HomeMy WebLinkAboutCity Council - 2023-20 RESOLUTION NO. 2023-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AUTHORIZING SUBMITTAL OF AN APPLICATION
FOR A CALIFORNIA COASTAL COMMISSION
LOCAL COASTAL PROGRAM PLANNING GRANT
WHEREAS, the Budget Act of 2021 for Coastal Commission grants to local
governments to support Local Coastal Program (LCP) planning that promotes coastal resiliency
and adaptation to the impacts of climate change; and
The California Coastal Commission, under the authority of the California Coastal Act,
may provide financial assistance to support coastal planning and has approved a grant program to
provide such financial assistance for LCP planning; and
The goal of the grant program is to develop new or updated LCPs in conformance with
the California Coastal Act and to reflect current circumstances and new scientific information,
including especially new understandings and concern for the effects of climate change; and
Grant proposals submitted under this grant program must complete Local Coastal
Program (LCP)planning work with special emphasis on coastal resiliency and addressing the
effects of climate change and sea-level rise; and
The City of Huntington Beach has an effectively certified LCP; and
The City of Huntington Beach desires to pursue a project that would result in the
completion and submittal for certification by the California Coastal Commission of an
Amendment to the LCP; and
The City of Huntington Beach commits to and agrees to fully support a planning effort
intended to amend a certified LCP pursuant to the provisions of the California Coastal Act, with
full public participation and coordination with the Coastal Commission staff.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of
Huntington Beach, hereby:
1. Directs the City Manager or his designee to submit the grant application package
attached hereto as Attachment 1 to the California Coastal Commission to provide
financial and planning assistance,under authority of the California Coastal Act, in the
amount of up to $500,000 to fund the project more particularly described in the grant
application package.
23-12750/307774 1
Resolution No. 2023-20
2. Authorizes the City Manager or his designee of the City of Huntington Beach, to execute,
in the name of the City of Huntington Beach all necessary applications, contracts and
agreements and amendments thereto to implement and carry out the grant application
package attached hereto and any project approved through approval of the grant
application.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 16th day of May , 2023.
Mayor
',. IEWE 1 AND A' 'ROVED: INITIATED AND APPROVED:
ki\ivi(AL-- n)
City7 ,ager Director of Community Development
APPROVED AS T FORM:
City Attorney J
19-7765/208197 2
STATE OF CALIFORNIA—CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, GOVERNOR
CALIFORNIA COASTAL COMMISSION
455 MARKET STREET,SUITE 300 ,.si "
SAN FRANCISCO,CA 94105-2421
VOICE(415)904-5200
FAX(415)904-5400
CALIFORNIA COASTAL COMMISSION
LCP LOCAL ASSISTANCE GRANT PROGRAM
NON-COMPETITIVE GRANT APPLICATION FORM
The California Coastal Commission is pleased to announce the availability of rolling grant
funding to support local government coastal resiliency efforts. Funding is provided by the
Budget Act of 2021,which appropriates$31 million to the Coastal Commission to support its
LCP Local Assistance Grant Program.The grant program is intended to provide assistance to
local governments responsible for developing and amending Local Coastal Programs. Funds
may be used for projects that are designed to assist local governments in assessing impacts and
planning for coastal resiliency, including adapting to the impacts of climate change and sea level
rise, and which contain an LCP planning component.
As part of the recently adopted grant program updates, the Coastal Commission developed a
non-competitive, rolling application process that is separate from the Commission's
competitive grant rounds.This rolling application process is designed for targeted projects
up to$500,000 which have a high likelihood of success over a shorter grant term, such as a
single feasibility study with targeted LCP changes. The application form and additional details
are provided below. More information on eligible grantees and projects, program priorities, and
evaluation criteria can be found in the recently adopted LCP Grant Program Updates.
Coastal Commission staff is available to assist during the application process.Applicants are
encouraged to reach out to.the LCP Grant team with any questions as they develop their
applications. Contact information is provided below.
