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HomeMy WebLinkAboutOrange County Mosquito and Vector Control - Updates - Monthl (2) Estanislau, Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Friday, October 13, 2023 5:43 AM To: Zelinka,Al Subject: Vector Report Attachments: KR Update 9-29-2023.pdf Good Morning Al, Vector Control conducted a meeting of the Budget& Finance Committee and Building, Property,&Equipment Committee on Friday,September 29th. Per the request of several committee members I have attached the PowerPoint Kosmont Realty presented during the meeting. The PowerPoint reviews the current market trends and a potential property that is being evaluated. Below you will also find the District's current funding options for a facility project. The joint committee,a merging of the Budget and Property committees,was done to facilitate the evaluation of relocation.Vector has outgrown its current facility and is need of a modern, larger facility to serve the County.There were several meetings to evaluate remodeling on site, buying land to build to suit and searching for an existing building. The current site has underlying value making it ideal for a hotel.This value will/may be leveraged for the new building.A report will be delivered to the Board on October 19th at 3:00PM. The attached Power Point provides a preview of a site under evaluation. Please do not hesitate to contact me if you have any questions. Facility Fund/Debt capacity: The District Debt capacity is in three tiers,one is based on current$500K that placed in Fund 60(building fund)annually, the second option includes the$500K allocation and the District's ability to reduce expenses without impacting operations.The third option includes the 500K, reducing expenses and a 10-15%reduction in seasonal hiring. The debt is based on 30 year at 6.5%. Proceed from sale of this building based on Data as of 2021/22. New Purchase with Current Property Sale Current$500K Current Capacity .Capacity/Lean Fund 60 Cash $ 14,000,000 $ 14,000,000 $ 14,000,000 General Fund Cash $ 2,500,000 $ 2,500,000 $ 2,500,000 Proceed from Sale $ 15,000,000 $ 15,000,000 $ 15,000,000 SUBTOTAL $ 31,500,000 $ 31,500,000 $ 31,500,000 New Debt Issuance $ 7,000,000 $ 14,000,000 $ 17,000,000 TOTAL $ 38,500,000 $ 45,500,000 $ 48,500,000 • New Construction on Existing Property Current$500K Current Capacity Capacity/Lean Fund 60 Cash $ 14,000,000 $ 14,000,000 $ 14,000,000 General Fund Cash $ 2,500,000 $ 2,500,000 $ 2,500,000 New Debt Issuance $ 7,000,000 $ 14,000,000 $ 17,000,000 TOTAL $ 23,500,000 $ 30,500,000 $ 33,500,000 1 Mike Posey 2 Estanislau, Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Friday, March 24, 2023 6:43 AM To: Zelinka,Al Subject: Vector AB1234 Good morning Al, Below is a summary of the Board meeting that occurred on March 16, 2023. At the March Board meeting,the Board of Trustees received a presentation on the 2023 summer campaign. The campaign will include new engaging visuals, increased opportunities for cities to participate,and additional paid media opportunities. Heather Hyland,OCMVCD PIO, provided a QR code for trustees to help link residents to the resources page on the District website. All Trustees will receive the 2023 campaign material in April prior to California Mosquito Awareness Week and the toolkit contains graphics, social media posts and other items that can be shared on trustee's social media accounts and/or forwarded to city staff(OCMVCD Staff will also send the items to city staff).Once the campaign fully launches, District staff will keep the Board updated on city involvement at each Board meeting. We encourage all cities to participate in the 2023 campaign. Please utilize these tools in messaging. It's important that we curb mosquito proliferation. Also please emphasize: • As the rain and cool weather continues, many residential properties will have standing water around their homes. Residents are encouraged to dump and drain after the rain to prevent mosquito breeding. Although mosquito breeding is slowed by cooler weather, mosquitoes are still active in our communities. Mike • 1 /� 007/1—./ Estanislau, Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Friday, February 17, 2023 6:33 AM To: Zelinka,Al Subject: Vector report Attachments: Vector AB1234 Jan_Feb_2023.pdf Good morning Al, As promised, please see attached Vector highlights from December,January and February.Going forward, I'll submit monthly and probably add some detail keeping it to one page. This should probably be shared as a supplemental communication in the agenda and could be mentioned in your City Manager's report. Mike • To: Al Zelinka From: Mike Posey,,Trustee for Huntington Beach CC: City Council Date: February 16, 2023 Re: Vector Control Memo I am pleased to submit the following updates from the past meetings at Orange County Mosquito and Vector Control. Subsequent reports will be submitted monthly. Kindly share with City Council, City Staff and the public as you deem necessary. December 15, 2022—Regular Board Meeting 1) Appointed Lora Young as District Manager replacing retiring District Manager, Rick Howard.The Executive Committee composed of Peggy Huang and Mike Posey interviewed Ms. Young and recommended her appointment to the Personnel Committee and the Board earlier in 2022. January 10, 2023—Joint Committee meeting for Budget and Finance with the Building, Property&Equipment committee. 