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Enterprise Automation - 2023-06-06 (2)
�UNTiNGrp 2000 Main Street, of ,` ties Huntington Beach,CA 9n City of Huntington Beach p9vcn 7_0 9 z q. r cFcpUNTV Ct\�oe File #: 23-434 MEETING DATE: 6/6/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Chau Vu, Acting Director of Public Works PREPARED BY: Chris Davis, Senior Management Analyst Subiect: Approve and authorize execution of a Professional Services Contract in the amount of $1,350,000 over 3 years with Enterprise Automation to provide On Call Engineering Services for Water and Wastewater SCADA Systems Statement of Issue: Submitted for City Council approval is a professional services contract with Enterprise Automation to provide on-call services for the Public Works Utilities Division Supervisory Control and Data Acquisition (SCADA) systems, which monitor and control the water, flood control and wastewater systems. Financial Impact: Funding for Year 1 in the amount of$450,000 is included in the proposed Fiscal Year 2023/24 Budget with $200,000 budgeted in the Water Fund Technology Business Unit 50685807.69365; $150,000 in the Water Fund Engineering Business Unit 50685201.69365; and $100,000 in the Sewer Service Fund Technology Business Unit 50685301.69365. Funding for the remaining two years of the three- year agreement will be included in subsequent budget submittals. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract Between the City of Huntington Beach and Enterprise Automation for On-Call Engineering Services for Water and Wastewater SCADA Services. Alternative Action(s): Do not approve the Professional Services Contract and direct staff accordingly. If the contract is not approved, the City's SCADA system would become out of date. This could result in the inability of staff to respond to system issues in a timely manner. It could also necessitate the hiring of staff to perform functions that would otherwise be automated or additional trained technical staff to operate the SCADA system. City of Huntington Beach Page 1 of 2 Printed on 6/1/2023 powered by Legistar'M File #: 23-434 MEETING DATE: 6/6/2023 Analysis: The City's SCADA systems monitor and control the water, wastewater and flood control systems. The consultant will provide as-needed programming and engineering services related to managing, maintaining and upgrading the SCADA systems for a three-year term. On-call services include design and programming assistance with SCADA reports, ongoing security updates and periodic security audits, implementation of SCADA system virtualization, system functional upgrades and other tasks as required. A Request for Proposals was released on January 23, 2023 and bids were due by February 13, 2023. There were a total of 831 vendors who were notified. Of that number, 58 vendors looked at the bid, and one submitted a proposal. Staff reached out to 4 other vendors on that list who could provide services. Only one of the vendors responded and informed staff that they do not have the capacity at their firm to provide the services requested. Staff reviewed the Enterprise Automation proposal and found that it met or exceeded all of the City's requirements. They are a local Orange County company offering all phases of control systems integration. Services include SCADA configuration, data network design, testing, start up and training, operation and maintenance documentation, design consultation, specification development, panel design, and programmable logic controller programming. Enterprise Automation has provided on-call SCADA services for the City for the past 10 years. Enterprise Automation has a local facility that currently houses the City's SCADA system in a virtual server for off-site testing and development, and serves as one of the back-up copies for disaster recovery. Staff is recommending the City Council approve a three-year contract with Enterprise Automation through 2026. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1. Professional Services Contract Between the City of Huntington Beach and Enterprise Automation for On-Call Engineering Services for Water and Wastewater SCADA Services. 2. PowerPoint Presentation City of Huntington Beach Page 2 of 2 Printed on 6/1/2023 powered by LegistarTM PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ENTERPRISE AUTOMATION FOR ON CALL SUPPORT SERVICES FOR WATER AND WASTEWATER SCADA SYSTEMS THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Enterprise Automation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide On Call Support Services for Water and Wastewater SCADA Systems; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Scott Pickford who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 23-12677/307154 1 of 11 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to J commence on Un-6 /i , 20 23 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Three Hundred Fifty Dollars ($1,350,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 23-12677/307154 2 of 11 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 23-12677/307154 3 of 11 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of,pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 23-12677/307154 4 of 11 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 23-12677/307154 5 of 11 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 23-12677/307154 6 of 11 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 23-12677/307154 7 of 11 TO CITY: TO CONSULTANT: City of Huntington Beach ENTERPRISE AUTOMATION ATTN: Alvin Papa, Deputy Dir. of Public ATTN: Scott Pickford Works 210 Goddard 2000 Main Street Irvine, CA 92707 Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 23-12677/307154 8 of 11 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 23-12677/307154 9 of 11 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 23-12677/307154 10 of 11 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a ENTERPRISE AUTOMATION municipal corporation of the State of California By: 4'4 ,,g&t,...D Ma print name 6c44111, 9%)/aludeSJ ITS: (circle one)Chairman/PresidentNice President City'Clerk 6,17'/23 - AND INITIATED AND PP OVED: By: (:/( print name Acting Director o 'ublic Works ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer '• E D At D APPROVED: COUNTERPART City Mana:7 APPROVED ORM: City Attorney v 23-12677/307154 11 of 11 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a ENTERPRISE AUTOMATION municipal corporation of the State of California By ,o,s 4 ii/e y Mayor print name ITS: e Chairman/PresidentNice President CCO City Clerk AN INITIATED AND PP 0VED: By: C�cc N P►W--Co w© - print name Acting Director of Public Works ITS: (circle one)Sec• ' •inancial Officer/Asst. Secretary-Treasure' Q c -.c t REVIEWED AND APPROVED: COUNTERPART City Manager APPROVED AS TO FORM: City Attorneyll 23-12677/307154 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) SEE ATTACHED EXHIBIT A B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B p` " .'