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HomeMy WebLinkAboutGRC Associates, Inc. - 2023-02-01 AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND GRC ASSOCIATES, INC. FOR PROGRAM MONITORING OF MOBILE HOME TENANT BASED RENTAL ASSISTANCE (TBRA) AND HOUSING QUALITY STANDARDS (HQS) INSPECTIONS THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and GRC ASSOCIATES, INC., a California Corporation, hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated February 1, 2023, entitled"Professional Services Contract Between the City of Huntington Beach and GRC Associates, Inc., for Program Monitoring of Mobile Home Tenant Based Rental Assistance (TBRA) and Housing Quality Standards (HQS) Inspections"which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B and Exhibit C which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Three Hundred Forty Four Thousand Four Hundred Forty One Dollars ($344, 451) total with and additional Eighty Thousand 24-14723/343356 1 Seventy Eight Dollars ($80,078) added to the original sum of One Hundred Seventy Four Thousand Three Hundred Seventy Three Dollar($174,373) for a new amount of Two Hundred Fifty Four Thousand Four Hundred Fifty One Dollars ($254,451) for administration as described in Exhibit B and Thirty Thousand Dollars ($30,000) added to the original sum of Sixty Thousand Dollars ($60,000) for a new amount of Ninety Thousand Dollars ($90,000) for HQS Inspections as described in Exhibit C. 2. TERM The term of the Agreement is extended to June 30, 2025. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers on June 2[Q'— , 2024. GRC ASSOCIATES, INC. CITY OF HUNTINGTON BEACH, a municipa corporatio the State of cvy' Cali a • By: print name City Man.!AK/ er ITS: (circle one)Chairmaui'residen ice President 1. 44141-44) AN City Clerk 141 By: INITIATED AND APPROVED: wiTY 67, ki ,t_s&u prin ITS: (circle o Secreta ief Financial 111//o Officer/Asst. Se -Treasurer Dir ctgf of Community Development APPROVED ORM: i Attorney 24-14723/343356 2 AC CERTIFICATE OF LIABILITY INSURANCE DATE(MIaiDDIYVYY) 08/14/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lupe Tavera NAME: Danmar Insurance Services Inc_ PHONNE,Ext): (951)509-0509 FAX(AI No): (951)509-0515 License ft 0036873 E-MAIL lu et danmarins.com ADDRESS: p 9899 Indiana Avenue,Ste 101 INSURER(S)AFFORDING COVERAGE NAIL S Riverside CA 92503 INSURER A: Travelers INSURED INSURER B: Travelers Properly Casualty Co of America 25674 GRC Associates,Inc. INSURER C: Underwriters al Lloyds,London 8060 Florence Avenue INSURER D: Suite 303 INSURER E: Downey CA 90240 INSURERS: COVERAGES CERTIFICATE NUMBER: CL2481412518 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INS° WVD- POLICY NUMOCR (MM/DO/YYYY) (MMfDDIYYYY) LIMITS X COMMERCIAL GENERAL LIARII.RV EACH OCCURRENCE S 2,000,000 DATO RENTED CLAIMS-MADE IXl OCCUR P E(M SES(Ea occurrence) $ 300,000 MED EXP(Any one person) $ 5.000 A Y I-660-4R179920-TCT-23 12/01/2023 12/01/2024 PERSONAL&ADV INJURY $ EXCLUDED GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4.000.000 JEa LOC PRODUCTS $ 2,OOQ000 X POLICY OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) _ ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y I-660-4R179920-TCT-23 12/01/2023 12/01/2024 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY (Per accident) $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE S DED RETENTION$ S WORKERS COMPENSATION X STATUTE EOTH AND EMPLOYERS'LIABILITY YIN 1 000 000 B ANY PROPRIETOR/PARTNER/EXECUTIVE Ni A UB3R233076 11/01/2023 11/01/2024 E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? - (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If yes,describe under 1000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ , Per Claim $1,000,000 Professional Liab bly C Y MPL4219594.24 08/19/2024 08/19/2025 Aggregate $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If mere space Is required) 30 Day Notice of Cancellation 10 Days Notice of Cancellation in the even of non-payment of premium Certificate holder,its agents,officers and employees are included as an additional insured and when applicable,The Development Agency of the City of Huntington Beach APPROVF1^�TO FORM CERTIFICATE HOLDER CANCELLATION ,'-r:Ott SHOULD ANY OF THE ABOVE DESCRIBED POLICI€vaB jyFi�E THE EXPIRATION DATE THEREOF,NOTICE WILL 6'E'DYVroE'I IN CITY OF HUNTINGTON BEACH ACCORDANCE WITH THE POLICY PROVISIONS. RISK MANAGEMENT DIVISION 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 _Y �_, _t�,__te-c- __ i ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD . i ) t AC CERTIFICATE OF LIABILITY INSURANCE DATE(MM(O0 YYYY) 09/13/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Lupe Tavera NAME: Danmar Insurance Services Inc. PHONE (951)509-0509 FAX (951)509-0515 (AIC,No,Est): _--- (AIC,No): License 4OD36873 EMAIL lu et danmarins.com ADDRESS: p 9899 Indiana Avenue,Ste 101 INSURER(S)AFFORDING COVERAGE NAIC I Riverside CA 92503 INsuRERA: Travelers INSURED INSURER e: Travelers Property Casualty Co of America 25674 GRC Associates,Inc. INSURER c. Underwriters at Lloyds,London 8060 Florence Avenue INSURER 0: Suite 303 INSURER E: Downey CA 90240 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2383111727 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. )NSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 DAMAGE TO CLAIMS-MADE X OCCUR PREMISES(EE�ED nce) 5 300,000 MED EXP(Any one person) S 5,000 A Y I-660-4R179920-TCT-22 12/01/2022 12/01/2023 PERSONAL F.ADV INJURY $ EXCLUDED GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ •4,000,000 X POLICY n jEo- n LOC PRODUCTS-COMPIOPAGG $ 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ A OWNED — SCHEDULED Y I-660-4R179920-TCT-22 12/01/2022 12/01/2023 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) $ UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE" AGGREGATE $ DED RETENTION 5 5 WORKERS COMPENSATION XI STATUTE I I Kr"- AND EMPLOYERS'LIABILITY Y I N H ANY PROPRIETOR/PARTNER/EXECUTIVE NIA UB3R233076 11/01/2022 11/01/2023 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER MBER EXCLUDED? 