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HomeMy WebLinkAboutCity Council - 2023-27 RESOLUTION NO. 2023-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATIONS OF GRAPHIC DESIGNER, MULTIMEDIA COORDINATOR, HOMELESS SERVICES MANAGER, AND MUNICPAL RECORDS MANAGER WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: A. Add the new classification of GRAPHIC DESIGNER and establish compensation at $57,247.84 - $76,716.64 (HBMT 161) as set forth in Exhibit A, which is attached hereto and incorporated by this reference. B. Add the new classification of MULTIMEDIA COORDINATOR and establish compensation of$85,234.24 - $114,221.12 (MEO 201) as set forth in Exhibit B,which is attached hereto and incorporated by this reference. C. Add the new classification of HOMELESS SERVICES MANAGER and establish compensation of$113,744.80-$152,428.64(MEO 230)as set forth in Exhibit C,which is attached hereto and incorporated by this reference. D. Add the new classification title of MUNICIPAL RECORDS MANAGER and establish compensation of$86,087.04-$115,363.04. The classification description to be finalized at a later date. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 26th day of June , 2023. Mayor REVIE ED AN P AP ROVED: APPROVED AS TO FORM: City —71,!- . y Attorney INITIATED AND APPROVED: Interim Director of Human Resources Resolution No. 2023-27 EXHIBIT A CITY OF HUNTINGTON BEACH kiKtiOarq CLASS SPECIFICATION ,y`COUNiY�;%y%'o, TITLE: GRAPHIC DESIGNER CITY COUNCIL APPROVAL: JOB CODE: TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: HBMT FLSA STATUS: NON-EXEMPT EEOC CODE: TECHNICIANS JOB SUMMARY Under general supervision, designs and provides varied camera-ready graphics materials for print, digital, and video production for a wide range of City projects, programs, and citywide initiatives using both traditional and computerized techniques. Coordinates printing, installation, and posting of communication and materials as necessary. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager or as designed by Department Head. DISTINGUISHING CHARACTERISTICS This is a journey-level classification requiring use of a wide variety of graphics design, graphics and related software with skill. Incumbents have considerable independence in working with internal customers to produce output that meets the creative, quality control, and scheduling expectations of internal customers. Additionally, incumbents work with City staff and outside vendors to coordinate final productions. Incumbents are guided in their work by a framework of established procedures and supervisory support. EXAMPLES OF ESSENTIAL DUTIES: • Coordinates with department staff to gather information and materials in order to plan and deliver marketing and visual communications concepts • Confer with and assist City staff with project requests, printing and reproduction requirements, branding guidelines, and design best practices • Under general supervision, develops and designs assets for use in web, social media, print and video platforms Page I of 4 r'�i�ziNcr` CITY OF HUNTINGTON BEACH CLASS SPECIFICATION i ;ii `��aUp�T•t��Pir�� TITLE: GRAPHIC DESIGNER • Produces accurate and visually interesting print and motion graphics, layouts or illustrations to convey a wide variety of information • Produces coordinated various graphic designs for public information/community engagement campaigns and City programs, which includes brochures, posters, flyers, booklets, social media, newsletters, publications, presentations, banners, decals, signs, reports, other promotional materials, etc. • Uses a digital camera to take photographs at City events and headshots; selects, edits, manipulates, and retouches photographs for design projects and catalogs. Maintains digital photo images • Tracks, monitors, and maintains project status in order to deliver final products in a timely manner • Manages timelines for multiple design projects from conception to final production, including installation of print work and implementation of digital work from approved consultants and vendors, such as printers and photographic studios • Monitors and assists with updating website content and maintaining graphic standards across the site • Meticulously manages a large inventory of digital artwork while maintaining file structure and naming conventions • Answers inquires on all phases of design work and makes recommendations for improvements • Proofreads work to ensure completeness, accuracy, format integrity, and alignment with the brand, programs, and initiatives • Performs checks to verify adherence to color and material quality standards for all print and production materials • Reports to work as scheduled and works various hours, including nights and weekends as required • Maintains regular and consistent attendance record • Performs other related duties, as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 2 of 4 »�ts11NGp CITY OF:HUNTINGTON.BEACH. ? CLASS SPECIFICATION ;!