• •EXHIBIT A On Call Engineering Services for Water and Wastewater SCADA Systems RFP Response 4 ENTEttpRISE EA Project Number:EA23CHB057,v1.0.0 VAUTOMATION A TETPA TECH COMPANY 2. Methodology The City's systems integration needs include: 1. General ongoing,and 24x7 emergency support through a support contract 2. Collection,planning,and execution of non-urgent change requests(CRs) 3. Design-build projects including Sewer Lift Stations&Flood Station upgrades F, s 2.1 Support Contract The City's SCADA system occasionally presents alerts,notifications,and bugs that require troubleshooting. Enterprise Automation has been providing as-needed SCADA technical support services to the City since 2013,averaging about one call per month for mostly minor issues. The following deliverables and services would be provided under an annual maintenance and support contract.We've included a detailed,draft version of the FY23-24 support contract in Appendix E. 2.1.1 Server software updates and audits Enterprise Automation established a Windows Server Update Services(WSUS)server during our virtualization project in 2013. WSUS enables a more efficient management of the distribution of updates and hotfixes released by Microsoft for their operating systems.Since its implementation WSUS updates have been executed no less than twice a year. 2.1.2 SCADA software upgrades Enterprise Automation routinely monitors the City's SCADA software vendors for new version releases,patches,and service packs.After a period of prudent evaluation and testing on the test platform, Enterprise Automation works with the City to deploy updates. Standard procedure also requires EA to develop a fallback plan so the system can be recovered to a stable condition,if an update has unexpected effects on the system. 2.1.3 Manufacturer support renewal The City's SCADA platform consists of a wide variety of hardware and software components. Due to the mission critical nature of the system,EA recommends maintaining manufacturer's support on an annual basis for all SCADA infrastructure. If selected, EA would continue to maintain and update the electronic'Mantis'tracking system EA has implemented to electronically track the City's software and hardware support renewals. Some of the software support contracts the City currently has include: • Dell server next day business support • Schneider Electric EcoStruxure Control Expert support • VMware vCenter Server technical support • VTScada technical support • Veeam technical support • AVEVA Reports technical support This wide variety of components and manufacturers results in a complex annual renewal schedule,which requires a systematic schedule and reminder system to manage successfully. The City should ensure the selected SCADA consultant is willing and able to track this service. k. Yt 6Y $ , H. T v'✓ R 4fM �';R{ x'q j az c , 2T0 Godda d Irvme CA 92618 USk A r a c s RFP R2 ponse x a: Tel 949 i69..6000 Fax 949 T69 6005 Section M thodology ,'": wv v ealntegrdtol corn '� �� 4 a. 4 k-'� °Page Nurnoer••5 of 17 t tv •16.4,101.19 On Call Engineering Services for Water and Wastewater SCADA Systems RFP Response +.ENTERPE7ISE EA Project Number:EA23CHB057,v1.0.0 AUTOMAT I-511 A TETRA TECH COMPANY 2.1.4 Scheduled maintenance • Enterprise Automation will provide routine scheduled maintenance on the SCADA system to • ensure components including PLCs,OlTs,servers,virtualization software,networking devices, and other SCADA components,are properly maintained.This includes inspecting alarm and event logs,confirming correct component operation,installing firmware updates,and updating system documentation as required. EA developed and leverages five maintenance procedures,customized for the City's Assets: 1. "CHB Master Maintenance Procedure" 2. "CHB Computer Maintenance Procedure" 3. "CHB PLC Maintenance Procedure" 4. "CHB Server Maintenance Procedure" 5. "CHB Test Platform WSUS Procedure" Over the past three years,EA has performed these services no less than twice a year. 2.1.5 Urgent Support 24x7 urgent support has,and will continue to be provided as follows: .:::::.... e s:u ; ':.°: i r`:'. h'.:�>;:•-_t,:.:;`:`:n eit die ct a: .:;:`': '�_ ':='�f :w'..,'::;``'.v •ed'�'"`� �`' r"��•t o��.��u`� oit "f C e r o:�: .,;_ :: <� :� �i:i �4��.,....:: ;; : ; .� ,t: c#.,....,.....e:ou':• e i..a ..d after�houfscai �I�� a .......:........ :...:..:...:.....:..:.:....::.:staff.:.indreated.tn:#�e::su.. _ort,co..n.ra.....or.us......:..:..:r:d....d.c:..te.......................::.....:......,.:,.1.:......:.�.... ....::. ... . 2.,;:R mote.su rt. d g S gg ....... • : , ..• :d wh`ere ees5a ':fndfO� rO b� m wh ch: ou tiresolv ed , . o . .. .:;: . : lc b. .::.`, ,:...,..ote access is;avai bl . :....:.::::„.:.::.:.::.....:.....:..:...:::..:.:.>:.11ro,u h.:.h.ane: u ort....o.rtl. .:.a.....1...:.a.:,le.rf..:rem ._ ............:....:......,........:..::.....��...:�::.::,::.:::::.:..-::.:•:.:.:.:.. • <.'' . phoefareo e tl,,; hv n .:...............:. .:.::: sn .. .. x}•i c:l...e . ....: 2.1.6 Long term planning Enterprise Automation believes that the best approach to ensure the needs of our clients are met is to establish a multi-year master plan which provides a clear,measurable roadmap to achieving the desired results.This master plan also sets long term financial expectations and ensures that each project undertaken is consistent with the overall goals. Annually,Enterprise Automation will conduct one or more planning meetings with the City to review scheduled and suggested projects on a five-year timeline. This process has been a critical component of the City's gradual progression towards a standardized and reliable SCADA platform without budget or schedule over runs. -.s r 3 k?: i r i fiq .fi :$r ^°," - r,,;i.3"...rt:r , -.r .'1y �'"Sy- , ' 'a i3' �+r,3'� y'F.4'. ?s..._ a r .� :x:: .' .-.. j.„ r 210 Goddard Irvine CA A2613 USA ' v r r �� * �s iv.. _,a RFP Response ;R ° ~gin. tommuteet Ted°49 i69 6000 Fax 049 769 6005 N ;: Section Metl odology;5 p �' ' w a x a s a s s ��: Pa e Number 6 of 17 y�s..r���,� ��. ��3�R.��� E, � _��Yt a p, ���� g s� �. >y.