HomeMy WebLinkAboutApprove the Reorganization of the Adminstrative Services Dep eovcn AS
A-il&—MO& D
�})�TiM�r�j 2000 Main Street,
*e Huntington Beach,CA
City of Huntington Beach 92648
File #: 22-1090 MEETING DATE: 12/20/2022
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Al Zelinka, City Manager
PREPARED BY: Brittany Mello, Administrative Services Director
Travis Hopkins, Assistant City Manager
Subject:
Approve the Reorganization of the Administrative Services Department into the Human
Resources Department and Information Services Department, and Adopt Resolution No. 2022-
83 Amending the City's Classification Plan to Delete the Director of Administrative Services
and Add the Positions of Director of Human Resources and the Chief Information Officer
Statement of Issue:
In November 2020, the City Council approved the COVID-19 Citywide Reorganization Plan following
a projected budget shortfall, reducing the number of authorized positions in the City and merging the
Information Services and Human Resources Departments into a new Administrative Services
Department. Due to the evolving needs of the organization, staff is recommending returning to the
prior operational structure to help meet the growing, complex demands of each operation.
Financial Impact:
The salary range for the positions of Human Resources Director and Chief Information Officer is
proposed to be placed at Range 269 of$167,668.80 - $224,702.40, mirroring the other non-safety
department heads. The proposed Human Resources Director would replace the existing
Administrative Services Director, so no additional funding is required for this position. To fully fund the
Chief Information Officer position's pay and benefits, a budget appropriation of approximately
$288,952 would be needed annually. For the remainder of the current Fiscal Year 2022/23, funding
in the amount of$138,140 is requested to establish the role.
Recommended Action:
A) Approve the Reorganization of the Administrative Services Department into separate Human
Resources and Information Services Departments, authorize one additional full-time equivalent
position and appropriate $138,140 in the Fiscal Year 22/23 budget, and authorize the City Manager to
take all administrative and budgetary actions necessary to implement the reorganization.
B) Adopt Resolution No. 2022-83, "A Resolution of the City Council of the City of Huntington Beach
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File #: 22-1090 MEETING DATE: 12/20/2022
Amending the City's Classification Plan by Deleting the Director of Administrative Services and
Adding the Job Classifications of Director of Human Resources and Chief Information Officer and
Establishing Compensation."
Alternative Action(s):
Approve the Reorganization of the Administrative Services Department into separate Human
Resources and Information Services Departments, and adopt Resolution No. 2022-83, but do not
authorize an additional position, and authorize the City Manager to take all administrative and
budgetary actions necessary to implement the reorganization. If the additional position is not
authorized, then an existing, vacant authorized position would be de-funded to fund the Chief
Information Officer.
Analysis:
On November 2, 2020, the City Council approved the Fiscal Year 2020/21 Citywide Reorganization
Plan in response to the negative economic impacts of COVID-19. A key component of this
Reorganization Plan was merging the Information Technology and Human Resources operations into
a single Administrative Services Department.
Over the last two years, the Administrative Services Department has provided exceptional internal
services to the eleven City departments at the City, serving approximately 1,500 full and part-time
employees across some 40 City facilities.
Following notification of the current Administrative Services Director's upcoming departure from the
City on January 3, 2023, leadership in the City Manager's Office and Administrative Services met to
evaluate the current structure, and the advantages and disadvantages of remaining merged or
bifurcating the department.
Due to the complexity and volume of Human Resources and Information Technology related
operational demands, along with numerous planned/ongoing special projects and the growing need
for employee relations, retention, recruitment, and training/development, staff is recommending a
return to the previous operational structure with separate Information Services and Human
Resources Departments.
In order to move forward with establishing separate departments, Resolution No. 2022-83 is
proposed to update the appointed Non-Associated (Non-Represented) Salary Schedule by adding
the Chief Information Officer and Human Resources Director classifications and establishing the
compensation at the same level as the non-safety department heads.
