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Approve and Accept the California Office of Emergency Servic (3)
�NTWGT'' 2000 Main Street, Uti Huntington Beach, CA City of Huntington Beach � ��.� 7_0 0; roe " VUUNT � File #: 23-074 MEETING DATE: 2/7/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Eric Parra, Chief of Police PREPARED BY: Ingrid Ono, Executive Assistant Subject: Approve and accept the California Office of Emergency Services (Cal OES) Violence Against Women Act Grant (LE22066860); authorize the Chief of Police to execute documents; approve appropriations; amend the Professional Services Listing to include provided domestic violence services; and contract Amendment No. 2 with Waymakers, in the amount of $116,032, for continued management of the Victim and Witness Assistance Services Program 4E Statement of Issue: The Huntington Beach Police Department (HBPD) applied for and received a $203,143 Cal OES grant to help fund the Victim and Witness Assistance Services Program ("Program") managed by Waymakers. City Council is requested to approve the grant award for 2023 and approve Amendment No. 2 to the City's existing three-year contract with Waymakers for the continued management of the Program for services rendered through 2023. Financial Impact: To receive the Cal OES grant, the City must provide a match of$67,715, which has been budgeted in HBPD General Fund Account Number 10070203. The cost for the Program in 2023 is $270,858, with the grant award offsetting $203,143 in new revenue. A new grant fund will be established upon approval by City Council, and no additional appropriation of funds is necessary at this time. The Waymakers agreement is contingent upon receiving the Cal OES grant. Upon receipt, sufficient appropriations will be made available to fund the Waymakers contract into 2023. Recommended Action: A) Accept the grant between the State of California, Governor's Office of Emergency Services (Cal _ OES) and the City of Huntington Beach; and, City of Huntington Beach Page 1 of 3 Printed on 2/1/2023 powe_-21.4 LegistarTM File #: 23-074 MEETING DATE: 2/7/2023 B) Assign authority to the Chief of Police as the official to execute and sign for the award and to approve amendments and extensions; and, C) Approve the appropriation and expenditure of$203,143, which is fully reimbursed by the grant from Cal OES. The remaining $67,715 will be funded from existing appropriations in the Police Department's budget;,and, D) Amend the Professional Services Listing to include provided domestic violence services; and, E) Approve and authorize "Amendment No. 2" to Agreement Between the City of Huntington Beach and Waymakers for Victim and Witness Assistance Services. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The Police Department applied for and was awarded a grant by Cal OES to prevent, investigate and prosecute crimes involving domestic violence, sexual assault, and stalking. The majority of this grant funding of$270,858 (which includes the $67,715 match), will pay for the services of a Victim Advocate, who assists victims and survivors as they navigate the legal processes including obtaining restraining orders. Additionally, the Victim Advocate provides other support services to victims and survivors including temporary housing placement and referrals to counseling and legal aid. The Victim Advocate is contracted through Waymakers Victim Assistance Program and Interval House. The remaining funds will pay for two part-time domestic violence investigators who perform case follow-up and investigative work related to the domestic violence caseload. These investigators assist a full-time detective, allowing the police department to investigate domestic violence incidents in a timely manner, resulting in improved services to victims and a greater likelihood that future incidents will be prevented. This collaboration has been in effect since 1998, and since the inception of the Violence Against Women Project, the Advocate position has been continuously funded through a series of grants. The grant also provides for the continued agreement with Interval House, offering priority shelter for domestic violence victims from Huntington Beach and their children on a 24-hour basis. The goal of the programs funded through the grant is to help heal families and thereby stop the cycle of violence. Without this grant, the current "wrap-around" model whereby victims receive services while the Advocate works closely with a Police Department investigator to form a cohesive team throughout the process would not be possible. The acceptance of the grant will pay for the collaboration involving the Police Department through December 31, 2023, and the cash match of$67,715 is located within the existing Police Department budget. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. City of Huntington Beach Page 2 of 3 Printed on 2/1/2023 powereW LegistarTm File #: 23-074 MEETING DATE: 2/7/2023 Strategic Plan Goal: Financial Sustainability, Public Safety or Other Attachment(s): 1. Grant award letter and packet. 2. Waymakers Amendment No. 2 3. Waymakers Original Contract and Amendment No. 1 City of Huntington Beach Page 3 of 3 Printed on 2/1/2023 powere214 LegistarTM GAVIN NEWSOM MARK S. GHILARDUCCI GOVERNOR OES DIRECTOR :ore Ca/1 OF EMERGENCY SERVICES December 9, 2022 Kevin Johnson, Lieutenant Huntington Beach, City of 2000 Main Street Huntington Beach, CA 92648-2702 Subject: Notification of Grant Subaward Application Approval Law Enforcement Specialized Units Program Grant Subaward #: LE22 06 6860 Dear Lt. Kevin Johnson: Congratulations! The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of$203,143, subject to Budget approval. A copy of your approved Grant Subaward is enclosed for your records. Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201). This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov. Any funds received in excess of current needs, approved amounts, or those funds owed as a result of a close-out or audit, must be refunded to Cal OES within 30 days upon receipt of an invoice. Please contact your Program Specialist, Elizabeth Wilder, at (916) 328-7451 with questions about this notice. VS Grants Processing Unit cc: Subrecipient's file Program Specialist 3650 SCHRIEVER AVENUE I MATHER, CALIFORNIA 95655 www.CalOES.ca.gov 219 SPECIAL CONDITION Grant Subaward No. LE22 06 6860 is hereby approved with the following conditions: • The 2021 STOP Funds in the amount of $ 33,857 must be expended by 4/30/23 and the final 2-201 must be received by Cal OES by 5/31/23. • The 2021 STOP Funds in the amount of $33,857 must be expended before the 2022 STOP funds. • The 2022 STOP funds in the amount of $169,286 cannot be expended until Cal OES has access to funds through the applicable FY 2022-23 Federal award. Should the Federal award(s) be reduced, you will be notified and required to amend the Grant Subaward. Failure to comply with these requirements may result in the withholding and disallowance of grant payments, the reduction or termination of the Grant Subaward and/or the denial of future grant funds. 