- �' � �_ �� �,. � �� r� �. its �•. `' S � r • • On Call Engineering Services for Water and Wastewater SCADA Systems RFP Response ENTERPRISE EA Proiect Number:EA23CHB057,v1.0.0 - -AUTOMATION A"(MAUCH COMPANY 2.2 Change Requests (CRs) A critical component of the City's support system will be leveraging their formal change control system. A change control system is used to track change requests and work orders,which are typically non-urgent and smaller projects,that do not require significant coordination or budgets. KI. When implemented correctly,Change Control allows engineers to log requests,develop a proposed solution,obtain authorization to implement the change,and log notes,all within a single interface. The database also includes features to assign tasks,log notes,and send automated notifications making it extremely valuable for tracking and organizing complex work order backlogs. Without a trusted change control management system,we've found that it's very difficult to prevent ad-hoc SCADA modifications which are usually made without any record of the nature of the changes,the reason for the change,or authorization for the changes. EA established a documented change control system for the City in 2014 and has since logged 272 CRs and addressed 224 of them.CRs are assessed with City staff on a regular basis and prioritized to ensure City budget is used in a responsible manner. Less critical CRs or nice-to-have features may be logged simply as conceptual ideas or get rolled into future projects when little or no additional budget is required to address them. This vital tool has been used to address a wide range of issues from computer memory usage and performance degradation to wastewater cellular communication failures. EA will continue to maintain the City's Mantis BT based Source Control database and address CRs through ongoing collection, routine check-ins,and annual planning meetings. We have included a draft copy of the FY23-24 Change Request Contract proposal in Appendix F. 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'."'rabc-' ti y at'f `y s ak`l"'''r 't,l._.-.w-`' -G "�• w .,o-..�.GG �," s i s 4F..}w.'. .Fly , Response€ s x 2! � Tel Goddai d Irvine ax 9 9 76 60 n tti Section M tl1odolo s y t, Tel 9A9 764-6000 Fax 944- 69 6005�, t t r of g e ` `" r t� n .. A wvvdearn#egratorcoin , . _ t Page Number 7 ..77, . i - .xr a'r �m� ::.'^� ✓ ^.,' �i. �'!'S, a':-max a ti rl �. ?x r �r e ��j �� 1 a ,� � � s ,�, rk r; �°' ,k3ti�* .�"'" a ¢ ". _fi w x'". -•,� '' ka 'L q, 1 ,t'*• ,a-`-�< N't t yks rtiatig On Call Engineering Services for Water and Wastewater SCADA Systems REP Response A ENTERPRISE EA Project Number:EA23CHB057,v1.0.0 ^4;tyk Y AUTOMAAriori. A TETRA TECH COMPANY 2.3 Design Build Project Methodology Since the RPF does not detail specific tasks or projects,this proposal does not contain a defined "project schedule"or"description of specific tasks[EA]will require from City staff"as requested in section 4 of the RFP. In their place,the contents of this Project Methodology section aims to provide the City a thorough understanding of known upcoming projects and EA's standard project execution methodologies,which we strictly enforce on all projects. 2.3.1 Known Future Projects Through the most recent master planning conversations with City staff and several ongoing initiatives,EA expects the City to pursue following projects during the period associated with the On Call Engineering professional services agreement. 1. OT Cybersecurity Audit a. As a best practice,SCADA system owners should perform routine evaluations of their platform to ensure it complies with the latest industry and government recommendations for industrial control system cybersecurity. The City has indicated that they'd like EA to manage and oversee a third-party cybersecurity audit to ensure the City's IT/OT infrastructure and SCADA platform are secured against outside threats,data breaches,or privacy violations. 2. Humboldt and Davenport Lift Station CIP Upgrade Projects a. Through multiple lift station upgrade projects, EA has developed a streamlined and efficient approach that reduces risk through a rigorous hardware and software testing process and standardized deployment procedures. 3, Parkside and Algonquin PLC Replacement Projects a. These projects include replacing Multitrode PLCs at sites which have received infrastructure upgrades but were implemented prior to the City establishing PLC standards.Therefore,these sites are generally in good electrical condition,but operate on legacy controls equipment. b. EA has developed a deployment plan that significantly reduces site downtime 4. Turnout Upgrades and PLC Standardization a. These sites currently run on legacy Murphy panels and need to be upgraded. Instead of upgrading to the latest equivalent Murphy panels,which are not designed for this application,the City has elected to migrate the sites to modern Modicon M340 PLCs that comply with their current standards. b. EA has recently initiated a project to develop standardized Turnout PLC and OIT programs and a standardized Turnout Control Panel Design.The new standards will be complete prior to the end of this fiscal year and EA expects the City will begin Turnout upgrade construction projects in FY 23-24. • w, ;V.: rn;.' ,-ti r� ; r .3a rt -� . , .,aM.Eb. c,-;''��, ci" "$" a x � ::x RFP Response-, �`�. ��210 Goddard Irvine CA 92fi18 US,4,x .,� t„ x r r� > s �' :"""�` "'xs �""a , :k£ '�,� - '� �'€4� �"i � �za t t3 .:ter � t ?,�,.• :F i, i � .Tel 949 769-6000 Fa(919 769 b0€]5+ ¢ Section Methodology= x , g*. Page Number o of7 fc42�wv,?'•�. `+ V.VJVJ PalnterlT3t(lr CC7I71 �.. s�ak '"t�'�� � v� t "- P i� 5 �' �eF F � ...;: --,x. n. * s t r -.q -k e •fir 7 .,. r- 4 � r xx�^ ; .ems r .t, �1 � o f • On Call Engineering Services for Water and Wastewater SCADA Systems RFP Response :ENTERPRISE EA Protect Number:EA23CHB057,v1.0.0 YAUTOMATION ATETAATECN COMPANY 2.3.2 Digital Transformation • Over the past decade,the City has continually moved towards stability,security,and • • standardization with its SCADA assets.'Because of this long-term commitment,the City is in a • great position to move to the next phase of their Industrial Automation Digital Transformation. Phase I of digital transformation starts with migrating from manual and analog controls and operations to digital and networked tools(PLCs and SCADA). The City completed this phase in the early 2000s and has been progressing towards completion of Phase II,which includes implementing ubiquitous standardization throughout ail assets and developing a modern,adaptive,and converged SCADA platform. • This critical step is focused on collecting data and organizing it,facilitating Phase III where that data is organized,analyzed,and contextualized to improve operations,reduce downtime events, and lower costs. , �, s. ryk" xr r,,, Phase li g a �-.