1) Discussed and recommended to the Board for approval, engagement of Kosmont to identify on and/or off market properties for Vector's relocation.Vector has outgrown the current site and the Board had previously approved exploring relocation vs. remodeling.Kosmont is to search for approximately 100,000 square foot building on 4 acres. Vector Board goal is find a suitable replacement building leveraging existing site value with higher value underlying zoning at minimal cost/debt to the taxpayers. Present site offers no room for expansion and remodeling costs exceeds replacement costs. Agreement with Kosmont will be coming to the Board for approval soon. January 12, 2023—Special Meeting 1) Approved Resolution to allowing for remote participation from January 12, 2023 to February 14, 2023. January 19, 2023—Regular Board.Meeting. 1) Adopted Resolution allowing for remote meeting participation through February 12, 2023. In person meetings resume February 16, 2023. 2) Elected new officers to the Board. Peggy Huang, Yorba Linda elected President, Craig Green, Placentia elected Vice President and Cecilia Hupp, Brea elected Secretary. 3) Kosmont informational presentation to the Board to advise on on/off market proposed property search selection criteria. February 16, 2023—Open House to introduce staff and programs to new Board members February 16, 2023—Regular Board Meeting 1) Public speaker,Kay Barr shared archival photos of her time on Vector.Kay was the first woman on the Garden Grove City Council after being appointed in 1962. She was later elected and went on to serve as the first and only female Mayor in 1969. She later served 36 years on the Orange County Water District Board as well as Vector Control. At Vector, she served as the first female president. 2) Out going District Manager Rick Howard was celebrated and recognized for his seven years of service. 3) In coming District Manager, Lora Young was appointed Treasurer to provide the necessary checks and balances with the Finance Department. 4) Mission Viejo Trustee Bob Ruesch was recognized for his five-year record of perfect attendance. 5) Review of the past 75 years was presented as well as a comprehensive activity. Both reports available for download at ocvector.org. . 6) Agency counsel presentation on role and responsibility of trustees including detailed explanation of State Law applicability to terms of service. 7) Closing trustee comments included management of expected rat proliferation with organic waste disposal laws. Expect this item to be on a future agenda. Agendas, agenda packets with presentations and approved meeting minutes can be viewed and/or downloaded from www.ocvector.org • Estanislau, Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Thursday, December 15, 2022 9:53 AM To: Zelinka,Al Cc: Rick Howard;Tawnia Pett Subject: Vector Control appointment clarification Attachments: M. Posey Non-Reappointment Letter 2023.pdf Good morning Al, I've reviewed the Council agenda for 12/20/22 and want to make you aware that my seat on the Board of Trustees for OC Vector expires at the end of 2023 and not 2022. I plan to continue my service at Vector until my term expires. Please advise the Council as Dan Kalmick is not eligible to be appointed until 2023. Clarification letter attached. Mike Posey • • Estanislau, Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Thursday, December 15, 2022 9:48 AM To: Tawnia Pett; Rick Howard Subject: Re: M. Posey Non-Reappointment Letter Received,thank you. New City Council/Mayor seeks to replace me. I'm forwarding the letter to HB City Manager,Al Zelinka and will copy you. From:Tawnia Pett<TPett@ocvector.org> Date:Thursday, December 15,2022 at 10:15 AM To: Michael Posey<mikeposev@earthlink.net>, Rick Howard<RHoward@ocvector.org> Subject: M. Posey Non-Reappointment Letter HI Mike-here's the letter that was sent to the city earlier this year. please let me know if you have any questions or any problems with the attachment. Thank you, rcuvn a'Pett A184 CAW, CAC Executive Assistant/Clerk of the Board Orange County Mosquito and Vector Control District 13001 Garden Grove Blvd. Garden Grove, CA 92843 Phone: (714)971-2421 x 166 Fax: (714)971-3940 Serving Orange County Since 1947 Protecting Public Health for 75 Years