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HomeMy WebLinkAboutAESCO, Inc. - 2023-02-07 (2) 2000 Main Street, o,��NTiN�To` 4� Huntington Beach,CA • 92648 City of Huntington Beach PPi p✓EIS 7-0 \.CFcUUNTY File #: 23-095 MEETING DATE: 2/7/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Sean Crumby, Director of Public Works PREPARED BY: Keegan Olds, Contract Administrator Subject: Approve and authorize execution of three (3) Professional Services Contracts for On-Call Materials Testing and Engineering Services with AESCO, Inc., Leighton Consulting, Inc., and Ninyo & Moore Geotechnical & Environmental Sciences Consultants Statement of Issue: The Public Works Department requires professional materials testing, inspection, and engineering services on an on-call or as-needed basis to support staff for State and Federally funded capital improvement projects, which are identified in the annual Capital Improvement Program (CIP). As such, Public Works advertised a Request for Proposals (RFP), based on federal procurement requirements, for these services and recommends awarding 3 Professional Services Contracts for on -call materials testing and engineering services. Financial Impact: The City's adopted Fiscal Year (FY) 2022/23 CIP Budget totals $59.7 million for approved projects citywide. Each approved CIP project has a budget containing sufficient funding for design, environmental, engineering, construction, project management, and other required costs. As such, no additional funding is required by this action. The three (3) recommended materials testing and inspection contracts, totaling $1.8 million, will be funded within each project's individual CIP budget, as needed. Additionally, materials testing and inspection services provided under these contracts will be reimbursable through State and Federal funding. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a $600,000 "Professional Services Contract Between the City of Huntington Beach and AESCO, Inc. for On-Call Materials Testing and Engineering Services;'; and, B) Approve and authorize the Mayor and City Clerk to execute a $600,000 "Professional Services Contract Between the City of Huntington Beach and Leighton Consulting, Inc. for On-Call Materials City of Huntington Beach ///��� Page 1 of 3 Printed on 2/1/2023 kxL .e_' (.t Re.) power 1 Legstar File #: 23-095 MEETING DATE: 2/7/2023 Testing and Engineering Services;" and, C) Approve and authorize the Mayor and City Clerk to execute a $600,000 "Professional Services Contract Between the City of Huntington Beach and Ninyo & Moore Geotechnical & Environmental Sciences Consultants for On-Call Materials Testing and Engineering Services." 4 4?4,,t4--xted74L Alternative Action(s): Do not approve the professional services contracts. However, please note that staffing levels and specialized expertise are limited and necessitate additional outside support to complete the budgeted CIPs. The impacts to not having approved and active on-call contracts that are readily available include: • Each project would be required to advertise individual Requests for Proposals to procure support, which would require additional time and staff hours to complete. • When projects have funding that originate from specialized sources (most commonly Federal and State sources), there may be additional procurement requirements placed onto the City tied to those specialized sources. Procuring individual contracts for each capital project and complying with federal/state requirements for every individual project will add staff hours, cost, and time to deliver projects. Analysis: In order to have the ability to obtain reimbursement on federally funded project consultants must be procured using the federal process, which differs from the City normal procurement process and involves Caltrans approval. Therefore, on February 7th, 2022 the City advertised a Request for Qualifications (RFQ) for On-Call Engineering Services featuring 5 sub-categories: Construction Management and Inspection, Material Testing and Inspection, Architectural Engineering, Civil Engineering, and Environmental Engineering. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Eleven (11) proposals were received for the Materials Testing and Inspection sub-category. In accordance with qualifications- based selected procurement, per the Federal "Brooks Act," State SB 419, and the City of Huntington Beach Municipal Code Section 3.03 "Professional Services," the Public Works Department established a review board. Proposals were then evaluated and ranked by the review board. The top three (3) firms were selected in the Materials Testing category to increase opportunity for competitive proposals for future projects from qualified on-call consultants. The three (3) contracts recommended in this Request for Council Action (RCA) are for support staff for the construction of a wide variety of State and Federally-funded capital improvement projects. These services have historically been utilized to supplement City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique projects. It is anticipated that these services will be required based on past years. Each project is evaluated on a case by case basis to determine if these as-needed contract services are necessary. The City's FY 2022/23 CIP totals $59.7 million in new projects. Typical design and construction City of Huntington Beach Page 2 of 3 Printed on 2/1/2023 power el3 LegistarT"' File #: 23-095 MEETING DATE: 2/7/2023 support cost from the use of consultants on a CIP project can vary between ten to twenty percent (10 -20%) of total costs for a CIP project. Therefore, it is practical to conservatively assume minimum annual construction consultant costs would be around $9 million to the City for total CIP projects or approximately $27 million over the next three (3) years. Professional materials testing, engineering, and inspection services are typically required for most CIP projects, including streets and transportation, water, sewer, stormwater, parks and beaches, and facility improvement projects. Therefore, these consultants were selected to meet projected State and Federally-funded project workload over the next three years with a total contract limit of$1.8 million. The proposed contract amounts are a not-to-exceed amount for a three-year term, with no guarantee of work. Funding for any and all of these contract services is only through City Council authorization in the budget approval process. Environmental Status: Not applicable. Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1. Professional Services Contract between the City of Huntington beach and AESCO, Inc. for On -Call Materials Testing and Engineering Services 2. Professional Services Contract between the City of Huntington beach and Leighton Consulting, Inc. for On-Call Materials Testing and Engineering Services 3. Professional Services Contract between the City of Huntington beach and Ninyo & Moore Geotechnical & Environmental Sciences Consultants for On-Call Material Testing and Engineering Services 4. Professional Services Award Analysis 5. Professional Services Contracts Presentation City of Huntington Beach Page 3 of 3 Printed on 2/1/2023 power 14 LegistarT PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND AESCO,INC. FOR ON-CALL MATERIALS TESTING AND ENGINEERING SERVICES • THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY,"and AESCO, INC.,a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on-call Materials Testing and Engineering Services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW,THEREFORE,it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Kay Alabed who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 22-12025/2967084 1 of 17 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on February 7 , 20 23 (the "Commencement Date"). This'Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses,not to exceed Six Hundred Thousand Dollars($600,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." 22-12025/2967084 2 of 17 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports,both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature)arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any)negligent (or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 22-12025/2967084 3 of 17 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of,pertain to,or relate to the negligence, recklessness,or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 22-12025/2967084 4 of 17 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). I B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement;the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force;and 22-12025/2967084 5 of 17 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses,if any,in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the 22-12025/2967084 6 of 17 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT. . 