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HomeMy WebLinkAboutSunset Beach LCP Advisory Board - Approved by the Orange CouBylaws of the Sunset Beach LCP Advisory Committee (LCP Board) I. Definitions A. “Plan” shall mean the Sunset Beach specific plan/local coastal program. B. Orange County Board of Supervisors shall mean the HB City Council C. “Board” or “LCP Board” shall mean the Sunset Beach LCP Advisory Committee D. “Organizational meeting” shall mean that meeting of the LCP Board held on the first Monday of January of each year commencing in 1991. II. Membership A. Qualifications The LCP Board shall be composed of seven (7) members. The membership shall be composed of persons who are either business owners, property owners or residents of Sunset Beach. B. Terms of Office The term of office of each member shall be three (3) years and shall begin on the date of the organizational meeting. Each member may be reappointed to the LCP Board so long as the total term of an individual LCP Board member does not exceed two consecutive terms. C. Appointment and termination of members Members shall be appointed by the Board of Supervisors from a list of recommended candidates submitted by the Board of Directors of the Sunset Beach Community. Association for term as specified and until appointment of a successor. The LCP Board may recommend candidates to the Board of Directors of the Sunset Beach Community Association. The Board of Supervisors may terminate the membership of any person at any time. Failure of a member to attend four (4) consecutive LCP Board meetings shall result in termination of membership. Note: LCP Board recommends SBCA Elects D. Vacancies Vacancies in membership occurring prior to the expiration of a term of office shall be filled in the same manner as defined in Section C. A person appointed to fill a vacancy may be reappointed, as long as total services does not exceed two full terms. III. Officers A. The officers of the LCP Board shall be Chairperson, Vice Chairperson and Recording Secretary. B. Officers will be elected by the membership of the LCP Board at each organizational meeting and shall serve until the next organizational meeting and thereafter until their successors are selected. Vacancies shall be filled by election of the Membership. IV. Meetings A. The LCP Board shall hold regular meetings on the third Tuesday of each month commencing at 7:30 p.m. The meetings shall be held at a location designated by the LCP Board in conformance with proper notification procedures. B. Special meetings may be held in accordance with the Ralph M. Brown Act. V. Procedures A. Four (4) members shall constitute a quorum of the LCP Board. No business shall be transacted in the absence of a quorum. B. Action may be taken by a majority vote of a quorum of the members. C. Roberts Rules of Order shall govern Board meetings. VI. Meetings Open and Public All meetings shall be open and public in accordance with provisions of the Ralph M. Brown Act (Section 54950 et seq., Government Code). VII. Authority The Sunset Beach LCP Advisory Board was initially established pursuant to Resolution No. 82-349 of the Orange County Board of Supervisors on March 9, 1982. It was revised pursuant to Resolution No. 90-1244, which adopted a comprehensive revision to the Plan. VIII. Purpose The Sunset Beach LCP Board was established to advise the City of Huntington Beach and County agencies on all discretionary actions of the County of Orange in implementation of the Sunset Beach Specific Plan/Local Coastal Program. IX. Responsibilities The LCP Board is responsible for conducting public meetings to review proposed land development projects including but not limited to general plan amendments, Specific Plan/LCP amendments, coastal development permits, subdivision maps, use permits, site development permits, variance permits, and signage, and reporting their findings on such applications to the appropriate department of Huntington Beach. The LCP Board is also responsible for advising the County regarding any action of the County in implementation of the public works component of the Specific Plan. Approved: SBCA Revised: LCP Board on March 19,1991 and approved by the Board of Supervisors on April 23, 1991. By-Laws of the Sunset Beach LCP Advisory Committee (LCP Board)- Draft 4/19/2011 Article I Name, Purpose, Responsibilities, Definitions 1. Name: The name of this organization shall be the Sunset Beach Local Coastal Planning Advisory Committee, herein referred to as LCP. 2. Definitions: A. The word “plan” shall mean the Sunset Beach Specific Plan/Local Coastal Program. B. The words “City Council” shall mean the Huntington Beach City Council. C. The word “Board” or the word “LCP Board” shall mean the Sunset Beach LCP Advisory Committee. D. The words “Organizational meeting” shall mean that meeting of the LCP Board held in the first regularly scheduled meeting of January of each year commencing in 1991. 3. Purpose: The Sunset Beach LCP Board was established to advise the Huntington Beach City Council and City Agencies on all discretionary actions of the City of Huntington Beach in implementation of the Sunset Beach Specific Plan/Local Coastal Program. 