Email:tpett@ocvector.org 1 .0TINGT0 2000 Main Street, Huntington Beach,CA es Asir fir 0 City of Huntington Beach 92648 cFCGUNTV to• File #: 23-723 MEETING DATE: 9/5/2023 August update from Orange County Mosquito and Vector Control (OCMVC) City of Huntington Beach ge 1 of 1 Printed on 8/31/2023 powereo3i.Lea star' From: 7elinka A! To: Fstanislau Robin;Ap Ilar. n Cc: Hopkins.Travis Subject: FW:Vector Report Date: Thursday,August 24,2023 2:22:02 PM Attachments: G.1 Aoenda Item.odf G.2 Aoenda Item odf G 3 Aoenda Item eat Robin and Steven—Please provide this as a supplemental communication and please note under City Managers Report on the 9/5 Agenda a simple bullet point of:August update from Orange County Mosquito and Vector Control (OCMVC.Thanks! Al From: Michael Posey<mikeposey@earthlink.net> Sent:Thursday, August 24, 2023 6:23 AM To:Zelinka,Al <AI.Zelinka@surfcity-hb.org> Subject:Vector Report Good Morning Mr. Zelinka, There was no report forJuly as the Board was dark.September meeting schedule conflicts with the League of Cities Conference and may be canceled due to lack of quorum. Confirmation of schedule to follow. At the August Board meeting, the Board of Trustees received two presentations. 1. The first presentation was from OC Waste and Recycling to discuss the organic waste program. The main takeaways were that the organics programs in Orange County are in the beginning stages with many jurisdictions just starting. The State of California is requiring that all jurisdictions separate out organic waste. The presenter stated that at this time there was no known correlation between the organics programs and an increase in pests. OCMVCD staff will continue to partner with OC Waste and Recycling on messaging to residents and will work with other vector control Districts in the state that have more developed organic waste programs to see what impacts they may have experienced. 2. The second presentation outlined the District's response to flea-borne typhus. Orange County has seen an increase in flea-borne typhus cases every year. With the increase in human cases, the District has developed a response to address higher risk areas such as public spaces, investigating human cases and investigating areas that fleas have tested positive for flea-borne typhus. Details in attachment G.1. Huntington Beach not affected by typhus but monitoring continues. 3. See Attachment G.2, page 1. Huntington Beach could benefit from including truck magnets on City vehicles and sending out PSAs for enhanced messaging. The graph illustrates how we compare with other cities in utilization of Vector marketing materials. Let's utilize the PSA and truck magnet materials to get the message out. 4. See Attachment G.3. There has been a concerted effort in targeting mobile home parks for both mosquito breeding and rodent infestation. There was one business item on the August agenda, which was to update the Expense 40 Reimbursement Policy. The update provides additional clarity on Trustee travel and the types of conferences the Trustees participate in. Motion for approval made by Trustee Posey with a second from Trustee Jung with unanimous approval of the motion. Reminders: • The Communications Department has been rolling out highlight videos to increase awareness of the Districts role in the community. CIICK HFRF for a link of the videos. Outreach talking point(City Manager's report suggestion): • The recent storm has caused many small residential sources to fill up with water, combined with the high summer temperatures, mosquitoes will be thriving in the community. Residents need to inspect their backyards for all water sources, even small sources such as BBQ covers, children's toys or backyard drains can breed mosquitoes. Any containers should be drained, landscape drains can be treated with store bought products to prevent mosquito breeding or screened to prevent mosquito access. o Homeowner Mosquito Products: httos://www.ocvertor org files/62f49ab42/DIY PesticidpOntions ndf o Drain filters: htto5-//www ocvector_org/files/14275af5e/OCVector Drain FilterPosterodf 41 00,0E cow,. L .k •$L:y - Mosquito and Vector Control District °+ (��- aN7 genii! IPMl1q Cray Cout y we 1947 vccroco INFORMATION ITEM: Department Report Board Meeting Date: August 17, 2023 Department: Scientific Technical Services Submitted By: Amber Semrow, Director of Scientific Technical Services Mosquito Surveillance & Disease Activity: The California Department of Public Health Vector-Borne Disease Section (CPDH-VBDS) is reporting a total of 14 human cases of West Nile virus (WNV) in the state. Year-to-date CDPH reports a total of 1,998 positive mosquito pools and 236 dead birds across 31 counties. Additionally, CDPH has reported one human case of St. Louis encephalitis (SLEV) and 182 positive mosquito pools for SLEV so far this year. Please