1000,000 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ , II yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S I Per Claim $1,000,000 Professional Liability C Y MPL4219594.23 08/19/2023 08/19/2024 Aggregate S1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) 30 Day Notice of Cancellation 10 Days Notice of Cancellation in Iho even of non-payment of premium APPROVED AS TO FORM Certificate holder,Its agents,officers and employees are included as an additional insured and when applicable,Tho Development Agency of the City of �� Huntington Beach _ MICHAEL E. GATES CITY ATTORNEY CERTIFICATE HOLDER CANCELLATION CITY OF HUNTINGTON tstAGH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN CITY OF HUNTINGTON BEACH ACCORDANCE WITH THE POLICY PROVISIONS. RISK MANAGEMENT DIVISION AUTHORIZED REPRESENTATIVE 2000 Main Street Huntington Beach CA 92648 - t - I ' ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD CITY OF HUNTINGTON BEACH 44111011110 1 Professional Service Approval Form ces UPJTY�r\��� Amendment # 2 1. Date Requested: 6-24-2024 2. Contract Number to be Amended: 2 3. Department: Community Development 4. Requested By: Gregory Hoang 5. Name of Consultant: GRC Associates 6. Amount of Original/Prior Contract: $234,373 7. Additional Compensation Requested: $344,451 8. Original Commencement Date: February 1, 2023 9. Original Termination Date: June 30, 2024 10. Extended Date Requested: June 30, 2025 11. Reason for Contract Amendment: The City requests to extend the MHTBRA Program for one (1) additional year. The program assists mobile home owners with rental assistance. In addition, the City Residential Rehabilitation program provides grants and loans for home repairs for participants with Housing Quality Standards(HQS) deficiencies. %\../ \_,P=\)_ -a� aaati Purchas g Approval Signature Date 12. Are sufficient funds available to fund this contract? Yes ® No ❑ 13. Business Unit and Object Code where funds are budgeted: Account number Contractual Dollar Amount Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2024/25 CDBG 2024/25 Alloc $110,078 $ $ $ $ $ $ $ $ $ $ $ r Budget p oval ignature Date Depa me t Head Signa re Date (ol/2-(-7 City Ma ager Approval Signature Date grc req contract amendment*2 REV: 2016 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND GRC ASSOCIATES, INC. FOR PROGRAM MONITORING OF MOBILE HOME TENANT BASED RENTAL ASSISTANCE (TBRA) AND HOUSING QUALITY STANDARDS (HQS) INSPECTIONS THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation,hereinafter referred to as "City," and GRC ASSOCIATES, INC., a California Corporation, hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated February 1, 2023, entitled"Professional Services Contract Between the City of Huntington Beach and GRC Associates, Inc., for Program Monitoring of Mobile Home Tenant Based Rental Assistance (TBRA) and Housing Quality Standards (HQS) Inspections"which agreement shall hereinafter be referred to as the"Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B and Exhibit C which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Thirty Four Thousand Three Hundred Seventy Three Dollars ($234, 373) total with and additional Ninety Six 23-13361/318573 1 Thousand Three Hundred Seventy Three Dollars ($96,373) added to the original sum of Seventy Eight Thousand Dollars ($78,000) for a new amount of One Hundred Seventy Four Thousand Three Hundred Seventy Three Dollars ($174,373) for administration as described in Exhibit B and Thirty Thousand Dollars ($30,000) added to the original sum of Thirty Thousand Dollars ($30,000) for a new amount of Sixty Thousand Dollars ($60,000) for HQS Inspections as described in Exhibit C. 2. TERM The term of the Agreement is extended to June 30, 2024. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers on September 20 , 2023. GRC ASSOCIATES, INC. CITY OF HUNTINGTON BEACH, a municipal corporation of the State of li rn By: /41-4, VW)/ print name Cit r ITS: (circle one)Chaim. i'resident/V ce President 6(Yriot, /Q 74UZ4j, AND City Clerk . / /2.3 By: /l/C '1 k INITIATED APPROVED: t/U0(.7 frt Zht-SOuf• print n ITS: (circle on ecr hief Financial Di ec or of Community Development Officer/Asst. Secretary-Treasurer APPROVED -6( • Attorney 23-13361/318573 2 . !_,r A CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)09/13/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lupe Tavera NAME: Danmar Insurance Services Inc. PHONJ EYl): (951)509-0509 FAX,No): (951)509-0515 License#OD36873 EMAIL lu et danmarins.com ADDRESS: p 9899 Indiana Avenue,Ste 101 INSURER(S)AFFORDING COVERAGE NAIC# Riverside CA 92503 INSURERA: Travelers INSURED INSURER B: Travelers Property Casualty Co of America 25674 GRC Associates,Inc. INSURER C: Underwriters at Lloyds,London 8060 Florence Avenue INSURER D: Suite 303 INSURER E: Downey CA 90240 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2383111727 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXPFY LIMITS LTR INSR WVD POLICY NUMBER (MMIDDYYY) (MM!ODIYYYYJ X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED 300,000 CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) S MED EXP(Any one person) $ 5,000 A Y I-660-4R179920-TCT-22 12/01/2022 12/01/2023 PERSONAL&ADV INJURY $ EXCLUDED GENT.AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY F'JR n LOC PRODUCTS-COMP/OPAGG S 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y I-660-4R179920-TCT-22 12/01/2022 12/01/2023 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAI,IAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION$ S WORKERS COMPENSATION X STATUTE EOTH AND EMPLOYERS'LIABILITY Y I N B ANY PROPRIETOR/PARTNER/EXECUTIVE NIA UB3R233076 11/01/2022 11/01/2023 E.L.EACH ACCIDENT S 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 II yes,describe under 1 000 000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Per Claim 51,000,000 Professional Liability C Y MPL4219594.23 08/19/2023 08/19/2024 Aggregate $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) 30 Day Notice of Cancellation 10 Days Notice of Cancellation in the even of non-payment of premium APPROVED AS TO FORM Certificate holder,its agents,officers and employees are included as an additional insured and when applicable,The Development Agency of the City of (�t Huntington Beach MICHAEL E. GATES CITY ATTORNEY CERTIFICATE HOLDER CANCELLATION CITY OF HUNTINGTON L$ ACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN CITY OF