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Home My WebLink About2023 - City Clerk's Report - Update of Activities for Citize (2) �NTIG 2000 Main Street, „0.....To� • Huntington Beach,CA BFn 92648 City of Huntington Beach APPROVED 7-0 9'•. �cFt,ubNTY \\,< File #: 23-1036 MEETING DATE: 12/19/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk VIA: Robin Estanislau, CMC, City Clerk Subject: November Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: Receive and File. Alternative Action(s): Not applicable. Analysis: The City operates nearly 30 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC's major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for the prior month. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff liaisons and compiles them into the attached Activity Report that will be routinely agendized for the City of Huntington Beach Page 1 of 2 Printed on 12/14/2023 powered by Legistar' File#: 23-1036 MEETING DATE: 12/19/2023 first regular Council meeting of each month under"Consent" as an informational item only. Council action is not required. • Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. November 2023 BCC / Regional Agency Activity Report 2. Orange County Mosquito and Vector Control Board November Summary City of Huntington Beach Page 2 of 2 Printed on 12/14/2023 powered by LegistarTm NOVEMBER 2023,ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, , COMMITTEES,AND COMMISSIONS(BCC) November 1-3, 2023 Updates/,Actions Zoning Administrator Meeting Date: November 1, 2023 1st & 3rd Wed., Monthly, 1:30 Link to Meeting Details PM City Hall Council Chambers Summary of Action or Discussion: CUP 23-022 (Bandoleros Department: Community Café Beer and Wine)—Approved/VAR 23-002 (Seacliff Health Development Center Trash Enclosure) -Approved/AP 22-007/CDP 22-013 (618 PCH Live/Work Unit)—Continued to 11/15/AP 22- 008/CDP 22-014 (620 PCH Live/Work Unit)—Continued to 11/15 November 6-10,.2023 Updates/Actions Community& Library Services Meeting Date: November 8, 2023 Commission 2nd Wednesday, Monthly, Link to Meeting Details 6:00 PM City Hall Council Chambers Summary of Action or Discussion:The 1st annual selection of a non-profit to host a charity golf tournament at Meadowlark Department: Community& Golf Club was held. Previously, the opportunity has rotated Library Services between two organization. This year, staff opened the opportunity up to qualified non-profit within the City. Information on the lottery opportunity was disseminated through the Public Affairs Office. There were 8 entries:The Auto Dealers Association Bolsa Chica Conservancy/HB Wetlands, HB Elks Lodge#1959, Fountain Valley High School Girls Flag Football (HBUHSD), HB Oilers Softball, Kiwanis Club, McKenna Clair Foundation and Robyne's Nest. The winning non-profit was randomly selected via an online electronic wheel at SpintheWheel.com. Kiwanis Club was selected as the 2024 recipient of the Meadowlark Golf Club Charity Golf Tournament with HB Elks Lodge#1959, Bolsa Chica Conservancy/HB Wetands, FVHS Girls Flag Football and Robyne's Nest as alternates, should the winner be unable to fulfill the award. Administrative Item: Seaview Little League's request to relocate a batting cage that was installed within the new residential set back was approved, all in favor. Updates on park projects include the LeBard Construction, which will continue into 2024, Pattinson Swings installation is complete, and Giesler Park Construction, a portion of which should reopen by the end of the year. 1 39 NOVEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS;.' COMMITTEES AND COMMISSIONS(BCC) Design Review Board (DRB) Meeting Date: November 9, 2023 2nd Thurs. Monthly, 3:30 p.m., City Hall Lower Level, B-8 Link to Meeting Details Department: Community Summary of Action or Discussion: Cancelled Development November°13-17, 2023 Updates/Actions Sunset Beach Local Coastal Meeting Date: November 14, 2023 Program Review Board Link to Meeting Details 2nd Tues., Monthly, 7:30 p.m. Nobles Family Community Ctr. Summary of Action or Discussion: Cancelled Department: Community Development Planning Commission Meeting Date: November 14, 2023 2nd &4th Tues., Monthly, Link to Meeting Details 6:00 PM City Hall Council Chambers Summary of Action or Discussion: Meeting Cancelled. Department: Community Development Intergovernmental Relations Meeting Date: November 14, 2023 Committee 3rd Wed., Monthly, 4:00 p.m. Link to Meeting Details Department: City Manager's Summary of Action or Discussion: Federal lobbyist TJ Stapleton of Stapleton &Associates attended remotely and Office State lobbyists Louis Brown and Taylor Roschen, from Kahn, Soares & Conway were in attendance. The draft legislative platform was discussed, and staff, lobbyists, and IRC members provided input. 2 40 NOVEMBER.2023,ACTIVITY REPORT FOR REGIONAL AGENCIES°AND CITY BOARDS,y ,. ".- COMMITTEES,;AND COMMISSIONS(BCC) Historic Resources Board Meeting Date: November 15, 2023 3rd Wed. Monthly, 5:00 PM Link to Meeting Details City Hall Lower Level, B-7 Summary of Action or Discussion:The Board discussed which Anniversary celebrations they would like to attend with a booth displaying historical information about the location. Department: Community& The board voted to keep the meeting start time at 5:00 p.m. Library Services Citizen Infrastructure Meeting Date: November 15, 2023 Advisory Board/ Public Works Commission Link to Meeting Details 3rd Wed., Monthly5:00 PM Utilities Yard Summary of Action or Discussion: No agenda items - meeting canceled. Department: Public Works Finance Commission Meeting Date: November 15, 2023 Every 4th Wednesday, Link to Meeting Details Monthly, 5:00 p.m. Summary of Action or Discussion:The Commission discussed Council Chambers Strategic Plan goals, new revenue sources and operating Department: Finance efficiencies, and the Financial Metrics and Cash Flow Ad Hoc Committee's Ratios based on the budget and audited financial statements. Zoning Administrator Meeting Date: November 15, 2023 1st & 3rd Wed., Monthly, 1:30 PM Link to Meeting Details City Hall Council Chambers Summary of Action or Discussion: AP 22-007/CDP 22-013 Department: Community (618 PCH Live/Work Unit)—Continued to 12/6; Development AP 22-008/CDP 22-014 (620 PCH Live/Work Unit—Continued to 12/6; CUP NO. 23-009 (BUI Residence and ADU) • 41 NOVEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, ° COMMITTEES,AND COMMISSIONS(BCC) :� November 20-30,2023° Updates[Actions Harbour Commission Meeting Date: November 22, 2023 4th Thurs. Monthly, 5:00 p.m., City Hall Lower Level, B-8 Link to Meeting Details Department: Fire Summary of Action or Discussion: Cancelled Southeast Area Committee Meeting Date: November 22, 2023 Link to Meeting Details 4th Wed., 4:30 p.m., (Jan. March, May,July, Summary of Action or Discussion: Cancelled September, Nov.), City Hall Lower Level, B8 Department: City Manager's Office Communications Committee Meeting Date: November 28, 2023 4th Tues., Monthly 3:30 p.m., Link to Meeting Details City Hall, 4th Floor Summary of Action or Discussion: Introduced new team Department: City Manager's members, reviewed status of new website and updating Office MYHB app, reviewed upcoming events and content on HBTV. Planning Commission Meeting Date: November 28, 2023 2nd &4th Tues., Monthly, 6:00 Link to Meeting Details PM Summary of Action or Discussion: Cancelled City Hall Council Chambers Department: Community Development 4 42 NOVEMBER 2023 ACTIVITY REPORT FOR REGIONAL,AGENCIES:AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) Community&Reg onal`Agenc.iesx Updates. Webs ate„ ` n A p 41 ta. ' `x t, ya n e3 + a,k x �'P ae $.= ae Association of California Cities (ACCOC) https://www.accoc.org/ Strickland ACCOC Legislative- Regulatory Committee https://www.accoc.org/legislative-regulatory Bolton California Coastal Coalition (CalCoast) Board www.calcoast.org 2-3 meetings/year, various places City Selection Committee https://cob.ocgov.com/boards-cornmissions- (held w/League of Cities OC Division meeting) committees/city-selection-committee 1/4 Huntington Beach Chamber of Commerce https://hbchamber.com/advocacy Government Affairs Committee Quarterly, meeting time varies. Golden West College, 15744 Golden West St. Admin Bldg. 4-Room137 League of California Cities - OC Executive https://www.calcities.org/get- Board involved/regional-divisions/orange-county- division 5 43 NOVEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS,". COMMITTEES,AND COMMISSIONS(BCC) League of California Cities- Environmental https://www.calcities.org/advocacy/policy- Quality Committee areas-and-committees/environmental-quality O.C. Council of Governments (OCCOG) https://www.occog.com/ 4th Thurs., Monthly, 10:30 AM Irvine City Hall City Council Chambers 1 Civic Center Plaza, Irvine O.C. Housing Finance Trust Fund https://ochft.org/ O.C. Mosquito and Vector Control District https://www.ocvector.org/board-meetings O.0 Emergency Medical Care Committee https://ochealthinfo.com/providers- partners/emergency-medical- services/committees-groups/emergency- m e d i ca l-ca re-committee 6 44 NOVEMBER 2023 ACTIVITY,REPORT FOR REGIONAL.AGENCIES°AND CITY BOARDS, - , COMMITTEES,AND COMMISSIONS(BCC) O.C. Sanitation District(OCSD) https://www.ocsan.gov/about-us/board-of- Board of Directors directors (Plus Committee assigned by Chair) 4th Wed of every month, 6:00 PM, Virtual Meeting via Zoom / OCSD Administrative Office 10844 Ellis Ave., Fountain Valley, CA Orange County Power Authority(OCPA) https://www.ocpower.org/ Term: Four(4)years 2nd Tues, 10 AM, Monthly Virtual Meeting via Zoom OCTA Citizen Advisory Committee https://www.octa.net/about/about- octa/public-committees/citizens-advisory- committee/overview/ Santa Ana River Flood Protection Agency https://ocip.ocpublicworks.com/service- (SARFPA) areas/oc-infrastructure-programs/santa- Executive Committee Meetings: 4th Thurs, ana-river-proiect/santa-ana-river-flood- 4:00 PM,January, March, May,July, protection-0 September Via Zoom Full Agency Meetings:June, November Southern California Association of https://scag.ca.gov/ Governments (SCAG) Regional Council District 64 Delegate* 1st Thurs of every month, 9:00 AM —2:00 PM Virtual Meeting/SCAG Office, Downtown L.A. 7 45 NOVEMBER 2023'ACTIVITY REPORT FOR"REGIONAL°AGENCIESAND CITY BOARDS, COMMITTEES,,AND COMMISSIONS(BCC) SCAG - Emerging Technology Committee https://scag.ca.gov/emerging-technologies- committee Visit Huntington Beach Advocacy Committee https://www.surfcityusa.com/about- Monthly, usually Tuesday at 3:30 PM but us/transparency-accountability/ varies. Virtual Meeting via Zoom/ VHB Office, 155 Fifth Street, Suite 