visit www.westnile.ca.00v for the distribution map and other resources. This report covers Disease Weeks 29 to 32 (July 17—August 11). During these weeks, District personnel set a total of 643 traps (554 routine traps and 89 non-routine traps). Urban routine traps averaged 27.5 mosquitoes per trap night (PTN). Comparatively, last year's average at this time was 43.4 PTN. The surveillance team collected and identified 47,928 mosquitoes from Week 29 to Week 32. The microbiology lab tested 683 mosquito samples (2,850 YTD) for various infectious diseases. There were 12 mosquito pools that tested positive for WNV (see map for locations). Additionally, 10 dead birds (41 YTD) were tested, none were positive. Below, is a breakdown of the infectious disease testing results. OCMVCD West Nile Virus Testing and Results 2023 Year-to-Date as Compared to 2022 �' - e3ra 7.7=' Y West Nile Virus 2,850 12 2,859 22 Dead Birds 41 0 203 0 Human Infections 0 1 42 Scientific and Technical Services Department County-wide, Monthly Average (Cx. quinquefasciatus, gravid trap, routine sites only) 2023, Monthly, Avg Cx. quinq I Trap Night, Urban Traps 140 120 100 80 60 40 20 =� 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2023 --- 5 Year Avg (2018-2022) Weekly Abundance vs. 5-year Abundance: Countywide 2023 Weekly Abundance Vs. 5 Year Average 180 '60 140 z a 120 100 c -o 8C 60 0 • i..„,(+aa . . . 11 Irll � II III 1 2 3 4 5 6 7 8 9 10111213141516171819202122232425262728293031323334353637383940414243444546474849505152 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC JAN Disease Week II 43 n Scientific and Technical Services Department Mosquito-borne Virus Activity Orange County, Aug 11 , 2023 I Lo �� ILUH da / S"��Parif Fullerton Lind V d�A © 4a ml 1'�,Yyt, to wima f \ cypre Anaheim j F Orange j 1 ryh7 I A 7. lna _ W }. qyp' , II • seam ,, a p; 1' Anan , f PI Q r Costa H6 Mem Irvine l � x MISS"L �r�� Newpon Bch v p ) {.y` -1 Ill"f41 1ti f Hr. ( r� 1� 704 l w if ill 14 : 1( rco,7 A e! Laguna DV %//1 Human Infections(0): 1.21 , ff '$ c • Positive Dead Birds(0) Total Positive Mosquito Samples=12V^ 4 1 + Pos. Mosquito Samples(Current Wk)— (5) ,—, ,L:) O Pos. Mosquito Samples(Previous Wks)—(7) WNV Human Positive WNV Pose ve WNV .r{ Infections Mosquito Samples by City Dead Birds .,1 Fullerton(2) h n ` . La Habra(2) Santa Ana(7) ^� ` Westminster(1) x yq A. 44 Scientific and Technical Services Department Extended Trapping Response: This month, extended trapping was conducted in six separate high risk area blocks, including Block H1 (La Habra), H5 (Fullerton), H12 (Fullerton), H32 (Westminster), H36 (Santa Ana), and H40 (Santa Ana). None of the blocks have registered a Vector Index of 500 or greater (Epidemic threshold and triggering threshold for truck mounted adult mosquito control). (See Map) Week 32.Aunustt 5.2023 c::..HS p• Hp Iss mry1Pp H11 H12Nfsrin H w..X,6 y " wm - X1b 16 Hq H13 S H19 r X20 ....._. ''... 1m "m H21 .... 2 H23 12a yry N25 H26 c V H27 „ H26 j H23 H30 H 3� 31 Hb -X— ry .. p ... E 1635 H36a H32 0 H3S H39 4 F - )).3., t � 1 4rm: Ha2.. IYaS.. XN AN 1 0 ,el5 ` 215 hen ._ Active Surveillance Bock —High Comm Block —(Extended Tnppin9l n— Cunard Week Posit)). Pose.(week 321 Surveillance Block Stern Epidemic Threshold C—Surveillance Cell ,st tune WNV Pos — Surveillance Cell. Multiple Wee WNV Pcs)21 ® Surveillance Coil, Multiple times WNV Pos(3.) 45 A Scientific and Technical Services Department Invasive Aedes Routine and non-routine surveillance has recovered invasive Aedes aegypti at 67 unique locations. There is an increase in Ae. aegypti detections and an overall increase in abundance throughout traps set. Below, is an average abundance of Ae aegypti countywide compared to the last 5 years. Aedes aegypti Abundance for BG-S 2023 vs 5 Year average (2018 - 2022) Q. 10 -1.2023 Av.... d 8 m N v R 6 § 4 cnc6 2 12 Q � t 22 24 '6 28 c0 32 '4 36 3; 40 42 -4 46 -8 50 5 , Jun July Aug Sept Oct Nov Dec 46 c Scientific and Technical Services Department Flea-borne Typhus: There has been one new human case of flea-borne typhus reported to by the Orange County Health Care Agency since the last report. This recent case was in Orange. The total is now 11 cases. Year-to-date, a total of 240 flea pools have been tested for flea-borne typhus, of which 42 were positive for Rickettsia fells none were positive for R. typhi. Flea-borne Typhus Activity Map Orange County,Aug 14, 2023 s1 \ ,,, wee" "7 r ` ,,1 > _ �„ Cases 11 2 .