/2011 12/19/2013 on a two-year trial basis-submitted by Mayor Don Hansen 25830 Yes Housing Authority Bylaws approved - Housing Authority 11 120.90 Request for Staff Reports/Responses 1/31/2012 1/31/2014 Resolution 02 26172 ED 12-06 Yes Animal Protection Ordinance Proposed by Councilmember Joe Carchio-Direct staff to research and draft an ordinance that would eliminate the commercial sale and/ 12 120.90 Request for Staff Reports/Responses 3/19/2012 3/19/2014 or resale of dogs and cats in retail pet stores 26332 Yes Direct Staff to Issue Request for Qualifications for Legal 13 120.90 Request for Staff Reports/Responses 7/23/2012 7/23/2014 Services-Submitted by Mayor Don Hansen RFQ 26630 Yes Proposed Social Host Ordinance Submitted by 14 120.90 Request for Staff Reports/Responses 12/17/2012 12/17/2014 Councilmember Carchio 26895 Yes Single-Use Carryout Bag Reduction Ordinance, plastic bags, returning with Reusable Bag Ordinance on March 18, 2013- Submitted by Boardman and Shaw; Continued to 2/4/2013,approved 4-3 Environmental Impact Report 15 120.90 Request for Staff Reports/Responses 1/22/2013 1/22/2015 2011-002-EIR 2011-002 Rincon Consultants 27050 0 Yes Request Staff to Repeal Municipal Code Chapter 9.60 Related to Hypnotism -Submitted by Councilmember 16 120.90 Request for Staff Reports/Responses 5/6/2013 5/6/2015 Harper and Mayor 27179 0 Yes Establish a Downtown Public Safety and Residential Quality 17 120.90 Request for Staff Reports/Responses 7/15/2013 7/15/2015 of Life Task Force-Submitted by Councilmember Carchio 27367 Yes EV Charging System Infrastructure-Direct City Attorney to prepare a resolution that requires a minimum number of EV-capable parking spaces-wiring only-for both new residential,commercial and industrial developments- 18 120.90 Request for Staff Reports/Responses 7/15/2013 7/15/2015 submitted by Councilmember Shaw 27369 Yes Review of HBMC Chapter 9 and Recommendations- 19 120.90 Request for Staff Reports/Responses 7/15/2013_ 7/15/2015 Submitted by Mayor Pro Tern Harper 27329 Yes 2 12/14/2023 City Clerk Records-Destroyed 04/13/2023 Category ID 120.90 City Council- Request for Staff Reports/Responses Minimum Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Direct the City Attorney to develop two ordinances for Council's review restricting the use of Styrofoam packaging by food vendors in the city of Huntington Beach using the City of San Bruno ordinance and a City with an Ordinance that is less broad as models-Submitted by Connie 20 120.90 Request for Staff Reports/Responses 10/21/2013 10/21/2015 Boardman-Approved as Amended 27573 0 Yes Direct the City Attorney to draft an ordinance to reduce the paper bag cost from 10 cents to 5 cents on May 1, 2014 and from 5 cents to free on November 1, 2014- 21 120.90 Request for Staff Reports/Responses 10/21/2013 10/21/2015 Submitted by Joe Carchio-FAILED 27572 0 Yes Council Member Compensation-3-17-2014 City Council 22 120.90 Request for Staff Reports/Responses 3/17/2014 3/17/2016 Meeting from Connie Boardman 27881 0 Yes City Council Item_4-21-14-City Council Places Ballot 23 120.90 Request for Staff Reports/Responses 4/21/2014 4/21/2016 Initative to Repeal the Plastic Bag Ban-FAILED 27942 0 Yes CITY COUNCIL MEETING 06-17-2014-SHORT TERM VACATION RENTALS-AMENDED TO DIRECT STAFF TO BRING BACK ORDINANCES TO COMPARE AND CONTRAST HUNTINGTON BEACH WITH OTHER CITIES THAT HAVE VACATION RENTALS TO SEE HOW THEY REGULATE(E.G. 24 120.90 Request for Staff Reports/Responses 6/16/2014 6/16/2016 PALM SPRINGS AND NEWPORT BEACH) 28016 0 Yes CITY COUNCIL MEMBER ITEM FOR JULY 7, 2014-CITY COUNCIL MEETING ON 6-16-2014 — RECONSIDER PREVIOUS COUNCIL ACTION TO RESTRICT HOURS OF NEW RESTAURANTS WITH ALCOHOL DOWNTOWN-APPROVED 25 120.90 Request for Staff Reports/Responses 6/16/2014 6/16/2016 AS AMENDED-RECONSIDERATION ON 7-7-14 28100 0 Yes Youth Sports Grants-City Council Member Item 7-21-2014 -Community Services Commission-Youth Sports Group Assistance Program -Submitted by Councilmember Joe 26 120.90 Request for Staff Reports/Responses 7/21/2014 7/21/2016 Shaw 28119 0 Yes City Council Member Item-08-18-2014- Plastic Bag 27 120.90 Request for Staff Reports/Responses 8/18/2014 8/18/2016 Ordinance- FAILED 3-4-Submitted by Joe Carchio 28166 0 Yes City Council Member Item 08-18-2014-Agreement with ABC to televise 4th of July Parade-Approved as amended "FOR A PERIOD BETWEEN ONE AND FIVE YEARS"- 28 120.90 Request for Staff Reports/Responses 8/18/2014 8/18/2016 Submitted by Joe Carchio 28167 0 Yes 3 12/14/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 120.90 City Council- Request for Staff Reports/Responses Minimum Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy CITY COUNCIL MEMBER ITEM FOR THE SEPTEMBER 2, 2014 -CITY COUNCIL MEETING -CHANGE THE MANDATORY 10 29 120.90 Request for Staff Reports/Responses 9/2/2014 9/2/2016 CENT PAPER BAG CHARGE TO VOLUNTARY-FAILED 3-4 28187 0 Yes CITY COUNCIL MEMBER ITEM FOR THE SEPTEMBER 2, 2014 -CITY COUNCIL MEETING — REPEAL OF MANDATORY 10 CENTS PAPER BAG CHARGE-ITEM WITHDRAWN- NO 30 120.90 Request for Staff Reports/Responses 9/2/2014 9/2/2016 ACTION 28188 0 Yes City Council Item -Councilmembers Boardman and Shaw- Potential revisions to the Beach and Edinger Corridor 31 120.90 Request for Staff Reports/Responses 10/6/2014 10/6/2016 Specific Plan 28228 0 Yes CITY COUNCIL MEMBER ITEM FOR THE OCTOBER 6, 2014, CITY COUNCIL MEETING — CONSIDER FUNDING OPTIONS 32 120.90 Request for Staff Reports/ Responses 10/6/2014 10/6/2016 FOR THE POLICE DEPARTMENT 28224 0 Yes City Councilmember Item -Councilmember Carchio- Plastic Bag Consumer Protection by refunding 10 cents for 33 120.90 Request for Staff Reports/Responses 10/6/2014 10/6/2014 damaged bags-FAILED 28234 0 Yes City Counilmember Item-Mayor Harper- Repeal of Chapter 5.95 of the Huntington Beach Municipal Code, use 34 120.90 Request for Staff Reports/Responses 10/6/2014 10/6/2016 of plastic carryout bags and recyclable paper bags-FAILED 28227 0 Yes City Council Member Item for the May 4,2015, City Council Meeting- Establishing a "Buy America" 35 120.90 Request for Staff Reports/Responses 5/4/2015 5/4/2015 Procurement Policy 28696 0 Yes City Councilmember Item-Councilmember Delgleize- 36 120.90 Request for Staff Reports/Responses 6/1/2015 6/1/2017 Feeding of Wildlife in City Parks 28725 0 No City Council Member Item -Councilmembers Posey and Delgleize-Direction to Staff Regarding Transparency in 37 120.90 Request for Staff Reports/Responses 6/15/2015 6/15/2017 Public Employee Negotiations . 28748 0 Direct City Manager to bring back resolution to formally adopt the 3rd Battalion/1st Marine Regiment providing in- kind City Support of events and programs, defining our relationship with the Huntington Beach 3/1 Marines 38 120.90 Request for Staff Reports/Responses 4/18/2016 4/18/2018 Foundation 29464 0 H-Item City Councilmember Item -Councilmember Posey- November 2016 Advisory Vote on Future Disposition of Rodgers Seniors'Center- Item Withdrawn by 39 120.90 Request for Staff Reports/Responses 7/18/2016 7/18/2018 Councilmember Posey 29630 0 4 12/14/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 120.90 City Council-Request for Staff Reports/Responses Minimum Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number - File Number HOLD Destroy City Council Member Item - Mayor Pro Tern Posey and Councilmember Peterson- Modify Conditions of Approval included in Resolution for Downtown Establishments with 40 120.90 Request for Staff Reports/Responses 3/6/2017 3/6/2019 Alcohol Sales 30078 0 City Councilmember Item-Councilmember Brenden- 41 120.90 Request for Staff Reports/ Responses 3/20/2017 3/20/2019 Naming of the Bandstand in Central Park 30083 0 City Council Member Item- Mayor Delgleize and Councilmember Hardy-Establishment of a Huntington - Beach Community Foundation (Foundation), NO ACTION 42 120.90 Request for Staff Reports/Responses 5/1/2017 5/1/2019 TAKEN 30189 0 Councilmember Item-Councilmember Erik Peterson- 43 120.90 Request for Staff Reports/Responses 6/19/2017 6/19/2019 Vehicle and RV Storage in Holly Seacliff Specific Plan 30267 0 Councilmember Item -Councilmember Brenden-Alcohol 44 120.90 Request for Staff Reports/ Responses 1/16/2018 1/16/2020 Sales in Open Space- Park 30693 0 Councilmember Item-Councilmember Brenden- Move City Council Meetings from Monday to Tuesday- 45 120.90 Request for Staff Reports/Responses 5/7/2018 5/7/2020 Withdrawn from Consideration 30794 0 Item Submitted by Council Member Brenden- Recognition 46 120.90 Request for Staff Reports/Responses 7/16/2018 7/16/2020 for Father Christian Mondor and Pastor Sumo Sato 30964 0 Councilmember Item- Submitted by Mayor Pro Tem Peterson and Councilmember Semeta -Violations and 47 120.90 Request for Staff Reports/Responses 9/17/2018 9/17/2020 Abuses Related to Illicit In-Home Businesses-9/17/2018 31056 0 Notice of Termination of Rainbow/Republic Services 48 120.90 Request for Staff Reports/Responses 4/1/2019 4/1/2021 Evergreen Contract 5322825 19-409 Councilmember Item-Councilmember Posey-Direct Staff to Review the City's Policies and Procedures Related to 49 120.90 Request for Staff Reports/Responses 9/3/2019 9/3/2021 Asset Forfeiture and Report Back to City Council-9/3/19 5375214 19-927 Councilmember Item -Councilmember Posey-SB 2 (Building Homes and Job Act) Funds-Asking Staff to Develop Plan on how the City can Ensure use of SB 2 funds 50 120.90 Request for Staff Reports/Responses 9/3/2019 9/3/2021 for Homelessness Prevention Activities-9/3/19 5375215 19-932 City Councilmember Item-Councilmember Posey-Direct Staff to Research Expanded Outdoor Dining Program for 51 120.90 Request for Staff Reports/Responses 5/4/2020 5/4/2022 COVID-19 Restaurant Relief- Item Withdrawn 5398508 20-1604 5 12/14/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 120.90 City Council- Request for Staff Reports/ Responses Minimum Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Development of an Internet Access Pilot Program- 52 120.90 Request for Staff Reports/Responses 9/21/2020 9/21/2022 Discussion Only- No Formal Action Taken 5402531 Beach Edinger Corridor and Bella Terra Specific Plans- Review of Prohibition on "Late Night Happy Hours" - 53 120.90 Request for Staff Reports/Responses 12/21/2020 12/21/2022 Submitted by Councilmember Kalmick 5407984 20-2108 Beach Edinger Corridor Specific Plan (BECSP) Conditional 54 120.90 Request for Staff Reports/ Responses 12/21/2020 12/21/2022 Use Permit(CUP) Review Process for Alcohol Permits 5408003 20-2107 WITHDRAWN-Consider Approval of a Resolution Stipulating the City Council's Support of Local Governance 55 120.90 Request for Staff Reports/Responses 12/21/2020_ 12/21/2022 and Authority Related to Housing Issues 5408011 20-2110 6 12/14/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 03-023 150.40 League of California Cities DATES: 2012 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: f?�,vu--- ,d �Gin•� Dept. Records Coordinator ' n ad (if app o iate) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the'.Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 150.40 Organizations at Large-League of California Cities Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2012 League of California Cities Annual Conference and Business Meeting-Appointment of Mayor Don Hansen as voting delegate and Councilmember Joe Carchio and Councilmember Keith Bohr as Alternates 2 and 3 2 150.40 League of California Cities 6/18/2012 6/18/2014 respectively 26566 Yes Council Appointment of Mayor Pro Tern Matthew Harper to serve as Voting Delegate and Councilmembers Joe Carchio and Joe Shaw as alternates 2 and 3 respectively to represent the City for the League of California Cities Annual Conference and Business Meeting September 18-20, 2013 Councilmember Carchio announced Connie Mandic's resignation from the Planning Commission and his 3 150.40 League of California Cities 8/5/2013 8/5/2015 appointment of Mike Posey as her replacement 27441 Yes COUNCIL REPORT/APPOINTMENT OF A VOTING DELEGATE&ALTERNATE TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND 4 150.40 League of California Cities 8/4/2014 8/4/2016 BUSINESS MEETING 28139 0 Yes Council Report-Appointment of a Voting Delegate and Alternate to the League of California Cities Annual 5 150.40 League of California Cities 7/6/2015 7/6/2017 Conference and Business Meeting 28817 0 Yes Council Report-Appointment of a Voting Delegate and Alternate to the League of California Cities Annual 6 150.40 League of California Cities 7/18/2016 7/18/2018 Conference and Business Meeting 29643 0 Yes Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual 7 150.40 League of California Cities 8/7/2017 8/7/2019 Conference and Business Meeting 30338 0 Yes Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual 8 150.40 League of California Cities 8/6/2018 8/6/2020 Conference and Business Meeting 30992 0 Yes Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual 9 150.40 League of California Cities 9/3/2019 9/3/2021 Conference and Business Meeting 5375213 19-727 Yes 1 6/22/2023 City Clerk Records-Destroyed 04/13/2023 Category ID 150.40 Organizations at Large- League of California Cities Two-Year Retention All through 12/31/2022 A B C D E F G H I J K Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual 10 150.40 League of California Cities 9/21/2020 9/21/2022 Conference and Expo 5402532 Yes 2 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 03-023 160.10 Public Information - Relations - Administration DATES: 2012 thru 2017 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. 4111P Signatures: v -��. �c�. ��-. /Adobe . Dept. Records Coordinator ►►'}�: -�1'*/- p �. (if appr,�riate) 4te,t)0(L,) ?-4-iF-LAA Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records-Destroyed 04/13/2023 Category ID 160.10 Public Information- Relations-Administration Two-Year Destruction All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Response to 2011-2012 Grand Jury Report, "Transparency Breaking Up Compensation Fog- But Why Hide Pension Costs?" -City Councilmember Item submitted by Mayor Don Hansen and 2 160.10 Administration 7/2/2012 7/2/2014 Councilmember Harper-No Action Taken- Report Only 26588 Yes NOTICE OF AVAILABILITY OF A FOCUSED ENVIRONMENTAL IMPACT REPORT FOR THE SURF CITY NIGHTS PROJECT- Planning and Building 3 160.10 Administration 5/5/2014 5/5/2016 Department-05-5-2014 28003 0 Yes City Manager's Report: Department Overview presentation given by 4 160.10 Administration 7/20/2015 7/20/2017 Director of Community Services 28843 0 None Yes City Manager's Report-Summary of Meet and Confer with Associations 5 160.10 Administration 9/8/2015 9/8/2017 re: Proposed Transparency Ordinance 28909 0 Yes City Councilmember Item -Councilmember O'Connell-100% Transparency in Contracting and Public Procurement for the October 5, 6 160.10 Administration 10/5/2015 10/5/2017 2015, City Council Meeting- No Action Taken 28967 0 Yes City Councilmember Item -Councilmembers Posey and Peterson- 7 160.10 Administration 10/5/2015 10/5/2017 Transparency in Contracting 28973 0 Yes 8 160.10 Administration 6/20/2016 6/20/2018 Information Services Web Demonstration 29568 0 Yes City Manager's Report- Breitling Huntington Beach AirShow-City 9 160.10 Administration 11/21/2016 11/21/2018 Council Meeting 29808 0 Yes City Manager's Report- Public Works Department Programs and How to 10 160.10 Administration 5/15/2017 5/15/2019 Connect With Us-Supplemental Communication 30205 0 Yes Supplemental Communication-City Manager's Report,Agenda Item#1- 11 160.10 Administration 5/15/2017 5/15/2019 National Public Works Week-Utility Billing System Update 30200 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 03-023 160.30 Public Information - Relations - Public Comments DATES: 2012 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED ITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /&/,tom A \ ` I/ Dept. Records Coordinator ,il --o- ;='a: ifap• •priate) F4-474,&-(A Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 160.30 Public Information - Relations-Public Comments Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2 160.30 Public Comments 1/1/2012 1/1/2014 2012 Unagendized Public Comments 25723 0 Yes 3 160.30 Public Comments 1/1/2013 1/1/2015 2013 Unagendized Public Comments 26979 0 Yes 4 160.30 Public Comments 1/1/2014 1/1/2016 2014 Unagendized Public Comments 27625 0 Yes 5 160.30 Public Comments 1/1/2015 1/1/2017 2015 Unagendized Public Comments 28283 0 Yes 6 160.30 Public Comments 1/1/2016 1/1/2018 2016 Unagendized Public Comments 29152 0 Yes 7 160.30 Public Comments 1/1/2017 1/1/2019 2017 Unagendized Public Comments 29862 0 Yes 8 160.30 Public Comments 1/1/2018 1/1/2020 2018 Unagendized Public Comments 30500 0 Yes 9 160.30 Public Comments 1/1/2019 1/1/2021 2019 Unagendized Public Comments 31132 0 Yes 10 160.30 Public Comments 1/1/2020 1/1/2022 2020 Unagendized Public Comments 5376403 0 Yes 1 6/22/2023 • REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 03-023 160.40 Public Information - Presentations - Donations DATES: 2008 thru 2018 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: l20\A4.` A \1&- `r% :/ Dept. Records Coordinator D fsi••'" ifap• ••�-> Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 160.40 Public Information-Relations- Presentations/ Donations Two-Year Retention All through 12/31/2022 A B C D E _ F G H I J I K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Tourism Works for Huntington Beach-Special 2 160.40 Presentations/Donations 5/5/2008 5/5/2010 Presentation by Shirley Detloff and Doug Traub 17966 Yes Mayor Award and Presentations-All-Inclusive Beach Playground major sponsorship by Kiwanis 3 160.40 Presentations/ Donations 11/6/2017 11/6/2019 and Rotary Clubs of Huntington Beach 30578 0 Yes Presentation-2018 Community Service Day, Sponsored by The Greater Huntington Beach 4 160.40 Presentations/Donations 5/21/2018 5/21/2020 Interfaith Council-5/21/2018 30847 0 Yes Presentation on Beach Safety- Rip Currents- 5 160.40 Presentations/Donations 5/21/2018 5/21/2020 5/21/18 30845 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 04-023 160.50 Public Information — Public Records Requests CK 05-023 DATES: 2012 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator . I (ifappro ate) 01,i4A/ S:7L6e,frialSvgaa,. Department Head ity Attorney Once records have been approved for destruction, it will be the responsibility of t ead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records-Destroyed 04/13/2023 Category ID 160.50 Public Information - Public Records Requests Two-Year Retention All through 12/31/2020 • A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2012 January through June- Public Records and 2 160.50 Public Records Requests 1/1/2012 1/1/2014 Research Requests -City Clerk's Drop-In File 25709 0 Yes 2012 July thru December- Public Records and 3 160.50 Public Records Requests 1/1/2012 1/1/2014 Research Requests -City Clerk's Drop-In File 25710 0 Yes 2013 January through June- Public Records and 4 160.50 Public Records Requests _ 1/1/2013 1/1/2015 Research Requests -City Clerk's Drop-In File 26965 0 Yes 2013 July thru December-Public Records and 5 160.50 Public Records Requests 1/1/2013 1/1/2015 Research Requests -City Clerk's Drop-In File 26966 0 Yes 2014 January through June- Public Records and 6 160.50 Public Records Requests 1/1/2014 1/1/2016 Research Requests -City Clerk's Drop-In File 27626 0 Yes 2014 July thru December- Public Records and 7 160.50 Public Records Requests 1/1/2014 1/1/2016 Research Requests -City Clerk's Drop-In File 27627 0 Yes 2015 January through June- Public Records and 8 160.50 Public Records Requests 1/1/2015_ 1/1/2017 Research Requests -City Clerk's Drop-In File 28265 0 Yes 2015 July thru December- Public Records and 9 160.50 Public Records Requests 1/1/2015 1/1/2017 Research Requests -City Clerk's Drop-In File 28266 0 Yes 2016 January through June- Public Records and 10 160.50 Public Records Requests 1/1/2016 1/1/2018 Research Requests -City Clerk's Drop-In File 29153 0 Yes 2016 July thru December- Public Records and 11 160.50 Public Records Requests 1/1/2016 1/1/2018 Research Requests -City Clerk's Drop-In File 29154 0 Yes 2017 January through June- Public Records and 12 160.50 Public Records Requests 1/1/2017 1/1/2019 Research Requests -City Clerk's Drop-In File 29863 0 Yes 2017 July thru December-Public Records and 13 160.50 Public Records Requests 1/1/2017 1/1/2019 Research Requests -City Clerk's Drop-In File 29864 0 Yes 2018 January through June- Public Records and 14 160.50 Public Records Requests 1/1/2018 1/1/2020 Research Requests -City Clerk's Drop-In File 30482 0 Yes 2018 July thru December- Public Records and 15 160.50 Public Records Requests 1/1/2018 1/1/2020 Research Requests -City Clerk's Drop-In File 30483 0 Yes 2019 January through June- Public Records and 16 160.50 Public Records Requests 1/1/2019 1/1/2021 Research Requests -City Clerk's Drop-In File 31042 0 Yes 2019 July thru December-Public Records and 17 160.50 Public Records Requests 1/1/2019 1/1/2021 Research Requests -City Clerk's Drop-In File 31043 0 Yes 1 6/22/2023 City Clerk Records-Destroyed 04/13/2023 Category ID 160.50 Public Information- Public Records Requests Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2020 January through June Public Records and 18 160.50 Public Records Requests 1/1/2020 1/1/2022 Research Requests -City Clerk's Drop-In File 5376404 0 Yes 2020 July thru December- Public Records and 19 160.50 Public Records Requests 1/1/2020 1/1/2022 Research Requests -City Clerk's Drop-In File 5376405 0 Yes 2 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 06-023 320.30 Budget— Preliminary Budget DATES: 2002 thru 2019 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ' A \/c- Dept. Records Coordinator D' i if appropria ) Department Head ity Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 320.30- Preliminary Budget Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy FY 2002-2003 City Budget Workshop Community Services, Police, City Clerk Res.2002-89-Cost Allocation Analysis Fee Study by Conrad Business Service Inc. Presented Conrad Business-Carol Jacobs-CBIZ Accounting Tax and Advisory of Orange County CM: 09/16/02 City Budget Adopted 09/16/02 2 320.30 Preliminary Budget 9/16/2002 9/16/2004 END OF FILE 1 of 2 4877 18644 Yes FY 2003/2004- Receive and File Proposed FY 2003-2004 City Budget Cost Allocation Plan and City-Wide user fee Study Prepared by CBIZ(CBIZ and Conrad-Same Company) City Administrator and Finance Board presented See ID#18644 File 2 of 2. CM: 1/5/04 Finance Board input into budget process recommended by Councilmember Sullivan. Council direction 3 320.30 Preliminary Budget 8/11/2003 8/11/2005 provided. 5070 18998 Yes FY 2007/2008- PROPOSED CITY OF HUNTINGTON BEACH 4 320.30 Preliminary Budget 8/6/2007 8/6/2009 BUDGET FISCAL YEAR 2007-2008-STUDY SESSION 16290 0 Study Session Yes 5 320.30 Preliminary Budget 8/1/2008 8/1/2010 FY 2008/2009- Preliminary Budget Fiscal Year 2008-2009 18519 Yes FY 2008/2009 Proposed Budget-City of Huntington Beach- 6 320.30 Preliminary Budget 8/4/2008 8/4/2010 Study Session 18763 Yes 7 320.30 Preliminary Budget 8/3/2009 8/3/2011 FY 2009/2010 Proposed Budget 24773 Yes FY 2013-2014 Proposed Budget Overview-Study Session 07-15- 8 320.30 Preliminary Budget 7/15/2013 7/15/2015 2013 27371 Study Session Yes Fiscal Year 2014/15 Proposed Budget-8-4-2014-Study 9 320.30 Preliminary Budget 8/4/2014 8/4/2016 Session#2 28128 0 Study Session Yes 10 320.30 Preliminary Budget 7/20/2015 7/20/2017 Presentation of the Fiscal Year 2015/2016 Proposed Budget 28845 0 Yes Presentation on proposed FY 2015/2016 Capital Improvement 11 320.30 Preliminary Budget 7/20/2015 7/20/2017 Program (CIP) budget 28847 0 PW 15-047 Yes Supplemental Communication-Study Session#1- "Taking Care of Business" PowerPoint Presentation presented by the 12 320.30 Preliminary Budget 7/17/2017 7/17/2019 Finance Department 30294 0 Yes City of Huntington Beach Fiscal Year 2019/20 Proposed Budget- Supplemental Communication-Study Session#1- PowerPoint 13 320.30 Preliminary Budget 5/6/2019 5/6/2021 Communication 5370372 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 07-023 400.50 Redevelopment Successor Agency Closed Sessions DATES: 1987 thru 1999 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator Division Head (if appropriate) � Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 400.50- Redevelopment or Successor Agency Closed Sessions Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2 400.50 Redevelopment or Successor Agency Closed Sessions 9/2/1987 9/2/1989 Redevelopment Agency Closed Session 9-28-87 to 12-18-95 138 641 Yes 3 400.50 Redevelopment or Successor Agency Closed Sessions 1/1/1996 1/1/1998 Redevelopment Agency Closed Session 1996 3320 8364 Yes 4 400.50 Redevelopment or Successor Agency Closed Sessions 1/1/1999 1/1/2001 Redevelopment Agency Closed Sessions 1999 3977 13409 Yes • 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 07-023 400.60 Adjourned & Special Meetings -Affidavits of Postings DATES: 1983 thru 1993 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: „ , ✓a,,.