Contents
APPLICATION FORM 2
APPLICATION MATERIALS 3
SUBMISSION INSTRUCTIONS 6
CONTACT INFORMATION' 7
Attachment A:Sample Resolution 9
Attachment B:Application Checklist 11
Attachment C: Program Priorities and Evaluation Criteria 12
1
APPLICATION FORM
APPLICANT INFORMATION
Applicant name (agency):City of Huntington Beach
Address: 2000 Main Street, Huntington Beach,CA 92648
Primary Contact name: Ricky Ramos Title: Planning Manager
Telephone:714-536-5624 Fax:714-374-1648
Email: rramos@surfcity-hb.org
Federal Tax ID#:95-6000723
Person authorized to sign grant agreement,amendments,and Request for Funds:
Name:Jennifer Villasenor Title: Community Development Director
Telephone:714-536-5271 Email: jvillasenor@surfcity-hb.org
PROJECT INFORMATION
Project Title: Huntington Beach Comprehensive Local Coastal Program Update
LCP/LCP Segment: Huntington Beach
Project Location
City/Geographic area: Huntington Beach
County:Orange County
Project Timeline
Start date:06/01/2024 End date: 03/31/2026
14/ ,I
Signature: r Date:
2
A. PROJECT DESCRIPTION
The project includes the remaining phases of the current Huntington Beach Comprehensive Local
Coastal.Program Update. With the initial grant LCP-19-11 the City of Huntington Beach was able to
complete a Sea Level Rise Vulnerability Assessment Update which was approved by Coastal Commission
staff in January 2022. A draft Coastal Resiliency Plan Update has'also been prepared and is ready for
public review. The remaining phases proposed to be completed under a new grant includes completing
a final Coastal Resiliency Plan Update, a comprehensive update to the Coastal Element, and an update
to the City's existing Floodplain Ordinance.
B. TASKS
Task 3—Coastal Resiliency Plan Update
3.6.Draft CRP Review with Coastal Commission (1 Round of Additional Review)
Consultant will provide support and responses to an additional round of CCC review/comment on the
Coastal Resiliency Plan (CRP). Consultant understands the City submitted the draft CRP to CCC in May
2023. Based on our previous experience with CCC review of Huntington Beach LCP deliverables,we
assume a minimum of two rounds of review and response to comment will be required prior to finalizing
the CRP. Our previous scope of work assumed one round of review/comment, and the new Task 3.6
includes consultant support and responses to secondary round of review/comment.This task also
includes one virtual meeting with CCC staff to review and discuss received comments and collaborate on
mutually agreed-upon solutions for Huntington Beach.
3.7 Stakeholder Meetings and Interviews
Consultant will support City staff in hosting six(6)small-group stakeholder meetings with
representatives from relevant internal or external organizations with a vested interest in the LCP
Update. Consultant understands the CRP and Coastal Element Update have important implications for a
variety of stakeholders and finds small-group meetings a helpful way to build consensus,garner buy-in
and receive helpful input for future deliverables. Relevant stakeholders are anticipated to include:
elected officials, City staff(public works, administration, etc.),environmental organizations, real estate
developers/property owners, business districts or neighborhood groups/HOAs.Consultant will work
with City staff to identify relevant stakeholders and organize small-group discussions. It is anticipated
each meeting will include two (2)to four(4) stakeholders.
Consultant will provide all meeting collateral, including agendas, sign-in sheets, presentation/hand-outs,
and detailed meeting minutes.At the conclusion of the stakeholder meeting series, consultant will
prepare a stakeholder meeting summary to document input and findings for the CRP/Coastal Element
Update. Meetings may be hosted virtually or in-person at Huntington Beach City Hall. Consultant
assumes City staff will be responsible for securing the meeting location and for stakeholder meeting
invitations.
3.8 City Council and Planning Commission VA/CRP Study Sessions
Consultant will support City staff with one (1)study session with the City Council and one(1) study
session with the Planning Commission.The purpose of the study session is to discuss the preparation
process of the VA and CRP,along with key findings from both deliverables. Our team will also discuss the
VA and CRP within the larger context of the LCP update and other key CCC policy areas of concern.
. Consultant staff members will be available to answer technical questions related to the VA,CRP,or the
LCP update.Consultant will work with the City to prepare a presentation and handouts for City Council
and Planning Commission.
3.9 Public Workshop
Consultant will facilitate and attend one (1) in-person public workshop focused on the content and
findings from the Vulnerability Assessment(VA)and CRP. Consultant team will work with the City to
determine the best location,approach, and specific content of the outreach event. It is anticipated the
public workshop will include a presentation along with interactive activities where participants can
provide input. Consultant will be responsible for preparing all public workshop content, including the
agenda, presentation, boards/graphics,sign-in sheet,comment cards, and similar.At the conclusion of
the outreach event,consultant will prepare a public workshop summary to.inform City.staff, CCC staff,
elected officials, and the LCP.Consultant staff members will attend the public workshop, present
VA/CRP findings, and be available for questions. Consultant assumes the City will be responsible for
securing the event venue and noticing the event. Consultant will design one,promotional piece (flyer,
newsletter graphic,or similar)for the event to publicize the opportunity to participate.The promotional
g p P pP Y P p
piece will be provided to the City for review,with one round of revisions.The City will be responsible for
dissemination of the promotional piece through the City's website, social media platform, newsletters,
printing mailings,:or.similar.