HUNTINGTON BEACH ACCORDANCE WITH THE POLICY PROVISIONS. RISK MANAGEMENT DIVISION 2000 Main Street AUTHORIZED REPRESENTATIVE .:A Huntington Beach CA 92648 1 f o i_-) l r ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY POLICY NUMBER: I-660-4R179920-TCT-22 ISSUE DATE: 10-09-23 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULED ADDITIONAL INSURED (Includes Products-Completed Operations If Required By Contract) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS AND COVERED OPERATIONS NAME OF PERSON OR ORGANIZATION: City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers PROJECT/LOCATION OF COVERED OPERATIONS: 2000 Main Street, Huntington Beach, CA 92648 PROVISIONS The insurance provided to such additional insured is The following is added to SECTION II —WHO IS AN subject to the following provisions: INSURED: a. If the Limits of Insurance of this Coverage Part Any person or organization shown in the Schedule shown in the Declarations exceed the minimum Of Additional Insureds And Covered Operations that limits required by the written contract or you agree in a written contract or agreement to agreement, the insurance provided to the include as an additional insured on this Coverage additional insured will be limited to such Part is an insured, but only: minimum required limits. For the purposes of determining whether this limitation applies, the a. With respect to liability for "bodily injury" or minimum limits required by the written contract or "property damage" that occurs, or for "personal agreement will be considered to include the injury" caused by an offense that is committed, minimum limits of any Umbrella or Excess subsequent to the signing of that contract or liability coverage required for the additional agreement and while that part of the contract or insured by that written contract or agreement. agreement is in effect; and This provision will not increase the limits of b. If, and only to the extent that, such injury or insurance described in Section III — Limits Of damage is caused by acts or omissions of you or Insurance. your subcontractor in the performance of "your b. The insurance provided to such additional work" on or for the project, or at the location, insured does not apply to: shown in the Schedule Of Additional Insureds (1) Any "bodily injury", "property damage" or And Covered Operations, to which the written "personal injury" arising out of the providing, contract or agreement applies. Such person or or failure to provide, any professional organization does not qualify as an additional architectural, engineering or surveying insured with respect to the independent acts or services,including: omissions of such person or organization. CG D2 47 0419 0 2018 The Travelers Indemnity Company.All rights reserved. Page 1 of 2 • COMMERCIAL GENERAL LIABILITY (a) The preparing, approving, or failing to (c) The nature and location of any injury or prepare or approve, maps, shop damage arising out of the "occurrence" drawings, opinions, reports, surveys, or offense. field orders or change orders, or the (2) If a claim is made or"suit" is brought against preparing, approving, or failing to the additional insured: prepare or approve, drawings and specifications; and (a) Immediately record the specifics of the claim or"suit"and the date received;and (b) Supervisory, inspection, architectural or engineering activities. (b) Notify us as soon as practicable and see to it that we receive written notice of the (2) Any "bodily injury" or "property damage" claim or"suit"as soon as practicable. caused by "your work" and included in the (3) Immediately send us copies of all legal "products-completed operations hazard" papers received in connection with the claim unless the written contract or agreement or "suit", cooperate with us in the specifically requires you to provide such investigation or settlement of the claim or coverage for that additional insured during defense against the "suit", and otherwise the policy period. comply with all policy conditions. c. The additional insured must comply with the (4) Tender the defense and indemnity of any following duties: claim or "suit" to any provider of other (1) Give us written notice as soon as practicable insurance which would cover such additional of an "occurrence" or an offense which may insured for a loss we cover. However, this result in a claim.To the extent possible, such condition does not affect whether the notice should include: insurance provided to such additional (a) How, when and where the "occurrence" insured is primary to other insurance or offense took place; available to such additional insured which covers that person or organization as a (b) The names and addresses of any injured named insured as described in Paragraph 4., persons and witnesses; and Other Insurance, of Section IV— Commercial General Liability Conditions. Page 2 of 2 0 2018 The Travelers Indemnity Company.All rights reserved. CG D2 47 04 19 COMMERCIAL GENERAL LIABILITY POLICY NUMBER: I-660-4R179920-TCT-22 GENERAL PURPOSE ENDORSEMENT The long named additional insured is amended as follows: City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers 2000 Main Street, Huntington Beach, CA 92648 CG T8 00 Page 1 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND GRC ASSOCIATES, INC. FOR PROGRAM MONITORING OF MOBILE HOME TENANT BASED RENTAL ASSISTANCE (TBRA) AND HOUSING QUALITY STANDARDS (HQS) INSPECTIONS THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and , GRC ASSOCIATES, INC., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform program monitoring of mobile home tenant based rental assistance (TBRA) and housing quality standard (HQS) inspections services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Robert Vasquez who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 23-12404/302178 1 of 14 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on February 1, 2023 (the "Commencement Date"). This Agreement shall automatically terminate one (1) year from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one (1) year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B" and Exhibit "C", which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Hundred Eight Thousand Dollars ($108,000) total with Seventy Eight Thousand Dollars ($78,000) for administration as described in Exibit "B" and Thirty Thousand Dollars ($30,000) for HQS inspections as described in Exhibit "C". 