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HomeMy WebLinkAboutHuntington Beach Human Relations Task Force - Bylaws - ApproBY-LAWS of the HUNTINGTON BEACH HUMAN RELATIONS TASK FORCE Article I Name The name of this committee shall be the Huntington Beach Human Relations Task Force (HBHRTF). Article II Mission Statement The Huntington Beach Human Relations Task Force promotes and celebrates diversity in our community through education and understanding. Article III Membership Composition Section 1. Membership Membership shall consist of 9 voting members. All members shall be residents and electors of the City of Huntington Beach. Section 2. Full Voting Membership The full voting membership of the HBHRTF shall consist of 9 members. Article IV Membership Terms of Service Each member shall be appointed by the City Council as recommended by the Council liaisons for afour-year term, with no member serving more than two consecutive terms. Members seeking reappointment for a second term shall submit a letter requesting reappointment to the City Council Liaisons for review and consideration 90 days prior to the expiration of their current term. Approximately one-half of the membership shall be appointed every two years. Approved 07/O1/03 Article V Membership Attendance Section 1. Rules for Membership Any member shall automatically vacate his/her membership upon a fifth (5"') unexcused absence during the calendar year or upon more than three (3) consecutive absences. With the exception of emergencies, absences must be reported to the Chairperson preceding the meeting so the absence maybe recorded as excused in the minutes. Section 2. Vacancies Upon removal or resignation of a member prior to the end of a term, a successor shall be appointed in accordance with Article IV to complete the vacated term. Article VI Voting Section 1. Rules Each member of the HBHRTF shall have one vote. Section 2. Quorum A quorum of the full membership is required in order to transact business at every regular meeting. For the purposes of the HBHRTF, a quorum has been defined to be 5 voting members. Article VII Meeting Requirements Section 1. Time and Place. Regular meetings of the HBHRTF shall be held at 6:45 pm the first Tuesday of every month in the lower level of City Hall. Section 2. Open Meetings All meetings of the HBHRTF shall be open and public, and all persons shall be permitted to attend any meeting. All meetings shall be governed by Robert's Rules of Orders and the Brown Act. Approved 07/O1/03 2 Section 3. Posting of Public Meetin Ng otice All agendas and notices of meetings for the HBHRTF and its standing committees shall be posted for public review in accordance with the Brown Act. Section 4. Adjourned Regular Meetings Any regular meeting of the HBHRTF maybe adjourned to a subsequent date prior to the next regular meeting to consider further items. An adjournment notice shall be posted on the official posting board within 24 hours after the time of the adjournment. If a regular meeting of the HBHRTF is adjourned to a subsequent date, a new agenda and notice of meeting must be posted as required by the Brown Act. Section 5. Special Meetings Special meetings maybe called by the chairperson or a majority of the HBHRTF. Notice of a special meeting must be given as required by the Brown Act. Article VIII Officers Section 1. Composition Officers shall consist of one chairperson, one vice chairperson, and one secretary. Section 2. Nomination of Officers At the regular meeting immediately preceding the meeting at which officers shall be elected, the chairperson shall appoint a Nominations Committee consisting of three members. The Nominations Committee shall solicit and/or receive nominations and meet as frequently as necessary to screen nominees for the officers who will be elected. All officers shall be drawn from the membership. Section 3. Election The annual election of officers shall be held at the regular meeting each March, or at such other meeting set by the membership pursuant to Section 5 below. The Nominations Committee shall announce the names of those members who are seeking election to each of the officer positions to be elected. The chairperson shall ask the membership for additional nominations for each of the officers to be elected. Members may nominate other members or themselves. The chair shall allow the members to question any of the nominees. The election of each of the officers shall be conducted by secret ballot. Section 5. Postponing Election of Officers By a majority vote of the members present, the HBHRTF may postpone for a period not to exceed 90 days, the annual election of officers. In the event of a postponement, those Approved 07/01 /03 members serving in the positions whose election was postponed shall be asked to continue until the new election. In the event that such officers do not wish to continue to serve in their positions, interim