111, Huntington Beach 8 46 Estanislau, Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Monday, November 20, 2023 3:05 PM To: Estanislau, Robin Subject: Vector Report Attachments: Dengue Talking Points_Final[3],pdf Good Morning Board of Trustees, As follow up to the Board meeting, below is a summary of the information provided and actions that occurred on Thursday, November 16,2023: At the November Board meeting,the Board of Trustees received one presentation by Steve Shepherd on the Red Imported Fire Ant(RIFA) Program. The presentation addressed the history of RIFA in Orange County,the District's RIFA program as well as some future RIFA projects. The Board had no business items on the November agenda. Dengue Fever info attached. Please share. Outreach talking point: • Colder weather will mean less mosquitoes, but Southern California never gets cold enough to have no mosquitoes. Resident should take the time to begin scrubbing and storing unneeded containers,conducting gutter and drain maintenance to prevent standing water from collecting and continuing to protect themselves from mosquitoes. This was my last meeting as Huntington Beach's Orange County Mosquito and Vector Control Trustee. It has been a pleasure and an honor to serve. Mike Posey 1 47 OCMVCD Dengue Talking Points • Dengue is a disease caused by any one of four closely related dengue viruses which are spread by infected mosquitoes. • People get dengue from the bite of an infected mosquito.The mosquito becomes infected when it bites a person who has dengue virus in their blood. • It takes a week or more for the dengue virus to replicate in a mosquito;then the mosquito can transmit the virus to another person when it bites. • Dengue virus cannot be transmitted from person to person. • Dengue is transmitted principally by Aedes aegypti(yellow fever mosquito)and Aedes albopictus(Asian tiger mosquito),also called "Aedes mosquitoes or ankle biters." • Dengue is common in many tropical and subtropical areas of the world,where Aedes mosquitoes thrive.These areas include parts of Africa,the Middle East, India,Southeast Asia,South America,Central America,and North America(specifically Mexico), according to the U.S.Centers for Disease Control and Prevention(CDC). • Dengue is not common in the United States, but local outbreaks have been reported in some states where Aedes mosquitoes are found,including parts of southern Texas, southern Florida,and Hawaii. Dengue is common in many U.S.territories, including Puerto Rico and American Samoa. • Aedes aegypti(yellow fever mosquito)and Aedes albopictus(Asian tiger mosquito) mosquitoes are not native to California,but infestations have been identified throughout the state. • Aedes mosquitoes were first found in 2015 in Orange County and have now been confirmed in every city within Orange County. • Until recently there was no local transmission of dengue in California.There were only reports of travel-related cases,where people who traveled abroad to areas where dengue is endemic got infected (through the bite of an infected mosquito) and returned to the U.S. • On Friday,October 20,2023,the City of Pasadena Health Department announced that they had documented the first local dengue infection in the state. • About three out of every four people(75%)who are infected never develop any symptoms. • There is no specific treatment for dengue. 48 • If a person does get sick with dengue,their symptoms can be mild or severe. Dengue fever is also called breakbone fever. o The most common symptoms of dengue fever include fever and any of the following:severe headache, pain behind the eyes,joint pain, muscle and bone pain, rash,and/or bruising on the skin. Most people recover in about a week. o One in 20 people who get sick with dengue will develop severe dengue.Severe dengue can develop within a few hours.The warning signs include: bleeding from the nose or mouth(gums),severe pain in stomach or abdomen,vomiting(at least three times in 24 hours),and/or vomiting blood or blood in stool. • Due to the four closely related viruses that cause dengue (DENV-1, DENV-2, DENV-3,and DENV-4),a person can get dengue as many as four times in their life. People who have had dengue once before are more likely to get severe dengue if infected again. • In 2023,the Orange County Health Care Agency has reported nine travel related cases of Dengue. • Orange County has had no reported cases of locally transmitted dengue. • The Orange County Mosquito and Vector Control District conducts surveillance and testing of mosquitoes for several mosquito-borne diseases, including dengue. • The District has had no mosquito samples test positive for dengue. • The District will continue to monitor and test mosquitoes for disease as part of our routine surveillance program. • In cases where the District is informed about travel related dengue cases,staff.will follow District protocols to reduce the risk of local transmission to residents. • What residents can do: o Prevent bites by wearing EPA-registered repellents. o Inspect properties for standing water and eliminate any containers that can hold water and any standing water sources. o Ensure that doors and windows are well screened to prevent mosquitoes from entering the home. Online Resources: CDPH Dengue Fact Sheet CDC Dengue Symptoms and Treatment WHO Dengue and Severe Dengue 49 ��✓� INGTp- 2000 Main Street, :•••,J;t..ti Huntington Beach,CA L. _• 92648 City of Huntington Beach APPROVED 7-0 AS AMENDED ,?� ;o�= BY SUPPLEMENTAL F.2pUNT d�M COMMUNICATION File #: 23-956 MEETING DATE: 11/7/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk .VIA: Robin Estanislau, CMC, City Clerk Subject: October Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: Receive and File. Alternative Action(s): Not applicable. Analysis: The City operates nearly 30 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC's major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for the prior month. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff liaisons and compiles them into the attached Activity Report that will be routinely agendized for the City.of Huntington Beach Page 1 of 2 Printed on 11/1/2023 poweredd4 Legistar File #: 23-956 MEETING DATE: 11/7/2023 first regular Council meeting of each month under"Consent" as an informational item only. Council action is not required. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. October 2023 BCC / Regional Agency Activity Report City of Huntington Beach Page 2 of 2 Printed on 11/1/2023 powered4i LegistarTM City Council/ ACTION AGENDA November 7, 2023 Public Financing Authority CITY MANAGER'S REPORT - None CONSENT CALENDAR (ITEMS 8-25) CITY CLERK 8. 23-924 Approved and Adopted Minutes Recommended Action: A) Approve and adopt the City Council/Public Financing Authority regular meeting minutes of October 17, 2023; and B) Approve and adopt the City Council/Public Financing Authority special meeting minutes of October 23, 2023. Approved 7-0 as amended by supplemental communication (revised 10/17/23 minutes) 9. 23-956 Received and Filed October Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Recommended Action: Receive and File. Approved 7-0 as amended by supplemental communication (addition of OC Mosquito and Vector Control District information) 10. 23-955 Received and filed the revised 2023 City Council Liaison List to Citizen Boards, Commissions and Committees (BCCs) updated November 2023 Recommended Action: Receive and file the revised 2023 City Council Liaison List to Citizen Boards, Commissions and Committees updated November 2023. Approved 7-0 CITY MANAGER 11. 23-954 Approved submittal of a Letter of Interest and application for CalOptima Health's Street Medicine Program to provide preventive health, urgent care, and social services directly to homeless individuals at no direct cost to the City Recommended Action: A) Approve the submission of the City's Letter of Interest and application to CalOptima Health's Street Medicine Program; and B) Authorize the City Manager to execute and submit all application documents on behalf of the City. Approved 7-0 as amended to update Letter of Interest date Page 4 of 10 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) October 2-6,2023 Updates/Actions Zoning Administrator Meeting Date: October 4, 2023 1st & 3rd Wed., Monthly, 1:30 PM Link to Meeting Detail City Hall Council Chambers Summary of Action or Discussion: CDP 23-008 (Zouras Department: Community Residence) -Approved Development Huntington Beach Council on Meeting Date: October 5, 2023 Aging 1st Thurs., Monthly, 9:00 a.m., www.hbcoa.org Senior Center (EMG, Room 1) Summary of Action or Discussion: Quorum was not met, and Department: Community& the meeting was not able to conduct official business. Library Services Personnel Commission Special Meeting Date: October 4, 2023 Quarterly, 3rd Wednesday, Link to Meeting Details 5:30 p.m. Meeting Room B-8 Summary of Action or Discussion: Conducted onboarding of 3 Department: Human new, and 1 returning Commissioner. Onboarding included Resources rules and responsibilities and guiding regulations and policies including the Brown Act. October 9-13, 2023 Updates/Actions Planning Commission Meeting Date: October 10, 2023 2nd and 4th Tuesday, Link to Meeting Details Monthly, 6:00 p.m. City Hall Council Chambers Summary of Action or Discussion: Study Session held on Zoning Map Amendment No. 21-002, Local Coastal Program Department: Community Development Amendment No. 23-001 (Mapping Consistency Project). No action taken. 