Task 3 Outcomes/Deliverables
• Draft and Final Coastal Resiliency Plan
• Public Workshop Materials
Task 4—Coastal Element Update
4.1:Draft Coastal Element Update
Based on the data collected (Sea Level Rise Vulnerability Assessment and Coastal Resiliency Plan) and
policy framework,the consultant will identify components of the General Plan.Coastal Element,which
functions as the Land Use Plan component of the City's certified LCP,and LCP Implementing Ordinances
that warrant modification. After identifying these elements and the feedback gathered in the public
outreach meetings conducted as part of Task 3,the consultant will develop a Draft Coastal Element
Update.The Draft will be posted on the City's website and distributed to interested parties for
comment.The City will also work with CCC staff to revise the draft as necessary and will incorporate any
input into the final draft of the Coastal Element for CCC certification. CCC staff will have at least one
month to review draft changes.
4.3:Final Coastal Element Update
Complete the final report that addresses the comments from Community Workshops, public feedback
gathered during the communityy outreach for sea level rise vulnerability and risk assessment,and input
from CCC staff,City staff,,officials,or other relevant parties on the Draft Coastal Element Update.The
consultant will submit hard copies and electronic copies to the CCC.All plans will credit the financial
contribution of the grant program on the cover of the report.
4.4:Planning Commission and City Council Adoption
Presentation by consultant on the final Coastal Element Update.at'a Planning Commission and City
Council meeting. Resolve any issues, if applicable.Adopt final City of Huntington.Beach Coastal Element
Update for the City's LCP and submit to the Coastal Commission for certification along with
necessary/appropriate supporting documents an.d information.
4.5 Draft Coastal Element Review with Coastal Commission (1 Round of Additional Review)
Consultant will provide support and responses to an additional round of CCC review/comment on the
draft Coastal Element. Based on our previous experience with CCC review of Huntington Beach LCP
deliverables,we assume a minimum of two rounds of review and response to comment will be required
prior to finalizing the Coastal Element.Our previous scope of work assumed one round of . . . .
review/comment,and the new Task 4.5'includes Consultant support and responses to secondary round
of review/comment.This task also includes one virtual meeting with CCC staff to review and discuss
received comments and collaborate on mutually agreed-upon solutions for Huntington Beach.
4.6 Public Workshop
Consultant will facilitate and attend one (1) in-person public workshop focused on the content and
findings from the Coastal Element/LCP Update.Our team will work with the City to determine the best
location,approach, and specific content of the outreach event. It is anticipated the public workshop will
include a presentation along with interactive activities where participants can provide input Consultant
will be responsible for preparing all public workshop content, including the agenda, presentation,
boards/graphics,sign-in sheet,comment cards,and similar.At the conclusion of the outreach event,
Consultant will prepare a public workshop summary to inform City staff, CCC staff, elected officials,and
the LCP: Consultant staff'members will attend the public workshop, present the Coastal Element update,
and be available for questions. Consultant assumes the City will be responsible for securing the event
venue and noticing the event. Consultant will design one promotional piece (flyer, newsletter graphic,
or similar)for the event to publicize the opportunity to participate.The promotional piece will be
provided to the City for review,with one round of revisions.The City will be responsible for
dissemination of the promotional piece through the City's website, social media platform, newsletters,
printing mailings,or similar.
Task 4 Outcomes/Deliverables:
• Draft Coastal Element Update, including public review
• Public Workshop Materials
• Final Coastal Element
Task 5-Floodplain Ordinance Update
5.1: Draft Floodplain Ordinance Update
Based on the data collected and policy framework,the consultant will identify components of the City's
Floodplain Ordinance that warrant.modification.After identifying these elements and the feedback
gathered in the public outreach meetings conducted as part of Task 3,the consultant will develop a
Draft Floodplain Ordinance Update.The Draft will be posted on the City's website and distributed to
interested parties for comment.
5.2: Public Outreach and Information Process
The City and the consultant will conduct a public outreach process that educates and engages the
community and otherstakeholders'regarding the proposed updates to the Floodplain Ordinance.The
City will also work with CCC staff to revise the draft as necessary and will incorporate any input into the
final draft of the Floodplain Ordinance Update.CCC.staff will have at least one month to review draft
changes.