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assignee, delegated or subcontracted by CONSULTANT to'any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices,certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent(as designated in Section 1 hereinabove)or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 22-12025/2967084 7 of 17 TO CITY: TO CONSULTANT: • City of Huntington Beach AESCO,Inc. ATTN: Director of Public Works ATTN: Kay Alabed 2000 Main Street 17782 Georgetown Lane Huntington Beach, CA 92648 Huntington Beach,CA 92647 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 22-12025/2967084 8 of 17 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision • contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall,irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 22-12025/2967084 9 of 17 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof,each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL 4 Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement,shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES ` Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not,in fact,held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that parry's behalf,which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 22-12025/2967084 10 of 17 • Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. GENERAL PRINCIPALS CERTIFICATION FOR FEDERAL-AID CONTRACTS CONSULTANT shall comply generally accepted accounting principles and good business practices. CONSULTANT shall, at its own expense, furnish all cost items associated with the proposed services except as specified to be furnished by City. CONSULTANT shall retain financial records, supporting documents, statistical records, and all other records pertinent to the proposed services for a period of a minimum of three (3) years from the expiration of the term of the Master Agreement. CONSULTANT shall take reasonable measures to safeguard protected personally identifiable information and other information designated as sensitive or is considered sensitive consistent with laws regarding privacy and responsibility over confidentiality. 30. NON-DISCRIMINATION CERTIFICATION FOR FEDERAL-AID CONTRACTS CONSULTANT shall take reasonable measures to safeguard protected personally identifiable information and other information designated as sensitive or is considered sensitive consistent with laws regarding privacy and responsibility over confidentiality. a. CONSULTANT shall ensure that services and facilities are provided without regard to ethnic group identification, race, color, national origin, creed, religion, age, sex, physical or mental disability, political affiliation, or marital status in accordance with applicable laws, including, but not limited to, Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200-d); Section 162 (a) of the Federal-Aid Highway Act of 1973 (23 U.S.C. 324); Section 504 of the Rehabilitation Act of 1973; the Civil Rights Restoration Act of 1987 (P.L. 100-209); Executive Order 12898 (February 11, 1994); Executive Order 13166 (August 16,2000); Title VII of the Civil Rights Act of 22-12025/2967084 11 of 17 1964 (42 U.S.0 2000-d); the Age Discrimination Act of 1975 (42 U.S.C. 6101); Article 9.5, Chapter 1, Part 1, Division 2, Title 2 (Section 11135, et seq) of the California Government Code; Title 9, Chapter 4, Subchapter 6 (Section 10800, et seq) of the CCR and California Department of Social Services Manual of Policies and Procedures(CDSS MPP)Division 21. CONSULTANT shall ensure that proposed activities be accomplished in an equitable and impartial manner so that no person shall be excluded because of race, color, gender, or national origin from participation in, or be denied the benefits, or any program or activity for which federal financial assistance is received(31 CFR Part 22). 31. MBE AND WBE CERTIFICATION FOR FEDERAL-AID CONTRACTS It is the policy of the City to encourage the participation of disadvantaged, minority and women owned business enterprises in the City's procurement process. CONSULTANT agrees to use its best efforts to carry out this policy when sourcing.the use of outside consultants, advisors and contractors to the fullest extent practicable, consistent with the efficient performance of a contract. CONSULTANT may rely on written representations by consultants, advisors and contractors regarding their status. CONSULTANT shall report to the City the names of all consultants, advisors and contractors hired for the proposed services and information on whether or not they are a disadvantaged, minority or women-owned business enterprise, as defined in Section 8 of the Small Business Act(15 U.S.C. Sec. 637). CONSULTANT shall, in accordance with 2 CFR 200.321,take affirmative steps to include minority business, women's business enterprises, and labor surplus area firms when sourcing the use of outside consultants,advisors,and contractors for a contract by: (a) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; 22-12025/2967084 12 of 17 . (b) Assuring that small and minority businesses and women's business enterprises are solicited whenever they are potential sources; (c) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses and women's business enterprises; (d)Establishing delivery schedules,where the requirements permit,which eritourage participation by small and minority businesses and women's business enterprises; and (e) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 32. DOMESTIC PREFERENCE CERTIFICATION FOR FEDERAL-AID CONTRACTS It is the policy of the City to encourage a preference for the purchase, acquisition, or use of goods,products, or materials produced in the United States(including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders. CONSULTANT agrees to use its best efforts to comply with 2 CFR 200.322 to the fullest extent possible consistent with the efficient performance of a contract. 33. RECOVERED MATERIALS CERTIFICATION FOR FEDERAL-AID CONTRACTS CONSULTANT shall comply with 2 CFR 200.322 and procure only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a • 22-12025/2967084 13 of 17 satisfactory level of competition,where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000. CONSULTANT certifies that the percentage of recovered materials to be used in the performance of this Agreement will be at least the amount required by applicable specifications or other contractual requirements. For contracts over $100,000 in total value, CONSULTANT shall estimate the percentage of total material utilized for the performance of the project that is recovered materials and shall provide such estimate to City upon request. 34. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT CERTIFICATION FOR FEDERAL-AID CONTRACTS CONSULTANT agrees to comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401-7671q. CONSULTANT agrees to report each violation to the USDA and the appropriate EPA Regional Office. CONSULTANT agrees to comply with all applicable standards,orders or regulations issued pursuant to the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251-1387). CONSULTANT agrees to report each violation to the USDA and the appropriate EPA Regional Office. 35. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS PRIMARY COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). 1. The prospective primary participant certifies to the best of its lcnowledgp and belief that it and its principals: 22-12025/2967084 14 of 17 (a) Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b)Have not within a three-year period preceding this application been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements,or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and (d) Have not within a three-year period preceding this application had one or more public transactions(Federal, State,or local)terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this certification. Indicate to whom it applies, initiating agency,and dates of action. 36. NON-LOBBYING CERTIFICATION FOR FEDERAL-AID CONTRACTS The prospective participant certifies,by signing and submitting this document,to the best of his or her knowledge and belief,that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an 22-12025/2967084 15 of 17 officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment, or modification of any Federal contract, grant, loans or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an offcer or employee of any Federal agency, a Member of Congress, an officer or , employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. . This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed$100,000 and that all such subrecipients shall certify and disclose accordingly. 37. EFFECTIVE DATE • This Agreement shall be effective on the date of its approval by the City Council.', This Agreement shall expire when terminated as provided herein. 22-12025/2967084 16 of 17 CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of AESCO, INC. � California By: 1'4 wait:3 Kay labed Maw. print name 944414A0 ITS: (circle one)Chairman/President/Vice President *Art, City Clerk -21/71,2 SAND INITI 46 AND APPROV D: By: Adam Chamaa � - print name Director of Public Works ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary•Treasurer ND PR VED: City Manage APPROV 9 F City Atto 22-12025/2967084 17 of 17 EXHIBIT "A" 1. For some projects the consultant shall be responsible for all the tests as required by the Caltrans Standard Specifications and the Project Special Provisions. 2.Any required sampling and testing shall be done by personnel and laboratory with the appropriate accreditation for the testing and sampling designated to perform. Proof of the appropriate accreditation shall be submitted for approval by the City. 3.Provide a qualified technician as necessary to conduct density tests as required.The tests will be performed with a nuclear densometer in accordance with ASTM D2922 or sand cone in accordance with ASTM D1556.Maximum density curves(ASTM D1557)will be performed on various material types as they are encountered. 4. Provide an ACI-certified technician as necessary to make sets of concrete cylinders as needed and perform slump tests for minor concrete and bridge structure concrete. 