= or s�CpU�iTYr<CP�ip TITLE: GRAPHIC DESIGNER MINIMUM QUALIFICATIONS Knowledge of: • Principles, practices, and techniques for branding, marketing, and contemporary print and motion graphic design • Advanced knowledge of business English, spelling, punctuation and vocabulary; skill in quality control and proofreading • Effective communication methods of branding and communication via design • Computer graphics programs including but not limited to: Adobe Creative Cloud, Acrobat, After Effects, Illustrator, InDesign, Photoshop, PowerPoint, Premier, Canva.com or other specialized computer software • Software innovations that may improve the City's public communications • Software used in the editing and manipulation of photographs, the design and creation of electronight/print specifications and the creation of visual communications • Printing and reproduction processes and layout/design implications • Recordkeeping principles and procedures and general office practices • Effective customer service techniques Ability to: • Create and produce attractive print and motion graphic designs, illustrations, brochures, and other publications using established branding guide • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify/analyze potential problems, and recommend creative solutions for assigned projects • Communicate effectively, both orally and in writing • Follow oral and written instructions • Understand and follow the City's rules and procedures • Pay attention to details with ability to work under pressure to meet deadlines for multiple projects • Establish and maintain effective and cooperative working relationships with City employees, vendors, and the general public. • Provide effective customer service to internal and external customers Education: An Associate's degree in Graphic Design, Graphic Arts, or closely related field. Page 3 of 4 CITY OF:HUNTINGTON BEACH 4,r " ym� 11�r -F t9n•\ ' €35..k CLASS.SPECIFICATION TITLE: GRAPHIC DESIGNER Experience: At least three (3) years of professional working experience in the field of graphic design. Public sector work experience is desirable. License/Certificates: A valid California Class C driver license with an acceptable driving record required by time of appointment and throughout employment. SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds). Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 EXHIBIT B Resolution No. 2023-27 /!/�UNTINC.T�� CITY OF HUNTINGTON BEACH �44° >Z :v. ty $ j2 CLASS SPECIFICATION ��?� -;, „,.�.e . • _ NTy TITLE: MULTIMEDIA COORDINATOR CITY COUNCIL APPROVAL: JOB CODE: T TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general supervision, plans, coordinates, and administers the operations of the City's Huntington Beach Cable Television (HBTV), YouTube Channel, and online digital content. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager or as designed by Department Head. Supervises: Provides lead direction and/or functional supervision to contract or part-time staff DISTINGUISHING CHARACTERISTICS This is a journey-level classification where incumbents are required to perform highly technical production and administration of programming and streaming for the City's HBTV program. EXAMPLES OF ESSENTIAL DUTIES: • Produce and direct video productions, including script writing, editing, lighting, audio design, voice-specialists, and formal design • Produces, directs, technically operates, and broadcasts seminars and performances • Directs the production of live audio/video City productions, including, but not limited to, community events, town halls, commission meetings, and other events • Directs programming and coordinates operation of contractors, cameras, equipment, graphics, and technical setup • Builds and schedules HBTV programming. Assists with oversight of the City's TV website, YouTube Channel, and other City video content Page 1 of 4 /�p NT I NG jp y CITY OF HUNTINGTON BEACH �+' 1) 9;ie'e.Sa'.�V3f�.+� CLASS SPECIFICATION .2Fco >`;�o;,i` UNV GP�p TITLE: MULTIMEDIA COORDINATOR • Oversees the development of the HBTV production facility, including equipment acquisition and replacement. Makes recommendations on equipment selection for the facility • Schedules the use of HBTV production facilities for live, taped, and remote productions • Working with Public Affairs Manager, makes recommendations on the City's annual HBTV program budget including projection of future needs for new equipment, repairs, maintenance as well as programming related expenditures. Monitors expenditures • Keeps abreast of changes in cable-related technology; informs Public Affairs Manager of changes and makes adjustments accordingly • Oversees the work of contractors performing media related functions as appropriate and address any issues to Public Affair Manager • Provides direction to part-time and intern staff on video production and digital content development • Monitors and reports on industry and legislative matters impacting the City's cable television policies, programs, and applications • Reports to work as scheduled and works various hours, including nights and weekends as required • Maintains regular and consistent attendance record • Performs other related duties, as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Knowledge of: • Principles and methods of cable television technology and TV production • Principles and methods of managing a government access channel • Current federal, state and local laws and practices regulating government access channels and cable television systems • Video and related television production equipment • Budget and expenditure monitoring • Contracts administration Page 2 of 4 �✓�oN� �I NgT7y-; CITY OF HUNTINGTON BEACH �+ , CLASS SPECIFICATION ,w.. >>�,�o,,► TITLE: MULTIMEDIA COORDINATOR • Public Relations techniques • Report writing and project management • Recordkeeping principles and procedures and general office practices • English usage, spelling, grammar, and punctuation • Effective customer service techniques Ability to: • Plan, administer and coordinate the operation of City's public cable channel TV station and production • Operate a variety of complex video and digital composing programs and equipment and troubleshoot as required • Read and interpret complex statutes, guidelines and regulations • Accommodate scheduled evening and weekend productions