5.3, Draft Floodplain Ordinance Review with Coastal Commission (1 Round of Additional Review)
Consultant will provide support and responses to an additional round of CCC.review/comment on the
Draft Floodplain Ordinance Update. Based on our previous experience with CCC review of Huntington
Beach.LCP.deliverables,we assume a minimum of two rounds of review and response to comment will
be required prior to finalizing the Floodplain Ordinance Update.Our previous scope of work assumed
one round of review/comment,and the new Task 5.3 includes Consultant support and responses to
secondary round of review/comment.This task also includes one virtual meeting with CCC staff to
review and discussed received comments and collaborate on mutually agreed-upon solutions for
Huntington Beach.
5.4, Final Floodplain:Ordinance Update
Consultant will.review all received comments on the public review draft Floodplain Ordinance Update,
for incorporation into the final ordinance.All comments received by the City shall be submitted to
consultant and documented into a Public Comment and Revision Summary. Consultant will incorporate
comments into the final Floodplain Ordinance; if comments received are not incorporated, Consultant
will provide documentation for the reasoning behind such decision.Consultant will submit five (5)
printed final Floodplain Ordinances and one (1)electronic copy to the CCC. NOTE:This task was
originally included as part of the 2019 grant proposal as Task 5.3, but funding was re-allocated to
account for an Additional Work Request requested by the CCC.Thus,consultant has included this task as
originally scoped for funding under the 2023 grant proposal.
5.5, Planning.Commission Recommendation and City Council Adoption
In coordination,with the City's project management team, Consultant shall support City staff for one(1)
study session with the Planning Commission.The study session purpose shall be to,discuss the
Floodplain Ordinance Update preparation process, public outreach and the next steps toward adoption..
Consultant will prepare a PowerPoint presentation and handout materials to aid in this discussion.After
study session facilitation,'consultant will attend one (1) hearing with the Planning Commission and one
(1) hearing with the City Council to assist in local adoption. Consultant will be available to answer
technical questions. NOTE:This task was originally included as part of the.2019 grant proposal as Task
5.4, but funding was re-allocated to account for an Additional Work Request requestedby the CCC. .
Thus, consultant has included this task as originally scoped for funding under the 2023 grant proposal.
Task 5 Outcomes/Deliverables:
• Draft Floodplain Ordinance
• Final Floodplain Ordinance
Task 6—Project Management
6.1, Invoicing and Quarterly Reporting
Consultant will assist the City in preparing and submitting quarterly grant reports tracking milestone
progress and completion.Once per quarter, consultant shall provide an electronic summary document
outlining task progress,key submittals, and other project notes to the City for review.The City will retain
responsibility for submittal to CCC.
6.2, Internal Coordination and Meetings
Consultant will be available for on-going in-person and virtual meetings with the City,to discuss key
project deliverables,schedule, and other major milestones. Consultant will prepare meeting collateral,
including agenda, meeting minutes, and other materials required for discussion.This task assumes a
maximum of eight(8) internal coordination meetings.
Task 6 Outcomes/Deliverables:
• Invoice packages and quarterly reports
Task 7—Additional.Work Requests from Coastal Commission
This task is a contingency for additional work requests from Coastal Commission staff not covered by the
other tasks that have been identified.
Task 8—Public Notification
The City proposes to hire a service to print and mail a public notice to Huntington Harbour and Sunset
Beach area property owners for the various public workshops and hearings before the Planning
Commission and City Council. These areas were selected for mailed notification because they are
projected to be most impacted by sea level rise.