4. Responsibilities: The LCP Board is responsible for conducting public meetings to review proposed land development projects including, but not limited to, general plan amendments, Specific Plan/LCP amendments, coastal development permits, subdivision maps, use permits, site development permits, variance permits, and signage. The LCP Board is an advisory committee and reports their findings on such applications to the appropriate department of the City of Huntington Beach. The LCP Board is also responsible for advising the City regarding any action of the City in implementation of the public works component of the Specific Plan. Article II Membership 1. Qualifications: The LCP Board shall be composed of seven (7) members. The membership shall be composed of persons who are either business owners, property owners, or residents of the area subject to the plan. 2. Terms of Office: The term of office of each member shall be three (3) years and shall begin on the date prescribed by the Board of Supervisors. Each member may be reappointed to the LCP Board for a second consecutive term. A member of the LCP Board may serve more than two consecutive full terms in the event that the member was appointed to a vacant position with less than 18 months remaining on the vacant term. Thus the maximum length of time a member could serve consecutively would be 7 1/2years of 90 months. If a member wished to be reappointed that person needs to wait three (3) years after his term has expired. 3. Appointment and Termination of Members: Members shall be appointed by the Board of Directors of the Sunset Beach Community Association for terms as specified above and until appointment of a successor. Other local organizations, including the LCP Board, may recommend candidates to the Board of Directors of the Sunset Beach Community Association (SBCA). Resignations must be presented in writing to the President of the Board of Directors of the Sunset Beach Community Association (SBCA) no later than five (5) business days prior to the effective date of the resignation. No other form of resignation shall be recognized unless they are due to exigent circumstances (i.e. severe illness, death, etc.). In the event a member cannot properly notify the Board of Supervisors and the SBCA, any officer of the LCP may do so on their behalf. The Huntington Beach City Council may terminate the membership of any person at any time. Failure of a member to attend four (4) consecutive LCP Board meetings shall result in termination of membership. 4. Vacancies Vacancies in membership occurring prior to the expiration of a term of office shall be filled in the same manner as defined in Article II Subsection 2, Terms of Office. Article III Officers 1. The officers of the LCP Board shall be a Chair, Vice Chair, and Recording Secretary. 2. Officers will be elected by the membership of the LCP Board at each organizational meeting and shall serve a three (3) year term. They will serve in that position until the next organizational meeting and thereafter until successors are selected. Refer to Article II, Section 2 and Section 3 for additional clarification on length of terms. Article IV Duties of the Officers 1. Chair: The chair shall preside over all regular, special and emergency Board Meetings. The Chair, in the name of the LCP, shall execute any documents, which may, from time to time, be authorized by the Board of Directors. The Chair shall have been an active member of the Board for at least 2 years. The Chair shall be responsible for overseeing the other officers and chairs. The Chair shall be responsible for keeping control of meetings. In addition, during debates, the Chair shall be certain that all the facts – pros and cons – are discussed so that the assembly can make an unbiased decision. 2. Vice Chair: The Vice Chair shall assume the duties of the Chair in case of the Chair’s absence or inability to perform such duties. In case of resignation or removal of the Chair, the Vice Chair shall immediately be installed as the Chair. The Vice Chair shall be parliamentarian, enforcing all articles of the By-Laws at all regular, special, and emergency meetings. 3. Recording Secretary: The Recording secretary shall record the minutes of all LCP meetings, record the attendance of Board members, maintain the By-Laws in an up-to-date manner, and maintain the permanent records of the LCP, including reports of committees, and special events. The Recording secretary shall transfer to his/her successor, without delay, all documents relating to the LCP. The Recording secretary shall forward a copy of all LCP Meeting Minutes to the Office of the Board of Supervisors, 2nd district. The Recording secretary shall notify the OC Board of Supervisors, 2nd District when a member’s term is due to expire within 90 days. Article V Meetings 1. The LCP Board shall hold regular meetings in the third week of each month commencing at 7:30 p.m. (Oras required). The meetings shall be held at a location designated by the LCP Board in conformance with proper notification procedures. 2. If there is no new business, the Chair may consider canceling a regular meeting. 3. Special Meetings may be held in accordance with the Ralph M. Brown Act and may be called by the Chair or the majority of the Board. 4. Emergency Meeting: the Chair shall call an emergency meeting in the event of natural disaster or extreme emergency on twenty-four (24) hour notice. Article VI Procedures 1. Four (4) members shall constitute a quorum of the LCP Board. No business shall be transacted in the absence of a Quorum. 2. Action may be taken by a majority vote of a quorum of members. 3. The most current editions of Robert’s Rules of Order shall govern Board meetings. Article VII Meetings Open and Public All meetings shall be open and public in accordance with provisions of the Ralph M. Brown Act (Section 54950 et seq. Government Code) Article VIII Authority 1. The Sunset Beach LCP Advisory Board was initially established pursuant to Resolution No. 82-349 of the Orange County Board of Supervisors on March 9, 1982. It was revised pursuant to resolution No. 90-1244, which adopted a comprehensive revision to the Plan.