to provide on-site coordination, service and assistance • Plan, organize, and schedule work independently and maintain-work effectiveness with multiple deadlines and frequent changes in workload and priority of assignments • Meet deadlines and successfully manage timelines for multiple projects • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify potential problems, and recommend creative solutions for assigned projects • Communicate effectively, both orally and in writing • Establish and maintain effective and cooperative working relationships with City employees, public agencies, vendors, and the general public • Provide effective customer service to internal and external customers Education: Bachelor's Degree from an accredited college or university in Communications, Television/Video/Film Production, Public Relations, Public or Business Administration, or related field. An additional three (3) years (for a total of six years) of directly related experience in addition to an Associate's Degree in a related field may be substituted for the Bachelor's Degree. Experience: Three (3) years of recent, full-time experience in multimedia production/broadcasting. License/Certificates: A valid California Class C driver license with an acceptable driving Page 3 of 4 �l o���NTINGTpy�cr`\ CITY OF HUNTINGTON BEACH d f CLASS SPECIFICATION A TITLE: MULTIMEDIA COORDINATOR record required by time of appointment and throughout employment. SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. This position may require evening and weekend work. Must be available to attend meetings, make public presentations and travel to various work sites. Work is performed in a general office environment and/or television production studio, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects, materials, and equipment up to 50 pounds. When work is performed outdoors or at events, there is full exposure to various weather conditions. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 LAM I U i I ` Resolution No. 2023-27 '/0����1TtNGFp�� CITY OF HUNTINGTON BEACH ' •=nx$ CLASS SPECIFICATION �pouNTY c;;;" TITLE: HOMELESS SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: COUNCIL APPROVAL: TBD JOB CODE: XXXX EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general direction, plans, organizes, oversees, and reviews internal efforts and coordinates external efforts and community partnerships related to homelessness and behavioral health services. SUPERVISION RECEIVED AND EXERCISED: Reports to: City Manager/Assistant City Manager Supervises: Professional, Paraprofessional, Part Time staff and/or volunteers DISTINGUISHING CHARACTERISTICS This position will coordinate programs and City resources related to addressing homelessness and behavioral health programs, including overseeing the City's navigation center operations and mobile crisis response program, and managing the work of the City's homelessness case managers, Social Workers, and volunteer programs. This position differs from the Social Services Supervisor by the broader scope of program and management responsibilities. EXAMPLES OF ESSENTIAL DUTIES • Plans, manages, and oversees the daily functions, operations, and activities related to assigned programs, including the operations of the homelessness initiatives and the City's mobile crisis response team; provides guidance to City leaders and staff on City-run homelessness initiatives • Manages and participates in the development and implementation of projects, goals, objectives, policies and priorities in area of assignment, including identifying every individual in Huntington Beach that is unhoused, and categorizing each Page 1 of 5 „„z !/,0l TINGTpy� CITY OF HUNTINGTON BEACH +'� CLASS SPECIFICATION • -.._: aoUN7Y ;,/ TITLE: HOMELESS SERVICES MANAGER person into a specific affinity group (i.e., chronic homeless, Veteran homeless, etc.) • Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures via local data collection and reporting; assesses and monitors workload, administrative and support systems; identifies opportunities for improvement and makes recommendations to higher-level management • Coordinates the provisions of homelessness services and helps organize the efforts of local agency, faith-based, and non-profit groups to support the unified goal of ending homelessness in Huntington Beach • Identifies resources needed to implement goals and objectives, including developing transitional housing program options, assisting with the development of additional permanent supportive housing units in the community, and identifying navigation / shelter options for families / children • Participates in the development, administration, and oversight of division budgets and authorizes expenditures and approves invoices • Develops and implements a premier homeless prevention program • Participates in the selection, training, motivating, and evaluating of assigned personnel; works with employees to correct deficiencies • Oversees the City's HB Care Volunteer Program and maintains a robust corps of volunteers to assist program efforts in various capacities • Serves as a subject area expert on homelessness matters, providing technical advice to other departments and agencies • Prepares staff reports and makes presentations to City Council, boards, commissions the business community and other groups regarding programs and recommendations • Oversees the related contracts with service providers • Prepares grant applications for homeless and behavioral health programs and services, monitors compliance with grant-funding requirements, and ensures all the required reports are submitted in a timely manner • Performs