1 50 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS; COMMITTEES,AND COMMISSIONS (BCC) Sunset Beach Local Coastal Meeting Date: October 10, 2023 Program Review Board 2nd Tues., Monthly, 7:30 p.m. Summary of Action or Discussion: Cancelled Nobles Family Community Ctr. Department: Community Development Economic Development Meeting Date: October 11, 2023 Committee 2nd Wed., Every other month, Summary of Action or Discussion: Canceled 3:30 p.m. City Hall Lower Level, B-8 Department: Community Development Community& Library Services Meeting Date: October11, 2023 Commission 2nd Wednesday, Monthly, Link to Meeting Details 6:00 PM City Hall Council Chambers Summary of Action or Discussion: A presentation was provided by Kate Hoffman, Director of the Huntington Beach Department: Community& Art Center in celebration of National Arts Month. Staff Library Services presented an item for action regarding the establishment of a lottery system for selecting a non-profit to benefit from the annual Meadowlark Charity Golf Tournament. Chair Edsell announced that he assigned Commissioners McHardy, Barnes and Costelloe to the Park Naming & Memorials Ad-Hoc Committee. An update was provided on the construction at LeBard Park, and an overview of the unveiling event of the AAC board at Eader Park. Design Review Board (DRB) Meeting Date: October 12, 2023 2nd Thurs. Monthly, 3:30 p.m., City Hall Lower Level, B-8 Link to Meeting Details Department: Community Development Summary of Action or Discussion: DRB 23-008- Recommendation for Approval to the Director of Community Development. DRB 22-003 & DRB 22-004-Continued to a Special Meeting (10/30/23) 2 51 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) October 16-20, 2023 Updates/Actions Intergovernmental Relations Meeting Date: October 18, 2023 Committee 3rd Wed., Monthly, 4:00 p.m. Summary of Action or Discussion: Cancelled due to lack of quorum. Department: City Manager's Office Zoning Administrator Meeting Date: October 18, 2023 1st & 3rd Wed., Monthly, 1:30 Link to Meeting Detail PM City Hall Council Chambers Department: Community Summary of Action or Discussion: CUP 23-021 (Nori Poke Development Beer and Wine) -Approved Homeless Task Force Meeting Date: October 18, 2023 3rd Wednesday, 3:00 p.m., City Hall Lower Level, B-7 Summary of Action or Discussion: Reviewed updates to BeWell and Navigations Center reports published online.The Department: Police HBPD HTF supervisor discussed recent operations on the Union Pacific Railroad property and their continued business outreach efforts. Provided an updated timeline for Jamboree Housing regarding development of the Pathways Project. Discussed CalOptima's Street Medicine Program and the City's intention to apply for participation in the program. West O.C. Water Board Meeting Date: October 18, 2023 (WOCWB) 3rd Wednesday, 4:00 PM Link to Meeting Details (January, April,July and Summary of Action or Discussion: WOCWB held their regular October) meeting on Wednesday, October 18. At the meeting, the Utilities Operations Building, Board ratified amendment#5 to the Joint Powers Agreement, 19001 Huntington St. allowing member agencies to appoint up to two alternate members to the Board of Directors. The Board also received and filed the FY 2021-22 Financial Audit and received an update from staff on the Cathodic Protection Program. 3 52 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES;AND COMMISSIONS(BCC) s Citizen Infrastructure Meeting Date: October 18, 2023 Advisory Board/ Public Works Commission Linkto Meeting Details 3rd Wed., Monthly5:00 PM Utilities Yard Summary of Action or Discussion:The Commission voted 5/0 that Zone 1 Residential Curb Ramp Project CC-1742, Zone 1 Department: Public Works Residential Overlay Project CC-1743, and Fiscal Year 2023/24 Atlanta Storm Water Pump Station Trash Removal Project CC- 1737, are all in general conformance with the previously approved Capital Improvement Program. Michalski/Villa absent. Historic Resources Board Meeting Date: October 18, 2023 3rd Wed. Monthly, 5:00 PM City Hall Lower Level, B-7 Link to Meeting Details Department: Community& Summary of Action or Discussion:The Board viewed historic Library Services photos Ms. Schey has selected for next years anniversary events. The Board discussed how to support City staff on anniversary celebrations. They decided to table the start time discussion to a future meeting. Personnel Commission Meeting Date: October 18, 2023 3rd Wed., Quarterly, Link to Meeting Details (January,April, July, October), 5:30 p.m. City Hall Lower Level B-8 Summary of Action or Discussion: Nominated and elected Chair and Vice-Chair, discussed appointment terms, staff Department: HR requested dates for a Special Meeting to address a hearing, and Commissioners approved the Consent Calendar items (Meeting Minutes, Revised Class Specs) and Public Hearing item (New Class Spec). October 23-27, 2023 Updates/Actions Planning Commission Meeting Date: October 24, 2023 2nd &4th Tues., Monthly, 6:00 PM Summary of Action or Discussion: Meeting Cancelled. City Hall Council Chambers 4 53 OCTOBE R 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) Department: Community Development Finance Commission Meeting Date: October 25, 2023 Every 4th Wednesday, Monthly, 5:00 p.m. Link to Meeting Details Council Chambers Summary of Action or Discussion: The Commission tabled discussion of Strategic Plan goals, new revenue sources and Department: Finance operating efficiencies and the Financial Metrics and Cash Flow Ad Hoc Committee's Ratios to the 11/15/23 meeting. Investment Advisory Board Meeting Date: October 26, 2023 3rd Thur. Quarterly, (January, April, July, October), Link to Meeting Details 5:00 p.m. Summary of Action or Discussion: The Board reviewed and Department: City Treasurer discussed The City Treasurer's drafted September 2023 Quarterly report. The Investment Advisory Bord members decided to present City Council with and Annual Report as a recap of topics covered in 2023. The City Treasurer presented the drafted City of Huntington Beach Statement of Investment Policy for 2024. Harbour Commission Meeting Date: October 26, 2023 4th Thurs. Monthly, 5:00 p.m., Link to Meeting Details City Hall Lower Level, B-8 Department: Fire Summary of Action or Discussion:The Harbour Commission received reports from the Vessels and Watercraft, Water Quality, Policy, and Infrastructure Ad Hoc Committees. The Fire Chief updated Commissioners on procedures for obtaining staff assistance and the role of the staff liaison assigned to the Harbour Commission. The parameters for establishment of ad hoc committees was reviewed. 5 54 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) Community& Regional Agencies Updates: Website• Association of California Cities (ACCOC) https://www.accoc.org/ Strickland ACCOC Legislative- Regulatory Committee https://www.accoc.org/legislative-regulatory Bolton California Coastal Coalition (CalCoast) Board www.calcoast.org 2-3 meetings/year, various places City Selection Committee https://cob.ocgov.com/boards-commissions- (held w/League of Cities OC Division meeting) committees/city-selection-committee Huntington Beach Chamber of Commerce https://hbchamber.com/advocacy Government Affairs Committee Quarterly, meeting time varies. Golden West College, 15744 Golden West St. Admin Bldg. 4-Room137 League of California Cities-OC Executive https://www.calcities.org/get- Board involved/regional-divisions/orange-county- division 6 55 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS,` COMMITTEES,•AND COMMISSIONS(BCC) " :3 League of California Cities- Environmental https://www.calcities.org/advocacy/policy- Quality Committee areas-and-committees/environmental-quality O.C. Council of Governments (OCCOG) https://www.occog.com/ 4th Thurs., Monthly, 10:30 AM Irvine City Hall City Council Chambers 1 Civic Center Plaza, Irvine O.C. Housing Finance Trust Fund https://ochft.org/ O.0 Emergency Medical Care Committee https://ochealthinfo.com/providers- partners/emergency-medical- services/committees-groups/emergency- medical-care-committee O.C. Sanitation District(OCSD) https://www.ocsan.gov/about-us/board-of- Board of Directors directors (Plus Committee assigned by Chair) 4th Wed of every month, 6:00 PM, Virtual Meeting via Zoom / OCSD Administrative Office 10844 Ellis Ave., Fountain Valley, CA 7 56 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, ._ COMMITTEES,AND COMMISSIONS(BCC) Orange County Power Authority(OCPA) https://www.ocpower.org/ Term: Four(4)years 2nd Tues, 10 AM, Monthly Virtual Meeting via Zoom OCTA Citizen Advisory Committee https://www.octa.net/about/about- octa/public-committees/citizens-advisory- committee/overview/ Santa Ana River Flood Protection Agency https://ocip.ocpublicworks.com/service- (SARFPA) areas/oc-infrastructure-programs/santa- Executive Committee Meetings: 4th Thurs, ana-river-project/santa-ana-river-flood- 4:00 PM,January, March, May,July, protection-0 September Via Zoom Full Agency Meetings:June, November Southern California Association of https://scag.ca.gov/ Governments (SCAG) Regional Council District 64 Delegate* 1st Thurs of every month, 9:00 AM —2:00 PM Virtual Meeting/SCAG Office, Downtown L.A. SCAG - Emerging Technology Committee https://scag.ca.gov/emerging-technologies- committee Visit Huntington Beach Advocacy Committee https://www.surfcityusa.com/about- Monthly, usually Tuesday at 3:30 PM but us/transparency-accountability/ varies. Virtual Meeting via Zoom / VHB Office, 155 Fifth Street, Suite 111, Huntington Beach 8 57 • City of Huntington Beach INTER-DEPARTMENT COMMMUNICATION HUNTINGTON BEACH TO: Mayor and City Councilmembers FROM: Robin Estanislau, City Clerk ti-V DATE: November 6, 2023 SUBJECT: Supplemental communication for Consent Item No. 9 - October update of activities for citizen boards, commissions, committees (BCCs), and regional agencies The attached table of information that identifies activities for the month of October 2023 has been updated to include meeting information for the Orange County Mosquito and Vector Control District (OCMVCD). Also attached is a summary of action received by OCMVCD representative Mike Posey for the Vector Control's September 29 meeting of the Budget & Finance, and Building, Property, and Equipment committees. Att: BCC and Regional Agency October 2023 Activity Report Posey 9/29/23 Meeting Summary Report c: Al Zelinka, City Manager Travis Hopkins, Assistant City Manager Catherine Jun, Deputy City Manager SUPPLEMENTAL COMMUNICATION 11/07/2023 Meeting Date: Agenda item No., 9 (23-956) OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) lamismes October 2-6, 2023 Updates/Actions Zoning Administrator Meeting Date: October 4, 2023 1st & 3rd Wed., Monthly, 1:30 PM Link to Meeting Detail City Hall Council Chambers Summary of Action or Discussion: CDP 23-008 (Zouras Department: Community Development Residence) -Approved Huntington Beach Council on Meeting Date: October 5, 2023 Aging 1st Thurs., Monthly, 9:00 a.m., www.hbcoa.org Senior Center (EMG, Room 1) Department: Community & Summary of Action or Discussion: Quorum was not met, and Library Services the meeting was not able to conduct official business. Personnel Commission Special Meeting Date: October 4, 2023 Quarterly, 3rd Wednesday, Link to Meeting Details 5:30 p.m. Meeting Room B-8 Summary of Action or Discussion: Conducted onboarding of 3 Department: Human new, and 1 returning Commissioner. Onboarding included Resources rules and responsibilities and guiding regulations and policies including the Brown Act. October 9-13, 2023 Updates/Actions Planning Commission Meeting Date: October 10, 2023 2nd and 4th Tuesday, Link to Meeting Details Monthly, 6:00 p.m. City Hall Council Chambers Summary of Action or Discussion: Study Session held on Zoning Map Amendment No. 21-002, Local Coastal Program Department: Community Development Amendment No. 23-001 (Mapping Consistency Project). No action taken. 