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Home My WebLink AboutApprove Appropriation of Funds for Electrical System Repairs (2) APPROVED O '�NT1NGr 2000 Main Street, oFr ��ti�, Huntington Beach,CA _: City of Huntington Beach 9264$ File #: 23-394 MEETING DATE: 5/16/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Chau Vu, Acting Director of Public Works PREPARED BY: Sarah Whitecotton, Management Aide Subject: Approve appropriation of funds for electrical system repairs at the Central Library Statement of Issue: The electrical equipment at the Central Library failed as of April 14, 2023 resulting in the Library's closure to staff and patrons. While in the process of retrofit design and subsequent purchase of new equipment, temporary rental equipment provided by the City's electrical contractor, Snowden Electric, will be utilized. Funds in the amount of$585,805 are necessary to cover initial repairs, design, and up to 12 months of equipment rental while the permanent repairs are designed, ordered, and installed. Financial Impact: The estimated cost to design repairs and provide temporary power for up to 12 months totals $532,550. The total project cost is estimated at $585,805, which includes a 10% contingency. Staff is requesting an appropriation of$585,805 in HB Recovery Funds to account 31440006.82800 to cover the cost of the project. Recommended Action: Authorize the appropriation of$585,805 in HB Recovery Funds to Infrastructure Fund Account 31440006.82800. Alternative Action(s): Provide staff with alternative action. Analysis: The electrical equipment at the Central Library substation exhibits extensive signs of failures and does not meet crucial safety standards. Repairs and updates are necessary before permanent power can safely be restored to these substations. Temporary power will be supplied through rental equipment while design for custom built switchgear and permanent replacement equipment is ordered and delivered. Repairs and rental equipment will be provided per the utilization of the City of Huntington Beach Page 1 of 2 Printed on 5/10/2023 powere2S LegistarT' File #: 23-394 MEETING DATE: 5/16/2023 existing service agreement with Snowden Electric Company, Inc., dated January 1, 2023. A proposal submitted by Snowden Electrical for initial repairs and equipment rental of up to one year is $532,550. Staff is requesting a 10% contingency for a total appropriation of$585,805. Public Works will make an additional request for funding from Council at a later date once the full scope and costs for the permanent repairs and equipment is known. The estimated cost of these repairs can range from $800,000 to $1.5M. Environmental Status: The project is categorically exempt pursuant to Class 1, section 15301c of the California Environmental Quality Act. Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1. Snowden Quote 2. PowerPoint Presentation City of Huntington Beach Page 2 of 2 Printed on 5/10/2023 power LegistarM SNOWDEN ELECTRIC COMPANY INC. 6820 Orangethorpe Avenue Suite "A" Buena Park, CA 90620 (714) 522-1690 Fax(714) 523-9043 Lic#395601 E-Mail RSANCHEZ@SNOWDENELECTRIC.COM April 21,2023 •Corey Landrey City of Huntington Beach Public Works Department 17371 Gothard Street Huntington Beach, CA 92647 Phone: 714-375-5017/Cell 714-421-7521 Fax: Subject: City of HB Central Library Medium Voltage Switchgear Repair&Temporary Equipment Dear Corey, Snowden Electric Company is pleased to submit an electrical Rough Order of Magnitude for your review.The scope of the work was based on information given during 4/17/2 site walk and testing results. Scope Of Work: • Provide MV contractor to disconnect and remove West side MV switchgear(2 MV interrupter switches& transformer). • Provide labor to load and haul away West side MV equipment. • Provide labor to disconnect&remove 250 MCM 5KV cable from Goldenwest area to West MV switchgear. • Provide MV contractor to disconnect East side unit-sub and load it on to an HB city truck. • Supply and install rental MV equipment for the West area(to feed existing 1600-amp 480-volt Library