C. SCHEDULE
TASK TIMELINE
Task 3. Coastal Resiliency Plan Update June 2024—February 2025
Task 3.6: Draft CRP Review with Coastal Commission June 2024—October 2024
Task 3.7: Stakeholder Meetings and Interviews October 2024—January 2025
Task 3.8: Planning Commission Study Session March 2025—April 2025
Task 3.8: City Council Study Session May 2025—June 2025
Task 3.9: Public Workshop January 2025—February 2025
Outcome/Deliverables:
a. CCC Coastal Resiliency Plan Review Period a. October 2024
b. Public Review Draft Coastal Resiliency Plan b. January 2025
c. Public Workshop Materials c. February 2025
Task 4. Coastal Element Update February 2025—August 2025
Tasks 4.1 and 4.5: Draft Coastal Element Update and Review with February 2025—June 2025
Coastal Commission
Task 4.3: Final Coastal Element Update June 2025—August 2025
Task 4.4: Planning Commission and City Council Adoption August 2025—October 2025
Task 4.6: Public Workshop June 2025—July 2025
Outcome/Deliverables:
a.June 2025
a. CCC Coastal Element Review Period
b. Public Workshop Materials b.July 2025
c. Final Coastal Element c. August 2025
Task 5. Floodplain Ordinance Update July 2025—March 2026
Tasks 5.1 and 5.3: Draft Floodplain Ordinance Update and Review July 2025—September 2025
with Coastal Commission
Task 5.2: Public Outreach and Information Process July 2025—September 2025
Task 5.4: Final Floodplain Ordinance Update September 2025—November
2025
Task 5.5: Planning Commission Study Session and Public Hearing November 2025—January 2026
Task 5.5: City Council Public Hearing March 2026
Outcome/Deliverables: a. September 2025
a. Draft Floodplain Ordinance b. March 2026
b. Final Floodplain Ordinance
Task 6. Project Management June 2024—March 2026
Task 6.1: Invoicing and Quarterly Reporting June 2024—March 2026
Task 6.2: Internal Coordination and Meetings June 2024—March 2026
Task 7. Additional Work Requests from Coastal Commission June 2024—March 2026
Task 8. Public Notification January 2025—March 2026
BENCHMARK SCHEDULE
ACTIVITY COMPLETION DATE
CCC Coastal Resiliency Plan Review Period October 2024
Public Review Draft Coastal Resiliency Plan January 2025
Final Coastal Resiliency Plan June 2025
CRP Public Workshop Materials February 2025
CCC Coastal Element Review Period June 2025
Final Coastal Element August 2025
Public Workshop Materials July 2025
Draft Floodplain Ordinance September 2025
Final Floodplain Ordinance March 2026
D. BUDGET
Funding Request: $239,439.09 Total Project Cost: $239,439.09
Total(LCP Grant
Match/Other
Jurisdiction Name CCC Grant Total Funds Funds+Match/
Other Funds)
LABOR COSTS'
City Staff Labor
Task 3—Coastal Resiliency
Plan Update $16,960.00 $0 $16,960.00
•
Task 4—Coastal Element
Update $16,960.00 $0 $16,960.00
Task 5—Floodplain
Ordinance Update $16,960.00 $0 $16,960.00
Task 6—Project Management $8,480.00 $0 $8,480.00
Total Labor Costs $59,360.00 $0 $59,360.00
DIRECT COSTS
City Staff Project Supplies
Project Supplies $0 $0 $0
Total $0 $0 $0
City Staff Travel In State2
Mileage $0 $0 $0
Hotel, etc. $0 $0 $0
Total $0 $0 $0
Amount requested should include total for salary and benefits.
2 Travel reimbursement rates are the same as similarly situated state employees.
Match/Other Total(LCP Grant
Jurisdiction Name CCC Grant Total Funds+Match/
Funds
Other Funds)
Consultants3/Partners
Consultant A
Task 3—Coastal Resiliency
Plan Update $44,310.00 $0 $44,310.00
Task 4—Coastal Element
Update $36,953.09 $0 $36,953.09
Task 5—Floodplain Ordinance
Update $28,547.00 $0 $28,547.00
Task 6—Project Management $14,809.00 $0 $14,809.00
Task 7—Additional Work
Requests from Coastal $20,460.00 $0 $20,460.00
Commission
Other Direct Costs $5,000.00 $0 $5,000.00
Consultant B
Task 8—Public Notification $30,000 $0 $30,000
Consultants Total $180,079.09 $0 $180,079.09
Total Direct Costs $180,079.09 $0 $180,079.09
OVERHEAD/INDIRECT COSTS4
Total County/City Staff
Overhead/Indirect Costs $0 $0 $0
TOTAL PROJECT COST $239,439.09 $0 $239,439.09
3 All consultants must be selected pursuant to a bidding and procurement process that complies with all applicable laws.
4 Indirect costs include,for example,a pro rata share of rent, utilities,and salaries for certain positions indirectly
supporting the proposed project but not directly staffing it.Amount requested for indirect costs should be capped at 10%
of amount requested for"Total Labor."
Res. No. 2023-20
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on May 16, 2023 by the following vote:
AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns
NOES: None
ABSENT: None
RECUSE: None
*441. 9,6714/20.,164)
City Clerk\and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California