officers shall be elected by the membership to serve until the postponed election takes place. Section 6. Terms All officers shall be elected by the full membership for aone-year term, with no officer serving more than three consecutive terms. Section 7. Attendance Officers are required to attend all regular meetings. Any officer having more than three unexcused absences during his or her term of office shall automatically vacate his or her position. Section 8. Vacancies An unanticipated vacancy of an officer, which may occur during the course of an Officer's term, shall be filled by a vote of the membership within 30 days of the notice of resignation or vacancy. Article IX Duties of Officers Section 1. Chairperson The Chairperson shall preside at all regular meetings of the HBHRTF, prepare the agenda for all regular meetings, and shall have powers and duties as maybe prescribed from time to time by the membership. The Chairperson shall be the spokesperson for the Task Force and shall also have a vote on all matters. Section 2. Vice Chairperson The Vice Chairperson shall preside at all regular meetings in the absence of the Chairperson and perform duties as assigned by the Chairperson. The Vice Chairperson shall also have a vote on all matters. ' Section 3. Secretary The Secretary shall prepare minutes for all regular meetings. Other duties include the drafting of required business correspondence and the preparation of an annual summary of activities. The Secretary shall also have a vote on all matters. Approved 07/O1/03 4 Article X Authorization to Take Action The HBHRTF shall take such actions that it deems necessary and proper to further the goals identified in its Mission Statement set forth in Article II; provided, however, that such actions shall not be inconsistent with all applicable federal, state and local laws, regulations and ordinances as well as any recommendation or guidance received from a majority of the City Council. Article XI Conflict of Interest Any member who believes to have a financial or business conflict of interest with respect to any activities of the HBHRTF shall disclose the fact to the membership and refrain from voting on such matters. No member of the HBHRTF may utilize information obtained by reason of membership for personal gain. Article XII Amendment of By -Laws These by-laws maybe amended at any regular meeting by atwo-thirds majority (6) vote of the full membership (9), providing that the amendment has been submitted in writing at the previous meeting. All by-laws are subject to approval of the Huntington Beach City Council. Approved by HBHRTF Membership on: 9/2/03 Approved by City of Huntington Beach City Council on: /D - 6 - b3 ,; i APPROVED AS TO FORM JENNIFER M�t312ATH, Gty Attorney .�- A,dsteus! City �►ttorney Approved 07/O1/03 5 RESOLUTION NO. 2002-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING AND RECONSTITUTING THE HUMAN RELATIONS TASK FORCE AS AN OFFICIAL COMMITTEE OF THE CITY OF HUNTINGTON BEACH WHEREAS, on April 7, 1997, the City Council of the City of Huntington Beach created and established the Human Relations Task Force; and The City Council desires to amend and restate the purpose, composition and configuration of the Human Relations Task Force in order to better meet the needs of the City Council and the community, NOW THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. That the Human Relations Task Force, as created and established by City Council action on Apri17, 1997, is hereby dissolved. 2. That pursuant to Huntington Beach Municipal Code Section 2.100.020(c), a new Human Relations Task Force ("Task Force") is hereby established as a Committee of the City of Huntington Beach. Except as specifically modified herein, the Task Force shall operate in accordance with the provisions of Huntington Beach Municipal Code Chapter 2.100, entitled "Operating Policy For Boards And Commission." 3. That the primary duty of the Task Force shall be to implement programs supporting the City's Declaration of Policy About Human Dignity, as adopted by the City Council on May 6, 1996, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein. The City Council may, by minute action, assign other such duties to the Task Force as may be convenient or necessary. 4. That the Task Force shall consist of nine members appointed by the City Council. The duration of term of office and service limitation for members shall be as set forth in Huntington Beach Municipal Code Chapter 2.100. The initial term of office of five (5) members shall expire on December 31, 2003, and the initial term of office of four (4) members shall expire on December 31, 2005. 5. The Task Force shall adopt such b}°laws and rules that may be necessary or convenient for the conduct of its business, subject to the approval of the City Council. The officers of the Task Force shall consist of a Chair, Vice -Chair and Secretary, who shall serve such terms and perform such duties as set forth in the bylaws of the Task Force. PDA: 2002 Resolutions: Amend and Restate HRTF RLS 2002-0491 �. a oo� - io,� PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21st day of October , 2002. ATTEST: .