220 DocuSign Envelope ID:4BF5646C-E562-4FFA-80A1-30EC27FE8859 OES Use Only) I Cal OES# 1059-36000-04 1 FIPS# 1059-36000 VS# Subaward# LE22 06 6860 ew CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES GRANT SUBAWARD FACE SHEET SMC T I The California Governors Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following: 1. Subrecipient: City of Huntington Beach 1a.UEI0:LKKFRC4PW7L4 2. Implementing Agency: Huntington Beach Police Department 2a.UEtk:LKKFRC4PW7L4 3. Implementing Agency Address: 2000 Main Street Huntington Beach 92648-2702 (Street) (City) (Zip+4) 4. Location of Project: Huntington Beach Orange 92648-2702 (City) (County) (Zip+41 5. DIsaster/Program Title: LE-Law Enforcement Specialized Units Program 6.performance/ 1/1/2023 to 12/31/2023 Budget Period: (Start Date) (End Datel 7. Indirect Cost Rate: N/A federally Approved ICR(if applicable): % Item Grant Fund A.State B.Federal C.Total D.Cash Match E.in-Kind Match f Total Match? G.Total Cost`. Number Year Source . 8. 2021 STOP $33,857 $11,286 $11,286 $45,143 9. 2022 STOP $169,286 $56,429 $56,429. $225,715 10. 11. 12. Select Select Total Project Cost $203,143 $203,143 $67,715 $67,715 $270,858 13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,and the V Assurances/Certifications.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that all funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws,audit requirements,federal program guidelines,and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget. 14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 6250 et seq.Do not put any personally identifiable Information or private information on this application.If you believe that any of the information you are putting on this application is exempt from the Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed. 15.Official Authorized to Sign for Subrecipient Name: Eric Parra Title: Chief of Police Payment Mailing Address: 2000 Me Mt t City: Huntington Beach Zip Code+4:92648-2702 1 ! J Signature: 0 `jZAA•2—. Date: E c7 ( i`° j Z.„ 2' 16.Federal Employer ID Number. 956000723 (FOR Cal OES USE ONLY) i t—DocuSigned by: onal knowledge that budgeted funds are available for the pa'-ooASigned by: '„• 'nditure stated above. H41,LA uA.. 12/6/2022 COASOtn, 12/6/2022 //•--9A3D0B66E248485... (Date) CaL—F76AD62C08ED440... (Date) '—Os ENY: 2022-23 Chapter: 43 SL: 18411 27?' ENY: 2022-23 Chapter: 43 SL: 18412 Item: 0690-102-0890 Pgm: 0385 Item: 0690-102-0890 Pgm: 0385 FAIN #: 15JOVW-21-GG-00554 STOP 07/01/21-06/30/23 FAIN#:15JOVW-22-GG-00411-STOP 07/01/22-06/30/24 Fund: Federal Trust AL#: 16.588 Fund: Federal Trust AL#: 16.588 Program: Law Enforcement Specialized Units Program Program: Law Enforcement Specialized Units Program Match Req.: 25%, C/IK based on TPC Match Req.:25%, C/IK based on TPC Project ID: OES22STOP000012 Project ID: OES2ISTOP000012 SC: 2022-18412 Amount: $169,286 SC: 2022-18411 Amount: $33,857 r—DS Vs l Received by CalOES, Lorna Allen Mail log #: 766294, Thursday October 27, 2022 Grant Subaward Face Sheet Cal OES 2-101 (Revised 9/2022) 221 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUPPLEMENTAL GRANT SUBAWARD INFORMATION 1. Cal OES Contact Information Section: Governor's Office of Emergency Services Mark S. Ghilarducci, Director 3650 Schriever Avenue Mather, CA 95655 (916) 845-8506 (phone) 2. Federal Awarding Agency Section: Fund Federal Awarding Total Federal Total Local Year Federal Program Fund / AL# Agency Award Assistance Amount Amount 2021 Violence Against Women Act Office of Violence $14,691,713 $13,222,542 (STOP) / 16.588 Against Women 2022 Violence Against Women Act Office of Violence $14,691,713 $13,222,542 (STOP) / 16.588 Against Women 3. Project Description Section: • Project Acronym: Law Enforcement Specialized Units Program (LE) • Project Description: The purpose of the LE Program is to create or enhance specialized units to provide a coordinated response to victims/survivors of domestic violence and their children. The specialized units will accomplish this through investigations, immediate victim advocacy, training for first responders, and the development of effective practices and protocols that will remain sustainable beyond the Grant Subaward performance cycle. 4. Research & Development Section: • Is this Subaward a Research & Development grant? Yes ❑ No Supplemental Grant Subaward Information-Cal OES 2-101 a (08/2020) 222 Cal OES GOVERNOR'S OFFICE OEMERGENCY EMERGEENCY SERVICES Grant Subaward Contact Information V Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach 1. Grant Subaward Director: Name: Kevin Johnson Title: Lieutenant Telephone #: 714-536-5918 Email Address: kjohnson@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 2. Financial Officer: Name: Kathy Baldwin Title: Accounting Technician II Telephone #: 714-536-5935 Email Address: kbaldwin@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach, CA 92648-2702 3. Programmatic Point of Contact: Name: Jana Harden Title: Victim Advocate Telephone #: 714-536-5957 Email Address: jharden@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 4. Financial Point of Contact: Name: Kathy Baldwin Title: Accounting Technician II Telephone #: 714-536-5935 Email Address: kbaldwin@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach, CA 92648-2702 5. Executive Director of a Non-Governmental Organization or the Chief Executive Officer (i.e., chief of police, superintendent of schools) of the implementing agency: Name: Eric Parra Title: Chief of Police Telephone #: 714-536-5905 Email Address: eparra@hbpd.org Address/City/Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet: Name: Eric Parra Title: Chief of Police Telephone #: 714-536-5905 Email Address: eparra@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 7. Chair of the Governing Body of the Subrecipient: Name: Kim Carr Title: Mayor Telephone #: 714-536-5553 Email Address: kim.carr@surfcity-hb.