�' ��. �, �� Phase II, ,.�� i ,._...._ Phase�Ill�'� �- 3,,.�' �y,ce e d'w.�. x�i�`,Z �'� �-• 3 �; r Analog to Digital �,., Staridardlzatlon' s Data;Analysis and , .. �* �� COnverslorl act i r..rr.► x x s a r " h 4 a M a c a < x and Data , Cantextualizat�on7 :� t l<t . �x f , Callection x .�- I ai a x 5,: ,'.u-- r,cs r.,s i tom•. i 3+�b -.•,. �ii yr^ i y :''7y-•, "Tv x,..'F' '' a ._..- _ ....._......,.. :............... . „-,•, .- Y:_....'-"-..,max% ,, :•::.:::;Ml rate:fagegaMni rorn:mar�ual ;�.r.Y�.LCIl Ct; eta-,.<,.igraNA •.; :Implement Al..and..:': :earning ,a. s, ..;�;n4 • Enable:a mobile .>, - _ -.-. �fl x b� T:, lit:.`�:.;._�lz j workforce :s.' 2.3.2.1 Future Opportunities The City's controlled progression to universal standardization through efficient and paced investments has led the City to an exciting time.There are many new tools that can bring a large amount of value with minimal effort. For example, • New artificial intelligence(Al)systems can be used to analyze the historical data being collected to predict future issues before they happen • Paperless rounds systems can allow operators to perform rounds,transmit the data automatically to the SCADA historian,and be presented with SOPs and drawings in case they find an issue,all from a mobile device in the field • Machine learning engines can analyze equipment operational data(e.g. pump runtimes, pump start stops,power usage,flow,pressure)to better predict maintenance intervals and prevent equipment failures The tools described above,and many more,are meant to show a direct return on investment. They should give City staff better information to make smarter operation decisions.Staff should get time back which can be used to complete other projects the City needs to accomplish. EA wants to be a partner with the City. EA has many certifications and is continually learning about these new technologies so we can deliver more value to the City. '..Lx3•+ :-..,s 4°' :'�' '•"` 'Kx:.:n x ,:; u <" r?.,. "� 'T r .,sv.:: `�''� r ..^i ': a '"'`.""�'. C., �" z 4 -:.qe. h•{i r { ''. ,. , 21 Q Goddai d Irvine CA 42618 USA .w t ' ^� ,# RFF Response V 7, A4Tel 949 769-6000 is x949769 600$ r dv g Section Melhodoloyy Y x n n Fts} 'r"Page Number 9 of 1 7 �' w � ,+. WLJlJ2dlllt2 raturcom �. x.+y aa. r a �ti•x ` �:Y- a��w� * �� �..+''Nsesox!c°.,:`..�-t � j`r�.�•:Yv .'k1e<r .,�R'�,.,,.£ix,, ,.;.,:,_xb..a.�.x=:�. ..�+�a1 a.,- .L_.xr � . z,'�-,,9 r-- .�, ....�a •z-,-..,s:. ...,., ,. ...,.. .. .. .- x _ .._....+r-": .... _, DLM.:02r4i s. On Cali Engineering Services for Water and Wastewater SCADA Systems RFP Response 4 ENTERPRISE EA Prole Number:EA23CHB057,v1.0.0 ' `AUTOMATION ATETPAT[CH COMPANY 2.3.3 Project Execution Methodologies 2.3.3.1 Project proposal The project proposal is a cornerstone of the project that sets expectations for both Enterprise Automation and the City through a detailed description of deliverables and the proposed path to accomplish those deliverables.This document also includes any initial design requirements, project assumptions,and risks. it is critically reviewed to ensure the highest probability of project iy success and customer satisfaction. 2.3.3.2 Project management Enterprise Automation assigns a dedicated project manager(PM)to each project.This is the first point of contact for the City. EA assigns a single PM to manage all City projects for continuity. For new projects,the project manager first develops a detailed schedule based on the tasks identified in the project proposal and then assigns tasks on a per engineer basis.The PM will also coordinate a project kickoff meeting for the internal team that will execute the project and a subsequent kickoff with the City. During the kickoffs,EA and the City will establish the expectations and coordinate the execution plan for the project(e.g.assumptions,responsibilities, risks, key team members,etc.) Kickoff meetings are key factors in establishing trust and open communications between all team members(City and EA). Throughout the project,the PM routinely tracks progress against the project schedule and prepares project status reports.The project manager also ensures that all hardware,software, and other services,as may be required for the project,are procured to meet project scheduling deadlines. The PM will contact the City's main point of contact a minimum of once every two weeks for project status updates. 2.3.3.3 Analysis and design For each project, Enterprise Automation typically conducts an analysis to ensure a thorough understanding of the current and proposed designs. EA then develops the designs and proposed solutions.This may include the creation of functional specifications, network design documents, panel designs,flowcharts,and sample screens and object templates as needed. 2.3.3.4 Workshops As necessary,often on a weekly or bi-weekly basis,Enterprise Automation will facilitate workshops with the City to review and discuss proposed designs and current project progress. These workshops ensure that any details of the final deliverables are clearly understood and well documented,and that the final deliverables meet the unique needs of the City. The general goals of the workshops are to: 1. Transfer knowledge between Enterprise Automation and the City 2. Demonstrate product feature sets to the City 3. Present designs to the City and solicit feedback 4. Review and document significant decisions 5. Collaborate on the design of system elements where both Enterprise Automation and City expertise is required . `s. < a�,. :� •x- �" z°-.3::....� Sa `-�`n' } j' t z`a': '$ „' s` i, ,y, -+ y *gs x n ix-r3'r c "`'V „'d„s?.. .-. z ! Goddard Irvi9e,.. 92618 USA z a R Y , _ y £3 .' RFP•Response' ' P fe* .. 1 F n :.. ;z x +`+'.. '' r �r •a 4 . °s x T: kr fA " r Tel 449 769 6000 Fax 949 69 6Q 5, ✓ti2 ' i s Section Methodolo9Y: i y , .�„; W 4-cg +: .*,a x "' a `° wv✓v✓eolntegi�BtOfCo171 .4+� ti � 5.�' " �;-c�..^ *3-, ,,,-, � $ ,ter s�� Pa�e Number 70 otr�7 �S � kY -' ra e�..�,- e{' L +; .r'u k ✓.t ' ^r 'x a'krr{ 3 - §s 'a.£t x "�1 m ,s A,...,: c „� ,, ' - " i v °mot a '" �,m.. T'....�,., ......, ..,,4•:2..;.^w .... ... w , '44On Call Engineering Services for Water and Wastewater SCADA Systems RFP Response � .ENTERPRISE EA Project Number:EA23CH8057,V1.0.0 AUTOMATION. ATt1PA74CH COMPANY 2.3.3.5 Test platform Enterprise Automation currently hosts a City of Huntington Beach test platform a#their office in Irvine,which consists of a City owned server and miscellaneous PLC hardware,along with all software required to replicate the City's on-site configured SCADA system. �^",ry „u+,i.t "'t z'-' m t ,3'i .!,o ,. + z ,.., r is e.h4';;..;d c�u_ ^n 4 '.