5. Perform compression strength tests on concrete cylinders in accordance with ASTM C39 for bridge structure concrete. 6. Consultant shall keep records of all samples and tests in the project files as permanent job records. Materials incorporated into the project,represented by failing tests,must be documented in the project files also.Test results shall cite applicable contract requirements,test and/or analytical procedures used. Provide actual results and include a statement that the item tested or analyzed conforms or fails to conform to specified requirements. Test results shall be signed by a testing laboratory representative authorized to sign certified documentation and forward to the City. 7. Maintain a rework items list of work performed that does not comply with the Contract. The Contractor shall be responsible for including on this list items needing rework including those identified by the Engineer. 8. Maximum density tests shall be performed at the job site unless otherwise approved by the City Engineer. 9. Consultant shall keep records of all samples and tests in the project files as permanent job records. Materials incorporated into the project,represented by failing tests, shall also be documented in the project files. 10. Consultant shall use the most economical mode of transportation available consistent with the time element involved. 11. Project Certification—Send a materials certification memorandum to the Public Works Contract Administrator,City of Huntington Beach,upon completion of the project. File a copy of the memorandum in the job files.Note all non-conforming materials on the memorandum.This includes materials accepted at reduced pay factors. 12.A California licensed engineer shall sign the materials certification memorandum. 13. Any Non-Compliance results of materials shall be reported to the City's Project Manager and City Project Inspector within twenty-four(24)hours from the time of sampling. • EXHIBIT A • EXHIBIT"B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. •• • C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work 4nd who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product,CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; • C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firn `•that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. • Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is• making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be 'made within thirty(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Local Assistance Procedures Manual EXHIBIT B • Exhibit 10-01 Consultant Proposal DBE Commitment EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT • 1.Local Agency: City of Huntington Beach 2.Contract DBE Goal: 0% • 3.Project Description: On-Call Engineering Services 4.Project Location: Huntington Beach,CA 5.Consultant's Name: AESCO 6.Prime Certified DBE:0 7.Description of Work,Service,or Materials 8.DBE % Supplied Certification on 9.DBE Contact Information 10.DBE Number Construction Management and Inspection 35370 Kay Alabed,kay.alabed@aescotech.com 100.00 714-375-3830 • • • Local Agency to Complete this Section 17.Local Agency Contract Number: 11.TOTAL CLAIMED DBE PARTICIPATION /o 18.Federal-Aid Project Number: 19.Proposed Contract Execution Date: 20.Consultant's Ranking after Evaluation: IMPORTANT:Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier.Written confirmation of each listed DBE is this form Is complete and accurate. required. 03/01/2022 12.Preparer's Signature 13.Date Kay Alabed 714-375-3830 14.Preparer's Name 15.Phone President 16.Preparer's Title DISTRIBUTION: Original—Included with consultant's proposal to local agency. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-8410 or TDD(918)654- 3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. LPP 18-01 Page 1 of 2 January 2019 • • _ Ta . c r o N o o a) o 0 0 �_ O C o_ a cc cc m•- N .ra N N N U CO U Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q QQ 7 o u u v W' _ 0 Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z ? 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E' co o Ea Cy, E ai a) a) _ a > N c 3 U " 2 8 .2 a o a io c > @ N o 2 a7 T C N O` C @ .N 0 u. a m )o O aci L m N a :9 D a o N ca Z U d N a) O E 0 O = N 'N N N C CO 3 N c N U m o o U LL @ O O N N N U U O N a) @ o • U w :c a a) A E 0rs) w. t H v N 0 d d d 2 is r Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL(Page 3 of 3) (On Call Construction Material Testing and Inspection Services) Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual, reasonable,allowable,and allocable to the contract in accordance with the contract terms and the following requirements. 1. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract. 3. Title 23 United State Code Section 112-Letting of Contracts 4. 48 Code of Federal Regulations Part 31-Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement, Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904-Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements. Costs that are non-compliant with the Federal and State requirements are not eligible for reimbursement Prime Consultant or Subconsultant Certifying: Name: Kay Alabed Title*: President Signature: � a i;� ; Date of Certification(mm/dd/yyyy): 3/7/2022 Email: Kay.Alabed( AescoTech.com Phone Number: 714-375-3830 x 1105 Address: 17782 Georgetown Lane,Huntington Beach,CA 92648 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized to establish the cost proposal for the contract. List of services the consultant is providing under the proposed contract: On-call Construction Management&Inspection Services. Page 7 of 7 January 2020 N 7 O N - p N y ca . 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CL F— > z z ] Cu 0)R 7 . � o ■ c % ) La 2 G a■ u ) 0 § 0 E S 7 : k k cu CA 6 o . 0 k .2 k a E u Cu 7 o 8. 2 I k . O. k 2 C o Cu R 0 2 ° z .13 u 2lu Cu g k § $ c k $ \ § -0 Cu k _ E o 8eo ƒ 2 aj § e« 0 .0 k k E27 2 - & 2 )- 0 o ala)= "id Ei] k\) 05 ) k�§ 0 [§\ f0_It ka0 �� k : ƒ. Ak 04 § kC� kCD [/ 2:goet" o ƒk} K�§j N. 0))\ k - Local Assistance Procedures Manual EXHIBIT 10-H2 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL Page 3 of 3 Certification of Direct Costs: I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements: 7. Generally Accepted Accounting Principles (GAAP) 8. Terms and conditions of the contract 9. Title 23 United States Code Section 112-Letting of Contracts 10. 48 Code of Federal Regulations Part 31 -Contract Cost Principles and Procedures • 11. 23 Code of Federal Regulations Part 172-Procurement, Management, and Administration of Engineering and Design Related Service 12. 48 Code of Federal Regulations Part 9904 -Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Prime Consultant or Subconsultant Certifying: Patricia K. Padilla Owner/Principal Name: Title*: Signature: Phu-C��L /aadeila, Date of Certification (mmtdd/yyyy): 03/03/2022 Email: ppadilla@padillainc.com Phone Number: (714)568-0363 Address: 211 E. City Place Drive, Santa Ana, CA 92705 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List services the consultant is rovidin under the ro osed contract: Labor Compliance Monitoring Services/On-Call Page 7 of 9 January 2020 Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-K CONSULTANT ANNUAL CERTIFICATION OF INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM (Note: If a Safe Harbor Indirect Cost Rate is approved,this form is not required.) Consultant's Full Legal Name: AESCO Inc. Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore,the Indirect Cost Rate(s)shall not be combined with its parent company or subsidiaries. Indirect Cost Rate: Combined Rate 151.45 %OR Home Office Rate 151.45 % and Field Office Rate(if applicable) N/A Facilities Capital Cost of Money %(if applicable) Fiscal period*2019 * Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed(not the contract period).The Indirect Cost Rate is based on the consultant's one-year applicable accounting period for which financial statements are regularly prepared by the consultant. I have reviewed the proposal to establish an Indirect Cost Rate(s)for the fiscal period as specified above and have determined to the best of my knowledge and belief that: • All costs included in the cost proposal to establish the indirect cost rate(s)are allowable in accordance with the cost principles of the Federal Acquisition Regulation(FAR)48,Code of Federal Regulations(CFR),Chapter 1,Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31; • The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor,indirect costs,or other direct costs on all federally- funded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant's ownership, organization,and indirect cost rates have been disclosed as of the date of • this certification. I am providing the required and applicable documents as instructed on Exhibit 10-A. Financial Management System: Our labor charging,job costing,and accounting systems meet the standards for financial reporting,accounting records,and internal control adequate to demonstrate that costs claimed have been incurred,appropriately accounted for,are allocable to the contract,and comply with the federal requirements as set forth in_Title 23 United States Code(U.S.C.)Section 112(b)(2);48 CFR Part 31.201-2(d);23 CFR,Chapter I.Part 172.1 I(a)(2); and all applicable state and federal rules and regulations. Our financial management system has the following attributes: • Account numbers identifying allowable direct,indirect,and unallowable cost accounts; • Ability to accumulate and segregate allowable direct,indirect,and