23-12404/302178 2 of 14 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its 23-12404/302178 3 of 14 obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. 23-12404/302178 4 of 14 C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. 23-12404/302178 5 of 14 If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. WORKER'S COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, Consultant acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Consultant covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Consultant shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Consultant shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Consultant shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Consultant shall similarly require all subcontractors to waive subrogation. 11. GENERAL LIABILITY INSURANCE In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Contractor, its 23-12404/302178 6 of 14 officers, employees and agents while acting within the scope of their duties, against any and all claims arising out of or in connection with the Project/Service, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Service. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 12. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 23-12404/302178 7 of 14 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 13. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 14. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this 23-12404/302178 8 of 14 Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 15. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 16. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 17. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different 23-12404/302178 9 of 14 addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach GRC Associates, Inc. ATTN: Director of Community ATTN: Robert G. Vasquez Development 8060 Florence Ave., Suite 303 2000 Main Street Downey, CA 90240 Huntington Beach, CA 92648 19. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 20. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 21. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 23-12404/302178 10 of 14 22. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 23-12404/302178 11 of 14 24. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 26. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 27. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 28. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 23-12404/302178 12 of 14 29. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 30. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 31. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. 23-12404/302178 13 of 14 CONSULTANT, CITY OF HUNTINGTON BEACH, GRC ASSOCIATES, INC. a municipal co *oration of the State of California U By: �L3�L'r G V %.Q U 4 ? _ City . ager print name ITS: (circle one)Chairman/PresidentNice President INITIATED AND APPROVED: AND , 1Jc ,-' Director of Community Development By: 47Me M ii9/LJ' 6). VA'S 61 U4 2 APPROVED AS TO FORM: print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary—Treasurer Ci Attorney `kV Date RECEIVE AND FILE: qd'hdizz4.4-u) City Clerk Date 3/-2/8 23-12404/302178 14 of 14 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Program Monitoring - Scope of Work A The selected service provider shall provide program staff, supplies and necessary administrative support to fully implement the MHTRBA in conformance with the City's program regulations and requirements. Program staffing to be provided by service provider shall include a minimum of one (1) case manager to serve the Huntington Beach community through the term of the Agreement. Other staff member(s) shall be utilized as necessary. The case manager assigned to the City MHTBRA program shall be available to meet with MHTBRA clients by appointment at City locations including, but not limited to City Hall. Applicants shall be interviewed by the case manager to confirm intake information and determine eligibility. Program resources will be targeted and prioritized based upon the previously described local preferences to serve households that are most in need of this assistance. All client assistance payments to eligible parties shall be approved by City Staff. Client households shall be evaluated by service provider periodically. Allowable program delivery costs are direct personnel costs associated with the MHTBRA program delivery cost category, limited to the following: all efforts necessary to determine the eligibility of the program participant, case management, data collection and reporting, verification of rent payments by participents/recipients to their property owners, and other appropriate activities for providing rental reimbursement payments. This cost shall not exceed the amount of funds budgeted for program delivery costs in Exhibit A. Service provider may submit a Request for Reimbursement (invoice) as often as is practicable to ensure that funds are continually reimbursed. In all cases, the service provider must conduct an initial eligibility evaluation of all potential MHTBRA program participants. Program resources must be targeted and prioritized to extremely low-income and severely cost-burdened senior households (an individual, age 62 or over). HQS Inspections - Scope of Work B Housing Quality Standards (HQS) Inspections: On-site mobile home quality and lead- based paint visual assessment inspections or HQS inspections will be conducted by the service provider/consultant consisting of a qualified inspector in a timely manner. The service provider shall coordinate scheduling with the program participant and the inspector. EXHIBIT A B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. Program Monitoring - Duties and Responsibilities: The selected service provider approved for funding will be required to maintain and submit adequate information necessary to monitor program accountability and progress in accordance with the terms and conditions of the contract. Key MHTBRA Program services are planned to include the following