various public relations activities, which may include development of promotional materials and press releases • Attends and participates in professional group meetings; stays abreast of state and federal legislation and innovations relating to homelessness programs and funding • Use a computer, accessories, software applications and other modern office machines and equipment to perform job-related tasks • Reports to work as scheduled and works a variety of schedules including evenings, Page 2 of 5 iii �i NT1NG4 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION �zti�Fco:>. ,,� '� UN7Wt ,4 TITLE: HOMELESS SERVICES MANAGER weekends and holidays as required • Maintains a regular and consistent attendance record • Travels to offsite locations within and outside the City • Performs related duties and responsibilities as required The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - The principles and practices of homeless services and behavioral health program administration and resources - Administrative principles and practices, including goal setting, program development, implementation and evaluation, and project management - Best practices and community approaches to prevent and end homelessness, including policy development and program management - The principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and training - Grant writing and administration, and methods of financing homelessness projects - Effective communication techniques in working with the media, the public, community groups, and others associated with homelessness response - The functions and relationships between private, public, and non-profit sector groups that serve the homeless populations - The principles, practices and techniques of research, report writing, and presentations - State, and federal laws, regulations, and rules pertaining to homelessness; economic and social public policy on impacts of homelessness - Public administration, budgeting principles, public policy analysis Ability to: - Listen and demonstrate effective oral and written communication that is open, honest, clear, respectful and professional - Engage all team members to work collaboratively and reliably towards a defined mission, goal or objective - Analyze data trends and analysis related to homelessness and behavioral health • Page 3 of 5 , o���NTINGTpye CITY OF HUNTINGTON BEACH , K, .,s CLASS SPECIFICATION f„ 9ONr? TITLE: HOMELESS SERVICES MANAGER - Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective manner - Create and sustain positive and respectful working relationships with colleagues, stakeholders, business leaders, citizen groups and department managers - Maintain and promote individual and organizational integrity and values in the conduct of all activities - Accurately assess local community issues in relation to homelessness and propose feasible solutions and action plans - Analyze problems and identify alternative solutions, project consequences of proposed actions and present and implement recommendations in support of goals - Work effectively with business leaders, financial institutions, citizen groups and department managers - Work effectively in time-sensitive situations to meet deadlines; coordinate multiple projects and complex tasks concurrently - Communicate complex material clearly, logically, and concisely, both orally and in writing, including public presentations to large and small audiences - Drive a city vehicle during the course of job duties Education: Bachelor's degree from an accredited college or university in social or behavioral sciences, community development, business, public administration, or a related field. A Master's degree in a related field is preferred. Experience: Five (5) years of progressively responsible professional level experience working with homeless programs and populations, behavioral health programs, and/or closely related special needs programs. Certifications/Licenses: Possession of a valid California Class C driver license and an acceptable driving record are required by time of appointment and during course of employment. SPECIAL CONDITIONS Employees who may drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Pull Notice Program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Page 4 of 5 I>> �NTINGS CITY OF HUNTINGTON BEACH °�' '"'' 'S?��` CLASS SPECIFICATION �2GF�OUN7V�P\lo�l'+ TITLE: HOMELESS SERVICES MANAGER The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Position requires standing, walking, reaching, kneeling, stooping, bending, and prolonged sitting in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard and picking up supplies. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. The position works outdoors during site visits, exposure to dust and allergens, unpleasant odors, insects, working on uneven surfaces, use of protective gloves, and interfacing with all facets of the community including those with behavioral health diagnosis including mental illness and substance abuse. Communicates with the public, co-workers and community members in a clear and concise, professional and courteous manner, travels to different sites and locations. May involve stressful situations, including dealing with erratic and sometimes antagonistic behavior. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est. June 2023 Page 5of5 Res. No. 2023-27 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an adjourned regular meeting thereof held on June 26, 2023 by the following vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns NOES: None ABSENT: None ABSTAIN: None *WI" 416/441214.140 City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California