+""- ,. .t?., Asa`°' ,`� 'c"� .. '�' i '�*-*"Mara nq- a '^,�ei-::; k ,�-. s t 5 `'y,} ',=J+.^ ,z�"-�'.v, ,,..! ..,....4: '4i, zlizZ`L -.::4:^c -f - 's , ai ; rM^.i x t a ,°'-^ .� c�+ .t_a'.r ,x'��. Et cJ �.'"'•t 4' SR i • ti • +^� j ,te r,. • • }. �,r 3 ; { ' -' r �.I 4fl i rz� i"Y{^-a r.. ,! ,,. >�"Nl u r i rz '# - y y 'fir i� c MI U- s _ —..;' FAyi z z: i a• • _ { e _ 1 w' a t k a ' iS £�n} S�- 'MwiY 1 ' s 9r .� - �Y it t • x,, k ..a'-x d a y ,r4 .r' Fr ;s "� ^5,t �_. •" ..-t-� .•3. ?�....-ps e ;Y .I".An4.,� flAS ..�M<Fr�`. . .� ....+ ... .. r �.�u .v-.,,. ...,.. al support.The primary .advantage is that with a replica of the City's on- site SCADA platform,we can implement changes in a controlled environment where issues cannot affect safety or production. 2.3.3.E In-house testing and Factory Acceptance Testing(FAT) After development,the testing phase ensures that the programs,configurations,and panel designs are thoroughly validated prior to deployment. EA takes testing extremely seriously because experience has taught us that the success ar failure of an industrial automation project directly correlates with the amount and quality of testing performed during that project. After a detailed set of ITCs (Inspection Test Checklist) has been developed and approved by the City, Enterprise Automation carries out internal testing at its office. Our standard protocol requires that two engineers be present for accountability and thoroughness.Testing typically lasts from one day to multiple weeks depending on the size of the project.Any non conformance issues are documented,corrected,and then re-tested.The testing engineers, Lead Engineer,and Project Manager assigned to that project must sign off on intemal testing before deployment can begin. All test results are available to the City on a per-request basis. As required, Enterprise Automation will also host a Factory Acceptance Test(FAT)with the City at our office.The FAT is designed to provide the City the opportunity to review EA's testing process and get invaluable hands-on experience with the final product prior to deployment. Once - z-r.,^- _- s: y:T,rt'n,.?"_ ..,,,r -sx• .x^�.< t>x,,t2Y Once ?, *%t€i''F;,,A:4.. com lete the Cit must 4� _ _ �� �,. �.�,. �k J Y .l.:i: - 'kC" r�,;y!.; .A-:^E+S^ ^�x?R:.. "aH .n3n .Y.? sign off on the FAT before 1^ �' q� � � r deployment can begin. f` t r f �y = fi N Y 9 sf F & �_ ` �:.F �. �� � 't. --fc�"Y�c"`r"X i14i ��".�rFy{^s�v'�.a+.�i���`��lw"'�- ▪ ''FF rg. ..'r,'• < s '• r .- b t- . . l-rvoYsf.,1.}� •r .+. M , ...-��a_ teZ P " L..F+ . ,. i0 .--o ,p3., 5„ s=:, • a }P . 3^, ,. 7., Y , `9sr -m * RFP esponse , `s F $ fi 4 ,, • x Rjogy ::a -zY : � ` r Section McUhodo t - �*. r �. :"„ -.aa . fi $ .. f " Px .I rnteri 7 ; � 3- t .';- xdlr. Ct49. 6'18 USI } •, x- ..,. fw sa 4 wu +--fi �7. ZL.,: -t., 210G ddar e 949696005' r " k ` fit', . :,,. a�!n44- , 7e9A9 7b9000Fd : J +L :X'"'.,#'# :A #P Fi.r sµ.', k Y is : _r. .w... . ?,x x.'Vb w -"ntPcra.erco R1 °a tn. >, s :7' -'^„ vim...: .. • • , �.«,'"" ' <a fi r ` A� ,rn ' ..z.T'E x ° ,�' $ L t "1 �'.t 3£ ,.. :.: .wy c i '_ - - ' ., ,z � r' y:' ,, .- Viz.>: :1;: On Call Engineering Services for Water and Wastewater SCADA Systems RFP Response ENTERPRISE EA Project Number:EA23CHB057,v1.0.0 f AUTOMATION EII141. ,. A TETRA TECH COMPANY 2.3.3.7 Deployment,startup,and commissioning After in-house testing and FAT are complete,Enterprise Automation will schedule the deployment, Site Acceptance Testing (SAT),and final commissioning with the City. As with testing,the team will develop a highly detailed set of procedures and checklists to guide the process. Deployment planning is taken very seriously at Enterprise Automation.Years of experience have proven that change orders,deployment delays,and commissioning mistakes are F. guaranteed to happen when planning is not stressed.' t< j This phase typically includes collaboration with other contractors,installing SCADA components including hardware and software,on-site testing,startup,final Site Acceptance Tests(SAT) based on the FAT procedures,and final project acceptance.When necessary, Enterprise Automation will provide work orders so that City employees or subcontracted parties can perform labor not covered under our project scope. 2.3.3.8 Training As necessary, Enterprise Automation will conduct operator training. This will include preparing training laptops,presentations,and training manuals as needed to provide the training,either in- house or on-site as may be required. EA can accommodate a variety of shift schedules and personnel experience to provide highly customized courses. 2.3.3.9 Final closeout During this phase,Enterprise Automation will compile all relevant documentation and present it to the City. Enterprise Automation will hold a project closeout meeting with the customer to review the deliverables,discuss the final project,and ensure the City's satisfaction. r .... ..:. . . ... ._,..... •:. _:.:.,: _=sue -t= _.;r,: ..u'.ac�M` ..:::-.�..,r. v..:......,�: .� �.. .... e a �..�>.fi...;> ....:. - - - „+ly ,.. ,.. -.r. ... .. .. J: .,, .. .:,... .. a.. .......... .am z.. a, ,Pt, ....:...:...::-....v.....::......, ..,..:.:... ..:. •,>_-::v:.,;t c'� -.'r`',.,• .�'t-• _7' :'Si£n'L 3_���,ir ..... .. :ram '1 .3 . ux .,v�:;'. ✓, - y� :tom ti i.�:::::`,?:i."%:_�i,:i��• ....».. ...-.-. ,.„.. . .. ... /•.... .. .. .. Y x :,fr.' nK -�,.•':: .�i='ice . 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Staffing ;1-.= Legend Enterprise Automation has •-y p :��' �f Project Team Hierarchy an experienced and highly °'°"- -4- motivated staff available to City of Huntington Beach Critical Communication Paths ensure project tasks are r s•: executed consistently with ,. 1 our quality process. I F. YThe following personnel 3 : / ,� Tar I1 aili9- ,y z .* would be assigned to the y Xa r ,% - _ ,: , E st J , ,1� r, City's projects as required. j. -` >r2 y `:: P� 4 Additional staff is available Jeff Benson(PM) Alex Coker(Architect) and could be allocated if `°u " `' N needed, EA will contact the City for approval of any staff I augmentations. Project Execution Team Detailed resumes are ,c �x ;C ,V provided in Appendix A `" - ..; \ — a ' s?e !,I, s . ____ s44, r Project Engineers Resumes. ; Steven Drooz(P11.) 