tasks: intake tasks of interested applicants - and all efforts necessary to determine the eligibility of the program participants, annual recertification of participant eligibility, case management, data collection and reporting, verification of payments by participants/recipients, and other appropriate activities needed for providing rental reimbursement payments. Key responsibilities include the following: • Actively market or assist the City with client outreach. Meeting, either in person or through conference call with all of the City's mobile home park managers — and letting them know of the MHTBRA program — is recommended. In the past, this type of contact has worked well — because mobile home park managers are aware of their neediest residents, and they usually try to help their tenants / when they can. • Assist individuals and families in completing intake and verification forms accurately. • Accurately describe the MHTBRA Program to eligible households and property owners. GRC recommends preparing clear marketing materials that can be put on the City's website and also flyers — that can be made available to mobile home owners — in both English and Spanish. • Maintain a list of eligible program participants. • Develop and maintain appropriate and accurate client and administrative records, and make program records available to the City, and HUD for any monitoring or audits that may be required to ensure program compliance. • If necessary, provide non-English language interpreter to eligible households. • Receive and verify monthly remibursements requests from program recipients and verify rental payments by participants/recipients to their property owners. • Submit list of monthly reimbursement payments from the program recipients to the City. • Submit quarterly program reports (QPRs) to the City per the terms set forth in this agreement. The report would be due by the 15th day of the month after the end of each quarter (due October 15, January 15, April 15 and July 15. • Submit monthly invoices to the City by the 20th day of the month. • Submit other reports and program information as requested by the City. HQS Inspections - Duties and Responsibilities: • Conduct physical initial inspections, reinspections, and special inspections as needed of participants' units to ensure compliance with HQS Standards. •Complete HUD required forms and procedures for each inspection. EXHIBIT A 2. Contractor will comply with applicable laws, rules and regulations. If indications of misappropriation or misapplication of the funds of this Agreement cause City to require a special audit, the cost will be encumbered and deducted from this Agreement budget. Should the special audit confirm misappropriation or misapplication of funds, Sub-Recipient shall reimburse City. In the event City uses the judicial system to recover funds, Sub-Recipient shall reimburse City legal fees and court costs in addition to awards. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Review program forms and documents. Notify the service provider/consultant of changes in regulations, policy, rules, or key City personnel assigned to the MHTBRA program. Monitor the vendor's performance by reviewing quarterly reports, including a review of documentation of all supportive services provided and other documentation to ensure program compliance. On-site monitoring and inspection of financial and client files will also be undertaken by the City. 2. the City is required to arrange for an independent financial and compliance audit (Single Audit) annually for each fiscal year Federal funds exceeding $500,000 are received under this Agreement. An audit may also be conducted by Federal, State, or funding source agencies as part of the City's audit responsibilities. Sub-Recipient shall provide a written response to all conditions or findings reported in said audit report within 30 days of notice. The response must examine each condition or finding and explain a proposed resolution, including a schedule for correcting any deficiency, within six (6) months after receipt of the audit report. The Department of Neighborhood Services, and its authorized representatives shall, at all times, have access for the purpose of audit or inspection to any and all books, documents, papers, records, property, and premises of Sub Recipient, whose staff will cooperate fully with authorized auditors when they conduct audits and examinations of Sub-Recipient's program. D. WORK PROGRAM/PROJECT SCHEDULE: The term of this contract is one (1) year with the City reserving the option to extend this agreement for two (2) additional terms of one year each, subject to the availability of HOME funds. The estimated start date is February 13, 2023. EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: These rates are associated with Scope of Work A: Program—Case Manager: $110 per hour Senior Staff: $95 per hour Support Staff: $75 per hour B. Travel. Charges for time during travel are not reimbursable C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought 1 Exhibit B into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT "C" Payment Schedule (Fixed Fee Payment) These rates are associated with Scope of Work B (HQS Inspections): Initial Inspection: $500.00 Re-Inspection: $330.00 No Show: $110 Special Inspections (when necessary): $500.00 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the Exhibit B parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term; Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices .7 17 Consent 8 18 Modification 8 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 11 RFP for Administrative Services for the Mobile Home Tenant Based Rental Assistance (MHTBRA) Program #1 GRC Associates Robert G.Vasquez 626-331-6373 #2 Advanced Avant-Garde Corporation Ann Marie LeNoue 714-401-9362 - l ® DATE(r,1 h1lDDlYYYY) ACoRn CERTIFICATE OF LIABILITY INSURANCE 02/09/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or he endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Lupe Tavera NAME: Danmar Insurance Services Inc. PHO N,Eztl: (951)509-0509 FAX,No): (951)509-0515 License#OD36873 E-MAIL lu et danmarins.com ADDRESS: p 9899 Indiana Avenue,Ste 101 INSURER(S)AFFORDING COVERAGE NAIC I Riverside