1 imaraffs- OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) Sunset Beach Local Coastal Meeting Date: October 10, 2023 Program Review Board 2nd Tues., Monthly, 7:30 p.m. Summary of Action or Discussion: Cancelled Nobles Family Community Ctr. Department: Community Development Economic Development Meeting Date: October 11, 2023 Committee 2nd Wed., Every other month, Summary of Action or Discussion: Canceled 3:30 p.m. City Hall Lower Level, B-8 Department: Community Development Community& Library Services Meeting Date: October11, 2023 Commission 2nd Wednesday, Monthly, Link to Meeting Details 6:00 PM City Hall Council Chambers Summary of Action or Discussion: A presentation was provided by Kate Hoffman, Director of the Huntington Beach Department: Community & Art Center in celebration of National Arts Month. Staff Library Services presented an item for action regarding the establishment of a lottery system for selecting a non-profit to benefit from the annual Meadowlark Charity Golf Tournament. Chair Edsell announced that he assigned Commissioners McHardy, Barnes and Costelloe to the Park Naming & Memorials Ad-Hoc Committee. An update was provided on the construction at LeBard Park, and an overview of the unveiling event of the AAC board at Eader Park. Design Review Board (DRB) Meeting Date: October 12, 2023 2nd Thurs. Monthly, 3:30 p.m., City Hall Lower Level, B-8 Link to Meeting Details Department: Community Development Summary of Action or Discussion: DRB 23-008 - Recommendation for Approval to the Director of Community Development. DRB 22-003 & DRB 22-004 - Continued to a Special Meeting (10/30/23) 2 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) October 16-20, 2023 Updates/Actions Intergovernmental Relations Meeting Date: October 18, 2023 Committee 3rd Wed., Monthly, 4:00 p.m. Summary of Action or Discussion: Cancelled due to lack of quorum. Department: City Manager's Office Zoning Administrator Meeting Date: October 18, 2023 1st & 3rd Wed., Monthly, 1:30 PM Link to Meeting Detail City Hall Council Chambers Summary of Action or Discussion: CUP 23-021 (Nori Poke Department: Community Beer and Wine) - Approved Development Homeless Task Force Meeting Date: October 18, 2023 3rd Wednesday, 3:00 p.m., City Hall Lower Level, B-7 Summary of Action or Discussion: Reviewed updates to BeWell and Navigations Center reports published online. The Department: Police HBPD HTF supervisor discussed recent operations on the Union Pacific Railroad property and their continued business outreach efforts. Provided an updated timeline for Jamboree Housing regarding development of the Pathways Project. Discussed CalOptima's Street Medicine Program and the City's intention to apply for participation in the program. West O.C. Water Board Meeting Date: October 18, 2023 (WOCWB) 3rd Wednesday, 4:00 PM Link to Meeting Details (January, April, July and Summary of Action or Discussion: WOCWB held their regular October) meeting on Wednesday, October 18. At the meeting, the Utilities Operations Building, Board ratified amendment #5 to the Joint Powers Agreement, 19001 Huntington St. allowing member agencies to appoint up to two alternate members to the Board of Directors. The Board also received and filed the FY 2021-22 Financial Audit and received an update from staff on the Cathodic Protection Program. 3 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) Citizen Infrastructure Meeting Date: October 18, 2023 Advisory Board/ Public Link to Meeting Details Works Commission 3rd Wed., Monthly5:00 PM Utilities Yard Summary of Action or Discussion: The Commission voted 5/0 that Zone 1 Residential Curb Ramp Project CC-1742, Zone 1 Department: Public Works Residential Overlay Project CC-1743, and Fiscal Year 2023/24 Atlanta Storm Water Pump Station Trash Removal Project CC- 1737, are all in general conformance with the previously approved Capital Improvement Program. Michalski/Villa absent. Historic Resources Board Meeting Date: October 18, 2023 3rd Wed. Monthly, 5:00 PM Link to Meeting Details City Hall Lower Level, B-7 Department: Community & Summary of Action or Discussion: The Board viewed historic Library Services photos Ms. Schey has selected for next years anniversary events. The Board discussed how to support City staff on anniversary celebrations. They decided to table the start time discussion to a future meeting. Personnel Commission Meeting Date: October 18, 2023 3rd Wed., Quarterly, (January, April, July, October) Link to Meeting Details 5:30 p.m. City Hall Lower Level B-8 Summary of Action or Discussion: Nominated and elected Chair and Vice-Chair, discussed appointment terms, staff Department: HR requested dates for a Special Meeting to address a hearing, and Commissioners approved the Consent Calendar items (Meeting Minutes, Revised Class Specs) and Public Hearing item (New Class Spec). October 23-27, 2023 Updates/Actions Planning Commission Meeting Date: October 24, 2023 2nd & 4th Tues., Monthly, 6:00 PM Summary of Action or Discussion: Meeting Cancelled. City Hall Council Chambers 4 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) Department: Community Development Finance Commission Meeting Date: October 25, 2023 Every 4th Wednesday, Monthly, 5:00 p.m. Link to Meeting Details Council Chambers Summary of Action or Discussion: The Commission tabled discussion of Strategic Plan goals, new revenue sources and Department: Finance operating efficiencies and the Financial Metrics and Cash Flow Ad Hoc Committee's Ratios to the 11/15/23 meeting. Investment Advisory Board Meeting Date: October 26, 2023 3rd Thur. Quarterly, (January, April, July, October), Link to Meeting Details 5:00 p.m. Summary of Action or Discussion: The Board reviewed and Department: City Treasurer discussed The City Treasurer's drafted September 2023 Quarterly report. The Investment Advisory Bord members decided to present City Council with and Annual Report as a recap of topics covered in 2023. The City Treasurer presented the drafted City of Huntington Beach Statement of Investment Policy for 2024. Harbour Commission Meeting Date: October 26, 2023 4th Thurs. Monthly, 5:00 p.m., Link to Meeting Details City Hall Lower Level, B-8 Department: Fire Summary of Action or Discussion: The Harbour Commission received reports from the Vessels and Watercraft, Water Quality, Policy, and Infrastructure Ad Hoc Committees. The Fire Chief updated Commissioners on procedures for obtaining staff assistance and the role of the staff liaison assigned to the Harbour Commission. The parameters for establishment of ad hoc committees was reviewed. 5 - view OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) AimmoniaL Community & Regional Agencies - Updates Website Association of California Cities (ACCOC) https://www.accoc.org/ Strickland ACCOC Legislative- Regulatory Committee https://www.accoc.org/legislative-regulatory Bolton California Coastal Coalition (CalCoast) Board www.calcoast.org 2-3 meetings/year, various places City Selection Committee https://cob.ocgov.com/boards-commissions- (held w/League of Cities OC Division meeting) committees/city-selection-committee Huntington Beach Chamber of Commerce https://hbchamber.com/advocacy Government Affairs Committee Quarterly, meeting time varies. Golden West College, 15744 Golden West St. Admin Bldg. 4-Room137 League of California Cities -OC Executive https://www.calcities.org/get- Board involved/regional-divisions/orange-county- division 6 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) League of California Cities - Environmental https://www.calcities.org/advocacy/policy- Quality Committee areas-and-committees/environmental-quality O.C. Council of Governments (OCCOG) https://www.occog.com/ 4th Thurs., Monthly, 10:30 AM Irvine City Hall City Council Chambers 1 Civic Center Plaza, Irvine O.C. Housing Finance Trust Fund https://ochft.org/ O.C. Mosquito and Vector Control District https://www.ocvector.org/board-meetings O.0 Emergency Medical Care Committee https://ochealthinfo.com/providers- partners/emergency-medical- services/committees-groups/emergency- medical-care-committee 7 FIE OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) O.C. Sanitation District (OCSD) https://www.ocsan.gov/about-us/board-of- Board of Directors directors (Plus Committee assigned by Chair) 4th Wed of every month, 6:00 PM, Virtual Meeting via Zoom / OCSD Administrative Office 10844 Ellis Ave., Fountain Valley, CA Orange County Power Authority (OCPA) https://www.ocpower.org/ Term: Four (4) years 2nd Tues, 10 AM, Monthly Virtual Meeting via Zoom OCTA Citizen Advisory Committee https://www.octa.net/about/about- octa/public-committees/citizens-advisorv- committee/overview/ Santa Ana River Flood Protection Agency https://ocip.ocpublicworks.com/service- (SARFPA) areas/oc-infrastructure-programs/santa- Executive Committee Meetings: 4th Thurs, ana-river-project/santa-ana-river-flood- 4:00 PM, January, March, May, July, protection-0 September Via Zoom Full Agency Meetings: June, November Southern California Association of https://scae.ca.gov/ Governments (SCAG) Regional Council District 64 Delegate* 1st Thurs of every month, 9:00 AM —2:00 PM Virtual Meeting/SCAG Office, Downtown L.A. 8 OCTOBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) SCAG - Emerging Technology Committee https://scag.ca.gov/emerging-technologies- committee Visit Huntington Beach Advocacy Committee https://www.surfcityusa.com/about- Monthly, usually Tuesday at 3:30 PM but us/transparency-accountability/ varies. Virtual Meeting via Zoom / VHB Office, 155 Fifth Street, Suite 111, Huntington Beach 9 Estanislau; Robin From: Michael Posey <mikeposey@earthlink.net> Sent: Friday, October 13, 2023 5:43 AM To: Zelinka,Al Subject: Vector Report Attachments: KR Update 9-29-2023.pdf . Good Morning Al, Vector Control conducted a meeting of the Budget&Finance Committee and Building, Property,&Equipment Committee on Friday,September 29th. Per the request of several committee members I have attached the PowerPoint Kosmont Realty presented during the meeting. The PowerPoint reviews the current market trends and a potential property that is being evaluated. Below you will also find the District's current funding options for a facility project. The joint committee, a merging of the Budget and Property committees,was done to facilitate the evaluation of relocation.Vector has outgrown its current facility and is need of a modern, larger facility to serve the County.There were several meetings to evaluate remodeling on site, buying land to build to suit and searching for an existing building. The current site has underlying value making it ideal for a hotel.This value will/may be leveraged for the new building.A report will be delivered to the Board on October 19th at 3:00PM. The attached Power Point provides a preview of a site under evaluation. Please do not hesitate to contact me if you have any questions. Facility Fund/Debt capacity: The District Debt capacity is in three tiers,one is based on current$500K that placed in Fund 60 (building fund) annually, the second option includes the$500K allocation and the District's ability to reduce expenses without impacting operations.The third option includes the 500K, reducing expenses and a 10-15%reduction in seasonal hiring. The debt is based on 30 year at 6.5%. Proceed from sale of this building based on.Data as of 2021/22. New Purchase with Current Property Sale Current$500K Current Capacity Capacity/Lean Fund 60 Cash $ 14,000,000 $ 14,000,000 $ 14,000,000 General Fund Cash $ 2,500,000 $ 2,500,000 $ 2,500,000 Proceed from Sale $. 