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 Grant Subaward Contact Information-Cal OES 2-102 (Revised 10/2020) 223 ', Cat OES kii/' GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Signature Authorization Grant Subaward #. LE22 06 6860 ew Subrecipient: City of Huntington Beach Implementing Agency: Huntington Beach Police Department The Grant Subaward Director and Financial Officer are REQUIRED to sign this form. Grant Subaward Director: Financial Officer: Printed Name: Kevin Johnson Printed Name: Kathy Baldwin Signature: Signature 6 Date: 10 Ig' 7-1- Date: (� -- lR ''> 2-, The following persons are authorized to The following ersons are authorized to sign for the Grant Subaward Director: sign for the Fin clal Offic Signature: -- —�--- ' Signature: Printed Name: Scott Marsh Printed Name: Kristin Miller Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Grant Subaward Signature Authorization-Cal OES 2-103 (Revised 10/2020) 224 Cal OES GOVERNOR'S'N OFFICE OF EMERGENCYYSERVICES Grant Subaward Certification of Assurance of Compliance V Subrecipient:City of Huntington Beach Cal OES Program Name Grant Grant Subaward Subaward #: Performance Period 1 Law Enforcement Specialized Units(LE) Program LE22 06 6860 ew 01/01/2023-12/31/2023 2 3 4 5 6 1, Eric Parra (Official Designee; same person as Section 15 of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the Grant Subaward requirements as directed by Cal OES including, but not limited to, the following areas: I. Proof of Authority-SRH 1.055 The Subrecipient certifies they have written authority by the governing board (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a specific Grant Subaward (indicated by the Cal OES Program name and initial Grant Subaward performance period) and applicable Grant Subaward Amendments with Cal OES. The authorization includes naming of an Official Designee (e.g., Executive Director, District Attorney, Police Chief) for the agency/organization who is granted permission to sign Grant Subaward documents on behalf of the Subrecipient. Written proof of authority includes one of the following: signed Board Resolution or approved Board Meeting minutes. II. Civil Rights Compliance -SRH Section 2.020 The Subrecipient acknowledges awareness of, and the responsibility to comply with all state and federal civil rights laws. The Subrecipient certifies it will not discriminate in the delivery of services or benefits based on any protected class and will comply with all requirements of this section of the SRH. III. Equal Employment Opportunity-SRH Section 2.025 The Subrecipient certifies it will promote Equal Employment Opportunity by prohibiting discrimination or harassment in employment because of any status protected by state or federal law and will comply with all requirements of this section of the SRH. Grant Subaward Certification of Assurance of Compliance -Cal OES 2-104 (Revised 12/2021) 225 T3114,,,', Cat CUES GOVERNOR'SEME OFFICE OF EMERGEENCYYSERVICES IV. Drug-Free Workplace Act of 1990-SRH Section 2.030 The Subrecipient certifies it will comply with the Drug-Free Workplace Act of 1990 and all other requirements of this section of the SRH. V. California Environmental Quality Act (CEQA) -SRH Section 2.035 The Subrecipient certifies that, if the activities of the Grant Subaward meet the definition of a "project" pursuant to the CEQA, Section 20165, it will comply with all requirements ofCEQA and this section of the SRH. VI. Lobbying-SRH Sections 2.040 and 4.105 The Subrecipient certifies it will not use Grant Subaward funds, property, or funded positions for any lobbying activities and will comply with all requirements of this section of the SRH. All appropriate documentation must be maintained on file by the Subrecipient and available for Cal OES upon request. Failure to comply with these requirements may result in suspension of payments under the Grant Subaward(s), termination of the Grant Subaward(s), and/or ineligibility for future Grant Subawards if Cal OES determines that any of the following has occurred: (1)the Subrecipient has made false certification, or(2) the Subrecipient violated the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Subaward [Section 15 on Grant Subaward Face Sheet], and hereby affirm that I am duly authorized legally to bind the Subrecipient to the above-described certification. I am fully aware that this certification, uted on the date, is made under penalty of perjury under the laws the Sta of C lifornia. Official Designee's Signature:Official Designee's Designee's Typed Name: Eric arra Official Designee's Title: Chief of Police Date Executed: AUTHORIZED BY: I grant authority for the Subrecipient/Official Designee to enter into the specific Grant Subaward(s) (indicated by the Cal OES Program name and initial Grant Subaward performance period identified above) and applicable Grant Subaward Amendments with Cal OES. ❑ City Financial Officer ❑ County Financial Officer ❑✓ City Manager `,. �� ❑ ; County Manager ❑ Governi hair` , Signature: ), .; Typed Name: Al Zelinka Title: City Manager Date Executed: rota+(w Z' Grant Subaward Certification of Assurance of Compliance -Cal OES 2-104 (Revised 12/2021) 22s Pui Cal OES � GOVERNOR'S OFFICE / OF EMERGENCY SERVICES Federal Fund Grant Subaward Assurances STOP Violence Against Women Formula Grant Program Subrecipient:City of Huntington Beach Cal OES Program Name Grant Grant Subaward Subaward # Performance Period 1, Law Enforcement Specialized Units ILE) Program LE22 06 6860 ew 01/01/2023-12/31/2023 2. 3. 4. 5. 6. • Subrecipients agree to adhere to the following and ensure these assurances are passed down to Second-Tier Subrecipients. 1. Required Audits and Financial Statements (SRH Section 14.005) Subrecipients expending $750,000 or more in federal funds annually must comply with the single audit requirement established by the Federal Office of Management and Budget (OMB) Uniform Guidance 2 CFR Part 200, Subpart F and arrange for a single audit by an independent Certified Public Accountant (CPA) firm annually. Audits conducted under this section will be performed using the guidelines established by the American Institute of Certified Public Accountants (AICPA) for such audits. Subrecipient expends $750,000 or more in federal funds annually. O Subrecipient does not expend $750,000 or more in federal funds annually. 2. Requirements of the Award; Remedies for Non-compliance or for Materially False Statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the Subrecipient that relate to conduct during the period of performance also is a material requirement of this award. By signing and accepting this award on behalf of the Subrecipient, the authorized Subrecipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized Subrecipient official, all assurances or certifications submitted by or on behalf of the Subrecipient that relate to conduct during the period of performance. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 12/2021) 2 227 Failure to comply with any one or more of these award requirements --whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in the Office on Violence Against Women (OVW) taking appropriate action with respect to the recipient and the award. Among other things, OVW may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OVW, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729- 3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or-unenforceable, such provision shall be deemed severable from this award. 3. Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") and the current edition of the DOJ Grants Financial Guide as posted on the OVW website, including any updated version that may be posted during the period of performance apply to this Grant Subaward. The Subrecipient also agrees that all financial records pertinent to this award, including the general accounting ledger and all supporting documents, are subject to Cal OES's review throughout the life of the award, during the close-out process, and for three years after submission of the final Federal Financial Report (SF-425) or as long as the records are retained, whichever is longer, pursuant to 2 C.F.R. 200.334, 200.337. For more information and resources on the Part 200 Uniform Requirements as they relate, see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm. 4. Requirements Related to System for Award Management and Unique Entity Identifier Subrecipients (and any Second-Tier Subrecipients) must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 12/2021) 3 228 regarding registration with SAM, as well as maintaining the currency of information in SAM. Subrecipients also must comply with applicable restrictions for Second-Tier Subawards, including restrictions on Grant Subawards to entities that do not acquire and provide (to Subrecipients) the unique entity identifier required for SAM registration. The details of the Subrecipients' obligations related to SAM and to unique entity identifiers are posted on the OVW website at https://www.justice.gov/ovw/award- conditions (Award Condition: Requirements related to System for Award Management (SAM) and unique entity identifiers), and are incorporated by reference here. 5. Requirement to Report Actual or Imminent Breach of Personally Identifiable Information Subrecipients (and any Second-Tier Subrecipients) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if they: • Create, collect, use, process, store, maintain, disseminate, disclose, or dispose of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OVW grant-funded program or activity, or • Use or operate a "Federal information system" (OMB Circular A-130). Subrecipients (and any Second-Tier Subrecipients) must have breach procedures that must include a requirement to report actual or imminent breach of PII to Cal OES no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 6. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (including reporting requirements and OVW Authority to Terminate Grant Subaward) Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of Subrecipients (and any Second-Tier Subrecipients), or individuals defined (for purposes of this condition) as "employees" of Subrecipients (and any Second-Tier Subrecipients). The details of the Subrecipients' obligations related to prohibited conduct related to trafficking in persons are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by Subrecipients related to trafficking in persons (including reporting 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 12/2021) 4 229 requirements and OVW authority to terminate award)), and are incorporated by reference here. 7. Determination of Suitability to Interact with Participating Minors This condition applies to the Grant Subaward (if it is indicated) when some or all of the activities to be carried out under the Grant Subaward (whether by Subrecipients, or Second-Tier Subrecipients) is to benefit a set of individuals under 18 years of age. Subrecipients (and any Second-Tier Subrecipients) must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 8. Compliance with Applicable Rules Regarding Approval, Planning, and Reporting of Conferences, Meetings, Trainings, and Other Events Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this Grant Subaward appears on the OVW website at https://www.justice.gov/ovw/conference-planning. 9. OVW Training Guiding Principles Subrecipients (and any Second-Tier Subrecipients) agree that they will adhere to the OVW Training Guiding Principle for Grantee and Subgrantees (available at https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary) for all training or training materials developed or delivered with these funds. 10. Potential Imposition of Additional Requirements Subrecipients (and any Second-Tier Subrecipients) agree to comply with any additional requirements that may be imposed by the DOJ awarding agency (OP or OVW, as appropriate) during the period of performance for this Grant Subaward, if Subrecipients are designated as "high-risk"for purposes of the DOJ high-risk grantee list. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 12/2021) 5 230 11. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 42 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 12. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 38 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 38. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to Subrecipient organizations (and any Second-Tier Subrecipient organizations) that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to Subrecipients (and any Second-Tier Subrecipients) that are faith-based or religious organizations. 13. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 54 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 54, that relate to nondiscrimination on the basis of sex in certain "educational programs." 14. Restrictions on "lobbying" and Policy Development In general, as a matter of federal law, federal funds awarded by OVW may not be used by Subrecipients (and any Second-Tier Subrecipients), either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government, in order to avoid violation of 18 U.S.C. 1913. Subrecipients (or any Second-Tier Subrecipients) may, however, use federal funds to collaborate with and provide information to federal, state, local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote state, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S.C. 12291 (a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 12/2021) 6 231 Another federal law generally prohibits federal funds awarded by OVW from being used by Subrecipients (and any Second-Tier Subrecipients), to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a Subrecipient (or any Second-Tier Subrecipient) would or might fall within the scope of these prohibitions, the Subrecipient is to contact Cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. 15. Compliance with General Appropriations-law Restrictions on the use of Federal Funds Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at https://www.justice.gov/ovw/award-conditions (Award Condition: General appropriations-law restrictions on use of federal award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by Subrecipients (and any Second-Tier Subrecipients) would or might fall within the scope of an appropriations or law restriction, Subrecipients are to contact Cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. 16. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct Subrecipients (and any Second-Tier Subrecipients) must promptly refer to Cal OES any credible evidence that a principal, employee, agent, Subrecipient, contractor, subcontractor, or other person has, in connection with funds under this Grant Subaward— (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this Grant Subaward should must also be reported to Cal OES. Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 17. Restrictions and Certifications Regarding Non-disclosure Agreements and Related Matters 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 12/2021) 7 232 No Subrecipients (and any Second-Tier Subrecipients) under this Grant Subaward, or entity that receives a procurement contract or subcontract with any funds under this Grant Subaward, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this Grant Subaward, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. a. In accepting this Grant Subaward, Subrecipients (and any Second-Tier Subrecipients): 1) Represent that they neither require, nor have required, internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and 2) Certify that, if they learn, or are notified, that they have, or have been, requiring their employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds, will provide prompt written notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. b. If Subrecipients are authorized under this award to make Second-Tier Subawards, procurement contracts, or both: 1) Subrecipients represent that: a) No other entity (whether through a Second-Tier Subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) that they pass funds to either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b) Appropriate inquiry has been made, or otherwise Subrecipients have an adequate factual basis, to support this representation; and 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 12/2021) 8 233 2) If learned or notified that any Second-Tier Subrecipient, contractor, or subcontractor entity that receives funds under this Grant Subaward is, or has been, requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds to or by that entity, will provide prompt written notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. 18. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) Subrecipients (and any Second-Tier Subrecipients) must comply with, and are subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. Subrecipients (and any Second-Tier Subrecipients) also must inform their employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. 19. Encouragement of Policies to Ban Text Messaging while Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the DOJ encourages Subrecipients (and any Second-Tier Subrecipients) to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this Grant Subaward, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 20. Compliance with Statutory and Regulatory Requirements Subrecipients (and any Second-Tier Subrecipients) agree to comply with all relevant statutory and regulatory requirements, which may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part 90. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 12/2021) 9 234 21. VAWA 2013 Nondiscrimination Condition Subrecipients (and any Second-Tier Subrecipients) acknowledge that 34 U.S.C. 12291 (b)(13) prohibits Subrecipients of OVW awards from excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program or activity funded in whole or in part by OVW. Subrecipients may provide sex-segregated or sex-specific programming if doing so is necessary to the essential operations of the program, so long as the Subrecipient provides comparable services to those who cannot be provided with the sex-segregated or sex-specific programming.The Subrecipient (and any Second-Tier Subrecipient) agrees that it will comply with this provision. 22. Misuse of Award Funds Subrecipients (and any Second-Tier Subrecipients) understand and agree that misuse of award funds may result in a range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under an award, and civil and/or criminal penalties. 23. Confidentiality and Information Sharing Subrecipients (and any Second-Tier Subrecipients) agrees to comply with the provisions of 34 U.S.C. 12291(b)(2), nondisclosure of confidential or private information, which includes creating and maintaining documentation of compliance, such as policies and procedures for release of victim information. Subrecipients (and any Second-Tier Subrecipients) also agree to comply with the regulations implementing this provision at 28 CFR 90.4(b) and "Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. 12291(b)(2))" on the OVW website at https://www.justice.gov/ovw/resources-and-faqs-grantees. 24. Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Subrecipients (and any Second-Tier Subrecipients) agree that Grant Subaward funds will not support activities that compromise victim safety and recovery or undermine offender accountability, such as: procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 12/2021) 10 235 policies that fail to ensure service providers conduct safety planning with victims; project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the solicitation or companion guide under which the application was submitted. 25. Policy for Response to Workplace-related Incidents of Sexual Misconduct, Domestic Violence, and Dating Violence Subrecipients (and any Second-Tier Subrecipients) must have a policy, or issue a policy within 270 days of the award date, to address workplace-related incidents of sexual misconduct, domestic violence, and dating violence involving an employee, volunteer, consultant, or contractor. The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to workplace-related sexual misconduct, domestic violence, and dating violence), and are incorporated by reference here. 26. Performance Progress Reports and Final Report Submission Subrecipients agree to submit an annual report that includes: a) an assessment of whether stated goals and objectives were achieved; b) information on the effectiveness of activities carried out with grant funds, including the number of persons served and the number of persons seeking services who could not be served; and c) such other information as OVW may prescribe. Subrecipients must use the designated forms and/or systems made available by OVW for performance reporting, which identify the information that Subrecipients must collect and report as a condition of receiving funding under this award 27. Publications Disclaimer for STOP Formula Subrecipients Subrecipients (and any Second-Tier Subrecipients) agree that all materials and publications (written, web-based, audio-visual, or any other format) resulting from subaward activities shall contain the following statement: "This project was supported by Subgrant No. LE22066860 ew awarded by the state administering office for the Office on Violence Against Women, U.S. Department of Justice's STOP Formula Grant Program. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the state or the U.S. Department of Justice." 