CA 92503 INsuRERA: Travelers INSURED INSURER B: Travelers Property Casualty Co of America 25674 GRC Associates,Inc. INSURER c: Underwriters at Lloyds,London 8060 Florence Avenue INSURER D: Suite 303 INSURER E: Downey CA 90240 INSURER F: COVERAGES CERTIFICATE NUMBER: CL22112311177 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AWL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR MD (MMIDDrYYYY) (r,IMIDDIYYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE s 1,000,000 DAMAGE TCLAIMS-MADE X OCCUR PREM SESO(EaENTED occurrence) $ 300,000 MED EXP(Any one person) $ 5,000 A Y Y I-660-4R179920-TCT-22 12/01/2022 12/01/2023 PERSONAL a ADV INJURY $ EXCLUDED GERI AGGREGATE LIMIT APPLIES PER'. GENERAL AGGREGATE $ 2,000,000 X POLICY n PRO- IES I LOG PRODUCTS•COMP/OP AGG $ 2,000,000 JECT OTHER: 5 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) S A OWNED SCHEDULED Y Y I-660-4R179920-TCT-22 12/01/2022 12/01/2023 BODILY INJURY(Per accident) 5 AUTOS ONLY AUTOS N�// HIRED NON-OWNED PROPERTY DAMAGE 5 "—s, AUTOS ONLY X AUTOS ONLY (Per accident) S UMBRELLA LIAB OCCUR EACH OCCURRENCE 5 EXCESS LIAB CLAIMS-MADE AGGREGATE S DED RETENTION 5 5 WORKERS COMPENSATION X STATUTE OTH- ER AND EMPLOYERS'LIABILITY YIN 1 B ANY PROPRIETOR/PARTNER/EXECUTIVE I I NIA Y U83R233076 11/01/2022 11/0112023 E.L EACH ACCIDENT $ , , OFFICER/MEMBER EXCLUDED? 1,000,000 (Mandatory In NH) EL DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 5 Per Claim $1,000,000 Professional Liability C Y Y MPL4219594.22 08/19/2022 08/19/2023 Aggregate $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) 30 Day Notice of Cancellation APTOVED A TO FORM 10 Days Notice of Cancellation in the even of non-payment of premium i Certificate holder,its agents,officers and employees are included as an additional insured and when applicable, the Deeyprty Agency of the f Huntington Beach MICHAEL E. GATES CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN CITY OF HUNTINGTON BEACH ACCORDANCE WITH THE POLICY PROVISIONS. RISK MANAGEMENT DIVISION AUTHORIZED REPRESENTATIVE 2000 Main Street .- -Huntington Beach CA 92648 , �~ Y 1 ©1968-2016 ACORD CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD der7rifiiv- / J 2000 Main Street, g N Huntington Beach,CA City of Huntington Beach 92648 File #: 22-846 MEETING DATE: 11/1/2022 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Ursula Luna-Reynosa, Director of Community Development PREPARED BY: Charles Kovac, Housing Manager Subject: Approval of the Mobile Home Tenant Based Rental Assistance Program Guidelines; Amendment No. 1 to the City's Homeowner Rehabilitation Loans and Grants Program Policies and Procedures; Amendment No. 1 (Substantial) to the 2022-2023 Annual Action Plan - Resolution No. 2022-56; Amendment No. 3 (Substantial) to the 2020-2024 Consolidated Plan for Federal Community Development Block Grant and Home Investment Partnerships (HOME) Entitlement Grant Programs - Resolution No. 2022-61; and authorization to temporarily reduce rents for eligible seniors at Ocean View Estates Statement of Issue: The City receives Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) federal entitlement grant funds annually from the U.S. Department of Housing and Urban Development (HUD). Amendments to the 2022-2023 Annual Action Plan and the 2020- 2024 Consolidated Plan ("Substantial Amendments") for the CDBG and HOME programs are proposed to help fund the proposed senior Mobile Home Tenant Based Rental Assistance (MHTBRA) Program and also authorize various minor funding and performance objective adjustments to previously approved programs. Staff has also proposed guidelines for the MHTBRA Program ("Guidelines"), as well as an amendment to the City's Homeowner Rehabilitation Loans and Grants Program Policies and Procedures ("Housing Rehab Policies") that incorporates the MHTBRA Program into the housing rehabilitation program. This amendment will allow the program to offer small grants to address corrections identified during the Housing Quality Standards (HQS) inspections that HUD requires for TBRA assistance. Should the City Council approve the Substantial Amendments to the 2022-2023 Annual Action Plan and 2020-2024 Consolidated Plan, the MHTBRA Guidelines, and the amendment to the Housing Rehab Policies Program, following a HUD-mandated 45-day review and approval process, the MHTBRA Program can commence as early as mid-January 2023. City of Huntington Beach Page 1 of 6 Printed on 11/6/2022 powerei by LegistarT" File #: 22-846 MEETING DATE: 11/1/2022 Financial Impact: The City has available funding to implement the proposed MHTBRA Program in the amount of $391,654 in HOME funds and $143,000 in CDBG funds. Approval of the Substantial Amendments to the 2022-2023 Annual Action Plan and the 2020-2024 Consolidated Plan will not impact the General Fund. Approval of temporary rent reductions at Ocean View Estates will result in less rental income to the General Fund of approximately $1,058 per month for each eligible resident. Recommended Action: Staff recommends that the City Council: A) Conduct a public hearing for Amendment No. 1 (Substantial) to the 2022-2023 Annual Action Plan and Amendment No. 3 (Substantial) to the 2020-2024 Consolidated Plan; and, B) Adopt Resolution No. 2022-61, "A Resolution of the City Council of the City of Huntington Beach Approving Amendment No. Three (Substantial) to the 2020-2024 Consolidated Plan;" and, C) Adopt Resolution No. 2022-56, "A Resolution of the City Council of the City of Huntington Beach Approving Amendment No. One (Substantial) to the 2022-2023 Annual Action Plan"; and, D) Approve the Mobile Home Tenant Based Rental Assistance Program Guidelines; and, E) Approve the amendment to the City's Homeowner Rehabilitation Loans and Grants Program Policies and Procedures; and, F) Appropriate $391,654 in 2021-2022 carryover HOME Investment Partnerships Program funding and $143,000 in 2022-2023 unencumbered Community Development Block Grant funding to be used for the implementation of the Mobile Home Tenant Based Rental Assistance Program; and, G) Authorize the City Manager or his designee to sign all necessary related documents for the implementation of the Substantial Amendments and the Mobile Home Tenant Based Rental Assistance