15,000,000 . $ 15,000,000 $ 15,000,000 SUBTOTAL $ 31,500,000 $ 31,500,000 $ 31,500,000 New Debt Issuance $ 7,000,000 $ 14,000,000 $ 17,000,000 TOTAL $ 38,500,000 $ 45,500,000 $ 48,500,000 New Construction on Existing Property Current$500K Current Capacity Capacity/Lean Fund 60 Cash $ 14,000,000 $ 14,000,000 $ 14,000,000 General Fund Cash $ . 2,500,000 $ 2,500,000 $ 2,500,000 New Debt Issuance $ 7,000,000 $ 14,000,000 $ 17,000,000 TOTAL $ 23,500,000 $ 30,500,000 $ 33,500,000 1 Mike Posey 2 N 7 2000 Main Street, , Huntington Beach,CA Cityof Huntington Beach 92648 3l y� g APPROVED 7-0 • File #: 23-825 MEETING DATE: 10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk VIA: Robin Estanislau, CMC, City Clerk Subject: September Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: Receive and File. Alternative Action(s): Not applicable. Analysis: The City operates nearly 40 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC's major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for July 2023 and will continue to do so every month thereafter. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff City of Huntington Beach Page 1 of 2 Printed on 9/27/2023 powered by LegistarTM File #: 23-825 MEETING DATE: 10/3/2023 liaisons and compiles them into the attached Activity Report that will be routinely agendized for the first regular Council meeting of each month under"Consent" as an informational item only. Council action is not required. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable -Administrative Item Attachment(s): 1. September 2023 BCC / Regional Agency Activity Report City of Huntington Beach Page 2 of 2 Printed on 9/27/2023 powered by LegistarTM SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) September 4-8, 2023 Updates/Actions Zoning Administrator Meeting Date: September 6, 2023 1st &3rd Wed., Monthly, 1:30 PM Link to Meeting Detail City Hall Council Chambers Summary of Action or Discussion: TPM 23-115 (12th Street Subdivision) -Approved Department: Community Development TPM 23-122_CDP 23-006 (Alabama Palms) -Approved CUP 22-036 (Rally's Drive-Thru) -Approved Huntington Beach Council on Meeting Date: September 7, 2023 Aging 1st Thurs., Monthly, 9:00 a.m., Summary of Discussion: Summary of Action or Discussion: Senior Center (EMG, Room 1) Senior Center staff presented the proposed schedule of HBCOA special events for 2024. New activities proposed Department: Community& include a movie night, line dance night, and poetry night. The Library Services board presented a new board member for approval, Diane Zimmer. She was approved by the board and appointed to the open Assistant Treasurer positon.The board announced a community shred day in October at the Senior Center. Information will be available in the monthly newsletter. The annual HBCOA community wellness event the Active Living Expo will take place on Saturday, September 16 from 10am- 1pm. It is free and open to the public. All are welcome to attend. September 11-15, 2023 Updates/Actions Planning Commission Meeting Date: September 12, 2023 2nd and 4th Tuesday, Summary of Action or Discussion: Cancelled Monthly, 6:00 p.m. City Hall Council Chambers Department: Community Development Sunset Beach Local Coastal Meeting Date: September 12 Program Review Board 2nd Tues., Monthly, 7:30 p.m. Summary of Action or Discussion: Cancelled Nobles Family Community Ctr. 1 d.'" a" .***"1...X.WIL..7* n 3kN***",."JAt i:. _.WWM.*.ror4'Tu:..e.roorL rorr, MY yr S1'Ti SO* .ttellk1"4*h.",'!'R' r Targ:.?:N* a*".."F i'rtNnWC SEPTEMBER`2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) "-*•.i'Y,***4*rW.Alt L..1'Y IN91*:04**`57i.**"*!s.1:.N RY'171n:a*M$t%.**""!"i.... "14110FPW.C.o..wirSYT1.aw-4.drf"=♦V.'" 549AP•Not,v u�a Department: Community Development Community& Library Services Meeting Date: September 12, 2023 Commission 2nd Wed., Monthly 6:00 PM Link to Meeting Details City Hall Council Chambers Summary of Action or Discussion: An End of Summer recap Department: Community& was provided by Community & Library Services Division Library Services Managers and staff with respect to their individual divisions, including statistics and highlights for Recreation & Programming, Library Services, and Facilities and Specific Events. The Commission voted to approve two (2) Administrative Items. 1)The activation of the Ad-Hoc Park Naming & Memorials Committee to review naming opportunities for the neighborhood park in the Parkside Estates residential community,-and to review for official naming of the Shipley-to-Shore trail in Huntington Central Park. 2) Commission approved the design specifications for standardizing park identification signs throughout the park system, as presented by staff.Additionally, staff presented information on the Meadowlark Golf Course improvements to address concerns from local residents who share a boarder with the golf course. This item was for information only, with no action required by the Commission. Wysocki provided an updated on the Pattinson Park benches and the park re- opening "pop-up popsicle" event. Design Review Board (DRB) Meeting Date: September 14, 2023 2nd Thurs. Monthly, 3:30 Summary of Action or Discussion: Cancelled. p.m., City Hall Lower Level, B-8 Department: Community Development 2 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) September 18-22, 2023 Updates/Actions Intergovernmental Relations Meeting Date: September 20, 2023 Committee 3rd Wed., Monthly,4:00 p.m. Summary of Action or Discussion: Canceled Department: City Manager's Office Historic Resources Board Meeting Date: September 20, 2023 3rd Wed. Monthly, 5:00 PM City Hall Lower Level, B-7 Link to Meeting Details Department: Community& Summary of Action or Discussion: The Board discussed the Library Services creation of a City Anniversary Celebrations Committee. The Board is available to assist with events.The Board discussed printing more historic photos in preparation of the events and creating school programs focusing on anniversary sites. Citizen Infrastructure Meeting Date: September 20, 2023 Advisory Board/ Public Works Commission Link to Meeting Details 3rd Wed., Monthly, 5:00 PM Utilities Yard Summary of Action or Discussion: The Commission voted 5/2 (Rivas & Frousiakis absent) that the Oak View Streetscape Department: Public Works Improvements Project, CC-1689, is in general conformance with the previously approved Capital Improvement Program. Zoning Administrator Meeting Date: September 20, 2023 Special Meeting, 1:30 PM City Hall Council Chambers Link to Meeting Detail Department: Community Summary of Action or Discussion: CUP 23-020 (BOLLINI'S IL Development FORNO BEER AND WINE)—Approved VAR 23-001/CDP 23-002 (9TH STREET RESIDENCE) -Approved CONDITIONAL USE PERMIT NO. 23-008/COASTAL DEVELOPMENT PERMIT NO. 23-004 (OCSD DIGESTER FACILITY AND PERIMETER WALL)—Approved 3 4 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) September 25-29, 2023 Updates/Actions Communications Committee Meeting Date: September 26, 2023 4th Tues., Monthly 3:30 p.m., City Hall,4th Floor Summary of Action or Discussion: Cancelled Department: City Manager's Office Planning Commission Meeting Date: September 26, 2023 2nd &4th Tues., Monthly, 6:00 PM Summary of Action or Discussion: 1. ENVIRONMENTAL IMPACT City Hall Council Chambers REPORT NO. 21-004, GENERAL PLAN AMENDMENT NO. 21-004, ZONING MAP AMENDMENT NO. 22-003,ZONING TEXT Department: Community AMENDMENT NO. 22-005, CONDITIONAL USE PERMIT NO. 21-024 Development (BOLSA CHICA SENIOR LIVING COMMUNITY)—Approved by a 6-1 vote Southeast Area Committee Meeting Date: September 27, 2023 4th Wed.,4:30 p.m., Summary of Action or Discussion: TBD (Jan. March, May,July, September, Nov.), City Hall Lower Level, B8 Department: City Manager's Office Finance Commission Meeting Date: September 27, 2023 Every 4th Wednesday, Monthly, 5:00 p.m. Summary of Action or Discussion: TBD Council Chambers Department: Finance 4 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) a ..: ++ s4.44NKSW Community& Regional Agencies- Updates Website Association of California Cities (ACCOC) https://www.accoc.org/ Strickland ACCOC Legislative- Regulatory Committee https://www.accoc.org/legislative-regulatory Bolton California Coastal Coalition (CalCoast) Board www.calcoast.org 2-3 meetings/year, various places City Selection Committee https://cob.ocgov.com/boards-commissions- (held w/League of Cities OC Division meeting) committees/city-selection-committee Huntington Beach Chamber of Commerce https://hbchamber.com/advocacy Government Affairs Committee Quarterly, meeting time varies. Golden West College, 15744 Golden West St. Admin Bldg. 4-Room137 League of California Cities -OC Executive https://www.calcities.org/get- Board involved/regional-divisions/orange-county- division 5 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) League of California Cities - Environmental https://www.calcities.org/advocacy/policy- Quality Committee areas-and-committees/environmental-quality O.C. Council of Governments (OCCOG) https://www.occog.com/ 4th Thurs., Monthly, 10:30 AM Irvine City Hall City Council Chambers 1 Civic Center Plaza, Irvine O.C. Housing Finance Trust Fund https://ochft.org/ O.0 Emergency Medical Care Committee https://ochealthinfo.com/providers- partners/emergency-medical- services/committees-groups/emergency- medical-care-committee O.C. Sanitation District(OCSD) https://www.ocsan.gov/about-us/board-of- Board of Directors directors (Plus Committee assigned by Chair) 4th Wed of every month, 6:00 PM, Virtual Meeting via Zoom / OCSD Administrative Office 10844 Ellis Ave., Fountain Valley, CA 6 ";®W4*iR„:;'H.' •— ...