The existing Administrative Services Director position would be replaced by the Human Resources
Director. Staff is requesting funding for an additional full-time authorized position for the Chief
Information Officer position in the current fiscal year. Alternatively, City Council may choose to not
approve a new position. If so, an existing authorized position would be de-funded to fund the Chief
Information Officer position.
Environmental Status:
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File #: 22-1090 MEETING DATE: 12/20/2022
None.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Resolution 2022-83, "A Resolution of the City Council of the City of Huntington Beach
Amending the City's Classification Plan by Deleting the Director of Administrative Services and
Adding the Job Classifications of Director of Human Resources and Chief Information Officer
and Establishing Compensation" including Exhibit 1A-1 - Appointed Non-Associated Salary
Schedule Effective January 4, 2023, and Exhibit 1A-2 -Amended Non-Associated Salary
Schedule Effective February 4, 2023
2. PowerPoint Presentation
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City Council/Public Financing
Authority ACTION AGENDA December 20, 2022
Adopt Resolution No. 2022-79, "A Resolution of the City Council of the City of Huntington
Beach Approving the Updated Huntington Beach Local Hazard Mitigation Plan."
Approved 7-0
22. 22-1027 Approved an appropriation of $867,000 for the California Department
of Health Care Services (DHCS) Public Provider Ground Emergency
Medical Transport Intergovernmental Transfer Program (PP-GEMT
IGT) for FY 2022/23.
Recommended Action:
Approve an appropriation of$867,000 for the PP-GEMT IGT Program for FY 2022/23.
Approved 7-0
Public Works Department
23. 22-1044 Accepted the lowest responsive and responsible bid and authorized
execution of a construction contract with Stance Construction
Company in the amount of $585,014.50 for the Residential Curb
Ramp Project, CC-1700
Recommended Action:
A) Accept the lowest responsive and responsible bid submitted by Stance Construction
Company in the amount of $585,014.50; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form
approved by the City Attorney.
Approved 7-0
24. 22-1048 Accepted the lowest responsive and responsible bid, authorized
execution of a construction contract with Modern General Contractor
Inc. in the amount of $397,000.00 for the Police Department Traffic
and Homeless Task Force Office Renovation, CC-1678, and authorized
change orders
Recommended Action:
A) Accept the lowest responsive and responsible bid submitted by Modern
General Contractor Inc. in the amount of $397,000.00.
B) Authorize the Director of Public Works to execute change orders not to exceed 20%
of the contract costs, or $79,400.00.
Approved 7-0
ADMINISTRATIVE ITEMS
25. 22-1090 Approved the Reorganization of the Administrative Services
Page 9 of 14
City Council/Public Financing
Authority ACTION AGENDA December 20, 2022
Department into the Human Resources Department and Information
Services Department, and Adopted Resolution No. 2022-83 Amending
the City's Classification Plan to Delete the Director of Administrative
Services and Added the Positions of Director of Human Resources and
the Chief Information Officer
Recommended Action:
A) Approve the Reorganization of the Administrative Services Department into separate
Human Resources and Information Services Departments, authorize one additional
full-time equivalent position and appropriate $138,140 in the Fiscal Year 22/23 budget,
and authorize the City Manager to take all administrative and budgetary actions necessary
to implement the reorganization.
B) Adopt Resolution No. 2022-83, "A Resolution of the City Council of the City of
Huntington Beach Amending the City's Classification Plan by Deleting the Director of
Administrative Services and Adding the Job Classifications of Director of Human
Resources and Chief Information Officer and Establishing Compensation."
Substitute Motion to defund other positions to make zero net to budget.