�_ �,� Dept. Records Coordinator D' i if a ri aS.4-444:641 Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 400.60- Redevelopment And Successor Agency-Adjourned Special Meetings: Affidavits of Postings Two-Year Retention All through 12/31/2020 _ A B C D E F G H I J K L 1 Category ID Category Description Meeting Date Can Destroy Description Physical Location System ID Record ID RCA Number File Number HOLD Destroy Redevelopment Agency-Adjourned and Special Meetings - 1983-87- Notices, 2 400.60 Adjourned &Special Meetings:Affidavits of Postings 1/1/1983 1/1/1985 Postings 126 Microfilm 2398 4729 Yes Redevelopment- 1993 Adjourned and 3 400.60 Adjourned &Special Meetings:Affidavits of Postings 1/1/1993 1/1/1985 Special Meeting Postings 1993-1996 CC Vault 1469 3566 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 07-023 420.70 Parcel Maps Release Transmittals DATES: 1994 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: / � �, / / /� 11,41L Dept. Records Coordinator if approl gate) Department Head Ci y A ttorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 420.70 Land Use Control-Parcel Maps Release Transmittals Two-Year Retention 12/23/1994 through 12/31/2020 A B C D E F G H 1 Category ID Meeting Date Category Description Description Physical Location System ID Record ID Destroy 2 420.70 12/23/1994 Parcel Maps Release Transmittals PARCEL MAP RELEASE TRANSMITTAL 94-134 CC Vault 15974 Yes 3 420.70 2/14/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 94-193 CC Vault 15970 Yes 4 420.70 5/8/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 94-213 CC Vault 15971 Yes 5 420.70 8/1/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 94-152 CC Vault 15978 Yes 6 420.70 8/1/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 94-152 CC Vault 15972 Yes 7 420.70 8/31/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 94-181, FILE OR-9438538 CC Vault 15973 Yes 8 420.70 .9/20/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 93-180 CC Vault 15977 Yes 9 420.70 11/16/1995 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 95-136 CC Vault 15975 Yes 10 420.70 3/21/1996 Parcel Maps Release Transmittals PARCEL MAP 92-227-SUBDIVIDER UNKNOWN-5901 BOLSA AVENUE CC Vault 15969 0 Yes 11 420.70 4/1/1996 Parcel Maps Release Transmittals RELEASE TRANSMITTAL PARCEL MAP 94-204 CC Vault 15976 Yes 12 420.70 12/1/1997 Parcel Maps Release Transmittals Parcel Map Transmittal Letters-Council Approval No Longer required 89-228 through 97-160 CC Vault 3945 13026 Yes 13 420.70 5/7/1999 Parcel Maps Release Transmittals 108-Tracts:TT(5483) Microfilm 5962 23699 Yes 14 420.70 11/26/2001 Parcel Maps Release Transmittals Parcel Map No. 1999-212 Council Approval No Longer Required-HB#2, Developer CC Vault 4694 17819 Yes Parcel Map No. 2000-148-Deferrment of Bowen Court Project Fees-Senior Housing-Council Approval 15 420.70 11/29/2001 Parcel Maps Release Transmittals No Longer Required- Merit Housing-City of Huntington Beach, Developer CC Vault 4692 17812 Yes Parcel Map No. 2001-151-Scott Goodman, Developer-West Huntington Street- North Main Street- 16 420.70 3/15/2002 Parcel Maps Release Transmittals Council Approval No longer required CC Vault 5403 20090 Yes Parcel Map 99-157 n/s Yorktown Ave, between Main/Goldenwest-Council approval no longer required- 17 420.70 12/3/2002 Parcel Maps Release Transmittals MS Vickers II, LLC, Developer CC Vault 4918 18723 Yes 5 12/28/2023 City Clerk Records-Destroyed 04/13/2023 Category ID 420.70 Land Use Control -Parcel Maps Release Transmittals Two-Year Retention 12/23/1994 through 12/31/2020 A B C D E F G H 1 Category ID Meeting Date Category Description Description Physical Location System ID Record ID Destroy Parcel Map 2003-103 -Downtown 21st Street Partners II e/s 12th Street between Palm &Acacia (No 18 420.70 1/16/2003 Parcel Maps Release Transmittals longer goes to Council) CC Vault 4951 18785 Yes Parcel Map 2001-28 Northwest Corner of Graham Street and Oceanus Drive-Developer:Arden Realty 19 420.70 12/3/2003 Parcel Maps Release Transmittals (No Longer Goes To Council) CC Vault 5082 19028 Yes Parcel Map No.2003-126 (chua) (916 Acacia Avenue) released 5/20/04 to Commonwealth Land Title 20 420.70 5/20/2004 Parcel Maps Release Transmittals Insurance Company in Irvine for recordation (order no. 2300252-3). CC Vault 5143 19158 Yes 21 420.70 12/9/2004 Parcel Maps Release Transmittals 108-Tracts: (4304) (4305) 2 of 2 Microfilm 5911 23535 Yes Parcel Map No. 2004-201. Location 12th St., Pecan Ave.,Acacia Ave. Released to First American Title 22 420.70 2/24/2005 Parcel Maps Release Transmittals Insurance Company to Glendale for recordation (order no. 1428151). CC Vault 5342 19654 Yes Parcel Map No. 2003-240. Location N/S Center, E/O Huntington Village Lane. Released to First 23 420.70 3/21/2005 Parcel Maps Release Transmittals American Title Insurance Company in Santa Ana for recordation (order no.OSA-1238682). CC Vault 5376 19746 Yes Parcel Map No. 2004-136. Location SW corner Brookhurst St. at Garfield Ave. Released to First 24 420.70 6/2/2005 Parcel Maps Release Transmittals American Title Insurance Company in Santa Ana for recordation (order no.OSA 1515961 (brb) CC Vault 5474 21118 Yes Tract Map No. 16406. Location- Pacific Coast Highway,Walnut Avenue, 5th and 6th Streets-Block 104 and 105 of Downtown Huntington Beach. Released to First American Title Insurance Company of Santa 25 420.70 9/13/2005 Parcel Maps Release Transmittals Ana on 9/13/05 (order no. OSA-997938) CC Vault 7167 26006 Yes 26 420.70 10/27/2005 Parcel Maps Release Transmittals Division of Land 10/27/05 (65-17 thru 66-8) Microfilm 5877 23494 Yes 5 12/28/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 420.70 Land Use Control-Parcel Maps Release Transmittals Two-Year Retention 12/23/1994 through 12/31/2020 A B C D E F G H 1 Category ID Meeting Date Category Description Description Physical Location System ID Record ID Destroy Parcel Map No. 2003-156. Location:W/S Nichols, Between Slater Ave. &Warner Ave. Released to First 27 420.70 4/28/2006 Parcel Maps Release Transmittals American Title Insurance Company in Santa Ana for recordation (order no.O-SA-1208251(15). CC Vault 5168 19190 Yes 28 420.70 10/3/2006 Parcel Maps Release Transmittals Final Parcel Map No. 2003-137 CC Vault 15414 Yes PARCEL MAP NO. 2003-163 LOCATION: N.SIDE OF EDINGER AVE.,W. OF BEACH BLVD. BELLA TERRA 29 420.70 5/14/2007 Parcel Maps Release Transmittals ASSOCIATES CC Vault 15738 Yes PARCEL MAP 2006-112-ORDER OSA-2510201 (09)-5121 DUNBAR-BETWEEN BOLSA CHICA& LESLIE 30 420.70 6/11/2007 Parcel Maps Release Transmittals LANE-APN 163-121-22 CC Vault 15860 Yes PARCEL MAP 2004-219-ORDER NO.OSA-2482465 (brb)-7451 LORGE CR.-DEVELOPER DAVID SEIDNER- 31 420.70 6/13/2007 Parcel Maps Release Transmittals CARDINAL DEVELOPMENT-ASSESSOR'S NO. 142-511-08& 142-511-10 CC Vault 16048 Yes Parcel Map No. 2004-105 —Order No.OSA-2578330 (9)-6741 Shire Cr.-Notice of Compliance with 32 420.70 7/23/2008 Parcel Maps Release Transmittals Conditions on Tract/Parcel Map and Authorization for Release for Recording CC Vault 18517 Yes Parcel Map No. 2007-148 5448 Oceanus Avenue& 15121 Graham Street-Order No.71151005-X12- 33 420.70 8/12/2008 Parcel Maps Release Transmittals Notice of Compliance with Conditions on Tract/Parcel Map and Authorization for Release for Recording CC Vault 18709 Yes Parcel Map 2004-135-Order No.OSA-297 1896-East of Goldenwest Street and South of Garfield 34 420.70 10/23/2008 Parcel Maps Release Transmittals Avenue-APN 111-130-15 CC Vault 19316 Yes Tract Map 16733-Authorization to Record -Order 307204-Southwest Corner of Newland Street and 35 420.70 10/28/2008 Parcel Maps Release Transmittals Lomond Drive CC Vault 19315 Yes Parcel Map 2007-112 —Order No.07-259905152-D-JG-West of Gothard and North of Ellis Avenue — 36 420.70 12/1/2008 Parcel Maps Release Transmittals APN 159-361-10- Developer: Gothard St. Industrial, L.P. CC Vault 19375 Yes 5 12/28/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 420.70 Land Use Control-Parcel Maps Release Transmittals Two-Year Retention 12/23/1994 through 12/31/2020 A B C D E F G H 1 Category ID Meeting Date Category Description Description Physical Location System ID Record ID Destroy Parcel Map 2007-151-Order No. 86705985-South of Woodwind Drive and East of Sampson Lane- 37 420.70 12/8/2008 Parcel Maps Release Transmittals APN#165-261-73 - Developer: Michael Murphy, MAM So. Cal, Inc.-Authorization to Record CC Vault 19432 0 Yes Parcel Map 2006-125 —Order No.71151052-X19 —APN 024-161-07-Southeast of 2nd Street and 38 420.70 4/1/2009 Parcel Maps Release.Transmittals Northeast of Olive Avenue CC Vault 20569 Yes Parcel Map 2005-304—Order 53815132-Southwest corner of Engineer Drive& Pipeline Lane- 39 420.70 5/26/2009 Parcel Maps Release Transmittals Developer Hood Development Co.-Michael Ferrero CC Vault 20704 Yes Parcel Map 2008-121 —Order No. 930014667-U50 —APN 142-072-01-15520 Goldenwest Street- Southeast corner of Goldenwest Street and McFadden Avenue- Developer Curt Pringle&Associates- 40 420.70 6/17/2009 Parcel Maps Release Transmittals Parcel Map Release Transmittal CC Vault 20978 Yes Parcel Map 2009-122-East Side of Beach Boulevard South of Atlanta Avenue-Order No. 3034397-APN 41 420.70 3/25/2011 Parcel Maps Release Transmittals 148-021-15-APN 148-021-19-APN 148-021-24-Covenant to Hold Property as One Parcel attached CC Vault 25009 Yes Parcel Map 2011-104-18451 Patterson Lane-Order No. OSA-3690318(29)- Habitat For Humanity of 42 420.70 9/16/2011 Parcel Maps Release Transmittals Orange County, Inc.-Patterson at Huntington Condominiums CC Vault 25578 0 Yes Parcel Map 2011-132 —Order No. 930023778-U50 — 16961 Beach Blvd.