3.1 Certifications Enterprise Automation currently meets or exceeds all the City's suggested vendor credentials: �lr�.c�iva VTScada ,.. ADVANCED • :.6 Advanced Configuration Certified Engineers C[?RT MM AMDEIR Ethernet Communications..; CA. '.'7 Schneider Networking Certified Professionals • 1 Palo Alto Accredited Configuration Engineer(ACE) vmware VMVVare ;` ` ,. :.,: :. '.:: CERTIFIED "... . ...PROFFS5,OhtA1:74 • .1 VMware Certified Professional 6-Data Center v 4 IUAl31ATjC1f ua Virtualization (VCP6-DCV) .:::'....:.: . ; 1 Alliance EcoStruxure Control Expert... ':;. Master 14 EcoStruxure Control Expert Certified Professionals Y ,�e3 t .w.s : Copies of every certification listed above are available in Appendix D Certifications, {'y As'k. t, ,y r: s yr,` x,',.r a a"ah-, 1:'. " S,,*l.:" ",a i , v '.u' t'.^.:: s. ,,P ,bet ,PJ4, a.,, a n'} 5,., . .# 1 �' ti.'_5 '��'s':. r, '` y210 Godda d Irvine CA 926,18 LISA {{ , ''.,,,. : r 1 c, ' .,K? a ' s. `:,F.:,,,,,,,,,, ,,RFP Re posse .b, , ' Tel 94976Q b000 Fax 949 769 6005 -.3: : �' * e' :t Section Staffing ; r :.•Wx,,F C kaY., ¢ .."., x t 4.,`,nt' .. , .xra�_ :y `w 7 .: ;;;St; s s ':-4 - `�` y,. ,t: F ' s .4,f, - 'i 1, .1 y v _ :: 4vv✓vd e__, ,-.ratbr com f§k *_ , k - .,' Page'NUmber 7�of,„ f -i` •- t�° r t x,3• t ,s, ;,,,''•,,,-. r.^ `}.Tv tq'' ' lpS Y £ c`s`m{r c" x '' r ta+ xr`�. �< y�:.,,,zs`� � -c a '�' x w.•�� a�'` x.>i �. 'x. .'am Y 5 "ar , . eye s '� T . z- & T - a„ a z� ,:a : -,*�. x a -C %-. -; tk`' n -m :.x,m`-A. Y --, {^ r x t, ',. c. x "'"-..ry ; 7A. 2 �' f ff . 8 a v^.�.,.,...,°:.;.�' �", :T,,,s'�.....:,a:€.a...t1 }.; ,,.u; ,,z a;w.�':. �,.,.�., ,:-......c'::> �9r.,..h�... a s,�..• _ . + -,.3• asp ,. �,-ta;zr..... r., >.,.z �s'.'• .. .. _... vs,< a. EXHIBIT B ENTERPRISE FY23 Engineering Rates A TETRA TECH COMPANY Engineering Rates Rate Classification I Standard Rate Admin $10 hr• Engineering intern $100./ht. l>echnician 7* • ' 'S135/hr: • SC Technician 2* .8175/hr. Electrical Engineer 2* ' $175 fhr. . • Electrical Engineer 3* $210/hr. Automation Project Engineer/ .$205/hr. Automation Project Engineer2 Project Technical Lead S260/hr. Project Manager I 8210/hr. Project Manager 2 .S260/hr. Architect $275/hr. • '• Principe( S325/hr. *Through Tetra Tech" 1 Rate classifications charged are based on a project role/responsibility basis,not title,and could be adjusted'during a proje.ct's duration if meaningful staff changes occur with Prior notification. Service Calls Service calls covered by an Enterprise Automation service contract are prioritized while all other service requests are,dependent on existing schedules and the availability of engineering staff. Overtime Item Description Time and a half Qutside of normal business hours(8arn-5prn), One in excess 9f 1Q hours per day (unless othenNise arranged) Double time Saturday,Sunday,and holidays(unless otherwise arranged) General item Description Travel time Charged at engineering rates .. • Vehicle mileage As per the published IRS mileage rate(if applicable) Travel expenses At cost(if applicable) Meals and incidentals GSA established per diem rate(if applicable) Payment terms Net 30 days Rates effective 11/1/2022 through 10/31/2023 , 2iO *.t , jr,t qd u AuA II dine C.P426_18:U.ciA.:"A 7?, TE19,49..769.6000 4-Aintearradi(01 • • „ y. • .>: ' : .• to*:' PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term; Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans, Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices .7 17 Consent 8 18 Modification 8 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 11 • AC Ro® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDANYY) 06/16/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policyfies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Jeff Forbes NAME: ECBM,LP (Alla°NNo,Extl: (610)668-7100 (A/C,No): (610)667-2208 1400 N Providence Road E-MAIL jforbes@ecbm.com ADDRESS: Suite 5026 INSURER(S)AFFORDING COVERAGE NAM N Media PA 19063 INSURER A: Lloyds of London 085202 INSURED INSURER B: Evanston Ins Co. 35378 Partners in Control,Inc.,DBA:Enterprise Automation INSURER C: 210 Goddard INSURER D INSURER E: Irvine CA 92618 INSURERF: COVERAGES CERTIFICATE NUMBER: 22 M REVISION NUMBER: THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AODL SUtfH POLICY EFF POLICY EXP INSD WVD POLICY NUMBER (MM/ODIYYYY) (MMIDDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE CLAIMS-MADE El OCCURPREMISESO(Ea occurrence)ence) $TED 1,000,000 X Contractual Liability MED EXP(Any one person) $ 5,000 A ARG11212A22 06/15/2022 06/16/2023 PERSONAL tiAOVINJURY $ 1.000,000 GENLAGGR£GATE LIMITAPPLIES PER: GENERALAGGREGATE $ 2,000,000 POLICY n jT ©LOC PRODUCTS-COMP/OP AGG S 2,000,000 OTHER: Employee Benefits s 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 B X EXCESS LIAR CLAIMS•MADE MKLV7EUL102897 06/15/2022 06/15/2023 AGGREGATE $ 2,000,000 DED RETENTION$ $ WORKERS COMPENSATION PER I OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNEREXECUTIVE NIA E.L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L DISEASE-EA EMPLOYEE $ Ifyes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ Each Claim $2,000,000 A Professional Liability ARG11212A22 06/15/2022 06/15/2023 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) NotApplicable APPROV D AS TO FORM By: ---_ - MICHAEL E.OATES CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 9/ �4j YY G ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD r t .4 CORO® DATE{MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE DB,27/2D22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(Ies)must have ADDITIONAL INSURED provisions or be endorsed.If a� SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this 4. certificate does not confer rights to the certificate holder In lieu of such endorsement(s). c PRODUCER CONTACTTs Aon Risk Insurance Services West, InC. PHONE FAX L. Los u Angeles CA Office (Nc.No,Ext): (866) 283-7122 (Arc.No,): <S00) 363-O3o5 13 sT2 shi re Boulevard MAIL Z ite600 ADD Los Angeles CA 90017-0460 USA INSURER(S)AFFORDING COVERAGE NAiCif INSURED INSURER A: zurich American Ins Co 16535 Partners in Control Inc DBA INSURER B: Enterprise Automation 3475 E Foothill Blvd. INSURERC: Pasadena CA 91107 USA INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:570095600636 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, NNEXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested iITS TYPE OF INSURANCE INSD WVD POLICY NUMBER IMM:DUWYYYYYY) (MMJDp�YYI LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1 CLAIMS•MADE III OCCUR DAMAGE TO RENTED PREMISES(Ea occurrencel MED EXP(Any one person) P EASONAL&ADV INJURY oo co GEMLAGGAEGATE UMITAPPUES PER: GENERALAGGREGATE c POLICY L___I JECT n LOC PRODUCTS-COMP/OP AGG es OTHER: 0 A AUTOMOBILE LIABILITY BAP 1857085 04 10/01/2022 10/01/2023 COMBINED SINGLE LIMR $5,000,000 in (Ea accident) X ANYAUTO BODILY INJURY(Per person) Z — OWNED —SCHEDULED BODILY INJURY(Per accident) r AUTOS ONLY _ AUTOS a HIRED AUTOS NON-OWNED PROPERTY DAMAGE —ONLY AUTOS ONLY (Per accident) p T~ e) UMBRELLA LIAO OCCUR EACH OCCURRENCE 0 EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION WORKERS COMPENSATION AND PER STATUTE 0TH. EMPLOYERS'LIABILITY ANY PROPRIETOR I PARTNER I EXECUTIVE Y/N E.L.EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N i A (Mandatory In NH) EL DISEASEEA EMPLOYEE Il yyes,descnbe under DESCRIPTION OFOPERATIONS below EL DISEASE-POLICY LIMIT . .. DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 10%AddlUonal Remarks Schedule,may be al tech ed if more space is required) Automobile Liability coverage Effective 3une 15, 2022 for Partners in Control Inc DBA Enterprise Automation.