Approved 7-0
COUNCILMEMBER ITEMS
26. 22-1092 Submitted by Mayor Strickland - Proposed Ordinance to Establish a
Code Enforcement Complaint Process Regarding Alleged Business
Violations and Prohibits the Submission of Anonymous Complaints
Recommended Action:
Request the City Attorney to return to City Council with a proposed ordinance that bans
anonymous complaints by individuals to Code Enforcement about alleged business
violations. The Ordinance should provide that Code Enforcement is welcome to continue
to take in complaints from the public about businesses, but that in order to do so, strict
new reporting requirements must be adhered to. Any and all complaints by individuals
must occur in person at City Hall, which will include a new and updated intake form to be
completed with all identifying information of the complaining party. The intake of the
complaint shall include a copy of the individual's driver's license or other form of ID with a
full name, address, and photo of the individual. If a City worker, including a member of
Code Enforcement is lodging the complaint, then he/she identifies him/herself likewise.
Approved 4-3 (Kalmick, Moser, Bolton— No)
27. 22-1093 Submitted by Mayor Strickland - Requested to amend the Huntington
Beach Municipal Code to raise Campaign Contribution Limits
Recommended Action:
Direct the City Attorney to return at the next City Council Meeting with an amendment to the
City's municipal code to raise the contribution limit to match or track that of the limits for
California's Senate/Assembly candidates.
Approved 4-3 (Kalmick, Moser, Bolton - No)
Page 10 of 14
RESOLUTION NO. 2022-83
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON
BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY DELETING
THE DIRECTOR OF ADMINISTRATIVE SERVICES AND ADDING THE
JOB CLASSIFICATIONS OF DIRECTOR OF HUMAN RESOURCES AND
CHIEF INFORMATION OFFICER AND ESTABLISHING COMPENSATION
WHEREAS, on March 15, 2022, the City Council of Huntington Beach adopted
Resolution No. 2022-09 modifying salary and benefits for non-represented employees for an
indefinite term and transitioning all appointed classifications to a new master salary schedule;
and,
WHEREAS, on May 3, 2022, the City Council of Huntington Beach adopted Resolution
No. 2022-24 modifying the compensation for the City Manager; and,
WHEREAS, on November 15, 2022, the City Council of Huntington Beach adopted
Resolution No. 2022-76 modifying salary and benefits for certain classifications and adding new
classifications following the Citywide Classification and Compensation Study, and these changes
are scheduled to take effect on February 4, 2023; and,
WHEREAS, the City Council of Huntington Beach desires to modify the salary and
benefits for appointed non-represented employees to delete the position of Director of
Administrative Services and add the positions of Director of Human Resources and Chief
Information Officer;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Huntington Beach as follows:
SECTION 1. Effective January 4, 2023, Salaries and Benefits for Non-Represented
employees is hereby amended to delete and add classifications and compensation as reflected in
Exhibit lA-1 —Non-Associated Appointed Executive Management Salary Schedule attached
hereto and incorporated by this reference, as described below:
1. The Director of Administrative Services is deleted.
2. The Director of Human Resources classification is added.
3. The Chief Information Officer classification is added.
SECTION 2. Effective February 4, 2023, Salaries and Benefits for Non-Represented
employees is hereby amended to incorporate the changes outlined above as reflected in Exhibit
1A-2—Non-Associated Appointed Executive Management Salary Schedule attached hereto and
incorporated by this reference.
SECTION 3. All other benefits and salary ranges established and reflected in the Non-
Associated Employees Pay and Benefits Resolutions No. 2022-09,No. 2022-24, and No. 2022-
76 shall continue unless modified by City Council action.
RESOLUTION NO. 2022-83
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 20th day of December, 2022.