-Client KZ DevCo-Mr.Tom 43 420.70 1/25/2012 Parcel Maps Release Transmittals Wilhelm CC Vault 25926 Yes Parcel Map 2011-142-Order NHSC-3919314(29)-410 12th Street and 412 12th Street-Client David 44 420.70 8/27/2012 Parcel Maps Release Transmittals Oddo CC Vault 26717 Yes 5 12/28/2023 City Clerk Records-Destroyed 04/13/2023 Category ID 420.70 Land Use Control-Parcel Maps Release Transmittals Two-Year Retention 12/23/1994 through 12/31/2020 A B C D E F G H 1 Category ID Meeting Date Category Description Description - Physical Location System ID Record ID Destroy Parcel Map No. 2012-146-Order No. 23060062 (EH)- 17322 and 17332 Gothard -City Engineer of the City of Huntington Beach approved and authorized release of said map for processing by the County of 45 420.70 2/26/2015 Parcel Maps Release Transmittals Orange CC Vault 28426 0 Yes Parcel Map No. 2013-112-Order No. 614660072-7872 Edinger Avenue-City Engineer of the City of Huntington Beach approved and authorized release of said map for processing by the County of Orange 46 420.70 6/9/2015 Parcel Maps Release Transmittals (1 item) CC Vault 28744 0 Yes Parcel Map No. 2008-175-19161 Gothard Street&7201 Clay Avenue and Gate Easement Deed for a 47 420.70 11/18/2015 Parcel Maps Release Transmittals perpetual easement and right of way for Gate Travel CC Vault 29070 0 Yes 48 420.70 3/16/2016 Parcel Maps Release Transmittals Parcel Map No. 2012-113-Order No. 28385-996-U50-16001 Gothard CC Vault 29379 0 Yes Notice of Compliance with Conditions on Tract/Parcel Map and Authorizing for Release for Recording- 49 420.70 3/30/2017 Parcel Maps Release Transmittals Parcel Map No. 2015-190-16926 10th Street CC Vault 30155 0 Yes 50 420.70 12/1/2017 Parcel Maps Release Transmittals Parcel Map 2006-188-Recordation-7762-7772 Liberty Avenue-12/01/2017 CC Vault 30629 0 Yes 51 420.70 12/6/2017 Parcel Maps Release Transmittals Parcel Map 2017-127 Recordation-401 Main Street-12/06/2017 CC Vault 30628 0 Yes City Engineer Approval of Parcel Map No.2017-167-Order No.00089201-996-SD1-RT4-6100 Warner 52 420.70 9/24/2018 Parcel Maps Release Transmittals Avenue CC Vault 31067 0 Yes 53 420.70 3/4/2019 Parcel Maps Release Transmittals Parcel Map No. 2017-173-Order No.00097065-966-SD1-RT4— 17131 Beach Blvd. _CC Vault 5281287 Yes Notice of Compliance with Conditions on Parcel Map No. 18-104, 601 and 603 Huntington Street,and 54 420.70 2/21/2020 Parcel Maps Release Transmittals Authorization for Release for Recording-2/21/20 CC Vault 5398362 Yes 5 12/28/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 07-023 520.50 Environmental Protection - Noise Pollution DATES: 2005 thru 2019 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: / `p� �� Va...\_aA.A- _ Dept. Records Coordinator (ifappropr e) ted/./" aL4a4li&PCG(r -/ Department Head ttorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records-Destroyed 04/13/2023 Category 520.50- Environmental Protection- Noise Pollution Two-Year Retention All through 12/31/2020 A B C D E F G I H I J I K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Study Session: Overview of Long Beach Airport Flights/ Expansion Plans- Presentation By Chris Kunze- LB Airport 2 520.50 Noise Pollution 4/21/2003 4/21/2005 Manager at Study Session Portion of Meeting 5027 18913 Study Session Yes Councilmember Item - Mayor Delgleize &Councilmember Brenden-Community Meeting on Long Beach Airport 3 520.50 Noise Pollution 8/7/2017 8/7/2019 Noise Issues-Pulled from Consideration 30346 0 Yes City Manager's Report-Community Meeting on Long 4 520.50 Noise Pollution 8/21/2017 8/21/2019 Beach airport Noise-08/21/2017 30375 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 08-023 520.80 Environmental Protection - Weed Abatement DATES: 1972 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /1 V Dept. Records Coordinator D. n • approp te) )4(2,-OL-) S-744-1/A-ge Department Head torney Once records have been approved for destruction, it will be the responsibility of the Leici Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy Weed Abatement File 1972- 2 520.80 Weed Abatement 1/1/1972 1/1/1974 1975 3758 11318 Multi Yes Weed Abatement File 1976- 3 520.80 Weed Abatement 1/1/1976 1/1/1978 1981 3757 11316 Multi Yes WEED ABATEMENT 1981- 4 520.80 Weed Abatement 1/1/1981 1/1/1983 1989 (HISTORY) 226 735 Multi Yes 5 520.80 Weed Abatement 1/1/1990 1/1/1992 WEED ABATEMENT 1990 227 736 Yes 6 520.80 Weed Abatement 1/1/1991 1/1/1993 WEED ABATEMENT 1991 385 1333 Yes 7 520.80 Weed Abatement 1/1/1992 1/1/1994 WEED ABATEMENT 1992 1014 2308 Yes 8 520.80 Weed Abatement 1/1/1993 1/1/1995 WEED ABATEMENT 1993 1400 3461 Yes 9 520.80 Weed Abatement 1/1/1994 1/1/1996 WEED ABATEMENT 1994 2641 5006 Yes 10 520.80 Weed Abatement 1/1/1995 1/1/1997 Weed Abatement 1995 3085 5652 Yes 11 520.80 Weed Abatement 1/1/1996 1/1/1998 Weed Abatement 1996 3268 8214 Yes 12 520.80 Weed Abatement 1/1/1997 1/1/1999 Weed Abatement 1997 3519 9133 Yes 1998 WEED ABATEMENT- RESOLUTION 98-60- 13 520.80 Weed Abatement 3/2/1998 3/2/2000 RESOLUTION 98-17 3796 11669 CY 98-08 Yes 1999 WEED ABATEMENT- RESOLUTION 99-18- 14 520.80 Weed Abatement 3/15/1999 3/15/2001 RESOLUTION 99-54 4221 15194 PW 99-18 Yes 2000 WEED ABATEMENT- RESOLUTION 2000-29- 15 520.80 Weed Abatement 3/20/2000 3/20/2002 RESOLUTION 2000-79 4212 15109 PW 00-004 Yes 2001 WEED ABATEMENT- RESOLUTION 2001-6- 16 520.80 Weed Abatement 3/5/2001 3/5/2003 RESOLUTION 2001-48 4518 16521 PW 01-019 Yes 2002 WEED ABATEMENT- RESOLUTION 2002-76- 17 520.80 Weed Abatement 3/18/2002 3/18/2004 RESOLUTION 2002-15 15835 PW 02-029 Yes 2003 WEED ABATEMENT- RESOLUTION 2003-55- 18 520.80 Weed Abatement 3/3/2003 3/3/2005 RESOLUTION 2003-19 15834 PW 03-010 Yes 2004 WEED ABATEMENT- RESOLUTION 2004-60- 19 520.80 Weed Abatement 2/17/2004 2/17/2006 RESOLUTION 2004-14 15836 PW 04-014 Yes 1 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2005 WEED ABATEMENT- Adopt Resolution No. 2005- 14 Finding and Declaring Weeds and Rubbish a Public Nuisance and Fixing the Council Meeting of April 18, 2005 as the Administrative Public Hearing Date for Protests and Objections to the Abatement Thereof. CM: 4/18/05 Administrative Public Hearing Held Pursuant to Resolution No. 2005-14 Adopted February 22, 2005 to Hear Protests Regarding Weed Abatement—Rubbish and 20 520.80 Weed Abatement 2/22/2005 2/22/2007 Refuse Abatement. 5346 19658 Yes 2005 WEED ABATEMENT- Adopt Resolution No. 2005- 46 Confirming Reports of Cost for Weed Abatement on Private Property Within 21 520.80 Weed Abatement 8/1/2005 8/1/2007 the City 2005 Season 6452 24924 PW 05-053 Yes 2006 WEED ABATEMENT- RESOLUTION 2006-42- 22 520.80 Weed Abatement 5/1/2006 5/1/2008 RESOLUTION 2006-11 7384 14663 PW 06-018 Yes 2 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2007 WEED ABATEMENT- RESOLUTION 2007-13- DECLARING WEEDS AND RUBBISH A NUISANCE- FIXING THE TIME FOR HEARING PROTESTS AND OBJECTIONS TO THE ABATEMENT THEREOF- PUBLIC HEARING FOR ANNUAL WEED ABATEMENT PROGRAM 23 520.80 Weed Abatement 2/20/2007 2/19/2009 2007 ON 05-07-2007 15645 0 PW 07-008,PW 07-021,PW 07-038 Yes 24 520.80 Weed Abatement 2/19/2008 2/19/2010 2008 Weed Abatement 17674 0 PW 08-008, PW 08-28,PW 08-044,PW 08-08,PW 08-44 Yes 25 520.80 Weed Abatement 2/2/2009 2/2/2011 2009 Weed Abatement 20222 0 PW 09-004,PW 09-018,PW 09-031,PW 09-04,PW 09-18,PW 09-31 Yes 26 520.80 Weed Abatement 3/1/2010 3/1/2012 2010 Weed Abatement 23172 0 PW 10-011,PW 10-023,PW 10-044 Yes 2011 Weed Abatement- Resolution 2011-14- 27 520.80 Weed Abatement 3/7/2011 3/7/2013 Resolution 2011-45 24951 0 PW 11-009,PW 11-024 Yes 2012 Weed Abatement-• Resolution 2012-10 CM 7- 16-12 Resolution 2012-47 28 520.80 Weed Abatement 3/5/2012 3/5/2014 confirming costs 26300 0 PW 12-013,PW 12-023,PW 12-037 Yes 29 520.80 Weed Abatement 3/4/2013 3/4/2015 2013 Weed Abatement 27116 0 PW 13-010,PW 13-022,PW 13-044 Yes 2014 Weed Abatement- Resolution 2014-08 declaring Weeds and Rubbish a Public Nuisance- May 5 2014 Administrative Public Hearing date for hearing protests and objections to the abatement thereof. CM 5/5/2014-Hearing held - approved 7-0 CM 7/21/14 Reso 2014-40 Confirming 30 520.80 Weed Abatement 3/3/2014 3/3/2016 cost 27853 0 PW 14-012,PW 14-043 Yes 3 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2015 Weed Abatement- 3/2/15 Adopted Resolution No. 2015-10 Declaring Weeds and Rubbish a Nuisance and Fixing Public Hearing for May 4, 2015. CM 7/20/2015- Reso 2015- 32 confirming reports of cost, approve agreement with County of Orange for 31 520.80 Weed Abatement 3/2/2015 3/2/2017 collection of special fees 28440 0 15-003 Yes 2016 Weed Abatement- Adopted Resolution No. 2016-12 declaring Weeds and Rubbish a nuisance on specific properties and fixing May 2, 2016 at 6:00pm for hearing protests and objections to the Abatement thereof. CM 5/2/2016- Public Hearing held -and authorized Director of Public Works to proceed 32 520.80 Weed Abatement 3/7/2016 3/8/2018 with abatetment 29374 0 ID 16-015,PW 16-020 Yes 4 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2017 Weed Abatement- Adopt Resolution No. 2017- 08 declaring Weeds and Rubbish a Nuisance on Specific Properties and fixing May 1, 2017 at 6:00 p.m.for Hearing Protests and Objections to the Abatement thereof. CM 5/1/2017-authorized Director of Public Works to proceed with abatement. CM 8/7/2017-Adopt Reso No. 2017-35 confirming cost and direct charges to 33 520.80 Weed Abatement 3/6/2017 3/6/2019 OC Property Tax Roll 30073 0 PW 17-011,PW 17-018,PW 17-042 Yes 2018 Weed Abatement- Adopt Resolution No. 2018- 10 declaring weeds and rubbish a nuisance on specific properties and fixing April 16, 2018 at 6:00 p.m.for hearing protests and objections to the abatement thereof. Conduct Administrative Public Hearing for Annual Weed Abatement Program and authorize the Director of Public Works to proceed with abatement of public 34 520.80 Weed Abatement 3/19/2018 3/19/2020 nuisance. 30751 0 18-007 Yes 5 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2019 Weed Abatement- Adopt Resolution No. 2019- 10 declaring Weeds and Rubbish a nuisance on specific properties and fixing April 15, 2019, at 6:00 pm for hearing Protests and Objections to the Abatement thereof; 4/15/2019 Public Hearing held; Director of Public Works authorized to proceed with abatement of 35 520.80 Weed Abatement 3/4/2019 3/4/2021 public nuisance. 5281295 19-166 Yes Adopt Resolution No. 2019- 48 confirming reports of cost for weed abatement on private property within the City for the 2019 36 520.80 Weed Abatement 7/15/2019 7/15/2021 season 5373811 19-757 Yes 6 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category 520.80 Environmental Protection-Weed Abatement Two-Year Retention All through 12/31/2022 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2020 Weed Abatement- Adopt Resolution No. 2020- 10 declaring Weeds and Rubbish a nuisance on specific properties and fixing April 20, 2020, at 6:00 pm for hearing protests and objections to the abatement thereof. 4/20/20: Conduct Public Hearing for 2020 Annual Weed Abatement Program and authorize the Director of Public Works to proceed with abatement of public nuisance. 8/3/20:Adopt Reso No. 2020-56 Confirming the report of the cost for weed abatement on private property within the City for 37 520.80 Weed Abatement 3/16/2020 3/16/2022 the 2020 season. 5398420 20-1429 Yes 7 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 09-023 520.85 Orange County Vector Control DATES: 1967 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: / ,d.vim Dept. Records Coordinator isi (if appropri Department Head CI y orney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 520.85 Environmental Protection-Orange County Vector Control Two-Year Retention All through 12/31/2020 • A B C D E F G H I I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2 520.85 Orange County Vector Control 1/1/1967 1/1/1969 Vector Control 1967 68 1775 4014 Yes Orange County Mosquito Abatement District [vector control] 5-6- 3 520.85 Orange County Vector Control 5/6/1974 5/6/1976 74 TO 2-4-75 228 737 Yes Study Session and Video Presentation by Dr. Richard P. Meyer, Assistant Manager of Orange County Vector Control District, 4 520.85 Orange County Vector Control 4/5/2004 4/5/2006 regarding the West Nile Virus. 