Program; and, H) Authorize the City Manager or his designee to approve temporary rent reductions for eligible seniors at Ocean View Estates consistent with the Mobile Home Tenant Based Rental Assistance Program. Alternative Action(s): Do not approve one or more recommended actions, and direct staff accordingly. Analysis: City of Huntington Beach Page 2 of 6 Printed on 11/6/2022 powered by LegistarT"' File #: 22-846 MEETING DATE: 11/1/2022 Background On September 6, the City Council directed staff to move forward with the formation of the MHTBRA Program, which requires the preparation of the Substantial Amendments, MHTBRA Guidelines and the amendment to the Housing Rehab Policies. Utilizing HOME and CDBG funding, the City will assist eligible very-low income seniors (62 years or older) that currently own a mobile home with TBRA assistance. This MHTBRA Program compliments the City's existing TBRA program that assists individuals and families that are homeless or at-risk of homelessness that is administered by two nonprofit partners: Families Forward and Mercy House. The existing TBRA program would continue and not be impacted by the new MHTBRA program. The MHTBRA Program will enable the City to meet the needs of participating tenant households by providing monthly rental assistance to eligible senior mobile home owners to pay for a portion of their space rent for up to twenty-four months. The MHTBRA program would ideally serve senior mobile home residents aging in place who are experiencing unanticipated rent increases that may be difficult to pay for rent and other living expenses. Based upon direction from the City Council, staff researched other similar programs and identified best practices, potential partners, funding mechanisms, and program framework that will adhere to all federal regulations, to implement the MHTBRA Program. Staff conducted extensive research of existing mobile home TBRA programs in Fullerton, Anaheim, Florida and Nevada and met with the Mobile Home Advisory Board (MHAB) on July 25 to seek input on the proposed MHTBRA Program. The MHAB recommended the City Council approve the MHTBRA (by a 7-1-1 vote) and further recommended the City Council identify a permanent funding source for the new program. With the initial available HOME funding of $391,654 and applying a citywide average space rent of $1,839 (based on an informal survey of mobile home parks), staff estimates up to 30 households can be assisted for 12 months. This number will be higher or lower depending on actual gross income and space rent of the households served. Amendment No. One (Substantial) to the 2022-2023 Annual Action Plan The City currently has unencumbered federal funds in the amount of $391,654 in 2021-2022 carryover HOME funds and $381,117 in 2022-2023 CDBG funds that can be used to implement the MHTBRA Program. The City is proposing Amendment No. 1 (Substantial) to the FY 2022-2023 Annual Action Plan to include the following revisions related to implementing the MHTBRA Program (Attachment 1): • • Set up and fund the MHTBRA Program for seniors with $391,654 in FY 2021-2022 HOME carryover funds (for approximately 30 households). • Decrease the CDBG Unallocated Funds for a Future Project described in the 2022-2023 Annual Action Plan by $143,000 for a new total of$238,117. o Reallocate $65,000 of the 2022-2023 CDBG Unallocated Funds for a Future Project to the Homeowner Rehabilitation Loans and Grants Program for a total of $287,000 to assist in HQS inspections and repairs for the MHTBRA Program. City of Huntington Beach Page 3 of 6 Printed on 11/6/2022 powered by LegistarT"' File #: 22-846 MEETING DATE: 11/1/2022 o Reallocate $78,000 of the 2022-2023 CDBG Unallocated Funds for a Future Project to the Housing Services for Tenant Based Rental Assistance Program for a total of $183,000 for administering the MHTBRA Program. Amendment No. Three (Substantial) to the 2020-2024 Consolidated Plan In order to implement the MHTBRA Program, the City is proposing Amendment No. 3 (Substantial) to the 2020-2024 Consolidated Plan to include the following (see Attachment 2): • Add senior mobile homeowners as a priority need population in need of assistance. This will allow the MHTBRA Program to meet the goals and priorities identified in the 2020-2024 Consolidated Plan. • Adjust the five-year performance goals as it relates to programs that are no longer funded or have received reduced/increased funding. A notice of this November 1 public hearing for both Substantial Amendments was published on September 29 in The Wave and posted on the City's website for the HUD required 30-day public review period beginning September 30 and ending on November 1. Mobile Home Tenant Base Rental Assistance Program Guidelines Staff has prepared the draft MHTBRA Program Guidelines (Attachment 3) that outline the administrative process for the program, including eligibility requirements, preferences, selection of applicants, length of assistance, and recertification process. For purposes of participating in the MHTBRA Program, an eligible senior (62 years of age or older) mobile home owner must qualify as very low-income, and the household must not receive other governmental rent subsidies. By definition, very low-income is a household that has an adjusted annual income that does not exceed 50 percent of the Area Median Income (AMI), adjusted for family size, as established by HUD. For Huntington Beach, the very low-income, two person household limit is $54,200 in 2022. In addition to the minimum qualifications, the City is proposing to implement local preferences to serve certain residents first. During its discussion of the proposed program at the September 6 meeting, the City Council favored enacting a local preference for military veterans. After reviewing best practices for veteran preferences, staff recommends defining a veteran as a person who served in the active military, naval, or air service, and who was discharged or released under honorable conditions or conditions other than dishonorable. Other preferences include 1) eligible households that are extremely low income and earn less than 30 percent of AMI; and 2) eligible households that pay over 50 percent of their gross income towards