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File #: 23-431 MEETING DATE: 5/16/2023
Subject:
Submitted by Councilmember Burns - Board, Commission, Committee Status and
Organizational Review
Recommended Action:
1. Request the City Council form an Ad Hoc Committee to review the purpose and structure of
Citizen and Council Boards, Commissions, and Committees.
2. Recommend that the Mayor select three Council Members and the City Manager select two
staff members to the Ad Hoc Council Committee to review the need and pertinence of standing
boards, commissions, and committees.
3. Recommend that the Ad Hoc Committee return to Council in 90 days with a report on the
status and recommendation to the City Council.
Attachment(s):
1. Burns - BCC Review
City of Huntington Beach Page 1 of 1 Printed on 5/10/2023
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CITY OF HUNTINGTON BEACH
CITY COUNCIL MEETING -COUNCIL MEMBER ITEMS REPORT
TO: CITY COUNCIL
FROM: Pat Burns, Council Member
DATE: May 16, 2023
SUBJECT: Board, Commission, Committee Status and Organizational Review
ISSUE STATEMENT
Through the years, the roles and responsibilities of Boards, Commissions, and Committees
(BCC's) have evolved. In 2021, an Ad Hoc Committee was formed to evaluate their structure,
duties, priorities and relevance to City operations. The Ad Hoc Committee made
recommendations and incorporated ten changes to the BCC's in late 2021.
Now that more than a year has passed since these changes took place it is time again to review
the BCC's to ensure that they are properly serving the Huntington Beach community.
RECOMMENDED ACTION
1. Request the City Council form an Ad Hoc Committee to review the purpose and structure
of Citizen and Council Boards, Commissions, and Committees.
2. Recommend that the Mayor select three Council Members and the City Manager select
two staff members to the Ad Hoc Council Committee to review the need and pertinence
of standing boards, commissions, and committees.
3. Recommend that the Ad Hoc Committee return to Council in 90 days,.with a report on the
status and recommendation to the City Council.
294
Moore, Tania
From: K Carroll <kcrissie7@gmail.com>
Sent: Friday, May 12, 2023 9:50 AM
To: supplementalcomm@surfcity-hb.org
Subject: City Council/Public Financing Authority:Tuesday, May 16,2023
Thank you for receiving and considering the following input on the following Items:
23-394: Our family supports appropriation of funds for the electrical repairs at Central Library
23-431: Submitted by Councilmember Burns. Commission, committee status and organization review. Our
family supports and appreciates this review.
23-433: Submitted by Councilmember Moser. Our family strongly opposes the recommended action. Please
continue the invocations and NOT MOMENT OF SILENCE. What is next...the PLEDGE OF
ALLEGIANCE!!! As, I have looked around at the meeting, it appears that there is 100%participation with the
exception of Dan Kalmick. Which is fine, anyone can do the same if they wish. But,please DO NOT silence
those who appreciate and participate in the unifying invocation. HB Police Chaplain has done a great job;
unlike, when Interfaith counsel provided leaving out mention of Christians. As all hidden agendas, surface, this
is just another example of a political organization. Please do NOT continue to resource invocations from this
organization.
Thank you Mayor Strictland,Pro Tem Gracey Vandermark, Casey McKeon and Pat Burns. Promises made,
PROMISES KEPT! You are very much appreciated. Keep rocking it.
Best regards,
Kris Carroll
SUPPLEMENTAL
COMMUNICATION
Meeting Date: 3/AP PO?3
1 Agenda Item No.; 623 4/3 i)
Moore, Tania
From: p q <paq0424@gmail.com>
Sent: Saturday, May 13, 2023 2:29 PM
To: supplementalcomm@surfcity-hb.org
Subject: Fwd:CC mtg Agenda item on boards/commissions update/review
Forwarded message
From: p q<pag0424@gmail.com>
Date: Fri, May 12, 2023 at 3:20 PM
Subject: CC mtg Agenda item on boards/commissions update/review
To: Burns, Pat<Pat.Burns@surfcity-hb.org>
Councilman Burns,
I wholeheartedly support your agenda item. There needs to be clarity on what has been implemented since the
2021 consolidation of city boards and commissions. A review of existing bylaws, manuals and guidelines
commenced in 2021. What were the results?
There needs to be clarity on the roles, authorities and responsibilities of boards/commissions and their
members.
Is it the intention of the council to have appointed individuals have input in the appointment process of
members of their own boards? (Historic Resources Bd bylaws) If that is the case should the council extend that
formal appointment input to other boards and commissions?
Lastly,to the extent possible there should be public online access to board/commission
bylaws/guidelines/manuals. I queried staff about this in December 2022 and ultimately asked Mr. Zelinka who
advised me in February 2023 that this was in the works.
Our boards and commissions should be an open book. Mr. Zelinka seemed to understand that basic concept
which somehow gets overlooked.
Thank you for bringing this matter forth as an agenda item.
Pat Quintana
SUPPLEMENTAL
COMMUNICATION
Miming Die: l l0 Qoa
Agenda Item No.; ?a (2 -
Switzer, Donna
From: Dennis Pappas <ndoceanpappas@gmail.com>
Sent: Tuesday, May 16,2023 12:02 PM
To: CITY COUNCIL
Cc: supplementalcomm@surfcity-hb.org; Dennis Pappas
Subject: Support for File 23-431 Burns Commission etc reviews
Attachments: City Council Burns wanting review of.pdf
1
From: Patricia Pappas
Support for Councilman Burns review: File#23-431
Topic:
Submitted by Councilmember Burns- Board, Commission, Committee Status and Organizational
Review
Recommended Action:
1. Request the City Council form an Ad Hoc Committee to review the purpose and
structure of Citizen and Council Boards, Commissions, and Committees.
2. Recommend that the Mayor select three Council Members and the City Manager select
two staff members to the Ad Hoc Council Committee to review the need and pertinence
of standing boards, commissions, and committees.
3. Recommend that the Ad Hoc Committee return to Council in 90 days with a report on
the status and recommendation to the City Council.
Note: I support the review of the above. I found that when I was researching commission
agenda details and voting that there needed to be a review of the processes. Sometimes
the voting outcomes did not match the discussion. Seemed the head of the committee
held more weight in decision meeting.
I support this organizational review.
Thank you,
Patricia Pappas
Resident of 43 years