5120 19117 Yes Orange County Vector Control District- Benefit Assessment Levies 5 520.85 Orange County Vector Control 4/24/2008 4/24/2010 for FY 2008-2009- Public Hearing 05/15/2008 17971 Yes Orange County Vector Control District-Councilman Carchio reported on a proposed study by the County to consider consolidating the Orange County Vector Control District with the 6 520.85 Orange County Vector Control 4/6/2009 4/6/2011 Orange County Agricultural Commission 20595 Yes Orange County Mosquito and Vector Control District PowerPoint 7 520.85 Orange County Vector Control 8/7/2017 8/7/2019 Presentation 30364 0 Yes Orange County Mosquito and Vector Control District Public Notice re: Notification to Potentially Affected Governmental Agencies Regarding Application of Pesticides by the Orange County Vector 8 520.85 Orange County Vector Control 12/26/2018 12/26/2020 Control District(January 1, 2019- December 31, 2019) 31220 0 Yes Notification to Potentially Affected Government Agencies Regarding Application of Pesticides by the Orange County Vector Control 9 520.85 Orange County Vector Control 12/31/2019 12/31/2021 District(January 1, 2020-December 31, 2020) 5398370 Yes Orange County Mosquito and Vector Control District Public Notice Re: Notification to Potentially Affected Governmental Agencies Regarding Application of Pesticides by the Orange County Vector 10 520.85 Orange County Vector Control 12/31/2019 12/31/2021 Control District(January 1, 2020-December 31, 2020) 5832039 Yes Orange County Mosquito and Vector Control District PowerPoint Presentation "Mosquitos in Orange County" Presented by 11 520.85 Orange County Vector Control 11/2/2020 11/2/2022 Councilmember Posey 5405952 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 09-023 570.20 PublicWelfare - Drug &Alcohol Abuse DATES: 1986 thru 2013 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: l V a� Dept. Records Coordinator ais. -'He (if appropri ) 14644"-- 26-4444S. Department Head ity A rney Once records have been approved for destruction, it will be the responsibility of the`'tead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 570.20 Public Welfare- Drug Alcohol Abuse Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy 2 570.20 Drug&Alcohol Abuse 1/22/1990 1/22/1992 DRUG AND ALCOHOL ABUSE 1-22-90 244 754 Yes 3 570.20 Drug&Alcohol Abuse 5/16/1994 5/16/1996 ALCOHOL BEVERAGE RESTRICTIONS Study Session-5/16/94 2229 4515 Yes Ord No 3363- Modifies existing City ordinance re drinking in 4 570.20 Drug&Alcohol Abuse 5/5/1997 5/5/1999 public 5/5/97-Police Department 3538 9195 Yes DARE Drug Abuse Resistance Education Services-Second Semester 2002-03 School year-discontinued with Council direction to continue search for funding CM: 1/21/03 Approved 5 570.20 Drug&Alcohol Abuse 12/16/2002 12/16/2004 Acceptance &Appropriation of Donations 4941 18769 Yes Proposed Social Host Ordinance Revision and Power Point Presentation-Submitted by City Attorney Jennifer McGrath- HBMC Chapter 8.42-Loud Parties-to add penalties for social hosting where alcohol is served to minors-Study Session 02-04- 6 570.20 Drug&Alcohol Abuse 2/4/2013 2/4/2015 2013 27058 Study Session Yes 1 12/14/2023 V � . REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 09-023 620.12 Elections - Cadidates Packets DATES: 2014 thru 2018 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator Ivi ad (if appr riate) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 620.12 Elections-Candidates Packets Two-Year Retention All through 12/31/2018 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Destroy Description System ID Record ID RCA Number File Number HOLD Destroy November 4, 2014-General Municipal Election- Candidates Packets: Ballot Designation Worksheets, 2014 Candidates Miscellaneous Signed 2 620.12 Candidate Statement Forms, etc. 1/1/2014 Acknowledgments- 11-04-2014 30288 0 Yes November 8, 2016-General Municipal Election- 2016 Candidates Miscellaneous Signed Candidates Packets: Ballot Designation Worksheets, Acknowledgments-Ballot Designation Worksheets- 3 620.12 Candidate Statement Forms,etc. 1/1/2016 11-08-2016 30289 0 Yes November 6, 2018-General Municipal Election- 2018 Candidates Misc.Signed Acknowledgements- Candidates Packets: Ballot Designation Worksheets, Ballot Designation Worksheets-City Attorney 4 620.12 Candidate Statement Forms,etc. 1/1/2018 Affidavit- 11/06/2018 31197 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 09-023 620.18 General Municipal Elections -Administration DATES: 2014 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /( � , . Dept. Records Coordinator /s'. v (ifappropria f Department Head it ttorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 620.18 Elections-General Municipal Elections-Administration Two-Year Retention All through 12/31/2018 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Enclosed are certified copies of City of Huntington Beach Resolution Nos.2014-51-2014-52-2014-53-2014-54 which General Municipal Elections-Administration File were approved by the City Council on July 28, 2014- Registrar 2 620.18 (Correspondence, Drafts, Proofs, Notes,etc.) 8/4/2014 of Voters- UPS tracking 28140 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manua!for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 09-023 620.40 Elections - Precinct Maps DATES: 2016 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: kw. - _ `114d Dept. Records Coordinator a -d ..propria�' Ltrile;"\_ Department Head CI y£ torney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 Category ID 620.40 Elections- Precinct Maps Two-Year Retention All through 12/31/2016 A B C D E F G H 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number November 8, 2016 Precinct Map- November 8, 2016- 2 620.40 Elections-Precinct Maps 11/8/2016 General Municipal Election 30307 0 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID, DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 20-023 620.25 Elections - Petitions DATES: 12/22/2011 (See Attached List) Retention: Results + 8 months Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: t Dept. Records Coordinator Divis' a ro nate) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 620.25 Elections- Petitions (Initiative, Recall or Referendum) Retention: Results+8 months or Final Examination if No Election+1 year A B C D E F I G H I 1 Category ID Meeting Date Category Description Description Physical Location System ID Record ID HOLD Destroy November 6, 2012-General Municipal Election- Ballot Measure- Retirement Obligation Property Tax-Petition to amend the Huntington Beach City Charter by repealing Section 607(b)(2) which authorizes a tax sufficient to meet the city's obligations to the state retirement system 2 620.25 12/22/2011 Elections- Petitions(Initiative, Recall or Referendum) Intention to Circulate Petition-Frank Morrell Section 607-Tax Limits CC Vault 26194 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID, DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 09-023 620.52 Campaign Documents — City Municipal Code DATES: 2014 thru 2018 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator Di io ad appropriat Department Head City orney Once records have been approved for destruction, it will be the responsibility of the Lead'Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 620.52 Elections-Campaign Documents-City Municipal Code Two-Year Retention All through 12/31/2018 A B I C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Campaign Documents-City Municpal Code Campaign Documents-Literature- November 4, 2014 (Documents filed with the City Clerk pursuant General Municipal Election -Samples of Documents sent- 2 620.52 to HMBC) 1/1/2014 1,000 or more pieces 28218 0 Yes Campaign Documents-City Municpal Code Campaign Documents- Literature- November 8, 2016 (Documents filed with the City Clerk pursuant General Municipal Election-Samples of Documents Sent- 3 620.52 to HMBC) 1/1/2016 1,000 or more pieces 29693 0 Yes Campaign Documents-City Municpal Code Campaign Documents- Literature-November 7, 2017 (Documents filed with the City Clerk pursuant General Municipal Election-Samples of Documents Sent- 4 620.52 to HMBC) 1/1/2017 1,000 or more pieces 29874 0 Yes Campaign Documents-City Municpal Code Campaign Documents- Literature- November 6, 2018, (Documents filed with the City Clerk pursuant General Municipal Election-Samples of Documents Sent- 5 620.52 to HMBC) 1/1/2018 1,000 or more pieces 30504 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 19-023 620.55 Assessment District Ballots - Prop 218 Proceedings DATES: 2019 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /\ •�-` VG.v� � _ _�,;�/_ Dept. Records Coordinator Div f n 2.4 dir_ Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 620.55 Elections-Assessment District Ballots- Prop 218 Proceedings Two-Year Retention All through 12/31/2019 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Elections-Assessment District Ballots- 2 620.55 Prop. 218 proceedings 5/20/2019 Written Water and Sewer Rate Protest Letters 5358837 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 10-023 630.80 - Legal Operations Postings, Notices, etc. - Ordinances DATES: 2015 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /� � A. V Dept. Records Coordinator D/sio ;f a..ropr ) Department Head City A torney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 630.80 Legal Operations-Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc.-Ordinances Two-Year Retention All through 12/31/2020 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc 630.80 -Ordinances 1/1/2015 2015 Ordinance Postings at Library 28272 0 Yes Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications, etc File 1 of 4-2015 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2015 Public Hearing Notices 28285 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc File 2 of 4-2015 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2015 Public Hearing Notices 28287 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications,etc File 3 of 4-2015 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2015 Public Hearing Notices 28289 0 Yes Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications, etc File 4 of 4-2015 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2015 Public Hearing Notices 28290 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc File 3 of 4-2016 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2016 Public Hearing Notices 29173 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc File 4 of 4-2016 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2016 Public Hearing Notices 29174 0 Yes 2016 General Municipal Election- Five (5) Language Translations of Notice of Election and Affidavits of Postings, Notices(includes copies of Nominees- November 8, 2016- 11-08-2016- undeliverable envelopes), Proof of Publications, etc English-Spanish-Chinese- Korean- 630.80 -Ordinances 11/8/2016 Vietnamese 30290 0 Yes 2018 General Municipal Election-Notice of. Nominees for Public Office- Four(4) Language Affidavits of Postings, Notices(includes copies of Translations and Notice of Election and Officers- undeliverable envelopes), Proof of Publications, etc November 6, 2018-11/06/18- English, 630.80 -Ordinances 11/6/2018 Spanish, Korean,Vietnamese 30946 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc 2019 Newspaper Publications and Proof of 630.80 -Ordinances 1/1/2019 Publications 31046 0 Yes Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications,.etc 630.80 -Ordinances 1/1/2019 2019 Ordinance Postings at Library 31121 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc 630.80 -Ordinances 1/1/2019 2019 Ordinance Postings at Library 5376464 0 Yes 1 6/22/2023 City Clerk Records—Destroyed 04/13/2023 Category ID 630.80 Legal Operations-Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications, etc.-Ordinances Two-Year Retention All through 12/31/2020 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc File 1 of 4-2019 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2019 Public Hearing Notices 31135 0 Yes Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications, etc 2020 Newspaper Publications and Proof of 630.80 -Ordinances 1/1/2020 Publications 5376463 0 Yes Affidavits of Postings, Notices(includes copies of undeliverable envelopes), Proof of Publications, etc 630.80 -Ordinances 1/1/2020 2020 Ordinance Postings at Library 5384628 0 Yes Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications, etc File 1 of 2-2020 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2020 Public Hearing Notices 5376465 0 Yes Affidavits of Postings, Notices (includes copies of undeliverable envelopes), Proof of Publications, etc File 2 of 2-2020 Undeliverable Envelopes- 630.80 -Ordinances 1/1/2020 Public Hearing Notices 5376466 0 Yes 2 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 13, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 10-023 640.20 - Legislation - Codification DATES: 1990 thru 2014 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: / / Dept. Records Coordinator Divis' n d appropriat Department Head City rney Once records have been approved for destruction, it will be the responsibility of the Lead -Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 640.20 Legislation-Codification-City Clerk's Working File Two-Year Retention All through 12/31/2014 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy 2 640.20 Codification (City Clerk's working file) 1/1/1990 Codification- City Clerks Working File- 1990 to Present 272 788 Yes May 2014—Quality Code Publishing letters confirming next 3 640.20 Codification (City Clerk's working file) 5/16/2014 regular supplement scheduled publication and delivery date. 28842 _ 0 Yes 1 12/15/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 11-023 640.30 - Legislation - County DATES: 1975 thru 2007 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: 1 g4&. _ 71 .170A,, _. -� Dept. Records Coordinator Divi�'•n -.i• ... opriat/ Department Head City A •rney Once records have been approved for destruction, it will be the responsibility of the Lea.-Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023 Category ID 640.30 Legislation -County Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Deleted Description System ID Record ID RCA Number File Number HOLD Destroy 2 640.30 County 9/24/1975 9/24/1977 Resolution of the Board of Supervisors of Orange County 7838 15250 Yes 3 640.30 County 1/1/1990 1/1/1992 County legislation- 1990-91 273 789 Yes 4 640.30 County 11/20/1995 11/20/1997 Orange County Proposed Charter- 11/20/95 3197 6243 Yes 5 640.30 County 1/1/1996 1/1/1998 County Legislation- 1996 3269 8215 Yes Opposition to County Ballot Measure S-Opposes Commercial Airport on El Toro Marine Corps Air Station Site- 6 640.30 County 2/20/1996 2/20/1998 Res 96-10 2/20/96 3259 8189 Yes EL TORO MARINE CORP AIR BASE (Millennium Plan) 1998 to 7 640.30 County 1/1/1998 1/1/2000 Present 3840 12039 Yes Request California Coastal Commission to Take Action Consistent with the Coastal Act Re: Brightwater Development 8 640.30 County 8/2/2004 8/2/2006 Project Located Upper Bench of Bolsa Chica Mesa 5183 19220 Yes Late addition to agenda by Mayor Green of a position on AB 710 (Correa) -Orange County Transportation Authority (OCTA) Board-due to a need to take immediate action and that it arose after posting the agenda. Council approved a position of support as amended on 8/19/04 and authorized 9 640.30 County 8/23/2004 8/23/2006 the Mayor to send a letter to the legislators and Govenor. 5202 19244 Yes Adopt Minute Action Formally Opposing Any Freeway Extension Involving State Route 57 to Interstate 405 and Pacific Coast Highway Following the Santa Ana River and Direct the Mayor to Forward a Letter to the OCTA(Orange 10 640.30 County 2/7/2005 2/7/2007 County Transit Authority) 5328 19457 Yes Approve and Communicate to State Assemblyman Tom Harman the City's Position to Oppose Assembly Bill 991(AB 991) (DeVore) which would Change the Structure of the Orange County Vector Control Board of Trustees and Approve Adoption of Alternate Resolution CM: 5/2/05 Adopt Resolution Number 2005-31 Opposing Assembly Bill 991 (De Vore)to Change the Structure of the Orange County Vector 11 640.30 County 4/4/2005 4/4/2007 Control Board of Trustees 5400 20015 Yes 1 6/22/2023 City Clerk Records- Destroyed 04/13/2023 Category ID 640.30 Legislation -County Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Deleted Description System ID Record ID RCA Number File Number HOLD Destroy REPORT OF THE OFFICE OF THE DISTRICT ATTORNEY- INQUIRY INTO THE COMPLIANCE OF THE ORANGE COUNTY GREAT PARK CORPORATION WITH THE RALPH M. BROWN ACT(Government Code-54050 Et.Segq)JULY 2007-AND- SUPPLEMENTAL REPORT OF THE OFFICE IF THE DISTRICT ATTORNEY-AMENDED FINDINGS TO THE PREVIOUS REPORT INQUIRY INTO ALLEGATIONS OF VIOLATION OF THE RALPH M. BROWN PUBLIC MEETING LAW BY THE AGENCY FOR THE COMMUNITY DEVELOPMENT FOR THE CITY OF GARDEN 12 640.30 County 7/1/2007 7/1/2009 GROVE-JULY 2007 16658 Yes 2 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 14, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 11-023 640.40 - Legislation - State CK 12-023 DATES: 1963 thru 2008 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ,?/u c.� ,d Vcci Dept. Records Coordinator Divis/n * /.ropriate) / - � i •1. Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 640.40 Legislation-State Two-Year Retention All through 12/31/2008 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy 2 640.40 State 1/1/1963 State Legislation 1963-1965 7451 14831 Yes 3 640.40 State 3/25/1963 Legislation 63-85 _ __. . 7846....,_ _... .,._ 15258 _...._.....; . _ _Review No 4 640.40 State 1/1/1970 STATE LEGISLATION 1970-1975 4253 15398 Yes Legislation: 1986-1987--Misc. (See brief description of 5 640.40 State 1/1/1986 file document in 170.30.) 2210 4494 Yes 6 640.40 State 1/1/1990 LEGISLATION -STATE 1990-92 274 790 Yes Request State Legislation Establish Health Standards& Certification Program for Tattooing& Body Piercing- 7 640.40 State 6/20/1994 6/20/94 2252 4554 Yes Position Letters on Behalf of City Regrading Pending State Legislation- Resolution 6686-Measure A-El Toro- 8 640.40 State 4/17/1995 Airport& Letter to FCC- Regarding Cellular Facilities 3054 5610 Yes Potential State Legislation Pertaining to Orange County 9 640.40 State 7/24/1995 Bankruptcy-7/24/95 3139 5750 Yes 10 640.40 State 1/1/1996 State Legislation 1996 to Present 3279 8244 Yes Lobbying Disclosure Reports- Morshed and Associates 11 640.40 State 1/1/2001 2001- Present 4396 16003 Yes Approve City Council Position on Propositions to be Considered by the Voters on the November 2004 Ballot: (1) approved to oppose proposition 70 and (2) no action 12 640.40 State 10/18/2004 on proposition 72. 5248 19304 Yes 13 640.40 State 1/1/2005 2005 Secretary of State Initiatives- Passed and Failed 7148 25976 Yes 2006 -Secretary of State Intitatives- Passed and Failed 14 640.40 State 1/1/2006 through June 30, 2006 7416 14733 Receive and File Yes 2006-Secretary of State Initiatives- Passed and Failed 15 640.40 State 7/1/2006 through 12/31/06 15441 0 Receive and File Yes 16 640.40 State 1/1/2007 2007 Secretary of State Initiatives- Passed and Failed 17328 0 Yes FILE 1 OF 2-2008 Secretary of State Initiatives- Passed 17 640.40 State 1/1/2008 and Failed 17524 0 Yes FILE 2 OF 2 -2008 Secretary of State Initiatives- Passed 18 640.40 State 1/1/2008 and Failed 17723 0 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 13-023 640.50 - Legislation - Federal DATES: 1963 thru 2003 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. •i� . ,tie Signatures: —7?) �a' /.1 Dept. Records Coordinator D/si•t . -r' if appropri+t() Or le dr Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead 'Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 640.50 Legislation- Federal Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy 2 640.50 Federal 4/18/1963 4/18/1965 Federal Legislation 1963-1965 7449 14829 Yes 3 640.50 Federal 1/1/1970 1/1/1972 FEDERAL LEGISLATION 1970-1973 4252 15397 Yes LOCAL GOVERNMENT REORGANIZATION ACT 4 640.50 Federal 1/1/1985 1/1/1987 1985-Cortese/Knox Legislation 2095 4359 Yes 5 640.50 Federal 1/1/1990 1/1/1992 Federal legislation- 1990-91 275 791 Yes 6 640.50 Federal 1/1/1995 1/1/1997 Federal Legislation- 1995 3193 6127 Yes Res 99-112-Supporting Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal 7 640.50 Federal 1/1/2000 1/1/2002 Protection Bond Act of 2000 4155 14768 Yes Receive& File Report on Funded & Unfunded State & Federal Mandates-(Contains cost to City 8 640.50 Federal 5/5/2003 5/5/2005 on these mandates) 5042 18942 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 14, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE ` HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 13-023 640.60 - Legislation - Resolutions - Other Cities DATES: 1963 thru 1976 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: �( Dept. Records Coordinator Di io appropriat Department Head City At ney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 640.60 Legislation-Adopted Resolution by Other Cities Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy 2 640.60 Resolutions Adopted by Other Cities 1/1/1963 Resolution-Other Cities 1963 7450 14830 Yes 3 640.60 Resolutions Adopted by Other Cities 1/1/1971 RESOLUTIONS-OTHER CITIES 1971- 1973 4254 15399 Yes 4 640.60 Resolutions Adopted by Other Cities 1/1/1976 COUNCIL- Resolutions From Other Cities-1976 2091 4355 Yes 1 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 14, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 13-023 940.10 Transportation Services -Administration DATES: 2012 thru 2018 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator D' isio (ifapprop e) j Department Head City Att ney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 940.10 Transportation Services-Administration Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy FY 2010-2011 Measure M2 Expenditure Report- 2 940.10 Administration 3/19/2012 Resolution 2012-15 26331 PW 12-014 Yes 2012 Bicycle Corridor Improvement Program for Bike Treatments on Lake Street and Installation of 3 940.10 Administration 7/2/2012 Bike Racks Downtown- Resolution 2012-36- BCIP 26608 0 PW 12-034 Yes 1-405 Improvement Project-Study Session 07-02- 4 940.10 Administration 7/2/2012 2012 26589 Study Session Yes Amended Recommendation to Orange County Transit Authority to Pursue Alternative Two for Widening of the 405 Freeway- Expanding the Lanes by Two Each Way Without the Addition of Toll Lanes-Submitted by Councilmember Connie 5 940.10 Administration 7/16/2012 Boardman OCTA 26625 0 Yes FY 2011-2012 Measure M2 Expenditure Report- 6 940.10 Administration 3/18/2013 Resolution 2013-10 27129 PW 13-011 Yes OCTA Partnership with Huntington Beach- Funding Allocated to Huntington Beach- Measure 7 940.10 Administration 4/1/2013 M - Fact Sheet as of 12-31-2012 27135 Yes Authorized Mayor to send a letter on behalf of City Council to our State representatives, CALTRANS and OCTA Board expressing opposition to CALTRANS ordering toll lanes on the Interstate 8 940.10 Administration 9/3/2013 405 Freeway-Submitted by Mayor Boardman 27504 Yes Funding Commitment for the 2014 Bicycle Corridor Improvement Program -BCIP-for the Utica Avenue Bike Boulevard Project Proposal- Resolution 2013-58 Bicycle Corridor Improvement 9 940.10 Administration 11/4/2013 Program 27588 0 PW 13-070 Yes Resolution No. 2014-06 adopting the Measure M2 10 940.10 Administration 2/18/2014 Expenditure Report for Fiscal Year 2012-2013 27842 0 PW 14-011 Yes Adopt Resolution No. 2015-11, "A Resolution of the City Council of Huntington Beach Adopting the Measure M2 Expenditure Report for the City of 11 940.10 Administration 3/2/2015 Huntington Beach." 28439 0 PW 15-005 Yes 1 6/22/2023 City Clerk Records—Destroyed 04/13/2023 Category ID 940.10 Transportation Services-Administration Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Adopt Resolution No. 2015-25 confirming conformance of the City's Circulation Element with the Orange County Master Plan of Arterial Highways(MPAH) and Mitigation Fee Program to be eligible for participation in the Combined 12 940.10 Administration 6/15/2015 Transportation Funding Program (CFTP) 28750 0 PW 15-024 Yes Interstate 405 Improvement Project PowerPoint presentated by Orange County Transportation Authority(OCTA) updating council on status of 13 940.10 Administration 8/3/2015 project-Study Session 28867 0 Study Session Yes Councilmember O'Connell item-Advocate for inclusion of additional Freeway entry and exit access points to the proposed Express Lanes for the 1-405 Improvement Project- NO ACTION 14 940.10 Administration 9/21/2015 TAKEN 28918 0 Yes OCTA Interstate 405 Improvement Project,Study 15 940.10 Administration 1/19/2016 Session#1, 1/19/2016 29256 0 Yes Supplemental Communication- Interstate 405 16 940.10 Administration 2/6/2017 Improvement Project PowerPoint Presentation 30007 0 Yes Councilmember Item-Councilmember Brenden- Direct staff to return with a proposal for a moratorium on Shared Mobility Devices (Bike and Scooter Sharing Services) and schedule a Study 17 940.10 Administration 7/2/2018 Session 30938 0 Yes City Council Study Session#1-Supplemental Communication- PowerPoint Communication entitled "Shared Mobility Devices: Policies and 18 940.10 Administration 9/17/2018 Best Practices"- 31068 0 Yes PowerPoint communication -OC FLEX OCTA's Micro-Transit Pilot Program-Awards and 19 940.10 Administration 10/1/2018 Presentations- 10/01/2018 31086 0 Yes 2 6/22/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 14, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 13-023 950.10 Library Services - Administration DATES: 2015 thru 2017 (See Attached List) • Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /a . / /.. I J _ Dept. Records Coordinator Divi,.n Or. . -4.11;'e_...4111--Fr Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G.Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 950.10 Library Services-Administration Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Huntington Beach Public Library-What's new- Powerpoint 2 950.10 Administration 11/16/2015 presentation by Director of Library Services 29049 0 Yes Councilmember Item - Mayor Pro Tern Sullivan- Reopen Huntington Beach Central Library on Sundays-Approved as Amended for Staff to bring forward a plan for consideration at 3 950.10 Administration 11/21/2016 the 01/17/2017 meeting 29797 0 Yes Request to continue until the Special Meeting of January 26, 2017,the review and discussion on expanding hours at the HB 4 950.10 Administration 1/17/2017 Central Library to include Sundays 30017 0 16-03,LS 16-03 Yes Supplemental Communication-Study Session No. 1- Huntington Central Library - Possible Restoration of Sunday Hours- 5 950.10 Administration 2/21/2017 02/21/2017 30040 0 Yes Approve and accept a donation in the amount of$117,248 from the Friends of the Huntington Beach Public Library(FOTL)for the 6 950.10 Administration 3/6/2017 purchase of books, eBooks and other library resources 30076 0 LS-17-1702 Yes 1 6/23/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 13-023 960.10 Community Events -Administration DATES: 2011 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: Dept. Records Coordinator DIVIS ppropriate) 7144,-/A-4,a4-------- Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 960.10 Community Events-Administration Two-Year Retention All through 12/31/2020 A B C D E F G H I J I K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy City Manager's Report- Huntington Beach Citizens Academy 2 960.10 Administration 5/1/2017 5/1/2019 Launching June 21, 2017, presented May 1, 2017 30190 0 Yes Approval of In-Kind Donation for 2018 VISSLA ISA (International Surfing Association)World Junior Surfing 3 960.10 Administration 7/2/2018 7/2/2020 Championship. 30941 0 Yes Special Event Application-Country Harvest Festival - 4 960.10 Administration 7/2/2018 7/2/2020 Concert on the City Beach 30942 0 Yes Supplemental Communication-Study Session#2- PowerPoint communication-Concerts on the Beach- 5 960.10 Administration 8/20/2018 8/20/2020 8/20/2018 31001 0 Yes Supplemental Communication-City Manager's Report- PowerPoint Presentation-Community Services Department 6 960.10 Administration 9/21/2020 9/21/2022 -Summer 2020 Recap 5402590 Yes 1 12/14/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 13-023 960.20 Community Events — Special Events - General DATES: 2007 thru 2019 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: p�v�,c.� VGA,. Dept. Records Coordinator Div. on d appropriate Department Head City A ey Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 960.20 Community Events-Special Events-General Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy RESOLUTION 2007-10-CLOSURE OF MAIN STREET 2 960.20 Special Events-General 2/5/2007 2/5/2009 AT PCH FOR SPECIAL EVENTS 15621 CS 07-006 Yes LIGHT A LIGHT OF LOVE HOLIDAY PROGRAM- FRIENDS OF HUNTINGTON YOUTH SHELTER-FHYS- WAIVE$6661 FEES FOR 2006 AND CO-SPONSER 3 960.20 Special Events-General 3/5/2007 3/5/2009 FUTURE EVENTS 15663 H-ITEM Yes 4 960.20 Special Events-General 3/19/2007 3/19/2009 HB CENTENNIAL CELEBRATION -STUDY SESSION 15684 Study Session Yes Appropriation of$200,000 From the General Fund and Transfer to the Centennial Celebration Business Unit to Support the Centennial Celebration Events and Demonstrate Support to the Tournament of Roses Parade Float Selection Committee; and, Approve Two Additional Members to the Centennial 5 960.20 Special Events-General 3/3/2008 3/3/2010 Committee 17780 AD 08-04,AD 08-004 Yes Tournament of Roses Parade Float-Submitted by Mayor Debbie Cook, Mayor Pro Tem Keith Bohr, and Councilmember Gil Coerper,City Council Liaisons to the Centennial Celebration Committee Requesting Support for the Design of the Float to be Featured in the Tournament of Roses° Parade on January 1, 6 960.20 Special Events-General 7/7/2008 7/7/2010 2009 18442 C-Item Yes Special Events Report-The City's consultant International Managment Consulting Group- IMG- presented an overview of recommendations resulting from an analysis of existing events and recommended opportunities to further strengthen the City's special events process. The special events study is part of the Downtown Specific Plan-Study 7 960.20 Special Events-General 6/15/2009 6/15/2011 Session 06-15-2009 20987 Study Session Yes 1 6/23/2023 City Clerk Records—Destroyed 04/13/2023 Category ID 960.20 Community Events-Special Events-General Two-Year Retention All through 12/31/2020 A B C D E F G H I J K Resolutions requesting authorization by the City from CALTRANS for temporary closure of streets for 2012 special events- Resolution 2011-87- Main Street Closure for Certain 2012 Special Events Resolution 2011-88- Pacific Coast Highway-Surf City USA Marathon Run Resolution 2011-89- Numerous Street Closures-Surf City USA Marathon Run Resolution 2011-90- Pacific Coast Highway- Fourth of July Parade and Fireworks Resolution 2011-91- 8 960.20 Special Events-General 12/19/2011 12/19/2013 Numerous Street Closures- Fourth of July 25846 CS 11-024 Yes Temporary Closure of Streets for Annual Surf City Beach Derby Run-Resolution 2012-42 and 9 960.20 Special Events-General 7/2/2012 7/2/2014 Resolution 2012-43 26609 CS 12-006 Yes Resolutions 2012-87 through 2012-93 requesting authorization by the City and approval from Caltrans for temporary closure of streets for certain special events in 2013 Resolution 2012-87-Certain Special Events Resolution 2012-88-Surf City USA Marathon Run Resolution 2012-89-Surf City USA Marathon Run Resolution 2012-90-Annual Surf City Beach Derby Run Resolution 2012-91-Annual Surf City Beach Derby Run Resolution 2012-92- Fourth of July Parade and Fireworks Resolution 2012-93-Fourth of 10 960.20 Special Events-General 12/17/2012 12/17/2014 July 26886 CS 12-013 Yes Resolution 2013-64- Resolution 2013-65- Resolution 2013-66- Resolution 2013-67- Resolution 2013-68- Resolution 2013-69- Resolution 2013-70 requesting authorization by the City and approval from Caltrans for temporary 11 960.20 Special Events-General 11/18/2013 11/18/2015 closure of streets for certain special events in 2014 27651 0 CS 13-021 Yes 12 960.20 Special Events-General 7/7/2014 7/7/2016 Surfboards on Parade and 100 Years of Surfing Funds 28086 0 ED 14-20,ED 14-020 Yes City of Huntington Beach Participation in - Huntington Beach Host Town-in support of the 13 960.20 Special Events-General 9/15/2014 9/15/2016 2015 Special Olympics World Games in Los Angeles 28212 0 CS 14-021 Yes 2 6/23/2023 City Clerk Records—Destroyed 04/13/2023 Category ID 960.20 Community Events-Special Events-General Two-Year Retention All through 12/31/2020 A B C D E F G H I J K Adopt seven Resolutions requesting authorization by the City and approval from Caltrans for temporary street closure for certain special events in 2015: Nos. 2014-96, 2014-97, 2014-98, 2014-99, 2014-100, 14 960.20 Special Events-General 12/15/2014 12/15/2016 2014-101, and 2014-102. 28343 0 CS 14-032 Yes Adopt seven Resolutions (2015-68; 2015-69; 2015- 70; 2015-71; 2015-72; 2015-73; 2015-74) requesting authorization by the City and approval from California Department of Transportation (Caltrans) for temporary street closure for certain special 15 960.20 Special Events-General 11/16/2015 11/16/2017 events in 2016 29073 0 CS 15-014 Yes Adopt Resolutions requesting authorization by the City and approval from California Department of Transportation (Caltrans)for temporary street 16 960.20 Special Events-General 11/21/2016 11/21/2018 closure for certain special events in 2017 29807 - 0 CS 16-027 Yes City Manager's Report-Agenda Item No. 1- Supplemental Communication-City Council-Agenda 17 960.20 Special Events-General 10/2/2017 10/2/2019 & Public Hearing Comments received via web 30448 0 Yes Adopt Resolution Nos. 2017-58, 2017-60, 2017-61, 2017-62, 2017-63, 2017-64, 2017-65, and 2017-66 requesting authorization by the City and approval from California Department of Transportation (Caltrans)for temporary closure of streets for certain 18 960.20 Special Events-General 12/4/2017 12/4/2019 special events in 2018 30624 0 CS 17-033 Yes Adopt Resolution Nos. 2018-71, 2018-72, 2018-73, 2018-74, 2018-75, 2018-77 and 2018-78 requesting authorization by the City of Huntington Beach; and, approval from the California Department of Transportation for the temporary closure of streets 19 960.20 Special Events-General 12/17/2018 12/17/2020 for certain special events in 2019 31208 0 Yes Adopt Resolution No. 2019-80, 2019-81, 2019-82, 2019-83, 2019-84, 2019-85 and 2019-86 Requesting Authorization by the City of Huntington Beach and Approval from California Department of Transportation (Caltrans)for Temporary Closure of 20 960.20 Special Events-General 12/16/2019 12/16/2021 Streets for Certain Special Events in 2020 5390387 19-1155 Yes 3 6/23/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD _ EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 14-023 960.30 Community Events - Fourth of July Celebration CK 15-023 DATES: 2015 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /` � Vim, Dept. Records Coordinator Div' n i ppropriat Department Head City At orney Once records have been approved for destruction, it will be the responsibility of the Lead epartment to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04-13-2023 Category ID 960.30 Community Events-Fourth of July Celebration Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy 2013 Fireworks Booths-Approved 10 fireworks booths operated by local non-profit groups to sell safe and sane fireworks effective March 2013 - 2 960.30 Fourth of July Celebration 2/19/2013 Municipal Code Chapter 3.90 27099 AD 13-003 Yes State Approved Fireworks Ban - Proposed a Vote to Repeal or Public Vote-submitted by Mayor 3 960.30 Fourth of July Celebration 9/16/2013 Pro-tem Harper- FAILED 27550 0 Yes Safe and Sane Fireworks Sales 2015- Lottery- Applications-General Correspondence- 4 960.30 Fourth of July Celebration 2/17/2015 Applications Not Scanned 28708 0 Yes City Manager's Report-Fourth of July Public 5 960.30 Fourth of July Celebration 7/6/2015 Safety Summary-07/06/2015 28835 0 Yes Request for Council Input to Strengthen the Intent of HBMC Chapter 5.90-Fireworks and Resolution No. 2015-04-Study Session Supplemental Commmunication PowerPoint 6 960.30 Fourth of July Celebration 11/16/2015 presentation-11/16/2015 29055 0 Yes Safe and Sane Fireworks Sales 2016- Lottery- General Correspondence-Applications Not 7 960.30 Fourth of July Celebration 4/18/2016 Scanned 29477 0 Yes Supplemental Communication-Awards and Presentations-2016 Non-Profit Firework Stand 8 960.30 Fourth of July Celebration 4/18/2016 Lottery-PowerPoint Presentation 29485 0 Yes Submitted by Mayor Katapodis and Councilmember Posey- Direct the City Manager to engage an outside firm to perform a review of the policies and procedures and the impact of elevated parking fees relating to the Fourth of July Celebration-approved as amended to Direct the City Manager to work with committee members,staff liaisons and the Chief Financial Officer to develop a scope of work in preparation 9 960.30 Fourth of July Celebration 8/15/2016 of a Fourth of July Celebration audit. 