• W CERTIFICATE HOLDER CANCELLATION _ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ICC— FIVA city of Huntington Beach AUTHORIZED REPRESENTATIVE 2000 Main Street Huntington Beach CA 92648 USA s j r^lt rr e ft a ......_. ._. fiirlYQ/si t�f' �/ - ©198B-2015 ACORD CORPORATION.Aii rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: ram,.., LOC#: ACCMO ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED ECBM,LP Partners in Control,Inc.,DBA:Enterprise Automation POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance:Notes _ To the extent covered by policy and endorsements: General Liability Includes,to the extent required by written contract or agreement,Blanket Additional insured,Primary and Non-contributory,and Waiver of Subrogation.ISO forms defined to Include:CG 20 37 10 01;CG 20 10 10 01;CG 24 04 10 83;CG 20 38 0413. Excess Liability Includes,to the extent required by written contractor agreement Primary and Non-Contributory and Wavier of Subrogation.Excess liability is following form Genera!Liability. ACORD 101(2008101) © 2008 ACORD CORPORATION. Ali rights reserved. The ACORD name and logo are registered marks of ACORD /A 'O►'r'"'''�► ,' 1IN ... G . . �` .. v •. •••••cp11P 0RA r•••. --- __ - -.: Water & Wastewater .._ __ ...._ it � ' r ,,; t • •• SCADA Systems __.„..____._.____ _ _________ . - - -= 4 - - - =-�-_ : Professional Services Contract �,. _ — June 6, 2023 1Z4kii. 0 ••�e• /1 1909 , 0. P •• Q "IllIfilsgellolle. l\ 0UNTN ..... ,1 �•►.•,or. r/ Background The City of Huntington Beach's Water Division upgraded its SCADA system in 2000 and again in 2010 to improve flexibility, the user interface, and backup redundancy. Wastewater System added in 2008 In 2014, both the water and wastewater computer systems were put on a virtual computer system with upgraded Wonderware software, and in 2015 the wastewater communication network was switched to a cellular wireless network. dl10NTINGl The current SCADA system remotely manages 9 Ground Water Wells, 4 �o�� �y�pRP0RglFoo �� Potable Water Reservoirs, 3 Booster Stations, 9 West Orange County Board _ x '•;-��, \ Import Water Feeder Facilities, 15 Flood Control Pumping Facilities, and 27 ; - r - Sewer Lift Stations. .03'. "- � =JOUNTY 0\ii1 FUNDING/SCHEDULE • Three Year Agreement with ability to extend by two one-year amendments • Funding shared between three funds: ➢ Water Fund: $200,000 ➢ Engineering Fund : $ 150,000 ➢ Sewer Service Fund : $ 100,000 �,���NTINCT PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ENTERPRISE AUTOMATION FOR ON CALL SUPPORT SERVICES FOR WATER AND WASTEWAT r SCADA SYSTEMS THIS AGREEMENT ("Agreement") is made and entered into b and between the City of Huntington Beach, a municipal corporation of the State of Califo aia, hereinafter referred to as "CITY,"and Enterprise Automation,hereinafter referred to as "P•NSULTANT," WHEREAS, CITY desires to engage the services o • consultant to provide On Call Support Services for Water and Wastewater SCADA Systems; - d Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter ;,03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been sole, ed to perform these services, NOW, THEREFORE,it is .greed by CITY and CONSULTANT as follows: 1, SCOPE OF SE' ICES CONSULT°NT shall provide all services as described in Exhibit "A," which is attached hereto and i .corporated into this Agreement by this reference. These services shall sometimes hereina'er be referred to as the"PROJECT," INSULTANT hereby designates Scott Pickford who shall represent it and be its sole contact ;nd agent in all consultations with CITY during the performance of this Agreement. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the p rformance of this Agreement. -As pry -Fo 'h►hi l-' g' ►o cnyl . 23-12677/307154 1 of 11 , 7, DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, 'icluding, without limitation, all original drawings, designs, reports, both field and office notice , calculations, computer code language, data or programs, maps, memoranda, letters and of er documents, shall p > p g p belong to CITY, and CONSULTANT shall turn these materials over to TY upon expiration or termination of this Agreement or upon PROJECT completion, whiel ver shall occur first, These materials may be used by.CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees/ protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed offcrals, employees, agents and volunteers from and against any and all claims, damages, losses, xpenses,judgments, demands and defense costs (including, without limitation, costs and fees f litigation of every nature or liability of any kind or nature) arising out of or in connection wi h CONSULTANT's (or CONSULTANT's subcontractors, if any)negligent(or alleged negligen performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CI SULTANT will conduct all defense at its sole cost and expense and CITY shall approve s, ection of CONSULTANT's counsel, This indemnity shall apply to all claims and liability 'egardless of whether any insurance policies are applicable, The policy limits do not act as lin tation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the mea ng of Civil Code Section 2782.8, then the following Hold Harmless provision applies in plat- of subsection A above: 23.126771307154 3 of 11 policy "deductible" of Ten Thousand Dollars (,$10,000,00) or less is permitted. A cla' is-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes , e initiation of the scope of work (including subsequent policies pu• sed as renewals .or . replacements). B. CONSULTANT shall notify CITY of circt. -.stances or incidents that might give rise to future claims. CONSULTANT will make every effort • maintain similar insurance during the required extended period of coverage following