\\, t \� Nmr4Y ..r V l eoAnahe 1 �"'� Garden G .1 . >evi e { y Mission Viejo 1 �_ i A3bI NV --I Orange•2 �� N. Soma Ana 2 Westminster2 • — s�•� Pos. Flea Locations Total Pos. Samples = 44 -, # =R.fells =R. •hi r Stanton 6 8A9 L.o, i' 2 628&223 La‘ — 4 4 VHIrmlala y7dATa \''4kAN-Id E'JIE- 6Piyam _ 1VAZ] 6 Garden Grow IYIDY3 7 Garden Grow 1 7„3/2c t a Garden Gmw 1 A8/y217 N23 10 Garden Gme 6Y9Z3 k v v r a n 47 a opoGE COON Mosquito and Vector Control District -14, o coy`" PuWife 7fea/l�Ain"Seevh Orcn9e Count") Since [947 INFORMATION ITEM: Department Report Board Meeting Date: August 17, 2023 Department: Communications Department Submitted By: Heather Hyland, Director of Communications Outreach: The Communications Department's "Fight Back OC" campaign is ending August 28. There is still time to participate in a variety of ways. The city tracker is still in progress, thank you to all the cities for full county-wide support. 2023 Campaign Tracker II11111 z III111111111i1iI1iiii o y e zs o° o 0 o a' aeo - .+ -¢ ��' o`oe=` sI,u'Q . �. 2. ��` d '�e� eo: _ eo ar��� To „ a 3P4 3 W.. o eonve a o° ° 2 e y. C` sT��se^ •Social Verna Magazine/Med a Ads/Newsletters aBlllboaros/Reacer Boards/Large Slgna ge E-Newsletter •PSA It Truck Magnets 48 Communications Department Measurements: From May to June, the District's social media impressions increased by 11,573 on Instagram, by 11,325 on Twitter, and by 933 on Facebook. From June to July, the District's social media impressions increased by 4,655 on Facebook, while decreasing slightly on Twitter and Instagram. The number of social media posts from May to June increased on Facebook and Twitter, while from June to July, the number of posts only increased on Instagram. Posts in 2023 40 35 30 25 20Y 10 0 January February March April May June July •Facebook It Twitter Instagram Impressions 2023 18000 16000 14000 12000 10000 8000 6000 4000 �e 20000 ' Jk:1 January February March April May June July •Facebook •Twitter e Instagram 49 a Communications Department Information Technology Department Malwarebytes Endpoint Protection Total Detections 3,342 Detections per day •MALwarc KIP •alw eMISOMWME •EXPLOIT -WEOst[ REMOTE INTRUSION 350 300 250 5^ 200 I . 1 3. 150 q„ 1m 4 a * a j4- ,¢;ppIi 6 b ad or �., `t. I' ^0 7s1,* A r 01 02 03 04 05 06 07 08 09 10 I 12 13 14 15 16 17 10 19 20 21 22 23 24 25 26 27 28 29 30 31 July Help Desk Ticketing System Month of July 39 1 47 66.0% 27.7% Information Technology Department The following projects have been completed for the month of July: • Re-cabled and reconfigured board room setup • Installed outdoor speakers for intercom paging 50 1 o-ppGE COU/, ttel ({s Mosquito and Vector Control District %°'4,5fretroxcot II 74(4 <,ayen,j envy Oran jr C u,,15 37me (947 INFORMATION ITEM: Department Report J Board Meeting Date: Aug 17, 2023 Department: Operations Department Submitted By: Steve Shepherd, Director of Operations Mobile Home Park inspections have continued, and the Door-to-Door team has been to 3,686 sites over the past four weeks. During the inspections, there were numerous locations for potential mosquito breeding and the early season educational efforts will help reduce nuisance biting from Aedes mosquitoes. Results of the team's findings are below: 174 active breeding sites found 399 sites with numerous (30+) sources 3630 plants 3525 small containers 1091 tarps 1031 recyclables 436 fountains 393 rain barrels 126 tires 107 drains 28 cat feeders 8 pools 93.5% inspection rate with only 241refusals L i h g - �. L 51 Operations Department In the city of Brea, staff were able to help a mobile home resident connect with resources to deal with a severe rodent infestation. The operations team connected the resident with a pest control operator who was able help solve the infestation issue by fumigating the home. Exclusion, clean-up, and sanitation services are also underway by the resident and private pest control, and the resident will soon be able to reoccupy the clean, rodent-free home. >fa r e., a The zone inspector from Brea helped facilitate the effort The District, partnering with VCJPA, provided additional safety training to all seasonal staff. The training included driver safety, driving right-hand drive vehicles, and heat illness prevention. This is an annual event and helps keep staff safe while performing the important work to achieve the mission. ® i . . _ 1 ilF 52 n Operations Department Vector Reduction Coordinator, Michael DuBose, gave a presentation about the District's use of UAS (Unmanned Aerial Systems, or drones)to battle mosquitoes in costal marsh sites across the county. The event was hosted by the Federal Aviation Administration (FAA). The FAA hosts these events around the country. They are free, open to the public, and highlight the societal, economic, and educational benefits of drones. The events provide demonstrations and information sessions on public safety training, career opportunities, The Recreational UAS Safety Test (TRUST), and other important aspects of drone ownership and operation. Staff from the Red Imported Fire Ant team and the lab have been partnering to conduct a study to determine the effectiveness of fire ant bait at different application rates. This is a sixteen- week study and is being conducted at a cemetery in Orange. YYl • During a committee meeting earlier this year, a member of the public utilized their public comment time to inform the District of an overgrown vee ditch along the Santa Ana Gardens Trail. The Vector Reduction Coordinator was able to determine this area is maintained by OC Public Works. Based on the resident's comments, staff contacted OC Public Works and was able to work with them to identify and clear out this site and several others. The inter-agency communication has helped OC Public Work's staff understand how maintenance efforts can assist mosquito control and water flowing downstream. R ' v • ..?1- At Tr 53 r��NTiNGTo',, 2000 Main Street, oF..