unallowable costs into separate cost Page 1 of 2 March 2018 Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System accounts; • Ability to accumulate and segregate allowable direct costs by project,contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system;and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts: I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program(FAHP)contracts may result in possible penalties and sanctions as provided by the following: • • Sanctions and Penalties-23 CFR Part 172.1 llc)(4) • False Claims Act-Title 31 U.S.C.Sections 3729-3733 • Statements or entries generally-Title 18 U.S.C.Section 1001 • Major Fraud Act-Title 18 U.S.C.Section 1031 All A&E Contract Information: • Total participation amount$250,000.00 on all State and FAHP contracts for Architectural& Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is 1 • Years of consultant's experience with 48 CFR Part 31 is 8 • Audit history of the consultant's current and prior years(if applicable) ❑ Cognizant ICR Audit ❑ Local Gov't ICR Audit ❑ Caltrans ICR Audit CPA ICR Audit ❑ Federal Gov't ICR Audit I,the undersigned,certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C.Section I I2(b)(2),48 CFR Part 31,23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant.I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans. Name**:Kay Alabed Title**: President Gam/ Signature: Date of Certification(mm/dd/yyyy): 03/07/2022 Email**: Kay.Alabed@aescotech.com Phone Number**: 714-375-3830 X 1105 **An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President,a Chief Financial Officer,or equivalent,who has authority to represent the financial information used to establish the indirect cost rate. Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-Kforms. Caltrans will not process local agency's invoices until a complete Exhibit 10-Kform is accepted and approved by Caltrans Audits and Investigations. Distribution: 1)Original-Local Agency Project File 2)Copy-Consultant • 3)Copy-Caltrans Audits and Investigations Page 2 of 2 March 2018 Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System EXFIIBIT 10-K CONSULTANT ANNUAL CERTIFICATION OF INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM • (Note: If a Safe Harbor Indirect Cost Rate is approved,this form is not required) consultant's Full Legal Name: Integrated Engineering Management, dba IEM Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore,the Indirect Cost Rate(s)shall not be combined with its parent company or subsidiaries. jndirect Cost Rate: Combined Rate 138.62 %OR Home Office Rate % and Field Office Rate(if applicable) Facilities Capital Cost of Money %(if applicable) Fiscal period*0 1/0 1/2019 - 12/31/2019 *Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed(not the contract period).The Indirect Cost Rate is based on the consultant's one-year applicable accounting period for which financial statements are regularly prepared by the consultant. I have reviewed the proposal to establish an Indirect Cost Rate(s)for the fiscal period as specified above and have determined to the best of my knowledge and belief that: • All costs included in the cost proposal to establish the indirect cost rate(s)are allowable in accordance with the cost principles of the Federal Acquisition Regulation(FAR)48,Code of Federal Regulations(CFR),Chapter 1,Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31; • The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor,indirect costs,or other direct costs on all federally- funded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant's ownership, organization,and indirect cost rates have been disclosed as of the date of this certification. I am providing the required and applicable documents as instructed on Exhibit 10-A. Financial Management System: Our labor charging,job costing,and accounting systems meet the standards for financial reporting,accounting records,and internal control adequate to demonstrate that costs claimed have been incurred,appropriately accounted for,are allocable to the contract,and comply with the federal requirements as set forth in Title 23 United States Code(U.S.C.)Section 112(b)(2);48 CFR Part 31.201-2(d);23 CFR,Chapter I,Part 1.72.11(a)(2); and all applicable state and federal rules and regulations. Our financial management system has the following attributes: • Account numbers identifying allowable direct,indirect,and unallowable cost accounts; • Ability to accumulate and segregate allowable direct,indirect,and unallowable costs into separate cost Page 1 of 2 March 2018 Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of indirect Costs and Financial Management System accounts; • Ability to accumulate and segregate allowable direct costs by project,contract and type of cost; • Internal controls to maintain integrity of financial management system; • • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system;and • Ability to ensure costs are in compliance with contract terms and federal and state requirement • Cost Reimbursements on Contracts; • 1 also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program(FAHP)contracts may result in possible penalties and sanctions as provided by the following: • Sanctions and Penalties-23 CFR Part 172.1 1(c)(4) • False Claims Act-Title 31 U.S.C.Sections 3729-3733 • Statements or entries generally-Title 18 U.S.C.Section 1001 • Major Fraud Act-Title 18 U.S.C.Section 1031 All A&E Contract Information; • Total participation amount$ 1,000,000.00 on all State and FAHP contracts for Architectural& Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is i • Years of consultant's experience with 48 CFR Part 31 is 22 • Audit history of the consultant's current and prior years(if applicable) • ❑ Cognizant iCR Audit ❑ Local Gov't ICR Audit ❑ Caltrans ICR Audit 0 CPA 1CR Audit ❑ Federal Gov't ICR Audit 1,the undersigned,certify all of the above to the best of my knowledge and belief and that I have reviewed the indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C.Section i I2(b)(2),48 CFR Part 31,23 CH(Part 172, and all applicable state and federal rules and regulations. 1 also certify that I understand that all documentation of compliance must he retained by the consultant.I hereby acknowledge that costs that are noncompliant with the • federal and state requirements are not eligible for reimbursement and must be returned to Caltrans. Name**:Behjat "Lanjani _ Title**: President Signature: Date of Certification(inn/dd/yyyy): 03/03/2022 Email**: Lanjani@iemcm.com Phone Number**: (310)221-0749 • **An individual executive tic financial officer of the consultant's or suhconsutiant-s organization at a level no lower than a Vice President,a Chief Financial Officer,or equivalent,who has authority to represent the financial information used to establish the indirect cost rate. Note: Both prime and subconsultants as parties of a contract mast complete their own Exhibit 10-Kfarms. Caltrans will not process local agency's invoices until a complete Exhibit 10-Kform is accepted and approved by Caltrans Audits and Investigations. Distribution: I)Original-(kcal Agency Project File 2)Copy-Consultant 3)Copy-Caltrans Audits and Investigations Page 2 of 2 March 2018 ,. Orange County San Bernardino County 17782 Georgetown Lane 14163 Arrow Boulevard Huntington Beach,California 92647 Fontana,California 92335 Tele: (714)375-3830 'rele: (909)284-9200 AESCO Fax: (714)375-3831 Fax: (909)284-9201 March 15,2022 City Clerk's Office,2nd Floor City of Huntington Beach 2000 Main Street Huntington Beach,CA 92648 Subject: Fee Schedule Statement of Qualifications On-Call Engineering Services Service Category-Construction Material Testing and Inspection City of Huntington Beach AESCO Proposal No.P7149 Dear Sirs/Madams: AESCO is pleased to provide our Fee Schedule for the above-referenced project. If you need further assistance regarding this matter, please give feel free to call either myself or Ms. Debra Perez. We look forward to hearing from you. Veryft ily yours, Aga), nc. • Slafn Chamaa,IV SCE,_P.E.,G.E. De ra Perez nginecring Manager Project Manager Construction Material Testing/Inspection • Environmental • Geotechnical Engineering Services Local Assistance Procedures Manual Exhibit 10-01 Consultant Proposal DBE Commitment EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT 4 1.Local Agency: City of Huntington Beach 2.Contract DBE Goal: 0% 3.Project Description: On-Call Engineering Services-Category-Construction Material Testing and Inspection 4.Project Location: Huntington Beach,CA 5.Consultant's Name: AESCO 6.Prime Certified DBE: ✓❑ 7.Description of Work,Service,or Materials 8.DBE Supplied Certification 9.DBE Contact Information 10.DBE% Number Construction Material and Inspection 35370 Kay Alabed,kay.alabed@aescotech.com 100.00 714-375-3830 Local Agency to Complete this Section 17.Local Agency Contract Number: 11.TOTAL CLAIMED DBE PARTICIPATION 18.Federal-Aid Project Number: 19.Proposed Contract Execution Date: 20.Consultant's Ranking after Evaluation: IMPORTANT:Identify all DBE firms being claimed for credit, Local Agency certifies that all DBE certifications are valid and information on regardless of tier.Written confirmation of each listed DBE is this form Is complete and accurate. required. 03/01/2022 12.Preparer's Signature 13.Date Kay Alabed 714-375-3830 14.Preparer's Name 15.Phone President 16.Preparer's Title DISTRIBUTION: Original—Included with consultant's proposal to local agency. ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For information call(916)654-6410 or TDD(916)854- 3880 orwrite Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814. LPP 18-01 Page 1 of 2 January 2019 C ^_ Ca _ 7 ow O N C) O c u u o m O . O `- a o N u U K C t4 S 0 N H o a o u_ u_ v a « c `C Q Q Q Q Q Q Q Q Q Q Q ¢ Q Q Q Q a. �p- a N Q Z Z Z Z Z Z Z Z Z Z Z Z z Z Z Z Z t) co w >, Cr) I- UI a O O U) X O 1- .c v a 0 0 0 a CU U -0 0 - W U C ta O E C) I V • 7 • 2 2 u_ ❑ 0 (0 - a)o in OP, - N o o n o 0 0 0 0 o c o 0 0 v O c 0 o 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 o Z L c) CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n r O o = Sri Cn Cri Sri u: Cri CD Lri Lri LO Cri Sri Sri Sri F- I- >) a) O a .� CD 0 @ O O O r V CD 0 c0 CD NY Cr) CO Cr) N o II tl 11 LL O C) O Ni CO N O 10 r CD 0 C0 CD CD V co •V I- ii z .' 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E c ° o a v v, E .S ° m 1 ' y $ e $ h a o a�°�� a co L s m y _$ o c w is T3 CO CV�7 o U y 3 4� g yrn d N u� ddC» O O a o H fa w°o• _ p o w $ !t yG d 7 6. C ' _ 0 '.- o g 0 .p 0 tail 7 N m °) ci 4 N m 8. — - 8 c .Z cc H_ 8 2 c K > y E d E 0 0 o. E R .0 0 c t"i U a $ $ E o 2S c ° v o cco Q Yo aLL � UC t H CO Z Uea o a . . . g2a $ 8 •° a p y c0 ., a m 0, :. cTco J d d IT = wgQc o c .y ...E a z J co a) 0 (0 N a) -0 O '- N M a ill t0 N a0 Of U a 2 cY a n. 1- > Q 2 r i~ ", •.1 (On Call Construction Material Testing and Inspection Services) City of Huntington Beach On-Call Engineering Services AESCO Fees for Material Testing as ODC I Code Item $/Unit Unit G200 Soil Boring with Hollow Stem Auger Drilling Portal to Portal $ 415.00 Hour G201 Backfill Boreholes with Bentonite $ 26.00 Foot • G202 Backfill Boreholes with Grout $ 37.00 Foot G203 Drumming and Disposal of Clean Cuttings $ 410.00 Drum G204 Fire Water Buffalo $ 578.00 Day G205 Support Truck $ 158.00 Day 0. G206 Water Truck $ 473.00 Day G207 Mobilization and Demobilization for Rock coring $ 1,208.00 Each G208 Rock Coring $ 478.00 Hour G209 Decontamination of Vehicle and Equipment(Up to 100 miles) $ 315.00 Each 6210 Field Resistivity,up to 3 arrays,maximum distance of 40 ft. $ 1,890.00 Each G211 Environmental Soil Boring with Hollow Stem Auger Portal to Portal $ 446.00 Hour G212 Environmental Soil Boring with Direct Push Portal to Portal $ 399.00 Hour G213 Environmental Groundwater Sampling with Grundfos,Portal to Portal $ 289.00 Hour G214 Environmental Analysis of soil for waste classification Quote/Sample G215 Environmental Analysis of liquid for waste classification Quote/Sample G216 Ground Resistance Tester(Four Point Method),plus travel $ 1,700.00 Each G217 Potholing,two-man crew $ 600.00 Hour 0250 Review of Concrete Mix Design $ 168,00 Each D251 Review of Grout Mix Design $ 168.00 Each D252 Review of Mortar Mix Design $ 168.00 Each • D253 Review of Asphalt Mix Design $ 210.00 Each All hold samples are charged at the same rate as the testing rate U303 Technician for Specimen pick up,minimum 2 hours $ 110.00 Hour U304 Vehicle(Up to 100 miles) $ 75,00 Trip E350 Brass Mold $ 21.00 Each • E351 Concrete Air Meter $ 53.00 Day E352 Concrete Unit Weight(Scale,Bucket,Rod and Mallet) $ 32.00 Day E353 Field Vehicle Usage(Up to 100 miles) $ 74.00 Trip E354 Concrete/Asphalt Coring Equipment rental(min 4 hrs and 8 hrs after) $ 200.00 Hour E355 Fireproofing Adhesion/Cohesion $ 21.00 Test E356 Hand Auger Equipment $ 131.00 Day E357 Level D Personal Protective Equipment(PPE),per person $ 42.00 Day E358 Liquid Penetrating Consumables $ 32.00 Day E359 Magnetic Particle Equipment and Consumables $ 42.00 Day E360 Ultrasonic Equipment and Consumables $ 68.00 Day E361 Nuclear Density Gauge Usage $ 19.00 Hour E362 Compaction Test,per location $ 21.00 Test E363 Portable Concrete Laboratory-not including Technicians $ - Quote/Day E364 Pachometer(Reber Locator) $ 58.00 Day E365 Environmental PID Usage $ 200.00 Day E366 Pull Test Equipment $ 74.00 Day E367 Sand Cone Test Kit(Scale,Burner,Sand Cone Apparatus) $ 179.00 Day E368 Schmidt Hammer $ 53.00 Day E369 Torque Wrench,Small $ 21.00 Day E370 Torque Wrench,Large $ 37.00 Day E371 Torque Multiplier(Skidmore) $ 95.00 Day E372 Miscellaneous Equipment Charge $ - Quote Each E373 Vapor Emission Kit $ 58.00 Each E374 Field Resistivity Meter $ 236.00 Day E375 Water Level Meter $ 79.00 Day • E376 Environmental ph/Turbidity/Conductivity/Temp Meter $ 110.00 Day E377 Environmental FID Usage $ 110.00 Day E378 Environmental groundwater sampling pump $ 215.00 Day Page 9 of 13 ii`. w. { (On Call Construction Material Testing and Inspection Services) City of Huntington Beach On-Call Engineering Services • AESCO Fees for Material Testing as ODC i Code Item $/Unit Unit E379 XRF Lead Analyzer $ 131.00 Day E380 Relative Humidity $ 74.00 Day C400 6"x 12"Cylinder:Compression Strength(ASTM C39) $ 37.00 Test. C401 6"x 6"x 18"Flexural Beams Not Exceeding Referenced Size(ASTM C78,C293,or CTM 523) $ 84.00 Test C402 Cylinders:Splitting Tensile Strength(ASTM C496) $ 84.00 Test C403 Core Compression including Trimming(ASTM C39) $ 53.00 Test C404 Coring of Test Panels in Lab $ 26.00 Each C405 Diamond Sawing of Cores or Cylinders(ASTM C642) $ 26.00 Test C406 Density,Absorption,and Voids in Hardened Concrete(ASTM C642) $ 315.00 Test , C407 Modulus of Elasticity Static Test(ASTM C469) $ 131.00 Test . C408 Unit Weight Including Lightweight Concrete $ 68.00 Test C409 Drying Shrinkage Up to 28 Days:Three 3"x 3"or 4"x 4"Bars,Five Readings up to 28 Dry Days (ASTM C157) $ 394.00 Test C410 Additional Reading $ 47.00 Set of 3 Bars C411 Storage Over Ninety(90)Days $ 37.00 Set of 3 Bars/Month C435 Coefficient of Thermal Expansion of Concrete(CRD 39,AASHTO T336) $ 840.00 Test C436 Compression Test(ASTM C495 and C472) $ 47.00 Test C437 Air Dry Density(ASTM C472) $ 37.00 Test C438 Oven Dry Density(ASTM C495) $ 63.00 Test C439 Sample Trimming in the lab,up 6"diameter $ 21.00 Test C412 Compression(3 Required Per ASTM) $ 63.00 Each C413 Absorption/Moisture Content/Oven Dry Density(3 Required per ASTM) $ 95.00 Each C414 Linear/Volumetric Shrinkage(ASTM C426) $ 105.00 Test C415 Web and Face Shell Measurements $ 47.00 Test C416 Tension Test $ 179.00 Test C417 Core Compression $ 58,00 Test C418 Shear Test of Masonry Cores:2 Faces $ 95.00 Test C419 Efflorescence Test(3 Required),each $ 58.00 Test L450 All trial batch for cement,concrete,grout,mortar,etc Quote Each M500 Modulus of Rupture:Flexural(5 Required Per ASTM),each $ 58.00 Test M501 Compression Strength(3 Required Per ASTM),each $ 53.00 Test M502 Absorption:5 Hour or 24 Hour(5 Required),each $ 53.00 Test M503 Absorption(Boil):1,2,or 5 Hours(5 Required),each $ 84.00 Test M504 Initial Rate of Absorption(5 Required),each $ 42.00 Test M505 Efflorescence(5 Required),each $ 89.00 Test M506 Core:Compression,each $ 74.00 Test M507 Shear Test on Brick Core:2 Faces,each $ 95.00 Test M508 Compression Test:Composite Masonry Prisms Up To 8"x 16" 210 Test M509 Compression Test:Composite Masonry Prisms Larger Than 8"x 16" 305 Test M510 Masonry:Cutting of Cubes or Prisms 74 Test M511 Compression:2"x 4"Mortar Cylinders 47 Test M512 Compression:3"x 3"x 6"Grout Prisms,Includes Trimming 63 Test M513 Compression:2"Cubes(ASTM C109) 63 Test M514 Compression:Cores(ASTM C42) 63 Test M515 Mortar Expansion(ASTM C806) 315 Test F550 Oven Dry Density 79 Test F551 Adhesion/Cohesions Testing,per hour,4 hour minimum 126 Test C420 Core Compression Including Trimming(ASTM C42) 63 Test C421 Compression 6"x 12"Cylinders 37 Test C422 Compression:Cubes 42 Test S600 Atterberg Limits/Plasticity Index(ASTM D4318) $ 147.00 Test S601 Chloride and Sulfate Content(CTM 417,CTM 422) $ 152.00 Test S602 Consolidation,Full Cycle(ASTM 2435,CTM 219) $ 289.00 Test S603 Cleanness Value:1"x tt4(CTM 227) $ 194.00 Test Page 10 of 13 f IMF:.:-;c:i_) (On Call Construction Material Testing and Inspection Services) City of Huntington Beach On-Call Engineering Services AESCO Fees for Material Testing as ODC Code Item $/Unit Unit S604 Cleanness Value:2.5"x 1.5"or 1.5"x.75"(CTM 227) $ 310.00 Test S605 Corrosivity Series:Sulfate,CI,pH(CTM 643 and 417) $ 210.00 Test 5606 Lab Resistivity $ 131.00 Test S607 Direct Shear Test(ASTM D3080) $ 268.00 Test 5608 Direct Shear Test,per point $ 116.00 Test S609 Direct Shear Test Sample Remolding(ASTM D3080) $ 47.00 Test S610 Durability Index Fine Aggregate $ 168.00 Test S611 Expansion Index(ASTM D4829,UBC 18-2) $ 163.00 Test S612 Durability Index:Coarse Aggregate $ 168.00 Test 5613 Maximum Density:Methods A/B/C(ASTM D1557 or D698,CTM 216) $ 194.00 Test S614 Maximum Density:Check Point abrasion(ASTM D1557) $ 79.00 Test S615 Maximum Density:AASHTO C(Modified)(AASHTO T-180) $ 210.00 Test S616 Moisture Density Rock Correction $ 168.00 Test S617 Moisture Content(ASTM D2216,CTM 226) $ 26.00 Test S618 Density:Ring Sample(ASTM D2937) $ 32.00 Test S619 Density:Shelby Tube Sample(ASTM D2937) $ 58.00 Test S620 Organic Impurities(ASTM C40) $ 100.00 Test S621 Failing Head Permeability(ASTM D2434) $ 263.00 Test S622 R-Value:Soil(ASTM 2844) $ 373.00 Test 5623 R-Value:Aggregate Base(ASTM 02844) $ 373.00 Test 5624 Sand Equivalent(ASTM D2419,CTM 217) $ 137.00 Test S625 Soil Classification(ASTM D2487) $ 37.00 Test S626 Sieve#200 Wash Only(ASTM D1140) $ 100.00 Test S627 Sieve with Hydrometer:Sand to Clay(ASTM D422) $ 305.00 Test S628 Sieve Analysis including Wash(ASTM C136) $ 179.00 Test S629 Sieve Analysis Without Wash $ 126.00 Test S630 Specific Gravity and Absorption:Coarse(ASTM C127,CTM 202) $ 100.00 Test S631 Specific Gravity and Absorption:Fine(ASTM C128,CTM 207) $ 168.00 Test S632 Swell/Settlement Potential:One Dimensional(ASTM D4546) $ 173.00 Test S633 Unit Weight Coarse Aggregate $ 84.00 Test 5634 Unit Weight Fine Aggregate $ 84.00 Test 5635 Voids in Aggregate(ASTM C29) $ 95.00 Test S636 Unconfined Compression(ASTM D2166,CTM 221) $ 105.00 Test 5637 LA Rattler $ 205.00 Test 5638 pH of soil $ 26.00 Test 5639 Pocket Penetration Test $ 11.00 Test A650 Asphalt Core Density $ 63.00 Test A651 Extraction%AC by Ignition Oven(CTM 382) $ 184.00 Test A652 Gradation on Extracted Asph(ASTM D6507 andD5444,CTM 202,and CTM 382) $ 105.00 Test A653 Moisture Content(CTM 370) $ 79.00 Test A654 Maximum Theoretical Specific Gravity(RICE)(ASTM 02041,CTM 309) $ 168.00 Test A655 Specific Gravity and Absorption:Coarse(ASTM C127,CTM 206) $ 95.00 Tess. A656 Specific Gravity and Absorption:Fine(ASTM C128,CTM 207) $ 168.00 Test' A657 Sieve Analysis(ASTM D5444 and C136) $ 100.00 Test A658 Sieve Analysis with Wash(ASTM D5444) $ 147.00 Test A659 Sand Equivalent(ASTM D2419) $ 142.00 Test ' A660 5 pt LTMD Bulk Specific Gravity(CTM 308,CTM 375) $ 299.00 Test A661 Flat and Elongated Particles(ASTM D4791) $ 221.00 Test A662 Fine Aggregate Angularity(AASHTO T304 A) $ 205.00 Test A663 Maximum Density HVEEM(ASTM D1560) $ 221.00 Test A664 Maximum Density Marshall(ASTM D1559 and D561) $ 221.00 Test • A665 Mix Stability(CTM 304) $ 221.00 Test A668 Wet track Abrasion Loss(ASTM D3910),each $ 184.00 Test A669 Extraction%of Emulsion(ASTM D6307) $ 163.00 Test Page 11 of 13 °. ii.,„ ,t,,, (On Call Construction Material Testing and Inspection Services) City of Huntington Beach On-Call Engineering Services AESCO Fees for Material Testing as ODC Code Item $/Unit Unit A670 Slurry seal field consistency test(ASTM D3910) $ 89,00 Test R700 Bend Test:#11 or Smaller $ 68.00 Test R701 Bend Test:Larger Than#11 $ 100.00 Test R702 Tensile Test: #11 or Smaller $ 89.00 Test R703 Tensile Test: #14 $ 121.00 Test R704 Tensile Test: #18 $ 300.00 Test . R705 Slippage Test In Addition to Tensile Test(Per Caltrans 52-1.08C) $ 350.00 Test R706 Tensile Test: Mechanical Splice#11 and Smaller $ 130.00 Test R707 Tensile Test: Mechanical Splice#14 $ 180.00 Test R708 Tensile Test: Mechanical Splice#18 $ 350.00 Test R709 Tensile Test: Welded#11 and Smaller $ 90.00 Test R710 Tensile Test: Welded#14 $ 130.00 Test R711 Tensile Test: Welded#18 $ 300.00 Test R712 Sample Straightening for Bend or Tensile Test(if required) $ 65.00 Test R713 Testing Multi-Wire Steel Prestressing Strand $ 350.00 Test R714 Tensile Test:T-Head#11 and Smaller $ 160.00 Test R715 Tensile Test:T-Head#14 $ 210.00 Test R716 Tensile Test:T-Head#18 $ 300.00 Test R717 Tensile Test: Welded Hoops#11 and Smaller $ 130.00 Test R718 Tensile Test: Welded Hoops#14 $ 180.00 Test R714 Hardness Test(Rockwell)and Brinnel(ASTM E18) $ 79.00 Test R715 Hardness Test of Nuts $ 89.00 Test R716 Hardness Test of Bolts $ 105.00 Test R717 Hardness Test of Washers $ 89.00 Test C423 Equipment Concrete(4 and 8 hour minimum) $ 210.00 Hour • Individual Core Prices(all prices are for a four core minimum job): $ - C424 Slab on Grade Coring for 2",3"and 4"Diameter(first 6"depth)each $ 74.00 Test C425 Slab on Grade Coring for 6"and 8"Diameter(first 6"depth)each $ 79.00 Test C426 Slab on Grade Concrete Core(price per inch after 6"depth) $ 11.00 Test C427 Wall Cores 2",3"and 4"(first 6"in depth)each $ 89.00 Test C428 Wall Concrete Core(price per inch after 6"in depth),per inch (Wall core pries based on Contractor supplying access to area to be cored) $ 11.00 Inch Miscellaneous Concrete Coring Prices: $ - C429 Patching Slab on Grade Cored Holes with 2500 psi Concrete Patch,each $ 21.00 Test C430 Thickness Determination per ASTM C42,each $ 21.00 Test C431 Compression Strength Determination $ 68.00 Test Alternate Individual Core Prices(all prices are for a four core minimum job): A661 Asphaltic Concrete Cores 2",3"and 4"Diameter(First 6"in depth),each $ 74.00 Test A662 Asphaltic Concrete Cores 6"and 8"Diameter(First 6"in depth),each $ 74.00 Test A663 Asphaltic Concrete Cores price per inch after 6"in depth,each $ 11.00 Test Miscellaneous Asphaltic Coring Prices: A664 Patching of Core Drilled Holes Using Cold Patch Material,each $ 32.00 Test A665 Thickness Determination per ASTM C42,each $ 37.00 Test A666 Specific Gravity for Determination of Percent Compaction per ASTM D 2726,each $ 47.00 Test A667 Specific Gravity for Determination of Percent Compaction by Paraffin,each $ 68.00 Test N800 Asbestos Polarized Light Microscopy(PIM)3-Day Turnaround,each $ 21.00 Test N801 Asbestos Polarized Light Microscopy(PLM)24-Hour Turnaround,each $ 42.00 Test N802 Asbestos Polarized Light Microscopy(PLM)8-Hour Turnaround,each $ 74.00 Test Page 12 of 13 Local Assistance Procedures Manual EXHIBIT 10-H1 Cost Proposal EXHIBIT 10-H2 COST PROPOSAL(Page 3 of 3) (On Call Construction Material Testing and Inspection Services) Certification of Direct Costs: • I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s)in this contract are actual, reasonable,allowable,and allocable to the contract in accordance with the contract terms and the following requirements. 1. Generally Accepted Accounting Principles(GAAP) 2. Terms and conditions of the contract. 3. Title 23 United State Code Section 112-Letting of Contracts 4. 48 Code of Federal Regulations Part 31-Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172-Procurement, Management,and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904-Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements. Costs that are non-compliant with the Federal and State requirements are not eligible for reimbursement Prime Consultant or Subconsultant Certifying: Name: Kay Alabed Title*: President Signature: `' Date of Certification(mm/dd/yyyy): 3/11/2022 Email: Kay.Alabed(D"AescoTech.com Phone Number: 714-375-3830 x 1105 Address: 17782 Georgetown Lane,Huntington Beach,CA 92648 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized tstablish the cost proposal for the contract. • List of services the consultant is providing under the proposed contract: On-call Testing and Inspection Services. Page 13 of 13 January 2020 Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-K CONSULTANT ANNUAL CERTIFICATION OF INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM (Note: If a Safe Harbor Indirect Cost Rate is approved,this form is not required.) • Consultant's Full Legal Name: AESCO Inc. Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance.Therefore,the Indirect Cost Rate(s)shall not be combined with its parent company or subsidiaries. jpdirect Cost Rate: Combined Rate 151.45 %OR Home Office Rate 151.45 % and Field Office Rate(if applicable) N/A Facilities Capital Cost of Money %(if applicable) Fiscal period*2019 *Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed(not the contract period).The Indirect Cost Rate is based on the consultant's one-year applicable accounting period for which financial statements are regularly prepared by the consultant. I have reviewed the proposal to establish an Indirect Cost Rate(s)for the fiscal period as specified above and have determined to the best of my knowledge and belief that: • All costs included in the cost proposal to establish the indirect cost rate(s)are allowable in accordance with the cost principles of the Federal Acquisition Regulation(FAR)48,Code of Federal Regulations(CFR),Chapter 1,Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31; • The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor,indirect costs,or other direct costs on all federally- funded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant's ownership, organization,and indirect cost rates have been disclosed as of the date of this certification. I am providing the required and applicable documents as instructed on Exhibit 10-A. Financial Management System: • Our labor charging,job costing,and accounting systems meet the standards for financial reporting,accounting records,and internal control adequate to demonstrate that costs claimed have been incurred,appropriately accounted for,are allocable to the contract,and comply with the federal requirements as set forth in Title 23 United States Code(U.S.C.)Section I I2(b)(2);48 CFR Part 31.201-2(d);23 CFR,Chapter I. Part 172.I I(a)(2); and all applicable state and federal rules and regulations. Our financial management system has the following attributes: • Account numbers identifying allowable direct,indirect,and unallowable cost accounts; • Ability to accumulate and segregate allowable direct,indirect,and unallowable costs into separate cost Page 1 of 2 March 2018 Local Assistance Procedures Manual Exhibit 10-K Consultant Annual Certification of Indirect Costs and Financial Management System accounts; • Ability to accumulate and segregate allowable direct costs by project,contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system;and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts: I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program(FAHP)contracts may result in possible penalties and sanctions as provided by the following: • Sanctions and Penalties-23 CFR Part 172.1 1(c)(4) • False Claims Act-Title 31 U.S.C.Sections 3729-3733 • Statements or entries generally-Title 18 U.S.C.Section 1001 • Major Fraud Act-Title 18 U.S.C.Section 1031 All A&E Contract Information: • Total participation amount$250,000.00 on all State and FAHP contracts for Architectural& Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is 1 • Years of consultant's experience with 48 CFR Part 31 is 8 • Audit history of the consultant's current and prior years(if applicable) ❑ Cognizant ICR Audit ❑ Local Gov't ICR Audit 0 Caltrans ICR Audit a CPA ICR Audit ❑ Federal Gov't ICR Audit I,the undersigned,certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost • principles have been removed and comply with Title 23 U.S.C.Section 112(b10).48 CFR Part 31,23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans. Name**:Kay Alabed / Title**: President Signature: Date of Certification(mm/dd/yyyy): 03/07/2022 Email**: Kay.Alabed@aescotech.com Phone Number**: 714-375-3830 X 1105 **An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President,a Chief Financial Officer,or equivalent,who has authority to represent the financial information used to establish the indirect cost rate. Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-Kforms. Caltrans will not process local agency's invoices until a complete Exhibit 10-Kform is accepted and approved by Caltrans Audits and Investigations. Distribution: 1)Original-Local Agency Project File 2)Copy-Consultant 3)Copy-Caltrans Audits and Investigations Page 2 of 2 March 2018 r a Jul CERTIFICATE OF LIABILITY INSURANCE 1/17/2023UnYrY, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. • IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: LAURIE BRENNAN HAUCK PHONE (714)965-4701 I INC. 026296701 112 A Argus Lane #465 EMAIL" ' rAlcNos. g ADD ESS renco@aol.com Mooresville, NC 28117 0C98533 INSURERS) AFFORDING COVERAGE NAICM INSURER A:Burlington Insurance Company INSURED Aesco, Inc. INSURER 8: Trumbull Insuranace 17782 Georgetown Lane INSURER C:Houston Casualty Company Huntington Beach, Ca 92647 INSURER D:Sentinel Ins. Co (714) 375-3830 INSURERS' INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. lISa AUUL SUER POLICY!FF POLICY E)(P LTR TYPE OF INSURANCE INSO,wvo POLICY NUMBER IMM/DD)YYYY] (M lDDIVYYYI LIMITS •X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000, DAMAGE TO RI_NIEU I CLAIMS-MADE El OCCUR PREMISES(Ea occurrence] $ 100,000. MED EXP(Anyoneperson) S 5000 A X 154BG03392-02 6/24/2022 6/24/2023 PERSONAL BADVINJURY $2,000,000. GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000. I POLICY aPRO- D LOC PRODUCTS-COMP/OP AGO $2,000,000. JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000. (Ea accldenll ?t ANYAUTO 72UECT 7770 7/7/20227/7/2023 BODILY INJURY(Per person) S ALL OWNED SCHEDULED Q BODILY INJURY(Per accident) $ B — AUTOS —. AUTOS X X HIRED AUTOS ... AUN•OWNED PROPERTY(Perraccldent�MAGE $ AUTOS x - $ --... UMBRELLA LIABOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED u RETENTIONS S WORKERS COMPENSATION I STATUTE 1 12R AND EMPLOYERS'IJABILITY 4/11/2022 4/11/2023 1,000,000 D OFFICER/MEMBER REXCLUDED?XECUTIVE NIA 72WECKU6780E.L EACH ACCIDENT $ (Mandatory In NH) E.L DISEASE-EA EMPLOYEE $ 1,000,00{� Ityes,describe under 1000,000 DESCRIPTION OF OPERATIONS below EL DISEASE-POLICYIIMIT S r C Professional Liab, HCC 2224916 07/09/2022 07/09/2023 $2,000,000. Claim/Aggre DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is requited) Certificate holder is named as an additional insured. APPROrD AS TO FORM $y: -,.1MIC Ak E pA1';8 CITY ATTORNEY CITY OF HUNTINGTON MACH CERTIFICATE HOI DER CANCEL LATION City of Huntington Beach Department of Public Works SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Huntington Beach, Ca 92648 AUTHORIZED REPRESENTATIVE t • ©1988 013 ACki O D CORPORATION.All rights reserved. ACORD 25(2013/04) The ACORD name and logo are registers arks of ACORD POLICY NUMBER: 154BG03392-02 COMMERCIAL GENERAL LIABILITY CG 2010 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locatlon(s)Of Covered Operations The City of Huntington Beach(See I FG-I-0160, Gen 1) Any location(s)of your covered operations. 2000 Main Street Huntington Beach, CA 92648 Information required to complete this Schedule,If not shown above,will be shown In the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the Insurance afforded to these Include as an additional insured the person(s) or additional Insureds, the following additional organizations) shown in the Schedule, but only exclusions apply: with respect to liability for"bodily Injury", "property This Insurance does not apply to "bodily Injury" or damage" or "personal and advertising injury" "property damage"occurring after: caused, in whole or In part, by: 1. Your acts or omissions;or 1. All work,including materials,parts or equipment furnished in connection with such work, on the 2. The acts or omissions of those acting on your project (other than service, maintenance or behalf; repairs) to be performed by or on behalf of the in the performance of your ongoing operations for additional insured(s) at the location of the the additional insured(s) at the locatlon(s) covered operations has been completed;or designated above. 2. That portion of "your work" out of which the However: Injury or damage arises has been put to its intended use by any person or organization 1. The insurance afforded to such additional other than another contractor or subcontractor insured only applies to the extent permitted by engaged in performing operations for a principal law;and as a part of the same project. 2. If coverage provided to the additional Insured is required by a contract or agreement, the Insurance afforded to such additional Insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured. CG 20 10 0413 ©Insurance Services Office, Inc.,2012 Page 1 of 2 C. With respect to the insurance afforded to these . 2. Available under the applicable Limits of additional Insureds, the following is added to Insurance shown in the Declarations; Section III—Limits Of Insurance: whichever is less. If coverage provided to the additional insured Is This endorsement shall not increase the applicable required by a contract or agreement, the most we Limits of Insurance shown In the Declarations. will pay on behalf of the additional insured Is the amount of insurance: 1. Required by the contract or agreement; or Page 2 of 2 ©Insurance Services Office, Inc.,2012 CG 2010 0413 POLICY NUMBER: 154BG03392-02 COMMERCIAL GENERAL LIABILITY CO 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations The City of Huntington Beach(See I FG-I-0160,Gen 1) Any and all of your completed operations. 2000 Main Street Huntington Beach,CA 92648 Information required to complete this Schedule,if not shown above,will be shown In the Declarations, A, Section II —Who is An insured is amended to B. With respect to the insurance afforded to these include as an additional Insured the person(s) or additional insureds,the following Is added to Section organization(s) shown in the Schedule, but only ill—Limits Of Insurance: with respect to liability for "bodily Injury" or If coverage provided to the additional insured is "property damage"caused,in whole or in part,by required by a contract or agreement,the most we will "your work" at the location designated and pay on behalf of the additional insured is the amount described In the Schedule of this endorsement of insurance: perfomed for that additional insured and included 1. Required bythe contract or agreement;or In the"products-completed operations hazard". q g However: 2. Available under the applicable Limits of Insurance 1. The insurance afforded to such additional shown in the Declarations; insured only applies to the extent permitted by whichever is less. law; and This endorsement shall not increase the applicable 2. If coverage provided to the additional insured Limits of Insurance shown in the Declarations. Is required by a contract or agreement, the Insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured. CG 20 37 0413 CD Insurance Services Office, Inc.,2012 Page 1 of 1 POLICY NUMBERr 154BG03392-02 NbORSEMENT#: 1 NAMED INSURED: Aesco, Inc.dba Aesco FFECTIVE DATE: 06/24/2022 Technologies, Inc. INSURANCE COMPANY: The Burlington Insurance Company- Non-Admitted PRODUCER: 0154 Hull & Company (California), Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. GENERAL ENDORSEMENT This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY Additional Insured Name Is to read in full: The city of Huntington Beach,its Officers,Elected or Appointed Officials,Employees,Agents&Volunteers Premium for this Endorsement: $0 No Premium Change • ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED, IFG-I.0160 03 21 Includes copyrighted material of Page 1 of 1 ISO Properties, Inc.,with its permission. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - OTHER INSURANCE (PRIMARY AND NON-CONTRIBUTORY COVERAGE) This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART Schedule of Additional Insured(s): The City of Huntington Beach(See I FG-I-0160, Gen 1) 2000 Main Street Huntington Beach, CA 92648 A. Paragraph C. of this endorsement replaces However,this endorsement: paragraph 4. Other Insurance of Section IV- 1. Applies only when you are required by contract, Commercial General Liability Conditions, but agreement or permit to provide primary and only with respect to the Insurance afforded to the non-contributory coverage for the additional additional Insured(s)scheduled above. insured, provided such written contract, B. Paragraph C. of this endorsement replaces agreement or permit is fully executed prior to an paragraph 4. Other Insurance of Section IV- 'occurrence"In which coverage Is sought under Products-Completed Operations Liability this policy,and Conditions, but only with respect to the Insurance 2. Does not apply to any claim, loss or liability due afforded to the additional insured(s) scheduled to the sole negligence of the additional Insured. above. C. Other Insurance Notwithstandingother valid and collectible All other terms and conditions of this Policy remain unchanged. insurance available to the Insured for a loss we cover under the applicable Coverage Part to which this endorsement is modifying, this insurance Is primary and non-contributory. IFG-G-0094 03 17 Includes copyrighted material of Page 1 of 1 ISO Properties,Inc.,with Its permission. , I THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT -CALIFORNIA Policy Number: 72 WEC KU6780 Endorsement Number: Effective Date: 04/11/22 Effective hour is the same as stated on the Information Page of the policy, Named Insured and Address: AESCO INC. 17782 GEORGETOWN LN HUNTINGTON BEAC CA 92647 We have the right to recover our payments from anyone liable for an Injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged In the work described In the Schedule. The additional premium for this endorsement shall be 2%of the California workers'compensation premium otherwise due on such remuneration, SCHEDULE Person or Organization Job Description Any person or organization for whom you are required by written contract or agreement to obtain this waiver of rights from us }� Countersigned by - r,J/t1J 1f Authorized Representative Form WC 04 03 06 (1)Printed In U.S.A. Process Date: 03/02/22 Policy Expiration Date:04/11/23 COMMERCIAL GENERAL LIABILITY CG20330413 THiS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section It — Who Is An insured is amended to B. With respect to the insurance afforded to these include as an additional Insured any person or additional insureds, the following additional organization for whom you are performing exclusions apply: operations when you and such person or This insurance does not apply to: organization have agreed in writing in a contract or 1. "Bodily injury", "property damage" or "personal agreement that such person or organization beand advertising injury" arising out of the added as an additional Insured on your policy.Such and ring of, or inthjury" failureto outren of the person or organization is an additional insured only ny with respect to liability for"bodily injury", "property professional architectural, engineering or damage" or "personal and advertising injury" surveying services,including: caused,in whole or In part, by: a. The preparing, approving, or failing to 1. Your acts or omissions;or prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, 2. The acts or omissions of those acting on your change orders or drawings and behalf; specifications;or in the performance of your ongoing operations for b. Supervisory, Inspection, architectural or the additional Insured. engineering activities. However,the Insurance afforded to such additional This exclusion applies even if the claims against insured: any insured allege negligence or other wrongdoing 1. Only applies to the extent permitted by law;and in the supervision, hiring, employment, training or monitoring of others by that insured, if the 2. Will not be broader than that which you are "occurrence" which caused the "bodily Injury" or required by the contract or agreement to provide "property damage",or the offense which caused the for such additional insured, "personal and advertising injury", involved the A person's or organization's status as an additional rendering of or the failure to render any professional insured under this endorsement ends when your architectural,engineering or surveying services. operations for that additional Insured are completed. CG 20 33 0413 ©Insurance Services Office, Inc.,2012 Page 1 of 2 2. "Bodily Injury" or "property damage" occurring C. With respect to the insurance afforded to these after: additional Insureds, the following is added to a. All work, including materials, parts or Section!!!—Limits Of insurance: equipment furnished in connection with such The most we will pay on behalf of the additional work, on the project (other than service, insured Is the amount of insurance: maintenance or repairs) to be performed by 1. Required by the contract or agreement you have or on behalf of the additional insured(s) at entered into with the additional Insured;or the location of the covered operations has been completed;or 2. Available under the applicable Limits of b. That portion of"your work" out of which the Insurance shown In the Declarations; injury or damage arises has been put to its whichever is less. Intended use by any person or organization This endorsement shall not Increase the applicable other than another contractor or Limits of Insurance shown in the Declarations. subcontractor engaged in performing operations for a principal as a part of the same project. Page 2 of 2 ©Insurance Services Office, Inc.,2012 CG 20 33 04 13 POLICY NUMBER; 72 uEC T07770 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED AND RIGHTS OF RECOVERY AGAINST OTHERS This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM A. Any person or organization whom you are required by contract to name as additional Insured is an"insured" for LIABILITY COVERAGE but only to the extent that person or organizat ion qualifies as an "insured" under the WHO IS AN INSURED provision of Section II-LIABILITY COVERAGE. B. For any person or organization for whom you are required by contract to provide a waiver of subrogation, the Loss Condition -TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US is applicable. Form HA 9913 01 87 Printed In U.S.A. Igoe NTINGT °�' City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 o= • �� (714) 536-5227 • www.huntingtonbeachca.gov 4 ( � °LINTY•0 #0� Office of the City Clerk Robin Estanislau, City Clerk AESCO, Inc. Attn: Kay Alabed 17782 Georgetown Lane Huntington Beach, CA 92647 Dear Ms. Alabed: Enclosed is a fully executed copy of the Professional Services Contract between the City of Huntington Beach and AESCO, Inc. for On-Call Materials Testing and Engineering Services, approved by City Council on February 7, 2023. Sincerely, I , Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister City: Anjo, Japan l_/6 7- CITY OF HUNTINGTON BEACH Materials Testing and Inspection Services AESCO Bureau Veritas Fenagh Geocon West Geotek Ghirardelli Leighton Ninyo RMA Transtech Twining PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Materials Testing and Engineering SERVICE DESCRIPTION: Materials Testing and Engineering support for City's annual Capital Improvement Program projects using state or federal funding sources. VENDOR: AESCO, Inc. OVERALL RANKING: 1 out of 11 SUBJECT MATTER EXPERTS/RATERS: 1. Senior Civil Engineer 2. Contract Administrator 3. Senior Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Ave. of 96.8 AESCO— Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Understanding of Work to be Done 23.2 25 Experience with Similar Kinds of Work 19.9 20 Staffing 14.8 15 Capability of Developing Innovative or Advanced Techniques 9.2 10 Familiarity with State and Local Procedures 9.9 10 Financial Responsibility 10.0 10 Demonstrated Technical Ability 9.9 10 Total 96.8 100 II. DUE DILIGENCE REVIEW • Interview Ranking: N/A AESCO—Summary of Review • 24 hour call availability, excellent staff certs and project experience • Caltrans lab certified, night inspections, watercraft for bridge inspections AESCO—Pricing • Low end from $144.38/hr (Inspector, Construction Manager) • High end to $293/hr for Project manager 748 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Materials Testing and Engineering SERVICE DESCRIPTION: Materials Testing and Engineering support for City's annual Capital Improvement Program projects using state or federal funding sources. VENDOR: Leighton Consulting, Inc. OVERALL RANKING: 2 out of 11 SUBJECT MATTER EXPERTS/RATERS: 1. Senior Civil Engineer 2. Contract Administrator 3. Senior Civil Engineer III. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Ave. of 94.4 LEIGHTON CONSULTING—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Understanding of Work to be Done 24.8 25 Experience with Similar Kinds of Work 19.7 20 Staffing 14.8 15 Capability of Developing Innovative or Advanced Techniques 7.3 10 Familiarity with State and Local Procedures 9.9 10 Financial Responsibility 10.0 10 Demonstrated Technical Ability 7.9 10 Total 94.4 100 IV. DUE DILIGENCE REVIEW • Interview Ranking: N/A LEIGHTON CONSULTING—Summary of Review • Excellent staffing, previous work experience • Familiar with state and federal procedures (Caltrans certified) • LEIGHTON CONSULTING—Pricing • Low end from $70.42/hr (Sr Technician) • High end to $374.57/hr for Senior Principal Engineer 2 749 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Materials Testing and Engineering SERVICE DESCRIPTION: Materials Testing and Engineering support for City's annual Capital Improvement Program projects using state or federal funding sources. VENDOR: Ninyo & Moore OVERALL RANKING: 3 out of 11 SUBJECT MATTER EXPERTS/RATERS: 1. Senior Civil Engineer 2. Contract Administrator 3. Senior Civil Engineer V. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Ave. of 94.0 NINYO & MOORE—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Understanding of Work to be Done 23.8 25 Experience with Similar Kinds of Work 18.1 20 Staffing 13.9 15 Capability of Developing Innovative or Advanced Techniques 9.2 10 Familiarity with State and Local Procedures 9.9 10 Financial Responsibility 10.0 10 Demonstrated Technical Ability 9.2 10 Total 94.0 100 VI. DUE DILIGENCE REVIEW • Interview Ranking: N/A NINYO & MOORE—Summary of Review • Great staffing experience, PM • Technical ability high • Innovative techniques—Drones NINYO & MOORE—Pricing • Low end from $57.40/hr(Lab Tech) • High end to $217.42/hr for Geotechnical Engineer/Geologist 3 750 co C 0 .u) uI . 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