HomeMy WebLinkAboutAdopt Resolution No 2023-04 Authorizing Certain City Officia (2) soTiNGTo 2000 Main Street,
t F spRd •. Huntington Beach, CA
�w�,? 92648
_ _ City of Huntington Beach
Q
File #: 23-099 MEETING DATE: 2/21/2023
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Scott M. Haberle, Fire Chief
PREPARED BY: Brevyn Mettler, Emergency Management Administrator
Bonnie To, Principal Administrative Analyst
Subject:
Adopt Resolution No. 2023-04 authorizing certain City Officials to execute Grant Applications
and Documents
Statement of Issue:
The City Council is requested to adopt the attached resolution designating specific City officials to
apply for and obtain Emergency Management and Department of Homeland Security Grants,
including but not limited to, Emergency Management Performance Grant, State Homeland Security
Grant, Urban Area Security Initiative, etc. (hereinafter collectively referred to as "Eligible Grants").
Financial Impact:
There is no financial impact for Eligible Grants that do not have a match requirement or Eligible
Grants that are matched with in-kind administrative expenditures, such as administrative staff time
and other budgeted expenditures. Furthermore, there are no direct costs to the City of Huntington
Beach, and the grants do not obligate the City for any future funding.
For any Eligible Grant that requires direct costs for a match requirement, staff will request for
approval from City Council before accepting these types of Eligible Grants.
Recommended Action:
Adopt Resolution No. 2023-04, "A Resolution of the City Council of the City of Huntington Beach
Authorizing Certain City Officials to Execute Grant Applications and Documents."
Alternative Action(s):
Do not adopt the resolution and direct staff accordingly.
Analysis:
Over the past several years, the City's Office of Emergency Management and Homeland Security
City of Huntington Beach Page 1 of 3 Printed on 2/16/2023
power624c4 LegistarTM
File #: 23-099 MEETING DATE: 2/21/2023
has obtained many federal and state grants, bringing in funding to improve the Emergency
Management and Homeland Security Program. These grants have been obtained from a number of
federal and state agencies, often with short application and performance timeframes. These grants
include Emergency Management Program (EMPG), Citizen Corps, Hazard Mitigation, AmeriCorps
Plan Writing grants, and Department of Homeland Security grants, such as the Urban Area Security
Initiative (UASI), Metropolitan Medical Response System (MMRS), and other grants. The proposed
resolution (Attachment 1) will allow designated City staff members (City Manager, Chief Financial
Officer, Fire Chief, or the Emergency Management Administrator) to quickly develop and submit
additional applications and execute related documents to obtain grant funding to enhance the
Emergency Management and Homeland Security Program.
These grants allow for enhanced training of emergency response personnel and emergency
managers, creation of training exercises, and purchase of specialized equipment. Resolution No.
2023-04 authorizes certain positions to apply for and obtain Emergency Management and
Department of Homeland Security Grants, including but not limited to, Emergency Management
Performance Grant, State Homeland Security Grant, Urban Area Security Initiative, etc. (hereinafter
collectively referred to as "Eligible Grants".
There is no financial impact for Eligible Grants that do not have a match requirement. There is no
financial impact for Eligible Grants that are matched with in-kind administrative expenditures, such as
administrative staff time and other budgeted expenditures. There are no direct costs to the City of
Huntington Beach, and the grants do not obligate the City for any future funding.
For any Eligible Grant that requires direct costs for a match requirement, staff will request for
approval from City Council before accepting these types of Eligible Grants.
In 2021, State guidelines were revised to require agencies to adopt this type of resolution every three
(3) years. Previously, it had to be submitted annually. At this time, City staff requests adoption of the
attached resolution authorizing specified City officials to execute grant applications and documents
for Eligible Grants.
It states that these positions are authorized to obtain non-matching grants and matching grants, as
long as they do not require direct costs, but are matched with in-kind administrative expenditures.
Approval of the proposed resolution also facilitates the expeditious spending of these grant funds and
allows the City to maintain consistency with federal and state grant timeframe requirements. In 2021,
State guidelines were revised to require agencies to adopt this type of resolution every three (3)
years. Previously, it had to be submitted annually. At this time, City staff requests adoption of the
attached resolution authorizing specified City officials to execute grant applications and documents.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will
not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Financial Sustainability, Public Safety or Other
City of Huntington Beach Page 2 of 3 Printed on 2/16/2023
power LegistarTM
File #: 23-099 MEETING DATE: 2/21/2023
Attachment(s):
1. Resolution No. 2023-04 Authorizing Certain City Officials to Execute Grant Applications and
Documents
City of Huntington Beach Page 3 of 3 Printed on 2/16/2023
powerea7,LegistarT"
RESOLUTION NO. 2023- 04
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH AUTHORIZING
CERTAIN CITY OFFICIALS TO EXECUTE
GRANT APPLICATIONS AND DOCUMENTS
WHEREAS, the City Council of the City of Huntington Beach desires to designate and
authorize certain classifications in the city service as the City's agents for purposes of applying
for and obtaining Emergency Management and Department of Homeland Security Grants,
including, but not limited to, Emergency Management Performance Grant, State Homeland
Security Grant,Urban Area Security Initiative, etc. (hereinafter collectively referred to as
"Eligible Grants").
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
That the City Manager (or his or her designee), the Chief Financial Officer, the Fire
Chief, or the Emergency Management Administrator, is hereby authorized to execute for and on
behalf of the City of Huntington Beach, a Charter City established under the laws of the State of
California, any application and related documents to file for non-matching Eligible Grants and
matching grants that do not require direct costs but are matched with in-kind administrative
expenditures, such as administrative staff time and other budgeted expenditures. This resolution
shall remain in effect during fiscal years 2023, 2024 and 2025.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 21st day of February , 2023.
11'7 ugEND
Mayor
IiiiREV ';0 A\ APPROVE I. APPROVED .•
City Manatillirl City Attorney o(,(t/
ITIATED AND APPROVED:
57V— _
Fire Chief
23-12324/300142
Res. No. 2023-04
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on February 21, 2023 by the following vote:
AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns
NOES: None
ABSENT: None
RECUSE: None
l
7t, 9,01-4414-44)
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California