28. Copyrighted Works Pursuant to 2 C.F.R. 200.315(b), Subrecipients (and any Second-Tier Subrecipients) may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this award. OVW reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation of derivative works), for federal 2-109d Federal Fund Grant Subaward Assurances- STOP (Revised 12/2021) 11 236 purposes, and to authorize others to do so. OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole or in part (including in the creation of derivative works), any work developed by a Subrecipient (and any Second-Tier Subrecipient), of this award, for federal purposes, and to authorize others to do so. In addition, Subrecipients (and any Second-Tier Subrecipients or contractors) must obtain advance written approval from Cal OES, and must comply with all conditions specified by Cal OES in connection with that approval, before: 1) using award funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award. It is the responsibility of Subrecipients (and any Second-Tier Subrecipients, contractors, or subcontractors as applicable) to ensure that this condition is included in any subaward, contract, or subcontract under this award. 29. Ongoing Compliance with Statutory Certifications Subrecipients (and any Second-Tier Subrecipients) agree that compliance with the statutory certification requirements is an ongoing responsibility during the award period and that, at a minimum, a hold may be placed on the Subrecipient's funds for noncompliance with any of the requirements of 34 U.S.C. 10449 (regarding rape exam payments), 34 U.S.C. 10449(e) (regarding judicial notification), 34 U.S.C. 10450 (regarding certain fees and costs), and 34 U.S.C. 10451 (regarding polygraphing of sexual assault victims). Non-compliance with any of the foregoing may also result in termination or suspension of the grant or other remedial measures, in accordance with applicable laws and regulations. 30. Requirements for Subrecipients Providing Legal Assistance Subrecipients (and any Second-Tier Subrecipients) agree that the legal assistance eligibility requirements, as set forth below, are a continuing obligation on the part of Subrecipients (and any Second-Tier Subrecipients). a. The legal assistance eligibility requirements are: 1) any person providing legal assistance through a program funded under this grant program a) has demonstrated expertise in providing legal assistance to victims of domestic violence, dating violence, sexual assault, or stalking in the targeted population; or 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 12/2021) 12 237 b) is partnered with an entity or person that has demonstrated expertise described in subparagraph (a); and c) has completed or will complete training in connection with domestic violence, dating violence, stalking, or sexual assault and related legal issues, including training on evidence-based risk factors for domestic and dating violence homicide; 2) any training program conducted in satisfaction of the requirement of paragraph (1) has been or will be developed with input from and in collaboration with a state, local, territorial, or tribal domestic violence, dating violence, sexual assault, or stalking victim service provider or coalition, as well as appropriate state, local, territorial, and tribal law enforcement officials; 3) any person or organization providing legal assistance through this grant program has informed and will continue to inform state, local, territorial, or tribal domestic violence, dating violence, stalking, or sexual assault programs and coalitions, as well as appropriate state and local law enforcement officials of their work; and 4) Subrecipients' (and any Second-Tier Subrecipients') organizational policies do not require mediation or counseling involving offenders and victims physically together, in cases where sexual assault, dating violence, domestic violence, or child sexual abuse is an issue. Subrecipients also agrees to ensure that any Second-Tier Subrecipient will comply with this condition. CERTIFICATION I certify the Subrecipient identified above will comply with the requirements of the Subrecipient Handbook and the federal fund ubaward assurances outlined above. Official Designee's Signature: Official Designee's Typed Name: Eric Parra Official Designee's Title: Chief of Police Date Executed: /u/r <=° Lz-- 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 12/2021) 13 238 r _ Cal OES GOVERNOR'SOFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient: City of Huntington Beach Grant Subaward #: LE22 06 6860 ew 2021 2022 A. Personnel Costs Line item 2021 2022 Total Amount STOP STOP description and calculation STOP STOP Allocated MATCH MATCH SALARIES: Full time Investigator 1 FTE @ 100% Full time Investigator is assigned to domestic violence and restraining order violation cases. Main responsibilites include reviewing cases,conducting follow up investigations,identifying suspects and submitting cases to the district attorney's office. Annual Regular Wages$51.46x40x52= $107,037 Speciality pays: Longevity 10%x$107,037 =$10,704 Holiday 6%x$107,037=$6,422 Advanced Post Cert 6%x$107,037=$6,422 Education-BA 6%x$107,037=$6,422 Total Annual pay (before benefits) $137,007 Only using$67,715 as match $11,286 $56,429 $67,715 v Two(2) Part-time Investigators 1,288 hours a year to work domestic violence and restraining order violation cases. Main responsibilities are reviewing cases,conducting follow up investigations, identifying and arresting suspects, and submitting cases to the district attorney's office. Hourly rate:$46.97 x 1288 hours =$60,497 Benefits: 1.45% FICA = $877 Workers Compensation 3.6%_ $2,178 Total Cost: $63,552 $33,857 $29,695 $63,552 Personnel Costs Fund Source Totals $33,857 $11,2861, $29,695, $56,429 $131,267 PERSONNEL COSTS CATEGORY TOTAL $131,267 Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) 239 ZRamuuiCal OES OP EMER EN OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient City of Huntington Beach Grant Subaward # LE22 06 6860 ew B. Operating Costs Line-item 2021 2021 2022 2022 Total Amount description and calculation STOP STOP STOP STOP Allocated MATCH MATCH Contract for services with Waymakers Victim Assistance Program $116,032 $116,032 One full-time state certified Victim Advocate, Domestic Violence Counselor, Rape Crisis Counselor working 100%in the Project providing services to victims of domestic violence and restraining order violations, providing outreach/resource materials to first responders and victims, assisting with protocols for responding to victims, assisting with training for first responders and other department personnel, assisting with Cal OES RFA's and RFP's, progress reports, statistical documentation, and site visits. Contract for services with Interval House Crisis Shelter $23,559 $23,559 One FTE state certified Domestic Violence Counselor to provide shelter based services and 24 hour hotline to victims of domestic violence. Operating Costs Fund Source Totals $139,591 v $139,591 OPERATING COSTS CATEGORY TOTAL $139,591 V Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) 240 ;--",-Pamsilia al OES_ GOVERNOR'S OFFICE EMERGENCY EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient City of Huntington Beach Grant Subaward#' LE22 06 6860 ew 202C. Equipment Costs Line item 2021 STO 2022 2022 Total Amount description and calculation STOP STQP STOP STOP Allocated MATCH MATCH Equipment Costs Fund Source Totals EQUIPMENT COSTS CATEGORY TOTAL Grant Subaward Totals - Totals 2021 2021 2022 2022 Total must match the Grant Subaward STOP STOP STOP STOP Project Face Sheet MATCH MATCH Cost Fund Source Totals $33,857 $11,286 $169,286 $56,429 $270,858. Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) 241 N cr d I,- CD In 0) 1. d O O T O 00000 0 6" N c co O) N to c CA lel c N coo0 N CO d- N co in co N co co • M T N COn a) C') CO CO O C ^ C r • c .5 c 'c T co w aa) aa) N 0. 0. 0. T F) C O O O O CS c O O O O C O O O O I T a a a co N a a a n CO 0co ER p CD O LL a) O 7 C p Z I -a N 9 LU CO Q) co co 0 0 0 0 O) 0 O O O O - Z J d N co C7D N co d• N m Lr) b R C) CD CD co CO r (3i CO I To D) 0) To Cl) ii 3 co 0') ,- CV inC') CO c') C') CO C a r *� •° co 0 'ca E E cc R o N 0 xi :: C 3 CV CC •-� N C' J 0000 0 0000 - g 0 0 0 0 L- j• t a a a C c C C 0. x us x us x i. us 45 a a a 'Cr a a) E N E c N. CD in O) l c O O r 0 0000 d 3 • C) cn O C7DD N COO dN' N e COn 4) o E C'7 T O CD - E O) i. a C'7 T N In Cy) Q C') Ch Q f I CD N r N '- d CM 7 7 7 M C m COCOCOC N y ma N . A a) c � — > Es 4.w m 0 0) e a J t 0 a m ai c%) d La, E c W N 'aV ro n H cn V rn a) N D W L. es 0iii ca co m y . 0) 0. c R m -0 Cl) = a0i e I U. d _ u ..' 0 Cl) V U. C d O .N • O .' ca O a) O a)E •_>+• is rn 0_ 0_ 0_ 0_ G) W p, 0_ 0_ 0_ 0_ Cl) 0_ 0_ n. Q. TO: a) v V o cc c 0 0 0 0 Cl) d c 0 0 0 0 W c 0 0 0 0 44 d y o I- F- F- F- 0) ''O I- I- I- I- I = p t U) i c U) U) U) U) CO . c V) V) U) CO = c CO U) U) U) a1 0- O C CCCCf C y lL N N N N 0 W LL N N N N t _ LL N N N N a f- II W d O C1 d C I � C1� CO l4 a) S. Q. a) Cs C y NI a CO 'I ° 2 ' '13I W C a. J y+ C I. LL LL J LL J Q a) COI LL J LL J • •� col ll J LL J V C a a w 3 a '° w W '' 1 x W —I2 J etI° m I.- V 1 iL d a LO CO CO \ i 1- 2 q C CM ® % n C CD CV a � o 0 0 co o 1CN ft 0 0 c co ir CD o 0 0 •- o 3 0 2 -0 IIJ a)0. $ 03 _ . 4i ° 3 0 co o 1 \ 2 E ca E § o cC .c . ■ E .0 0 a a 0 0 0 o 0 � 0 O. a c CC x .0 a ti E co co a) 3 3 " 1- 0 o co 0 © 0 F & 0) ris � k 03 co 2 § U) 2a > E 0 4) - 2 c 0. 0 ee CC CO E / b CO ( . §ra \ �2 k \CO cp o f II § # 7 .. e .. ■ © 0 u E 0 07 k§ k kk Vk 0 o — Xc / _IIL 0. k csi CM La ) C) � * I--I X \ I- I- - i./.3 . to rot' Cal OES GOVERNOR'S OFFICE OEMERGENCY EMERGEENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach How the project's budget supports the objectives and activities: The budget supports the objectives and activities by providing funds that directly support a certified Victim Advocate from Waymakers, a FTE Domestic Violence Counselor from Interval House, and three investigators, all who work together to support victim-centered law enforcement strategies. The Waymakers Victim Advocate and investigators are assigned to domestic violence and restraining order violation cases; they will focus on thorough investigation techniques, training for law enforcement personnel, victim advocacy support, and the enhancement of protocols for protective order violations. The Interval House Domestic Violence Counselor position assists victims by providing crisis intervention via a 24/7 hotline, emotional support, social service assistance and priority shelter. How funds are allocated to minimize administrative costs and support direct services: Funds for the three investigators are entirely allocated to direct services. Funds designated for Waymakers include a full-time certified Victim Advocate/Domestic Violence Counselor/Rape Crisis Counselor providing direct support services to victims and per the RFA, a 10% de Minimus rate of the Modified Total Direct Costs (MTDC) base. Funds designated for Interval House are for one FTE Domestic Violence Counselor. Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021 ) 244 !II", Cal OES GOVERNOR'S O OF EMERGENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach How shared costs are allocated: See the budget pages. Duties and time commitments that support the proposed objectives and activities: The three investigators handle domestic violence and restraining order violation cases. Their responsibilities include: reviewing in-custody, non- custody and preliminary investigation reports within 48 hours of the arrest or report, writing supplemental reports on cases requiring further investigation; gathering evidence including additional victim statements, witness statements, the identities of children in the home, reviewing previous incidents and criminal history, researching restraining orders in Orange County's WebDV and CLETS; completing case follow-up and discovery requests from the District Attorney's Office; providing consultation, guidance, and resources for patrol and HBPD personnel on effective domestic violence intervention and response techniques; serving as a point of contact with the victim service providers for mechanisms of interagency accountability; and working in close collaboration with the victim service partners. The Project contract with Waymakers for a Victim Advocate to work a 4/10 schedule, Monday-Thursday and on-call 24/7 to respond to emergency requests by patrol and investigators. The services provided by the Waymakers Victim Advocate at HBPD include: crisis intervention (in-person and crisis calls), emergency assistance to meet basic needs, criminal justice system Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 2a TIP4 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach advocacy, accompaniment to law enforcement interviews and court, resource and referral advocacy, civil legal advocacy/restraining order assistance, and assistance with Cal VCB claims. The Project contracts with Interval House for a FTE Domestic Violence Counselor, who offers priority shelter, including but not limited to a hotel when the shelters are full, crisis intervention through a 24/7 hotline, emotional support and social services assistance. This Project's victim advocacy staff provides: immediate in-person response to requests for advocacy by patrol and investigators on a 24-hour basis; consultation, resource materials and outreach materials to HBPD for the purpose of assisting officers and other law enforcement employees; assists with the development and/or revision of officer and advocate protocols; assists with the training of officers on responding to victims; and serves as a point of contact with HBPD for developing and initiating mechanisms of interagency accountability. Discuss the necessity of any subcontracts and any unusual expenditures:There are no subcontracts or unusual expenditures and no anticipated mid-year salary range adjustments. Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 2aa Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative � Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach Plan to Meet Core Program Components Victim Advocacy: HBPD contracts with Waymakers for victim advocacy services to victims of domestic violence and restraining order violations, and Interval House for a FTE Domestic Violence Counselor for shelter based services. The services which support the Project's goals and objectives include: crisis intervention and follow up counseling in person or over the phone; emergency assistance with basic needs;justice system advocacy including utilizing the California Victims Legal Resource Center; accompaniment to law enforcement interviews and court; community resource referrals; civil legal advocacy; restraining order assistance; and CalVCB claim assistance. The victim service providers also provide consultation, resource and outreach materials to HBPD; assist with officer and advocate protocols for responding to victims; assist with the training of patrol officers on responding to victims of domestic violence and their children; and serve as a point of contact with HBPD for developing and initiating mechanisms of interagency accountability. Training Component: The full-time investigator and victim service partners will provide one training event to HBPD personnel which will include: the dynamics of power and control; identifying the dominant aggressor; crime scene Grant Subaward Programmatic,Narrative - Cal OES 2-108 (Revised 4/2021) 247 4 - Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach investigation; evidence collection, firearms, search and seizure laws, offender dynamics and manipulation tactics, victim and suspect interview techniques, documenting and photographing victim's injuries, medical release and confidentiality, recording victim interviews whenever possible, noting children as being present and/or witnesses and notifying Child Protective Services, effective report writing techniques and legal requirements, writing detail-specific and comprehensive crime reports that can effectively be used in prosecution, restraining order cases, and family law court, types of protective orders, officer safety, and protocol for connecting with victim assistance providers. Protocols for Protective Order Violations: The key strategies are to focus on proactive investigation of suspects with prior history of violence or prior court order violations. The Waymakers Victim Advocate supports this service model by reaching out to victims to provide case updates and safety planning. Sustainability: HBPD has been the proud recipients of continuous VAWA STOP funding through the LE Specialized Units Program since 1998. A unique feature is the proposed Project's victim service providers are non-profit entities that will allow for the Project to apply for government, public, private, and foundation grants to help sustain the Project. Each partner has stable and secure histories Grant Subaward Programmatic Narrative- Cal OES 2-108 (Revised 4/2021) 223 Cal OES GOVEROF N SECE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach of fund development and will continue to pursue fundraising strategies to ensure the Project's future. Grant Subaward Programmatic Narrative -Cal OES 2-108 (Revised 4/2021) 2a Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Operational Agreement Summary Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach Participating Date Signed Time Frame of OA Agency/Organization/Individual 1.Orange County Rape Crisis Center 10/15/2020 01/01/21 to 12/31/23 2.Orange County Victim/Witness Program 10/15/2020 01/01/21 to 12/31/23 3.Orange County District Attorney's Office 10/16/2020 01/01/21 to 12/31/23 4.Interval House 10/15/2020 01/01/21 to 12/31/23 5. to 6. to 7. to 8. to 9. to 10. to 11. to 12. to 13. to 14. to 15. to 16. to 17. to 18. to 19. to 20. to Operational Agreement Summary- Cal OES 2-160 (Revised 11/2020) 250 QUO: + OA ... .%, k (..;:: ''''i..it):7ir.52..., ' 'j' d li is fit' 0 o) 0 w ti` c _ M i O 13 ` l N ✓ m a Y N 0 co NI Y a C a mom00•811•11 f O OUQ , i j p O >a 0oo • ; d .n C c a_ a 0 i _ v `ar u 0 U } _CN 0) s O C (,) L u O - o CO o I- -c C:11 ,^ LL }• O I.— h ✓ti a, Y N N ? C, U ? d QI U 0).0 0 > CI -] _ I, C ‘a V i C to m O fL e, it, rG-D pc O C 2 0 - C. I"- C (D , J a. tz W o v) ' I 0 0 0 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT Subrecipient:City of Huntington Beach UEI`#LKKFRC4PW7L4 FIPS#: `0 Grant Disaster/Program Title Law Enforcement Specialized Units Program (LE) 059-36000 Peiformance Period 01/01/23 to 12/31/23 Subaward Amount Requested $ 270,858 Type of Non•Federal Entity • ❑• State Govt 0 Local Govt ❑ JPA ❑ Non-Profit 0 Tribe (Check Applicable Box) Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This assessment is made in order to determine and provide an appropriate level of technical assistance, training,and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the management of federal grant awards.This questionnaire must be completed and returned with your grant application materials. For purposes of completing this questionnaire,grant manager is the individual who has primary responsibility for day-to-day administration of the grant,bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award,and organization refers to the subrecipient applying for the award, and/or the governmental implementing agency, as applicable. Assessment Factors Response 1. How many years of experience does your current grant manager have managing >5 ye0 grants? 2. How many years of experience does your current bookkeeper/accounting staff have >5 ye9J managing grants? ti� 3. How many grants does your organization currently receive? >10 gra 4. What is the approximate total dollar amount of all grants your organization receives? $5,000,000 5. Are individual staff members assigned to work on multiple grants? Yes 6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects? 7. How often does your organization have a financial audit? AnnuaO 8. Has your organization received any audit findings in the last three years? Yesj 9. Do you have a written plan to charge costs to grants? Yes3 10. Do you have written procurement policies? YesE 11. Do you get multiple quotes or bids when buying items or services? Sometir0 12. How many years do you maintain receipts,deposits,cancelled checks, invoices? >5 yea0 13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to c ify t to the best of our knowledge and belief, the data furnished above is accurate,co to an 'current. Sign re:(Autho ed Age Date: Print Name and Title: Phone Number: Eric Parra, Chief of Police 714-536-5902 Cal OES c o;:'# LE22 06 6860 e.w Subrecipient Grants Management Assessment(Rev.3/1 7/22) 252 F : Cal OES OF EME O E OFFICE OF£MEROENCY SERVICES Grant Subaward Service Area Information V Grant Subaward #: LE22 06 6860 ew Subrecipient: City of Huntington Beach 1. County or Counties Served: Orange County where principal office is located: Orange 2. U.S. Congressional District(s) Served: 48 U.S. Congressional District where principal office is located: 48 3. State Assembly District(s) Served: 72, 74 State Assembly District where principal office is located: 74 4. State Senate District(s) Served: 34, 37 State Senate District where principal office is located: 37 5. Population of Service Area: 196,652 US Census population estimate as of 7/1/2021 Grant Subaward Service Area Information-Cal OES 2-154 (Revised 11/2020) 253