• Aok� ., e Huntington Beach,CA 92648 City of Huntington Beach eoUNTY GP File #: 23-466 MEETING DATE: 6/6/2023 May 2023 Vector Control Board AB 1234 Report (1/rnorynif rielfirl-ir City of Huntington Beach Page 1 o Printed on 6/1/2023 powered by LegistarTM Estanislau, Robin From: Zelinka,Al Sent: Tuesday, May 23, 2023 11:33 AM To: Estanislau, Robin Cc: Hopkins,Travis Subject: FW:Vector AB1234 Attachments: Midge v Mosquito H.2 Agenda Item.pdf Please include below and attached as supplemental communication for the 6/6 city council meeting. Please include "May 2023 Vector Control Board AB 1234 Report" (or appropriate title) under City Manager Report.Thanks.Al From: Michael Posey<mikeposey@earthlink.net> Sent:Saturday, May 20,2023 1:31 PM To:Zelinka,Al.<AI.Zelinka@surfcity-hb.org> Subject:Vector AB1234 Al, Highlights from the May Vector Control Board meeting- 1. OCMVCD Budget for FY 2023-24 was approved,the budget was developed to have no significant increases in expenditures for next fiscal year. FY 2023-24 revenues will cover all expenditures and allow the District to also continue contributing to District funds such as the facility improvement fund, Retiree Medical and Retirement contingency for next year. 2. Benefit Assessment 1 and 2 were approved,with Benefits Assessment 1 staying at$1.92 and Benefits Assessment 2 increasing from$8.30 to$8.55. 3. Approval of Director of Human Resources position and removal of HR Manager from position schedule. In coordination with the Policy and Personnel Committee,staff has been working on restructuring the Human Resource position to better serve the District's needs. The approval of the Director of Human Resource position will allow the District to recruit for an experienced senior HR position that will be able to assist with labor relations, recruitment,training, employee engagement as well as other leadership roles. 4. It is midge season. Midges are insects that look very similar to mosquitoes but do not bite and can not transmit diseases. Residents may be seeing an increase of midges swarming around their homes. Although residents can treat for these insects, it's important to note,that they are not considered a public health risk and will reduce in population naturally as the temperature warms up.See attached report. Mike 1 i a id - .� _ �' Mosquito and Vector Control District \k :.a ,7( 12u6fie 7-(edi 7yejtc�.S'ervi►? Oral°County.S'inco(947 INFORMATION ITEM: Department Report Board Meeting Date: May 18, 2023 Department: Communications Department Submitted By: Heather Hyland, Director of Communications Social Media: The Communications Department has been actively engaged in the development of National Mosquito Awareness campaign launch coming at the end of June. On May 23, the team will film a new PSA featuring WeeMan, a popular celebrity in the skateboarding community. The PSA will focus on residential responsibilities and the role of the community in reducing the population of Aedes mosquitoes. In addition to these efforts, Communications Department staff has also assisted with onboarding seasonal staff by providing scenario role-playing to prepare them for interactions with the public. In early May, a large hatch-off of midges occurred, resulting in an increase in service calls from concerned residents who mistook the _- .-1* ' midges for mosquitoes. To help educate the _.:.:7,„—a' ,.. C (7) public, Communications staff created a post on - f `1 1 the differences between midges and mosquitoes. MI GE MOSQUITO The post had almost 4,000 impressions across social media platforms. This visual will help ��<Mldge'>or gnat Others :`Ankle Biter". .. residents determine if they should call for an ; ''"k Chironomtd a , Names Aedesaegypti' inspection for mosquitoes which will help the t ;_ :.A.:; ,.