}N'L�W7'... iR^N '-- S,t' .,.[., tiYYciK9tl'4'lA(SVGIfMSY.-:.. .i x 'i:°x....'<..e..."� '...`.."...�' SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) r*";- F�:`,°""'r'T�'s'RrJ r ":JAsr:x e w+ "3.T'"' ba Orange County Power Authority(OCPA) https://www.ocpower.org/ Term: Four(4)years 2nd Tues, 10 AM, Monthly Virtual Meeting via Zoom OCTA Citizen Advisory Committee https://www.octa.net/about/about- octa/public-committees/citizens-advisory- committee/overview/ Santa Ana River Flood Protection Agency https://ocip.ocpublicworks.com/service- (SARFPA) a reas/oc-infrastructure-programs/santa- Executive Committee Meetings: 4th Thurs, ana-river-project/santa-ana-river-flood- 4:00 PM,January, March, May,July, protection-0 September Via Zoom Full Agency Meetings:June, November Southern California Association of https://scag.ca.gov/ Governments (SCAG) Regional Council District 64 Delegate* 1st Thurs of every month, 9:00 AM —2:00 PM Virtual Meeting/SCAG Office, Downtown L.A. SCAG - Emerging Technology Committee https://scag.ca.gov/emerging-technologies- committee Visit Huntington Beach Advocacy Committee https://www.surfcityusa.com/about- Monthly, usually Tuesday at 3:30 PM but us/transparency-accountability/ varies. Virtual Meeting via Zoom / VHB Office, 155 Fifth Street, Suite 111, Huntington Beach 7 �0NTINGTp 2000 Main Street, `� ' ///e�• Huntington Beach,CA 92648 _= City g of Huntington Beach APPROVED 7-0 F�UUNTY CPS File #: 23-719 MEETING DATE: 9/5/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk VIA: Robin Estanislau, CMC, City Clerk Subject: August Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: Receive and File. Alternative Action(s): Not applicable. Analysis: The City operates nearly 40 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC's major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for July 2023 and will continue to do so every month thereafter. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff City of Huntington Beach Page 1 of 2 Printed on 8/31/2023 powered8 'LegistarTM File #: 23-719 MEETING DATE: 9/5/2023 liaisons and compiles them into the attached Activity Report that will be routinely agendized for the first regular Council meeting of each month under "Consent" as an informational item only. Council action is not required. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. August 2023 BCC / Regional Agency Activity Report City of Huntington Beach Page 2 of 2 Printed on 8/31/2023 poweredanIt LegistarTM JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, a Y w• A COMMITTEES,AND COMMISSIONS(BCC) July 31-August 4, 2023 Updates/Actions 4th of July Executive Board Meeting Date: August 2, 2023 1st Wed., Monthly, 4:30 PM Meeting Room B-8 Meeting cancelled due to lack of quorum. Department: Community& Library Services Zoning Administrator Meeting Date: August 2, 2023 Special Meeting, 1:30 PM City Hall Council Chambers Link to Meeting Detail Summary of Action or Discussion: TPM 22-004 (Lark Lane Department: Community Development Subdivision) -Approved Huntington Beach Council on Meeting Date: August 3, 2023 Aging www.HBCOA.org 1st Thurs., Monthly,9:00 a.m., Summary of Discussion: The nominating committee Senior Center (EMG, Room 1) proposed a new mentor program for new board members to help them become acquainted with the board.The board Department: Community& discussed new ideas for fundraising as the life of the annual Library Services golf tournament may have reached its limit. Suggestions included a pickle ball tournament, bowling, raffle, 50:50, and progressive drawings.The treasurer has proposed the addition of an assistant treasurer to support the job duties and act as a backup for vacations and leaves. The board discussed changing their meetings to every other month going forward, no decision was made on the suggestion. The CFO notified the group that a financial planner and the bookkeeper are doing a review of current investments as well as the board's participation in the Orange County Community Foundation.The Evergreen committee announced they will be having a fundraising campaign included in this year's membership renewal. August 7-11, 2023 Updates/Actions Planning Commission Meeting Date: August 8, 2023 2nd and 4th Tuesday, Monthly, 6:00 p.m. Summary of Action or Discussion: Cancelled. 1 88 JULY 2023ACTIVITY REPORT FOR.REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) City Hall Lower Level Council Chambers Department: Community Development Human Relations Committee Meeting Date: August 8, 2023 2nd Tues. Monthly, 6:45 p.m. Link to Meeting Details City Hall Lower Level, B-7 Summary of Action or Discussion: One (1) hate Incident was Department: City Manager's reported by HBPD since July meeting. The HB Cultural Film Office Festival will be held on the last weekend of August at the Central Library, featuring select films out of over 3,000 submissions from all around the world. With the City Council's direction on the official dissolution of the Committee,the HB Cultural Film Festival will be managed by the Dominion InnerTainment after the City's August event. The Ralph Bauer Youth Voices Essay&Art Contest may be continued with the Bauer's family. There were conversations about other opportunities for members to serve the HB community and recognition of the Committee's work and member contributions. Economic Development Meeting Date: August 9, 2023 Committee 2nd Wed., Every other month, Summary of Action or Discussion: Cancelled 3:30 p.m. City Hall Lower Level, B-8 Department: Community Development Environmental & Meeting Date: August 9, 2023 Sustainability Board 2nd Wed. Every other month, Link to Meeting Details 6:00 p.m., City Hall Lower Level, B-8 Summary of Action or Discussion: Due to Council's recent decision to transition the ESB's duties to the CIAB/PW Department: City Manager's Commission,this meeting was identified as the Board's final Office regular meeting. Agenda topics included a timeline for the transition, other opportunities for members to serve the City, recognition and thanks. 2 89 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, 1 COMMITTEES,AND COMMISSIONS(BCC) Community& Library Services Meeting Date: August 9, 2023 Commission 2nd Wed., Monthly 6:00 PM Link to Meeting Details City Hall Council Chambers Summary of Action or Discussion: 10 written supplemental Department: Community& communications received (2-Meadowlark Golf Course; 8-Oak Library Services View Master Plan) and 17 public comments received on the same items. A presentation by the Chief Financial Officer, Sunny Han, and Public Works Principle Civil Engineer, Chris Tanio, on how the budget relates to the redesign and upgrades of projects within the city, including parks and facilities, in addition to the CIP as a whole, and the various funding methods used for projects. The Commission took action on (1) Administrative Item - Oak View Library & Community Center proposed master plan. A presentation was provided by staff and architect firm,Johnson Favaro, LLC. After lengthy discussion on the proposed project, Commissioner Baker motionied to send the item back to staff to rework the plan, reducing the overall footprint,to explore more parking and open space opportunities. The item passed 4-3. Informational Items included updates on the Fiscal Year 2023/24 playground updates with Seeley and Trinidad Park playgrounds slated for replacement. The Don MacAllister memorial plaque will be unveiled on August 14, 2023 at Tower Zero. Liaison Reports included an update on the July 20, 2023, Carr Park redevelopment project meeting. August 14-18, 2023 Updates/Actions Homeless Task Force Meeting Date: August 16, 2023 3rd Wednesday, 3:00 PM, City Hall Lower Level, B-7 Summary of Action or Discussion:This meeting was canceled due to unavailability of Council Liaisons. Department: Police 3 90 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) Intergovernmental Relations Meeting Date: August 16, 2023 Committee 3rd Wed., Monthly, 4:00 p.m. Summary of Action or Discussion: Meeting canceled due to lack of quorum. Department: City Manager's Office Historic Resources Board Meeting Date: August 16, 2023 3rd Wed. Monthly, 5:00 PM City Hall Lower Level, B-7 Link to Meeting Details Department: Community& Summary of Action or Discussion: The HRB discussed ideas Library Services to celebrate the City Anniversaries for 2024: 50th Anniversary of the City Hall, 50th Anniversary of Central Park, 75th Anniversary of the Community Services Dept.The Board wants to support the City Council and Community and Library Services Dept. in the events they plan. Citizen Infrastructure Meeting Date: August 16, 2023 Advisory Board/Public Works Commission Link to Meeting Details 3rd Wed., Monthly, 5:00 PM Utilities Yard Summary of Action or Discussion: Commission voted 7/0 that Edinger Avenue Sewer Improvements, CC1662, and Fiscal Department: Public Works Year 2022-23 Storm Water Pump Station Facilities Improvements, CC1739 were both in general conformance with the previously approved Capital Improvement Program. Economic Development Meeting Date: August 17, 2023 Committee 2nd Wed., Every other month, Summary of Action or Discussion: Cancelled 3:30 p.m. City Hall Lower Level, B-8 Department: Community Development 4 91 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS`(BCC) August 21-25, 2023 Updates/Actions Zoning Administrator Meeting Date:August 23, 2023 Special Meeting, 1:30 PM Link to Meeting Detail City Hall Council Chambers Summary of Action or Discussion: CUP 22-022 (Home Depot Department: Community Tool Rental Center)—Approved; CUP 23-012 (Spellman Wall) Development —Approved Finance Commission Meeting Date: August 23, 2023 Every 4th Wednesday, Monthly, 5:00 p.m. Link to Meeting Details Council Chambers Summary of Action or Discussion: The Commission Department: Finance discussed the Pension Obligation Ad Hoc Committee's Pension Liabilities Action Plan. The Commission discussed the Real Estate Ad Hoc Committee's Lease Coordination letter and voted to send the letter to the City Council for review. Jet Noise Commission Meeting Date: August 22, 2023 4th Tuesday, Monthly,4p.m. City Hall Lower Level, B-7 Summary of Action or Discussion: Meeting cancelled. Department: City Manager's Office Communications Committee Meeting Date: August 22, 2023 4th Tues., Monthly 3:30 p.m., City Hall,4th Floor Summary of Action or Discussion: Meeting cancelled. Department: City Manager's Office 5 92 4.1.':14191.524 44 'Y3C?iT RiC^r1M2 .: 'tWW1.11041 -40hroW Y JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) Planning Commission Meeting Date: August 22, 2023 2nd &4th Tues., Monthly, 6:00 PM Link to Meeting Details City Hall Council Chambers Summary of Action or Discussion: A study session was held to Department: Community discuss GPA 21-004/ZMA 21-003/ZTA 22-005/CUP 21-024/EIR Development 21-004 (Bolsa Chica Senior Living Community). No action was taken. The item will be scheduled for a public hearing at a later date. Harbour Commission Meeting Date: August 24, 2023 4th Thurs. Monthly, 5:00 p.m., Link to Meeting Details City Hall Lower Level, B-8 Summary of Action or Discussion: The Harbour Commission Department: Fire received reports from the Vessels and Watercraft and Infrastructure Ad Hoc Committees. The Vessels and Watercraft Ad Hoc Committee recommended that the City Council provide a letter of support to the Base Commander of Naval Weapons Station Seal Beach for proposed changes to Code of Federal Regulations Section 334.930 regarding Anaheim Bay. The Commission approved going forward with the recommendation to the City Council. 