y
Mayor
REVIEWED AND APPROVED INITIATED AND APPROVED
ib. maff-
ftjuCity Manager Administrative Services Director
APPROVED AS TO FORM:
C. Attorney
2
RESOLUTION NO. 2022-83
EXHIBIT 1A-1
NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Effective January 4, 2023*
.� Starting•
Control ` High
< ter s Point Point k Point
•D ,F
3 •
9
EXECUTIVE MANAGEMENT
591 City Manager NA0591 Per 139.86 153.85
Contract
29 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82
DEPARTMENT HEADS
592 Assistant City Manager 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
15 Fire Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
11 Police Chief 275 85.57 89.85 94.34 99.06 104.01 109.21 114.67
518 Chief Financial Officer 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
479 Chief Information Officer* 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
589 Community Development Director 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
Di800 ative 26-9 80.61 81.64 88.88 93.32 97.09 402,88 108.03
Services
574 Director of Human Resources 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
801 Director of Community & Library 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
Services
10 Director of Public Works 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
CONTRACT NON-DEPARTMENT HEADS
593 Chief Assistant City Attorney 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76
860 Deputy Director of Homelessness 258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
& Behavioral Health Services
845 Deputy Director of Public Works 258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
900 Assistant Chief Financial Officer 249 66.07 69.37 72.84 76.48 80.3 84.32 88.53
850 Deputy Director of Administrative 249 66.07 69.37 72.84 76.48 80.3 84.32 88.53
Services
855 Deputy Director of 249 66.07 69.37 72.84 76.48 80.3 84.32 88.53
Community & Library Services
840 Deputy Director of 249 66.07 69.37 72.84 76.48 80.3 84.32 88.53
Community Development
699 Deputy Community Prosecutor 206 43.07 45.22 47.48 49.86 52.35 54.97 57.72
*Per Resolution 2022-83, the position of Director of Administrative Services was deleted and the positions of Chief
Information Officer and Director of Human Resources were added effective January 4, 2023.
3
RESOLUTION NO. 2022-83
EXHIBIT 1A-2
NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE
Effective February 4, 2023*
t < a w Starting Control '' High
e '�� Point Point Point
Job 9t !t
Description'` Pays ,f A B, C E. F r K
G
EXECUTIVE MANAGEMENT
0591 City Manager NA0591 Per 139.86 153.85
Contract
0029 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82
DEPARTMENT HEADS
Assistant City Manager** 281 90.84 95.38 100.15 105.15 110.41 115.93 121.73
0015 Fire Chief 281 90.84 95.38 100.15 105.15 110.41 115.93 121.73
0011 Police Chief 281 90.84 95.38 100.15 105.15 110.41 115.93 121.73
0518 Chief Financial Officer 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0479 Chief Information Officer 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0589 Community Development 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
Director
0880 260 80.61 84.64 88.83 9-3,32 9 99 102.88 108.03
cis
0574 Director of Human Resources 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
0801 Director of Community & Library 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
Services
0010 Director of Public Works 269 80.61 84.64 88.88 93.32 97.99 102.88 108.03
CONTRACT NON-DEPARTMENT HEADS
0593 Chief Assistant City Attorney 267 79.02 82.98 87.12 91.48 96.05 100.86 105.90
Director of Homelessness & 258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
Behavioral Health Services
0845 Deputy Director of 258 72.26 75.87 79.66 83.64 87.83 92.22 96.83
Public Works
0900 Assistant Chief Financial Officer 249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0850 Deputy Director of 249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
Administrative Services
0855 Deputy Director of 249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
Community & Library Services
0840 Deputy Director of 249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
Community Development
Deputy City Manager 249 66.07 69.37 72.84 76.48 80.30 84.32 88.53
0699 Deputy Community Prosecutor 206 43.07 45.22 47.48 49.86 52.35 54.97 57.72
*Per Resolution No. 2022-76 adopted November 15, 2022, effective February 4, 2023, and amended by Resolution No.
2022-83 adopted December 20, 2022, effective January 4, 2023.
**Assistant City Manager may be assigned as Assistant City Manager/Chief Operating Officer or Assistant City
Manager/Department Head.