� , ,. efficiency of our operations. i _ -- Larvae develop in Larvae develop in standing Larval` mud near the bottom •• water found in ponds, Measurements: of ponds,rivers and lakes. Lite," • . bowls and containers. Comparing April and May, the District's posts Adults emerge rn swarms Do notswarm o in springorsummer Aduit Femalesseekabioodmeal' increased by 75/o on Twitter and remained about i Life i. a„only live 3-4 days. -� Most live 2-4 weeks '' the same on.Facebook and Instagram. During that same period, the number of impressions on "" �'," ���� No proboscis i° —Proboscis the District's social media sites increased by f — FhysfeaI' . (needle-like mouth) (no needle-like mouth) 4,622 on Instagram, 4,175 on Facebook, and \ —Wings shorter I 'Features, -Wings longer 2,623 on Twitter. 1 than body I than body Non biting species Risks to Bites cause itchy rash 'N1ay syrarm but pose, Can carry disgases no heath Ask HumanslikeWest Nilevirus ' Communications Department Impressions in 2023 12000 10000 . 8000 6000 6 8'R. 4000 t I t k i 2000 0 �.. z: s r y I wo 0 January February March April May ®Facebook EiTwitter ti Instagram Engagement rate increased Posts in 2023 from 1.9%to 15.9% 40 35 30ril £--4 f ° 25 ° F..._.. 20inN A $ "' �5 15 � r : [14:4,i ,...,.;j::..„,, i 10 �'e „ ,,,,„ ''4'7' d') fi`? 5 ,.. 4 5 b m' January February March April May ®Facebook 0Twitter D Instagram 2 Communications Department Information Technology Department Malwarebytes Endpoint.Protection Total Detections 2,641 Detections per day 0 MALWARE w PUP 0 PUM C RANSOMWARE 0 EXPLOIT a WEBSfTE c:REMOTE INTRUSION Last 3C days 150 120 .. 90 60 t : m g` 30 _ x• ro 0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April Help Desk Ticketing System Month of April Created tickets Unsolved tickets Solved tickets One-touch tickets Reopened tickets 29 3 32 65.6% 28.1% Tickets created by hour Average tickets created by day of week 24% 2.8 22% 2.6 20% 2.4 164; 5 1.8 12; N 7 8 9 10 11 12 13 14 16 Mon Tue Wed Thu Fri The following projects have been completed for the Month of April: • Sound Reduction of Server Room • Completed SR 2.0 for a More Streamlined Process for Service Request Generation • Board Room Table Covers Installed • Updated All Seasonal Devices 3 0TiNt;r _ 2000 Main Street, oFr- �, ti Huntington Beach,CA "3, - City of Huntington Beach 92648 File #: 23-405 MEETING DATE: 5/2/2023 April update from Orange County Mosquito and Vector Control (OCMVC) C AY City of Huntington Beach Page 1 ��1�� Printed on 4/27/2023 powered94 LegistarTM SUPPLEMENTAL COMMUNICATION Meeting Date: � � 6 a 3� From: Michael Posey<mikeposey@earthlink.net> Sent:Tuesday, April 25, 2023 7:14 AM , 4 /23 — To: Zelinka, Al <AI.Zelinka@surfcitv-hb.org> Agenda Item NO. Subject:Vector AB1234 Below is a summary of the Board meeting that occurred on April 20, 2023 (as compiled by GM Lora Young). At the April Board meeting,the Board of Trustees passed the following new and revised policies(1) Policy 18: Trustee, District Manager and Employees Roles and Responsibilities. The revised policy updated the roles and responsibilities of Trustees as policy makers and defined the District Manager's role is adapting Board policy into Operations practices. (2) Policy 48: Records retention policy was updated as be compliant with current regulations. Policy 55 and Policy 56 were created to transfer the remaining Operations Code content into Board Policies. The policy updates and the dissolving of the Operations Code are in line with the District's strategic plan to update and centralize all Board Policies. (3) Policy 55: Board Organization and Procedures updated the organizational structures of the District, different Board procedures and updates rules of decorum to address the public's right to speak at Board meetings. The update ensures the District is compliant with current legal precedence and adds in language on disruptive public during Board meetings to address the change in Brown Act,that allows Boards to remove disruptive members of the public in certain situations. (4) Policy 56: Claims Procedure was a transfer on the policy from the Operations Code to Board Policy. The Board of Trustees also heard a presentation from Kosmont Realty regarding a new facility for the District. The Board approved a one-year contract for Brokerage services with Kosmont to assist in locating a property, or a building,that would meet the District's needs for a new facility. Motion to approve made by Trustee Posey. The District's auditors also presented the finalized audit report for FY 2021/22. The District had a clean audit report. For departmental updates, written reports are attached for the Scientific Technical, Communications, and Operations Departments. Important RSVP Dates: • Board of Trustee members are encouraged to attend one of the Budget workshops being hosted to review the FY23/24 Budget. Workshops will be on Wednesday, May 10 or Thursday, May 11 from 11:30 AM—1 PM. Lunch will be provided. Please RSVP to Tawnia(tpett@ocvector.org) no later than Tuesday, May 2,2023. Outreach talking point: • A wet winter means that there is more harborage,food and water available for wildlife in the community. With significant