6 93 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS(BCC) Community&°Regional Agencies-Updates Website Association of California Cities (ACCOC) https://www.accoc.org/ Strickland ACCOC Legislative- Regulatory Committee https://www.accoc.org/legislative-regulatory Bolton California Coastal Coalition (CalCoast) Board www.calcoast.org 2-3 meetings/year, various places City Selection Committee https://cob.ocgov.com/boards-commissions- (held w/League of Cities OC Division meeting) committees/city-selection-committee Huntington Beach Chamber of Commerce https://hbchamber.com/advocacy Government Affairs Committee Quarterly, meeting time varies. Golden West College, 15744 Golden West St. Admin Bldg. 4-Room137 League of California Cities - OC Executive https://www.calcities.org/get- Board involved/regional-divisions/orange-county- division 7 94 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, 'r' COMMITTEES,AND COMMISSIONS (BCC) : _ mar.. �.. ... League of California Cities - Environmental https://www.calcities.org/advocacy/policy- Quality Committee areas-and-committees/environmental-quality O.C. Council of Governments (OCCOG) https://www.occog.com/ 4th Thurs., Monthly, 10:30 AM Irvine City Hall City Council Chambers 1 Civic Center Plaza, Irvine O.C. Housing Finance Trust Fund https://ochft.org/ O.0 Emergency Medical Care Committee https://ochealthinfo.com/providers- partners/emergency-medical- services/committees-groups/emergency- medical-care-committee O.C. Sanitation District(OCSD) https://www.ocsan.gov/about-us/board-of- Board of Directors directors (Plus Committee assigned by Chair) 4th Wed of every month, 6:00 PM, Virtual Meeting via Zoom/ OCSD Administrative Office 10844 Ellis Ave., Fountain Valley, CA 8 95 • JULY 2023 ACTIVITY REPORT FOR'REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) Orange County Power Authority(OCPA) https://www.ocpower.org/ Term: Four(4)years 2nd Tues, 10 AM, Monthly Virtual Meeting via Zoom OCTA Citizen Advisory Committee https://www.octa.net/about/about- octa/public-committees/citizens-advisorv- committee/overview/ Santa Ana River Flood Protection Agency https://ocip.ocpublicworks.com/service- (SARFPA) areas/oc-infrastructure-programs/santa- Executive Committee Meetings: 4th Thurs, ana-river-project/santa-ana-river-flood- 4:00 PM,January, March, May,July, protection-0 September Via Zoom Full Agency Meetings:June, November Southern California Association of https://scag.ca.gov/ Governments (SCAG) Regional Council District 64 Delegate* 1st Thurs of every month, 9:00 AM —2:00 PM Virtual Meeting/SCAG Office, Downtown L.A. SCAG - Emerging Technology Committee https://scag.ca.gov/emerging-technologies- committee Visit Huntington Beach Advocacy Committee https://www.surfcitvusa.com/about- Monthly, usually Tuesday at 3:30 PM but us/transparency-accountability/ varies. Virtual Meeting via Zoom/ VHB Office, 155 Fifth Street, Suite 111, Huntington Beach 9 96 ��yTINGT0 2000 Main Street, tar ti Huntington Beach,CA o �= 92648 City of Huntington Beach `•-__.... -'Q= APPROVED 7-0 '� ,ry File #: 23-663 MEETING DATE: 8/1/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk VIA: Robin Estanislau, CMC, City Clerk Subject: July Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies - Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: Receive and File. Alternative Action(s): Not applicable. Analysis: The City operates nearly 40 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC's major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for July 2023 and will continue to do so every month thereafter. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff City of Huntington Beach Page 1 of 2 Printed on 7/26/2023 powered by Legistarnm File #: 23-663 MEETING DATE: 8/1/2023 liaisons and compiles them into the attached Activity Report that will be routinely agendized for the first regular Council meeting of each month under "Consent" as an informational item only. Council action is not required. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. July 2023 BCC / Regional Agency Activity Report City of Huntington Beach Page 2 of 2 Printed on 7/26/2023 powered by LegistarTM JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) .. July 3-7,2023 Updates/Actions Fourth of July Executive Meeting Date: 7/5/2023 Board 1st Wed., Monthly, 6:00 PM Summary of Action or Discussion: Meeting cancelled City Hall Lower Level Meeting due to lack of quorum Room B8 Zoning Administrator Meeting Date: 7/5/2023 1st and 3rd Wednesday, Monthly, 1:30 p.m. Link to Meeting Details City Hall Lower Level Council Chambers Summary of Action or Discussion: CUP 23-010 (Whip Dessert and Cafe) -Approved Department: Community CUP 22-041 (602 9th St) -Approved Development" CUP 23-003 (521 12th St) -Approved Huntington Beach Council On Meeting date: 7/6/2023 Aging 1st Thurs., Monthly, 9:00 AM Link to Meeting Details Senior Center (EMG, Room 1) Summary of Action or Discussion: The general meeting Department: Community & was cancelled and the board held a social mixer at 25 Library Services Degrees Restaurant. Announcement of Mary DeGuell as a board officer, and the new assistant recording secretary. July 10-14, 2023 Updates/Actions Planning Commission Meeting Date: 7/11/2023 2nd and 4th Tuesday, Summary of Action or Discussion: Monthly, 6:00 p.m. ADMINISTRATIVE PERMIT NO. 22-016 (Legacy Living LLC City Hall Lower Level Council Chambers Sober Living Reasonable Accommodation) was denied by a 6- 0 vote. ADMINISTRATIVE PERMIT NO. 22-015 (Legacy Living LLC Department: Community Development Sober Living Reasonable Accommodation) was denied by a 6- 0 vote. Human Relations Committee Meeting Date: 7/11/2023 2nd Tues. Monthly, 6:45 p.m. Link to Meeting Details City Hall Lower Level, B-7 Summary of Action or Discussion: HBPD Sgt. Pham reported Department: City Manager's that there were six hate crimes/incidents since the May Office meeting, including Anti-Semitic flyers distributed in several HB neighborhoods. Council Liaisons were present and current; 1 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, ! COMMITTEES,AND COMMISSIONS (BCC) Council's efforts to streamline all Boards, Commissions, and Committees, were shared.The HRC's 2023-Q3 Calendar of Events was approved and will be posted on the City's HRC website. The HRC members also discussed an opportunity to (re)establish relationships with schools and youth to understand their needs and issues (e.g. Education Night).The Ralph Bauer Youth Voices Essay and Art Contest is underway and the HRC secured donation for scholarship awards. Community& Library Services Meeting Date: July 12, 2023 Commission 2nd Wed., Monthly 6:00 PM Link to Meeting Details City Hall Council Chambers Summary of Action or Discussion: Administrative items included the tabling of the Oak View Library & Community Department: Community& Center master plan to the August meeting in order to provide Library Services staff with more time to gather information requested from the Commission. The Marina Park Redevelopment Project was presented for approval. Commission approved as submitted with the following amendments: the plan should include eight (8) handball/racquetball courts instead of the proposed six (6) courts and include at least one (1) pickle ball court. CIP projects included Carr Park. There will be a public information meeting held at Harbor View Clubhouse on July 20, 2023. California Fish &Wildlife will attend. Event updates included the re-opening of Pattinson Park Playground,the ribbon cutting for the Secret Garden Entry Arch, and the re- opening of Adventure Playground after a 3-year hiatus. Huntington Beach Downtown Meeting Date: 7/13/2023 Business Improvement Link to Meeting Details District 2nd Thursday, 1:00 PM, Main Summary of Action or Discussion: City staff provided a recap Street Library of July 4th festivities as well as an update on the U.S. Open of Surfing and Surfing Walk of Fame. Reviewed Placer reports Department: Community describing visitor traffic to downtown. Committee Development representatives provided updates on marketing, stakeholder relations, and nominations. Approved budgets for Surf City Days and FY 2023-24, as well as the proposed improvements and activities for the upcoming year. 2 JULY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES,AND COMMISSIONS (BCC) July 17-21, 2023 Updates/Actions Homeless Task Force Meeting Date: 7/19/23 3rd Wednesday, 3:00 PM, City Hall Lower Level, B-7 Summary of Action or Discussion: City staff provided a quarterly review of Homeless Task Force's activities and Department: Police efforts to engage the business community. Zoning Administrator Meeting Date: 7/19/2023 1st and 3rd Wednesday, Monthly, 1:30 p.m. Link to Meeting Details City Hall Lower Level Council Chambers Summary of Action or Discussion: CUP 23-005 (Roux Seafood Kitchen Beer and Wine) - Department: Community Approved Development EPA 23-002 (Beal's Texas BBQ Live Entertainment- Approved 3 �0NTINgjp 2000 Main Street, i C . 5`74;- e.?�� Huntington Beach,CA F City of Huntington Beach 92648 File #: 23-458 MEETING DATE: 6/6/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Robin Estanislau, CMC, City Clerk VIA: Robin Estanislau, CMC, City Clerk Subject: May Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: None. Monthly updates are for informational purposes only. Alternative Action(s): Not applicable. Analysis: The City operates nearly 40 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC's major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for May 2023 and will continue to do so every month thereafter. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. City of Huntington Beach Page 1 of 2 Printed on 6/1/2023 powered by LegistarTM File #: 23-458 MEETING DATE: 6/6/2023 The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff liaisons and compiles them into the attached Activity Report that will be routinely agendized for the first regular Council meeting of each month under "City Clerk's Report" as an informational item only. Council action is not required. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable -Administrative Item Attachment(s): 1. May 2023 BCC / Regional Agency Activity Report City of Huntington Beach Page 2 of 2 Printed on 6/1/2023 powered by LegistarTm r „b MAY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS(BCC) May 1-5, 2023 Updates/Actions Fourth of July Executive Board Meeting Date: 5/3/2023 1st Wed. Monthly, 6:00 PM Link to Meeting Details City Hall Lower Level B-8 Summary of Action or Discussion:The Fourth of July contractor, Soundskilz, reported the creation of a new Department: Community& sponsorship offering for local businesses-a cornhole Library Services tournament that will be held on the sand by Pier Plaza and the parade entries are coming in steady.The Chair of the Fourth of July Board, Andi Kowal, reported that she is working with Council Member McKeon to find a Celebrity Grand Marshall; she announced Aaron Pai and the Pai family/HSS crew will serve as the Community Grand Marshall, Cris Cyborg will be the Sports Grand Marshall, and Principal Christa Glembocki from Dwyer Middle School will receive special recognition in the parade. Volunteers are still needed for this year's event. Huntington Beach Council On Meeting Date: 5/4/2023 Aging Link to Meeting Details 1st Thurs., Monthly, 9:00 AM Summary of Action or Discussion:The board had a Senior Center (EMG, Room 1) presentation by the SOS Mobile Home Park group to better understand the situation affecting parks in HB and Department: Community & discuss possible assistance or resources they may be Library Services able to aid with. Registration for the June 23 HBCOA golf tournament fundraiser at Meadowlark Golf course is now open. HBCOA's Grandparents Day event is set for August 5. Tickets go on sale late June. Celine Keeble from Hoag hospital was approved to the Board of Directors.There are 2 open positions on the HBCOA Exec. Board for Assistant Treasurer and Assistant Recording Secretary. Any interested parties can contact the HBOCOA board or the Senior Center Volunteer Services Coordinator. May 8-12, 2023 Updates/Actions Youth Board Meeting Date: 5/8/2023 2nd Mon., Monthly, 3:30 PM Summary of Action or Discussion: Meeting Canceled (No meetings June-August) City Hall, 5th Floor Conference Room Department: Community& Library Services 1 MAY 2023 ACTIVITY REPORT,FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS(BCC) Planning Commission Meeting Date: 5/9/2023 2nd and 4th Tuesday, Summary of Action or Discussion: Meeting Canceled Monthly, 6:00 PM City Hall Lower Level Council Chambers Department: Community Development Human Relations Meeting Date: 5/9/2023 Committee Link to Meeting Docs 2nd Tues. Monthly, 6:45 PM Summary of Action or Discussion: HBPD liaison reported City Hall Lower Level, B-7 2 hate crime/hate incidents that occurred last month. Two members were assigned to work with the HBPD and Department: City Manager's City staff to put together the Resource Toolkit for hate Office crime victims. Vanessa Chow was elected as the Vice Chair for the remaining 2023 term. The Chair highlighted the contribution of Asian American Pacific Islanders (AAPI) community in honor of the AAPI heritage month in May and reported that the LGBTQ+ Center of OC is invited to speak in June. The HRC approved a $2K budget to support the HRC's participation in the July 4 Parade event for more community engagement. The Chair also debriefed the members on the April 14 meeting with Council Liaisons, to better align the HRC with the Council's goals. Community& Library Meeting Date: 5/10/2023 Services Commission Summary of Action or Discussion: Meeting canceled 2nd Wed., Monthly, 6:00 PM due to no action required by the Commission. Council Chambers Department: Community & Library Services Design Review Board Meeting Date: 5/11/2023 2nd Thurs., Monthly, 3:30 PM Summary of Action or Discussion: Meeting Canceled City Hall Lower Level B-8 Department: Community Development 2 MAY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS(BCC) Huntington Beach Meeting Date: 5/11/2023 Downtown Business Link to Meeting Details Improvement District Summary of Action or Discussion: BID staff provided an 2nd Thursday, 1:00 PM, overview on upcoming downtown BID events. A budget VHB Conference Room of approximately$23k was approved for Chili at the Beach (June 17) and $3.5k for the HB 4th Block Party Department: Community (June 30). City staff provided an update on the City's 4th Development of July Celebration and Be Well presented their mobile crisis response efforts. Updates for the PW Open House and Surf City Nights were also provided. May 15-19,2023 Updates/Actions Historic Resources Board Meeting Date: 5/17/2023 3rd Wed. Monthly, 5:00 PM Link to Meeting Details City Hall Lower Level, B-7 Summary of Action or Discussion:The Board took two (2) actions: 1) approved 6-0 the plaque & signage sub- Department: Community& committees recommended changes to wording for a Library Services plaque recognizing the work by volunteers at Norma Gibbs Park; 2)the Board voted 6-0 to reject the wording for two (2) plaques for 17th Street Park. They provided recommendations for future submissions, including limiting the information to one (1) plaque. Citizen Infrastructure Meeting Date: 5/17/2023 Advisory Board/ Public Link to Meeting Details Works Commission Summary of Action or Discussion: Commission voted to 3rd Wed., Monthly, 5:00 PM approve that FY 2022/23 Sewer Lining Project (CC-1728), Utilities Yard Well 9 Roof Replacement (CC-1687), Construction of the PD Communications Center Renovation Project (CC- Department: Public Works 1677), Fiscal Year 2022-23 Half Round Grate Project (CC- 1733) were all in accordance with the previously approved Capital Improvement Program. Commission voted to recommend to City Council approval of the Infrastructure Fund Annual Report for Fiscal Year 2021/22. Homeless Task Force Meeting Date: 5/17/2023 3rd Wednesday, 3:00 PM Summary of Action or Discussion: PD staff was on hand City Hall Lower Level, B-7 to provide updates. No other staff was available, so updates will be provided at the next meeting. Department: Police 3 MAY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS(BCC) May 22-26,2023 Updates/Actions Southeast Area Meeting Date: 5/24/2023 Committee Link to Meeting Details 4th Wed., 4:30 PM, Summary of Action or Discussion: Representatives from (Jan. March, May,July, AES, ASCON, and OC San presented updates to the September, Nov.), community. In relation to the pilot testing and restart City Halt Lower Level, B8 remediation, DTSC is holding community update meetings on May 31, 2023. Additionally, staff presented Department: City department updates. Manager's Office Planning Commission Meeting Date: 5/23/2023 2nd and 4th Tuesday, Summary of Action or Discussion: Meeting Canceled Monthly, 6:00 PM City Hall Lower Level Council Chambers Department: Community Development Finance Commission Meeting Date: 5/24/2023 Every 4th Wednesday, Link to Meeting Details Monthly 5:00 PM Summary of Action or Discussion: At the Wednesday, Council Chambers May 24, 2023 Finance Commission meeting,the Commission discussed Homeless Services, CaIPERS Department: Finance Unfunded Liability, and the Finance Commission Subcommittee provided a presentation on their findings and tabled the item for further discussion at the next Finance Commission Meeting. Communications Committee Meeting Date: 5/23/2023 4th Tues., Monthly, 3:30 PM Link to Meeting Details City Hall, 4th Floor Summary of Action or Discussion: Discussed Surf City Break and Social Media data, Community Engagement, Department: City Manager's and HBTV Programming. Office 4 o MAY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS(BCC) Jet Noise Commission Meeting Date: 5/23/2023 4th Mon. Monthly, 5:30 PM Link to Meeting Details City Hall Lower Level, B-7 Summary of Action or Discussion: Discussed Air Traffic Report,the comments to the FAA Request for Department: City Manager's Comments on the Noise Policy Review,the JNC Strategy Office and Goals for the upcoming year. The JNC made the following decisions: 1. Appointed a sub-committee to prepare draft comments to the FAA Noise Policy Review at the next JNC meeting. 2. Set a special meeting of the JNC on June 13 at 5:00 pm to discuss the proposed FAA Noise Policy comment. 3. Approved the upcoming year strategy/goals including: Continue to track commercial traffic and provide quarterly reports to the JNC. Request regular meetings with LGB on a quarterly basisContinue to develop and maintain relationships with the airlines that service Long Beach Airport. Continue to monitor actions of the FAA to ensure the JNC is aware and can review and respond to any upcoming actions that impact the City of Huntington Beach residents. Consider reaching out to other Cities to determine if they have a shared concern with commercial airlines impacts. Meeting Date: 5/25/2023 Harbor Commission Link to Meeting Details 4th Thurs. Monthly, 5:00 PM City Summary of Action or Discussion: The Commission Hall Lower-Level B-8 received reports from the Public Safety Ad Hoc Department: Fire Committee, Waterborne Trash Capture Projects Ad Hoc Committee, a Strategic Plan update, a report on the recent fuel spill in Huntington Harbour and an update on the algae bloom in the Harbour. At the June meeting the Commission will discuss formation of an ad hoc committee to consider policy recommendations on personal watercraft in the small boat channel adjacent to Naval Weapons Station Seal Beach. 5 MAY 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) Other Updates Actions BCC Review Committee Meeting Date: 5/16/2023 (Ad-Hoc) Link to Council Action to Form Committee As needed, City Hall Summary of Action or Discussion: On May 16, 2023,the City Council voted to form a BCC Review Ad Hoc Committee to Department: City review the purpose and structure of the City's Boards, Manager's Office Commissions and Committees ("BCC"). The Mayor has appointed himself, Mayor Pro Tern Van Der Mark, and Council Member Burns to sit on this Committee and will be staffed by City Manager Zelinka and Assistant City Manager Hopkins. The Ad Hoc Committee will be dissolved,following the completion of their review and final recommendations to the City Council in 2023. 6