4
Res. No. 2022-83
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on December 20, 2022 by the following vote:
AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns
NOES: None
ABSENT: None
RECUSE: None
PiciAy ed./-41ZMAd
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California
A CITY OF HUNTINGTON BEACH
101
Inter-Departmental Communication
�HUN1INCTON PEACH I
TO: Honorable Mayor and City Councilmembers
FROM: Brittany Mello, Administrative Services Director
DATE: December 16, 2022
SUBJECT: SUPPLEMENTAL COMMUNICATION FOR ITEM NO. 25 (22-1090) —
APPROVE THE REORGANIZATION OF THE ADMINISTRATIVE SERVICES
DEPARTMENT INTO THE HUMAN RESOURCES DEPARTMENT AND
INFORMATION SERVICES DEPARTMENT, AND ADOPT RESOLUTION NO. 2022-83
AMENDING THE CITY'S CLASSIFICATION PLAN TO DELETE THE DIRECTOR OF
ADMINISTRATIVE SERVICES AND ADD THE POSITIONS OF DIRECTOR OF
HUMAN RESOURCES AND THE CHIEF INFORMATION OFFICER
This supplemental communication is to provide further clarification on the fiscal impact of
adding one new director-level position in the City, and whether or not amendments are
needed to the Huntington Beach Municipal Code to bifurcate the Administrative Services
Department.
For Non-Associated employees, the cost of the fully-burdened rate is comprised of
approximately 80% salary and 20°/O benefits.
For example, if a new Human Resources Director or a Chief Information salary would be
$224,702 (78%), and their benefits would sum to $64,250 (22%), which includes
retirement and medical expenses along with fringe benefits, such as an auto allowance
and cell phone stipend. This comes to a fully-burdened cost of$288,952.
Staff is requesting a budget appropriation for $138,140 for the remainder of Fiscal Year
2022/23.
Furthermore, I understand that there were some questions raised regarding if any
updates were needed to the Huntington Beach Municipal Code to enact the proposed
reorganization.
The Huntington Beach Municipal Code includes Chapter 2.72 Personnel System, Section
2.72.020 Department Established, which created the Human Resources Department, and
Section 2.72.040 Director of Human Resources — Powers and Duties, which established
the purview of the director. Likewise, Chapter 2.114 Department of Information Services,
Sections 2.114.010 Department ESUPpLEMENTA1240 Chief Information Officer—
COMMUNICATION
Meeting Date: 42/za/z 2-
Agenda Item No.; °ZS1.202 -/4
Powers and Duties, created the Information Services Department and established the
purview of the director, respectively.
Following the November 2020 Citywide Reorganization, the Municipal Code was not
amended to formally establish the Administrative Services Department and repeal the
Human Resources and Information Services Departments. Therefore, no amendments
are needed in order to re-establish these departments.
cc: City Clerk
SC#25 B. Mello Memo.2 -2- 12/16/2022 4:53:00 PM
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7
Background
• In November 2020, City Council approved the
Fiscal Year 2020/21 Citywide Reorganization Plan
in response to the negative economic impacts of
COVID-19
• A key component of the Plan was merging the
Information Technology and Human Resources ,t-'""
� UNT I N ...
operations into a single Administrative Services ,•�° Rae ,F9 ,
Department
\9' tfa,
°DuNTY c /'
i
Background
• The upcoming departure of the current
Administrative Services Director provides an
opportunity to re-evaluate if the current operating
structure best meets the City's evolving needs
• Based on the complexity and volume of Human
Resources and Information Technology needs at
I����NTING-----
the City, staff is recommending separating these ° j
functions into their own departments 9� ; q
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Proposed Reorganization
• In order to bifurcate the department, a new director
position is requested at a fully-burdened cost of
approximately $288,952 annually
• Resolution No. 2022-83 is proposed to update the
appointed Non-Associated Salary Schedule to:
• Delete the Administrative Services Director position �,"/"T NGro
• Add the Human Resources Director position +�#'°� `°aP "Af '?<55,,
arm s
• Add the Ch ief Information Officer position
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=�DUNTY ��ii
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Staff Recommendation
A) Approve the Reorganization of the Administrative
Services Department into separate Human Resources
and Information Services Departments, authorize one
additional full-time equivalent position, and
appropriate $138,140 in FY 22/23; and
A) Adopt Resolution No. 2022-83
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