�, � �. ,�. , IMITATED, REVIEWED AND APPROVED: City A nistrator 2 PDA: 2002 Resolutions: Amend and Restate HRTF RLS 2002-0491 i/ � ' ,� ,� Mayor APPROVED AS TO FORM: ��i Attorney -1�-t3 Z v � �� � try. /6 / 1--✓ti �6 ' �- "f� " � �, ,. ` /� 7Zo �d�aa -/p� A Declaration of Policy About Human Dignity .. by the Huntington Beach City Council 1"-(untington Beach is a city whose residents represent every walk of li��, come from many nations, j share varied lifestyles, and hold different religious beliefs. This diversity brings to our city a rich and varied cultural heritage. Our citizens honor and respect the diversity that exists in Huntington Beach. When acts of hate are committed against any citizen, it is considered an act against the entire community. The Huntington Beach City Council declares that everyone should be treated with courtesy and respect, regardless of their racial background, tfteir nation of origin, the religion they practice, their sexual orientation, gender or disability status. It is the right of all citizens to pursue their daily lives with the knowledge that they will not be physically harmed or verbally abused. The Huntington Beach City Council states in the strongest terms that it will vigorously fight criminal activity known as "hate crime" with all of the resources at its disposal. A hate crime is any criminal or attempted criminal act which is motivated by the victim's race, ethnicity, religion, sexual orientation, gender or disability status. It may involve a verbal, written or physical action that is intended to create emotional suffering, physical hams or property damage. The City Council warns those who advocate or perpetrate hate not to test the community's resolve to oppose them. It is the city's stated policy to vigorously pursue a course of investigation, apprehen- sion, prosecution, conviction and incarceration of all those who participate in hate crimes. In support of this declaration, the City Council sends these messages: To the community we say, "Believe in the interdependence of all people. Participate at your places of , worship and community tneeting.r, and lend your voice in opposing hate." To the ,rchools we say, "Continue your rograms and curricula which promote respect towards those folio are different. Call on resources o�he city, the county, the state and the nation as you engnge in the educational process to battle hate." To the parents we say, "Act as positive role models for your children by demonstrating tolerance totivar s those whose race, nativnalih�, religion, seztta orientation, gender or disability status tnay be different from yours. You are the most powerful influence on your chtldren's behavior." To rlie young people we say, "Educate yourself to the ways of the world and the lessons of history. Develop sensitivity toward the feelings of others. Thus, as yott grotiv into adulthood and become society's leaders, you will be more effective in the fight to preserve man's humanity toward man." We must all remember that a great war was fought in which millions of innocent people lost their lives as a result of one of the greatest !late crimes in history. It is the martyrdom of those people which should serve to encourage all of us in the fight against hate. We must all become activists in t}tis battle as a living memorial to those who lost their lives. Let us not forget the millions who came before, �vho but for t}te absence of strong opposition at an early time, would !lave lived long, happy, and productive lives. Remember that silence and apathy are the greatest allies of those committing hate crimes. If you are a victim or a witness of a hate crime, go to the nearest telephone, ca11911 and say "I want to report a hate crime." With those seven words, you will instantly have as an ally the full resources of the city of Huntington Beach and the nearly 200,000 citizens of our city. You are not alone! Together, the city of Huntington Beach and its citizens will succeed in their efforts to permanently eliminate all hate crimes. The Huntington Beach City Council declares that it will not tolerate any hate crimes in our community. The foregoing declaration of policy about Human dignity was unanimously adopted by the I-Iuntington Beach City Council on A�tty 6, 1996. �� , , �. Y /r� �-� Res. No. 2002-106 STATE OF CALIFORNIA COUNTY.OF ORANGE ) ss: CITY.OF HUNTINGTON BEACH ) _ I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on the 215t day of October 2002 by the following vote: AYES: Green, Dettloff, Boardman, Cook, Houchen, Winchell, Bauer NOES: None ABSENT: None ABSTAIN: None City Clerk and ex-officio erk of the City Council of the City of Huntington Beach, California