PRO, CT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work p•formed in connection with this Agreement, If CONSULTANT fails or 'efuses to produce or maintain the insurance required by this section or fails or refuses to fun,ish the CITY with required proof that insurance has been procured and is in force and pais for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agree, ent. Such termination shall not effect Consultant's right to be paid for its time and materials e ended prior to notification of termination. CONSULTANT waives the right to receive compen .ation and agrees to indemnify the CITY for any work performed prior to approval of insuranc, by the CITY. 10. C r TIFICATE OF INSURANCE 'rior to commencing performance of the work hereunder, CONSULTANT shall furnish to ITY a certificate of insurance subject to approval of the City Attorney evidencing the forego' g insurance coverage as required by this Agreement;the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 23-12677/307154 5 of 11 event of termination, all finished and unfinished documents, exhibits, report, and evi':nce shall, at the option of CITY,become its property and shall be promptly delivered to it by INSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the ,ork hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any o er person or entity without the prior express written consent of CITY. If an assignment, dele, lion or subcontract is approved, all approved assignees, delegates and subconsultants must s• isfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to an; patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES A PS OFFICIALS CONSULTANT sha employ no CITY official nor any regular• CITY employee in the work performed pursuant to is Agreement. No officer or employee of CITY shall have any financial interest in this Ag ement in violation of the applicable provisions of the California Government Code, 16, NOTIC Any otices, certificates, or other communications hereunder shall be given either by personal delivery o CONSULTANT's agent(as designated in Section 1 hereinabove) or to CITY as the situation • nail warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing e same in the United States Postal Service, to the addresses specified below, CITY and CONS TANT may designate different addresses to which subsequent notices, certificates or othe' communications will be sent by notifying the other party via personal delivery, a reputable o ernight carrier or U, S, certified mail-return receipt requested: 23-12677/307154 7 of 11 neuter gender and singular or plural number shall be deemed to include the other when er the context so indicates or requires. Nothing contained herein shall be construed so as t require the commission of any act contrary to law, and wherever there is any conflict betw en any provision contained herein and any present or future statute, law, ordinance or regul. • on contrary to which the parties have no right to contract, then the latter shall prevail, •nd the provision of this Agreement which is hereby affected shall be curtailed and limite. only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and of or more copies hereto have been prepared and signed in counterparts as duplicate originals, e.ch of which so executed shall,irrespective of the date of its execution and delivery, be deemed .n original. Each duplicate original shall be deemed an original instrument as against any party ho has signed it. 22, IMMIGRATION CONSULTANT sh. I be responsible for full compliance with the immigration and naturalization laws of the Unite d States and shall, in particular, comply with the provisions of the United States Code regardi t employment verification. 23. LEGAL ' RVICES SUBCONTRACTING PROHIBITED CON: JLTANT and CITY agree that CITY is not liable for payment of any subcontractor w• 'lc involving legal services, and that such legal services are expressly outside the scope of s- vices contemplated hereunder. CONSULTANT understands that pursuant to Hwitingt+/? Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY, and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 23.12677/307154 9 of 11 Agreement. This Agreement, and the attached exhibits, contain the entire agreement be een the parties respecting the subject matter of this Agreement, and supersede all prior uncle: .andings and agreements whether oral or in writing between the parties respecting the subject z .tter hereof, 29. EFFECTIVE DATE This Agreement shall be effective on the date of its ap •oval by the City Council, This Agreement shall expire when terminated as provided herein, IN WITNESS WHEREOF,the parties hereto have eau d this Agreement to be executed by and through their authorized officers. CONSULTANT, CIT OF HUNTINGTON BEACH, a ENTERPRISE AUTOMATION n nicipal corporation of the State of alifornia By: Mayor print name ITS: (circle one)Chalrman/President/V ice Presid,rt City Cleric • AND INITIATED AND APPROVED: print name Acting Director of Public Works ITS: (circle one)Secretary/Chief inanclal Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager APPROVED AS" Q: RM: /City Attorney NJ i 23-12677/307154 11 of 11 EXHIBIT "A" A, STATEMENT OF WORK: (Narrative of work to be performed) SEE ATTACHED EXHIBIT A B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C, CITY'S DUTIES AND RESPONSIBILITIES: D, WORK PROGRAM/PROJECT SCHEDULE: • EXHIBIT A 5, Any billings for extra work or additional services authorized in advan and in writing by CITY shall be invoiced separately to CITY. Such invoice shal contain all of the information required above, and in addition shall list the hours = pended and hourly rate charged for such time. Such invoices shall be approve' y CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Ai dispute between the parties concerning payment of such an invoice shall be treate as separate and apart from the ongoing performance of the remainder of this Agree ent, 2 Exhibit B A�//s®s000 °�NTINGT O t�`, �G••• "d TFS°v!�� City of Huntington Beach oe � O� �`\\ �`: ; 2000 Main Street ♦ Huntington Beach, CA 92648 Q (714) 536-5227 • www.huntingtonbeachca.gov c°LINTY CP i�°0 Office of the City Clerk Robin Estanislau, City Clerk June 7, 2023 Enterprise Automation Attn: Scott Pickford 210 Goddard Irvine, CA 92707 Dear Mr. Pickford: Enclosed is a fully executed copy of Professional Services Contract between the COHB and Enterprise Automation for On Call Support Services for Water and Wastewater SCADA Systems, approved by City Council on June 6, 2023. Sincerely, elollettud-44) Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister City: Anjo, Japan