rent. Rental assistance under the MHTBRA Program would be very similar to the City's existing TBRA program. First, City staff (or a selected service provider) will review income and other necessary documentation to determine eligibility. Staff will also review the household's space lease agreement to verify the amount of rent paid on a monthly basis is reasonable and less than the fair market rent City of Huntington Beach Page 4 of 6 Printed on 11/6/2022 powered by LegistarT" File#: 22-846 MEETING DATE: 11/1/2022 standard established by HUD (for 2022, the fair market rent standard in Huntington Beach is $2,324). All participating households are required to pay 30 percent of their gross monthly income for space rent, and the City then subsidizes the difference up to the fair market rent standard. If the household's rent exceeds the fair market rent standard, they must pay the amount above this limit. Per HUD- regulations, program funds may not be used to pay back-rent or mortgage expenses. Due to the limited amount of HOME funding available for the Program, selection of applicants for the MHTBRA Program will be based upon a lottery system. A one-month period will be established for senior mobile home owners to submit a brief "interest form" indicating their interest in participating in the MHTBRA Program. The interest form will be a simplified version of a TBRA application that will consist of basic information, including name, address, age, contact information, estimated gross income, number of household members, and qualification for any local preferences. Participating households will enter into a rent payment reimbursement contract with the City for assistance up to one year with a possible one year extension depending on continuing eligibility and program funding. Participating households will then provide proof of their space rent payment to the City, and the City will reimburse their monthly subsidy amount. Rental Assistance for Residents at Ocean View Estates Staff recommends that eligible seniors at the City-owned mobile home park, Ocean View Estates (OVE) not be assisted under this MHTBRA Program, so that limited program funding can serve more residents in need at privately owned parks. Staff is aware of at least one resident at OVE who needs assistance. For this resident and others who would otherwise be eligible for the MHTBRA Program and who apply for assistance within the one-month MHTBRA application period, City Council is requested to authorize staff to temporarily reduce space rent for up to two years consistent with the MHTBRA subsidy. To illustrate the potential financial impact, a senior living at OVE may earn $1,000 per month in social security benefits. Under the MHTBRA guidelines this resident would pay 30 percent of their income towards rent. With a typical rent at OVE of $1,358, in this example the resident would pay $300 and the rent would be subsidized in the amount of $1,058 per month. The total subsidy over two years for one resident would be $25,392. Amendment to the City's Homeowner Rehabilitation Loans and Grants Program Policies and Procedures As part of the establishment of the MHTBRA Program, an amendment to the City's Housing Rehab Policies is recommended to allow for small grants for necessary minor corrections that are a result of HUD-required inspections. Once a senior's MHTBRA Program eligibility has been determined, the participating household's mobile home will need to be inspected to ensure that it meets federally established housing quality standards. Any deficiencies must be corrected before rental assistance can begin. Other cities operating similar programs have indicated that older mobile homes often require some amount of corrections to pass inspection. Examples of typical repairs include installation of smoke and carbon monoxide detectors, ground fault circuit interrupter (GFCI) protectors, and earthquake strapping to secure water heaters. For this reason, and because the population to be served by this program may not have the financial resources to make necessary City of Huntington Beach Page 5 of 6 Printed on 11/6/2022 powered by LegistarT'" File #: 22-846 MEETING DATE: 11/1/2022 repairs, staff is proposing a modification to the City's existing Housing Rehab Policies to provide small grants up to $1,200 to cover the cost of minor repairs. When the condition of a mobile home requires more extensive household repair, the homeowner will be invited to apply to the City's Emergency Grant program to receive assistance up to $15,000. to address restoration or replacement of inoperable or severely deteriorated plumbing, heating, and electrical systems, structural repair and appliance replacement. For the City Council's consideration, Attachment 4 contains the draft amendment to the City's Homeowner Rehabilitation Loans and Grants Program Policies and Procedures. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(4), government fiscal activities that do not result in a physical change in the environment, and do not commit the lead agency to any specific project, do not constitute a project. Therefore, these activities are exempt in accordance with CEQA Guidelines Section 15060(c)(3). Since federal dollars are being used for the proposed HOME and CDBG activities, National Environmental Policy Act (NEPA) compliance will be required prior to execution of funding agreements and disbursement of funds. The City will complete all NEPA Compliance for the approved HOME and CDBG activities prior to the start of the programs or activities. Strategic Plan Goal: Economic Development & Housing Attachment(s): 1. Resolution No. 2022-56, "A Resolution of the City Council of the City of Huntington Beach Approving Amendment No. One to the 2022-2023 Annual Action Plan." 2. Resolution No. 2022-61, "A Resolution of the City Council of the City of Huntington Beach Approving Amendment No. Three (Substantial) to the 2020-2024 Consolidated Plan." 3. Draft Mobile Home Tenant Based Rental Assistance Guidelines 4. Draft Amendment to the City's Rehabilitation Loans and Grants Program Policies and Procedures 5. PowerPoint presentation to City Council - November 1, 2022 City of Huntington Beach Page 6 of 6 Printed on 11/6/2022 powered by LegistarTM