rainfall, many communities are seeing an increase in vegetation around their properties, heavy vegetation like bushes,shrubs and trees provides shelter for wildlife, including rats. Increased water also means thriving vegetable gardens and fruit plants, which means plenty.of food sources for rats. Residents should be proactive in cutting back vegetation and pulling ripe fruits and vegetables to prevent rats. The District provides an educational inspection for rats on the outside or properties and has some great videos to assist property owners: https://www.ocvector.org/what-you-can-do-to-prevent-rats District Media: As part of California mosquito awareness week,the District's communications department saw an increase in media stories. Below are some links to media coverage from last week. ABC 7: https://abc7.com/orange-county-mosquito-season-mosquitoes-ankle-biters/13114526/ LA Times: https://www.latimes.com/socal/daily-pilot/news/story/2023-04-08/crews-get-ahead- of-rains-fueled-boom-of-mo squito-larvae-at-coastal-orange-county-wetlands CBS: https://www.cbsnews.com/losangeles/news/orange-county-health-officials-warn-of-worst- mosquito-season-in-years/ OC Register: https://www.ocregister.com/2023/04/19/mosquito-season-iust-got-worse-heres-what- you-need-to-know/ KCAL: https://voutu.be/nXF3LOvFuww To: Al Zelinka From: Mike Posey, Trustee for Huntington Beach CC: City Council Date: February 16, 20.7cF:Rom COUNCIL MEETING Re: Vector ContrtiF 67, 0 CITY OFFICE ROBIN ESTANISLAU,CITY CLERK Memo I am pleased to submit the following updates from the past meetings at Orange County Mosquito and Vector Control. Subsequent reports will be submitted monthly. Kindly share with City Council, City Staff and the public as you deem necessary. December 15, 2022—Regular Board Meeting 1) Appointed Lora Young as District Manager replacing retiring District Manager, Rick Howard. The Executive Committee composed of Peggy Huang and Mike Posey interviewed Ms. Young and recommended her appointment to the Personnel Committee and the Board earlier in 2022. January 10, 2023 —Joint Committee meeting for Budget and Finance with the Building, Property&Equipment committee. 1) Discussed and recommended to the Board for approval, engagement of Kosmont to identify on and/or off market properties for Vector's relocation. Vector has outgrown the current site and the Board had previously approved exploring relocation vs. remodeling. Kosmont is to search for approximately 100,000 square foot building on 4 acres. Vector Board goal is find a suitable replacement building leveraging existing site value with higher value underlying zoning at minimal cost/debt to the taxpayers. Present site offers no room for expansion and remodeling costs exceeds replacement costs. Agreement with Kosmont will be coming to the Board for approval soon. January 12, 2023 —Special Meeting 1) Approved Resolution to allowing for remote participation from January 12, 2023 to February 14, 2023. January 19, 2023—Regular Board Meeting 1) Adopted Resolution allowing for remote meeting participation through February 12, 2023. In person meetings resume February 16, 2023. 2) Elected new officers to the Board. Peggy Huang, Yorba Linda elected President, Craig Green,Placentia elected Vice President and Cecilia Hupp, Brea elected Secretary. 3) Kosmont informational presentation to the Board to advise on on/off market proposed property search selection criteria. February 16, 2023—Open House to introduce staff and programs to new Board members February 16, 2023—Regular Board Meeting 1) Public speaker, Kay Barr shared archival photos of her time on Vector. Kay was the first woman on the Garden Grove City Council after being appointed in 1962. She was later elected and went on to serve as the first and only female Mayor in 1969. She later served 36 years on the Orange County Water District Board as well as Vector Control. At Vector, she served as the first female president. 2) Out going District Manager Rick Howard was celebrated and recognized for his seven years of service. 3) In coming District Manager, Lora Young was appointed Treasurer to provide the necessary checks and balances with the Finance Department. 4) Mission Viejo Trustee Bob Ruesch was recognized for his five-year record of perfect attendance. 5) Review of the past 75 years was presented as well as a comprehensive activity. Both reports available for download at ocvector.org. 6) Agency counsel presentation on role and responsibility of trustees including detailed explanation of State Law applicability to terms of service. 7) Closing trustee comments included management of expected rat proliferation with organic waste disposal laws. Expect this item to be on a future agenda. Agendas, agenda packets with presentations and approved meeting minutes can be viewed and/or downloaded from www.ocvector.org 2