load). • Supply and install rental MV equipment for the East area (to feed existing 1200-amp 480-volt Library load). • Supply and install new 250MCM 15KV cable from Goldenwest sub-station to West MV temporary switchgear. • Provide labor to terminate MV feeders at sub-station with appropriate terminations. • Provide labor to terminate MV feeders(250MCM)at West temporary rental MV switchgear with appropriate terminations. • Provide labor to make all necessary connections for temporary West side rental MV switchgear. • Provide labor to temporary terminate PV feeders on 1600-amp library load. • Provide labor to terminate existing 1/0 5KV feeders in West side temporary rental MV switchgear. • Provide labor to terminate existing 1/0 5KV feeders in East side temporary rental MV switchgear. • Provide labor to make all necessary connections for temporary East side rental MV switchgear. • Provide to make all other required terminations&connection to re-energize both library loads. • Provide rental MV equipment for a 1-month period. ROM Price $342,800.00 (Three Hundred Forty-two Thousand Eight Hundred Dollars and No/100) MV RENTAL EQUIPMENT: • Supply above noted rental MV equipment for 11-months. Price $189,750.00 (One Hundred Eight-nine Thousand Seven hundred Fifty Dollars and No/100) Note: • Every month beyond 12-Months there will be a monthly charge of$17,250.00 per month until the rental equipment is removed. Clarifications: • Permits and fees are not included • Engineered electrical drawings not part of proposal. • All work performed during normal&off hours. "Winner of the Award of Electrical Excellence By LA NECA,And The Orange County Chapter" 259 City of HB Central Library Medium Voltage Switchgear Repair&Temporary Equipment Page 2. • All labor CA certified. • All cutting, patching, and painting by others if required. • All required temporary fencing provided by the city of HB if required. • Startup of library equipment will be by HB personnel. • The price does not include any other work than what is mentioned above. Future Pricing: • New MV switchgear for the West&East sides will be priced up later once the scope of work&design is developed and approved. • Replacement of 1/0 5KV cable will be priced up later once the footage is established and verified. Thank you for this opportunity to be of service. If you should have any questions with this proposal,or the scope of work please contact our office at your convenience. Sincerely, Snowden Electric Company Robert Sanchez Project Manager • "Winner of the Award of Electrical Excellence By LA NECA,And The Orange County Chapter" 260 //'s!`I`''',+•► WI' I N Gr;=•-,..,4 en ra i ra\\....- „,„ • cO" ' 46 tPoRAr ••. 1k • • % , vi•b, Electrical ��‘: �r ,,,,, {{j!` „„„ ,„... „„.,. ..„__ _ _' �'f' • Repairs , . _ _ al S Initial repairs, design , and rental - !-�'/0`; equipment funding request � • - .4' 44i," , May 16 2023 % ter Q.. .• Q '' ii0 "4 0 ;7, 190;1.0 r tesSeee.i 0UNTN t ,# , -►..��,,r// 261 BACKGRouND • The electrical equipment at the Central Library substation failed as of April 14, 2023 resulting in the Library's closure to staff and patrons. j/ NTING _ . CI 0� , _ _ "111NPI C�,/'l 262 NEED/WHY/ BENEFITS • The electrical equipment at the Central Library substation exhibits extensive signs of failures and does not meet crucial safety standards. • Repairs and updates are necessary before permanent power can safely be restored to these substations. • Temporary power will be supplied through rental °'`7.-�FT'= , N�riNcr /j equipment while design for custom built switchgear '••��., and permanent replacement equipment is ordered q and delivered . - V#„'••�FB..,. CAI °CUNT'(.......... 263 DETAILS • Repairs and rental equipment to be provided per the utilization of the existing service agreement with Snowden Electric Company, Inc. , dated January 1 , 2023. • Proposal submitted by Snowden Electrical for rental equipment, up to one year is $535,000 plus 10% contingency totaling $585,850. • Public Works will make an additional request for 1,,O*.\.