29671 0 H-item Yes 1 12/14/2023 City Clerk Records—Destroyed 04-13-2023 Category ID 960.30 Community Events-Fourth of July Celebration Two-Year Retention All through 12/31/2020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Fourth of July Celebration—Review of Financial and Operational Procedures-in response to 10 960.30 Fourth of July Celebration 9/6/2016 council request on August 15, 2016 29701 0 AD 16-025 Yes City Manager's Report-2017 Safe and Sane Fireworks Stand Application and Lottery Process- 11 960.30 Fourth of July Celebration 3/6/2017 _presented by City Clerk Robin Estanislau 30074 0 Yes Safe and Sane Fireworks Sales 2017- Lottery- General Correspondence-Applications Not 12 960.30 Fourth of July Celebration 4/17/2017 Scanned 30304 0 Yes Supplemental Communication-Awards and Presentations-2017 Non-Profit Firework Stand 13 960.30 Fourth of July Celebration 4/17/2017 Lottery 30180 0 Yes City Clerk's Report-2018 Safe and Sane 14 960.30 Fourth of July Celebration 3/19/2018 Fireworks Stand Application and Lottery Process 30750 0 Yes 15 960.30 Fourth of July Celebration 4/16/2018 2018 Non-Profit Firework Stand Lottery 30782 0 Yes City Clerk's Report-2019 Safe and Sane 16 960.30 Fourth of July Celebration-CO 2/19/2019 Fireworks Stand Application and Lottery Process 4970600 19-188 Yes 17 960.30 Fourth of July Celebration 4/15/2019 2019 Non-Profit Fireworks Stand Lottery 5350004 19-308 Yes City Clerk's Report-2020 Safe and Sane Fireworks Stand Application and Lottery Process- 18 960.30 Fourth of July Celebration 2/18/2020 2/18/20 5393997 20-1398 Yes 19 960.30 Fourth of July Celebration 6/1/2020 2020 Non-Profit Fireworks Stand Lottery 5401305 20-1445 Yes 20 960.30 Fourth of July Celebration 6/1/2020 July 4th Celebration Activities Update 5398669 20-1671 Yes 2 12/14/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 16-023 1000.75 Water Services - Metropolitan Water District DATES: 2012 thru 2020 (See Attached List) Retention: Two Years Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-D YS OF THE ABOVE DATE. Signatures: l \I Dept. Records Coordinator Divisio e ropriate) Department Head City Attorne Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G.Records Management/Destruction/Records Destruction Form 2015 City Clerk Records—Destroyed 04/13/2023 Category ID 1000.75 Water Services- Metropolitan Water District- Two-Year Retention All through 12/3112020 A B C D E F G H I J K 1 Category ID Category Description Meeting Date Can Delete Description System ID Record ID RCA Number File Number HOLD Destroy Bay Delta Water Policy Legislation and the 2010 Water Bond- Municipal Water District of Orange 2 1000.75 Metropolitan Water District 2/16/2010 County- MWDOC 23078 Yes Municipal Water District of Orange County- CHANGING DESALINATION FROM A"CHOICE" SERVICE TO A"CORE" SERVICE-CITY COUNCIL 3 1000.75 Metropolitan Water District 6/16/2014 MEMBER ITEM 25-06-16-2014- MWDOC 28015 0 Yes 1 6/23/2023 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 17-023 100.40 General Administration — Passport Transmittals DATES: 05/01/2019 thru 03/16/2020 Retention: 24 Months Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: /( � Dept. Records Coordinator Divi appropriate Department Head City ttorney Once records have been approved for destruction, it will be the responsibility of the Lead epartment to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 18-023 CW-050 Copies of Cash Receipts for Passports - Pink DATES: 05/01/2019 thru 03/16/2020 Retention: 24 Months Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: ?pyl"..A-A Dept. Records Coordinator Div on He i propriate) Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Department to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk February 15, 2023 Renee Van Arsdale Patty Esparza Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. CK 18-023 CW-050 Copies of Customer Receipts for Passports DATES: 05/01/2019 thru 03/16/2020 Retention: 24 Months Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Signatures: / && &- A Vc Dept. Records Coordinator Divis/;n H: - ,�% ..• .pria/ Department Head City Attorney Once records have been approved for destruction, it will be the responsibility of the Lead Dep7rfinent to arrange for their appropriate destruction. THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 City Clerk Records- Destroyed 04/13/2023n City Wide Category ID: CW-050 Receipts Copies of Passports Cash Receipts and Customer Receipts Category ID Category Description Dates Can Destroy Description CW-050 Cash Receipts May, 1, 2019 thru March 16, 2020 3/16/2022 Copies of Cash Receipts for Passport Services CW-050 Customer Receipts May, 1, 2019 thru March 16, 2020 3/16/2022 Passport Services Customer Receipts REQUEST FOR DESTRUCTION OF RECORDS Department: City Clerk June 20, 2023 Renee Van Arsdale N/A Name of Department Records Coordinator Name of Division Head (Records on each sheet should all be of the same type. Multiple boxes with various dates are permissible as long as the records otherwise have a single description.) The following records have been identified for destruction: (Refer to the Records Manual for Proper Destruction Procedures) BOX ID. DESCRIPTION and DATE OF CONTENTS APPROVE HOLD EXPLANATION FOR HOLD In accordance with the Citywide or Department Retention Schedule approved by Huntington Beach City Council Resolution No. 2002-09 on February 4, 2002 and updated by Resolution No. 2015-15 on May 4, 2015. 2023-19 600.20 State Agreements - Completion + 10 Years 12 Folders - See Attached List - 2005 thru 2011 Note: Your signature below indicates that your office has reviewed this list of records and agrees to authorize their destruction or placed a "hold" with an "explanation." RESPONSE IS REQUIRED WITHIN 30-DAYS OF THE ABOVE DATE. Ula,lalYa 3 Signatures: N1 Dept. Records Coordinator� Division (if appropriate) i Department Head di_p/0 City t orney THIS RECORD OF DESTRUCTION IS TO BE MAINTAINED PERMANENTLY. G:Records Management/Destruction/Records Destruction Form 2015 600.20 Destroyed 09/06/2023 1964 through 2011 State Agreements Completion+5 Years Approved for Destruction 06/20/2023 Physical Contract System ID Category ID Contract Date Award Date Description Vendor Status Location RCA Number Category Description Record ID Label P Contract Type Number End Date Franchise Tax Board-Standard Agreement Number C0424161-To release taxpayer information from the State of California State Agreements- Franchise Tax Board to the City of Huntington AGREEMENTS/ 13851 600.20 6/20/2005 6/20/2005 Beach FRANCHISE TAX BOARD Destroyed Destroyed CT 05-09 CONTRACTS _ 21799 No 1/31/2006 State Agreements- State of California Franchise AGREEMENTS/ CO525172, 14708 600.20 4/24/2006 4/24/2006 Standard Agreement STD 213 Tax Board (FTB) Destroyed Destroyed CT CONTRACTS 14707 No CO525254 12/31/2006 State of California Franchise Tax Board Agreement-FTB Standard Agreement- State Agreements- C0525254-$5,000-06-01-2006 through 06- State of California Franchise AGREEMENTS/ 15550 600.20 6/19/2006 6/19/2006 30-2006-City Business Tax Data Tax Board (FTB) Destroyed Destroyed CONTRACTS No CO525254 6/30/2006 Authorize Federal Funding for Arterial Construction Improvements-Adopted RESOLUTION 2006-70-PROGAM SUPPLEMENT M033, M034& M035 TO MASTER AGREEMENT 12-5181R WITH STATE OF CALIFORNIA FOR ADAMS AVENUE, BOLSA CHICA STREET&GOLDEN WEST STREET FEDERAL HIGHWAY CONSTRUCTION IMPROVEMENTS-FEDERAL ADMINISTRATION -FHWA State Agreements- HIGHWAY ADMINISTRATION-FHWA GRANT GRANT PROGRAM-STATE OF AGREEMENTS/ 15506 600.20 11/20/2006 11/20/2006 PROGRAM CALIFORNIA Destroyed Destroyed PW 06-077 CONTRACTS No 12-5181R 5/21/2007 Adopted Resolution 2006-77-California Integrated Waste Management Board- CIWMB Grant Agreement-12TH Cycle of State Agreements- Used Oil Recycling Program-Expenditure of California Integrated Waste AGREEMENTS/ UBG 12-06- 15504 600.20 12/18/2006 12/18/2006 up to$52,000 Management Board-CIWMB Destroyed Destroyed FD 06-012 CONTRACTS No 2 6/30/2009 Contract with the City of Santa Ana Police Department as core city for the Anaheim/Santa Ana Urban Area under the FY07 Urban Areas Security Initiative (UASI) from the Federal Department of Homeland Security Office-Office of Grants and Training through the State of California Office of Homeland Security-City Contract Number-A-The City of Santa Ana Police A-2007- 17550 600.20 11/5/2007 11/5/2007 2007-285-03 Department Destroyed Destroyed State Agreements No Grant 285-03 3/31/2010 1 - 9/6/2023 600.20 Destroyed 09/06/2023 1964 through 2011 State Agreements Completion+5 Years Approved for Destruction 06/20/2023 Physical Contract System ID Category ID Contract Date Award Date Description Vendor Status Location RCA Number Category Description Record ID Label P Contract Type Number End Date One Year Reimbursable Grant Agreement #AL0998 With the State of California, Office of Traffic Safety-OTS- National Highway Traffic Safety Administration In the Amount of Office of Traffic Safety-OTS- $181,077 for a Driving Under the Influence- State of California-National State Agreements- DUI-Enforcement and Awareness Program- Highway Traffic Safety AGREEMENTS/ 18693 600.20 8/4/2008 8/4/2008 10-01-2008 to 09-30-2009 Administration Destroyed Destroyed PD 008-011 CONTRACTS No Grant AL0998 9/30/2009 Resolution 2008-53 Accepting Grant Funds in the Amount of$100,000 from the State of California Department of Alcoholic Beverage Control-ABC-for Enforcement of State Laws Regulating the Sales of Alcohol and Authorize the Mayor to Execute the Grant Assistance Department of Alcoholic Program Standard Agreement#08G-LA36- Beverage Control-ABC-State 18989 600.20 8/18/2008 8/18/2008 Term of 07-01-2008 through 06-30-2009 of California Destroyed Destroyed PD 08-010 State Agreements No Grant 08G-LA36 6/30/2009 Public Safety Interoperable Communications- PSIC-Grant Agreement in the amount of $241,837 with the City of Santa Ana for purchase of 700MHZ portable radios and appropriate$302,296 into a new fund and authorize offsetting revenue of$241,837 in new grant revenues,and$60,459 in a matching requirement-California Office of Homeland Security-City of Santa Ana Police California Office of Homeland Department as lead Agency for the Security-City of Santa Ana Anaheim/Santa Ana Urban Area-A:1 08-02- Police Department as lead 2010-100 Motorola Portable Radios-Net Agency for the Anaheim/Santa FD 09-002,PD A-2008- 20557 600.20 3/16/2009 3/16/2009 Cost to City$74,052 Ana Urban Area Destroyed Destroyed 10-009 State Agreements 0 No Grant 075-21 12/31/2010 2009 Urban Areas Security Initiative-UASI- Agreement for Transfer or Purchase of Equipment/Services or for Reimbursement of Training Costs with City of Santa Ana-A- A-2009- 23502 600.20 9/29/2009 9/29/2009 2009-123-008 City of Santa Ana Destroyed Destroyed State Agreements No Grant 123-008 3/31/2012 2 9/6/2023 600.20 Destroyed 09/06/2023 1964 through 2011 State Agreements Completion+5 Years Approved for Destruction 06/20/2023 Physical Contract System ID Category ID Contract Date Award Date Description Vendor Status Location RCA Number Category Description Record ID Label I'Contract Type Number End Date State of California Office of Traffic Safety- OTS-National Highway Traffic Safety Administration-DUI Enforcement and OTS-State of California Office Awareness Program Grant Agreement- of Traffic Safety-National State Agreements- AL1143-Term 10-01-2010 through 09-30- Highway Traffic Safety AGREEMENTS/ 23960 600.20 8/16/2010 10/1/2010 2011 Administration Destroyed Destroyed PD 10-010 CONTRACTS No Grant AL1143 9/30/2011 California Department of Alcoholic Beverage Control Enforcement Grant Agreement- Department of Alcoholic State Agreements- Resolution 2011-49-ABC-Agreement#11G- Beverage Control-State of AGREEMENTS/ 25439 600.20 8/1/2011 7/1/2011 LA09-Term 07-01-2011 through 06-30-2012 California-ABC Destroyed Destroyed PD 11-010 CONTRACTS 0 No Grant 11G-LA09 6/30/2012 3 9/6/2023