%N roe �� Fo . � funding from Council at a later date once the full ,�` �•_�----- _� scope and costs for thepermanent repairs and -� p p equipment is known . 61,",FFB 264 RECOMMENDATION • Authorize the appropriation of $585,850 from the HB Recovery Fund to account 31440006.82800 01i NTINGT � Q Q`;•. toRPORgre.,•"•'�\ ice' — • ,,� _ • \ems 6 ' ".1 ��`\\ �DUNTY C; 265 i `Awe } ,N , , • ... , Questions ? � .• ..„.„ , _, _ . , ,•:.•,•• • , , ,. , •_,, , - .. •1:-..c:i_wf_ 7.1_1..,,, _, • ,,...0,.., • , .„,0,,..,„„..„,„ .„ ..., • ,• ....,*41 T,...*Viktic0,‘Ti ,' -, ;...„.".' ..,.---f-$-''.4.;ir-J;if.,., , ° , 1,......LA ', ,__,, .. , . , , , ,„ ., ,.„ •,,•.2„,:, ,:),..,„ ,,, ,,,...,,, , „ :. , _ ,,.. _ , f ass "'- kt i t w �� tr b .. � i ,t It aj ...mod 7 t, e. A ....4 �r}k �.`^t .�,y 'dvar^� ,.-w.... 4{7 r {`T' ; 1 2,.. t '1?„fi t ..�"`vr x' .t 3 - A N"-- i *' v ¢a th - i. s- � .,Y 44.w.tM4 ,; p-.! yJ w P $' _ (C -1 J ! W Y dRCS" J �i p� h t . -4: "4,44,°c,„_ „.'� .des-- *_ a .=• '�„'CY g "e' ^s aA 's� add: y ' r? ' ce, , 266 Moore, Tania From: Ted Ross <tedross_0077@msn.com> Sent: Thursday, May 11, 2023 12:18 PM To: supplementalcomm@surfcity-hb.org Cc: CITY COUNCIL Subject: Supplemental Communications for City Council/Public Financing Authority on 05-16-2023 6:00 PM ; Agenda Item: 23-394 Approve appropriation of funds for electrical system repairs at the Central Library Importance: High References: 1) Att#1 Snowden Electric Quote 2) Att#2 PowerPoint Presentation Upon my review of the proposed actions requested for Agenda Item 23-394 I offer the following observations and recommendations both Safety and prudent Systems Engineering discipline: • The apparent scope of this proposed action seems to be limited to restoring interim electrical service to the Central Library. But with out adequate engineering analysis of the existing electrical design and the proposed rental support equipment compatibility would be both imprudent and fraught with risk for unintended further damage. Analysis should establish both compatibility and safety. • When the analysis is complete, then you can achieve a much better solution which make the contractors ROM estimate OBE & gives the city staff a much better chance at cost containment with more precision. • Recommendation for follow-on design solutions; should include Central Library upgrades to LED illumined sources for improved recurring operational cost savings and design simplification to possibly downsize over overall power requirement using LED technology. Ted Ross Huntington Beach Resident SUPPLEMENTAL COMMUNICATION Meeting Des: 576oA6P3 Agenda Item No.; /$ (c3 -3 9q) Moore, Tania From: K Carroll <kcrissie7@gmail.com> Sent: Friday, May 12, 2023 9:50 AM To: supplementalcomm@surfcity-hb.org Subject: City Council/Public Financing Authority:Tuesday, May 16,2023 Thank you for receiving and considering the following input on the following Items: 23-394: Our family supports appropriation of funds for the electrical repairs at Central Library 23-431: Submitted by Councilmember Bums. Commission, committee status and organization review. Our family supports and appreciates this review. 23-433: Submitted by Councilmember Moser. Our family strongly opposes the recommended action. Please continue the invocations and NOT MOMENT OF SILENCE. What is next...the PLEDGE OF ALLEGIANCE!!! As, I have looked around at the meeting, it appears that there is 100%participation with the exception of Dan Kalmick. Which is fine, anyone can do the same if they wish. But, please DO NOT silence those who appreciate and participate in the unifying invocation. HB Police Chaplain has done a great job; unlike, when Interfaith counsel provided leaving out mention of Christians. As all hidden agendas, surface, this is just another example of a political organization. Please do NOT continue to resource invocations from this organization. Thank you Mayor Strictland, Pro Tem Gracey Vandermark, Casey McKeon and Pat Bums. Promises made, PROMISES KEPT! You are very much appreciated. Keep rocking it. Best regards, Kris Carroll SUPPLEMENTAL COMMUNICATION Meeting Date: 57 to/iba3 Agenda Item No.; I R. ( 339 /) i